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19810714 City Council Minutes286 July 7, 1981 - carried L.J Councilmember_Naughten reported from the Fireworks Committee. Enough money was raised to pay the expenses. The Scouts raised approximately $1,500 of.which.they will get 10%. According to feedback the fireworks were successful, but.:from the safety standpoint they were a complete failure. He said that the minority element again'ruined:it-for the majority, having no,respect for property or - safety. The Committee could not thank -.the Fire and Police Departments enough for taking the abuse to which they were subjected, and.the Committee decided they would not subject the Police and Fire. personnel to that again. They indicated they never again would recommend that fireworks be held on the waterfront and next year they would be held in a controlled environment and people can pay if they want to see the display. They plan to have more activities during the day, and hopefully the 4th of July next year will be more safe. Councilmember Nordquist informed the.Council that traditionally in the State of Washington and many other states the Grand Master of,the Masonic organization lays .the cornerstone of a library. He said it is a very high honor for him to be asked by a'City to'do that, but he must be asked and would not come unsolicited. He asked that the Councilmembers.send him a note as to their feelings in this regard. Council President Allen brought.upthe question of appraisals of City property suggested for sale and asked which type of appraisal the City wanted. Councilmember Kasper responded that until they know what can be developed on a piece -of property a proper- appraisal cannot be accomplished. A reference was made to the 7th'and Elm property and Councilmember Kasper said the City should offer a preliminary plat, based'on the.codes of the City and possible vacations, and then ask what it is worth, and only then would realistic bids be received. Councilmember Gould felt a full narrative report should be obtained for the,7th and Elm property. .Mayor Harrison said they.were only suggesting that the parcel owned by the Water/Sewer-Department be appraised at.this time and at some future time the rights -of -way which are owned'by the General Fund could be handled. Councilmember Gould said he would like to continue this discussion and bring up another matter in Executive Session regarding sale of City property. Council. President Allen asked.,the-.status of:the "Little Red..Fire Engine," and Councilmember Nord- quist responded that the Committee is short on funds. Fire Chief Weinz said the engine currently is in the building south of the Port office. Council President Allen read an.invitation to the opening of."Mad. Michael's" on Sunday, July 12, from 6:00 to 9:00 p.m. Councilmember Naughten explained .that,this-venture was an effort to have a place for people under 21 to go and dance and that it is a family effort by the Citoli family. Council President Allen announced that the City Employees' Picnic will be August 15, 1981 at the Edmonds City Park. Council President Allen noted -that -last week the proposal regardi.ng•the reorganization of the Mayor's department had been discussed.in Executive Session and the Council voted not to do any reclassifications, but they recommended that the Purchasing/Communications Clerk's salary be in-. creased by 10%. COUNCILMEMBER ALLEN THEN MOVED, SECONDED BY COUNCILMEMBER GOETZ, THAT SUCH ACTION BE TAKEN. THE.MOTION CARRIED, WITH COUNCILMEMBER KASPER-VOTING NO. Councilmember Kasper thought it was grossly underdone. Council President Allen advised that the library bids had come.in under expectations and that a report would be -forthcoming next week. Council President Allen had.a.no.te from the Finance Director regarding the purchase of candy for the 4th of July parade. He did not believe it should be paid.by, the City -as a Council expense although last year it was paid from the Council fund. It was agreed that each Councilmember would contribute $15.50 to pay for the candy. COUNCIL PRESIDENT ALLEN MOVED, SECONDED BY COUNCILMEMBER NORDQUIST,.THAT A DISCUSSION OF THE COUNCIL/ MAYOR COMPENSATION FOR THE NEW -MEMBERS BE.PLACED ON THE JULY 21, 1981 AGENDA. MOTION CARRIED. There was no further business to come before the Council,, and the meeting adjourned to -Executive - Session at 10:55 p.m. J_�.O,TT -Z.,, Z: � ba, 0 -_ � IRENE VARNEY MORAN, Cig Clerk, July 14, 1981 - Work Meeting HARVE H. HARRISON, Mayor The regular meeting of the Edmonds City Council was called to order at 8:00 p.m. by Mayor Harve Harrison in the Council Chambers of the Edmonds Civic Center. All present joined .in the flag salute. PRESENT Harve Harrison, Mayor Ray Gould .. Katherine Allen Bill Kasper Jo -Anne Jaech John Nordquist ABSENT STAFF PRESENT Larry Naughten Jim.Adams, City Engineer Mary Goetz Irene Varney Moran, City Clerk Mary Lou.Block, Planning Director Art Housler, Finance Director. Jim Jessel, Parks & Recreation Dir. Dan Prinz, Asst.-Police Chief Ron Schirman, Asst. Fire Chief Mark Eames, City Attorney Wayne Tanaka, City Attorney .Jackie Parrett, Deputy City Clerk 1 L- 1 1 1 • 287 July 14, 1981 - continued CONSENT AGENDA 1 1 COUNCILMEMBER GOU.LD•MOVED,.'SECONDED BY COUNCILMEMBER.ALLEN, TO APPROVE THE CONSENT AGENDA. MOTION CARRIED. 'The approved items-on,the Consent Agenda -included.the following: (A) Roll call. (B) Approval of Minutes.of July 7, 1981. (C) Acknowledgment.of:receipt of Claims for Damages.from Grace Elizabeth Morean in the amount of $1,704.76; Paul and Ruth Ghenov in the.amount.of.$30,000; Villa Del Rey Homeowners Association in the amount of $100,000; and Bruce C. Goodnight in the amount of $235. (D) Acceptance of Water Main Installation for LID.208, Sprague St..improvements, and setting a 30-day lien period. (E) Adoption of Ord.inance 2215, Amendment to.Hearing Examiner Ordinance, to include six-month review with oral and written report. MAYOR Mayor Harrison asked City Engineer Jim Adams to report on the Shell Creek drainage project. Mr. Adams noted that it had been determined previously that a full study could not be done this year and also accomplish the construction, so an interim study was done by Reid, Middleton,& Associates. They looked at what could.be accomplished this year;as far as construction to mitigate damage that may be caused by major flooding, and it was determined that three things could.be done: (1) Channel improvement--the.channe-1 is filled and it should be..cleared and riprap installed. (2) Install some flow regulation on Main St: (3.).Do some work at Goodhope Pond. Mr. Adams said.the total cost would be $30,000+ for construction, and he recommended that Reid -Middleton proceed on the design of these improvements, with.a maximum design cost of $7,200. COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER KASPER, THAT THIS PROPOSAL BE PUT IN WRITING AND BE PLACED ON THE JULY 21, 1981 AGENDA. Councilmember.Gould asked where the $30,000 would come from, and Mr. Adams indicated.that there is $30,000 in the Capital Construction Fund for utilities (Fund 412). Councilmember Gould checked the Budget and found that $35.,000 was earmarked in Fund 412.for Shell Creek drainage design. He noted that there also was money in Fund 414. THE MOTION CARRIED. PRESENTATION OF CITY'S MIDYEAR_FINANCIAL CONDITION Finance Director Art Housler presented charts reflecting the financial condition,of.the City for the first one-half of the year. Within that presentation there was a special presentation by Parks and Recreation Director Jim Jessel.regarding the history.of the Parks and Recreation.income/losses. Because of the cutoff of CETA..funding-revenues are not expected to meet expenditures in that depart- ment for 1981 or 1982. The overall presentation concluded with yearend financial projections, and Mr. Housler again informed the Council that because of the slowdown in the economy the 1982 budget .will be the most difficult to prepare of all of those for -the past five years. REPORT ON BIDS OPENED JULY 1,.1981 FOR CONSTRUCTION OF LIBRARY Parks and Recreation Director Jim Jessel had provided.a written -report on the bids, which indicated the low base bid to be $2,332,000 from Prime Construction Co., Inc., and which would allow awarding some of the.bid alternates.. He noted that Alternate A-4, Demountable Wood Sunscreens, was not needed because sunshades -were included in the base bid. However, the specifications indicated that all alternates would be awarded.in order and no alternate could be' skipped. Therefore, Mr. Jessell recommended.awarding Alternates A-1, A-2, and A-3, which.were felt by the Library Board to be the most important. He said the bids are good -for 60 days after the award and they could discuss later what .they want to-do with the other items. He noted -that there will be a very good construction • contingency and also that Prime Construction has had -extensive experience in building municipal buildings. After brief discussion., COUNCILMEMBER ALLEN MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, TO PLACE ON THE JULY 21, 1981 AGENDA THE RECOMMENDATION TO AWARD THE LIBRARY CONSTRUCTION BID TO PRIME CONSTRUCTION CO., INC., FOR THE BASE BID AND ALTERNATES 1, 2, AND 3. MOTION CARRIED. DISCUSSION OF JULY 21, 1981 AGENDA ITEMS, WITH BACKUP MEMOS FROM STAFF The new format for work meetings was discussed as there was some confusion as to just what discussion was supposed to take place. Councilmember Allen explained that the idea of the. work meeting discussion of the upcoming agenda items was that the Council could discuss things with each other and raise questions so the Staff could answer them. It was decided to try this with Item 3 on the July 21 agenda, "Hearing on Parking Proposal for Major Remodel at Northwest Corner of.5th Ave. and Main St." Councilmember Gould asked two questions, which happened to be the same two questions Councilmember Kasper had. (1)-Is the in -lieu parking fee set at the proper level? (2) Should they by policy allow any development to go in without some parking? Councilmember Allen noted that the Planning.Department had been telling them for a long time that the in -lieu fees are too low. Planning Director Mary Lou Block advised.that if the rate were to change it could not.be retroactive to apply to this project. Councilmember Kasper felt that in -lieu fees would never answer the problem, that it must be done with an LID. Councilmember Allen was concerned about the City's parking requirements, saying if they were adhered to the downtown area would be overpaved. Ms.. Block noted.that the old Code did not limit the in -lieu parking, whereas the new Code states a portion may be in-lieu.but it does not state a specific portion, so it is left to the discretion of the Council. Ms. Block will provide for next week's meeting the specific requirements for each use included in this remodel. Item 5 was discussed, "Review of Sewer.Lift Station.Program." It was noted that this previously.was handled by contract but the.City decided to do it.in-house on a trial basis. City Engineer Jim Adams said the Council.would get a report indicating.costs of maintaining the lift station for the first fgur months, as compared to last year. Councilmember'G uld requested that the amount of down • time and up -time under both systems (in-house and by contract g be provided. July 14, 1981 - continued • Item 7 was discussed, "Discussion -on Senior Fire Fighting Position.." Some of the Council had thought this had been resolved, but following the last discussion Mayor Harrison had provided a memo stating that the organization chart provides for only three,Senior.Fire Fighters NE-12; and that Fire Fighter A (NE-11) is the.highest.grade which can be attained.automatically. He said this is consistent with the Police Department -organization wherein there is a limited number of Senior Patrolmen NE-12 and Patrolman A (NE-11) is the highest grade which can be attained automatically. Further, he said all other departments.in'the City have fixed organization charts where there are no grade changes until an opening exists. Mayor Harrison said the NE-11 is the journeyman position. Item 8 was discussed, "Port of Edmonds*Request regarding Por.t.Security." Assistant Police Chief Dan Prinz said the City receives a benefit -by having a patrolman in that area as he patrols some of the difficult areas in the summertime==the Union Oil Beach, City -Beach, Brackett's Landing --and he also assists the area car on backups and responses to emergency situations in the downtown -area, so he felt a 15% differential would be warranted. He also suggested that 85% of the totalcost be adhered to next year. Finance Director Art Housler, however, thought overhead should be included, and he said he would want to see a detailed.itemization of the benefits to the City in having someone there. The Council asked for that information next week. Item 9 was then discussed, "Discussion of 1982 Council/Mayor Compensation." Councilmember Allen read aloud the Mayor's salary for each year since 1976 and then did the same for the Council's salaries, and then she compared them to those of nearby cities. She recommended that the new. Council salary go to $250 per month plus $25 per meeting. Councilmember Nordquist was opposed to the per meeting rate, saying some'.Councilmembers seem to end up on more committees than others and some of those meetings are in -the -daytime taking that person away from his job. He thought each person should be paid.for a month's service, not by the meeting.. Councilmember Gould said the issue was whether the person should be reimbursed for time lost from gainful employment and offset the cost of the regular job, or whether.a stipend should be set that .is a token of recognition for the service performed,.and his philosophy was the latter. He felt it should be a token.of recognition • and if anybody should set an examp1'e.of low increases in salary it should be the Councilmembers. Councilmember Nordquist-responded that he is'a commissioned salesman and if he is sitting in on these meetings he is away from.hi.s work.and not getting paid. He said one will not get rich on this job but there--should-be some kind of respectable reward. 'Councilmember Allen noted that Counci.l.- member Nordquist and she are on -more -committees than the other members and put in more time on City business with outside communities than the others, and she said it.would be nice to say keep the salary low and make it token, but until everyone on the Council can take his fair share of committees then it is not fair. Councilmember Kasper added that there also are.Committee chairmen who must do additi:onal.'. work in preparation for their meetings. Councilmember Gould responded that he did not think anyone who files for Council cares about the salary, and it is more important to see how the change in salary is perceived by the people, and he thought that was a critical issue. He said they should above all.keep the fiscal reins as tight as anything else they do in the City and that next year's budget.will be the.most difficult ever. Councilmember Kasper suggested that if people are accepting appointments to certain boards to represent the City perhaps a compensation could be set for that. Regarding the Mayor's salary, Councilmember Allen recommended.that he be given a 10% increase, which would raise his salary to approximately $1,100. She said that wasin line with the exempt position raises and that it should be retroactive to January 1. COUNCIL At this time Mayor Harrison requested an Executive Session.following this meeting to discuss the Fishing Pier parking lot. Councilmember Nordquist,requested..copies of the Reid-Middleton.contract discussed earlier this evening. He noted that Jim Reid'had.suggested that the City -apply for a waiver of 'secondary sewage treatment. COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER KASPER, THAT THE MAYOR INSTRUCT . THE CITY ENGINEER TO MAKE AN APPLICATION FOR WAIVER OF SECONDARY. SEWAGE TREATMENT. MOTION CARRIED. Councilmember Nordquist displayed a color board for the new library and also photographs of sample furnishings. He suggested that a member of the Staff be named to oversee the purchase, and he suggested that Jim Jessel be appointed as he knows the suppliers.and has worked with the architects. There was some discussion as to how much of the existing furnishings should be moved to the new library and how.much should be purchased new. Councilmember Allen asked for some research as to whether the City is obligated to furnish the new library.. She asked for the strict legal obligation and said after that is determined the Council will have to consider how much more they want to put into furnishings. Councilmember Nordquist suggested thatfurnishings and shelving be discussed at the next work meeting, and that.the discussion be with Mr. Jessel. Councilmember Allen noted that the Mayor had called an Executive Session next week at 7:00 p.m., just prior to the regular meeting, to meet with Doug Albright regarding labor negotiations. Councilmember Jaech reported from the.Finance Committee. She said the Fire Department's CETA Typist position will expire August 1 and they want to fund that position full-time for the balance of 1981. That department has the funds in its..budget to fund it until that time. The Committee recommended placing this on.next week's Consent Agenda and that both CETA and the employee be notified. The Mayor had.recommended approval. COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER ALLEN, TO ACCEPT THE FINANCE COMMITTEE'S'RECOMMENDATION TO PLACE ON.THE JULY 21, 1981 CONSENT AGENDA THE RECOMMENDATION TO FUND THE NE-1 TYPIST POSITION IN THE FIRE DEPARTMENT UNTIL THE END OF 1981. MOTION CARRIED. Councilmember Jaech further reported that the Finance Committee heard a report from the Finance Director concerning the City's.bond rating which remains at.Baa-1.. They discussed the pending bond issue and decided to take a wait and see position because -the feeling in the market is that the rates will be coming down. 0 289 • July 14, 1981 - continued Councilmember Jaech saO.ahe-Finance Committee would.like all the departments to 'prioritize the services they supply so if services'have to be cut somewhere-the.Council will have a head start on planning. She raised the question of taxing on video games And after a brief discussion it was decided to take that up at.the.Council/Staff retreat. The Mayor was asked to look into. lobbying in Olympia to increase the sales tax for the City and also to lobby -to change the municipal court law so the City can have its own municipal court again. Councilmember: Jaech said.she.had.received some citizen inquiries about an incident mentioned recently regarding the connection of -a side sewer that had been disconnected by Russ Johnson on 2nd Ave. Former Public Works Director.Fred Herzberg had expressed.concern that a precedent was being set for City crews to work on private property and correct the mistake of a private contractor. Mayor ,Harrison said this was a very -complicated situation.and perhaps1 t was time for the Council to.get involved in it. COUNCILMEMBER JAECH MOVED; SECONDED.BY COUNCILMEMBER NORDQUIST, TO PLACE FOR DISCUSSION ON THE AUGUST 4, 1981 AGENDA THE BROKEN SEWER LINE AT 509.2ND AVE. N. IN REGARD TO CONTRACTOR RUSS JOHNSON. MOTION CARRIED. Councilmember Jaech asked'the status of the Space.Needs Study. COUNCILMEMBER ALLEN MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, TO REVIEW THE SPACE NEEDS STUDY ON AUGUST 18, 1981. MOTION CARRIED. Councilmember Nordquist reminded the Council that he had suggested at the time of the last report that Mr. Herzberg be brought back on contract to finalize.thestudy. Planning Director Mary Lou Block noted that when the draft was furnished responses had been solicited from the Department Heads and Council., but none had�been­received. Councilmember Allen thought if there were no comments received by August 4, then the Council should authorize contracting with Mr. Herzberg to help with the final draft. Councilmember Allen asked for a.report on the recent .City of Edmonds employees' blood drawing. Jim Adams responded that the drawing -had been last Wednesday and 46 pints were donated. • 1 1 COUNCILMEMBER GOULD MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, THAT A REQUEST.BE PUT ON A FUTURE AGENDA FOR AN AMENDMENT TO THE COMMUNITY DEVELOPMENT CODE INCORPORATING THE COUNCIL'S PHILOSOPHY THAT CAR WASHES ARE NOT AN'APPROPRIATE USE IN THE BN-ZONE. Planning Director Mary Lou Block said that would first have to go to the Planning Advisory Board..so a definite Council agenda date would not be established at this time. MOTION CARRIED. Councilmember Gould advised the Clerk that he would not be present for the August 4 and August ll�, 1981 meetings. There was no further business to come before the Council, and the meeting adjourned to Executive Session at 10:40 p.m. IRENE VARNEY MORAN, City Clerk HARVE H. HARRISON, Mayor. July 21, 1981 The regular meeting of the Edmonds.City Council was.called to order at•7:45 p.m. (following a 7:00 p.m. Executive Session) by Mayor Harve Harrison in the Council Chambers'of the Edmonds Civic Center. All present joined in the flag salute. PRESENT Harve Harrison; Mayor Katherine Allen Bill Kasper Ray Gould Jo -Anne Jaech Larry Naughten Mary Goetz John'Nordquist CONSENT AGENDA STAFF PRESENT Jack Mitchell, Acting Public Works Director Jim.Adams, City Engineer Mary Lou Block, Planning Director Jim Jessel, Parks & Recreation Director Jack Weinz, Fire Chief Dan Prinz,.Asst. Police Chief Jeff Ristau, Accountant Wayne Tanaka, City Attorney Mark Eames,. City Attorney Jackie Parrett, Deputy City Clerk COUNCILMEMBER NORDQUIST MOVED, SECONDED.BY COUNCILMEMEER GOULD, TO APPROVE THE CONSENT AGENDA. MOTION CARRIED. The approved items.on the Consent Agenda included the following: (A) Roll call. (B) Approval of Minutes of July i4, 1981. (C) Acknowledgment of receipt of Claim for Damages.from.Richard Mendes in the amount of $16.99. (D) Authorization to.execute interlocal agreement for gasoline and diesel products. (E) Award of bid on construction of Library to"Prime Construction. Co. for base bid of $2,332,000, plus Alternates*l,.2, and 3, for a total award of $2,403,100 (excluding State sales tax). (F) Authorization to fund.NE-1 Typist position for Fire Department until end of 1981.