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19770712 City Council Minutes98 FINAL PRD APPROVAL - "THE COMMONS" (9:21 p.m.) • Public Works Director'Leif Larson indicated the plat.is bei.ng checked by Reid,.Middleton & Associates.' The proposal is for ten dwelling units on 80th Avenue West, west.of 194th Place S.W. Mr., Larson said the performance bonds had not yet been received, but he recommended approval, subject to''receipt of the bonds and•to verification and certification of the plat. He said the plat would not .be signed until all the requirements 'are met. Robert. Pantley, the applicant, said he had.been advised by Leroy.Middl,eton that he would'have the final checkout.within two or MOTION: three days.' He'said he is prepared for bonding. A'MOTION WAS MADE BY .COUNCILMAN CARNS, SECONDED.BY COUNCILMAN GOULD,. TO GIVE FINAL APPROVAL TO THE PRD, "THE COMMONS," SUBJECT TO RECEIPT OF PERFORMANCE BONDS AND TO VERIFICATION AND CERTIFICATION OF THE PLAT. MOTION CARRIED. There was no.further business to come before the Council, and the meeting was adjourned at 9:27 p.m. IRENE VARNEY MORAN, C' y Clerk July 12, 1977 (Work Meeting) H. H. HARRISON, Mayor The regular meeting of the Edmonds City Council was called to order at 7:40 p.m. by Mayor Harve Harrison in the Council Chambers of the -Edmonds Civic Center. All present joined in the flag salute. PPFUNT Harve Harr.ison, Mayor Ray Gould Phil Clement Max Gellert John Nordquist Robert Anderson Tom Carns Mike Herb CONSENT AGENDA (7:41 p.m.) STAFF PRESENT J. Herb Gilbo, M.A.A. Leif Larson, Public Works Director Joe Wallis, Community Development Director Lila Crosby, Finance Director Marlo Foster, Police. Chief _ Jack Cooper, Fire Chief John Wallace, City Attorney Wayne Tanaka, City Attorney Jackie Parrett, Deputy City Clerk MOTION: A MOTION WAS MADE BY COUNCILMAN GELLERT, SECONDED BY COUNCILMAN ANDERSON, TO APPROVE THE, CONSENT AGENDA. MOTION CARRIED. The Consent Agenda contained the following: (A) Roll call. (B) Approval of Minutes,of July 5, 1977. (C) Setting date of July 26, 1977, for hearing on P.C. Resolution 561, recommending denial of amendment to Official. Street Map to reduce right-of-way on 76th Avenue W., north of, Meadowdale _Beach Rd., from 60 ft. to 50 ft. (File ST-7-77) Setting date of August 2, 1977, for hearing on P.C. Resolution 562, recommending approval of amendment to Section 12.13.130 to eliminate the Bonus Density Allowance 'in RML and RMH zones. (File ZO-1-77) COUNCIL (7:44 p.m.) Councilman Gould inquired whether there had been a schedule established for the Task Force to consider the Edmonds Elementary School property. Mayor Harrison replied that, as yet, there had not been. Councilman Gould then reported on the Lake Ballinger Rehabilitation Study meeting held July 6. Councilman Carns,. Public Works Director Larson and he had attended the meeting. Councilman Gould had a copy of the Study and of the Environmental Impact Statement, from which he had duplicated the summaries and he distributed the summaries to the Council. He reviewed the problems involved, how they would be addressed, and how funding would be accomplished. His personal feeling was that theproject should be accomplished and he noted that there are a great number of City residents who are interested in the lake. MAYOR (8:05 p.m.) Mayor Harrison asked for authorization to call for bids to sell an old printing press the City has. He said the equipment consisted of a press and copier plate maker in poor condition. It had been appraised by two companies at $1,500 and that was the suggested minimum price. A MOTION: MOTION WAS MADE BY COUNCILMAN CLEMENT, SECONDED BY COUNCILMAN ANDERSON, TO AUTHORIZE A CALL FOR BIDS ON THE PRINTING PRESS, WITH A MINIMUM'PRICE OF $1,500:• BIDS TO BE -OPENED JULY 28, 1977, AT 2:00 P.M. MOTION CARRIED. is 1 1 1 E 9 W July 12, 1977 (Continued) Mayor Harrison asked for Council authorization that he sign three CETA agreements for Title VI projects. The agreements covered two laborers @ $775 for.12 months for Supplemental Parks Develop- ment and Rehabilitation, two Fieldwork Inspectors'@ $725�6nd one Clerk/Typist @ $600 for 12 months;, and two Laborers @ $775 for•12 months for Renovation and.Restoration of City Buildings. M.A.A. Herb Gilbo-explained that the City Grantsman had made.application for four projects, three of which were funded. The CETA funds do not appear to be available to municipalities.unless application is made on a project -by -project basis. Councilman.Gould suggested that the contracts be identified by _ MOTION: title as well as by.contract number.` A MOTION WAS .MADE BY_COUNCILMAN CARNS, SECONDED BY COUNCILMAN - HERB, TO AUTHORIZE THE MAYOR TO EXECUTE TITLE VI PROJECT AGREEMENTS 1-0371, 1-0392, AND 1-0487. MOTION CARRIED. Mayor Harrison stated that at the last Council meeting he had asked the Council to consider hiring Herb Gilbo on a consulting basis to help during the transition period while a search is made for a new M.A.A. Mayor Harrison said he'had referred to Mr. Gil.bo's accumulation.of compensatory time as a consideration -in this request. He said he had erred in that statement, that he.had been made aware that it is illegal to consider the compensatory time, inasmuch as City ordinances do not allow compensatory time'to department heads. Mayor Harrison now requested that the City retain Mr.'Gilbo for a five-month,period--through the budget process --on a consulting basis. ''He recommended compen- sation at $800 per month for a total of $4,000. He also stated he had not consulted with Mr. Gilbo on this proposal, and would like the Council to negotiate with Mr. Gilbo. Discussion followed, MOTION: after which A MOTION WAS -MADE BY COUNCILMAN GELLERT, SECONDED BY COUNCILMAN CLEMENT, THAT THE MAYOR BE AUTHORIZED TO ENTER INTO A CONTRACT WITH FORMER M.A.A. HERB GILBO TO PAY MR. GILBO A CONSULTING. FEE OF $20 PER HOUR FOR ASSISTANCE WITH CITY ADMINISTRATION, EXCLUDING TRAVEL TIME, UP TO A MAXIMUM OF 200 HOURS FOR FISCAL YEAR 1977. MOTION CARRIED. Councilman Gellert commented that at the last SNOCOM meeting there had been some discussion about the SNOCOM budget. The City has always gotten back money because it has always underspent. Council- man Gellert said there was a'proposal that, rather than return such monies to the cities, the monies • be put into a building fund'up=to a specified maximum. He said that within-the..next four to eight weeks there will be made a formal proposal to each individual city. PARKING COMMISSION INVITED TO DISCUSS "IN LIEU OF," FEE (8:27 p.m..) 1 11 Ann McGee and Gloria Burnett, members of the Parking commission who were present, were invited to join the Council at the conference table. Also on the Commission were Councilmen Clement and Community Development Director. Joe Wallis, Chairman. Mr. Wallis displayed a sample rendering -of a po-sible typical parking lot. It had 16 spaces, but two additional could be provided.if four smaller spaces for compact cars were included. He said it had also been suggested that there be provision for bicycle parking. An estimated breakdown of costs to construct this sample parking lot had been submitted by Public Works Director Leif Larson. Councilman Gellert compared these figures to those submitted last year during parking lot discussions and he found that the new figures were less than last year's, which did not appear to be reasonable.. Discussion followed regarding this disparity in the estimates. Councilman Clement commented that the biggest issue the Commission discussed was the land value. It had appeared that the average cost of .land acquisition would be $4.50, per sq. ft.,. with $3.50 being the lowest and $5.50 considered high. That•was in considering property that.is left in downtown Edmonds which would be appropriate for parking. A second issue was whether or not the cost per parking space ought to be a full cost assessment, or whether.it should be 80% of the estimated cost in order to entice people to use this method rather.than provide. their own parking lot. Councilman Gould thought that was a good concept and sho,u.ld be given consideration,. but he cautioned that if the 80% figure were used there would have to be assurance that the estimates were accurate. This was discussed, and it appeared that long-term parking problems could develop from this concept, and it was pointed out that one of the purposes of any parking lot plan was to avoid long-term parking problems. Councilman Clement said the Commission had.agreed that $4.50 per sq. ft. should be the figure used on acquisition costs. Mr. Wallis suggested that one of the incentives to participate in the parking lot project,�czoultd' be that the City would maintain the. lots. It was pointed out that the lots would become property of the City and, therefore, would be removed from.the tax rolls. It was noted that a consideration which would have a lot of bearing would be the proximity of the lot to the individual business, especially if a large number of parking spaces were required. Discussion followed regarding the next steps to be taken by the Commission. They will work towards a firm rec MOTION: ommendation for an "in lieu of" fee. A MOTION WAS MADE BY COUNCILMAN=CARNS, SECONDED BY COUNCILMAN GELLERT, THAT THE PARKING COMMISSION BE THANKED BY THE COUNCIL FOR ITS WORK TO DATE, AND THAT THEY COME BACK TO THE COUNCIL WITH A FINAL PROPOSAL AS SOON AS POSSIBLE. Mr. Wallis read from the ordinance creating this Commission the duties.of that Commission. It was agreed that because of the magnitude of those.duties it would be difficult for the Council to set a definite date for the Commission to present its recommendation. THE MOTION THEN CARRIED. SIX-MONTH REPORT ON JANUARY 197-7 REORGANIZATION OF DEPARTMENTS (9:24 p.m.) Mayor Harrison reported with regard to the two major reorganizations of departments which had taken place in January. At that time the Community Development Department was formed, to encompass Planning, Building, and,'Recreation; and the Public Works Department was expanded to include Engineer- ing. He said the administration felt the purposes had been fulfilled and there were no negative effects from the reorganization..He said better coordination had been established between Engineering and other parts of Public Works, and that Mr. Wallis had reported that the structure in his department had worked well and morale was good. He said both departments had established secretarial pools which had increased efficiency and flexibility. One problem had been that the Public Works Department had been unable to find a civil engineer under the CETA program and, therefore, would like to create a new E-8 position and hire a registered civil engineer. He said funds were available in the Public Works budget. Mr. Larson and Mr. Wallis were asked if their increased workloads were more than they could handle. Mr. Larson -replied that the workload had -been heavy on him because'they.were low on personnel, but he expected that would be remedied. He stressed that it was imperative that they have division heads upon whom they could depend if they were to expect proper management and administration. Mr. Wallis explained how his staff had assumed more responsibility, but he noted that subdivisions and building permits were running 30% to 50% higher than last year. M.A.A. Herb Gilbo commented • that the City is getting a finer and stronger organization as a result of the restructure. He noted that Mr. Wallis had.been spread thin, but he said Mr. Wallis was responding very well. He said Mr. Larson also was doing extremely well, but that many man-hours had been lost in the engineering and design end because of lack of personnel.. He.was sure that once the Public Works Department -was able to replace its assistants, it would move on at a good pace. He'noted also that .the addition of the Accounting and Finance Supervisor had made the Finance Department more effective. Mr. Gilbo felt that, overall, the restructuring had been successful: Councilman Gould commented that it appeared to him that the restructure had been successful and he felt the Staff should be fully manned to continue the services demanded of it. Councilman Gellert commented that inflation is going to prevent maintaining all services. He -thought it would probably be impossible to keep MOTION: fully staffed. A MOTION WAS THEN MADE BY COUNCILMAN CARNS, SECONDED BY COUNCILMAN GOULD, THAT THE REQUEST FOR THE ADDITIONAL CIVIL ENGINEER IN THE PUBLIC WORKS DEPARTMENT BE APPROVED. MOTION CARRIED. REPORT ON LEOFF EMPLOYEES' HEALTH STATUS (9:45 p.m.) Councilman Anderson said he had -asked that this. be put on the agenda because there has been a concern of the Disability Board that a number of City personnel do not stay in good physical .condition and, as a result, go on disability. He said he had been trying to find some standards that would be required to.continue to work for the City. He said he would like to give impetus to development of some kind of standards and testing program by which a certain level be mandatory for employment on'the parts of firemen and policemen. He said there are some personnel who are overweight -and cannot pass.a basic physical fitness test. Police Chief Foster said most of his people are quite fit, but there are.some who are not. He said this has been a continuing problem, but that entrance standards can be set now because the State of Washington has come out with some standards. He said this had been discussed with union officials and they are not objecting to some kind of a program. There was some discussion regarding a program.offered by Edmonds Community College for a structured physical training program. Fire -Chief Cooper said the concern was for -the people who are employed presently. He felt this course would give -everyone the opportunity to have a structured exercise program at a minimum cost to the City. After lengthy • MOTION: discussion and several attempts at motions to resolve this, A MOTION WAS MADE BY COUNCILMAN GELLERT, SECONDED BY COUNCILMAN ANDERSON, T:HAT',THEDISABILITY BOARD BE INSTRUCTED TO WORK WITH THE POLICE AND FIRE CHIEFS AND THE POLICE AND FIRE UNION STEWARDS TO NEGOTIATE SOME APPROPRIATE STANDARDS FOR -.FITNESS FOR UPCOMING*STANDARDS:' MOTION CARRIED. A'MOTION WAS THEN MADE BY COUNCIL- MAN GELLERT, SECONDED BY COUNCILMAN. CARNS, TO AUTHORIZE THE POLICE AND FIRE CHIEFS TO PERMIT THEIR PERSONNEL TO TAKE PE 104 AT EDMONDS COMMUNITY COLLEGE AND TO BE REIMBURSED FOR THE COURSE., IF THEY ATTAIN A "C" GRADE OR BETTER, OR A "PASS" IF IT IS A PASS/FAIL GRADE SITUATION. MOTION CARRIED.. DISCUSSION.OF'PLANNING PROCESS FROM COUNCIL/STAFF RETREAT - MID TERM GOALS (10:40 p.m.) Because of the lateness of hour, it was agreed that this item should be continued until a time when the proper amount of time could be devoted to it, and that it should be early on the agenda. A MOTION WAS MADE BY COUNCILMAN CARNS, SECONDED BY COUNCILMAN ANDERSON THAT THIS ITEM BE CONTINUED TO JULY 19, AND THAT IT BE PLACED ON THE AGENDA IMMEDIATELY AFTER THE PLANNING COMMISSION RESOLUTIONS. MOTION CARRIED. Mayor Harrison announced that:the budget process was beginning and that the budget would be prepared on schedule. There was no further business to come before'Athe Council and the meeting was adjourned at 10:45 p.m. i� IRE E VARNEY MORAN, PtY C.Ier.k . H. HARRISON; Mayor. • *See July 19, 1977 Minutes for -correction to. CONTRACTS. July 19, 1977 The regular meeting of the Edmonds City Council was called to order at 7:35 p.m. by Mayor Harve Harrison in the Council Chambers of the.Edmonds Civic Center. All present joined in the -flag salute. PRESENT ABSENT STAFF PRESENT Harve Harrison, Mayor Robert Anderson J. Herb Gilbo, Consultant Ray Gould Joe Wallis, Community Development Dir. Phil Clement Dick Allen, Asst. City Engineer Max Gellert. Jack Cooper, Fire Chief John Nordquist. John Wallace, City Attorney, Tom Car.ns -Wayne Tanaka, City Attorney Mike.Herb Jackie Parrett, Deputy City Clerk CONSENT AGENDA (7:36 p.m.) Councilman Gellert had a correction to the minutes of.July 12. On page 4, in the first motion made by Councilman Gellert regarding LEOFF Employees' Health Status, the last word of the motion should MOTION: be changed from "standards" to "contracts." A MOTION WAS MADE BY COUNCILMAN CARNS, SECONDED BY COUNCILMAN NORDQUIST, TO APPROVE THE CONSENT AGENDA WITH THE MINUTES CORRECTED AS STATED. MOTION .CARRIED. The Consent Agenda.contained the following: