2016-11-10 Edmonds Downtown Alliance (BID) MinutesEdmonds
• Downtown
ALLIANCE
November 10, 2016
8:00AM-9:30AM
Edmonds City Hall, Brackett Room
Meeting Minutes
Attendees: Robert Boehlke, Pam Ehrbar, Cindi Cruz, Kimberly Koenig, John Rankin, Cadence
Clyborne, Clayton Moss, Jacob Comstock
Absent: Petra Rousu, Apple Catha, Kiersten Christensen, Shubert Ho
Guests: Pam Stuller, Walnut Street Coffee; Piper Clyborne
Call to order — 8:08 am
President's Report — Robert shared; this is our only board meeting this month. Kiersten is
planning to join us again starting again in December. Date has changed for our presentation to
city council — is now Tuesday Dec. 13. Shared sign code update — from city council on Monday
Nov. 71h Still looking for volunteers for TEDx on Friday Nov. 18. Introduced Piper Clyborne,
Cadence's sister, who will be doing member outreach and visiting our member businesses and
handing out materials.
Approve Minutes - Approval of 10/27/16 Minutes — Cadence moves, John seconds; all
approved, none opposed.
Treasurer Report — John shared current financials for month of October.
New Businesses in BID —Jacob - none to report this time.
Email conversion proposal — Pam E shared pricing and details about program for potential
email conversion to GSuite (Gmail platform). Currently using MediaTemple for board email
service. Lots of frustration shared by board members, including draft emails disappearing, poor
search capabilities, service downtime. GSuite business unlimited has Vault, where we can
archive old emails and former board member emails to comply with public records
requirements. Pam E mentioned potential for 501c3 discount and will ensure we qualify.
Cadence made motion to approve up to $1200 to transfer our email service to GSuite
Unlimited, assuming we can confirm cost per month of $75 and archival of outgoing board
member emails if possible. John seconds, all in favor, none opposed.
Committee Updates
Marketing; Kimberly — Digital campaign for joint marketing effort with the city launches next
week - will be edmondsholidays.com.
Appearance & Env. — Clayton shared parking at last meeting; Patrick shared that
recommendations were made, Mayor decided to call on an interdepartmental team, and to
invite somone from Ed! or Economic Development Council to join. Parking enforcement has
ramped up.
Pam Stuller shared umbrella PPT reviewing history of program expense, and said may continue
to have some loss year after year. Umbrellas are a permanent billboard, up year-round. Current
bins no longer available at IKEA. Shared three stand options and sign pricing. Option 1 - $2000.
Option 2 - $4000. Option 3 - $2520. Will discuss further at next meeting.
Business Engagement & Outreach - Jacob and John are still talking to Salish businesses. Would
be great to have all of this to share at Dec. 13 city council meeting.
Professional Business Resources; Kimberly — purchasing window clings under Member
Outreach. Phase two of web site updates — add folders on Reports & Minutes page, and tweak
navigation on Eat & Drink navigation.
Grants — no updates.
Emergency Preparedness Event — Apple absent today; Pam E. shared that everything is in place
for joint event with Chamber at Edmonds Library Plaza Room for Tues. Nov 151h. 49 attendees
registered to date.
Holiday Committee — Pam Stuller shared poster and materials that are being handed out to
member businesses. Motion to approve budget for admin time — Piper Clyborne to visit
member businesses; Pam E. to manage admin/database updates. Motion to approve up to
$2000 out of Communication and Outreach budget to continue holiday and member outreach
and admin updates by Pam E. Kimberly seconds, all approved, none opposed.
2017 Workplan PPT— Robert shared draft PPT to be shared at 12/13 city council meeting.
Board reviewed slides and made suggestions. Next meeting will review proposed bylaw edits.
City Update — Patrick shared posters for holiday market. Asked about expanding BID
boundaries — Jacob and John still talking to businesses in Salish; would be great to have this all
ready to share on Dec. 13 if possible.
Patrick also shared business attraction event taking place Nov. 291h; would like an office -based
business to be a part. Kimberly suggested contacting Ten Gun Design.
Diversity commission has meeting on Dec. 101h. Restroom nearing completion.
New Business — none
Public Comments — none
Adjourn — 9:41 a.m.