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2016-10-26 Planning Board Packet�1 o� NJI Agenda Edmonds Planning Board "" Ixyo COUNCIL CHAMBERS 250 5TH AVE NORTH, EDMONDS, WA 98020 OCTOBER 26, 2016, 7:00 PM 1. CALL TO ORDER 2. APPROVAL OF MINUTES A. Approval of Draft Minutes October 12, 2016 3. ANNOUNCEMENT OF AGENDA 4. AUDIENCE COMMENTS 5. ADMINISTRATIVE REPORTS A. Director Report 6. PUBLIC HEARINGS 7. UNFINISHED BUSINESS A. Highway 99 Subarea Planning Update 8. NEW BUSINESS 9. PLANNING BOARD EXTENDED AGENDA A. Planning Board Extended Agenda 10. PLANNING BOARD CHAIR COMMENTS 11. PLANNING BOARD MEMBER COMMENTS 12. ADJOURNMENT Edmonds Planning Board Agenda October 26, 2016 Page 1 2.A Planning Board Agenda Item Meeting Date: 10/26/2016 Approval of Draft Minutes October 12, 2016 Staff Lead: N/A Department: Planning Board Prepared By: Diane Cunningham Background/History N/A Staff Recommendation Approve the draft minutes Narrative Draft minutes of 10.12.16 is attached. Attachments: PB161012d Packet Pg. 2 2.A.a CITY OF EDMONDS PLANNING BOARD MINUTES October 12, 2016 Chair Lovell called the meeting of the Edmonds Planning Board to order at 7:00 p.m. in the Council Chambers, Public Safety Complex, 250 — 5"b Avenue North. BOARD MEMBERS PRESENT Philip Lovell, Chair Carreen Rubenkonig, Vice Chair Matthew Cheung Alicia Crank Daniel Robles Valerie Stewart Malia Clark, Student Representative BOARD MEMBERS ABSENT Nathan Monroe (excused) Todd Cloutier (excused) STAFF PRESENT Rob Chave, Planning Division Manager Rob English, City Engineer Carrie Hite, Parks, Recreation and Cultural Services Director Jerry Bevington, Video Recorder Karin Noyes, Recorder Chair Lovell introduced Malia Clark, the Board's new Student Representative, who is a senior at Edmonds Woodway High School and also participates in the group, Students Saving Salmon. READING/APPROVAL OF MINUTES Vice Chair Rubenkonig commented that the presentation and dialogue provided at the Board's last meeting by the City Engineer, Rob English, and the Parks, Recreational and Cultural Services Director, Carrie Hite, was well document in the minutes. They provided an excellent orientation to the Capital Facilities Plan (CFP) and Capital Improvement Program (CIP). BOARD MEMBER CRANK MOVED THAT THE MINUTES OF SEPTEMBER 28, 2016 BE APPROVED AS PRESENTED. BOARD MEMBER STEWART SECONDED THE MOTION, WHICH CARRIED UNANIMOUSLY. ANNOUNCEMENT OF AGENDA The agenda was accepted as presented. AUDIENCE COMMENTS There was no one in the audience. Ms. Hite invited the Board Members to attend an open house on October 19`' from 6:00 to 7:30 p.m. in the Library Plaza Room, where the hybrid plan for Civic Park Master Plan will be unveiled. After the plan has been presented, the public will Packet Pg. 3 be invited to provide feedback. An on-line open house will follow for two weeks to solicit additional public feedback. At the close of the on-line open house, the hybrid design will be presented to the Planning Board for a public hearing and recommendation to the City Council. The City Council will also conduct a public hearing before making a final decision on the master plan design. DEVELOPMENT SERVICES DIRECTOR REPORT TO PLANNING BOARD Chair Lovell referred the Board to the written report that was provided by the Development Services Director. He reported that he and Vice Chair Rubenkonig met recently with Mayor Earling and received an update on the Sustainable Cities Partnership, a collaboration between Western Washington University and the City of Edmonds. Mayor Earling advised that there is currently a lot of activity and the students are moving forward with the projects identified as part of the program. He spoke very positively about the experience thus far. PUBLIC HEARING ON THE PROPOSED 2017-2022 CAPITAL FACILITIES PLAN (CFP) AND CAPITAL IMPROVEMENT PROGRAM (CIP) Chair Lovell reviewed the rules and procedures for the public hearing, which would start with a staff report by Mr. English and Ms. Hite. Mr. English started his presentation by providing a diagram to illustrate the components of the CIP and CFP, particularly noting the differences between the two documents and where they overlap. The CFP is a planning document that includes the 20-year projects and 6-year projects to address roads. The CIP identifies the short-term horizon projects that include both capital and maintenance projects over the next six years. The overlap is where the six -year capital projects relate to growth; these projects will be in both plans. The CFP is divided into three project sections: General (parks, buildings and regional projects), Transportation (safety/capacity and pedestrian bicycle projects), and Utilities. The CIP is organized based on the City's financial funds and provides a description of each of the capital projects identified for the six -year period. He reviewed each of the funds as follows: • Fund 112 — Transportation. This fund is managed by the Public Works Department. • Fund 116 — Building Maintenance. This fund is also managed by the Public Works Department. • Fund 125 — Capital Projects. This fund is managed by the Parks and Recreation and Public Works Departments. Money for this fund comes from the Real Estate Excise Tax (BEET), and the dollars are split between the two departments. • Fund 126 — Special Capital/Park Acquisition. This fund is supported by REET funds and is managed by the Parks and Recreation Department. • Fund 129 — Special Projects. This fund is currently idle and was last used for the Highway 99 International District Lighting Project that was completed a few years ago. Any new capital project would program into this fund. • Fund 132 — Parks Construction (Grant Funding). This fund is managed by the Parks and Recreation Department. • Fund 421— Water Projects. This fund is managed by the Public Works Department. • Fund 422 — Storm Projects. This fund is also managed by the Public Works Department. • Fund 423 — Waste Water Treatment Plant. This fund is managed by the Public Works Department. Next, Mr. English recapped some of the larger projects that have been completed or the City is working towards completion of in 2016: • The 228 h Street Corridor Improvement Project started in May of 2015 and reached substantial completion in March of 2016. The project included a new signalized intersection that connects 228th Street east to west across Highway 99 and into Mountlake Terrace, providing a new east/west connection to Interstate 5. • The 228"' Street Sidewalk Improvement Project connects 100"b Street to 104`h Street with sidewalks on the north side. This project was funded by a Safe Routes to Schools Grant. Planning Board Minutes October 12, 2016 Page 2 Packet Pg. 4 2.A.a • The Pavement Restoration Program is a program that Mayor Earling has prioritized and funded for the fourth year in a row using Real Estate Excise Tax (REET) revenue from the 126 Fund. • A walkway project will start soon on 236th Street, from SR-104 to Madrona School. This project will also be funded by a Safe Routes to Schools Grant. Mr. English reviewed some of the projects that will be funded in 2017: • The 76"h Avenue West and 212th Street Intersection Improvement Project was bid out in May. However, given the bidding climate, the bids came in much higher than the engineer's estimate. The City elected to reject the bids and rebid the project during the winter months. That means the project would likely start in the spring of 2017. In the meantime, the City has applied for additional grant funding from the Transportation Improvement Board, but won't know the outcome of the application until November. • Citywide bicycle improvements will continue in 2017. For example, a striping project will occur on 76th Avenue West in conjunction with the intersection improvements described above. As proposed, the roadway would change from four to three lanes, and a bicycle lane would be added. • The 238th Street Walkway Project from SR-104 to SR-99 will also be completed in 2017. The City received a grant from the State Transportation Improvement Board and design work has been started. • The City received federal funding to move forward with an overlay of 841h Avenue from 2001h Street to 212th Street during the summer of 2017. • REET dollars will be used to install Trackside Warning Systems on Railroad Avenue at the Main and Dayton Street intersections to reduce the sound footprint that the current train horns have. The warning systems will be permanently installed at the intersections, and the horns will blow whenever a train is passing through Edmonds in either direction. The noise from the horns will be more focused at the intersections so there will be less impact to surrounding properties. Mr. English advised that, since the Board's last meeting, the Mayor approved his "decision package, which identifies projects that staff identified for 2017. The package includes: • Funding of $1.1 million for the Pavement Preservation Program, which is a critical piece of the City's ability to maintain infrastructure. • Funding for pre -design work for the access management on SR-99 between 216'h and 2241h Streets. The City has observed a higher accident problem along this stretch of roadway related to the two-way left turn lane on SR-99. The intent is to go forward with pre -design of the improvements in 2017. • In coordination with Mountlake Terrace, the City has applied for a grant to coordinate the signals on 2201h Street, which is badly needed. If the grant application is successful, the 2017 budget includes the matching funds to move the project forward. • $150,000 has been set aside to match grant dollars to continue to pursue alternatives for a waterfront at -grade crossing. The committee will present the results of their study to the Mayor soon, and a presentation will be made to the City Council in late October or early November. • The proposed 2017 budget includes funding to replace 7,300 feet of water main and 2,900 feet of sewer main. It also includes funding to rehabilitate 3,000 feet of sewer main. Ms. Hite reviewed the 2016 projects that were completed by the Parks and Recreation Department in 2016 as follows: Planning Board Minutes October 12, 2016 Page 3 Packet Pg. 5 2.A.a • The City acquired the Civic Field property and is currently in the process of completing a master plan for its redevelopment. The consultant is working on a hybrid plan that will be unveiled at a public open house on October 19th • The spray park at City Park was opened in the spring and had a very successful summer. • The Dayton Street Plaza is nearly completed and it is already heavily used. They are currently in the last stages of landscaping. • The temporary art installation (Luminous Forest) on 4th Avenue was completed, and wayfinding signs were installed throughout the City. • The Marina Beach Park Master Plan was completed in early 2016, and the intent is to formally adopted the plan into the City's Comprehensive Plan before the end of the year. • The Fishing Pier Rehabilitation Project is nearing completion, and it expected to open with a ribbon -cutting ceremony on November 15"h. • The Downtown Public Restroom Project is currently under construction near City Hall. • The Yost Spa Project is currently in progress. However, the project had to be redesigned in order to meet current code requirements. • The Frances Anderson Center Stage Replacement Project is currently in progress. • The design work for the Veteran's Project was completed. The City received two bids that were higher than the engineer's estimate, and the project is being rebid. • The playground equipment at Marina Beach Park has been replaced, and they are currently working to replace the equipment at the Meadowdale Preschool playground. Next, Ms. Hite reviewed the proposed 2017 projects as follows: • The Edmonds Marsh and Daylighting of Willow Creek Project is ongoing. The City has obtained grant funding to continue the feasibility study, and they have applied for other competitive grants, as well. • Parklet Projects will move forward in 2017, as will the Outdoor Fitness Zone Project • Gateway replacement is ongoing and in process. • The City is partnering with the City of Lynnwood to rehabilitate the Meadowdale Playfields. • The City's storage building burned down earlier in the year, and the City has received reimbursement from its insurance company. Considering the storage needs of both the Facilities and Parks and Recreation Departments, staff is proposing that the building be rebuilt to a size that is nearly 2.5 times larger but in the same location. • There is funding left from the state grant that was used to acquire Civic Field, and the City has received permission from the State to use the funds to demolish the grandstands. • Funding was set aside in the 2016 CIP for a community garden, and staff is working with Snohomish County regarding the possibility of partnering to create a community garden as Esperance Park. • The bids received for the Veteran's Plaza were rejected, and the City will go out to bid again soon. They expect to break ground in early 2017 and open the plaza in May of 2017. Planning Board Minutes October 12, 2016 Page 4 Packet Pg. 6 2.A.a The Senior Center is undertaking a capital program to redevelop the site into a Waterfront Center, and the City has discussed the opportunity to redevelop the waterfront at the same time. This will involve removing the existing creosote pilings, reconfiguring the park, adding a bioswale and raingardens to filter runoff from the parking lot before it goes into the Sound, adding a hand boat launch, providing more access to the beach, and adding a picnic area with a natural access to the senior center. In addition, the City is currently in discussions with the owners of the Ebb Tide Condominiums to complete the waterfront walkway in front of their building within the City's 10-foot easement. The City has applied for two $50,000 grants, and the project has scored high on both. The City has also set aside park impact fee dollars for the proj ect. • Land acquisition is a high priority in the Parks, Recreation and Open Space (PROS) Plan, and the proposed budget sets aside an additional $200,000 for this purpose. The intent is to having matching funds for grants available when opportunities to acquire land come about. Ms. Hite said staff is recommending that the Cultural Arts Facilities Needs Study be deleted from the CFP. While the study could still be done, it would be more of an operational project than a capital project. If a study determines that the City needs a facility at some point in the future, it can be added to the CFP. Also, the Downtown Restroom Project should be completed by the end of the year and can be removed from the 2017 CFP. Ms. Hite advised that, since the last meeting, the CIP was updated to highlight "land acquisition" as a goal. As requested by the Board at their last meeting, Mr. English provided a handout that lists the needs that were identified by the Capital Facilities Manager for the 2017 Citywide Capital Renewal Program. He explained that, in past years, the budget for capital facilities maintenance has been about $55,000. The Capital Facilities Manager requested that this amount be increased up to $400,000 to quick start the program of investing in and maintaining the City's existing facilities. The projects include roof repairs, painting, carpeting, seal coating, etc. Mr. English recalled that the Board also asked him to provide more information about traffic volumes on SR-104. He advised that the State does a number of traffic counts along the highway starting from the Ferry Terminal all the way to Interstate 5. While the 2016 counts are not available, the 2015 counts can be compared to previous years. The counts conclude that there was no increase in traffic volume from the ferry to 238th Street, but there was a small increase of 2% from 2401h Street to Interstate 5. At their last meeting, Board Member Crank asked how new development along SR-104 might impact traffic volumes. He learned that the new development she referred to was actually permitted by Snohomish County so the City does not have any transportation data. However, it is likely that the development had very little impact to the overall traffic volumes on the highway. Mr. English recalled that, at their last meeting, Vice Chair Rubenkonig asked about the possibility of adding an "all -walk" phase at the intersection of 2121h Street and 76t1i Avenue to provide a safer pedestrian access for high school students. He acknowledged that the concept has been used in select locations across the country, and it amounts to adding another phase to the signal timing that closes the movement of traffic on all four lanes of the intersection to allow pedestrians to cross. He explained that the City's current Level of Service (LOS) Standard for arterials is LOS D or better, and the proposed project would improve the intersection to LOS D. If an all -walk phase were added, the standard at the intersection would change to LOS E. He reminded the Board that the City secured a $3.96 million grant from the Congestion, Mitigation and Air Quality (CMAQ) Fund, and the purpose of the grant was to improve air quality by reducing emissions and congestion. As currently proposed, the intersection project would reduce emissions for carbon dioxide, carbon monoxide, hydrocarbon and oxides of nitrogen. The benefit of the project is that reducing congestion will bring down emissions and that is why the City received the funding. It would be difficult to change the project to add an all -walk phase because it would reduce the LOS standard and increase emissions. Staff is proposing that the project be constructed as currently designed. Mr. English summarized his presentation by reviewing that after the public hearing the Board will be asked to forward a recommendation to the City Council. The CIP and CFP, along with the Board's recommendation, will be presented to the City Council for a study session, followed by a public hearing on November I't Planning Board Minutes October 12, 2016 Page 5 Packet Pg. 7 2.A.a Chair Lovell opened the public portion of the hearing. However, there was no one in the audience, and the public portion of the hearing was subsequently closed. Board Member Crank asked if the overlay project on 84th Avenue between 220th Street and 212th Street would take place while school is in session. Mr. English said that, if all goes well, the intent is to do the work during the summer when school is on break. Board Member Crank said she is glad to hear that the City's goal is to do the Waterfront Redevelopment Project in tandem with the Senior Center's Waterfront Center Project. She said she serves on the Senior Center Board, and the plan to talk about fundraising and strategies at their upcoming retreat. Board Member Crank referred to the funding set aside for land acquisition and asked if there are targeted properties the City is looking to acquire. Ms. Hite answered that the PROS Plan identifies areas of the City that are not as well served by parks and open space, and the City will look for opportunities to acquire additional land to serve these neighborhoods. In addition, the City is always looking for opportunities to acquire properties along Shell Creek and other properties that run parallel to the watersheds. However, the City must also consider the need to maintain the park space it already has. It requires a balancing act. Board Member Crank thanked Mr. English for providing data about traffic volumes on SR-104. She appreciates that data is needed to make a case for improvements, and she looks forward to comparing 2016 data to previous years to determine the impact of new development. She noted that, just tonight, the light stopped blinking because there was an emergency vehicle coming through the intersection. People are accustomed to the light blinking, and a car was almost hit when it did not stop at the light. She said she hopes new data will support the need for a study to see if mitigation is needed. Board Member Cheung asked if the Traffic Engineer's analysis of an all -walk phase at the intersection of 212th Street and 76th Avenue considered that the phase would only need to be activated during certain times of the day (when students arrive, when students leave, and when students go to lunch). Mr. English acknowledged that the phase could be timed to only activate during certain times of the day, but the morning period when students are arriving at school is also during the peak commute period. Board Member Cheung asked if LOS D could be maintained with an all -walk phase that only operate during certain times of the day as described above. Mr. English said more traffic modeling would be needed to answer that question. Vice Chair Rubenkonig commented that adding an all -walk phase at the intersection of 76th Avenue and 212th Street would minimize the pedestrians' exposure to pollution. Mr. English agreed that is possible, but it would depend on when the pedestrian reaches the intersection. Depending on the phase of the light, a pedestrian may have to wait longer if an all -walk phase were added. He also voiced concern that students may get impatient waiting for the signal and cross against traffic. Chair Lovell asked if the Traffic Engineer has solicited feedback from the Edmonds School District relative to the proposed changes at the intersection of 76th Avenue and 212th Street. Mr. English answered that the City has worked closely with the school district to coordinate the phasing of the intersection improvements, and the school district has voiced support for the proposed changes. The district has not requested an all -walk phase. Ms. Clark said she uses the intersection at 76th Avenue and 212th Street often, and it could use some work. She often has to wait about five minutes to cross the street, and she knows that some students become impatient and jay walk. Mr. English explained that, currently, the intersection lacks turning movement, which means it takes longer for cars and pedestrians to get through the sequence. With the proposed changes, the left turn lanes going north/south will go at the same time, which allows the light to cycle faster. The same would be done for the east/west lanes. Board Member Cheung asked if the intersection improvements would include left turns on a blinking light. Mr. English said they have not made a firm decision on this option because it could lead to conflicts with the high school. A left -turn arrow would hold up pedestrians. With a flashing yellow light for left turns, there is a potential that a student could be hit while using a crosswalk if a driver sees a break in traffic and initiates the turn. Staff will continue to evaluate the option, but his first thought is that it would not be appropriate in this location. Board Member Cheung asked if it would be possible to time the lights so that the flashing turn is available only when school is not in session. Mr. English agreed that is a possibility. Planning Board Minutes October 12, 2016 Page 6 Packet Pg. 8 Chair Lovell thanked Ms. Hite and Mr. English for providing responses to the issues and concerns raised by the Board at their last meeting. He asked that these responses also be conveyed to the City Council for consideration in their review of the CIP and CFP. Chair Lovell requested clarification on the funding that is currently available for the Veteran's Plaza. Ms. Hite answered that the City will contribute $30,000 to the project, and the remaining portion of the $550,000 cost will come from fundraising. Chair Lovell asked if the City is contemplating that work will start on the Waterfront Center and Waterfront Redevelopment Projects in 2017. Ms. Hite said the goal is to do the projects in tandem. However, it is possible that the Senior Center will not reach its funding goal in time to complete the project during the fish window, and the Waterfront Center Project will have to be postponed until 2018. Based on grant funding, it may be necessary for the City to move forward with the Waterfront Redevelopment Project in 2017. Again, she said the City's goal is to move the two projects forward in 2017, hoping that the Senior Center will be ready, as well. Board Member Crank advised that the Senior Center's target is to break ground on the project in September of 2017. Ms. Hite emphasized that there is a fish window that limits when waterfront development can occur, and it happens to be during the summer months. Ms. Crank said the Senior Center Board's goal is to meet that window. Board Member Robles asked for clarification of the small boat launch that is proposed as part of the waterfront redevelopment project. Ms. Hite said this would be a hand launch facility that is not meant for large boats. She referred to the proposed design of the project and noted the location of the boat launch. She explained that the ramp would serve a dual purpose for launching small watercraft (kayaks, paddleboards, etc.) and providing Americans with Disabilities Act (ADA) access. Board Member Stewart referred to Page 150 of the Staff Report that describes the Edmonds Marsh Feasibility and Restoration/Walkway Project, which is estimated to cost $155,000. She asked if the project would include a new walkway around the marsh. Ms. Hite said the project includes restoration of the current walkway, which is queued up for 2017. However, the work done by the Western Washington University Students as part of the Sustainable Cities Project will include consideration of a boardwalk all the way around the marsh. Several community citizens have volunteered to participate on a focus group to discuss the concept further. Board Member Stewart asked if the walkway that is proposed in front of the Ebb Tide Condominiums would be ADA accessible. Ms. Hite answered that there would be two sections of stairs to provide broader accessibility, but the boardwalk would all be accessible. The boardwalk proposed in front of the Ebb Tide Condominiums would connect the north and south portions of the existing boardwalk together. Board Member Stewart noted that there are redundancies in the CIP, as some projects appear to be listed twice, and the dollar amounts do not match up. Ms. Hite said the redundancy has to do with the different funds that are used for the projects. In many cases, funding will come from a variety of sources and/or funds. Board Member Stewart said she is glad that the documents identify certain properties the City is keeping an eye on for park acquisition. There is forest land in the northern portion of the City that has been on and off the market for quite some time and is part of the Perrinville Creek Drainage Basin. There is a real desire in the neighborhood for the City to acquire this property, and it can only happen if funding is available. She suggested that the City allocate a significantly larger amount in 2017 to allow the City to competitively bid for the property. Ms. Hite commented that this would be difficult. She explained that Mayor Earling weighs out all of the priorities for the City and attempts to balance all needs when allocating the REET dollars in the 126 Fund. For example, the 126 Fund is also used to support the Street Preservation and Facilities Restoration Programs, which both have a backlog of projects. In addition to acquiring more park and open space, it is also important for the City to adequately maintain their existing properties. However, she agreed to make note of Board Member Stewart's request when presenting the CIP and CFP to the City Council. Board Member Stewart commented that the City could establish a donor program to provide funding support for future park and open space acquisition. Ms. Hite agreed and said that she has been working with Council Member Mesaros to pursue this option further. Board Member Stewart agreed to assist in the effort. Planning Board Minutes October 12, 2016 Page 7 Packet Pg. 9 2.A.a Vice Chair Rubenkonig requested clarification relative to the schedule for the Sunset Avenue Walkway Project, which is described on Page 58 of the Staff Report. Mr. English reviewed that staff provided a report to the City Council in August relative to the concept of building a walkway on the west side of Sunset Avenue. Currently, there is temporary striping that designates a walkway area, but there has been quite a lot of discussion about where the parking should be located, what kind of parking should be provided, etc. Parallel with the Sunset Avenue Walkway Project is a utility improvement project. The City is considering options for improving the lift station on Sunset Avenue south of Caspers Street to install a new gravity line to take sewage to the treatment plant rather than having to pump it. A waterline also needs to be replaced. No permanent walkway would be constructed until after the utility work has been completed. He agreed to clarify the schedule in the project description. Vice Chair Rubenkonig observed that the proposed sidewalk project on 232nd Street SW from 100th Avenue W to SR-104 (Page 60 of the Staff Report) would provide the fastest walking route to Westgate from the intersection with SR-104, and the City should encourage people to use it as such. She also suggested that the CIP and CFP should include a listing of the sources recommending action to help citizens know how long a project has been in the making, and the embedded vicinity maps may be easier to navigate if compass points were included. While providing footage of the sidewalk projects has begun, it could be completed, and highlighting project areas could assist the reader in identifying the size and location of the proposed work. Vice Chair Rubenkonig asked for clarification about the Pine Ridge Forest Management Study, which is described on Page 105 of the Staff Report. In particular, she asked if the City has done similar studies for other parks in the past. Ms. Hite explained that the Public Works, Planning and Parks Departments are coordinating an effort to complete an Urban Forestry Management Plan for the entire City in 2016 and 2017, but there are a lot of older trees in Pine Ridge Park that warrant an evaluation to assess the City's liability, etc. Chair Rubenkonig pointed out that the acronym WWTP (Page 117 of the Staff Report) should be spelled out as the Waste Water Treatment Plant. She also referred to the Table that lists the publicly -owned facilities in Edmonds and other nearby areas and suggested that the Civic Center Playfield should be removed from the list of school district properties and added to the list of City -owned properties. VICE CHAIR RUBENKONIG MOVED THAT THE BOARD FORWARD THE CAPITAL IMPROVEMENT PROGRAM (CIP) AND CAPITAL FACILITIES PLAN (CFP) FOR 2016 THROUGH 2O22 TO THE CITY COUNCIL WITH A RECOMMENDATION OF APPROVAL BASED ON THE COMMENTS PROVIDED BY THE BOARD. BOARD MEMBER STEWART SECONDED THE MOTION, WHICH CARRIED UNANIMOUSLY. THE BOARD RECESSED THE MEETING FOR A FIVE-MINUTE BREAK AT 8:20 P.M. THE MEETING RECONVENED AT 8:27 P.M. 2016 COMPREHENSIVE PLAN AMENDMENTS Mr. Chave reviewed that the most recent Comprehensive Plan update was completed in 2015, and included a major review as required by the Growth Management Act. Typically, the City undertakes relatively minor amendments in intervening years. This year's amendments will include the following: Amending the Comprehensive Plan to incorporate the updated CFP. Amending the Parks, Recreation and Open Space (PROS) Plan to include the adopted Marina Beach Master Plan as a new "Appendix D." Appendix A would also be amended to acknowledge and reflect the Marina Beach Master Plan. Amending the Capital Facilities Element to add an implementation action that would read, "Develop level of service standards for key public facilities by the end of 2017 and consider including the standards in the Comprehensive Plan." In addition to the amendments listed above, Mr. Chave advised that two more substantial amendments are currently being developed: The Water Comprehensive Plan and the Street Tree Plan. Drafts of each of the plans are due before the end of Planning Board Minutes October 12, 2016 Page 8 Packet Pg. 10 2.A.a 2016, and approval is scheduled for the first quarter of 2017. Any specific references to the current plans will need to be updated, as well. The two plans will be ready for the Planning Board's consideration after the first of the year. Mr. Chave summarized that the Board has completed its public hearing and recommendation to the City Council relative to Amendment 1, and the public hearings for Amendments 2 and 3 are scheduled for November 9"h. Chair Lovell asked if the City plans to hire a consultant to assist staff in preparing an Urban Forestry Management Plan. Mr. Chave answered affirmatively and noted that funding has been allocated for the project, and staff is working on a Request for Proposals. However, the Street Tree Plan is separate and will precede the Urban Forestry Management Plan. Chair Lovell said his understanding is that the Marina Beach and Civic Field Master Plans, once adopted into the Comprehensive Plan, will represent what the community wants programmatically for the two sites, but they should not be considered final designs. Ms. Hite agreed that the master plans should not be considered design or construction documents. Instead, they are schematic designs that represent the community's thoughts and desires. It is always good practice to officially adopt the master plans into the Comprehensive Plan so there are no questions about the process. Once adopted into the Comprehensive Plan, Parks staff will have a green light to put together a financial package for future implementation. Chair Lovell asked if the consultant who creates the final park designs would be obligated to prepare design documents that are consistent with the Master Plans. Ms. Hite answered yes, but commented that the master plans are quite broad and design decisions will need to be made throughout the process. The City will go through a competitive bidding process for design consultants, and it is likely this effort will involve a citizen's committee, as well. Sometimes, the entity that created the schematic design is the one most qualified to do the final design work. For example, the current contract with Walker Massey for the Civic Field Master Plan also includes language for them to amend the contract to go into design development if the City so chooses. That was not the case with the Marina Beach Master Plan contract, since development of the park is three to five years out. Board Member Stewart requested clarification of the proposed amendment to Goal 4, Policy 4.H of the PROS Plan. Ms. Hite reviewed that when the Marina Beach Master Plan was created, numerous people voiced support for the dog park to remain as an element of the park. Goal 4 was added to the PROS Plan to address the concern about potential impacts to sensitive areas. Staff is suggesting the language be amended to make it more powerful and applicable to all parks in the City. The new language would read, "Ensure uses in environmentally sensitive areas are consistent with critical area regulations and the Shoreline Master Program." She summarized that the proposed language is intended to make the City pay attention to potential impacts in all design and develop a balance. Board Member Stewart referred to language in the Critical Areas Ordinance (CAO) and Shoreline Master Program (SMP). Although she acknowledged that the dog park is well -loved by the community, the community must also be made aware of what is happening to the land as a result of the non -conforming use (dog park). Although dog owners do a good job of cleaning up their pets' feces, Keeley O'Connell, restoration biologist on contract with the City, previously pointed out to the Board that the urine is what completely decimates the marina flora on the shoreline. She said she has been a naturalist for four years at Discovery Park where there is a diverse display of habitat, but less so on the Edmonds beaches. If you walk through Marina Beach Park, there is a noticeable wasteland effect as you continue south to the dog park. As habitat improvements occur down the road and conversations and public education continues to evolve, people will become aware that there could be better alternatives. She said she hopes that this will be part of the conservation going forward, and she questioned if the proposed amendment to Goal 4 would provide adequate protection for the area. Vice Chair Rubenkonig asked if developing LOS standards for key public facilities would be a Planning Board responsibility. Mr. Chave answered yes, but only to the extent that they are included in the planning documents. Many of the standards are already in place, such as transportation. Mr. Chave advised that the draft amendments are scheduled for a public hearing before the Board on November 9`h Planning Board Minutes October 12, 2016 Page 9 Packet Pg. 11 2.A.a REVIEW OF EXTENDED AGENDA Chair Lovell reviewed that the Board's October 26th agenda includes an update by the consultant on the Highway 99 Subarea Plan and a presentation by representatives from Sound Transit relative to the Sound Transit 3 initiative that will be on the November ballot. The November 9"b agenda will include a public hearing on the Civic Center Master Plan and a Public Hearing on the 2016 Comprehensive Plan amendments. The November 23`d meeting has been cancelled. The December 14th meeting tentatively includes a public hearing on the Highway 99 Subarea Plan, as well as election of officers and a presentation of the Five Corners Plan that was prepared by students from the University of Washington and Forterra. The December 28th meeting has been cancelled. Chair Lovell reported that he and Vice Chair Rubenkonig met with Mayor Earling recently and learned that the terms of four Board Members will expire at the end of 2016. Board Members who want to be reappointed for another term should notify the Mayor as soon as possible. After further discussion, Chair Lovell indicated he would notify the Mayor that he and Board Members Crank and Rubenkonig want to be reappointed for another term, but Board Member Stewart does not. PLANNING BOARD CHAIR COMMENTS Chair Lovell did not provide any additional comments. PLANNING BOARD MEMBER COMMENTS Board Member Stewart announced that Students Saving Salmon will be meeting with stream -side property owners and residents on Saturday, October 15th, to discuss how they can improve conditions along the waterways for salmon habitat. They will be asking if salmon has been spotted and help them understand how to identify them and become more vigilant. The students will report their findings to the press and City Council in a timely manner. Board Member Robles gave a shout out to Perrinville, which now has an anchor restaurant and no franchise businesses. All of the businesses are community based, and the area is very well done. Vice Chair Rubenkonig asked if the fitness station that is located in the plaza/garden of the Waste Water Treatment Center is an example of the proposed new fitness zones. Ms. Hite said the fitness station at the plaza/garden only has three elements, and the proposed new fitness zones will have eight to ten components that will be more dynamic and have various functions. She recalled that Board Members Monroe and Stewart agreed to work with staff to select the fitness zone components. Vice Chair Rubenkonig announced that there will be an open house regarding the Highway 99 Subarea Plan on November 10`h from 6:00 to 8:00 p.m. on the 4`' Floor at Swedish Hospital, and Chair Lovell indicated his plan to attend. She also reminded the Board of the public open house relative to the Civic Center Master Plan that is scheduled for October 19th from 6:00 to 7:30 p.m. in the Library Plaza Room. Board Member Crank indicated her plan to attend that event. Lastly, she advised that on November 2"d, the City Attorney will provide training to the Architectural Design Board regarding quasi- judicial meetings, etc. She suggested that those who missed the training that was provided previously to the Board should consider attending the November 2nd meeting. Vice Chair Rubenkonig asked Mr. Chave to explain the impact of the City Council's recent decision to establish a larger buffer for the Edmonds Marsh than what was recommended by the Department of Ecology (DOE). Mr. Chave explained that, in general, the Planning Board's recommendation relative to the Shoreline Master Program (SMP) was passed on to the DOE for review. However, the Council approved greater buffers for critical areas. The DOE notified the City that they did not like a few things in the Council approved SMP, including the increased buffer requirement, and they provided a list of mandatory and recommended changes. Most recently, the City Council walked through the DOE's recommendations and requirements and suggested some alternative versions. The alternatives will be presented back to the DOE, and the City will await a response that identifies where the discrepancies lie. Vice Chair Rubenkonig asked if the higher buffer requirement is unusual compared to other jurisdictions. Mr. Chave answered that the buffer requirement is not necessarily unusual, but the length of time the City has spent going back and forth with the DOE is a big unusual. He said he suspects the issue will eventually end up before the Growth Hearings Board. Planning Board Minutes October 12, 2016 Page 10 Packet Pg. 12 Board Member Crank reported on her attendance at the recent Candidates Forum that was sponsored by the Chamber. One of the questions given to the state candidates was about ST3, and their response helped feed her a perspective for the next round of discussions. Board Member Crank said she listened to the October l lth City Council meeting where there was significant input from downtown business owners about the recent sign code amendments. She voiced concern that the issue seems to be focused on a -frame signs, and the Board's recommendation that the City consider a directional sign program has gotten lost in the translation. This has created a lot of discord from downtown business owners. She asked what the Board could do to clarify the amendments. Mr. Chave answered that the City Council will do something to address the concern, and there is nothing the Board can do at this time. However, they will likely become involved at some point in the future. He encouraged Board Members to take every opportunity to talk to the downtown business owners and provide more information about the Board's recommendation. ADJOURNMENT The Board meeting was adjourned at 8:58 p.m. Planning Board Minutes October 12, 2016 Page 11 Packet Pg. 13 5.A Planning Board Agenda Item Meeting Date: 10/26/2016 Director Report Staff Lead: Shane Hope, Director Department: Planning Division Prepared By: Diane Cunningham Background/History N/A Staff Recommendation Review and discuss Narrative The Director Report is attached Packet Pg. 14 5.A.a -� OF Mo+ V rf MEMORANDUM Date: October 21, 2016 To: Planning Board Members From: Shane Hope, Development Services Director Subject: Director Report The Planning Board meets next on October 26. The meeting's agenda will focus on an update to the Highway 99 subarea plan. REGIONAL NEWS Puget Sound Regional Council (PSRC) ❑ PSRC's Regional Staff Committee met October 20, with an agenda that included: o Regional Ozone Report (which showed that our region is currently meeting federal requirements) o Transportation Planning Board focus on community engagement related to updating the regional transportation plan for: ■ Financial Strategy and ■ Health and Equity o Regional Economic Strategy o PSRC process for reviewing future city and county comprehensive plan updates o Multi -year GMA schedule o Regional open space planning project. ❑ The Centers Framework Stakeholder Working Group met October 19 to discuss concepts for updating the criteria for designating regional growth centers and manufacturing/industrial centers. Snohomish County Tomorrow (SCT) ❑ The SCT Planning Advisory Committee reviewed information, at its October 13 meeting, on issues currently being considered by the Puget Sound Regional Council. Committee members also shared updates on projects in their respective communities. ❑ The SCT Steering Committee meets next on October 26. Its agenda includes information on Snohomish County's concurrency system for congestion management and on the Qwulootl estuary reclamation project. Packet Pg. 15 5.A.a LOCAL NEWS Highway 99 Plan Open House The next open house for the Highway 99 area planning project is November 10th, between the hours of 6:00 and 8:00 pm at the Swedish Edmonds Hospital, 4t" floor conference room. The open house will provide a first look at a draft plan for the area to address land use, transportation, housing, and other topics. A flyer about the open house has been mailed to properties in the vicinity. Other announcements and press releases will be distributed too. Everyone is welcome to the event. Architectural Design Board The Architectural Design Board will have a special meeting on November 2, beginning at 7:30 pm., for training with the City Attorney on board roles, quasi-judicial meetings, etc. Economic Development Commission c The Economic Development Commission's next meeting is November 16. An agenda will be ready soon and posted online. `o 0 a� Hearing Examiner o The Hearing Examiner's next meeting is October 27 for an appeal of a staff decision denying an 00 application for innocent purchaser and lot of record status. The property was created outside of to Edmonds subdivision process and thus is not considered a lot of record. The property was purchased at a foreclosure sale by the applicants. Historic Preservation The Historic Preservation Commission's next meeting will be on November 10. Items for discussion are the Gerdon House at 209 Caspers St. and the Bettinger House / Pink House at 555 Main St. for inclusion on the Edmonds Historic Register. Also the Commission will discuss final preparations for publishing the 2017 Historic Calendar. Tree Board The Tree Board's next meeting is November 3. An agenda will be ready soon and posted online City Council The City Council's October 18 meeting included the following planning -related items: ❑ Consent Calendar: o Supplemental agreement for Fishing Pier rehab project —approval o Ordinance amending parking time limit on Main St. between 3rd Av and 2nd Av and 2nd Ave between Main S. and Bell St. —approval o Ordinance establishing a multifamily tax exemption program (which would provide property tax abatement on certain aspects of multifamily development with affordable housing in the Westgate mixed use district —approval ❑ Presentation by Hearing Examiner on 2016 activities ❑ Shoreline Master Program —Council approval of a letter, with attachments, responding to Ecology's proposed changes to the SMP. ❑ Study items: 2 1 P a g e Packet Pg. 16 5.A.a o Amendment to agreement with WA State RCO for salmon project o Supplemental agreement for Willow Creek daylighting project o Park impact fees annual report o Review of proposed 2017 City Budget for: Public Works Utilities, Street, Public Works Administration, Facilities Maintenance, ER & R (Fleet), and Engineering. The Council's October 25 meeting will include: ❑ 2017 City Budget Presentations (including for Development Services) ❑ Recommendations of the At -Grade Rail Crossing Alternatives Analysis ❑ Fishing Pier Ownership ❑ Presentation of the Proposed 2017 — 2022 Capital Facilities Plan / Capital Improvement Plan COMMUNITY CALENDAR ❑ October 23 — Nov. 4: Voting begins for the Scarecrow contest ❑ October 31: Halloween Trick or Treat in downtown Edmonds 5:00 pm — 7:00 pm ❑ Through November 6: "Hook, Line & Sinker", Edmonds Historical Museum new exhibit details the life cycle of salmon, the story of Native fishing, and the evolution of today's commercial fishing. ❑ November 26: Tree Lighting Ceremony at 51h & Bell St 3:00 pm — 5:00 pm 3 1 P a g e Packet Pg. 17 7.A Planning Board Agenda Item Meeting Date: 10/26/2016 Highway 99 Subarea Planning Update Staff Lead: Shane Hope, Director Department: Development Services Prepared By: Diane Cunningham Background/History A plan for the Highway 99 Subarea is being developed. The Planning Board has been in the loop on this process since it began in early 2015. Staff Recommendation That the Planning Board consider the information and provide any questions/comments. Narrative At the October 26 meeting, a representative of the firm that is working with the City on this project (namely, Fregonese Associates) will update the Planning Board on the likely concepts that will be incorporated into a draft plan. The update will feature a slide presentation. On November 10, an open house will be held to provide the first public look at key features of the draft plan. The open house is a drop -in event between 6:00 and 8:00 pm on November 10 at the Swedish Edmonds Hospital, 41" floor conference room. After that, any further adjustments to the draft plan will be made and more public consideration will occur. For example, the Planning Board will have other meetings about it later this year. Meetings of the City Council are expected in early 2017. Packet Pg. 18 9.A Planning Board Agenda Item Meeting Date: 10/26/2016 Planning Board Extended Agenda Staff Lead: N/A Department: Planning Division Prepared By: Diane Cunningham Background/History N/A Staff Recommendation Review and discuss Narrative Extended agenda is attached. Attachments: 10-26-2016 PB Extended Agenda Packet Pg. 19 np EbAf � -ter OHO PUKHMS BOARD Extended Agenda 790 October 26, 2016 Meeting Item OCTOBER 2016 Oct. 26 1. Update on Highway 99 Subarea Plan NOVEMBER 2016 9.A.a Items and Dates are subject to change Nov. 9 1. Public Hearing/Discussion on Civic Center Master Plan 2. Public Hearing on 2016 Comprehensive Plan Amendments Nov. 23 Cancelled — Holiday DECEMBER 2016 Dec. 14 1. Public Hearing on the Draft Highway 99 Area Plan 2. Election of Officers 3. Presentation on UW/Forterra plan for Five Corners Dec. 28 Cancelled — Holiday Packet Pg. 20 ttems ana hates are 9.A.a to change Pending 1. Community Development Code Re -Organization 2016 2. Neighborhood Center Plans and zoning implementation, including: ✓ Five Corners 3. Further Highway 99 Implementation, including: ✓ Potential for "urban center" or transit -oriented design/development strategies ✓ Parking standards 4. Exploration of incentive zoning and incentives for sustainable development Current Priorities 1. Neighborhood Center Plans & implementation. 2. Highway 99 Implementation. Recurring 1. Annual Adult Entertainment Report (January -February as necessary) Topics 2. Election of Officers (1S` meeting in December) 3. Parks & Recreation Department Quarterly Report (January, April, July, October) 4. Quarterly report on wireless facilities code updates (as necessary) Packet Pg. 21