2016-04-25 Sister City Commission MinutesEDMONDS SISTER CITY COMMISSION
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Meeting date: April 25, 2016
Pos. 1:
Pos. 4: Marlene Friend
Pos. 7: lyoko Okano
Pos. 10: Karyn Heinekin
Student Representative:
Pos. 2: Patrick Sweeney
Pos. 5:
Pos. 8: Michele Fellows
Pos. 11:
Call to Order
The meeting was called to order at 7:10 pm.
Attendance
Pos. 3: Pam Erickson
Pos. 6: Rita Ikeda
Pos. 9:
Pos. 12:
Commissioners present: lyoko Okano, Karyn Heinekin, Patrick Sweeney, Rita Ikeda, Michele Fellows
Commissioners absent: Excused - Marlene Friend, Pam Erickson
Staff Liaison: Carolyn LaFave
Welcome guests/Public comment: No guests
Administration
Approve/Amend Agenda - Karyn moved to approve the agenda. Patrick seconded. Motion passed.
Approve/Amend minutes - Rita moved to approve the minutes. Karyn seconded. Motion passed.
Public Relations —Promotion of the Red Onion event will mostly be word of mouth. Michele will email
everyone some verbiage they can forward to friends and family. A proof of a Sister City banner is
expected tomorrow. Next we will be recruiting commissioners. Michele passed out the expectations
sheet. Carolyn will update the website so spread the word! Karyn will follow up with two of the
chaperone applicants. Rita suggested reaching out to previous Commissioners.
Staff Report — Jaymi is returning this month due to health issues. She may be able to go back to work
until July, but may also not be able to return. Carolyn has contacted Linda Phan who is still interested in
the position. Hekinan officials are very understanding about the situation. The deposits from the
delegates have been deposited in the amount of $2800. Alicia Crank has resigned from the Commission
due to other obligations.
Official Correspondence —The correspondence has been related to the ALT position.
Old Business
Red Onion Fundraiser on May 3 —All eight students and Anita will be working the event. Karyn will
bring a donation bucket in case we have enough people to solicit donations at Albertsons.
Student Orientations
Karyn reported the first orientation went well. After a general overview, the kids met with the
chaperones while the commissioners reviewed information with the parents. Karyn and Anita are
working to plan the next one. As this group is pretty quiet, they are organizing activities and ice
breakers to make the kids more comfortable. They are also looking for ideas of items to put in gift bags.
The next orientation is May 17t" at 6:30 pm in the Brackett Room at City Hall. Karyn will check on having
a notary present. Commissioners who haven't attend one yet should attend.
New Business
Itinerary Planning
The group agreed to replace the Fremont day with a casual beach/pool party and evening Mariners
game. The other days would be similar to last year:
• Edmonds Kind of Day
• Burke Museum/UW with canoeing
• Downtown Seattle
• Farewell Dinner prep/Taste
• Padilla Bay with Deception Pass and outlets
Carolyn will work on dates for the specific activities. We will discuss responsibilities for the various days
at the next meeting. Karyn will follow up with Marlene regarding art projects.
Mailing List
We passed around a draft mailing list of people who have been involved with the Commission so we can
inform them of upcoming events. If you know of someone who should be included, please send their
information to Michele.
Announcements - None
Next Meeting
May 23, 2016, Room 113 at Frances Anderson Center, 7:00 pm.
Adjourn
Meeting was adjourned at 8:00 pm.