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19770809 City Council Minutes• August 2, 1977 (Cont.) There was no further business to come before the Council, and the meeting was, adjourned at 10:40.p.m. 10 1 1 E 41,1� Ao_t� -, — IRENE VARNEY MORANIAlity Clerk August 9, 1977 The regular meeting of the Edmonds City Council was' called .to order at 7:35 p.m. by'Mayor Harve Harrison in the Council Chambers of the Edmonds Civic Center. All present joined in the flag salute. PRESENT Harve Harrison, Mayor Ray Gould Phil .Clement Max Gellert John Nordquist Robert Anderson Tom Carns Mike Herb CONSENT .AGENDA (7:36 p.m.) STAFF PRESENT Leif Larson, .Public Works ,Director Noelle Charleson, Asst, City Planner Lila Crosby, Finance Director Jack Cooper, Fire Chief Wayne Tanaka, City Attorney Jackie Parrett-, Deputy City Clerk MOTION: A MOTION WAS MADE BY COUNCILMAN CARNS, SECONDED BY COUNCILMAN GOULD, TO APPROVE THE CONSENT AGENDA. MOTION CARRIED. The Consent Agenda contained the following: (A) Roll call. (B) Approval of Minutes of August 2, 1977. (C) Setting -date of September 6, 1977, for hearing P.C. Resolution 563, recommending approval of proposed amendment to Zoning Code to insert in Chapter 12:15 abatement provisions for nonconforming units in multiple family buildings. (File ZO-5-77) (D) Setting date of September 20 for hearing P.C. Resolution 564, recommending denial of.proposed amendment to Official Street Maputo remove and vacate alley located between 8th Avenue South and "C" Avenue, south of Fir Street. (File ST-9-77) (E) Setting date of August 23 for hearing P.C. Resolution 565, recommending approval of proposed amendment to Zoning Map to contract rezone certain property located between 240th S.W. and 242nd S.W., east of Doces warehouse, from RS-8 to RD. (File R-6-77) (F) Authorization to call for bids on Library card catalog. COUNCIL (7:37 p.m.) Councilman Carns inquired about the status of the Pointer -Willamette Building. Fire Chief Cooper responded that an award of bid to clear had been made and the work will.be accomplished within ten days. MAYOR (7:38 p.m.) • Mayor Harrison asked for authorization to execute an easement to-PUD which will be completed August 10. This is required prior to PUD's installing their cable and transformer vault for -the Senior Center building. -The City- Attorney will review the easement prior to execution. A MOTION.WAS MADE BY COUNCILMAN CARNS, SECONDED BY COUNCILMAN NORDQUIST, TO AUTHORIZE THE MAYOR TO EXECUTE AN EASEMENT TO PUD FOR A POWER SERVICE LINE -TO THE SENIOR CENTER BUILDING. MOTION CARRIED. 1 7 Mayor Harrison asked that the discussion regarding the Performing Arts Center Study be moved to the bottom of the agenda as -Bob Brown from the School District could not attend the meeting until 1ater in the evening. REPORT ON BIDS OPENED JULY 28 FOR SALE OF PRINTING PRESS (7:39 p.m.) Two bids had been received; one for $2,001.01 in cash, and the other for $3,500 in printing services. MOTION: The City Clerk had recommended acceptance of the cash bid. A MOTION WAS MADE BY COUNCILMAN GELLERT, SECONDED BY COUNCILMAN CARNS, TO ACCEPT THE BID OF $2,001.01 FROM NORTHWEST COPY COMPANY FOR THE MULTILITH 1250 PRINTING PRESS AND 2000 BRUNING-ELECTROSTATIC COPIER PLATE MAKER AND ACCESSORIES. MOTION CARRIED. REPORT ON TREATMENT PLANT EXPANSION (7:40 p.m.) Public Works Director Leif Larson said Lloyd Nelson and Allen DeSteiguer from Reid, Middleton & Assoc., were present to review the studies to date for the 201 Facilities Plan (secondary treatment). He said studies had been presented to the Technical Coordinating Committee and also to the politically appointed Coordinating Committee. Allen DeSteiguer distributed a report regarding the 201 Study and gave an.in- depth review of the whole process. A number of alternatives were offered, together with cost ranges. It was suggested that before this presentation is made to the public that the unfeasible alternatives be eliminated and that accurate cost ranges be prepared. v IMPACT STATEMENT FOR LYNNWOOD SEWERAGE FACILITIES PLAN 9:10 .m. REVIEW OF ENVIRONMENTAL ( p ) John Wilson, an.engineer with the.firm of Stevens, Thompson & Runyan, had prepared the environmental • impact statement for the Lynnwood facilities plan, and he was present to review that document. He said the only process found to be suited for Lynnwood was the activated biological filter process at the existing plant.. He reviewed the process and the impacts it would have, expressing the opinion that the primary impacts would be beneficial. This will be reviewed by the Director of Public Works who will make recommendations to the Council and the Council, in turn, will make official City comments on the MOTION: statement. COUNCILMAN GELLERT MOVED, SECONDED BY COUNCILMAN CARNS, THAT OCTOBER 4 BE SET TO HEAR RECOMMENDATIONS FROM THE DIRECTOR OF PUBLIC WORKS AND TO MAKE OFFICIAL CITY COMMENTS REGARDING THE ENVIRONMENTAL IMPACT STATEMENT FOR THE LYNNWOOD SEWERAGE FACILITIES PLAN. MOTION CARRIED. DISCUSSION ON PERFORMING ARTS CENTER LOCATION STUDY Bob Brown of the Edmonds School District explained the proposed interagency agreement to study and document the need for a performing arts center in South Snohomish County. The purpose of the study is for attracting public and private grants which may be available for the construction of such a facility. He explained the financial contributions of each of the agencies taking part in the study, each of the three cities involved contributing 5¢ per capita based on the April 1977 census. MOTION: A'MOTION WAS MADE BY COUNCILMAN HERB, SECONDED BY COUNCILMAN CARNS,.TO AUTHORIZE THE MAYOR TO EXECUTE THE INTERAGENCY AGREEMENT TO STUDY AND DOCUMENT THE NEED FOR A PERFORMING ARTS CENTER IN SOUTH SNOHOMISH COUNTY, WITH FUNDS TO COME FROM THE COUNCIL CONTINGENCY FUND. MOTION CARRIED. MOTION: A MOTION WAS MADE BY COUNCILMAN GELLERT, SECONDED BY COUNCILMAN ANDERSON, TO REVERSE THE ORDER OF THE LAST TWO ITEMS ON THE AGENDA BECAUSE THERE WAS A LARGE NUMBER OF PEOPLE PRESENT FOR THE LAST ITEM. MOTION CARRIED. DISCUSSION OF BUDGET ADJUSTMENTS .(10.42 p.m.) Finance Director Lila Crosby listed certain items which should be considered in the budget adjustments to use additional retail sales tax revenue. They were: Fishing Pier parking lot contract, Edmonds Elementary School study, storage space, large employee termination payouts in 1977, and additional attorney's expenses for labor negotiations. She reviewed 1978 revenue projections which were not favorable. It was noted that a large number of people were present to express their support regarding the paving of 78th Avenue West between 234th and 236th. They had been told at a recent Council meeting that this might be considered for accomplishment with these funds. There was general MOTION: agreement that this street should be done, and A MOTION WAS MADE BY COUNCILMAN CARNS, SECONDED BY COUNCILMAN NORDQUIST, THAT THE CITY ATTORNEY BE INSTRUCTED TO DRAFT AN ORDINANCE AMENDING ORDINANCE 1.885 (BUDGET) TO AUTHORIZE THE EXPENDITURE OF $7,200 TO OVERLAY 78TH AVENUE WEST, BETWEEN 234TH AND 236TH STREETS, FUNDS TO BE PAID FROM UNANTICIPATED INCOME. MOTION CARRIED. Councilman Carns then stated he did not believe the Police Captains were being paid as much as they should be. He had distributed charts which he felt reflected disparities in salaries of Captains and those of lesser ranks and between Edmonds Police Captains and those of other cities. The general feeling was that this was not the time to consider such disparities even if it did appear that such disparities existed. Mayor Harrison recommended that this be considered at budget time when salaries of all City employees are considered. Other suggested items for consideration were the underground wiring fund, lighting of the Junior High playfield, and resurfacing the tennis courts at the playfield. Mayor Harrison asked that some money be authorized for an architectural study of the Edmonds Elementary School to aid in applying MOTION: for grants. COUNCILMAN GOULD MOVED THAT THE MAYOR BE AUTHORIZED TO ENGAGE AN ARCHITECT TO PREPARE A (Failed) STUDY OF THE EDMONDS ELEMENTARY SCHOOL, FOR THE AMOUNT OF $10,000. MOTION FAILED FOR LACK OF A SECOND. The Mayor was asked if he had an architect in mind and he said he did not, but that the Task Force is meeting and will be looking into space needs and they should be involved in the selection of a firm. A MOTION WAS THEN MADE BY COUNCILMAN GELLERT, SECONDED BY COUNCILMAN HERB, THAT THE'MAYOR BE AUTHORIZED TO ENTER INTO THE PRELIMINARY SELECTION PROCESS FOR AN ARCHITECT TO DO A STUDY OF THE EDMONDS ELEMENTARY SCHOOL.. MOTION CARRIED. REVIEW OF ORDINANCE RE COMPENSATORY TIME (10:52 p.m.) Before starting this discussion Mayor Harrison asked for an Executive Session following the meeting to discuss some position reclassifications relative to the administration restructuring. Mayor Harrison submitted his recommended policies regarding compensatory time. He said that, per Ordinance 1168, Department Heads and Assistant Department'Heads,would not receive compensating time, but for -those who are required to attend evening meetings their working hours may be adjusted by the immediate supervisor. He said that compensating time given to other employees must occur within the pay period unless other arrangements are approved by the immediate supervisor, and that compensatory time would be on a time -for -time basis. Regarding vacation policy, his recommendation was that vacation time may be accumulated over a 24-month period, provided the second year of accrued vacation shall not be taken during June, July or August, unless approved by the Department Head, and that employees who now have accumulated vacation time in excess of a two-year entitlement must use the excess by the end of 1978. Councilman Gellert felt that compensatory time should never be more than one day at a time, and Councilman Carns felt that Assistant Department Heads should be allowed compensatory time. Mayor Harrison noted that the arrangement for nonexempt employees is an internal matter between the employee and his supervisor. Captain Les Neuert of the Police Department explained that he is on a call -out basis and that the policy of the Police Department is that he cannot take compensatory time with vacation time. He read a listing of the times he had been called out during July and August, which was extensive. Councilman Gellert was dissatisfied with the sentence in the ordinance prohibiting compensatory time for Department MOTION: Heads and Assistant Department Heads and made a motion to provide more flexibility. COUNCILMAN GELLERT MOVED, SECONDED BY COUNCILMAN CARNS, THATTHE CITY ATTORNEY BE INSTRUCTED TO PREPARE AN ORDINANCE AMENDING ORDINANCE 1168 BY ADDING -THE FOLLOWING LANGUAGE AT THE END OF SECTION 4: "DEPARTMENT HEADS AND ASSISTANT DEPARTMENT HEADS SHOULD HAVE THE FREEDOM TO REGULATE THEIR OWN HOURS AS CONSISTENT WITH THE NEEDS OF THE CITY, UNDER THE DIRECTION OF THE MAYOR. MOTION CARRIED. There was general agreement with the Mayor's stated compensatory time policy and vacation policy. I L� 1 1 E August 9, 1977 (Cont.) • There was no further business to come before the Council, and the meeting was adjourned to Executive Session at 11:05 p.m. IRENE VARNEY MORAN, CAty Clerk August 16, 1977 The regular meeting of the Edmonds City Council was called to order at 7:37 p.m. by Mayor Harve Harrison in the Council Chambers of the Edmonds Civic Center. All present joined in the flag salute. PRESENT ABSENT STAFF PRESENT, Harve Harrison, Mayor, John Nordquist Leif Larson; Public Works Director Ray Gould Robert Anderson Marlo Foster, Chief of Police Max Gellert Phil Clement Noelle Charleson, Asst. City Planner Tom Carns John Wallace, City Attorney Mike Herb Wayne Tanaka, City Attorney Debbie Bredeson, Animal Control Officer • Irene Varney Moran, City Clerk Carolyn Anderson, Recording Secretary CONSENT AGENDA (7:38 p.m.) MOTION: A MOTION WAS MADE BY COUNCILMAN CARNS, SECONDED BY COUNCILMAN GELLERT, TO APPROVE THE CONSENT AGENDA. MOTION CARRIED. The Consent Agenda contained the following: (A) Roll call. (B) Approval of Minutes of August 9, 1977. .(C) Proposed Ordinance 1933 to Eliminate Bonus Denisty Allowance (Council Action of August 2). (D) Proposed Ordinance 1934 to Limit Parking on Sunset -Avenue - (Council Action of August 2). (E) Acknowledge Receipt of Claim for Damages from Ellanore Wall. COUNCIL (7:39 p.m.) Councilman Herb had circulated a memo to the Council dated August 15, 1977, in which he indicated eight possible agenda items for future consideration and had been key issues at the recently attended National League of Cities Conference; both he and Mayor Harrison attended the conference. Discussion followed covering the questions to consider and it was suggested -Item Seven, dealing with labor relations, that a MOTION: date be set to examine arbitration and alternatives and to request Doug Albright's presence. A MOTION WAS MADE BY COUNCILMAN HERB, SECONDED BY COUNCILMAN CARNS TO SET SEPTEMBER 13 FOR REVIEW OF ARBITRATION PROCEDURES PENDING CITY ATTORNEY DOUG ALBRIGHT'S PRESENCE. MOTION CARRIED. MOTION: COUNCILMAN HERB MOVED THAT AT THE NEXT RETREAT A UNION OFFICIAL BE REPRESENTED TO PARTICIPATE IN THE OVERALL ailed) GOAL -SETTING AND PRIORITY SETTING WITH REFERENCE TO ITEM EIGHT: COUNCILMAN GOULD SECONDED THE MOTION. THE VOTE RESULTED IN A TIE AND MAYOR HARRISON VOTED AGAINST THE MOTION BREAKING THE TIE. MOTION FAILED. MAYOR (8:10 p.m.) Mayor Harrison asked the Council. to authorize bid dates for Resurfacing of 78th Avenue West and 75th Avenue MOTION: West to open September 8, 1977, plans and specifications are near completion. COUNCILMAN GOULD MOVED, COUNCILMAN GELLERT SECONDED, THAT THE COUNCIL AUTHORIZE THE BID.DATE OF SEPTEMBER 8, 1977, FOR RESURFACING OF 78TH AVENUE WEST AND 75TH AVENUE WEST. MOTION CARRIED, WITH COUNCILMAN CARNS ABSTAINING. Mayor Harrison asked the Council to set a bid date of September 8, 1977, for the F.A.M. Projects, consist -ing of resurfacing 212th Street S.W. and 5th Avenue; resurfacing, drainage and walkways on Olympic View Drive from Andover Street to Perrinville; and the installation of walkways on 88th Avenue West. COUNCILMAN CARNS MOVED, COUNCILMAN GELLERT SECONDED-, THAT SEPTEMBER 8, 1977, BE SET AS BID DATE FOR THE F.A.M. PROJECTS; MOTION: MOTION CARRIED. AUDIENCE PARTICIPATION (8:11 p.m.) Mr. Ray Martin of 18704-94th Avenue West spoke and requested the resignation of Mr. Paul Roy from the Board of Adjustment because of improper action on Mr. Roy's part regarding Item B-24-77 of which Mr. Martin was the applicant. Mr. Martin accused Mr. Roy of abusive language toward him and stated City Attorney John Wallace would not give Mr. Martin a complete copy of the original recording tape as well as other records. Mr: Martin gave Councilman He a -rough draft of his transcription of the tape in question. City Attorney John Wallace stated Mr. Martin was entitled to a copy of the official minutes which are the official records of the hearing, and'the appeal .period had expired as far as Mr. Martin's application was concerned. and the tapes, therefore are no longer the official record. He emphasized the official record of the :. meeting are the written minutes. John Wallace also stated that Mr. Martin had been represented by counsel at that particular hearing, his attorney had not raised objections during the hearing, Mr. Martin had been advised by three attorneys as to the appeal period if he felt Mr. Roy had abused him and it would have been grounds for reversal; Mr. Martin elected not to do so and reapplied for another variance.