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19830919 City Council Minutes1 0.: September 13, 1983 - continued • Council President Jaech commented on a letter from Linda McCrystal to. Bruce Warhol thanking him for his donation of a piano to the Anderson Center. She said it is a generous donation, and she also complimented Ms. McCrystal on her letter. Council President Jaech noted that the Council had received a letter from Council Resource Person Jo Pendergast listing the supplies which she needs which should be budgeted. The only item of great expense is a typewriter. Councilmember Allen noted that there is a school walkway designated on 84th Ave. near the Chase Lake School but automobiles park there all the time. Acting Public .Works Superintendent Bobby Mills said he is working on that now and will propose posting it for no parking on that side. Councilmember Allen had received a request for a four-way stop at 4th and Dayton. Student Representative Wendy Wahl said her neighborhood had asked her to try to get a three-way stop sign where Dell;woodDrive meets 189th. There are about 25 homeowners and 60 children under 18 years of age on 189th and there is a severe problem of speeding automobiles. It is a 25 mph zone, and a policeman estimated that the average speed is 40 mph. Ms. Wahl said the young people drive the street because'it is a crosscut. The Mayor will discuss this with the Staff. Councilmember Hall commented on a broken street sign in her neighborhood, and Mr. Mills said there was a rash of them over the weekend. He said they repair approximately 1,500 of them per year. Councilmember Hall acknowledged a letter from the Fresh Squeeze.Soccer Team (WSSL) to the Mayor, expressing appreciation for being permitted to use the soccer field on Monday nights. Councilmember Hall noted that there will be a candidates' night at the United Methodist Church at 7:30 p.m., September 15. • Councilmember Hall commented that most of the Councilmembers had attended the memorial service for Senator Jackson and she, personally, was very inspired. She was very proud of Everett, of Washington, and of those people responsible for making it such an impressive occasion. She said there was a quiet calm over the city, and she was sure the easterners were impressed. Councilmember Kasper referred to a memo regarding the Union Oil water loop and asked what action was to be -taken. Property Manager Jim Jessel said they want to install the pipe before the parking lot is paved and they were requesting a $5,000 expenditure from the Water -Sewer Fund to run the water line under the new parking area. COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCILMEMBER ALLEN, TO APPROVE THE $5,000 EXPENDITURE. MOTION CARRIED. A request also was made to authorize the staff to request proposals from the Union Oil Company and the Port of Edmonds for joint funding of the mutually beneficial water loop project ($57,000 estimated cost). The Council indicated that the Mayor could give that authorization. Councilmember Kasper saidhe had the Council Resource Person investigate some of the statistics FUSE had provided and had found a discrepancy in that in 1979 the utility tax went to 6 3/4% and the FUSE figures stated it was 8%. Councilmember Kasper said the fire services consolidation committee had met this date and they are moving ahead. He thought they would at least get a scope of study. He said Fire District 1 was supportive as was Mountlake Terrace, and although Mayor Hrdlicka is hold back he is willing to listen. Councilmember Kasper said the concept may prove to be not feasible but he thinks it will at least develop some figures useful to everybody. Councilmember Hall suggested that Councilmember Nordquist and she be notified of the next meetings as they are liaison to the Fire Department. Councilmember Kasper said he will not do that as this is something the Council asked him to do and he will stay on it until the Council removes him from it. There was no further business to come before the Council, and the meeting adjourned at 10:40 p.m. • IRENE VARNEY MORAN, Ci y Clerk HARVE H. HARRISON, Mayor September 19, 1983 - Special Meeting (Monday) The regular meeting of the Edmonds City Council was called to order at 7:45 p.m. by Mayor Harve Harrison in the Plaza Meeting Room of the.Edmonds Library. All present joined in the flag salute: PRESENT STAFF PRESENT Harve Harrison, Mayor Jim Adams, City Engineer Ray Gould Irene Varney Moran, City Clerk John Nordquist Art Housler, Finance Director Katheri-ne Allen Mary Lou Block, Planning Director Jo -Anne Jaech Pat LeMay, Personnel Director Bill Kasper Bobby Mills, Acting Public Works Supt. Laura Hall Jim Jessel, Property Manager Larry Naughten Jo Pendergast, Council Resource Person Wendy Wahl, Student Rep. Jack Weinz, Fire Chief Mark Eames, City Attorney Shirlie Witzel, Recorder 2®31 • AUDIENCE Natalie Shippen, 1022 Euclid, in reference to the memorial street tree fund, suggested several locations for planting the trees: 5th Avenue; on Main Street, after requesting removal of the poles; and a few trees to be planted to define the entrance into Edmonds on Highway 99 at the King County line and the Lynnwood boundary. CONSENT AGENDA Items (G) and (H) were withdrawn from the Consent Agenda. COUNCILMEMBER GOULD MOVED, SECONDED BY COUNCILMEMBER HALL, TO APPROVE THE BALANCE OF THE CONSENT AGENDA. MOTION CARRIED. The approved items on the Consent Agenda included the following: (A) Roll call. (B) Approval of Minutes of September 13, 1983. (C) Set date of October 4, 1983, for hearing on appeal from ADB approval of existing signs for Safeway Store at 190 Sunset Avenue (Appellant/Shippen). (D) Set date of Octobe4 4, 1983, for hearing on 3-lot subdivision at 234th Street S.W. and 78th Avenue W. (P-6-83/Mastro). (E) Set date of October 4, 1983, for hearing on 7-lot subdivision at 18829 88th Avenue W. (P-7-83/Homeland Homes). (F) Authorization to construct walkway on 83rd Avenue W. REPORT ON BIDS OPENED SEPTEMBER 14, 1983, FOR PHASE I, CONSTRUCTION OF SHELL CREEK IMPROVEMENTS AND AWARD OF CONTRACT (Item (G) on Consent Agenda) Councilmember Gould requested an explanation of the difference between the 198.3 budget and the low bid,'which is more than double the amount budgeted and is substantially higher than the Engineering estimate; he also requested an explanation of the source of funding for .the project. City Engineer Jim Adams stated the funding.would come from the 412 fund from which all new utility construction is funded. Finance Director Art Housler explained that some project estimates are made 6 months to a year prior to actual bid opening, which accounts for the difference in. cost. If there is not enough money to do the last projects, he said, it would be necessary to look at a bond issue or some money from the council contingency fund. In response to questions from the Council, Mr: -:Adams said it would be difficult to do only a portion of the project, which is designed to control flooding of the creek from 8th and Sprague to Daley. Because of the small size of the project, the unit prices were not attractive nor is there a large profit margin. He said the project is not difficult, but is not a 'nice' job since the work will be in the creek and there may be problems relating to the potential of muddying the creek. Something must be done; the ditch is open, since the.Public Works Department dug it out last year. Councilmember Gould said his question dealt with the impact of approving funds for the project, will money be taken away from the Meadowdale Sewer project. Mr. Adams indicated there would be that much less money in the fund, which contains $1,400,000 at present. He indicated that the Meadowdale project would be advertised for bid within two weeks; the cost is estimated to be in the vicinity of $2.5 million. If it is 1-2% high, and very often these large projects receive more favorable bids because of the better unit prices, the difference can make up the difference on this project. Mr. Housler reported a balance of $70,000 in the council contin- gency fund, with $50,000 reserved for some final litigation, leaving $20,000 unallocated. COUNCIL - MEMBER GOULD MOVED, SECONDED BY COUNCILMEMBER KASPER, THAT THE COUNCIL APPROVE THE AWARD OF THIS PROJECT TO THE LOW BIDDER, M AND D STOEN CONSTRUCTION.CO., FOR THE BID AMOUNT OF $25,200, WITH THE UNDERSTANDING THAT THE DIFFERENCE BETWEEN THE 1983 BUDGETED AMOUNT FOR THIS PROJECT IN THE 412 FUND AND THE BID AMOUNT WILL COME OUT OF AVAILABLE 412 FUNDS. MOTION CARRIED. APPROVAL OF PERSONAL SERVICES CONTRACT FOR COUNCIL RESOURCE PERSON (Item (H) on Agenda) • Councilmember Hall indicated her wish to amend item 1 of the contract to read "The City retains Pendergast to act as the.City Council resource person and to perform such duties asa.re assigned from time to time by the Council Members." That phrase will provide access to the resource person if Councilpresident Jaech cannot be reached. Councilmember Jaech explained that City Attorney Tanaka's intent when drawing up the contract was to provide some control to prevent projects being given to the.resource person by seven different people. Councilmember Naughten suggested the resource person could simply tell a counceilmember that there was a backlog and ask them to check with the Council President to set priorities. Councilmember Gould stated his belief that it would be difficult to work for seven bosses, the members whould funnel their requests through Council President Jaech to eliminate problems that may arise. COUNCILMEMBER HALL MOVED THAT THE CONTRACT BE AMENDED TO READ "PERFORM SUCH DUTIES AS ARE ASSIGNED FROM TIME TO TIME BY THE COUNCIL MEMBERS." Motion died for lack of a second. Councilmember Jaech explained that the two documents in the council packets resulted from a mistake, the correct one refers to dollars per hour. COUNCILMEMBER GOULD MOVED, SECONDED BY COUNCILMEMBER JAECH, THAT THE COUNCIL APPROVE THE PERSONAL SERVICES CONTRACT BETWEEN THE CITY AND JO PENDERGAST. .MOTION CARRIED, COUNCILMEMBER HALL VOTING NO. ■ POINT OF ORDER Councilpresident Jaech read a letter from Dave Elkins, Edmonds Chevron Station, asking that the appeal .of the ADB decision to disapprove the existing hallmark signs of the service station at 7609 212th Street, S.W., be withdrawn and the item be removed from the September 19, 1983, City Council meeting agenda. Councilmember Allen asked that the executive session be moved from the middle of the agenda to the end. COUNCILMEMBER HALL MOVED, SECONDED BY COUNCILMEMBER GOULD, THAT ITEM 6 BE MOVED TO THE END OF THE AGENDA. MOTION CARRIED. I 32 HEARING ON FINAL ASSESSMENT ROLL -LID 209 (CYRUS PLACE) • City Engineer Jim Adams recommended that the proposed ordinance be adopted. Councilmember Gould commended the engineering staff for the $6,000 savings realized on the project. Mayor Harrison declared the hearing open. Since no one wished to be heard, the hearing was closed. COUNCILMEMBER NAUGHTEN MOVED, SECONDED BY COUNCILMEMBER KASPER, TO PASS ORDINANCE #2397 APPROVING AND CONFIRMING LID 209. MOTION CARRIED. HEARING ON VACATION OF PORTION OF VIEWLAND WAY, EAST OF 12TH AVENUE N. Planning Director Mary Lou Block displayed a vicinity map of the subject street vacation, showing the requested modification as it relates to the street to be dedicated in subdivision #P-2-82. Ms. Block then summarized the Hearing Examiner's report, and application made by Ben Ho1.t.Industries, Inc. The existing right-of-way of Heritage Lane is 560 feet by 30 feet in width. The approved road.as set forth in the subdivision approval is 515 feet by 40 feet. The intention of the applicant is to have the plat map show the approved road instead of the existing right-of-way. If the right-of-way vacation is granted, there will be no additional building within the approved subdivision lots; ­lots 4 and 5 will simply be made.larger. Building pads or.setback disruptions for the lots will not be ncecessary if the proposed rith-of-way vacation is filed. Ms. Block stated that the Planning Department recommended approval if the street is dedicated as depicted in P=2-82 and that no compen- sation should be required. The Engineering Department does not object to the proposal, since the road design as submitted and approved with #P-2-82 provides satisfactory access to all 12 adjacent lots. The petition to vacate the right-of-way appears to be consistent with the Comprehensive Policy Plan map and the Comprehensive Thoroughfare map of the City of Edmonds; and is consistent with. Street Vacations and Dedications of the City of Edmonds Development Code. It is also con- sistent with Chapter 15.40 and Chaper 18.50 of the.City of Edmonds Community Development Code. The usefulness of the right-of-way as it exists is limited because of the.cul-de-sac that is lo- cated at the end of the subdivision. The street boundaries and property lines will be more uniform in the area and proper development of the adjoining properties can occur with the cul-de-sac and road as proposed. Using the findings and conclusions as the basis of the recommendation, the Hearing Examiner recommends that the City Council approve the vacation of a protion of Viewland Way, • east of 12th Avenue North, in conjunction with the street to be dedicated with Subdivision #P=2-82. The vacation should be granted subject to the following: The right-of-way vacation should be granted subject to the dedication of the road as depicted in the approval of #P-2-82. Mayor Harrison declared the hearing open. Jerry Tilly had signed to speak; however, he indicated that the explanation had been very clear and he had nothing to say. Rodger Hertrich, 1020 Puget Dr., asked if the pathway into the park would be eliminated? Planning Director Block responded that the pathway would not be distrubed. No one else wished to speak, and Mayor Harrison declared the hearing closed. COUNCILMEMBER GOULD.MOVED, SECONDED BY COUNCILMEMBER NAUGHTEN, THAT THE VACATION OF VIEWLAND WAY, EAST OF 12TH AVENUE, IDENTIFIED AS (HOLT%ST-2-83) BE GRANTED, SUBJECT TO THE DEDICATION OF THE ROAD AS DEPICTED IN THE APPROVAL OF #P-2=82. MOTION CARRIED. STAFF REPORT ON FOLLOW-UP OF EXISTING SIGN CODE VIOLATIONS Planning Director Mary Lou Block reported what has transpired in regard to existing signs that have been made nonconforming by the 1978 Sign Code and whose amortization period was up on May 22 of this year. On;July 11, a second letter was sent to 28 owners of nonconforming signs advising the amorti- zation per'.iod had passed and they had 60 days to initiate action to bring their signs into conformance. On August 31, a letter was sent to one additional owner. In response to these letters, 14 people have applied to the Architectural Design Board (ADB) for approval of their existing signs. One applica- tion was heard by the ADB on August 3, 1983. Twelve were heard at the September 7 meeting and one is scheduled for the October meeting. Five people have advised that their signs have been or are being • taken down. The remaining owners have not responded or have advised the Ctiy that they are not plan- ning to take any further action. Councilmember Allen asked if one of the signs that is nonconforming and being considered was Edmonds Lumber? Ms. Block responded that Edmonds Lunber had gone to the ADB last week. The ADB approved modified signs at that location. Councilmember Allen asked about the appeal.process and the deadline. Ms. Block answered that appeals must be made within 10 working days and the appeal may be made by any citizen. Councilmember Gould -suggested that another way of looking at the staff report is, that there were actually 29 nonconforming signs, 5 of which were corrected, leaving 24. Of these 14 went to the ADB and there are 10 outstanding that have done nothing. Councilmember Naughten raised a question regarding the minutes of the Planning Board. In a memo from the Planning Director to the Mayor on August 12, it was stated that the Planning Board was looking at taking another look at the sign code on Highway 99. Councilmember Naughten asked if anything had come of that study? Ms. Block replied the Board had taken no action to complete a study, and would not unless the Council wishes to direct them to do so. She pointed out there had been interest by the ADB as well as others in.having that study. REVIEW OF ADB AUTHORITY TO GRANT SIGN VARIANCES Planning Director Block briefly summarized the history of the ADB and its present standing. On June 28, the City Council met with the ADB on the subject of signs. The Council directed staff to pre-, pare a code amendment to define circumstances in which a sign code exception would be justified. The criteria proposed by`the staff to be considered in looking at nonconforming signs, included: 1) building setback; 2) visibility of building; 3) size of signs in relation to building; 4) nature of business (auto or pedestrian oriented); 5) relationship of sign to other signs in vicinity. At their August 24 meeting, the Planning Board voted to recommend that the Hearing Examiner hear all requests for variances from the sign code and that such requests be accompanied by recommendations from the ADB. The Hearing Examiner expressed concern with the section dealing with special circum- stances. Specifically, since signs are intended to provide an economic benefit to a business owner, no sign variance could meet the, condition of - "Special circumstances should not be predicated upon -- the ability to make more profitable use of the property." Therefore, if Council feels that this is a viable alternative and they would want sign code variances to go to the Hearing Examiner, changes • 233 • would be necessary in the criteria. Hearing Examiner Jim Driscoll, in his report to the Council last.week, indicated specific criteria should be drafted for that purpose. Ms. Block continued that it is staff opinion that size, height; and location .are all interrelated parts of the desing of a'sign package and, therefore, are properly the concern of the ADB. The ADB, if assisted by specific criteria, should.be able to effectively handle those situations when special circum- stances do exist. After speaking with several members of the ADB this date, Ms. Block indicated they believe it is an integral part of the design and it is a proper area in which the ADB could make determinations. Ms. Block recommended that the ADB continue i.n this role and the Council and staff work together to draft more specific criteria, to be made available to the ADB. Council - member Hall suggested that a book or catalog of examples be available in the Planning Department, which the business person could examine when they came in to obtain a.permi.t. The booklet could show the size and all the criteria' and give an idea.of a sign that might fit in their location. Ms. Block said it was difficult to do this, since each .particular building and location is individual. Councilmember Gould commented that he had made a score care on the ADB: of 12 requests, 6 were denied, 1 was accepted as is, and 5 were modified. The Board gave thoughtful consideration to the actions taken, complimented Councilmember Gould. He would continue supporting the ADB role in hearing issues related to signs, as they did in the September meeting. In the text of their report, the Board spoke about the desire of the City Council to have the sign code strongly enforced,'and Councilmember Gould.believed their action showed that intention. The Board is demonstrating strong participative government, a lay group handling the difficult sign code determinations. He said it is an effective way to govern. Councilmember Naughten said the Council has overburdened the ADB by giving them this responsibility. It would be better if the Hearing Examiner were the one reviewing sign variances, letting the ADB be in charge of design; any variance of the sign code to go to the Hearing Examiner. Councilmember Kasper pointed out that the word 'design' indicated a design aspect. The Hearing Examiner is not concerned with design, he simply adjudicates cases. The variance should go to the •. ADB and the appeal process could be to the Hearing Examiner. Councilmember Hall said the design aspect is the creative aspect and that the ADB has the expertise to handle these determinations. Councilmember Hall indicated support of the Board and their functioning: Mayor Harrison pointed out that Hearing.Examiner Jim Driscoll did report discomfort with getting into the desing aspect and that he is charged with make judgments according to the criteria. Councilmember Jaech believes the Hearing Examiner wanted more specific criteria to make decisions in looking at -the height and size, not design. The Hearing Examiner is not going to do anything with the desing, she said, because that is the function of the ADB. Councilmember Hall said in dealing with signs, size and height can be an aesthetic. Councilmember-Allen pointed out that, as the appeal process stands now, an appeal. from an ADB decision goes to the Council. The Council does not have.any designers on it, yet they hear and make decisions on those appeals. A Hearing,Examiner could make decisions on an appeal equally as well or better than the Council. The ADB should look at the sign, regarding desing, color, appli- cation to the business, and application to the site. Appeals should go to the Hearing Examiner. The original hearing about the sign should not go to the Hearing Examiner. Councilmember Hall mentioned a memo from Property Manager Jim Jessel regarding signs on Highway 99 and the annexation process as a case in point. COUNCILMEMBER NAUGHTEN MOVED, SECONDED BY COUNCILMEMBER`JAECH, THAT THE COUNCIL RELIEVE THE ADB OF THE AUTHORITY TO GRANT SIGN VARIANCES AND TRANSFER THAT AUTHORITY TO THE HEARING EXAMINER. Councilmember Gould asked for discussion. He asked if the intent of the motion was to include both old and new signs? Councilmember Naughten indicated that new and old signs would go to the Hearing Examiner for approval of variances. Councilmember Gould said the code was set up so the ADB would hear the reqeust and a dicision could be appealed. This is similar to what is being de- scribed, because a private citizen can appeal a decision regarding someone else's sign. The pro- cess is designed for appeal to come to the City Council in order to determine whether the ADB was functioning .in a way to match the principles set up in.the code. The Council should decide if the ADB is functioning that way, and, if they are, let them contine; taking the next step of deciding whether appeals should go to the Council or"the Hearing Examiner. Councilmember Naughten reiterated that the appeals,should.come to the Council but the variances should go to the Hearing Examiner. Councilmember Gould asked for clarification of the motion. Councilmember Naughten said the effect of his motion would be the ADB could only approve signs up -to the limits of the Code, anything beyond that would go to the Hearing Examiner. Councilmember Gould indicated it would seem better"to have the ADB consider the total design standpoint and, if there is something that does not match up with the code, then go to the. Council or the Hearing Examiner. The appeal process depends on whether you want to take the political end of the decision making out of the process. If you want the political end of the process to include the City Council., because we represent the City, then the Council should be the appeal board. If you want to reside strictly with the words in the code and have a hard policy, then you would send it to the Hearing Examiner because he will be very restrictive to the actual words. That makes the Council write the code the way it would be meant. Councilmember.Kasper believes the ADB could contribute to the desing, the style, and if there should be a variance or not. He said their opinion should be accepted unless there is an appeal, which should go through someone like the Hearing Examiner before it gets into the policical arena. Councilmember Jaech said the sign issue has been an important issue in the City for a long time; people are concerned about it and the ADB has been.discussed for a long time. She said if the Hearing Examiner does appeals, those appeals can be re=appealed to the Council. She felt.it would be more equitable forvariances tobe heard by the Hearing Examiner to begin with, since very few dic.isions that go to the Hearing Examiner are appealed to the Council. Councilmember:Gould asked what would be done with nonAe-eforming signs that are in existence now. 234 Councilmember Allen said there' would have to be a transition period; the Council will have to formu- • late some guidelines for the Hearing Examiner. During.transition the status quo should'stay in effect. Present guidelines would stay in effect until new ones are adopted. In response to a question raised concerning signs having been submitted to the ADB and now in the appeal process, City Attorney Mark Eames said, if the. appeal period has terminated without appeal,, or permanent approval has been given, the decision would be final and, in his opinion, would not be subject to a new process, which might be developed after the sign has received final approval: Councilmember Gould said a motion.passed tonight, would mean those 10 for which nothing has been done would fall under the new process of appeal. Mr. Eames suggested that if the Council decides. to change the process for approving signs, they could place a moratorium on those signs now in the appeal process until .the new procedure can be established by ordinance. Councilmember Gould. asked if variances going to the Hearing Examiner can be appealed to the.Council or, if .they must go to Superior Court. - Mr. Eames replied that appeals from the Hearing Examiner's decisions go to the City Council. As requested, the motion was repeated by Councilmember Naughten. COUNCILMEMBER NAUGHTEN MOVED, SECONDED BY COUNCILMEMBER JAECH, THAT AUTHORITY TO%;GRANT SIGN•�.:V.ARIANC.ES,-.BE;,;REMOV;ED':FROM'. THE ADB AND GIVEN TO THE HEARING EXAMINER. Councilmember Gould stated he would have to vote No because he believes in the way the ADB has functioned and thinks they are a valuable asset to the government of the City, bringing an element of concern to the business people that reaches past the political arm of the City, which is the City Council. Councilmember Hall agreed with Councilmember Gould. ' She said a sign is a public expression of the business and the ADB has that feeling and that conveyance. Councilmember Gould mentioned an option to the motion, that the ADB handle all issues related to signs, but any appeal would go to the Hearing Examiner. Councilmember.Naughten pointed out the burden -should be taken from the ADB. The variances should go to the Hearing Examiner and the ADB should handle desigq. Councilmember Hall said the creative part of the ADB comes in the variance. not only for size but. overall design. A ROLL CALL VOTE RESULTED IN COUNCILMEMBERS NAUGHTEN, NORDQUIST, ALLEN; AND JAECH VOTING IN FAVOR; GOULD, HALL, AND KASPER AGAINST. Councilmember Naughten asked that the issue be referred to the Planning Board for regular process through staff and return to Council when completed. • MOTION CARRIED. MAYOR Mayor Harrison reminded the Council of the seminar on "How to Manage Conflict" from 9:00 a.m. to 3:00 p.m. on September 21. There are 10 reservations and 5 people have signed up - Personnel Director LeMay, Secretary Dia Bock, Planning Director Mary Lou Block, Councilmember Allen and Mayor Harrison. Everyone was encouraged to attend. Mayor Harrison announced an i nvi ta.ti on :to a' l uncheon ;September ..27-`for;��r_epresentati,v-es ,.of..oetti..member,: cities under the self -insuring program. Councilmember Jaech mentioned the problems that Tacoma is encountering in the face of current liability. They were in a self -insured group and now do not have the money to pay the liability. The Mayor said the luncheon will be held at the old Associa- tion of Washington Cities Westin headquarters. He encouraged anyone to attend who would like to. Finance Director Art Housler said there would be general information available at the luncheon: what the consultant found, whether they will accept the City, information for use in deciding if the City will join the pool, a time frame when the City would be able to join, and how the system works: Mayor Harrison read a letter he had written to'Tom Nielsen, President, Edmonds Community College, and to the Principals of Edmonds, Woodway, and Meadowdale High Schools. The letter referred.to current newspaper comments indicating the youth of Edmonds have concerns and needs that are not being met by the City. He stated he felt an obligation to take positive action to counter such opinion and is therefore establishing the City of Edmonds Youth Board, to be composed of a young man and woman from each school, plus the student representative to the City Council. The purpose of the Board shall be to establish an avenue of communication between the youth of the community and the legislative and administrative branches of City government. The Board will inform elected officials of concerns of youth and ideas and suggestions regarding City policies in general, re- porting directly to the Mayor and City Council. He asked each school official to assist in the formation of the Board by arranging for selection; by their peers, of two representatives from each . school. The Mayor plans to appoint the Board at the regular City Council meeting of October 18. To the Council, Mayor Harrison indicated his plan for the Board to meet the first Monday of each month in the Plaza Meeting Room. Councilmember Gould took issue with the editorial in the Herald concerning lack of concern for youth and young families in the City. Many items were mentioned that demonstrated the City's concern for these age groups. Councilmember Allen pointed out that the zoning in the City is discouraging to young families. She said the City has consistently de- layed in helping with projects such as the Meadowdale playfield. She added that the recent allow- ances for mother-in-law apartments was a good step. Councilmember Naughten indicated that enonom.ic factors affecting prices of homes was more the deterrent than any zoning. COUNCIL Councilmember Gould announced that he would not be present at the September 27 Council meeting. He also reported that the Planning Board met with the Community Services Committee to discuss the High- way 99 report. As a result of discussions at the meeting, the Board agreed to return to the Council on November 1 with a report on the Highway 99 study, specifying concerns and items for Council consideration. Councilmember Gould proposed, as part of its budget process, that the City of Edmonds consider a $250,000 contribution toward the development of the Meadowdale Playfield site, in conjunction with Edmonds School District 15 and the City of Lynnwood. A decision should be made before December 1, whether funds received from the 2¢ sales tax should be used for the playfield, or for other items such as adding personnel to the services of the City. Councilmember Kasper asked that figures be made available on the Lynnwood-Alderwood Mall Playfield: the original estimates, final costs, the process in developing the field, and what the overruns were, since this was a similar situation and would give the Council a good comparison. Councilmember Gould also.suggested that the M&O costs be figured to show what costs would have.to continue to be carried in succeeding years. Mayor Harrison indicated his support and willingness to work it into the budget if at all possible. He said the first phase of development would be a sand -lot ball field. • September.19'; 1983 - continued 'Councilmember Nordquist asked where the $15,000 was coming from for Union Oil Beach? Finance Director Art:_Housle.r.replied the funds were'fr.-6w a._budgeted':i:mprovement ,fund for Union Oil Beach. 23�� 1 0. C� 1 1 Councilmember Allen recommended that the letter from Robert W. Campbell, spokesman for Highway 99 Concerned Business Group, be referred to the Planning Board to be considered by that group in their study and report to the Council on Highway 99. ✓ Councilmember-.Allen also mentioned that the Edmonds Recreation Department sent a check for $377.87 to Children's Orthopedic Hospital from their Penny Carnival. Councilmember Jaech recounted the problems the audience has hearing speakers in'the back of the meeting room, since the microphone at the podium is not sufficent to pick up the voices of speakers. She asked that a better microphone be found. She added that there is also a problem when staff are presenting information, the audience cannot hear when they use the overhead projector and have their backs to the audience. There is need for a mobile microphone for the staff. Councilmember Hall specified that the microphone be a clip -on, not hand held. Councilmember Jaech also questioned the need for staff to read aloud information contained in Council packets; however, the Council felt there was need for the audience to hear the information. Councilmember Jaech requested staff research to determine whether having a part-time policeman assigned to Sunset Avenue has eliminated the need for the sandboxes. Councilmember Hall urged each Councilmember to tour the grandstands, as she had with Jim Jessel, before the item dealing with storage appears on the agenda. Councilmember Naughten indicated that Acting Public Works Superintendent Bobby Mills had given him a tour of the grandstand which included the roof. Councilmember Naughten expressed his opposition to spending any more money on the Sunset Avenue planters, since several people have indicated a desire to have them removed from the street. Meeting adjourned to executive session at 9:40 p.m. w .IRENE NARNEY MO�Clerk September 27, 1983 - Work Meeting d, 7 PWZ • HARVE H. HARRISON, Mayor The regular meeting.of.the Edmonds City Council was called to order at 7:38 p.m. by Council President Jo -Anne Jaech in the Plaza Meeti.ng.Room of the Edmonds Library. All present joined in the flag salute. PRESENT Jo -Anne Jaech Laura Hall Larry Naughten Bill Kasper John Nordquist Katherine Allen Wendy Wahl, Student Rep. CONSENT AGENDA ABSENT STAFF PRESENT Harve Harrison, Mayor Irene Varney Moran, City Clerk Ray Gould Art Housler, Finance Director Mary Lou Block, Planning Director Wayne Tanaka, City Attorney Steve Simpson, Parks & Recreation Director Bobby Mills, Acting Public Works Superintendent Jim Adams, City Engineer Jack Weinz, Fire Chief. Marlo. Foster, Police Chief Jim Jessel, Property Manager Shirlie Witzel, Recorder Items (G) and (H) were removed from the Consent Agenda. COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER.HALL, TO APPROVE THE BALANCE OF THE CONSENT AGENDA. MOTION CARRIED. The approved items on the Consent Agenda included the following: (A) Roll call. (B) Approval of Minutes of September 19, 1983. (C) Acknowledgment of receipt of Claim for Damages from Mrs. James W. Bride in the amount of $42.00. (D) Adoption of Ordinance 2398 vacating portion of Viewland Way, East of 12th Avenue N. (E), Set date of October 18, 1983, for hearing on appeal from ADB.approval of existing sign for Edmonds Lumber, 228 Fifth Ave. S. (Appel.1ant/Tupper): (F) Set date of October 18, 1983, for hearing on appeal from ADB denial of existing signs at Five Corners Cleaners, 8405 Main St. (Appellant/Doblie). (I) Set date of October 18, 1983, for hearing on appeal from ADB denial of existing sign at Robinhood Lanes, 9801 Edmonds Way (Appellant/Guenther). (J) Acceptance of Quit Claim Deed for right-of-way from Walter and Eudocia Dawson. (K) Acceptance of Quit Claim Deed for right-of-way from William and Betty Whipple. • (L) Acceptance of modification to Woodway joint sewer service area.