2018-12-19 Youth Commission Agendao Agenda
Edmonds Edmonds Youth Commission
InC i8y0 FRANCES ANDERSON CENTER
700 MAIN STREET, EDMONDS, WA 98020
DECEMBER 19, 2018, 6:00 PM
1. Youth Commission Meeting
Edmonds Edmonds Youth Commission Agenda
December 19, 2018
Page 1
Edmonds Youth Commission Agenda Item
Meeting Date: 12/19/2018
Youth Commission Meeting
Staff Lead: Carrie Hite
Department: Parks, Recreation & Cultural Services
Prepared By: Carrie Hite
Background/History
This is the first meeting of the Youth Commission.
Staff Recommendation
Review material and be ready to discuss.
Narrative
This will be the first meeting of the Youth Commission.
Attachments:
Youth Commission Meeting Agenda 12.19.18
Board and Commissions Rules 12.19.18
Ordinance 4130
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Youth Commission Meeting
December 19, 2018
1. Introductions
2. Team building
3. Commission rules 101, OPMA, expectations
4. Review ordinance, power and duties
5. Work plan introduction
6. Homework assignment - biography
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Board and Commissions — City rules and regulations
The Role of Citizen Advisory Boards in Local Government
Volunteer citizen advisory boards are an integral part of American local government. The creation of
advisory boards are a way for local governments to engage citizens in the democratic process. Their
primary purpose is to provide judicious advice from a citizen perspective. The activities of an advisory
board may include the study of critical issues, taking public testimony, performing independent research,
and reviewing staff reports and recommendations. These prepare the advisory body to discuss, analyze,
formulate, and forward well -developed, thoughtful recommendations to the legislative body.
Advisory bodies help plan the future of their communities. Citizen participation is considered a right and
a responsibility by many civic -minded leaders throughout the country.
Advisory bodies may be created as permanent or standing advisory bodies, or as temporary bodies. The
meaning of permanent refers to those bodies that are created by ordinance or resolution. The method for
creating them, by ordinance, resolution, or motion, tends to vary from one jurisdiction to another. Some
local governments will codify all the provisions related to permanent boards in the city or county code,
while others may only codify those that are designated by state statute. A few do not codify any boards or
commissions, though they do have codes.
A formal procedure for creating boards, accompanied by a set of operating procedures for board
members, will provide the framework for efficient operation. Advisory boards may carry out their
purposes through a variety of activities. The enabling provisions should suggest procedures for carrying
out that purpose.
Public Officers
Most members of permanent boards and commissions are legally treated as public officers. Whether an
appointee to a board or commission is a public officer depends on several factors, including whether the
board was authorized by the state statutes. Some jurisdictions include all advisory board, commission, and
committee members in the definition of public officers, others exclude some types of boards, and some do not
define the status of advisory body members at all.
Appointments
In general, advisory bodies are created by the legislative body. Typically, the statutes provide that the
council or commission may, by ordinance, establish advisory boards with such functions and number of
members as it may determine. For most mayor -council cities and towns, the statutes provide the mayor
with the authority to appoint and remove all non -elected officers of the jurisdiction. In optional
municipal code cities, the council may, in some circumstances, require confirmation of mayoral
appointments to various boards (see details below).
Youth Involvement on Citizen Advisory Boards
Youth can be encouraged to take an interest in local government by involving them in the decision making
process. The Institute for Youth, Education, and Families at the National League of Cities states:
"Nothing is more important to the health of our democracy than the active engagement of young people in
representative government at the local level."
One method for providing a voice for youth is the representation of youth members on advisory boards.
Another method is the creation of youth commissions or boards to advise the legislative body on matters
related to youth. Youth is defined by the United Nations "as being between the ages of 15 and 24."
Teenagers are often defined as between 13 and 19 years of age; and young adults as 20 to 24 years of age.
Most Washington local government boards define youth membership as being in high school, with
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varying ages. The City of Seattle has a program, called "Get Engaged," that encourages young adults, 18
to 29 years of age, to participate on boards and commissions.
By creating programs to involve youth in local decision making, the community builds assets and
resources for local government policy -makers who are seeking effective solutions to community
problems. Several Washington cities provide a seat for youth members on various advisory boards; the most
prevalent are park and library boards. The ages vary, but typically youth membership is set at the ages of
16 to 18, or sophomore to senior high school grade level.
Open Public Meetings
The Open Public Meetings Act, Ch. 42.30 RCW declares that all meetings of the governing body of a
public agency shall be open and public. Most boards and commissions created by statute are subject to
the Open Meetings Act.
Many counties and cities have a general statement saying that all advisory boards, committee, and
commission meetings are open to the public. To avoid having to analyze each body, the most judicious
procedure may be to make all the meetings of all advisory bodies open and public, unless an executive
session is permitted by law.
Public Records Requirements
The Washington State Public Records Act applies to "any office, department, division, bureau, board,
commission, or agency of every county, city, town, municipal corporation, quasi -municipal corporation,
or special purpose district, or other local public agency."
Generally, provisions governing advisory bodies specify that minutes be kept of meetings and that there
be periodic reporting. The recorded activities of the advisory body, such as meeting minutes, reports, and
correspondence, are public records. For information on public records disclosure, consult the Municipal
Research and Services Center's publication, Public Records Act for Washington Cities and Counties,
Report No. 61, 2007.
There is a general local government records retention schedule, adopted by the Washington State
Archives and Records Management Division, for advisory councils, commissions, committees, and
boards. It covers agenda packets and all referenced and attached documents; audio/video tape recordings
of meetings; correspondence; minutes including all referenced and attached documents; and reports
submitted to governing council, commission, committee, board, or executive.31
Application of Appearance of Fairness
The appearance of fairness is a rule of law that requires government decision -makers to conduct noncourt
hearings and proceedings in a way that is fair and unbiased in both appearance and fact. It was
developed as a method of assuring that due process protections, which normally apply in courtroom
settings, extend to certain types of administrative decision -making hearings, such as rezones of specific
property. The doctrine attempts to bolster public confidence in fair and unbiased decision -making by
making certain that in both appearance and fact parties to an argument receive equal treatment. For
further reading on appearance of fairness see the Municipal Research and Services Center's publication,
The Appearance of Fairness Doctrine in Washington State, Report No. 32, January 1995.
Some jurisdictions have included appearance of fairness provisions in their guides for boards and
commissions.
Taken from: Local Government Citizen Advisory Boards; examples, options, and model practices for the effective and efficient use of advisory boards by
local governments, MRSC, 2008.
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ORDINANCE NO.4130
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON AMENDING EDMONDS CITY CODE,
CHAPTER 10.55 ENTITLED, "EDMONDS YOUTH
COMMISSION"
WHEREAS, earlier this year the Edmonds City Council adopted Ordinance 4115 to
create the Edmonds Youth Commission and adopt chapter 10.55 of the Edmonds City Code; and
WHEREAS, having given more consideration to some of the logistics surrounding the
commission, the city council would like to make some amendments to chapter 10.55 ECC;
NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN
AS FOLLOWS:
Section 1. Edmonds City Code, chapter 10.55, entitled "Edmonds Youth Commission," is
hereby amended to read as follows (deleted text shown in s!Fi .through; new text shown in
underline :
Ch. 10.55
Edmonds Youth Commission
Sections:
10.55.010 Establishment and purpose of the Commission
10.55.020 Appointment, membership and terms of appointment
10.55.030 Officers of the Commission -Meetings
10.55.040 Powers and Duties
10.55.010 Establishment and purpose of the Commission
There is hereby created an Edmonds Youth Commission and shall consist of 1 I members.
The Edmonds Youth Commission is a youth led commission whose mission is to protect,
preserve, and enhance the quality of life for Edmonds youth by advising the City Council and the
public on issues relating to youth policies, programs, and opportunities.
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10.55.020 Appointment, membership and terms of appointment
The youth commission consists of 9 voting members and 2 alternates.
The members of the commission shall be appointed in the following manner:
1. Each council member may appoint one commission member, to commission positions 2
through 8, respectively, according to the table below:
Appointing City Council Position
Corresponding Edmonds Youth Commission
Position
1
2
2
3
3
4
4
5
5
6
6
7
7
8
2. The mayor may appoint four members, positions 1 and 9 and alternates 10 and 11.
3. Except as set forth below in subsection 6, each member shall serve a term of one year from
July 1 St of one year until June 301h of the next year.
4. An alternative commissioner shall be appointed to serve in the event any regular
commissioner is absent or disqualified for any reason. In the event a regular commissioner is
absent or disqualified for any reason, the alternate shall have all the powers of a regular
commissioner. If two alternates are present and only one is needed, position 10 shall be the one
entitled to vote.
5. The city council and mayor shall appoint new members to fill the expiring terms on the youth
commission. If, for any reason, a vacancy occurs during the term of a youth commission
member, that position may be deemed vacant by the holder of the office that appointed the
commissioner (e.g., mayor or council member) and such office holder may appoint a
replacement commissioner for the remainder of the unexpired term for that position.
6. Eligibility. Persons appointed to serve on the commission shall reside within, but need not
attend school within, the city of Edmonds city limits, and must be entering grades 9 though 12,
or be of equivalent age if not enrolled in a traditional school program.
7. Initial terms. Notwithstanding subsection 3, above, the initial term of odd numbered positions
on the commission, including the odd alternate position, shall run from December 2018 through
June 2020, while the initial term of even numbered positions on the commission, including the
even alternate position, shall run from December 2018 through June 2019.
8. Recruitment of New Commissioners. New commissioners shall be recruited in May of each
year for positions whose terms will be ending that year. Recruiting efforts should be structured to
encourage candidates to apply from a wide range of backgrounds, perspectives, schools and
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neighborhoods. In June of each year, appointments shall be made from the body of applicants to
positions whose terms are expiring. There shall be no term limits. So, existing commissioners
may apply for reappointment.
10.55.030 Officers of the Commission -Meetings
Regular meetings of the commission shall be held on the first and third Wednesdays of each
month from 6:00 pm to 7:30 pm at the Frances Anderson Center. Members of the commission
shall meet and organize by election, from the members of the commission, a chair and vice chair
and other officers as may be determined by the commission. It shall be the duty of the chair to
preside at all meetings. The vice chair shall perform this duty in the absence of the chair. Five
members shall constitute a quorum for the transaction of business. If a regular member is not
present, the alternate member may fulfill the quorum requirement for that meeting and vote
accordingly. Otherwise, the alternate may not vote.
10.55.040 Powers and Duties
The duties of the Commission include but are not limited to:
1. Serve as an advocate for youth needs and improvement in youth policies, directly
engaging the community in the process;
2. Drafting policy proposals on topics of its choosing and presenting these proposals to
the Mayor and the City Council;
3. Organizing forums of Edmonds youth to better educate the City about the opinions of
youth on civic issues affecting both their communities and the city at large;
4. Recognize accomplishments of children and youth and promote the value of youth in
our community; and
5. Providing an annual report to the City Council about the Commission's activities.
Section 2. Severability. If any section, subsection, clause, sentence, or phrase of this ordinance
should be held invalid or unconstitutional, such decision shall not affect the validity of the
remaining portions of this ordinance.
Section 3. Effective Date. This ordinance is subject to referendum and shall take effect thirty
(30) days after final passage of this ordinance.
APPROVED:
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ATTEST/ALLTJIENTI CATED:
SCOTT PASSEY
APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY:
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
PUBLISHED:
EFFECTIVE DATE:
ORDINANCE NO.
i
MAYOR DAVE EARLING
October 19, 2018
October 23, 2018
October 28, 2018
November 27, 2018
4130
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SUMMARY OF ORDINANCE NO.4130
of the City of Edmonds, Washington
On the 23d day of October, 2018, the City Council of the City of Edmonds, passed Ordinance
No. 4130. A summary of the content of said ordinance, consisting of the title, provides as
follows:
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON AMENDING EDMONDS CITY CODE,
CHAPTER 10.55 ENTITLED, "EDMONDS YOUTH
COMMISSION"
The full text of this Ordinance will be mailed upon request.
DATED this 24th day of October, 2018.
"CLERK-,ASSEY
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