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19810922 City Council Minutes319 • September 14, 1981 - continued COUNCIL Councilmember Naughten said:•he had.talked to the people at Liberty TV and for the general election they will run the election returns on..Channel 10. Councilmember Naughten inquired as to the status of the Union Oil Beach improvement and Parks and -Recreation Director Jim.Jesse.l:.responded that it is.in the.capital improvements program, with $30,000 being,allocated in 1982.from the In -Lieu Park Fund. Councilmember Nordquist inquired when downtown parking.will-be discussed again.. COUNCILMEMBER NAUGHTEN MOVED, SECONDED-BY-COUNCILMEMBER NORDQUIST, THAT THE PAB PROVIDE A REPORT TO THE COUNCIL ON THE DOWNTOWN PARKING STUDY. PRIOR. TO THE COUNCIL/ STAFF. RETREAT.(SEPTEMBER 25). MOTION CARRIED. ..Councilmember Nordquist.noted..that Jeremiah Stone had withdrawn his candidacy for the M.A.A. position, and that the Council wants.•the Mayor to continue to try to hire an M.A.A. It was also requested that the. Mayor contact Mr.:.. Stone. to see ifs sompthiDguc,oul&d Mot be:°worked::out-Witf =:him. Councilmember Nordquist related:that Dr. Claris Hyatt had advised that the DOE indicates Edmonds does not qualify for the million dollar grant. She had declared the area as an area of necessity, but it was hoped that a letter of emergency would be obtained in October. (Meadowdale sewers) Councilmember Kasper inquired whether the letter had.been sent to the Alderwood Water District stating Edmonds' position regarding the increase in filtration costs, and Mayor Harrison said it had. Council President Allen announced a meeting of the Association of Snohomish County Cities and Towns, on September 24, 1981, at.Abigail'.s Restaurant, 24001 Highway 99. • There was no further business to come before the Council, and the meeting adjourned at 8:55 p.m. I IRENE-VARNEY MORAN, CVty Clerk September 22, 1981 - Work Meeting HARVE H. HARRISON, Mayor The regular meeting of.the Edmonds City Council was called to order at 8:05 p.m. by Mayor Harve Harrison . in the Council Chambers of the Edmonds Civic Center. All present joined in the flag salute. PRESENT Harve Harrison, Mayor Katherine Allen Mary Goetz Bill Kasper Jo -Anne Jaech Larry Naughten John Nordquist CONSENT AGENDA _. ABSENT:. STAFF PRESENT Ray Gould Jack Mitchell, Acting Public Works Dir. Jim Adams, City -Engineer Irene Varney Moran, City Clerk Mary Lou Block, Planning Director Art.Housler, Finance Director Marlo Foster, Police Chief Jack Weinz, Fire Chief Jim Jessel,-Parks & Recreation Director Wayne Tanaka., City Attorney Jackie Parrett, Deputy City Clerk COUNCILMEMBER NAUGHTEN MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, TO APPROVE THE CONSENT AGENDA. MOTION CARRIED. The approved items on the Consent Agenda included the following: MAYOR (A) Roll call. (B.) Approval of Minutes of September 14, 1981. (C). Acknowledgment of -receipt of Claim for Damages from John J. Reed, Jr. in the amount of $1,337.50. Mayor Harrison read aloud.a -letter from Marlo Foster, President of the Edmonds Rotary Club, inviting the Mayor, Council, and their families and friends, to the.Edmonds Rotary Club•'s 30th year celebration on September-27, 1981, in the Edmonds City Park. Mayor Harrison announced.the appointments of Fire Chief Jack Weinz to the position of Disaster Coordinator, Police Chief`Marlo.Foster to First Deputy Coordinator, and -Acting Public Works Director Jack Mitchell to Second Deputy.Coordinator. . These,.appointments were pursuant to. -Ordinance 2224. CONSIDERATION OF'PUBLIC WORKS DEPARTMENT Mayor Harrison had provided. -proposed job descriptions for.the positions of Publ:icWorks Director and • City Engineer, with recommendations that they both be classified as E-10. In the Personnel Committee September 22, 1981 - continued meeting just prior to this meeting it had been recommended that.the Director's position title be changed to Superintendent of Public Works. Councilmember Goetz at this time said she concurred with the structure -the -Mayor had outlined, with Mr. Mitchell as the Superintendent. COUNCILMEMBER GOETZ MOVED, HOWEVER, SECONDED'BY COUNCILMEMBER NAUGHTEN, THAT WHEN AND IF THE POSITION SHOULD BECOME VACANT, AND IF FINANCES PERMIT, THE REQUIREMENT OF THE DEGREE OF PROFESSIONAL ENGINEER SHOULD AGAIN BECOME A PART OF THE JOB DESCRIPTION. MOTION CARRIED. COUNCILMEMBER ALLEN THEN MOVED, SECONDED BY COUNCILMEMBER NAUGHTEN, THAT THE SUPERINTENDENT OF PUBLIC WORKS REPORT TO THE MAYOR/M.A.A'. MOTION CARRIED. COUNCILMEMBER JAECH THEN MOVED, SECONDED BY COUNCILMEMBER ALLEN, THAT THE CITY.ENGINEER ALSO REPORT TO THE MAYOR/M.A.A. MOTION CARRIED. Mayor Harrison.noted that the.grades.of E-10 for -both positions had been implied to be approved, and there was concurrence from the Council.- Mayor Harrison then stated that he would like to appoint Jack Mitchell as the new Public.. -Works Superintendent, at a salary of $2,716 per month, which was a 5% increase over -his current salary. COUNCILMEMBER ALLEN MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, TO ACCEPT THE APPOINTMENT OF JACK MITCHELL TO THE POSITION OF -SUPERINTENDENT OF PUBLIC WORKS, AS STATED BY THE MAYOR. MOTION CARRIED. Mayor Harrison then stated he would like Jim Adams to remain as City Engineer at his present salary of $2,627 per month. COUNCILMEMBER ALLEN MOVED, SECONDED BY COUNCILMAN NAUGHTEN, TO ACCEPT THE APPOINTMENT OF JIM ADAMS.AS CITY ENGINEER, AS STATED BY THE MAYOR. It was noted that there would be no change in duties for the City Engineer. THE MOTION , CARRIED. UESTIONS ON SEPTEMBER'29 AND OCTOBER.6 AGENDA ITEMS The hearing on the preliminary assessment roll for the Meadowdale.sewer project was scheduled for September 29, and City Engineer Jim Adams discussed the possibility that the City would not get the anticipated State grant to cover 50% of the sanitary sewer system cost. He said Edmonds had been high on the list during the current quarter, but later in this quarter the Department of Ecology • began to question whether Edmonds met all the grant requirements, that is, whether this was a health necessity or a health emergency. He said Dr. Claris Hyatt is preparing a letter to the Department of Social and Health Services which she feels will substantiate the position that it .is a health emergency. She will hand -carry the letter to Olympia next week and Mr. Adams discussed the possi- bility of a delegation from the City accompanying her. Mr. Adams also noted that there is some question as to whether sufficient funds are stillavailable in Referendum 26 money, but he said there is also Referendum 39 grant.money available, although it may not be available until next year. He said the City has spent a great.'deal of money on the project to this point, and he recommended the hearing still be held next week, with approval of the project being contingent upon receipt of the grant. Councilmember Nordquist had received a call from Dr. Hyatt who said one of the basic problems was that there is not -an existing cause of contamination in the area. She indicated to him that she will need the help of the Mayor and Councilmembers on this. Councilmember Nordquist expressed concern that the Council had not been kept up-to-date on this situation, and Mr. Adams responded that he had kept the Mayor abreast of the developments, but he had not become aware of the full scope of the problem until this past week. Mayor Harrison said he would accompany Dr. Hyatt to Olympia and'that he would attempt to get some of the Councilmembers to go also. COUNCIL At this time Mayor Harrison asked for an Executive Session as.the last item on the agenda in order to discuss a personnel matter. Councilmember Jaech asked what the.status was of enforcement of the Sign Code. She noted that there had been discussion of giving citations to violators but.that was not being done. Some merchants in town had commented to her that they had tried to abide by the Sign Code but all around town they see violations and nobody in the City is doing anything about them. Mayor Harrison said he would discuss this with the City Attorney. Councilmember Jaech suggested that there be a response from the Planning Department by October-13. COUNCILMEMBER NORDQUIST THEN MOVED, SECONDED BY COUNCIL - MEMBER JAECH, THAT A DISCUSSION BE SCHEDULED FOR OCTOBER 13, 1981 REGARDING PORTABLE SIGNS, FLASHING • OR NOT FLASHING. MOTION CARRIED. Councilmember.Kasper was concerned about "barnyard lights" appearing around town in residential areas, and.he noted that.they have a very strong glare. COUNCILMEMBER KASPER'MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, THAT THE PUBLIC WORKS/COMMUNITY DEVELOPMENT COMMITTEE PLACE THE SUBJECT OF THESE STRONG LIGHTS ON THEIR NEXT AGENDA. MOTION CARRIED. Council President Allen noted that the Personnel Committee had discussed two personnel recommenda- tions made by the Mayor with which they concurred. COUNCIL PRESIDENT ALLEN THEREFORE MOVED, SECONDED BY COUNCILMEMBER GOETZ, THAT THE MAYOR'S RECOMMENDATION BE ACCEPTED TO RECLASSIFIY THE FINANCE DIRECTOR TO E-10", APPROVING THE NEW JOB DESCRIPTION PROVIDED, AND RAISING HIS SALARY TO THE MIDPOINT OF THE RANGE. COUNCILMEMBER JAECH ASKED THAT THE MOTION BE AMENDED, WHICH WAS ACCEPTABLE TO THE MAKER AND THE SECOND, THAT IN ORDER TO BE CONSISTENT WITH THE OTHER JOB DESCRIPTIONS APPROVED THIS EVENING, THE FINANCE DIRECTOR WILL REPORT TO THE MAYOR/M.A.A. THE MOTION, AS AMENDED, CARRIED. COUNCIL PRESIDENT ALLEN MOVED, SECONDED BY COUNCILMEMBER GOETZ, THAT AS DISCUSSED EARLIER, THE RECOMMENDATION OF THE MAYOR BE ACCEPTED TO RAISE THE SALARY OF ASSISTANT FIRE CHIEF RON SCHIRMAN TO THE MIDPOINT. MOTION CARRIED. Council President Allen announced that Dow and Associates will be putting on a seminar on management in strategies negotiations, October 22-23, at the Red Lion Inn. Council President Allen noted that a'request had come .from.Mountlake Terrace for funds to support their specia1ized,recreation services..'�She will bring that.up at the retreat because it is a budget item and she felt Edmonds should be helping in this program. Council President Allen thanked the Brackett's Landing Committee for the drawings provided this evening of the marine, intertidal, and shoreline habitats.of Edmonds. Councilmember Goetz added that the originals will be at the School'District board room. LJ September 22, 1981 -.continued 3�1 1 i [-J Council President Allen reminded everyone of the Council/Staff retreat to be held this weekend, September 25-26, at Sudden Valley. There was no further business to come before the Council, and the meeting adjourned to Executive Session at 8:40 p.m. IRENE VARNEY MORAN, Ci lerk September 29, 1981 v HARVE H. HARRISON, Mayor The regular,meeting of the Edmonds City Council was called to order at 7:35 p.m. by Mayor Pro tem Katherine Allen in the Council. Chambers of the Edmonds.Ci:vic.-Center. Mayor Harrison.arrived at 7:50 p.m. and conducted the meeting from that time. All present jo.ined in the flag -salute. PRESENT STAFF PRESENT' Harve Harrison, Mayor Jim Adams, City Engineer Bill Kasper Irene Varney:Moran, City Clerk Mary Goetz Mary Lou �1ock, Planning Di. rector Katherine Allen Art Housler.,.Finance Director Ray Gould Jim Jessel; Parks &Recreation Director Jo -Anne Jaech Jack. Weinz, Fire Chief Larry Naughten Bob Franklin., Technical Studies Engineer John Nordquist Wayne Tanaka, City Attorney Mark Eames, City Attorney Jackie Parrett, Deputy City Clerk CONSENT AGENDA Items (D), (E), and (F) were removed from the Consent.'Agenda. COUNCILMEMBER GOETZ MOVED; SECONDED BY COUNCILMEMBER NORDQUIST, TO APPROVE THE BALANCE OF THE CONSENT AGENDA. MOTION CARRIED. The approved items on the Consent Agenda included the following: (A) Roll call. (B) Approval of Minutes of September 22, 1981. (C) Acknowledgment of receipt of Claim for Damages from Elaine J. Jorgensen in the amount of $3,000. (G) Report on bids opened September 23, 1981 for Phase II, LID 208, paving of Sprague St., and award of bid to C. Martin Trucking in the amount of $31,991. APPROVAL.OF FINAL 4-LOT PLAT OF WESTWIND ESTATES (P-2-81/HANIA Item D on Consent Agenda and PROPOSED ORDINANCE 2236 AMENDING OFFICIAL STREET MAP TO REDUCE PROPOSED RIGHT-OF-WAY ON PORTION OF 242ND ST. S.W.; WEST OF 78TH PL. W,.FROM 60- TO 40' Item E on Consent Agen a Councilmember Jaech questioned whether these two items.should be on the regular agenda to allow audience participation. Councilmember Allen advised her that when plats are on for preliminary approval they go on the regular.agenda for any discussion, but not the final approval. The second item had.been heard by the Hearing Examiner and that was the time for audience input. Hearing Examiner decisions can be appealed to the City Council, at which time there also would be public input. COUNCILMEMBER JAECH MOVED, SECONDED .BY COUNCILMEMBER GOULD, TO APPROVE ITEMS (D) AND (E) ON THE CONSENT AGENDA, AND PASSING ORDINANCE 2236. MOTION CARRIED. REPORT ON BIDS.OPENED SEPTEMBER 2, 1981 FOR 1,000 GPM PUMPER FOR FIRE DEPARTMENT Item F on Consent Agenda Councilmember Naughten asked for clarification of the recommendation. Fire Chief Jack Weinz said he recommended, after thoroughly reviewing the two bids received, that the bid be accepted from NBC Fire Engines for the Pierce Fire Apparatus, in the amount of $129,284, not including sales tax. He had reviewed the exceptions to the specifications taken by both bidders and had analyzed the bids in a written report provided to the Council. He said he planned to*pay for the chassis from the Council Contingency Fund. Finance Director Art Housler added that the plan was to use $48,000 from the Council. Congingency Fund this year to pay for the chassis. He said it takes nine months to manufacture the body to the chassis and delivery would be next July or August. He recommended interim financing from the bank for the balance of $75,000-over a three.to four year period. Councilmember Goetz commented that there is a great.need for the fire engine, as it is to replace the 1959 engine for which.parts are no longer..available. Councilmember.Gou1d noted that there was some feeling that the 1959 truck should be kept as a reserve, but he did not.think they should do that. He thought they should see what they can get for it and dispose of:it. Chief Weinz responded that since fast discussing this he had.thought about that suggestion.and was looking into what they.could.get for it, and he agreed ,that they probably would be better off to sell it. Councilmember Nordquist.noted that this should be checked with the -Rating Bureau to see if it was -of -benefit to the City's rating to keep it as backup equipment. COUNCILMEMBER NAUGHTEN MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, TO APPROVE