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2012-03-26 Sister City Commission MinutesEdmonds Sister City Commission Meeting Date: March 261h, 2012 Minutes Commissioners: Pos. 1 Michelle Van Tassell Pos. 2 Matthew Moore Pos. 3 Yoshitaka Inoue Pos. 4 Marlene Friend Pos. 5 Kay Vreeland Pos. 6 Rita Bailey Ikeda Pos. 7 lyoko Okano Pos. 8 OPEN Pos. 9 OPEN Pos. 10 Beth Fuhriman Pos. 11 OPEN Pos. 12 OPEN Staff Liaison: None Present Present: Yoshitaka Inoue, Kay Vreeland, Marlene Friend, lyoko Okano, Beth Fuhriman Absent: Michelle Van Tassell, Matthew Moore, Rita Bailey Ikeda Guests: Jill Van Berkom, Joseph Fletcher, Kody McConnell Meeting Called to Order 7:05 PM Welcome Guests Jill (Chaperone), Joseph (Observer), Kody (Observer) Minutes Revised February Minutes Motioned for Approval by Yoshi Revised February Minutes Seconded for Approval by Beth Revised February Minutes Unanimously Approved Revised February Minutes Date is February 27, 2012 Treasurer's Report None (ESCC Treasurer's position currently vacant) Correspondence Old Business Kay - Would like pictures from AET, Lindsay Donahue, in Hekinan, for advertising, so looking for contact email for her. lyoko - Hekinan will send 10 students out of 22 applicants Jill - April 27 is date for meeting with the families of students Jill - Still waiting for interview dates for Edmonds students Jill - Five potential Edmonds students are a diverse group lyoko - Visit period will be August 9, 2012, through August 21, 2012 lyoko - Awaiting final ticket pricing for Korean Airline tickets Marlene - Cannot have a Saturday market presence without vendor New Business Beth & lyoko - Recommend creation of gift log between cities lyoko - Will move forward on flight reservations for students Kay - Facebook Page updates and discussion of Administrators Kay - Motion to purchase 250 ESCC business cards for expenditure of no more than $20 Marlene - Seconds Motion to purchase 250 ESCC business cards for expenditure of no more than $20 Motion to purchase 250 ESCC business cards for expenditure of no more than $20 unanimously approved Kody - Would like to investigate possible 501(c)(3) organization to increase fundraising potential through incentivizing contributions and donations, will consult with City Attorney Kay - Will establish contact with Friends of ESCC to learn more about their organization Yoshi - ESCC needs to fill vacated Treasurer's position Kody - Willing to volunteer for Treasurer post if needed or desired Meeting Adjourned 8:40 PM Next Meeting April 23, 2012 Submitted By: Matt Moore Code for Commissioner Attendance Commissioners are required to attend at least 70% of the meetings in a calendar year and cannot miss more than three (3) consecutive meetings. Absences are excused for any of the following reasons: • Business or employment reasons • Extended vacations of longer than two weeks • Illness or death in the immediate family (Though not stated in the Edmonds Municipal Code, it is assumed that illness of a Commissioner is also an excused absence.) If a Commissioner does not have regular attendance, the Mayor's Office will send a letter to the Commissioner advising them that the position needs to be vacated.