20190828 City Council Special MeetingEDMONDS CITY COUNCIL SPECIAL MEETING
APPROVED MINUTES
WASHINGTON STATE AUDITOR'S OFFICE
EXIT CONFERENCE- 2018 FINANCIAL, FEDERAL
AND ACCOUNTABILITY AUDITS
AUGUST 28, 2019
Elected Officials Present
Diane Buckshnis, Councilmember
Dave Teitzel, Councilmember
Tom Mesaros, Councilmember
Neil Tibbott, Councilmember
Dave Earling, Mayor
Elected Officials Absent
Mike Nelson, Councilmember
Adrienne Fraley-Monilas, Council President
Kristiana Johnson, Councilmember
1. CALL TO ORDER
Staff Present
Scott James, Finance Director
Dave Turley, Assistant Finance Director
Deb Sharp, Accountant
Sarah Mager, Accountant
WA State Auditor's Office Staff Present
Kelly Collins, Director of Local Audit
Kristina Baylor, Program manager
Amanda Robinson, Asst. Audit Manager
Maggie Wallis, Asst. State Auditor
The meeting was called to order at 10:02 AM in the Fourtner Room of Edmonds City Hall, located
at 121 5th Ave N, Edmonds, WA. Ms. Baylor thanked everyone for attending and briefly discussed
the Draft audit results. She introduced and went through the agenda.
Councilmember Tom Mesaros arrived at 10:08 AM.
Ms. Baylor introduced Maggie Wallis, the in -charge auditor for the 2018 audits. Ms. Wallis
thanked the City for their hard work and responsiveness, and mentioned Marissa Cain for doing
an exceptional job working with the auditors on the Capital Asset portion of the audit. Ms. Wallis
discussed the Summary of Results for the Financial and Federal audits. She explained that the City
received an Unmodified opinion on both audits.
Ms. Wallis discussed the Finding that the City received. Discussion involved the City receiving
the Actuarial report late, and the assets included in the testing pool. City staff asked questions,
including "What percentage of the total City assets does this represent?" "How old are the assets
Edmonds City Council Approved Minutes
August 28, 2019
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that were not located?" "Are other cities having the same difficulties?" "How many other
municipalities, and what percentage of other municipalities, have received a Finding over capital
assets similar to ours?" Mr. James discussed how the City currently maps all of its fixed assets
(sewer pipes, streets, mains, etc.) using GIS technology.
Ms. Robinson then discussed the results of the Accountability audit. She then discussed a list of
Uncorrected Items, and the overall cost of the audit. She then talked about next year's audit, and
mentioned that once an audit is completed the SAO provides a survey for the auditees to be able
to give feedback, and encouraged people to complete the survey.
The meeting adjourned at 11:11 AM.
ADJOURN
At 6:57 p.m., the meeting was adjourned.
DAVID 0. EARLING, MAYOR
MWE� !�5
Edmonds City Council Approved Minutes
August 28, 2019
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