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19810630 City Council Minutes• June 23, 1981 - continued 279 Councilmember Nordquist reported:.on the Association.of Washington Cities convention that he, along with Councilmembers.Al:l.en and Goetz and Finance.Director Housler, had attended last week. He said the meetings were very.beneficial in building rapport with representatives from other cities. Councilmember Goetz referred:to:a memorandum from Councilmember Allen regarding parking at the Edmonds Arts Festival. She.stated that she would like to recommend to the Arts Festival Committee that in the future the City.Council and Mayor should be made honorary patrons of the Festival and be provided with parking so they can more easily meet their commitments in conjunction with this activity. IT WAS MOVED BY COUNCILMEMBER ALLEN, SECONDED BY COUNCILMEMBER NORDQUIST, THAT THE TOPIC OF "ARTS FESTIVAL PARKING" BE PLACED ON THE AUGUST 4 COUNCIL AGENDA FOR DISCUSSION. MOTION CARRIED. Mayor Harrison explained.a.memorandum received from.Acting.Public Works Director John Mitchell regarding inter -jurisdiction and county -wide drainage management. He said the Councilmembers had been invited to a drainage management workshop.arranged by'the Snohomish County Office of Community Planning, to be held Thursday, June 25, from 1:00 to 3:00 p.m., at the Community Planning Library in the County Administration Building. Councilmember Naughten referred to a letter of complaint from Robert Anderson,.7370 N. Meadowdale Rd. Dr. Anderson objected to receiving notice of a neighborhood meeting regarding the assessment process for the North Meadowdale LID only five days. -before the meeting date. Councilmember Naughten expressed his concern over this delay and.asked what could be done to prevent this from happening again. The Council agreed that in the.future, all meeting notices should be sent out at least 20 days -prior to a meeting in order to give concerned parties at least two weeks' notice. Mayor Harrison said he would respond to Dr. Anderson, informing.him that there • will be a continuation of the meeting about which he is concerned. IT WAS MOVED BY COUNCILMEMBER JAECH, SECONDED BY COUNCILMEMBER NORDQUIST, THAT DISCUSSION ON THE CEMETERY AGREEMENT BE PLACED AS AN ITEM ON THE JUNE 30 COUNCIL AGENDA. MOTION CARRIED. The.Council requested that the City Attorney review this agreement and be prepared to make recommendations at this meeting. Councilmember Allen stated.that organization of the.Public.Works Department will be discussed at the Council's dinner meeting on June 30. IT WAS THEN MOVED BY COUNCILMEMBER ALLEN, SECONDED BY COUNCILMEMBER GOETZ, THAT THIS ITEM BE PLACED ON - THE JULY 7 COUNCIL AGENDA FOR SETTLEMENT. MOTION CARRIED. Notification will be given of the location for the dinner meeting. It was agreed that the Council would again participate in the Fourth of July parade. The,,,Counc4kl. authori.zb&-distribution of the minutesof the May 30 Council/Staff Workshop to department heads and the public. Councilmember Allen stressed.the importance of Council representation at the two following meetings to be held Monday evening, June 29: (1) A library meeting with the interior decorator, to be held at the Frances.Anderson Center; and (2) A,meeting on the Performing Arts Center to be held at the Wade James Theater. Several Councilmembers agreed to attend each meeting. As the Council had decided-that�Cabot Dow & Associates.should be hired as consultants for labor negotiations, IT WAS MGVED.BY'000NCILMEMBER ALLEN, SECONDED BY COUNCILMEMBER GOETZ, THAT THE MAYOR BE AUTHORIZED TO SIGN THE CONTRACT WITH CABOT DOW. MOTION CARRIED. Councilmember Jaech referred. -to a letter received from the Edmonds Council of .Concerned Citizens wherein they expressed concern over proposals that.Community Transit may be considering in •. regard•to the waterfront.. Several Councilmembers and Staff assured her that an earlier Intermodal Study had not been pursued further. There was no further business to come before the Council, and the meeting adjourned at 8:45 p.m. _2 0 IRENE VARNEY MORAN, City Clerk HARVE H. HARRISON, Mayor June 30, 1981 1 • The regular meeting of Harrison in the Council salute. PRESENT Harve Harrison, Mayor Larry Naughten Ray Gould Katherine Allen Mary. Goetz John Nordquist Jo -Anne Jaech the Edmonds City Council was.called to order at 7:40 p.m. by Mayor Harve Chambers of the Edmonds Civic Center. All present joined in the flag ABSENT' STAFF PRESENT Bill Kasper Jack Mitchell, Acting Public Works Director Irene Varney..Moran, City Clerk Mary Lou Block,'Planning Director Art Housler, Finance Director Dan Prinz, Assistant Police Chief Jack Weinz, Fire Chief Linda McCrystal, Arts Coordinator Wayne Tanaka, City Attorney Jackie Parrett, Deputy City Clerk -2ou June 30, 1981 - continued • CONSENT AGENDA COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER GOETZ, TO APPROVE THE CONSENT AGENDA. MOTION CARRIED. The approved items on the'Consent Agenda included the following: (A) Roll call.. (B) Approval of Minutes of June 23, 1981. (C) Acknowledgment of receipt of Claim for Damages.from'Veronica Lynn Vines in the amount of $100,000. (D) Setting date of July 21, 1981 for hearing on parking proposal for major remodel at northwest corner of 5th Ave. and Main St. - Jacque Mayo (BC). (E) Approval of General Requirements for Fire Alarm Systems (addendum to Code). (F) Approval of Fireworks Stand Permits. (G) Passage of Resolution 501, setting August 4, 1981 for hearing.on proposed street vacation along 175th St. S.W., west of 72nd Ave. W. (ST-2-81) (H) Passage of Resolution 502, setting August 4, 1981 for hearing on proposed vacation of a portion of the alley located between 8th and.9th Aver N. and Sprague and Edmonds Sts. (ST-1-81) AUDIENCE Bob Anderson, 7370 N. Meadowdale Rd., said he had received a notice of an informational meeting • regarding the Meadowdale sewer project and only five days'.notice of the meeting was given. He had a commitment for that date and fel't the notice was insufficient, and he asked what the Council considered reasonable notice. Mayor Harrison responded.that he did not consider five days' notice adequate and this.had,been discussed upon receipt of.a letter from Dr. Anderson. A second meeting had been scheduled and Dr. Anderson was -supposed to have been notified. Councilmember,Naughten added that the letter was discussedand the Council agreed that at least 20 days' notice should be given for such meetings. Jim Riecken, 721 14th Way'S.W., expressed thanks to Acting Public Works Director Jack Mitchell for getting some curb repair work done in his neighborhood. He said the neighborhood had tried continuously with the previous Public Works Director to get the work done, with no success, and the neighborhood was very happy to -have -it accomplished. Bill Crow, of 3rd Ave. S., said he had done some research into the costs of water and sewer service to apartments and -condominiums as compared to single-family residences and the average charge to'apartment/condominium units was-$7.56 per month for water and sewer and for single- family residences the average was $16.33.- He' gave specific figures, comparing apartment/condominium units to adjacent or nearby single-family residences. His computations indicated the City is losing $15,000 per month by undercharging the apartments and condominiums. Mayor Harrison agreed that the amount of disparity was large, being two to one in some cases. Councilmember Gould noted that there had been a public hearing on this recently because of the questions raised by Mr. Crow but he was not present. Councilmember Gould's conclusion at end of the hearing was that the system is equitable., He suggested that the material presented to the Council be given to Mr. Crow so that he has all the information they received. Mayor Harrison stated that apartments are billed on -:the meter charge rather than on a volume charge and it does not work-out equitably and,that Mr: Crow's point was.that everyone is being served with the same product, rather than how it is'being served. Councilmember Allen agreed that there is • an inequity and.even though the Finance Director had provided a full explanation at the previous hearing she thought it should be discussed again. COUNCILMEMBER ALLEN MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, TO PLACE ON THE AUGUST 4, 1981 AGENDA, SO THAT IT CAN BE DISCUSSED AT THE JULY 28, 1981 WORK MEETING, A FURTHER DISCUSSION OF THE UTILITY RATES. Finance Director Art Housler said he would be out of town at that time but Jeff Ristau would be available. THE MOTION CARRIED. SLIDE.PRESENTATION ON ONE PERCENT FOR ART Arts Coordinator Linda McCrystal said the Arts Commission currently is accepting proposals for the second art project. She had -invited Joan Nilsson, an .art historian and assistant professor of art history at Western Washington University, to make a presentation regarding public art. Ms. Nilsson gave a slide show demonstrating public art in the Seattle area to give an idea of the various types of public art' -which can be provided. CONSIDERATION OF PLANNING ADVISORY BOARD RECOMMENDATION.FOR APPROVAL OF R-3-81 (.BOLDMAN/SZALAY) FROM RS=6 TO BN AT 618'AND 624 EDMONDS WAY_ Planning Director Mary Lou Block stated that the Planning Advisory Board had heard this matter on March 11, 1981 and had recommended approval, and under.the provisions of the new Code the Council could approve without another.public hearing if it.concurred in the PAB recommendation, but if any modifications are required then it.must be scheduled for a public hearing. The findings of fact and conclusions of the.PAB were provided. The property is adjacent to SR 104, and the surrounding zoning was.shown:*.The adjacent.property to the north As BN/RS-6, to the south it is BN/RS-12, to the east it is. RS-6/RM-.2.4, and to the west it is PS-6/P.S-12. The surrounding land uses vary from residential to low scale professional offices and retail businesses. A drawing was shown to indicate the proposal.for development if the property is rezoned. There will be one joint driveway for the two properties, so only.one.curb cut will berequired and rI U • June 30, 1981 - continued 281 access to SR 104 will be safer... Cars,now have to..back.onto it and with the new.driveway they will -go' -forward onto it Pa.&ing wi,l1 be provided.behind the buildings. A 15' w.ide landscaped buffer will be'provided a.t'the rear:' Ms: Block circulated some -photographs which conveyed the applicants' intent and.she read aloud the PAB's findings'of fact. Notification was discussed, and Councilmember Naughten observed that the public had been:provided an.opportunity to attend the PAB hearing. It appeared: -to him that this was a logical.way for these properties to develop.. COUNCILMEMBER NAUGHTEN-MOVED, SECONDED BY..000NCILMEMBER ALLEN, TO ACCEPT THE RECOMMENDATION OF THE PAB TO APPROVE, R=3-.81.FOR:THE REASONS STATED.BY.THE.PAB, ADOPTING.ORDINANCE 2213. Councilmember,Gould observed.that the Council could, if it -desired, have a public hearing on this, and Councilmember Naughten responded that the.purpose.of:the change in the Code was to streamline the system so there are not -so many'public.hear.ings on the same subject. THE MOTION THEN CARRIED. PROPOSED -ORDINANCE TO ELIMINATE.RENTAL ACCOUNTS INUTILITY BILLING Acting Public Works Director Jack Mitchell had provided information to support this proposal. It would streamline the billing procedure and the maintenance of account records. Rental accounts would be tranferred to the property owner's name and the property owner would be the responsible party. Mr. Mitchell said it takes 30 minutes to open an account and 20 minutes to close it, so it is costing. -the City a minimum of $3,330 per year to open and close rental accounts. To date, this year,.there have been 154 service orders prepared by Utility Billing and keypunched by Data Processing for change of name and receipt of. deposit, and there have been 78 deposit refund checks.processed. In the recent,.utilities audit the State Auditor had . recommended elimination of rental accounts. John Rawlings, formerly a State Auditor and currently Comptroller for the Alderwood Water District, was present to answer questions.. He currently is working with the City on -A is utility billing. Mayor Harrison_thought that if the proposal were .adopted the owner should have the option to have the bill.sent, in his name, to the rental • address, and work out arrangements -with his tenant for payment. Mr. Rawlings said that at Alderwood they do not care,who pays the bill and they send it wherever the owner desires, but they do want the owner responsible. COUNCILMEMBER ALLEN MOVED TO ADOPT ORDINANCE 2214, ELIMINATING RENTAL ACCOUNTS IN UTILITY BILLING. COUNCILMEMBER NORDQUIST SECONDED THE MOTION'FOR DISCUSSION. He asked who originated this, and:Mr. Mitchell again stated that it was a recommendation of the Auditor. City Attorney.Wayne Tanaka said there always have.been-problems in'the rental situations and with this'ordinance-there would be no more question as to the responsible party. Mr. Mitchell noted that depos.its.would be eliminated.. He said owners would be notified by' certified mail of the change. THE MOTION CARRIED, WITH COUNCILMEMBER GOETZ VOTING NO. DISCUSSION ON PROPOSED CEMETERY AGREEMENT Finance.Director Art Housler-.had advised the Council:-of.the various problems which had occurred under the current cemetery agreement with the owner,:Roy Baker... The agreement, signed in 1973, has not been kept and the arrangement has not worked.well, resulting in both the -City Clerk and the Finance Director spending a lot of time handling.citizen complaints about the cemetery. He made recommendations for revisions to the agreement. BASED ON THOSE RECOMMENDATIONS, COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER ALLEN, THAT THE CITY ATTORNEY BE INSTRUCTED TO REVISE THE AGREEMENT TO (1) REQUIRE VOLUNTARY REIMBURSEMENT ON A -QUARTERLY BASIS, (2) REQUIRE RESPONSIBILITY FOR NOTIFYING PUD WHEN ANY LIGHTS ARE INOPERATIVE, AND (3) INCLUDE A PROVISO THAT IF THE CONDITIONS OF THE CONTRACT ARE NOT KEPT THEN THE LIGHTS WOULD BE REMOVED UPON 30 DAYS' NOTICE. MOTION CARRIED. Mayor Harrison asked at this time for an Executive Session following this evening's meeting to discuss an offer to sell property and a personnel matter. COUNCIL • Councilmember Goetz advised that she would be on vacation.July 14 and 21. Councilmember Naughten advised that he would absent July 14. Councilmember Nordquist suggested that the Mayor's office take an inventory of all City property and equipment except for land and buildings, but Finance Director Art Housler said an .inventory system already is in effect for all property with a minimum original cost of $100. It is a fixed inventory listing and is updated on.a regular basis. Councilmember Naughten inquired as t6 the status of the Public.Works Director position, and Council President Allen responded that the organization of that department is on the July 7 agenda and the position will be contingent upon that. Councilmember Naughten noted,that there had been a.letter received from the Port regarding Port security. COUNCILMEMBER ALLEN MOVED, SECONDED BY 000NCILMEMBER GOULD, TO PLACE THE PORT SECURITY MATTER ON THE JULY 21, 1981 COUNCIL AGENDA, TO BE DISCUSSED AT THE JULY 14, 1981 14ORK MEETING. Councilmember Gould requestedbackground information to .explain the basis on.which the $6,466 .monthly charge was established so they will know whether to back-up. THE MOTION CARRIED. Council President Allen said there -is a letter from -Charles Peterson and Associates regarding sale of City property which will be discussed next week. Council President Allen advised that the Association of Snohomish Cities and Towns will meet July 9, 1981.at the Village Restaurant in Marysville.. Council President Allen reminded the Council of the bl-ood.dr.awing on July 9. Council President Allen noted that the court and filing fees had been discussed last week and the Council had tentatively agreed to go along with the.other cities. However, the Council did not. _282 June 30, 1981 - continued • accept the interlocal agreement. She asked for the Council's consent that she ask the City Attorney to see to it that the City.has.a..substantial interlocal agreement. Mr. Tanaka said that most of the cities are satisfied -with the.agreement.but there are some things peculiar to Edmonds which should be covered in a•more formal document. Council President Allen noted -that Edmonds would.not want to be tied into the figures the other cities have agreed upon if it gets the opportunity to have its own court, and Councilmember-Gould said.he still thought they should make every effort with the legislature to change the law so Edmonds can have its own municipal court. Mr. Tanaka proposed that the agreement specify that Edmonds -could -pull out if it forms its own court or joins with another city, but agrees to the stated figures:as long as it is in the District Court system. COUNCILMEMBER ALLEN MOVED, SECONDED BY.000NCILMEMBER�NORDQUIST, THAT THE MAYOR BE AUTHORIZED TO SIGN AN INTERLOCAL AGREEMENT WITH THE OTHER CITIES.AND THE COUNTY REGARDING THE DISTRICT COURT, WITH THE FIGURES FOR CRIMINAL CASES BEING $14 in 1981,,$15 IN 1982, AND $16 IN 1983; AND FOR CIVIL INFRACTIONS $12;.WITH THE PROVISO THAT THE CITY ATTORNEY DRAFT AN AGREEMENT THAT.GIVES.EDMONDS A WITHDRAWAL OPTION. MOTION CARRIED. There was no further business to come before the Council, and the meeting adjourned to Executive.. Session at 9:30 p.m. I IRENE.VARNEY MORAN, Vty Clerk HARVE H. HARRISON, Mayor July 7, 1981 • The regular meeting of the Edmonds.City Council was called.to order at 7:35 p.m. by Mayor Harve Harrison in the Council Chambers of the Edmonds Civic Center. All present joined•in the flag salute. PRESENT STAFF PRESENT Harve Harrison, Mayor Jack Mitchell, Acting Public Works Director Ray Gould Jim Adams, City Engineer Katherine.Allen Irene Varney Moran, City Clerk Bill Kasper Mary Lou Block, Planning Director Mary Goetz Art Housler, Finance Director Larry Naughten Marlo Foster, Police Chief Jo -Anne Jaech Jack Weinz, Fire Chief John Nordquist. Jim Jessel, Parks & Recreation Director Wayne Tanaka, City Attorney Mark Eames, City Attorney Jackie Parrett, Deputy City Clerk CONSENT AGENDA COUNCILMEMBER NORDQUIST MOVED,.SECONDED BY COUNCILMEMBER KASPER, TO APPROVE THE CONSENT AGENDA. MOTION CARRIED. The approved items on.the Consent Agenda included the following: (A) Roll call. • (B) Approval of Minutes of June 30, 1981. (C) Setting date of August 4, 1981 for hearing on Preliminary Plat P-1-81 (Bone/Ewing). (D) Setting date of August`4, 1981 for hearing on Preliminary PRD-2-81 (Peter Bilder). MAYOR Mayor Harrison. asked whether the Council:wanted to pursue his suggestion of an ordinance requiring planter.maintenance*, to be:enforced by a citation system, and possibly the addition of Sign Code enforcement through the citation system. This.had been discussed at the Council/ Staff Retreat but no direction had been given by the Council. COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER ALLEN, TO.DIRECT THE CITY ATTORNEY.TO DRAFT A -PROPOSED PLANTER MAINTENANCE ORDINANCE. Councilmember Allen said'it had been her feeling that the Sign Code speaks to.size of signs but*does*not state how the Staff can enforce it. Councilmember Nord- quist thought signs should be handled:in a separate motion.- THE MOTION CARRIED. COUNCILMEMBER. NORDQUIST THEN MOVED, SECONDED BY:000NCILMEMBER NAUGHTEN, THAT COUNCILMEMBER ALLEN DRAFT HER INTENT REGARDING SIGN CODE ENFORCEMENT AND PRESENT IT TO THE COUNCIL FOR CONSIDERATION. MOTION CARRIED. REVIEW HEARING EXAMINER CONTRACT:AND DE.NOVO HEARING ASPECT.ON APPEALS, AND HEARING EXAMINER SECRETARIAL SERVICES CONTRACT The Edmonds Hearing Examiner, James Driscoll, had provided.the Council with a written report covering the background of the system,. implementation of the system, and.proposals for the system in the future. He reviewed his report, noting that the system had been set up according to City ordinance and State statutes., and.that'it is similar.to systems of various other local cities. He -stated that for the most -part -the hearings had.gone.smoothly; the staff reports had been accurate, very informative, and provided the necessary information for the hearings; and