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2019-06-05 Diversity Commission AgendaAGENDA Edmonds Diversity Commission Brackett Meeting Room, Edmonds City Hall 121 5th Avenue North, Edmonds, WA 98020 Wednesday, June 5, 2019 6:OOPM — 8:OOPM 6:00 P.M. - CALL TO ORDER 1. Roll Call 2. Approval of Agenda 10 min 3. Approval of May 1, 2019 Meeting Summary 4. Public Comment (3 minutes per speaker) 10 min 5. Update from the city: Patrick Doherty, Adrienne Fraley-Monillas, Giovanne Schachere: Budget review, name tags, SRO at Scriber High School 15 min 6. Old Business: a. Recap of retreat — City Diversity Consultant follow-up b. Storytelling Project update/progress c. Native land acknowledgement d. U Funds Policy 7. Subgroup Reports: 15 min a. Policy: Progress on captioning recommendations 15 min b. Partnerships: Decal discussion 30 min c. Events: Youth Forum recap 2019/2020 Film Series - update 4th of July Parade - update 15 min 8. New Business: a. Arts and Youth Commission Partnerships 10 min 9. Commissioner's Corner: Adjourn — 8:OOPM Next regular meeting: Wednesday, August 7, 2019, 6 PM, Brackett Meeting Room. Guiding Principles To ensure we meet our responsibilities as a Commission, we agree to • start and end our meetings on time • demonstrate our respect for our fellow Commissioners, the City of Edmonds, and the citizens we represent by: being present, being prepared, actively listening, participating in meetings, completing our individual assignments, and holding ourselves accountable • "step up and step back" • establish goals and action plans that are results oriented • establish subcommittees as needed • engage in courageous, honest, and open dialogue when faced with difficult issues or questions • utilize the "Ouch Rule" (assume positive intent; resist the temptation to be offended) • embrace the education opportunities presented through the Commission meetings • strive to make decisions by consensus. In a case where consensus cannot be reached after a reasonable attempt has been made, the Chairperson may call for a majority vote. DRAFT CITY OF EDMONDS DIVERSITY COMMISSION COMMISSIONERS PRESENT Pat Valle, Chair Anabel Hovig, Vice -Chair Ed Dorame Maria Montalvo (left at 7 p.m.) Dean Olson Donnie Griffin Mindy Woods Tomas Brodniak, Student Representative Councilmember Adrienne Fraley-Monillas, officio (left at 7:20 p.m.) 192019 COMMISSIONERS ABSENT Brian Potter (excused) Sarah Mixson (excused) STAFF PRESENT Patrick Doherty, ED/CS Director Giovanne Schachere, Diversity Commission Coordinator ex Cindi Cruz, Program Coordinator 1. Roll Call: Pat Valle called the meeting to order at 6:00 p.m. Pat excused Sarah Mixson and Brian Potter for work purposes. 2. Approval of Agenda: The agenda was approved by consensus after moving policy sub -group discussion to 5a. 3. Approval of Meeting Summary of April 10, 2019: Summary minutes approved as submitted by consensus. 4. Interview Student Representative: Patrick and Mindy introduced Tomas Brodniak a student from EWHS and he talked a little bit about himself and why he wanted to be a part of the Commission as a student representative. Tomas was approved by consensus to join the Diversity Commission as a student representative. 5. Public Comment: a. Ardeth Weed thought last film was excellent and would love to see it distributed widely to educators and schools. She has spent some time tutoring a Pakistani family in citizenship education. She recommended going to watch the citizenship ceremony if possible as it is inspiring. b. Fatima Lojewski discussed Edmonds Heights K-12 Student Resource Officer (SRO) assignment and concerns that an armed police officer was going to be at the school. There was very little notice given by the School District to parents who have students at the school. These are younger kids as it is a homeschooling support facility. Question what are the impacts? Would like to have had more notice about meetings from the ESD? Questions about what are the resources provided by SRO. Why is it necessary? Could there be better training. Commissioners attending the Youth Forum stated the students attending the SRO table that they felt more secure by having them there. Concern that SRO has access to personal student data. DRAFT Meeting Summary Diversity Commission May 1, 2019 Page 1 DRAFT c. Reita Johnson also spoke on SRO concerns. Parent educator at Edmonds Heights and Scriber High School is also on the Old Woodway High School. Questions the need for an SRO at the school. No data that supports the value of an officer but there is data that supports the detrimental issues of having an officer on school sites. It was asked if these concerns have been conveyed to school board and it has been. Short notice of meetings is a problem. School Board has not issued a response as of yet. Asking the Commission to convey concerns to City and School Board. Donnie thought the School District equity team would be available to discuss this issue. Didn't think the DC would have much influence. AFM stated ESD asked the City to help pay for half of the SRO at Edmonds Woodway HS. She was not aware of placement at Edmonds Heights/Scriber HS and she assumed it would be coming before the Council. It was suggested that parents go to the superintendent and request an appointment to address concerns. d. Courtney Wooten: spoke in support of concerns about Edmonds Heights and SRO's. Her kids are students at the school. Would like to be officially on the agenda and bring this issue forward to the Commission and help with the engagement with the ESD. To encourage community engagement and discuss and evaluate SRO's in the schools. Ed Dorame will connect with his contact at ESD to find out who they should contact for these concerns. 5 a. Update on Policy Sub -group Captioning recommendations: Maria handed out a summary of options (see attachment 1). A law passed by City of Seattle was referenced that requires public places with televisions to have the closed captions activated during business hours. Maria went over the 3 options proposed by the policy sub -group. Option 1 would be an educational campaign. Option 2 is to ask City to pass an ordinance requiring businesses to turn captions on upon request. This is a duplicate to federal law but would allow the City to enforce the requirement. Option 3 would require that captions are kept on at all times. DEMA, Ed! and Chamber have been briefed and there has been minimal response from businesses. The requirement is already a federal law but for local enforcement it has to have an ordinance backing it. Interest was expressed in education first then potentially ask for an ordinance later. Pursue option 1 as an educational campaign for 3+ months. Dean gave a perspective from a hearing -impaired viewpoint. Educational campaign in form of letter to businesses and make presentation to Council committee eventually requesting consideration for ordinance to provide enforcement. Policy sub -group could draft letter and Patrick will present to Mayor first with proposal Commission agreed by consensus. Report back next month on progress and budget needed for mailing information to businesses. 6. Update from the City: a. Patrick: Discussed meeting location for the remainder of 2019. Went over budget proposed for remainder of year. (see attachment 2). The budget has sufficient funds to pay for a monitor to hold the meetings in the Brackett Room for the remainder 2019. Commission approved by consensus holding the remaining 7 meetings of 2019 in the Brackett Room, City Hall, requiring monitoring at approximately $50 per meeting. There is still the option of holding meetings in alternate locations this year and in 2020. July 3 is the meeting date for July and since it is the night before the 4' of July parade, the Commission's consensus was to cancel the July meeting. b. Adrienne: Had to leave meeting at 7:19 DRAFT Meeting Summary Diversity Commission May 1, 2019 Page 2 DRAFT c. Giovanne: updated on how he is reaching out to other commissions including Youth Commission. Researching events. Open to suggestions and asked Commissioners to contact him with ideas. 7. Old Business a. Recap of Retreat: general agreement that there were good discussions and topics. One topic that was discussed but not resolved was is the definition of inclusive and inclusivity. Could Giovanne conduct research on the meaning inclusive/inclusivity? Donnie discussed Commission reputation and perception of value to City. He would like to include the voices that do not agree with the mission of the Commission in the next round of applicants to the Commission. City did engage a diversity consultant and he would be interested in knowing what results are. Patrick will follow up with HR on how consultant could work with Commission. b. Storytelling Project Update: Patrick updated (see attachment 3). Need to either decide on name tonight or empower committee to name the event. Advertising was explained. Ask C3 to help with sponsoring and help with capstone event. City Facebook page could be the medium to publish items. Consensus was reached for spending up to $1,000 in project expenses. Suggestions for naming the project: "I am Edmonds this is my story" or "I too, am Edmonds". Commission agreed by consensus to leave items 3 and 11 for committee to flesh out. 8. Subgroup Reports: a. Partnerships: Grant recommendation: Edmonds Center for the Arts presenting Jeremy Dutcher in the fall was approved by consensus for $500. Anabel discussed decals that have been produced by the City of Lynnwood Diversity Commission. She will be attending Ed! meeting to see if there is interest in partnership on decals for business owners to display in windows. Also exploring partnership interest with Lynnwood, Mountlake Terrace and Shoreline. To discuss further at June meeting. b. Events: Youth Forum recap: Approved expenses for $118.32 by consensus. Recap of event has been moved to June meeting. 2019/2020 Film Series: Mindy, Donnie volunteered to meet as an ad hoc subcommittee to work on the next season, including topics, movie selection, etc. Brian and/or Sarah may be interested in joining the subcommittee, too. . 4' of July Parade: $125 for budget is approved by consensus for parade entry and purchase of leis. 9. New Business: a. Arts and Youth Commission Partnerships discussion moved to June meeting. 10. Commissioner's Corner: Donnie discussed proclamation stand against racism. Also discussed Diana White's proposal to add acknowledgement of honoring Native American tribal land to begin each meeting. Lift Every Voice Legacy is proposing event "One Book -One Community" event on June 9, he will provide more information as it is available. Mindy: She attended C3 conference and Step Up conference and stated it would be helpful for the Commissioners to have name tags. Cindi will research purchasing of name tags. June 3 forum on housing; "HOUSING -Where Will We All Live?" which is part of the Sno-Isle Libraries Foundation funding of a series of forums called Issues That Matter. Teresa Wippel will DRAFT Meeting Summary Diversity Commission May 1, 2019 Page 3 DRAFT moderate. Ed: Provided information on choral event: James Whitbourn's "Annelies," based on Anne Frank's The Diary of a Young Girl, May 17 at Trinity Lutheran Church, Lynnwood along with locations in Bellevue and Seattle. Adjourn: Pat adjourned the meeting at 8:15 PM — Next meeting: June 5, 2019, 6 p.m. Brackett Room, City Hall. DRAFT Meeting Summary Diversity Commission May 1, 2019 Page 4 DRAFT ATTACHMENT 1 Edmonds Diversity Commission Policy Sub -Group Policy Issue: Recommendation regarding Captioning on Televisions in Public Places Overview: In March, 2019, the Diversity Commission, and Policy Sub -Group in particular, received a request to investigate and create a recommendation regarding accessibility for the hearing -impaired in Edmonds specifically related to closed captioning on televisions in public places, i.e., restaurants, bars, etc. The issue has been addressed during Diversity Commission meetings in the past and speakers have presented public comment (please note past meeting minutes). Background: It is already a Federal Law (Americans with Disabilities Act) that all televisions in public places be closed captioning -enabled and that businesses or facilities "turn on" captions when asked by hearing -impaired patrons. There have been reports of Edmonds' businesses refusing to turn on captions when asked, likely unaware that they are breaking a federal law. Edmonds businesses and even city staff are not always aware of this legal requirement. Materials have been provided to City Staff regarding the applicable federal laws. It has been presented that requiring hearing -impaired citizens should not be required to request the captioning be turned on. The City of Seattle has recently enacted a city statute requiring that publicly visible televisions leave captions "turned on" at all times. Please note that this is relevant only to televisions in privately -owned places that are patronized by citizens. The City offices and facilities are under separate policy. In reviewing the options and resources regarding this issue, two of the three potential options for action identified below require City Council action, so it was the recommendation of the City that the Diversity Commission outline the recommended approach for the City of Edmonds regarding captioning and present the option to the City Council for action. Commission Action: Under all options, the Diversity Commission should identify a knowledgeable representative to present to the City Council regarding the background, legal guidelines, options available, and Commission recommendations for action. Presentation to be scheduled by City staff supporting Commission. The Policy Sub -Group investigated the issue, met with City representatives, and proposes the following options for Commission action: Option 1: City to engage in an educational campaign with local businesses. Send letters to all businesses regarding federal laws and requirements for captioning. Citizens would continue to request that captioning be turned on and only the federal law would apply. Option 2: City Council to pass a City ordinance requiring businesses and anyone providing a television in a public place to turn captions on upon request. This is duplicative to the federal law but would provide a mechanism for City enforcement of the law. Option 3: City Council to pass a City ordinance requiring businesses and anyone providing a television in a public place to keep captions on at all times. This is more stringent than the federal law and would provide a mechanism for City enforcement of the law. DRAFT Meeting Summary Diversity Commission May 1, 2019 Page 5 DRAFT ATTACHMENT 2 Diversity Commission Budget Pending Actual/expenditures Supplies Youth Forum Supplies $30.60 Retreat box lunches $185.27 4th of July Supplies $100.00 Youth Forum Pizza $87.72 SubTotal $403.59 $0.00 Professional Services Storytelling Project $1,000.00 Monitor for meetings 7x$53.36 $373.52 Sub -Total $1,373.52 $0.00 Advertising Film Series FB 2/8 $163.39 Sub-otal $0.00 $163.39 Rentals Edmonds Theater $600.00 Total $600.00 $0.00 Miscellaneous Film Series "Bully" $75.00 Grant "A Tribute to MLK" $500.00 Film Series "Old Goats" $12.12 Film Series "Paper Tigers" $212.00 Film Series Mailing Just Charlie $23.91 Film Series "Just Charlie" $325.00 Grant "Multimedia Journey to Selma" $500.00 Fall Movies for Film Series $500.00 2nd Half Grant $500.00 4th of July Parade Entry $25.00 Sub -Totals $1,025.00 $1,648.03 DRAFT Meeting Summary Diversity Commission May 1, 2019 Page 6 DRAFT Total Expenditures $3,402.11 $1,811.42 $5,213.53 Budget for 2019 Budget increase for donations $5,500.00 $1,000.00 Pending Surplus Balance $1,286.47 DRAFT Meeting Summary Diversity Commission May 1, 2019 Page 7 DRAFT ATTACHMENT 3 EDMONDS STORY -TELLING PROJECT SUBCOMMITTEE NOTES 1. Plan to run from June 14th to August 16th 2. Announce as soon as possible so as to include students before Summer 3. Finalize name. Ideas: "I am Edmonds. This is my story." "My Edmonds Experience." Whatever name is chosen, it should be a clear call to participants to share their individual, personal story of the joys, challenges, idiosyncrasies, truths, successes, failures, etc., of their Edmonds experience. We need to be careful not to appear to invite rants, raves, nonpersonal stories, etc. 4. Open to Edmonds residents, employees, visitors, students, et al 5. Stories may be anonymous, but need to include at least a first name + initial (Sally J, Rob M, e.g.), if not a full name 6. We will encourage ALL media: written prose or poetry, spoken word (audio or video), photo essay, video essay, art of various forms (audio or video), etc. 7. We will include other languages in the PR (likely Spanish, Chinese, Korean, Russian) and will accept stories in other languages 8. We will aggressively market with an initial press release and: a. Facebook posts b. My Edmonds News ad c. Edmonds Beacon ad d. Chamber of Commerce via a special news item e. Flyers for all Edmonds businesses - Bowl f. Flyers on Highway 99 g. Flyers in City/Civic buildings, such as City Hall, Senior Center, Museum, Library, etc. h. Flyers at Edmonds houses of worship i. Flyers at major apartment complexes? 9. Also reach out directly to organizations, such as: a. Chamber b. Arts Commission c. Youth Commission d. Senior Center e. CAFE (Creative Age Festival of Edmonds) folks f. Civic organizations g. Library h. School District i. Edmonds Community College j. Individuals 10. We will need to tap our contacts to "plant" initial stories to get the ball rolling. All of us need to share the opportunity with our writer/artist friends to ask for their stories 11. Develop parameters. Length of stories. Policies on language. 12. Establish specific Facebook page for submission and viewing of stories. Will allow Admin review/vetting of stories. Will require participants to "join" the page. Also allow for non- Facebook submissions, via mail, email, etc., but with rules, parameters we will establish. IT will assist. 13. Capstone event: Saturday 11/2/19 14. Budget: $500 for advertising and related expenses. $500 for capstone event. Total $1000. May need to revisit budget later. DRAFT Meeting Summary Diversity Commission May 1, 2019 Page 8