2012-01-30 Sister City Commission MinutesEdmonds Sister City Commission
Meeting Date: January 30th 2012
Final Minutes
Commissioners in Attendance:
Pos. 1
Michelle Van Tassell
Pos. 2
Matt Moore
Pos. 3
Yoshitaka Inoue
Pos. 4
OPEN
Pos. 5
OPEN
Pos. 6
Rita Bailey Ikeda
Pos. 7
lyoko Okano
Pos. 8
Stohn Nishino
Pos. 9
OPEN
Pos.10
Beth Fuhriman
Pos.11
OPEN
Pos.12
OPEN
Staff Liaison: Carrie Hite
Absent: none
Call to Order 6:10 PM
Welcome Guests Kay Vreeland
Minutes - Yoshi forgot approval of minutes from December. Motioned for approve
modifications to agenda by Stohn and Beth. Then motion for the minutes to
be modified motioned by Beth and 2nd by Stohn.
Treasurer's Report - The treasurer's report for December has not been received from City
accounting department yet.
Correspondence - Website updates required, deleting old site.
- We have two student applicants.
- Communication with Hekinan.
- End of December Budget was approved for one chaperone with 5 students
and two chaperones for 10.
- Michelle and Beth will be going to Edmonds Woodway on Feb 91h at 2pm.
- Carrie facilitated our annual retreat. Commissioners discussed about what
thoughts and ideas were good as well as what needs to be worked on this
year, in the next 5 years, and the 2013 Hekinan Delegation visit. Carrie will
compile a priority list for each category at our next meeting.
Old Business 2012 Student and Chaperone Recruitment
- As of now we have three chaperones who signed up.
- At our February meeting we will debate whether or not to continue with
this year's student delegation if we do not have at least 5 students who
New Business
are signed up.
- Next meeting continuing with the retreat's idea's for what to work on.
Recruiting of Commissioners & Volunteers
- Talked about the 3 chaperones. First is Jill from Meadowdale who will be
going to Hekinan this year, also does Second is Beveak Yoze and third is
Rachel Black.
- Also talked about Kay who has lived 30+ years in Japan and was a
university English Literature teacher and is skilled with newsletters and
websites.
- Mamiko Kobayashi (Ballard)
Other miscellaneous items
Marlene will be going to Japan and will visit Hekinan on 2/9.
Adiourn 7:38 PM
Next Meeting
March 26th, 2012
Submitted by: Matthew Moore, Secretary
Code for Commissioner Attendance
Commissioners are required to attend at least 70% of the meetings in a calendar year and cannot miss
more than 3 consecutive meetings.
Absence is excused for any of the following reasons:
• Business or employment reasons
• Extended vacations of longer than two weeks
• Illness or death in the immediate family
(Though not stated in the code, we assume that illness of a commissioner is also an excused absence.)
If a commissioner does not have regular attendance, the Mayor's office sends a letter to the
commissioner to let him/her know the position needs to be vacated.
A commissioner who needs to miss a meeting is required to e-mail the SCC chairperson prior to the
meeting, giving the reason for the absence. Yoshitaka Inoue: inoueyx@comcast.net