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1993 Final Budget1993 BUDGET CITY OF EDMONDS LAUR.A M. HALL, MAYOR mI I CITY OF EDMONDS LAURA M. HALL CIVIC CENTER EDMONDS, WA 98020 (206) 771-0240 MAYOR ADMINISTRATIVE SERVICES DEPARTMENT 890.19y January 4, 1993 Citizens of Edmonds: The City budget for 1993 is $41,031,680, which is an increase of $3,422,980 over 1992. The following tabulation shows there is a reduction in expenditures and a gain in cash balances: Expenditures Cash balances Totals 1992 $29,499,950 1993 $28,346,700 8.088,750 12,684,980 $37,588,700 $41,031,680 Difference ($1,153,250) 4,596,230 $3,422,980 The reduction in expenditures came from the Water Utility operation and purchases of equipment from the Equipment Rental operation. Likewise, the gain in cash balances came from the Water Utility operation and the issuance of bonds ($3.6 million), to pay for the construction of a new Public Works facility. Most of the money will be spent in 1994 when actual construction will get well underway. In the meantime, the money will remain invested. Ongoing projects to maintain and improve water utility service, streets and recreational facilities are still included in the budget. The slowness of the economy has very little impact, since a significant amount of project costs are funded from grants. Day to day services for the public is impacted however. Services for 1993 will cost $28,346,700, compared to $28,465,640 last year. Although requests have been made for several new positions, only one is included, a new planner position necessitated by Growth Management Act requirements and related work volume. Due to the Metro Swap, two additional employees were requested, but not included in the Wastewater Treatment Plant as a result of the Metro Swap agreement. This simply needs to be considered after more experience is gained from operating the new plant. a Incorporated August 11, 1890 0 Sister Cities International — Hekinan, Japan The following tabulation shows the changes in cost of providing general services: GENERAL FUND 1992 Amended 1993 Percent Category Budget Budget Change Change Salaries & Benefits $7,807,630 $7,985,840 + 178,210 2.3% Professional Services 630,170 564,200 -65,970 -10.5% Intergov`t Services* 1,302,810 1,510,440 +207,630 15.9% Machinery & Equipment 113,330 91,500 -21,830 -19.3% Interfund Transfer 288,100 347,600 +59,500 20.7% Debt Payment 336,340 394,430 +58,090 17.3% All Other Categories 1,578.76 1,629,990 -24 77 -13.3 Total $12,357,140 $12,524,000 +$166,860 .1% * (Includes State Audit, Voter Registration, ESCA, Pollution Control Agency, Public Health, Alcoholism, Sno-Isle Library, SnoCom and PAWS) Consistently over recent years, the category of Intergovernmental Services has increased well in excess of increases for other categories. This year it is 15.9% and represents $207,630. This is a fixed cost over which the City has little or no control. Nevertheless, it is a large impact each year. The category of interfund transfers is much the same. It is money that is transferred to otherfundsto support services such as street maintenance and replacement of equipment. The increase is mostly due to the cost of doing business. Even with the cutback in expenditures, it is necessary to increase regular property taxes 6% in order to meet service demands. Cutbacks also mean less employees. There will be 3-3/4 less employees in 1993. Also, general offices will not be open to the public until 9:00 a.m. As a result of the voters approving the EMS levy in March by an overwhelming count of 94%, this budget includes a levy of $.40 per $1,000 assessed property value for Emergency Medical Service purposes. The restoration of this revenue source will be used to reimburse the election cost ($43,000) and the purchase of the new aid car ($75,000). It will also provide monies to replace a second, deteriorating aid car ($30,000), pay the Medic assessment ($261,000) and contribute to the operating cost of the service ($431,000). Revenues and expenditures of the General Fund are illustrated in pie charts (Exhibit #2). Also included is a bar chart (Exhibit #3), which shows those cash balance/reserves that could be made available to the General Fund in the event of a financial emergency. These cash balances/reserves stand at $781,530. Upgrading of Fire Department equipment was only partially funded. Because of new regula- tions, extensive upgrading/replacement is required. Yet there is not enough money to do it all. Furthermore, this submittal does not include a budget for the impact of the Americans with Disabilities Act. Preliminary estimates have disclosed that there is $620,000 of remodel/ improvements needed to the City's buildings. Yet to be determined are: (1) Confirmation of the dollar amount of the work to be done; (2) what work can be done by the Facilities Maintenance Division; and (3) how do these required remodel/improvements correlate with the space needs study? The study will be completed in December. This will be a challenging year for the City of Edmonds. The current economic outlook suggests this year's budget must be kept under close scrutiny. If revenues continue to decline, further cuts in expenditures will be necessary. In conclusion, the 1993 Budget is fiscally conservative, yet it will provide an ample level of support for the continued delivery of services to the citizens of Edmonds. Greater reliance on human resources --citizen volunteerism --may be utilized to augment the economic health and quality of life in our city. This budgetary effort invites the same spirit of cooperation between Mayor, City Staff and Edmonds City Council Members that built and sustained the "town" of Edmonds these one hundred plus years. Laura M. Hall, Mayor AJH:kms Attachments C:\PM4\93BDLTR.PM4 Dave Earling, Council President Revenue $12,524,000 Property Tax 35.5'% $4,450,900 Exhibit 1 GENERAL FUND CAN1G^LIB" jlq3 $201 ,630 .......... :. Service Charges 8.0'%, $1 ,002,550 Other Taxes 14.3'% $1,788,000 - �- - In[erg overnfnental 15.9'% - $1 ,989,400 iFines & Forfeitures 2.9'%, $367,300 Licenses & Permits 2.2'%, Sales Tax 19.5'% $2 -78 220 $2,446,000 Expenditures $12,524,000 Public Safety 42.901, - $5,377,300 Health & Welfare 2.4% $303,140 Cultural & Rec. 16.5% $2,072,430 Public Works 1 1 .4% $1, 430,070 Community Devi. 7.3`%, $908,030 General Gov't 16.3`,, Bond Debt 3.1'% $2,038,600 $394,430 NOTE; Beginning and ending cash are zero. Exhibit 2 Reserves All Funds 1993 Budget ❑ Financial Emergency ❑ Council Contingency TABLE OF CONTENTS Listingof Officials................................................................................. Organizational Chart .................................................................................................. II BudgetOrdinance..................................................................................................... III BudgetSummary ..................................................................................................... VI Comparative Schedule of Budgeted Positions........................................................ VII RevenueSummary .................................................................................................. VII Expenditure Summary .............................................................................................. IX GeneralFund Revenue...............................................................................................1 General Fund Expenditure Summary ......................................................................... 4 CITY COUNCIL 100 Expenditure Summary .......................................................................................... 5 Administration....................................................................................................... 6 ContingencyFund 119.......................................................................................... 8 OFFICE OF THE MAYOR 200 ExpenditureSummary ........................................................................................10 Administration.....................................................................................................11 Personnel............................................................................................................11 MunicipalCourt ...................................................................................................13 Sister City Commission Fund 623.......................................................................17 ADMINISTRATIVE SERVICES 30a Expenditure Summary ......................................................................................19 Administration.................................................................................................... 20 Accounting......................................................................................................... 20 DataProcessing................................................................................................ 22 CityClerk........................................................................................................... 24 CityAttorney .................... .................................................................................. 26 Non-Departmental............................................................................................. 28 Cumulative Reserve/General Fund 002............................................................. 36 Emergency Financial Reserve Fund 006............................................................ 36 Hotel/Motel Tax Fund 120.................................................................................36 Special Library Fund 621................................ .......................... 38 POLICE 400 ExpenditureSummary ........................................................................................ 40 Administration..................................................................................................... 42 Investigation........................................................................................................ 42 Patroland Traffic................................................................................................. 44 OtherServices.................................................................................................... 47 Criminal Justice Activity Fund 007....................................................................... 55 Drug Enforcement Fund 104............................................................................... 64 FIRE 500 Expenditure Summary ...................................................................................... 69 Administration................................................................................................... 70 FireSunnression.............................................................................................. 70 Fire Prevention & Investioation......................................................................... 72 Training............................................................................................................ 74 Volunteers/Call Personnel................................................................................ 76 Emergency Medical Service............................................................................. 76 Accumulative Reserve Fire/Med. Aid Vehicles Fund 005.................................. 82 Firemen's Pension Fund 617............................................................................. 82 Rescue Boat Operation Fund 624..................................................................... 82 COMMUNITY SERVICES 600 ExpenditureSummary ...................................................................................... 84 Administration................................................................................................... 86 Planning........................................................................................................... 88 BuildingInspection........................................................................................... 90 Engineering...................................................................................................... 92 Parksand Recreation....................................................................................... 94 GroundsMaintenance.................................................................................... 100 PublicWorks.................................................................................................. 102 FacilitiesMaintenance.................................................................................... 104 Street.............................................................................................................. 108 CombinedUtility............................................................................................. 118 WaterDivision............................................................................................. 120 SewerDivision............................................................................................. 122 TreatmentPlant.............................................................:............................. 124 EquipmentRental........................................................................................... 130 Combined Street Construction/Improvement Fund 112................................. 134 Street Beautification Fund 114........................................................................ 136 Underground Wiring Fund 115....................................................................... 136 Building Maintenance Fund 116..................................................................... 136 Municipal Arts/Public Arts Acquisition Fund 117............................................ 138 MemorialTree Fund 118................................................................................. 138 Edmonds Youth Scholarship Fund 122.......................................................... 140 Tourism Promotional (Arts Commission) Fund 123........................................ 140 Off -Street Parking Fund 124........................................................................... 140 Park Acquisition/Improvement Fund 125....................................................... 142 Gifts Catalog Fund 127................................................................................... 142 Cemetery Improvement Fund 130.................................................................. 144 HUD Block Grant Fund 191.......................................................... 144 Capital Improvement Fund 325....................................................................... 146 Combined Utility Construction/Improvement Fund 412.................................. 146 Combined Utility Bond Reserve Fund 413...................................................... 150 Capital Improvements Reserve Fund 414....................................................... 150 Cemetery Maintenance Trust Fund 610.......................................................... 150 Proposed 1993-1995 Capital Improvements Program .................................... 152 LISTING F OFFICIALS ELECTED MAYOR LAURA M. HALL CITY COUNCIL PRESIDENT DAVE EARLING CITY COUNCIL STEVE DWYER MICHAEL HALL WILLIAM K.ASPER JOHN NORDOUIST JEFF PALMER TOM PETRUZZI APPOINTED ADMINISTRATIVE SERVICES DIRECTOR ARTHUR HOUSLER COMMUNITY SERVICES DIRECTOR PAUL MAR FIRE CHIEF BUZZ BUZALSKY POLICE CHIEF DANIEL PRINZ CITY CLERK RHONDA MARCH CITY ENGINEER ROBERT ALBERTS PARKS & RECREATION MANAGER ARVILLA OHLDE PERSONNEL MANAGER BRENT HUNTER PLANNING MANAGER ROB CHAVE PUBLIC WORKS SUPERINTENDENT NOEL MILLER MUNICIPAL COURT JUDGE STEPHEN CONROY Electorate I i Mayor Council Personnel Municipal Court Administrative Services Police Dept. Fire Dept. Community Services Accounting Investigation Suppression Data Processing Patrol Prevention Planning City Clerk . Other Services Emergency Medical Servic Division Building Engineering Division Treatment Plant Parks & Recreation Division Grounds Maim. Public Works Division Facilities Streets Water and Sewer Equipment Rental -II- ORDINANCE NO. 2909 AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, ADOPTING THE FINAL BUDGET OF THE CITY FOR THE FISCAL YEAR COMMENCING JANUARY 1, 1993, PROVIDING FOR MONTHLY REVENUE REPORTS AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. WHEREAS, on or before the first business day in the third month prior to the beginning of the fiscal year of 1993, the City Clerk submitted to the Mayor the estimates of revenues and expenditures for the next fiscal year as required by law, and WHEREAS, the Mayor reviewed the estimates and made such revisions and/or additions as deemed advisable and prior to sixty days before January 1, 1993, filed the said revised preliminary budget with the City Clerk together with his budget message, as his recommendation for the final budget, and WHEREAS, the City Clerk provided sufficient copies of such preliminary budget and budget message to meet the reasonable demands of taxpayers therefore and published and posted notice of filing and the availability of said preliminary budget together with the date of a public hearing for the purpose of fixing a final budget, all as required by the law, and WHEREAS, the City Council scheduled hearings on the preliminary budget for the purpose of providing information regarding estimates and programs, and -III- WHEREAS, the City Council did meet on November 17, 1992, which was on or before the first Monday of the month next preceding the beginning of the ensuing fiscal year, for the purpose of fixing a final budget at which hearing all taxpayers were heard who appeared for or against any part of said budget, and WHEREAS, following the conclusion of said hearing the City Council made such adoptions and changes as it deemed necessary and proper, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON DO ORDAIN AS FOLLOWS: Section 1. The final budget for the fiscal year 1993, a copy of which has been and now is on file with the office of the City Clerk, by this reference is hereby incorporated herein as if set forth in full and said final budget shall be and the same is hereby adopted in full. Section 2. Attached hereto and identified as Exhibit A, in summary form, are the totals of estimated revenues and appropriates for each separate fund and the aggregate totals for all such funds combined, and by this reference said Exhibit A is incorporated herein as if set forth in full. Section 3. A complete copy of the final budget for 1993, as adopted, together with a copy of this adopting ordinance shall be transmitted by the City Clerk to the Division of Municipal Corporations of the office of the State Auditor and to the Association of Washington Cities. -IV- Section 4. The Mayor or her designee is hereby requested and required as a condition of approval of the 1993 budget and future annual budgets to prepare monthly a report for the City Council detailing monthly revenue receipts and the effect, if any, on annual revenue projections approved in the annual budget. This report shall be in the form designated by the City Council, a copy of which is attached hereto as Exhibit B. Section 5. This ordinance is a legislative act delegated by statute to the City Council of the City of Edmonds, is not subject to referendum and shall take effect January 1, 1993. APPROVED: MA URA M. 14ALL ATTEST/AUTHENTICATE: CLERK, RRONDA J. MARCH APPROVED AS TO FORM: OFFICE F TH CITY ATTORNEY: BY /i COTT S 'DER FILED WITH THE CITY CLERK: December 24, 1992 PASSED BY THE CITY COUNCIL: December 22, 1992 PUBLISHED: December 26, 1992 EFFECTIVE DATE: January 1, 1993 ORDINANCE NO. 2909 -V- EXHIBIT A BUDGET SUMMARY 1993 1993 1993 FUND FUND BEGINNING + REVENUE - EXPENDITURES = ENDING NO. DESCRIPTION CASH CASH 001 General Fund $0 $12,524,000 $12,524,000 $0 002 Cumulative Reserve/Gen. Fund 250,000 10,000 10,000 250,000 005 Reserve Fire/Aid Vehicle Fund 15,820 85,000 0 100,820 006 Emergency Financial Reserve Fund 104,000 521,000 0 625,000 007 Criminal Justice Activity Fund 45,220 395,990 437,600 3,610 104 Drug Enforcement Fund 36,070 52,910 82,570 6,410 111 Street Fund 252,670 865,470 1,059,790 58,350 112 Combined Street Const./Imprv. Fund 523,640 754,000 783,500 494,140 114 Street Beautification Fund 18,950 0 0 18,950 115 Underground Wiring Fund 90 0 0 90 116 Building Maintenance Fund 31,630 1,000 20,000 12,630 117 Municipal Arts Fund 43,120 36,100 40,400 38,820 118 Memorial Street Tree Fund 7,270 180 1,600 5,850 119 Council Contingency Fund 379,060 150,470 373,000 156,530 120 Hotel/Motel Tax Fund 21,650 51,350 56,560 16,440 122 Youth Scholarship Fund 310 260 250 320 123 Tourism Arts Comm. Promotional Fund 43,100 19,900 40,050 22,950 124 Off Street Parking Fund 59,960 11,400 12,000 59,360 125 Park Acquisition/Improvement Fund 1,013,530 335,600 1,078,450 270,680 127 Gift Catalog Fund 11,390 16,350 1,650 26,090 130 Cemetery Improvement Fund 28,880 71,070 67,990 31,960 191 Shared Revenue -Comm. Dev. Fund 0 25,000 25,000 0 325 Capital Improvement Fund 3,631,680 101,000 302,000 3,430,680 411 Combined Utility Operation Fund 1,185,670 7,962,900 7,911,230 1,237,340 412 Combined Utility COnst./Imprv. Fund 1,415,270 939,920 1,208,000 1,147,190 413 Combined Utility Bond Reserve Fund 1,986,200 1,575,070 1,563,760 1,997,510 414 Capital Improvements Reserve 0 43,000 0 43,000 511 Equipment Rental Fund 2,075,820 626,020 696,280 2,005,560 610 Cemetery Maintenance Fund 239,420 23,000 0 262,420 617 Firemen's Pension Fund 364,700 29,000 40,800 352,900 621 Special Library Fund 8,780 200 2,200 6,780 623 Sister City Commission Fund 370 5,000 3,620 1,750 624 Rescue Boat Operation Fund 5,100 150 4,400 850 TOTALS $13,799,370 $27,232,310 $28,346.700 $1.2,684,980_ _VI- CITY OF EDMONDS COMPARATIVE SCHEDULE OF BUDGETED POSITIONS (FTE) For the Years 1988 - 1993 ELECTED OFFICIALS: Mayor and Seven Council Members GENERAL FUND: Revised DEPARTMENT 19M 19N 19N 1991 1992 1993 19993 City Council - Council Assistant .5 .5 .5 .5 .75 .75 .75 Office of the Mayor (Includes Mayor) 2 2 2 2 2 2 2 Personnel 2 2 2 2 2 2 2 Municipal Court 3 4 4 4 4 4 4 Court Criminal Justice Funding - - - 1 1 1 1 Admininstrative Services Accounting & Data Processing (1) 9 9 9 10 10 10 9 City Clerk 4 4 4 4 4 4 3.5 Police 43 43 43 43 42 42 40 Stevens Hospital Security Contract 4 4 4 4 6 6 6 Police Criminal Justice Funding 0 0 0 7 7 8 8 Drug Enforcement Fund 0 0 0 1 1 0 0 Fire 26 29 29 29 29 29 29 Community Services Administration 5 5 5 5 5 5 4.25 Planning/Building 8 8 9 9 9 10 10 Public Works Administration 2 2 3 3 3 3 3 Facilities 10 10 10 10 10 10 10 Engineering 10.6 10.6 (2) 10.6 10 10 9 9 Parks & Recreation 6 6 6 6 6 6 6 Grounds Maintenance/Cemetery 9 10 11 11 11 11 11 SUBTOTAL 144 149 152 161.5 162.75 162.25 158.50 STREET FUND 11 11 11 11 11 11 11 WATER SEWER FUND Water 9 9 9 9 9 9 9.5 Sewer 8 8 8 8 8 8 8 Treatment Plant 7 8 11 12.6 14.6 14.6 14.6 EC7UIPMENT RENTAL FUND 3 3 3 3 3 3 3 TOTAL 182 188 194 205 208.25 208.25 204.50 CITY POPULATION EMPLOYEES CITIZENS: EMPLOYEES Edmonds 30,750 204 150 : 1 Mountlake Terrace 19,820 133 149 1 Kirkland 41,390 282 147 1 Bremerton 38,990 312 125 1 Mercer Island 21,210 170 125 1 Lynnwood 29,110 240 121 1 NOTE: (1) The Water/Sewer Utility Billing Clerk's position is included under Sewer, but the person is located in the Finance Building and supervised by the Accounting Manager. (2) The Construction Engineer position is included under engineering, but funded from Combined Utility Construction Fund # 412. -VII- S a vs uJ m z LU w cc uJ C 7 m 01 C) co 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 J W O O O O N Of r fp O m N V (0 0 (0 O M r ti m O m (q r N O Vr a 0 00 m m I- m N O (l 0 M M 0 I- m m N m 0 M N M m (0 N m O N 00 r rl r M Is N n m 1� g N O) N M a (O (D e 0 m W 0 O (O N r(D r N (D M (l .- M in N co F m _N r r r M 0) N Cl) N to O¢ O O O O O O O 0 0 0 0 0 0 0 O Z Ly O 00 O O O O O O O O O LL a O O O O O m O r O O O O O i0 « LL y m O O I, M Nr P N O N O i0 M .- ¢ Z (D M 0 M (OLU N 7 Lq Q 69 r Z F W 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O M 0 0 0 0 0 0 0 O O m 0 0 00 0 (0 0 O O N M 0 0 0 0 u7 cc 7 m O O O m i0 (A O O M r M N act a (O (`9 i0 O O 0 O) O O N (0 r W Z x r fD r n W I- W OmnCIJ M m Mr M > N (D O2 6 .6 F O O O tt N W M N W Q � (D Z m e OLLIM� o voi 1- o 0 o W W (D m N (D Occ .07 O cc O Cl)N r m N N m In Q LL ¢ (O N x W 6 m U N 5 O o 0 0 w 0 0 0 Leio�oo � o O z X Z a (MD r N o (n ¢ > (� w r z ¢ » _ I w o H W z °0) cc cNW 60 cc 0 0 0 ¢ F F o 0 0 OW M» N LL �~ i w N M O U cr r 0 Z ¢ m n Ucli a W ! 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M LO LQ a0 r p cA V c j c c c M c w 7 W LL C w > C LL w D c c a g m c ii Za Z '0 v w L E v E E v c E N N > >> V¢ Z' c Vl 7 7 �i Upc - l7L c a O C O li y C C 0 c c c 0 (7 - S c LL a) c m d c c 3 o o o Zj w Uo.� c c� aE"E EU cOUo aciW �c jy6m N-0 00 0 0 6 = LL- 0) 0 r- C c p a� E E : 2 u- m Q c 4 E 2 .2 � c x L' U Y o> c 05 g g c c w E 0 ¢ w.N 0 N'--0 r c M m . `m:++w ac o =•- 0¢•� ro 0OO a ° c ¢ y odor o rn E a» > a a U m a o m a°i o U t¢ o d E v E c � Z m° m o o a� � m Z x m a) d 0 Z Zrn c w w c m o m a .c .� g cn E� 0 ro a v c c c E aci a U a� 7 oo �� ¢�EmaEEE'a'� Eya� y E w y E °' d E E ) -c E C° in Y U E o Y 0 a) E c o c>> d o 0 0 0 m ._ 0 L in o 0 o m Q 0 a m 0ccwU0(5665zc)M }I—OCL 0U)00000 W Uw cAyx N LO n C r N a 10 0 n w 0 O N M 7 0 n O 0 r N M a r O n M� O O C7 O O r r^�� T V^^ p� N N N d o p r r r r r r r r CO 7 a a a 1A c0 cD aJ t0 cN0 —IX— REVENUE DETAIL Department: REVENUE Fund: GENERAL Dept. No.: 001 Account Number Description Recefpted 1992 Budget 1992 % Receipted To Budget Budget 1993 Budget Change $ % 308.00 BEGINNING CASH $219,046 $331,500 66% $0 ($331,500) -100% TAXES 311.10.00 Property (Regular) $3,128,655 $3,154,160 99% $3,729,300 $575,140 18% 311.10.01 Property (EMS) 8,509 0 0% 721,600 721,600 0% 313.10.00 Sales (Retail) 2,430,532 2,680,000 91 % 2,446,000 (234,000) -9% 316.43.00 Gas Utility (5-3/4%) 172,918 157,000 110% 165,000 8,000 5% 316.46.00 TV Cable (5%) 129,377 106,700 121 % 128,000 21,300 20% 316.47.00 Telephone Utility (5-3/4%) 375,436 400,000 94% 375,000 (25,000) -6% 316.51.00 Electric Utility (6%) 581,919 640,000 91% 600,000 (40,000) -6% 317.00.00 Wtr. Util. Srchrg. (5-3/4%) 110,497 135,000 82% 115,000 (20,000) -15% 317.20.00 Leasehold Excise 76,395 52,000 147% 75,000 23,000 44% 318.55.00 Gambling 330,770 330.000 100% 330,000 0 0% 1$8,684,900 TOTAL TAXES $7,345,008 $7,654,860 96% $1,030,040 13% LICENSING & PERLAjI 321.10.00 Alcoholic Beverages 2,016 1,900 106% 3,000 1,100 58% 321.60.00 Professional & Occupation 4,874 3,600 135% 5,000 1,400 39% 321.70.00 Amusement 9,580 10,000 96% 10,700 700 7% 321.80.00 Bus. Lic. Penalty 3,756 1,900 198% 2,720 820 43% 321.90.00 Business License 28,559 38,500 74% 30,000 (8,500) -22% 321.91.00 Bus. Fire Permits 525 1,100 48% 1,100 0 0% 321.92.00 Garbage Utility Franchise 10,060 13,000 77% 11,000 (2,000) -15% 322.10.00 Building Permits 159,515 213,100 75% 180,000 (33,100) -16% 322.30.00 Animal License 11,765 14,100 83% 14,200 100 1% 322.40.00 Street & Curb Permits 16,481 14,000 118% 16,000 2,000 14% 322.80.00 Non -Bus. Lic./Penalty 0 230 0% 200 (30) -13% 322.90.00 Non -Bus. Lic. Permits 5,925 4,200 141 % 4,300 100 2% 322.91.00 Res. Fire Permits 4.350 8.500 51 % 0 (8,500 -100% TOTAL LICENSING & PERMITS $257,406 $324,130 79% $278,220 ($45,910) -14% INTERGOVERNMENTAL 333.11.40 Coastal Zone Mngmnt. 2,989 25,000 12% 0 (25,000) -100% 333.83.50 FEMA Grant 11,842 0 0% 0 0 0% 334.04.20 Grwth Mngmnt. Act Grant 43,220 35,000 123% 35,000 0 0% 335.00.81 Mobile Home/Tdr. Excise 7,215 7,700 94% 7,900 200 3% 335.00.83 Motor Vehicle Excise Tax 491,944 512,110 96% 513,000 890 0% 335.00.91 PUD Privilege Tax 89,072 90,000 99% 91,000 1,000 1% 336.00.85 Equalization Sales Tax 769,130 735,000 105% 624,000 (111,000) -15% 336,06.94 Liquor Excise Tax 106,505 102,100 104% 110,000 7,900 8% 336.06.95 Liquor Board Profits 233,204 247,100 94% 220,800 (26,300) -11% me REVENUE DETAIL Department: REVENUE Fund: GENERAL Dept. No.: 001 Account Number Receipted Description 1992 Budget 1992 % Receipted To Budget Budget 1993 Budget Change $ % INTERGOVERNMENTAL Cont'd 337.00.00 Interlocal Ent. Grant 12,250 0 0% 26,700 26,700 0% 338.12.00 Shared Crt. Cost Recoup. 15,794 10,000 158% 15,000 5,000 50% 338.21.00 Law Protection - Hospital 217,909 217,910 100% 254,000 36,090 17% 338.22.00 Fire Protection - Wdwy. 86.172 90.000 960% 92,00 2.000 2% $1,989,400 TOTAL INTERGOVERNMENTAL $2,087,246 $2,071,920 101% ($82,520) -4% CHARGES FOR SERVICES 341.26.00 Recording Legal Docs. 31 100 31 % 100 0 0% 341.32.00 Warrant Fees 5,959 8,000 74% 9,000 1,000 13% 341.50.00 Sale of Maps & Books 1,550 1,600 97% 1,700 100 6% 341.62.00 Court Fees 222 150 148% 200 50 33% 341.70.00 Items for Resale 2,255 1,000 226% 1,200 200 20% 341.90.00 Other Gen. Government 340 100 340% 250 150 150% 341.91.00 Candidate Filing Fees 0 0 0% 1,500 1,500 0% 342.33.00 Probation Charges 24,032 21,000 114% 25,000 4,000 19% 342.40.00 Inspection fees 970 700 139% 800 100 14% 342.20.00 Eng. Fees/Charges 38,488 15,000 257% 30,000 15,000 100% 343.83.00 Storm Drainage Fees 2,280 3,600 63% 3,700 100 3% 343.91.00 Maint. Service - Bayshore 5,598 6,700 84% 6,900 200 3% 343.93.00 Animal Control Shelter Fee 2,627 5,400 49% 3,100 (2,300) -43% 345.81.00 Zoning/Subdivision Fee 17,467 32,500 54% 19,000 (13,500) -42% 345.83.00 Plat Insp./Plan Check 89,510 123,790 72% 95,000 (28,790) -23% 345.86.00 Cert/Photo/Rec Srch Fee 2,445 3,200 76% 3,300 100 3% 345.88.00 Shoreline EPA Review 0 200 0% 200 0 0% 345.89.00 Shoreline Mngmnt. Permit 0 1,100 0% 800 (300) -27% 347.30.00 Swim Pool Entrance Fee 41,851 57,000 73% 38,600 (18,400) -32% 347.31.00 Swim Pool Locker Fee 997 1,100 91 % 1,000 (100) -9% 347.32.00 Swim Pool Class Fee 41,707 34,000 123% 36,800 2,800 8% 347.60.00 Recreation Program Fee 387,825 360,000 108% 356,000 (4,000) -1 % 349.18.00 Overhead Chg. to Utility 369,996 370,000 100% 360,000 (10,000) -3% 349.95.91 Intertund Services 8.125 15.450 53% 8,40 7 050 -46% TOTAL CHGS. FOR SVCS. $1,044,275 $1,061,690 98% $1,002,550 ($59,140) -6% FINES & FORFEITURES 352.30.00 Proof of Ins. Penalty 1,418 0 0% 0 0 0% 353.10.00 Traffic Infraction Penalties 167,869 230,350 73% 175,000 (55,350) -24% 353.70.00 Non -Park. Infrac. Penalties 202 100 202% 300 200 200% 354.00.00 Parking Infraction Penalties 20,000 15,000 133% 21,500 6,500 43% 355.20.00 DWI Penalty 25,799 17,000 152% 24,000 7,000 41 % 355.80.00 Crim. Traffic Misdemeanor 77,513 127,000 61 % 80,000 (47,000) -37% -2- )epartment: OFFICE OF THE MAYOR -und: GENERAL )ept. No.: 200 EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget Change Number Description 1992 1992 To Budget 1993 $ % 513.10.00 ADMINISTRATION - #210 11 Salaries $87,084 $89,930 97% $83,210 ($6,720) -7% 12 Overtime 0 300 0%® 0 (300) -100% 23 Benefits 14,707 21,420 69% 14,560 (6,860) -32% 31 Supplies 2,763 3,590 77% 5,400 1 1,810 50%® 41 Professional Services 225 1,580 14% 1,050 (530) -34% 42 Communications 0 0 0% 300 300 0% 43 Travel 832 2,500 33% 2,960 460 18% 48 Maintenance 213 230 93% 330 100 43% 49 Miscellaneous 1,342 3,000 45%® 2,820 (180) -6%® 594.13.64 Equipment 557 500 111 % TOTAL ADMINISTRATION $107,723 $123.050 88% 516.10.00 PERSQNNE=I*_DIVISION - #220 ADMINISTRATION 11 Salaries 85,063 83,690 102% 23 Benefits 18,338 18,240 101 % 31 Supplies 766 1,500 51 % 35 Items for Resale 352 650 54% 100 400 &n 11 1$12.32 -10% 88,610 4,920 6% 19,220 980 5% 1,000 (500) -33% 0 (650) -100%® -11- Department: OFFICE OF THE MAYOR Fund GENERAL Dept. No.: 200 NARRATIVE ADMINISTRAT10N - #210 Salaries - Mayor ($53,270), executive secretary ($29,940). Overtime - Secretarial overtime. Benefits - Medical ($5,480), retirement ($8,740), state workers ($210) and life insurance ($130). Supplies -General office supplies ($2,100), letterhead and envelopes ($900), awards ($350), plaques ($500), city pins ($550), decals ($150), photo supplies ($350), proclamation/resolution forms and covers ($300), cards ($100) and HP printer toner ($100). Professional Services -Printing notices, brochures or informational material ($300) and art/framing ($750). (Fund #120 expenditure for city maps $1,860.) ommunication - Mayors car phone. Travel - Mileage ($460), meals for city -related meetings and activities ($1,000), parking ($140), lodging ($500), meals, lodging and travel for AWC conference ($600), annual chamber meeting ($150) and unanticipated conferences ($110). Maintenance -Repair typewriter, printer, calculator and dictaphone ($330). Miscellaneous - Registration for AWC conference ($280), newspaper subscriptions ($200); unanticipated conferences/ seminars ($340), costs for special meetings/events/dedications/receptions/room rentals/flowers and decoratons/ unanticipated costs ($2,000). Equipment -Computer mouse ($100). PERSONNEL DIVISION #220 ADMINISTRATION Salaries - Personnel manager ($51,710) and Personnel Coordinator ($36,900). Benefits -Medical ($5,470), retirement ($13,410), state workers ($210) and life insurance ($130). Suraulies - Printing and forms ($700) and office supplies ($300). Items for Resale - Coin operated juice machines - Wellness Program. Transferred to Recreation Division in 1993. -12- Department: OFFICE OF THE MAYOR Fund: GENERAL Dept. No.: 200 EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget Change Number Description 1992 1992 To Budget 1993 $ % 514.23.00 PERSONNEL DIVISION - #220 Conf 41 Professional Services 4,756 7,000 68% 12,740 5,740 82% 43 Travel 144 400 36% 500 100 25% 44 Advertising 3,583 6,000 60% 5,000 (1,000) -17% 48 Maintenance 81 150 54% 150 0 0% 49 Miscellaneous 5.337 5,800 92% 3.500 (2,300 -40% TOTAL ADMINISTRATION $118,420 1193,430 96% $130.72 $7.290 516.21.00 CIVIL �ERVI E 11 Salaries 4,340 5,540 78% 23 Benefits 882 1,170 75% 31 Supplies 17 500 3% 41 Professional Services 2,500 1,500 167% 43 Travel 16 0 0% 44 Advertising 0 1,000 0% 48 Rental/Lease 0 150 0% 49 Miscellaneous 221 500 44% TOTAL CIVIL SERVICE 7,976 10 3B0 77% TOTAL PERSONNEL $126,396 $133,79a 94% MUNICIPAL COURT DIVISION - #230 COURT SERVICES 11 Salaries 101,304 96,630 105% 0 (5,540) -100% 0 (1,170) -100% 500 0 0% 0 (1,500) -100% 300 300 0% 0 (1,000) -100% 0 (150) -100% 0 (5001 -100% 80a 9,560 -92% 131 520 2 270 -2% 20,470 21 % -13- Department: OFFICE OF THE MAYOR Fund GENERAL Dept. No.: 200 NARRATIVE PERSONNEL DIVISION - #220 Confd Professional Services - EAP ($1,000), trainers ($3,250), psychological exams ($2,390), police pre -employment physical exams ($750); medical exams for 25 firefighters ($4,850) and assistant fire chief ($500). Travel - Washington Cities Personnel Assoc. Conference, labor relations and Disability Board Conference. Advertisinc - Newspaper advertising for recruitment. Maintena - Office equipment repair. Miscellaneous - Membership in professional association ($200), reference materials ($150), employee recognition awards ($700), Wellness Program ($500), safety program ($500), employee hearing tests ($700), training materials, suggestion awards ($250) and Christmas party ($500). CIVIL SERVICE S la aries - Budgeted under Personnel Administration Division. Benefits - Budgeted under Personnel Administration Division. Supplies -Testing materials. Professional Services -Budgeted under Personnel Administration Division. Travel - Civil service conference and meetings for commissioners. Ad vertisinq - Budgeted under Personnel Administration Division. Rental/Leases - Budgeted under Personnel Administration Division. Miscellaneous - Budgeted under Personnel Administration Division. MUNICIPAL COURT DIVISION - #230 COURT SERVICES Salaries - Salaries and wages for court administrator and three clerks. -14- Department: OFFICE OF THE MAYOR Fund: GENERAL Dept. No.: 200 EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget Change Number Description 1992 1992 To Budget 1993 $ % MUNICIPAL COURT DIVISION _ #230 Confd COURT SERVICES - Contd 12 Overtime 6,944 9,000 23 Benefits 26,888 20,530 31 Supplies 4,864 3,890 43 Travel 1,350 1,200 48 Maintenance 1,697 3,000 49 Miscellaneous 495 330 512.51.00 JUDICIAL SERVICES - JUDGE 41 Professional Services 43,340 37,840 512.53.00 WITNESS SERVICES 49 Miscellaneous 6,039 2,000 512.54.00 JURY SERVICES 77% 0 (9,000) -100% 131 % 29,380 8,850 43% 125% 1,890 (2,000) -51 % 113% 0 (1,200) -100% 57% 3,000 0 0% 150% 150 (180) -55% 115% 1 39,0001 1,160 3% 302% 49 Jury Services 3.140 2.000 157% TOTAL MUNICIPAL COURT $196,061 $176.42 111 % GENERAL FUND SUBTOTAL $430,180 $433.260 99% 3,500j 1,500 75% 200000/0 196 020 $19,600 11 % $438,270 $5.010 1 % -15- Department: OFFICE OF THE MAYOR Fund GENERAL Dept. No.: 200 NARRATIVE MUNIQIPAL COURT DIVISION - #230 C nt d COURT SERVICES vertim - Nothing budgeted in 1993. Benefits - Medical ($11,090), retirement ($16,870), state workers ($420), life insurance ($250) and overtime benefits ($750). Supplies - General office supplies required to support a staff of four. Included are miscellaneous office supplies, envelopes, and ribbons for printers. 'Special forms to conduct court business (warrants), receipts, notice of case settings, hearing notices, releases, payment agreements, no contact orders, file folders and labels and cassette tapes for court recordings (fourtrack 90 minute leaderless). Travel - Nothing budgeted in 1993. Maintenance - Maintenance such as repair and upkeep as needed on office equipment. One-third cost of maintenance, paper and supplies on copy machine and FAX machine shared with police and fire departments. Miscellaneous - Memberships for judicial association ($50) and court clerks association ($100). JUDICIAL_ SERVICES - JUDGE Professional Services - Contract with Judge ($56/hr.) and judge pro tem ($47/hr.). Contract is renewed on an annual basis during the four year appointment. WITNESS SERVICES Miscellaneous - Witness fees for court trials and special hearings. JURY SERVICES Miscellaneous - Jury fees for court trials. Supplies for jurors such as handbooks and coffee supplies. -16- Department: OFFICE OF THE MAYOR Fund: GENERAL Dept. NO.: 200 _ 1992 1993 1992 1993 Revenue Revenue Budget Expenditures Expend. Budget SISTER CITY COMMISSION - FUND 623 (100 - Public) Beginning Cash Balance $126 $120 Ending Cash Balance $0 $1,500 Transfer from Fund #120 0 1,500 Travel 0 120 Supplies 126 0 SUBTO,r'AL $126 $1,620 SUBTOTAL $126 $1,620 (200 - Private) Beginning Cash Balance 247 250 Ending Cash Balance 247 250 Contributions 0 3,500 Miscellaneous 0 3,500 SUBTOTAL $247 $3,750 SUBTOTAL $247 $3,750 TOTAL REVENUE $373 $5,370 TOTAL EXPENDITURE $373 $5,370 -17- Department: OFFICE OF THE MAYOR Fund: GENERAL Dept. No.: 200 NARRATIVE SISTER CITY COMMISSION - FUND 62 In accordance with Ordinance No. 2715, fund No. 623 tilled Sister City Commission was established June 31, 1989. Further, in accordance with ordinance, Section 10.60.040 private revenues and expenditures (200) donated for the purpose of hosting are segregated from public revenues and expenditures (100) by program numbers. The Commission !surged and expected to continue its fund raising efforts in order to provide a separate source of private funding for its projects. Further, in accordance with Section 10.60.050, the Commission shall maintain a proper audit trail for all expenditures and carefully differentiate between public and private funds to the end that no public monies of the City are spent on promotional hosting or visiting dignitaries except in conjunction with public celebrations and events approved for public expenditures by the opinion of the State Auditor and Attorney General. -18- 0 i ADMINISTRATIVE SERVICES DEPARTMENT Administrative Services (14 Regular FTE) Accounting Manager (6 Regular FTE) Accountants (2) 'Accounting Clerks (3*) City Clerk (4 Regular FTE) Deputy City Clerk ECommunication/Purchasing Receptionist Administrative Secretary Programmer/Analyst (2 Regular FTE) LComputer Operator *Not included — The Water/Sewer Utility Billing Clerk position is under the Sewer Department but is located in the Accounting Division and supervised by the Accounting Manager. EXPENDITURE SUMMARY Department: ADMINISTRATIVE SERVICES Fund: GENERAL, Dept. NO.: 300 Expended 1992 Budget 1992 % Expended To Budget Budget 1993 Budget Change $ % FUND: GENERAL Administration $112,876 $113,150 100% $118,910 $5,760 5% Accounting 280,857 284,660 99% 253,190 (31,470) -11% Data Processing 124,609 127,390 98% 129,680 2,290 2% City Clerk 286,431 302,280 95% 272,520 (29,760) -10% City Attorney 265,509 249,860 106% 225,770 (24,090) -10% Non -Departmental 1,914,989 2,055.1 93% 2.3,191 70 326.540 16% SUBTOTAL 2,985,271 3,132,500 95% 3,381,770 249,270 8% Ending Cash Balance 16,198 112 14% 0 (112,950 -100% SUBTOTAL 3,001,469 3,245,450 92% 3,381,770 136,320 4% OTHER FUNDS: Cumulative General Reserve 9,719 20,000 49% 10,000 (10,000) -50% Emergency Financial Reserve 132,000 132,000 100% 0 (132,000) -100% Hotel/Motel Tax Revenue Special Library Fund TOTAL 54,436 5.050 $3,202,674 54,850 9.100 $3,461,400 99% 55% 93% 56,560 2,200 1,710 900 ($10,870) 3% -76% 0% $3,450,530 DEPARTMENT FUNCTION The Administrative Services Department consists of three divisions reporting to the Administrative Services Director. In addition, the City Attorney and Non -Departmental budgets and related financial accountability is part of the departments responsibilities. Accountin_cL fulfills all accounting/treasury functions which include payroll, accounts payable, accounts receivable, auditing, costing, investing and reporting. Included is Water Utility Billing for which a full-time billing clerk is assigned to the Division but is budgeted and paid from the Water/Sewer Fund. Data Processing -services maintain adecentralized system for processing, recording and storing data of which also includes word processing. Cily Clerk - fulfills all legal requirements of recording, posting, publicizing and filing documents. This Division also provides the switchboard/receptionist services, mail/postal services, reproduction services and centralized office supply purchasing and distribution business and specialty licensing, residential and parking lot permits, and Architectural Design Board (ADB) minute taking. -19- Department: ADMINISTRATIVE SERVICES Fund: GENERAL Dept. No,: 300 EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget Change Number Description 1992 1992 To Budget 1993 1 $ % 514.10.00 ADMINISTRATION - #310 11 Salaries (Director) $63,102 $61,960 102% 23 Benefits (Director) 14,613 14,600 100% 11 Salaries 25,627 25,380 101 % 23 Benefits 7,549 7,010 108% 31 Supplies 835 1,500 56% 41 Professional Services 0 500 0% 43 Travel 131 400 33% 49 Miscellaneous 1,019 1,800 57% 594.14.64 Equipment _� 0% TOTAL ADMINISTRATION $112,875 11 15 100% $63,530 $1,570 3% 14,450 (150) -1 % 27,030 1,650 7% 7,900 890 13% 1,000 (500) -33% 0 (500) -100% 900 500 125% 1,400 (400) -22% 2,70 2.700 0% 118 91 $5.760 5% 514.23.00 ACCOUNTING DIVISION - #320 11 Salaries 189,430 190,260 100% 168,250 (22,010) -12% 12 Overtime 5,390 7,000 77% 5,000 (2,000) -29% 23 Benefits 46,153 45,220 102% 40,500 (4,720) -10% 31 Supplies 6,600 4,000 165% 6,000 2,000 50% 35 Minor Equipment 0 750 0% 790 40 5% 41 Professional Services 1,300 2,500 52% 1,300 (1,200) -48% -20- Department: ADMINISTRATIVE SERVICES Fund GENERAL Dept. No.: 300 NARRATIVE ADMINISTRATION - #310 Salaries Director - The salary is set by the City Council. Benefits (Director] - Medical ($5,100), retirement ($9,180), state workers ($100) and life insurance ($70). Salaries - Secretary for 1993. Benefits - Medical ($3,640), retirement ($4,100), state workers ($100) and life insurance ($60). Supplies - Stationery, copier/printer paper and miscellaneous office supplies. Professional Services - Nothing budgeted for 1993. Travel - Washington Finance Officers Association Convention ($500), and meetings ($100), finance and secretarial workshops ($300). Miscellaneous -GFOA, WFOA and PSFOA dues ($300), reviewofCAFR ($500) financial publications ($200), registration and other costs related to conventions and workshops ($400). Equipment - Printer for Directors office ($2,500) and upgrade for existing software ($200). ACCOUNTING DIVISION - #320 Salaries - Salaries for accounting manager, two accountants, accounting technician and treasury clerk. (Utility Billing clerk is paid from the water/sewer fund) Overtime - Overtime as needed during preparation of the annual report and for unexpected emergency leave situations. Benefits - Medical ($13,300), retirement ($25,420), state workers ($550), life insurance ($320) and overtime benefits ($910). Supplies -Accounting and miscellaneous office supplies for seven employees. Supplies of the following forms for both the finance department and city wide use: Request to purchase forms, purchase order forms, inter -departmental receipts, treasurers' receipts, claim warrants, payroll warrants and treasurers' checks. Minor Equipment - Rotating program of calculator replacements ($260), miscellaneous desk equipment for seven employees ($530). Professional Services- Service of CPA firm to assist in establishing newwritten procedures for calculating various taxes. -21- )epartment: ADMINISTRATIVE SERVICES -und: GENERAL )ept. No.: 300 EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget Change Number Description 1992 1992 To Budget 1993 $ % 514.23.00 ACCOUNTING - #320 !Qgnf d 43 Travel 292 44 Advertising 23 48 Maintenance 1,839 49 Miscellaneous 5,669 600 49% 1,000 400 67% 80 29% 100 20 25% 1,440 128% 1,800 360 25% 4,180 136% 6,000 1,820 44% 51 Intergovernmental Svs. 23,414 27,600 85% 594.14.64 Equipment 747 1,03[3 73% TOTAL ACCOUNTING DIVISION _$280,857 284 fi60 99% 518.88.00 DATA PROCESSING DIVISION - #330 11 Salaries 71,894 71,740 100% 12 Overtime 909 1,000 91 % 23 Benefits 16,771 17,250 97% 31 Supplies 4,275 5,600 76% 41 Professional Services 0 500 0% 43 Travel 0 300 0% 48 Maintenance 30,423 30,500 100% 49 Miscellaneous 337 500 67% TOTAL DATA PROCESSING $124,609 127 390 98% 21,200 (6,400) -23% 1 2 220 21 % 25 19 1470 -11% 71,740 0 0% 1,000 0 0% 16,840 (410) -2% 5,700 100 2% 500 0 0% 300 0 0% 33,100 2,600 9% 500 0 2 290 0% 2% -22- Department: ADMINISTRATIVE SERVICES Fund GENERAL Dept. No.: 300 NARRATIVE ACCOUNTING - #320 Cont'd Travel - Mileage reimbursement forTreasury Clerk's daily bank run ($200); and for state and professional meetings and seminars to be attended by any of the seven departmental employees ($800). Advertisi� - Advertising related to official notices on LID Bond issues. Maintenance - Maintenance on calculators ($270), repair on typewriters, check signing machines, letter opener ($160) and copy machine ($1,370). Miscellane us - Membership in the Washington Finance Officers Association ($120), Puget Sound Finance Officers Association ($80), printing and binding supplies for the annual budget and financial reports ($4,200), attendance at various workshops and state budgeting, accounting and reporting system seminars for staff of seven ($1,600). Intergovernmental Services - Annual audit of city government required by law. Equipment - Three replacement chairs ($750), utility bill scanner ($300) and upgrading of existing software ($200). DATA PROCESSING DIVISION - #330 Salaries - Programmer/Analyst and Computer Operator. Overtime - As required by Programmer and operator for system improvements, enhancements and maintenance. Benefits - Medical ($5,480), retirement ($10,870), state workers ($210), life insurance ($130) and overtime benefits ($150). Supplies - General office supplies, computer paper of various sizes. Professional Service - Contracted programming assistance as needed. Travel - Mileage, lodging and meals for attending seminar. Maintenance - Maintenance contract on computer system, including CPU ($3,100), printers ($8,000), tape drive ($800), display stations ($6,000), PCs ($11,100) and miscellaneous ($4,100). Misceilaneot)s - 3 day seminar for programmer/analyst. -23- Department: ADMINISTRATIVE SERVICES Fund: GENERAL Dept. No.: 300 EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget Change Number Description 1992 1992 To Budget 1993 $ % CITY CLERK DIVISION - #a 514.30.00 ADMINISTRATION 11 Salaries $56,172 $58,330 96% $64,060 $5,730 10% 12 Overtime 0 0 0% 500 500 0% 23 Benefits 12,814 17,070 75% 18,110 1,040 6% 31 Supplies 3,132 3,100 97% 3,100 0 0% 41 Professional Services 1,053 1,030 102% 0 (1,030) -100% 43 Travel 132 770 17% 780 10 1 % 44 Advertising 9,820 7,000 140% 9,570 2,570 37% 48 Maintenance 141 300 47% 300 0 0% 49 Miscellaneous 887 960 92% 1,650 690 72% 511.80.51 Voter Registration 23,517 __23,53.0 100% 43.130 19,600 83% TOTAL ADMINISTRATION $107,668 112 09a 96% $141,200 $29,110 26% 518.70.00 COMMUNICATION SERVICES 11 Salaries 50,115 45,910 109% 39,340 (6,570) -14% 12 Overtime 116 100 116% 100 0 0% 23 Benefits 15,513 16,220 96% 9,780 (6,440) -40%® -24- Department: ADMINISTRATIVE SERVICES Fund GENERAL Dept. No.: 300 NARRATIVE CITY CLERK DIVISION - #340 ADMINISTRATION Salaries - City Clerk, and Deputy City Clerk. vertime - Emergency coverage for minute taking or office coverage as needed during high volume periods. Benefits -Medical ($7,960), retirement ($9,740), state workers ($210), Iffe insurance ($120) and overtime benefits ($80). Supplies - Maintenance of RCW and WAC, ($1,200), general office supplies, printing of permits and licensing materials, minute books and tapes ($1,900). Profession I ervic s - Emergency coverage for minutetakers eliminated in 1993. Travel - Mileage allowance for posting Notice of Hearings, trips to courthouse to file documents and attendance of monthly municipal clerks' meetings ($120). Mileage, meals and lodging for City Clerk's attendance to annual WMCA Conference ($430). Mileage and meals for Clerks Academy at the University of Washington for both Clerk and Deputy. This training is essential for certffication ($230). Advertising - Publication of public hearing and ordinance notices ($4,570). Publication of Council Agendas ($5,000). Maintenance - Maintenance for microfiche reader/printer, , typewriter and tape recorder repair and maintenance or replacement. Miscellaneous - WMCA, IIMC, and SCCFO dues for City Clerk and Deputy City Clerk ($250). Recording fees for legal documents ($550), certification training for two employees ($500) and notary renewal for City Clerk ($100). Clerk Conference Registration fee for City Clerk ($250). Voter Registration Services - Amount charged by County based on number of registered voters in the City. COMMUNICATION_ SERVICES Salaries - Communications/Purchasing Clerk and Receptionist/Business License Clerk (reduced to 20 hours/weekfor 1993). Overtime - Emergency office coverage as needed during high volume periods. Benefits - Medical ($5,790), retirement ($3,800), state workers ($110), life insurance ($60) and OT benefits ($20). -25- Department: ADMINISTRATIVE SERVICES Fund: GENERAL Dept. No.: 300 EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget Change Number Description 1992 1992 To Budget 1993 $ % CITY CLERK DIVISION - #340 Cont Communications Cont'd 31 Supplies 5,508 8,480 65% 8,650 170 2% 42 Communications 100,114 111,890 89% 49,740 (62,150) -56% 43 Travel 33 80 41 % 80 0 0% 45 Rental/Lease 587 580 101 % 750 170 29% 48 Maintenance 6,777 6,630 102% 18,580 11,950 180% ° 49 Miscellaneous 0 300 0% 300 0 0% 64 Equipment _ 0 --1%- _ 4,00 4AUU 0% TOTAL COMMUNICATIONS $178,763 $190,190 94% $131.32 58 870 -31% TOTAL CITY CLERK DIVISION 28fi A31 _$ 02,280 95% $272.520 25 760) -100/6 CITY ATTORNEY - #360 515.10.00 LEGAL SERVICES 41 Prof. Services (Retainer) 97,565 97,200 100% 97,570 370 0% -26- Department: ADMINISTRATIVE SERVICES Frond GENERAL Dept. No.: 300 NARRATIVE CITY CLERK DIVI { N - #340 Cont' Communications Cont' Suppfies - Copier paper, toner, staple cartridge ($5,780), bond paper ($420), logo envelopes/letterhead for Executive Building ($780), miscellaneous office supplies for three work stations ($1,670). Communications - Postage ($40,500), SCAN ($8,040) telephone lines 775-2525 ($30,000)*, and Plaza Room ($700). * $29,500 for 1992 overpayment of phone expense due to GTE error and will be credited to this account in 1993. Travel - Reimbursement for personal use of vehicle for tips to post office, postings, etc. Rental/Lease - Postage meter. Maintenance - Postage machine and scale ($800), micrographic equipment ($970), copier ($4,790), 2 typewriters and calculator ($110), telephone system maintenance ($11,910). Miscellaneous - Training and seminars for two employees. Equipment -Replace one system 36 terminal for one PC in order to meet the workload demand in the City Clerk's Division. This also includes networking. CITY ATTORNEY - #360 LEGAL SERVICES Professional Services -Retainer includes general legal services of drafting routine ordinances and resolutions; attendance at City Council meetings and other boards or commissions as requested subject to limitations and exclusions outlined hereinafter. Monthly retainer amountwould cover88 hoursof attorney services irrespectiveof billing rate of attorney providing services. Retainer services do not include tax work, special items such as major time- consuming ordinances, contracts, subdivisions or plat reviews, LID's and ULID's which would be based upon a percentage of construction costs. -27- Department: ADMINISTRATIVE SERVICES Fund: GENERAL Dept. No.: 300 EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget Change Number Description 1992 1992 To Budget 1 1993 1 $ % _QITY ATTORNEY - #3B0 Canfd 49 Miscellaneous 119,740 94,000 127% 515.23.00 TRAFFIC COURT SERVICES 41 Professional Services 44,204 44,660 99% 515.24.00 LABOR NEGOTIATION_ SERVICES 41 Professional Services 0 10,000 0% 515.25.00 RECORDS SERVICES 41 Professional Services 4.000 4.000 100% TOTAL CITY ATTORNEY $265,509 $249,860 106% NOW EPARTMENTAL DIVISION - #390 511.70.51 ELECT(ON SERVICES 54,756 55,590 98% 512.52.00 JUDICIAL SERVICES - PUBLIC DEFENDER 41 Professional Services 27,336 29,000 94% 514.78.49 Payment to Claimants 2,092 2,090 100% 48,000 10,000 4.000 225 770 10,000 30,000 1 (27,800) -30% 3,340 7% 0 0% 0 0% 24 090 -10% (45,590) -82% 1,000 3% (2,090) -100% -28- Department: ADMINISTRATIVE SERVICES Fund GENERAL Dept. No.: 300 NARRATIVE CITY ATTORNEY - #360 Cont'd Miscellaneous -Covers lawsuits and negotiations with third parties and attendance at all meetings otherthan specified under retainer at the following hourly rates: 1992 3 Senior Partners $120 $120* Partners 105 105 Associates with more than one year experience 90 90 Associates with less than one year experience 80 80 Interns and paralegals 55 55 * Except JDW @ $130 TRAFFIC COURT SERVICES Professional Services -Court costs for attorney representing City in traffic cases at monthly charge of $3,700, plus other cases representing the City ($3,600). LABOR NEGOTIATION SERVICES Professional Services -Originally the City Attorney requested $60,000. When the Mayor met with the City Attorney and thefinance Director, the amountwas reduced with the idea that any amount over $10,000 was essentially contingency. Contingencies are funded from the Council Contingency Fund #119, or cash balance. RECORDS SERVICES Professional Services - Codification of Ordinances at $1,000/quarter. NON -DEPARTMENTAL DIVISION - #390 ELECTION SERVICES - Primary and general election costs. JUDICIAL SERVICES - PUBLIC DEFENDER Professional Service - Contract with Public Defender ($100/case). Contract is continuous with discretionary termination by the City Council. Payment to Claimants - Nothing budgeted in 1993. -29- )epartment: ADMINISTRATIVE SERVICES -undo GENERAL )ept. No.: 300 Account Number EXPENDITURE DETAIL Expended Budget % Expended 1992 1992 To Budget NON -DEPARTMENTAL - #390 Cont'd 0 516.40.00 SALARIES AND TRAINING 11 Salaries 0 0 49 Training/Miscellaneous 2,915 5,000 517.22.00 LEOFF DISABILITY 23 Benefits 114,987 112,000 43 Travel 367 1,000 49 Miscellaneous 0 200 517.78.00 UNEMPLOYMENT COMPENSATION . 23 Benefits 3,111 5,000 519.90.00 MISCELLANEOUS 23 PIERS Retirement Benefits 6,222 10,000 31 Supplies 0 1,900 41 Professional Services 1,547 2,000 46 Insurance 213,165 212,880 49 Miscellaneous 58,348 52,500 EMERGENCY SERVICES COORDINATING AGENCY 525.60.51 Civil Defense 16,153 18,600 POLLUTION CONTROL 0% 58% 103% 37% 0% 62% 62% 0% 77% 100% 87% Budget 1993 Budget Change 82,500 82,500 0% 5,000 0 0% 131,000 19,000 17% 600 (400) -40% 100 (100) -50% 13,0001 8,000 160% 10,000 0 0% 2,000 100 5% 2,000 0 0% 198,720 (14,160) -7% 59,8501 7,350 14% 19,2201 620 3% 531.70.51 Pollution Control 8,698 8,700 100% 1 10.60 1,960 23% -30- Department: ADMINISTRATIVE SERVICES Fund GENERAL Dept. No.: 300 NARRATIVE NON -DEPARTMENTAL - #390 QonV SALARIES AND TRAINING Salaries - Job performance pay increase for seven supervisory employees and a salary pool for all other employees. Trainingf Miscellaneous - Employee formal education tuition reimbursement. LEOFF DISABILITY Benefits- Medical insurance premiums and medical expenses for twenty-three (23) retired LEOFF I police officers and three (3) firemen per RCW 41.26.150. In addition, there are six (6) firemen funded from the Firemen's Pension Fund. (See page 83) Travel - Board members to attend annual LEOFF Conference. Miscellaneous - Other related expenditures. UNEMPLOYMENT COMPENSATION Benefits - Mandated upon cities by federal government through Public Law 94-556, effective January 1, 1978. MISCELLANEOUS Benefits - Medical, retirement benefits and state workers' compensation for retiring PERS employees. Supplies -Purchase Orders/Payment Request forms for all departments. Professional Services - Computer system programming consulting service. Insurance - Property, boiler, fidelity insurance premiums and Washington Cities Insurance Authority's assessment for pooling liability coverage and deductible amounts within the General Fund insurance totals $321,200 forthe entire city. Miscellaneous - Association of Washington Cities ($13,700), Edmonds Chamber of Commerce ($600), Snohomish County Economic Development Council($2,300), Senior Center ($27,580), Snohomish County Chamber of Commerce ($500) and National League of Cities ($2,500) and Puget Sound Regional Council ($12,670). EMERGENCY SERVICE COORDINATING AGENCY I ntergovernmental Services - Assessment by the Snohomish County Department of Emergency Services @ $.62 per capita ($.62 x 30,750). POLLUTION CONTROL intergovernmental Services - Supports the Puget Sound Air Pollution Control Agency @ $.35 per capita ($.35 x 30,750). -31- Department: ADMINISTRATIVE SERVICES Fund: GENERAL Dept, No.: 300 EXPENDITURE DETAIL Account Expended Budget % Expended Number Description 1992 1992 To Budget ?Cr]za*1421211LIA,14LIN 1we] LTH-1ifeI►i :ilM11Y: 539.30.00 ANIMAL CONTROL 31 Supplies 241 300 80% 562.00.00 PUBLIC HEALTH 41 Professional Services 440 900 49% 51 Intergovernmental Svs. 372,158 373,060 100% 567.00.00 ALCOHOLISM 51 Intergovernmental Services 5,161 8,000 65% 572.20.00 LIBRARY SERVICES . 51 Intergovernmental Svcs. 500,553 500,300 100% 586.80.00 State Excise Tax 1,306 1,500 87% 591.39.00 1993 P1W FACILITY BOND 0 0 0% 591.73.00 1980 G.O. LIB. BONDS 336,342 336,340 100% 592.73.84 Bond Refunding Cost 237 200 119% 594.19.65 Telephone Project 29,254 30,000 98% Budget 1993 P 300 Budget Change 0 0% 1,000 100 11 % 513,220 140,160 38% 8,400 1 400 5% 540,600 40,300 8% 1,500 0 0% 58,600 58,600 0% 335,830 (510) 0% 0 (200) -100% 0 (30,000) -100% -32- Department; ADMINISTRATIVE SERVICES Fund GENERAL Dept. No.: 300 NARRATIVE NON -DEPARTMENTAL DIVISION - #390 ConVd ANIMAL CONTROL Supplies - Dog tags and receipt books. PUBLIC_ HEALTH Professional Services - Contract with Able Pest Control (25% General Fund, 75% Water/Sewer Fund). Intergovernmental Services - Public Health 1993 $223,250 1992 196,420 1991 170,670 ALCOHCLI$ Rucker Building Medic 7 $28,610 $261,360 26,640 149,100 26,280 150,910 Interaavernmental_Servlcgg - Supports the Snohomish County Alcoholism Program at 2% of liquor profits and liquor excise taxes actually receipted. LIBRARY SERVICES Intergovernmental Services - Annual contract fee with Sno-Isle Regional Library System. Increase of 8% over 1992. Excise Tax - Monthly taxes paid to State of Washington, Department of Revenue. Public Works Facility Band Issue - Debt payment on 1992 issue, which represents 21.35% of total. This amount is the share to house general city maintenance operations. ($16,300/principal; $42,300/interest) '1980 G.O. LIBRARY BONDS - Debt payment on councilmatic bonds for renovating the Anderson Cultural & Leisure Center and construction of new library. The original amount of this issue was $3.4 million which will be fully paid on 9/ 1 /2000. Principal balance as of 1 /1 /1993, $2,065,000. ($210,000/principal; $125,830/interest) BOND REFUNDING CQST - Cost to refund 1980 G.O. Library Bonds. Telephone_ Project -Completed in 1992. -33= Department: ADMINISTRATIVE SERVICES Fund: GENERAL Dept. No.: 300 EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget Change Number Description 1992 1992 To Budget 1993 $ % NON -DEPARTMENTAL DIVISION - #390 Cont'd O 597.00.00 QPERATING TRANSFERS 55 Interfund Transfers 159,600 288,100 55% 347,60Q 59.500 21% TOTAL NON -DEPARTMENT EXP. $1,914.989 $2,055.160 93% $2.381,90Q $326,540 16% 0 508.00.00 Ending Cash 16,198 11Z950 14% 1-12 950 -100% GENERAL FUND SUBTOTAL $3,001,469 $3,246,450 92% $3,381,770 $136.320 4% -34- Department: ADMINISTRATIVE SERVICES Fund GENERAL Dept. No.: 300 NARRATIVE NON -DEPARTMENTAL DIVISION - #390 Cont'd OPERATING TRANSFERS Interfund Transfer 1993 Fire/Aid - Vehicle $30,000 Emergency Financial Reserve Fund #006 132,000 Street Fund - No. 111 128,500 Street Beautification - No. 114 -0- Building Maintenance - No. 116 -0- Municipal Arts Fund - No. 117 15,000 Cemetery Maint./Improvement Fund - No. 130 42,100 Rescue Boat - No. 624 -0- TOTAL $347.60Q -35- Department: ADMINISTRATIVE SERVICES Fund: OTHER Dept. NO.: 300 1992 1993 1992 1993 Description Revenue Budget Expenditures _ Expend. „Budget_ CUMULATIVE RESERVE FOR GENERAL FUND - FUND 002 Beginning Cash Balance. $250,000 $250,000 Ending Cash Balance $250,000 $250,000 Interest Earnings 9,719 10,000 Transfer to Capital Improve. Fund #325 9,719 10,000 TOTAL REVENUE $259,719 $260,000 TOTAL EXPENDITURE $259,719 $260,000 EMERGENCY FINANCIAL RESERVE - FUND Q06 Beginning Cash Balance 220,145 104,000 Ending Cash Balance 103,470 625,000 Interest Earnings 15,325 16,000 Transfer to Fund #001 132,000 0 Transfers from: Fund #001 0 132,000 Fund #119 0 373,000 TOTAL REVENUE $235,470 $625,000 TOTAL EXPENDITURE $235,470 $625,000 HOTEL/MOTEL TAX - FUND 120 Beginning Cash Balance 26,212 21,650 Ending Cash Balance 32,052 16,440 Hotel/Motel Excise Tax 47,439 50,000 Intergovernmental Svs. 3,960 4,160 Interest Earnings 837 1,350 Professional Svs. 34,157 34,100 Transfer from Council Miscellaneous 250 0 Contingency Fund #119 12,000 0 Transfer to: Municipal Arts #117 4,000 4,000 Tourism Arts Fund #123 12,069 12,800 Sister City #623.100 0 1,500 TOTAL REVENUE $86,488 $73,000 TOTAL EXPENDITURE $86,488 $73,000 -36- Department: ADMINISTRATIVE SERVICES Fund: OTHER Dept. No.: 300 NARRATIVE CUMULATIVE RESERVE FOR GENERAL FUND - FUND 002 This fund was established as a reserve for the General Fund, thereby eliminating the need to budget beginning and ending cash balances each year in the General Fund. Interest earned from monies invested from this fund was retained in this fund until such time as the balance reached $250,000. Thereafter, the interest is transferred to the Capital Improvements Fund No. 325 for improvements to general facilities of the City. EMERGENCY FINAN IAL RESERVE- FUND 006 This fund was established by budget Ordinance No. 2546 forthe purpose of reserving money to offset projected decreases in state and federal grants such as Federal Revenue Sharing and Interagency Committee for outdoor recreation grants. Federal Revenue sharing was eliminated in 1987. The purpose of the fund was revised by Ordinance No. 2912 in 1993 to include unanticipated emergencies. HOTEL/MOTEL TAX -_FUND 120 This fund was established by Ordinance No. 2010 imposing a special excise tax of 2% on the sale of, or charge made for, the furnishing of lodging by a hotel, rooming house, tourist court, motel, trailer camp and the granting of any similar license to use real property, as distinguished from the renting or leasing of real property in order to fund acquisition, construction or operation of a convention center facility. However, the amount collected from this excise tax for this purpose shall be deducted from the amount of the sales tax that the seller would otherwise be required to collect and to pay to the State Department of Revenue. Intergovernmental Services is for the South Snohomish County Visitors Bureau ($4,160). South Snohomish County Arts Council ($2,500), printing brochures for the Mayors office ($1,600), and Edmonds Visitors Bureau ($30,000) Transfers are for concerts in the park ($4,000), promoting tourism ($12,800) and to support the Sister City Commission ($1,500). -37- Department: ADMINISTRATIVE SERVICES Fund: OTHER Dept; No.: 300 1992 1993 1992 1993 Description Revenue Budget Expenditures Expend. Budget SPECIAL LIBRARY - FUND 621 Beginning Cash Balance 6,082 7,910 Ending Cash Balance 5,114 6,010 Projects 3,832 0 Interest Earnings 0 200 Professional Services 0 100 Transfer from General Fund #001 4,000 0 Equipment 1,136 2,000 SUBTOTAL 10,082 8,110 SUBTOTAL 10,082 8,110 (100 - Library Board) Beginning Cash Balance 872 870 Ending Cash Balance 790 770 Supplies 82 100 SUBTOTAL 872 870 SUBTOTAL 872 870 TOTAL REVENUE $10,954 $8,980 TOTAL EXPENDITURE $10,954 $8,980 -38- Department: ADMINISTRATIVE SERVICES Fund: OTHER Dept. No.: 300 NARRATIVE SPECIAL LIBRARY - FIJN❑ 621 The Library Board currently has authorized payment of lecture speakers with this fund. Washington Library Association membership fee ($100) forthe Edmonds Library Board and Two book drop book carts ($2,000). Other Library Board supplies are paid from program 100 ($100). -39- POLICE DEPARTMENT Police Chief (54 Regular FTE) Assistant Chief PATROL DIVISION (34 Regular FTE) SHIFT SERGEANTS (4) �Sr. Patrol Officers (5) Patrol Officers (18) SR. SECURITY OFFICER Security Officers (5) RESERVES (Hourly) 1.1 FTE Administrative Secretary Assistant Chief ADMIN. SERVICES (18 Regular FTE) DETECTIVE SERGEANT �Sr. Detective Detectives (4) L DARE Officer Narcotics Task Force Officer ADMINISTRATIVE SUPERVISOR i Crime Prevention Officer Property Officer Police Staff Assistants (4) _Cadets (Hourly) 1.1 FTE Clerical (Hourly) .6 FTE ANIMAL CONTROL OFFICER Ordinance Enforcement Officer EXPENDITURE SUMMARY Department: POLICE DEPARTMENT Fund: GENERAL Dept. No.: 400 Expended Budget % Expended Budget Budget Change 1992 1992 To Budget 1 1993 $ % FUND: General Administration and Staff $329,004 $338,300 97% $298,750 ($39,550) Investigation 359,411 371,230 97% 368,830 (2,400) Patrol and Traffic 1,626,568 1,567,210 104% 1,573,630 6,420 Crime Prevention 41,895 43,180 97% 42,510 (670) Training 24,970 31,040 80% 29,530 (1,510) Parking Enforcement 37,699 38,640 98% 38,710 70 Communications 150,129 150,680 100% 185,390 34,710 Municipal & Superior Court 21,956 23,500 93% 23,500 0 Reserve Unit 28,598 28,100 102% 26,700 (1,400) Hospital Security 214,975 213,030 101% 237,730 24,700 Prisoner Care 46,616 47,660 98% 69,450 21,790 Animal Control 61,901 62,780 99% 64,660 1,880 Equipment 608 _ 600 101 0 (600) 2,959,390 43,440 SUBTOTAL 2,944,390 2,915,950 101% OTHER FUNDS: -12% -1 % 0% -2% -5% 0% 23% 0% -5% 12% 46% 3% -100% 1% Criminal Justice Activity 400,436 413,010 97% 437,600 24,590 6% Drug Enforcement 352.136 314.980 112% 82.570 (232,4101 -74% TOTAL $3,696,962 $3,643,940 101% $3,479,560 ($164,380) -5% DEPARTMENT FUNCTION Administration & Staff is headed by the Chief of Police, who is responsible for overall management of the department, including policy and goal setting, budget, long range planning, interfacing with city staff and civic leaders, and carrying out policies of the City as established by the Mayor and City Council. Staff supports the other units in carrying out their duties. Investigati n is responsible for follow-up investigations of major crimes such as homicide, robbery, assault, burglary and sex offenses. This division also conducts fraud, forgery, theft, narcotics, and gambling investigations. Patrol & Traffic Officers respond to citizen calls for service, initiate criminal investigations from "on -view" arrests and dispatched calls, investigate traffic accidents, and enforce local and state traffic and criminal codes. Traffic Officers assigned to motorcycle duty issue most of the departments citations and conduct investigations of all major accidents. Two K9 teams assist with apprehension of criminals, locating evidence, and searching buildings for hidden suspects. Crime Preen#ion is staffed by one full-time Crime Prevention Officer, who is assisted by some 20 senior citizen Crime Watch Volunteers and about 12 Law Enforcement Explorers. M,Al Department: POLICE DEPARTMENT Fund: GENERAL Dept. No.: 400 NARRATIVE DEPARTMENT FUNCTION Trainin includes in-service, mandatory and physical fitness training in addition to off -site training, schools and seminars. Parking Enforcement handles abandoned vehicles and parking enforcement, including monitoring the Citys parking lots. Communications 911 communications are handled by SnoCom. Includes telecommunications services and service contracts for equipment. Reserve Unit Reserve Officers are part-time officers who fill in for vacationing officers, direct traffic and assist with crowd control at parades and other civic functions. Securi Officers provideforthe safetyand securityof staff, patients and their property, and plant facilities at Stevens Memorial Hospital. Prisoner Care includes a six -hour holding facility operated by the department. Jail services are contracted to the City of Lynnwood, Snohomish County and Island County. Animal Control deals with stray, injured, and deceased animals, both wild and domestic. -41- Department: POLICE DEPARTMENT Fund: GENERAL M Dept. No.: 400' EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget Change Number description 1992 1992 To Budget 1993 $ % 521.10.00 ADMINI TRATI N - #41 11 Salaries (Chief) $63,102 $61,820 102% $63,530 $1,710 3%® 23 Benefits (Chief) 13,864 13,930 100% 13,770 (160) -1 % 11 Salaries 1W,239 196,510 96% 160,620 (35,890) -18% 12 Overtime 536 1,000 54% 500 (500) -50%® 23 Benefits 45,152 44,440 102% 40,130 (4,310) -10%® 24 Uniforms 2,841 3,060 93% 3,060 0 0%® 31 Supplies 5,727 5,980 96% 5,700 (280) -5% 41 Professional Services 850 1,600 53% 1,000 (600) -38%® 44 Advertising 415 380 109% 380 0 0%® 48 Maintenance 2,496 3,000 83% 2,500 (500) -17% 95 Interfund Rental 4.78? 6.580 73% 7.560 980 15% TOTAL ADMINISTRATION 329 OG4 $338,30{7 97% $298.75 ($39,550 -12%O 521.21.00 INVESTIGATION 11 Salaries 274,739 274,060 100% 273,850 (210) 0% 12 Overtime 2,703 7,000 39% 3,500 (3,500) -50% 23 Benefits 62,478 66,310 94% 65,120 (1,190) -2% 24 Uniforms 3,250 3,180 102% 3,180 0 0% 31 Supplies 1,147 1,770 65% 1,500 (270) -15% 41 Professional Services 822 500 164% 500 0 0% 49 Miscellaneous 0 500 0% 500 0 0% -42- Department: POLICE DEPARTMENT Fund: GENERAL Dept. No.: 400 NARRATIVE ADMINISTRATION - #410 Salaries [Chief) - The salary is set by the City Council. Benefits [Chi - Medical ($5,380), retirement ($8,360) and life insurance ($30). Salaries - Assistant Police Chief, Administrative Supervisor, Administrative Secretary, one Clerk and one Cadet. vertim - For clerical duties as required during scheduled shifts. Benefits - Medical ($15,450), retirement ($23,980), state workers ($370), life insurance ($180) and OT benefits ($150). Uniforms - Based on $500 each for commissioned personnel and $310 each for noncommissioned personnel. Su lie - Includes microfilm supplies ($100), reference books ($600), copier and FAX paper ($1,200), printing costs ($900), office inventory ($1,500) and miscellaneous supplies ($1,400). Professional Services - Auction fees ($680), MEBT (PT) ($150) and computer enhancement software ($170). Advertising - Required by city ordinance and state statutes for disposing of unclaimed property. Maintenance - Repair of office equipment ($500) and maintenance agreement for copier ($2,000). Interfund mental - Rental charge for administrative vehicles ($7,280) -and Reserve Fund for radio replacement ($280). INVESTIGATION Salaries - One Sergeant and five Detectives. Overtime - As required for special assignments. Benefits -Medical ($27,020), retirement ($33,980), stateworkers ($2,730), life insurance ($340) and OT benefits ($1,050). Uniforms - Based on $500 per employee and to repair or replace clothing lost or destroyed on the job per labor agreement. Su�lii_es - General office supplies required to support staff. Professional Services - Polygraph services ($200), personal history reports ($100) and credit reports ($200). Miscellaneous -To purchase information, pay for tips, etc., for crimes other than narcotics related. it a Department, POLICE DEPARTMENT Fund: GENERAL Dept. No.: 400 EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget Change Number Description 1992 1992 To Budget 1993 $ %® INVESTIGATION - Cont 95 Interfund Rental 14.272 17,910 80% _ 20,680 2.770 15% TOTAL INVESTIGATION $359.411 371 230 97% 13368,830 (2,400 -1% 521.22.00 PATROL AND TRAFFIC 11 Salaries 1,187,807 1,130,480 105%® 1,147,620 17,140 2% 12 Overtime 30,219 30,000 101 % 25,500 (4,500) -15% 23 Benefits 265,148 261,110 102% 259,510 (1,600) -1 % 24 Uniforms 6,592 14,810 45%® 12,500 (2,310) -16%® 31 Supplies 8,592 11,580 74%® 10,500 (1,080) -9% 41 Professional Services 4,226 4,760 89% 3,240 (1,520) -32% 48 Maintenance 3,187 5,680 56% 4,500 (1,180) -21 %® 95 Interfund Rental 120,797 108.790 111 °� _ 110,260 1.470 1 % TOTAL PATROL & TRAFFIC $1,626,568 $1,567.210 104% 1 573,63 6 420 0% 521.30.00 CRIME PREVENTION 11 Salaries 31,126 30,880 101 %O 30,880 0 0% 12 Overtime 171 200 86% 200 0 0%® 23 Benefits 6,771 6,860 99% 6,780 (80) -1%® 24 Uniforms 647 700 92% 700 0 0%® 31 Supplies 1,594 2,500 64% 1,620 (880) -35%® 95 Interfund Rental _ 1,58fi 2,040 78% 2,330 290 TOTAL CRIME PREVENTION 141,895 $43.180 _ 97% $42 510 670 _14% -2% -44- Department, POLICE DEPARTMENT Fund: GENERAL Dept. No.: 400 NARRATIVE INVESTIGATION - Cont' Interfund Rental -Rental charge for investigative vehicles ($19,910) and Reserve Fund for radio replacement ($770). PATROL AND TRAFFIC Salaries -Assistant Chief, four Sergeants, 20 Patrol Officers and one Property Clerk. (Includes $40,000, holiday buyback per labor agreement.) Overtime - As required during shifts. Benefits - Medical ($101,620), retirement ($140,460), state workers ($12,260), life insurance ($1,540), OT benefits ($3,630). Uniforms - Repair or replacement of uniforms lost or damaged on the job per labor agreement. lie - Includes supplies common to the department, i.e., flashlights ($400), attache cases ($400), K9 supplies ($2,770), batteries, fuses, miscellaneous ($5,280), film ($1,250) and towing ($400). Professional Services - Dry cleaning of uniforms per labor agreement ($3,240). Maintenance - Service and parts for repair of equipment, such as radar ($990), weapons ($660), car wash ($1,500) and emergency equipment ($1,350). Interfund Rental - Rental charge for patrol vehicles ($103,470) and Reserve Fund for radio replacement ($6,790). CRIME PREVENTION Salaries - One Crime Prevention Officer. Overtime - For special assignments. Benefits - Medical ($1,900), retirement ($4,680), state workers ($110), life insurance ($60) and OT benefits ($30). Uniforms - Based on one noncommissioned Officer ($310) and eight Explorer Scouts ($390). suppiies - Materials such as pamphlets ($520), film and slide presentations ($210), engravers ($40), Block Watch materials ($350), printing ($270) and miscellaneous supplies ($230). Interfund Rental - Rental charge for crime prevention vehicle ($2,240) and Reserve Fund for radio replacement ($90). -45- Department: POLICE DEPARTMENT Fund: GENERAL Dept. No.: 400 EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget Change Number Description 1992 1992 To Budget 1993 $ % 521.40.00 TRAININ 31 Supplies 4,740 8,680 55% 7,500 (1,180) -14% 41 Professional Services 10,559 10,300 103% 9,300 (1,000) -10% 43 Travel 2,702 3,330 81 % 3,400 70 2% 49 Miscellaneous 3,769 4,000 94% 4,000 0 0% 95 Interfund Rental 3.200 4.730 8% 5.330 600 ^13°10 TOTAL TRAINING -$24,97D $31.04 80% 29,53 1 510 -5% 521.71.00 PARKING ENFORCEMENT 11 Salaries 27,288 27,290 100% 27,290 0 0% 23 Benefits 7,339 7,070 104% 7,100 30 0% 24 Uniforms 500 500 100% 500 0 0% 31 Supplies 232 1,830 13% 1,870 40 2% 95 Interfund Rental 2.340 1.950 1200h 1.950 0 0°k TOTAL PARKING ENFORCEMENT $37,699 38 980% $38.710 70 521.90.00 COMMUNICATIONS 42 Communications 4,274 4,420 97% 5,200 780 18% 48 Maintenance 5,134 5,560 92% 5,500 (60) -1% 528.60.51 Intergovernmental Svs. 140,721 140.700 1000% 174,BgU 33.990 24% TOTAL COMMUNICATIONS $150,129 1506s+3 1oa% 185 390 $34.710 23% M Department: POLICE DEPARTMENT Fund: GENERAL Dept. No.: 400 NARRATIVE TRAININ Supplies -To purchase ammunition ($3,440), training equipment ($1,700) and department issued equipment ($2,360). Professional Services - Polygraph exams for new offices ($500) and physical fitness charge ($8,800). Travel - Travel expenses, training schools and seminars, meals, mileage, hotels, etc. Miscellaneous -Tuition and registration fees for attending training schoolsand seminars ($3,440), FBI National Academy dues ($80), Washington State Police Chiefs Seminars ($230), and Washington State Police Chiefs Association dues ($250). Interfund Rental - Rental charge for police training vehicles ($5,130) and Reserve Fund for radio replacement ($200). PARKING ENFOR EC MENT Salaried - One Parking Enforcement Officer. Overtime - Nothing budgeted in 1993. Benefits - Medical ($2,120), retirement ($4,140), state workers ($750), life insurance ($60) and OT benefits ($30). Uniforms - Based on $500 for Commissioned Officer. Su lies - For miscellaneous supplies such as infraction notices, citations, etc. Interfund Rental - Rental charge for parking enforcement vehicle. COMMUNICATIONS Communications -Paging services and phone bill for private line, SCAN, mobile telephones, long distance callsand FAX line. Maintenance -Service contract for communications equipment, installation of equipment in vehicles, programming for radios and parts not covered by service contract. Intergovernmental Services - SNOCOM ($154,690), access fees ($5,000) and record management system ($15,000). -47- Department: POLICE DEPARTMENT Fund. GENERAL Dept. NO.: 400 EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget Change Number Description 1992 1992 To Budget 1993 $ % 521.92.00 MUNICIPAL COUR'1 12 Overtime 15,183 15,400 99% 15,400 0 0% 23 Benefits 3.182 3.850 3.850 --Q 00/0 TOTAL MUNICIPAL COURT $18,385 119.25 0 5,9z% 119,25 0 0% 521.93.00 SUPERIOR COURT 12 Overtime 2,915 3.400 86% 3,400 0 0% 23 Benefits 676 850 % _ 850 0 02/9 TOTAL SUPERIOR COURT 3 591 4 250 8a°�642�� 0 6 521.94.00 RESERVE UNIT 11 Salaries 22,573 18,880 120% 24,000 5,120 27% 12 Overtime 2,690 4,270 63% 0 (4,270) -100% 23 Benefits 1,667 1,850 90% 0 (1,850) -100% 24 Uniforms 1,620 2,700 60% 2,700 0 0% 43 Travel 23 200 12% 0 (200) -100% 49 Miscellaneous _ 25 200 13% _g 20 -100% TOTAL RESERVE UNIT $28,598 $28.100 102% 26700 1 400 -5°i6 521.95.00 SECURITY 11 Salaries 159,129 146,180 109% 177,170 30,990 21 % 12 Overtime 3,663 3,300 111 % 2,500 (800) -24% 23 Benefits 43,538 54,900 79% 48,060 (6,840) -12% 24 Uniforms 2,585 2,000 129% 3,200 1,200 60% I' 3 Department: POLICE DEPARTMENT Fund: GENERAL Dept. No.: 400 NARRATIVE MUNICIPAL. COURT Overtime - Required court appearances by Officers on non -duty time. Benefits - OT benefits. SUPERIOR COURT Overtime - Required court appearances by Officers on non -duty time. Benefits - OT Benefits. RESERVE UNIT Salaries - $8.00 per hour for 15 Reserve Officers. v rtim - Nothing budgeted in 1993. Benefits - Nothing budgeted In 1993. Uniforms - Based on $180 for each Reserve Officer. Travel - Nothing budgeted in 1993. Miscellaneous - Nothing budgeted in 1993. ECURITY Salaries - Six full-time and two part-time Security Officers at Stevens Memorial Hospital. Overtime - As required during shifts. Benefits - Medical ($18,300), retirement ($25,730), state workers ($3,270), life insurance ($380) and OT benefits ($380). Uniforms - Based on $500 each for Commissioned Officers and to repair and replace uniforms lost or destroyed on the job. -49- Department. POLICE DEPARTMENT Fund: GENERAL Dept. No.: 400 EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget Change Number Description 1992 1992 To Budget 1993 $ % 521.95.00 SECURITY - Cont 31 Supplies 59 150 39% 300 150 100% 95 Interfund Rental 6.001 6.500 92% 6.500 0% TOTAL SECURITY $214.97 $213.03 101% $237,730 $24.700 12% 523.30.00 PRISONER CARE 30 Probation Services 54 1,000 5% 1,000 0 0% 523.60.31 Supplies 772 420 184% 430 10 2% 51 Intergovernmental 44,200 44,200 100% 65,690 21,490 49% 95 Interfund Rental 1.590 2.040 78% 2.330 290 14% 'i'C)'r'AL PRISONER CARE 46 6i6r $47,66C) 98% 169,450 $21.79 46% 539.30.00 ANIMAL CONTROL 11 Salaries 30,888 30,890 100% 30,890 0 0% 12 Overtime 0 0 0% 200 200 0% 23 Benefits 8,754 8,960 98% 8,920 (40) 0% 24 Uniforms 500 500 100% 500 0 0% 31 Supplies 454 740 61 % 500 (240) -32% 41 Professional Services 67 650 10% 500 (150) -23% 51 Intergovernmental 14,958 15,000 100% 16,170 1,170 8% 95 Interfund Rental 6,340 6,040 105% 6,980 940 16% -50- Department: POLICE DEPARTMENT Fund: GENERAL Dept. No.: 404 NARRATIVE $ECURITY - Cont'd Supplies - Batteries, flashlights, etc. Interfund Rental - Rental charge for security vehicle. PRISONER CARE Probations Service - Fees paid to Island County for electronic surveillance program. Supplies - Food and medicine for prisoners and ferry fares for prisoner transports. Intergovernmental Services - Contracts with City of Lynnwood, Snohomish County and Island County for detention facilities. Interfund Rental - Rental charge for prisoner care vehicles ($2,240) and Reserve Fund for radio replacement ($90). ANIMAL CONTROL Saiaries - One Animal Control Officer. Overtime - For special assignments. Benefits - Medical ($3,580), retirement ($4,680), state workers ($550), life insurance ($60) and OT benefits ($50). Uniform - Based on $500 for Commissioned Officer. SuI2121le Miscellaneous items including bags, drugs, etc. Professional Service-5 - For veterinary services from local veterinarians. Intergovernmental Sgrvices - Contract with PAWS for boarding animals. Interfund Rental - Rental charge for animal control vehicle ($6,640) and Reserve Fund for radio replacement ($340). -51- Department: POLICE DEPARTMENT Fund: GENERAL Dept. No.: 400 EXPENDITURE DETAIL Account Number Descrlptlon Expended 1992 Budget 1992 % Expended To Budget Budget 1993 Budget Change $ % 539.30.00 ANIMAL CONTROL Cgnt' TOTAL ANIMAL CONTROL 594.21.64 Equipment GENERAL FUND SUBTOTAL $61,961 608 $2,944,390 $62.780 600 ,$2,915,95fl 99% 101 % 101% $64.66 $1.880 600 $43,440 3% -1009'0 1% 0 $2,959,390 -52- Department: POLICE DEPARTMENT Fund: GENERAL Dept. No.. 400 ANIMAL CONTROL ont'd Equipment - Nothing budgeted in 1993. NARRATIVE -53- REVENUE DETAIL Department: POLICE DEPARTMENT Fund: CRIMINAL JUSTICE Fund No.: 007 Account Receipted Budget % Receipted Budget Budget Change Number Description 1992 1992 To Budget 1993 $ % 308.00 BEGINNING CASH $59,785 $58,520 102% $45,220 ($13,300) -23% TAXE 313.70.00 1/10Sales Tax 307,843 337,320 91%® INTERGOVERNMENTAL 336.00.83 Motor Veh. Excise Tax 61,860 59,000 105% MI CELLANEOVS 361.11.00 Interest Earnings 1.563 _ 3,500 45% TOTAL REVENUES $371,237 399,82 93% TOTAL CRIMINAL JUSTICE FUND $431,022 45s 340 94% 331,3901 (5,930) -2% 63,0001 4,000 7% 1,60 (1,900 -54% 395 990 3 830 -1% $441,210 17130 -4% -54- EXPENDITURE SUMMARY Department: POLICE DEPARTMENT Fund: CRIMINAL JUSTICE Fund No.: 007 Expended Budget % Expended Budget Budget Change 1992 1992 To Budget 1993 $ % FUND: Criminal Justice Administration $99,704 $98,660 101 % $103,020 $4,360 4% Investigation 50,757 49,320 103% 111,410 62,090 126% Patrol 131,176 133,520 98% 139,530 6,010 5% Training 3,548 5,450 65% 5,560 110 2% Prisoner Care 66,098 66,500 99% 46,890 (19,610) -29% Communications 25,160 26,070 97% 0 (26,070) -100% Equipment Municipal Court & Equipment 649 23.344 800 32.690 81 % 71 % 0 31.190 (800) (1,500 -100% -5% SUBTOTAL $400,436 $413,010 97% $437,600 $24,590 6% Ending Cash Balance 30.586 45.330 67% 3.610 (41,720 -92% TOTAL $431.022 458 344 94% J411,21 D 17 130 -4% DEPARTMENT FUNCTIO In 1990, legislationwas approvedto authorize 1 /10 of one percent salestax on all goods sold inthe Countyfor criminal justice purposes pursuant to RCW 82.14.340. Monies received from this tax shall be expended exclusively for criminal justice purposes and shall not be used to replace or supplant existing funding. This RCW chapter expires January 1, 1994, and will be voted on in 1993 to determine if it should be extended another three years. -55- Department: POLICE DEPARTMENT Fund: CRIMINAL JUSTICE Dept, No.: 410 Account Number Description POLICE - #410 521.10.00 ADMINISTRATION 11 Salaries 12 Overtime 23 Benefits 24 Uniforms 45 Rental/Lease TOTAL ADMINISTRATION 521.21.00 I NVESTf GATIQN 11 Salaries 12 Overtime 23 Benefits 24 Uniforms TOTAL INVESTIGATION 521.22.00 PATROL 11 Salaries 12 Overtime 23 Benefits 24 Uniforms 31 Supplies TOTAL PATROL EXPENDITURE DETAIL Expended 1992 Budget 1992 % Expended To Budget Budget 1993 Budget Change $ % $72,738 $69,230 105% $75,310 $6,080 9%® 552 520 106% 530 10 2% 21,203 23,660 90% 21,930 (1,730) -7% 930 930 100% 930 0 0%® 4,281 4.320 99% 4.320 0 0% 99 70 $98,664 101 $103,02Q A4,3.6D 4% 39,332 36,710 107% 1,995 2,000 100% 9,430 10,110 93% 500 0% $50.75 $49,32D 103% 88,210 51,500 140% 2,040 40 2% 20,660 10,550 104%® 500 _9 00/0 111 410 62 0 126% 105,244 106,650 99% 111,180 4,530 4% 3,809 3,750 102% 3,830 80 2% 22,123 21,210 104% 24,100 2,890 14% 0 1,500 0% 0 (1,500) -100% -4 410 --P-% _go 1 2% 131 17 $133.520 98% $139 53Q $6,010 5% -56- Department: POLICE DEPARTMENT Fund: CRIMINAL JUSTICE Dept No.: 41 NARRATIVE POLICE - #41p ADMINISTRATION Salaries -Three Clerks. v rtim - For clerical duties as required during scheduled shifts. Benefits - Medical ($9,930), retirement ($11,420), state workers ($310), life insurance ($190) and OT benefits ($80). Uniform -Based on $310 for each clerk. Rental/Lease - Rental of mobile office. INVESTIGATION I ri - One Detective and one D.A.R.E. Officer. v rtim -As required for special assignments. Benefits -Medical ($8,580), retirement ($10,290), state workers ($1,090), life insurance ($130) and OT benefits ($570). Uniforms - Based on $500 each for commissioned officers. PATR L Salaries -Three Patrol Officers. v rtime - As required during shifts. Benefits - Medical ($8,490), retirement ($13,210), stateworkers ($1,640) and life insurance ($190) and OT benefits ($570). Uniform - Nothing budgeted for 1993. Supplies - Batteries, fuses, film and miscellaneous supplies. -57- Department: POLICE DEPARTMENT Fund: CRIMINAL JUSTICE Dept. No.: 410 EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget Change Number Description 1992 1992 To Budget 1993 $ % 521.40.00 POLICE - #410 Confd TRAININ 31 Supplies 1,558 2,000 78% 2,040 40 2% 41 Professional Services 0 1,050 0% 1,070 20 2% 43 Travel 0 400 0% 410 10 3% 49 Miscellaneous 1.990 2.000 100°/0 2.040 �4 2° TOTAL TRAINING $3.548 $5.450 650/1, $5,56 110 2% 523.60.00 PRISONER CARE 51 IntergoVt Services �5 66V98 _ ff,50a 99°I° 46.890 19 l0 -29 TOTAL PRISONER CARE $66,098 $66,500 99% 146,89D (119,610 -29% 528.60.00 COMMUNICATIONS 51 Intergov't Services 25.1 26.070 97 (26,070 -1100% _4 TOTAL COMMUNICATIONS $25,160 $26,07❑ 100% 25 070 -100% 594.21.64 Equipment 649 80 81 0 800 -100° TOTAL POLICE DEPARTMENT $377.092 $380.320 990/6 40641 $26.09 7% MUNICIPAL COURT - #230 512.50.00 COURT SERVICES 11 Salaries 23 Benefits 31 Supplies 18,672 23,720 79% 24,000 280 1 % 4,046 7,470 54% 5,310 (2,160) -29% 308 500 62% 500 0 0% -58- Department: POLICE DEPARTMENT Fund: CRIMINAL JUSTICE Dept No.: 410 NARRATIVE POLICE - #410 Cont'd TRAININ u li - Department issue equipment for three Officers and one Detective. PTofessionai Services - Pre -employment physicals, psychological exams and polygraph exams for new employees. Travel - Travel expenses, training schools and seminars; meals, mileage, hotels, etc., for three Clerks, three Officers and one Detective. Miscellaneous - Tuition and registration fees for attending schools for three clerks, three officers and one detective. PRISONER CARE Intergovernmental Services - Contracts with City -of Lynnwood, Snohomish County and Island County for detention facilities. COMMUNICATIONS Intergovernmental Services -Nothing budgeted for 1993. Eguipment - Nothing budgeted for 1993. MUNICIPAL COURT - #230 COURT SERVICES I r€e - One Court Clerk. Benefit s - Medical ($1,800), retirement ($3,350), state workers ($100) and life insurance ($60), Supplies - Office supplies and forms. -59- Department: POLICE DEPARTMENT Fund: CRIMINAL .JUSTICE Dept. No.: 410 EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget Change Number Description 1992 1992 To Budget 1993 $ % MUNICIPAL COURT - #230 Cont 43 Travel 0 1,000 0% 1,000 0 0% 48 Repairs 318 0 0% 380 380 0% TOTAL MUNICIPAL COURT $23.3 $32.690 71% $31.190 1 500 -5% TOTAL EXPENDITURES $400,436 $413,010 97% $437,600 $24,590 6% ENDING CASH BALANCE 30.585 45.330 67% 3.610 _L41,Z20 -92% TOTAL CRIMINAL JUSTICE FUND $431,022 458 344 94% $441,210 17 130 -4% Department: POLICE DEPARTMENT Fund: CRIMINAL JUSTICE Dept No.: 410 NARRATIVE MUNICIPAL COURT - #230 Contd Travel - Aniticpated workload for incustody calendars. Repairs -Maintenance agreement for alarm system. �1- Depa"ment: POLICE DEPARTMENT Fund: DRUG ENFORCEMENT Fund No.: 104 Account Receipted Budget % Receipted Budget Budget Change Number Description 1992 1992 To Budget 1993 $ % DRUG ENFORCEMENT - 104.000 308.00.00 BEGINNING_GAS__H $85,104 $44,790 190% $1,090 ($43,700) -98% FORFEITURES 357.40.00 Confiscated Funds 44,290 50,000 89% 10,000 ($40,000) -80% 357.41.00 Proceeds from Sale of Confiscated Property 15.927 13,200 121 % 36,240 23,040 175% _ TOTAL FORFEITURES $60.217 63 200 95% _ 46 240 16 960 -27% MISCELLANEOUS 361.11.00 Interest Earnings 2,250 8,000 28% 500 (7,500) -94% OTHER JUDGMENT/SETTLEMENT 369.40.00 Other Judgments ,I695 2,00q 85% 1.500 500 ,25% TOTAL MISCELLANEOUS $3,945 10 000 39% 2 000 8 000 -80% 48 240 DRUG ENFORCEMENT REVENUE $64.162 73 200 88% 24 960 -34% $49,330 PROGRAM TOTAL $149,266 $117,990 127% 68 660 -58% D.A.R.E. PROGRAM-104.100 308.00.00 BEGINNING CASH ($43,856) $0 0% $60 $60 0% INTERGOVERNMENTAL 338.27.00 Juvenile Services 1,166 1,170 100% 1,170 0 0% MISCELLANEOUS 367.00.00 Contributions 3,620 6,000 60% 3,500 (2,500) -42% OTHER FINANCE SOURCE 397.00.00 Trsfr. from Drug. Enf. Prog. 91.210 53.210 171 % 0 (53,210 -100% TOTAL D.A.R.E. REVENUE $95,996 60 380 159% $4.670 55 710 -92% PROGRAM TOTAL $52.140 60 380 860/6 $4 730 55 650 - 92% -62- Department: POLICE DEPARTMENT Fund: DRUG ENFORCEMENT Fund No.: 104 Account Receipted Budget % Receipted Budget Budget Change Number Description 1992 1992 To Budget 1993 $ % CONFISCATED] FUNDS PENDING - 104.2fl0 308.00.00 BEGINNING CASH $71,110 $55,000 129% FORFEITURES 357.40.00 Confiscated Funds 15,131 16,000 95% 357.41.00 Proceeds from Conf. Prop. 73.372 80.000 92% TOTAL FORFEITURES $88.50 $96,000 92% PROGRAM TOTAL $159,613 1151.000 106% TOTAL DRUG ENFORCE. FUND $361,019 32 370 110% $34,9201 ($20,080) -37% 0 (16,000) -100% 0 cm000 -100% 96 000 -100% 34 920 $116,080] -77% $88,980 ($240,390) -73% -63- EXPENDITURE SUMMARY Department: POLICE DEPARTMENT Fund: DRUG ENFORCEMENT Fund NO.: 104 Expended 1992 Budget 1992 % Expended To Budget Budget 1993 Budget Change $ % FUND: Drug Enforcement Investigation $258,332 $257,770 100% $81,570 ($176,200) -68% Equipment 2,594 4,000 65% 1,000 (3,000) -75% Transfer within Fund 91,210 53.210 171 % (53,210 -100% _4 $82,570 SUBTOTAL $352,136 $314,980 112% ($232,410 -740/. Ending Cash Balance 8.954 14,390 62% 6.410 (7,980 55 TOTAL $361,090 $329,370 110% $88,980 ($240,390) -73% DEPARTMENT FUNCTION In 1988, Clty Ordinance No. 2677 was passed to authorize a separate fund be created for the deposits of drug seizures and forfeiture proceeds, pursuant to RCW 69.50.505. These proceeds are to be used solely for drug enforcement and educational purposes such as investigation and the Drug Awareness Resistance Education Program (D.A.R.E.). Any unexpended funds at the end of any budget year shall be carried forward to the following year until expended for the purposes set forth in Ordinance No. 2677. -64- Department: POLICE DEPARTMENT Fund: DRUG ENFORCEMENT Dept. No.: 410 Account Number Description EXPENDITURE DETAIL Expended Budget % Expended Budget 1992 1992 To Budget 1993 POLICE - #410 QRUQ ENFORCEMENT- 000 521.21.12 Overtime 5,242 23 Benefits 967 31 Supplies 477 32 Fuel Consumed 1,209 35 Minor Equipment 200 5,250 100% 1,580 61 % 1,000 48% 950 1 % 300 67% 1,010 300 Budget Change 110 2% (480) -30% (400) -40% 60 6% 0 0% 41 Professional Services 1,797 2,500 72% 500 (2,000) -80% 42 Communications 1,336 500 267% 1,500 1,000 200% 43 Travel 160 370 43% 380 10 3% 45 Rental/Lease 1,200 1,200 100% 600 (600) -50% 48 Maintenance 0 100 0% 100 0 0°% 49 Miscellaneous 3,711 5,000 74°% 5,000 0 0% 51 Intergovernmental Svs. 28,021 26,000 108% 26,500 500 2% 93 Interfund Supply 39 140 28°% 0 (140) -100% 98 Interfund Repair 606 1,500 40% 600 (900) -60°% 64 Equipment 2,594 4,000 65% 1,000 (3,000) -75% 55 Interfund Transfer Out 91.210 53.210 171% (53,210 -100°% 521.21.00 Ending Cash Balance 711 14,390 5°% 4,780 (9,610) -67°% TOTAL DRUG ENFORCEMENT $139.48U 117 99D 118% 49 330 68 660 - 8°/ Q Department: POLICE DEPARTMENT Fund: DRUG ENFORCEMENT Dept. No.: 410 NARRATIVE POLICE - #41 d DRUG ENFORCEMENT Overtime - For Narcotics Detective. Benefits_ -Overtime benefits. Supplies - Photo/film supplies and developing, printing costs, miscellaneous supplies, drug testing kits, protective supplies for dismantling narcotics labs, and miscellaneous supplies used in the investigation of narcotics activities. Fuel Consum - Fuel purchased outside the City for undercover narcotic vehicle(s). Minor Equipment - Equipment such as binoculars, handcuffs, holsters, camera accessories, etc., used for narcotics surveillance, investigation and arrest activities. Professional Services - Attorney fees and independent audit of imprest funds. Communications - Digital paging services and cellular phone services. Trav I - Travel expenses for training schools and seminars, including meals, mileage and hotels. RentallLease -Lease payment for vehicle storage facility. Maintenance - Service and parts for repair of equipment such as cameras, weapons, cellular phone, radios, etc. Miscellaneous - Dues for professional organizations, tuition and registration fees for attending schools and seminars; collection, storage and disposal of hazardous materials; funds for drug buys, informant and surveillance expenses. I ntergovern mental Services - City's share of Snohomish Regional Narcotics Task Force and one-third of supervisor costs for South County Narcotics Task Force. Interfund 5upp( - Nothing budgeted in 1993. Interfund Renoir - Labor and supplies for repair services provided by Equipment Rental. Equipment - One-third cost of surveillance equipment (to be shared by Lynnwood and Mountlake Terrace). Department: POLICE DEPARTMENT Fund: DRUG ENFORCEMENT Dept. No.: 410 Account Expended Budget % Expended Budget I Budget Change Number Description 1992 1992 To Budget 1993 $ % ❑.A.R.E. Progrram - 100 521.21.11 Salaries 12 Overtime 23 Benefits 24 Uniforms 31 Supplies 32 Fuel Consumed 48 Maintenance 93 Interfund Supply 98 Interfund Repair 00 Ending Cash Balance TOTAL D.A.R.E. PROGRAM 44,330 42,360 105% 0 (42,360) -100% 96 910 11 % 0 (910) -100% 9,937 8,830 113% 0 (8,830) -100% 0 500 0% 0 (500) -100% 2,025 6,000 34% 2,500 (3,500) -58% 0 0 0% 100 100 0% 0 100 0% 0 (100) -100% 68 420 16% 0 (420) -100% 149 1.260 12% 500 (760) -60% (4,465 0% 1.63Q 1.630 0% 52 1 $6fl.380 86% $4.730 55 650 -92% CONFISCATED FUNDSZPE_NDING - 200 49 Miscellaneous 156,762 151,000 Ending Cash. Balance 12.708 TOTAL CONFISCATED FUND $169,470 $151,000 Balance Adjustment 71 TOTAL FUND 104 $361,019 29 70 104% 34,920 (116,080) -77% 0% 112% $34,920 ($116,080) -77% % 0 0 0% 110% $88,980 2 90 -73% -67- Department: POLICE DEPARTMENT Fund: DRUG ENFORCEMENT Dept. No.: 410 NARRATIVE D.A.R.E. Program lari - Nothing budgeted for 1993 Overtime - Nothing budgeted for 1993. Benefits - Nothing budgeted for 1993. Uniform - Nothing budgeted for 1993. Sugplies - Notebooks, t-shirts, handout materials and miscellaneous supplies used in D.A.R.E. Education. Fuel Consumed - Fuel for D.A.R.E. vehicle. Maintenance - Nothing budgeted for 1993. interfurrd_Suppi -Nothing budgeted for 1993. Interfund Repair - Labor and supplies for repair service provided by equipment rental. CONFISCATED FUNDS PENDING Miscellaneous - Disbursement of funds from asset seizure cases to Lynnwood, Mountlake Terrace and Edmonds; return of confiscated funds to defendants. -68- FIRE DEPARTMENT Fire Chief (29 Regular FTE) Clerk (Hourly) .5 FTE Fire Marshal (2 Regular FTE) Inspector Administrative Secretary Assistant Chief (25 Regular FTE) SHIFT CAPTAINS (3) Lieutenants (3) Firefighters (18) VOLUNTEERS (Hourly) EXPENDITURE SUMMARY Department: FIRE DEPARTMENT Fund: GENERAL Dept. No.: Soo Expended Budget % Expended Budget Budget Change 1992 1992 To Budget 1993 $ % FUND: General Administration $99,219 $100,320 99% $101,070 $750 1 % Suppression 1,100,870 1,109,520 99% 1,103,260 (6,260) -1 % Prevention & Investigation 138,881 135,500 102% 127,120 (8,380) -6% Training 40,330 43,160 93% 44,620 1,460 3% Call Personnel 26,948 27,550 98% 2,000 (25,550) -93% Emergency Medical Service 428,294 433,250 99% 456,630 23,380 5% Fire Alarm/Dispatch 51,239 55,000 93% 56,250 1,250 2% Equipment 31,046 33.100 94% 69,900 36.800 111 % 1,960,850 SUBTOTAL 1,916,827 1,937,400 99% 23,450 1% OTHER FUNDS: Reserve Fire/Aid Car Firemen's Pension 78,941 37,280 79,000 37,500 100% 99% 0 40,800 (79,000) 3,300 -100% 9% Fire Boat Operation TOTAL 3 621 $2,036,669 8,800 $2,062,700 41 % 99% 4,400 (4,400 ($56,650) -50% -3% $2,006,050 DEPARTMENT FUNCTION Administration is responsible for organizing, coordinating and directing established City policies. Fire 5uppressian includes the functions and activities dedicated to extinguishment of fires. Includes pre -fire planning, company inspections and fire fighting. Fire Prevention and Investi ation activities include the regular inspections of commercial and industrial properties to assure their compliance with Fire Codes and assisting property owners in locating and removing hazards. Also provides special programs in the community to train residents in fire prevention safety. Includes programs in schools and for clubs and civic organizations. Training and EMS Training activities for paid and call personnel in the knowledge of fire tactics, suppression, rescue techniques and emergency medical skills. This includes formal training outside of the Department as well as dailytraining for paid personnel and weekly drills for call personnel. EMS - Ambulance activities include the administering of emergency medical aid to the sick and/or injured and transportation of the same. Alarm Dispatch activities include Central Snohomish County Emergency Communication network (SNOCOM) . Department: FIRE DEPARTMENT Fund: GENERAL Dept. No.: Sao EXPENDITURE DETAIL Account Expended Budget % Expended (Budget Number Description 1992 1992 To Budget I 1993 522.10.00 ADMINISTRATION - #51 11 Salaries (Chief) $46,870 $44,900 104% 23 Benefits (Chief) 8,364 8,020 104% 11 Salaries 28,903 24,040 120% 23 Benefits 7,221 6,950 104% 24 Uniforms 294 430 68% 31 Supplies 2,118 2,590 82% 41 Professional Services 113 6,500 2% 43 Travel 45 1,000 5% 48 Maintenance 1,731 1,850 94% 49 Miscellaneous 524 1,000 52% 95 Interfund Rental 3,036 3.040 100% TOTAL ADMINISTRATION 99 21 $100.32 99% 522.20.00 FIRE SUPPRESSION 11 Salaries 12 Overtime 23 Benefits 24 Uniforms 779,606 781,000 59,821 58,000 191,862 190,360 8,888 9,000 100% 103% 101 % 99% Budget Change $47,1801 $2,280 5% 8,270 250 3% 29,580 5,540 23% 7,810 860 12% 430 0 0% 2,600 10 0% 0 (6,500) -100% 500 (500) -50% 1,900 50 3% 600 (400) -40% 2.200 -(840) 750 -28% 1% 01,070 800,250 19,250 2% 40,000 (18,000) -31 % 194,510 4,150 2% 9,000 0 0% -70- Department: FIRE DEPARTMENT Fund: GENERAL Dept. No.: Soo NARRATIVE ADMINISTRATION - #510 Salaries (Chief -The salary is set by the City Council. This is 75% of the Chiefs salary ($47,180). The remaining 25% is under Emergency Medical Service Administration 526.10. Benefits Chie -Medical ($2,740), retirement ($5,400), state workers ($80) and life insurance ($50). Salaries - This is 75% of secretary's salary ($23,080). The remaining 25% is under Emergency Medical Services Administration 526.10. Part-time help ($6,500). Benefits - Secretary. Medical ($3,190), retirement ($3,490), state workers ($80) and life insurance ($50). Part-time retirement ($1,000). Uniforms - Unifrom allowance for Fire Chief. Supplies -Office supplies for departments ($1,500), manuals and publications ($100) and copy machine supplies ($1,000). Professfonal Service - Annual medical exam for Fire Chief. Not budgeted in 1993. Travel - For conferences and meetings out of the City such as, Fire Chiefs' Conferences ($500). Includes meals, mileage, air fare and lodging. Maintenance - Maintenance of copy machine and other office machines. Miscellaneous - Memberships - I.A.F.C, W.S.A.F.C, S.C.S.C.A ($300), subscriptions ($50), and registration for Chiefs conferences ($250). Interfcnd Rental - Equipment Rental Division charges. FIRE SUPPRESSION Salaries - Salary of eighteen (18) personnel ($768,590). Holiday payoff ($31,660) . Overtime - Off duty emergency responses. Holiday premium pay, F.L.S.A. overtime, acting shift officer pay, overtime for relief of personnel attending other training. Benefits - 75% of medical ($82,490), retirement ($93,500), state workers ($6,920) life insurance ($1,000), OT benefits ($7,500) and 75% of the Fitness Program ($3,100). The remaining 25% is under EMS (526.20.23). Uniforms - Uniform allowance for eighteen (18) personnel. -71- Department: FIRE DEPARTMENT Fund: GENERAL Dept. No.: 500 EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget Change Number Description 1992 1992 To Budget 1993 $ % m 522.20.00 FIRE SUPPRESSION - Cont'd 31 Supplies 29,023 33,040 32 Fuel Consumed 35 Small Equipment 41 Professional Services 43 Travel 48 Maintenance 88% 3,320 3,800 87% 1,559 1,400 111 % 3,715 3,500 106% 0 500 0% 18,254 22,900 80% 49 Miscellaneous 298 800 37% 93 Interfund Supplies 761 1,320 58% 95 Interfund Rentals 2,532 2,400 106% 98 Interfund Repairs 1,231 1.500 82% TOTAL FIRE SUPPRESSION $1,100,879 11,109,52a 990/ 522.30.00 FIRE PREVENTION & INVESTIGATION 11 Salaries 104,952 100,800 104% 23 Benefits 22,669 22,290 102% 24 Uniforms 860 860 100% 31 Supplies 1,228 1,800 68% 41 Professional Services 158 500 32% 31,6001 (1,440) -4% 3,200 (600) -16% 500 (900) -64% 0 (3,500) -100%® 0 (500) -100% 17,500 (5,400) -24% 5001 (300) -38% 1,320 0 0% 3,580 1,180 49% 1.300 200 -13% i1,143.260 8 2G0 -1% 96,770 (4,030) -4% 20,940 (1,350) -6% 860 0 0% 2,000 200 11 % J (500) -100% -72- Department; FIRE DEPARTMENT Fund: GENERAL Dept. No.: Soo NARRATIVE FIRE SUPPRE ION - nt'd Supplies -Fire maintenance supplies ($4,500), tire/batteries ($3,000), 6 sets of turnout (phase 2 of 3)($7,500), paint & body materials ($500), breathing apparatus supplies ($5,500), 30 gallon fire foam ($500), bedding ($1,000), station supplies ($2,000), miscellaneous brass ($900), software ($250), fire apparatus replacement items ($3,300), Hazardous Material supplies ($600), gloves, hoods, lights ($850), station amenities ($1,200). Fuel Con m - Fuel and oil for fire apparatus from outside source. Small Equipment - Emergency hand lights and hand tools. Professional Service - Physicals budgeted in Personnel Division. Travel - Conferences, workshops, Annual Fire School and State Fire Academy. Maintenance - Radio maintenance contract ($4,200), breathing apparatus maintenance ($1,000), portable equipment maintenance ($700), fire protection clothing repairs ($500), fire extinguisher refilling ($400), preventive maintenance ($6,000), brake/front end engine/transmission ($2,500), air compressor ($250), paint/bodywork ($850) and pump maintenance ($1,100). Miscellaneous - Washington State Firefighters Association dues ($60), Washington State Emergency Management Association dues ($60), N.F.P.A. ($80), subscriptions ($200) and two firefighters school ($100). Interfund_ Supplies -Fuel and oil from City shops for fire apparatus. Interfund Rentals -Equipment rental division charge for command van. Interfund Repairs -Repairs done by the City shops for fire apparatus. FIRE PREVENTION AND INVESTIGATION Salaries - Fire Marshal ($55,740) and Inspector ($41,030). Benefits -Medical ($7,680), retirement ($12,750), state workers ($410) and life insurance ($100). Uniforms - Uniform allowance for Fire Marshal and one Inspector. Supplies - Film supplies ($500) and school fire prevention material ($1,500). Professional Services - Medical exams and data entry work. -73- Department: FIRE DEPARTMENT Fund: GENERAL Dept. No.: 500 EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget Change Number Description 1992 1992 To Budget 1993 $ % 522.30.00 FIRE_PREVE�N & INVESTIGATION Oont'd 43 Travel 640 700 91 % 48 Maintenance 0 150 0% 49 Miscellaneous 1,474 1,500 98% 95 Interfund Rental TOTAL FIRE PREVENTION AND INVESTIGATION 522.40.00 TRAINING 11 Salaries 23 Benefits 31 Supplies 41 Professional Services 43 Travel 48 Maintenance 49 Miscellaneous 95 Interfund Rental TOTAL TRAINING 6,900 6.900 'i 00% 138 881 135 500 102% 27,810 27,650 101 % 6,320 6,610 96%® 4,187 4,100 102% 158 500 32% 491 2,300 21 % 150 200 75% 1,214 1,800 67% 0 0 0% $40 330 43 16a 93% 400 (300) -43% 150 0 0% 1,000 (500) -33% 5,00U _ �1 900 -.28% 127 120 $$ 380 -6% 27,870 220 1 %® 6,400 (210) -3% 5,730 1,630 40% 0 (500) -100% 1,000 (1,300) -57% 200 0 0% 1,800 0 0% 1.62 _1.620 0% 444,620 1 46 3% -74- Department: FIRE DEPARTMENT Fund: GENERAL Dept. No.: 500 NARRATIVE FIRE PREVE NTI0N & INVESTIGATION Confd Travel -Two -Fire prevention conferences ($200), Northwest Fire Investigation Conference and miscellaneous workshops/ conferences ($200). M intenanc - Maintenance of Fire Prevention equipment. Miscellaneou - Northwest Fire Investigators dues ($25), Washington State Association of Fire Chiefs dues ($125), Chiefs conferences, code classes, arson investigation, command school, ICBO seminars and miscellaneous workshops ($600), fire prevention materials and community awareness programs ($250). I nterfund Rental - Equipment rental division charges for two vehicles. TRAININ Salaries - 50% of salary for Assistant Fire Chief ($27,870). The remaining 50% is under EMS training 526.40.11. Benefits - 50% of Assistant Chiefs medical ($2,790), retirement ($3,360), state workers ($210) and life insurance ($40). Suppiies -Training manuals ($500), videotapes ($250), audio-visual supplies ($100), Firefighter I, II and III programs ($2,880), hazardous materials training tapes ($200), hazardous materials training manuals ($500), film processing ($100), "American Heat" training ($800), hazardous materials reference manuals ($200) and bookcase ($200). Professional Services - Annual medical exam for Assistant Fire Chief. Travel - Conference/Training Seminars ($200), two Washington State Training Conferences ($125), miscellaneous schools and command school ($150), Hazardous Material Seminars ($250), Flammable Liquids school ($150), Emergency Management Conference and State Fire Service classes ($125). Maintenanc - 50% of maintenance for audio-visual equipment. Miscellaneous - Washington State Association of Fire Chiefs dues ($165), Washington State Training Conference ($125), Command School ($125), Snohomish County Fire Chiefs' Seminars ($125), computer classes ($160), company officers school ($700) and Hazardous Materials Seminars ($400). I nterfund Rental - Equipment Rental Division charge for vehicle �75- Department'. FIRE DEPARTMENT Fund: GENERAL. Dept. NO.:. 500 EXPENDITURE DETAIL Account Number ❑escri tion Expended 1992 Budget 1992 % Expended To Budget Budget 1993 Budget Change $ % 522.41.00 V LUNTEER ALL PERSONNEL _ 11 Salaries 10,436 13,300 78% 0 (13,300) -100% 23 Benefits 10,566 8,750 121 % 2,000 (6,750) -77% 24 Uniforms 5,451 5,000 109% 0 (5,000) -100% 41 Professional Services 495 500 % 0 500 -100% TOTAL CALL PERSONNEL 28 948 $27.550 98% 2 00 ($25 550 -93% EM_ERQENCY MEDICAL SERVICES 526.10.00 EMS ADMINISTRATION 11 Salaries 23,061 22,980 100% 23,430 450 2% 23 Benefits 4.944 ^ 4,99fl% 5.03b 40 1 % TOTAL EMS ADMINISTRATION $28.00 $27,97Q 100% $20,460 490 2% 526.20.00 EMS SERVICES 11 Salaries 257,616 260,230 99% 265,790 5,560 2% 12 Overtime 24,377 20,000 122% 23,000 3,000 15% 23 Benefits 63,362 63,460 100% 78,930 15,470 24% 24 Uniforms 2,681 3,000 89% 3,000 0 0% 31 Supplies 8,711 9,700 90% 10,050 350 4% 32 Fuel Consumed 1,766 2,570 69% 2,300 (270) -11% 41 Professional Services 602 1,500 40% 0 (1,500) -100% 48 Maintenance 5,421 5,480 99% 5.500 20 0% -76- Department: FIRE DEPARTMENT Fund: GENERAL Dept. No.: Soo NARRATIVE VOLUNTEERS/CALL-PERSONNEL Salaries - Nothing budgeted in 1993. Benefits - Life insurance ($1,300), pension ($500) and miscellaneous ($200). Uniforms, - Uniforms and protective clothing. Professional Service - Physicals. EMERGENCY MEDICAL SERVICES EMS ADMINISTRATION Salaries - 25% of salary for Fire Chief ($15,740) and Secretary ($7,690). Benefits - Chiefs medical ($920), retirement ($1,800), state workers ($20) and life insurance ($20). Secretarys medical ($1,060), retirement ($1,170), state workers ($20) and life insurance ($20). EMS SERVICES Salaries - Salaries of six (6) firefighters ($252,890) and holiday payoff ($12,900). Overtime -Off duty emergency response for six (6) firefighters and holiday premium pay. Benefits - Medical ($29,690), retirement ($31,490), state workers ($2,390), life insurance ($340), OT benefits ($5,290), 25% fitness program ($1,100) and medical support for 7 officers ($8,630). Uniforms - Uniform allowance for six (6) firefighters. Supplies - Aid unit expendable supplies ($1,700), oxygen ($3,000), maintenance supplies ($1,150), backboards, splints, regulators ($2,000), batteries and tires ($1,000), computer software ($250), paint/body primer ($400), and aid car replacement items ($550). Fuel - Fuel and oil for aid units from outside source. Professionai Service - Physicals budgeted in Personnel Division. Maintenance - Aid car maintenance ($800), preventive maintenance ($800), defibrilator maintenance contract ($1,400), equipment repair ($800), radio maintenance ($750), CPR equipment maintenance ($150) and paint/body work ($800). -77- Department: FIRE DEPARTMENT Fund: GENERAL Dept. No,: Soo EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget Change Number Description 1992 1992 To Budget 1993 $ % 5M$MS SERVICES - Corfd ' 93 Interfund Supplies 383 900 43% 700 (200) -22% 98 Interfund repairs 305 1.100 28°k 0 (5001 -450% TOTAL EMS SERVICES $365,224 1367.24 99% $389,87D $21.930 6°/6 526.40.00 EMS TRAINING 11 Salaries 27,690 27,650 100% 27,870 220 1 % 12 Overtime 141 1,000 14% 1,000 0 0% 23 Benefits 6,344 6,610 96% 6,550 (60) -1 % 24 Uniforms 430 430 100% 430 0 0% 31 Supplies 272 750 36% 750 0 0% 35 Small Equipment 0 0 0% 800 800 0% 43 Travel 0 200 0% 200 0 0% 48 Maintenance 0 200 0% 200 0 0% 49 Miscellaneous �1 8 500 38% 0 00/0 TOTAL EMS TRAINING $35,065 $37.340 94% $38,30 96Q 3% TOTAL EMS SERVICES $428,294 $433.250 99 $456 63 $23.38 5% 528.60.00 FIRE ALARM/DISPATCH 42 Communications 981 2,400 41 % 1,000 (1,400) -58% 51 Intergovernmental Svs. 50.258 52.600 _ 96% 55,25[] 2.650 50% TOTAL FIRE ALARM/DISPATCH 51 239 _ 55 000 93% $56,2SO $1.250 2% -78- Department: FIRE DEPARTMENT Fund: GENERAL Dept. No.: Soo NARRATIVE EMS SERVICES- Cony Interfund Su I - Fuel and oil for aid units from City Shops. interfund Repairs -Maintenance on aid units performed at City Shops. EMS TRAINING Salarses - 50% of salary for Assistant Fire Chief ($27,870). Overtime - For full-time firefighter/EMTs while attending required emergency medical classes while off duty, CPR instructors. Benefits -50%of medical ($2,790), retirement ($3,360), stateworkers ($210), life insurance ($40) and OT benefits ($150). Uniform - Uniform allowance for Assistant Fire Chief. S_ uppl es - Manuals and workbooks for EMT classes ($200), CPR and first aid training program ($150), training aid supplies ($100), manual binders ($100), blank video tapes ($200). Small Equipment - 2 - emergency hand lights ($300), bookcases ($200) and 2-chairs ($300). Travel - Mileage and meals while attending medical conferences and chaplains conferences. Maintenance - 50% of maintenance for audio-visual equipment ($200). Miscellaneous - Immediate care courses and EMT classes ($500) and state fee for first responder classes ($0). FIRE ALARM ❑I PATCH Communications - Emergency telephone lines and FAX lines from both Fire Stations to SNOCOM ($700). Mobile telephone charges ($300). Intergovernmental Services -Contract cost for SNOCOM service at 25% of total; additional 70% is budgeted under Police and 5% is budgeted under Public Works. Total SNOCOM $220,990. -79- Department: FIRE DEPARTMENT Fund. GENERAL Dept. No.: 500 Account Number FIREZEMS EQUIPMENT : ConV 594.22.64 Equipment (Fire) EXPENDITURE DETAIL Expended Budget % Expended Budget 1992 1992 To Budget 1993 Budget Change o� 26,588 28,600 93% 1 64,3001 35,700 125% 594.26.64 Equipment (EMS) 4,458 4.500 99% 5.600 1.100 24% TOTAL EQUIPMENT -131,048 $33.100 94% $69 900 116 800 111% GENERAL FUND SUBTOTAL $1, 916,827 $1 937,400 99% $1,960,850 $23.450 1% Department: FIRE DEPARTMENT Fund: GENERAL Dept. No.: 500 NARRATIVE 0 FIREJEMS EQUIPMENT - Cont'd Equipment (Fire) - Hose and adaptors ($10,500), chainsaw ($1,200), smoke ejector (Phase 1 of 3)($1,500), 2 nozzles (phase 2 of 3) ($1,200), replace staff vehicle ($6,000), 2 radio replacements ($5,000), 10 pagers (phase 1 of 3) ($5,000), 2 portable radio/chargers (phase 2 of 3)($2,600), replace 2 IBM PCs and terminals ($9,000), 1 staff vehicle ($13,000) and ladders replaced ($9,300). EMS Equipment - 2 portable radios ($2,600) and 6 pagers ($3,000). -81- Department: FIRE DEPARTMENT Fund: OTHER Dept. NO.: Soo 1992 1993 1992 1993 Revenue Revenue Budget Expenditures Expend. Budget ACCUMULATIVE" RESERVE FIRE/MEDICAL AID VEHICLES _ FUND 00 Beginning Cash Balance $56,116 $15,820 Ending Cash Balance Interest Earnings 4,773 2,500 Fire/EMS Equipment Donations 2,874 2,500 EMS Propeerty Tax •0 50,000 Sale of Fixed Assets 6,750 0 Transfer from General Fund #001 24,740 30,000 $16,312 $100,820 78,941 0 TOTAL REVENUE $95,253 $100,820 TOTAL EXPENDITURE $95,253 $100,820 FIREMEN'S PENSION - FUND 617 Beginning Cash Balance 370,095 364,700 Fire Insurance Premium Insurance 15,395 16,000 Interest Earnings 12,133 13,000 TOTAL REVENUE $397,623 $393,700 RESCUE BOAT OPERATION - FUND 624 Beginning Cash Balance 7,522 5,100 Interest Earnings 242 150 Transfer from General Fund #001 2,000 0 TOTAL REVENUE $9,764 $5,250 Ending Cash Balance Salaries Personnel Benefits Pension Payments 360,343 352,900 123 300 34,695 38,000 2,462 2,500 TOTAL EXPENDITURE $397,623 $393,700 Ending Cash Balance 6,143 850 Supplies 1,867 600 Fuel Consumed 149 300 Travel 0 200 Repair/Maint. 951 1,500 Miscellaneous 369 600 Equipment 285 1,200 TOTAL EXPENDITURE $9,764 $5,250 -82- Department: FIRE DEPARTMENT Fund: OTHER Dept. No.: 500 NARRATIVE ACCUMULATIVE RESERVE FOR FIRE/MEDICAL Alf] VEHICLES - FUND 005 This Fund is established as a reserve fund for the purpose of accumulating funds for the replacement of existing fire suppression and medical aid vehicles. Donations that are received from citizens will be invested and the interest earned will be retained in this Fund. Donated money will be used to purchase special equipment for the Medical Aid Program. Purchase of a new fire engine. EMS Property taxes are based on 2.5 cents per $1,000 assessed valuation. FIREMEN'S PENSION - FUND 617 Any or all of this Fund may be expended by the Firemen's Pension Board as set forth in RCW 41.16. Salaries and Wages -The additional amount that six retired firefighters receive other than from LEOFF I Retirement Plan. Personnel Benefits - Medical insurance premiums and medical expenses for nine retired firefighters as per RCW 41.26.150. RESCUE BOAT OPERATION - FUND 624 Fund established by Ordinance No. 2354 for the purpose of acquiring, maintaining and operating a rescue boat. Supplies - 3 float markers ($60), 4 -pelican lights ($200), 24-stick lights ($40),14ire extinguisher bracelet ($30), 2-throw bags ($50), 6-hats ($60), 1-radio bag ($40), 24hermo protection bags ($70), 1-gearbag ($50). Fuel Consumed - Fuel and oil. Travel - Meals, mileage and lodging. Re affairs - Boat tune-up ($800) and repair dive equipment ($700). Miscellaneous - Open water class ($180), 4-rescue diver classes ($260) and team membership dive rescue ($160). E ui meat - One complete dive outfit. -83- I i A 1 j U O F- N LL m � U m °D W m ¢ c E rn 0 U m w m L o Y m a L U) �w U 3 a tL- pD z .E a .6 v Q m "m 0. m m ¢ m •� m O � O c H LL¢ ¢ O > m? H U- > � cn w m m co a ¢ W Y Y m Y Y T t ii m Y m m m Y T c ~ Z O a 7 LEI CD a L U ° 3 ° N> 7 U O ¢ LUa Y `O ° ° 2 ¢ W O O O m ¢ Y O ` >i >i = 'W 0 a Cf)v a C a¢ N !O Y V) L U U U m c c M to as U U m W "C m C 'aa C '� m d C '0 co m = Z w 3 m a Y ° 5 3 W ° ro E m v v m m= d r2 `m Z ?' m ~ m m o- w m m E w d d m E a_ E= r io U c c c '� a a¢ m E F- m r °' m 3 3 3 E 5 L a 0 d° o n cm¢ = m w co 3: io m 3 io 3 aD 3 w cn m a a' U- g U U cn cn cn U co — m ¢ 0 _ U w Ln• LLNw W � w H LL W W Y — a i w w 0 0> tz GD LY I z Y r O a. W N `aw o o o AR m 3 3 m a a U E m U- a.o o Ln U a-.0 r N V V m N CD yD a s m ci m c O Q N° E E m v� s c o w= J E E¢¢ m° U N m m a E a a a:m m m m Z o c m c m m o U O etj ¢ ami w° c ° .E m O i c c m¢ E U m ° L a c E -° U o a y ° m L �+ m C E 'O E m ¢ m O O 7 O E 7 o r m m H O T L �. nS m ° m -- ¢ a a ¢ U Q i z m cn a O m c7 U❑ a¢ a a t W W W N ° 0 N ~ z m c m _ t LL W °o t a v v g Z a m a H W c U to H Q ¢ a O m o c a`D W 7 W IR m C 0) C w C OD C W C C C W C m a W¢ V m m m a d E m 0 w m m m cn U fn T Cl C C C C m C¢ L N Q m W W w W W (olL 0 U U_ m E c m > N y Q ° U C ° `m w W .m cm U w° v N aO10 F- j c E C LL U m a 2LL m a v x W Y m c m O U a `o C 0 O m c �• Z io c W Z 00 U Z m w c¢ Z c❑ O a Q m H o N _ E m w C c v V)I a1 al UI ml a.�LJ �m EXPENDITURE SUMMARY Department: COMMUNITY SERVICES Fund: GENERAL Dept. No.: 600. Expended 1992 Budget 1992 % Expended To Budget Budget 1993 Budget Change $ % FUND: GENERAL Administration $240,897 $268,730 90% $272,440 $3,710 1 % Planning & Building 644,414 695,970 93% 635,590 (60,380) -9% Engineering 495,483 533,650 93% 517,650 (16,000) -3% Parks & Recreation 1,448,342 1,515,920 96% 1,464,730 (51,190) -3% Public Works 737.626 08 7,570 91 % 768,920 Ja8 65 -5% SUBTOTAL 3,566,762 3,821,840 93% 3,659,330 (162,510) 4% OTHER FUNDS: Public Works - Street 944,851 1,000,940 94% 1,059,790 58,850 6% Public Works - Combined Util. 7,238,764 7,414,930 98% 7,911,230 4K300 7% Public Works - Equipment Rental 929.729 1,034,2 90 90% 696,280 338 010 -33% SUBTOTAL OTHER FUNDS 9,113,344 9,450,160 96% 9,667,300 217,140 2% Combined Street Const./Imprv. 661,330 944,000 70% 783,500 (160,500) -17% Building Maintenance 127,768 163,780 78% 20,000 (143,780) -88% Municipal Arts 39,065 71,750 54% 40,400 (31,350) -44%® Memorial Tree 232 2,000 12% 1,600 (400) -205 Youth Scholarship 184 200 92% 250 50 25% Tourism Promotional 23,903 38,870 61% 40,050 1,180 3% Off -Street Parking 11,256 11,200 101 % 12,000 800 7% Park Acquisition 739,258 1,188,480 62% 1,078,450 (110,030) -9% Gift Catalog 1,607 1,650 97% 1,650 0 0% Cemetery Improvement 113,028 113,200 100% 67,990 (45,210) -40% HUD Block Grant 0 40,000 0% 25,000 (15,000) -38% Capital Improvement 17,541 28,000 63% 318,420 290,420 1037% Combined Utility Const./Imprv. 1,765,854 2,239,020 79% 1,208,000 (1,031,020) -46% Combined Utility Reserve 1.569.512 1,569.520 100% 1,563,760 _ L5.760) 0% 1$18,487,700 TOTAL $17,750,644 $19,683,670 90% (1,195,970) -6% DEPARTMENT FUNCTION COMMUNITY SERVICES ADMINISTRATION Provides for the overall management and direction of the department. Sets both long term and short range goals and objectives, and develops the yearly work program. Develops administrative procedures, systems and policies. Prepares the Capital Improvements Program and the annual budget. Provides for records management, project accounting and work order controls, purchasing of office supplies, reception and secretarial services. Provides for special project management, particularly in initial stages. Provides intergovernmental role in areas involving funding, legislation and interlocal agreements. -84- Department: COMMUNITY SERVICES Fund: GENERAL Dept. No.: 600 NARRATIVE DEPARTMENT FUNCTION PLANNING AND BUILDING DIV1510N This division administers and enforces all the City codes related to building, zoning, subdivisions, Architectural Design Board, and community development. The division coordinates implementation of the State Growth Management Act, and prepares the comprehensive plan, sub -area and functional plans. The division works with community groups to plan and implement specific elements of the plan, such as downtown revitalization orwaterfront planning. The division assists in administering the HUD Community Development Block Grant Program. The division also implements and maintains maps and information supporting these activities. ENGINEERING DIVISION This division provides forthe design and construction management (including field inspection) of all facilities construction by the City. It is also responsible for determining development standards and ensuring compliance in the private construction of utilities and roads. The division plans for long range facility needs for transportation, storm water management, water, sewer and wastewater treatment. It prepares and executes most bidding documents and contracts for consultants and for construction. This division also includes oversight of the Wastewater Treatment Plant, a regional facility serving six agencies. PARKS AND RECREATION DIVISION This division provides for the recreational, cultural and fitness needs of the community. Program, park and open space uses are provided at over 20 facilities encompassing 325 acres. In addition, 57,500 square feet of program and office space at the Anderson Center and Plaza Room are managed. Annual Programs: 600 various classes with 6,000 participants, 1,100 swim lessons, 28,000 open swimmers, 4,000 athletes on 375 teams, and over 2,500 Beach Hanger students. Planning: development and improvements of over 20 parks and project areas are also provided. The division is also liaison with the Arts Commission, Cemetery Board, Edmonds Visitors Bureau, Library Board and Sister City Commission. Parks Maintenance: maintains all city grounds, encompassing 237 acres of parks and grounds, including 20,000 square feet of flower beds. PUBLIC WORKS DIVISiON This division is responsible forthe operation and maintenance of the City's physical infrastructure including the street right- of-ways, drainage system, city owned buildings, water and sewer utilities and fleet maintenance. Facilities Maintenance: maintains all City buildings, encompassing approximately 100,000 square feet of interior space. Streets: maintains 105 miles of roads and sidewalks, numerous traffic signs and signals, drainage facilities. Water: operates and maintains the distribution system fordomestic and fire flows, consisting of 179 miles of lines,1,041 hydrants and four reservoirs. Sewer: maintains 185 miles of pipes, 50 miles of side sewers and 15 pump stations. Equipment Rental: Maintains and services the City's 115 vehicle fleet. Department: COMMUNITY SERVICES Fund: GENERAL Dept. No.: 600 EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget Change Number Description 1992 1992 To Budget 1993 $ % 519.70.00 ADMINISTRATION - #610 11 Salaries (Director) $47,728 $64,360 74% $67,500 $3,140 5% 23 Benefits (Director) 7,407 13,220 56% 13,840 620 5% 11 Salaries 22,763 26,810 85% 6,990 (19,820) -74% 12 Overtime 0 280 0% 300 20 7% 23 Benefits 6,129 7,940 77% 1,980 (5,960) -75% 31 Supplies 869 1,100 79% 1,180 80 7% 41 Professional Services 495 1,120 44% 500 (620) -55% 43 Travel 293 490 60% 400 (90) -18% 49 Miscellaneous 1,026 1,720 60% 9,000 7,280 423% 95 Interfund Rental 876 880 100% 880 0 0% 594.70.64 Equipment 435 450 97% 0 (450) -100% TOTAL ADMINISTRATION 88,02 118 70 74% $102.570 15 800 -13% 519.76.00 OFFICE SUPPORT 11 Salaries 94,732 87,620 108% 102,870 15,250 17% 12 Overtime 1,924 2,600 74% 1,000 (1,600) -62% 23 Benefits 20,835 23,910 87% 23,820 (90) 0% &A Department: COMMUNITY SERVICES Fund: GENERAL Dept. No,: 600 NARRATIVE ADMINISTRATION - #610 Sala Director - The salary is set by the City Council. Benefits (Director} - Medical ($8,940), retirement ($4,620), state workers ($140), life insurance ($140). Salaries - Secretary for three months of 1993. v rtim - Unanticipated work load requirements for secretary. Benefits -Secretary medical ($1,260), retirement ($580), state workers ($40), life insurance ($70) and OT benefits ($30). Su li - Special report printing, cover stock ($700), miscellaneous special office supplies ($480). Professional Services - Special Consulting Services ($500). Travel - Mileage, parking, lodging and meals for attending seminars, professional meetings and general meetings. Miscellaneous - Memberships include, APWA ($50), AWWA ($150), APA ($230), WAPD ($40), ASPA ($90), WCPDA ($50), ARMA ($80); Snohomish County Tomorrow ($8,000) and technical journals and publications ($310). Interfund Rental - 34% share of vehicle #36; includes radio rent. E u�nt - Nothing budgeted in 1993. OFFICE SUPPORT Salaries - Office Administrator, Project Accounting Coordinator, 2 job share receptionists, 1 seasonal clerk ($3,000) and Solid Waste Coordinator (Jan-March)($8,500). v rtim - Overtime for extended building work hours and special assignments. Benefits - Benefits for support staff, including 1 seasonal clerk; medical ($6,560), retirement ($13,850), state workers ($1,060), life insurance ($250), OT benefits ($400) and part-time Recycle Coordinator ($1,700). -87- Department: COMMUNITY SERVICES Fund: GENERAL Dept. No.: 600 EXPENDITURE DETAIL Account Expended Budget % Expended I Budget Number Description 1992 1992 To Budget 1993 519.76.00 ADMINISTRATION #610 - Cont'd OFFICE SUPPORT 31 Supplies 18,365 Budget Change 20,660 89% E 21,6901 1,030 5% 35 Minor Equipment 200 1,500 13% 500 (1,000) -67% 41 Professional Services 1,073 3,700 29% 500 (3,200) -86% 42 Communications 2,525 0 0% 0 0 0% 43 Travel 577 200 289% 400 200 100% 44 Advertising 0 200 0% 200 0 0% 48 Maintenance 5,836 7,800 75% 8,190 390 5% 49 Miscellaneous 6,184 1,370 451% 1 10,7001 9,330 681% 594.19.64 Equipment 625 800 78% TOTAL OFFICE SUPPORT $152.87 $150,360 11020/6 TOTAL ADMINISTRATION 1240,897 268 730 900/6 PLANNING DIVISION - #620 558.60.00 PLANNING 11 Salaries 218,411 203,720 107% 12 Overtime 3,645 51500 66% 23 Benefits 46,064 47,180 98% 31 Supplies 31 0 0% -88- (001 -100% 169 87 $19.510 13% 272 440 $3.71 1 % 230,800 27,080 13% 4,610 (890) -16% 55,130 7,950 17% 0 0 0% Department: COMMUNITY SERVICES Fund: GENERAL Dept. No.: 600 NARRATIVE ADMINISTRATI ON #610 - Cont'd OFFICE SUPPORT Sugglie - Office supplies for Community Services Administration, Planning, Building, Engineering and all sections of Public Works. Photocopy paper, toner, letterhead, envelopes, business cards, tablets, pens, pencils, files, binders, tape, diskettes, VCR tapes, cassette tapes, transparencies, etc., also, City share of meeting coffee supply, film and microfilm and related supplies. (Increase due to supplies for new equipment, laser printer toner $360; Kroy lettering tape $1,000; binding machine supplies $500; and increased vendor costs of supplies.) Minor Equipment - Small office and desk equipment (under $200), 2 and 4 - drawerfile cabinets, desk racks, organizers, calculators, etc. (for Community Services Administration, Planning, Building, Engineering, all sections of Public Works.) Professional Services - Team building ($500). Communications - Nothing budgeted in 1993. Travel - Mileage, parking reimbursement, lodging and meals for attending seminars, professional organization meetings and various general meetings. AdverbsinQ - Legal advertising (professional consultants' services requirements). Maintenance - Canon copier ($5,820); Savin copier ($520); Kroy lettering machine ($220); typewriter repairs ($390); calculator repairs ($110); binder machine ($100); Minolta reader/printer ($200); miscellaneous repairs ($320); FAX maintenance ($510). Misceflaneous - Microfilm developing; film developing ($240); County Assessor roll ($430); training/seminar registra- tions for support staff ($360); APWA/AWWA/PNPCA membership ($260); professional dues ($100), newspaper subscription ($110), and recycling grant items ($9,200). Equipment - Nothing budgeted in 1993. PLANNING ❑iVISION - #620 PLANNING Salarles - Manager, Planning Supervisor, Associate Planner, Code Enforcement Technician and secretary. Replace GMA extra help with planner ($13,000 to convert to full-time position.) QvWime - As required for special assignments, work overloads and continued computer input. Benefits - Medical ($18,740), retirement ($34,860), state workers ($710), life insurance ($430) and OT benefits ($390). Supplies -Normally purchased by Community Services Administration. -89- Department: COMMUNITY SERVICES Fund: GENERAL Dept. No.: SOQ EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget Change Number Description 1992 1992 To Budget 1993 _ 1 $ % PLANNING DIVISION - #620 Cont'd 558.60.00 PLANNING 35 Minor Equipment 645 400 161% 41 Professional Services 89,083 142,380 63% 410 10 3% 66,750 (75,630) -53% 43 Travel 539 720 75% 750 30 4% 44 Advertising 780 800 98% 1,250 450 56% 45 Rental/Lease 1,731 0 0% 0 0 0% 49 Miscellaneous 26,769 9,430 284% 12,620 3,190 34%® 95 Interfund Rental 594.58.64 Equipment TOTAL PLANNING 2.756 3,880 71 % 15,344 _ 13,50O 114% 1495,798 $427,510 95% 524.10.00 BUILDING INSPECTION - #621 11 Salaries 144,568 151,720 12 Overtime 1,965 3,990 23 Benefits 32,023 35,190 24 Uniforms 115 250 35 Minor Equipment 0 0 3,880 0 0% 000 (10,500 -78% 1279.20 4$ 310 -11% 95% 151,350 (370) 0% 49% 3,070 (920) -23% 91 % 35,560 370 1 % 46% 260 10 4% 0% 200 200 0% Department: COMMUNITY SERVICES Fund: GENERAL Dept. No.: 600 NARRATIVE PLANNING DIVISION - # 20 Cont PLANNING Minor E ui ment - Miscellaneous equipment with an individual value of under $200. Professional Sgrvice- Includes $26,500 for Hearing Examiner, $3,500 for Hearing Examiner Support, $3,500 for Minutetaker/Transcriber of Planning and Architectural Design Board (ADB) backup minutetaker, $3,000 for supporting studies, $250 for Planning Board members' expenses, GMA plans EIS ($25,000), permit tracking ($5,000). Travel - Mileage reimbursement for posting, site inspections, research work and transportation, meals and lodging for attendance at professional meetings and seminars. Advertisin - Legal notifications to newspapers of Public Hearings, etc. Rental ZLease - Nothing budgeted in 1993. Miscellaneous - Printing ECDC books; updates and brochures, official posters, blue print paper, maps (comp., plan, zoning, assessors, Kroll, etc.), plan and award letters, registration for classes, conferences, seminars, magazines/ periodicals, technical publications, chapter and membership dues ($4,620), computer software ($3,000), supplies for special projects, program updates, name plates for board/committee members, GMA printing ($3,000) and metroscan updates ($2,000). Interfund Rental - Vehicle rental - figures provided by Equipment Rental. Equipment - Mapping equipment ($2,500) and cellular phone ($500). BUILDING INSPECTION - #621 Salaries - Building Official, plans examiner/inspector, inspector, permit coordinator, intern (building official position filled 2/1 /93; one month acting pay at $1,200). Overtime - Work overload, special projects, microfilming. Benefits - Medical ($10,280), retirement ($23,110), state workers ($1,050), life insurance ($230), OT benefits ($610), February acting pay ($280). Uniform -Safety equipment as required by state safety regulations and union contract, protective shoes, rain gear, measuring tape, flashlight and gloves. ,Minor Equipment - Miscellaneous equipment with an individual value of under $200. _91- lepartment: COMMUNITY SERVICES und: GENERAL lept. No.: Soo EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget Change Number Description 1992 1992 To Budget 1993 $ % 524.10.00 BUILDING INSPECTION - #621 Cont 41 Professional Services 37,305 54,000 69% 50,000 (4,000) -7% 42 Communications 294 0 0% 900 900 0% 43 Travel 282 700 40% 700 0 0% 44 Advertising 0 130 0% 100 (30) -23% 45 Rental/Lease 0 500 0% 0 (500) -100% 48 Maintenance 681 0 0% 800 800 0% 49 Miscellaneous 4,635 6,200 75% 8,500 2.,300 37% 95 Interfund Rental 3,780 3,780 100% 594.24.64 Equipment 12, 8 12,000 108% TOTAL BUILDING INSPECTION $238,616 268 460 89% TOTAL PLANNING DIVISION 1644.414 fig 970 93% ENGINEERING DIVISION - #r0 532.20.00 ENGINEERING 11 Salaries 364,339 369,470 99% 12 Overtime 2,856 2,000 143% 23 Benefits 83,557 81,590 102% 24 Uniforms 207 530 39% 2,950 (830) -22% 2.000 1 U 000 -83% 2 B 9 12 070 -4% 1635,59 60 380 -9% 379,000 9,530 3% 0 (2,000) -100% 85,230 3,640 4% 550 20 4% -92- Department: COMMUNITY SERVICES Fund: GENERAL Dept. No.: 600 NARRATIVE BUILDING INSPE TI N - #621 Cont'd Professional Services -Plan checking by licensed engineer, contracted services for special inspections and engineering evaluations. Communic-ations- Air time for cellular phones. Travel - Travel expenses for conferences, seminars, ICBO chapter meetings, classes, lodging, meals and mileage reimbursement. Advertising - Legal publications for Board of Appeals meetings. Rental/Lease - Nothing budgeted in 1993. Maintenance - Computer network maintenance ($800). Miscellaneou - ICBO membership and chapter dues. Professional certification fees. Registration fees for seminars, classes, workshops and tuition. Printing of permit applications, public handouts, NCR tracking paper. Microfilming of permit records and microfilm supplies. Building and supplemental code books and technical software. Publications related to building construction. Construction related technical reference books. Radon kits as required by state law. Revised pubic information materials and network software updates. Interfund Rental - Vehicle field inspector; vehicle building official. Equipment - 3 PC upgrades ($1,500) and cellular phone ($500). ENGINEERING DIVISI N - #630 ENGINEERING Salaries - City Engineer, Assistant city engineer, hydraulics engineer, engineering coordinator, inspector, engineering technician, engineering specialist, secretary, Aide I, utility engineer in Fund #411 - WWTP. Overtime - Nothing budgeted in 1993. Benefits - Medical ($25,650), retirement ($56,490), state workers ($2,230), life insurance ($560) and OT benefits ($300). Uniforms- Includes safety shoes, hard hats, rain gear, survey vests and rain boots, which are required by safety regulations and union contracts. -93- Department: COMMUNITY SERVICES Fund: GENERAL Dept. No.: 600 EXPENDITURE DETAIL Account Expended Budget % Expended Budget Number Description 1992 1992 To Budget 1 1993 ENGINEERING ❑IVISiON - #630 Cont'd 532.20.00 ENGINEERING 31 Supplies 2,979 2,730 109% 35 Minor Equipment 0 1,000 0% 41 Professional Services 22,724 52,410 43% 42 Communications 99 0 0% 43 Travel 1,738 1,800 97% 44 Advertising 238 320 74% 48 Maintenance 1,006 500 201 % 49 Miscellaneous 1,734 3,000 58% 91 Interfund Services 0 2,000 0% 95 Interfund Rental 8,956 11,500 78% 594.32.64 Equipment 5,050 4.80 105% TOTAL ENGINEERING DIVISION $495,483 533 650 93% PARK & RECREATION DIVISION - #640 574.10.00 RECREATION ADMINISTRATION 11 Salaries 83,311 83,980 12 Overtime 2,495 3,000 23 Benefits 22,023 22,750 99% 83% 97% Budget Change 2,780 50 2% 500 (500) -50% 33,210 (19,200) -37% 50 50 0% 1,300 (500) -28% 330 10 3% 1,000 500 100% 2,000 (1,000) -33% 500 (1,500) -75% 11,200 (300) -3% 0 (4,800 -100% 1517,65 16 000 -3% 91,210 7,230 9% 0 (3,000) -100% 2210 (650) -3% II Department: COMMUNITY SERVICES Fund: GENERAL Dept. No.: 600 NARRATIVE ENGINEERING ❑IVi ION - #630 Cont'd ENGINEERING Sees -Office and drafting supplies, blueprint reproductions and special engineering supplies used to support all City departments. Minor Equipment - Drafting and office equipment. Professional Services -Engineering and other consulting assistance for special reports, designs, appraisals, surveys, digitized mapping by Kroll Maps, and autocad training ($9,600) and phase II of Space Needs study ($23,610) . Communications - Service charges for pager. Travel - Business meetings ($300), Conferences (APWA, CEAW, AWC, AWWA, PNPCA); travel ($300); lodging ($300) and meals ($400). Advertising -Publication. fees for legal notices. Maintenance -Maintenance agreement for blueprint machine, parts for blueprint machine, and maintenance and repair of survey equipment. Miscellaneous -Memberships (APWA, AWWA, CEAW, ASCE, CSI) ($400), professional dues ($300), registrations fees ($900), Kroll maps ($200) and publications ($200). Interfund Services - For engineering services provided by Pat Wilson from the Combined Utility Fund #411. I nterfund Rental -One-third expenses of Unit #36; four vehicles with radios; Unit #88, Replacement for Unit #23, Unit #15 and Unit #658. Eguil2ment - Nothing budgeted in 1993. PARKS & RECREATION DIVISION - #540 RECREATION ADMINISTRATION Salaries - Manager, Office Coordinator and contingent liability ($5,300). Overtime - Nothing budgeted in 1993. Benefits - Medical ($8,740), retirement ($13,020), state workers ($210), life insurance ($130) . -95- Department, COMMUNITY SERVICES Fund: GENERAL Dept. No.: 600 EXPENDITURE DETAIL Account Expended Budget % Expended Budget Number Description 1992 1992 To Budget 1993 PARKS & RECREATION DIVISION - #640 Contd RECREATION ADMINISTRATION 31 Supplies 4,100 5,050 81% 43 Travel 404 390 104% 48 Maintenance 4,492 4,980 90% 49 Miscellaneous 1,235 1.580 78% TOTAL ADMINISTRATION $118,06p 121 730 97% 574.20.00 RECREATION SERVICES 11 Salaries 410,572 391,630 105% Budget Change 5,500 450 9% 640 250 64% 6,000 1,020 20% 1.000 580 -37% 1110,450 $4.720 4% 411,380 � 19,750 5% 12 Overtime 758 6,300 12% 0 (6,300) -100% 23 Benefits 51,602 50,000 103% 36,710 (13,290) -27% 24 Uniforms 1,840 2,150 86% 1,500 (650) -30% 31 Supplies 29,589 29,200 101 % 30,150 950 3% 34 Items for Resale 1,811 1,250 145% 0 (1,250) -100% 41 Professional Services 113,142 100,640 112% Ll200 8,560 9% 1 Department: COMMUNITY SERVICES Fund: GENERAL Dept. No.: Boa NARRATIVE PARRS & RECREATION DIVISION - #640_ ConYd RECREATION ADMINISTRATION Supplies - General office supplies. Travel - WRPA Conference ($300), NRPA Conference/Public Administrator Management -School ($250), mileage reimbursement for manager and office coordinator ($90). Maintenance - Increase copy machine maintenance costs ($5,410); support/maintenance on Lanier 650 Voicewriter ($270), support/maintenance on RMS ($320). Miscellaneous - Business cards, receipt books and publications, memberships, newspaper, conference registrations and training classes. RECREATION SERVICES Salaries -Full-time staff ($132,380): part-time staff ($279,000), includes: beach rangers ($20,000), daytime clerk ($8,500), evening staff ($3,000), summer sports camp ($5,000), gymnastics ($35,000), pool ($78,250), recreation ($60,000), recreation aide ($4,250), tennis ($4,000), day camp ($42,000), arts commission clerk ($8,000) and preschool ($11,000). ❑vertim - Nothing budgeted in 1993. Benefits - Full-time: includes medical ($14,960); retirement ($20,080), state workers ($420), life insurance ($250). Part- time benefits are $1,000. Uniforms - Beach rangers ($400); day camp ($500); gymnastics ($100) and pool staff ($500). Supplies -Athletic program ($14,000), beach ranger program ($700), center operation ($700), day camp ($3,000), day camp t-shirts ($2,400), gymnastics operation ($1,200), gymnastics t-shirts ($1,400), pool operation ($1,250), recreation program ($3,700), preschool ($1,500) and darkroom ($300). Items for Resale - Nothing budgeted in 1993. Professional Services -Athletic officials ($41,000), building monitors ($4,000), outdoor recreation ($5,000), recreation program instructors ($58,500), MEBT Administrative Services for part-time staff ($700). -97- Department: COMMUNITY SERVICES Fund: GENERAL Dept. No.: 600 Account Number EXPENDITURE DETAIL Expended Budget % Expended Budget 1992 1992 To Budget 1993 Budget Change d PARKS & RECREATION QIVISION - #640 ConVd 574.20.00 RECREATION SERVICES - Confd 42 Communication 1,748 2,500 70% 1,800 (700) -28% 43 Travel 699 2,410 29% 1,410 (1,000) -41 % 44 Advertising 1,179 1,800 66% 0 (1,800) -100% 45 Rent/Lease 11,346 12,350 92% 11,380 (970) -8% 48 Maintenance 342 300 114% 400 100 33% 49 Miscellaneous 33,859 35,910 94% 33,390 (2,520) -7% 95 Interlund Rental 3.060 2.640 116°I° 2.560 80 -3% TOTAL RECREATION SERVICES $661,547 639 080 104% $639,880 800 0% 574.93.00 COASTAL ZONE MANAGEMENT 41 Professional Services 5 1.000 59% TOTAL COASTAL ZONE MGMNT. $54 $1.000 590% (1,000) -100% 1 0 0 -100% _� $0 575.50.00 FACILITIES 35 Minor Equipment 3,051 3,900 78% 2,260 (1,640) -42% 45 Rental/Lease 4,437 6,090 73% 5,000 (1,090) -18% Department: COMMUNITY SERVICES Fund: GENERAL Dept. No.: 600 NARRATIVE PARKS & RECREATION DIVISION - #00 Cont'd RECREATION ERVI E - Cont'd Communication - Telephones at Yost Pool, beach ranger station and Meadowdale Clubhouse Preschool. Travel - Full-time staff travel and mileage to WRPA, risk management, revenue school conferences ($800), gymnastics ($100) and beach rangers ($510). Adverb in - Nothing budgeted in 1993. Rental/Lease - Athletic rentals ($10,850), gymnastics equipment ($100), Edmonds Elementary for summer day camp ($360) and egg hunt ($70). Maintenance -Repair/maintenance of fitness equipment, sound system, pool register and slide projectors. Miscellaneous - ASCAP licensing ($200) gymnastics training/USGF membership ($300), memberships/conferences ($1,000), pool receipts ($300), quarterly brochure ($27,540), film developing ($50), handicapped program ($4,000), risk, revenue and maintenance management schools. Interfund Rental - Recreation van. COASTAL ZONE MANAGEMENT Professional Services - Nothing budgeted in 1993. FACILITIES Minor E ui rnent - Aerobic benches ($200), gymnastics equipment ($700), pool equipment ($750) and dark room equipment ($610). Rental/Lease - Marina Beach lease and taxes, and Burlington Northern Right -of -Way Use Agreement. Department., COMMUNITY SERVICES Fund: GENERAL Dept. No.: 600 EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget Change Number Descrl tian 1992 1992 To Bird et 1993 $ % PARK$ AND RECREATION DIVISION - #640 Cont'Ci 575.50.00 FACILITIES Co nt'd 594.74.64 Equipment 7.430 8.250 0% TOTAL FACILITIES $14.91 $18,240 82% TOTAL RECREATION DIVISION $795.119 780 050 102% 576.80.00 GROUND MAINTENANCE - #641 11 Salaries 345,243 377,010 92% 12 Overtime 593 1,900 31 % 23 Benefits 80,259 86,360 93% 24 Uniforms 4,473 5,400 83% 31 Supplies 49,038 57,200 86% ___ 4,050 (4,200 -512i 6 930 -38% 2 410 0% 11 310 777 64 365,670 (11,340) -3% 1,700 (200) -11 % 85,080 (1,280) -1 % 5,000 (400) -7% 47,200 - (10,000) -17% 41 Professional Services 559 700 80% 2,860 2,160 309% 42 Communication 583 700 83% 800 100 14% 43 Travel 849 680 125% 120 (560) -82% 44 Advertising 29 0 0% 0 0 0% 45 Rental/Lease 6,644 8,850 75% 8,850 0 0% 47 Public Utility Service 62,491 68,970 91 % 79,000 10,030 15% 48 Maintenance 1,805 6,200 29% 3,000 (3,200) -52% -100- Department: COMMUNITY SERVICES Fund: GENERAL Dept. No.: 600 NARRATIVE PARKS AND RECREATION DIVISION - #640 ConYd FACILITIES ConVd Equipment - Safety crash mat for gymnastics ($750), IBM 56SLC computer ($2,300), color monitors ($400) and typewriter ($600). GROUNDS MAINTENANCE - #641 Salaries - Includes ten full-time ($334,150), summer help and seasonal help ($31,520). Overtime - Overtime as needed for emergency call -outs. Benefits - Medical ($24,580), retirement ($50,660), state workers ($6,850), life insurance ($630) and OT benefits ($260). Part-time is an additional $2,100. Uniforms - Safety shoes, rain gear, laundry service, uniform rental and gloves. Supplies - Soil, ($2,200), bark ($2,300), sprinkler parts ($4,500), vandalism repairs ($1,000), oil and grease ($900), garbage bags ($2,800), hand tools, mower parts and repairs ($5,300), sand ($2,700), shrub and landscape improve- ments ($3,500), Yost Pool chemicals ($6,000), cement mix and nursery supplies ($4,500), steel ($2,000), lime and compeat ($1,800) rocks and gravel ($3,500) and fertilizer ($4,200). Professional Service - Blood borne pathogen shots. Communi tion - Fire detector phone line at the Anderson Center. Travel - Mileage reimbursement for classes required to maintain state certification (spray licenses) and other classes ($90); pesticide training ($30). Advertising - Nothing budgeted for 1993. Rental/Lease - Miscellaneous rental of power equipment, toilet rental, trenches, pumps, bulldozers and hand tools. Public Utility Service-Includeswater, gas, electricity, fuel oil, dumpfees and phone. Increasesfor 1993 include electric (10%), garbage (20%), water (20%) and gas (7%). Maintenance - Includes service for tree removal and equipment repairs, pool service and roto rooter. -101- Department: COMMUNITY SERVICES Fund: GENERAL Dept. No.: 600 EXPENDITURE DETAIL Account Expended Budget % Expended Budget _F Budget Change Number Description 1992 1992 To Budget 1993 $ % 576.80.00 GRRQUN©_MAINTENANCE - #641 Contd _ _ _ 49 Miscellaneous 2,290 2,470 93% 1,700 (770) -31% 51 Intergovernmental Svs. 41,000 34,730 118% 38,670 3,940 11% 95 Interfund Rental 43,380 52,000 83% 43,940 (8,060) -16% 594.76.63 Other Improvements 598 4,400 14% 0 (4,400) -100% 64 Equipment 12,495 28,300 44% 3,500 (24,800) -88% 65 Projects 894 0 0 0 0% TOTAL GROUNDS MAINTENANCE $653.223 $735,87ti 89% $687,Q9 7 0 7% TOTAL PARKS & REC. DIVISION x1,448.342 $1,515 920 96% $1,464,ZJ3 MIJOQ -3% PUBLIC WORKS DIVISION - #650 519.91.00 ADMINISTRATION 11 Salaries 91,186 90,020 101% 92,320 2,300 3% 12 Overtime 1,546 600 258% 0 (600) -100% 23 Benefits 22,419 22,670 99% 22,600 (70) 0% 31 Supplies 45 0 0% 0 0 0% 42 Communications 168 200 84% 340 140 70% 43 Travel 51 900 6% 100 (800) -89% 48 Maintenance 1,710 4,850 35% 3100 (1,750) -36%® -102- Department: COMMUNITY SERVICES Fund: GENERAL Dept. No.: 600 NARRATIVE GROUNDS MAiNTENANCE - #541 Cont'd Miscellaneous - Pesticide certification ($700), disease classes ($500), INPRA & NRPA Conferences ($300) and staff training ($200). Intergovernmental Services - Edmonds' share of Meadowdale complex maintenance ($36,470), park permit fees for Yost Pool, wading pool, restroom facilities, soil testing ($2,200). Intgrfund Rental - Annual rental rate for nine vehicles, two tractors, one three -reel mower, two trailers, radio service for all vehicles, shared cost of bucket truck and Unit #33. Other Im r vements - Nothing budgeted in 1993. Equipment - Fire rated storage unit for gas ($1,500), edger ($800) and boom sprayer ($1,200). Projects - Nothing budgeted in 1993. PUBLIC WORKS [DIVISION - #650 ADMINISTRATION Salaries - Superintendent, secretary and 35%for support clerk salary. The remaining 65% is budgeted under Combined Utility Operating Fund #411. Overtime - Nothing budgeted in 1993. Benefits -Superintendent, secretary and 35% of the support clerks benefits. The remaining 65% is budgeted under the Combined Utility Operation Fund #411. Medical ($8,250), retirement ($13,960), state workers ($240) and life insurance ($150). Supplies -All supplies for 1993 to be purchased through Community Services Administration (610 budget). Communications - Line and long distance charges for FAX Machine ($340). Travel - Meals ($25), mileage reimbursement ($75). Maintenance - Copier maintenance ($2,000); typewriter repairs ($120); reader/printer repairs ($120); microbilt maintenance contract ($200); small equipment ($200) and FAX machine maintenance ($460). -103- Department: COMMUNITY SERVICES Fund: GENERAL Dept. No.: 600. EXPENDITURE DETAIL Account Expended Budget % Expended (Budget Number Description 1992 1992 To Budget 1993 519.91.00 PUBLIC WORKS DIVISION - #650 Cont'd 519.91.00 ADMINISTRATION 49 Miscellaneous 2,150 3,280 W 95 Interfund Rental 5,946 5,980 99% 594.19.64 Equipment 703 1.200 59% TOTAL ADMINISTRATION $125.924 1129,700 97°% 519.92.00 FACILITIES MAINTENANCE - #651 11 Salaries 310,442 320,080 97% 12 Overtime 2,404 4,000 60% 23 Benefits 89,422 100,200 89% 24 Uniforms 4,298 5,000 86% 31 Supplies 55,980 60,100 93% Budget Change 750j (2,530) -77% 5,950 (30) -1 % (1,200 -1 QO°Io 12 1 4 4 -4% 321,8501 1,770 1 % 3,500 (500) -13% 92,370 (7,830) -8% 4,300 (700) -14% 50,400 (9,700) -16% 32 Fuel Consumed 2,285 5,500 42% 5,000 (500) -9% 35 Minor Equipment 204 350 58% 400 50 14% 41 Professional Services 1,004 400 251 % 1,500 1,100 275% 42 Communication 600 2,200 27% 1,000 (1,200) -55% 43 Travel 132 150 88% 150 0 0% -104- Department: COMMUNITY SERVICES Fund: GENERAL Dept. No.: 600 NARRATIVE PUBLIC WO RKS DiVISI QN - # 50 Cont'd ADMINISTRATION Miscellaneous - Memberships include APWA ($60) and professional registration for P.E. License ($70); Public Works Observance, and other employee recognition and miscellaneous ($200), APWA, AWWA, continuing education conferences ($300), subscriptions and training materials ($120). Interfund Rental - 67% share of Car #102 ($2,080), 33% used by Water Division, vehicle radio rental ($120), PWA space rental to water/sewer ($3,750). ,Equipment - Nothing budgeted for 1993. FACILITIES MAINTENANCE - #651 Salaries - Supervisor, mechanical/electrical specialist, three maintenance worker II, one maintenance worker I, four custodians, one part-time weekend employee and one summer student employee. Overtime - Provides for emergency call -outs and schedule changes. Benefits - Medical ($37,090), retirement ($46,900), state workers ($7,160), life insurance ($620) and OT benefits ($600). Uniforms - Boot replacement, uniforms, safety equipment, rain gear and first -aid equipment for staff. Su lie - Custodial supplies ($10,000), carpentry supplies ($6,000), woodworking products and electrical parts ($8,800), plumbing parts ($4,500), paints ($3,000), mechanical supplies and parts ($5,100) and paper products ($13,000). Fuel Consumed - Fuel for building heat ($4,500), electrical backup generators ($150) and backup supplies for interruptible service ($350). Small Tools Minor E ui ment - Hand tool replacements. Professional Services - Entrance medical exams hearing exams, exams for commercial licenses and five (5) hepatitis shots). Communication - Rental of pagers for staff, intercom rental and pay phones. Travel - Mileage and parking reimbursements for conferences and classes to maintain state certifications. -105- Department: COMMUNITY SERVICES Fund: GENERAL Dept. No.: 600 EXPENDITURE DETAIL Account Expended Budget % Expended Budget Number Description 1992 1992 To Budget 1993 519.92.00 FAQILITIE$ MAINTENANCE - #651 Confd 47 Public Utility Service 108,981 129,890 48 Maintenance 15,853 17,200 49 Miscellaneous 51 Intergovernmental Svs. 1,030 1,300 626 2,200 84% 92% 79% 28% Budget Change 120,000 (9,890) -8% 13,150 (4,050) -24%® 1,4001 100 8% 1,5001 (700) -32% 95 Interfund Rent/Lease 15,116 15,500 98% 21,240 5,740 37% 594.19.62 Building Improvements 0 5,000 0% 5,000 0 0% 64 Equipment 3.325 8,800 38% 1.000 7 800 -89% TOTAL FACILITIES MAINT. $611,702 $677,870 90% $643,760 34 110 -5% TOTAL PUBLIC WORKS DIVISION $737,628 $807,570 91% 768 920 _{$38,650) -5% GENERAL FUND SUBTOTAL $3,566,762 $1,821,840 93% $3,659,330 162 510 -4% -106- Department: COMMUNITY SERVICES Fund: GENERAL Dept. No.: 500 NARRATIVE FACILITIES MAINTENANCE - #651 Confd Public Utility Service -Electricity (10% October increase), water/sewer (25% increase), natural gas (7% increase July 1993) and garbage (approximately 20% increase/$100 per ton). M int�a_ ene?- Firealarm monitoring, elevator contract maintenance, HVAC maintenanceand repair boiler maintenance, locksmith work, tool & equipment repairs for all facilities. This includes unanticipated emergencies and fire and police door maintenance. Miscellaneous - Classes to maintain certification and conferences to upgrade professionalism of the division ($300). APWA Conference ($300), electrical codes and CEU's ($300), Asbestos Certification ($300) and classes for woodwork- ing skill classes ($200). Intergovernmental Services-Feesand permitexpensesforcertificatesandlicensetooperateand maintain this division. L & I inspections, state electrical inspections. Snohomish County Health Department and Puget Sound Air Pollution control. I nterfund Rental/.Lease - Rental of four vans, and one auto. Building Improvements -Unanticipated emergencies. Equipment -Unanticipated machinery failures. -107- REVENUE DETAIL Department: COMMUNITY SERVICES Fund: STREET FUND Fund No.: ill Account Receipted Budget % Receipted Budget Budget Change Number Description 1992 1992 To Budget 1993 $ % 308.00.00 BEGINNING CASH $410,037 $430,830 INTERGOVERNMENTAL 336.00.87 Motor Vehicle Fuel Tax 514,146 520,000 338.42.00 Intergovernmental/Reim. 882 500 TOTAL INTERGOVERNMENTAL $515,028 $520,500 CHARGES FOR SERVICES 322.40.00 Street and Curb Permits 1,050 344.10.00 Street Repair/Maint. Chg. 8,708 344.90.00 Other Transporation 324 344.91.00 Sidewalk Repair/Maint. Chg. 4,387 349.95.91 Interfund Services 105.000 TOTAL CHARGES FOR SVS. $119,469 MISCELLANEOUS 361.11.00 Interest Earnings 395.10.00 Sale of Fixed Assets TOTAL MISCELLANEOUS 95% 1 $252,6701 ($178,160) -41% 99% 520,000 0 0% 176% 0 500 -100% 99% $520,000 ($500) 0% 850 124% 1,300 450 53% 4,000 218% 17,670 13,670 342% 0 0% 0 0 0% 1,000 439% 5,000 4,000 400% 1.05,000 100% 110.000 5.000 5% $133,970 $110,850 108% $23,120 21% 10,645 30,000 35% 402 0 0% $11,047 $30,000 37% OTHER FINANCING SOURCES 387.00.00 Transfer from Equip. Rntl. 36,120 0 397.00.00 Trsfrs. from Gen. Fund 107,500 236,000 397.00.00 Trsfrs. from Combined Street Construction Fund 0 0 TOTAL OTHER FINCNG. SOURCES $143.62 $236,000 TOTAL REVENUES 789,164 897.350 TOTAL STREET FUND $1,199.201 $1,328 180 0% 46% 0% 61% 88% 90% 14,000 (16,000) -53% 5001 500 0% $14,500 ($15,500) -52% 0 0 0% 128,500 (107,500) -46% 68.500 68.500 0% $197.000 39 000 -17% 865.470 31880 -4% $1,118,140 _[$210,44j -16% -108- EXPENDITURE SUMMARY Department: COMMUNITY SERVICES Fund: STREET. Dept. No.. 653 Expended Budget % Expended Budget 1992 1992 To Budget j 1993 Budget Change FUND: STREET Administration $78,529 $85,M 91 % $102,420 $16,580 19% General Government Services 19,442 10,130 192% 10,150 20 0% Garbage/Solid Waste Construction 83 74,102 8,600 76,720 1% 97% 1,900 73,210 (6,700) (3,510) -78% -5% Maintenance 772,695 819,650 94% 803,610 (16,040) -2% Other Financing Uses SUBTOTAL 0 944,851 0 1,000,940 0% 94% 68,50 68.500 58,850 0% 6% 1,059,790 Ending Cash Balance TOTAL 254.264 $1,199,115 327.2 $1,328,180 780% 90% 1 58 3 (268,890 ($210,040) -82% -16% 1$1,1118,140 DEPARTMENT FUNCTION The Street Division maintains and constructs improvements to street roadways, shoulders and alley base surfaces, storm drainage systems and ditch lines, traffic markings, signing and signal control devices, sidewalks and bicycle/ pedestrian facilities, roadside vegetation control, routine street sweeping and snow and ice control, street lighting within the public right-of-way and utility easements. -109- lepartment: COMMUNITY SERVICES und: STREET lept- No.: 653 EXPENDITURE DETAIL Account Expended Budget % Expended Budget Budget Change Number Description 1992 1992 To Budget 1993 $ % STREET DIV! '! N - 543.30.00 ADMINISTRATION 11 Salaries 23 Benefits 31 Supplies 43 Travel 49 Miscellaneous 51 Intergovernmental Svs, 95 Interfund Rental TOTAL ADMINISTRATION $51,035 $56,000 91 % 13,718 16,150 85% 60 800 8% 0 600 0% 1,131 2,100 54% 2,000 0 0% I p,585 10,1190 104% 78 52 185,840 91 % 519.70.00 GENERAL GOVERNMENT SERVICE 11 Salaries 8,307 5,500 151 % 12 Overtime 402 0 0% 23 Benefits 1,745 1,050 166% 31 Supplies 8,226 2,620 314% 95 Interfund Rental 762 960 79% TOTAL GEN. GOV'T SERVICE 1� 9,"2 $10.13F3 192% $56, 500 1 $500 1 % 16,150 0 0% 800 0 0% 500 (100) -17% 2,000 (100) -5% 3,770 3,770 0% 22.700 12.510 $16,580 123% 19% 102 420 5,500 0 0% 0 0 0% 1,050 0 0% 2,620 0 0% 980 20 2% $10,150 20 0% -110- Department: COMMUNITY SERVICES Fund: STREET Dept. No.. 653 NARRATIVE STREET DIVISION - #653 ADMINISTRATION Salaries - Includes direct administrative costs not directly associated with either maintenance or construction functions of the Division; costs of both formal and informal training associated with road and street activities. Benefits - Medical ($6,360), State workers' compensation ($980), retirement ($8,650) and life insurance ($160). Supplies -Distribution of indirect administrative costs not associated specifically with either maintenance or construc- tion functions of the Division. Travel - Mileage and expenses for attending schools and seminars required to maintain state certification, i.e., weed spraying and insect control. Misce€laneou5 - Includes tuition and registration for schools and seminars required to maintain state certification. Intergovernmental Services - State Audit ($1,770) and Sno-Trap match ($2,000). Interfund Rental - Building rental charges (includes code change from 542.90.95). GENERAL GOVERNMENT SERVICES Salaries - Services performed for other divisions, governmental agencies and utility contractors. Includes cost for sidewalk repair per Ordinance initiated in 1989. Overtime - Nothing budgeted for 1993. Benefits - Medical ($410), State workers' compensation ($60), retirement ($570) and life insurance ($10). Supplies -Asphalt for utility cuts and sidewalk repairs. Interfund Rental - Equipment Rental Division charges. -111- )apartment: COMMUNITY SERVICES =und: STREET )ept: No.: 653 Account Number EXPENDITURE DETAIL Expended Budget % Expended Budget Budget Change 1992 1992 To Budget 1 1993 1 $ % 537.80.00 GARBAGE/50LI❑ WASTE 11 Salaries 23 Benefits 51 Intergovernmental Svs. 95 Interfund Rental TOTAL GARBAGE/SOLID WASTE 595.00.00 CONSTRUCTION 11 Salaries 12 Overtime 23 Benefits 31 Supplies 65 Construction Projects 95 Interfund Rental TOTAL CONSTRUCTION 0 4,000 0%® 1,000 (3,000) -75% 0 1,200 0% 400 (800) -67% 83 3,000 3% 300 (2,700) -90% 0 400 00% 200 200 -50% 483 8 600 1 % 11,900 6 700 -78% 44,245 30,500 145% 30,500 0 0% 241 0 0% 0 0 0% 12,458 4,700 265% 6,450 1,750 37% 3,359 10,280 33% 10,260 (20) 0% 8,878 27,500 32% 21,000 (6,500) --24% 4,921 3.740 132% 5.000 1.260 34% 74 10 $76.720 97% $73,210 3 510 -5°.6 -112- Department: COMMUNITY SERVICES Fund: STREET Dept. No.: 653 NARRATIVE GARBAGE/SOLID WASTE Salaries - Maintenance cost for trash containers and roadside litter debris collection. Hauling street secion waste material. Benefts - Medical ($140), State workers' compensation ($20), retirement ($220) and life insurance ($20). Intergovernmental_Services - Maintenance costs for solid waste landfill disposal and transfer station fees. Interfund Rental - Equipment Rental Division charges. CONSTRUCTION Salaries - Labor costs associated with the construction of roadways, storm sewers and sidewalks; as well as the cost of control devices. Overtimes - Nothing budgeted in 1993. Benefits - Medical ($2,320), State workers' compensation ($380), retirement ($3,490) and life insurance ($260). Supplies - Improvement supplies such as aggregates; pit run, crushed rock. Construction Projects - Cracksealing, prelevel, overlay, curb and sidewalk project performed by City forces. Interfund Rental - Equipment Rental Division charges. -113- Department: COMMUNITY SERVICES Fund: STREET Dept. No,,: 653 EXPENDITURE DETAIL Account Expended Budget % Expended Budget Number Description 1992 1992 To Budget 1 1993 Budget Change 542.00.00 MAINTENANCE 11 Salaries 283,102 290,250 98% 294,400 4,150 1 % 12 Overtime 2,253 5,200 43% 5,200 0 0% 23 Benefits 74,576 84,940 88% 81,920 (3,020) -4% 24 Uniforms 4,338 4,940 88% 5,600 660 13% 31 Supplies 79,167 95,480 83% 99,310 3,830 4% 41 Professional Services 980 1,000 98% 1,900 900 90% 44 Advertising 28 0 0% 0 0 0% 45 Rental/Lease 5,782 9,300 62% 9,050 (250) -3% 46 Insurance 17,710 20,890 85% 21,200 310 1% 47 Public Utility Service 102,728 115,500 89% 117,600 2,100 2% 48 Maintenance 3,098 8,600 36% 7,000 (1,600) -19% 49 Miscellaneous 9,826 600 1638% 5,500 4,900 817% 51 Intergovernmental Svs. 2,652 3,000 88% 3,000 0 0% 594.42.64 Equipment 22,862 26,600 86% 1 8.600 (18,000) -68% -114- Department: COMMUNITY SERVICES Fund: STREET Dept. No.: 653 NARRATIVE MAINTENANCE Salaries - One supervisor, one lead person and nine maintenance persons. Labor costs associated with the maintenance of roadways, storm drainage, sidewalks, street lighting and traffic control devices. Overtime - Accidents and spills. Benefits - Medical ($29,490), retirement ($44,240), state workers ($4,920) and life insurance ($3,270). Uniforms - Uniforms and safety shoes per Union Contract. Supplies - Asphalt, concrete, sand, gravel, grates, manholes and lumber. Professional_ S_ervi_ce_S - Rodent and pest control services (Street Division share). Advertising - Nothing budgeted for 1993. Mental/Lease - Outside equipment rental for street sweepers. Insurance -Premium costs for small equipment coverage, general liability and faithful performance bond. Pubfic utility Service - Electrical costs for street lights maintained by Snohomish County PUD. Maintenance - Includes outside service for repair and replacement of damaged pole standards not included in utility service agreement, laborand equipment services performed by outside agencies for the service coststofall hazardoustrees, repair of small equipment. Miscellaneous - Vactor and street sweeping waste disposal. Intergovernmental Services - Traffic signal maintenance costs for services performed by the Interlocal Agreement with Snohomish County. Includes maintenance charges forthe Washington State Transportation Department forthe Emergency Opticom on SR-99 Includes charges for services performed by other cities per Interlocal Agreement (street, painting, etc.). Eauipment - Extruded curbing machine ($8,600). -115- Department: COMMUNITY SERVICES Fund: STREET Dept. No.: 653 EXPENDITURE DETAIL Account Expended Budget % Expended Budget Number Description 1992 1992 To Budget 1993 542.00.00 MA_N_T_ENANCE -_Conf 95 Interfund Rental 163.593 153.354 107% TOTAL MAINTENANCE $772,695 $819,650 94% OTHER FINANCING USE 591.39.00 1993 P/W Facility Bond 0 0 0% TOTAL OTHER FINANCING USES 0 0 0% TOTAL EXPENDITURES $944,851 $1,000,940 94% Balance Adjustment 86 0 0% Ending Cash Balance 254.264 327,240 78% TOTAL STREET FUND . 1 1991 $ ,32>3,180 90% Budget Change 143.330 (10,020 -7% $803,610. ($16,040) -2% 68,500 fi8,500 0% $68,500 $68,500 0% $1,059,790 $58,850 6% 0 0 0% 58.350 _ (268,890) -82% $1,118,140 , 21D 040 -16% -116- Department: COMMUNITY SERVICES Fund: STREET Dept. No.. 553 NARRATIVE MAINTENANCECont' Interfund Rental - Vehicle, radio and equipment rental charges. 1993 P/W Facility Band - Principal ($18,500) and Interest paid ($50,000) for Public Works Facility Bond. -117- REVENUE DETAIL Department: REVENUES Fund: COMBINED UTILITY OPERATING FUND Fund No.: 411 Account Receipted Budget % Receipted Budget Number Description 1992 1992 To Budget 1993 308.00.00 .BEGINNING CASH $1,559,689 $1,153,910 135% 1 $111 LICENSES PERMITS 322.90.00 Side Sewer Permits 1,945 INTERGOVERNMENTAL 338.80.00 Town of Woodway 10,724 338.80.01 Olympic View Water District 251,626 338.80.02 Shoreline Water District 156,769 338.80.03 City of Mountlake Terrace 264,681 338.80.04 City of Lynnwood 0 338.80.05 Metro 236.239 TOTAL INTERGOVERNMENTAL 920,039 CHARGES FOR SERVICES Budget Change $31,760 3% 6,000 32% 1 6,0001 0 0% 10,810 99% 11,510 700 6% 247,940 101 % 264,060 16,120 7% 140,930 111 % 150,090 9,160 6% 352,910 75% 375,850 22,940 7% 0 0% 1,070 1,070 0% 225A10 105% 754,720 529.310 235% 978,000 94% 1,557,300 579,300 59% 343.40.00 Water Wholesale 166,842 0 343.81.10 Meter Water Sales 2,117,466 2,907,000 343.81.20 Unmeter Sewer Sales 3,190,511 2.254.000 Total Charges for Services $5,474,819 $5,161,000 MISCELLANEOUS 349.80.00 Rent (P.W. Bldg. Use) 39,750 36,000 349.95.91 Interfund Services 0 2,000 361.11.00 Interest Earnings 220,224 290,000 369.90.00 Con. Chgs. /Svc. Fee 23,421 30.000 TOTAL MISCELLANEOUS $283,395 $358,000 OTHER FINANCING SOURCES 387.00.00 Residual Equity Trsfr. In 44,890 0 343.81.30 Water Surcharge 122,335 130,000 395.10.00 Sale of Fixed Assets 21 0 TOTAL OTHER FINANCING SRCS. $167, $130,000 TOTAL REVENUES $6,847,444 $6,633,900 TOTAL COMB. UTIL OPER. $8 407,133 $7,786,910 0% 0 0 0% 73% 2,945,200 38,200 1 % 142% 3.069.000 815.000 36% $6,014,200 106% $853,200 17% 110% 47,100 11,100 31 % 0% 2,000 0 0% 76% 150,000 (140,000) -48% 78% 27,000 (3,000) -10% $226,100 79% ($131,900) -37% 0% 94% 0% 129% 0 159,300 0 0 0% 29,300 23% 0 0% $29,3Q0 23% $159.300 103% $7,962,900 $1,329,900 20% 108% $9,148,570 $1,361,660 17% -118- EXPENDITURE SUMMARY Department: COMMUNITY SERVICES Fund: COMBINED UTILITY Dept. NO.: 600 Expended Budget % Expended Budget Budget Change 1992 1992 To Budget 1993 $ % Water $2,065,168 $2,108,330 98% $2,389,130 $280.800 13% Sewer 1,061,630 1,253,120 85% 1,455,080 201,%0 16% Treatment Plant 1,405,236 1,372,640 102% 1,548,950 176,310 13% Other Financing Uses 2,706.730 2 6�840 101 % 2,518,070 (162,770 -6% 7,911,230 SUBTOTAL 7,238,764 7,414,930 98% 496,300 7% Ending Cash Balance 1,196,601 _ 982.980 1220 1,237.340 254,36 26% $9,148,570 TOTAL $8,435,365 $8 397 910 100% $750 660 9% DEPARTMENT FUNCTION The Water Division is responsible for the maintenance and operation of the City water distribution system for a constant and safe delivery of potable water to over 9,210 customer accounts. The Division operates and maintains all means of storage and conveyance to these customers which consists of over 179 miles of distribution mains, 21 pressure reducing stations, three 1.5 million gallon reservoirs, one3 million gallon reservoirand pumpingstation. The Water Division consists of eight permanent employees responsible for the above Division functions and operation and maintenance of one chlorinator. The Sewer Division is responsible for the maintenance and operation of 15 sanitary sewer pump stations, 1,300 sanitary sewer manholes and over 185 miles of sanitary sewer mains. The Sewer Division inspects all new sanitary sewer installations to insure compliance with health codes. This Division consists of seven permanent employees responsible for these functions and maintenance of 14 grinder pumps. The Treatment Plant is responsible for effectively treating wastewater from a service population of 68,500 to comply with effluent discharge limitations as mandated by federal, state and local regulations. This wastewater is received from Mountlake Terrace and Olympic View Water District, Lynnwood, Shoreline and Metro, as well as Edmonds. This Division employs fourteen permanent employees. -119- Department: COMMUNITY SERVICE'S Fund: COMBINED UTILITY OPERATING Dept. No.: 600 Account Number Expended Budget % Expended Budget 1qq2 1992 To Budget 1993 Budget Change 534.80.00 WATER DIVISION - #654 11 Salaries $328,851 $333,490 99% $345,970 $12,480 4% 12 Overtime 14,051 15,970 88% 15,450 (520) -3% 23 Benefits 92,985 92,630 100% 97,970 5,340 6% 24 Uniforms 5,104 6,880 74% 8,140 1,260 18% 31 Supplies 73,422 53,000 139% 84,980 31,980 60% 34 Water Purch. for Resale 973,410 973,980 100% 1,130,560 156,580 16% 41 Professional Services 10,172 9,180 111 % 9,900 720 8% 42 Communication 19,768 25,700 77% 25,650 (50) 0% 43 Travel 786 1,670 47% 1,410 (260) -16% 44 Advertising 2,095 500 419% 500 0 0% 45 Rental/Lease 4,630 5,580 83% 11,000 5,420 97% 46 Insurance 21,239 26,770 79% 25,430 (1,340) -5% 47 Public Utility Service 16,161 18,230 89% 20,690 2,460 13% 48 Maintenance 6,039 7,480 81 % 8,030 550 7% 49 Miscellaneous 109,372 129,730 84% 134,890 5,160 4% 51 Intergovernmental Service 3,182 4,500 71% 3,530 (970) -22% -120- Department: COMMUNITY SERVICES Fund: COMBINED UTILITY Dept. No.: Qda NARRATIVE WATER DIVISION #654 Salaries - Supervisor, lead person, six maintenance people, one meter reader, two part-time summer help and 65% for office clerk. The remaining 35% is budgeted under Public Works Administration of the General Fund #001. vertlm -For Water Watch and emergency call outs. Benefit -Medical ($36,710), retirement ($50,200), state workers ($7,180) life insurance ($630), OT benefits ($2,320) and part-time benefits ($930). Uniforms - New shoes ($1,170), rain boots ($200), hip boots ($130), hard hats ($40), rain jackets and pants ($650), cloth gloves ($500), rubber gloves ($650) and uniforms ($4,800). Supplies -First aid supplies ($400), telemetry charts ($770), chlorine ($180), rock, sand, MCII and asphalt ($8,000), water meter 5/8"x3/8" ($4,800), water meter replacement program ($4,080), 1" meters ($1,800), 1-1/2" turbine meters ($3,800), 2" turbines and 2" compounds ($8,650), traffic cones ($2,500), invoice supplies and miscellaneous purchases ($40,000) and meter spare parts ($10,000). Items Purchased for Resale - Purchase of water from suppliers. Professional Services - Water testing ($3,140), physical exam for new employees ($750), dial -a -dig one call service ($2,160), telemetry repairs ($2,000), parts - telemetry repairs ($1,000), MEBT for temporary employees ($250) and computer repairs ($600). Communication -Utility billing postage ($5,360); telemetry phone charge and SNOCOM Charge ($11,050); cellular phone charge ($600); charge for zip code checking ($150); bulk postage ($3,840) telemetry charges ($4,650). Travel - Mileage ($220), lodging ($680) and meals ($510). Advertising - Newspaper ads for call for bids and position announcements. News releases in the event of water contamination. Rental/Lease - Seattle meter charge ($4,500), miscellaneous equipment rentals ($500), DOH water use permit ($6,000). Insurance - Property and liability insurance. Public Utility Service - Gas, electricity, water, garbage and dumping fees. Ma intena nce -Telemetry and other minor repairwork ($3,200); also work done by outside vendors and maintenance service on utilicorders ($2,730), also PRV ($1,300) and altitude valves rebuilt ($800). Miscellaneous - State Excise Tax on sales ($121,280), class registration required for state certification, claims and half utility billing forms ($12,110), public relations education program and UPS charges and AWWA dues ($1,500). Intergovernmental Service - Audit Fee. -121- Department: COMMUNITY SERVICES und: COMBINED UTILITY OPERATING Sept. No.: 600 Account Expended Budget % Expended Budget Budget Change Number Description 1992 1992 To Budget 1993 $ % 534.80.00 WATER DIVISION - #654 Cont'd 54 Interfund Surcharges 110,497 130,000 85% 84 Debt Issue Cost 11,101 0 0% 91 Interfund Service 141,996 142,000 100% 95 Interfund Rental 44,767 45,000 99% 98 Interfund Maintenance 0 0 0% 594.34.62 Buildings 0 0 0% 63 Improvements 31,430 41,310 76% 594.34.64 Equipment 37,593 44,730 84% 65 Projects 6,517 0 0% 597.00.55 Interfund Transfers 1,133,343 1.657.900 68°Io TOTAL WATER DIVISION $3,198,511 $3,766,230 85% 535.80.00 SEWER DIVISION - #655 159,300 29,300 23%O 11,100 0 0%® 142,000 0 0% 51,880 6,880 15% 1,500 1,500 0% 25,000 25,000 0%® 17,400 (23,910) 0% 56,850 12,120 27%® 0 0 0%® 841,260 _ _L816,640} -49% $3,230,390 535 840 -14% 11 Salaries 229,341 250,400 92% 252,840 2,440 1 % 12 Overtime 9,648 7,120 136% 9,100 1,980 28% 23 Benefits 67,633 63,720 106% 71,780 8,060 13% 24 Uniforms 4,468 6,880 65% 6,500 (380) -6% 31 Supplies 36,724 33,270 110% 43,700 10,430 31 % 41 Professional Services 3,518 8,730 40% 6.080 (2,650) -30% -122- Department: COMMUNITY SERVICES Fund: COMBINED UTILITY Dept. No.: 600 NARRATIVE WATER DIVISION - 4 Cont'd Interfund S rchar - Surcharge of 5-3/4% to be paid to the General Fund. Debt Issue Cast -Amortization of the bond discount ($11,100). Interfund Service - Payment in lieu of taxes which represents administrative overhead consisting of services provided by Council, Executive, City Clerk, Finance, Attorney, Engineering and Public Works Administration. Interfund Rental - Equipment rental charge for vehicle fleet. Interfund Maintenance - Equipment Rental charges for repairing small equipment. Build in - Removal of tanks ($20,000) and improvements to Public Works buildings ($5,000). Other Improvements - Fire hydrant replacement program ($9,900), hydrant extensions ($5,400), valve replacements ($1,500), upgrade alt. valve ($600). E unit meet -Tamper ($2,450), generator 110v/5000 watt ($3,000), new utilicorders/PC/printer ($18,000), autocad/PC/ Printer ($9,000), bore hog ($17,000), comcore trenching boxes ($2,400) and small excavation trenching boxes ($5,000). Prol cts -Nothing budgeted in 1993. Interfund Transfers -Transfers to Fund 412 for construction projects ($450,000) and transfers to Fund 413for debt payment: Principle ($206,810), interest ($181,500) and reserves ($2,950) for discounts on 1977 and 1983 bond issues. SEWER DIVISION - #655 Salaries - Lead person, six maintenance people and utility billing clerk. One part-time help. Overtime -Costs for Water Watch and emergency call outs. Benefits - Medical ($27,380), retirement ($36,990), state workers ($5,540), life insurance ($500), OT benefits ($1,370). Uniforms - Uniforms ($3,020), boots ($910), rubber boots ($350), hip boots ($120), hard hats ($50), liners for hats ($120), ear protection for hard hats ($120), rain gear ($420), rubber gloves ($450), surgical gloves ($160), cloth gloves ($400), goggles ($170), safety vests ($210). Su lie - TV winch cable ($950), gas for ST #10 and 12 ($1,950), new hose ($3,600), grout chemical ($12,000), t.v. video tapes and light heads ($1,000), rings and lids ($4,600) and miscellaneous ($19,600). Professional Services - Physicals ($400), pest control ($2,180), telemetry repairs ($2,600) and A.M. test ($900). -123- REVENUE DETAIL Department: REVENUES Fund: EQUIPMENT RENTAL FUND Fund No.: 511 Account Number Receipted 1992 Budget 1992 % Receipted To Budget Budget 1993 Budget Change L $ % 308.00.00 BEGINNING CASH $2,254,543 $2,254,210 100% $2,075,820 ($178,390) -8% RENTAL SERVICE 348.30.00 Garage Services 4,272 10,000 43% 5,090 (4,910) -49% 348.50.00 Fuel Sales 2,807 3,000 94% 3,000 0 0% 365.21.00 Rental Chg. - Replacement 131,932 141,730 93% 132,600 (9,130) -6% 365.22.00 Rental Chg. - Operation 410,200 407,990 101 % 413,510 5,520 1 % TOTAL RENTAL SERVICES $549,211 $562,720 98% $564,200 8 520 -2% MISCELLANEOUS 361.11.00 Interest Earnings 261,717 _ 196.O0 134% 61,820 (134.1801 -68% TOTAL MISCELLANEOUS $261,717 $196.000 134% 61 820 134 18Q -68% OTHER FINANCING SOURCES 395.20.00 Insur. Rcvry. - Fixed Assets 6,715 0 0% 0 0 0%® 395.40.00 Sale of Fixed Assets 10.530 6.000 176% 10,00 4,000 67% TOTAL OTHER FINANCING SRCS. $17 245 $6,000 287% $10.000 $4,00Q 67% TOTAL REVENUES $828,17 $764,720 108% $626,02 JtI38 700 -18% TOTAL EQUIPMENT RENTAL S3,082,716 $3,018.930 102% $2,701,840 ($317,0901 -11% -130- EXPENDITURE SUMMARY Department: COMMUNITY SERVICES Fund: EQUIPMENT RENTAL Dept. NO.: 657 FUND: General Equipment Rental SUBTOTAL Ending Cash Balance Expended Budget % Expended Budget Budget Change 1992 1992 To Bud et 1 1993 1 $ % $929,729 $1,034,290 900% _ $696 280 ($338 010 -33% $929,729. $1.034.290 90% $696,280 ($338,010) -33% 2,152,451 1,984 640 108% 2,005,560 20,920 1 DEPARTMENT FUNCTION Equipment Rental was created and established by ordinanceto be used as a revolving fund for expenditures of salaries, wages and expenses created by the repair, replacement, purchase and operation of equipment. Furthermore, it was created for the purpose of purchasing new equipment, materials and supplies to be used in the administration and operation of the fund. Except for the Fire Department, the Equipment Rental Division purchases and sells all equipment through the fund, and rents all equipment to various departments of the City and to other government agencies through contract agreements. This Division repairs and performs the necessary maintenance on all City owned equipment and maintains the necessary records of each unit. -131- Department: COMMUNITY SERVICES Fund:E EQUIPMENT RENTAL Dept. No.: 657 EXPENDITURE DETAIL Account Actual Budget % Expended Budget Budget Change Number Description 1992 1992 To Budget 1993 $ % 548.68.00 EQUIPMENT RENTAL DIVISION _ f 657 11 Salaries $118,170 $118,020 100% $117,820 ($200) 0% 12 Overtime 78 400 20% 400 0 0% 23 Benefits 33,846 34,590 99% 34,160 (430) -1% 24 Uniforms 1,586 2,000 79% 2,000 0 0% 31 Supplies 94,483 88,000 107% 91,000 3,000 3% 32 Fuel Consumed 41,996 89,040 47% 101,430 12,390 14% 35 Minor Equipment 363 1,250 29% 0 (1,250) -100% 41 Professional Services 21 0 0% 20 20 0% 42 Communication 1,580 1,800 88% 1,970 170 9% 43 Travel 9 200 5% 200 0 0% 44 Advertising 257 1,200 21 % 1,000 (200) -17% 45 Rental/Lease 53,786 53,540 100% 55,320 1,780 3% 46 Insurance 53,801 44,500 121% 47,620 3,120 7% 48 Maintenance 41,629 17,900 233% 18,600 700 4% 49 Miscellaneous 494 400 124% 500 100 25% 51 Intergovernmental 1,561 1,500 104% 1,770 270 18% 587.00.00 Residual Equity Transfer 142,410 142,410 100% 0 (142,410) -100% 95 Interfund Rental 21,245 21,540 99% 17,520 (4,020) -19% 594.48.64 Equipment 322.414 416A00 78% 20_ 4.950 211 0 -51 % TOTAL EQUIP. RENTAL DIV. $929,729 $1,034.29Q 90% $696.280 338 010 -33% Balance Adjustment 536 0 0% 0 0% 0% ENDING CASH BALANCE 2,152,451 jA4, 108% $2,005,560 $20.92 1% TOTAL EQUIP. RENTAL FUND $3,082,716 �L018,930 102% 2 701.84Q 317 090 -11% -132- Department: COMMUNITY SERVICES Fund: EQUIPMENT RENTAL Dept. No 657 NARRATIVE EQUIPMENT RENTAL DIVISION - #657 Salaries - Three full-time employees and one part-time mechanic helper. v rtime - Due to emergency breakdowns, priority repairs for police and fire, snow and vandalism. Benefits - Medical ($14,710), retirement ($16,950), state workers ($2,250), Iffe insurance ($190) and OT benefits ($60). nfform - Unfforms, coveralls and boots for three full-time employees and coveralls for part-time helper. Supplies -Tires, ($9,300); batteries ($1,630), vehicle and equipment repair parts ($52,900); oil ($1,350); filters, shop and vehicle supplies, repair manuals and miscellaneous items (nuts, bolts, wiring, etc.)($25,820). Fuel Consumed - Gas and diesel. Minor Eculpment - Nothing budgeted in 1993. Professional Services - Physical examinations for commercial drivers licenses. Communication -Telephone and base radio telephone line. Travel - Lodging, meals, tuition fees, car expenses for seminars. Advertising -Vehicle and equipment sales. Rental Lease - Leased vehicles used by Police Department. Insurance -Comprehensive collision and liability for all equipment rental vehicles and other equipment. Maintenance - Work done by outside vendors such as glass, paint, machine work, etc., (Includes $6,000 for radio maintenance). Miscellaneous - Fees for classes and seminars, license fees for underground tanks and purchasing contracts. 1 ntergovernmental Service - State Auditor fees. Residual Equity Transfer - Nothing budgeted in 1993. Interfund Rental - Shop car rentals ($4,020) and shop rental space ($13,500). Equipment -Police motorcycle ($9,000), Engineering -car ($10,650), building car ($10,000); Street - GMC dump truck ($57,000), Building Department vehicle ($10,000), street roller and trailer ($15,000), street mower ($60,000); fire marshal vehicle ($11,300) (fire budget $6,000), and Ground truck ($16,000). Shop equipment includes, oil filter press ($2,000), antifreeze recycler ($3,500), surplus police car to be purchased by Equipment Rental to replace existing shop car - unit #358 ($500). -133- Department: COMMUNITY SERVICES Fund: OTHER Dept. NO.: 600 1992 1993 Revenue Revenue Budget COMBINED STREET CONSTRUCTIQN f IMPROVEMENT - FUND 112 ISTEA PROJECTS 100 Beginning Cash Balance $10,275 $14,090 Federal Arterial Management Grant 3,811 131,000 TOTAL REVENUE ARTERIAL PROJECTS 200 Expenditures Ending Cash Balance Construction Projects 1992 1993 Expend. Budge $14,086 $14,090 0 131,000 $14,086 $145,090 TOTAL EXPENDITURE $14,086 $145,090 Beginning Cash Balance 58,010 175,010 Motor Vehicle Fuel Tax 240,371 250,000 Interest Earnings 13,391 5,000 Contributions 3,518 50,000 TOTAL REVENUE $315,290 $480,010 VEHICLE REGiSTRATEON FEE PROJECTS 300 Beginning Cash Balance 30,990 135,990 Motor Vehicle Registration Fee Local Option 229,900 250,000 TOTAL REVENUE GENERAL PROJECTS 400 Ending Cash Balance (14,537) 119,010 Construction Projects 329,827 361,000 TOTAL EXPENDITURE $315,290 $480,010 Ending Cash Balance 163,587 157,490 Construction Projects 97,303 160,000 Operating Transfer Out 0 68,500 $260,890 $385,990 TOTAL EXPENDITURE $260,890 $385,990 Beginning Cash Balance 176,550 198,550 Ending Cash Balance 186,817 203,550 Transfer from Combined Util. Const. Construction Projects 234,200 63,000 Fund #412 213,000 63,000 Contributions 31,467 5,000 TOTAL REVENUE FUND 112 TOTAL REVENUE $421,017 $266,550 $1,011,283 $1,277,640 TOTAL EXP. $421,017 $266,550 FUND 112 TOTAL EXP.$1,011,283$1,277,640 -134- Department: COMMUNITY SERVICES Fund: OTHER Dept. No.: 600 NARRATIVE COMBINED STREET CONSTRUCTION IMPROVEMENT - FUND 112 ISTEA PROJECTS 10 The Intermodel Surface Transportation Efficiency Act (ISTEA) provides distribution of Highway Trust Funds to the regional MPO for construction to improve capacity and safety on local and regional arterials. ISTEA funds must be matched on an 82.98% federal, 17,02% local basis. All projects are subject to state and federal review and approval. The Transportation Improvement Board program (TIB) is a state grant program for improving arterial streets and must be matched on an 80% TIB, 20% local basis. ISTEA project is Main St. ($131,000). SR-99 is a TIB project with City of Lynnwood as lead agency. ARTERIAL PROJECT200 Projects include ISTEA match ($33,000), walkways ($40,000), Casper/7th improvement ($3,000), miscellaneous street repair ($15,000), signal system at Edmonds-Woodway High School ($100,000), overlay program ($170,000). VEHICLE REGISTRATION FEE PROJECTS 300 City's share of $15.00 county motor vehicle registration fee. Use of proceeds is restricted to transportation. Projects include SR-99 TIB match ($60,000), slurry seal ($60,000) and transportation growth management study ($40,000) and new Public Works Facility Bond payment transfer to Fund #111 ($68,500). GENERAL PROJECTS 400 Street projects including overlays and chip seals as identified in 1987 Street Inventory and Evaluation Report or part of the City's utility replacement programs. Funds are transferred into this fund from other funds such as the Council Contingency Fund and the Utility Fund ($63,000). College Place Impact Program is included under this program. Developer impact fees are assessed for future improvements, based on the College Place traffic report. -135- Department: COMMUNITY SERVICES Fund. OTHER Dept. No.. 600 1992 1993 1992 1993 Revenue Revenue Budget Expenditures Expend. Budget STREET BEAUTIFICATION - FUND 114 Beginning Cash Balance $18,455 $18,950 Ending Cash Balance $19,038 $18,950 Interest Earnings 583 0 TOTAL REVENUE $19,038 $18,950 UNDERGROUND WIRING - FUND 115 Beginning Cash Balance 86 90 TOTAL REVENUE TOTAL EXPENDITURE $19,038 $18,950 Ending Cash Balance 86 90 $86 $90 TOTAL EXPENDITURE $86 $90 BUILDING MAINTENANCE - FUND 116 Beginning Cash Balance 155,355 31,630 Ending Cash Balance 32,682 12,630 Interest Earnings 51095 5,000 Construction Projects 87,988 20,000 TOTAL REVENUE Transfer to Fund #001 39,780 0 $160,450 $32,630 TOTAL EXPENDITURE $160,450 $32,630 -136- Department: COMMUNITY SERVICES Fund: OTHER Dept. No.: 600 NARRATIVE STREET BEAUTIFICATION - FUND 114 In 1984 the City Council established this Fund for the purpose of providing underground sprinkler systems in the corner planters on Dayton Street. In 1987 the City Council transferred $10,000 from Council Contingency for corner parks downtown. The 1988 Budgetadded fundsfor implementation of the Centennial Downtown Beautification Improvements identified in a comprehensive plan prepared in 1987. In 1989 this Fund was used in conjunction with Fund 115 to underground wires and install 20 decorative historic lights at 5th Avenue and Main Street. UNDERGROUND WIRING - FUND 115 In 1968 the City Council passed Resolution No. 195 which established a policy to make everyeffort to provide a budget to allow for underground existing wires. In 1987-88 the City had a special lighting consultant prepare a comprehensive aesthetic and technical evaluation of downtown undergrounding and lighting. In 1989 historic -style street lights were installed and overhead wires were undergrounded on Main Street from 5th to 3rd Avenue. This project was accomplished in conjunction with Fund 323. BUILDING MAINTENANCE - FUND 116 In 1984 the City Council established this Fund for the purpose of providing monies for those maintenance projects requiring large amounts of money and for the purpose of tracking such monies. Project details for 1993 are shown in the 1993-1995 Capital Improvements Program in the back of the book. It should be noted that Fund 116 is not primarily for capital improvements; however, some projects could qualify as CIP expenditure. -137- Department. COMMUNITY SERVICES Fund: OTHER Dept. No.: 600 1992 1993 1992 1993 Revenue Revenue Budget Expenditures Expend. Budget MUNICIPAL ARTSIPUBI IC ARTS ACQUISITION - FQN❑ 117 Municlnal Arts Project 100 Beginning Cash Balance $19,490 $19,280 Ending Cash Balance $23,264 $20,780 Sales Maps & Books 118 2,650 Supplies 637 1,500 Items for Resale 854 150 Professional Services 10,932 12,600 Community Events 7,202 7,500 Travel 29 2,200 Other Cultural/Rec 140 1,500 Advertising 0 100 Contributions 0 100 Rental 0 800 General Government 0 1,000 Miscellaneous 1,959 2,650 Transfer from Fund #001 15,000 15,000 Items for Resale 0 2,050 Transfer from Fund #120 4,000 4,000 Interfund Services 8,125 8,000 Small Equipment 97 500 Projects 1,761 0 TOTAL REVENUE $46,804 $51,180 TOTAL EXPENDITURE $46,804 $51,180 Public Arts Acauisitlon Prdect2 Beginning Cash Balance 37,348 23,840 Ending Cash Balance 23,528 18,040 Interest Earnings 1,705 2,200 Professional Services 15,525 10,000 Transfer from Various Construction Funds 0 2,000 TOTAL REVENUE FUND 117 TOTAL REVENUE MEMORIAL TREE FUND - FUND 11 Beginning Cash Balance Interest Earnings Contribution TOTAL REVENUE $39,053 $28,040 $85,857 $79,220 TOTAL EXPENDITURE $39,053 $28,040 FUND 117 TOTAL EXP. $85,857 $79,220 9,094 7,270 Ending Cash Balance 95 30 Supplies 274 150 9,231 5,850 232 1,600 $9,463 $7,450 TOTAL EXPENDITURE $9,463 $7,450 -138- Department: COMMUNITY SERVICES Fund: OTHER Dept. No.: 600 NARRATIVE MUNICIPAL ARTS/PUBLIC ARTS ACQUISITION - FUND 117 The Edmonds Arts Commission has concentrated on clear and defined goals and objectives to present a year-round comprehensive arts program in literary, visual and performing arts. The part-time employee (pte) clerical will be contracted from the Parks and Recreation Division not to exceed 20 hours per week. The 1992 program includes: * Performing and literary art scholarships for Edmonds students * Sponsorship of a Calligraphy Workshop, guest artist, Shiela Waters * Grants to local arts organizations/co-sponsorship of events * Sponsorship of children's lecture at the Public Library * Purchase of public art for community facilities * Collection maintenance/repair of existing works * Sponsorship of touring exhibits at Edmonds Library, Edmonds Historical Museum, and Edmonds Arts Festival Museum • Two Art Treks; one to visit artists' studios, and one to a performing arts event * Continued support of the Artist in Residence Program in the Edmonds School District * Development of a newsletter, logo and video on the arts in Edmonds * Travel to NALAA * Provide "Kids Create" Program PUBLIC ARTS ACQUISITION PROJECT 200 The Public Arts Acquisition Fund, established by Ordinance 1802 and amended by Ordinance 2667, requires visual arts projects be included in municipal construction project, and that a portion of the cost of the project (1 %) be allocated for the provision of art. "Municipal construction project" is any project paid for wholly or in part by the City to construct or remodel any building, community structure, park street, sidewalk, parking facility or utility or portion thereof. MEMORIAL TREE FUND - FUND 118 The Memorial Tree Fund was established by Ordinance No. 2396 into which voluntary contributions will be deposited forthe purpose of enhancing the appearance of Edmonds City streets through the planting of street trees in conformance with the Edmonds Street Tree Plan. -139- Department: COMMUNITY SERVICES Fund: OTHER Dept. No.: 600 1992 1993 1992 1993 Revenue Revenue Budget Expenditures Expend. Budget EDMONDS YOUTH H LARSHIP - FUND 122 Beginning Cash Balance $253 $310 Ending Cash Balance $123 $320 Interest Earnings 0 10 Scholarships 184 250 Contributions 54 250 TOTAL REVENUE $307 $570 TOTAL EXPENDITURE $307 $570 TOURISM PROMOTIONAL FUND (ARTS COMMISSION)- FUND 123 Beginning Cash Balance 44,473 43,100 Ending Cash Balance 43,792 22,950 Sale Maps & Books 5,919 3,750 Supplies 275 700 Items for Resale 3,538 1,500 Items for Resale 3,225 0 Interest Earnings 1,696 1,850 Small Equipment 145 0 Transfer from Hotel/Motel Fund #120 12,069 12,800 Rentals 0 800 Advertising 1,193 1,600 Professional Services 7,965 20,950 Miscellaneous 1,094 1,000 Equipment 5,294 0 Project 512 0 Transfer to Gift Catalog Fund #127.100 4,200 15,000 TOTAL REVENUE $67,695 $63,000 TOTAL EXPENDITURE $67,695 $63,000 OFF-STREET PARKING - FUND 124 Beginning Cash Balance 59,706 59,960 Ending Cash Balance 58,894 59,360 Interest Earnings 1,944 1,400 Rental/Lease 11,256 12,000 Parking 8,450 10,000 Other General Government 50 0 TOTAL REVENUE $70,150 $71,360 TOTAL EXPENDITURE $70,150 $71,360 -140- Department: COMMUNITY SERVICES Fund: OTHER Dept. No.: 600 NARRATIVE EDMONDS YOUTH SCHOLARSHIP - FUND 122 This Fund was established by Resolution No. 632 forthe purpose of assisting children inthe City of Edmondswho cannot participate in recreation and cultural activities/programs because of financial hardships. The main revenue sources are donations from service groups, trusts, special events and gifts. The Parks and Recreation Division is responsible for the Fund. TOURISM PR MOTI NAL FUND (ART5 COMMISSION - FUND 123 This Fund was established by Resolution No. 630 for the purpose of promoting tourism. The Fund is to be administered with the directions and recommendations of the Edmonds Arts Commission. The revenue source is 25% of all monies received from the motel/hotel excise tax. Projects funded for 1993 are: *Summer band concerts *Children's Concert Series *Advertising for artists workshop, writer's conference, concert and performing arts series *Artwork purchase for 1994 promotional poster *Winter performing arts series *Grants to local arts organizations to promote their events to other cities and counties *Transfer $15,000 to Fund 127.100 for Arts Museum OFF-STREET PARKING - FUND 124 Fund for acquiring land, constructing and maintaining off-street parking spaces in the downtown business and commercial waterfront areas. Funds acquired through payment from in -lieu parking fees. Ordinance No.1914, passed April 19, 1977. $1,000 per parking space for new construction: $500 per parking space for remodeled buildings. Resolution No. 401, passed May 16,1978. Ordinance No. 2252, passed December 22,1981, increased the fee to $4,300 per parking spacefor new construction and $2,100 per parking spacefor remodeled buildings. The rental/lease amount is for leasing two (2) parking lots downtown. -141- Department: COMMUNITY SERVICES Fund., OTHER Dept. NO.: 600 1992 1993 1992 1993 Revenue Revenue Budget Expenditures Expend. Budget PARK ACOUISITION/IMPROVEMENT" .. FUND 12 Beginning Cash Balance $801,487 Beginning Cash Reserve 175,000 Real Estate Tax 1 /4% 288,885 Interest Earnings 58,934 Contributions 0 FEMA Grant 78,772 TOTAL REVENUE GIFTS CATALOG - FUND 127 Beginning Cash Balance Interest Earnings Donations TOTAL REVENUE $838,530 Ending Cash Balance $488,820 $95,680 175,000 Cash Reserve 175,000 175,000 300,000 Supplies 19 50 35,000 Professional Services 15,610 500 600 Land Principal 0 170,000 0 Land Interest 0 60,000 Land 501,504 500,000 Construction Projects 172,125 347,900 Transfer to General Fund #001 50,000 0 $1,403,078 $1,349,130 Art Museum/Memorial Buildina 100 Beginning Cash Balance Interest Earnings Contributions Transfer from Tourism Promotional Fund #123 TOTAL REVENUE TOTAL REVENUE TOTAL EXP. $1,403,078 $1,349,130 3,707 2,900 Ending Cash Balance 0 50 Supplies 2,542 1,000 Other Improvements $6,249 $3,950 TOTAL EXPENDITURE 4,265 8,490 0 300 25 0 4,200 15,000 $8,490 $23,790 $14,739 $27,740 Ending Cash Balance 4,642 2,300 1,607 650 0 1,000 $6,249 $3,950 8,490 23,790 TOTAL EXPENDITURE $8,490 TOTAL EXPENDITURE $14,739 $23,790 $27,740 -142- Department: COMMUNITY SERVICES Fund: OTHER Dept. No.: 600 NARRATIVE PARK ACQUISITION AND IMPROVEMENTS - FUND 125 Fund for acquisition, renovation and development of park sites to maintain an adequate amount of parks and open space in the City. At the option of the City Council, other capital improvements may also be paid for from this fund. The 1 /4% real estate sales tax, contributions from developers and carryover from previous years are the revenue sources for the Fund. Proposed project details for 1993 are shown in the 1993-1995 Capital Improvement Program in the back of the book. GIFTS CATALOG - FUND 127 Fund to acquire and disburse contributions and gifts to the City by means of the Gifts Catalog Program. Art Muse m Memori I Building 100 Fund to acquire art items of a capital nature. Items could include art pieces, statues and/or museum. -143- Department: COMMUNITY SERVICES Fund: OTHER Dept. No.: 600 1992 1993 1992 1993 Revenue Revenue Budget Expenditures Expend. Budget CEMETERY IMPROVEMENT -FUND 130 Beginning Cash Balance $64,107 Cemetery Fees 13,458 Contributions 35,000 Interest Earnings 1,870 Items for Resale 19,892 Transfer from General Fund #001 31,100 TOTAL REVENUE $28,880 10,690 0 1,500 16,780 42,100 Ending Cash Balance Salaries Overtime Benefits Items for Resale Communications Travel Supplies Professional Services Public Utilities Repairs Interfund Rental Miscellaneous Equipment Construction Projects Advertising $52,399 $31,960 30,535 31,050 242 750 10,323 10,880 6,230 8,500 824 830 0 150 1,192 1,700 2,000 400 5,694 5,000 0 500 546 3,590 132 230 19,211 2,180 36,099 2,000 0 230 $165,427 $99,950 TOTAL EXPENDITURE $165,427 $99,950 HUD BLOCK QRANT - FUND 191 Community Development Grant 0 25,000 TOTAL REVENUE $0 $25,000 Construction Projects TOTAL EXPENDITURE 0 25,000 $0 $25,000 -144- Department: COMMUNITY SERVICES Fund: OTHER Dept. No.: 600 NARRATIVE CEMETERY IMPROVEMENT -FUND 130 Thefund was established by Ordinance No. 2306. The purpose of the Fund isto provideforthe operation of the municipal cemetery under the direction of the Cemetery Board. Ultimate direction is provided by the City Council. Revenue increases due to Council approval to hire a full-time cemetery sexton at site which has resulted in increased sales and service. The budget reflects longterm savingsfor purchase of a backhoe, research to establish an alternate water source for irrigation, and rental and replacement for new truck. The Board anticipates 35 sales and 36 burials in 1993. HUD BLOCK GRANT - FUND 191 Funds will be used for handicap accessibility awarded through the Community Development Block fund Program. Grant is for handicapped building improvements which must be completed by 11 /93. The improvements are to install automatic door openers in 5 buildings. -145- Department: COMMUNITY SERVICES Fund: OTHER Dept. No.. 600 Revenue 1992 1993 Revenue Budget CAPITAL IMPROVEMENTS - FUND 325 Beginning Cash Balance $39,492 $49,000 Interest Earnings 1,279 31,680 G.O. Bond Proceeds 0 1,690,000 Revenue Bond Proceeds 0 1,952,000 Transfer from General Fund #001 16,000 0 Transfer from Cumulative Reserve/Gen. Fund #002 9,719 10,000 TOTAL REVENUE $66,490 $3,732,680 COMBINED UTILITY CONSTRUCTION/IMPROVEMENT - FUND 412 WATER PROJECTS 100 Beginning Cash Balance 348,215 378,680 Interest Earnings 29,764 10,000 Transfer from Combined Utility Fund #411 500,000 450,000 Residual Transfer from Fund #511 5,760 0 TOTAL REVENUE DRAINAGE PROJECTS 200 1992 1993 Expenditures Expend. Budget Ending Cash Balance $48,949 $3,414,260 Transfer to Municipal Arts Fund #117 1,541 2,000 Issue costs - Rev. Bonds 0 16,420 Capitalized Ex. Comm. Ctr. 16,000 0 Park. Fac. Const. Proj. 0 300,000 TOTAL EXPENDITURE $66,490 $3,732,680 Ending Cash Balance 310,201 360,680 Construction Projects 410,538 415;000 Transfer to Const. /I mprv. Fund #112 163,000 63,000 $883,739 $838,680 TOTAL EXPENDITURE $883,739 $838,680 Beginning Cash Balance 350,000 555,740 DOE/FCAP Grant 12,735 0 Transfer from Combined Utility Fund #411 500,000 420,000 TOTAL REVENUE $862,735 $975,740 Ending Cash Balance 587,510 395,740 Construction Projects 225,225 580,000 Transfer to Street Cnst./Impv. Fund #112 50,000 0 TOTAL EXPENDITURE $862,735 $975,740 -146- Department: COMMUNITY SERVICES Fund: OTHER Dept. No.: 600 NARRATIVE CAPITAL IMPROVEMENTS - FUND 25 The primary project under this fund involves the design of the new Public Works Operations and Maintenance Facility ($300,000). Construction is scheduled for 1994. COMBINED UTILITY CONSTRUCTION 1IMPROVEMENT - FUND 412 WATER PROJECTS 10 Funds generally for projects identified in the 1986 Water Comprehensive Plano Project details for 1993 are shown in the 1993 - 1995 Capital Improvements Program in the back of the book. Transfer of $63,000 to Fund 112 - 400 for overlaying on water system projects.. DRAINAGE PROJECTS 20 Funds generally for projects identified in the storm drainage basin studies and documented problems. Project details for 1993 are shown in the 1993-1995 Capital Improvements Program in the back of the book. -147- Department: COMMUNITY SERVICES Fund: OTHER Dept. No.: 600 1992 1993 1992 1993 Revenue Revenue Budget Expenditures Expend. Budget SEWER PROJECTS 300 Beginning Cash Balance $417,040 $474,040 Ending Cash Balance $474,405 $374,040 Transfer from Combined Utility Construction Projects 42,635 100,000 Fund #411 100,000 0 TOTAL REVENUE $517,040 $474,040 TOTAL EXPENDITURE $517,040 $474,040 ENERAL PROJECTS 40 Beginning Cash Balance 220,969 6,810 Intergovernmental 343,606 19,920 Interest Earnings 9,523 0 Federal EPA Grant 296,204 10,000 Transfer from Combined Utility Fund #411 0 30,000 TOTAL REVENUE $870,302 $66,730 PUBLIC WORKS FACILITY PROJECT 500 Beginning Cash Balance 43,681 0 TOTAL REVENUE TOTAL FUND 412 REVENUE Ending Cash Balance 39,527 16,730 Construction Projects 754,753 50,000 Salaries and Benefits 75,339 0 Interfund Service 683 0 TOTAL EXP. $870,302 $66,730 Construction Projects 43,681 0 $43,681 $0 TOTAL EXPENDITURE $43,681 0 $3,177,497 $2,355,190 TOTAL EXPEND. $3,177,497 $2,355,190 -148- Department: COMMUNITY SERVICES Fund: OTHER Dept. No.: 600 NARRATIVE SEWER PROJECTS� Funds generally for projects identified in comprehensive plans and documented problems. Project details for 1993 are shown in the 1993-1995 Capital Improvements Program in the back of the book. GENERAL PROJECTS_40 The $40 million secondary treatment project, the largest in the City's history, is established as a separate fund for the purposes of simplifying the accounting of revenues from state and federal grants, as well as the participation by the other jurisdictions whose flows are treated at the wastewater treatment plant. The 1993 expenditures are for the one- year certification program contracted in 1992 with HDR. PUBLIC WORKS FACILITY_PROJE T 5Q0 This project is identified for 1993 in Fund 325. -149- r Department: COMMUNITY SERVICES Fund: OTHER Dept. No.: 600 1992 1993 1992 1993 Revenue Revenue Budget Expenditures Expend. Budget COMBINED UTILITY BOND RESERVE - FUND 413 Beginning Cash Balance $1,974,880 $1,986,200 Ending Cash Balance $2,012,098 $1,997,510 Transfer from Combined Outstanding Debt Utility Operating Fund #411 1,606,730 1,575,070 Service: Principal 610,000 645,000 Interest 959,512 918,760 TOTAL REVENUE $3,581,610 $3,561,270 TOTAL EXP. $3,581,610 $3,561,270 CAPITAL_IMPROVEMENTS RESERVE - FUND 414 Transfer from Combined Utilitiy Ending Cash Balance 0 $43,000 Operating Fund #411 0 43,000 TOTAL REVENUE $0 $43,000 TOTAL EXPENDITURE $0 43,000 CEMETERY MAINTENANCE TRUST FUND - FUND 61 Beginning Cash Balance 201,322 239,420 Items for Resale 2,210 2,000 Columbarium Sales 0 1,000 Cemetery Fees 1,479 2,000 Interest Earnings 19,424 18,000 TOTAL REVENUE $224,435 $262,420 Ending Cash Balance 224,435 262,420 TOTAL EXPENDITURE $224,435 $262,420 -150- Department: COMMUNITY SERVICES Fund: OTHER Dept. No.: 600 NARRATIVE COMBINED UTILITY BOND RESERVE - FUND 413 The Bond Cash Reserve Fund was established to reservefunds to coverthe 1977 refunding bond issue payments, 1983 Water/Sewer Revenue Bond, 1988 Secondary Wastewater Treatment Plant bond and 1992 water/sewer refunding bond issue payments. Funds are transferred from water and sewer operations (Fund 411) to pay principal and interest due on the 1977, 1983, 1988 and 1992 bond issues, annual bond reserve requirements on the 1983 bond issue and annual reserve for discounts on the 1977,1983 and 1988 bond issues. Ending cash balance reflects the fully funded bond reserve requirements for all issues. Principal balance on 1977 issue as of January 1, 1993 - $2,420,000 Principal balance on 1983 issue as of January 1, 1993- $75,000 Principal balance on 1988 issue as of January 1, 1993 - $3,110,000 Principal balance on 1992 issue as of January 1, 1993 - $7,805,000 CAPITAL IMPROVEMENTS RESERVE - FUND 414 The Capital Improvements Reserve Fund was established as provided in the Agreement for Wastewater Treatment, Disposal and Transport Services and, among The City of Edmonds, the City of Mountlake Terrace, Olympic View Water and Sewer District and Shoreline Wastewater management. The initial amount is set at $100,000. Each participant will contribute to the fund in the ratio as originally shown as percentage capacity in Exhibit A of the Agreement. The intent of the fund is to handle future capital improvements, major repairs, not included with in the regular maintenance and operation costs. Subsequent assessments shall be structured to maintain a $100,000 balance. CEMETERY MAINTENANCE TRUST FUNQ - FUND 610 The Cemetery Maintenance Trust Fund was established by Ordinance No.2596. The purpose ofthis fund is to provide an ongoing, stable source of funding for the long-term care and maintenance of the Edmonds Memorial Cemetery. No principal may be expended from this fund. Revenue sources are from a percentage of lot sales, burial fees, and other designated donations. -151- 0 00 0 .0 0 0 0 0 0 W N 0 0 O .0 c o p O O 00 00 ( �6 0 0 o o O T us N N cc CL W o 0 0 0 0 0 0 0 0 0CC 0 coa 0 v a o 0 0 0a �� 0c\! C0 c(o G a N �� O C7 O T Lf] cc CL w 0000 0 0 a000 a o CO 0000 0 0 000o c o 00 00 00�0 !�; 0Lo00 !c Lo LoLo a `O N r CO (D T T N C11 O N N O T T Q CL cc coca 0' v o 0 0 0 0 H o0 coca a 0 o �a cv,7 00 00 N r r T LM v T O T ua. 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