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1992 Final BudgetAll f4, Ut hUMUNIU ;2 Rtlrl(ZFT Tor, '""; Am 40 7FM rv#=M�A CITY OF EDMONDS LAURA M. HALL CIVIC CENTER • EDMONDS, WA 98020 • (206) 771-0240 MAYOR ADMINISTRATIVE SERVICES DEPARTMENT g 9 0_ 1 9'� January 2, 1992 Citizens of Edmonds: The 1992 Budget totals $36,319,780, compared to $43,208,860 for 1991. This decrease of $6,889,080 is the result of the completion of several major construction projects and a concerted effort toward reducing the general cost to operate the City. In fact, the following tabulation shows that those costs are budgeted to be less than in 1991: GENERALFUND Category 1991 Amended Budget 1992 Budget Change Percent Change Salaries & Benefits $7,253,750 $7,710,130 +$456,380 +6.3% Professional Services 707,360 569,400 -137,960 -19.5% Intergov't Services * 1,175,420 1,224,720 +49,300 +4.2% Machinery & Equipment 197,730 141,330 -56,400 -28.5% All Other Categories 2,984,280 2,383.800 -600,480 -20.1% Total Expenditures $12,318,540 $12,029,380 -289,160 -2.3% Ending Cash _ 311,270 178.540-132.730 -42.6% Total Budget $12,629,810 $12,207,920-$421,890 -3.3% * (Includes State Audit, Voter Registration, ESCA, Pollution Control Agency, Public Health, Alcoholism, Sno-Isle Library, SnoCom and PAWS.) a Incorporated August 11, 1890 . Sister Cities International — Hekinan, Japan ft i The City Council believed it absolutely necessary to reduce the general cost to run the City for two main reasons: (1) The 1991 Budget was prepared in accordance with the best economic forecasts available for the region at the time. It projected that the economic recovery would be in full swing by the fourth quarter of 1991 and would result in a restoration of the $500,000 cash balance used to get through 1991 and maintain the level of service in 1992. The economy did not recover, and as a result, we were unable to restore our cash balances. (2) Failure of the Emergency Medical Services property tax levy on November 5, 1991. The lost of revenues ($719,000) from that levy resulted in cutting expenditures well beyond that amount in order to continue with the MEDIC 7 and Fire Department aid car programs. All departments were impacted and as a result, seven (7) positions were cut. The economic slowdown facing this region has been deeper and longer than expected, and shows little sign of immediate recovery. Revenues in 1992 are projected to improve, however. New economic development on Highway 99 is nearing a point where the City will receive a significant increase in sales tax. The 1992 Budget includes $200,000 in new sales tax revenues from that important economic development. In completing the 1992 Budget, it was apparent that even with belt tightening and projected improvement in 1992 revenues, our revenues would not be sufficient to meet both expenditures and the minimum suggested standards for emergency reserves. For two years, despite continuing inflation, Edmonds' property taxes have not been increased. Now because of the economy, projected slow growth, and rising labor costs, an increase is needed to maintain the level of service currently enjoyed by the Edmonds community. Therefore, the regular property tax levy has been set at an amount ($1.69/thousand assessed value), which would increase revenues to the City by approximately 7%. Following are pie chartsthat illustrate both revenues and expenditures of theGeneral Fund. Also included is a bar chart which shows those cash balance/reserves that could be made available to the General Fund in the event of a financial emergency. These cash balances/reserves stand at $1,016,300, an increase of $175,100 over last year. The 1992 Budget reflects the current economic conditions and a predicted slower recovery for 1992. We have taken a conservative approach because of these circumstances. The majority of the increases in the 1992 Budget are due to higher labor costs resulting from pre -negotiated labor union agreements. We anticipate that by the summer of 1992 the economy will be strengthened and we will start seeing a recovery and an increase in revenues. CITY OF EDMONDS Je Palmer Council President GENERAL FUND Revenues & Beginning Cash $12,207,920 Property Tax 25.896 $3,154,160 Misr. 2 F;°/ $315,C Other Taxes 14.90/o $1,820,700 Fines & Forfeitures 3,90/c $480, 900 Sales Tax 22,0% $2, 680, 000 Service Charges 8.6% $1,045,240 Beginning Cash 23% $331,500 itergovernmental $2,056,210 Licenses & Permits 2.7% $324,130 Expenditures & Ending Cash $12,207,920 Public Safety 40.0% $4,883,730 Health & Welfare 3.4% $414,260 Cultural & Rec. 16J $2,012,570 Bond Debt 2,9% $357,840 Ending Cash 1.5% $178, 540 16.8% Community Devi. 7,6% $926,900 Public Works 12.6% $1,532,870 General Gov't 15,6% $1,901,210 S H I F - - - Filp $700,000 $600,000 $500,000 $400,000 $300,000 $200,000 $100, 000 $0 Reserves All Funds 1992 Budget Funds ® General 0 Fin. Emrg, 0 Council Cont, ® Hotel Tax * Also there is approximately $120,000 available if the utility tax rates were raised to the maxi- mum rate of 6% TABLE OF CONTENT Listingof Officials........................................................................................................ OrganizationalChart .................................................................................................. II BudgetOrdinance... .................................................................................................. III BudgetSummary ..................................................................................................... VI Comparative Schedule of Budgeted Positions........................................................ VII Revenue Summary .................................................................................................. VIII Expenditure Summary .............................................................................................. IX General Fund Revenue...............................................................................................1 General Fund Expenditure Summary ........................................................................ 4 CITY COUNCIL 100 Expenditure Summary .......................................................................................... 5 Administration....................................................................................................... 6 ContingencyFund 119..........................................................................................8 OFFICE OF THE MAYOR 200 Expenditure Summary ........................................................................................10 Administration.....................................................................................................11 Personnel............................................................................................................11 MunicipalCourt ...................................................................................................15 Sister City Commission Fund 623.......................................................................17 ADMINISTRATIVE SERVICES 300 Expenditure Summary .......................................................................................19 Administration.................................................................................................... 20 Accounting......................................................................................................... 20 DataProcessing................................................................................................ 22 CityClerk........................................................................................................... 24 CityAttorney...................................................................................................... 26 Non-Departmental............................................................................................. 28 Cumulative Reserve/General Fund 002............................................................. 36 Emergency Financial Reserve Fund 006............................................................ 36 Hotel/Motel Tax Fund 120.................................................................................36 Special Library Fund 621...................................................................................38 POLICE 40 ExpenditureSummary ........................................................................................40 Administration..................................................................................................... 41 Investigation........................................................................................................ 41 Patroland Traffic................................................................................................. 43 OtherServices.................................................................................................... 47 Criminal Justice Activity Fund 007....................................................................... 53 DrugEnforcement Fund 104............................................................................... 55 FIRE 500 Expenditure Summary ...................................................................................... 59 Administration................................................................................................... 60 FireSuppression ............ _ _ _............................................................................ 60 Fire Prevention & Investigation......................................................................... 64 Training............................................................................................................ 64 Volunteers/Call Personnel............................................................... .. 66 Emergency Medical Service............................................................................. 66 Accumulative Reserve Fire/Med. Aid Vehicles Fund 005.................................. 72 Firemen's Pension Fund 617............................................................................. 72 Rescue Boat Operation Fund 624..................................................................... 72 QQMMLUNITY SERVICES 600 Expenditure Summary ...................................................................................... 74 Administration................................................................................................... 76 Planning........................................................................................................... 78 BuildingInspection........................................................................................... 80 Engineering.....................................................................................................82 Parks and Recreation....................................................................................... 84 GroundsMaintenance...................................................................................... 90 PublicWorks.................................................................................................... 92 Facilities Maintenance...................................................................................... 94 Street................................................................................................................ 98 CombinedUtility............................................................................................. 108 WaterDivision............................................................................................. 110 SewerDivision............................................................................................. 112 TreatmentPlant........................................................................................... 114 EquipmentRental........................................................................................... 118 Combined Street Construction/Improvement Fund 112................................. 122 Street Beautification Fund 114........................................................................ 124 Underground Wiring Fund 115....................................................................... 124 Building Maintenance Fund 116..................................................................... 124 Municipal Arts/Public Arts Acquisition Fund 117............................................ 126 Memorial Tree Fund 118................................................................................. 126 Edmonds Youth Scholarship Fund 122.......................................................... 128 Tourism Promotional (Arts Commission) Fund 123........................................ 128 Off -Street Parking Fund 124........................................................................... 128 Park Acquisition/Improvement Fund 125....................................................... 130 Gifts Catalog Fund 127................................................................................... 130 Cemetery Improvement Fund 130.................................................................. 132 HUD Block Grant Fund 191............................................................................ 132 Capital Improvement Fund 325....................................................................... 134 Combined Utility Construction/Improvement Fund 412.................................. 134 Combined Utility Bond Reserve Fund 413...................................................... 138 Cemetery Maintenance Trust Fund 610.......................................................... 138 Edmonds Centennial Fund 625...................................................................... 138 Proposed 1990-1992 Capital Improvements Program .................................... 140 LISTING QF OFFICIALS ELECTED MAYOR LAURA M. HALL CITY COUNCIL PRESIDENT JEFF PALMER CITY COUNCIL STEVE DWYER DAVE EARLING MICHAEL HALL WILLIAM KASPER JOHN NORDOUIST JACK WILSON APPOINTED ADMINISTRATIVE SERVICES DIRECTOR ARTHUR HOUSLER COMMUNITY SERVICES DIRECTOR PETER HAHN FIRE CHIEF BUZZ BUZALSKY POLICE CHIEF DANIEL PRINZ CITY CLERK RHONDA MARCH CITY ENGINEER ROBERT ALBERTS PARKS & RECREATION MANAGER ARVILLA OHLDE PERSONNEL MANAGER BRENT HUNTER PLANNING MANAGER ROB CHAVE PUBLIC WORKS SUPERINTENDENT NOEL MILLER MUNICIPAL COURT JUDGE STEPHEN CONROY - I -- ELECTORATE MAYOR CITY COUNCIL PERSONNEL MUNICIPAL COURT ADMINISTRATIVE SERVICES POLICE FIRE COMMUNITY SERVICES DEPARTMENT DEPARTMENT DEPARTMENT DEPARTMENT ACCOUNTING INVESTIGATION SUPPRESSION PLANNING DIVISION DATA PROCESSING PATROL PREVENTION BUILDING CITY CLERK OTHER SERVICES EMERGENCY MEDICAL SVS. ENGINEERING DIVISION TREATMENT PLANT PARKS & RECREATION DIVISION GROUNDS MAINT. PUBLIC WORKS DIVISION FACILITIES STREETS HEEL EQUIPMENT RENTAL -II- 0006.030.004 WSS/lly 10/23/91 ORDINANCE NO. 2856 AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, ADOPTING THE FINAL BUDGET OF THE CITY FOR THE FISCAL YEAR COMMENCING JANUARY 1, 1992. WHEREAS, on or before the first business day in the third month prior to the beginning of the fiscal year of 1992, the City Clerk submitted to the Mayor the estimates of revenues and expenditures for the next fiscal year as required by law, and WHEREAS, the Mayor reviewed the estimates and made such revisions and/or additions as deemed advisable and prior to sixty days before January 1, 1992, filed the said revised preliminary budget with the City Clerk together with his budget message, as his recommendation for the final budget, and WHEREAS, the City Clerk provided sufficient copies of such preliminary budget and budget message to meet the reasonable demands of taxpayers therefore and published and posted notice of filing and the availability of said preliminary budget together with the date of a public hearing for the purpose of fixing a final budget, all as required by the law, and WHEREAS, the City Council scheduled hearings on the preliminary budget for the purpose of providing information regarding estimates and programs, and WHEREAS, the City Council did meet on November 19, 1991, which was on or before the first Monday of the month next preceding -III- the beginning of the ensuing fiscal year, for the purpose of fixing a final budget at which hearing all taxpayers were heard who appeared for or against any part of said budget, and WHEREAS, following the conclusion of said hearing the City Council made such adoptions and changes as it deemed necessary and proper, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON DO ORDAIN AS FOLLOWS: Section 1. The final budget for the fiscal year 1992, a copy of which has been and now is on file with the office of the City Clerk, by this reference is hereby incorporated herein as if set forth in full and said final budget shall be and the same is hereby adopted in full. Section 2. Attached hereto and identified as Exhibit A, in summary form, are the totals of estimated revenues and appropriates for each separate fund and the aggregate totals for all such funds combined, and by this reference said Exhibit A is incorporated herein as if set forth in full. Section 3. A complete copy of the final budget for 1992, as adopted, together with a copy of this adopting ordinance shall be transmitted by the City Clerk to the Division of Municipal Corporations of the office of the State Auditor and to the Association of Washington Cities. Section 4. This ordinance is a legislative act delegated by statute to the City Council of the City of Edmonds, is not subject to referendum and shall take effect January 1, 1992. -IV- APPROVED: Z4 �n,4 MAY R S. NAUGHTEN ATTEST/AUTHENTICATE: CLERK,V RHONDA J. MARCH APPROVED AS TO FORM: OFFICE OF TH-CITY ATTORNEY: r_ BY f I W,4' SCOTT SNYWR FILED WITH THE CITY CLERK: December 6, 1991 PASSED BY THE CITY COUNCIL: December 10, 1991 PUBLISHED: December 15, 1991 EFFECTIVE DATE: January 1, 1992 ORDINANCE NO. 2856 -V- BUDGET SUMMARY 1992 1992 FUND FUND BEGINNING + REVENUE - EXPENDITURES = ENDING NO. DESCRIPTION CASH TCASH 001 General Fund $331,500 $11,876,420 $12,029,380 $178,540 002 Cumulative Reserve/Gen. Fund 250,000 20,000 20,000 250,000 005 Reserve Fire/Aid Vehicle Fund 27,290 4,000 0 31,290 006 Emergency Financial Reserve Fund 216,600 20,000 0 236,600 007 Criminal Justice Activity Fund 58,520 399,820 413,010 45,330 104 Drug Enforcement Fund 99,790 133,580 218,980 14,390 111 Street Fund 430,830 897,350 1,000,940 327,240 112 Combined Street Const./Imprv. Fund 399,440 782,700 929,000 253,140 114 Street Beautification Fund 19,760 500 0 20,260 115 Underground Wiring Fund 80 0 0 80 116 Building Maintenance Fund 166,260 5,000 133,790 37,470 117 Municipal Arts Fund 62,950 40,570 71,750 31,770 118 Memorial Street Tree Fund 9,020 1,600 2,000 8,620 119 Council Contingency Fund 185,350 405,500 0 590,850 120 Hotel/Motel Tax Fund 12,910 40,000 42,600 10,310 122 Youth Scholarship Fund 300 260 200 360 123 Tourism Arts Comm. Promotional Fund 39,520 16,600 38,870 17,250 124 Off Street Parking Fund 62,980 17,500 11,200 69,280 125 Park Acquisition/Improvement Fund 922,150 350,600 593,000 679,750 127 Gift Catalog Fund 7,900 1,250 1,650 7,500 130 Cemetery Improvement Fund 61,450 68,880 106,700 23,630 191 Shared Revenue -Comm. Dev. Fund 0 40,000 40,000 0 325 Capital Improvement Fund 45,620 22,500 12,000 56,120 411 Combined Utility Operation Fund 1,153,910 7,244,000 7,413,160 984,750 412 Combined Utility Const./Imprv. Fund 780,470 1,327,400 1,473,020 634,850 413 Combined Utility Bond Reserve Fund 1,945,880 1,580,830 1,569,520 1,957,190 511 Equipment Rental Fund 2,254,210 764,720 879,880 2,139,050 610 Cemetery Maintenance Fund 201,660 40,000 0 241,660 617 Firemen's Pension Fund 386,100 64,000 27,500 422,600 621 Special Library Fund 6,700 4,120 9,100 1,720 623 Sister City Commission Fund 1,100 530 850 780 624 Rescue Boat Operation Fund 6,630 2,670 8,800 500 TOTALS $10,145 880 $26,172,900 $27,046,900 $9,272,880 _VI- CITY OF EDMONDS COMPARATIVE SCHEDULE OF BUDGETED POSITIONS For the Years 1987 - 1992 ELECTED OFFICIALS: Mayor and Seven Council Members GENERAL FUND: DEPARTMENT 1987 19M 1989 19M 1„991 1992 Office of the Mayor 2 2 2 2 2 2 City Clerk 4 4 4 4 4 3 Personnel 2 2 2 2 2 2 Municipal Court 3 3 4 4 4 3 Court Criminal Justice Funding - - - - 1 1 Admininstrative Services Accounting & Data Processing 9 9 9 9 10 10 Police 49 47 47 47 48 46 Police Criminal Justice Funding - - - - 7 7 Fire 23 26 29 29 29 29 Planning 5 5 5 5 5 5 Building 3 3 3 4 4 4 Community Services Administration 7 7 7 9 9 9 Engineering 9 10 10 10 10 10 Parks & Recreation 6 6 6 6 6 6 Building & Grounds Maintenance 1$ 19 19 12 19 1s SUBTOTAL 140 143 147 150 160 156 STREET FUND 10 11 11 11 11 11 WAFER SEWER FUN[] Water 8 9 9 9 9 9 Sewer 6 8 8 8 8 8 Treatment Plant 7 7 8 11 12 14 EQUIPMENT RENTAL FUND -2 - 3 TOTAL 174 181 186 192 203 201 CITY POPULATION EMPLOYEES CITIZENS:EMPLOYEES Edmonds 30,850 201 153 1 Mountlake Terrace 19,690 133 148 1 Mercer Island 21,000 170 124 1 Lynnwood 28,695 240 120 1 Auburn 34,151 326 105 1 Redmond 37,460 358 105 1 NOTE The Water/Sewer Utility Billing Clerk's position is included under Sewer, but the person is located in the Finance Building and supervised by the Accounting Manager. -VII- Cl) w C O OCI ¢ CO u ul� i 0 Q � W w LL Li. 9 cn ¢U :ORE w i cul) sw OD C7 Z ¢ Ul LU �¢ w �wz a: w �cn� f� �060 w Ll U m Z CC U d cwn -a 7C jU)�r�d77 ) gl) 0 Z Z = Z U) CW7 U op �¢ LL a 2 pp�� c�Op9IESFFA9M§99C52) (p o�o��O�Oo�op�ppp��pp�-g��- N MN NONddNCl) N't N r r r u5 r r 00 N M M � SS 8 8 p 8 8 8 pp S N O O pOp�� O o Op pO QOQ O O c N N (h N S N N N�i O O C6,6 Q I A M r r M r M N Q (VV CV va ccvv f 0 O O R t9 N CC�VV v t8 �i a �i �ApOpN QRapppl�� 8 �ppNNO C'O N Q) OfOc� �a6NCppDp�o00c(O (+r�NNN1AO�t� CO�OMCMD� �COI^CO ��AO�ONNp�COrCO y� N C7 LL LL L=L �g0 LL m 2aa �A � v vv �93. g g�ELL Em'�im c� 'c�•Qr%'c&CLL ��LL c� �. ur- Ea 08.2c co > cc�Ern (D 0) mLL �cga ca a� c z,EB LL . 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IE c &-- 8; m b c c ° �'3 Q m Sri c� 0 v) a � V� y E m c�i .'9 00� E c c c m m EUOaiia UU2�iLU r�wa(7d�m Eo wOm�� mvc- 0 ��t ¢U y m]aaa 0. d WO c o a 0 0 0 0 0 88 o o o o r o o r o r R E n E m E m EEO m v,_ c E Q� NNNm cVo cm V NIO CNO CNO 0 CVO CVO CMO CMO U�I�UCfA UfA� m 27v2}rOdC7 �fAUU U 0IL 0LL N OI� Z O 8 to W O N M V 0 P O NLL Z p OO pCOT -^ - - r r^N N r N M r 0 n NM N M0wwwwV -iX- 0 REVENUE DETAIL Department: REVENUE Fund: GENERAL Dept. No.: 001 Account Number Description Receipted 1991 Budget 1991 % Receipted To Budget Budget 1992 Budget Change $ % 308.00 BEGINNING CASH $807,130 $784,350 103% $331,500 ($452,850) -58% TAXE 311.10.00 Property (Regular) 2,997,604 2,973,000 101% 3,154,160 181,160 6% 311.10.01 Property (EMS) 351,606 349,000 101% 0 ($349,000) 100% 313.10.00 Sales (Retail) 2,274,445 2,510,000 91 % 2,680,000 170,000 7% 316.43.00 Gas Utility 142,298 150,000 95% 157,000 7,000 5% 316.46.00 TV Cable 65,447 60,000 100% 106,700 46,700 78% 316.47.00 Telephone Utility 372,038 335,000 111% 400,000 65,000 19% 316.51.00 Electric Utility 625,194 650,000 96% 640,000 (10,000) -2% 317.000.00 Water Utility Surcharge 126,916 130,000 98% 135,000 5,000 4% 318.20.00 Leasehold Excise 58,755 51,000 115% 52,000 1,000 2% 318.55.00 Pnchbrd./Pull Tabs 339,264 340.000 100% 330.000 (10,000 -3°/0 1$7,654,860 TOTAL TAXES $7,353,567 $7,548,000 97% $106,860 1% LICENSING & PERMIT 321.10.00 Alcoholic Beverages 2,518 1,800 140% 1,900 100 6% 321.60.00 Professional & Occupation 3,591 3,200 112% 3,600 400 13% 321.70.00 Amusement 9,551 10,000 96% 10,000 0 0% 321.80.00 Bus. Lic. Penalty 2,157 1,800 120% 1,900 100 6% 321.90.00 Business License 28,020 33,000 85% 38,500 5,500 17% 321.91.00 Bus. Fire Permits 715 1,000 72% 1,100 100 10% 321.92.00 Garbage Utility Franchise 7,761 11,900 65% 13,000 1,100 9% 322.10.00 Building Permits 159,736 190,000 84% 213,100 23,100 12% 322.30.00 Animal License 13,759 13,900 99% 14,100 200 1% 322.40.00 Street & Curb Permits 18,551 14,000 133% 14,000 0 0% 322.80.00 Non -Bus. Lic./Penalty 155 600 26% 230 (370) -62% 322.90.00 Non -Bus. Lic. Permits 3,785 4,100 92% 4,200 100 2% 322.91.00 Res. Fire Permits 7.280 8.200 890% 8,500 300 4% $324,130 TOTAL LICENSING & PERMITS $257,579 $293,500 88% $30,630 10% INTERGOVERNMENTAL 331.81.99 Bonn. Pwr. Admin. Grant 16,483 20,000 82% 0 (20,000) -100% 333.11.40 Coastal Zone Mngmnt. 5,355 14,000 38% 25,000 11,000 79% 334.04.20 Grwth Mngmnt. Act Grant 35,251 35,000 101% 35,000 0 0% 335.00.81 Mobile Home/Trlr. Excise 7,417 8,050 92% 7,700 (350) -4% 335.00.83 Motor Vehicle Excise Tax 458,125 460,000 100% 512,110 52,110 11 % 335.00.91 PUD Privilege Tax 87,995 95,000 93% 90,000 (5,000) -5% 336.00.85 Equalization Sales Tax 663,550 746,000 89% 653,000 (93,000) -12% 336.06.94 Liquor Excise Tax 104,571 95,900 109% 102,100 6,200 6% 336.06,95 Liquor Board Profits 312,953 245,000 128% 329,100 84,100 34% -1- REVENUE DETAIL Department: REVENUE Fund: GENERAL Dept. No.: 001 Account Receipted Budget % Receipted Budget Budget Change Number Description _ 1991 1991 To Budget 1992 $ % INTERGOVERNMENTAL Cont'd 337.00.00 Interlocal Ent. Grant 20,405 338.12.00 Shared Crt. Cost Recoup. 10,301 338.21.00 Law Protection - Hospital 143,173 338.22.00 Fire Protection - Woodway 84,291 TOTAL INTERGOVERNMENTAL $1,949,870 40,000 2,000 128,000 82.000 $1,970,950 51 % 515% 112% 103% 99% 0 10,000 162,200 (40,000) 8,000 74,200 8.000 $85,260 -100% 400% 58% 10% 4% $2,056,210 CHARGES FOR SERVICES 341.26.00 Recording Legal Docs. 11 100 11 % 100 0 0% 341.32.00 Warrant Fees 9,043 16,000 57% 8,000 (8,000) -50% 341.50.00 Sale of Maps & Books 1,998 1,500 133% 1,600 100 7% 341.62.00 Court Fees of Photos. 55 200 28% 150 (50) -25% 341.70.00 Items for Resale 960 1,000 96% 1,000 0 0% 341.90.00 Other Gen. Government 50 200 25% 100 (100) -50% 341.91.00 Candidate Filing Fees 3,385 1,000 339% 0 (1,000) -100% 342.33.00 Probation Charges 15,406 30,000 51 % 20,000 (10,000) -33% 342.40.00 Inspection fees 630 600 105% 700 100 17% 342.20.00 Eng. Fees/Charges 42,981 40,070 107% 15,000 (25,070) -63% 343.83.00 Storm Drainage Fees 4,170 3,300 126% 3,600 300 9% 343.91.00 Maint. Service - Bayshore 7,010 6,500 108% 6,700 200 3% 343.93.00 Animal Control Shelter Fee 3,141 5,200 60% 5,400 200 4% 345.81.00 Zoning/Subdivision Fee 24,875 32,500 77% 32,500 0 0% 345.83.00 Plat Insp./Plan Check 110,203 116,000 95% 123,790 7,790 7% 345.86.00 Cert/Photo/Rec Srch Fee 2,833 3,000 94% 3,200 200 7% 345.88.00 Shoreline EPA Review 90 200 45% 200 0 0% 345.89.00 Shoreline Mngmnt. Permit 422 1,000 42% 1,100 100 10% 347.30.00 Swim Pool Entrance Fee 35,953 36,000 100% 57,000 21,000 58% 347.31.00 Swim Pool Locker Fee 930 1,100 85% 1,100 0 0% 347,32.00 Swim Pool Class Fee 29,366 29,000 101 % 34,000 5,000 17% 347.60.00 Recreation Program Fee 317,500 344,000 92% 360,000 16,000 5% 349.18.00 Overhead Chg. to Utility 384,996 385,000 100% 370,000 (15,000) -4% 349.95.91 Interfund Services 0 0 0°k 15.450 15.45 0 $1,060,090 TOTAL CHGS. FOR SVCS. $996,008 $1,053,470 95% $7,220 1% FINES & FORFEiTURES 353.10.00 Traffic Infraction Penalties 194,965 220,000 89% 220,000 0 0% 353.70.00 Non -Park. Infrac. Penalties 233 100 233% 100 0 0% 354.00.00 Parking Infraction Penalties 16,850 14,000 120% 15,000 1,000 7% 355.20.00 DWI Penalty 13,645 20,000 68% 17,000 (3,000) -15% 355,80.00 Crim. Traffic Misdemeanor 75,087 115,000 65% 120,000 5,000 4% -2- REVENUE DETAIL Department: REVENUE Fund: GENERAL Dept. No.: 001 Account Number Receipted Description 1991 Budget 1991 % Receipted To Budget Budget 1992 Budget Change $ % FINES & FORFEITURES - Cont' 356.50.03 Investigative Drug Buy 104 290 36% 200 (90) -31% 356.90.00 Non -Traffic Misdemeanor 42,327 44,000 96% 45,000 1,000 2% 357.30.00 Criminal Cost Recoupment 39,625 115,000 34% 60,000 (55,000) -48% 357.32.00 Witness Cost Recoupment 1,825 2,600 70% 1,300 (1,300) -50% 357.33.00 Public Defense Recoupment 3,271 4,000 82% 2,000 (2,000) -50% 357.35.00 Court Interpreter Recoup. 255 600 43% 300 (300) -50% 361.40.00 Int. Earn. Frm. Coll. Agency 43 0 0 0 0 _Q $480,900 TOTAL FINES AND FORFEITURES $388,230 $535,590 72% ($54,690) -10% MISCELLANEOUS 359.91.00 Returned Check Fee 216 1,000 22% 200 (800) -80% 361.11.00 Investment Interest 53,990 80,000 67% 60,000 (20,000) -25% 361.40.00 Ctrcts/Notes/Accts. Rec. 26,639 30,000 89% 25,000 (5,000) -17% 362.30.30 Parking 19,055 21,000 91% 21,000 0 0% 362.40.00 Space Facil. Rental 82,864 61,000 136% 65,000 4,000 7% 362.50.00 Leases 78,484 71,000 111% 75,000 4,000 6% 369.10.00 Sale of Junk/Salvage 533 100 533% 100 0 0% 369.20.00 Sale of Unclaimed Prop. 5,497 10,000 55% 10,000 0 -50% 369.90.00 Other Miscellaneous 3,338 8,190 41% 1,800 (6,390) -78% 341.70.00 Vending Mach. Sales 707 750 94% 750 0 0% 341.70.00 Vending Mach. Sales 285 1,000 29% 1.00 0 _0 259,850 TOTAL MISCELLANEOUS $271,608 $284,040 96% (24,190) -9% QTHER FINANCING SOURCES 397.00.00 Tsfr. frm other Funds 117.924 _ _1.59,910 74% TOTAL REVENUES $11,334.786 $11,845,460 96% TOTAL BEG. CASH & REV. $12,1�41,916 $12,578,770 97a� �9,780 [30.5801 -1936 $11,876,420 $30.960 0% $12,207,920 ($421,890} �-3',G EXPENDITURE SUMMARY Department: EXPENDITURES Fund: GENERAL Dept. No.: 001 Expended Budget % Expended Budget Budget Change 1991 1991 To Budget 1992 $ % FUND: General Legislative $139,283 $167,270 83% $109,000 ($58,270) -35% Mayor 452,530 446,320 101 % 418,980 (27,340) -6% Administrative Services 758,965 785,190 97% 788,400 3,210 0% Police 2,806,953 2,781,630 101% 2,850,850 69,220 2% Fire 1,766,338 1,824,250 97% 1,917,680 93,430 5% Community Services 3,343,081 3,635,150 92% 3,685,940 50,790 1% Non -Departmental 2.706.515 2,658.500 102% 2,258,530 70 -1 ° $12,029,380 SUBTOTAL $11,973,665 $12,298,310 97% ($268,930) -2% ENDING CASH BALANCE 219.046 331.500 66 178,540 1 2 960 46% $12,207,920 TOTAL $12,192.711 12,629.8110 97°,6 421 890 -3°%o DEPARTMENT FUNCTION Gen eral Fu nd - is the largest and most important of the City's funds. It accounts for sources and uses of available spendable resources. State law requires nonchartered code cities such as the City of Edmonds to maintain a General Fund. Principal sources of revenue to the General Fund are property taxes, retail sales tax, utility taxes and state shared revenue. Principal uses of revenues are for police and fire protection, street maintenance, park maintenance and recreational activities. 4f 3 0 �2 0 Department ®1991BudgeF..� 1992Budget -4- 1 CITY COUNCIL Jeff Palmer COUNCIL PRESIDENT MAYOR PRO TEM Resource Person (.47 fte) COUNCILMEMBERS teve Dwyer ichael Hall Dave Earling Bill Kasper John Nordquist Jack Wilson EXPENDITURE SUMMARY Department: Fund: Dept. No.: FUND: General Administration SUBTOTAL OTHER FUNDS: Contingency Fund TOTAL CITY COUNCIL GENERAL 110 Expended Budget % Expended Budget Budget Change 1991 1991 To Budget 1992 $ % $139.28 $167.27 139,283 167,270 287.924 287.94 $427,207 $455,210 83% $109.00 I 270 -35% 83% 109,000 (58,270) -35% 1000% f287.930) -100% 94% $109,000 ($346,200) -76% DEPARTMENT FUNCTION The City Council Is the legislative body which establishes City policy. The legislative authority of the Council is established by Title 35 of the Revised Code of Washington Laws of Cities and Towns. Section 35A.11.020 of the Optional Municipal Code sets forth the powers vested in legislative bodies of noncharter code cities. City Council Structure: Council President: A Council President is elected each year (Ordinance 2116) and acts as Mayor Pro tem in the Mayor's absence. Committees: The Council President is not assigned to a committee, but attends those committee meetings as she/he feels necessary: All of the Council committees meet on the second Tuesday of each month. Administrative Services -two Council members and the Administrative Services Director. Pubilic Safetv - two Council members, Police and Fire Chiefs. mm nit rvl -two Council members, Community Services Director and designated Division Managers as the agenda requires. The Chairperson of each committee establishes the agenda for each meeting. -5- Department: CITY COUNCIL Fund: GENERAL Dept. No.: 110 EXPENDITURE DETAIL Account Expended Budget % Expended f Budget Number Description 1991 1991 To Budget 1 1992 513.10.00 ADMINI TRATI N - 11 11 Salaries 63,226 64,030 99% 23 Benefits 31 Supplies 41 Professional Services 42 Communications 43 Travel 49 Miscellaneous TOTAL ADMINISTRATION 28,892 30,720 94% 752 1,050 72% 37,642 59,050 64% 891 740 120% 7,022 7,930 89% 858 3.750 3 $139.28 $167.27 830,E Budget Change 66,100 1 2,070 3% 34,600 3,880 13% 1,050 0 0% 5,000 (54,050) -92% 740 0 0% 0 (7,930) -100% 1,510 224 % 1 0 9 0a 27 -35% -6- Department: CITY COUNCIL Fund: GENERAL Dept. No.: 110 NARRATIVE ADMINISTRATION - #110 Salaries - Seven Councilmembers @ $567 per month ($47,630) and the Council President compensation supplement @ $200 per month ($2,400). Also Includes $4,000 for Councilmembers to attend assigned board and special commisslon/committee meetings @ $50 per meeting and part time Council Resource Person ($12,070). Benefit $ - Medical ($29,410), State workers' compensation ($60), retirement ($4,670) and life insurance ($460). Sip Ig ies - Supplies for Council and Resource Person. Professional Services - Services for training at Council/Staff Retreat ($2,000) and special projects ($3,000). O mmunicatigns - Council office telephone charge. Travel - Transportation, meals and lodging for attendance at the AWC Convention, Council/Staff Retreat and reimbursement of mileage for personal automobile usage. Miscellaneous - Includes subscriptions and registration for Association of Washington Cities. -7- Department: CITY COUNCIL Fund: GENERAL Dept. No.: 110 Revenue 1991 Revenue 1992 Budget 1991 Expenditures Expend. 1992 Budget QQNTINGENGY - FUND 1.19 Beginning Cash Balance $271,279 $185,350 Ending Cash Balance $184,372 $590,850 Real Personal/Property Tax 0 405,500 Transfers from: Transfer to: General Fund #001 73,210 0 *General Fund #001 117,924 0 Fund #111 127,807 0 Building Maint. Fund #116 40,000 0 Cemetery Trust Fund #610 50,000 0 Combined Util. Const. #412 80,000 TOTAL REVENUE $472,296 $590,850 TOTAL EXPENDITURE $472,296 $590,850 *Net of reimbursement for acquisition of Public Works Facility site property cost. -8- Department: CITY COUNCIL I Fund: GENERAL Dept. No.: 110 NARRATIVE The purpose of this fund is to provide monies with which to meet any municipal expense, the necessity or extent which could not have been foreseen or reasonably evaluated at the time of adopting the Annual Budget. RCW 35.33.145 limits the amount of this Fund to 37.5c per $1,000 of assessed valuation, or approximately $750,000. The tabulation below shows a summarization of past years' activity: Year Beginning Cash Transfer In Tra►ifit Ending Cash 1991 $271,280 $201,017 $287,924 $184,373 1990 $105,880 $262,500 $97,100 $271,280 1989 $192,120 $81,440 $167,680 $105,880 1988 $43,891 $527,276 $379,042 $192,125 1987 $91,291 - $50,400 $43,891 1986 $115,526 - $24,235 $91,291 1985 $162,404 $38,168 $85,046 $115,526 1984 $76,262 $195,138 $108,996 $162,404 1983 $4,196 $175,174 $103,108 $76,262 51 4 L OFFICE OF THE MAYOR Mayor (7 regular FTE) Personnel Manager (2 regular FTE) ersonnel Coordinator Executive Secretary Court Judge (Contract) (3 regular FTE) ❑urt Administrator ourt Clerk II ourt Clerk I EXPENDITURE SUMMARY Department: OFFICE OF THE MAYOR Fund: GENERAL Dept. No.: 200 Expended 1991 Budget 1991 % Expended To Budget Budget 1992 Budget Change $ % FUND: General Administration $135,092 $125,340 108% $124,270 ($1,070) -1% Personnel 134,105 136,650 98% 135,640 (1,010) -1 % Municipal Court 183,333 184.33 99 159.070 (25,260 -14% 418,980 SUBTOTAL 452,530 446,320 101% (27,340) -6% OTHER FUNDS; Sister City Commission 1.252 1.420 88 850+ 570 40° TOTAL $453,782 $447,740 101% �$4119,830� ($27,910) -6% DEPARTMENT FUNCTION Administration - RCW 35A.12.100 states, "The Mayor shall be the chief executive and administrative officer of the City, in charge of all departments and employees, with authority to designate assistants and department heads. He shall see that all laws and ordinances are faithfully enforced and that law and order is maintained in the City, and shall have general supervision of the administration of City government and all City interests. The Mayor shall preside over all meetings of the City Council. He shall prepare and submit to the Council a proposed budget. The Mayor shall be the official and ceremonial head of the City." Personnel - fulfills all functions which include employment/recruitment, benefits administration, wage and salary administration, safety, employee training and development, EEO/Affirmative Action and general policy development. This also includes performing Civil Service Commission requirements for employment/promotion of Police and Fire personnel. Municipal Court - fulfills all civil and criminal legal requirements according to state statute -10- Department: OFFICE OF THE MAYOR Fund: GENERAL Dept. No.: 200 EXPENDITURE DETAIL Account Expended Budget % Expended Budget Number Description 1991 1991 To Budget 1992 513.10.00 AD INI T I 11 Salaries $101,024 $88,190 115% 12 Overtime 252 500 50% 23 Benefits 20,724 20,450 101 % 31 Supplies 3,127 3,890 80% 41 Professional Services 42 Communications 43 Travel 48 Maintenance 49 Miscellaneous TOTAL ADMINISTRATION PERSONNEL DIVISION - #220 516.10.00 ADMINISTRATION 11 Salaries 12 Overtime 23 Benefits 31 Supplies 34 Items for Resale 41 Professional Services 1,176 1,500 78% 51 0 0% 4,364 5,500 79% 168 310 54% 4206 5.000 ° $135,092 $125.34 10806 $80,319 $80,100 100% 362 0 0% 16,555 15,460 107% 1,842 1,500 123% 672 750 90% 5,471 7,500 73% Budget Change $91, 300 $3,110 4% 300 (200) -40% 21,270 820 4% 3,590 (300) -8% 1,580 80 5% 0 0 0% 2,500 (3,000) -55% 230 (80) -26% 3.500 (1,5001 - 124 27 1 70 -1% 85,8401 $5,740 7% 0 0 0% 17,940 2,480 16% 1,500 0 0% 650 (100) -13% (500) -7% -11- Department: OFFICE OF THE MAYOR Fund: GENERAL Dept. No.: 200 NARRATIVE ADMINISTRATION #21� I rie - Mayor, executive secretary and part-time ($2,500) for vacation/sick leave coverage. Overtime - Secretarial overtime. Benefits - Medical ($7,110), State workers' compensation ($180), retirement ($13,850) and life insurance ($130). Supplies - General office supplies, letterhead, envelopes, business cards, awards, plaques, City pins, decals, caps/ patches, photo copying/supplies, framing, proclamations/resolution forms and covers, petty cash for: film, gift wrap, gift bags, boxes, mugs with city logo, greeting cards and other necessary supplies. Prafessional Services - Printing notices, brochures or informational material; art or other unanticipated professional services. (Most printing costs will be charged to Fund #120) Communications - Pager rental fee. Travel - Mayor's monthly business expenses (meals, mileage); hotel accommodations, meals for Association of Washington Cities Conference, and other City related meetings and activities. Maintenance - Cleaning of office furniture and draperies; maintenance or repair of office machinery (typewriter, calculator, dictaphone.) Miscellaneous - Registration for AWC Conference miscellaneous seminars, costs for special meetings/events/ workshops, dedications, receptions; subscriptions for newspapers, periodicals, room rental fees, flowers for special occasions, professional photos and other unanticipated costs. PERSONNEL DIVISION - #220 ADMINISTRATION Salaries - Personnel Manager ($50,940), Personnel Coordinator ($31,400) and part-time help ($3,500). Personnel Coordinator salary is divided Into Administration (85%) and Civil Service (15%). vertim - Nothing budgeted for 1992. Benefits - Medical ($5,230), State workers' compensation ($170), retirement ($12,420) and life insurance ($120). Sul2pfle - Printing, forms and office supplies. Items for Resale - Coin operated Juice machines - Wellness program. Professional Services - EAP trainers, personnel consultants. -12- Department: OFFICE OF THE MAYOR Fund: GENERAL Dept. No.: 200 EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget Change Number Description 1991 1991 To Budget 1992 $ % 516.10.34 PERQQNNEL DIVISION - #220 Contj 43 Travel 677 520 130% 400 (120) -23% 44 Advertising 7,885 4,410 179% 6,000 1,590 36% 48 Maintenance 0 150 0% 150 0 0% 49 Miscellaneous 4,080 7,330 56% 5,800 (1,530) -21 % 64 Equipment 6.757 5.550 122 _ 0 (5,5501 -100% TOTAL ADMINISTRATION $124,620 $123.27 1010% $125,280 $2.01 2% 516.20.00 CIVIL_ ERVI E 11 Salaries 5,844 6,710 87% 5,540 (1,170) -17% 12 Overtime 411 0 0% 0 0 0% 23 Benefits 1,337 1,450 92% 1,170 (280) -19% 31 Supplies 798 1,260 63% 500 (760) -60% 41 Professional Services 55 2,200 3% 1,500 (700) -32% 43 Travel 277 150 185% 0 (150) -100% 44 Advertising 673 890 76% 1,000 110 12% 48 Lease/Rentals 0 150 0% 150 0 0% 49 Miscellaneous 89 570 16 DD (70l -12 TOTAL CIVIL SERVICES $9,484 $13.380 71% 1 6 ($3.0201 -23�r4 TOTALPERSONNEL $134,105 $136.650 98% 1 1 -1% -13- Department: OFFICE OF THE MAYOR Fund: GENERAL Dept. No.: 200 NARRATIVE PERSONNEL DIVI$IQN - #220 Contd Travel - Washington Cities Personnel Association Conference, Disability Board Conference. Advertising - Recruitment newspaper advertising. _Maintenance - Office equipment repair. Miscellangous - Memberships in professional associations, reference materials, employee recognition awards, Wellness Program, Safety Program, employee hearing tests, training material and miscellaneous, suggestion awards and Christmas party. EgLlit)ment - Nothing budgeted for 1992. CIVIL SERVICE Salaries - Civil Service examiner/secretary (15%). vertim - Nothing budgeted for 1992. Benefits - Medical ($280), State workers' compensation ($20), retirement ($860) and life insurance ($10). Supplie- Testing materials, printing. Profg!$�ional Services - Court reporter, legal counsel and physical fitness consultant. Travel - Civil Service conference and meetings. Advertising - Police and Fire recruitment for civil service. R nt I L - Facilities for civil service testing and screening. Miscellaneous - Conference costs and meals for board members. -114- Department: OFFICE OF THE MAYOR Fund: GENERAL Dept. No.: 200 EXPENDITURE DETAIL Account Number Description Expended 1991 Budget 1991 % Expended To Budget 1992 Budget Change $ % MUNICIPAL RT DIVISIQN - #Z30 512.50.00 MURT SEE VICES 11 Salaries 104,923 106,990 98% 88,280 (18,710) -17% 23 Benefits 24,797 26,120 95% 20,530 (5,590) -21% 31 Supplies 8,788 4,220 208% 3,890 (330) -8% 43 Travel 1,347 1,500 90% 48 Maintenance 1,842 3,000 61 % 49 Miscellaneous 319 410 78% 512.51.41 JUDICIAL SERVICES -JUDGE 41 Professional Services 36,960 36,380 102% 512.53.00 WITNESS SERVICES 49 Witness Service 3,224 2,000 161 % 512.54.00 -JURY SERVICES 49 Jury Services 1.133 3.71 31 ° TOTAL COURT SERVICES $183,333 $184.33 99 GENERAL FUND SUBTOTAL $452,530 $446.32 101 1,200 3,000 330 (300) -20% 0 0% (80) -20% 37,840 1,460 2,000 0 4% 0% (1,710) -46% 2 2 0 -14 27 40 -6% -16- Department: OFFICE OF THE MAYOR Fund: GENERAL Dept. No.: 200 NARRATIVE MUNICIPAL QQURT DIVI I N - #2 COURT SERVICES 5alaries Salaries and wages for Court Administrator and two Clerks. 8 e re refits - Medical ($6,770), State workers' compensation ($210), retirement ($13,340) and life insurance ($210). Sup lames - General office supplies required to support a staff of five. Included are miscellaneous office supplies, envelopes, and ribbons for printers. Special forms to conduct court business (warrants), receipts, notice of case settings, hearing notices, releases, payment agreements, no contact orders, file folders and labels, cassette tapes for court recordings (fourtrack 90 minute leaderless). Travel - Mileage reimbursement ($1,000), Judicial Conference ($100), Court Administrators Conference and Commit- tees ($100). Maintenance -Maintenance such as repair and upkeep as needed on office equipment, one-third cost of maintenance and paper and supplies on copy machine and FAX machine shared with Police and Fire Departments. Miscellaneous -Memberships for Judicial Association ($50), Court Clerks Association ($100), subscriptions for RCW's court manuals and court rules ($180). JUDICIAL SERVICES - JUDGE Professi n I S rvic - Contract with Judge ($55.92/hr.) and Judge pro tem ($47.48/hr.). Contract Is renewed on an annual basis during the four-year appointment. WITNE ERVI E Miscellaneous - Witness fees for Court trials and special hearings. JURY SERVICES Micellaneous - Jury fees for court trials. Supplies for Jurors such as handbooks and coffee supplies. -16- Department: OFFICE OF THE MAYOR Fund: OTHER Dept. No.: 200 Revenue 1991 Revenue 1992 Budget Expenditures 1991 Expend. 1992 Budget I TER CITY COMMISSION - FUND Q523 Public Funds (100): Beginning Cash Balance $3 $400 Ending Cash Balance $125 $300 Interest Earnings 33 30 Travel 72 130 Transfer from General Fund #001 500 0 Supplies 339 0 SUBTOTAL $536 $430 SUBTOTAL $536 $430 Private Funds (200): Beginning Cash Balance 1,500 700 Ending Cash Balance 248 480 Contributions 0 500 Miscellaneous 1,252 720 SUBTOTAL $1,500 $1,200 SUBTOTAL $1,500 $1,200 TOTAL REVENUE $2,036 $1,630 TOTAL EXPENDITURE $2,036 $1,630 -17- Department: OFFICE OF THE MAYOR Fund: OTHER Dept. No.: 200 NARRATIVE SISTER CITY COMMISSION - FUND 62 In accordance with Ordinance No. 2715, Fund No. 623 titled Sister City Commission was established June 13,1989. Further, in accordance with ordinance Section 10.60.040 private revenues and expenditures (200) donated for the purpose of hosting are segregated from public revenues and expenditures (100) by program numbers. The Commission is urged and expected to continue its fund raising efforts in order to provide a separate source of private funding for Its projects. Further, in accordance with Section 10.60.050, the Commission shall maintain a proper audit trail for all expenditures and carefully differentiate between public and private funds to the end that no public monies of the City are spent on promotional hosting or visiting dignitaries except In conjunction with public celebrations and events approved for public expenditures by the opinion of the State Auditor and Attorney General. -18- I m I I ADMINISTRATIVE SERVICES DEPARTMENT Administrative Services Director (14 regular FTE) Accounting Manager (6 regular FTE) ccountants (2) ccounting Clerks (4) City Clerk (3 regular FTE) ommunication/Purchasing eceptionist inute Taker (contracted) Administrative Secretary Programmer/Analyst (2 regular FTE) omputer Operator EXPENDITURE SUMMARY Department: ADMINISTRATIVE SERVICES Fund: GENERAL Dept. No.: 300 Expended Budget % Expended Budget 1991 1991 To Budget 1 1992 FUND: GENERAL Budget Change Administration $113,189 $113,620 100% $111,870 ($1,750) -2% Accounting 271,705 279,540 97% 288,880 9,340 3% Data Processing 115,045 114,370 101 % 124,390 10,020 9% City Clerk 259,026 277,660 93% 263,260 (14,400) -5% City Attorney 268,837 231,700 116% 235,860 4,160 2% Non -Departmental 2,437.678 2,426, 100% 2 2 7 (404,130 -ES SUBTOTAL 3,465,480 3,443,690 101% 3,046,930 (396,70) -12% Ending Cash Balance 219.0 331.500 66% 178,540 (152,960 SUBTOTAL 3,684,526 3,775,190 98% 3,225,470 (549,720) -15% OTHER FUNDS: Cumulative General Reserve Emergency Financial Reserve Hotel/Motel Tax Revenue Special Library Fund TOTAL 15,652 30,000 37,817 0 $3,767,995 20,000 30,000 48,820 5.100 $3,879,110 78% 100% 77% 00/0 97% 20,000 0 42,600 9.100 0 (30,000) (6,150) 4.000 ($581,870) 0% -100% -13% 78% -15% $3,297,170 DEPARTMENT FUNCTION The Administrative Services Department consists of three divisions reporting to the Administrative Services Director. Accounting - fulfills all accounting/treasury functions which include payroll, accounts payable, accounts receivable, auditing, costing, investing and reporting. Included is Water Utility Billing for which a full-time billing clerk is assigned to the Division but is budgeted and paid from the Water/Sewer Fund. Data Processing - services maintain a decentralized system for processing, recording and storing data of which also Includes word processing. City Clerk - fulfills all legal requirements of recording, posting, publicizing and filing documents. This Division also provides the switchboard/receptionist services, mail/postal services, reproduction services and centralized office supply purchasing and distribution. -19- Department: ADMINISTRATIVE SERVICES Fund: GENERAL: Dept. No.: 300 EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget Change Number Description 1991 1991 To Budget 1992 $ % 514.10.00 ADMINISTRATION - #31 11 Salaries (Director) $58,395 $58,600 $100% 23 Benefits (Director) 13,770 13,480 102% 11 Salaries 23,979 23,500 102% 23 Benefits 6,873 6,640 104% 31 Supplies 2,849 2,200 130% 41 Professional Services 1,820 2,000 91% 43 Travel 177 700 25% 49 Miscellaneous 1,326 2,500 53% 594.14.64 Equipment 4.000 4.000 100% TOTAL ADMINISTRATION 1113,189 $113.62 100 $61,820 $3,220 5% 14,600 1,120 8% 24,240 740 3% 7,010 370 6% 1,500 (700) -32% 500 (1,500) -75% 400 (300) -43% 1,800 (700) -28% _ 0 (4.000) -10� 11187Q 1750 -2% 514.23.00 ACCOUNTING DIVI f N - # 2 11 Salaries 171,337 174,920 98% 188,700 13,780 8% 12 Overtime 6,859 2,000 343% 7,000 5,000 250% 23 Benefits 40,253 46,400 87% 45,000 (1,400) -3% 31 Supplies 4,827 6,000 80% 4.onn (2,000) -33% -20- Department: ADMINISTRATIVE SERVICES Fund GENERAL Dept. No.: 300 NARRATIVE ADMINI TRATi N #310 5Olaries {Director] - Administrative Services Director for 1992. Benefits (Director) - Medical ($5,190), State workers' compensation ($90), retirement ($9,250) and life insurance ($70). Salaries - Secretary for 1992. Bgnefit5 -Medical ($3,640), State workers' compensation ($90), retirement ($3,210) and life insurance ($70). Sup lie - Stationery, copier/printer paper and miscellaneous office supplies. Professional Services - Training consultant. Travel - Washington Finance Officers Association convention ($100), and meetings ($100), finance and secretarial workshops ($200) for 1992-1994. Miscellaneous - GFOA, WFOA and PSFOA dues ($300), review of CAFR ($500) financial publications ($400), PC software ($500), registration and other costs related to conventions and workshops ($100). Equipment - Nothing to be purchased In 1992. ACCOUNTING DIVI$10N - #320 Salaries - Salaries for accounting manager, two accountants, accounting technician, treasury clerk, and accounts payable clerk. (Utility Billing clerk is paid by the water/sewer fund) Overtime - Overtime as needed during preparation of the annual report and for unexpected emergency leave situations. 1991-1993. Benefits - Medical ($14,740), State workers compensation ($540), retirement ($29,320) and life insurance ($400). Su lies - Accounting and miscellaneous office supplies for seven employees. Supply of the following forms for both the finance department and city wide use: Request to purchase forms, purchase order forms, interdepartmental receipts, treasurers' receipts, claim warrants, payroll warrants and treasurers' checks. -21- Department: ADMINISTRATIVE SERVICES Fund: GENERAL Dept. No.: 300 EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget Change Number Description 1991 1991 To Budget 1992 1 $ % 514.23.00 ACCOUNTING 35 Minor Equipment 353 41 Professional Services 2,600 43 Travel 308 44 Advertising 21 48 Maintenance 1,687 49 Miscellaneous 3,512 1,000 35% 750 (250) -25% 2,550 102% 2,500 (50) -2% 680 45% 600 (80) -12% 100 21 % 80 (20) -20% 1,390 121 % 1,440 50 4% 3,700 95% 4,180 480 13% 51 Intergovernmental Svs. 25,304 25,000 101% 64 Equipment 14, 16 % TOTAL ACCOUNTING DIVISION 271 705 2S 79.540 97% 33,600 8,600 34% 1.030 (14,770 -9 ° 288 88 $9.340 3% 518.88.00 DATA PROCES$ING DIVISION - #330 11 Salaries 67,829 67,720 100% 71,740 4,020 6% 12 Overtime 1,492 1,000 149% 1,000 0 0% 23 Benefits 15,667 15,500 101 % 17,250 1,750 11 % 31 Supplies 5,271 5,400 98% 5,600 200 4% 41 Professional Services 0 1,000 0% 500 (500) -50% 43 Travel 0 500 0% 300 (200) -4% 48 Maintenance 24,568 22,000 112% 27,500- 5,500 25% -22- Department: ADMINISTRATIVE SERVICES Fund GENERAL Dept. No.: 300 NARRATIVE ACCOUNTINQ - #320 Cont'd Minor Equipment - Rotating program of calculator replacements ($150), miscellaneous desk equipment for seven employees ($600). Professional Services - Service of CPA firm to calculate refund on taxes. Travel -Mileage reimbursement for Treasury Clerk's daily bank run ($200); and for state and professional meetings and seminars to be attended by any of the seven departmental employees ($400). Advertising - Advertising related to official notices on LID Bond issues. Maintenance - Maintenance contract on calculators. Repair on typewriters, check signing machines, letter opener and copy machine. Miscellaneous - Membership in the Washington Finance Officers Association ($60), Puget Sound Finance Officers Association ($30), various accounting publications related to changes in accounting procedures ($620), accounting software applications for the PC ($520), printing and binding supplies for the annual budget and financial reports ($1,350), attendance at various workshops and seminars for staff of seven ($1,600). Intergovernmental 5ervices -Annual audit of city government required by law. Equipment - Three new chairs ($750), utility bill scanner ($280). DATA PRQQESSING QfV#SION - #33 Salaries - Programmer/Analyst and Computer Operator. Overtime - As required by Programmer and operator for system improvements, enhancements and maintenance. Benefit -Medical ($5,510), State workers' compensation ($180), retirement ($11,430) and life insurance ($130). Supplies - General office supplies, computer paper of various sizes. Professional Services - Contracted programming assistance as needed. Travel - Mileage, lodging and meals for attending seminar - 1992. Maintenance - Maintenance contract on computer system including CPU, printers, tape drive, display stations and personal computers. -23- )epartment: ADMINISTRATIVE SERVICES 'und: GENERAL )ept. No.: 300 EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget Change Number Descriptlon 1991 1991 To Budget 1992 $ % DATA PROCESSING DIVI I nt' 49 Miscellaneous 218 1.250 7% 500 —(750 60% TOTAL DATA PROCESSING $115.04 $114.37 1010% $124,390 $10.02 9% CITY -CLERK DIVISION - # 4 514.30.00AD M I N I ST RATI O N 11 Salaries $60,517 $56,640 107% $51,860 ($4,780) -8% 23 Benefits 11,524 13,820 83% 13,270 (550) -4% 31 Supplies 3,634 3,000 121% 3,100 100 3% 41 Professional Services 11,106 11,970 93% 4,270 (7,700) -64% 43 Travel 735 750 98% 770 20 3% 44 Advertising 17,847 16,710 107% 7,000 (9,710) -58% 48 Maintenance 585 300 195% 300 0 0% 49 Miscellaneous 377 1,080 35% 960 (120) -11 % 51 Voter Registration 20.037 20.700 .97% 26,030 5.330 2 °/ TOTAL ADMINISTRATION $126,362 1124 970 1Qi!i 147 560 17 410 14% 518.70.00COMMUNICATION SERVICES 11 Salaries 40,415 43,380 93% 45,910 2,530 6% 12 Overtime 300 100 300% 100 0 0% -24- Department: ADMINISTRATIVE SERVICES Fund GENERAL Dept. No.: 300 NARRATIVE Miscellaneous - 3 day seminar for operator. CITY CLERK DIVISION - #340 ADMINISTRATION Salaries - City Clerk ($39,600), minutetaker ($6,760) and part-time clerical help ($5,500) pending determination on funding of new deputy city clerk position in lieu of clerical assistant. Benefit, - Medical ($5,380), State workers' compensation ($180), retirement ($7,580) and life insurance ($130). Supplie -Maintenance of RCW and WAC, reverse directory ($1,000), office supplies, print permits, minute books and tapes ($2,100) . Professional Services -Emergency coverage for minutetaker ($2,250). Receptionist temporary help for desk coverage as required ($2,020). Tr yd - Mileage allowance for posting Notice of Hearings ($150), trips to courthouse to file documents and attendance at monthly Municipal Clerks' meetings ($200); mileage, lodging and meals for annual WMCA Conference ($420). Advertlsinp - Publication of Public Notices. Reduction due to elimination of City Council and Planning Board Agenda ads. Full Council Meeting Agendas will not be published. Maintenance - Maintenance reader/printer microfiche, typewriter and tape recorder repair and maintenance. Miscellaneocs - WMCA, IIMC, and SCCFO dues and registration fees ($360), recording fees ($500), training/2 employees ($100). Voter Registration Services - Amount charged by County based on number of registered voters in the City. COMMUNICATION SERVICE alari - Communications/Purchasing clerk and receptionist. Overtime - Needed during high volume periods. -25- Department: ADMINISTRATIVE SERVICES Fund: GENERAL Dept. No.: 300 Account Number EXPENDITURE DETAIL Expended Budget % Expended 1991 1991 To Budget Budget Budget Change 19,( 1 $ % CLERKQITY Cont' Communication nt' 23 Benefits 13,428 13,930 96% 16,220 2,290 16% 31 Supplies 4,996 8,080 62% 8,480 400 5% 42 Communications 54,588 71,600 76% 68,000 (3,600) -5% 43 Travel 33 80 41 % 80 0 0% 45 Rental/Lease 531 520 102% 580 60 12% 48 Maintenance 14,968 11,350 132% 16,030 4,680 41% 49 Miscellaneous 0 500 64 Equipment 3.405 3.150 TOTAL COMMUNICATIONS $132.66 $152.690 TOTAL CITY CLERK DIVISION 25� 9,026 277 56n CITY ATTORNEY - 515.10.00 LEGAL SERVICES 41 Prof. Services (Retainer) 95,100 97,200 0% 300 (200) -40% 108% 0 315 -100% 87',6 15� 5,700 $3.010 2% 93 $2 3 2 0 14 40 -5% 98% 0 0% -26- Department: ADMINISTRATIVE SERVICES Fund GENERAL Dept. No.: 300 NARRATIVE CITY CLERK DIVISION - #34_Q Ggnt'd Communicatlons CorWd Benefit - Medical ($8,610), State workers' compensation ($180), retirement ($7,300) and life insurance ($130). Supl2lle Copier paper, toner, staple cartridge ($5,670), bond paper ($410), logo envelopes/letterhead for executive building ($760), miscellaneous office supplies for three work stations ($1,640). Communications -Postage ($38,000), SCAN ($6,600) telephone lines 775-2525 and 778-1312 ($21,600), FAX ($1,800). Additional funding needed will be funded from maintenance line item. Travel - Mileage allowance for meetings, seminars, mail runs and miscellaneous office errands. Rental Lease - Postage meter. 10% Increase as of 9/91 and 3 years Increase projected at 10% annual increase. Maint�- nano -Postage machine and scale ($600), micrographic equipment ($850), copier ($4,000), 2 typewriters and calculator ($110). FAX ($450), telephone system maintenance under warranty but line item to provide additional funding for telephone line operations and unanticipated installation costs ($10,020). Miscellaneous - Training and seminars for two employees. Equipment - New telephone system installed late 1991 and early 1992. No special requirements known for 1992. ITY ATTORNEY - LEGAL SERVICES Professional Services -Retainer includes general legal services of drafting routine ordinances and resolutions; attendance at City Council meetings and other boards or commissions as requested subject to limitations and exclusions outlined hereinafter. Monthly retainer amount would cover 90 hours of attorney services irrespective of billing rate of attorney providing services. Retainer services do not include tax work, special items such as major time-consuming ordinances, contracts, subdivisions or plat reviews, LID's and ULID's which would be based upon a percentage of construction costs. -27- Department: ADMINISTRATIVE SERVICES Fund: GENERAL Dept. No.: 300 Account Number EXPENDITURE DETAIL Expended Budget % Expended 1991 1991 To Budget CITY ATT RNEYCont 49 Miscellaneous 120,270 80,000 150% 515.23.00 TRAFFIC COI�RT SERVICES 41 Professional Services 46,632 48,000 97% 515.24.00 LABOR NEGOTIATION SERVICES 41 Professional Services 2,835 2,500 113% 515.25.00 RECORDS SERVICES 41 Professional Services 4.000 4.00 im TOTAL CITY ATTORNEY $268,837 231 700 116% Budget Budget Change 1992 $ % 80,000 0 0% 44,660 1 (3,340) -7% 10,0001 7,500 300% 4.000 0 0% 235 860 $4,16U 2% NON -DEPARTMENTAL DIVISION - #390 511.70.51 ELEGT_ION SERVICES 8,776 14,000 63% 0 (14,000) -100% 512.52.00 JUDIC1AL SERVICES - PUBLIC DEFENDER 41 Professional Services 23,442 30,000 78% 24 000 (6,000) -20% -28- Department: ADMINISTRATIVE SERVICES Fund GENERAL Dept. No.: 300 NARRATIVE CITY ATTORNEY - #360 Cont'd Miscellany -Covers lawsuits and negotiations with third parties and attendance at all meetings other than specified under retainer at the following hourly rates: Senior Partners $120 $120 Partners 105 105 Associates with more than one year's experience 90 90 Associates with less than one year's experience 80 80 Interns and paralegals 55 55 Paralegals 55 55 TRAFFIC COURT � ERVICES Professional Services - Court costs for attorney representing City in traffic cases at monthly charge of $3,200, plus other cases representing the City. LABOR NEQQTIATION SERVICES Professional Service $ - Services to Personnel Manager and representation in mediation and arbitration of labor agreements at the hourly rate shown above. RECORDS SERVICES Professional Services - Codification of Ordinances at $1,000/quarter. NON -DEPARTMENTAL DIVISION - #390 ELECTION SERVICES - Primary and general election costs for 1991. JUDICIAL SERVICES - PUBLIC DEFENDER Profes5ignal �ervlces - Contract with Public Defender ($100/case). Contract is continuous with discretionary termination by the City Council. -29- Department: ADMINISTRATIVE SERVICES Fund: GENERAL Dept. No.: 300 EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget Change Number Description 1991 1991 To Budget 1992 $ % NON -DEPARTMENTAL - ±3 &fQ_nfd 516.40.00 SALARIES 11 Salaries 0 0 0% 23,740 23,740 0% 49 Training/Miscellaneous 2,122 5,000 42% 5,000 0 0% 517.22.00 LEOFF Dl ABILITY 23 Benefits 92,709 85,000 109% 112,000 27,000 32% 43 Travel 897 1,000 90% 1,000 0 0% 49 Miscellaneous 85 400 21 % 200 (200) -50% 517.78.00 QNEMPLQYMENT QQMPENSATION 23 Benefits 12,237 2,000 612% 5,000 3,000 150% 519.90.00 MISCELLANEOUS 23 PIERS Retirement Benefits 4,091 4,460 92% 6,000 1,540 35% 31 Supplies 421 2,840 15% 1,900 (940) -33% 41 Professional Services 2,397 5,460 44% 2,000 (3,460) -63% 46 Insurance 219,720 220,800 100% 212,880 (7,920) -4% 49 Miscellaneous 42,411 43,950 96% 4.1 (800) -2% -30- Department: ADMINISTRATIVE SERVICES Fund GENERAL Dept. No.: 300 NARRATIVE NON -DEPART MENTAL - #390 Gont'd SALARIES AND TRAINING I ri - Nonrepresented employees merit/progress pay increases as determined by Mayor. Training/Miscellaneogg - Employee formal education tuition reimbursement. LE FF ❑I ABILITY Benefits - Medical insurance premiums and medical expenses for eighteen (18) retired LEOFF I police officers and firemen per RCW 41.26.150. Travel - Board members to attend annual LEOFF Conference. MiscellanQqus - Other related expenditures. UNEMPLOYMENT COMPENSATION Benefits - Mandated upon cities by federal government through Public Law 94-556, effective January 1, 1978. MISCELLANEOUS Benefits - Medical, retirement benefits and state workers' compensation for PERS employees. u lie -Purchase Orders/Payment Request forms for all departments. Professional Services - Programming consulting service. Insurance -Property, boiler, fidelity insurance premiums and Washington Cities Insurance Authority's assessment for pooling liability coverage and deductible amounts within the General Fund. Miscellaneous - Association of Washington Cities ($13,400), Edmonds Chamber of Commerce ($600), Economic Development Council of Puget Sound ($2,000), Senior Center ($25,080), Snohomish County Chamber of Commerce ($570) and National League of Cities ($1,500). -31- Department: ADMINISTRATIVE SERVICES Fund: GENERAL Dept. No.: 300 EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget Change Number Description 1991 1991 To Budget 1992 $ % NON -DEPARTMENTAL DIVISION - #390 Cont' 525.60.00 EMERGENQY SERVICES-RDINATIN A EN Y 51 Intergovernmental Services 16,439 16,440 100% 531.70.00 POLLUTION NTR 51 Intergovernmental Services 9,468 539.30.00 ANIMAL CONTROL 31 Supplies 218 551.20.00 WELFARE SERVICE 9,500 100% 260 84% 49 Miscellaneous 45,800 45,800 100% 562.00.00 PUBLIC HEALTH 41 Professional Services 699 740 94% 51 Intergovernmental Svs. 347,860 326,280 107% 567.00.00 ALCOHOLISM 51 Intergovernmental Services 8,046 8,000 101 % 18,6001 2,160 13% 8,7001 (800) -8% 3001 40 15% 01 (45,800) -100% 900 160 22% 373,060 46,780 14% 8,0001 0 0% -32- Department: ADMINISTRATIVE SERVICES Fund GENERAL Dept. No.: 300 NARRATIVE NON -DEPARTMENTAL - #390 Cont' EMERGENCY SERVICES COORDINATING A EN Intergovernmental Sgrviggs -Assessment by the Snohomish County Department of Emergency Services @ 600 per capita (600 x 30,850). POLLUTION QONTRO Intergovernmental Serviced -Supports the Puget Sound Air Pollution Control Agency @ 280 per capita (28¢ x 30,850), ANIMAL CONTROL Sugplie - Dog tags and receipt books. WELFARE SERVICES Miscellaneous - Expenditures must be preauthorized by the City Council for the homeless. PUBLIC HEALTH Professional Services - Contract with Able Pest Control (25% General Fund, 75% Water/Sewer Fund). Intergovernmental Services - Public Health ($196,420), Rucker Building ($26,640), Medic 7 ($150,000). ALCOHOLISM Intergovernmental Services - Supports the Snohomish County Alcoholism Program at 2% of liquor profits and liquor excise taxes actually receipted. -33- Department: ADMINISTRATIVE SERVICES Fund: GENERAL Dept. No.: 300 EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget Change Number Description 1991 1991 To Budget 1992 $ % NON -DEPARTMENTAL DIV! I N - # nY 572.20.00 LIBRARY SERVICE 51 Intergovernmental Svcs. 462,561 462,560 100% 500,300 37,740 8% 591.73.00 1 goo GO. LIB. BOND 343,351 363,310 95% 357,840 (5,470) -2% 76 1971 G. . P L BOND 21,320 21,320 100% 0 (21,320) -100% 592.73.84 Qgnd, Refunding Coo 16,344 0 0% 0 0 0% 594.19.64 Equipment 17,293 10,000 173% 0 (10,000) -100% 65 Telephone Project 100,461 109,170 92% 30,000 (79,170) -73% 597.00.00 PERATIN TRANSFER 55 Interfund Transfers 638,510 638,510 100% 288,100 (350,410) -55% TOTAL NON -DEPARTMENT EXP. $2,437,sT8 $2,426,800 100% 12, 022 _67 404 130 -17% 508.00.00 Ending Cash 219,046 331.500 660/9 178,540 (152,960 -46° GENERAL FUND SUBTOTAL $3,684,526 $3,775,190 98°.6 3 225 4T0 549 724 -15°,6 -34- Department: ADMINISTRATIVE SERVICES Fund GENERAL Dept. No.: 300 NARRATIVE N N-DEPARTMENTAL -Cont' LIBRARY SERVICE$ I nterQQvernmental Serviced -Annual contract fee with Sno-Isle Regional Library System. Increase of 8.2.% over 1991. 1980 G.Q LIBRARY BONDS - Debt payment on councilmatic bonds for renovating the Anderson Cultural & Leisure Center and construction of new library. The original amount of this issue was $3.4 million which will be fully paid on 9/ 1 /2000. Principal balance as of 1 /1 /1992, $2,265,000. 1971 G.Q. SWIM PQQI_ BONDS - Paid off In 1991. BOND REFUNDING COST - Cost to refund 1980 G.O. Library Bonds. Equipment -1993- Replacement of System/36. Tglephone Pr jet - Consultant cost for 1991 and installation of voicemail in 1992. OPERATING TRANSFERS Interfund Transfer 1992 Street Fund - No. 111 $236,000 Municipal Arts fund - No. 117 15,000 Cemetery Maint./Improvement Fund - No. 130 31,100 Special Library Fund - No. 621 4,000 Rescue Boat 2.00 TOTAL $288.100 -35- Department: ADMINISTRATIVE SERVICES Fund: OTHER Dept. No.: 300 1991 1992 1991 1992 Description Revenue Budget Expenditures Expend. Budget M LATIVE ERV FOR GENERAL FUND - FUND 00 Beginning Cash Balance. 250,000 250,000 Ending Cash Balance 250,000 250,000 Interest Earnings 15,652 20,000 Transfer to Capital Improve. Fund #325 15,652 20,000 TOTAL REVENUE $265,652 $270,000 EMER EN Y FINANCIAL RESERVE - FUND 096 Beginning Cash Balance 226,495 216,600 Interest Earnings 23,650 20,000 TOTAL REVENUE $205,145 $236,600 HOTEL/MOTEL TAX - FUND 120 Beginning Cash Balance 16,581 12,910 Hotel/Motel Excise Tax 46,503 39,000 Interest Earnings 945 1,000 TOTAL REVENUE TOTAL EXPENDITURE $265,652 $270,000 Ending Cash Balance 220,145 236,600 Transfer to Parks/ Acquisition Fund #125 30,000 0 TOTAL EXPENDITURE $250,145 $236,600 Ending Cash Balance 26,212 10,310 Intergovernmental Svs. 8,847 4,000 Professional Svs. 13,215 24,600 Miscellaneous 2,755 0 Transfer to: Municipal Arts #117 4,000 4,000 Tourism Arts Fund #123 9,000 10,000 $64,029 $52,910 TOTAL EXPENDITURE $64,029 $52,910 -36- Department: ADMINISTRATIVE SERVICES Fund: OTHER Dept. No.: 300 NARRATIVE CUMULATIVE RESERVE FOR GENERAL FUND - FUND 002 This fund was established as a reserve for the General Fund, thereby eliminating the need to budget beginning and ending cash balances each year in the General Fund. Interest earned from monies invested from this fund was retained In this fund until such time as the balance reached $250,000. Thereafter, the Interest Is transferred to the Capital Improvements Fund No. 325 for Improvements to general facilities of the City. EMERGENCY FINAN IAL RESERVE- FUND 00 This fund was established by budget Ordinance No. 2546 for the purpose of reserving money to offset projected decreases In state and federal grants such as Federal Revenue Sharing and Interagency Committee for outdoor recreation grants. HOTEL M TELTAX - FUND 12 This fund was established by Ordinance No. 2010 Imposing a special excise tax of 2% on the sale of, or charge made for, the furnishing of lodging by a hotel, rooming house, tourist court, motel, trailer camp and the granting of any similar license to use real property, as distinguished from the renting or leasing of real property in order to fund acquisition, construction or operation of a convention center facility. However, the amount collected from this excise tax for this purpose shall be deducted from the amount of the sales tax that the seller would otherwise be required to collect and to pay to the State Department of Revenue. Intergovernmental Services is for the South Snohomish County Visitors Bureau ($4,000). Professional Services is for Historical Society ($2,500), South Snohomish County Arts Council ($2,500), Edmonds Visitors Bureau ($18,000) and printing brochures forthe Mayor's office ($1,600). Miscellaneous is for concerts in the park. Transfers are for promoting tourism ($10,000) and concerts In the park ($4,000). -37- Department: ADMINISTRATIVE SERVICES Fund: OTHER Dept. No.: 300 1991 1992 1991 1992 Description Revenue Budget Expenditures Expend. Bud eg t SPECIAL LIBRARY - FUND 621 Beginning Cash Balance 1,575 6,700 Ending Cash Balance 6,954 1,720 Interest Earnings 379 120 Professional Services -0- 100 Transfer from General Fund #001 5,000 4,000 Equipment -0- 9,000 TOTAL REVENUE $6,954 $10,820 TOTAL EXPENDITURE $6,954 $10,820 -38- Department: ADMINISTRATIVE SERVICES Fund:: OTHER Dept. No.: 300 NARRATIVE SPECIAL LIBRARY - FUND 621 Currently the Library Board has authorized payment of lecture speakers with this fund. Washington Library Association membership fee ($100) for the Edmonds Library Board and Dayton Street drive -by bookdrop ($5,000), office chairs and typewriter ($1,190) and interior paint ($750), sloped shelves with backdrops ($2,060). ST411 F. I rf 77- I POLICE DEPARTMENT Police Chief (54 regular FTE) Assistant Chief PATROL DIVISION (33 regular FTE) HIFT SERGEANTS (4) r Patrol Officers (5) atrot Officers (19) R SECURITY OFFICER ecurity Officers (3) ESERVES(Hourty) 1.1 fte Administrative Secretary Assistant Chief ADMIN. SERVICES (20 regular FTE) ETECTIVE SERGEANT r Detective etectives (4) E Officer arc. Task Force Officer DMINISTRATIVE SUPERVISOR rime Prevention Officer roperty Control Officer otice Staff Assist. (5) adets (Hourly) 1.1 fte tericat (Hourly) .6 fte NIMAL CONTROL OFFICER rdinance Enforc. Officer EXPENDITURE SUMMARY Department: POLICE DEPARTMENT Fund: GENERAL Dept. No.: 400 Expended Budget % Expended Budget Budget Change 1991 1991 To Budget 1992 $ % FUND: General Administration $333,268 $342,460 97% $336,300 ($6,160) Investigation 329,281 350,900 94% 371,230 20,330 Patrol, Traffic, Training, etc. 1,889,248 1,836,830 103% 1,903,860 67,030 Other Services 250,141 246,410 102% 238,860 (7,550) Equipment 5.015 5.030 100% 600 (4,430 SUBTOTAL 2,806,953 2,781,630 101% 2,850,850 69,220 OTHER FUNDS: -2% 6% 4% -3% .:m 2% Criminal Justice Activity $322,336 340,310 95% 413,010 72,700 21% Drug Enforcement 193,186 235.520 82% 218.980 (16,540 -7° TOTAL $3,322,475 $3,357,460 99% $3,482,840 $125,380 4% DEPARTMENT FUNCTION The Police Department is made up of four major divisions.... Administration, Investigations, Patrol, and Staff Services. Each division has subdivisions and Is responsible for a variety of functions. Administration - is headed by the Chief of Police, who is responsible for overall management of the department, including policy and goal setting, budget, long range planning, interfacing with city staff and civic leaders, and carrying out policies of the City as established by the Mayor and City Council. Investigations -is responsible for follow up investigations of major crimes such as homicide, robbery, assault, burglary, and sex offenses. They also conduct fraud, forgery, narcotics and gambling Investigations Patrol - includes Patrol, Traffic and K9 Officers, as well as Security and Reserve Officers. Patrol Officers respond to citizen calls for service, initiate criminal investigations from "on -view" arrests and dispatched calls, Investigate traffic accidents, and enforce local and state traffic and criminal codes. Traffic Officers assigned to motorcycled utyIssue most ofthe department's citations, and conduct Investigations of all major accidents. Two K9 teams assist with apprehension of criminals, locating evidence, and searching buildings for hidden suspects. Security Officers provide for the safety and security of staff, patients, their property, and plant facilities at Stevens Memorial Hospital. Reserve Officers are part-time officers who fill in for vacationing officers, direct traffic, and assist with crowd control at parades and other civic functions. Staff Services - is responsible for a variety of functions, including Animal Control, Crime Prevention, Clerical, and Property Room. Animal Control/Parking Enforcement deals with stray, injured and deceased animals, both wild and domestic. They also handle abandoned vehicle and parking enforcement, including monitoring the City's parking lots. Crime Prevention is staffed by one full -time Crime Prevention Officer, who is assisted by some 20 senior citizen Crime Watch Volunteers, and about 12 Law Enforcement Explorers. Clerical and Receptionist duties are handled by the Police Staff Assistants, who are also responsible for data entry, record keeping, and public relations. The Evidence/Property Officer maintains care and custody of evidence and found property, conducts auctions of surplus and unclaimed property, and helps maintain the department's fleet and other equipment. Other services include Prisoner Detention, Communications (SNOCOM), Training, and D.A.R.E. -40- Department: POLICE DEPARTMENT Fund: GENERAL Dept. No.: 400 EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget Change Number Description 1991 1991 To Budget 1992 $ % 521.10.00 ADMINISTRATION - #410 11 Salaries (Chief) $58,395 $58,600 100% $61,820 $3,220 5% 23 Benefits (Chief) 12,992 12,800 102% 13,930 1,130 9% 11 Salaries 194,876 200,180 97% 194,710 (5,470) -3% 12 Overtime 1,103 1,000 110% 1,000 0 0% 23 Benefits 46,140 48,140 96% 44,240 (3,900) -8% 24 Uniforms 3,034 3,050 99% 3,060 10 0% 31 Supplies 5,919 5,980 99% 5,980 0 0% 41 Professional Services 1,281 2,600 49% 1,600 (1,000) -38% 44 Advertising 458 360 127% 380 20 6% 48 Maintenance 2.579 3,240 80% 3,000 (240) -7% 95 Interfund Rental 6,491 6,51.4 M� 6.5_88 1% TOTAL ADMINISTRATION $333,268 $342,46U 97% $336,30 ($6.1601 -2% 521.21.00 I NVE$TI GATIQ N 11 Salaries 241,482 255,140 95% 274,060 18,920 7% 12 Overtime 5,564 9,100 61% 7,000 (2,100) -23% 23 Benefits 57,955 62,370 93% 66,310 3,940 6% 24 Uniforms 3,219 3,180 101% 3,180 0 0% 31 Supplies 1,542 1,770 87% 1,770 0 0% 41 Professional Services 122 1,090 11 % 500 (590) -54% 49 Miscellaneous 0 500 0% 50 0 0% -41- Department: POLICE DEPARTMENT Fund: GENERAL Dept. No.: 400 NARRATIVE ADMINISTRATION - #410 Salar#es (Chief) - The salary is set by the City Council. Benefits (QhlQf) - Medical ($5,780), retirement ($8,120) and life Insurance ($30). Salaries - Assistant Police Chief, Administrative Supervisor, Administrative Secretary, two Clerks and two Cadets. v rtim - For clerical duties as required during scheduled shifts. Banefit -Medical ($19,260), State workers' compensation ($1,530), retirement ($16,540) and life Insurance ($6,910). Uniforms - Based on $500 each for commissioned personnel and $310 each for noncommissioned personnel. II -Includes microfilm supplies ($100), reference books ($800), copier and FAX paper ($1,200), printing costs ($900), office Inventory ($1,600) and miscellaneous supplies ($1,380). Professional Services -Chaplain services ($200), auction fees ($780) and MEBT (PT) ($150) and computer enhancement software ($470). Advertising - Required by city ordinance and state statutes for disposing of unclaimed property. Maintenance -Repair of office equipment ($900) and maintenance agreement for copier ($2,100). Interfund Rental - Rental charge for administrative vehicles ($6,300) and Reserve Fund for radio replacement ($280). INVESTIGATION Salaries - Based on one Sergeant and five Detectives. Overtime - As required for special assignments. Benefits - Medical ($32,750), State workers' compensation ($3,790), retirement ($29,370) and life insurance ($400). Uniforms - Based on $500 per employee and to repair or replace clothing lost or destroyed on the job per Labor Agreement. Supplies - General office supplies required to support staff. Professional Services -Polygraph services ($200), personal history reports ($100) and credit reports ($200). Miscellaneous -To purchase information, pay for tips, etc., for crimes other than narcotics related. -42- Department: POLICE DEPARTMENT Fund: GENERAL Dept. No.: 400 EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget Change Number Description 1991 1991 To Budget 1 1992 1 $ % INVESTIGATION - Cont'd 95 Interfund Rental 19.397 17.750 109% TOTAL INVESTIGATION $329,281 $350.900 940% 521.22.00 PATROL &40 TRAFFIC 11 Salaries 1,099,946 1,046,450 105% 12 Overtime 23,792 30,000 79% 23 Benefits 247,056 243,670 101 % 24 Uniforms 12,339 14,810 83% 31 Supplies 10,561 11,580 91 % 41 Professional Services 4,720 4,530 104% 48 Maintenance 4,383 5,510 80% 95 Interfund Rental 164,083 156,360 105° TOTAL PATROL & TRAFFIC 11,566,880 $1,512.910 104°6 521.40.00 TRAINING 31 Supplies 41 Professional Services 43 Travel 17,910 11% $371,230 $20.330 1,129,970 83,520 8% 25,000 (5,000) -17% 260,900 17,230 7% 14,810 0 0% 11,580 0 0% 4,760 230 5% 5,680 170 3% 108,790 (47,570 -30% $1_,561,490 $48.580 30/6 8,256 8,270 100% 8,680 410 5% 9,696 9,820 99% 10,300 480 5% 3,729 4,120 91 % 4,,g 210 5% -43- Department: POLICE DEPARTMENT Fund: GENERAL Dept. No.: 400 NARRATIVE INVESTIGATION - Cont Interfund Rental - Rental charge for investigative vehicles ($17,140) and Reserve Fund for radio replacement ($770). PATROL. AND TRAFFIC Salaries - Assistant Chief, four Sergeants, 20 Patrol Officers and one Clerk. v rtim - As required during shifts. Benefits -Medical ($105,370), State workers'compensation ($10,280), retirement ($143,780) and life Insurance ($1,470). Uniforms - Based on ($500) for commissioned officers, ($310) for noncommissioned officers, and repair or replace uniforms lost or damaged on the Job per Labor Agreement. Sul2plie- Includes supplies common to the department, Le., flashlights ($400), attache cases ($500), K9 supplies ($3,070), batteries, fuses, miscellaneous ($5,660), film ($1,450) and towing ($500). Professigngi Servl- Psychologicals ($1,610) and dry cleaning of uniforms per Labor Agreement ($3,150). Maintenance - Service and parts for repair of equipment, such as radar ($1,080), weapons ($1,550), car wash ($1,500) and emergency equipment ($1,550). Interfund Rental - Rental charge for patrol vehicles ($102,000) and Reserve Fund for radio replacement ($6,790). TRAINING Supplies -To purchase ammunition ($4,620), training equipment ($1,700) and department Issued equipment ($2,360). Professional Services - Services include pre -employment physicals ($1,000), psychological exams and polygraph exams for new officers ($1,280) and physical fitness charge ($8,020). Travel - Travel expenses, training schools and seminars, meals, mileage, hotels, etc. -44- lepartment: POLICE DEPARTMENT 'und: GENERAL lept. No.: 400 EXPENDITURE DETAIL Account Expended Budget % Expended Budget Number Description 1991 1991 To Budget 1992 TRAINING - Cont 49 Miscellaneous 95 Interfund Rental TOTAL TRAINING 3,496 3,600 4.25 4. $29.532 $30.530 521.90.00 COMMUNI ATl N 42 Communications 3,776 3,250 48 Maintenance 4,565 5.300 528.60.51 Intergovernmental Svs. 1 a2. 134 Q44 TOTAL COMMUNICATIONS $141, ligm Budget Change 97% 3,000 (600) -17% 92% a 7N _1 % 97% $31,040 $510 2% 116% 4,420 1,170 36% 86% 5,560 260 5% gg°k 140,700 6.700 �sCO� 990% S 150.S8Q $8.134 _ 521.95.00 SECURITY 11 Salaries 108,196 109,290 99% 12 Overtime 2,421 1,500 161 % 23 Benefits 30,547 30,760 99% 24 Uniforms 2,000 2,000 100% 31 Supplies 104 150 69% 95 Interfund Rental 8,279 7.140 116% TOTAL SECURITY $151,547 1$ 50 84U 100 TOTAL PATROL, TRAFFIC, TRAINING, COMMUNICATIONS AND SECURITY -L1,889,_248 $1,836,830 103 115,930 6,640 6% 2,000 500 33% 34,070 3,310 11 % 2,000 0 0% 150 0 0% 6.500 (640) -9°/. $1f 6�0 $9.81Q 7% $67,030 40% -45- Department: POLICE DEPARTMENT Fund: GENERAL Dept. NO.: 400 NARRATIVE TRAINING - CQnf MlscellanQ - Tuition and registration fees for attending training schools. InterfLind Rental - Rental charge for police training vehicles ($4,530) and Reserve Fund for radio replacement ($200). CQMMUNI ATiQN� Communications - Paging services and phone bill forprivate line, SCAN, mobile telephone, long distance calls and FAX machine. Maintenance - Service contract for communications equipment and installation of equipment In vehicles. InteraovernmentaI Services - SNOCOM ($135,700) and accessfees ($5,000). SNOCOM Isalso budgeted underFireand Water, and under Criminal Justice Activity Fund #007 ($26,070). ES CURITY Salaries - Four Security Officers at Stevens Memorial Hospital. ❑vertime - As required during shifts. Benkfit5 - Medical ($13,910), State workers' compensation ($1,830), retirement ($18,070) and life insurance ($260). Uniforms - Based on $500 each for Commissioned Officers and to repair and replace uniforms lost or destroyed on the job. u lie - Batteries, flashlights, etc. Interfund Rental - Rental charge for security vehicle. lepartment: POLICE DEPARTMENT 'und: GENERAL lept. No.: 400 EXPENDITURE DETAIL Account Expended Budget % Expended Budget Number Descriptlon 1991 1991 To Budget 1 1992 OTHER SERVICES 521.30.00 CRIME PREVENTI N 11 Salaries 12 Overtime 23 Benefits 24 Uniforms 31 Supplies 95 Interfund Rental TOTAL CRIME PREVENTION 29,367 28,120 104% 247 200 124% 6,282 6,090 103% 758 910 83% 2,358 3,300 71 % 2.156 1.980 1 0 $41,168 $40.600 101 521.71.00 PARKING ENFORCEMENT 11 Salaries 25,236 24,430 103% 12 Overtime 0 200 0% 23 Benefits 6,702 6,240 107% 24 Uniforms 500 500 100% 31 Supplies 1,865 1,750 107% 95 Interfund Rental _0 _0 00 TOTAL PARKING ENFORCEMENT $34.30 $33.12 1040/6 521.92.00 MUNICIPAL COURT 12 Overtime 23 Benefits TOTAL MUNICIPAL COURT Budget Change 30,880 2,760 10% 200 0 0% 6,860 770 13% 700 (210) -23% 2,500 (800) -24% 2,040 3% $43.18 $2.58 27,290 2,860 12% 0 (200) -100% 7,070 830 13% 500 0 0% 1,830 80 5% 1.950 1.950 0% 3$ $.640 $5.520 17°% 13,165 12,000 110% 15,400 3,400 28% 2.8 3.50 82% 3.850 350 100/0 $16,050 $15,500 104% $19,250 .11750 750 24% -47- Department: Fund: Dept. No.: OTHER SERVIQE POLICE DEPARTMENT GENERAL 400 NARRATIVE CRIME PREVENTIQIy Salarie - Salary for one Crime Prevention Officer. v rtim - For special assignments. B nefit - Medical ($1,890), State workers' compensation ($90), retirement ($4,810) and life insurance ($70). Uniforms - Based on one noncommissioned Officer ($310) and eight Explorer Scouts ($390). Sq plie§ - Materials such as pamphlets ($650), film and slide presentations ($210), engravers ($40), Block Watch materials ($750), printing ($420) and miscellaneous supplies ($430). Interfc3nd Rental - Based on mileage driven. Rental charge for crime prevention vehicle ($1,950) and Reserve Fund for radio replacement ($90). PARKING ENEOR EMENT Salaries - Salary for one Parking Enforcement Officer. Overtime - For special assignments. Benefits -Medical ($2,100), State workers' compensation ($650), retirement ($4,250) and life insurance ($70). Uniforms - Based on $500 each for Commissioned Officer. Supplies - For miscellaneous supplies such as infraction notices, citations, etc. InterfLind Rental - Rental charge for parking enforcement vehicle. MUNICIPAL COURT Overtime - Required court appearances by officers on non -duty time. Benefits - Medical ($1,180), State workers' compensation ($340), and retirement ($2,330). -48- Department: POLICE DEPARTMENT Fund: GENERAL Dept. No.: 400 EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget Change Number Description 1991 1991 To Budget 1 1992 $ % 521,93.00 5UPERI0H COURT 12 Overtime 23 Benefits TOTAL SUPERIOR COURT 521.94.00 RESERVE UNIT 11 Salaries 23 Benefits 24 Uniforms 43 Travel 49 Miscellaneous TOTAL RESERVE UNIT 523.60.00 PRISONER CARE 31 Supplies 51 Intergovernmental 95 Interfund Rental TOTAL PRISONER CARE 539.30.00 ANIMAL CONTROL 11 Salaries 12 Overtime 23 Benefits 24 Uniforms 31 Supplies 3,122 3,240 96% Z _1,10Q 71 13.298 $4.34 90 23,079 24,000 96% 901 2,100 43% 1,593 2,700 59% 0 500 0% 90 500 18 $25,663 $29,800 86% 426 420 101% 65,684 60,000 109% 2,160 1.980 109% fib 27 $62,400 109% 3,400 160 5% 85 (2501 -2 ° $4.25U Q) -2% 20,000 (4,000) -17% 1,000 (1,100) -52% 2,700 0 0% 200 (300) -60% 200 (3001 24 10 5 70 -19% 420 0 0% 44,200 (15,800) -26% 2.040 60 �30% 46 660 15 74 -25% 29,027 28,120 103% 30,890 2,770 10% 0 200 0% 0 (200) -100% 8,083 7,950 102% 8,960 1,010 13% 500 500 100% 500 0 0% 740 740 100% 740 0 0% -49- Department: POLICE DEPARTMENT Fund: GENERAL Dept. No.: 400 NARRATIVE Overtime - Required court appearances by officers on non -duty time. B_engfit5 -State workers' compensation ($100) and retirement ($750). RESERVE UNIT Salaries - $8.00 per hour for 15 Reserve Officers. Benefits -State workers' compensation. Uniforms - Based on $180 for each Reserve Officer. Travel - Travel and meal expenses for training. Mlscellaneous -Tuition for training classes. PRISONER CARE Supplies -Food and medicine for prisoners. Intergoye_ rnment!l services - Contracts with City of Lynnwood, Snohomish County, and Island County for detention facilities. Interfund Rental - Rental charge for prisoner care vehicles ($1,950) and Reserve Fund for radio replacement ($90). ANIMAL CONTROL Salaries - For one Animal Control Officer. Overtime - For special assignments. Benefits - Medical ($3,620), State workers' compensation ($460), retirement ($4,810) and life insurance ($70). Uniforms - Based on $500 each for one Commissioned Officer. Supplies - Miscellaneous items including bags, drugs, etc. -50- Department: POLICE DEPARTMENT Fund: GENERAL Dept. No.: 400 EXPENDITURE DETAIL Account Expended Budget % Expended Number Description 1991 1991 To Budget 539.30.00 ANIMAL CONTROLCont' 41 Professional Services 573 750 51 Intergovernmental 13,247 14,500 95 Interfund Rental 8.619 7.890 TOTAL ANIMAL CONTROL $80,7_$$ _ A60.65q TOTAL OTHER SERVICES $250,141 $246,410 594.21.64 Equipment 5.015 5.030 GENERAL FUND SUBTOTAL $2,806,953 2 781 630 Budget Budget Change 1992 $ % 76% 650 (100) -13% 91 % 15,000 500 3% 109% 6.040 (1,850) -23% 100 $62.78 $2.134% 102 $238,860 7 0 -30/6 100 600 (4,430 -88% $21850�850 101% $69.22 2% -61- Department: POLICE DEPARTMENT Fund: GENERAL Dept. No.: 400 NARRATIVE ANIMAL CONTROL - Con Profei §ional Service - For veterinary services from local veterinarians. Int r v r m nt I i - Contract with PAWS for boarding animals. Interfun Renta - Rental charge for animal control vehicle ($5,700) and Reserve Fund for radio replacement ($340). fggjUmqnt - Two chairs (replacement $600). -52- Department: POLICE DEPARTMENT Fund: OTHER Dept. No.: 400 1991 1992 i uui i me Description Revenue Budget Expenditures Expend. Budget CRIMINAL JUSTICE &JIVITY - F Beginning Cash Balance $18,360 $58,520 Ending Cash Balance $59,786 $45,330 1 /10 Sales Tax 274,673 337,320 MVET Criminal Justice 85,853 59,000 Interest Earnings 3,235 3,500 POLICE DEPARTMENT Administration: Salaries 66,072 69,230 Overtime 496 520 Benefits 21,050 23,660 Uniforms 890 930 Rental/Lease 3,157 4,320 Investigation: Salaries 33,661 36,710 Overtime 1,886 2,000 Benefits 7,834 10,110 Uniforms 0 500 Patrol: Salaries 95,229 106,650 Overtime 3,827 3,750 Benefits 19,326 21,210 Uniforms 1,500 1,500 Supplies 390 410 Training: Supplies 909 2,000 Professional Services 973 1,050 Travel 262 400 Miscellaneous 900 2,000 Care/Custody - Prisoners: Intergovernmental Svs. 40,000 66,500 Communications: Intergovernmental Svs. 0 26,070 Equipment: 2,338 800 -53- Department: POLICE DEPARTMENT Fund: OTHER Dept. No.: 400 NARRATIVE CRIMINAL JUSTICE ACTIVITY - FUND 007 POLICE DEPARTMENT Administratlon: 11 Salaries -Three Clerks. 12 Overtim - For clerical duties as required during scheduled shifts. 23 Benefits -Medical, state workers' compensation, retirement and life Insurance. 24 Uniform -Based on $310 for each Clerk. 45 Rental/Lease -Rental of mobile office. Investigation: 11 Salaries -One Detective. 12 Overtim - As required for special assignments. 23 Benefits -Medical, state workers' compensation, retirement and life insurance. 24 Uniform - Based on $500 for one Detective. Patrol: 11 $gIi�ries - Three Patrol Officers. 12 Overtim - As required during shifts. 23 Benefit* -Medical, state workers' compensation, retirement and life insurance. 24 Uniform - Based on $500 each for commissioned officers. 31 SuI2121le Batteries, fuses, film and miscellaneous supplies. Training: 31 SuI2121le - Department issue equipment for three Officers and one Detective. 41 Pr f si n I rvices - Pre -employment physicals, psychological exams and polygraph exams for new employ- ees. 43 Travel -Travel expenses, training schools and seminars; meals, mileage, hotels, etc.; forthree Clerks, three Officers and one Detective. 49 Miscellaneous - Tuition and registration fees for attending schools for three Clerks, three Officers and one Detective. CareLCustody - Prisoners: 51 intergovernmental Services - Contracts with City of Lynnwood, Snohomish County for detention facilities. Communications 51 Intergovernmental Services - SNOCOM services. Equipment: 64 Equipment - Protective gear for TAC team members (new $800). -54- Department: POLICE DEPARTMENT Fund: OTHER Dept. No.: 400 1991 1992 1991 1992 Description Revenue Budget Expenditures Expend. Budget CRIMINAL JQ5JjCE ACTIVITY - FUND 007 Contd MUNICIPAL COURT DIVISION Court Services: Salaries $14,843 $23,720 Benefits 2,892 7,470 Supplies 486 500 Equipment 3,414 1,000 TOTAL REVENUE $382,121 $468,340 QRQ9 ENFORCEMENT - FUND 104,000 TOTAL EXP. $382,121 $458,340 Beginning Cash Balance 151,402 44,790 Ending Cash Balance 33,681 14,390 Confiscated funds 27,704 50,000 Overtime 4,141 5,250 Proceeds from sale of Benefits 731 1,580 confiscated property 28,425 13,200 Supplies 3,342 1,000 Interest earnings 8,305 8,000 Other judgments 3,044 2,000 Contribution to DARE Program (43,670) (53,210) Fuel consumed 1,488 250 Minor equipment 319 300 Professional. Services 22,140 2,500 Communications 2,024 500 Travel 1,135 370 Rental/Lease 1,200 1,200 Maintenance 434 100 Miscellaneous 63,898 5,000 Intergovt. Services 26,474 26,000 Interfund Supplies 409 840 Interfund Repair 1,778 1,500 Equipment 7,140 4,000 Const. Projects 4,876 0 TOTAL REVENUE TOTAL EXPENDITURE $175,210 $64,780 $175,210 $64,780 -55- Department: POLICE DEPARTMENT Fund: OTHER Dept. No.: 400 NARRATIVE CRIMINAL JUSTICACT IVITY - FUNQ 007 Cont'd - MUNICIPAL COURT DIVISION Court Services• 11 I ri - One Court Clerk grade NE-5. 23 Benefit s -Medical, state workers' compensation, retirement and life insurance. 31 lle - Office supplies and forms. 64 Equipment - Alarm system ($500) and desk ($500). DRUG ENFORCEMENT - FUND 904.000 12 Overtim - For narcotics detective. 23 6!2nngfiis -State workers' compensation and retirement. 31 Supplie - Photo/film supplies and developing, printing costs, miscellaneous supplies, drug testing kits, protective supplies for dismantling narcotics labs, and miscellaneous supplies used in the investigation of narcotics activities. 32 Fuel Consumed - Fuel purchased outside the City for undercover narcotic vehicle(s). 35 Ming Equipment - Equipment, such as binoculars, handcuffs, holsters, camera accessories, etc., used for narcotics surveillance, investigation and arrest activities. 41 Professional Service5 - Attorney fees and Independent audit of imprest funds. 42 Communications - Digital paging services, cellular phone services and phone bill for private line. 43 Travel - Travel expenses for training schools and seminars, including meals, mileage and hotels. 45 Rental/Lease - Lease payment for vehicle storage facility. 48 Maintenance - Service and parts for repair of equipment, such as cameras, weapons, cellular phone, radios, etc. 49 M spelianepus - Dues for professional organizations; tuition and registration fees for attending schools and seminars; collection, storage and disposal of hazardous materials; funds for drug buys; informant and surveillance expenses. 51 Intergovernmental Services - City's share of Snohomish County Regional Narcotics Task Force ($6,000) and one third of supervisor costs for South County Narcotics Task Force ($20,000). 93 lnterfund Supply -Fuel purchased from Equipment Rental for undercover narcotics vehicle(s). 98 I nterfUnd Repair - Labor and supplies for repair services provided by Equipment Rental. 64 Equipment - One-third cost of surveillance equipment and van (to be shared by Lynnwood and Mountlake Terrace). 65 Construction Pro'ects - Nothing budgeted for 1992. -56- Department: POLICE DEPARTMENT Fund: OTHER Dept. NO.: 400 1991 1992 1991 1992 Description Revenue Budget Expenditures Emend. Budget D.A.R.E PROGRAM - FUND 1194,10q Beginning Cash Balance $746 $0 Ending Cash Balance ($185) $0 Juvenile Services 1,166 1,170 Salaries 37,151 42,360 Contributions 5,890 6,000 Overtime 560 910 Contribution from Drug Ent. Program 43,670 53,210 Benefits 7,517 8,830 Uniforms 0 500 Supplies 5,308 6,000 Maintenance 16 100 Interfund Sup. 504 420 Interfund Repair 101 1,260 Miscellaneous 500 0 TOTAL REVENUE $51,472 $60,380 TOTAL EXPENDITURE $51,472 $60,380 CONFISCATED FUND PENDING - FUND 104.200 CONFISCATED FUNDS PENDINg-FUND104.200 Beginning Cash Balance 0 55,000 Ending Cash Balance 78,861 0 Confiscated Fund 78,861 0 Miscellaneous 0 55,000 TOTAL REVENUE $78,861 $55,000 TOTAL EXPENDITURE $78,861 $55,000 TOTAL REVENUE $305,543 $180,160 TOTAL EXPENDITURE $305,543 $180,160 -57- Department: POLICE DEPARTMENT Fund: OTHER Dept. No.: 400 NARRATIVE D.A.R.E. PIS 00 RAM - F ND t 4.1 11 ! ri - For D.A.R.E. Officer. 12 Overtime - For D.A.R.E. Officer. 23 Benefit - Medical, state workers' compensation, retirement and life Insurance. 24 Uniforms - For D.A.R.E. Officer. 31 Supplie Notebooks, T-shirts, handout materials and miscellaneous supplies used In D.A.R.E. Education. 48 Maintenano - Service and parts for equipment repair. 93 Interfund Supply - Fuel purchased from Equipment Rental for D.A.R.E. Vehicles. 98 Interfund Repair - Labor and supplies for repair service supplied by Equipment Rental. CONFISCATED FUNDS PENDING - F N1 1 4.2 49 _MlscellaneQus -Disbursement of funds from asset seizure cases to Lynnwood, Mountlake Terrace and Edmonds; return of confiscated funds to defendants. -58- I m r- I I FIRE DEPARTMENT Fire Chief (29 regular FTE) Secretary Fire Marshal (2 regular fte) Clerk (Hourly) .5 fte Assistant Fire Chief (25 regular fte) Inspector HIFT CAPTAINS (3) ieutenants (3) Firefighters (18) LUNTEERS (Hourly) 6 O� EXPENDITURE SUMMARY Department: FIRE DEPARTMENT Fund: GENERAL Dept. No.: 500 Expended Budget % Expended 1991 1991 To Budget Budget Budget Change 1992 $ % FUND: General Administration $68,546 $99,240 69% $99,360 $120 0% Suppression 1,034,694 1,029,930 100% 1,096,520 66,590 6% Prevention & Investigation 118,615 131,260 90% 134,780 3,520 3% Training 45,124 47,230 96% 42,800 (4,430) -9% Call Personnel 18,533 29,490 63% 27,550 (1,940) -7% Emergency Medical Service 382,549 385,420 99% 432,570 47,150 12% Fire Alarm/Dispatch 48,535 53,150 91 % 55,000 1,850 3% Equipment 49,742 48.530 102 29,100 1 4 -40% $1,917,680 SUBTOTAL $1,766,338 $1,824,250 97% $93,430 5% OTHER FUNDS: Reserve Fire/Aid Car 99,145 125,000 79% 0 (125,000) -100% Firemen's Pension 81,997 126,000 65% 27,500 (98,500) -78% Fire Boat Operation 5,290 7.870 67 8,800 _930 12° TOTAL $1,952,770 $2,083,120 94% $1,963,980 ($129,140) -6% DEPARTMENT FUN_QT10_N A mini tr ti n is responsible for organizing, coordinating and directing established City policies. Fire Suppression includes the functions and activities dedicated to extinguishment of fires. Includes pre -fire planning, company inspections and fire fighting. Fire Prevention and Invgsig to ion activities Include the regular inspections of commercial and Industrial properties to assure their compliance with Fire Codes and assisting property owners In locating and removing hazards. Also provides special programs In the community to train residents In fire prevention safety. Includes programs in schools and for clubs and civic organizations. Training and EMS Traln[og activities for paid and call personnel In the knowledge of fire tactics, suppression, rescue techniques and emergency medical skills. This Includes formal training outside of the Department as well as daily training for paid personnel and weekly drills for call personnel. EMS - Ambulance activities include the administering of emergency medical aid to the sick and/or injured and transportation of the same. Alarm Dispatch activities include Central Snohomish County Emergency Communication network (SNOCOM) . -59- Department: FIRE DEPARTMENT Fund: GENERAL Dept. No.: Boo EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget Change Number Descri lion 1991 1991 To Budget 1992 $ % 522.10.00 ADMINISTRATION - #510 11 Salaries (Chief) $25,044 $40,240 62% 23 Benefits (Chlef) 4,402 10,010 44% 11 Salaries 21,721 20,580 106% 23 Benefits 6,337 6,240 102% 24 Uniforms 597 430 139% 31 Supplies 2,320 2,440 95% 41 Professional Services 31 9,600 0% 43 Travel 2,460 1,810 136% 48 Maintenance 1,652 1,750 94% 49 Miscellaneous 613 640 96% 95 Interfund Rental 3.369 5.500 61 TOTAL ADMINISTRATION $6P, 546 24 69 522.20.00 FIRE $_VPPRaS:S10N 11 Salaries $726,856 $742,320 98% 12 Overtime 51,290 38,320 134% 23 Benefits 182,419 182,420 100% $44,900 1 $4,660 12% 8,020 (1,990) -20% 23,080 2,500 12% 6,950 710 11 % 430 0 0% 2,590 150 6% 6,500 (3,100) -32% 1,000 (810) -45% 1,850 100 6% 1,000 360 56% 3.040 (2,460 -4 S $12000/6 $781,000 $38,680 5% 45,000 6,680 17% 190,360 7,940 4% .m Department: FIRE DEPARTMENT Fund: GENERAL Dept. No.; 500 NARRATIVE ADMINISTRATION - ±510 Salaries (Chlef) - The salary is set by the City Council. This is 75% of the Chiefs salary. The remaining 25% is under Emergency Medical Service Administration 526.10. Benefits (Chlefl -Retirement ($5,460), medical ($2,440), State workers' compensation ($70) and life insurance ($50). Salaries -This is 75% of secretarys salary. The remaining 25% is under Emergency Medical Services Administration 526.10. Benefits - Secretary. Medical ($3,240), State workers' compensation ($70), retirement ($3,590) and life insurance ($50). Uniform - Uniform allowance for Fire Chief. Supl2lies - Office supplies for departments ($1,320), manuals and publications ($100), supplies for copy machine ($950), miscellaneous ($220). Prof 5_s€Qnal_Servire - Annual medical exam for Fire Chief ($500), part-time clerical help ($6,000). Travel - For conferences and meetings out of the City such as, Fire Chiefs' Conferences ($300), command school ($350) and secretarys conference ($350), Includes meals, mileage, air fare and lodging. Maintenance -Maintenance of copy machine and other office machines. Miscellaneous - Memberships - I.A.F.C, W.S.A.F.C, S.C.S.C.A ($250), subscriptions ($50), registration for secretarys conference ($200), management seminars ($350) and Chiefs conference ($150). Interfund Rental - Equipment Rental Division charges. FIRE SUPPRESW Salaries - 75% of salaries of twenty-four personnel ($749,200), also includes 75% of holiday pay per Union Contract ($31,800). The remaining 25% Is under EMS (526.20.11). v rtime -Off duty emergency responses. Holiday premium pay, F.L. S.A. overtime, acting shift officer pay, overtime for relief of personnel attending other training. Benefits - 75% of medical ($84,140), State workers' compensation ($6,360), retirement ($95,800) , life Insurance ($1,060)) and 75% of the Fitness Program ($3,000). The remaining 25% Is under EMS (526.20.23). -61- Department: FIRE DEPARTMENT Fund: GENERAL Dept. No.: 500 EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget Change Number ❑escrlption 1991 1991 _ To Budget 1 1992 1 $ % 522.20.00 FIRE SUPPRESSION - Cont'd 24 Uniforms 11,383 10,320 110% 9,000 (1,320) -13% 31 Supplies 32,715 28,900 113% 33,040 4,140 14% 32 Fuel Consumed 3,384 3,000 113% 3,800 800 27% 35 Small Equipment 1,493 2,000 75% 1,400 (600) -30% 41 Professional Services 6,826 3,900 175% 3,500 (400) -10% 43 Travel 579 990 58% 500 (490) -49% 48 Maintenance 15,130 14,150 107% 22,900 8,750 62% 49 Miscellaneous 818 1,130 72% 800 (330) -29% 93 Interfund Supplies 863 1,280 67% 1,320 40 3% 95 Interfund Rentals 0 0 0% 2,400 2,400 0% 98 Interfund Repairs 938 1,200 7 ° 1,500 300 TOTAL FIRE SUPPRESSION $1,034,694 $1,029.930 100 $1,096.520 $66,590 6°/6 -62- Department: FIRE DEPARTMENT Fund: GENERAL Dept. No.: 500 NARRATIVE FIRE SUPPRESSION Cont'd Uniforms - 75% uniform allowance for twenty-four personnel and miscellaneous uniforms. The remaining 25% Is under EMS (526.20.24). Supplies -Miscellaneous supplies for fire apparatus ($7,700), tires and batteries for fire apparatus ($4,000), 5 sets of safety standard turnout clothing (Phase 1 of 2) ($5,000), paint/primer/body material for fire apparatus ($550), breathing apparatus supplies ($4,500), 30 gallons firefighting foam ($500), fire extinguisher powder ($400), fire station supplies ($2,000), miscellaneous brass nozzles and adaptors ($900), computer software ($250), 1-rescue rope ($240), miscella- neous replacement items for fire apparatus ($3,300), hazardous materials supplies ($600), snow chains for new apparatus ($500), gloves, hoods, pocket light, station amenities and other unforeseen miscellaneous supplies ($2,600). Fuel Consumed - Fuel and oil for fire apparatus from outside source. Small Equipment - Emergency hand lights and hand tools ($1,400). Prgfe$$igngl Servi�,&5 - 75% annual medical exams for physical fitness and entry physicals. The remaining 25% is under EMS (526,20.43). Travel - Conferences, workshops, annual fire school and State Fire Academy. Maintenance - Radio maintenance contract ($3,900), breathing apparatus maintenance ($2,000), portable equipment maintenance ($1,000), fire apparatus preventive maintenance ($8,800), brake/front end/engine /transmission ($3,800) alr compressor maintenance ($250), paint/body work ($850), pump maintenance ($1,100), heat shield for snorkel basket ($1,200). Miscellaneous - Washington State Firefighters Association dues ($60), Washington State Emergency Management Assoclation dues ($60), N. F.P.A. ($80), subscriptions ($200), two firefighters school ($200), apparatus workshops ($200). lnterfund Su lies -Fuel and oil from City shops for fire apparatus. I nte0und Rentals - Equipment rental division charge for command van ($2,400). Interfund Regaairs - Repairs done by the City shops for fire apparatus. M Department: FIRE DEPARTMENT Fund: GENERAL Dept. No.: Soo EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget Change Number Description 1991 1991 To Budget 1992 1 $ % 522.30.00 FIRE PREVENTION AND INVESTIGATION 11 Salaries 88,547 91,360 97% 23 Benefits 18,329 23,050 80% 24 Uniforms 502 860 58% 31 Supplies 2,258 2,800 81 % 41 Professional Services 0 1,200 0% 43 Travel 683 1,500 46% 48 Maintenance 0 100 0% 49 Miscellaneous 1,411 1,700 83% 95 Interfund Rental TOTAL FIRE PREVENTION AND INVESTIGATION 522.40.00 TRAINING 11 Salaries 23 Benefits 31 Supplies 41 Professional Services 6,885 8.690 79% $118,615 $131.2690'�6 100,280 8,920 10% 22,090 (960) -4% 860 0 0% 1,800 (1,000) -36% 500 (700) -58% 700 (800) -53% 150 50 50% 1,500 (200) -12% 6.900 (1,790 -21 ° $134.78 $3.520 30/6 31,102 30,750 101% 27,390 (3,360) -11% 5,999 5,880 102% 6,510 630 11 % 1,378 1,860 74% 4,100 2,240 120% 0 150 0% 1 5001 350 233% -64- Department: FIRE DEPARTMENT Fund: GENERAL Dept. No.: 500 NARRATIVE FIRE PREVENTIQN AND INVESTIGATION Salaries - Fire Marshal and one Inspector. Benefits -Medical ($8,300), State workers' compensation ($450), retirement ($13,200) and life insurance ($140). Uniforms - Uniform allowance for Fire Marshal and one Inspector. Sug lies - Film supplies ($500), pre -fire program ($500), school fire prevention material and computer inspection forms ($800). Profp,$sional SQrviGgs - Annual medical exam and data entry work. Travel - Fire prevention conferences -2 ($350), Northwest Fire Investigation Conference and miscellaneous workshops/ conferences ($350). Maintenance - Maintenance of Fire Prevention equipment. Miscellanous - Northwest Fire Investigators dues ($30), Washington State Association of Fire Chiefs dues ($120), Chiefs' conferences, code classes, arson Investigation, command school, ICBO seminars and miscellaneous workshops ($1,100), fire prevention materials and community awareness programs ($250). Interfund Rental - Equipment rental division charges for two vehicles. TRAININ Salaries - 50% of salary for Assistant Fire Chief. The remaining 50% Is under EMS training 526.40.11. Benefits - 50% of Assistant Chiefs medical ($3,020), State workers' compensation ($190), retirement ($3,260) and life insurance ($40). u lies -Training manuals ($500), hazardous materials reference manuals ($200), video tapes ($250), audio/visual maintenance supplies ($200), hazardous materials training manuals ($900), "American Heat" ($750), film processing ($100), bookcase ($200) and hazardous materials training tapes ($1,000). Professional Services - Annual medical exam for Assistant Fire Chief ($500). -65- Department: FIRE DEPARTMENT Fund: GENERAL Dept. No.: 600 EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget Change Number Description 1991 1991 To Budget 1 1992 $ % 522.40.00 TRAINING Confd 43 Travel 48 Maintenance 49 Miscellaneous 1,478 2,220 67% 0 200 0% 773 1,920 40% 95 Interfund Rental 4,394 4.250 103° TOTAL TRAINING $45,124 $47.23 96 522.41.00 V L NTEER ALL PERSONNEL 11 Salaries 8,905 20,000 45% 23 Benefits 9,169 8,490 108% 24 Uniforms 459 1,000 46% 41 Professional Services -0 _� 0 TOTAL CALL PERSONNEL $18,533 $29.49 63 EMERQENCY MEDICAL $E=RVICES 526.10.00 EMS ADMINISTRATION 11 Salaries 14,836 20,640 72% 23 Benefits 3.560 5.420 �¢ s TOTAL EMS ADMINISTRATION $18.39 $26.06D 71% 2,300 1 80 4% 200 0 0% 11800 (120) -6% (4,250 -100% 42 4 4 - 9°.6 13,300 (6,700) -34% 8,750 260 3% 5,000 4,000 400% ! 50 00/s 27 1 4 -70% 22,660 2,020 10% 4.990 (430) - 27 650 $1, 590 6°/6 Department: FIRE DEPARTMENT Fund: GENERAL Dept. NO.: Soo NARRATIVE TRAINING Cont' Travel - Conference/Training Seminars ($200), 3 - Washington State Training Conferences ($250), miscellaneous schools and command school ($150), Hazardous Material Seminars ($250), Fire Administrators Institute ($250), 4 - National Fire Academy classes ($350), weekend National Fire Academy classes ($250), Flammable Liquids school ($300), Emergency Management Conference and State Fire Service classes ($300). Maintenance - 50% of maintenance for audio-visual equipment. Miscellaneous -Washington State Association of Fire Chiefs dues ($170), Washington State Training Conference ($120), Command School ($130), Snohomish County Fire Chiefs' Seminars ($120), computer classes ($160), company officers school ($700), Hazardous Materials Seminars ($400), Emergency Management Conference. Interfund Rental - Equipment Rental Division charge. VOLUNTEERS/CALL PER-NNEL I ri - Call Personnel firefighters' pay @ $6.00/hour. Benefits - Includes insurance for Call Personnel and medical benefits for two chaplains. Uniforms - Uniforms and protective clothing for five new members. Professional Services - Physicals for five new members and physicals for present members not having physicals. EMERGENCY MEDICAL SERVICES EMS ADMINISTRATION Salaries - 25% of salary for Fire Chief ($14,970) and Secretary ($7,690). Benefits - Chiefs medical ($810), State workers' compensation ($20), retirement ($1,810) and life insurance ($20). Secretary's medical ($1,080), State workers' compensation ($20), retirement ($1,200) and life insurance ($30). -67- Department: FIRE DEPARTMENT Fund: GENERAL Dept. No.: Soo EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget Change Number Description 1991 1991 _ To Budget 1992 j $ % 526.20.00 EMS SERVICES 11 Salaries 12 Overtime 23 Benefits 24 Uniforms 31 Supplies 32 Fuel Consumed 41 Professional Services 48 Maintenance 93 Interfund Supplies 98 Interfund Repairs TOTAL EMS SERVICES 526.40.00 EMS TRAINING 11 Salaries 12 Overtime 23 Benefits 24 Uniforms 31 Supplies 228,475 234,170 98% 22,249 9,000 247% 57,813 60,150 96% 0 0 0% 8,011 8,250 97% 1,860 2,500 74% 0 0 0% 3,589 1,710 210% 711 850 84% 810 1.00 81 ° $323.51 $317.630102 260,230 26,060 11 % 20,000 11,000 122% 63,460 3,310 6% 3,000 3,000 0% 9,700 1,450 18% 2,570 70 3% 1,500 1,500 0% 5,480 3,770 220% 900 50 6% 1.10Q 100 1 $367.94 $50.310 16 32,399 32,220 101 % 27,390 (4,830) -15% 603 500 121 % 1,000 500 100% 5,851 5,780 101 % 6,510 730 13% 710 430 165% 430 0 0% 697 600 116% 750 150 25% 1*1 Department: FIRE DEPARTMENT Fund: GENERAL Dept. No.: 500 NARRATIVE EMS SERVICES Salaries - 25% of salaries for 18 firefighters, 3 lieutenants and 3 captains ($249,730). 25% of holiday pay off per Union Contract ($10,500). v rtime -Compensation for full time firefighters responding to emergency medical calls when off duty as mandated by Union Contract. Benefits - 25% of benefits for 24 firefighters. Medical ($28,050), retirement ($31,940), State workers' compensation ($2,120), life insurance ($350) and 25% fitness program ($1,000). Uniforms - 25% of uniforms. Supplies -Aid unit expendable supplies ($1,700), oxygen ($2,800), maintenance supplies ($1,000), backboards, splints, regulators ($2,000), batteries and tires ($1,000), computer software ($250), paint/body primer ($400), miscellaneous Items ($550). Fuel - Fuel and oil for aid units from outside source. Professional Services - Annual medical exams for physical fitness and entry physicals. Maintenance -Aid car maintenance ($800), preventive maintenance ($800), defibrilator maintenance contract ($1,400), equipment repair ($800), radio maintenance ($530), CPR equipment maintenance ($150), paint/body work ($1,000). Interfund Supply - Fuel and oil for aid units from City Shops. Interfund Replrs - Maintenance on aid units performed at City Shops. EMS TRAINING Salaries - 50% of salary for Assistant Fire Chief. Overtime - For full-time firefighter/EMTs while attending required emergency medical classes while off duty, CPR instructors. Benefits - 25% of medical ($3,020), State workers' compensation ($190), retirement ($3,260) and life Insurance ($40). Uniform - Uniform allowance for Assistant Fire Chief. Supplies - Manuals and workbooks for EMT classes ($200), CPR and first aid training program ($150), training aid supplies ($100), manual binders ($100), blank video tapes ($200). Department: FIRE DEPARTMENT Fund: GENERAL Dept. No.: 5oQ EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget Change Number Descrlption 1991 1991 To Budget 1992 $ % 526.40.00 EMS TRAINING - Cont'd 35 Small Equipment 0 0 0% 43 Travel 0 500 0% 48 Maintenance 0 200 0% 49 Miscellaneous 375 1,500 25% TOTAL EMS TRAINING 40 635 41.73 970% TOTAL EMS SERVICES $382,549 $385,420 990% FIRE ALARM/DISPATCH 42 Communications 2,468 3,300 75% 51 Intergovernmental Svs. 46.067 49.850 92% TOTAL FIRE ALARM/DISPATCH $48.535 $53.150 910% 594.22.64 Equipment (Fire) 49,742 46,980 106% 594.26.64 Equipment (EMS) p 1.550 0% TOTAL EQUIPMENT $49,742 — $48.530 102 GENERAL FUND SUBTOTAL $11,736,33P $1,824.25y 97% 0 0 0% 200 (300) -60% 200 0 0% 500 (1,000) -67% 36980 4 7 -11% 432 57 $47.150 12% 2,400 (900) -27% 52.600 2.750 6 $55.00 $1.850 30A 24,6001 (22,380) -48% 2.950 190% 1 4 -40oi6 $93.430 5 -70- Department: FIRE DEPARTMENT Fund: GENERAL Dept. No.: 500 NARRATIVE EMS TRAINING - Cont' Small Eauji2ment - 2 - emergency hand lights. Travel - Includes mileage and meals while attending medical conferences and chaplains conferences. Maintenance - 50% of maintenance for audio-visual equipment. Miscellaneous - Immediate care courses and EMT classes ($500), state fee for first responder classes. FIRE/ALARM QISPATCH mm ni tl n - Emergency telephone lines and FAX lines from both Fire Stations to SNOCOM ($1,800). Mobile telephone charges ($600). Intergoygrnmpntglrv1qe-Contract cost forSNOCOM service at 25% of total; additional 70% Is budgeted under Police and 5% is budgeted under Public Works. Eguloment_(F-Irel - Hose and adapters ($6,000), 6 - variable flow nozzles ($3,500), 3 - portable radio chargers (Phase 1 of 3) ($3,900), breathing apparatus and 6 - bottles ($3,000), ultrasonic cleaner ($700), 6 pagers ($3,000) and an IBM Computer ($4,500). Equigrnent [EMSl - IBM computer ($4,500). -71- Department: FIRE DEPARTMENT Fund: OTHER i Dept. No.: 500 1991 1992 1991 1992 Revenue Revenue Budget Expenditures Expend. Budget ACCUMULATIVE RESERVE FIRE/MEDICAL AID VEHICLES FUNb_OQ Beginning Cash Balance $110,291 $27,290 Ending Cash Balance Interest Earnings 11,979 0 Fire Equipment Donations 2,990 4,000 Repair/Maintenance Transfer from General Fund #001 30,000 0 $56,115 $31,290 99,145 0 0 0 TOTAL REVENUE $155,260 $31,290 TOTAL EXPENDITURE $155,260 $31,290 FiREMEMS PEN IQN - FUND 617 Beginning Cash Balance 417,933 386,100 Ending Cash Balance 370,095 422,600 Fire Insurance Premium Insurance 18,747 19,000 Salaries 38,899 0 Interest Earnings 15,412 45,000 Personnel Benefits 38,698 25,000 Pension Payments 1,760 2,500 Professional Services 2,640 0 TOTAL REVENUE $452,092 $450,100 TOTAL EXPENDITURE $452,092 $450,100 E E BOAT ERAT N- FUND 624 Beginning Cash Balance 10,139 6,630 Ending Cash Balance 7,523 500 Interest Earnings 674 670 Transfer from General Fund #001 2,000 2,000 Supplies 1,263 3,180 Fuel Consumed 172 650 Travel 0 500 Rental/Lease 0 0 Repair/Maint. 1,283 2,000 Miscellaneous 331 1,000 Machinery & Equip. 2,241 1,470 TOTAL REVENUE $12,813 $9,300 TOTAL EXPENDITURE $12,813 $9,300 -72- Department: FIRE DEPARTMENT Fund: OTHER Dept. No.: 500 NARRATIVE ACCUMULATIVE RE ERVE FQR FIRE MEDICAL AID VEHICLES - FUND 005 This Fund Is established as a reserve fund for the purpose of accumulating funds for the replacement of existing fire suppression and medical aid vehicles. Donations that are received from citizens will be Invested and the interest earned will be retained in this Fund. Donated money will be used to purchase special equipment for the Medical Aid Program. Purchase of a new fire engine. FIREMEN' PENSION - F Na 617 Any or all of this Fund may be expended by the Firemen's Pension Board as set forth in RCW 41.16. Salaries and Wages -The additional amount that six retired firefighters receive other than from LEOFF I Retirement Plan. Personnel Benefits - Medical insurance premiums and medical expenses for nine retired firefighters as per RCW 41.26.150. RES UE g A7 QPERATION - F ND 24 Fund established by Ordinance No. 2354 for the purpose of acquiring, maintaining and operating a rescue boat. -73- w n w 0 w _U w (yam L D O U d d L O L N w k N ^ L1W L L L d Nl0 N O U T Q d U N U 0 L at Q ? c C S w v U •+ V N d d aY W O "7 L d L O D U d L d 41 .- avlau O d 41 d M - N 1 ^ v Go a NI W 1 N L Y M W L �••� C L a U �••� .••. 0 0 lVA) Y �•^ v L �••� `+ L d 1 L d d .� a d Y Y w d Y Y L a m L L pa M^ 7 F v L = ps 7 Y L L d Y L L S N L 0 S O 7 1=/1 L L D v R L L d U L VI L Y Y M N W U L L N C C W, d O a %w Y Y ¢ I N N L 2 N .+ a W CC C C O C C C Q v L F VI N F Z Z u M w 0 L L d N J Z Z S Z w �yy+ w d = Z N W U L -M L N J I i J y� ¢ N �+ 0 O O W 41 N M pE ¢ L L L L L L L L C S N O Cww cww C!// am1�// M N N d d U O N N pFWF(�C L +C• E H �+ i U�II O U W WIZZUU Z NN�N ZZZZZ 4 V)0 W:2'A 1/1a a1 • N N N N N ! •+ L _ L w v Q W U 0 M W W W 4- 4- W N 01 ^ M L L O W 1�1 N 0'n M 0' W W w O L 41¢ P _u i L co H w W N 1 V .rtiM �.tiN CU 0 L L L L w Z d L L N.1 ^7 L L v 0 �+ U Y Y W L C L 01 01 O w .+ « L L L W d w a O O U 01 i1 d d C CC Z Z S_ T �+ L L OI 01 L L ¢ 7 01 u Q C C i W L OJ u r a a Q T +' M a d O d a d L L C a CC L Y N L w VI d C C L d Z EE N c Y lD L^ M T O Q L a, Y w w i W E Q w O w a« O N L yy11 L C C C ¢ O .� u E 01 w �+ U d N d O O d d L T U d a N w Y u M a d d u C w1 z N N d J U L w D U L L NTT T C N ¢ N T U wO C 10. E E O w L TL d L W dw L L0 wO Go Ou:0 Qj L3J�MZVQ ^ - C u _ L U .+ W CE �+ N L 7 H Q�p C, L 1~r LI- C S a O ^Y UI d ¢ �d .. .r V U .. O ., 0 L C M W C L L U L d d N L L L. � L d O yG U N y F- U C L N U d Ot _C C7 C C U VIH�+Q Q Q H U V O N C W d Z W ~ L L W 01 01 01 01 01 01 'Ot a d .+ w p 01 O N C .. . .. T T .. C U c i, L c C T U W Y p CL W d d L L L L L U L L Z w O 7 �+ d 41 d d 41w d W a C �+ �+ O IA e'1 N U 7 U 41 d d d d N d S d O w .�+ w d C C C C C d C H 1► N L L r T 1- L +1 T +• O C C W N V O 01 0. 0t 01 01 U 01 M w w T N L C C C C C d C ¢ L [ a x a W W W W W IA W 1- U a M L 41.0 N ^ J cU _ w U L L^ V E d I L p 01 FW- a g H k L L a L O C v w W 1 I L J W O L U O C M L .•1 > C C .•+ N U w .... C _ ¢ c E�yj y C 41 T C L �' Z L W C In O a U W a C v Q d C d C L IA d 0 O\ �+ O L O a, K Y W M c M O\ U �+ 1♦ z v C C7 O T U L Z «1 C M U C a v T W z u — u •' Y al a d V •- d d C 2 0 41 0.7 E L ¢ O C c — J N O a Q U a C 7 d d C) •-• m a 44 W S S a EXPENDITURE SUMMARY Department: COMMUNITY SERVICES Fund: GENERAL Dept: NO.: 600 Expended 1991 Budget 1991 % Expended To Budget Budget 1992 Budget Change $ % FUND: GENERAL Administration $287,147 $349,360 82% $278,010 ($71,350) -20% Planning & Building 576,631 600,110 96% 648,890 48,780 8% Engineering 451,956 473,260 95% 479,770 6,510 1% Parks & Recreation 1,326,603 1,423,610 93% 1,462,170 38,560 3% Public Works 700.744 768,810 89% 817,10Q 28.290 $3,685,940 SUBTOTAL $3,343,081 $3,635,150 92% $50,790 1% OTHER FUNDS: Public Works - Street 1,075,930 1,172,170 92% 1,000,940 (171,230) -15% Public Works - Combined Util. 6,964,149 7,058,450 99% 7,413,160 354,710 5% Public Works - Equipment Rental 763.306 729.580 105 P79,880150.30p 21 SUBTOTAL OTHER FUNDS $8,803,385 $8,960,200 98% 9,293,980 333,780 4% Combined Street Const./Imprv. 1,168,574 1,302,420 90% 929,000 (373,420) -29% Street Beautification 2,715 4,000 68% 0 (4,000) -100% Underground Wiring 0 0 0% 0 0 0% Building Maintenance 81,405 240,490 34% 133,790 (106,700) -44% Municipal Arts 40,766 52,420 78% 71,750 19,330 37% Memorial Tree 0 2,000 0% 2,000 0 0% Youth Scholarship 66 650 10% 200 (450) -69% Tourism Promotional 6,388 22,350 29% 38,870 16,520 74% Off -Street Parking 10,912 11,800 92% 11,200 (600) -5% Park Acquisition 197,062 638,950 31 % 593,000 (45,950) -7% Gift Catalog 544 7,200 8% 1,650 (5,550) -77% Cemetery Improvement 60,328 68,900 88% 106,700 37,800 55% HUD Block Grant 0 40,000 0% 40,000 0 0% Capital Improvement 2,000 12,000 17% 12,000 0 0% Combined Utility Const./Imprv. 7,119,894 7,464,540 95% 1,473,020 (5,991,520) -80% Combined Utility Reserve 1,481,670 1,481,670 100% 1,569,520 87,850 6% Cemetery Maintenance Trust 0 0 0% 0 0 0% Edmonds Centennial 8,423 26.500 32% (26,500) 100° TOTAL $22,327,213 $23,971,240 93% $17,962,620 ($6,008,620) -25% DEPARTMENT F N T N COMMUNITY SERVICES ADMINISTRATION Provides for the overall management and direction of the department. Sets both long term and short range goals and objectives, and develops the yearly work program. Develops administrative procedures, systems and policies. Prepares the Capital Improvements Program and the annual budget. Provides for records management, project accounting and work order controls, purchasing of office supplies, reception and secretarial services. Provides for special project management, particularly in Initial stages. Provides Intergovernmental role In areas Involving funding, legislation and interlocal agreements. -74- Department: COMMUNITY SERVICES Fund: GENERAL Dept. No.: 600 NARRATIVE DEPARTMENT FUN_C— 1�7N PLANNING AND BUILDING_ DIVISION This division administers and enforces all the City codes related to building, zoning, subdivisions, Architectural Design Board, and community development. The division prepares the comprehensive plan, as well as sub -area and functional plans. The division works with community groups to plan and Implement specific elements of the plan, such as downtown revitalization or Westgate planning. The division administers the HUD Community Development Block Grant Program. ENGfNEERING DIVISION This division provides forthe design and construction management (including field inspection) of all facilities construction by the City. It is also responsible for determining development standards and ensuring compliance in the private construction of utilities and roads. The division plans for long range facility needs for transportation, storm water management, water, sewer and wastewater treatment. It prepares and executes most bidding documents and contracts for consultants and for construction. This division also includes oversight of the Wastewater Treatment Plant, a regional facility serving six agencies. PARKS AND RECREATION DIVISION This division provides for the recreational, cultural and fitness needs of the community. Program, park and open space uses are provided at over 20 facilities encompassing 325 acres. In addition, 57,500 square feet of program and office space at the Anderson Center and Plaza Room are managed. Annual Programs: 600 various classes with 6,000 participants, 1,100 swim lessons, 28,000 open swimmers, 4,000 athletes on 375 teams, and over 2,500 Beach Ranger students. Planning: development and Improvements of over 20 parks and project areas are also provided. The division Is also a liaison with the Arts Commission, Cemetery Board, tourism Committee and Youth Activities Board. Grounds Maintenance: maintains all city grounds, encompassing 237 acres of parks and grounds, including 20,000 square feet of flower beds. 1711i.]4[41F'C+J.L'i�Y This division Is responsible for the maintenance of the City's physical Infrastructure and for the operation of the water, sewer and drainage utilities. Facilities Maintenance: maintains all City buildings, encompassing approximately 100,000 square feet of Interior space. Streets: maintains 105 miles of roads and sidewalks, numerous traffic signs and signals, drainage facilities. Water: operates and maintains the distribution system for domestic and fire flows, consisting of 240 miles of lines, 900 hydrants and four reservoirs. Sewer: maintains 185 miles of pipes, 50 miles of side sewers and 15 pump stations. Equipment Rental: maintains and services the City's 116 vehicle fleet. -75- Department: COMMUNITY SERVICES Fund: GENERAL Dept. No.. 600 EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget Change Number Description 1991 1991 To Budget 1992 $ % 519.70.00 ADMINISTRATION - #610 11 Salaries (Director) $60,798 $61,000 100% $64,360 $3,360 6% 23 Benefits (Director) 12,527 12,300 102% 13,220 920 7% 11 Salaries 28,308 27,160 104% 26,650 (510) -2% 12 Overtime 0 350 0% 280 (70) -20% 23 Benefits 4,498 6,780 66% 7,940 1,160 17% 31 Supplies 740 1,200 62% 1,100 (100) -8% 41 Professional Services 16,985 82,000 21% 1,120 (80,880) -99% 43 Travel 641 690 93% 490 (200) -29% 49 Miscellaneous 4,405 1,390 317% 1,720 330 24% 95 Interfund Rental 828 890 93% 880 (10) -1 % 594.70.64 Equipment 3.416 7.450 46% 450 (7,000) _94a4 TOTAL ADMINISTRATION 1 14 2 1 21 66 $118.21 ($83.000i -41% 519.76.00 OFFICE SUPPORT 11 Salaries 89,152 94,620 94% 97,200 2,580 3% 12 Overtime 2,666 2,000 133% 2,600 600 30% 23 Benefits 20,010 19,740 101% 23,770 4,030 20% 31 Supplies 19,569 17,750 110% 20,660 2,910 16% -76- Department: COMMUNITY SERVICES Fund:: GENERAL Dept. No.: 600 NARRATIVE ADMINISTRATION - #610 Salary (Director] - The salary Is set by the City Council. Bgn9fit� (DIEgp10-Medical ($3,630), State workers' compensation ($90), retirement ($9,430) and life insurance ($70). Salaries - Secretary. Overtime - Unanticipated work load requirements for secretary. Benefits - Medical ($3,620), State workers' compensation ($90), retirement ($4,160) and life insurance ($70). Supplie - Special report printing, cover stock ($700), miscellaneous special office supplies ($400). Professional Services - Special Consulting Services ($1,120). Travel - Mileage, parking, lodging and meals for attending seminars, professional meetings and general meetings. Miscellaneous - Memberships Include, APWA ($50), AWWA ($150), APA ($230), WAPD ($40), ASPA ($90), WCPDA ($50), ARMA ($80); seminar/conference registrations ($880), technical journals and publications ($150). Interfund Rental - 34% share of vehicle #36; includes radio rent. Equipment - Software and computer accessories for Community Services Director and Administrative Secretary. OFFICE QQPPORT Salaries - Office Administrator, Project Accounting Coordinator, 2 job share receptionists, 2 seasonal clerks and emergency temporary help. v rtim - Overtime for extended building work hours and special assignments. (Includes $900 budgeted under professional services in 1991.) Benefits - Benefits for support staff, including 2 seasonal clerks. Supplies - Office supplies for Community Services Administrator, Planning, Building, Engineering and all sections of Public Works. Photocopy paper, toner, letterhead, envelopes, business cards, tablets, pens, pencils, files, binders, tape, diskettes, VCR tapes, cassette tapes, transparencies, etc., also, City share of meeting coffee supply, film and microfilm and related supplies. (Increase due to supplies for new equipment, laser printer toner $360; Kroy lettering tape $1,000; binding machine supplies $500; and increased vendor costs of supplies.) -77- Department: COMMUNITY SERVICES Fund: GENERAL Dept. NO.: 600 EXPENDITURE DETAIL Account Number Descrlptian Expended 1991 Budget 1991 % Expended To Budget Budget 1992 Budget Change $ % 519.76.00 ADMINISTRATION #610 - Qont'd QFFIQE SUPPQRT 35 Minor Equipment 1,786 1,400 128% 1,500 100 7% 41 Professional Services 6,375 1,500 425% 3,700 2,200 147% 42 Communications 2,702 1,570 172% 0 (1,570) -100% 43 Travel 132 110 120% 200 90 82% 44 Advertising 644 0 0% 200 200 0% 48 Maintenance 5,454 7,780 70% 7,800 20 0% 49 Miscellaneous 1,890 1,260 150% 594.19.64 Equipment 3.621 420 862 TOTAL OFFICE SUPPORT $154,001 $148.15104 TOTAL ADMINISTRATION $287,147 $349.360 82 PLANNING DIVISION - #620 558.60.00 PLANNING 11 Salaries 188,651 186,890 101 % 12 Overtime 3,418 3,990 86% 23 Benefits 42,392 40,930 104% 35 Minor Equipment 363 220 165% 1,370 110 9% 803 90 $159.800 11.650 —8 27 1 71 -20°6 196,990 10,100 5% 2,500 (1,490) -37% 46,700 5,770 14% 400 180 82% -78- Department: COMMUNITY SERVICES Fund: GENERAL Dept. No.: 600 NARRATIVE ADMINISTRATION #610 - Cont'd OFFICE 5UPPQRT Minor Equipmen -Small office and desk equipment (under $200), 2 and 4 -drawer file cabinets, desk racks, organizers, calculators, etc. (for Community Services Administrator, Planning, Building, Engineering, all sections of Public Works.) Professional Services - PC training ($1,000), team building ($700), MP-2 technical assistance ($2,000). Communl ti ns - Amounts budgeted in 1991 under this line item have been moved to advertising (object 44) and to the City Clerks budget (FAX charges). Travel - Mileage, parking reimbursement, lodging and meals for attending seminars, professional organization meetings and various general meetings. A vertisln - Legal advertising (space needs study, professional consultants services requirements). Maintenance -Canon copier ($5,490); Savin copier ($490); Kroy lettering machine ($210); typewriter repairs ($370); calculator repairs ($100); binder machine ($100); Minolta reader/printer ($260); miscellaneous repairs ($300); FAX maintenance ($480). Miscellaneous -Microfilm developing; film developing ($140); County Assessor roll ($300); training/seminar registra- tions for support staff ($760) ; APWA membership ($60) and newspaper subscription ($110). Equipment - Office equipment and software as needed. PLANNING DIV151QN - #620 PLANNING Salaries - Manager, Assistant Planner, Associate Planner, Code Enforcement Technician and Secretary. v rtim - As required for special assignments, work overloads and continued computer Input. Benefits - Medical ($15,650), State workers compensation ($540), retirement ($30,120) and life Insurance ($390). Minor Eouipmen - Miscellaneous equipment with an individual value of under $200. -79- Department: COMMUNITY SERVICES Fund: GENERAL Dept. No.: 600 EXPENDITURE DETAIL Account Expended Budget % Expended 1 Budget Budget Change Number Description 1991 1991 To Budget L 1992 $ % PLANNING DIVISION - #fi20 Cont'd 558.60.00 PLANNING 41 Professional Services 62,108 94,180 66% 108,510 1 14,330 15% 43 Travel 533 690 77% 720 30 4% 44 Advertising 1,098 760 144% 800 40 5% 49 Miscellaneous 6,794 6,670 102% 9,430 2,760 41% 95 Interfund Rental 594.58.64 Equipment TOTAL PLANNING 2.496 3.000 83% 8.326 _ $,1 a 1 2 $316.179 $345.48 92°.6 3.880 880 29% 13.504 $383.430 $37.950 1 524.10.00 BUILDING INSPECTIpN 9621 11 Salaries 138,198 137,950 100% 151,720 13,770 10% 12 Overtime 113 2,550 4% 990 (1,560) -61% 23 Benefits 31,122 31,000 100% 35,190 4,190 14% 24 Uniforms 0 240 0% 2_� 10 4% -80- Department: COMMUNITY SERVICES Fund: GENERAL Dept. No.: 600 NARRATIVE PLANNING DIVISION - #620 Cont'd PLANNING Professional Services - Includes $25,730 for Hearing Examiner, $3,680 for Hearing Examiner Support, $9,100 for Minutetaker/Transcriber of Planning and Architectural Board meetings and Hearing Examiner meetings, $3,000 for supporting studies, $1,000 for Planning Board members' expenses, $6,000 for mapping and $35,000 for Growth Management Planning (funded by grant), $25,000 for Waterfront Study that was not completed In 1991. Travel - Mileage reimbursement for posting, site Inspections, research work and transportation, meals and lodging for attendance at professional meetings and seminars. A[Iyertisin5l - Legal notifications to newspapers of public hearings, etc. Mi ell n - Printing ECDC books and updates, official posters, brochures, blue print paper, maps (comp. plan. zoning, assessors, Kroll, etc.), plan and award letters; registration for classes, conferences, seminars; magazines/ periodicals, technical publications; chapter and membership dues; name plates for board/committee members, supplies for special projects, computer software (one-time cost of $2,800); supplies for special projects; program updates, name plates for Board/Committee Members. I nterfund R-ental - Vehicle rental - figures provided by Equipment Rental. Eauipm�nt - 3 computers for permit tracking system ($9,000), laser printer ($1,650), scanner ($2,000) and furniture ($850). BUILDING IN5PECT_ION___021 Salaries - Building Official, Inspector, Permit Coordinator and Plans Examiner/Inspector. v rtim - As needed for work overloads, special projects and microfilming. Benefits - Medical ($10,440), State workers' compensation ($920), retirement ($23,570) and life Insurance ($260). Uniform - Inspector field gear, protective shoes, rain gear, safety equipment measuring tapes and flashlights. -81- Department: COMMUNITY SERVICES , Fund: GENERAL Dept. No.*. 600 EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget Change Number Description 1991 1991 To Budget 1992 1 $ % 524.10.00 BUILDING INSPECTION - a2i Cont'd 41 Professional Services 66,731 60,000 111% 54,0001 (6,000) -10% 43 Travel 1,495 720 208% 700 (20) -3% 44 Advertising 0 120 0% 130 10 8°% 45 Rental/Lease 0 260 0% 500 240 92°% 49 Miscellaneous 7,818 6,430 122% 6,200 (230) -4% 95 Interfund Rental 4,464 6,760 66°% 594.24.64 Equipment 10,511 8.600 122� TOTAL BUILDING INSPECTION -$260,452 1254,63 102 TOTAL PLANNING DIVISION 1576.63 $Ago. 11 96 ENGINEERING DIVISION - #630 532.20.00 ENGINEERING 11 Salaries 327,979 342,450 96°% 12 Overtime 23 Benefits 24 Uniforms 8,557 6,000 143% 74,835 76,570 98% 0 520 0% 3,780 (2,980) -44% i 2.000 3.400 $265.4 $10.830 4°% $648.82 $48.78 363,7101 21,260 6% 1,000 (5,000) -83% 80,810 4,240 6% 530 10 2% -82- Department: COMMUNITY SERVICES Fund: GENERAL Dept. No.: 600 NARRATIVE BUILDING INSPECTION - #621 Cant' Professional Services - Expected revenue from plan check fees to exceed expenditures. Assumes 100% recovery of Meadowdale costs; structural plan checking by licensed structural engineer; contracted services for special inspections and engineering evaluations; Includes Intern ($2,000) and consultant to assist in developing permit tracking system ($6,000). Travel - Travel expenses for conferences, seminars, ICBO chapter meetings, classes, training for staff and mileage reimbursement. Advertisin❑ - Legal publications for Board of Appeals meetings. Rental/Lease - Cellular phone Unit #19. Mi Ilan - ICBO membership and chapter dues. Registration for seminars, classes and workshops. Printing of permit applications, miscellaneous handoutsand code books. Subscriptions to various publications; cassette tapes for meetings; microfilming of records UBC, UPC and UMC and miscellaneous code books, various publications related to building construction; and construction related technical reference books. Interfund Rentgl - Vehicles Unit #19 and Unit #21, radio In Unit #21. Equipment - PC's (2) ($6,000); upgraded server, System/36 connection for network ($6,000). ENGiNEERING_QIVI$IQN - #630 ENGINEERING Salaries - City Engineer, Construction Engineer, Hydraulics Engineer, Engineering Coordinator, Engineering Technl- cian, Inspector, Engineering Specialist, Secretary, Aid I, and part-time help ($6,000). Project Engineerfor WWTP in Fund 412. Utility Engineer In Fund 411 - Wastewater Treatment Plant. v rtime - For emergency work and Inspections after normal work hours. Benefits - Medical ($21,780), State workers' compensation ($1,940), retirement ($56,500) and life Insurance ($590). niforms- Includes safety shoes, hard hats, rain gear, survey vests and rain boots, which are required by safety regulations and union contracts. Department: COMMUNITY SERVICES Fund: GENERAL Dept. NO.: 600 EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget Change Number Description 1991 1991 To Budget 1992 $ % ENGINEERING DIVISION - #630 Cont'd 532.20.00 ENGINEERING 31 Supplies 2,663 2,600 102% 2,730 130 5% 35 Minor Equipment 52 1,150 5% 1,000 (150) -13% 41 Professional Services 4,237 10,000 42% 6,070 (3,930) -39% 43 Travel 2,282 2,200 104% 1,800 (400) -18% 44 Advertising 217 300 72% 320 20 7% 48 Maintenance 1,049 1,570 67% 500 (1,070) -68% 49 Miscellaneous 3,611 4,000 90% 3,000 (1,000) -25% 91 Interfund Services 0 0 0% 2,000 2,000 0% 95 Interfund Rental 9,864 91000 110% 11,500 2,500 28% 594.32.64 Equipment 16.610 16.900 98°k 4.800 121 -72% TOTAL ENGINEERING DIVISION $451.95 $473.26 95 $479.77 $6.510 1% PARK & RECREATION DIVISION 574.10.00 RE REATI N ADMINI TEATI N 11 Salaries 79,548 83,540 95% 83,470 (70) -0% 12 Overtime 654 2,520 26% 3,000 480 19% 23 Benefits 20,317 20,780 98% 99 55 1,770 9% -84- Department: COMMUNITY SERVICES Fund: GENERAL Dept. No.: 600 NARRATIVE ENGINEERIN DWI I N - #030 Cont' ENGINEERING Supplies -Office and drafting supplies, blueprint reproductions and special engineering supplies used to support all City departments. Minor EgWipmQnt - Drafting and office equipment. Pro€essional Services - Engineering and other consulting assistance for special reports, designs, appraisals, surveys, and 1992 digitized maps. Travel - Business meetings ($300), Conferences (APWA, AWNA); travel ($300); lodging ($400); meals ($200), travel for training seminars ($200), lodging ($200), meals ($200). Advertlsino - Publication fees for legal notices. Maintenance - Maintenance agreement for blueprint machine, parts for blueprint machine, and maintenance and repair of survey equipment. MiscellaneoUs - Memberships (APWA, AWNA, ASCE, CSI) ($400), professional dues ($300), registrations fees ($1,400), Kroll maps ($200), publications ($200), autocad training ($500). 1nteriLind Services -For engineering services provided by Pat Wilson from the Combined Utility Fund #411. 1 nterfund Rental -One-third expenses of Unit #36; four vehicles with radios; Unit #88, Replacement for Unit #23, Unit #15 and Unit #658. EggPmgnt - Engineering software ($800), PC 2/55 with math co -processor ($4,000). PARKS & RECREATION DIVISION - #W RECREATION ADMINISTRATION Salaries -Manager and Office Coordinator. ❑vertlmfo� - Secretarial services during class registration periods and special project support. Benefits -Medical ($8,870); State workers' compensation ($180); retirement ($13,370) and life ($130). -85- Department: COMMUNITY SERVICES Fund: GENERAL Dept. No.: 600 EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget Change Number Description 1991 1991 To Budget 1992 $ % PARK$ & RECREATION DIVISION - #�24g Cont'd RECREATION ADMINISTRATION 31 Supplies 4,545 4,770 95% 43 Travel 724 1,200 60% 48 Maintenance 3,804 3,360 113% 49 Miscellaneous 796 1.580 50% TOTAL ADMINISTRATION $110,388 $117.7594 574.20.00 RECREATION SERVIQE 11 Salaries 330,462 348,600 95% 5,050 280 6% 390 (810) -68% 4,980 1,620 48% 1.580 % 121 2 $3.27 �3 391,6301 43,030 12% 12 Overtime 591 6,000 10% 6,300 300 5% 23 Benefits 42,604 39,650 107% 50,000 10,350 26% 24 Uniforms 1,453 1,520 96% 2,150 630 41% 31 Supplies 24,286 26,200 93% 29,200 3,000 11 % 34 Items for Resale 469 1,250 38% 1,250 0 0% 41 Professional Services 83,798 97,800 86% 100,640 2,840 3% Department: COMMUNITY SERVICES Fund: GENERAL Dept. No.: 600 NARRATIVE PARKS & RECREATION DIVISIQN - #640CCont' RECREATION ADMINI5TRATION Supplie- Stationery, pens, pencils, computer registration forms and copy paper. Travel - WRPA Conference ($300), mileage for manager and volunteers ($90). Maintenance - Increase copy machine maintenance costs ($4,410); maintenance on Lanier 650 Volcewriter ($270), support/maintenance on RMS ($300). Miscellaneous - Business cards, receipt books and publications, memberships, newspaper, conference registrations and training classes. RECREATION SERVICE Salaries - Full-time staff ($126,430): this includes one new position; part-time staff ($265,200): which Includes beach rangers ($25,000); daytime clerk ($8,430); evening staff ($17,070); summer sports camp ($5,000); gymnastics ($32,000); Intern ($3,000); pool ($70,000); recreation ($54,000); recreational aide ($4,400); tennis ($3,300); day camp ($35,000) and part-time arts ($8,000). v rtim - For special events and evening/week-end programs, call outs, etc. Benefit -Full-time: Includes medical ($23,480); State workers' compensation ($460); retirement ($22,170); life ($330); part-time PIERS ($3,560) . Uniforms - Anderson Center staff ($110); beach rangers ($580); day camp ($500); gymnastics ($60) and Increased pool staff ($900). Supplies -Athletic program ($13,500); beach ranger program ($840); center operation ($500); day camp ($2,620); day camp t-shirts ($1,470); gymnastics operation ($800); gymnastics t-shlrts ($1,200); pool operation ($2,500); recreation program ($3,670); teen dance ($1,000); youth challenge awards ($600) and sports camp ($500). Items f r Resalv - Vending machine stock, Yost Pool windsocks and T-shirts. Profe sional Services -Basketball officials ($12,000); circus ($3,300); building monitors ($3,890); gymnastics ($300); softball umpires ($16,500); outdoor recreation ($5,500); recreation program Instructors ($52,500); volleyball/gym supervisors ($4,500); weight training ($650); Yost teen dances ($1,000); MEBT Administrative Services for part-time (estimated $500). -87- Department: COMMUNITY SERVICES Fund: GENERAL Dept. No.: 600 EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget Change Number Description 1991 1991 To Budget 1992 $ % PARKS & RECREATION ❑IVI.$IQN=#640 Cont'd 574.10.00 RECREATION SERVICE,] - Cont'd 42 Communication 1,249 9,790 13% 2,500 (7,290) -74% 43 Travel 1,341 1,390 96% 2,410 1,020 73% 44 Advertising 1,022 1,680 61 % 1,800 120 7% 45 Rent/Lease 16,837 20,270 83% 12,350 (7,920) -39% 48 Maintenance 302 300 101 % 300 0 0% 49 Miscellaneous 30,908 30,590 101 % 35,910 5,320 17% 95 Interfund Rental 2.964 2.640 112 2.640 _� 0% TOTAL RECREATION SERVICES $538.28g $587.680 92 $639.080 $51.400 90% 574.93.00 COASTAL ZONE_ MANAGEMENT 41 Professional Services 16.300 14.790 110% 20.000 5.210 35% TOTAL COASTAL ZONE MGMNT. $16.30 $14.79 100 $20.00 $5.21 350% 575.50.00 FACILITIES 35 Minor Equipment 3,224 4,800 67% 1,400 (3,400) -71 % 45 Rental/Lease 5,962 6,090 98% 6,090 0 0% Department: COMMUNITY SERVICES Fund: GENERAL Dept. No.: 600 NARRATIVE PARKS & RECREATION DIVISION - #640 Cont'd RECREATION SERVICES - Cont' CommuniQation -Yost Pool and Beach Ranger office telephones. Travel -Full-time staff travel and mileage ($1,800), gymnastics ($100); beach rangers ($510); airfare for full-time staff for out of state conferences. Advertising -Advertising for recreation programs; fitness classes ($800); gymnastics program ($400); other recreation programs ($500); aquatics ($100). Rental/Lease -Athletic fields ($350); circus equipment ($2,300); gymnasiums ($6,000); gymnastics equipment ($100); Nile Country Club ($2,500); Edmonds Elementary for summer day camp ($100) and transportation for school ski trip ($1,000). Maintenance - Fitness equipment ($150); sound system ($150). Miscellaneog - ASCAP licensing ($180); circus tickets ($250); beach ranger logo/brochure ($470); day camp skills builder ($230); event insurance ($500); flyers/posters ($300); gymnastics training/USGF membership ($300); handi- capped program ($4,000); memberships/conferences ($1,000); pool receipts ($300); ecology newsletter ($30); quarterly brochure ($27,000); revenue management school ($520); WRPA Aquatic Training Workshop ($350); risk management ($480). Interfund Rental - Vehicle lease ($220/month) COASTAL ZONE MANAGEMENT Professional Services - 1991-92 ($20,000) + capital cost In Fund 125. FACILITIES Minor Eautoment - Stereo speakers ($200), desk top calculator ($100); aerobic benches ($400) and gymnastics equipment ($700). RentalZease - Rental of park land and rights -of way; Marina Beach, south of Union Oil dock and Burlington Northern right-of-way. Na Department: COMMUNITY SERVICES Fund: GENERAL Dept. No.: 600 EXPENDITURE DETAIL Account Number Description Expended 1991 Budget 1991 °� Expended To Budget Budget 1992 Budget $ Change % PARK RECREATION 575.50.00 FACILITIES Q.QnV f 594.74.64 Equipment TOTAL FACILITIES TOTAL RECREATION DIVISION DIVISION - 16.371 $25,557 $690.531 #640 Cont' 18.900 $29.79 $750.01 87% 86 92 10.750 15 11 $48.330 - 43% 9 6°% $1 24 $798.34 576.80.00 GROUND MAINTENANCE - #641 11 Salaries 338,101 346,890 97% 341,970 (4,920) -1 % 12 Overtime 1,101 1,800 61 % 1,900 100 6% 23 Benefits 76,499 79,170 97% 82,360 3,190 4% 24 Uniforms 4,488 4,910 91% 5,400 490 10% 31 Supplies 50,132 54,480 92% 57,200 2,720 5% 41 Professional Services 518 1,000 52% 700 (300) -30% 42 Communication 583 650 90% 700 50 8% 43 Travel 372 400 93% 680 280 70% 45 Rental/Lease 5,941 8,520 70% 8,850 330 4% 47 Public Utility Service 62,526 65,510 95% 68,970 3,460 5% 48 Maintenance 2,718 4,000 68% 6,200 2,200 55% .o Department: COMMUNITY SERVICES Fund: GENERAL Dept. No.: 600 NARRATIVE PARKS AND RECREATION DIVISION - #640 Cont'd FACILITIES Cont'd Equipment - Mats ($1,000); portable lifeguard chair ($1,500); electric typewriter ($800); TV/VCR ($500); PC-3500 and printer 1500 ($5,300); floor safe for pool office ($300); hydrofit with/cover ($1,000); and overhead projector ($350). GROUNDS MAINTENANCE - #641 Salaries - Includes ten full-time ($333,170), seven summer help and three seasonal help ($8,800). v rtim - Overtime as needed for emergency call -outs. Benefits - Medical ($24,420), State workers' compensation ($5,950), retirement ($51,330), life Insurance ($660). Uniforms - Safety shoes, rain gear, uniform rental and gloves. Supplies - Soil, bark, fertilizer, sprinkler parts, Infield mix, vandalism repairs, oil and grease, garbage bags, hand tools and mower parts and repairs, sand, shrub replacements, Yost Pool chemicals, cement mix and nursery supplies, reinforcing and structural steel. Professional Services -Physical examinations for new hires. Commu Ration - Fire detector phone line at Anderson Center. Travel - Mileage reimbursement for classes required to maintain state certification (spray licenses) and other classes; International Parks & Recreation Conference, NRPA Revenue Management School. Rentai/Lease - Miscellaneous rental of power equipment, toilet rental, trenches, pumps, bulldozers and hand tools. Publlc Utility Service - Includes water, gas, electricity, fuel oil, dump fees and phone. Mafntenan0e -Includes service for tree removal and equipment repairs, pool service and roto rooter. -91- Department: COMMUNITY SERVICES Fund: GENERAL Dept. NO.: 600 EXPENDITURE DETAIL Account Expended Budget % Expended Budget NumberNumber Description 1991 1991 To Bud1991 1991 Tn Budget ` 1992 576.80.00 QRQUNQ M I ENA E- #641 Cont'd 49 Miscellaneous 2,226 3,160 70% 51 Intergovernmental Svs. 33,170 33,390 99% 95 Interfund Rental 40,351 50,020 81% 594.76.63 Other Improvements 3,634 6,700 54% 64 Equipment 13.712 13,000 105% TOTAL GROUNDS MAINTENANCE 5636.072 $673.600 94 TOTAL PARKS & REC. DIVISION $1,326.603 $1,423.610 93 PUBLIC WORKS ❑IVISIQN - #6 Q 519.91.00 60MINISTRATION 11 Salaries 73,828 12 Overtime 1,238 23 Benefits 16,272 42 Communications 719 43 Travel 77 48 Maintenance 1,093 Budget Change 2,470 (690) -22% 1,730 (31,660) -95% 52,000 1,980 4% 4,400 (2,300) -34% _ 2U.344 15.300 11 ° $663,830 77 -1% $1.462.170 $38.560 3% 89,180 83% 89,820 640 1 % 1,000 124% 600 (400) -40% 21,070 77% 22,480 1,410 7% 1,430 50% 1,200 (230) -16% 530 15% 900 370 70% 2,730 40% 4,850 2,120 78% -92- Department: COMMUNITY SERVICES Fund: GENERAL' Dept. No,: 600 : NARRATIVE GROUNDS MAINTENANCE - #641 Cont'�f Miscellaneous - Training for tuition and seminars. Int r ov rnm nt I rvi s - Park permit fees for Yost Pool, wading pool, restroom facilities, soil testing ($1,730). I nte rfund R nt I - Rental of a combined total of 15 trailers, tractors and vehicles. ther im r v m nt - Underground overhead wires In City Park extruded curb replacement city wide ($3,000); and picnic table construction. Equipment - New filter covers ($1,100); bucket attachment for tractor ($5,000); replacement of John Deere Tractor ($7,200); new truck ($15,000). PUB t lQ WORK DIVISION -5 ADMINISTRATION Salaries - Superintendent, secretary and 35% for support clerk salary, the remaining 65°% Is budgeted under Combined Utility Operating Fund #411. v rtim - For special assignments as needed and maintenance management data entry project. Renefit� - Superintendent, secretary and 35% of the support clerks benefits. The remaining 65% Is budgeted underthe Combined Utility Operation Fund #411. Communlcatlons - Line and long distance charges for new FAX machine. Travel -Hotel ($500), meals ($250) and mileage reimbursement ($150). (1991 not completely used dueto Superintendent's retirement). Maintenance - Copier maintenance ($3,750); typewriter repairs ($120); reader/printer repairs ($120); microbllt maintenance contract ($200); miscellaneous equipment ($200); and FAX maintenance ($460). -93- Department: COMMUNITY SERVICES Fund: GENERAL Dept. No.: 600 EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget Change Number Description 1991 1991 To Budget 1992 $ % 519.92.00 PUBLIC WORK( DIVISION - #650 Cont'd 519.91.00 ADMINISTRATION 49 Miscellaneous 964 800 121 % 95 Interfund Rental 5,298 5,250 101% 594.19.64 Equipment 10.03 10.690 99 TOTAL ADMINISTRATION $110.09 $132.68 83 519.92.00 FACILITIES_ MAINTENANCE - #651. 11 Salaries 292,759 301,590 97% 12 Overtime 3,839 4,000 96% 23 Benefits 77,245 80,910 95% 24 Uniforms 4,188 3,360 125% 31 Supplies 50,058 58,600 85% 32 Fuel Consumed 2,366 4,730 50% 35 Minor Equipment 260 300 87% 41 Professional Services 210 400 53% 42 Communication 1,109 2,100 53% 43 Travel 0 200 0% 3,2801 2,480 310% 5,980 730 14% 1.200 90 -Qg 9 1 1 2 7 -2% 329,0001 27,410 9% 4,000 0 0% 100,200 19,290 24% 51000 1,640 49% 60,100 1,500 3% 5,500 770 16% 350 50 17% 400 0 0% 2,200 100 5% 150 (50) -25% -94- Department: COMMUNITY SERVICES Fund: GENERAL Dept. No.: 600 NARRATIVE PUBLIC WORKS DIVISION - #650 Cont' ADMINISTRATION Mis ellanequs - Memberships Include APWA ($60) and professional registration for P.E. License ($70); training for Superintendent's secretary and clerk ($2,000), due to maintenance management Information system Implementation, Public Works Week observance, and other employee recognition and miscellaneous ($350); conferences ($500); subscriptions and training materials ($300). Interf and Rental - 67% share of Car # 102 ($2,070), 33% used by Water Division, vehicle radio rental ($160), PWA space rental to water/sewer ($3,750). Equipment - General fund share of management system software ($1,200). FACILITIES MAINTENANCE - #551 I rf - Supervisor, one mechanical/electrical, three Maintenance Worker ll's, one Maintenance Worker I, four custodians, one part-time ($7,260). v rtim - Provides for emergency call -outs and schedule changes. Benefit S - Medical ($41,840), State workers' compensation ($6,600), retirement ($50,550), life insurance ($720) and seasonal help benefits ($490). Uniforms - Boot replacement, uniform rentals and maintenance, safety equipment, coveralls and rain gear for staff. Supplies -Custodial and carpentry supplies, woodworking products, electrical parts, plumbing equipment, paints and paper products. Fuel Consumed - Fuel for building heat ($4,750), electrical backup generators ($200) and backup supplies for interruptible service ($550). m II Tools/Minor EquIpraent - Hand tool replacements. Professional $ - Entrance medical exams and hearing exams for staff. Communication - Rental of division pagers, Intercom rental and pay phones. Travel - Mileage and parking reimbursements for conferences and classes to maintain state certifications. -95- Department: COMMUNITY SERVICES Fund: GENERAL Dept. No.: 600 EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget Change Number Descrf tlon 1991 1991 To Budget 1992 $ % 519.92.00 FACILITIES MAINTENANCE -„#f&1 Confo 47 Public Utility Service 111,463 126,110 88% 48 Maintenance 12,889 21,720 59% 129,890 3,780 3% 17,200 (4,520) -21 % 49 Miscellaneous 815 1,300 63% 1,300 0 0% 51 Intergovernmental Svs. 1,528 1,200 127% 2,200 1,000 83% 95 Interfund Rent/Lease 15,132 19,620 77% 594.19.62 Building Improvements 0 5,000 0% 63 Other Improvements 2,821 3,990 71% 64 Equipment 13.970 21,000 7° TOTAL FACILITIES MAINT. $590,652 $656.130 90'�6 TOTAL PUBLIC WORKS DIVISION $700.744 _ $786,610 89 GENERAL FUND SUBTOTAL $3,343,081 $3,635.150 92 15,500 (4,120) -21 % 5,000 0 0% 0% (3,990) -100% 8,800 (12,200 -58 _ 686.790 $30.660 _5 $817,100 $28.290 4% $3 685.940 $50.790 1 % -96- Department: COMMUNITY SERVICES Fund: GENERAL Dept. No.: 600 NARRATIVE FACILITIES MAINTENANCE - #651 Cony PublIc Utilityrvi - Electricity ( $71,960), water/sewer ($12,330), natural gas ($31,230), and garbage for all city buildings ($14,370). Malntenance - Fire alarm monitoring ($2,500), elevator contract maintenance ($4,600), HVAC maintenance and repair boiler maintenance ($3,250), locksmith work ($1,650), tool and equipment repairs for all facilities ($4,200), this includes unanticipated emergencies and fire and police door maintenance ($1,000). Miscellaneous - Classes to maintain certification and conferences to upgrade professionalism of the division. APWA Conference, electrical codes and CEU's, Asbestos Certification and woodworking skills classes. Intergovernmental Services - Fees and permit expenses from agencies for certificates and license to operate and maintain this division; L&I Inspections, state electrical inspections, Snohomish County Health Department and Puget Sound Air Pollution Control. Interfund Rental/Legg -Rental of four vans, and one auto. B i• u lding - Unanticipated emergencies. Other Imprpvgm!gnt - Nothing budgeted for 1992. Eauioment - Compressor and Hood for paint room ($2,750); replace locks ($2,500); radial arm saw ($1,200); vacuum cleaner ($650); air nailer ($700); stove and refrigerator at the Meadowdale Community Club House ($1,000). -97- REVENUE DETAIL Department: COMMUNITY SERVICES Fund: STREET FUND Fund No.: 111 Account Receipted Budget % Receipted Budget Budget Change Number Description 1991 1991 To Budget 1992 $ % 308.00.00 BEGINNING CASH $353,227 $202,190 INTERGOVERNMENTAL. 336.00.87 Motor Vehicle Fuel Tax 515,759 510,000 338.42.00 Intergovernmental/Reim. 3 500 TOTAL INTERGOVERNMENTAL $516,123 $510,500 HARGES FOR SERVICE 175% 1 $430,8301 $228,640 113% 101 % 520,000 $10,000 2% 73Q 0 101% $520,500 $10,000 2% 322.40.00 Street and Curb Permits 1,200 1,000 120% 850 (150) -15% 344.10.00 Street Repair/Maint. Chg. 100,909 3,000 3364% 4,000 1,000 33% 344.91.00 Sidewalk Repair/Malnt. Chg. 782 3.000 2 ° 1,Q4O (2,000) _ 67% TOTAL CHARGES FOR SVS. $102,891 $7,000 1470% $5,850 ($1,150) -16% MISCELLANEOUS 361.11.00 Interest Earnings 27,209 30,000 91% 30,000 0 0% 363.00.00 Ins. Premium Recovery 1,298 1,300 100% 0 (1,200) -100% 395.10.00 Scale of Fixed Assets 125.074 115.200 109° 0 (115,20 -200° TOTAL MISCELLANEOUS $153,581 $146,500 105% $30,000 ($116,400) -80% OTHER FINANQING SOURCES 397.00.00 Trsfrs. from Gen. Fund 361,000 361,000 100% 341,000 ($20,000) -6% 397.00.00 Trsfrs. from Combined Utility Oper. Fund 95.000 0 0 (95,00Qj -100°k TOTAL OTHER FINCNG. SOURCES $361.000 $456.000 79°,6 $341 044 11 -25 TOTAL REVENUES $1,133,595 $1,120.000 101°,6 $897.35if 222 -20 TOTAL STREET FUND $1,486,822 $1,322.190 112% 11,328,1801 $5.990 0 Ea EXPENDITURE SUMMARY Department: COMMUNITY SERVICES Fund: STREET Dept. No.: 653 Expended Budget % Expended Budget Budget Change 1991 1991 To Budget 1992 $ % FUND: STREET Administration $72,994 $83,470 87% $85,840 $2,370 3% General Government Services 9,154 8,350 110% 10,130 1,780 21% Garbage/Solid Waste 764 10,800 7% 8,600 (2,200) -20% Construction 103,511 83,400 124% 76,720 (6,680) -8% Maintenance 709,801 809,510 88% 819,650 10,140 1% Other Financing Uses _ 179,706 179.71 100% 0 (179,710 -100% 1,000,940 SUBTOTAL 1,075,930 1,175,240 92% (174,300) -15% Ending Cash Balance 410,892 146.950 280 327,240 1 �,_2� 12 $1,328,180 TOTAL $1,486,822 $1,322,190 112% $5,990 0% DEPARTMENT FUNCTIO The Street Division maintains and constructs minor Improvements to street roadways, shoulders and alley base surfaces, storm drainage systems and ditch lines, traffic markings, signing and signal control devices, sidewalks and bicycle/pedestrian facilities, roadside vegetation control, routine street sweeping and snow and ice control, street lighting within the public right-of-way and utility easements. a Department: COMMUNITY SERVICES Fund: STREET Fund No.: i l l EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget Change Number Description 1991 1991 To Budget 1992 1 $ % STREET DIVISION - #653 543.30.00 ADMINISTRATION 11 Salaries 12 Overtime 23 Benefits 31 Supplies 43 Travel 49 Miscellaneous 51 Intergovernmental Svs. 95 Interfund Rental TOTAL ADMINISTRATION $48,717 $49,270 99% 117 0 0% 12,726 13,300 96% 0 800 0% 10 500 2% 788 2,100 38% 0 2,000 0% 10.636 15.500 690 72 $83.47 870% 519.70.00 GENERAL GOVERNMENT SERVICE 11 Salaries 4,488 4,500 100% 12 Overtime 417 0 0% 23 Benefits 1,354 1,050 129% 31 Supplies 2,187 1,800 122% 95 Interfund Rental 708 1.000 71% TOTAL GEN. GOVT SERVICE $9.15 $8.350 110°� $56,0001 $6,730 14% 0 0 0% 16,150 2,850 21 % 800 0 0% 600 100 20% 2,100 0 0% 0 (2,000) -100% 10.190 (5,3101 -34 $85.840 $2.370 �3 5,5001 1,000 22% 0 0 0% 1,050 0 0% 2,620 820 46% (40) -4% $10,730 $1.78 21% -100- Department: COMMUNITY SERVICES Fund: STREET Dept. No.. i i i NARRATIVE $TREE>" DIVIaQN # ADMINI TRATI N Salaries -Includes direct administrative costs not directly associated with either maintenance or construction functions of the Division; costs of both formal and informal training associated with road and street activities. vertim - Nothing budgeted for 1992. Benefits - Medical ($6,360), State workers' compensation ($980), retirement ($8,800) and life insurance ($160). Supplies -Distribution of indirect administrative costs not associated specifically with either maintenance or construc- tion functions of the Division. Travel - Mileage and expenses for attending schools and seminars required to maintain state certification, Le., weed spraying and Insect control. Miscellaneou$ - Includes tuition and registration for schools and seminars required to maintain state certification. Intergovernmental Service$ - Unanticipated costs. Interfund Rental - Building Rental and Equipment Rental Division charges. GENERAL OOVERNMENT ERVI E Salaries -Services performed for other Divisions, governmental agencies and utility contractors. Includes cost for Utility Repair Ordinance initiated In 1977 and sidewalk repair per Ordinance Initiated In 1989. v rtim - Nothing budgeted for 1992. Benefits -Medical ($410), State workers' compensation ($60), retirement ($570) and life Insurance ($10). Supplies - Asphalt for utility cuts and sidewalk repairs. Inter#undRpnt?jl - Equipment Rental Division charges. -101- Department: COMMUNITY SERVICES Fund: STREET Fund No.: i l 1 EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget Change Number Descriptlon 1991 1991 To Budget 1992 $ % 537.80.00 GARBAGE SOLID WASTE 11 Salaries 0 5,000 0% 4,000 (1,000) -20% 23 Benefits 0 1,200 0% 1,200 0 0% 31 Supplies 0 700 0% 0 (700) -100% 49 Miscellaneous 0 500 0% 0 (500) -100% 51 Intergovernmental Svs. 764 3,000 25% 3,000 0 0% 95 Interfund Rental 0 400 0 400 _� _0 TOTAL GARBAGE/SOLID WASTE $764 $10.800 7% $8.60 2 2 -20 595.00.00 CONSTRUCTION 11 Salaries 65,738 12,000 548% 30,500 18,500 154% 12 Overtime 921 0 0% 0 0 0% 23 Benefits 18,120 4,000 453% 4,700 700 18% 31 Supplies 5,297 11,200 47% 10,280 (920) -8% 45 Rental/Lease 0 2,800 0% 0 (2,800) -100% 65 Construction Projects 5,135 50,000 10% 27,500 (22,500) -45% 95 Interfund Rental 8.300 3.400 244% 3.740 340 10% TOTAL CONSTRUCTION $103.511 $83.400 124% $76,720 ($6.680) .8% -102- Department: COMMUNITY SERVICES Fund: STREET Dept. No.: Ill NARRATIVE QARBAGEISOLID WASTE Salaries - Maintenance cost for trash containers and roadside litter debris collection. Benefits - Medical ($430), State workers' compensation ($70), retirement ($650) and life Insurance ($50). Su�li e -Trash container and bag purchases. Miscellan - Printing and mailing. Inter overnm nt ! ervi s - Maintenance costs for solid waste landfill disposal and transfer station fees. Interfund Rental - Equipment Rental Division charges. CONSTRUCTION Salaries - Labor costs associated with the construction of roadways, stormsewers and sidewalks; as well as the cost of control devices. v rtim - Need narrative Benefit -Medical ($1,690), State workers' compensation ($280), retirement ($2,540) and life Insurance ($190). Sup lives - Improvement supplies such as aggregates; pit run, crushed rock. R ental f Leas$ -Cost for outside rental of heavy equipment such as bulldozer, earth compactor, backhoe and barricades. Constructlon Pr t - Chipsealing cracksealing, prelevel, overlay, curb and sidewalk project performed by City forces. Interfund Rend - Equipment Rental Division charges. -103- Department: COMMUNITY SERVICES und: STREET und No.: ill EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget Change Number description 1991 1991 To Budget 1992 F $ % 542.00.00 M NTENANCE 11 Salaries 233,320 291,050 80% 290,250 (800) -0% 12 Overtime 3,715 5,200 71 % 5,200 0 0% 23 Benefits 62,139 79,930 78% 84,940 5,010 6% 24 Uniforms 4,610 4,300 107% 4,940 640 15% 31 Supplies 95,260 88,500 108% 95,480 6,980 8% 41 Professional Services 1,062 2,000 53% 1,000 (1,000) -50% 44 Advertising 39 0 0% 0 0 0% 45 Rental/Lease 755 15,400 5% 9,300 (6,100) -40% 46 Insurance 18,957 22,000 86% 20,890 (1,110) -5% 47 Public Utility Service 107,250 118,100 91% 115,500 (2,600) -2% 48 Maintenance 38 9,500 0% 8,600 (900) -9% 49 Miscellaneous 370 500 74% 600 100 20% 51 Intergovernmental Svs. 2,000 3,000 67% 3,000 0 0% 64 Equipment 17,176 29,130 59% 26,600 (2,530) -9% 93 Interfund Supply 93 0 0% 0 0% -104- Department: COMMUNITY SERVICES Fund: STREET Dept. No.: 111 NARRATIVE MAINTENANCE Salaries -One supervisor, one lead person and nine maintenance persons. Labor costs associated with the maintenance of roadways, storm drainage, sidewalks, street lighting and traffic control devices. Overtime - Accidents and spills. Benefits - Medical ($33,530), State workers' compensation ($5,590), retirement ($50,300) and life insurance ($3,720). Uniforms - Uniforms and safety shoes per Union Contract. Supplies - Hand tools needed for Street Department. Professional ServigQ - Rodent and pest control services (Street Division share). Advertlsl_n� - Nothing budgeted for 1992. Rental/Leae - Outside equipment rental for street sweepers. Insurance - Premium costs for small equipment coverage, general liability and faithful performance bond. Public Utllity_5ervice -Electrical costs for street lights not maintained by Snohomish County PUD. Maintena- Includes outside service for repair and replacement of damaged pole standards not Included In utility service agreement, labor and equipment services performed by outside agencies for the service costs tofall hazardous trees, repair of small equipment. Miscellaneous - Miscellaneous expenses as required. Inter v rnm nt I rvi - Traffic signal maintenance costs for services performed by the Interlocal Agreement with Snohomish County. Includes maintenance charges for the Washington State Transportation Department for the Emergency Opticom on SR-99 Includes charges for services performed by other cities per Interlocal Agreement (street, painting, etc.). EEquiomern - Vibratory plate compactor ($2,100), rodding hose vactor ($2,000), shoring equipment ($5,000), parking lot striper ($4,000), fiber core sheeting (trench covers and shoring) ($3,000), laser level (storm drainage, curb gutter, sidewalks, walls) ($8,000), curb -gutter sidewalk metal forms ($2,500). Int rfun i - Nothing budgeted for 1992. -105- Department: COMMUNITY SERVICES Fund: STREET Fund NO.: I i i EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget Change Number Description 1991 1991 To Budget 1 1992 1 $ % 542.00.00 MAINTENANCE - Cont' 95 Interfund Rental 10,017 140,900 116% TOTAL MAINTENANCE $709,801 $809,510 88% 597.00.55 Interfund Transfers 179.706 179.710 100% Balance Adjustment 855 0 0% 508.00.00 Ending Cash Balance 410.03 146,950 27 TOTAL STREET FUND $1 486.822 $1,322,190 112 153.350 12.450 9 $819,650 $10,140 1% (179,710 -100% 0 0 0% 327,240 180.2 123% 41,328,180 $5.990 0°6 -106- Department: COMMUNITY SERVICES Fund: STREET Dept. No.: ill NARRATIVE MAINTENANCE - QQn1' Interfund Ronta - Equipment rental division charges. interfund Transfers -1991 transfer to Council Contingency Fund No. 119 ($128,800) and Fund 412 ($50,400). -107- REVENUE DETAIL Department: REVENUES Fund: COMBINED UTILITY OPERATING FUND Dept. No.: 411 Account Recelpted Budget % Recelpted Budget Budget Change Number Description 1991 1991 To Budget 1992 $ % 308.00 BEGINNING CASH LICENSES/PERMITS 322.90.00 Side Sewer Permits INTERGOVERNMENTAL 338.80.00 Sewer Chg. to MLT (capital Impv, to plant) $1,824,678 $1,824,680 100% $1,153,910 ($670,770) 2,167 6,000 36% 601,319 580,000 104% CHARGES FOR SERVICE$ 343.81.00 Water/Swr Customer Chg. 5,244,566 5,146,000 102% MISCELLANEOUS 349.80.00 Rent (P.W. Bldg. Use) 39,750 30,000 133% 349.95.91 Interfund Services -0- 20,000 -0- 361.11.00 Interest Earnings 258,086 280,000 92% 362,60.00 Housing Rentals & Leases 2,942 0 0% 369.90.00 Con. Chgs. /Svc. Fee 18.703 30.000620/ TOTAL MISCELLANEOUS $319,481 $360,000 89% OTHER FINANCING SQQRCE5 382.82.00 Prior Year Adjustment 19.125 0 0 TOTAL OTHER FINANCING SRCS. $19.12 $0 0 TOTAL REVENUES 6 186,858 $6,092.000 102 TOTAL COMB. UTIL OPER. $8,011,336 t7,916,680 101 -37% 6,0001 $0 0% 1,589,0001 1,009,000 174% 5,291,0001 145,000 3% 36,000 6,000 20% 2,000 (18,000) -90% 290,000 10,000 4% 0 0 0% 0. 00 0 0°/0 $358,000 ($2,000) -1% 0 0 % $0 _ $0 00% $7,244,000 .$1,152.000 19°/0 8 397 910 $481 230 6% -108- EXPENDITURE SUMMARY Department: COMMUNITY SERVICES Fund: COMBINED UTILITY Dept. No.: 600 Expended Budget % Expended Budget Budget Change 1991 1991 To Budget 1992 $ % FUND: General Water $3,609,689 $3,621,500 100% $3,764,460 $142,960 4% Sewer 982,439 1,324,130 74% 1,253,120 (71,010) -5% Treatment Plant 1,026,099 1,179,090 87% 1,372,640 193,550 16% Other Financing Uses 933,730 933.730 100% 1,022.940 89.210 10% $7,413,160 SUBTOTAL $6,551,957 $7,058,460 93% $354,710 5% Ending Cash Balance __ 1,459379 858.230 170 984,750 126.520 15% $8,397,910 TOTAL $8,011,336 $7,916&- 101 $481,230 6% DEPARTMENT FUNCTION The Water DivisiQn Is responsible for the maintenance and operation of the City water distribution system for a constant and safe delivery of potable water to over 9,210 customer accounts. The Division operates and maintains all means of storage and conveyance to these customers which consists of over 179 miles of distribution mains, 21 pressure reducing stations, three 1.5 million gallon reservoirs, one million gallon reservoir and pumping station. The Water Division consists of eight permanent employees responsible for the above Division functions and operation and maintenance of one chlorinator. The SQwgr DivisfQn Is responsible for the maintenance and operation of 15 sanitary sewer pump stations, 1,300 sanitary sewer manholes and over 185 miles of sanitary sewer mains. The Sewer Division Inspects all new sanitary sewer installations to Insure compliance with federal, state and city codes. This Division consists of six permanent employees responsible for these functions and maintenance of 14 grinder pumps. The Treatment Plant is responsible for effectively treating wastewater from a service population of 56,500 to comply with effluent discharge limitations asset forth In the N.P.D.E.S. Waste Discharge Permit #WA002405-8 by the Department of Ecology, State of Washington. This waste water is received from Mountlake Terrace and Olympic View Water District, as well as Edmonds. This Division employs ten permanent employees. -109- Department: : COMMUNITY SERVICES Fund: COMI3INED UTILITY OPERATING Fund No.: 600 Account Number ❑escr{ tlon Expended 1991 Budget 1991 % Expended To Budget Budget 1992 Budget Change $ % 534.80.00 WATER ❑IVI I N - #654 11 Salaries $308,160 $306,900 100% $333,670 $26,770 9% 12 Overtime 13,970 12,540 111 % 15,970 3,430 27% 23 Benefits 85,933 82,710 104% 92,450 9,740 12% 24 Uniforms 5,132 6,070 85% 6,880 810 13% 31 Supplies 36,451 68,550 53% 53,000 (15,550) -23% 34 Water Purch. for Resale 873,205 796,130 110% 973,980 177,850 22% 41 Professional Services 5,571 9,320 60% 9,180 (140) -2% 42 Communication 21,728 28,690 76% 25,700 (2,990) -10% 43 Travel 680 550 124% 1,670 1,120 204% 44 Advertising 0 500 0% 500 0 0% 45 Rental/Lease 4,359 5,530 79% 5,580 50 1 % 46 Insurance 23,308 25,100 93% 26,770 1,670 7% 47 Public Utility Service 14,193 17,220 82% 18,230 1,010 6% 48 Maintenance 6,961 10,540 66% 7,480 (3,060) -29% 49 Miscellaneous 119,693 123,020 97% 129,730 6,710 5% 51 Intergovernmental 4,362 4,300 101 % 4,500 200 5% 54 Interfund Surcharges 126,916 130,000 98% 130,000 0 0% 84 Debt Service Cost 11,101 10,460 106% 11,100 640 6% 91 Interfund Services 145,800 145,800 100% 142,000 (3,800) -3% -110- Department: COMMUNITY SERVICES Fund: COMBINED UTILITY Dept. No.: 600 NARRATIVE WATER DIVISION #654 Salaries - Supervisor, lead person, six maintenance people, one meter reader, two part-time summer help and 65% for office clerk. The remaining 35% Is budgeted under Public Works Administration of the General Fund #001. vertim - For Water Watch and emergency call outs. Berief its -Medical ($35,420), State workers' compensation ($6,240) , retirement ($630) and life Insurance which includes 65% for office clerk with the remainder budgeted under Public Works Administration of the General Fund. Uniforms - Uniforms, safety equipment, rainboots, gloves, safety shoes per Union Contract, Sul2plies - Chlorine, purchase of water meters, telemetry charts, maintenance parts and first aid supplies. Items Purchased for Resale -Purchase of water from suppliers. Pnotessional Services - Water testing, physical exam for new employees, Dial -A -Dig one call service and telemetry repairs. Qgmmlrniggtign - Billing postage, telemetry phone charge and SNOCOM charge. Travel - Mileage, meals, lodging reimbursement for classes required to maintain state certification. Advertisinc - Newspaper ads for call for bids and position announcements. Rental/[_ease - Seattle meter charge, propane tanks and miscellaneous equipment rental. Insurance - Property and liability Insurance. Public Utility Service - Gas, electricity, water, garbage and dumping fees. M inert n ngg -Telemetry and other minor repair work; also work done by outside vendors and maintenance service on utilicorders. Miscell n s - State Excise Tax on sales, class registration required for state certification, claims and half utility billing forms, public relations education program. Intergovernmental Service - Audit Fee. Interfund Surcharge - Surcharge of 5-3/4% to be paid to the General Fund. Debt Issue Cost - Amortization of the bond discount. I nterftmd service - Payment In lieu of taxes which represents administrative overhead consisting of services provided by Council, Executive, City Clerk, Finance, Attorney, Engineering and Public Works Administration. -111- Department: COMMUNITY SERVICES Fund: COMBINED UTILITY OPERATING Fund NO.: 60D Account Expended Budget % Expended I Budget Budget Change Number Description 1991 1991 To Budget 1992 $ % 534.80.00 WATER DIVISION - #�54 CQnt`d 95 Intertund Supplies 9 0 0% 95 Intertund Rental 41,067 43,680 94% 64 Equipment 14,499 18,080 80% 65 Projects 58,337 87,550 67% 597.00.55 Intertund Transfers 1,60,254 1.688.260 100° TOTAL WATER DIVISION $3,609,509 $3,621.500 100°G 535.79.99 SEWER D1V1$1QN - #655 11 Salaries 209,054 241,350 12 Overtime 6,127 8,480 23 Benefits 55,024 65,420 24 Uniforms 3,780 8,040 31 Supplies 17,147 42,840 41 Professional Services 3,143 7,650 42 Communication 15,210 14,800 43 Travel 593 500 44 Advertising 63 400 45 Rent/Lease 768 2,760 87% 72% 84% 47% 40% 0 45,000 40,630 32,540 250,400 7,120 63,720 6,880 33,270 8,730 17,240 1,400 500 0 0% 1,320 3% 22,550 125% (55,010) -63% (30.3601 1142,960 4% 9,050 4% (1,360) -16% (1,700) -3% (1,160) -14% (9,570) -22% 1,080 14% 2,440 16% 900 180% 100 25% (1,310) -47% -112- Department: COMMUNITY SERVICES Fund: COMBINED UTILITY Dept. No.: 600 NARRATIVE WATER DIVI ICN - #654 Cont'i� Interfund $uppffes - Nothing budgeted for 1992. Int rfund R nt I - Equipment rental charge for vehicle fleet. Equipment - Homelite blower ($1,500), quick freezer ($1,300), Iron pipecutter ($5,500), road plates ($3,030), diagram pump ($1,100), breathing apparatus ($1,500), riding lawn mower ($2,000), weed eater ($300), cellular phone ($800), Auto Cad -Plotter ($7,000), software ($4,000), network software ($3,000), two- 2D 386 PCs ($7,000), tape backup ($400), network hardware ($1,500) and digitizing board ($700). Pro JgDt§- Tank testing and monitoring wells required by state laws not done in 1991 ($12,000), repair down spouts on parking sheds and entry gates damaged in construction, rearranging parking and bumps ($5,000). Fire Hydrant replacement program ($5,040), Hydrant extensions ($4,500) and telemetry upgrades ($6,000). Interfund Transfers -Transfers to Fund 412 for construction projects ($1,100,000) and transfers to Fund 413 for debt payment: Principle ($340,000), Interest ($211,990) and reserves ($5,910) for discounts on 1977 and 1983 bond issues. EWER DIVI I N Salaries - Lead person, six maintenance people and utility billing clerk. One part-time summer help. v rtim - Costs for Water Watch and emergency call outs. Benefits -Medical ($21,520), State workers' compensation ($5,100), retirement ($36,600) and life Insurance ($500). Uniforms - Uniforms and safety shoes per Union Contract. Su plies -TV winch cable, videotapes, grout chemical, maintenance management system, hoses, pipe, fittings, valves, pumps, fuel and other consumable supplies. Professional Services - Physicals, pest control and telemetry repairs. CommunlgatiQn - Billing postage, paper, telemetry phone line charge. Travel - Mileage, meals and lodging reimbursement for classes required to maintain state certification. Advertisinc - Newspaper Invitation for bids. Rental LLgase - Compressor, petroleum tanks and miscellaneous equipment. -113- Department: COMMUNITY SERVICES Fund: COMBINED UTILITY OPERATING Fund No.: 600 Account Number Description Expended 1991 Budget 1991 % Expended To Budget Budget 1992 Budget Change $ % 535.80.00 SEWER DIVI I N - #655 Qont' 46 Insurance 15,760 24,000 66% 17,370 (6,630) -28% 47 Public Utility Services 102,275 120,000 85% 267,130 147,130 123% 48 Maintenance 13,128 26,000 50% 24,400 49 Miscellaneous 154,216 181,460 85% 150,760 51 Intergovernmental Svs. 48,630 210,670 23% 39,370 91 Interfund Services 241,908 241,900 100% 247,800 91 Interfund Supplies 299 0 95 Interfund Rental 77,740 78,620 98 Interfund Maintenance 0 650 594.35.63 Improv. Other Than Bldgs. 0 25,680 64 Equipment 17.574 22,91p TOTAL SEWER DIVISION $9§2.439 $1,324.130 538.80.00 TREATMENT PLANT DIVISION - 11 Salaries 385,481 412,460 12 Overtime 24,384 10,000 23 Benefits 104,455 109,970 24 Uniforms 5,705 4,680 31 Supplies 115,412 92,600 0% 99% 0% 0% 77% 74% 93% 244% 95% 122% 125% 0 72,550 680 14,960 493,000 15,000 142,000 6,400 99.100 (1,600) -6% (30,700) -17% (171,300) -81% 5,900 2% 0 0% (6,070) -8% 30 5% (10,720) -42% 4.480 20 71 1 -5% 80,540 20% 5,000 50% 32,030 29% 1,720 37% 6,500 7% -114- Department: COMMUNITY SERVICES Fund: COMBINED UTILITY Dept. NO.: 600 NARRATIVE SEWER DIVISION - #655 Cont'd Insurance - Property and liability insurance. Public Utility Service - Water, electricity, gas, sewer treatment including City of Lynnwood ($117,250), METRO swap ($75,000) and Ballinger Lift Station ($74,880). Maintenance - Telemetry system, lift station and sewer M/H ring and sewer line. Miscellaneous - State excise tax, workshops for state certification, freight charges and utility billing forms. Intergovernmental Services - Lynnwood Plant ($34,870), Audit fee ($4,500). Int rf n rvi -Payment in lieu of taxes which represents administrative overhead consisting of services provided by Council, Executive, City Clerk, Finance, Attorney, Engineering and Public Works Administration. Transfer to Fund 111 for storm drainage and street restoration . Interfund $upplies - Nothing budgeted for 1992. Interfund Rental - Equipment Rental Division charges. I nterfund Maintenance - 1992 Interfund charge. Improvements Other Than Building - Lift station renovation and manhole covers. E u�nt - Root cutter and skids ($6,820), rigid pipe breakers ($800), pipe saw Stihl ($870), tripod retrieval system ($3,200), aluminum shoring boxes ($7,330), breathing apparatus ($4,870) and gas defector ($3,500). TREATMENT PLANT DIVISION - #6 Salaries - Two new plant operator positions, reclassify support clerk to secretary and Pat Wilson ($26,000). v rtime - Holidays and unanticipated emergencies. Benefits - Medical ($56,000), State workers' compensation ($6,770), retirement ($77,960) and life Insurance ($1,270). Uniform Uniforms, rain gear, gloves and steel toed boots. Supplies - Chlorine, polymer, laboratory supplies, spare parts, small tools and consumable custodial supplies. -115- Department: COMMUNITY SERVICES Fund: COMBINED UTILITY OPERATING Fund No.: 600 ------------------------------------- Account Number Expended Description 1991 Budget 1991 % Expended To Budget Budget 1992 Budget Change $ % 538.80.00 TREATMENT PLANT DIVISION - #656 Cont' 32 Fuel Consumed 16,618 42,700 39% 56,800 14,100 33% 41 Professional Services 5,646 10,000 56% 9,000 (1,000) -10% 42 Communications 1,292 100 1292% 210 110 110% 43 Travel 2,031 2,000 102% 2,200 200 10% 44 Advertising 293 1,100 27% 90 (1,010) -92% 45 Rental/Lease 158 500 32% 150 (350) -70% 46 Insurance 22,927 25,000 92% 25,000 0 0% 47 Public Util. Service 200,156 255,800 78% 355,110 99,310 39% 48 Maintenance 1,049 20,000 5% 2,000 (18,000) -90% 49 Miscellaneous 8,006 23,000 35% 5,000 (18,000) -78% 51 Intergovernmental Svs. 18,109 15,400 118% 25,500 10,100 66% 91 Interfund Services 92,292 92,300 100% 1 110,190 1 17,890 19% 93 Interfund Supplies 95 Interfund Rentals 64 Equipment TOTAL TRTMNT PLANT DIV. 597.00.55 Interfund Transfers TOTAL EXPENDITURES BALANCE ADJUSTMENT ENDING CASH BALANCE TOTAL COMBINED UTILITY 71 100 71% 110 10 10% 115 3,000 4% 3,780 780 26% 21,899 58.380 38 22,000 (36,380) -62% 1,028,099 $1,179.090 87% $1,372,640 ,$193.550 1 goi6 9aa.730 933,730 100° 1,022.940 89.210 10% $1,959,829 $2,112.020 93% L2,395.50 $282.7 130/0 (100,310) 0 0% 0 0 0% $1,559,$89 $858.230 182% $284.75 $126.520 15% $8,011,338 $7,918.680 101% 4 1230 60% -116- Department: COMMUNITY SERVICES Fund: COMBINED UTILITY Dept. No.: 600 NARRATIVE TREATMENT PLANT DIVISION - #6�Q Cont'd Fuel Consumed - Fuel oil consumption for incineration. Professional rvice -Additional outside lab work required by the new NPDES discharge permit, Le., effluent priority pollutants, bioassays, ash analysis, sludge metals analysis. Communicatign- UPS and Federal Express. Travel - Travel expenses for continuing education. Advertising - Advertising for new positions. Rental L - Rental of specialized equipment. Insurance - Property and liability insurance. Public Utility Service Electric power, natural gas, postable water, sewer service and ash. Maintenance - Outside specialized repair services. Miscell n�. eous -Training, professional memberships. intergovernmental Services - Department of Ecology fees; discharge permit ($11,770), lab accreditation ($270), underground tank ($60); PSAPCA fee ($200); coalition for clean water ($2,700); contingency for sludge haul to Metro ($10,000). lnterfund 5ervicesAdministrative overhead ($85,200), custodial services ($14,640) and Ground Maintenance services ($10,350). Inte-dund_$uoplle - Miscellaneous supplies, vehicle fuel. Interfund Rental - Monthly charge on vehicle. Equipment -1992 software ($2,000), maintenance equipment ($10,000), lab equipment ($5,000) and testing equipment ($5,000). 1 nterfund TrgnoQrs - Transfers to Fund 413 for debt payment: Principle ($270,000), interest ($747,530) and reserves ($5,410) for bond discount on the 1988 secondary wastewater treatment plant bond Issue. -117- REVENUE DETAIL Department: REVENUES Fund: EQUIPMENT RENTAL FUND Dept. NO.: 511 Account Recelpted Budget % Receipted Budget Budget Change Number Description 1991 1991 To Bud et 1992 $ % 308.00 BEGINNINQ CA6H $2,146,379 $2,101,340 102% $2,254,21 RENTAL SERVICE 348.30.00 Garage Services 10,631 12,500 85% 365.21.00 Rental Chg. - Replacement 162,158 196,200 83% 365.22.00 Rental Chg. - Operation �4 1,Q 4 460.000 94% TOTAL RENTAL SERVICES $604,023 $668.700 90 MISCELLANEOUS 361.11.00 Interest Earnings 106.772 188.000 57 TOTAL MISCELLANEOUS $106,772 $188.000 57 THEFT FINAN IN R E 388,82.00 Prior year adjustments 2,648 0 0% 397.00.00 Sale of Fixed Assets 84 5.500 2° TOTAL OTHER FINANCING SRCS. $2.732 $5.500 50 TOTAL REVENUES $713,527 $862.200 83 TOTAL EQUIPMENT RENTAL $2.852,906 $2,963.540 97 $152,870 7% 13,000 500 4% 141,730 (54,470) -28% 407.990 (52,010 -11 'a¢2,720 _ ($105.9801 -16% 8,000 4 $8,000 4�,6 0% 0% 500 9 6 0 0 $500 g°,b 54,720 ($97,4601 -11% 18,930 $55.390 2% -118- EXPENDITURE SUMMARY Department: COMMUNITY SERVICES Fund: EQUIPMENT RENTAL. Dept. No.: 657 Expended 1991 Budget 1991 % Expended To Bud et Budget 1992 Budget Change $ % FUND: General Equipment Rental $614.345 $729.580 40 879 880 $150.30 21 ° SUBTOTAL 614,345 729,580 84% 879,880 151,490 21% Ending Cash Balance 2,245,561 2,233.960 101% 2,139,050 (94,910) -49 $3,018,930 TOTAL $2,859,906 $2,963,540 97% $55,390 2% DEPARTMENT FUNCTIQ Equipment Rental was created and established by ordinance to be used as a revolving fund for expenditures of salaries, wages and expenses created by the repair, replacement, purchase and operation of equipment. Furthermore, it was created for the purpose of purchasing new equipment, materials and supplies to be used in the administration and operation of the fund. Except for the Fire Department, the Equipment Rental Division purchases and sells all equipment through the fund, and rents all equipment to various departments of the City and to other government agencies through contract agreements. This Division repairs and performs the necessary maintenance on all City owned equipment and maintains the necessary records of each unit. -119- Department: COMMUNITY SERVICES Fund:E EQUIPMENT RENTAL Dept. No.: 657 EXPENDITURE DETAIL Account Actual Budget % Expended Budget Budget Change Number ❑escrlptlon 199 1991 To Budget 1992 $ % 548.68.00 EQUIPMENT RENTAL ❑IVla N - #657 11 Salaries $109,802 $107,490 102% $118,020 $10,530 10% 12 Overtime 441 400 110% 400 0 0% 23 Benefits 31,310 30,720 102% 34,590 3,870 13% 24 Uniforms 1,612 1,710 94% 2,000 290 17% 31 Supplies 77,294 93,110 83% 88,000 (5,110) -5% 32 Fuel Consumed 97,283 144,000 68% 89,040 (54,960) -38% 35 Minor Equipment 745 500 149% 1,250 750 150% 41 Professional Services 281 2,500 11 % 0 (2,500) -100% 42 Communication 1,345 1,730 78% 1,800 70 4% 43 Travel 12 200 6% 200 0 0% 44 Advertising 745 200 373% 1,200 1,000 500% 45 Rental/Lease 49,933 50,620 99% 53,540 2,920 6% 46 Insurance 44,883 45,600 98% 44,500 (1,100) -2% 48 Maintenance 19,415 26,460 73% 17,900 (8,560) -32% 49 Miscellaneous 189 850 22% 400 (450) -53% 51 Intergovernmental 1,745 0 0% 1,500 1,500 0% 95 Interfund Rental 18,780 20,690 91% 21,540 850 4% 594.48.64 Equipment 158,530 202,80 78% 404,M 201.20 99 TOTAL EQUIP. RENTAL DIV. $614,345 _ $729,580 84 _ $879,880 $150.300 21% Balance Adjustment (8,982) 0 0% 0 0% 0% ENDING CASH BALANCE $2.254.543 $2,233.960 101 $2,139,050 (94,910 -4% TOTAL EQUIP. RENTAL FUND $2,859,906 $2,963,540 97% $3,018,930 $55.390 2% -120- Department: COMMUNITY SERVICES Fund: EQUIPMENT RENTAL Dept. No 657 NARRATIVE EQUIPMENT RENTAL DIVISION - # T Salaries - Three full-time employees and one part-time mechanic helper. Overtime - Due to emergency breakdowns, priority repairs for police and fire, snow and vandalism. Benefits -Medical ($14,970), State workers' compensation ($1,950), retirement ($17,470) and life Insurance ($200). Uniforms - Uniforms, coveralls and boots for three full-time employees and coveralls for part-time helper. $upplie-Tires, batteries, vehicle and equipment repair parts, filters, oil, shop and vehicle supplies, repair manuals and miscellaneous Items (nuts, bolts, wiring, etc.). Fuel Consum i - Gas and diesel. Minor Equipment - Small hand tools and small tools for diagnostic equipment. Prgfe5510nal $eryiOQs - COmmunica1,10n - Telephone and base radio telephone line. Travel - Lodging, meals, tuition fees, car expenses for seminars. Advertising - Vehicle and equipment sales. Rental/Lease - Leased vehicles used by Police Department. Insurance -Comprehensive collision and liability for all equipment rental vehicles and other equipment. MaintenanQ - Work done by outside vendors such as glass, paint, machine work, etc. Miscelianeeus - Fees for classes and seminars, license fees for underground tanks and purchasing contracts.. Intergovernmental Service - State Auditor fees. Interfund Rental - Shop car rentals and shop rental space. Equipment - Police motorcycle ($9,000), fire car ($15,000), GMCtruck ($20,000), cleaner ($100,000), backhoe ($62,000), trailer ($8,000), TV van ($170,000), Chevrolet flatbed ($20,000). -121- Department: COMMUNITY SERVICES Fund: OTHER Dept. No.: 600 1991 1992 1991 1992 Revenue Revenue Budget Expenditures Expend. Budget COMBINED STREET CONSTRUCTION/IMPROVEMENT - FUND 112 FADS PROJECTS 100 Beginning Cash Balance $14,905 $14,910 Federal Arterial Management Grant 446,466 38,000 TOTAL REVENUE ARTERIAL PROJECTS 2 Beginning Cash Balance Motor Vehicle Fuel Tax Interest Earnings Contributions TOTALREVENUE $461,372 $52,910 179,229 241,112 13,401 5,334 102,000 240,000 5,000 0 Ending Cash Balance $50,519 $14,910 Construction Projects 394,902 38,000 Reimbursement to Fund #001 15,951 0 TOTAL EXPENDITURE $461,372 $52,910 Ending Cash Balance (41,048) 29,000 Construction Projects 480,124 318,000 $439,076 $347,000 TOTAL EXPENDITURE $439,076 $347,000 VEHICLE RE I TRATI N FEE PROJECT8,300 Beginning Cash Balance 5,117 44,970 Motor Vehicle Registration Fee Local Option 145,579 280,000 Ending Cash Balance 108,188 164,970 Construction Projects 42,358 160,000 Traffic Control Const. P 150 0 TOTAL REVENUE $150,696 $324,970 TOTAL EXPENDITURE $150,696 $324,970 GENERAL PROJECTS 4QQ Beginning Cash Balance 49,758 237,560 Ending Cash Balance 158,166 44,260 Transfer from Combined Util. Const. Construction Projects 251,040 413,000 Fund #412 250,000 213,000 Contributions 109,448 6,700 TOTAL REVENUE $409,206 $457,260 TOTAL EXP. $409,206 $457,260 FUND 112 TOTAL REVENUE $1,460,350 $1,182,140 FUND 112 TOTAL EXP.$1,460,350$1,182,140 -122- Department: COMMUNITY SERVICES Fund: OTHER . Dept. No.: 600 NARRATIVE COMBINED STREET CONSTRUCTIONZIMPROVEMENT - FUND 112 FAUS PROJECTS 100 The Federal Aid Urban System program (FAUS) allows distribution of Highway Trust Funds to the local level for construction to improve capacity and safety on local arterials. FAUS funds must be matched on an 82.98% federal, 17,02% local basis. All projects are subject to state and federal review and approval. The Transportation Improvement Board program (TIB) is a state grant program for improving arterial streets and must be matched on an 80% TIB, 20% local basis. FAUS projects are Main St. ($198,000) and 5th Ave. ($222,000). SR-99 is a TIB project with Clty of Lynnwood as lead agency. ARTERIAL PROJECTS 200 Projects include FANS match ($80,000), 96th walkway/reconstruction share ($140,000), overlays ($160,000) and miscellaneous street repair ($10,000). VEHICLE RE 3 TRATI N FEE PROJECTS City's share of $15.00 county motor vehicle registration fee. Use of proceeds is restricted to transportation. Projects include SR-99 TIB match ($30,000), slurry seal ($50,000) and transportation growth management study ($80,000). GENERA!_ PR E T 400 Street projects Including overlays and chip seals as Identified in 1987 Street Inventory and Evaluation Report or part of the City's utility replacement programs. Funds are transferred Into this fund from other funds such as the Council Contingency Fund and the Utility Fund. College Place Impact Program is Included under this project. Developer impact fees are assessed for future improvements, based on the College Place traffic report. Projects Include water replacement overlays ($100,000) and 96th Avenue storm system and utility overlay share ($150,000). -123- Department: COMMUNITY SERVICES Fund: OTHER Dept. No.: 600 1991 1992 1991 1992 Revenue Revenue Budget Expenditures Expend. Budget STREET BEAUTIFICATION - FUND 114 Beginning Cash Balance 3,532 19,760 Ending Cash Balance 18,455 20,260 Interest Earnings 638 500 Projects 2,715 0 Transfer from General Fund #001 15,000 0 Transfer from Capital Imprv. Fund #325 2,000 TOTAL REVENUE $21,170 $20,260 TOTAL EXPENDITURE $21,170 $20,260 UNDER-OROVINID WiRIN - FUND 115 Beginning Cash Balance 83 80 Interest Earnings 3 0 TOTAL REVENUE $86 $80 BUILDING MAINTENANCE - FUND 11 Beginning Cash Balance 84,076 166,260 Interest Earnings 5,056 5,000 Transfer from General Fund #001 140,000 0 Federal Grant 7,628 0 TOTAL REVENUE $236,760 $171,260 Ending Cash Balance 86 80 TOTAL EXPENDITURE $86 $80 Ending Cash Balance 155,354 37,470 Construction Projects 81,406 133,790 TOTAL EXPENDITURE $236,760 $171,260 -124- Department: COMMUNITY SERVICES Fund: OTHER Dept. No.: 600 NARRATIVE STREET BEAUTIFICATION - FUND 114 In 1984 the City Council established this Fund for the purpose of providing underground sprinkler systems In the corner planters on Dayton Street. In 1987 the City Council transferred $10,000 from Council Contingency for corner parks downtown. The 1988 Budget added funds for implementation of the Centennial Downtown Beautification Improvements Identified In a comprehensive plan prepared in 1987. In 1989 this Fund was used In conjunction with Fund 115 to underground wires and install 20 decorative historic lights at 5th Avenue and Main Street. UNDERGROUND WIRING - FUND 115 In 1968 the City Council passed Resolution No.195 which established a policy to make every effort to provide a budget to allow for underground existing wires. In 1987-88 the City had a special lighting consultant prepare a comprehensive aesthetic and technical evaluation of downtown undergrounding and lighting. In 1989 historic -style street lights were installed and overhead wires were undergrounded on Main Street from 5th to 3rd Avenue. This project was accomplished in conjunction with Fund 323. BUILDING MAINTENANCE - FUND 11� In 1984 the City Council established this Fund for the purpose of providing monies for those maintenance projects requiring large amounts of money and for the purpose of tracking such monies. Project details for 1992 are shown in the 1992-1994 Capital Improvements Program in the back of the book. Muchmore detail is shown than in previous years. It should be noted that even though the details are shown In the 1992-1994 CIP, Fund 116 Is not primarily capital improvements; some projects, of course, would qualify as CIP expenditure. -125- Department: COMMUNITY SERVICES Fund: OTHER Dept. No.: 600 1991 1992 1991 1992 Revenue Revenue Budget Expenditures Expend. Budget MUNICIPAL. ARTS/PUBLIC ARTS ACQUISITION - FUND 117 Municloal Arts Protect 1 Beginning Cash Balance $10,576 $19,490 Interest Earnings 163 300 Sales Maps & Books 1,782 120 Items for Resale 443 100 Community Events 7,211 6,300 Other Cultural/Rec 130 250 Contributions 5,535 1,000 General Government 3 1,000 Transfer from Funds #001 & #120 19,000 19,000 TOTAL REVENUE Public Arts Acauisition Prolect 200 Beginning Cash Balance Interest Earnings Transfer from Various Construction Funds TOTAL REVENUE FUND 117 TOTAL REVENUE MEMORIAL TREE FUND - FUND 11 Beginning Cash Balance Interest Earnings Contribution TOTAL REVENUE $44,843 $47,560 Ending Cash Balance $12,279 $15,810 Salaries 7,345 0 Benefits 332 0 Supplies 988 1,120 Professional Services 16,170 21,050 Travel 854 980 Advertising -0- 110 Rental 169 500 Miscellaneous 5,307 7,990 Resale 1,399 0 TOTAL EXPENDITURE $44,843 $47,560 25,607 43,460 Ending Cash Balance 44,560 15,960 2,652 2,500 Supplies 130 Professional Services 7,327 40,000 24,503 10,000 Projects 745 0 $52,762 $55,960 TOTAL EXPENDITURE $52,762 $55,960 $97,605 $103,520 FUND 117 TOTAL EXP. $97,605 $103,520 8,424 9,020 Ending Cash Balance 67 600 Supplies 0 1,000 $9,095 $10,620 9,095 8,620 0 2,000 TOTAL EXPENDITURE $9,095 $10,620 -126- Department: COMMUNITY SERVICES Fund: OTHER Dept. No.: 600 NARRATIVE comprehensive arts program in literary, drama, media, music, visual and dance. The part-time employee (pte) clerical will be contracted from the Parks and Recreation Division not to exceed 20 hours per week. The 1992 program includes: * Performing and literary art scholarships for Edmonds students * Guest artist for visual art workshop • 8th Annual "Edmonds In Bloom" and poster presentation * 7th Annual "Write On The Sound" writers conference and Friday night lecture * Grants to local art organizations/co-sponsorship of events * Summer Concert series/Arts Festival & Taste of Edmonds Performance Sponsorship Children's performance In connection with Sunday concerts * Guest for Children's Lecture program/support Library Art Lecture with Friends of the Library * Distribution/Promotion of Art Walk Brochure * Purchase of public art for community facilities * Repair fish sculpture on waterfront * $1,000 private donation pledged by Hubbard Trust for summer concert series MEMORIAL TREE FUND - FUND 118 The Memorial Tree Fund was established by Ordinance No. 2396 into which voluntary contributions will be deposited forthe purpose of enhancing the appearance of Edmonds City streets through the planting ofstreettrees In conformance with the Edmonds Street Tree Plan. -127- Department: COMMUNITY SERVICES Fund: OTHER Dept. No.: 600 1991 1992 1991 1992 Revenue Revenue Budget Expenditures Expend. Budget EDMONDS YOUTH SCHOLARSHIP - FUND 122 Beginning Cash Balance $143 Interest Earnings 14 Contributions 162 TOTAL REVENUE $319 $300 Ending Cash Balance 10 Scholarships 250 $253 $360 66 200 $560 TOTAL EXPENDITURE $319 $560 TOURISM PROMOTIONAL FUND (ARTS COMMISSION) - FUND 123 Beginning Cash Balance 38,222 39,520 Ending Cash Balance 44,470 17,250 Sale Maps & Books 478 3,100 Supplies 38 2,120 Items for Resale 595 500 Rentals 0 200 Interest Earnings 2,564 3,000 Advertising 952 2,800 Transfer from Hotel/Motel Fund #120 9,000 10,000 Construction Projects 0 10,250 Professional Services 0 10,000 Miscellaneous 230 2,300 Equipment 870 7,000 Transfer from Gift Catalog Fund #127 4,000 4,200 Minor Equipment 299 0 TOTAL REVENUE $50,859 $56,120 TOTAL EXPENDITURE $50,859 $56,120 FF TAEET PARKIN - FUND 124 Beginning Cash Balance 58,831 62,980 Ending Cash Balance 59,707 69,280 Interest Earnings 3,715 7,500 Professional Services 150 0 Parking 8,073 10,000 Rental/Lease 10,762 11,200 TOTAL REVENUE $70,619 $80,480 TOTAL EXPENDITURE $70,619 80,480 -128- Department: COMMUNITY SERVICES Fund: OTHER Dept. No.: 600 NARRATIVE EDMONDS YOUTH SCHOLARSHIP - FUND 122 This Fund was established by Resolution No. 632 forthe purpose of assisting children In the City of Edmonds who cannot participate in recreation and cultural activities/programs because of financial hardships. The main revenue sources are donations from service groups, trusts, special events and gifts. The Parks and Recreation Division is responsible for the Fund. TOURISM PROMOTIONAL FUND (ARTS COMMISSIQN) - FUND 125 This Fund was established by Resolution No. 630 for the purpose of promoting tourism. The Fund Is to be administered with the directions and recommendations of the Edmonds Arts Commission. The revenue source is 25% of all monies received from the motel/hotel excise tax. Projects funded for 1992 are: *Summer band concert series; children's performances added to program *Advertising for artist workshop, Art Walk brochure, Edmonds In Bloom, Write on the Sound, concerts, Children's Literature, Lecture, library lecture series *Purchase PA mixer, speakers for sound system, weather canopy, easels, lights for amphitheater, podium/rostru, portable lectern (battery & electric, with built-in microphone and speakers), portable display case for speakers bureau, display panels, plexiglass display cases *Construct kiosk in downtown area *Transfer $4,200 of profit from poster sales to Fund 127 for Arts Museum *Edmonds In Bloom poster project OFF-STREET PARKING - FUND 124 Fund for acquiring land, constructing and maintaining off-street parking spaces In the downtown business and commercial waterfront areas. Funds acquired through payment from In -lieu parking fees. Ordinance No,1914, passed April 19, 1977. $1,000 per parking space for new construction: $500 per parking space for remodeled buildings. Resolution No. 401, passed May 16,1978. Ordinance No. 2252, passed December22,1981, Increased the fee to $4,300 per parking space for new construction and $2,100 per parking space for remodeled buildings. The rental/lease amount Is for leasing two (2) parking lots downtown. -129- Department: COMMUNITY SERVICES Fund: OTHER Dept. No.: 600 1991 1992 Revenue Revenue Budget Expenditures PARK ACQUI_$1TION/IMPROVEMENT - FUND 12 Beginning Cash Balance $748,549 $747,150 Beginning Cash Reserve 0 175,000 Real Estate Tax 1 /4% 311,797 300,000 Interest Earnings 65,046 50,000 Contributions 10,000 600 Transfer from Financial Reserve Fund #006 30,000 0 Transfer from Centennial Fund #625 8,157 0 TOTAL REVENUE $1,173,549 $1,272,750 GI�OATALOG - FUND 127 Beginning Cash Balance 3,005 3,600 Interest Earnings 482 50 Donations 765 1,000 TOTAL REVENUE $4,252 $4,650 Art M m/Memori I B 11I dina 100 Beginning Cash Balance 20 4,300 Interest Earnings 0 200 Contributions 245 0 Transfer from Tourism Promotional Fund #123 4,000 0 TOTAL REVENUE $4,265 $4,500 TOTAL REVENUE $8,517 $9,150 1991 1992 Expend. Budget Ending Cash Balance $801,487 $504,750 Cash Reserve 175,000 175,000 Supplies 0 1,000 Professional Services 0 500 Utilities 0 500 Maintenance 0 1,000 Construction Projects 192,062 585,000 Transfer to Municipal Arts Fund #117 5,000 5,000 TOTAL EXPENDITURE 1,173,549 $1,272,750 Ending Cash Balance 3,708 3,000 Supplies 195 650 Other Improvements 349 1,000 TOTAL EXPENDITURE $4,252 $4,650 Ending Cash Balance 4,265 4,500 TOTAL EXPENDITURE $4,265 $4,500 TOTAL EXPENDITURE $8,517 $9,150 -130- Department: COMMUNITY SERVICES Fund: OTHER Dept. No.: 600 NARRATIVE PARK ACQUISITION AND IMPROVEMENTS - FUND 12 Fund for acquisition, renovation and development and park skesto maintain an adequate amount of parks and open space in the City. At the option of the City Council, other capital improvements may also be paid for from this fund. In addition, a transfer of $50,000 to the General fund Is made to fund an annual payment of $33,000 for Meadowdale Playfields (originally constructed with Fund 125), and $17,000 for the flower program ($13,000 salaries; $4,000 benefits). The 1 / 4% real estate sales tax, contributions from developers and carryover from previous years are the revenue sources for the Fund. Proposed project details for 1992 are shown In the 1992-1994 Capital Improvement Program in the back of the book. Cash reserve of $175,000 is for the swimming pool cover. GIFTS GATALQG - FUND 127 Fund to acquire and disburse contributions and gifts to the City by means of the Gifts Catalog Program. Art MuseumlMemprial BVIlding 101J Fund to acquire art Items of a capital nature. Items could Include art pieces, statues and/or museum. -131- Department: COMMUNITY SERVICES Fund: OTHER Dept. No.: 600 Revenue 1991 Revenue 1992 Budget Expenditures 1991 Expend. 1992 Budget CEMETERY IMPROVEMENT - FUN❑ 130 Beginning Cash Balance $43,510 $61,450 Ending Cash Balance $64,106 $23,630 Cemetery Fees 24,482 18,000 Salaries 27,366 30,530 Contributions 6,030 0 Overtime 370 1,000 Interest Earnings 3,311 3,000 Benefits 9,366 10,670 Items for Resale 25,235 16,780 Items for Resale 9,659 8,500 Mileage Tax 67 0 Communications 642 700 Transfer from General Fund #001 21,800 31,100 Travel 0 150 Supplies 2,960 3,200 Professional Services 1,620 400 Public Utilities 426 2,000 Miscellaneous 336 1,100 Equipment 6,493 21,150 Construction Projects 1,091 7,000 Advertising 0 300 Transfer to Cemetery Maint. Fund #610 0 20,000 TOTAL REVENUE $124,435 $130,330 TOTAL EXPENDITURE $124,435 $130,330 HUD BLOCK QRANT - FUND 191 Community Development Grant (1,541) 40,000 Construction Projects (1,541) 40,000 TOTAL REVENUE ($1,541) $40,000 TOTAL EXPENDITURE ($1,541) $40,000 -132- Department: COMMUNITY SERVICES Fund: OTHER Dept. No.: boa NARRATIVE CEMETERY IMPROVEMENT - FUND 130 The fund was established by Ordinance No. 2306. The purpose of the Fund is to provide forthe operation of the municipal cemetery under the direction of the Cemetery Board. Ultimate direction is provided by the City Council. Revenue Increases due to hire of full-time cemetery sexton at site which resulted In Increased sales and services. The Hubbard Trust approved -funds to remodel/enlarge office/storage building. The budget provides forthe purchase of a truck In 1992, and reflects long- term savings for purchase of a backhoe In 1992. The Board anticipates 57 sales and 36 burials In 1992. HUD BLOCK GRANT - FQND 1_91 Grants will be awarded after the first of the year. -133- Department: COMMUNITY SERVICES Fund: OTHER Dept. No.: 600 Revenue 1991 Revenue 1992 Budget Expenditures 1991 Expend. 1992 Budget CAPITAL IMPROVEMENTS - FUND 325 Beginning Cash Balance $9,576 $45,620 Ending Cash Balance $39,493 $56,120 Interest Earnings 1,265 2,500 Transfer to Municipal Transfer from General Fund #001 15,000 0 Arts Fund #117 2,000 2,000 Transfer from Cumulative Construction Projects 10,000 Reserve/Gen. Fund #002 15,652 20,000 TOTAL REVENUE $41,493 $68,120 TOTAL EXPENDITURE $41,493 $68,120 COMBINED WTILITY CON$TRUCTION/IMPROVEMENT - FUND 412 WATER PRQIECT$ 100 Beginning Cash Balance 149,390 114,390 Interest Earnings 40,853 5,000 Transfer from Combined Utility Fund #411 250,000 500,000 TOTAL REVENUE DRAINAGE PROJECT Beginning Cash Balance DOE/FCAP Grant Transfer from Combined Utility Fund #411 Transfer from Cont. Fund #119 Balance Adjustment TOTAL REVENUE $440,243 $619,390 Ending Cash Balance 148,219 56,390 Construction Projects 192,024 400,000 Transfer to Municipal Arts Fund #117 0 3,000 Street Const./Imprv. Fund #112 100,000 160,000 TOTAL EXPENDITURE $440,243 $619,390 848,910 301,780 Ending Cash Balance 456,778 251,780 0 0 Construction Projects 1,166,945 500,000 Transfer to Street 800,000 500,000 Const./Imprv. 51,899 0 Fund #112 and #117 167,247 50,000 90,161 0 $1,790,970 $801,780 TOTAL EXPENDITURE$1,790,970 $801,780 -134- Department: COMMUNITY SERVICES Fund: OTHER Dept. No.: Soo NARRATIVE CAPITAL IMPROVEMENTS -_ FUND 25 The amount budgeted for projects ($10,000) is for projects in the planning/design stage which may or may not reach the point where money will be spent. COMBINED UTILITY CONSTRUCTION/IMPROVEMENT - FUND 412 WATER PROJECTS 1Q{� Funds generally for projects Identified In the 1986 Water Comprehensive Plan. Project details for 1991 are shown In the 1991-1993 Capital Improvements Program In the back of the book. Transfer of $160,000 to Fund 112 - 400 for overlaying on water system projects; $3,000 is the 1 % for the Arts. K .=em JK00190TS Funds generally for projects Identified In the storm drainage basin studies and documented problems. Project details for 1991 are shown in the 1991-1993 Capital Improvements Program In the back of the book. Transfer of $50,000 to Fund 112 - 400 for storm drain system on 96th Avenue West. -135- Department: COMMUNITY SERVICES Fund: OTHER Dept. No.: 600 1991 1992 1 Vdi I vdz Revenue Revenue Budget Expenditures Expend. Budget SEWER PROJE TS 300 Beginning Cash Balance $109,060 $29,060 Ending Cash Balance $82,379 $29,060 Transfer from Combined Utility Construction Projects 26,681 100,000 Fund #411 0 100,000 TOTAL REVENUE $109,060 $129,060 TOTAL EXPENDITURE $109,060 $129,060 GENERAL PROJECTS 40Q Beginning Cash Balance 1,080,554 151,220 Ending Cash Balance 557,391 297,620 Intergovernmental 1,702,825 11,400 Construction Projects 5,203,235 64,000 Interest Earnings 83,167 12,000 Salaries 54,266 0 Federal EPA Grant 2,973,361 187,000 Interfund Service 12,182 0 Benefits 10,753 0 Overtime 2,080 0 TOTAL REVENUE $5,839,907 $361,620 TOTAL EXP. $5,839,907 $361,620 PUBLIC WORKS FACILITY PROJECT 60Q Beginning Cash Balance 189,620 184,020 Ending Cash Balance 135,138 0 Transfer from: Land 174,545 0 Council Contingency Fund #119 80,000 0 Construction Projects 9,937 196,020 Combined Utility Fund #411 50,000 0 Long-term Leases 0 12,000 TOTAL REVENUE $319,620 $196,020 TOTAL EXPENDITURE $319,620 $196,020 TOTAL REVENUE $8,499,800 $2,107,870 TOTAL EXPEND. $8,499,800 $2,107,870 -136- Department: COMMUNITY SERVICES Fund: OTHER Dept. No.: 600 NARRATIVE SEWER PROJECTS 300 Funds generally for projects Identified In comprehensive plans and documented problems. Project details for 1991 are shown In the 1991-1993 Capital Improvements Program In the back of the book. GENERAL_PRQJECTS 400 The $40 million secondary treatment project, the largest in the City's history, is established as a separate fund for the purposes of simplifying the accounting of revenues from state and federal grants, as well as the participation by the other jurisdictions whose flows are treated at the wastewater treatment plant. Also Included In this fund are relatively small amounts to the Ballinger system where the City will assume responsibility, with cost participation from other jurisdictions as well. Expenditure details are shown in the back of the book. PUBLIC WQRK$ FACILITY PROJECT 500 Segregates revenues and expenditures for the acquisition of property, land Improvements and the construction of a new Public Works facility off 212th Street and 72nd Avenue. -137- Department: COMMUNITY SERVICES Fund: OTHER Dept. No.: 600 1991 1992 1991 1992 Revenue Revenue Budget Expenditures Expend. Budget COMBINED UTILITY BOND RESERVE - FUND 413 Beginning Cash Balance $1,934,564 $1,945,880 Transfer from Combined Utility Operating Fund #411 1,521,986 1,580,830 TOTAL REVENUE $3,456,550 $3,526,710 EMETERY MAINTENANCE TRUST FUND - FUND 61 Beginning Cash Balance 88,462 201,660 Items for Resale 2,718 2,000 Cemetery Fees 4,419 3,000 Interest Earnings 5,723 15,000 Contributions 50,000 0 Transfer from Council Cont. Fund #119 50,000 0 Improvement Fund #130 0 20,000 TOTAL REVENUE Ending Cash Balance $1,974,880 1,957,190 Outstanding Debt Service: Principal 490,000 610,000 Interest 991,670 959,520 TOTAL EXP. $3,456,550 $3,526,710 Ending Cash Balance 201,322 241,660 $201,322 $241,660 TOTAL EXPENDITURE $201,322 $241,660 EDMOND$ CENTENNIAL. FUND - FUND 625 Beginning Cash Balance 11,268 Contributions 4,744 Interest Earnings 568 TOTAL REVENUE 0 Park Acquis./Imprv. 0 Fund # 125 10,184 0 0 Professional Services 1,584 0 Rentals 76 0 Miscellaneous 1,581 0 Project 3,155 0 $16,580 $0 TOTAL EXPENDITURE $16,580 $0 -138- Department: COMMUNITY SERVICES Fund: OTHER Dept. No.: 600 - NARRATIVE OMBINED TILITY $ ND RE ERVE - FUND 41 issue payments, The Bond Cash Reserve Fund was established to reserve stewater ds to overt e t Plant f bond isunding sued payments.. Funds ae Water/Sewer Revenue Bond and 1988 Secondary and Interest due an the 1977, 1983 and 1988transferred from water and sewer operations (Fund 411) to pay principal bond issues, annual bond reserve requirements on the the Ibo{ d d� �� dannuaill reserve for di for all on the Issues. and 1983 bond issues. Ending cash balance retie Y Principal balance on 1977 issue as of January 1, 1992-$2,690,000 Principal balance on 1983 issue as of January 1, 1992 - $650,000 Principal balance on 1988 issue as of January 1, 1992 - $9,820,000 EMETERY MAINTENAN E TR T F ND - FUND 1 Isto ovide The Cemetery Maintenance Trust Fund was established by a a� maintenance of the Edmonds. The purpose of tMemordlal Cemetery. an ongoing, stable source of funding for the long-term No principal may be expended from this fund. Revenue sources are from a percentage of lot sales, burial fees, and other designated donations. EDM ND ENTENNIAL F N❑ - f= ND 625 Centennial In Established to allow for planning and financing of peciai events and pd fundsralsated to the state ng proceeds This Fund was c o sod and the Clty Centennial in 199i}. Revenue sources Include donations a out in 1991. -139- Wt vs o� I 0 r I r� V O a. 2 LU G. 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