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2018-10-04 Tree Board MinutesEDMONDS CITIZENS' TREE BOARD Approved Meeting Notes October 4, 2018 The Edmonds Citizens' Tree Board Meeting was called to order at 6:03 p.m. by Chairman Doug Petersen in the City Council Chambers, 250 5t" Avenue North, Edmonds, WA. BOARD MEMBERS PRESENT Doug Petersen, Chairman Frank Caruso, Vice Chairman Barbara Chase Vivian Olson Gail Lovell Steve Hatzenbeler Bill Phipps Suzanne Juergensen Leslie Smith, Student Representative BOARD MEMBERS ABSENT Frank Caruso, Vice Chairman 1. CALL TO ORDER Chairman Petersen called the meeting to order. 2. ROLL CALL/INTRODUCTIONS STAFF PRESENT Rich Lindsay, Parks Manager ELECTED OFFICIALS PRESENT Diane Buckshnis, City Councilmember Vivian Olson volunteered to take meeting notes this month. 3. APPROVAL OF AGENDA Agenda approved as presented with addition of Barbara Chase and Suzanne Juergensen to Tree Board Member comments at the end 4. AUDIENCE COMMENTS No audience 5. APPROVAL OF MINUTES Previous meeting notes were distributed via e-mail. Minutes approved with the following corrections: Arbor Day event times from 10- noon to 10-1 and spelling of camellia and cryptomeria 6. OLD BUSINESS - Arbor Day Planting Event on Sat Oct 6th- Vivian made a motion to spend up to $75 on refreshments for the Arbor Day Planting Event volunteers. It was seconded by Barbara but Gail suggested we discuss it before we vote as she did not think it was enough. After discussion, Gail moved that we amend the motion to be up to $100 for refreshments. It was seconded by Bill and unanimously passed. Bill, Gail, Susan, Vivian and maybe Barbara will be able to attend the event. Rich said that his staff (Debra and Jesse) will have the plantings in place when we arrive and will have the tent and table set up. Gail and Vivian will be there before the 10 am start to set up the snacks and coffee. - Farmers' Market on Sat, Sep 22nd- Barbara recapped the event which was a success on every level. It was evident from comments that the tree tag project Bill pulled off this summer is a real positive for the Tree Board's public awareness. We discussed the value of being near the Master Gardener's booth (let's make the request for that set up again in the future) and the value of giving away the bigger trees versus the saplings. It seems that although the latter (bigger trees) had been our backup plan, that it worked out well and that we may want repeat that approach in the future. - UFMP- No update as housing plan front and center for the City right now - Tree Brochure- The Watershed consultant Kyle Braun was unable to make the meeting due to illness but will be sending Suzanne's "Small Tree" Brochure as updated (with our past edits and "found" tree specie photos) via email in the next few days. Steve is going to contact Kyle to comment about one of the photos in the last version (which had two different trees in a photo where it would ideally only have the one we were featuring). 7. NEW BUSINESS -Partnership with the Mayor's Climate Protection Committee was discussed. While we thought we should leave the relationship loose, we obviously have shared interests and will be sharing info with and support to each other. Lisa Conley (of the Mayor's CPC) plans to join us at the planting event. 8. TREE BOARD IDEAS AND COMMENTS -Barbara Chase recapped recent visits to 1) a special care facility where Leyland Cypress had been planted on all sides of the building and 2) a nursery where she saw a sign for Leyland Cypress that did not include the info about how huge it gets over time (just said "20 feet in 10 years"). These prompted her query about whether or not it would be appropriate to extend Tree Board outreach to nurseries and landscaping companies and developers. One of many ideas discussed was stocking our brochures and suggested tree lists at nurseries (both "to use" and "avoid" lists- and what circumstances influence which list it ends up on) for shoppers to use to guide their buying decisions. Rich Lindsay thinks that Jeannie McConnell would be the person to ask about whether or not the City already has lists like this). Doug has a relationship with people at one of the nurseries and he will have a conversation with them about the best way to approach outreach to them. This nursery/ landscaping company/ developer outreach may be something that we incorporate into our action plan for the new year (which is rapidly approaching!). Doug asked the board members to be thinking of this and other things we may want to do next year and bring for discussion to the next two meetings. -Suzanne may want to write a short article for local news dealing with "Don'ts for trees". -Suzanne also shared that she had been given thought to the organization and improvement of our Tree Board website. She suggested that we add tabs that are more specific, like "prune", "select", "plant", "protect" that would then have resources that related to those tabs (instead of having all under "resources"). Links to Barbara's articles, u-tube videos and our brochures could all be accessed there. There was discussion and a general positive consensus. Doug asked Suzanne to bring some of these ideas in writing to the meeting next month. She agreed to do so. 9. ADJOURNMENT It was moved and seconded to adjourn the meeting at 7:20PM. Next meeting will be held on Thursday Nov 1, 2018.