10/28/2014 City CouncilEDMONDS CITY COUNCIL APPROVED MINUTES
Study Session
October 28, 2014
The Edmonds City Council meeting was called to order at 6:45 p.m. by Mayor Earling in the Council
Chambers, 250 5"' Avenue North, Edmonds.
ELECTED OFFICIALS PRESENT
Dave Earling, Mayor
Diane Buckshnis, Council President
Kristiana Johnson, Councilmember
Lora Petso, Councilmember
Strom Peterson, Councilmember
Joan Bloom, Councilmember (arrived 6:50 p.m.)
Adrienne Fraley-Monillas, Councilmember
Thomas Mesaros, Councilmember
ALSO PRESENT
Noushyal Eslami, Student Representative
STAFF PRESENT
Al Compaan, Police Chief
Don Anderson, Assistant Police Chief
Phil Williams, Public Works Director
Carrie Hite, Parks & Recreation Director
Scott James, Finance Director
Shane Hope, Development Services Director
Patrick Doherty, Econ. Dev & Comm. Serv. Dir.
Deb Sharp, Accountant
Rob English, City Engineer
Kernen Lien, Senior Planner
Jeff Taraday, City Attorney
Scott Passey, City Clerk
Jerrie Bevington, Camera Operator
Jeannie Dines, Recorder
1. CONFIRMATION TO POSITION #4 OF THE ARCHITECTURAL DESIGN BOARD
At 6:45 p.m., the City Council met with Architectural Design Board candidate Tom Walker. The meeting
took place in the Council Chambers, located in the Public Safety Complex. All City Councilmembers
were present for the meeting with Mr. Walker (Councilmember Bloom arrived while the meeting was in
progress) and the meeting was open to the public.
Mayor Earling reconvened the regular City Council meeting at 7:00 p.m. and led the flag salute.
Mayor Earling introduced his grandson, Joseph Earling, attending the meeting with other students from
Kings High School.
2. ROLL CALL
City Clerk Scott Passey called the roll. All elected officials were present.
3. APPROVAL OF AGENDA
COUNCIL PRESIDENT BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER FRALEY-
MONILLAS, TO APPROVE THE AGENDA, MOVING ITEM 11 BEFORE ITEM 9. MOTION
CARRIED UNANIMOUSLY.
APPROVAL OF CONSENT AGENDA ITEMS
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October 28, 2014
Page 1
Councilmember Bloom requested Item D be removed from the Consent Agenda.
COUNCIL PRESIDENT BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER
PETERSON, TO APPROVE THE CONSENT AGENDA AS AMENDED. MOTION CARRIED
UNANIMOUSLY. The agenda items approved are as follows:
A. APPROVAL OF CITY COUNCIL MEETING MINUTES OF OCTOBER 21, 2014
B. APPROVAL OF CLAIM CHECKS #211134 THROUGH #211230 DATED OCTOBER 23,
2014 FOR $434,427.53. APPROVAL OF PAYROLL DIRECT DEPOSIT AND CHECKS
#61241 THROUGH #61251 & CHECK 61258 FOR $471,609.49, BENEFIT CHECKS
#61252 THROUGH #61257 AND WIRE PAYMENTS OF $440,543.26 FOR THE PERIOD
OCTOBER 1, 2014 THROUGH OCTOBER 15, 2014
C. ACKNOWLEDGE RECEIPT OF CLAIMS FOR DAMAGES FROM MARINER PLAZA
CONDOMINIUM OWNERS ASSOCIATION ($6,675.87), JOHN C. STILLIAN ($571.22),
AND FRONTIER (AMOUNT UNDETERMINED)
E. AUTHORIZATION FOR CHANGE IN HEALTH INSURANCE COVERAGE FOR CITY
EMPLOYEES FROM UNITED HEALTHCARE PPO PLAN TO THE ASSOCIATION OF
WASHINGTON CITIES (AWC) REGENCE HEALTHFIRST PPO PLAN
ITEM D: CONFIRMATION OF TOM WALKER TO POSITION #4 - LANDSCAPE ARCHITECT
OF THE ARCHITECTURAL DESIGN BOARD
Councilmember Bloom advised she would abstain from the vote as she arrived late and the application
was very sparse, therefore she did not have enough information to vote.
COUNCILMEMBER PETERSON MOVED, SECONDED BY COUNCIL PRESIDENT
BUCKSHNIS, TO APPROVE ITEM D. MOTION CARRIED (6-0-1), COUNCILMEMBER
BLOOM ABSTAINING.
5. OCTOBER IS NATIONAL SUDDEN CARDIAC ARREST AWARENESS MONTH AND IN
HONOR OF THAT MAYOR EARLING WILL READ A PROCLAMATION FOR 'THE HEART
OF EDMONDS SCHOOL DISTRICT & COMMUNITY HEART SAFE PROJECT'
Mayor Earling read a proclamation declaring support for The Heart of Edmonds School District &
Community Heart Safe Project and encouraging all citizens to take action by visiting the Project's website
www.heartofedmondssd.= to see many ways to support the mission of this important organization. He
presented the proclamation to Melinda and Jerry Truax. Ms. Truax thanked the City for the proclamation
and bringing attention to the Heart of Edmonds Project, commenting she lost a child to sudden cardiac
arrest. She thanked My Edmonds News for today's telecast and invited everyone to take home a
bookmark and visit the website to learn more about sudden cardiac arrest and how they can save a life.
She also announced their gala on February 28, 2015 at the Lynnwood Convention Center.
6. AUDIENCE COMMENTS
Daniel Bevington, owner of a small environmental firm, described a product the City may want to
investigate to address flooding issues. AquaFence is an engineered, portable flood defense system that can
effectively alleviate flooding problems. He provided a pamphlet illustrating the use of AquaFence and his
business card and offered to speak with City staff about the product.
Ron Wambolt, Edmonds, raised several questions regarding the General Fund ending balance:
• 2012 statements report the ending fund balance for 2012 as $4.6 million, the 2015 budget has the
same figure
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• 2013 budget states the ending fund balance for 2013 is expected to be $5.9 million
• 2015 budget reports the ending fund balance for 2013 was $6.8 million, nearly $1 million more in
reserves, he assumed because 2013 revenue was higher than anticipated and expenses lower than
anticipated.
• 2014 budget reports the ending fund balance as $4 million
• 2015 budget states the balance for 2014 will be approximately $7 million, $3 million more than
2014. Approximately $1.5 million is the result of revenue and expense changes but he was unable
to determine the source of the other $1.5 million
Mr. Wambolt assured he was not suggesting Mr. James' numbers were not correct; he hoped an
explanation could be provided why the 2013 and 2014 ending fund balances were different than previous
reports. He suggested at a minimum the strategic outlook chart showing revenues, expenses and ending
balance be produced as soon as the prior year's numbers have been finalized and ideally after any
significant budget amendments. As the City did not increase taxes by the allowable 1 % last year, he
suggested the City use that banked capacity this year.
7. ANNUAL REPORT ON EDMONDS SCHOOL DISTRICT #15 BY SUPERINTENDENT
BROSSOIT
Diana White, President, Edmonds School Board, reported Superintendent Brossoit was home with a
sick child. She provided several highlights:
• Welcomed new School Board Member April Nowak who took Susan Phillips' place
• Voters passed a $275 million capital construction bond in spring 2014
• Biggest undertaking this year is strategic directions:
o Effective Learning for All Students
o Equity of Opportunity
o P — 3rd Grade Early Learning
o Graduates Who Are Ready for Life
o Facilities, Enrollment and Boundaries
• Capital projects:
o The new Costco on district property near Alderwood Mall expected to open summer 2015.
o A second phase, mixed use commercial and residential, will be developed over the next 4-5
years
o The district anticipates $1 million in revenue annually from that development for use on other
capital needs in the district
• Thirteen relocatables (previously known as portables) will be sited throughout the district to ease
overcrowding and help reduce class size including three at Edmonds-Woodway High School
• During the 2016-17 school year, Lynndale Elementary School students will be bused to
Woodway Elementary while a new school is under construction
• Health and Wellness
o The Healthy Hunger Free Kids Act required rewriting health and wellness policies
o Snohomish Health District awarded Edmonds School District a Healthy Communities Award
for being a positive role model for other districts in the county.
o Move 60 project in partnership with Verdant Health Commission, an afterschool activity
program
• Commended Melinda and Jerry Truax for their work related to sudden cardiac arrest
• Two high school robotics teams from Edmonds-Woodway and Lynnwood High Schools went to
the world championship robotics competition
• Edmonds Heights K-12 awarded best musical in the State by the Fifth Avenue Theater Company
for their production of "Pippin"
• As a result of the technology levy passed by voters and Google's Chromebook Pilot Program,
every student at Alderwood Middle and Cedar Valley School was provided a computer
• Voted the best community for music education for the sixth year in a row
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Councilmember Mesaros asked about enrollment projections for the next 5-10 years. Ms. White answered
enrollment this year was up 78 students. There is a shifting demographic in the district with growth in the
north and declining enrollment in the south. While there are enough classrooms, they are not in the right
places. There are efforts to make programs more attractive to move some students to another area.
Schools are also being relocated; for example the new Alderwood Middle School will be next to Martha
Lake Elementary. She summarized enrollment is flat or growing mildly.
8. PUBLIC HEARING ON AN ORDINANCE DESIGNATING THE SCHUMACHER BUILDING
LOCATED AT 316 MAIN STREET, EDMONDS, WASHINGTON FOR INCLUSION ON THE
EDMONDS REGISTER OF HISTORIC PLACES, AND DIRECTING THE DEVELOPMENT
SERVICES DIRECTOR OR HIS DESIGNEE TO DESIGNATE THE SITE ON THE OFFICIAL
ZONING MAP WITH AN "HR" DESIGNATION. (FILE NO. PLN20140037)
Senior Planner Kernen advised the Schumacher Building has been nominated for consideration for
placemen ton the Edmonds Register of Historic Places. The property owners nominated the house and
signed the authorization form. He described the effects of listing on the register:
• Honorary designation denoting significant association with the history of Edmonds
• Prior to commencing any work on a register property (excluding repair and maintenance), owner
must request and receive a certificate of appropriateness from the Historic Preservation
Commission
• May be eligible for special tax valuation on their rehabilitation
He identified the building's location on an aerial map, explaining it is located on a block with, and
connected to, structures of a similar age. The building directly east was the site of the Kingdon's General
Store, constructed in 1910. East of Kingdon's General Store is the Bank of Edmonds, constructed in
1907, that is currently on the Edmonds Register of Historic Places. William A. Schumacher constructed
the building as well as the Bank of Edmonds building. Further east across 4th Avenue is the Beeson
Building, that was constructed in 1909. All these buildings maintain much of their historic character and
add greatly to the ambiance of downtown Edmonds.
He reviewed the designation criteria and how the building meets the criteria:
• Significantly associated with the history, architecture, archaeology, engineering or cultural
heritage of Edmonds
o This commercial building is associated with the early commercial development of Edmonds
• Has integrity
o Building is a largely intact example of Western False Front storefront building. A photo that
appears to be from the 1970's shows a different false front from the historic period of
significance. A review of the permit system indicates that the building was restored in 1999
or 2000 to matches the appearance of the building during its period of significance
• At least 50 years old, or has exceptional importance if less the 50 years old
o The building was constructed in 1900 and is 114 years old
• Falls into at least one of designation categories, ECDC 20.45.010.A - K
o Embodies the distinctive architectural characteristics of a type, period, style or method of
design...
■ Building is an example of Western False Front building. In the late nineteenth and early
twentieth-century, false front commercial buildings were typically wood frame, one to
two stories in height with a rectangular floor plan and a front gabbled roof
o Exemplifies or reflects special elements of the City's cultural, social, economic, political,
aesthetic, engineering or architectural history.
■ The Schumacher Building is associated with the early commercial development of
Edmonds. This building was the home of Heberein's Hardware Store for years and in the
1940's its occupant was the Furniture Exchange
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o Associated with lives of persons significant in local history
■ Building constructed by William A. Schumacher, the city treasurer who founded the
Bank of Edmonds. Schumacher also constructed the Bank of Edmonds building at 326
Main Street that also is on the Edmonds Register of Historic Places. Packet includes an
Edmonds Patch article regarding William Schumacher
He described significant features of the building:
• Two-story rectangular building with a false front making the building appear taller on the front
than on the exposed south side.
• First floor north primary facade contains glazed storefront with a recessed entry with double
doors, wood framed windows and band of transom windows.
• Five evenly spaced double -hung windows on the second floor, notable for their vertical
proportions and simple two over two subdivision.
• West facade features single and pairs of double -hung wood windows on the first floor and five,
evenly spaced paired double- hung windows at the second floor, each with planter boxes
The Historic Preservation Commission (HPC) held a public hearing on September 11, 2014 and found the
nomination meets the criterion, is eligible for designation on the Edmonds Register of Historic Places,
and that the exterior contains significant features. The HPC recommends the property be listed on the
Edmonds Register of Historic Places.
The packet contains an ordinance; as this is a study session, he recommended the ordinance be scheduled
on next week's Consent Agenda.
Councilmember Fraley-Monillas found the research very interesting, especially the comparison of the
building's past to present.
Council President Buckshnis particularly liked the Patch article regarding William Schumacher and
suggested putting it on the website.
Mayor Earling opened the public participation portion of the public hearing. There was no one present
who wished to provide testimony and he closed public participation.
COUNCIL PRESIDENT BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER FRALEY-
MONILLAS, TO FORWARD THE ORDINANCE TO THE CONSENT AGENDA FOR
APPROVAL. MOTION CARRIED UNANIMOUSLY.
9. PRESENTATION AND DISCUSSION OF THE PROPOSED 2015-2020 CAPITAL FACILITIES
PLAN/CAPITAL IMPROVEMENT PROGRAM
City Engineer Rob English explained in September the Council reviewed the process and timeline for
updating the Capital Facilities Plan (CFP) and Capital Improvement Program (CIP) and staff responded to
Council questions. He provided photographs and described:
• Five Corners Roundabout
o Artwork installed
o Streetlights and lighting within roundabout powered
o Pedestrian rail installed at the northeast corner
o Landscaping underway
o Expect substantial completion by the of this week followed by punch list work
o Marshbank Construction worked well and efficiently
Chip Seal Application
o First year in many years to have substantial budget for pavement preservation
o Applied on 2nd Avenue, 72nd Avenue and 73`d Avenue
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o Pilot program that will be monitored over the next several years
• Pavement grind/overlay
0 100`h Avenue south of SR104
o Olympic View Drive
He highlighted 112 Street Fund projects:
• Pavement Preservation Program
0 2014 pavement project
■ 5.6 paved lane miles (10& and OVD)
■ 2.3 chip seal lane miles (72nd, 73rd and 2nd Ave)
0 2015 pavement projects
■ $1.56M proposed budget
■ 220`h pavement overlay 76`h -84`h (2015)
• Five Corners Roundabout (construction)
• 228"' corridor improvements (2015-16), coupled with Phase 3 Highway 99 lighting
• 2015 Transportation Comprehensive Plan Update (2015)
• SR104 Transportation Corridor Study (2015)
• 76`"/212`" Intersection improvements (2016)
• 76`" Ave Re -striping 220`h-OVD (2016)
• Trackside Warning System/Quiet Zone (proposed)
• Walkway Projects
o Sunset Walkway
0 15`h St SW Walkway SR104/8`h Ave (Const)
0 3rd Ave ADA curb ramps Main St/Pine St (2014
0 238`h St SW Walkway 100`h Ave/104`h Ave (2015)
0 236`" St SW Walkway SR104/Madrona Elementary (2015)
Mr. English provided photographs of several projects and highlighted Utility Fund projects:
• Water Utility Fund (421)
0 10,000 feet watermain replacement (Construction)
o Replacement of 2 PRV's (Construction)
o Overlay 2,000 feet of street affected by waterline replacements (Completed)
0 7,000 feet of watermain replacement (2015)
o Replacement of 2 PRV's (2015)
• Stormwater Utility Fund (422)
o Vactor Waste Handling Facility Upgrade (Const)
0 4th Ave Improvements & Infiltration work (Const)
0 238th St. Drainage Improvements (2015)
o Edmonds Marsh/Shellabarger Creek
o Dayton St. and SR104 (Pre -Design)
o Perrinville Creek High Flow Reduction (Pre -Design)
• Sewer Utility Fund (423)
0 4,800 feet sewermain replacement (Construction)
0 1,500 feet CIPP sewermain rehabilitation (2015)
0 4,000 feet sewermain replacement (2015)
o WWTP Improvements (2015)
He also highlighted sustainable improvements:
• Stormwater Infiltration/Bioretention
• Perrinville Creek Basin
o Two Roadside bioretention systems
o Infiltration System at Seaview Park
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• 228th Corridor Improvements Infiltration
• 15th St Walkway Infiltration
• 238th St. Walkway Infiltration
• 105/106th Ave Infiltration
• New infiltration system near 102nd Ave
• Infiltration near 107th PI W
Parks & Recreation Director Carrie Hite completed and in progress projects in the 2014 CIP:
• Completed installation of new play area at City Park
• Completed design development of City Park Spray area
o Out to bid late 2014
o Future budget adjustment for SEPA mitigation pedestrian improvements at City Park
• Dayton Street Plaza (2nd & Dayton)
o Breaking ground next month/complete in 2015
• 4th Avenue Cultural Corridor
o Historical markers
o Arts Commission temporary artwork project
• Yost Pool Boiler replacement
• Marina Beach Master Plan
• Waterfront acquisition (continue to 2015)
• PROS plan completion
• Community Cultural Plan completion
She highlighted projects in the Parks CFP 2014/15:
• Woodway High School Athletic Complex
o $655,000 set aside
o $500,000 School District
o $2.5M Verdant HC
o $750,000 State appropriation
o Will required a partnership agreement with ESD
• NEW: Locate, construct and maintain a downtown restroom
She reviewed Parks CIP 2015 projects:
• REET 125
o Additional repairs needed at Yost: added another $120,000 next year for spa rebuild
o Anderson Center stage
o Meadowdale Clubhouse playground
o Meadowdale playfields
■ Will require extending partnership agreement
REET 125/132
o Edmonds Marsh, daylighting of Willow Creek (132)
o Marina Beach Park, Master Plan around Willow Creek concept, playground replacement
(125)
Park Construction Fund 132 (no dedicated funding)
o Completion of Dayton Street Plaza
o Completion of City Park
o Waterfront property acquisition, demolition, rehabilitation
o Woodway High School Athletic complex construction
o Fishing Pier Rehab
o Civic Center Acquisition
■ Doing appraisals
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■ Applied for $1 million RCO grant
Ms. Hite highlighted upcoming issues:
• State legislature stipulation for BEET that allows cities to use 30% or $100,000 of REET revenue
for M&O
o Expires end of 2016
o Edmonds budgets $120,000/year from REET for M&O
o Those expenditures not allowed unless legislature extends the stipulation
o On the City's legislative agenda
• Civic Center acquisition
o No decision made regarding source of funds for purchase
o Fund 132 includes a placeholder of $3 million
o Price is unknown at this time
o If received $1 million State grant, City will need to identify source for remaining $2 million
• Meadowdale Playfields and Woodway High School partnership agreements
• Park Impact Fee revenue of $500,000 projected by end 2015
o Those funds not programmed
o Use restricted to future growth
o May be a source for to fund pedestrian improvements at City Park
Mr. English reviewed the CFP/CIP schedule:
• September 23 — City Council; Introduction
• September 24 — Planning Board
• October 28- City Council Meeting
• November 3rd — Public Hearing
• November 18th — CFP Adoption & CIP Approval
Councilmember Petso referred to the proposed schedule and asked whether changes made during the
budget process to major projects or reallocating funds would impact the CIP and therefore the CIP and
budget approvals should be done together. Mr. English agreed it would make sense to approve them
together if changes were made to the projects.
Councilmember Petso commented the Sunset Walkway project began as a walkway project but on page
228 of the packet the description now includes the multi -use aspect of the project. It was her
understanding the jury was still out on whether it would be a walkway or a multiuse pathway. Public
Works Director Phil Williams responded when the City applied for the grant it was with the intention of
building a multiuse pathway. The current trial project marks it as a multiuse pathway and allows use by
non -motorized users. At the end of the trial period, the intent is to evaluate the results and make changes
if necessary. It would be problematic to abandon other non -motorized users up front before the trial is
complete. The grant suggests those users will be accommodated; the only way to successfully tell the
granting agency that the City changed its mind would be with good reason. He summarized the intent of
the trial project was to evaluate all users.
Councilmember Petso asked whether Council approval of this description would be construed as the
Council's blessing to seek construction funding for a multiuse project or wait until the trial was
completed. Mr. Williams answered staff would not apply for funding, accept funding and build a multi-
use pathway without involving the Council and citizens in the decision. He suggested waiting a year to
conduct the trial in all seasons of the year and then evaluating the results.
Council President Buckshnis suggested approval of the budget follow approval of the CIP. She suggested
removing the $200,000 for the Sunset Ave Walkway. She requested Councilmembers provide any
budget -related questions to staff. Councilmember Petso pointed out approval of the CIP/CFP needed to
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precede adoption of the budget because changes made to the CIP/CFP could affect the budget. Council
President Buckshnis agreed approval of the budget should precede adoption of the CIP/CFP.
Councilmember Johnson referred to last week's presentations regarding the ground lease for the Edmonds
Senior Center (ESC) and the Shoreline Master Program (SMP). She distributed a portion of the
Restoration Plan in the SMP that identifies an opportunity at the ESC for relocation of the parking lot to
restore the beach habitat. She relayed the restoration objective and monitoring, noting there is no funding
identified, it is a long term timeline and the priority is medium. She asked how this relates to the ESC,
grant opportunities, requirements for project evaluation, and whether this can be identified as part of the
ESC project or other project. There are two projects in the CIP/CFP for the ESC: 1) a new facility, and 2)
the parking lot. As the ESC's proposed project is only the building, the City needs to be aware of its
responsibility regarding the property.
Ms. Hite responded the description in the CFP is the building but it could be expanded, noting
reconstruction of the building will necessitate rehab of the surrounding land and footprint. She offered to
expand the project description and project benefit rationale to connect it to the PROS Plan and Strategic
Plan including adding a generic description that it will be considered in conjunction with the SMP.
Councilmember Johnson asked for an estimate of the restoration and how it would impact the parking lot.
Ms. Hite recommended expanding the description this year and adding a cost estimate next year during
the budget process.
Councilmember Bloom referred to the Sunset Ave Walkway, acknowledging staff prepared a list of
expenditures for the $20,000. To assist her in making a decision regarding the project in the CIP/CFP, she
asked for the final projected cost, what is included in the total cost estimate, how much has been spent so
far and what it was spent on. She asked that that information be provided in the packet for the public
hearing. Mr. Williams explained when the City applied for the Transportation Alternatives Grant in 2013,
it included a cost estimate of $1.876 million. An inflationary factor was applied to the cost estimate in the
CIP in the year of construction (2018) which is the $2,099,000. He clarified there had not been enough
design done to prepare a disciplined cost estimate so there would be some variability. The cost will
depend on whether utilities are included and done in advance of the project similar to what was done at
the roundabout. Some not -so -great waterlines in Sunset Avenue could be included in the project.
Councilmember Bloom reiterated her request to have the information in writing in advance of the
meeting. Mr. Williams advised he will include the information that is available.
Councilmember Petso observed in addition to over $1 million in pavement preservation, there is $1
million for repaving a stretch of 220`h that lies between Edmonds and Snohomish County. She asked
whether any progress had been made in encouraging Snohomish County to partner on the project to
reduce the cost to the City. Mr. Williams answered there has been no commitment or interest from
Snohomish County. The estimated cost of that project is $1,040,000; the City's match is $260,000 and a
grant for the difference.
Councilmember Petso observed the timeline for the Alternatives Study had moved out to 2019 and asked
the rationale for not doing it sooner. Mr. Williams explained the first three years of CIP/CFP are financial
constrained; to include a project in those years requires an identified funding source. Funding is being
sought via the legislature as well as other sources but because there is no commitment for funding, it is in
the latter years of the CIP.
Councilmember Johnson referred to the Dayton Street and SR104 drainage improvements, observing
most of the money is in first three years. She recalled staff has defined the source of the flooding problem;
she asked what contributes to the flooding. Mr. Williams summarized it is simply too much water running
off the properties in the bowl, nowhere for it to go and that is the lowest spot. The project will require a
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Page 9
pump station to keep up with the flows in a certain size storm event; a project to prevent all possible
future flooding would be impossible. Councilmember Johnson recalled factors in the past were king tides
coupled with sediment in the drainage basin from Shellabarger Creek under SR104. Mr. Williams
answered the daylighting of Willow Creek and restoration of the Edmonds Marsh have environmental
value as well as serve as an effective stormwater catchment and treatment basin. Restoring channels in the
marsh will improve the marsh's capacity to accept stormwater so more of Shellabarger Creek will go
through the marsh rather than into the intersection of Dayton and SR104. He cautioned daylighting of
Willow creek will not stop the flooding at Dayton and Main; the pump station is also needed.
Councilmember Johnson relayed her understanding that restoration of the marsh and daylighting Willow
Creek and opening tide gates will help the natural function of the marsh. She asked whether it would be
better to allocate the $2 million to the marsh restoration instead of the lift station. Mr. Williams answered
the projects are proceeding parallel; expenditures on one may be matching funds for expenditures on the
other. He hoped to obtain funding partners such as WSDOT Ferries Division, the Port, private property
owners, etc. Councilmember Johnson recommended revisiting this in the future to ensure the projects are
kept in balance.
Councilmember Johnson recalled discussions with WSDOT about sediment in the pipes and asked the
status of the project. Mr. Williams responded the City has asked WSDOT to work on the culverts.
WSDOT initially said they have no funding, but have recently shown more interest in a project and are
working to identify funding to address their responsibility, the capacity and operation of the culverts.
Council President Buckshnis commented the design for Willow Creek would be on the north and go up.
The marsh east of SR104 will continue to flood until the culverts are changed. She supported installing
the lift station sooner rather than later. Mr. Williams commented the projects are all necessary to solve the
problem; without doing them all, water is just moved from one location to another, solving one problem
but creating another. Council President Buckshnis suggested using the treatment plant pump station. Mr.
Williams answered that does not appear to be an option.
Councilmember Peterson relayed his intent to ask to add $10,000 from the Council's funds to help fund
the design phase of the Veterans Plaza. Ms. Hite recommended placing the project in the Parks 132 fund.
Councilmember Johnson expressed support for the Planning Board's and Economic Development
Commission's recommendation for a downtown restroom, noting that is consistent with the Strategic
Action Plan.
Councilmember Bloom referred to the project to construct sidewalks on Olympic Avenue from Main
Street to Puget Drive, observing it was a priority 3 with a projected cost $1.2 million but was not
scheduled until 2021-2025. The project is meant to provide improved access to Edmonds Elementary and
Yost Park. From walking in that area she knew there was a lot of fast traffic. She questioned why it was
not scheduled until 2021 when it was a priority 3. Mr. English answered the Council could move it into
the second three years that are unconstrained. The challenge has been funding which is the reason it is in
the out years. Councilmember Bloom questioned why a priority 3 project related to improved safety
walking to school and access to a park was not moved up on the CIP, noting the City was working on
Sunset Avenue which was a short project and much more costly. She asked how priorities are developed.
Mr. English answered citizen input, funding and ranking in the Transportation Plan. Councilmember
Bloom requested the Council consider moving that project up and consider the prioritization of other
walkway projects.
Councilmember Bloom referred to the Main & 9t" project, noting the materials refer to a $10,000 interim
solution in $2006 to install 2 lanes northbound and southbound directions (page 21 of CFP), convert all -
way to signalized intersection (page 22 of CFP), $10,000 in 2016 for a mini roundabout (page 29 of CFP),
and install a traffic signal (page 40). Mr. English explained when the 2009 Transportation Plan was
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prepared Walnut & 9"' and Main & 9"' were identified as intersections with deficient LOS and
improvements were identified for both intersections. An interim solution, restriping lanes, was developed
and implemented at Walnut & 9"' for under $10,000. The same interim solution was identify for Main &
9'h but before it was implemented, installation of a mini roundabout was considered. Before installing a
mini -roundabout, staff wants to assess the improvement provided by the Five Corners roundabout.
Councilmember Bloom asked when that decision will be made, noting both are included in the CFP in
2016. Mr. English answered it could be either. He offered to clarify, identifying both as interim solutions.
The signal in later years was a permanent solution to solve LOS. Councilmember Bloom asked whether a
mini roundabout would preclude a signal. Mr. English agreed it would. He advised funds are needed to
engineer which solution is preferable.
Councilmember Fraley-Monillas recalled the Transportation Committee prioritized a number of
walkways. Mr. English agreed. Councilmember Fraley-Monillas preferred that process for identifying
priorities. She asked how many sidewalks are on the plan. Mr. English answered there is a long walkway
list and a short walkway list. Councilmember Fraley-Monillas commented reprioritizing projects affects
other projects. Mr. English agreed, advising the Transportation Plan update that is underway could be a
venue for evaluating priorities. A member of the Transportation Committee at that time, Councilmember
Fraley-Monillas expressed concern with reprioritizing projects without any basis.
Council President Buckshnis suggested putting Council questions in a Q&A format and attaching them to
the November 3agenda. She advised approval of the CFP/CIP will be moved to the December 2 meeting.
Mayor Earling declared a brief recess.
11. PRESENTATION ON THE STRATEGIC ACTION PLAN (SAP) IMPLEMENTATION
Economic Development & Community Services Director Patrick Doherty relayed the Council approved
the Strategic Action Plan (SAP) on April 2, 2103. This year the City contracted with Cynthia Berne of
Long Bay Enterprises Inc. to provide an implementation plan for the SAP, along with a technical review
and update. He anticipated her work will conclude in the first quarter of 2015, for which a $5,000 carry-
forward request of the original Council -approved $40,000 budget for this work is in the proposed 2015
budget.
Ms. Berne distributed a summary of general statistics, a sample of worksheet, and a summary of
information on four outstanding action items for which a primary lead has not been identified. She
provided general statistics:
• Total number of action items: 88 (due to duplicate numbers used in SAP)
• Action Items with committed Primary Lead: 84
o Chamber: 3
o City Council: 3
o Development Services Department: 15
o Economic Development Department: 23
o Edmonds Center for the Arts: 1
o Edmonds Downtown Alliance: 3
o Edmonds Senior Center: 2
o Mayor's Office: 4
o Parks & Recreation: 13
o Police Department: 1
o Public Works: 16
o Swedish -Edmonds
Edmonds City Council Approved Minutes
October 28, 2014
Page 11
Action Items with unconfirmed Primary Lead: 0
Action Items without a Primary Lead: 4
Completed Action Items:
1. 1a.12 Development Regulations: Amend mixed use development standards to allow higher,
mixed use density in the Firdale Village area. This was completed.
2. lb.9 Financing — create a downtown Business Improvement District. Created Downtown
Edmonds Business Improvement District.
3. 3a.6 Yost Pool — financing: Create and implement a long term financial and operational
strategy for the updating/upgrading, refurbishment and retrofitting of the current Yost Pool
facility. Many of the facilities have been updated including the efficiency equipment, replaced
boiler and retrofitted showers.
4. 3a.7 Public view preservation: Identify public view corridors and view sheds in the bowl and
create appropriate public view protection overlay districts, ordinances, and other measures to
preserve and protect them. Downtown corridor is protected by height limits and codes. The
view corridor was established in 2005 by the Downtown Plan.
5. 5a.6 Fiscal sustainability: Create an alternative mechanism other than the City of Edmonds
General Fund with which to finance parks and recreation programs and services. Parks
Impact fee has been implemented.
• Action Items started: 62
• Action Items not started: 21
She explained in developing the primary leads, she met with over 30 organizations and departments.
Edmonds is a great community, there are many very committed people, everyone was very willing to
meet and talk with her. There is a heightened awareness of the SAP in the community as well as staff.
She reviewed action items that have major financial challenges:
Action Item
Strategic Objective
Notes
lb.4
Develop a strategy for the combined shoreline
Working Group created a
Shoreline/Waterfront
(east/west of rail lines) from the Port to the
roadmap
Underwater Dive Park and from the waterfront
to the downtown that increases public access
and recreational opportunities
3a.8 Yost Pool —
Develop and/or expand Yost Pool to include
No funding source available at
Improvement
outdoor and indoor leisure pool elements,
this time. To date there has been
(New Aquatics Center)
therapy pool, party rooms and concessions, and
not priority to bring this to
possibly other recreation physical conditioning,
Council for a vote. Possible voter
courts, and gymnasium uses
initiative.
4a.1 BNSF Railroad
Participate in the environmental impact
Needs to be divided into multiple
assessment process related to a proposal to
action items.
build a coal export terminal at Cherry Point in
Bellingham. Identify required improvements in
Edmonds to mitigate extra tracks, train
volumes, dust, noise, and potential conflicts
with ferry terminal and waterfront pedestrian,
bike, and vehicular traffic
4a.7 Highway 99
Create transportation improvement program
Very complex, difficult to seek
and project for Highway 99 to improve traffic
funds for everything, may be able
flow, transit connections, pedestrian streetscape
to identify funds for portions
and to encourage mixed use project
developments similar to what has been recently
completed in Shoreline and is planned in
Everett and Lynnwood
4a.8 Intermodal Station
Develop an integrated Amtrak, Sounder,
Very complex, huge undertaking;
Community Transit, shuttle, ferry, bike, and
2008 cost estimate: $237 million
pedestrian transfer facility on the waterfront to
Edmonds City Council Approved Minutes
October 28, 2014
Page 12
She distributed a sample worksheet. Her final report/presentation in March 2015 will include:
• Worksheet for each Primary Lead
• Recommended goals for next year
• Three alternatives for facilitating implementation of SAP
• Statistical data
• Summary of efforts over the past year
• Technical review for clarification of the SAP document
Councilmember Fraley-Monillas relayed Councilmembers Peterson and Johnson and she served on the
SAP Work Group. She found it helpful to have the Council involved in that process and to help them
understand the issues. Ms. Berne agreed the Work Group has been very helpful and attendance has been
excellent. The materials provided to Council tonight include a status report on the four actions items for
which a primary lead has not been identified.
Councilmember Peterson referred to completed Action Item 5a.6 Fiscal Sustainability, pointing out that
the use of Park Impact Fee revenue was very restricted. He was wary of identifying that as a completed
action item, recalling funding sources such as a parks levy or a Metropolitan Park District.
Councilmember Peterson referred to Item 4.A.7, agreeing this is big project but the first sentence, create
transportation improvement program, or master planning process, would be a place to start.
Councilmember Johnson referred to the Cascade Art Museum at Salish Crossing, recalling the CIP/CFP
includes a Cultural Arts Needs Study and Cultural Arts Center and Museum. She asked how those two
ideas relate. Ms. Berne did not have an answer. Councilmember Johnson suggested that Council continue
to ask that question.
Councilmember Johnson referred to Action Item 1b.4 Shoreline Waterfront, pointing out a SMP
restoration project includes relocating the Senior Center parking lot. Ms. Berne suggested adding that to
the roadmap.
Councilmember Bloom referred to Action Item 4.A.9 Waterfront Connection and the statement in the
notes that the requirement to accommodate both public and emergency vehicles may not be practical. It
was her understanding "public" meant pedestrian access not vehicles. Ms. Berne advised the Work Group
discussed the objective and determined it was public and emergency vehicles and pedestrians.
Councilmember Bloom reiterated the intent was emergency vehicles and pedestrian access and asked why
that was not practical. Public Works Director Phil Williams answered it would be difficult to find funding
for pedestrian and emergency vehicle access that served no other users. Ms. Berne said impractical was in
the context of funding which was the reason the project was in the list of action items that have major
financial challenges. Councilmember Bloom suggested rewording the sentence to be clearer.
Councilmember Fraley-Monillas referred to the potential performance measures under Action Item 4a.9, a
crossing constructed to improve access/safety for pedestrians/vehicles, explaining that was the reason it
was identified as providing both vehicular and pedestrian access. Although the strategic objective was not
clear but the potential performance measure was. Ms. Berne advised the technical document she creates
Edmonds City Council Approved Minutes
October 28, 2014
Page 13
promote accessibility and connectivity to and
within Edmonds
4a.9 Waterfront Connection
Work to establish an emergency and everyday
Alternatives analysis, with an
access over the railroad tracks and ferry
estimated cost of $1 million,
terminal lanes for pedestrians bound for
needs to be done. May be more
shoreline and waterfront attractions from
than one project. May not be
Harbor Square, Salish Crossing , and the
feasible to accommodate both
downtown
public and emergency vehicles.
She distributed a sample worksheet. Her final report/presentation in March 2015 will include:
• Worksheet for each Primary Lead
• Recommended goals for next year
• Three alternatives for facilitating implementation of SAP
• Statistical data
• Summary of efforts over the past year
• Technical review for clarification of the SAP document
Councilmember Fraley-Monillas relayed Councilmembers Peterson and Johnson and she served on the
SAP Work Group. She found it helpful to have the Council involved in that process and to help them
understand the issues. Ms. Berne agreed the Work Group has been very helpful and attendance has been
excellent. The materials provided to Council tonight include a status report on the four actions items for
which a primary lead has not been identified.
Councilmember Peterson referred to completed Action Item 5a.6 Fiscal Sustainability, pointing out that
the use of Park Impact Fee revenue was very restricted. He was wary of identifying that as a completed
action item, recalling funding sources such as a parks levy or a Metropolitan Park District.
Councilmember Peterson referred to Item 4.A.7, agreeing this is big project but the first sentence, create
transportation improvement program, or master planning process, would be a place to start.
Councilmember Johnson referred to the Cascade Art Museum at Salish Crossing, recalling the CIP/CFP
includes a Cultural Arts Needs Study and Cultural Arts Center and Museum. She asked how those two
ideas relate. Ms. Berne did not have an answer. Councilmember Johnson suggested that Council continue
to ask that question.
Councilmember Johnson referred to Action Item 1b.4 Shoreline Waterfront, pointing out a SMP
restoration project includes relocating the Senior Center parking lot. Ms. Berne suggested adding that to
the roadmap.
Councilmember Bloom referred to Action Item 4.A.9 Waterfront Connection and the statement in the
notes that the requirement to accommodate both public and emergency vehicles may not be practical. It
was her understanding "public" meant pedestrian access not vehicles. Ms. Berne advised the Work Group
discussed the objective and determined it was public and emergency vehicles and pedestrians.
Councilmember Bloom reiterated the intent was emergency vehicles and pedestrian access and asked why
that was not practical. Public Works Director Phil Williams answered it would be difficult to find funding
for pedestrian and emergency vehicle access that served no other users. Ms. Berne said impractical was in
the context of funding which was the reason the project was in the list of action items that have major
financial challenges. Councilmember Bloom suggested rewording the sentence to be clearer.
Councilmember Fraley-Monillas referred to the potential performance measures under Action Item 4a.9, a
crossing constructed to improve access/safety for pedestrians/vehicles, explaining that was the reason it
was identified as providing both vehicular and pedestrian access. Although the strategic objective was not
clear but the potential performance measure was. Ms. Berne advised the technical document she creates
Edmonds City Council Approved Minutes
October 28, 2014
Page 13
for clarification will address issues and recommendations for moving forward. Mr. Doherty advised there
are some places in the document where the wording does not make sense. The Council could adopt a
revised SAP with technical clarifications.
Councilmember Petso explained the foundation for the SAP was a voter survey. As the SAP is rewritten
for clarification, she suggested ensuring it reflects the voter survey. She recognized the survey was 21/2
years old.
Councilmember Fraley-Monillas clarified the strategic objective for Action Item 4a.9 does not specify
whether it is pedestrian or vehicle access but the performance measure does. She agreed with
Councilmember Petso that technical changes should not alter the intent. Ms. Berne clarified the technical
document will only be a recommendation.
Councilmember Petso was not concerned if the intent of some items was changed slightly as long as it
was done purposely and with public comment rather than done inadvertently.
10. PUBLIC WORKS QUARTERLY PROJECT REPORT
This item will be rescheduled.
12. PRESENTATION OF EDMONDS HOUSING PROFILE
Development Services Director Shane Hope introduced Christina Gallant, Policy Analyst, Alliance for
Housing Affordability, who is working with each communities on data for the Comprehensive Plan
update.
Ms. Gallant explained the Alliance includes 13 cities in Snohomish County, Snohomish County and the
Housing Authority of Snohomish County. The goal of the Alliance, inspired by ARCH in King County, is
to find ways to share resources for housing planning, new opportunity and areas for common
collaboration between cities. She has been preparing housing profiles for all members this year; next year
she will begin a technical assistance role, assisting cities with their Comprehensive Plan update,
determining strategies and helping with implementation as well as general housing education. She
reviewed housing considerations:
• Diverse needs and preferences
• Adequacy and safety
• Proximity to transportation, jobs, and services
• Affordability
o Household Income Levels
■ 2013 HUD regional median household income: $86,700
■ Extremely Low: <30% AMI
■ Very Low: 30-50% AMI
■ Low: 50-80% AMI
■ Moderate: 80-95% AMI
■ Middle: 95-120% AMI
She provided context for income levels:
Extremely Low
Very Low
Low
Moderate
Middle
Teachers
Social Workers
Accountants
Engineers
Edmonds City Council Approved Minutes
October 28, 2014
Page 14
Food Service
Medical & Dental
Real Estate
Police Officers &
Veterinarians
Employees - Line
Assistants, Home
Agents & Brokers
Firefighters
Low 29%
Cooks, Servers,
Health Aides
Moderate 13%
43%
38%
Dishwashers,
26%
22%
Baristas
Manicurists
Security Guards
Graphic Designers
Architects
Web Developers
Hairdressers
EMTs &
Electricians
Construction
Paramedics
Mgrs
Childcare
Receptionists
Paralegals
Registered Nurses
Physical
Workers
Therapists
Financial
Advisors
Edmonds households
in these income brackets:
82% cost
63% cost
47% cost
38% cost
22% cost
burdened
burdened
burdened
burdened
burdened
She explained the information in the profile includes project status, intended use and audience, content
and presentation and data sources. She reviewed information for Edmonds:
• Population and community
o Stable population with modest growth
■ Accommodating growth may still be a challenge
o Median income - $73,072
o Smaller households compared to County overall
■ 69% of households 1-2 people vs. 58% across County
0 48% of renters and 34% of homeowners are cost burdened
o Cost burden by income level and housing tenure, City of Edmonds
Income Level Renters
Owners
All
Extremely Low 79%
82%
82%
Very Low 81%
86%
63%
Low 29%
46%
475
Moderate 13%
43%
38%
Middle 7%
26%
22%
o Existing Housing Stock
■ Construction concentrated between 1950 and 1989
■ 57% single family homes
■ 29% renter -occupied
■ 42% of homes two bedrooms or less in size, 69% of households one to two people
■ 2012 median home sale - $339,975
- Third highest average assessed value in 2014 - $351,100
o Assisted Housing
■ Subsidized units
- 178 Section 8 Vouchers
- 125 other units in 6 properties
■ Workforce units
- 201 units in 3 properties
o Assisted Units by Income Level Served
Extremely Low 233
Very Low 79
Low 194
Edmonds City Council Approved Minutes
October 28, 2014
Page 15
Moderate 2
Total 508
o Market Rental Housing
o Affordability
Average Rent
(With Utilities)
Minimum Income Required
Minimum Minimum Annual
Hourly Wage Wage
1 Bed
$87
$17.06
$35,480
2 Bed
$1,097
$21.10
$43,880
3 Bed
$1,679
$32.29
$67,160
4 Bed
$2,545
$48.94
$101,800
5 Bed
$2,844
$54.69
$113,760
o Affordability
What can be done:
• Planning process can support affordability
• Working with community partners
• Exploring new opportunities with AHA
Councilmember Petso asked whether homeowners in Edmonds are financially burdened but not renters.
Ms. Gallant answered both are financially burdened. Overall 48% of Edmonds renters spend more than
30% of their income on housing and 34% of homeowners spend more than 30%.
For Councilmember Petso, Ms. Gallant explained larger units which are typically single family are less
affordable. Councilmember Petso asked whether Edmonds had a shortage of large rental units. Ms.
Gallant answered compared to household sizes, Edmonds has an oversupply of large units.
Councilmember Petso asked what "limited" meant in the last table. Ms. Gallant explained limited meant
there were a limited number of units for that income level, no meant that income level was entirely out of
range for the rent. Limited was not quantity of units compared to quantity of people, it only compared rent
to income.
Councilmember Mesaros asked if the goal was to ensure 100% of Edmonds residents have affordable
housing for their income level. Ms. Gallant answered that would be great but probably not feasible. It is
up to the City to determine the degree to which housing challenges can be met. Councilmember Mesaros
suggested a goal could be to improve by 10%. Ms. Hope commented that could be addressed in the
Comprehensive Plan Housing element.
COUNCIL PRESIDENT BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER
MESAROS, TO EXTEND THE MEETING FOR 60 MINUTES. UPON ROLL CALL, MOTION
CARRIED (4-3), COUNCILMEMBERS MESAROS, PETERSON, AND PETSO AND COUNCIL
PRESIDENT BUCKSHNIS VOTING YES; AND COUNCILMEMBERS FRALEY-MONILLAS,
BLOOM AND JOHNSON VOTING NO.
Council President Buckshnis thanked Ms. Gallant for her report, commenting it was well written and easy
to understand and she urged the public to read it. She was glad the City was part of the Alliance.
13. STAFF PRESENTATIONS ON THE 2015 PROPOSED CITY BUDGET
Edmonds City Council Approved Minutes
October 28, 2014
Page 16
1 Bed
2 Bed
3 Bed
4+Bed
Extremely Low
No
No
No
No
Very Low
Limited
Limited
Limited
No
Low
Yes
Yes
Limited
No
Moderate
Yes
Yes
Yes
Limited
Middle
Yes
Yes
Yes
Yes
What can be done:
• Planning process can support affordability
• Working with community partners
• Exploring new opportunities with AHA
Councilmember Petso asked whether homeowners in Edmonds are financially burdened but not renters.
Ms. Gallant answered both are financially burdened. Overall 48% of Edmonds renters spend more than
30% of their income on housing and 34% of homeowners spend more than 30%.
For Councilmember Petso, Ms. Gallant explained larger units which are typically single family are less
affordable. Councilmember Petso asked whether Edmonds had a shortage of large rental units. Ms.
Gallant answered compared to household sizes, Edmonds has an oversupply of large units.
Councilmember Petso asked what "limited" meant in the last table. Ms. Gallant explained limited meant
there were a limited number of units for that income level, no meant that income level was entirely out of
range for the rent. Limited was not quantity of units compared to quantity of people, it only compared rent
to income.
Councilmember Mesaros asked if the goal was to ensure 100% of Edmonds residents have affordable
housing for their income level. Ms. Gallant answered that would be great but probably not feasible. It is
up to the City to determine the degree to which housing challenges can be met. Councilmember Mesaros
suggested a goal could be to improve by 10%. Ms. Hope commented that could be addressed in the
Comprehensive Plan Housing element.
COUNCIL PRESIDENT BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER
MESAROS, TO EXTEND THE MEETING FOR 60 MINUTES. UPON ROLL CALL, MOTION
CARRIED (4-3), COUNCILMEMBERS MESAROS, PETERSON, AND PETSO AND COUNCIL
PRESIDENT BUCKSHNIS VOTING YES; AND COUNCILMEMBERS FRALEY-MONILLAS,
BLOOM AND JOHNSON VOTING NO.
Council President Buckshnis thanked Ms. Gallant for her report, commenting it was well written and easy
to understand and she urged the public to read it. She was glad the City was part of the Alliance.
13. STAFF PRESENTATIONS ON THE 2015 PROPOSED CITY BUDGET
Edmonds City Council Approved Minutes
October 28, 2014
Page 16
Finance Director Scott James identified where the budget can be found on the City's website (2015
Budgeting on the home page). He reviewed changes made to the budget since it was presented (new since
last week in italics):
Budget
Book
Page #
Description
Cash
Increase
(Decrease)
General Fund
39
Executive Assistant Schedule Salary Step Increase
($4,314)
43
Advertising Expense
($4,200)
86
Small Equipment (Reduce DP #13)
$2,200
26
Business Licenses & Fees (Increase Animal License Fee Revenue
$27,770
26
Public Safety (Increase Grant Revenue from Dept. of Justice)
43,970
36
Public Safety (Increase Woodway Law Protection Revenue)
$7,500
Impacts to General Fund
$32,926
Fund 112 Street Construction
163
Construction (DP #36)
($100,000)
163
Interfund Services (DP #36)
6 000
Impacts to Fund 112 Ending Cash
($106,000)
Fund 126 REET 1
166
Construction
$200,000
166
Land
200 000
Impacts to Fund 126 Ending Cash
$0
Fund 132 Parks Construction
168
Land
$1,300,000
168
Construction
($1,300,000)
168
Construction
200 000
Impacts to Fund 132 Ending Cash
($200,000)
Police Department
Police Chief Al Compaan reviewed the following:
0 2013 Activities
o Part 1 Crimes Solved — 33.1%
o Felony Filings - 269
o Traffic Citations and Infractions — 5,472
o DUI Arrests - 132
o Total Misdemeanor Arrests - 1,190
o Animal Control Incidents - 1,213
o Parking Citations - 1,462
o Firearms Related Requests (CPL, Transfers) - 890
o Public Disclosure Requests - 1,639
o Traffic Collisions Investigated — 710
o Domestic incidences investigated — 177
• 2014 Activities
o Completed major update of Policy Manual, posted on webpage
o Edmonds Police Foundation and Edmonds Police Department hosted Edmonds Night Out on
July 29
o Hired two police officers in January and March
o Hiring two police officers in November to back fill open positions
Edmonds City Council Approved Minutes
October 28, 2014
Page 17
o Two vacancies in the process of filling - extremely competitive market
o Promoted one Assistant Police Chief
o Promoted one Corporal
Decision Packages
o DP # 12 - Investigations Small Equipment, $9,730
o DP # 13 - Property Management Small Equipment, $3,200
Expenditures
• Revenues
2014
Modified
Budget
2014 YE
Estimate
2015
Recomm. Discussion
Salaries
7,427,044
7,344,029
7,692,944
Overtime
402,456
393,000
396,241
Supplies/Equip
160,310
152,275
179,940 Small Equip DP #12, 13
Prof. Services
114,662
94,763
114,662
Other
100,967
83,724
101,582
Rental/Lease
608,688
608,688
575,500
Intergovernmental
10,237
0
10,237
Total Budget
8,824,364
8,676,479
9,071,106
• Revenues
Mayor Earling commented it has been a high priority to bring back staffing levels in the Police
Department.
Councilmember Fraley-Monillas inquired about revenue from special events. Chief Compaan advised it is
reimbursement from the Chamber for police security services at the Taste of Edmonds, July 4th parade
and fireworks as well as events for the Edmonds School District. Councilmember Fraley-Monillas asked
whether the revenue and expenditure would be a wash. Council President Buckshnis answered yes but it
has always been reported in that manner. Chief Compaan advised it is received as revenue so it is reported
in revenue; the expense is reported in expenditures.
Councilmember Mesaros suggested providing statistics for 2012 compared to 2013. He noted the Police
Department wants to have fewer crimes, yet more crimes require more police officers. Chief Compaan
advised the 2012/2013 annual report is posted on the webpage.
Public Works - Utilities
Public Works Director Phil Williams reviewed:
2014 Accomplishments:
Storinwater
o Cleaned/Maintained 2,499 of our 8,803 storm structures
o Inspected 270 of the 529 private Stormwater facilities
o Repaired a failed storm system on SR524 that prevented the loss of Puget Drive. All done in-
house at low cost
Edmonds City Council Approved Minutes
October 28, 2014
Page 18
2014
2014 YE
2015
Modified
Estimate
Recomm.
Discussion
Budget
Intergovernmental
44,600
51,500
49,500
Special Events
38,300
38,300
38,300
Animal License &
59,656
17,000
44,800
Adoptions
Grants
13,676
13,676
14,479
Other
9,775
10,800
10,800
Total
166,007
131,276
157,879
Mayor Earling commented it has been a high priority to bring back staffing levels in the Police
Department.
Councilmember Fraley-Monillas inquired about revenue from special events. Chief Compaan advised it is
reimbursement from the Chamber for police security services at the Taste of Edmonds, July 4th parade
and fireworks as well as events for the Edmonds School District. Councilmember Fraley-Monillas asked
whether the revenue and expenditure would be a wash. Council President Buckshnis answered yes but it
has always been reported in that manner. Chief Compaan advised it is received as revenue so it is reported
in revenue; the expense is reported in expenditures.
Councilmember Mesaros suggested providing statistics for 2012 compared to 2013. He noted the Police
Department wants to have fewer crimes, yet more crimes require more police officers. Chief Compaan
advised the 2012/2013 annual report is posted on the webpage.
Public Works - Utilities
Public Works Director Phil Williams reviewed:
2014 Accomplishments:
Storinwater
o Cleaned/Maintained 2,499 of our 8,803 storm structures
o Inspected 270 of the 529 private Stormwater facilities
o Repaired a failed storm system on SR524 that prevented the loss of Puget Drive. All done in-
house at low cost
Edmonds City Council Approved Minutes
October 28, 2014
Page 18
0 12 in-house stormwater system upgrades to provide flooding relief
o Removed 667 tons of debris from roads and catch basins. Debris reused as cover soil at
landfills
o improved our management of storm system sediment at PW Ops complex which produces
less sediment in the sewer system
o Responded to 64 stormwater related action requests generated by residents
Water
o installed EZ Valves in several locations after last year's purchase of the system
o Made sanitary improvements to our water reservoirs. Improved vent screening, overflow pipe
screening and installed air gaps. Worked with DOH
o Installed 125 radio read meters.
0 10,000 ft. of water main replacement
o Replaced 2 PRV's
0 2,000 lineal feet of pavement overlay on City streets
Sewer
0 4,800 ft. of sewer main replacement
o Completed extensive upgrades at 9 pump stations.
o Replaced flat sewer mains with new laterals to property lines.
o Installed a different style of impeller at pump station #9 to help pass solids
o Successful completion of PLC 100 replacement.
o First metering station to include Solar Power. This project has a 3 -year ROI.
o Received the Outstanding Plant Performance award for 2013.
Challenges/Opportunities
0 4,800 ft. of sewer main replacement
o !0,000 ft. of water main replacement
o Begin video assessment of storm drain system
o WWTP Outfall Pipe upgrade
0 2nd year of a three-year rate adjustment: Water — 9.0%, Sewer — 9.5%, Stormwater — 4.5%
Decision Packages
o Purchase two VMS signs (37)
o Re -drafting and updating Utility Standard Design details $75,000 (40)
o Acquire, train, and bring on-line new asset management software for the three utilities
$25,000 (41)
o Re -write the Stormwater Code sections of the ECC to comply with NPDES Phase II permit
$132,500 (42)
o Purchase, set-up, and roll out a new emergency generator for the sewer lift stations that don't
already have on-site alternative power sources $80,000 (43)
Expenditures
Public Works Roads (Fund 111 and 112)
Mr. Williams reviewed the following:
• 2014 Accomplishments
o Five Corners Roundabout has achieved Substantial completion
0 2014 Pavement Preservation Program
■ 5.6 Paved Lane Miles
Edmonds City Council Approved Minutes
October 28, 2014
Page 19
2014
2014 YE
2015
Modified
Estimate
Recomm.
Discussion
Budget
Utilities:
o Water
32,125,088
26,321,536
30,643,994
o Sewer
o Stormwater
Public Works Roads (Fund 111 and 112)
Mr. Williams reviewed the following:
• 2014 Accomplishments
o Five Corners Roundabout has achieved Substantial completion
0 2014 Pavement Preservation Program
■ 5.6 Paved Lane Miles
Edmonds City Council Approved Minutes
October 28, 2014
Page 19
■ 2.3 Chip Seal Lane Miles
o Right of Way Certified for 228th/HWY99 Corridor Improvements
0 15th St. Walkway Improvements
0 3rd Ave ADA Ramps (CDBG)
o Created GIS based inventory of our 7,255 Street Signs. Upgraded 708 signs to the new
industry reflectivity standards
o Provided crack sealing to 105 road segments, an asphalt surface treatment designed to
prolong useful life
o Made repairs to 35 faded X -Walks and 79 separate lane markings/symbols
o Removal of 229 trip hazards VIA grinding or replacement of concrete panels reducing the
city's potential liability in trip claims. The department also did a city wide survey marking
and documenting potential trip hazards
o Upgraded five (5) old signal cabinets
o Provided layout and lane markings for the city's overlay program reducing the project costs
o Responded to 247 Action Requests providing needed services to Edmonds residents
0 66 independent civic event banner requests
o Responded to 45 callouts for anything from a down trees to lane closure requests
Challenges/Opportunities 2015
o Working with City Council and the State legislature to develop an ongoing, stable funding
source for pavement preservation
o Reaching consensus regarding the use of chip seals in our efforts to preserve pavement
Decision Packages
o $1.3 M for pavement preservation (33) plus $260,000 carried over for paving 220th from
84th to 76th (39)
o SR104 Corridor Analysis carry-over
o $106,000 (36)
o • Trackside (Wayside) Warning Horn System $50,000 (34)
o CTR Program $1,000 (32)
Expenditures
Administration, Engineering, Facilities, Fleet
Mr. Williams reviewed the following:
• 2014 Accomplishments
o Engineering Development Reviews
■ 500 Engineering permits and 1600 Engineering inspections were issued and performed
■ $192,363 collected in traffic impact fees
■ Permits were issued and engineering is inspecting the following large development
projects: Edmonds Post Office, Fifth Ave Vet Clinic, Jacobsen's Marine, Community
Health Center, Swedish Hospital, Prestige Skilled Nursing Facility, Shoreshire Plat, Shaw
Lane Plat and 7 short plats
■ Permits were issued for 40 single family residential projects
■ Permits were issued for approximately 150 additions/remodels & miscellaneous projects
o Capital Improvement Projects
■ Five Corners Roundabout
■ 2014 Pavement Preservation Program
5.6 Paved Lane Miles
2.3 Chip Seal Lane Miles
Right of Way Certified for 228th Corridor Project
Edmonds City Council Approved Minutes
October 28, 2014
Page 20
2014
2014 YE
2015
Modified
Discussion
Estimate
Recomm.
Budget
Fund 111/112
11,293,476
5,666,993
9,109,422
Administration, Engineering, Facilities, Fleet
Mr. Williams reviewed the following:
• 2014 Accomplishments
o Engineering Development Reviews
■ 500 Engineering permits and 1600 Engineering inspections were issued and performed
■ $192,363 collected in traffic impact fees
■ Permits were issued and engineering is inspecting the following large development
projects: Edmonds Post Office, Fifth Ave Vet Clinic, Jacobsen's Marine, Community
Health Center, Swedish Hospital, Prestige Skilled Nursing Facility, Shoreshire Plat, Shaw
Lane Plat and 7 short plats
■ Permits were issued for 40 single family residential projects
■ Permits were issued for approximately 150 additions/remodels & miscellaneous projects
o Capital Improvement Projects
■ Five Corners Roundabout
■ 2014 Pavement Preservation Program
5.6 Paved Lane Miles
2.3 Chip Seal Lane Miles
Right of Way Certified for 228th Corridor Project
Edmonds City Council Approved Minutes
October 28, 2014
Page 20
■ 15th St. Walkway Improvements
■ 3rd Ave ADA Ramps
o Controls system upgrade at Public Safety and the ESCO III project.
o Completion of the FAC Locker Room ADA Upgrades.
o Qualification of City Hall for ENERGY STAR label for fourth consecutive year.
o Remodel of office areas in Building and Planning to accommodate staffing.
o Worked with Police to research and select the next generation of police patrol vehicle
• Challenges/Opportunities 2015
o Develop specifications, set up, and replace the Water/Sewer Vactor truck $410,000 (est.)
o Continue to maintain level of service on development reviews and inspections while updating
the development code and standard details. Engineering review staff will also begin
implementation of electronic data storage, electronic plan reviews and online permit
submittals.
0 228th Corridor Improvement Project
0 2015 Transportation Comprehensive Plan Update
o Deliver $17.8M in capital improvements
• Stacked bar chart of sewer, storm, water and total and parks total capital program projection
2008-2016
• Decision Packages
o ESCO IV Project $300,000 ($90,000 grant) Carry-over from 2014 (35)
o Set up Fleet small shop equipment Fund, $15,000/year (44)
o Convert four Ford work trucks to propane use, $30,000 (45)
• Exnenditures
Councilmember Bloom inquired about Decision Package #46, $3,490 for Harley Davidson police
technical training page (158 of the budget). Mr. Williams explained this is to send the Senior Fleet
Mechanic to the Harley Davison School for police motorcycles. Mechanic have to be certified to repair a
police Harley Davidson.
Councilmember Bloom referred to decision packages in water and storm for variable message boards. Mr.
Williams these message boards are used to inform drivers of street closures, detour routes, etc., similar to
the signs used at 212`h and Main Street during the roundabout project. They are expensive to rent; the
number of upcoming capital projects warrants purchase. The cost will be split between water, sewer and
storm.
Councilmember Bloom inquired about a decision package for standard detail update. Mr. Williams
explained that is to update the standard engineering detail the City maintains that development must
conform to. The cost will be split between water, sewer, storm, and streets. A consultant will be hired to
assist staff.
Councilmember Bloom inquired about a decision package for asset management program updates. Mr.
Williams answered that is a new module for the maintenance and asset management software that will
improve data input and sorting as well as mobile optimization.
14. CONTINUED DISCUSSIONS ON THE STUDY SESSIONS
Edmonds City Council Approved Minutes
October 28, 2014
Page 21
2014
2014 YE
2015
Modified
Estimate
Recomm.
Discussion
Budget
Engineering,
Facilities,
5,307,983
4,972,999
5,694,880
Fleet,
Administration
Councilmember Bloom inquired about Decision Package #46, $3,490 for Harley Davidson police
technical training page (158 of the budget). Mr. Williams explained this is to send the Senior Fleet
Mechanic to the Harley Davison School for police motorcycles. Mechanic have to be certified to repair a
police Harley Davidson.
Councilmember Bloom referred to decision packages in water and storm for variable message boards. Mr.
Williams these message boards are used to inform drivers of street closures, detour routes, etc., similar to
the signs used at 212`h and Main Street during the roundabout project. They are expensive to rent; the
number of upcoming capital projects warrants purchase. The cost will be split between water, sewer and
storm.
Councilmember Bloom inquired about a decision package for standard detail update. Mr. Williams
explained that is to update the standard engineering detail the City maintains that development must
conform to. The cost will be split between water, sewer, storm, and streets. A consultant will be hired to
assist staff.
Councilmember Bloom inquired about a decision package for asset management program updates. Mr.
Williams answered that is a new module for the maintenance and asset management software that will
improve data input and sorting as well as mobile optimization.
14. CONTINUED DISCUSSIONS ON THE STUDY SESSIONS
Edmonds City Council Approved Minutes
October 28, 2014
Page 21
This item will be rescheduled.
15. MAYOR'S COMMENTS
Mayor Earling reminded Election Day is a week from today; next week's meeting will be held on
Monday, November 3.
Mayor Earling relayed the wife of Hekinan's Mayor passed away. The City has sent a condolence letter
and flowers.
Mayor Earling reminded of the Friday Trick or Treat extravagancy downtown on Friday.
16. COUNCIL COMMENTS
Council President Buckshnis thanked everyone for persevering through a long evening. She remarked the
roundabout was beautiful.
Councilmember Johnson thanked Student Representative Eslami for staying for the entire meeting. She
wished everyone a Happy Halloween.
Councilmember Mesaros commented it was nice to be back from vacation; it was good go away and good
to return, especially to a nice place like Edmonds.
Student Representative Eslami announced the Cross Country meet on Saturday at South Whidbey where
they will be trying to qualify for State.
17. CONVENE IN EXECUTIVE SESSION REGARDING PENDING OR POTENTIAL LITIGATION
PER RCW 42.30.110(00
This item was not needed.
18. RECONVENE IN OPEN SESSION. POTENTIAL ACTION AS A RESULT OF MEETING IN
EXECUTIVE SESSION
This item was not needed.
17. ADJOURN
With no further business, the Council meeting was adjourned at 10:42 p.m.
J �
D O. EARLING, MAYOR SCOTT PASSEY ERK
Edmonds City Council Approved Minutes
October 28, 2014
Page 22