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19821214 City Council Minutes0 69". December 7, 1982 - continued I I I E contacted city officials in other cities where they located. The Council was very concerned that the City had not been notified by the Parole and Probation. Office, and Student Representative Tambi Shaw thought the students should*have been notified so they would have been aware of this presence. This had come to light because a constituent had written to S'tate Representative Wait Sprague who in turn wrote a letter of inquiry to Mayor Harrison. Several. suggestions were made regarding action, and Counci-lmember Allen noted that they had rented space in a General Commercial zone, even though it is close to the school, and she said nobody even knew therewas an "undefinable hazard" until the letter was received. She thought there was a tendency to overreact, but she agreed that they could have notified the City that they would be locating there. She suggested waiting to see if there is actually a hazard and whether there will be any interaction between the parolees and the high school students. Councilmember Gould asked what regulatory powers the City has, and he.said if the Code allows that use then there is rothing they can do. He said wherever this kind of facility is placed there will be reaction. He said if the Mayor or the Police Chief have a concern they should voice it to the people and not wait for the City Council to tell them what to say. Councilmember Hall reminded him that he had been concerned about video game arcades near the school. Councilmember Allen said the arcades were an attractive nuisance, and.she asked why the students would want to go to a parole office. Councilmember Hall respon'ded that it is the coming and going of some adults that may not be desirable in a neighborhood or a school area, and that the c�ildren are of highest priority. She thought the Council should listen to the concern expressed by the Student Representative, and she thought the concerns should be relayed to Representative Sprague. Councilmember Jaech thought a letter or a resolution should be written. She was concerned that something might happen because of that office being there-, and she said if the Council would not have made an effort to find OUt how the citizens feel and express it in a letter or a resolution to the appropriate authorities then they would not have done -what is expected of them in representing the people. COUncilmember Allen was amenable to a resolution, but not to telling them they cannot be there. Councilmember Gould said.the school officials should be asked if they were advised about it, how they feel about it, and whether any problem has been caused by this office being there. Chief Prinz said Mr. Crabb had indicated he would be willing to come to discuss it at a Council meeting. Councilmember Gould suggested that those Councilmembers who have an immediate concern contact their State Representatives. Cr LiUNCILMEMICER JAECH MOVED., SECONDED BY COUNCILMEMBER HALL, TO PLACE THIS SUBJECT ON THE JANUARY 4, t4 19^02 AGENDA. It was requested that the informa ion from the school, as suggested bit Councilnember V4 Gould, be obtained and that Mr. Crabb tie in ited to that meeting. MOTION �ARRIED. Councilmember Jaech expressed thanks to the Police and Fire personnel who had participated in taking a grOUP of senior citizens Out to Thanksgiving dinner. She thought it was an excellent and commendable idea. C0L1nCilr.,,1em1;,er Nordquist noted that he had received. notification that Apex Dispos-al is proposing to increase -their rates in Januarv. This was briefly diSCUSsed, but no action was taken. 4 Counc-11member Nordquist n6ted that- Community Transit had Mvited all City Councilmemhers to its -lake Terrace Library. Citizens' Advisory Meeting, December 15, "1982, 7:30 p.m. , at the Mount Councilmember Nordquist had ITcelived a call from a person who sugges-ted acquiring som.e of the property around the water tanks at Five Corners for use as -a municipal storape area. Councilmember Nordquist asked for an update on pending annexations, and Cijg,.-y Engineer Llim Adams reviewed the status of each. The McDonald's petition now has 77% so it will be scheduled for the Boundary Review Board-. The Greenery petiltion did not,have enOLch sionat-ures so that group is still workin� on it; and the ordinance is coming on the Copym(art annexation. There was no further husiness to COME! before -t-he Council., arid the rnecting adfourned to, a budget work session at 9:55 p.r-r,. - V�21/ IRENE VARNEY MORAN,.' Cig), Clerk �ecerr,ber 14, 1982 11,11RVE H. FARRISON, Ma,�fror The regular meeting of the Idnionds City Council was called to order 1-at 7:35 p.m. by Mayor Farve 'y I Harrison in the Plaza Neetino Room, of the Edrionds Librarv. All �oresen-- �oined in the fl.1.0 salute. PRESENT A B S E N T STAFF PRE.S.E-111T Harve Harrison, Vayor Larr,., Nlaughten Jiri Adams, City Fngineer 1-111 laspor w7rene Varney Moran, City Clerk K*atherine Allen Steve Simpson, Parks Ps Recreation Dir. John Nordquist: Linda McCrystal , Arts Cnordina.tor Ray Gould Jim Jessel, 'Property Vanager Jo-Anneu'aech Pat LeMay, Personnel Director Laura Hall Plany Lou Block, Planning Director Tambi Shai,.1, Student Pep. Art Housler,, Finance Director Jeff Ristaij, Accountinn Supervisor Jack !�.Ieinz, Fire Chief - Vayne Tanaka, C-Ity Attorney Mark Eames, City Attorney Jackie Parrett, Deputy City Clerk 70 December 14, 1982 - continued CONSENT AGENDA COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER HALL, TO APPROVE THE CONSENT AGENDA. MOTION CARRIED. The approved items on the Consent.Agenda included the.following: (A) koll call. (B) Approval of Minutes of December 7, 1982. (C) Adoption of Ordinance 2337, prohibiting the casting of fishing tackle from portions of the fishing pier. (D) Approval of 1983 Prisoner Detention Agreement with the City of Lynnwood. MAYOR Mayor Harrison offered two names for appointment to the Architectural,Design Board, to replace two members who had not met the attendance requirements. The proposed appointees were Michael Pederson , architect, and -Shawn Parsons, landscape architect, to fill positions 1 and 4, respectively. COUN- CILMEMBER KASPER MOVED, SECONDED BY COUNCILMEMBER GOULD, TO INTERVIEW THE PROSPECTIVE APPOINTEES AT 7:00 P.M., JANUARY 4, 1983. MOTION CARRIED. Council President Kasper announced th'at the report on the Disability Board scheduled on this evening's agenda was postponed to January 11, at which time Councilmember Nordquist also wished.to make a report on other -boards. In place of the Disability Board report this evening, he said Linda McCrystal would give a report on the 1% for art program. REPORT FROM STUDENT REPRESENTATIVE AND TASK FORCE REGARDING PROPOSED ORDINANCE TO PROHIBIT CROSSING EXCEPT AT CROSSWALKS Student Representative Tambi Shaw stated that the members of the task force were Mr. Fraser, principal of Edmonds High School; Mr. Crabb, acting vice principal; Asst. Police Chief Dan Prinz; Bob Brown, safety officer for the school district; Karen Thomsen, a class officer; Mark.Agopsowicz, ASB president; and herself. They had determined that the two problem areas are the intersection of 76th and 212th and between the school property and the bus shelter on 212th. Ms. Shaw had spoken to students about the problem and they were upset because they have to rush to catch a bus, and if they miss the bus it is a very long wait.until the -next one. The Task Force suggested that the bus stop/shelter on 212th be moved farther,to the west and that an additional crosswalk be created at a point she indficated on a vi-c-inity nap'. .;Also,, they suggested that the jaywalking at the intersection could be reduced if the bus'which stops�in front of the 7-Eleven Store woul,d come about five,minutes later. Ms. Shaw planned to attend the Community Transit Citizen's Advisory Meeting on December 15 to see what could be done about these proposals. She recommended to -the Council that if they did not pass the proposed ordinance, that some kind of ordinance.be passed.to prohibit jaywalking in this area. Councilmember Gould suggested that the Council take no action until after she attends the Community Transit meeting and can indicate where'the crosswalk should be on 212th. Therefore, no Council action was taken at this time and Ms. Shaw was thanked for her report. REPORT ON 1% FOR ART PROJECT Arts Coordinator Linda McCrystal briefly reviewed highlights of the 1982 arts program and she. explained why there had been a-del'ay in the selection of a sculpture for the Edmonds Library/ Anderson CenterPlaza. The first two proposals were rejected and the third proposal is being considered at this time. Three finalists are preparing models to be presented to the Arts Com- mission January 17 (this will be open to the public). Placement of the sculpture should occur by the end of the year. Ms. McCrystal noted that artists nationwide had requested the sculpture prospectus and over 230 proposals were submitted. The budget for the sculpture is $24,000, $23,000 of which is for the commission and $1,000 for administration. The costs that were incurred in the first two processes were recouped by interest earned on the money,which has been' -.invested. 'Coun- cilmember Hall extended her appreciation to the Arts Commission for -its courage-fn%rejectingmhen it was necessary.. She noted that they are doing a laborious task in a very organized manner. DISCUSSION ON PLANNING BOARD COMPOSITION Councilmember Gould briefly reviewed his observations previously made�regarding Planning Board problems and suggested solutions. He noted that the Council has approved $10,000 for Planning Board research projects and also funds to publish their agendas. -Regarding qualifications, he thought members should be residents of the City of Edmonds. He had previously suggested a geographical distribution, and as to expertise his recommendation had been to maintain a broad and diversified representation of occupations and expertise on the Planning Board. Councilmember Jaech stated that it was her understanding that the topic this evening had been scheduled because there were two people being considered for appointment next week, and the,Council had asked the Planning Board for input as to what type of people, backgrounds, etc.9 was important. She asked for that input before any action was taken. She noted that most of the Council had attended a recent Planning Board meeting at which some of the Planning Board said they would.like to interview the prospects. Ken Mattson ' Acting Chairman of the Planning Board, was present and he said one thing that was brought up was.that a person have a planning background, but the Board realizes that there are few such people available within the City of Edmonds. They felt that should be considered as a desirable occupation.and if such a person in the future should be available that person should be given consideration. However, he felt it would be more important to call for an equal distribution of professions. He noted that it is difficult to find people who are interested and willing to give their time. He noted that the geographic aspect comes and goes periodically, for the City Council as well as for the Planning Board. He'thought that most people who,live in Edmonds outside of the bowl area work and participate in.the Seattle' habitat and are not.necessarily interested in Edmonds government. I 4D I I E 7 t December 14, 1982 - continued John McGibbon, a retiring member of the Planning Board, said the Council should attempt to find sor,.-iiabodly viho is exper4enced, has lived in the community for a while, and who is familiar with the community. 'lie dIC4 riot think geographic resident-1al location to be important, but rather people who have demonstrated sound judgment in whatever field they are in should be appointed. He said it is important to have people who are willing to participate but they also must have the time, and that is difficult for a lot of people who have full-time jobs, families, etc. Fie noted that soinietimies there are people around who are retired but are still very active and capable. he felt that for the Planning Board to be effective there have to be some people who have a iot of time to do research. Councilmember Hall 11sted,the occupations of those currently on the Board and noted that there is a wide diversity of professions now on the Board. Mayor Harrison commented that each.Miayor, himself included, has been very conscious of trying to establish some geographical and occupational distribution, as well as selecting people with familiarity and interest in the City --those have always been considerations. Councilmember Kasper said knowledge is what is needed --people who know the City can visually see things that someone who does not.have that knowledge cannot. Pe felt that there had been such people for many years and such things were looked for wh en the People were interviewed. He noted that gacgraphical location had been i-.nored in favor of a professional person in selecting members becaus,-) the Council preferred to choose the professional person. !.Ie thought it important not to tie the hands of the Board, and that by getting it too diverse it may be difficult for them to come to conclusions. He thought the composition aspect to be a smokescreen to limit what they can do, and that the com!)ositicn was bein- cast by nuttinj in the suggested criteria. Councilmember Nordquist stated that wl;en he was on the Planninq Cnimission onp; of the things. that -ht A, p disturbed the Commission t.,,as inclusion of an employee of a co pany which T T" Jor work for the City. Fle A A ,id not think the memb&s�ir) on the Spar-., had, gotten out of balanCe. SeA �qoUl A Councilmember Kasper expres .& concern about geographical appointments, saying it u take a ccrinputer to do it that way. He felt they trust keep flexibility in the composition of the Board. Councilmember Nordquist said the involvement of the individual is what makes a difference --some do not do their homework and others are very well versed in.specific areas of the City. Councilmember Gould said they Tmust not forget there is a protlem -to be solved, end they shlould try to resolve the problems he had enumerated or try to agree on some others. He noted that the Planning Board said they were not perceived as a,necessary step in the government process. Councilmember Allen referred to,one of the problems Councilmember.Gould had listed, that the minutes do not accurately reflect Planning Board discussions, and'she said this whole,town has been spoiled by the good minutes that have been provided. She said minutes only have to reflect the actions of the body involved and do not have to involve all the discussion, and she thought the requirement for minutes reflecting all of the discussion is out of line. She said if one wants to know that sort of thing he has the obligation to listen to the tapes, and official minutes should simply reflect the action taken. Councilmember Hall expressed agreement as to what is required, but she asked the Clerk not to change the minutes. Councilmember Kasper felt rehearing everything going from.:Ithe,,,:Board to,%the Council is doing it all over again and leaves it open to�adding new items. He noted that the Bloard was appointed with . the idea that the members have experience because it was the first of the new Planning Boards, and it was started with three former Planning Commission Chairmen on it. Councilmember Gould did not know that they had ever advertised for members and that may be a way of finding:qualified people, and Councilmember Allen suggested thlat they might again each submit names of interested people to the Mayor for.consideration. Councilmember Jaech asked that the Planning Board be reminded of next week's discussion regarding the -functions of the Planning Poard and said she would like to have any input from them for that meeting, either individually or from the Board as a whole. Councilmember Kasper said he felt making the Board act in the reporting system as called for in research and investigation will extensively add to the minutes situation and the result will be a If a hearing examiner system is desired then possibly seven. -man hearing examiner situation, and.1 everything should go to him. Councilmember Hall said she wanted to know if there really are prob- lems. She felt the Council was "hung up" on this and was stopping the process and making the people on the Board feel theY will be under unusual scrutiny. She noted that some are quitting their jobs early. She did not want them to have the feeling that they are being graded. Councilmember Gould stated that one of the problems was that the Planning Board did their work and when their recom- .mendation went to the Council it was overturned, and this happened numerous times, so they want to know what is going on. The discussion ended at this point, to be continued next week. COUNCIL Student Representative Tambi, Shaw said she would not be present next week. She reported that Edmonds High School is having a canned food drive and has,collected almost. 5,000 cans. She also reported that a multi -media presentation was made at school called "Friday Night Live" on the effects of driving under the influence of alcohol. She said it was a very moving presentation in which the Edmonds Police Department participated. Councilmember Jaech asked that the elevator be unlocked for earl ,y rouncil meetings. The Council - members each submitted to Property Manager Jim jessel 'lists of problems they have experienced since meetina at the new location. Councilmember Nordquist had submitted a memo to the -other Councilmembers regarding the budget. He asked that public works projects the City funds not,be limited to employing men. He asked t.-hat an auu'i t be made regardi ng servi ce contracts, such as to Woodway, the ho'spi tal , the port, etc. , to be sure the full costs are known, fncludinn administratlye costs. He'also said he had heard from - suppliers that. -there have been feelers from the City regardi - ng the purchase of new furniture in connection with the move into the old library building. He said it was his understanding that Mr. 72 December 14, 1982 - continued • Jessel would inventory all the furnishings of the City so there would be a complete list from which to draw when the move comes. He was concerned that equipment may be purchased before it is needed. Mr. Jessel responded that the inventory has been made, and he said they are buying things that they do not have but they are things that have been approved. Councilmember Hall asked about a request from Ann Spivey to use a meeting room at the Anderson Center at no cost. This is for a group which previously met in the old library conference room. Parks and Recreation Director Steve Simpson responded that he had written a.letter to Mrs. Spivey to say that the Library Board will, at their meeting next Monday night, consider a policy of using the library conference room. He said the requesting group is not an Edmonds group and therefore at the Anderson Center they would be charged $8 for a reservation and utilities. Councilmember Allen noted that the Council had received the information from Apex Disposal regarding their application to the Washington Utilities and Transportation Commission to increase their rates. She noted that part of the reason they are raising the rates is that the County is raising the rates at the dump. Councilmember Allen had a request from Dr. Pam Cooper which was actually an appeal to a Hearing Examiner recommendation. The appeal had been received by the City, and a hearing date had to be set. COUNCILMEMBER GOULD MOVED, SECONDED BY COUNCILMEMBER ALLEN,.TO SET THE DATE OF JANUARY 4, 1983 TO HEAR DR. COOPER'S APPEAL TO THE HEARING EXAMINER'S DENIAL OF A HEIGHT VARIANCE REQUEST. MOTION CARRIED. Councilmember Gould commented on the actions the Council had taken regarding the budget, stating that there were $420,000 of additional revenues to be distributed and three firefighters were added for better fire protection in the downtown bowl area. The fire station can be manned around the clock. A temporary Council staff person was added also. $65,000 was designated for public works • employment, $750 for publication of Planning Board agendas, and $10,000 for Planning Board con- sultant support. Also, $10,000 was added for permanent planters on Sunset Ave., and the utility tax will be decreased to 5 3/4%. All of these things will be incorporated in the Budget Ordinance, to be passed next week. Councilmember Kasper added that they also took care of reserves, setting aside funds for contingencies. There was no further business to come before the Council, and the meeting adjourned at 9:15 p.m. U IRENE VARNEY MORAV City Clerk HARVE H. HARRISON, Mayor December 21, 1982 The regular meeting of the Edmonds City Council was called.to order at 7:35 p.m. by Mayor Harve Harrison in the Plaza Meeting Room of the Edmonds Library. All present joined in the flag salute. PRESENT ABSENT STAFF PRESENT Harve Harrison, Mayor Tambi Shaw, Jim Adams,.City Engineer Bill Kasper Student Rep. Jack Mitchell,'Public Works Supt. Katherine Allen Irene Varney Moran, City Clerk Jo -Anne Jaech Pat LeMay, Personnel Director • Ray Gould Steve Simpson, Parks & Recreation Dir. Larry Naughten Marlo Foster, Police Chief John Nordquist Jack Weinz, Fire Chief Laura Hall Art Housler, Finance Director Jeff Ristau, Accounting Supervisor Jim Jessel, Property Manager Duane Bowman, Asst. City Planner Wayne Tanaka, City Attorney Mark Eames, City Attorney Jackie Parrett, Deputy City Clerk CONSENT AGENDA Items (C), (D), (E), (F), and (H) were removed from the Consent Agenda. COUNCILMEMBER NORDQUIST MOVED, SECONDED,BY COUNCILMEMBER HALL, TO APPROVE THE BALANCE OF THE CONSENT AGENDA. MOTION CARRIED. The approved items on the Consent Agenda included the following: (A) Roll call. (B) Approval of Minutes of December 14, 1982. (G) Acceptance of easements from Gunnard and Adrienne Swanson, and authorization for Mayor to sign quit claim deed. (I) Authorization to award contract for 1983 diesel fuel requirements to Cascade Oil Company. (J) Authorization to award contract for 1983 chlorine requirements to Jones Chemicals. (K) Report on bids opened December 16, 1982 for modular walls and'carreting for Civic Center • remodel, a d authorization to award contracts to Boise Cascade Office Products for the modular wad s and to Rubinstein s Contract Carpet for the carpeting.