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19821109 City Council Minutes1� November 1, 1982 - continued 1 1 0 1 Council President Kasper said he would like to have a Council dinner November 30 to which Mae Schoenrock, Director of the Sno-Isle Regional Library, will be invited to discuss other methods of financing library operation. It will be at 6:00 p.m., place to be announced. Councilmember Kasper said it had been.proposed to have a. City employees' Christmas party on December 10, and that the members of the boards and commissions be invited. The Council was in agreement. Council President ICaspc�^ stated that a Snohomish County Solid t4aste presentation vioul d he made to the Council on November 23. Council President Kasper announced that Councilmember Gould had volunteered to be the representative to the Pugelt Sound Regional Arts Commission ;if it passes on the ballot). Councilmember Gould said Councilmember Naughton and he would like to give a report to the Council on their Disability Board activities. That will he done December 14. Council President Kasr)er said he Was going to try to. keep the December 28 meeting clear for possible cancellation. COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCIL PRESIDErIT KASPER, TO CANCEL THE MEETING OF DECEMBER 28, 1982. MOTION CARRIED. Councilmember Hall thanked everyone who had attended the library dedication. Counci imei;iber Naughten sa i d all Count i ii�embers should go over the budget with their respective departmen "S. There was no further business to come before t-he Council, and the meeting adjourned at 12:00 midnight. IREME ,VARNEY MOR: PJ, City i,_rk November 9, 1982 •- Work Meeting f1. ' H RVE ;H. '111RRISO..%J, Mayor The regular meeting or the Edmonds City Council was called to order at 7:35 p.m. by Mayor Harve Harrison in the Council Chambers of the Edmonds Civic Center. All present joined in the flag salute. PRESENT Harve Harrison, Mayor John, Nordqui st Bill Kasper Katherine Allen Ray Gould Laura Hall Jo -Anne Jaech Tambi. Shaw, Student Representative Larry Naughten • CONSENT AGENDA STAFF PRESENT Jim Adams, City Engineer Irene Varney Moran, City Clerk Mary Lou Block, Planning Director Art Housler, Finance Director Jack Weinz, Fire Chief Pat LeMay, Personnel Director Steve Simpson:, Parks & Recreation Director Mark Eames, City Attorney Jackie Parrett, Deputy City Clerk Items (B) and (C) were removed from the Consent Agenda. COUNCILMEMBER ALLEN MOVED, SECONDED BY COUNCILMEMBER KASPER, "f0 APPROVE THE BALANCE OF THE CONSENT AGENDA. MOTION CARRIED. The approved items on the Consent Agenda included the following: (A) Roll call. (D) Authorization for Mayor to sign Engineering Consultant Agreement for Meadowdale Sewer Agreement. (E) Authorization for Mayor to sign design contract for traffic signal, SR 104 at 226th St. S.W. (F) Adoption of Ordinance 2327, creating LID 209'(Cyrus P1.). (G) Adoption of Ordinance 2328, amending Tax Levy in accordance with Assessor's certification. APPROVAL OF MINUTES OF NOVEMBER 1, 1982 [Item (B) on Consent A endaj Councilmember Hall referred to page 10 of the Minutes, in the "Discussion on Nuclear Weapons Freeze," and said she had made some comments she wanted included in the. Minutes. She asked the Clerk to listen to the tape to obtain those comments. The tape was not clear but Councilmember Hall hadgiven an example of the security of an apartment she had in New York v.,ith lock upon, lock and then barbed wire and she, asked how many locks does it take to keep a burglar out. She went on to say it is known the Soviets have the motto "Might makes might" so it behooves us to find another avenue. She concluded by saying: "I -think we are all netting closer together on this and I want you to know where I am coming from." Councilmember Gould also had a correction to the Minutes. On page 10, in the first paragraph of • "Consideration of Amendments to Ordinance Establishing Planning Board," the six items listed should November 9, 1982 - continued • be preceded by a caption, "These area list of perceived problems:" WITH THOSE.AMENDMENTS, COUNCIL - MEMBER GOULD MOVED, SECONDED BY COU;1CILHE[4BER HALL, TO APPROVE ITEEM (:B) Oil THE CONSENT AGENDA. MOTION CARRIED. APPROVAL OF PLANNING BOARD RECOMMENDATION TO AMEND CHAPTER 18.95.020(A)(2) OF COMMUNITY DEVELOPMENT CODE TO ALLOW 50% OF REQUIRED OFF=STREET PARKING TO BE FOR COMPACT CARS [Item (C) on"Consent Agenda] Councilmember Naughten said he was very impressed with the study done on this item and he con- gratulated the Planning staff and Planning Board member Ken Mattson for the details of the study they had accomplished. Several of.the Councilmembers stated that they had wanted to see proof of the actual numbers of compact cars in use and this study had provided that proof. It was noted that this evidence should also be considered in the discussion later on the agenda of a..parking formula for the downtown business area.. Councilmember Kasper observed.that the length of stalls is being reduced. by 10% and the width by 12% and how they are designed should be kept in mind. He said parking is.being reduced by virtue of the stall sizes and possibly again under the other item on*the agenda. COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCILMEMBER HALL, TO APPROVE ITEM (C) ON THE CONSENT AGENDA AND DIRECT THE CITY ATTORNEY TO DRAFT THE APPROPRIATE ORDINANCE'FOR NEXT WEEK'S CONSENT AGENDA. MOTION CARRIED. MAYOR Mayor Harrison asked City Engineer Jim Adams to report on the,bids opened November 8, 1982 for the Civic Center remodel. Mr. Adams reported that seven contractors had submitted bids and the low bid was a very good one, $107,228, when the architect's estimate had been $130,000. The spread of bids was from $107,228 to $149,521, and Mr..Adams was asked why the spread was so great. He responded that some will do the work for less than others, and the low bidder is a carpenter and will be supervising the job himself, so.he will not incur the cost of'a superintendent or foreman. His • references had been checked, one of which was the City of Kirkland for which he recently had done work and they stated that he is the best they have ever had. He also was highly recommended by other references. In answer.to a question, Finance Director Art Housler reported that there will be enough left over from the library construction project to pay for.the fire truck, this bid, and - furnishings: Councilmember Kasper was concerned about the"insulation and the roofs (which are 20 years old) in both the Civic Center building and the old library building which are included in this remodel. After some discussion, it was suggested that the City Engineer investigate those items. COUNCILMEMBER KASPER.MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, TO AWARD THE CONTRACT TO THE LOW BIDDER, L. D. BENSON, FOR THE BASE BID AND -ALL ADDITIVES IN THE TOTAL AMOUNT OF $107,228, PLUS APPROPRIATE SALES TAX. Mr. Adams suggested that the award ofcontract not be delayed as the bidding process is fairly expensive and if the bid is not awarded all bids will have to be rejected, a redesign accomplished, and a new call for bids made. He suggested, instead, that if roof work or insulation has to be accomplished it be included as a change order. He said the bid must be awarded within 60 days (although the City Attorney had advised him it should be within 30 days). THE MOTION , CARRIED. CONTINUED DISCUSSION ON INDUSTRIAL REVENUE BONDS City Attorney Wayne Tanaka was to provide the Council some.information but he was not present, although he was expected later in the evening. COUNCILMEMBER GOULD MOVED, SECONDED BY COUNCILMEMBER HALL, TO CONTINUE THIS ITEM TO NOVEMBER 23, 1982. MOTION CARRIED. DISCUSSION REGARDING EXTENSIONS ON PRD'S Planning. Director Mary Lou Block said,this had been set for Council discussion because questions had been raised by Councilmembers when extensions of time for PRDs had been requested. She provided a copy of Section 20.35.120 of the Community Development Code which addresses abandonment of a PRD, and extensions are governed under this section. She listed the following three questions for • consideration: (1) Would it be desirable to have the Hearing Examiner review a proposed extension of time, with an appeal to the Council? (2) Should there be a standard extension period? (3) How can occupancy permits be withheld if the building is constructed? Councilmember Naughten considered the PRD concept still to be relatively new to Edmonds, so he thought the City Council should con- tinue to review them. Ms. Block said it would streamline the process if it could just go to the Hearing Examiner as it is often difficult to get on a Council agenda. Councilmember Kasper sug- gested that the Hearing Examiner.hear it and make a recommendation to the Council, noting that he at least would.have an opinion of experience, rather than just the Council sitting there and saying "Shall we or shall we not?" He had seen problems arise that cause the people to go broke and abandon the project. Ms. Block noted that the Code does not state how long an extension should be. Councilmember Gould suggested a "not to exceed" limitation being placed on it and then the period could be determined within those limitations. Councilmember Kasper suggested that the staff submit some recommendations. Regarding -the third question, Mayor Harrison suggested a card could be affixed to the building with the notification. Ms. Block stated that if the project is completed one would be very hard pressed.not'to issue an occupancy permit,.and to make someone go through the exercise of getting an extension because of the occupancy permit would not be reasonable. COUNCIL - MEMBER NORDQUIST MOVED, SECONDED BY COUNC'ILMEMBER KASPER, TO CONTINUE THIS ITEM TO JANUARY 25, 1983 AND THAT PLANNING BOARD INPUT BE SOLICITED. MOTION CARRIED. DISCUSSION ON RECONSIDERATION OF PARKING FORMULA FOR DOWNTOWN BUSINESS AREA Planning Director Mary Lou Block recalled for the Council that they had reheard, on July 6, 1982, a proposal by the Planning Board to change the parking space requirement for the downtown business area from a use formula to a flat requirement of one space per 1,000 sq. ft. At that time the Council voted to leave the downtown parking requirements as they.are. At their July 14, 1982 meeting the Planning Board voted to resubmit this proposal to the Council with a recommendation of one space to 500 sq. ft. This recommendation was based upon the same finding of community benefit as their one space to 1,000 sq. ft. proposal. Ms. Block was asked if this would.affect the In -Lieu Parking Fund and she said the recommended change to one space per.500 sq. ft. probably would not r� U 53 • November 9, 1982:- contlnue.d have much effect on it. She noted that the parking previously had to be within a specified distance of the building and now there is the option to provide the parking anywhere in the downtown area which encourages heavier use of existing parking areas which people can lease, so the applications for in -lieu parking have decreased. Also, the fees have increased for in -lieu parking. Council- mai,i`er Jaech t.as concerned thhat if parking is root ad ressed froir the use standpoint a ,reat impact may be caused by such things as beauty shops which, do not in themselves take up a large space tut they generate a lot of automcL i e traffic. Counci 1 eT:ember Naughten noted, however, that building. heig;nts had been restricted in the bowl area and if there is to be a viable commercial area the businesses must be given some relief on the parking or nothing will �e happening -commercially. Councilmember Gould found the proposal adr.inistratively simpler, which he found attractive. There followed some discussion as to whether the Planning 3oari should have another actual hearing on this question. Councilmember Jaech suggested using this item. as a trial for the Counci ls, recent request that the Planning Board state the alternatives considered and why they made a specific recomrren:iation. She said they can experiment with it relating it to what they feel their role is, and trey may ;,:,v-_ some alternatives and the public may have some alternatives, and they can indicate why they are selecting what they are recommerdirig. Ms. Block noted that when their recommendation went to the Council previously a letter had been included from Planning Board member Dave Larson explaining how the conclusion had been reached and discussing the alternatives considered. Nevertheless, COUNCIL - MEMBER JAECH Mu"VED, SECONDED El' COJNCILMEMMBER GOULD, TO SEND If:IS ITEM TO THE PLANN!103 BOARD Ali[ HAVE 1'nEM, GU "iF ROUGH THE STEPS THE COUNCIL `rti'AS SUGGESTING THEY MIGHT `r9ANT TO PURSLE FOR ALL PLANNING BOARD ITEMS PREPARED FOR THE_ COUNCIL. Councilmember Gould states; for the Planning Boars that he saw at this point the concept they are advocating and he thought it would be helpful to have the informa- tion organized in a manner as discussed. THE MOTION CARRIED, WITF., %;OUNCILMEMBER HALL VOTING NC. COUNCIL • Councilmember Nordquist was asked last week to report on the Library needs list and he said the list had been developed but he still had not received the figures from, the Librarian. He asked for two weeks' additional time, and it was decided not to set a date unt-il'he received the figures. Regarding the meeting with the Sno-Isle Re.gi.onal Director he said he will obtain the information previously used which shows the format for developing the district. Councilmember Naughten noted there was a letter from Jim Jessel with a question regarding the Christmas party. COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMIDER HALL, TO APPROVE THE RECOMMENDATION THAT ALL COUNCILMEMBERS, THE MAYOR, AND DEPARTMENT HEADS CONTRIBUTE $10 EACH TO HELP FUND THE CHRISTMAS PARTY. MOTION CARRIED. Councilmember Naughten asked about the traffic signal at Puget Dr. and Olyr,,pic View Dr. City Engineer Jim Adams stated that at the time it was "installed a full signal was warranted bu-'C. since that time trucks have been removed and the elementary school has closed, resulting in reduced traffic counts so that a full signal is no longer justified. He said the signal in place belongs to the State but they have not asked that it be returned. He recommended that the signal be removed from the Six -Year Transportation Improvement Plan until such time that it is warranted. I;e noted that the City still owes the consultant for part of the design as the contract was on a percentage basis, and he said he would like to close that project. COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCILMEMBER ALLEN, TO ADOPT THE ENGINEER'S RECOMMENDATION TO REMOVE THIS PROJECT FROM THE SIX -YEAR TRANSPORTATION IMPROVEMENT PLAN. MOTION CARRIED. Councilmember Hall stated that a letter had been addressed to her from Madge Massie, 8006 180th S.W., objecting to the City's storage facility being moved to the previously suggested Perrinville site. Councilmember Hall had telephoned her and invited her to the November 30 hearing on the issue. Councilmember Hall had witnessed a controlled house burning by the Fire Department and she recom- • mended other Counci1members to do so ✓hen the opportunity arises as i" was a very educational experience. Councilmember Hall called attention to the recent vote on the full-time Mayor issue, noting that the voters voted in favor by 205 votes. Council President Kasper noted that the Council had received copies of a letter to the Ma'or from Architectural Design Board memi er, roger Fincher, stating that he had been having difficulty attWiding the ADB monthly meetings and sup ges'cing that an alternate's position be created. It was noted that there is no provision "in the Code for an alternate. Council President Kasper scheduled for the January 11, 1983 work meeting a discussion of the possi'ility of a Code change to provide an alternate. Council Presi &nt Kasper rem.i nd.ed the Council that they would be meeting next week at the Plaza. Meeting Room in the Library bUil irsg. Councilmember Nordquist offered- congratuations to Councilmember Allen on her election to the State Legislature and said the Council is honored in having another member move on to the Legislature. A. bouquet of roses also was at her place on the rostrum this evening, sent to her by her campaign manager. Councilmember Gould asked, regarding the Highway 99 Study, if some plans could be made to make some presentations to various groups in the City about the study once the final format has been determined. Some groups he suggested might be interested were the South County C'nam►:ler of Commerce, Edmonds Rotarians, Shared Services Committee, etc. He volunteered to help do this and noted that. Tom earns and he had done that when the Port development was done and he thought it was quite effective. He said some help from the staff would be needed with flip charts, slides, etc. Councilmember Nord- quist asked that the Lake Ballinger Community Club also be included. A short recess was announced, following which Mayor Harrison read.a card from his secretary, Dia Bock, who had provided champagne for a toast to commemorate 20 years of meetings in the Council M, November 9, 1982 - continued • Chambers, at the last Council meeting to. -be held there. Councilmember Naughten offered the toast, in which everyone joined. REVIEW OF MAYOR'S SALARY Mayor Harrison excused himself during this discussion and left the Council Chambers so his presence would not impede the free flow of discussion. Council President Kasper reviewed the issue, noting that the Mayor was given a raise in.June and his salary was to be reviewed in September but that was put off until this date, following the election. He said the Mayor's salary is $16,920 per annum at present ($1,410 per month) plus benefits of $4,143. Councilmember Nordquist suggested that the Mayor's salary should be considered in context with the 1983 salaries at the same time that depart- ment heads' salaries are considered. Councilmember Hall stated that Councilmember Gould had asked for a record of performance, and she had surveyed the Mayor's calendar and found that he had put in more than four hours on most days. She listed some of the functions he accomplishes which are unknown to most --these taken from his calendar. Councilmember Jaech said the Council had discussed setting up a system of pay increases for department heads, the overall thought being that at budget time they would put a certain amount of dollars in the budget for salaries and it would be dis- tributed to the employees based upon their performance review, this to be done on their anniversary dates. She thought the Mayor should be included in that --that so much should be budgeted for salaries and everyone should be reviewed, including the Mayor, on the person's anniversary date so it does not get locked into any other thing happening in the.City. Councilmember Allen reminded her that this is an elected official and there are certain procedures that must be followed. Council President Kasper thought they were evading the question, and said they do not go through part-time employees and deal with their salary increases in the budget --that is done within the department. And he pointed out that the Mayor cannot budget himself a raise. He suggested that the Mayor should be given 50% of the established full-time salary, noting that the Council had approved a full-time salary of $35,000 to $40,000 and that the Mayor is spending'at least 50% of his time on this job so it is not too much to ask for 50% of the established wage. COUNCILMEMBER NAUGHTEN MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, TO GIVE THE MAYOR AN 8% INCREASE IN 1983, TO BEGIN JANUARY 1, 1983, AND TO INCLUDE THAT IN THE BUDGET. :Council President Kasper felt the Mayor had been highly involved and that there was no question but that the Mayor is spending more than 50% of his time on the job. Councilmember Gould observed that if the figure were to be $18,000 per annum for 1983 the increase over the current salary would be 6.38%. THE MOTION THEN CARRIED, WITH COUNCILMEMBER GOULD'VOTING NO. An ordinance will be prepared incorporating the 8% increase, to a salary of $18,276 ($1,523 monthly). The Mayor returned following this action. BUDGET WORK MEETING Mayor Harrison read a supplemental budget message, following..which Finance Director Art Housler made a presentation on the budget, noting that it had been developed with all department heads and the Mayor working as a team. Another budget work session was scheduled for November 15, 1982, in the Plaza Meeting Room of the Library building. There was no further business to come before the Council, and the meeting adjourned at 10:15 p.m. IRENE VARNEY MORAN, C'ty Clerk HARVE H..HARRISON, Mayor November 16, 1982 1 The regular meeting of the Edmonds City Council was called to order at 7:35 p.m. in the Plaza • Meeting Room of the Edmonds Library. All present joined in the flag salute.. PRESENT STAFF PRESENT Harve Harrison, Mayor Jim Adams, City Engineer Katherine Allen Irene Varney Moran, City Clerk Bill Kasper Art Housler, Finance Director Laura Hall Mary Lou Block, Planning Director Ray Gould Duane Bowman, Assistant City Planner Larry Naughten Marlo Foster, Police Chief Jo -Anne Jaech Gary McComas, Fire Marshal John Nordquist Steve Simpson, Parks and Recreation Director - Tambi Shaw, Student Representative Pat LeMay, Personnel Director Jim Jessel, Property Manager Jim Roberts, Engineering Inspector Wayne Tanaka, City Attorney Mark Eames, City Attorney Jackie Parrett, Deputy City Clerk CONSENT AGENDA Items (D), (E), and (G) were removed from the Consent Agenda. COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCILMEMBER HALL, TO APPROVE THE BALANCE OF THE CONSENT AGENDA. MOTION CARRIED. The approved items on the Consent Agenda included the following: (A) Roll call. (B) Approval of Minutes of November 9, 1982.