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2019-05-01 Diversity Commission Agenda0 V ED,111 0 AGENDA Edmonds Diversity Commission Edmonds Senior Center 220 Railroad Avenue, Edmonds, WA 98020 Wednesday, May 1, 2019 6:OOPM — 8:OOPM 6:00 P.M. - CALL TO ORDER 1. Roll Call 2. Approval of Agenda 3. Approval of April 10, 2019 Meeting Summary 4. Interview Student Representative 5. Public Comment (3 minutes per speaker) 6. Update from the city: Patrick Doherty, Adrienne Fraley-Monillas, Giovanne Schachere: July meeting date; Budget update; Giovanne's report 7. Old Business: a. Recap of retreat b. Storytelling Project update 8. Subgroup Reports: a. Policy: Captioning recommendations b. Partnerships: Grant recommendation: see attached application c. Events: Youth Forum recap 2019/2020 Film Series 4th of July Parade 9. New Business: a. Arts and Youth Commission Partnerships 10. Commissioner's Corner: Adjourn — 8:OOPM Next regular meeting: Wednesday, June 5, 2019, 6 PM at the Frances Anderson Center, Room ?? Guiding Principles To ensure we meet our responsibilities as a Commission, we agree to: • start and end our meetings on time • demonstrate our respect for our fellow Commissioners, the City of Edmonds, and the citizens we represent by: being present, being prepared, actively listening, participating in meetings, completing our individual assignments, and holding ourselves accountable • "step up and step back" • establish goals and action plans that are results oriented • establish subcommittees as needed • engage in courageous, honest, and open dialogue when faced with difficult issues or questions • utilize the "Ouch Rule" (assume positive intent; resist the temptation to be offended) • embrace the education opportunities presented through the Commission meetings • strive to make decisions by consensus. In a case where consensus cannot be reached after a reasonable attempt has been made, the Chairperson may call for a majority vote. DRAFT CITY OF EDMONDS DIVERSITY COMMISSION RETREAT April 10, 2019 COMMISSIONERS PRESENT Pat Valle, Chair Anabel Hovig, Vice -Chair Ed Dorame Maria Montalvo Dean Olson Sarah Mixson Donnie Griffin Mindy Woods (arrived at 4:42 p.m.) Brian Potter Councilmember Adrienne Fraley-Monillas, ex officio COMMISSIONERS ABSENT ELECTED OFFICIALS AND STAFF PRESENT Patrick Doherty, ED/CS Director Cindi Cruz, ED/CS Program Coordinator Giovanne Schachere, Div. Comm. Coordinator Carolyn Douglas, Public Information Tom Brubaker from Lighthouse Law 1. Roll Call: Pat Valle called the meeting to order at 4:07 p.m. 2. Approval of Agenda: The agenda was approved by consensus 3. Approval of Meeting Summary of March 6, 2019: Summary minutes approved as submitted by consensus after making one change by Cindi Cruz of item g. under public comment. 4. Icebreaker• The question asked of all Commissioners and staff was: If you could meet any living person for a chat over a shared dinner, who would you pick and why? There was sharing and discussion of the responses. 5. Why was the Commission created: What is the purpose and mission? Definition of inclusivity: Adrienne gave background as to why the Commission was started resulting from incident on Sunset Avenue in 2014. Patrick read codified mission and code section (Edmonds City Code 10.65.010). Discussion on the implementation of the Commission in 2015 and how the goals were established. Definition of "Inclusivity" was discussed. There was discussion regarding the mission and if the Commission is meeting the original goals as requested by the Council. Giovanne will meet and reach out to other organizations on behalf of the Commissioners. There was discussion about recruitment and appointments of future Commissioners when vacancies occur. 6. "Commission 101" (Law Department): Tom Brubaker from Lighthouse Law discussed the logistics of being on a government appointed board or commission. Being on a commission can be frustrating in that they may work on ideas, present to Council and then must understand that Council does not have to take their advice. This Commission is an advisory board and that is the limit of the authority. Commissioners cannot represent the Commission as a whole unless there has been consensus from the Commission to give that authority to an individual Commissioner or if they are simply relating an established fact, decision or action DRAFT Meeting Summary Diversity Commission Retreat April 10, 2019 Page 1 DRAFT already made by the Commission. Notes taken by Commissioners and staff are a public record. There was a lengthy discussion regarding use of city e-mails, public information related, etc., pursuant to the OPMA. 7. Role of Commission in messaging to the public. Why & how?: Carolyn Douglas discussed her role at the City in communicating with the public. She reviews press releases and helps craft responses to specific events. There was originally a standard response for the Commission to use related to incidents, but the Commission approved allowing the chair and vice -chair to craft more of a specific message to the public depending on the situation. Carolyn explained how a message has to be objective but cannot be an opinion or encourage an emotion. It was agreed to have Carolyn included in messaging role with the Commission. Establish a protocol for sending out messages and responding to incidents. 8. Youth Forum update: Ed provided an update. The forum will be held on April 26 from 11 a.m. — 1 p.m. at EWHS. How many can attend: Adrienne, Patrick, Pat, Dean, Mayor will make an introductory statement on behalf of the City. Pat will make the introductory statement on behalf of the Commission. Please arrive by 10:30 a.m. 9. Break for dinner 10. Story -telling project discussion: Patrick discussed timing and details that need to be determined. Need to have work -group to meet and flesh out details of project including timing, how to proceed, who to reach out too, scope of project, budget proposal, rules/parameters. See Attachment 1. Encourage Commissioners and other participants create their own stories. Will need to contact City IT Department to determine how to submittals can be presented. Sub -committee members: Pat, Dean, and Sarah will work on this project. Patrick will send out doodle -poll. At May meeting bring draft of proposed event for discussion and budget determination. Could consider capstone event be held in 2020 instead of Fall 2019. 11. Community dialogue event (Donnie Griffin): Donnie discussed the 3-Practices sessions that have occurred in the community sponsored in part by MyEdmondsNews. Encouraging communication without confrontation. Listening to other opinions/conversations. Incorporate this into the `storytelling' project. Make it a listening component. Could consider an event discussion about immigration. 12. Miscellaneous items: Student Representative: Patrick had response from interested student. Need application form. Patrick will follow up with the interested student. Anabel & Mindy will meet with student. Research on other diversity commissions: Giovanne has been conducting research on other commissions in the area. What is the goal? To work on joint/common project with Lynnwood, Edmonds, Shoreline? Education on what other commissions are doing? Report back to full Commission at June meeting. DRAFT Meeting Summary Diversity Commission Retreat April 10, 2019 Page 2 DRAFT Captioning project: Dean and Patrick have met with DEMA, BID, Chamber, and Mayor to discuss project. Majority of audience is positive. Decide to recommend proposal to Council and bring recommendation to Commission within next meeting or two. Surplus funds: Pat asked the Commission to consider what their recommendations would be for use of surplus funds at the end of the year. Mindy mentioned the C3 conference on 4/20 at Everett Community College. Need two others to help by 8 a.m. and Giovanne can help. Step Up event sponsored by Leadership Snohomish County will be held at the Lynnwood Convention Center on 4/26. Event held at Edmonds Library "Issues That Matter — Where Will We All Live? A Conversation About Housing and Homelessness" on Monday, June 3, 6:30 p.m. Final film series movie "Paper Tigers" on 4/20; Pat and Brian will attend. May 1 meeting will be in the Senior Center. Adjourn: Pat adjourned the meeting at 8:05 PM — Next meeting: May 1, 2019, 6 PM at Edmonds Senior Center. DRAFT Meeting Summary Diversity Commission Retreat April 10, 2019 Page 3 DRAFT Attachment 1 "EDMONDS, TELL YOUR STORY" PROJECT 1. Plan during our April 10 retreat 2. Begin in May 3. Before June 1, announce this at the schools 4. Work on this for a minimum of two months 5. Work on this for a maximum of three months 6. Aggressively market this at: a. Facebook b. My Edmonds News c. Edmonds Beacon d. Chamber of Commerce via a special news item e. Handouts for all Edmonds businesses - bowl f. Translate into Chinese, Korean, Vietnamese and Spanish? g. Hand out on Highway 99 h. Drop off at Edmonds houses of worship i. How to get these to trailer parks, apartments and homes? Mass mailing or drop-off? 7. What platform to receive stories? a. FB? b. Web? c. Email ID? d. Snail Mail? e. How? 8. Do we diagram? a. With stories? b. Pick certain stories? c. No diagram? 9. Video stories? 10. Recorded stories? 11. Text only? DRAFT Meeting Summary Diversity Commission Retreat April 10, 2019 Page 4 EDMONDS DIVERSITY COMMISSION GRANTS PROGRAM APPLICATION FORM Name of Project: ECA Presents: Jeremy Dutcher Date(s) of Project: October 26, 2019 Description of Project, including goals, expected attendance or reach (use additional sheets if necessary): On October 26, 2019, ECA will present Jeremy Dutcher, a classically -trained Canadian Indigenous tenor, composer, musicologist, performer, and activist at the forefront of Indigenous renaissance. Taking every opportunity to blend his Wolastoq roots into the music he creates, Mr. Dutcher is most noted for his album, Wolastoqiyik Lintuwakonawa, which won the 2018 Polaris Music Prize. The album was composed with archival recordings from the Tobique First Nation and features both English and Wolastoqey languages — the latter spoken only by about 100 people today. Prior to the performance, Mr. Dutcher will lead a free pre -show talk, describing the process of creating this groundbreaking album. Besides music, Jeremy Dutcher has been an active community organizer both in Indigenous and LGBT communities. The intersection of identifying as both Indigenous and "Two -Spirited" allows Mr. Dutcher to speak out on the Indigenization of queer spaces. In collaboration with the Truth and Reconciliation Commission of Canada, he organized the first national gathering on Two -Spirit reconciliation. He speaks about the lack of gendered pronouns in the Maliseet language and advocates for a "less Western" way of thinking about gender. ECA's goals with this event are to expand our presentation of indigenous performing artists, to strengthen partnerships with local and regional indigenous communities, and to spark dialogue around issues impacting native communities in Canada, the U.S., and globally. Additionally, we hope to engage with diverse local LGBTQ communities and create a safe space for Indigenous LGBTQ groups. Anticipated attendance is 120 people at the pre -show talk, and 400 people at the evening performance. Target audience (relevant to Edmonds): ECA's target audience encompasses a diverse representation from the Edmonds community and surrounding region. Mr. Dutcher is a fast -rising star on the world music scene. In addition to engaging with local Indigenous community members and LGBTQ community groups, we hope to attract a younger demographic to ECA, including teens, university students, and global music fans. ECA has already discussed a partnership with the Consulate General of Canada in Seattle around this event, and we also anticipate spreading the word about Mr. Dutcher's visit through the Consulate's networks. Project budget, including other sources of cash and/or in -kind funding, as well as requested grant funding (fill in below or use other sheets if necessary): BUDGET Estimated Revenue: Ticket revenue: $8,000 Concessions revenue: $1,000 Performance sponsorship: $3,000 TOTAL REVENUE: $12,000 Estimated Expenses: Artist Fee: $4,500 Marketing: $3,500 Technical Staff: $1,000 Artist Accommodation: $480 Artist Hospitality: $250 Concessions Expenses: $400 Royalties: $180 Overhead costs (staff planning time, box office expenses, facilities expenses): $2,500 TOTAL EXPENSES: $12,810 Describe what would constitute a successful project: This season marked the beginning of ECA's acknowledgment of indigenous lands in our performance curtain speeches — an important step forward for the organization, made possible with the guidance of partners at Tulalip Tribes. We will consider this project a success if we are able to achieve the following: - Strengthen our partnership with Tulalip Tribes, including continued conversations around how ECA's programs can best serve and engage local indigenous communities; - Strengthen our partnerships with local LGBTQ community groups; - Welcome new individuals of diverse ages and background to ECA — both for the pre -show talk and performance; - In post -show conversations and surveys of attendees, we learn of increased interest in, or dialogue around, issues impacting indigenous communities. Contact name(s) and information: Grants Administrator: Christina Kourteva, Director of Development, christina@ec4arts.org, 425.275.9492 Project Director: Gillian Jones, Director of Programming, gillian@ec4arts.org, 425.275.9483 Signature of applicant Christina Kourteva Date: 4/19/2019 Anything else you would like to share regarding this application: ECA's Commitment to Diversity and Inclusion ECA has a strong commitment to diversity and inclusion. Over the last few years, we've developed a series of programs to ensure equitable access to the arts for all, including our Dementia & Inclusive Series for older adults with dementia, the Arts for Everyone program, which provides $2 tickets for low- income students, families and older adults, and the implementation of CART (Communication Access Real-time Translation), ASL (American Sign Language), and SEE (Signed Exact English) interpretation for deaf and hard -of -hearing patrons. ECA's Inclusion & Accessibility Committee ensures access to ECA's performances, programs and facilities for all — including community members that have historically been underrepresented based on race/ethnicity, age, disability, sexual orientation, gender, socioeconomic status, citizenship status, or religious belief. Our ongoing efforts in advancing equity and inclusion include diversity training opportunities and panel discussions for ECA's Staff, Board, and volunteers, as well as incorporating Indigenous Land Acknowledgements in curtain speeches and welcome remarks from ECA's Main Stage for our special events. Additional Information about Jeremy Dutcher To learn more about Jeremy Dutcher, please visit his website at.https://ieremvdutcher.comi. To watch Jeremy Dutcher perform, please visit https://bit.IV/2vdLXwM and https://*eremydutcher.com/videos/. To watch an interview with Jeremy Dutcher about his Polaris Music Prize, please visit: https://bit.ly/2Pmg2DS Wolastoqiyik Lintuwakonawa (2018) Album Artwork Wolastogiyik Lintuwakonawa is the debut album by Jeremy Dutcher, released in 2018. The album's cultural context is also reflected in its cover art, which recreates a period scene of an anthropologist recording the songs; on the front cover, Dutcher is depicted sitting in the position of the singer being recorded, while on the back cover he is depicted sitting in the position of the anthropologist. "Pomok naka Poktoinskwes" Song Artwork "Pomok naka Poktoinskwes" (bah-mog na-ga buck-tah-in-skwes) is a song from the Wolastogiyik Lintuwakonawa album about the Fisher and the Water Spirit. Jeremy Dutcher: "This was the only archival recording that I recognized from my childhood. It was recovered in the 80s by song carrier Maggie Paul and has been sung in Maliseet communities ever since."