2013-12-05 Edmonds Downtown Alliance (BID) MinutesMinutes from EDBID board meeting 12/5/13 at HDR conference room at Sam.
Attendance: Steve, Sally, Cadence, Pam, David, Kevin, Kim, Mary Kay, Stephen and
Cindi.
Meeting called to order at 8:03am.
Opening remarks: Agenda needs to be changed to move the RFP committee report to the
beginning of the meeting.
RFP Committee: The committee reported on their extensive selection process. It was
their recommendation to offer a contract to Turnstyle. A motion was made to move ahead
with negotiations and enter into a contract with Turnstyle. The motion was passed
unanimously. A big thank you was given to the committee for all their hard work.
Cadence will contact Turnstyle to see if they would like to enter into contract
negotiations. It was recommended that we ask Turnstyle to refine their scope of work and
resubmit their proposal as a start to the process. If Turnstyle accepts our offer the
committee will contact the losing firms.
The minutes from the interviews on Nov 14, 15, and Nov 22, 2013 were approved.
Action Items from 11/21/2013:
Paul contacted Chuck Loomis and our survey report should be available at our next
meeting.
Chris and David met with Jennifer and another attorney from Beresford Booth. The
questions that needed clarification were addressed and answered. There are a couple of
other questions that still need to be addressed and we will do that at our next meeting. It
was the lawyers recommendation that we obtain Director & Officer insurance for the 2
boards. The cost is approximately $400 each. Chris and David will have one more
meeting with the attorneys to finalize and sign the paperwork.
Cindi has tried contacting Jeff Taraday to schedule a meeting but has not heard back yet.
Kevin contacted Sandy McDonald from McDonald McGarry by email and has not
received a reply. A copy of his email was distributed to the board.
Mary Kay is still working on the member letter that will be sent out with the assessment
billing.
The minutes from the 11/21 meeting were approved.
David received a call from Cindi letting him know of a letter that the mayor is sending
out with the business license renewals that mentions the BID. Our letter is going out with
the assessment billings.
City report: The new City Clerk, Scott Passey, has told Stephen of a pending decision
regarding continuation of the City sending out their business license bills or contracting
with the State of WA. to do the billing.
Cindi reported that $9848.40 has not been collected. She will create a spreadsheet of
those businesses that have not paid and send it out to the board. We will have more
discussion on how we want to handle those businesses.
Sally reported that she had a conversation with Kim Walden, from EDCC class regarding
how some of the businesses are unhappy with the BID. Stephen has also been approached
by people who have expressed the same unhappiness. Stephen tells them that the BID is
in the beginning stages and tells them to give the BID a chance to prove themselves.
Cindi reported that she works with a Tourism group which is a subgroup of the Economic
Development Commission and at almost every meeting something comes up regarding
what the BID is doing as far as tourism. A lot of questions regarding what the BID is and
what role we play continue to be asked. Community outreach is something we need to
address in the future.
Kristiana Johnson asked at a City Council meeting why the BID didn't purchase garbage
cans for the downtown. It is a City of Edmonds expense and our position is that the BID
not take away or replace any City functions.
No Treasurers report.
Committee Reports:
Continuation of RFP report- some applicants have been asking if we are going to let
them know why they weren't selected. Stephen said that is not required. The committee
can decide on how they would like to handle this. They will contact the local firms by
phone and let them know that they were not selected.
New Business: Mary Kay met Natalie Boisseau, an acupuncturist in Edmonds, at the last
public meeting. Natalie expressed interest in becoming involved in the BID. She has
freed up Thursday mornings for 2014.
David also brought up the probability that the board will have new members after the
April member meeting. If any board member is thinking they do not wish to serve on the
board they need to contact David as soon as possible.
The bylaws state that we need to hold a member meeting in April. Tentative date is April
30th, with the 24th as a backup date. The meeting will take place in the Plaza room.
Action Item: Set definite date for member meeting with entire board.
Kevin brought up the idea of adding official alternate members to the board. They would
not be voting members unless a quorum is needed. We will have further discussion about
amending the bylaws at an upcoming meeting.
No public comments.
Meeting adjourned at 9:27am.
Next meeting Dec 19 in the HDR conference room at Sam.