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19820720 City Council MinutesJuly 13, 1982 - continued • * Councilmember Allen had been contacted by Peggy Harris who will be out of town at the time of the Sprague St. LID final hearing and she wants to be sure the Council reads the letters she has written them on that subject. COUNCILMEMBER NAUGHTEN MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, TO PLACE ON NEXT WEEK'S AGENDA CONSIDERATION OF27HE OFFER BY RICHARD AND JOYCE SPRAGUE TO PURCHASE LOT 16, BLOCK 37, CITY OF EDMONDS. MOTION CARRIED. Councilmember Kasper said he would like to know the assessed valuations -- the last appraisal and the 1983 appraisal. Councilmember Nordquist noted the death of Owen Stanley. COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER NAUGHTEN, THAT THE CITY COUNCIL EXTEND CONDOLENCES TO MRS. OWEN STANLEY. MOTION CARRIED. Mayor Pro tem Kasper discussed plans for the Council/Staff retreat and advised of several out-of- town locations that are available, noting that most of the Council preferred to go out of town. Most appeared to favor the Batelle Institute. The proposed team building session will be included and that will follow with a session with the Staff in early 1983. There was no further business to.come before the Council, and the meeting adjourned to Executive Session at 10:30 p.m. _2 r JV-1-4v IRENE VARNEY MORAN, ity Clerk HARVE H. HARRISON, Mayor July 20, 1982 The regular meeting of the Edmonds City Council was called to order at 7:35 p.m. by Mayor Harve Harrison in the Council Chambers of the Edmonds Civic Center. All present joined in the flag salute. PRESENT STAFF PRESENT Harve Harrison, Mayor Jim Adams, City Engineer Bill Kasper Jack Mitchell, Public Works Superintendent Laura Hall Mary Lou Block, Planning Director Jo -Anne Jaech Jeff Ristau, Accountant Ray Gould Dan Prinz, Police Chief Larry Naughten Jack Weinz, Fire Chief John Nordquist Wayne Tanaka, City Attorney Katherine Allen Mark Eames, City Attorney Jackie Parrett, Deputy City Clerk CONSENT AGENDA Items (B) and (D) were removed from the Consent Agenda. COUNCILMEMBER GOULD MOVED, SECONDED BY COUNCILMEMBER KASPER, TO APPROVE THE BALANCE OF THE CONSENT AGENDA. MOTION CARRIED. The approved items on the Consent Agenda included the following: (A) Roll call. (C) Acknowledgment of receipt of Claim for Damages.from Mrs. Beulah Rierson in the amount of • $3,000. (E) Mid -year financial status report. (F) Authorization for informal sale of Unit 29 (1969 Dodge Dart). APPROVAL OF.MINUTES OF JULY 13, 1982 [Item.(B) on Consent Agenda] Councilmember Hall noted that on page 6 of the Minutes, the third paragraph, it was she who had been contacted by Peggy Harris, rather than Councilmember Allen. COUNCILMEMBER HALL MOVED, SECONDED BY COUNCILMEMBER GOULD, TO APPROVE THE MINUTES OF JULY 13, 1982 WITH THAT CORRECTION, APPROVING ITEM (B) ON THE CONSENT AGENDA. MOTION CARRIED. AUTHORIZATION FOR MAYOR TO SIGN UNION OIL CITY OF EDMONDS BEACH LEASE Item D on.Consent Agenda Councilmember Allen had no problem with this but she thought this would be a good time to ask publicly about the parking situation there, i.e., when will the additional parking be provided. Since no representative of the Parks and Recreation Department was present, Councilmember Allen asked for a report next week as to the timing (not to be an agenda item). Robert Woehrmann of the Union Oil Company was asked his opinion of the City's development of the beach, and he responded that a fine.job of landscaping had been done. COUNCILMEMBER ALLEN MOVED, SECONDED BY COUNCILMEMBER GOULD, TO APPROVE ITEM (D) ON THE CONSENT AGENDA. MOTION'CARRIED. Mayor Harrison thanked the Union Oil representatives on behalf of the City for leasing the beach to the City for only $300 per year. It is a, five-year lease. *See correction 7/20/82 47.7 July 20, 1982 - continued. AUDIENCE Dick Beselin of the Harbor Square Associates di,scuss_ed a proposal for a joint venture with the City . for storm sewer relief on Dayton St. from SR 104 to the railroad tracks. Mr. Beselin said Harbor Square Associates already.had submitted to the Engineering Department a storm sewer system to handle the drainage requirements for Harbor Square but that submittal does not provide for possible future tie-in.of adjacent Dayton St. and Safeway lot drainage. An alternate plan would provide for future requirements to handle water from Dayton St. and Safeway,.but additional engineering and oversizing of the present system would be required. The estimate for the additional costs was $6,000, and'Mr. Beselin said future cost.to.pr.ovide for such drainage could exceed $25,000 (going across the Harbor Square property to the marsh to release the water). He said Harbor Square had nothing to gain by this proposal, and they were submitting it in the spirit of. cooperation. The.conditions of their proposal were that the City'agree_to the additional cost.of engineering; the City agree to additional cost of construction over their proposed system currently submitted; and'that the maintenance of that portion of the system where.,a tie-in is involved be accomplished by the City. They required an immediate response because they were ready to commence construction. City Engineer Jim Adams said the elevation of a portion of Dayton St. and the Safeway parking lot will have to be raised 18" or more to get rid of the water, and with this proposal it gives the City the opportunity to take care of this problem --which is not a Port or Harbor Square problem. He said if the City waits to do it in the.future it will not only have to tear up the area but will have to do it all at City cost. Dr. Barnes, owner of the Safeway property, felt he had been caught in the middle. He said for the last several years he had been frustrated in trying:to correct the problem and it is impossible for him to do so without the City's.cooperation. He said the water goes down Dayton and backs up on his property and has buckled the sidewalk, and the north side of Dayton is lower than the south side. He thought this proposal to be a partial solution to the problem, and said he intends to get the problem fixed this year as he has had threats that Safeway may move. Councilmember Kasper said this • had to go to the Finance Committee and an answer could be given next week. COUNCILMEMBER GOULD MOVED, SECONDED BY COUNCILMEMBER ALLEN, TO EXPAND THE JULY 27 CONSULTANT SELECTION DISCUSSION RELATING. TO THE DAYTON ST. IMPROVEMENTS TO INCORPORATE THE HARBOR SQUARE PROPOSAL, AND THAT ADDITIONAL INFORMA- TION BE FURNISHED TO THE FINANCE COMMITTEE AND THE CITY COUNCIL TO ALLOW THEM TO MAKE THESE DECISIONS. STAFF IS TO LOOK AT THE DRAINAGE DRAWINGS ON THE HARBOR SQUARE PROPERTY AND DETERMINE WHETHER THE DRAINAGE SYSTEM HAS THE NECESSARY FEATURES TO PROTECT THE MARSH FROM POLLUTANTS; CHECK TO SEE IF THE DRAINAGE SYSTEM CAN BE INSTALLED TO HANDLE THE WATER WITHOUT MAJOR STREET REBUILD; REPORT ON ALTERNATIVE WAYS TO HANDLE WATER COMING DOWN DAYTON ST; AND ESTABLISH COSTS TO THE CITY FOR ENGINEERING AND CONSTRUCTION. MOTION CARRIED.. Mr. Beselin said they could not wait as they have to start by August 1 and if they wait for the Council's answer next week that would not allow time for the new engineering to be accomplished and be approved by the City. It was finally agreed that the City would hire Reid -Middleton to prepare an alternate plan to handle the City's problems and both plans will be available for -next weeks's meeting. Roy LaRue of the Edmonds Softball Association said the lights at the Edmonds High School football field are being changed and,the School District is willing to sell the old poles and standards for $1,200 and the lights for $7.50 each (8 poles with 12 lights to a pole) and he asked that the City buy them for the softball field at the junior high playfield. His association was willing to contribute $500 towards the cost and he said the School District was willing to accept street sweeping for payment., He said they would put a timer on the lights so they would be turned off at 11:00 p.m., using them from 8:30 p.m. to 1.1.00 p.m. He was aware of the neighborhood controversy about the lighted soccer field and said these lights are not high intensity lights. Councilmember Kasper agreed that they are not high intensity, noting that the City tried to buy them previously but the School District was not ready to sell them at that time. COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER KASPER, TO AUTHORIZE THE PUBLIC WORKS SUPERINTENDENT TO MAKE THE PURCHASE FROM THE COUNCIL CONTINGENCY FUND, NOT ACCEPTING THE $500 FROM THE EDMONDS SOFTBALL ASSOCIATION. It was determined that the funds were not available in the Council Contingency Fund. COUNCILMEMBER NORDQUIST 'AMENDED,HIS MOTION, ACCEPTABLE TO THE SECOND, TO TAKE THE FUNDS FROM THE PARKS AND RECREATION FUND. Councilmember Gould asked if these actually are lights the City will use, saying he would prefer that this be set as an agenda item to give the Staff an opportunity to indicate if they really want them. Councilmember Nordquist responded that this issue has been hanging and Jim Jessel had indicated to him that this would be a good acquisition. It was noted that there is an hourly rate established * for street sweeping and that something may be worked out for a trade. Councilmember Nordquist asked that the Parks and Recreation Director make a recommendation as to the use of the poles.* It was felt there should be a hearing to give people an opportunity to speak on this, especially the neighbors of the playfield. COUNCILMEMBER NAUGHTEN MOVED, SECONDED BY COUNCILMEMBER ALLEN, THAT THE STAFF PROVIDE INPUT ON AUGUST 3, 1982 AND THAT A PUBLIC HEARING BE HELD ON AUGUST 17, 1982. MOTION CARRIED. Mayor Harrison advised that the City Engineer had received a telephone call from Mr. Moos' office at the DOE indicating they have changed their minds and are in agreement in principle with Edmonds' grant request but they have not determined a dollar value. A letter should be forthcoming shortly. HEARING ON SIMULTANEOUS ZONING FOR McDONALD'S/WESTGATE/WOODWAY AREA ANNEXATION On May 18, 1982 the City Council accepted a petition to annex the subject area, and one of the conditions of acceptance was simultaneous zoning. The PAB conducted a hearing on the zoning on May 26, 1982. Their recommendations were furnished to the Council along with minutes of their hearing. Planning Director Mary Lou Block stated that if the Council concurs with the recommendation of the PAB the 75% annexation petition will contain zoning of BN for the commercial areas, RS-8 for the residential areas, and Open Space for the school site. She located the various zones on a vicinity map. Councilmember Gould asked if there was any weakness in zoning the school area OS to give maximum protection to the neighborhood. Ms. Block responded that for any change there would have to be public hearings oneithertype of zoning, and if the use were to change or the area subdivided hearings would be held. Councilmember Kasper thought this to be misuse of OS .and said it could take the School District years to overcome OS zoning'. He'.thought it should be RS-8 as is the adjoining property. Councilmember Nordquist asked what would happen if the School District wanted • See correction 7/27/82 ' 47 July 20, 1982 to build another building there, possibly a vocational building, and Ms. Block responded that a Conditional Use.Permit would be required if it were RS or OS,.and under OS no use could change the character or use of OS. City Attorney Wayne Tanaka interjected that the school would become a nonconforming use so it could not expand. Under RS it would be an allowed use. The hearing was opened, no one wished to speak, and the hearing was closed. Mr. Tanaka advised that there will be second hearing held in conjunction with the actual annexation ordinance on which the Council will take final action on the zoning and the annexation. HEARING ON SIMULTANEOUS ZONING FOR-181ST PL. S.W. AREA ANNEXATION On May 18, 1982 the Council accepted a petition to.annex the.subject area, and as part of the acceptance of the proposed annexation simultaneous zoning -was -required. The PAB conducted a hearing on the zoning on June 9, 1982. Their recommendations were furnished to the Council along with the minutes of their hearing. Planning Director Mary Lou Block advised that if the Council concurs with the recommendation of the PAB the.75% annexation petition will contain zoning of RS=12 She located the property on a vicinity map.. The hearing was opened, no one, wished to speak, and the hearing was closed. A. -second -hearing will be held in conjunction with the annexation ordinance on which the Council will take final action,on the zoning and the annexation. HEARING ON FINAL ASSESSMENT ROLL--LID-208, SPRAGUE ST. City Attorney Wayne Tanaka advised that any protest must be submitted in writing before the end of the hearing. Mayor Harrison read aloud the names of those who had submitted written protests. They were: Gunnard and Adrienne Swanson, Jay S. McGinness, Peggy Harris, and Sproule McGinness. City Engineer Jim Adams then described the LID: the.water line was :replaced from'7th to 8th Ave., a fire hydrant was relocated and another installed, and a cul-de-sac was installed. The costs ran over the estimate by 46%: Mr. Adams said part of the reason was that the new accounting system involves keeping track -of in=house costs, and another part of the reason was because of interest payments for • money to pay the contractor. There -were also many delays and changes because of neighborhood problems. Mr. Adams said whenever the, -Staff went to the site to answer inquiries of the neighborhood the time was charged to the project. The City Attorney had prepared an ordinance confirming the final assessment role, and the method of payment was provided in the Council packets. The hearing was opened. Howard W. Lawson, 710 Sprague St., said his is the first house on the south side and often he cannot get out of his driveway because of parked cars. He -said -they had been told there would be no on - street parking with a 24' wide street so.he thought there should be some signs erected stating no parking is allowed. No one else.wished to speak, and the hearing was closed. Councilmember Naughten thought there should be some way to relieve the people in -light of the huge overrun in costs. COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER HALL, THAT THE ITEM "COST OVERRUN OVER WHICH CITY HAD DIRECT CONTROL" IN THE AMOUNT OF $5,087.16 BE REMOVED FROM THE FINAL ASSESSMENT FIGURE. This had.been paid from the General Fund. MOTION CARRIED.. COUNCILMEMBER KASPER THEN * MOVED, SECONDED FOR DISCUSSION BY COUNCILMEMBER HALL, THAT THE CITY BEAR ONE-THIRD OF THE COST OF THE WATER LINE AND THE WATER HYDRANT.- Councilmember Kasper said he thought replacement costs were included in the water bills, and .the nature of the property being developed precludes it from being developed .lot by lot because of the terrain.. Also, he thought the overruns to be excessi-ve, and he said at this point the property owners, other than those who,protested on the water portion, did not pay for any of the water or the fire hydrant. After some discussion,.A ROLL CALL VOTE WAS TAKEN ON THE MOTION, WITH COUNCILMEMBERS KASPER, HALL, NAUGHTEN, AND NORDQUIST VOTING YES, AND WITH COUNCIL - MEMBERS JAECH, GOULD, AND ALLEN VOTING NO. MOTION CARRIED. COUNCILMEMBER ALLEN THEN MOVED, SECONDED BY COUNCILMEMBER KASPER, TO ADOPT ORDINANCE 2312, CONFIRMING THE FINAL ASSESSMENT ROLL FOR LID 208, AS AMENDED. MOTION CARRIED. A recess was announced. CONSIDERATION OF OFFER FROM RICHARD AND JOYCE SPRAGUE TO PURCHASE LOT 16, BLOCK 37, FROM CITY OF EDMONDS Mayor Harrison read aloud the offer. Planning Director Mary.Lou Block said two houses could be • built on the remaining lots, and the parcel the Spragues wish to purchase is basically a ravine so' the best location for houses would be as far east as possible. The assessed valuation was $40,000 for all the lots. Councilmember Kasper thought the offer of $4,000 should be accepted as it is 50% of the assessed value, the lot is steep but will enable the Spragues to support the bank of their adjacent property, and the City can still use the remaining lots. COUNCILMEMBER ALLEN MOVED, SECONDED BY COUNCILMEMBER.KASPER, TO ACCEPT THE PURCHASE PRICE OF $4,000 BUT TO STRIKE CONDITION 3 FROM THE OFFER WHICH STATES "LOT 16 IS A 30 BY 110 FOOT LOT." Without a survey that could not besassured and it was felt a.survey would be too expensive to be.warranted. It was agreed that the City would pay the sales tax. THE MOTION -CARRIED. DISCUSSION ON SNOHOMISH COUNTY JAIL FUNDING Councilmember Jaech said the Finance Director who was on vacation had some figures for input on this item. THEREFORE, COUNCILMEMBER JAECH MOVED, SECONDED BY COUNCILMEMBER NAUGHTEN, TO CONTINUE THIS ITEM TO THE. NEXT WEEK. She said the Finance Committee would consider it at their meeting next week. Councilmember Nordquist noted that Lynnwood had voted not to participate, and Councilmember Kasper said.he had called the City of Everett and was told that their contribution is based'on the fact that they use 30% of the*jail to they thought they should help to pay for it. Councilmember Gould felt this was a philosophical decision rather than a financial decision. Because it appeared that the Council was ready to take action, COUNCILMEMBER JAECH WITHDREW HER MOTION, AS DID THE SECOND. -COUNCILMEMBER GOULD THEN MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, TO DECLINE TO SUPPLY FUNDING FOR THE NEW SNOHOMISH COUNTY JAIL. MOTION CARRIED. REVIEW OF EXEMPT SALARIES The Council.had discussed this in a Personnel Committee.meeting prior to this evening's Council meeting,.and they wished to continue the discussion in Executive Session. City Attorney Wayne Tanaka questioned them about their deliberations to determine that an Executive Session was proper, and when they adjourned he joined -them -in the Executive Session for further assurance. *See correction 7/27/82 • • July 20, 1982 - continued COUNCIL • 1 Councilmember Jaech referred to a memorandum regarding the flooding of Dick Slye's property on the waterfront and asked if it. was tied`�intowthe; Dayt6n;Stroproblem '� ,.CitygEngi nded that it is a similar -problem but not a part of the Dayton St. problem. No action was taken.. Councilmember Naughten noted that the Church of the Open Bible is for sale and he thought that site might be good for parking. Councilmember Nordquist advised that the State is ready to proceed regarding the Park and Ride lot on 212th, and he said they will have to go before the ADB. Planning Director Mary Lou Block said lighting will be addressed at that hearing with consideration to the adjacent residential areas. Councilmember Nordquist commented that the parties along Highway 99 who are considering annexing to Edmonds may be lost if they are not advised of the City's intents in connection with`the Highway 99 study. �8uncilmerb � Kasper asked th� Cjty En ine r to comment g g rging th su�fajinsq o S� 5?d4.. Mr. ams sai a cu ve was no u1 wit a % super e eva 1 n ut by US a e s an ar s it is safe at 25 mph. As to the thickness of the asphalt, 1.8" was to be put down and they put down slightly more than the contract documents required. As to whether the crown of the road is right, he said the design shows 2% slope from the center of the road to the gutter line and there is not that in thg,.grgwn-.-it varies from 0% to.2%. He -said it has rained since it was put on however, and the paPpose of the 67 Wfi'is to get the water off the surface and it appears that the water does go off .the surface. He had invited the project engineer to come to this evening's meeting but he had a prior commitment. The Council adjourned to Executive Session at 10:20 p.m. and returned at 10:50 p.m., taking the following actions. COUNCILMEMBER NAUGHTEN MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, WITH REGARD TO EXEMPT AND UNREPRESENTED EMPLOYEES, TO MOVE THE TOP OF THE PAY RANGE BY 6.08%. MOTION CARRIED. COUNCILMEMBER GOULD THEN MOVED, SECONDED.BY COUNCILMEMBER NORDQUIST, THAT THE RECLASSIFICATIONS WILL BE DONE BY THE NEW PERSONNEL DIRECTOR AND THE COUNCIL IS SPECIFICALLY ASKING AT THAT TIME TO BE PRESENTED WITH COMPARATIVE DATA ON CLASSIFICATIONS OF ALL EMPLOYEES, ONE TO THE,OTHER, TO BE SURE THE POSITIONS ARE BALANCED, AND THAT DATA BE COLLECTED FROM OTHER NEARBY CITIES AND CITIES OF SIMILAR SIZE AS EDMONDS. MOTION CARRIED, WITH COUNCILMEMBER HALL VOTING NO. COUNCILMEMBER NAUGHTEN .THEN MOVED, SECONDED BY COUNCILMEMBER KASPER, TO MOVE CITY CLERK IRENE VARNEY MORAN FROM E-4 TO E-6 IN GRADE ONLY --WITH NO SALARY CHANGE --BECAUSE HER CLASSIFICATION IS TOO LOW AND BECAUSE THERE WILL STILL BE'LATITUDE FOR THE PERSONNEL DIRECTOR TO MAKE A FURTHER CHANGE. A ROLL CALL VOTE WAS TAKEN ON THE MOTION, WITH COUNCILMEMBERS NAUGHTEN AND KASPER VOTING YES, AND WITH COUNCILMEMBERS HALL, JAECH, GOULD, NORDQUIST, AND ALLEN VOTING NO. MOTION FAILED. Councilmember Gould said he had voted no because he felt that should be part of the overall reclassification study and it would not be proper to do this position separately. Councilmember Ha.11 said it had been recommended that she go to E-8 and Councilmember Hall believed that was deserved when consideration is given to the number of people the City Clerk supervises and has been supervising for a year, and further she thought it would be in good faith and a morale builder. THEREFORE, COUNCILMEMBER HALL MOVED, SECONDED BY COUNCILMEMBER KASPER, TO CHANGE THE CITY CLERK'S CLASSIFICATION TO E-8. Councilmember Allen said she had to go along with.the previous motion to wait for a general total reclassification to see if this moves with the whole unit the way it should. Councilmember Hall said the City Clerk has half the grade of the next higher person and this would be moving with the whole unit. A ROLL CALL VOTE WAS TAKEN ON THE MOTION, WITH COUNCILMEMBERS HALL AND KASPER VOTING YES, AND WITH COUNCILMEMBERS JAECH, GOULD, NAUGHTEN, NORDQUIST, AND ALLEN VOTING NO. MOTION FAILED. There was no further business to come before the Council, and the meeting adjourned at 10:55 p.m. IRENE'VARNEY MORAN, Ci y Clerk July 27, 1982 - Work Meeting, P HARVE H. HARRISON, Mayor The regular meeting of the Edmonds City Council was called to order at 7:30 p.m. by Mayor Harve Harrison in the Council Chambers of the Edmonds Civic Center. All present joined in the flag salute. PRESENT ABSENT STAFF PRESENT Harve Harrison, Mayor Larry Naughten Jim Adams, City Engineer Bill Kasper Mary Lou Block, Planning Director Ray Gould Marlo Foster, Police Chief Laura Hall Jack Weinz, Fire Chief John Nordquist Jeff Ristau, Accountant Katherine Allen Jim Jessel, Projects Administrator Jo -Anne Jaech Wayne Tanaka, City Attorney Jackie Parrett, Deputy City Clerk Mayor Harrison announced an Executive Session at 9:30 p.m. regarding labor negotiations.