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19811222 City Council Minutes3'6 o December 15, 1981 - continued AMEND, ACCEPTABLE TO THE MAKER, THAT IN ITEM 3 THE WORD "RADIUS" BE CHANGED TO "AREA." THE MOTION TO AMEND CARRIED. THE MAIN MOTION, AS AMENDED THEN CARRIED. DISCUSSION REGARDING".DESTRUCTION OF CAMPAIGN SIGNS Councilmember Naughten said.that out of courtesy to one another if campaign signs are put up and someone is caught destroying them it should be a mi.sdemeanor and the sign should.be restored. City Attorney Wayne Tanaka advised that it already is a misdemeanor under destruction of private property, and there could also be a charge of trespassing if the damage was done on private property. There was no further discussion. COUNCIL Councilmember Naughten noted that.Rosalynn Sumners had won the.West Coast Regional Championship ice- skating•.competition, held -last week in Salt Lake City, and she will be going on to the nationals in January. He suggested that the City send her a congratulatory wire. Councilmember Nordquist noted that at last Sunday's budget work meeting a motion was made to have a hearing January 19, 1982 to,review the $60,000 commitment -.for the purchase of library furniture and that criteria will be established for purchasing that furniture. Councilmember Nordquist thanked the City Clerk for the.requested M.A.A. job description, but he said there had -been some changes made shifting some duties to the Finance Director and those revisions were needed. Councilmember Nordquist noted that the Metro Richmand Beach -treatment plant had received a waiver for secondary treatment, and he thought Edmonds should.continue to pursue the same. COUNCILMEMBER • NORDQUIST MOVED, SECONDED BY'COUNCILMEMBER ALLEN, THAT THE MAYOR BE INSTRUCTED TO MAKE FORMAL APPLI- CATION.TO THE EPA FOR A WAIVER OF SECONDARY TREATMENT.. MOTION CARRIED. 1 1�1 Councilmember Kasper said the Staff has some questions as to the limitations of the space needs actions, and he asked what the funds had been reduced to for this year. He was of the opinion that $72,000 was to be spent in this calendar_ year, but he said the decision was not made as to whether they were going to start immediately or wait for the plans and a cost estimate. He said they wanted an A and B plan for the City Hall building as soon as possible and that $4,000 had been authorized for that. Finance Director Art Housler said the decision about the $4,000 had been deferred until the�December 22 meeting. COUNCILMEMBER GOULD MOVED, SECONDED FOR DISCUSSION BY COUNCILMEMBER NORDQUIST, THAT THE COUNCIL AUTHORIZE UP TO $4,000 TO BE SPENT IN DETAILED'COST ESTIMATES FOR NECESSARY ENGINEERING STUDIES BEING DONE TO DETERMINE THE ACTUAL COSTS OF REMODELING THE EXISTING CITY HALL BUILDING AND THE OLD LIBRARY, WITH TWO PHASES, A AND B, FOR THE CITY HALL. It was stated that the intent was that the money would come from the Council Contingency Fund and that the vendor would be Arai -Jackson. MOTION CARRIED. Council President Allen advised that the Executive.Session.scheduled this evening for labor negotia- tions would also include a sidwalk discussion on 196th (right-of-way acquisition). Mayor Harrison added a personnel matter. Councilmember Jaech read a letter from Don Schroeder.objecting to recent ADB action on changes at the Holy Rosary Church project., and she asked if that,was.an appeal. The -Council considered it such, and COUNCILMEMBER ALLEN MOVED, SECONDED BY COUNCILMEMBER JAECH, TO PLACE THE APPEAL OF DON SCHROEDER REGARDING ADB-31-79 ON THE JANUARY 5, 1982.AGENDA., MOTION CARRIED. COUNCILMEMBER NORDQUIST MOVED,.SECONDED.BY COUNCILMEMBER-KASPER, TO CANCEL THE DECEMBER 29, 1981 COUNCIL MEETING. MOTION CARRIED, WITH COUNCILMEMBER NAUGHTEN VOTING NO. Councilmember Naughten advised that he would not be present December 22, 1981. There was no further business to come before the Council, and the meeting adjourned to.Executive Session at 10:50 p.m. IRENE VARNEY MORAN, City perk December 22, 1981 - Work Meeting G�, i!_1 14 L* rJ HARVE H. HARRISON, Mayor The regular meeting of the Edmonds City Council was called to order at 7:55 p-.m., following a Personnel Committee meeting, by Mayor Harve Harrison in the Council Chambers of the Edmonds Civic Center. All present joined in the flag salute. PRESENT Harve Harrison, Mayor Katherine Allen Jo -Anne Jaech Bill Kasper John Nordquist ' Laura Hall Ray Gould Marc Gluth, Student Rep. ABSENT STAFF PRESENT Larry Naughten Jack Mitchell, Public Works-Supt. ..Jim Adams, City Engineer Irene Varney.Moran, City Clerk Art Housler, Finance Director Marl o -Foster, Pol i ce Chi of Jack Weinz, Fire Chief Jim Jessel, Parks & Recreation Director Duane Bowman, Asst. City Planner Jeff Ristau, Accountingg Suppervisor VNpe Tgaka Ci b �it0 ng e Nrre t, ' p y 1 y Clerk. 366 December 22, 1981 - continued • CONSENT AGENDA Item (G) was removed from the Consent._Agenda. COUNCILMEMBER GOULD MOVED, SECONDED BY COUNCILMEMBER KASPER, TO APPROVE THE BALANCE OF THE CONSENT AGENDA. MOTION -CARRIED. The approved items on the Consent Agenda included the following: (A) Roll call. (B) Approval of Minutes of December 15, 1981. (C) Acceptance of Quit Claim Deed from J. P. and Loretta Adair. (D) Acceptance of Quit Claim Deed from Donald and Christena.VanDriel, C. Henry and Beatrice Heckendorn, and Irwin and Delores Rohrich. (E) Approval.of Equipment Rental Rates for 1982. (F) Adoption of Emergency Ordinance 2252, regarding.In-Lieu Parking (the vote was noted to be unanimous). (H) Adoption of Ordinance 2253, changing license fees for games of skill. (I) Adoption of Ordinance.2254,.regarding tax on long distance telephone calls. (J) Adoption of Ordinance 2255, regarding 1982 Water/Sewer Rates. PROPOSED ORDINANCE CHANGING TAX RATES FOR CERTAIN TYPES OF GAMBLING ACTIVITIES Item G on Consent Agendaj • It was noted that the proposed ordinance stated a tax rate of 8 1/2% and State law limits it to 5%. Therefore, the ordinance was not passed. MAYOR Mayor Harrison read aloud a proposed.resolution commending Student Representative Marc Gluth for his service to the City. COUNCILMEMBER.ALLEN MOVED, SECONDED. BY COUNCILMEMBER NORDQUIST, TO PASS RESOLUTION'515, COMMENDING MARC GLUTH FOR HIS SERVICE ON THE CITY COUNCIL AS STUDENT REPRESENTATIVE. Councilmember Nordquist commented.that.Marc Gluth had continued the stream of outstanding students which had served as student representatives to the Council. Marc Gluth responded that it had been an interesting experience and he.had learned a lot about City government. THE MOTION THEN CARRIED. Mayor Harrison read aloud a proposed resolution commemorating Dewey Leyda, an honorary Council - member. COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER ALLEN, TO PASS RESOLUTION 516, COMMEMORATING DEWEY LEYDA, HONORARY COUNCILMEMBER. Councilmember Nordquist said he had attended Mr. Leyda's memorial service and had been asked why Mr. Leyda had been made an honorary Councilmember, and he had responded it was because he had spent so much time for the benefit of the City, that he had always studied the issues very seriously and had taken an active part in City government. Several other comments were made as to how he will be missed. THE MOTION CARRIED. Council President Allen noted that there was a representative present from Community Transit who was available to answer questions about the rerouting of the buses through the downtown area. Terry Talbot, Assistant Planner for Community Transit, was invited to speak and said the buses will be rerouted away from Main St. in -the downtown area because it has become too congested and because their new buses are 40' long and would have trouble negotiating Main St. Maps showing the routes had been furnished the Council. The primary change is in the Central Business District, the routes being moved from Main St. to Dayton St. • Mayor Harrison proposed that Roger Fincher be appointed to the Architectural Design Board to fill the unexpired term of David Kinderfather. This is the Architect position. The Council had inter- viewed Mr. Fincher prior to this evening's meeting. COUNCILMEMBER ALLEN MOVED, SECONDED BY COUNCIL - MEMBER HALL, TO CONFIRM THE MAYOR'S -APPOINTMENT OF ROGER FINCHER TO POSITION 1 ON THE ARCHITECTURAL DESIGN BOARD, TERM TO EXPIRE NOVEMBER 5, 1983. MOTION CARRIED. Councilmember Hall introduced Dennis Clark, aid to Congressman Al Swift. Mayor Harrison noted that Dennis Clark had been instrumental in the erection of the Neil Armstrong monument on the City Hall grounds during the bicentennial. REVIEW OF MAYOR'S APPOINTMENTS OF COUNCILMEMBERS TO COMMITTEES After review of the existing appointments, the fol-lowing changes were made: Councilmember Hall will replace Councilmember Nordquist on the Puget Sound Regional Arts and Convention Center Complex Committee; Councilmember Jaech will replace Councilmember Naughten on the Senior Center Building Committee; Fire Chief Jack Weinz will replace Councilmember Allen on SNOCOM; and Councilmember Kasper will serve -with Mayor Harrison as representatives to the South Snohomish County Chamber of Commerce. All other previous appoints will remain. PROPOSED ORDINANCE ADOPTING 1982 BUDGET Finance Director Art Housler stated that since the gambling tax is limited to 5% on punchboards and pull tabs and 8 1/2% had been figured in the budget, the net loss of anticipated revenue was approxi- mately $20,000. He said it appeared by revenues received -to -date and expenditures in the Street Fund to -date that there will be more cash carryover there than anticipated --approximately $15,000-- so the transfer to the Street Fund from .the General Fund could be decreased. He further recommended is 3.6 7 • December 22, 1981 - continued that he be allowed the latitude to go back through the departments to pick up the remaining $5,000. Councilmember Kasper felt that the entire salary increase in the budget from the Mayor should be placed in,the Council Contingency Fund to set up an emergency reserve. He thought they were com- mitted to try to retain all the employees but that the salary increase should be put into the Contingency Fund at least until June. Councilmember Allen expressed agreement. COUNCILMEMBER KASPER THEN MOVED, SECONDED BY COUNCILMEMBER ALLEN, TO TAKE THE SALARY INCREASES IN THE MAYOR'S BUDGET ($215,000 - $220,000) AND PLACE THEM IN THE COUNCIL..CONTINGENCY FUND TO BE EARMARKED FOR EMERGENCY RESERVES. Councilmember Gould felt that the reality of the situation was that by very carefully going through the budget they had found a way essentially to live up to the Mayor's budget message and that they were within $5,000 of balancing a six million dollar budget, and he thought they could do it. He thought Councilmember Kasper's suggestion should have been discussed with the Mayor prior to his setting a tone for the whole budget process of the City. He said they were close on the budget and still had $30,000 in the Council Contingency Fund, and he thought the Finance Director and the Staff could.find another $5,000. Then, if there are problems in 1982 because they are not funded properly, he said there are opportunities during the year to take whatever action they must at that time, and even if it involves lay-offs they can look at that. But he thought it was just as likely to go the other direction. He thought there was a distinct possibility of getting additional funds from the State. He thought they would receive the additional 1/2� tax option and that if they got tax equalization that would help. Further, he said they could float a bond issue for street and sidewalk improvements if necessary. Councilmember Nordquist said he did not support the motion as they had started way back saying they would be comfortable with a 106% budget. Councilmember Kasper said he had made this proposal at the retreat and he did not think this was the time to raise salaries in the City. He said they had not cut expenses and would regret it. Councilmember Gould disagreed, thinking there had been a.lot of work in cutting and in living within a very tight budget. A ROLL CALL VOTE WAS TAKEN ON THE MOTION, WITH COUNCILMEMBERS KASPER, ALLEN, AND JAECH VOTING YES, AND WITH COUNCILMEMBERS NORDQUIST, HALL, AND GOULD VOTING NO, RESULTING is IN A TIE VOTE. MAYOR HARRISON VOTED NO TO BREAK THE TIE. THE MOTION FAILED. Councilmember Nordquist said the cost of living is going up and the cost of maintaining a family is also, and there are City people who have worked very hard. COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER HALL, THAT $5,000 BE TAKEN FROM THE COUNCIL CONTINGENCY FUND TO BALANCE THE BUDGET. A ROLL CALL VOTE WAS TAKEN, WITH COUNCILMEMBERS NORDQUIST, HALL, AND GOULD VOTING YES, AND WITH COUNCILMEMBERS KASPER, ALLEN, AND JAECH VOTING NO, RESULTING IN A TIE VOTE. MAYOR HARRISON VOTED YES TO BREAK THE TIE. MOTION CARRIED. With regard to passage of the budget ordinance, Councilmember Jaech noted that the Council wanted to work further on the organizational charts, so they were willing to approve the dollars but not the organization. Councilmember Nordquist also was concerned about the paint striper in the budget, and Public Works Superintendent Jack Mitchell said he was researching that and if it is feasible they will rent the equipment instead of purchasing it. COUNCILMEMBER ALLEN MOVED, SECONDED BY COUNCIL - MEMBER NORDQUIST, TO APPROVE ORDINANCE 2256, ADOPTING THE FINAL BUDGET FOR 1982, BUT WITHDRAWING THE ORGANIZATIONAL STRUCTURE.FROM THE BUDGET, WITH THE UNDERSTANDING THAT THE SALARY ORDINANCE WILL COME LATER. MOTION CARRIED, WITH COUNCILMEMBER KASPER VOTING NO. COUNCIL Councilmember Nordquist thought there should be 3-5 parking stalls in front of the Finance Office with 30 minute parking for the benefit of people going there to pay their utility bills. He requested that the City Engineer provide a proposal for not less than three stalls.. Councilmember Nordquist was concerned that the City's emergency vehicles are purchasing fuel during the evening hours from the Arco station, rather than obtaining it from the City's own tanks. It had been stated that emergency -vehicles patronize the Arco station because of the inaccessibility of the City's tanks after regular hours without having to unlock the gate, and the lack of record keeping of gas dispensed there which resulted in unaccounted for dispensing of gas. The policy to purchase at the Arco station after hours had evolved because of the problems in accounting. Councilmember Nordquist thought if gas actually was missing then the prosecutor .shou.ld by all means investigate, but Public Works Superintendent Jack Mitchell said they are not actually missing gas, it is just that employees are not filling out the tickets for it. He said the gas at the Arco station is $1.31 per gallon vs. $1.245 per gallon at the City's tanks. Police Chief Marlo Foster said it is more convenient for the police cars to stop at the Arco station, but they were not the ones who created the problem. He said the auditor had said they needed some other equipment for recording the dispensing of the gas, something like a credit card system, but that would have cost money. He did not think any employees were stealing gas as was implied, only that the slips were missing which would show the dispensing of the gas. Fire Chief Jack Weinz added that when this policy was estab- lished he had voiced his opinion against it but was told it was purely because of record keeping, not that fuel was actually missing. Mayor Harrison said every effort should be made toward a good job of record keeping. Mr. Mitchell noted that it would cost $5,000-$6,000 per tank ($20,000) to convert them to a credit card.system. Mr. Housler said it is costing the City $60-$70 more per month to use the Arco station, and he asked if it would be better to take the police officer off the street to go down to the barn, open the gate, etc., to get gas, or to take them off the street for a short time at the Arco station. COUNCILMEMBER JAECH MOVED, SECONDED BY COUNCILMEMBER GOULD, THAT A REPORT BE PROVIDED JANUARY 12, 1982 DETAILING HOW MANY GALLONS OF GAS ARE UNACCOUNTED FOR AND A PROPOSAL THAT MIGHT BE DEVISED TO GET BETTER CONTROL. Mr. Mitchell advised that there is full control during the day because nobody touches the tanks except those who are responsible for them. THE MOTION CARRIED. Council President Allen noted that a letter had been received from the Public Defender (Stephen Conroy) requesting renegotiation of his contract because he is handling so many of the City's cases since the transfer to South District Court and much more of his time is required. COUNCILMEMBER ALLEN MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, TO PLACE THE CONSIDERATION OF THE PUBLIC DEFENDER'S CONTRACT ON THE JANUARY 19, 1982 AGENDA. Councilmember Gould said they would have to consider the alternatives --whether they would negotiate the contract or whether they would advertise for someone else. City Attorney Wayne Tanaka said this had been discussed with him and that much more of Mr. L� 366 December 22, 1981 - continued Conroy's time is spent on indigent defense work for the City since the move to South District Court. When Edmonds had its own court the cases were all scheduled together but now he has to spend much of his time at South. District Court on these cases, so at $52 per case he is losing a lot more money than he would at $75 per case, which was a suggested fee. Mr. Tanaka suggested that Mr. Conroy be invited to attend the January 19 discussion. The Council asked to be provided a copy of his contract. THE MOTION CARRIED. COUNCIL PRESIDENT ALLEN MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, TO PLACE ON THE JANUARY 12, 1982 AGENDA THE PROPOSAL FROM THE PORT AND BOB PANTLEY REGARDING THE PORT -CITY PARKING LOT. Council - member Gould requested that a summary of the situation be presented. MOTION CARRIED. COUNCIL PRESIDENT ALLEN MOVED, SECONDED BY COUNCILMEMBER.GOULD, TO PLACE ON THE JANUARY 26, 1982 AGENDA A REVIEW OF THE.WATER/SEWER RATES REGARDING APARTMENTS AS COMPARED TO SINGLE FAMILY RESI- DENCES. MOTION CARRIED. Councilmember Gould suggested that the Price/Waterhouse people be invited to discuss the philosophy of the structure which has been established. Council President Allen said she had received a letter from a citizen asking what people's respon- sibilities are to keep their shrubbery along the sidewalks trimmed.back. He had been forced into the street while jogging because of the overgrowth of some shrubbery. Public Works Superintendent Jack Mitchell noted that four residences were involved in this incident and the residents of two had cut the brush and the other two have said they would also. He said his department requests that they cut back any such brush growing into the right-of-way. Council President Allen noted that election of a new Council President would take place January 5, 1982 and she said she would like to have something on paper from each Councilmember indicating what each expects of the President so that a composite can be made for that date. Councilmember Allen noted that on the January 5, 1982 agenda there is an application for Yellow Cab of Lynnwood to operate in Edmonds.. She noted that Student Representative Marc Gluth had brought in a sample of cards they are already distributing advertising in Edmonds and, further, that he had been in the convenience store at Five Corners that day and a lady had asked the.clerk there to call a cab for her and he had called Yellow Cab. She also noted.that they already have an office at Five Corners. City Attorney Wayne Tanaka asked whether the Council wished to take action on the covenant from Dr. Jacque Mayo in connection with the Fourtner Building remodel. He advised them of two typographical errors which had been corrected and said Dr. Mayo had.signed it as corrected and had given the City the promissory note as required. COUNCILMEMBER ALLEN MOVED, SECONDED BY COUNCILMEMBER GOULD, TO APPROVE THE COVENANT AS AMENDED. A ROLL CALL VOTE WAS TAKEN, WITH COUNCILMEMBERS ALLEN, GOULD, AND HALL VOTING YES, AND WITH COUNCILMEMBERS JAECH, KASPER, AND NORDQUIST VOTING NO, RESULTING IN A TIE VOTE. Mayor Harrison declined to vote at this time, wanting to study it before voting. THE MOTION FAILED. COUNCILMEMBER GOULD MOVED, SECONDED BY COUNCILMEMBER ALLEN, TO PLACE THE CONSIDERATION OF THE COVENANT FROM DR. MAYO ON THE JANUARY 5, 1982 AGENDA. MOTION CARRIED. There was no further business to come before the Council, and the meeting adjourned at 9:20 p.m. 4e,� Z�& IRENE VARNEY MORAN, Cit67CIdIrk. January 12, 1982 - Work Meeting HARVE H. HARRISON, Mayor The regular meeting of the Edmonds City Council was called to order at 7:30 p.m. by Mayor Harve Harrison in the Council Chambers of the Edmonds Civic Center. All present joined in the flag salute. PRESENT Harve Harrison, Mayor Katherine Allen Jo -Anne Jaech Laura Hall Ray Gould John Nordquist Larry Naughten ABSENT STAFF PRESENT Bill Kasper Jack Mitchell, Public Works Supt. Gwen Leland, Jim Adams, City Engineer Student Rep. Irene Varney Moran, City Clerk Mary Lou B1ock,.P1anning Director Art Housl.er, Finance Director Marlo Foster, Police Chief Jack Weinz, Fire Chief Jim Jessel, Parks & Recreation Dir. Wayne Tanaka, City Attorney Jackie Parrett, Deputy City Clerk City Attorney Wayne Tanaka administered the oath of office to recently elected Councilmembers Allen, Hall, and Naughten. Councilmember Naughten expressed thanks for having been re-elected, thanks to the Staff for its support, and thanks to the citizens who attend the Council meetings for their interest.