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19820727 City Council Minutes• July 20, 1982 - continued COUNCIL • 1 Councilmember Jaech referred to a memorandum regarding the flooding of Dick Slye's property on the waterfront and asked if it. was tied`�intowthe; Dayt6n;Stroproblem '� ,.CitygEngi nded that it is a similar -problem but not a part of the Dayton St. problem. No action was taken.. Councilmember Naughten noted that the Church of the Open Bible is for sale and he thought that site might be good for parking. Councilmember Nordquist advised that the State is ready to proceed regarding the Park and Ride lot on 212th, and he said they will have to go before the ADB. Planning Director Mary Lou Block said lighting will be addressed at that hearing with consideration to the adjacent residential areas. Councilmember Nordquist commented that the parties along Highway 99 who are considering annexing to Edmonds may be lost if they are not advised of the City's intents in connection with`the Highway 99 study. �8uncilmerb � Kasper asked th� Cjty En ine r to comment g g rging th su�fajinsq o S� 5?d4.. Mr. ams sai a cu ve was no u1 wit a % super e eva 1 n ut by US a e s an ar s it is safe at 25 mph. As to the thickness of the asphalt, 1.8" was to be put down and they put down slightly more than the contract documents required. As to whether the crown of the road is right, he said the design shows 2% slope from the center of the road to the gutter line and there is not that in thg,.grgwn-.-it varies from 0% to.2%. He -said it has rained since it was put on however, and the paPpose of the 67 Wfi'is to get the water off the surface and it appears that the water does go off .the surface. He had invited the project engineer to come to this evening's meeting but he had a prior commitment. The Council adjourned to Executive Session at 10:20 p.m. and returned at 10:50 p.m., taking the following actions. COUNCILMEMBER NAUGHTEN MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, WITH REGARD TO EXEMPT AND UNREPRESENTED EMPLOYEES, TO MOVE THE TOP OF THE PAY RANGE BY 6.08%. MOTION CARRIED. COUNCILMEMBER GOULD THEN MOVED, SECONDED.BY COUNCILMEMBER NORDQUIST, THAT THE RECLASSIFICATIONS WILL BE DONE BY THE NEW PERSONNEL DIRECTOR AND THE COUNCIL IS SPECIFICALLY ASKING AT THAT TIME TO BE PRESENTED WITH COMPARATIVE DATA ON CLASSIFICATIONS OF ALL EMPLOYEES, ONE TO THE,OTHER, TO BE SURE THE POSITIONS ARE BALANCED, AND THAT DATA BE COLLECTED FROM OTHER NEARBY CITIES AND CITIES OF SIMILAR SIZE AS EDMONDS. MOTION CARRIED, WITH COUNCILMEMBER HALL VOTING NO. COUNCILMEMBER NAUGHTEN .THEN MOVED, SECONDED BY COUNCILMEMBER KASPER, TO MOVE CITY CLERK IRENE VARNEY MORAN FROM E-4 TO E-6 IN GRADE ONLY --WITH NO SALARY CHANGE --BECAUSE HER CLASSIFICATION IS TOO LOW AND BECAUSE THERE WILL STILL BE'LATITUDE FOR THE PERSONNEL DIRECTOR TO MAKE A FURTHER CHANGE. A ROLL CALL VOTE WAS TAKEN ON THE MOTION, WITH COUNCILMEMBERS NAUGHTEN AND KASPER VOTING YES, AND WITH COUNCILMEMBERS HALL, JAECH, GOULD, NORDQUIST, AND ALLEN VOTING NO. MOTION FAILED. Councilmember Gould said he had voted no because he felt that should be part of the overall reclassification study and it would not be proper to do this position separately. Councilmember Ha.11 said it had been recommended that she go to E-8 and Councilmember Hall believed that was deserved when consideration is given to the number of people the City Clerk supervises and has been supervising for a year, and further she thought it would be in good faith and a morale builder. THEREFORE, COUNCILMEMBER HALL MOVED, SECONDED BY COUNCILMEMBER KASPER, TO CHANGE THE CITY CLERK'S CLASSIFICATION TO E-8. Councilmember Allen said she had to go along with.the previous motion to wait for a general total reclassification to see if this moves with the whole unit the way it should. Councilmember Hall said the City Clerk has half the grade of the next higher person and this would be moving with the whole unit. A ROLL CALL VOTE WAS TAKEN ON THE MOTION, WITH COUNCILMEMBERS HALL AND KASPER VOTING YES, AND WITH COUNCILMEMBERS JAECH, GOULD, NAUGHTEN, NORDQUIST, AND ALLEN VOTING NO. MOTION FAILED. There was no further business to come before the Council, and the meeting adjourned at 10:55 p.m. IRENE'VARNEY MORAN, Ci y Clerk July 27, 1982 - Work Meeting, P HARVE H. HARRISON, Mayor The regular meeting of the Edmonds City Council was called to order at 7:30 p.m. by Mayor Harve Harrison in the Council Chambers of the Edmonds Civic Center. All present joined in the flag salute. PRESENT ABSENT STAFF PRESENT Harve Harrison, Mayor Larry Naughten Jim Adams, City Engineer Bill Kasper Mary Lou Block, Planning Director Ray Gould Marlo Foster, Police Chief Laura Hall Jack Weinz, Fire Chief John Nordquist Jeff Ristau, Accountant Katherine Allen Jim Jessel, Projects Administrator Jo -Anne Jaech Wayne Tanaka, City Attorney Jackie Parrett, Deputy City Clerk Mayor Harrison announced an Executive Session at 9:30 p.m. regarding labor negotiations. July 27, 1982 - continued • CONSENT AGENDA Items (C), (E), and (F) were removed from the Consent Agenda. The approval of Minutes had'been omitted from the published agenda and was added as Item (F). COUNCILMEMBER GOULD MOVED, SECONDED BY COUNCILMEMBER HALL, TO APPROVE THE BALANCE OF THE CONSENT AGENDA. MOTION CARRIED. The approved items on the Consent Agenda included the following: (A) Roll call. (B) Proposed amendment to Chapter.4.08.105 of Edmonds City Code regarding ambulances, and adopting Ordinance 2314. (D) Passage of Resolution of Intention 261 for Driftwood P1. LID, and setting hearing date of September 21, 1982. REPORT ON BIDS OPENED JULY 15 FOR LIBRARY FURNISHINGS [Item (C) on Consent Agenda] Councilmember Kasper asked for an explanation of the recommendation. Projects Manager Jim Jessel responded that.the recommendation was to accept the Base Bid A, all the items on Base Bid B, and Additive 1 which is the sectional. He said if the sectional was not accepted something else would have to be purchased to serve its purpose as a barrier. He noted that the tables in the base bid were better and less expensive than those in the additive. He also noted that the apparent low bidder, DeVoss, had not signed their proposal page, making their bid invalid so it was indicated as "nonresponsive" on the Summary of Bids. He had discussed this with the City Attorney before making this determination. Mr. Jessel recommended award of the bid to the next lowest bidder, Showcase Northwest, for $52,601.46 plus tax. The Council questioned him about some details of the bids and asked if the amount of furniture.included would be adequate. He responded that the Library Board had agreed that this amount of furniture would be sufficient • to run the library for some time. COUNCILMEMBER GOULD MOVED, SECONDED BY COUNCILMEMBER ALLEN, TO APPROVE ITEM (C) ON THE CONSENT AGENDA, AWARDING THE BID TO SHOWCASE NORTHWEST IN THE AMOUNT OF $52,601.46 PLUS'.TAX, WITH':'TiHE'.'UNDERSTANDING':'THAT.�DeVOSS':WAS:'NOT CONSIDERED RESPONSIVE BECAUSE THEY DID NOT SIGN THE PROPOSAL SHEET OF THE BID. MOTION CARRIED, WITH COUNCILMEMBER KASPER VOTING NO. Councilmember Kasper said he had voted.against it previously and was voting against it again. PROPOSED ORDINANCE ADJUSTING THE SALARY GRID FOR EXEMPT AND NONREPRESENTED, NONEXEMPT PERSONNEL BY 6.08 PERCENT [Item (E) on Consent Agenda] Councilmember Jaech said it was her understanding that only the top of the range would be raised by 6.08%, rather than the entire grid, and she asked the others if they understood the same. That did not appear to be the case, and Councilmember Gould said he thought the intention was to raise the whole thing although the motion he heard was to raise the maximum. He thought it would make sense to raise the entire.grid. Coucilmember Hall noted that there would be no money awards, only a raise in the grid. COUNCILMEMBER ALLEN MOVED, SECONDED BY COUNCILMEMBER HALL, TO APPROVE ITEM (E) ON THE CONSENT AGENDA, ADOPTING ORDINANCE 2313. MOTION CARRIED. APPROVAL OF MINUTES OF JULY 20, 1982 [Item (F) on Consent Agenda Councilmember Nordquist referred to page 4 of the Minutes, the first paragraph, having to do with the final assessment roll of LID 208. The motion stated that the City.would bear 1/3 the cost of the water line and water hydrant, and he said the figure for that was $4,523.35, and the total.reduction including the $5,087.1.6 cost overrun will be $9,610.51 and was stated and should be on the record. COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER KASPER, TO .AMEND THE MINUTES TO INCLUDE THAT INFORMATION. MOTION CARRIED. Councilmember Kasper said there still is a problem in the allocation but the Staff is working on that. City Attorney • Wayne Tanaka noted that until the assessment is placed in the Finance Director's hands for collection the 30-day period before the sale of bonds cannot commence, so if there is too much of a delay there will not be neough money in the final assessment to pay the interest. Councilmember Jaech noted that a memo had been received from the Clerk with another correction to the Minutes. On page.2, the fifth line from the bottom, "MOTION CARRIED" should be entered following the sentence ending ". as to the use of the poles." This had been called to the . Clerk's attention and she listened to the tape to verify that the vote was taken. COUNCILMEMBER JAECH MOVED, SECONDED BY COUNCILMEMBER KASPER, TO MAKE THAT CORRECTION TO THE MINUTES. MOTION CARRIED. COUNCILMEMBER JAECH THEN MOVED, SECONDED BY COUNCILMEMBER KASPER, TO APPROVE THE . MINUTES OF JULY 20, 1982 AS CORRECTED. -MOTION CARRIED. MAYOR Mayor Harrison introduced Dan Rice and Dave Erling of the Edmonds Businessmen's Association to speak about an event to'be:sponsored by the Edmonds Businessmen's Association. Mr. Erling discussed the "Taste of Edmonds;"'a restaurant festival scheduled for September 18 and possibly September 19. They propose blocking off Main St. from 3rd to 5th to have the restaurant booths and bring people into the downtown shopping area. The Council was amenable to the request if it could be worked out with the business people. Mayor Harrison had received some correspondence from Bob Boye, Chairman of the Sno-King County residents against METRO, in which further assistance was requested in trying to prevent the selection of the Holyrood Cemetery site for METRO's north bus base. Mr. Boye was in the audience and he said it was strongly believed that the METRO staff will recommend to the Transit Committee of the METRO Council that the Holyrood site be selected, and that METRO has very strong eminent domain power. The Council agreed that his concerns were well taken, and COUNCILMEMBER ALLEN MOVED, SECONDED BY COUNCILMEMBER GOULD, TO PLACE ON THE AUGUST 3, 1982 AGENDA A DISCUSSION OF THIS PROBLEM AND WHAT FURTHER ACTION THE CITY COUNCIL MIGHT TAKE. MOTION CARRIED. r1 U • July 27, 1982 - continued MEETING WITH PLANNING ADVISORY BOARD REGARDING GOALS Ray Sittauer, Chairman of the PAB, said the PAB had not considered this a meeting to discuss goals, but rather to express concerns they have because of some of the things the Council had done with regard to PAB recommendations. All but one member of the PAB was present. Ward Phillips said they are not convinced they are serving any purpose because although they spend the necessary time to do the proper kind of planning required in investigating the problems before them, when the item then goes to the Council there seems to be.no understanding of the Council, and that stops the PAB from having any incentive to look at the issues. He thought their input should be findings of facts for the Council. He noted that no one goes to the PAB meetings * because they know the Council opens everthing, anew.* Councilmember Allen said she found their work essential with them or not. Mr. Phillips asked for an understanding as to procedure when'the Council receives the PAB recommendation, and that before the Council changes a.finding it'be remanded to the PAB. Dave Larson said it would be a great help to the PAB if the Planning Director attended their meetings. He thought they were getting second class treatment by not having the Planning Director there, and.he thought the communication between the PAB and the Council would be improved with the presence of the Planning Director at their meetings. He suggested also that if new evidence is presented at a Council meeting that the item be remanded to the PAB to consider that evidence. He also thought that after that happened a few times- people would learn. He thought the consolidation of boards into the PAB was a good one, but he asked the Council to trust the PAB as it consists of good, experienced people. He adrnitted that some of their decisions may not be the same as the Council would make, but he said the Council is elected and makes political decisions, and the PAB is appointive and sits with a different perspective, and when it comes to planning matters they may have a little bit longer range perspective as they are looking. at the whole City and those residents who may not be appearing. Valina Walker emphasized that they have felt frustrated and said anything the Council can do to help them define their role in City • government is what they need. Councilmember Allen thought their suggestions could be incorporated into the Council's procedures. She noted that often people appear who say they have to have immediate decisions, and she thought the Council would have to tell them they should have.thought about it earlier. Councilmember Gould thought the PAB should provide an independent system wherein people who want to do something in the City have to place that before'a nonpolitical body which can say --without having to worry about getting re -elected --this is what you have to do for the benefit of the City. He said they must find a way to make the people appear before the PAB; possibly even changing the name of the Board to remove the "advisory" terminology. He also thought a list of projects for the PAB should be established. It was noted that the PAB wants the right to pick some of its own projects, in addition to those assigned by the City Council. Mayor Harrison suggested going back to having hearings on the record instead of de novo. Councilmember Gould noted that the intent.was.to re-examine the de novo aspect after the new system was in effect for a while, and he thought this was probably the time to do so. He also suggested that the PAB join the Council at the retreat when the Council is discussing "Edmonds 1990." He thought the PAB could build its set of goals and that the Council could do the same, and then.they could take a Saturday and spend a.half-day exchanging the goals and talking between them. Councilmember Allen thought they might do that on a Wednesday evening. Mr. Phillips pursued the suggestion to change the de novo aspect of Council hearings, and City Attorney Wayne Tanaka said that would take a Code change and would start with a PAB hearing on the matter. Mayor Harrison said he would discuss with the Planning Director the possibility of her attending the PAB meetings. APPROVAL OF CONSULTANT SELECTION - DAYTON ST. IMPROVEMENTS, RAILROAD AVE. TO SR 104 City Engineer Jim Adams noted that this item had been expanded to include the Harbor Square proposal made at last week's meeting. He recommended that Reid; Middleton and Associates be the consultant, and Jim Reid was present for the discussion. Mr. Reid.answered some of the.questions asked at the. previous meeting. He said the Harbor Square EIS did address the matter of drainage disposal to the • marsh. fie indicated on drawings where the water would be discharged into the marsh and said there will be oil separator devices to protect the marsh. The DOE requires that no water be discharged into the marsh until a permit is obtained, which will take 30 days. Mr. Reid said the drainage system would not cause a major change in the crown of the street. He said it would be 3"- 4", but in places along the curb line it would have to be raised to 1 1/2'. He did not mention alternatives for handling the water flow going down Dayton, saying there are problems there. Regarding the additional engineering costs to the City, he said the total estimate was about $70,000 and $65,000 was already covered. It was noted that the Council had been told it would cost $5,000 - $15,000 if the City joined in with Mr. Beselin's project. COUNCILMEMBER ALLEN MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, TO PROCEED WITH MR. BESELIN IN CONJUNCTION WITH HIS HARBOR SQUARE PROJECT AND IMPROVE THE DRAINAGE AT THIS TIME, INCLUDING GOING UNDER DAYTON ST., AS PER THE ESTIMATE OF $15,000 (FROM STREET FUNDS), AND TO TALK ABOUT IMPROVEMENTS TO SR 104 LATER. Mayor Harrison said he had proposed to the Finance Committee to forego an LID on the street with Harbor Square paying for the drainage system as designed by Jim Reid, and with the City picking up the entire costs of the street. He said that would leave -out the Safeway people because the burden of bringing up and building a sidewalk on their side would be their share. Mr. Beselin said the cost of their system will be $16,000 and by their proposal last week they would be allowing the City to use a portion of the system they will be putting in. He said they are trying to get the City and Safeway to use their system. Also, they are cooperating with Community Transit to provide a curb cut for their buses which are.now on Dayton St. and which he felt would help the City, so he felt they were handling a good portion of this. He said he could not address an LID because they are not the.property owners. Dr. Robert Barnes said he did not know what his responsibility was at this time because his property was being sold, but the new owners want to build it up to make it consistent with Dayton. St. Councilmember Kasper felt Mr. Beselin's offer should be accepted. He still questioned carrying it across the street from the budget, and he said he thought an LID to be in order in light of the magnitude of costs and the property to the north. He said there is a budget problem and even if they spend $65,000-$80,000 in that spot they still do not know where the money i,!ill be coming from. In answer to a question, Jeff Ristau said there is $25,000.budgeted in the 112 Fund. Councilmember is *See addition, 8/3/82 48 July 27, 1982 - continued • Allen urged going further with the project, saying that area is really depressed and a lot of people are walking now. Mr. Adams said Mr. Beselin was coming in with his plans and it would have to be determined what the curb line will be as to elevation or there will be a barrier from the street to his property. THE MOTION CARRIED. Councilmember Kasper said the Street Fund is limited and he felt the curbs could be put in on the south side at the proper elevation but he thought they should consider an LID on a matching basis, including the City, fora development between SR 104 and the railroad tracks because that is fill property and they do not know when the northerly property will be done. He felt an LID would solve the entire thing. Councilmember Gould said there is $150,000 in the budget, and that they could regulate the amount of risk by determining how.far up the hill they go --if they end up $10,000 short they chop it off a block. He had discussed the project with the Public. ,Wor.ks--Depar.:tinent and he had looked at the street, and he felt it did have to be done, so he thought it best to go forward with the project. Councilmember Hall agreed, saying she also had .been to the Public Works Department and had looked at the street many times. Mr. Adams noted that the original item on the agenda was to select a consultant, and he wanted.to address the selection of a consultant to do the final design, after which he would be much better able to answer. the questions of cost. COUNCILMEMBER HALL MOVED, SECONDED FOR DISCUSSION BY COUNCILMEMBER GOULD, TO DESIGNATE $65,000 FOR THE RENOVATION OF DAYTON ST. FROM RAILROAD AVE TO SR 104. The question was asked as to where the funds would come from, and she said from 110 and,112 Funds (which would be spending next year's allocation of 110 money). Councilmember Gould thought everybody's hands would be forced by fixing the street. Councilmember Kasper saidhe would vote against the motion because he felt the costs were not established and he did not think the -street would be built on the money being projected. Councilmember Jaech noted that not too long ago there was a presentation of a sidewalk plan for the City and a number of hearings were held and people wanted to know why they had to pay to put in their sidewalks. She said either way the City will generally tax everybody to put in sidewalks .or else everybody would pay for sidewalks in their area. She said this $65,000 will include $19,000 for sidewalks. A ROLL CALL VOTE WAS TAKEN ON THE MOTION, WITH COUNCILMEMBERS HALL AND GOULD VOTING YES, AND WITH COUNCILMEMBERS KASPER, NORDQUIST, ALLEN, AND JAECH VOTING NO. MOTION FAILED. COUNCILMEMBER KASPER THEN MOVED, SECONDED BY COUNCILMEMBER ALLEN, TO APPOINT THE CONSULTANT RECOMMENDED BY THE CITY ENGINEER'(REID, MIDDLETON & ASSOCIATES), WITH THE BUDGET NOT TO EXCEED $10,000. MOTION CARRIED. COUNCILMEMBER GOULD THEN MOVED, SECONDED BY COUNCILMEMBER HALL, TO APPROVE THE STREET PROJECT IN THE AMOUNT OF $46,000, TO PROCEED FROM RAILROAD AVE. TO SR 104, WITH FUNDS TO COME FROM APPLICABLE STREET AND GAS TAX MONEY, WITH THE SIDEWALK ON THE NORTH TO BE PAID FOR BY THE SAFEWAY PROPERTY OWNER AND ON THE OTHER SIDE BY BESELIN (HARBOR SQUARE). COUNCILMEMBER KASPER MOVED TO AMEND THE MOTION, SECONDED BY COUNCILMEMBER ALLEN, THAT IF THE COST ESTIMATES ARE IN EXCESS OF THAT AN LID WILL BE FORMED. A ROLL CALL VOTE WAS TAKEN ON THE MOTION TO AMEND, WITH COUNCILMEMBERS KASPER, ALLEN, NORDQUIST, AND JAECH VOTING YES,.AND WITH COUNCILMEMBERS GOULD AND HALL VOTING NO. MOTION TO.AMEND CARRIED. THE MAIN MOTION, AS AMENDED, THEN CARRIED. COUNCILMEMBER ALLEN MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, TO CONTINUE THE REMAINING ITEM, "CONTINUED DISCUSSION ON REGULATION OF HELICOPTER LANDINGS IN CITY," TO AUGUST 3, 1982. MOTION CARRIED. COUNCIL Councilmember Nordquist asked the City Engineer if he had a figure yet on the Highway 99 utility and transportation study. Jim Reid of Reid, Middleton & Associatessaid he thought the figure was $15,000. Mr. Adams said it could be completed within 45 days from the time it proceeds. Mr. Reid and Mr. Adams will have written information for next week's meeting. Councilmember Allen thanked Mr. Jessel for his memo regarding.the status of the Union Oil Beach development. Councilmember Jaech said the Council Contingency Fund was down to nothing, and that a recommendation was made to transfer $41' 000 into it from the General Fund to eliminate the negative'figure and provide some working capital. The City Attorney was instructed to draft the appropriate ordinance. Councilmember Hall commended the City regarding the profuse flower beds which are so enhancing. Many compliments have been received from visitors and Edmonds residents. There was no further business to come before the Council, and the meeting adjourned to Executive.. Session at 10:10 p.m. 5 = A � __61- 4 _t �I d _� � IRENE VARNEY MORAN, City Clerk August 3, 1982 t HARVE H. HARRISON, Mayor The regular meeting of the Edmonds City Council was called to order at 7:35 p.m. by Mayor Harve Harrison in the Council Chambers of the Edmonds Civic Center. All present joined in the flag salute. 1 1 1 is F__� 1