2018-07-23 Sister City Commission MinutesEdmonds Sister City Commission
Meeting Date: Monday, July 23, 2018
Pos. 1 Harold (Dar) Williams
Pos. 4 Marlene Friend
Pos. 7 lyoko Okano
Pos. 10 Karyn Heinekin
Student Representative:
Pos. 2 Patrick Sweeney
Pos. 5 Gillian Lim
Pos. 8 Michele Fellows
Pos. 11 Lindsey Crawford
Pos. 3 Greg Lange
Pos. 6 Laura Braithwaite Otto
Pos. 9 Gabe Longoria
Pos. 12 OPEN
Commissioners Absent: Marlene Friend (Ex); lyoko Okano (Ex); Patrick Sweeney (Ex); Greg Lange (UnEx)
Staff Liaison: Carolyn LaFave
Call to Order: 7:00 pm
Guests:
Administration
• Minutes: Laura moved to approve the minutes as written. Gabe seconded. Motion passed.
• Agenda: Michele moved to approve the agenda as written. Laura seconded. Motion passed.
• Financials: There were no expenses since the last meeting.
Continuing Business:
• Val Claypool: 24/7 is willing to donate her time to the project, but is not interested in pursuing
sponsorships.
• Review of Calendar: Karyn distributed copies of the updated calendar.
• Adult Delegation
o Itinerary: Karyn offered to make a Sign Up for all the various volunteer jobs needed.
There is room for commissioners to attend the day trips and those slots will be included.
■ One of our Edmonds delegates is willing to coordinate a tour of the Hibulb
Cultural Center for the Hekinan delegates. A heritage site was included in the
Hekinan trip. Karyn will find out if there is time on the "Ferry Day".
■ At a meeting on August 101", the Hekinan delegates will be able to make specific
requests if they want to meet up with American friends on Friday night. We will
know how many will need hosting after that date.
o Sponsorships: The revised flyer will be available when Carolyn returns. We will evaluate
the status of funding on August 27t", including any potential sponsors through the
Mayor's office. Karyn will check with Carolyn about the grant received previously from
Hazel Miller Foundation and if sponsorships are tax deductible. Lindsey will send out
the Gmail list of potential sponsors to everyone.
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o Sub -Committees:
■ Welcome: In addition to the gift bags, there will be some welcome gifts in their
rooms. If you have ideas/contact for either, contact Carolyn.
■ Halloween: Based on the sponsorship dollars we are able to raise by the August
meeting, we will decide whether to go forward with the Halloween Party or not.
■ 30t" Anniversary Party: Menus from 4 caterers are being reviewed.
■ Gift Bags: Lindsey is working on the tote bag possibility. Gillian is following up
on quotes for the string backpacks. We would need any sponsors confirmed by
early September to ensure logos on the bags. Dar send a list of specifications to
the logo artist and expects some samples by the August meeting.
New Business:
• Council Presentation: The adult delegates will make a presentation to the City Council on
October 2nd. The presentation should be near the beginning of the 7:00 pm meeting. Anyone
who is available is encouraged to come. There are two potential new commissioners among the
delegates who will be there. We will adjourn elsewhere after the presentation.
Announcements: none
Next Meeting: Monday, August 27, 2018 @ 7pm, FAC Room 123
Adjournment: 8:00 pm
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