Resolution 1333RESOLUTION NO. 1333
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDMONDS,
WASHINGTON, DECLARING THE PURCHASE OF FREIGHTLINER VACTOR 2100
CB VACUUM TRUCK TO BE APPROPRIATE FOR SOLE SOURCE PROCUREMENT
AND APPROVING THE USE OF SUCH PROCESS
WHEREAS, the City's purchasing policies and procedures require competitive bids for
procurement of goods and services exceeding $10,000 in cost, and,
WHEREAS, it is prudent for the City to modernize its equipment, and the City has identified
the Freighliner Vactor 2100 CB Vacuum Truck as a necessary purchase; and;
WHEREAS, such equipment has been demonstrated to provide an overall labor cost savings
which will be realized by citizens and/or ratepayers of the City, and
WHEREAS, the City has diligently researched the relevant market, has identified Owen
Equipment operating under Washington State Purchasing Contract No. 01912 — Item 0818 as the sole
regional supplier of the desired equipment, and has obtained assurances from the supplier that the
equipment has been offered for sale to the City at the lowest available competitive market price, and
WHEREAS, advertising for bids under these circumstances would yield no superior bidders
and would needlessly waste the administrative and financial resources of the City; now, therefore,
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON HEREBY RESOLVES AS FOLLOWS:
Section 1. The City Council finds that the nature and availability of this equipment creates
special market standards and conditions which justify the use of sole source procurement, and that
the price charged the City is consistent with the lowest price offered by the equipment vendor for
other similarly situated customers.
RESOLVED this 17th day of February, 2015.
" L
DAVI . EARLING, MAYOR
ATTEST�/AUTHENTICA D.
\ r
CITY CLERK, SCOTT RASSEY
CERTIFICATION:
I am aware of the City's requirements for competitive bidding and the established criteria
for justification for sole source/sole brand purchasing. As an approved department
designee, I have gathered the required information and have made a concerted effort to
review comparable/equipment or service. This effort is documented in this justification.
hereby certify as to the validity of the information and feel confident that this justification
for sole source, sole brand procurement meets the City's criteria and will withstand an
audit of the State Auditor's Office, or a vendor protest.
(i Department Hea
Mayor (if required): N/A
VENDOR CERTIFICATION
Date: 4& lz-gz
Date: N/A
Vendor certifies that the City is getting the lowest price offered as compared to similarly
situated clients, terms and conditions.
Vendor: OWCO E
Date: 2 73 /-S-
SOLE SOURCE JUSTIFICATION
The City of Edmonds' Purchasing Policy and Procedures require that quotes or
competitive bidding be conducted for all purchases of $10,000 or more. However, there
are exceptions to this requirement. A sole source purchase means that a single vendor
is uniquely qualified to meet the purchasing objective and therefore is exempt from the
bidding process.
Date: February 10. 2015
Department Public Works & Utilities
Amount: $449,920.92
Requestor Mike Adams
Description of Purchase/Service: Freightliner Vactor 2100 CB Vacuum Truck
Vendor Name: Owen Equipment
City, State, Zip Code: Kent, WA 98031
Fax Number: (253) 852-8913
Address: 8721 South 218th St
Phone Number: (253) 852-5819
Contact: Dave Armstro
Have vendor complete vendor certification form and attach.
Please check appropriate box
® Research has determined that equipment or service is necessary and available
from only one vendor.
❑ Item specifically required by grant or contract provisions.
❑ Government mandated services.
❑ Emergency purchase, repair services or parts replacement.
❑ Only compatible with existing system or equipment.
❑ Other — Please explain See Attached Memo
'yC. 189u
BILL TO:
CITY OF EDMOND 'UBLIC WORKS
7110 210th St SW
Edmonds, WA 98026
425-771-0235
ORDER DATE:
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ZIP CODE
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IUANTITY UNIT1 CATALOG
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AFAROjlkD BY / DATE:
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RECEIVED BY / DATE:
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ElWORK THIS NUMBER MUST APPEAR
ORDER # ON ALL INVOICES, PACKAGES,
BILLS OF LADING AND ALL
CORRESPONDENCE.
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Z1P CODE
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VENDOR FAX NO. DOCUMENT VENDOR CONTACT NAME
NUMBER r�� -r-Ezv to I'
DESCRIPTION / EXPLANATION UNIT COST TOTAL COST
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FREIGHT
SUB -TOTAL /�2 1 L g Lf
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' TOTAL
CODE PROJECT AMOUNT
TOTAL $13i,R10 , g'
WL ^Q' :&4JW FORMS, INC. • 206/361-4845