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19830823 City Council MinutesAugust 16, 1983 - continued • Olympic View Comprehensive Plan was reviewed. He said they had raised issues and discussed items such as asbestos levels in water, capacity of the system, and other questions, and all were answered satisfactorily to the committee, so the.committee recommended that the City of Edmonds approve the plan. COUNCILMEMBER.GOULD MOVED, SECONDED BY COUNCILMEMBER KASPER, TO APPROVE THE OLYMPIC VIEW WATER DISTRICT COMPREHENSIVE PLAN. MOTION CARRIED. Councilmember Gould noted that the City of Seattle, from whom Edmonds buys 1/3 of its water, is going to raise its rate substantially, so that will mean that the citizens of Edmonds will be paying more for water. When the details are received the citizens will be notified of what it is calculated the rates will be. Councilmember Gould noted that the Community Services Committee has an agenda item for September 19, 1983, a meeting with the Planning Board representatives regarding the Highway 99 Study issue. Councilmember Allen thanked the Finance Director for the insurance claims status report. Councilmember Allen encouraged everyone to attend the specially priced Mariner game. Councilmember Allen invited everyone to a forum on the state of the State's economy on Wednesday, August 24, 1983, at 7:30 p.m., room 128 of Mountlake Terrace Hall, Edmonds Community College. This will be sposored by the League of Women. Voters and the Women's Political Caucus. Council President Jaech read a letter from Douglas Egan of the Edmonds -South Snohomish County Historical Society, inviting attendance to a presentation ceremony of a historical site plaque, on the site of the old "Big Swede Shingle Mill" at the South County Senior Center. This will be at 2:00 p.m., August 20, 1983. Council President Jaech provided the Council with material regarding the applicants for the Council Resource Person. Interviews of the candidates will be from 6:00 -8:00 p.m., August 23, 1983, in the Plaza Meeting Room. The regular Council meeting will commence at 8:00 p.m. that evening. Councilmember Jaech again asked City Attorney Wayne Tanaka to furnish the information regarding insurance coverage for Councilmembers. She asked that it be furnished by August 30, 1983. Councilmember Naughten complimented the Parks and Recreation and Public Works departments on the appearance of City Park. He had used the,park and kitchen facility and found them in very clean condition. Councilmember Naughten stated that it was estimated that 20,000 people attended the Taste of Edmonds each day, and the booths did well. He did not know how the Edmonds Business Association did on the event financially. Councilmember Nordquist said Dr. Hyatt should be thanked because she was lenient on the requirements for the Taste of Edmonds. Councilmember Nordquist inquired about the status of the study of Westgate. Planning Director Mary Lou Block responded that the Planning Board did not opt to do it this year. Councilmember Nordquist referred to the ADB meeting of August 3, 1983 and said there is some doubt yet as to what is planned for Highway 99, but there are development plans out there and he would like to see the program move. There was no further business to come before the Council, and the meeting adjourned at 9:55 p.m. IRENE.VARNEY MORAN, C' y Clerk HARVE H. HARRISON, Mayor August 23, 1983 - Work Meeting The regular.meeting of the Edmonds City Council was called to order at 8:00 p.m. by Mayor Harve Harrison in the Plaza Meeting Room of the Edmonds Library. All present joined in the flag salute. PRESENT STAFF PRESENT Harve Harrison, Mayor Jim Adams, City Engineer Jo -Anne Jaech Irene Varney Moran, City Clerk Ray Gould Art Housler, Finance Director John Nordquist Jack Weinz, Fire Chief Laura Hall Bobby Mills, Acting Public Works Superintendent Larry Naughten Steve Simpson, Parks & Recreation Director Bill Kasper Wayne Tanaka, City Attorney Katherine Allen Jackie'Parrett, Deputy City Clerk 2.19. • August 23, 1983 - continued CONSENT AGENDA Items (D) and (H) were removed from the Consent Agenda. COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER HALL, TO APPROVE THE BALANCE OF THE CONSENT AGENDA. MOTION CARRIED. The approved items on the Consent Agenda included the following: (A) Roll call. (B) Approval of Minutes of August 16, 1983. (C) Set date of September 19, 1983 for hearing on final assessment roll for LID 209 (Cyrus Pl.) (E) Final acceptance of work by Grade, Inc., for the 76th Ave. pedestrian facility and setting of 30-day retainaqe period. (F) Authorization for the negotiated sale of the surplus Animal .Control vehicle and setting of minimum bid at $2,000. (G) Report on bids opened August 18, 1983 for Phase I, Shell Creek Improvements. APPROVAL OF LEASE. OF SPACE IN PUBLIC. WORKS BUILDING FOR EtD-iONDS COMiviu;ilTY COLLEGE [Item (D) on Consent Agenda Councilmember Kasper observed that only half of the space in the subject building was being vacated for rental, and he asked what was contemplated for the other half. He thought the rent was very reasonable but thought that was all right since it was to another governmental organization. His • concern was that more of the space was not being rented. Mayor Harrison responded that Public Works would like to stay a little flexible at this time, not I:ne,-J ng exactly :.hat their organization might be in the future. Councilmember Gould suggested approvinq this lease and then asking_ if the staff can foresee a future need for the balance of the space and if not have them identify other future potential customers for it. COUNCILMEMBER HALL SO MOVED, SECONDED BY COUNCILMEMBER GOULD. MOTION CARRIED. COUNCILMEMBER ALLEN THEN MOVED, SECONDED BY COUNCILMEMBER HALL, TO APPROVE THE LEASE TO EDMONDS COMMUNITY COLLEGE. MOTION CARRIED. REPORT ON BIDS OPENED AUGUST 18, 1983 FOR SEAL COATING PROGRAM Item H on Consent Agenda] Two bids had been received for this program, one at $19,389.61 and one at $19,877.2.0. Also, an estimate of $9,750 had been received from the City of Mountlake Terrace for all items specified by the bid documents. Actinq.Superintendent Bobby Mills indicated -that under RCW 39.04.020 the City can determine if the work can be executed by any means or method other than by contract and it must publish a description of the work and cost estimate at least 15 days prior to commencing work. Because of the large savings, Mr. Mills requested authorization for Mountlake, Terrace to perform the work. Funding was included in the 1983 Street Division budget. Councilmember Gould asked what the mechanism would-be to control the costs, and Mayor Harrison responded that there was a definite fioure of 65t per square yard. Mr. Mills added that if it is approved tie can have another.12,000 square yards of work done with the $20,000 tie has in his budget. It will be by interlocal agreement to fix the cost. WITH THAT UNDERSTANDING, COUNCILMEMBER GOULD.MOVED, SECONDED BY COUNCILMEMBER NAUGHTEN, TO APPROVE THE CITY OF MOUNTLAKE TERRACE AS THE LOW BIDDER FOR THE SEAL COATING PROGRAM. MOTION CARRIED. DISCUSSION REGARDING BRACKETT'S LANDING BEACH Parks and Recreation Director Steve Simpson noted that Councilmember Allen had asked that the City • consider extending the beach preservation ordinance to apply to other parts of the Edmonds shore- line. Frances Murphy noted that much of the beach area is private property but at a certain point the private beach ends and from there seaward it is public, and that public beach is not being protected. She asked that Lloyd Ostrom be permitted to speak, as a private beach o:•:ner. He said that the clams and mussels are mostly on public property out beyond the meander line, and when people go to d.ia clams it is obvious that they are not observing qood conservation practices as they arrive with huue buckets to fill and they do not refill the holes they make, so many more clams are killed than they take. He said that at a very low tide, even though it is private property, they could be on public beach. Also, he said there is no enforcement of the game laws, and he thought having a beach ranger there to remind people of the laws would help. Councilmember Allen saidshe had talked to other beach property owners who are saying the same things. Councilmember Hall thought an education program would accomplish a lot, such as the program Frances Murphy had started, but Councilmember Allen did not think that was adequate. City Attorney Wayne Tanaka said there would be no problem extending the restriction on the taking of clams to other public beaches in the City, but he said when it came to private property tie questioned whether the City could prohibit the private property owner from digging on his own land. He was doubtful that they could enact regu- lations over State publicly owned tidelands other than what the State has enacted. He noted that it is trespass for people to go on private property to dig clams. Councilmember Gould suggested that they may want to extend some parts of the ordinance to other City beaches, but he thought people should be able to.go to a public beach and have a fire and put a boat in the water. Mr. Ostrom stated that he has to have a burning permi.t to have a fire on his private property. yis. Murphy stated that one can dig clams on Brackett's Landing Beach but a permit is required. She said it makes people more visible and more responsible, and that could be.the same for other beaches. She said Union Oil Beach, by test, is not as badly stripped as Brackett's Landing Reach. Councilmember Jaech questioned whether boats with motors are safe, with bathers at Dayton St. Beach and Union Oil Beach. Other Councilmembers noted that such.boats go beyond the bathers as they are going out for fishing, and they are very few. Councilmember Goul.d stated that they want to protect the marine life but they do not want to keep the beaches from being utilized, and Councilmember Allen said her concern was not with the hoats, but.with the fact that the beaches are being stripped, and she had not intended making the restrictions on the other beaches as complete as they are on Brackett's r� U 2`2 0 4ugust 23, 1983 - continued • Landing Beach. She thought they owed it to the young people coming along to keep the beaches as natural as possible. Ms. Murphy noted that both Lynnwood and Mountlake Terrace will include the ranger program in their 1984 budgets so it will be extended to next year. No action was taken at this time, and there will be further discussion and action on September 6, 1983. Ms. Murphy will invite the beach rangers to attend that meeting. REPORT ON JOINT USE WITH LYNNWOOD OF MEADOWDALE PLAYFIELD Parks and Recreation Director Steve Simpson reported that the school district is anxious to dispose of the Meadowdale property by having a program in the works to.develop the field or by selling the property. Bill Evans, the Parks and Recreation Director of the City of Lynnwood, had indicated that Lynnwood is very skeptical of the sludge idea and they want to be convinced completely that it is a good idea before they will go ahead with it. They have had problems with drainage in other fields and they know sludge will create a peat -like surface --and that holds water. They will be contacting Metro to get a thorough analysis of what sludge will do to the site. Mr. Simpson said they also have been discussing developing of the Woodway field to serve the south end of the City, not neces- sarily with sludge, but developing the Meadowdale field would not affect the developing of other fields. There will be more discussion in the budget discussions. Councilmember Kasper observed that they need to know what the maintenance costs will be before a commitment is made to the Meadow - dale field, and it was noted that they will have to determine how much of a commitment would be necessary and for what level of play, and an interlocal.agreement would;be.necessary as well as a long-term lease from the school district. The Lynnwood City Council will examine the idea of, using sludge to begin the development at their August 29, 1983 work meeting. COUNCILMEMBER NAUGHTEN MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, TO PLACE THIS ITEM FOR FURTHER DISCUSSION ON AUGUST 30, 1983, WHICH WILL BE SUBSEQUENT TO THE LYNNWOOD MEETING. MOTION CARRIED. FINANCE COMMITTEE MEETING • (A) DISCUSSION OF FUNDING MEADOWDALE SEWER PROJECT IN LIEU OF HUD GRANT City Engineer Jim Adams distributed the most current best cost estimate schedule for the project. The best estimate is that the total project will be approximately $3,000,000. Of that, $200,000 already has been spent and $2,778,000 additional is needed. Three alternatives were submitted for that funding. Alternative l was that the LID pay.50% of the sanitary sewers, 100% of the inter- ceptor, and nothing of the storm sewers, which would result in the Water/Sewer Fund having to pay $768,462. Alternative 2 was that the LID pay 50% of the sanitary sewers, 100% of the interceptor, and everything above $255,000 of the storm sewers, resulting in the Water/Sewer Fund having to pay $521,433. Alternative 3 was that the Water/Sewer Fund pay everything above the preliminary LID assessment, which would be $890,935. Available Water/Sewer funds for the Meadowdale project are $928,501. Mr. Adams said that under Alternative 1 the people would pay 9% more than the preliminary assessment, and under Alternative 2 they woul-d pay 29% more. Under Alternative 3 the City would pay everything above the preliminary LID assessment. Finance Director Art Housler stated that in the project schedule for the next two years $288,000 will be transferred from the unanticipated sales tax revenues, and a reduction in that transfer could be made, reducing the funds for some "wish list" items. Based on the information now available, Councilmember Naughten preferred Alternative 3, and he said if the project ran higher they would -have to go back and put additional assessments on the people. Mr. Adams said that when the bids are opened there will be a unit price bid, not a fixed price, and that could vary -as much.as 5%. He thought they could go to bid in three weeks and open bids three weeks after that. They anticipated that those bids will be $2,800,000, and he said to the best of their knowledge at this time there is enough money to go ahead, but one cannot really make the decision until the bids are obtained. He said there is sufficient money for the other projects which were authorized, but they have a lot of other projects that have been listed since 1978 which they have not.yet done. Councilmember Allen noted that they did not want to lose sight '6- of the other projects which also are very important. Councilmember Gould also supported Alternative 3, holding the costs so the pre -LID estimate for the people would remain constant. He said they had a lot of options for doing that. COUNCILMEMBER JAECH MOVED, SECONDED BY COUNCILMEMBER HALL, TO DISCUSS THIS AGAIN AT THE SEPTEMBER 27, 1983 FINANCE COMMITTEE MEETING. MOTION CARRIED. • (B) DISCUSSION REGARDING 1.984 COUNCIL BUDGET A print-out of projected 1984 costs had been provided by the Finance Director, as developed by him and Council President Jaech. It appeared to be a hold -the -line budget with the addition of the Council Resource Person. Since it appeared to be satisfactory to the Council, COUNCIL PRESIDENT JAECH MOVED, SECONDED BY COUNCILMEMBER KASPER, TO APPROVE THE PROPOSED 1984 COUNCIL BUDGET. MOTION CARRIED. COUNCIL Councilmember Hall reported that she had attended the American Legion Convention this date and Dr. Harry Kretzler's name was mentioned in one of the ceremonies. Councilmember Hall had toured the Yost Park swimming pool and said it is in sad need of repair, and she suggested all of the Council should see it. She noted also that a log cabin has been offered to be moved to the park which might make a good caretaker's residence. Regarding the swimming pool, Mayor Harrison said he thought only the building with the locker room was designed to be covered and he did not think the pool itself was designed for a cover. He thought they should try to determine what actually had transpired. Councilmember Nordquist said it was if the Council bought the pool the citizens would buy the cover, which they never did. COUNCILMEMBER HALL MOVED, SECONDED BY COUNCILMEMBER ALLEN, THAT THE CITY COUNCIL MEET AT THE SWIMMING POOL TO EXAMINE IT ON SEPTEMBER 6, 1983 AT 6:30 P.M. MOTION CARRIED. Councilmember Hall reported that the City employees' picnic had been a great success and she appreciated having been invited. 0 221 • , August 23, 1983 - continued Councilmember Hall compared the Edmonds.City Council work meeting agenda published in the Herald with that of the Everett City Council, and she said she resented the statement on the Edmonds' agenda of "NO AUDIENCE PARTICIPATION," as compared to the Everett agenda which invited the public. She also did not like the statement at the bottom of the agenda that questions on the Consent Agenda items should be referred to the department heads. She felt it would suffice for the Mayor to announce at the beginning of a work meeting that it was a work meeting without audience participation. Others disagreed, saying the citizens should know ahead of time that if they were planning to attend to make a statement that there was no place on that agenda for them to speak. It was note, twat this had been done to let people know that -this was a work session, and also that at times the audience has talked for 1 - 1 1/2 hours and the Council needs these work meetings. Councilmember the most public system left in the entire area. Council Kasper stated that Edmonds' is probably member Hall was not convinced but the majority felt the "NO AUDIENCE PARTICIPATION" statement should remain and that the statement at the bottom of the agenda could be dropped. Councilmember Allen noted that -the Edmonds Amtrak station will be closed after Labor Day. After some discussion it was determined that probably nothing could be done to keep it open, but Council - member Naughten suggested that a letter be written to ask what the plans are for the building and the land. Council President Jaech will write the letter. Councilmember Nordquist referred to a letter written by the Mayor to Kathleen Lill in response to her complaint about the location of the sewage treatment plant. Councilmember Nordquist was con- cerned because in his letter the Mayor advocated relocation of the plant, and Councilmember Nordquist said he was disappointed because a lot of money was spent on it and he would not want people to think it would be easy to relocate it. Mayor Harrison said he felt very strongly about the poten- tial of moving it and that someday it will 'happen, and he thought they should start the planning process of when and how it will be phased out and phased in at another location. He said it is in the wrong location and it was a mistake to put it there. Councilmember Nordquist said if a waiver • of secondary treatment is not obtained it will be very expensive for the City. He thought the Mayor's letter was written to sound like a move could happen very quickly, but it cannot be redone that easily. Councilmember Allen said it is in the wrong place the way the City has expanded, and knowing now this Council plans she thought they should start thinking about it. She thought in ten years or less it would be feasible to move it. Ia.yor Harrison.added that the next expansion may be at a new location. Councilmember Kasper said if Edmonds has to do secondary treatment a site will have be purchased or else Edmonds will have to go with Metro. Councilmember Gould said they do not want to incur an unnecessary capital cost on the basis of not liking the location because it would be a very heavy bill the people would have to pay; but lie said now they have to wait for an answer on secondary treatment and it appears the chances of a waiver are good. Councilmember ",aughten acknowledged a letter from the City ;attorney regarding Juror fees. Mr. Tanaka stated that the most important thing was that the District Court was told net to deduct any juror fees from City monies. District Court also was told to remit to the City a little more than $1,000 for amounts which had been withheld by the court since the first of the year. Councilmember Gould noted that the Senior Center had sent a letter requesting $13,686.20 in the 19e4 budget plus a maintenance man, he recommended that, request be set aside for the budget discussions. Councilmember Gould thanked the Finance Director for the report on the average daily cost to run the City. He doted that for 1932 it was $29,646 per day. It was noted that the largest percentage of increase was in tlke nonoperating costs (municipal arts, Convention/Performance arts Center, cemetery improvement, debt service, special library and Firemen's Pension Funds). Also, there was a 45.5% increase in the five year period from 117E to 1982 to run the City and operate the Water/Sewer Utility, but the Seattle CPI increased by 53% in the same period. Councilmember Gould felt this report would help in deliberating justification for adding new services. Council President Jaech had a letter from the Volunteers of America asking to use the library meeting rooms at no charge on tl,je basis that they are a nonprofit organization offering mediation • service for rental housing problems. The letter was referred to Parks and Recreation Director Steve Simpson. Council President Jaech noted that the Ed.noncis Chamber of Commerce had indicated it would provide copies of their agendas, but she had not received any. Council President Jaech announced that next week's dinner meeting will be at the Quintana Roo restaurant on Dayton St. Councilmember Kasper asked why there were no bids for the Shell Creek improvements. City Engineer Jim Adams could not say why, but he hopes to get responses on the second call for bids. Councilmember Kasper advised that the PSCOG dues will be increased. There was no further business to come before the Council, and the meeting adjourned at 10:00 p.m. �./05n U _ IRENE VARK1Ef T4Oi.AiV, C ty 1_Erk HARVE H. HARRISON, Mayor •