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19771227 City Council Minutes16 December 20, 1977;continued 40 J • REPORT ON BIDS OPENED DECEMBER 15 FOR LIQUID CHLORINE FOR 1978 Public Works Director Leif Larson indicated three bids were opened, one with no bid. The low bidder had been Jones Chemicals and Mr. Larson indicated they had been supplying the chlorine for the past year and had been satisfactory. He recommended award of the bid to Jones Chemicals, the low bidder. COUNCIL GELLERT MOVED, SECONDED BY COUNCIL ANDERSON,-.'TO ACCEPT THE BID OF JONES CHEMICALS FOR THE PURCHASE AND DELIVERY OF LIQUID -CHLORINE FOR 1978, AT THE PRICE OF $1,179.00 PER 6-TON CYLINDER AND $38.25 PER 150 LB. CONTAINER, INCLUDING SALES TAX AND DELIVERY COSTS. MOTION CARRIED. There was no further business to come before the Council and the meeting adjourned to Executive Session in regard to the Edmonds Elementary School negotiations at 9:50 p.m. IRENE VARNEY MORAN, Uty Clerk December 27, 1977 t HARVE H. HARRISON, Mayor The regular meeting of the Edmonds City Council was called to order a 7:35 p.m. by Mayor Pro Tem Phil.Clement in the Council Chambers of the Edmonds Civic Center. All present joined in the flag salute. PRESENT Phil Clement, Mayor Pro Tem John Nordquist Robert Anderson Tom Carns Mike Herb CONSENT AGENDA ABSENT STAFF PRESENT Harve Harrison, Mayor Charles Dibble, M.A.A. Ray Gould Leif Larson, Public Works Director Max Gellert John LaTourelle, Community Development Dir. Lila Crosby, Finance._ Director Irene Varney Moran, City Clerk Jack Cooper, Fire Chief Noelle Charleson,, Asst. City Planner Jim Murphy, City Attorney Wayne Tanaka, City Attorney Jackie Parrett, Deputy City Clerk Councilman Nordquist asked that Item (B), Approval of Minutes of December 20., 1977, be removed from the Consent Agenda. A MOTION WAS MADE BY COUNCILMAN CARNS, SECONDED BY COUNCILMAN ANDERSON, TO APPROVE THE BALANCE OF THE CONSENT AGENDA. MOTION CARRIED. The balance of the Consent Agenda contained the following: (A) Roll call. (C) Setting date of February 7 for hearing of preliminary plat "Viewmoor." (D) Acknowlegement of receipt of Claim for Damages from Mrs. Edity Faste in the amount of $207.00. ' (E) Passage of Resolution 388, transferring funds for retainer to collect on judgment against Christie Hordyk. (F) Referring to the Planning Commission the matter of a proposed vacation of a portion of the turnaround on 82nd Ave. W., south of 200th St. S.W. APPROVAL OF MINUTES OF DECEMBER 20, 1977 - Item (B) on Consent Agenda Councilman Nordquist noted that on the hearing regarding the Conditional Use Permit for boat moorage west of Admiral Way and South of Dayton St. (Page 4 of the Minutes) there was an omission in that he.had expressed some concern regarding the easement over the Port property and the City Engineer was.going to look into it. Also, on page 5, regarding the Cabaret Dance License request from Harvey's Tavern, he had 'abstained from voting, not only because his wife is an employee of the CPA firm which handles the account of Harvey's Tavern, as stated in the minutes, but be- cause she is the accountant handling that account. Councilman Nordquist asked that the minutes be corrected to reflect the above. A MOTION WAS THEN MADE BY COUNCILMAN NORDQUIST, SECONDED BY COUNCILMAN CARNS, TO APPROVE THE MINUTES AS CORRECTED. MOTION CARRIED. MAYOR .Mayor Pro tem Phil Clement introduced Douglas R. Anderson who was Project Leader for an Eagle Project in Boy Scout Troop 363. Douglas Anderson reported on the project which was to distri- bute crime-prevention,packetsin to higher -crime; -areas of Edmonds. He had organized and directed the project and.was assisted by his fellow Scouts of Troop 363, their parents, their Scoutmaster, and two Edmonds Police Officers. He noted that results of the project would not be evident for a year or two, but he felt it was worthwhile and that it reflected the cooperative interest of the City, the Police Department, and the Boy Scouts in resolving the problems of the residents of these neighborhoods. He was commended for his fine work on this project. r� �J 462 December 27, 1977 continued • PROPOSED 1978 SALARY ORDINANCE It was noted that the Mayor's salary had been left blank in the proposed ordinance and that he had felt it appropriate that the Council make that determination. The amount of salary increase budgeted for 1978 was 8.8% and the proposed ordinance reflected that, so it was agreed that the Mayor's salary should be increased by that amount, his stated salary to be $860 per month. Further discussion revealed a reluctance to act on Section 4 pertaining to department heads, inasmuch MOTION: as the.Council evaluation forms regarding department heads had not yet been completed. COUNCIL- MAN CARNS MOVED, SECONDED BY COUNCILMAN ANDERSON, TO CONTINUE ACTION OF THE 1978 SALARY ORDINANCE TO JANUARY 3 AND TO SUGGEST THAT EACH OF THE COUNCIL MEMBERS COMPLETE THE STAFF EVALUATION FORMS IN TIME TO HAVE THEM DISTRIBUTED IN THE PACKETS ON DECEMBER 30. It was suggested the evaluations might be discussed in an Executive Session following this evening's agenda if time permitted, and the meeting could reconvene for action on the ordinance. THE MOTION THEN CARRIED. DISCUSSION ON SENIOR CENTER PARKING LOT_ Mayor Pro tem Phil Clement stated a letter had been received this evening from Mrs. Mary Robertson of 7403 220th S.W. in which she asked that the Council stop the plans for landscaping at the Senior Center parkingil-ot. He 'read the letter aloud. M.A.A. Charles Dibble reported that the Staff had given particular attention to this problem during the past three weeks. He said a meeting of the Building Committee in this regard had been attended by representatives from the City also. Councilman Anderson noted that Mrs. Robertson had several requests in her letter which were not subjects for this evening's discussion, and that this discussion would be limited to the Senior Center parking lot. The discussion was then opened to the public. Mary Robertson reiterated the statements made in her letter, objecting to the landscaping as being an obstacle course for the Seniors and as taking away from parking space. Robert Harding inquired about busses parking*in front of the Center. Public Works Director Leif Larson responded that the • busses have used that as a layover but they are trying to see if the busses can lay over somewhere else and then pick up people there. Lem Everett of 403 3rd Ave. N. said he had been active for four years at the Senior Center. He said he was serving on the Board of Directors and as Chair- man of the Construction Committee. He said he thought it was time the Engineering Department, Park Department, and City of Edmonds received some praise for what they had done at the Center. He said they had taken two old -buildings and made them into a Senior Center that could not be matched west of the Mississippi and possibly not east of it. He said the Board had a meeting a few days previously and nothing had been said about the construction of the parking lot. He noted that a lot of the Seniors are saying it is dangerous - that people will stumble, but the flow of traffic is so that they don't have to worry when the new building is occupied. His opinion was that if a person could not park and go into the Center and then come out and get. into his car and drive away.without an accident, that person should not have a license to drive. Lou Rusciano asked why the sign on.:the rbuil.di.ng .indi.cated'it to be the South Snohomish County Community.Center and does not mention the Senior Center. Mr. Larson said that had been put in the plans by the architect and apparently was not not4ced when the plans were reviewed. The plans had been on the basis that this was a neighborhood facility and it later went into the Senior Center. He said it was proposed in the next phase that a Senior Center sign would be in the planting area near the entrance. Ted Truax said he was in favor of the greenbelt as the Ameni= ties Design Board had proposed with the exception that he felt possibly the east sidewalk cir- cular project could be used for parking and still allow the required greenbelt. Mary Robertson had a question regarding the City's taking the old portion of the Senior Center for a Community Center if it is not used by the Seniors this year. M.A.A. Dibble responded that he had explained to Mrs. Robertson that the Seniors have prior use of the Center and the portions they do not use are available for other uses. He said there is no provision that would limit their use of it if they did not start off with 100% use. Councilman Nordquist said he had served on the City side and on the Board of the Center. He said they had asked in the past for an inventory of the space there but it had never been put to use. Jane Jones, former Director of the Senior Center, said a large packet had been sent to the City severalyears ago showing how each room would be used. She said it has always been the intent of the Center that the City could use • the facilities when the space was not being used by the Seniors. Russ Berg, current Director of the Senior Center, said.the City is being allowed to rent two spaces in ceramics in the coming quarter with the understanding that it could use other space as it is available on the rental basis.. Floyd Smith of 814 Dayton St. inquired of the Public Works Director as to how many park- ing spaces there were before the landscaping and how many there were now. Mr. Larson responded that there are 58 spaces marked, but he did not know how many there were previously because there -was no`system and no indicated capacity. He felt the capacity had not changed, and he added in response to a question about providing parking in the former domed area that it would not be satisfactory because in heavy winds salt would be blown over the parked cars. Mrs. Robertson stated she had counted 76 cars parked there one day. Chet Dahl, Chairman of the Board of Directors of the Senior Center, said he appreciated everything the City Council and Mayor had done to support the center. He said they would lose some parking but the only solution was to carpool and use the busses. He said the bus zone eventually will be at the east end of the block building and that the plans were that there would be, at most, two busses at one time. He felt the City should be commended for a good job of controlled parking, and he noted that when the parking was not controlled there were no fire lanes around the building. Mr. Dahl said there are approximately 25 people on the Board of Directors, about one-fourth of them being users of the Center. He said the public is welcome to their meetings. He read the minutes of the meeting with City representatives. The public portion of the hearing was then closed. Community Development Director John LaT.ourelle noted that only 2 - 4 parking spaces would be gained by removing all of the landscaping. Councilman Carns expressed the view that a huge blacktopped parking lot would be ugly and that he felt the City and the Board of Directors had done a good - job of improving and beautifying the.site. Susan Wheeler asked to speak and said Mr. Larson had mentioned at one of the meetings the possibility of getting the Ebbtide Apartments to permit busses to park there. Mr. Larson responded that if they can get approval from the railroad they would not need the Ebbtide's approval. Councilman Nordquist observed that it had been interesting to see the Center take shape, and that it is a fine project and all of the Senior Citizens are to December 27, 1977 continued 1 1 1 1 be commended for their work. He felt the parking plan was a good one and that any problems MOTION: . would be solved. COUNCILMAN ANDERSON THEN MOVED, SECONDED BY COUNCILMAN HERB, THAT THE COUNCIL REAFFIRM ITS APPROVAL OF THE DESIGN AND DESIGN CONCEPT OF THE SENIOR CENTER PARKING LOT, AND THAT THE STAFF SHOULD APPRISE THE COUNCIL OF ANY FURTHER PROBLEMS THAT MAY ARISE. MOTION CARRIED. Mayor Pro tem Clement asked that the Staff provide to Mrs. Robertson and to the Senior Center Board of Directors the information regarding the expenditures of the HUD block grants, and that each Councilman also be provided a copy of that information. MOTION: MOTION: MOTION: MOTION: REPORT FROM STAFF ON HUD BLOCK GRANT PROPOSALS Assistant City Planner Noelle Charleson reviewed the uses in the Edmonds Elementary School which might help to qualify it as a proposal, noting that i,f;:the facility were programmed for handi- capped use it would qualify. She said two new proposals had come in, and people were present to speak for them. The discussion was then opened to the audience. Jerry Sutton, Edmonds Coordinator for Work Opportunities, housed at the Edmonds Elementary School, outlined their activities, noting that out of their 48 clients 19 have Edmonds addresses. Mayor Pro tem Clement interjected at this point that his company is,a:p,u.rchaser of services from the Work Opportunities Center and the people,who go through that,training are people his company emphoys, so he asked the City Attorney whether he should step down. City Attorney Jim Murphy advised that this was not a quasi-judicial situation so that would not be necessary, but he suggested that Mayor Pro tem Clement not vote on this item. Mr. Sutton said they did not have a specific plan to expand in a significant way, but they would like to have some addi.tional electrical outlets and have some of the doorways.widened th order to get a forklift in the area to move cartons. His discussion was directed at informing the Council of their particular use of the Elementary School. There was.a proposal submitted by the Senior Services of Snohomish County for $9,907 to fund a part-time employment specialist and secretarial services, and the goals for the Edmonds Office were reviewed. There was;al.so a proposal fora transportation coo t rdina- tor for a Park.and Ride Lot, the lot to be located at the United Methodish Church of Edmonds, and the grant requested was $1,500. Community Development Director John LaTourelle recommended that if the Council was receptive to that proposal, that it be accomplished by means of the General.Fund, rather than as a HUD block grant proposal. Lou O'Neill, Nutrition Director for the Senior Services for Snohomish County, was present to answer any further questions re- garding the Meals on Wheels proposal which had been presented December 13. There was no fur- ther discussion from the audience, and that portion was closed. Councilman Carns said he would like to see the City of Edmonds support other cities in the County in their programs. He felt that by keeping the Edmonds' request down to only the Meals on Wheels program it would be indicating the City's support for other cities' programs. COUNCILMAN HERB MOVED THAT NO ACTION BE TAKEN ON THE PROPOSALS FOR THE SENIOR EMPLOYMENT PROGRAM`.OR.THE TRANSPORTATION COORDINATOR FOR THE PARK AND RIDE PROGRAM. MOTION FAILED FOR LACK OF A SECOND. Mayor Pro tem Clement stated that the Staff had been authorized to apply_ for a grant for the Meals on Wheels program. Councilman Nordquist said he would like to see consideration given to the Senior Employment Program as he had seen it in action. COUNCILMAN NORDQUIST THEN MOVED, SECONDED BY COUNCILMAN ANDERSON, TO CONSIDER THE SENIOR EMPLOYMENT PRO- GRAM IN THE APPLICATION TO HUD. Councilman Carns said he would vote against the motion as he did not believe in applying for HUD funds for maintenance -type operations because the tendency is to rely on them and then the funds are not available in following years. THE.MOTION CARRIED, WITH COUNCILMAN CARNS VOTING.NO, AND MAYOR PRO TEM CLEMENT ABSTAI.NING-AS ADVISED BY THE ATTORNEY. A MOTION WAS THEN MADE BY COUNCILMAN CARNS, SECONDED BY COUNCILMAN HERB, THAT THE TWO APPLICA- TIONS, MEALS ON WHEELS AND THE EMPLOYMENT SPECIALIST FOR THE SENIOR EMPLOYMENT PROGRAM, BE THE ONLY SUBMITTALS F..ROM..THE CITY FOR THE CURRENT HUD BLOCK GRANT PROGRAM. Community Development.. Director John LaTourelle noted that an alternate proposal for the Elementary School could be to ask for remodeling funds to bring it up to handicapped standards in the event the City does purchase the building. At this time, however, the:City does not have a long-term lease or purchase agreement which would be required. THE MOTION THEN CARRIED, WITH MAYOR PRO TEM CLEMENT AGAIN:"ABSTAINING. MAYOR PRO TEM CLEMENT THEN MOVED, SECONDED BY COUNCILMAN NORDQUIST, THAT CONSIDERATION OF THE CITY'S FUNDING A PARK AND RIDE COORDINATOR FROM GENERAL FUNDS BE PLACED ON THE JANUARY-3 AGENDA. MOTION CARRIED. A short recess was announced. MOTION: Following the recess, A MOTION WAS MADE BY COUNCILMAN HERB, SECONDED BY COUNCILMAN NORDQUIST, TO CONTINUE ITEM 11 ON THE AGENDA, ADMINISTRATION REORGANIZATION PROPOSAL, TO JANUARY 10 WHEN THERE WILL BE A FULL COUNCIL PRESENT. Councilman Carns explained that the Council generally does not make major moves without a full Council. MOTION CARRIED. APPLICATION FOR STREET USE PERMIT - WILSON BURRILL, 622 5TH AVE. S.. Public Works Director Leif Larson indicated this was for an existing metal sign on which the face will be replaced because of a change in occupant. The Amenities Design Board had approved of the design and the sign location had not caused any difficulty. Mr. Larson recommended MOTION: approval. A MOTION WAS MADE,BY COUNCILMAN ANDERSON, SECONDED BY COUNCILMAN CARNS, TO APPROVE THE APPLICATION FOR STREET USE PERMIT BY WILSON BURRILL AT 622 5TH AVE. S. MOTION CARRIED. REPORT ON BIDS.OPENED DECEMBER 22 FOR 1978 HEATING OIL REQUIREMENTS Public Works Director Leif Larson reported three bids had been received for supplying approxi- mately 75,000 gallons of diesel fuel for 1978. All of the bids included a statement that they were subject to change due to the fluctuation of prices from the major oil suppliers. Mr. Larson MOTION: recommended award of the bid to the low bidder, Hamilton Fuel & Burner Service. A MOTION WAS MADE BY COUNCILMAN CARNS, SECONDED BY COUNCILMAN ANDERSON, TWO AWARD THE 1978 FUEL OIL BID TO THE LOW BIDDER, HAMILTON FUEL & BURNER SERVICE, -AT 38.9¢ PER GALLON, PLUS WASHINGTON STATE SALES TAX. MOTION CARRIED. • 164 December 27, 1977 continued 0 The Council adjourned to Executive Session to discuss personnel evaluations as suggested earlier in the meeting. The Council then reconvened. Mayor Pro tem Clement suggested passing the ordinance without taking action on Section 4, Department Heads. Councilman Carns disagreed, saying he -would like to see it passed as it was and, at any time if the Council found performance evaluations led to different conclusions than the Mayor has.made, Section 4, or any other section could be changed. COUNCILMAN CARNS MOVED TO ADOPT ORDINANCE 1965, SALARY ORDINANCE FOR CITY EMPLOYEES AND OFFICERS EFFECTIVE JANUARY 1, 1978, INSERTING THE FIGURE $860 AS THE MAYOR'S MONTLY SALARY IN SECTION 2, AND ADOPTING THE REST OF THE ORDINANCE AS SUBMITTED. COUNCILMAN HERB SECONDED THE MOTION, saying he would like to get away from the Council making the type of evaluations they have been making. COUNCILMEN CARNS, HERB, AND ANDERSON VOTED IN FAVOR OF.THE MOTION, AND COUNCILMAN NORDQUIST AND MAYOR PRO TEM CLEMENT VOTED NO. MOTION FAILED FOR THE LACK OF FOUR AFFIRMATIVE VOTES. Mayor Pro tem Clement suggested that, in order for the City administration to make things clear for most of the employees,, and since the..Council was in agreement on everything ex- cept the Department Heads section, the ordinance be passed omitting Section 4 and that section be considered at a future meeting. COUNCILMAN HERB THEN MOVED, SECONDED BY COUNCILMAN NORDQUIST, -TO ADOPT_ORDINANCE 1965 WITH THE EXCEPTION OF SECTION 4. Councilman Carns said he did not feel strongly in favor of the motion, but he would vote for it for the sake of harmony. THE MOTION THEN CARRIED. There followed some discussion regarding evaluations and cost -of -living increases as opposed to merit increases. It was agreed that the Department Heads section of the salary ordinance would be discussed again on January 3. There was no further business to come before the Council, and the meeting was adjourned.at 10:10 p.m. IRENE VARNEY MORAY'City Clerk PHI.L :A.;.CLEMENT , �,Mayor."Pro` em January 3, 1978 The regular meeting of the Edmonds City Council was called to order at 7:30 p.m. by Mayor Pro tem Phil Clement in the Council Chambers of the Edmonds Civic Center. All present joined in the flag salute. PRESENT Phil Clement, Mayor Pro tem John Nordquist Robert Anderson Tom Carns Mike Herb CONSENT AGENDA ABSENT STAFF PRESENT Harve Harrison, Mayor Charles Dibble, M.A.A. Ray Gould Leif Larson, Public Works Director John LaTourelle, Community Dev. Dir. Irene Varney Moran, City Clerk Marlo Foster, Police Chief Jack Cooper, Fire Chief John Wallace, City Attorney Wayne Tanaka, City Attorney Jackie Parrett, Deputy City Clerk -Counci:lman Nordquist asked that Items (C), (E), (F), and (K) be removed from the Consent Agenda. MOTION: A MOTION WAS MADE BY COUNCILMAN CARNS, SECONDED BY COUNCILMAN ANDERSON, TO APPROVE THE BALANCE OF THE CONSENT AGENDA. MOTION CARRIED. The balance of the Consent Agenda contained the following: (A) Roll call. (B) Approval of Minutes of December 27, 1977. (D) Adoption of Resolution 389 authorizing delegation of authority for Director of Community Development Department to execute Facility Use Permits with School District. (G) Acknowl.edgment of receipt of annexation petition for area south of 220th St. S.W. and east of Highway 99; and set hearing date of April 4, 1978. (H) Change of hearing date of preliminary plat "Viewmoor" from February 7, 1978 to January 14, 1978. (I) Adoption of Ordinance 1966 amending Ordinances 1885 (1977 Budget), 1938, and 1962, authorizing certain transfers and appropriations. (J) Setting January 24, 1978 as hearing date for Environmental Assessment and Design Review of Seaview Pines #2 PRD (File PRD-1-77) REFER TO PLANNING COMMISSION PROPOSED VACATION OF PORTION OF 174TH ST. IN VICINITY OF 71ST AVE. W. Item (C) on Consent Agenda Councilman Nordquist inquired whether the City now has the proper right-of-way. Public Works Director Leif Larson responded that the proper right-of-way was gained when the Brockmans developed their plat. COUNCILMAN NORDQUIST THEN MOVED, SECONDED BY COUNCILMAN CARNS, TO APPROVE ITEM (C) ON THE CONSENT AGENDA. MOTION CARRIED. I. 0 n U 1 1 E