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19841120 City Council MinutesNovember 20, 1984 1 The regular meeting of the Edmonds City Council was called to order at 7:00 p.m:. by Mayor Larry Naughten in the Plaza Meeting Room of the Edmonds Library. All present joined in the flag salute. PRESENT Larry Naughten,. Mayor Jo -Anne Jaech Steve Dwyer Bill Kasper John Nordquist Lloyd Ostrom Suzanne Adams, Student Rep. ABSENT STAFF PRESENT Laura Hall Art Housler, Admin. Svcs. Director Jack Wilson Steve Simpson, Parks & Rec. Director Duane Bowman, Assistant City Planner Bobby Mills, Actg..Pub. Wks. Supt. Peter Hahn, Community Svcs. Director Dan Prinz, Police Chief Jack Weinz, Fire Chief Mary Lou Block, Planning Director Jackie Parrett, City Clerk Scott Snyder, City Attorney Shirlie Witzel, Recorder Councilmember Jack Wilson and Laura Hall were not present because they were out of town. CONSENT AGENDA Items (F) and (L) were removed from the Consent Agenda for discussion. Mayor Naughten announced that Item (M), Authorization to commence condemnation proceedings for easement to construct water- line, had been rescheduled for December 4, 1984. COUNCILMEMBER.JAECH MOVED, SECONDED BY COUNCIL - MEMBER NORDQUIST, TO APPROVE THE BALANCE OF THE CONSENT AGENDA. MOTION CARRIED. The approved items on the Consent Agenda included the following: (A) Roll call. (B) Approval of minutes of November 13, 1984. • (C) Authorization for disbursement of funds, Advance Payment of Hotel/Motel Tax Revenues ($4,500). (D) Acknowledgement of receipt of claim for damages from.Patricia J. Bou:langer ($25,000). (E) Approval of residential rental agreement for H. 0. Hutt Property and authorize Mayor to sign this and future rental agreements for the H. 0. Hutt property. (G) Adoption of Ordinance 2466 amending Subdivision Code to add Flood Plain Management as a review criterion. (H) Adoption of Ordinance 2467 adopting revised application fee schedule for Building and Public Works Department permits. (I) Adoption of Ordinance 2468 amending Chapter 18.10, Sewers, of Community Development Code, to add a new section 18.10.050 relating to the draining of swimming pools, etc. (J) Final acceptance of work by Seattle Services, Inc., for 1984 Street Overlay Projects and setting 30-day retainage period. (K) Authorization to accept revised quitclaim deed from Leroy and Phyllis Van Hee for the construction of Sea Vista P1., LID 212. ADOPTION OF PLANNING BOARD RECOMMENDATION ON AMENDMENTS TO SIGN CODE REGARDING SIGNS FOR CONDITIONAL USES IN RS/RM ZONES AND TEMPORARY SIGN REGULATIONS.(CDC-10-84) [Item (F) on Consent Agenda] Councilmember.Ostrom did not believe this item should be on the. Consent Agenda, since he was not aware of the background of the issue, and believes there should be a public hearing on the matter. 30 November 20, 1984 - continued • Since the agenda for the evening was full, Councilmember Jaech suggested the item could be moved to the December 4 meeting as a regular agenda item and a hearing.could be scheduled if the Council wishes. Planning Director Mary Lou Block informed the Council a hearing must be held unless the Council adopts the Planning Board recommendations as submitted. COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCILMEMBER JAECH,.TO PLACE THIS ITEM ON THE DECEMBER 4 AGENDA AS A HEARING. MOTION CARRIED: AUTHORIZATION TO HIRE APPRAISER AND GEOTECHNICAL CONSULTANT FOR PREPARATION OF FINAL ASSESSMENT ROLE FOR MEADOWDALE LID [Item (L) on Consent Agenda] Councilmember Kasper asked if this would be a total reappraisal. City Attorney Scott Snyder said the contracts should have had the proposal attached. He said the purpose is to have Mr. Macaulay prepare a final assessment roll,specifically addressing questions and instances that have arisen, providing a basis for response through the appraiser when these questions are asked at the final assessment hearing." Mr. Snyder raised a question regarding ,a provision in the contract limiting the profess.ional liability of the engineer to $50,000, he would normally have objected, but felt there should not be any material developed that would be relied upon by anyone for .building design or construction. If the city requires this limit to be raised to $1,000,000, there will be an increase in cost of $500, he noted. COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCILMEMBER JAECH, TO AUTHORIZE AGREEMENTS WITH MACAULEY AND ASSOCIATES AND WITH GEOENGINEERS, INC., INCLUDING A COST OF $500 FOR A HIGHER LEVEL OF PROFESSIONAL LIABILITY. MOTION CARRIED. AUDIENCE Bob Kinnear, 7315 176th St. S.W., asked the Council to consider settinga public hearing to consider a resolution supporting upcoming state legislation relating to pornography and moral nuisances. He left copies of the legislation for :the..Council.. Mayor Naughten said the subject would be scheduled for Council consideration on December 4. • HEARING ON PLANNING BOARD RECOMMENDATION REGARDING COMPREHENSIVE SIDEWALK PLAN AND REGULATIONS (CDC-11-84) Planning Director Block noted the Staff had been working with the Planning Board since 1982 to develop the proposed plan whitch was adopted by the Planning Board on October 10, 1984. She said the map attached to the plan identifies high priority walkway needs. Assistant City Planner Duane Bowman noted a recommended addition by the Planning. Board of a walkway in the vicinity of 190th Pl. S.W. as it connects from 92nd Ave. W. to 94th Ave. W., which is not reflected on the map. He said testimony had been received during public hearings concerning the danger and high use of this area. In response to questions from the Council, Mr. Bowman said the Sidewalk Plan developed 10 years ago as well as the Comprehensive Trail Plan were reviewed and the proposed plan establishes standards to apply to the current Comprehensive Code and the Comprehensive Policy plan. He said the map would be on file within the City for Staff use,:as permits are issued, to determine the sidewalk require- ments. He added that the map indicates the priority walkways; the 6-Year Transportation Plan indicates the time frame established for specific walkways. Mr.. Bowman said the recommendations are not intended to address maintenance of the corner parks, for which the City has retained respon- sibility. Councilmember Kasper questioned the width requirements for the sidewalks and Ms. Block replied that the plan attempted toretain the necessary flexibility for the City, the widths varying from five to -ten feet. Mr. Bowman, in reply.to questions, said.the plan has flexibility to avoid the checkerboard effect since development proposals will. be reviewed to.determine the need and location of sidewalks. Mayor Naughten opened the public hearing. Since there was no one present wishing to speak, the hearing was closed. COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER JAECH, TO INSTRUCT THE CITY ATTORNEY TO PREPARE THE NECESSARY ORDINANCES IN.REGARD TO THE PLANNING BOARD RECOMMENDATION ON CDC-11-84. Councilmember Jaech asked if the motion included adoption of the recommendations. COUNCILMEMBER S NORDQUIST AMENDED HIS MOTION TO INCLUDE ADOPTION OF THE PLANNING BOARD RECOMMENDATIONS, AGREEABLE TO SECOND. MOTION CARRIED. CEMETERY.BOARD ANNUAL REPORT AND FUNDING REQUEST Glen Grace, 3116 108th St. S.W., Everett, Chairman of the Cemetery Board, reviewed the history of the cemetery acquistion and development during the past years. He concluded by asking the City to loan the Board $11,000 for operating costs, which would be repaid from .lot sales. Councilmember Nordquist also reviewed the history of the cemetery from his perspective and supported the Board's request. COUNCILMEMBER NORDQUIST MOVED, SECONDED.BY COUNCILMEMBER.OSTROM, TO APPROVE A LOAN OF $11,000 TO THE CEMETERY BOARD. Following discussion on the terms of the loan, COUNCILMEMBER NORDQUIST AMENDED HIS MOTION TO INCLUDE PROVISION FOR REPAYMENT IN TWO YEARS AT NO INTEREST, SECONDER AGREED. MOTION CARRIED.. Councilmember Kasper suggested the Board establish a policy whereby an amount would be designated for payback of the loan from each lot sale. At Mayor Naughten's invitation, Kirby White, 639 8th Ave. S., read a proposal for an Edmond's Memorial Monument to be placed in the N.E. corner of the cemetery in honor of the veterans buried at the cemetery and those veterans of Edmonds who gavetheir lives for their country. In response to a question from Councilmember Ostrom, Mr. Grace said the Cemetery Board would be reviewing this proposal on Wednesday evening, November 21. Councilmember Kasper asked.Mr. White to consider including the stone in front of the old Carnegie Library as a part of the memorial. Mayor Naughten said the proposal would be placed before the Council after a. decision is reached by the Cemetery Board and other information has been gathered on in-house costs. • November 20, 1984 - continued 31 DISCUSSION OF C014MUNITY SERVICES DEPARTMENT BUDGETS (ADMINISTRATION, BUILDINGS AND GROUNDS, PLANNING, PARKS -&.RECREATION) Community Services Director.Peter Hahn reviewed the proposed 1985 budget for administration. Ms. Block responded to specific questions from the Council regarding the Planning budget. Councilmember Jaech requested a list of all vehicles in use by Community Services, specifying where they are used and how long they have been in service. In response to a question regarding overnight and weekend use of city vehicles, Mayor Naughten said a policy was now in preparation on this subject and would be presented to the Council -within the next two weeks. Parks and Recreation Director Steve Simpson reviewed his budget. Councilmember Jaech asked that he prepare a breakdown of the expected Depart- ment revenues and expenditures in,a parallel manner for comparison. Acting Public Works Supervisor Bobby Mills.then reviewed the Buildings and Grounds budget. In response to a question regarding custodial contract service, Mr. Mills said a company had expressed interest recently and the possibility will be examined. Mayor Naughten recognized the presence in the audience of State Representative Katie Allen. AUTHORIZATION FOR.PARKS & RECREATION DEPARTMENT TO SIGN CONTRACT WITH CONSULTANT FOR DESIGN OF REPAIRS AND IMPROVEMENTS TO YOST POOL ($14,598.70) Mr. Simpson discussed the proposal to hire Morse Stafford Partnership to prepare design drawings and specifications for repair and improvements to Yost.Pool. In response to questions from the Council, Mr. Simpson said an architect.is needed since there is no one in the City with the necessary exper- tise in this field. Councilmember Kasper asked the Council to consider the possibility that maintenance of the pool would.be easier if the pool were covered and reviewed the figures needed for this repair and improvement in comparison with the.cost of a.cover for the pool. He indicated there would also be a decrease in operating costs if the pool were covered. He suggested the architect be instructed to design the covered area with the possibility of a pool cover in mind. Councilmember Jaech said the type of cover would have to be known before the architect could design for that and there has never been a consensus-of.the Council. opinion regarding a cover. She stressed the need for the roof repair to be accomplished and suggested any discussion of a pool cover be held at a later date. COUNCILMEMBER KASPER MOVED, SECONDED.BY COUNCILMEMBER DWYER, TO AUTHORIZE THE PARKS AND RECREATION DEPARTMENT TO ENTER INTO A CONTRACT WITH MORSE STAFFORD PARTNERSHIP FOR DESIGN OF REPAIRS AND IMPROVEMENTS TO YOST POOL, WITH THE PROVISION THAT THE LAST WORK DONE BE THE DESIGN OF THE ROOF ABOVE THE POOL HOUSE UNTIL THE COUNCIL HAS AN OPPORTUNITY TO`RESTUDY AND SCHEDULE DISCUSSION OF A POOL COVER. Councilmember Jaech agreed with the authorization but objected to the provision re- garding the roof design because of her concern that the roof must be repaired immediately. She indicated she would vote against the motion since a.proper hearing on a pool cover could not be held before the architect would complete the work. COUNCILMEMBER KASPER WITHDREW HIS.MOTION, AGREEABLE TO SECOND. COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCILMEMBER DWYER, TO AUTHORIZE PARKS AND RECREATION DEPARTMENT TO ENTER INTO CONTRACT -WITH CONSULTANT FOR DESIGN OF REPAIRS AND IMPROVEMENTS TO YOST POOL; AND SET DATE FOR REVIEW OF A POOL COVER BETWEEN NOW AND JANUARY 15. Councilmember Ostrom asked if the architect would supervise the work to be done. Mr. Simpson replied the contract did not include supervision because there would have been additional cost and the Council had indicated they wanted to look at the design and decide what work.would be accomplished.. MOTION CARRIED. DISCUSSION/APPROVAL OF 1985.CITY.CONTRIBUTION TO SNOHO11ISH COUNTY VISITOR INFORMATION CENTER Administrative Services Director Art Housler described the request and the Mayor's recommendation that the City participate in 1985. COUNCILMEMBER JAECH MOVED, SECONDED BY COUNCILMEMBER DWYER, TO APPROVE THE REQUEST FOR EXPENDITURE OF $1,894 FOR THE VISITOR.INFORMATION CENTER IN 1985, TO BE TAKEN FROM THE COUNCIL CONTINGENCY.FUND. Mayor Naughten enumerated the benefits that had been received as a result of City participation during 1984. Councilmember Kasper disagreed with the formula used in apportioningth.e cost. MOTION CARRIED. • MAYOR Mayor Naughten commended the Parks and Recreation Department for the annual Open House and celebration of Frances Anderson's 94th birthday on November 15. The Mayor called the Council's attention to the information furnished by Mr. Simpson and included in their Council packets regarding 325 Fund projects. COUNCIL Councilmember Kasper questioned whether the collection stations in residential areas are meeting the code. Ms. Block replied that.a couple of complaints had been followed up and asked that any others be brought to the Department's attention. Councilmember Kasper requested that the agenda for December 11 be kept clear for budget discussions. He also noted that Council Resource Person Jo Pendergast is researching to determine how other cities handle maintenance and reserves. Councilmember Ostrom asked that the letter Simpson said he was working with the Police could be walked; he said an ordinance would Councilmember Jaech commented that several dogs were no longer posted in Meadowdale. from Ms.. Mayo be answered in regard to leash laws. Mr. Department to provide areas in some parks where dogs be necessary for a pick-up law and.should carry a fine. people had expressed displeasure that signs prohibiting Mayor Naughten said he would respond to the letter. SINCE DECEMBER 25 IS A HOLIDAY, COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCILMEMBER JAECH, TO CANCEL THE COUNCIL MEETING SCEDULED FOR DECEMBER 25. MOTION CARRIED. 0 32 November 20, 1984 - continued Councilmember Jaech noted the same problem exists on January.l. COUNCILMEMBER KASPER MOVED THAT THE JANUARY 1 COUNCIL MEETING BE CANCELLED. Motion died for lack of a second. Councilmember Jaech expressed concern regarding work being done at Willow Creek on retaining walls. Ms. Block said someone would investigate the digging. Mr. Snyder suggested that anytime a Council - person receives such a call, the information should be forwarded immediately to the appropriate City Department for action. Councilmember Jaech said the December 1 budget meeting would.be held in the Community Services Building staff l.ounge at 8:00 a.m. Councilmember Jaech asked for a staff.report on the problems at Wade James Theatre that were reported in the newspaper. She also asked for a status report on the Museum elevator. Councilmember Dwyer reported that the Olympic School Committee met last week and would be reporting periodically on their progress. Councilmember Jaech said City Attorney John Wallace had noted that a Councilmember cannot miss three consecutive.meet.ings unless their absence is excused by the Council. He had suggested that the Council vote on excused absences. She noted that members should notify the City Clerk, the Council Resource Person or the Council President if they will not be in attendance. Since it was 10:00.p.m., Mayor Naughten adjourned the meeting. COUNCILMEMBER JAECH MOVED, SECONDED BY COUNCILMEMBER OSTROM, TO CONTINUE THE MEETING THROUGH THE COUNCIL PORTION OF THE MEETING. MOTION CARRIED. COUNCILMEMBER JAECH MOVED TO NOTE.FOR THE RECORD THAT COUNCILMEMBERS JACK WILSON AND LAURA HALL WERE EXCUSED THIS EVENING. MOTION FAILED FOR LACK OF A SECOND. The Council discussed the need for a motion in the event.a councilmember is absent. Councilmember Ostrom saw no reason to change the present method, Councilmember Dwyer said it should be handled as an item on the Consent Agenda the following week. Mr. Snyder said there was a concern, since there is a provision in RCW 35.12.060 for removal of a Councilmember if three consecutive meetings are missed and not excused. Student Representative Suzanne Adams reported that the Youth Activities Board had met on November 19, deciding to have a dance on Friday, December 14, for Junior.High Students. She said a DJ would provide music and admission would be.$1.00 plus a can of food for the Food. Bank. Ms. Adams invited Councilmembers to serve as chaperones for the dance. She said, i.f.the dance were a success, one would be planned for Senior High students in January. Since there was no further business to come before the Council, the meeting was adjourned at 10:10 P. P• CQUELINE G. PARRETT, City Clerk LARRY S. NAUGHTEN, Mayor • I. 1 0 i