03/11/2014 Finance CommitteeFINANCE COMMITTEE MEETING MINUTES
March 11, 2014
Councilmembers Present
Councilmember Lora Petso
Councilmember Kristiana Johnson
Councilmember Fraley-Monillas
Public Present
Ron Wambolt
Bruce Witenb
Staff Present
Sarah Mager, Accounting Supervisor
Deb Sharp, Accountant
Phil Williams, Public Works Director
Leif Bjorback, Building Official
Rob English, City Engineer
Jeannie Dines, Recorder
Councilmember Petso called the meeting to order at 7:03 p.m.
A. 2014 January Budgetary Financial Report
Ms. Mager pointed out the report now includes the comparison of revenue and expenses to the prior
year for the utility funds. The beginning fund balance numbers are preliminary and will be updated
when the financial statements are completed. Ms. Mager and Ms. Sharp responded to Council
questions. Ms. Mager will research and email committee members regarding increased amusement
games revenue, increased Woodway law protection revenue, miscellaneous General Fund revenue
and revenue from the Comcast franchise agreement in 2013.
Action: Schedule on Consent Agenda
B. March 2014 Budget Amendment Ordinance
Mr. English, Mr. Williams, Mr. Bjorback and Ms. Sharp reviewed the budget amendments in detail and
responded to committee members' questions. Several of the amendments were to carry -forward
funds approved by Council in 2013 that will be expended in 2014. Committee members requested
additional information/research on several amendments including:
Re -instatement of Vacated Position (Street Department, Public Works)
• Construction Inspection — Swedish Hospital Utilities (Public Works)
2013 SS Replacement Project (Public Works)
m Connected Sumps on 238th to Hickman Park (Public Works — Engineering)
o Building Professional Services (Development Services)
Finance staff was asked to provide a memo highlighting expenditures that had not previously been
approved by Council. During Committee Reports at the March 18 meeting, committee members will
encourage Councilmembers to review the budget amendment prior to the March 25 meeting.
Action: Schedule for full Council March 25 with memo from Finance highlighting expenditures not i
previously approved by Council,
C. Review Cost to Have Minutes of Committee Meetings Taped and Transcribed
Committee members discussed a proposal to record the Parks, Planning & Public Works Committee
and Personnel & Public Safety Committee meetings and have minutes transcribed from the recording.
A question was raised regarding the practice of reporting on committee meetings at the end of the
Council meeting when the Council has already action on most of the items discussed by the
committee.