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19731113 City Council MinutesM • AUTHORIZATION TO CALL FOR BIDS ON HOT ASPHALT STORAGE CONTAINER UNIT CAO Ron Whaley reported to council that the 1973 budget had included cost of this item under capital outlay. He therefore recommended a call for bids. It was moved by Councilman Nordquist, seconded by Councilman Anderson to authorize a call for bids to be opened on November 26 for a hot asphalt storage container unit, and the motion carried. PROPOSED ORDINANCE CHANGING TITLE OF CAO The Attorney had ready a proposed amendment to change the title of CAO to Mayor's Administrative Assistant. Councilman Tuson stated that he felt that Mayor's Administrative Officer sounded better than Assistant, and he made a motion, seconded by Councilman Gellert to instruct the Attorney to prepare an amendment to bring to the November 20 council meeting, changing CAO to Mayor's Administrative Officer, instead of Mayor's Administrative Assistant. There was discussion, and Mayor Harrison stated that he would be very much against this proposed title; that it would be a confusing one; and that if the council wished to go in that direction, it should change the form of government the city now has. Call for the question resulted in the motion failing, with Councilman Tuson being the only member voting in favor. It was then moved by Councilman Nelson, seconded by Councilman Gellert that proposed Ordinance #1685 be passed, changing the title of CAO to Mayor's Administrative Assistant, and the motion carried with Councilman Tuson voting against. STREET USE PERMIT REQUEST' A street use permit request from Bock's. at 519 Main Street, for a marquee over the sidewalk and replacement of concrete sidewalk with tile was presented by City Engineer Leif Larson. In connection with this application, Engineer Larson recommended approval of the marquee, but that approval of the special treatment of the sidewalk area be held in abeyance until the sidewalk standards for the downtown area have been evaluated from the standpoints of uniformity, aesthetics and safety. There followed some discussion on signing. Councilman Nordquist made a motion, seconded by Councilman Tuson to approve issuance of a street use permit for a marquee over the sidewalk to Bock's at 519 Main Street, and this be approved on condition that the applicant indemnify and hold the city harmless from all claims arising out of the use and provide adequate insurance for public liability and/or property damage, naming the city as an also insured. Motion carried. AUDIENCE PARTICIPATION - MR. PEUGH SEWER EASEMENT PROBLEM Mr. Peugh,_ property owner in the Meadowdale sewering area, brought to council attention a copy of a letter he received from the City Engineer, which listed the conditions agreed to by the City of Edmonds in connection with the construction of sanitary sewers on easement across Mr. Peugh's property. Mr. Peugh had turned the matter over to his attorney, and therefore, Engineer Larson had turned the city's representation over to the City Attorney, and following correspondence between the two attorneys, the matter would then be brought to council. A copy of the letter from the Engineer to Mr. Peugh was to be furnished each council member. Councilman Gellert asked for a report from both sides. City Attorney Wallace advised that he felt it had been a misunderstanding all around from the beginning, and that he had been in contact with Mr. Peugh's attorney. There will be a report on this easement problem at the next council work meeting, November 13. There was no further -business to come before council, and the meeting adjourned at 9:20 P.M. Irene Varney Mor , City Clerk November 13, 1973 ROLL CALL Harve H. Harrison, Mayor Regular work meeting of the Edmonds City Council by Mayor Harve Harrison, with all council -members Tuson, who had died suddenly of a heart attack on place there was a single red rose in a vase. TRIBUTE TO DONALD TUSON was called to order at 7:30 P.M. present except Winters and November 8, 1973; and at his Mayor Harrison noted that there was a single rose placed where Don Tuson would have been sitting tonight. We lost Councilman Tuson last week, after serving the city in that capacity for 23�-years. The Mayor asked everyone to join him in 30 seconds of prayer in memory of him. 1 • 1 • 1 • APPROVAL OF MINUTES Minutes of the meeting of November_6f-,had been posted, mailed, and distributed, and with no corrections nor omissions, they were approved as written. HIGHWAY ENGINEER TO PRESENT PLANS AS THEY EXIST FOR SR 104 Wes Bogart with the State Highway Department said that he too would like to express his sympathy for the loss of Don Lawson and Don Tuson, and said that in the past 25 years he had met many times with both these men. Mr. Bogart said that this project would be handled in three contracts; one for the section west to 99 to the Interchange; one for the area from 240th to 100th and the other from 5th Avenue to 100th. They will be ready to call for bids in December. He said that the middle section from 240th to 100th was originally to be a four lane roadway with a fifth lane in center which was to be a left turn lane in both directions. Mr. McKeithan, project engineer, displayed a sketch which showed a new concept for this area.' He said by reducing each lane to 111, there is a 16' strip in the middle which can be used for a planter. He described the plantings that would be used in this area. Mr. McKeithan said that they had thought at one time that there should be a series of smaller islands to allow for access to residential driveways. However, it was now thought that longer islands with traffic control at the intersections would be better. There was discussion on this plan and turning room needed at end of planting strip, maintenance and sprinklers. Construction on the project is scheduled to begin in the Spring and would take approximately two years to complete. Councilman Gellert said that he would like the planting strip and would also like to have full undergrouding of utilities. A motion • was made by Councilman Gellert and seconded by Councilman Nelson to support the beautification as proposed by the State Highway Department for SR 104. Motion carried unanimously.. PRESENTATION OF OFFICE DESIGN - PRIEBE'S Councilman Nordquist introduced Bob Thompson, from the Design Forum and Bill Priebe. The two gentlemen displayed the design concept for the Mayor's Office. They showed a warm color scheme and a cool scheme. There was some discussion regarding a silk screen mural as an accent for one wall. The Mayor asked about the underlayment for the executive chair. Mr. Thompson replied that they have ball casters specifically designed for easy movement on carpet. Following further comments regarding design and pricing, the Mayor thanked the gentlemen for their presentation. BICYCLE TRAIL STANDARDS TO BE PRESENTED BY ENGINEERING DEPARTMENT Leif Larson, City Engineer, said that they had developed a trail system and therefore all they had included in their report as far as bicycle paths were concerned were the ones that were approved by the City Council under Resolution #260. He passed out a report regarding this matter and said that he would like to have comments from the council at a future time after some input from the Park and Recreation Department and the Park Board. Mr. Larson did say, however, that the bicycle paths should be asphalt or concrete since most bicycles these days have narrow tires which necessitate a hard surface. He also commented that the sidewalk surface and the bicycle paths should be level for the safety of pedestrians. Councilman Gellert moved that this item be placed on the January 8th work meeting agenda, and this was seconded • by Councilman Nelson. Motion carried. REPORT FROM ENGINEER ON ACCESS SITUATION AT WESTWAY SHOPPING CENTER - (from meeting of June 5) Bill Nims, Traffic Engineer, showed films that were taken between 3:00 P.M. and 4:00 P.M. last Friday afternoon, November 9th, at the Westgate Intersection. The film showed several violations and a great volume of traffic for that time of the day. Mr. Larson, however, reported that there have been no accidents and recommended that the cut remain open until the State Highway Department has completed the work on SR 104 at the intersection. He thought in 'tbe meantime that we should maintain constant surveillance. Councilman Nelson moved seconded by Councilman Anderson to continue the cut in the 100th W.- divider until the remaining four lanes of that section of SR 104 have been completed. Motion carried unanimously. PRESENTATION OF SPACE PLANNING CONCEPT Mr. Chapman and Mr. Pullian from Bank and Office made this presentation. Mr. Chapman stated that space planning is not only use of existing facilites, but how the human element relates to its working environment of future facilites. Two films were shown. Working stations made out of wood and metal material"; were displayed. It was a system of movable furniture units, with partitions between work stations that acted as sound barriers. Mr. Pullian stated that Bank and Office provides a service to give help in utilizing present space and helping with plans for new facilities. Councilwoman Shippen asked if there could be very much saving in space by design? Mr. Pullian said yes and that they have done time and motion studies that bear this out,'and that change itself stimulates people. Following some further comments, Mayor Harrison thanked -Mr. Chapman and Mr. Pullian for their presentation. • Mp COUNCIL VACANCY Mayor Harrison read excerpts from Ordinance No. 1626 which advises procedure for filling council vacancies. A motion was made by Councilman Nelson and seconded by Councilman Nordquist to set December 4th as the time council will nominate and take action to fill empty council position. Attorney John Wallace pointed out that the person appointed would serve until the next municipal election. Councilman Nordquist said that he would like to amend the motion to add that December 1st be set aside for interviewing applicants following format used before;. and that each applicant be assigned an interview time. Councilman Nelson seconded. The amendment was voted upon and carried and the motion as amended also carried. PETITION FOR ANNEXATION - EVERETT TRUST & SAVINGS Mayor Harrison stated that he had been advised by the City Clerk that council should acknowledge receipt of a Petition for Annexation for Everett Trust & Savings with the required signatures of 75% of the assessed valuation of the area. Council should set a hearing on the annexation for December 26, subject to the notification from the Boundary Review Board. City Clerk will take care of posting of the area and publication. Councilman Anderson made a motion to this effect, seconded by Councilman Nordquist. Motion carried unanimously. PROGRESS REPORT ON DOWNTOWN PARKING AND FINANCING PLAN Mayor Harrison placed a map on the board which showed six potential sites for parking. He also passed out a diagram indicating the landscaping treatment for the Marvin Smith property on 5th North, and a cost breakdown to accomplish the work. He said he would like suggestions on any other off-street parking that should be added to the plan. Councilman Nelson asked if the downtown businesses are aware of this study. The Mayor said no, -but that a questionnaire should be sent out to each business so that their present parking and future needs in this regard can be determined. The Mayor thought the next step is to adopt a parking plan, and that the map be displayed is a proposal. There was a great deal of discussion and comments from council and Dewey Leyda and Marvin Smith, who were in the audience. City Attorney, John Wallace, pointed out that the first step should be the adoption of a Comprehensive Parking Plan and it should then be referred to the Planning Commission for hearings. Mr. Smith indicated that if the city should decide on a Comprehensive Parking Plan that he would be willing to sell his property for a parking lot at a reasonable price. Mr. Smith also mentioned that he would like to rent his parking lot for the month of December for Christmas parking. He said that he was concerned that this could perhaps set a fair market value on the property. Mr. Wallace did not feel that one month would set a precedent. A motion was made by Councilman Nordquist and seconded by Councilman Anderson to refer this parking drawing to the Planning Commission for review and recommendation. Carried unanimously. REPORT ON PEUGH EASEMENT PROBLEM City Engineer, Leif Larson, said that he had reviewed this matter with John Wallace and it was determined that there have been some misunderstandings with regard to this situation. Accordingly, the charges for permit and trunk charges are being waived. He has so advised Mr. Peugh. AUTHORIZATION FOR MAYOR TO SIGN LEASE APPLICATION TO DEPT. OF NATURAL RESOURCES FOR LEASE OF INNER HARBOR TIDELANDS BETWEEN MAIN STREET AND CASPER STREET. This is to the north of the ferry dock and to increase the area of the Underwater Park. Attorney Wallace pointed out that this is merely an application for a lease at this time. A motion was made by Councilman Gellert and seconded by Councilman Nordquist to authorize the Mayor to sign the lease application. Motion carried unanimously. APPOINTMENT OF DIA BOCK AND VERN SEVERANCE TO AFFIRMATIVE ACTION COMMITTEE The Mayor said there are nine members of this committee now, five women and four men and he has been.asked to appoint two more members and asked for confirmation of Dia Bock and Vern Severance. A motion was made by Councilman Nelson and seconded by Councilwoman Shippen to confirm the appointments. Carried. APPOINTMENT TO LIBRARY BOARD Mayor Harrison advised council that Stephen Gerhardt had resigned and that he would like to appoint Mike Parmelee to that position on the Library Board. A motion was made by Councilman Nordquist and seconded by Councilman Anderson confirming the appointment of Mike Parmelee to the Library Board. Motion carried. Ron Whaley presented budget material to the council with brief comments. There was no further business to come before council and the meeting adjourned at 11:15 P.M. ffze.� 6/�L� Eleanor Queal , Deputy ty Clerk Harve H.'Harrison, Mayor 1 C� 11 • 1 1 0