19731218 City Council Minutes63
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There being no further business, the meeting was adjourned at 10:25 P.M.
Eleanor Queal , Deput r
y Clerk
December 18, 1973
ROLL CALL
Harve H. Harrison, Mayor
Regular meeting of the Edmonds City Council was called to order at 7:30 P.M.
by Mayor Harve Harrison. All council members were present.
APPROVAL OF MINUTES
Minutes of the work meeting of December 11 had been posted, mailed and distributed.
Councilwoman Shippen noted that on page 3 under the discussion on the Shorelines
Master Plan item, she had voted against the motion to strike the last paragraph
on page 34 of the Program. Minutes were then approved as amended.
STUDENTS IN AUDIENCE
Mayor Harrison welcomed*a :group*of students from the"Woodway High School who were
members of a history class studying local government.
COUNCIL PARTICIPATION
Councilman Nordquist wished the citizens of Edmonds, the Mayor, and his fellow
council.members a merry Christmas from himself and his family. He then read an
editorial from the December 23, 1970 edition of the Edmonds Tribune Review which
was entitled "Spirit of Christmas", and which gave thought to the real meaning of
the holiday.
Councilman Anderson had three questions on the current warrant register: On
page 3, #19747, hydrant rental, and the MAA explained that -this was interdepart-
mental; #19824 the amount taken from equipment rental fund, and this proved to be
purchase of the front end loader; and a question on the tuition costs for the Fire
Dept. classes, which was to qualify the personnel by community college classes in
addition to fire service training.
Councilman Gellert was concerned about the warrants #19723 and #19780, and the cost
for eyeglasses, and MAA Ron Whaley answered that the LEFF system requires cities to
provide glasses for these employees, and he is in fact at present investigating a
vision care program which might Help with costs and at the same time perhaps pro-
vide inclusion of non -Leff system employees. Councilman Gellert also noted the
number of conferences attended and paid for on this register, and wondered if an
accounting had been made of how many man hours are missed due to people being
away, and with the need for more manpower, perhaps this would add up over a period.
MAA Whaley answered that all the conferences are pre -budgeted and approved and
may have become bunched by occurring at the same time on the register.
KING COUNTY METRO INTERLOCAL AGREEMENT
Mr. Vic Sood spoke to council about the proposed contract with King County Metro. -
He noted that they had met with Metro representatives and after along discussion,
had come to an amicable agreement on the transit service. He then went on to give
an explanation of the contract as presented, stating that some surplus would be
used for reduced fares for senior citizens, and the operation would be on.a
"break even" basis. He said there would be nine round trip buses per day between
Edmonds and Seattle; that the contract would be for 10 months to .October 31, 1974
when union negotiations would take place. Mr. Sood told council he hoped they
would give favorable consideration to signing the contract.
Bill Nims added that the County Commissioners, as well as the cities of Lynnwood
and Mountlake Terrace had already signed this interlocal-contract.
There followed questions from council for clarification regarding the proposed
contract, which'Mr. Sood answered.
A motion was then made by Councilman Nelson, seconded by Councilman Nordquist to.
approve the agreement for transportation services between Edmonds and King County.
Metro and authorize entering into the interlocal agreement. Mayor Harrison noted
that no money had been -budgeted for this. Councilman Nelson answered that if.
monies would be needed, the contingency fund was available, but he had personally
used the transit service today and stood all the way both to and from Seattle,
and could not see losing money on this system. On call for the question, the
motion to sign the agreement carried unanimously.
RESOLUTION FOR TRANSMITTAL OF SHORELINES MANAGEMENT MASTER PROGRAM
A proposed resolution was presented for transmittal of the Shorelines Manggement
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Draft Master Program and inventory to the State Department of Ecology. Kay
Shoudy also distributed to council members copies of the citizen participation
sheets of the committee. She noted the changes that had been made in the Master
Program following council amendments. These were the deletion on page 34 and
provisions in the use regulations for railroads.
Following brief discussion, it was moved by Councilman Nordquist that the Shorelines
Management Committee reconvene on a semi-annual basis to reconsider -any aspects of
the program, and that this become a part -of the proposed resolution. Councilman
Gellert said he would second this motion, but would like to make a motion for an
amendment to state that the Shorelines Committee members serve for a three year
term, terms to be staggered. This was seconded by Councilman Nordquist. However,
upon being advised by Attorney Wallace that -this would necessitate rewriting of
the resolution which must be passed tonight, both amendment and original motion
were withdrawn.
Councilman Nordquist then moved, seconded by Councilman Nelson that proposed
Resolution #288 be passed, directing transmittal of the City of Edmonds Shorelines
Management Draft Program and Shoreline Inventory to the State of.Washington
Department of Ecology. Motion carried unanimously.
Councilman Nordquist then made a motion, seconded by Councilman Anderson to in-
struct the City Attorney to prepare an ordinance to create and establish the
Shorelines Management Advisory Committee, consisting of nine members to be ap-
pointed by the Mayor for staggered 3 year terms; to meet semi-annually. Motion
carried.
ORDINANCE AUTHORIZING CONDEMNATION OF SEWER EASEMENT - LID 192 •
Attorney Wallace advised council that there was one sewer easement left under
LID 192 and after several contacts having been made by the city for two months,
no response had been received either from the property owner or his legal•counsel.
Therefore, there was no further choice but to begin condemnation procedures. It'
was moved by Councilman Nelson, seconded by Councilman Nordquist that proposed
Ordinance #1688 be -passed, authorizing condemnation proceedings for this. Motion
carried.
REPORT ON BIDS FOR FUEL OIL REQUIREMENTS FOR 1974
MAA Ron Whaley reported that the City Clerk had opened bids on fuel oil and diesel
requirements on December 17, and that only one bid had been received. He noted
that it was more of a proposal rather than a bid, and he read -the letter from
Sound Oil Company, quoting a present price of .218 per gallon, representing a
.021(t per gallon discount off of their 1000 gallon price. They were unable to
guarantee a firm price for the year, due to conditions beyond their control.
MAA Whaley recommended acceptance of the offer. Following discussion, Councilman
Nordquist stated that because of the city's history of doing business with Sound
Oil Company, and since the company knows the city's requirements, he would move
that the city accept the bid of Sound Oil Company and operate on a month to month
basis. Motion carried.
REPORT ON BIDS FOR REBUILDING BULKHEAD AT SENIOR CENTER
City Engineer Leif.Larson reported that the City Clerk had opened bids on the
13th of December for rebuilding of the bulkhead at the Senior Center. There were
ten bids•submitted: •
F. R..Cattron $ 6;945.00
Almer Construction 8i084.90
M. P. Munter 99839.00
Valley Crest 9;852.00
Marine Construction 11;507.30
Berg & Berg 12039.00
Hurlen Construction 12;934.00
Western Bridge 139758.00
R. W. Steele 14;460.00
Burnham Consturction 14,885.00
Engineer Larson advised council that the low bidder, F.R. Cattron, had done the
bulkhead work at both Dayton and Sunset beaches, and he recommended awarding the
bid subject to approval by HUD.
A motion was made by Councilman Nordquist, seconded by Councilwoman Shippen to
accept the bid.of F. R. Cattron•for rebuilding of the timber bulkhead at the
Senior Center at the cost of.$6,945.00 plus tax and subject to approval by HUD,
and authorize the Mayor to enter into contract for this work. Motion carried.
PROPOSED -AMENDMENT TO STREET USE ORDINANCE
A proposed amendment to the Street Use ordinance was presented, reflecting the
requirement for the Amenities Design Board review.
A motion was made by Councilwoman Shippen, seconded by Councilman Nordquist that
proposed Ordinance #1689 be passed, reflecting this requirement by amending the
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Street Use ordinance. Councilman Winters asked if this would cause an individual
applying,for a sign permit or other ,street use permit not,to.be able to get one
until a review by a board that hasn't yet been appointed., ,Attorney Wallace .,
answered that the Board has been created, but that the permits would go -through
regular channels until the board members are appointed. Motion carried.
AUTHORIZATION TO PURCHASE MICRO -FILM EQUIPMENT
MAA Ron Whaley told council that,in looking for ways to save money, Chief Foster
would present a request for micro -film equipment and,Chief Cooper would then.
give his presentation for lease of equipment for a "word processing center".
Chief Foster reported that he had investigated the Bell & Howell micro -filming
system and had a presentation made to the staff. He spoke of the storage space
now needed for thousands of documents that would increase in numbers over the
years, necessitating more file cabinets and,more space to,store them. He then
-explained the 16 MM system, and the use.of.the microfiche, where each microfiche
takes 60 documents on one 4 x 6 card in color coded jackets. Chief.Foster noted
that in the City Clerk's operation, one inch of microfiche.on.the 4 x 6 cards
could take up to 6 years of council minutes, for example. Chief Foster asked for
council consideration of this system for the,city at a cost of $4,484.50 total
figure. This would give a workable system for the city.
Councilman Nordquist asked if fire protected vaults would be used for this film.
Chief -Foster answered that a duplicate on a roll of film could be stored else-
where, and this was common practice. Councilman Nordquist also asked if there
was not less paperwork in the Police Dept. after joining SNOCOM, but Chief,Foster
said that SNOCOM did not lessen any paperwork, nor was it supposed to. Council-
man Nordquist then asked if.this micro -filming equipment was a budgeted item?
Chief Foster answered that yes, this had been budgeted in.1973. Councilman
Anderson had a question on retrieval and the use of the reader -printer, and
Chief Foster explained the microfiche in the jackets which could be typed for
subject matter and filed in the best manner for -easy retrieval, which was
superior to use of a film on a roll. The readers without printers were not
an expensive item, and any department that felt the need for one could purchase
a reader for a little over a hundred dollars. Councilman Gellert asked if it
was a legal requirement to keep the original records, or could they .be destroyed:
He cited the example of a notary imprint that cannot be read, or for that matter,
any stamped seal would not show up on this film. Councilwoman Shippen asked if
it would be feasible to share.this type of equipment with.other cities.. Chief
Foster felt that this would not be workable.
Following some further discussion, it was moved by Councilman Nelson, seconded by
Councilman Nordquist that the city "miniaturize government".by authorizing the
purchase of this microfilming equipment as ppesented. Councilman Anderson then
moved to amend the motion by authorizing the city to call for bids on the micro-
filming equipment. The amendment was seconded by Councilman Nordquist. On call,
for the question, the amendment carried, and the motion as amended also carried.
MAYOR'S APPOINTMENTS
Mayor Harrison named his list of appointments for.the Amenities Design Board:
• 1. Architect - Don Westlin, who practices and resides in Lynnwood and would be
happy to become involved in the development of Edmonds;
2. Landscaper - Keith Goldsmith, operator of a nursery in north Edmonds for many
years, and was helpful to Edmonds in planning of the landscaping for the ferry
freeway;
3. Developer- Pete Bilder, with Ibsen Nelson in the development, division of their
architectural firm, and for many years a manufacturer of construction components;
4. Planner - John Latourell, a private planning consultant who was previously
assistant planner for Snohomish County, a planner with Ruskin Fis*e-,:- with some
ten years experience;.and
5. Lay Person - Margaret Bernhoft, a recent.applicant for the vacant city council
position. She resides in Talbot Park and has been very active in civic affairs
for many years.
Councilman Nordquist stated that he would prefer someone in land development rather
than Peter Bilder, Councilman Gellert suggested that council hold any confirmation
of these suggestions for a week,and he made a motion, seconded by Councilman
Nordquist to postpone action to December 26. Councilman Welling stated that
although he hated to put appointments,to this Board over for a week, he would not
vote for confirmation on Peter Bilder, and he stated his reason regarding the
court case that evolved over a dispute wherein Mr. Bilder built an ugly fence on
his property. On call for the question, the motion carried.
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Mayor Harrison advised that John McGibbon's term on the Board of Adjustment would
expire on -December 31, and that he would like to reappoint him for a 4 year term
to position #4. It was moved -by Councilman Nelson, seconded by Councilman Welling
to confirm the Mayor's reappointment of John McGibbon to the Board of Adjustment.
Motion carried.
Mayor Harrison then stated that there would be two -vacancies on the Library Board,
due to the expiration of the term of Mrs. Wicklund, and to the resignation of
Councilman Welling from the Board. He told council that he would welcome any
suggestions from them on people to fill these vacancies. Councilman Anderson
offered the names of Joan -Burton and Linda Goodrich. It was suggested that the
appointments would be made at the December 26 meeting. Councilman Nordquist felt
that when openings on boards and commissions occur, it would be well for council
members to write their suggestions to the Mayor with supporting reasons.
PRESENTATION ON "WORD PROCESSING CENTER"
Chief Cooper reported on establishment of a "word processing center" for the city,
using the IBM mag card system. He explained that use of a dictation type machine
to record in the center would allow the operator to then type the document and send
it back to the originator for proofreading. Any revisions would then be made on the
mag card and the machine would retype the document with these corrections. Chief
Cooper felt this would give more efficient use of employees' time. He stated that
the system, in proper operation, could do the work with the present staff, and he
recommended a 6 month trial rental basis at a cost of $630 per month with addition
of-$139 for beginning equipment needed for the operation. This would amount to
$4,114 for -the 6 month rental agreement. The mag cards used in this operation
would cost 85(t per card. MAA Ron Whaley recommended a 6 month lease agreement for
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a trial. There followed a great deal of discussion.
There were questions regarding the personnel to be used; which departments would
be willing to give up a secretary for operation of this mag card typewriter; the
amount of money needed for lease, and how much it would cost to purchase the
system rather than leasing it; etc. MAA Whaley stated that the city would use
the -present personnel and not hire new people to run the center. When asked•if
there was money budgeted for this, he answered that the money could be found, and
some would come from the amount saved on typewriters that had been budgeted for
and would not have to be purchased. MAA Whaley also noted that councilmembers
could dictate over the phone and have their letters, etc. distributed to other
council members via this system.
Councilman Nordquist said he hoped this might then lead to re-evaluating of job
descriptions, since it would mean some employees who did a great deal of typing
would no longer have this work to perform, and the job description would therefore
change. Councilman Welling felt council should evaluate the problem and then go
ahead -and not waste time on a 6 months trial basis. Councilman Nordquist agreed
with this. Councilwoman Shippen suggested -that Councilmen Welling and Nordquist
should list the questions they wanted answered, so that these items could be taken
up. There followed further discussion on where the cuts in secretarial duties
would be made; the 6 months training IBM offered; and the pros and cons of
justifying such a system in the city. Councilman Gellert stated that before he
would vote on this, he felt council should have the exact figures for the operation
of the system for a year and where the money was coming from in the 1974 budget.
MAA Whaley answered that the money could come from office equipment funds and
general services. Councilman Anderson inquired if the employees of the city were
using dictation machines to their utmost caphbility?
Following some further discussion, a motion was made by Councilman Gellert, is
seconded by Councilman Nordquist to postpone to December 26 any decision on the
word processing center; and that the staff provide council with a detailed pro-
posal regarding staffing by present personnel.; the costs, both one time and re-
curring; how this ties in with the 1974 budget; and a full budget review in re-
gard to the system. The motion carried.
There was no further business to come before council and the meeting was adjourned
at 10:00 P.M.
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Irene Varney Mora , City Clerk Harve H. Harrison, Mayor
December 26, 1973
ROLL CALL
Regular meeting of the Edmonds City Council was called to order by Mayor
Harve Harrison at 7:30 P.M. All council members were present, except Winters.
APPROVAL OF MINUTES
Minutes of the meeting of December 18 had.been posted, mailed and distributed,
and with no omissions nor corrections, they were approved as written.
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