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19841211 City Council Minutes41 • December 11, 1984 The regular meeting of the Edmonds City Council was called to order at 7:02 p.m. by Mayor Larry Naughten in the Plaza Meeting Room of the Edmonds Library. All present joined in the flag salute. PRESENT STAFF PRESENT Larry Naughten, Mayor Dan Prinz, Police Chief Jo -Anne Jaech Art Housler, Administrative Services Director Steve Dwyer Jack Weinz, Fire Chief Laura Hall Bobby Mills, Acting Public Works Superintendent Bill Kasper Jackie Parrett, City Clerk John Nordquist Scott Snyder., City Attorney Lloyd Ostrom John Wallace, City Attorney Jack Wilson Shirlie Witzel, Recorder Suzanne Adams, Student Rep. Mayor Naughten announced that members of the Council wished to consider the 1985 Budget during this Work Session; therefore, the following items were rescheduled or removed from the Agenda: Item (E), Authorization for Mayor to. Execute Memorandum of Agreement between Edmonds Civil Service Commission .and City of Kent, was cancelled at staff request; Item.2, Further Discussion of Secondary Sewer Treatment, was rescheduled to the January 8, 1985 Agenda, and a.Metro Study will be discussed on December 18, 1984; Item 3, Discussion of Contract Negotiations with Olympic View.Water District, was referred to the Community Services Committee for discussion. CONSENT AGENDA Items (B), (F), and (J) were removed from the Consent Agenda for discussion. COUNCILMEMBER HALL MOVED, SECONDED BY COUNCILMEMBER KASPER, TO APPROVE THE BALANCE OF THE CONSENT AGENDA. MOTION CARRIED,. The approved items on the Consent Agenda included the following: • (A) Roll call. (C) Acknowledgment of Receipt of Claims for damages from Cheryl A. Ellis ($306.75), Pat Peterson ($150.52), and Puget Sound College of the Bible ($7,574). (D) Set date of January 15, 1985 for Hearing on 6-Lot Preliminary Subdivision at 606 and 612 9th Ave.. S. (Homeland Homes/P-5-84). (G). Authorization to advertise for 1985 Liquid Chlorine requirements. (H) Authorization to advertise for 1985 Diesel Fuel requirements. (I) Authorization.to enter into 2-year lease agreement for five Police cars. APPROVAL OF MINUTES OF DECEMBER 4, 1984 [Item (B) on Consent Agenda] Councilmember Dwyer asked that page 6, paragraph 4.of the minutes be corrected to read "Councilmem- ber Dwyer said he would vote against a motion to support the bill since he sees no distinction between this issue and other issues that have been before the Council upon which no action had been taken." COUNCILMEMBER DWYER MOVED, SECONDED BY COUNCILMEMBER JAECH, TO APPROVE THE MINUTES OF DECEMBER 4, 1984 AS AMENDED. MOTION CARRIED. AUTHORIZATION FOR MAYOR TO NEGOTIATE CONSULTING CONTRACT FOR WATER SYSTEMS PLAN WITH REID, MIDDLETON & ASSOCIATES fItem.(F) on.Consent Aqendal Councilmember Nordquist clarified that three firms were considered and Reid, Middleton & Associates was the strongest applicant. COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER DWYER, TO • AUTHORIZE THE MAYOR TO NEGOTIATE A CONSULTING CONTRACT FOR WATER SYSTEMS PLAN WITH REID, MIDDLETON & ASSOCIATES. MOTION CARRIED. PROPOSED RESOLUTION 609 SUPPORTING SB 4872 RELATING TO PORNOGRAPHY AND MORAL NUISANCES Item J on Consent Agenda Councilmember Dwyer removed this item in order that he could vote against it. COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, FOR PASSAGE OF RESOLUTION 609 SUPPORTING SB 4872 RE- LATING TO PORNOGRAPHY AND MORAL NUISANCES. MOTION CARRIED WITH COUNCILMEMBERS DWYER AND WILSON VOTING NO. j AUTHORIZATION TO COMMENCE.CONDEMNATION PROCEEDINGS FOR..EASEMENT TO CONSTRUCT WATERLINE j City Attorney Scott Snyder explained that, based on the Title Report, it will not be necessary to commence condemnation proceedings; therefore, no action would be required on this item. MAYOR Mayor Naughten attended .the Chamber of Commerce Awards Banquet on December 6; also attending were Councilmembers Hall and Earling. Wilson. A Community Service Award was presented to outgoing President Dave The Mayor reported that negotiations for parking spaces at 7th and Elm St. had revealed that, even with in -kind services, construction would cost $3500. He said a site had been located just south of 7th & Elm that would accommodate 4-5 vehicles and could be developed with in -kind services to accomplish the intended neighborhood parking. 42 December 11, 1984 - continued • Mayor Naughten announced that .Kevin Coe had been released on bail. He said the Police Department and he were satisfied with the conditions of release and they had been in communication with the Coe family to make sure everyone understands those conditions. The Mayor said his concern is to insure the safety of the general public and the Coe family. The Mayor noted that the former Property Manager's duties for the Cemetery have been reassigned to the Parks and Recreation Director: Councilmember Jaech asked that costs of the cemetery still be tracked so the Council will be able to. determine what is.being spent even though the costs may appear in different departments. Councilmember Hall expressed some reservation concerning distri- bution of the responsibility for property management among various departments; she would like to re -assess the need for a Property Manager position after trying this plan. Mayor Naughten said the major portion of the duties of the former position were related to a space needs study which had been concluded in 1983. He said.the Cemetery Board has asked to assume more responsibility in managing the cemetery and a report on the Cemetery Plan will be presented next week. COUNCIL Councilmember Hall had tested the traffic circle in the Ballinger area that was discussed last week. She found it was difficult to negotiate the circle and said one resident cannot back his pickup out of his driveway to go uphill. She asked that the barrels be moved into a tighter circle to allow him to negotiate his driveway. She added that the subject must be closely examined on January 15. Councilmember Jaech had understood that projects were researched by the staff prior to being pre- sented to the Council; however,.she had found that the Fire Department had not been consulted prior to installation of the trial traffic circle. She asked that future projects be presented to the Council after complete staff research had been conducted. Mayor Naughten pointed out that the Council had approved a traffic circle for this intersection when a petition was presented by resi- dents of the Ballinger area during discussion of traffic circles in general. He suggested that the Council should have had the staff do a study before any decision was made. Councilmember Kasper said there have been other times when the staff .should.have checked out a project the Council had authorized. He said he would appreciate the staff advising the Council not to proceed with a project when there are problems. Councilmember Hall asked if the necessary notices had been posted for the Budget Hearing last week; she had had three phone calls from.citizens wishing to testify on the budget, who were not aware of the hearing. Mayor Naughten read from.a portion of the City Code provided to him by the City Clerk the posting and publishing requirements. She had indicated only those items specifically required by Code to be published (such as subdivisions and street vacations) appear in the Legal Notices of the newspaper, and the other hearing notices are posted in the designated three public places. Councilmember Dwyer said the agendas are published and suggested that more people would be reading the published agendas than the legal notices. Councilmember Hall suggested that more than one opportunity for citizen input should be provided for the 1986 budget. In regard to budget discussions, Councilmember Nordquist commented that the intensity of previous years was missing during this budget preparation; he felt there was a lack of continuity. Mayor Naughten recessed the meeting to Executive Session at 7:45 for Presentation of Nonrepresented Employee Benefit Proposal, reconvening at 8:40 p.m. During the recess, a cake provided by Pat Eldridge was enjoyed by the Council. 1985 BUDGET Mayor Naughten read a December 11, 1984 memorandum from Administrative Services Director Art Housler regarding Adjustments to the 1985 Budget. The Council elected to consider the memorandum by para- graph. COUNCILMEMBER JAECH MOVED, SECONDED BY COUNCILMEMBER HALL, TO APPROVE THE 12 CHANGES LISTED ON EXHIBIT I OF THE DECEMBER 11 MEMO FOR $100,000.00 TO GO INTO THE 116 BUILDING MAINTENANCE FUND. MOTION CARRIED. COUNCILMEMBER OSTROM MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, TO APPROVE THE OTHER ADJUSTMENTS LISTED ON EXHIBIT I. MOTION CARRIED. In regard to the proposed salary/benefit increases for nonrepresented employees, Mr. Snyder explained that the funds would.be•carried in the Personnel Budget as a line item and the Council could amend the budget later when they have decided what they wish to do. about them.. Councilmember Jaech said an Executive Session.would be held on January 8, 1985 to make any decisions. Following discussion regarding the presence of the City Attorney during work sessions, COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCILMEMBER DWYER, TO BUDGET $4800 TO FUND THE CITY ATTORNEY'S'ATTEND- ANCE AT WORK SESSIONS, THE NEED FOR HIS PRESENCE TO BE REVIEWED AT THE END OF THE QUARTER. MOTION CARRIED. During discussion of the codification of ordinances by the City Attorney's office, Councilmember Hall suggested the staff examine how much would be saved if the codification.was done in-house. COUNCILMEMBER WILSON MOVED THAT $6000 BE PLACED IN THE COUNCIL CONTINGENCY FUND TO BE DISBURSED AT AN HOURLY RATE FOR CODIFICATION.OF ORDINANCES BY THE ATTORNEY. MOTION FAILED FOR LACK OF A SECOND. Councilmember Nordquist said there had been a problem in the past because of the slowness of..getting ordinances codified, which was why the City had gone to the Attorney - for this<-serv.ice.,._,.�CoinC71-1 member Jaech suggested the Mayor and staff look at the process and report I'llto Ahe Council by the end of June with recommendations for any changes that should be made in the 1986 budget. Since it was his understanding that the Council had agreed to a minimum of $60,000, COUNCILMEMBER KASPER MOVED THAT $37,000 BE ADDED TO THE FUNDS FOR RE -ROOFING THE COMMUNITY SERVICES AND PUBLIC SAFETY BUILDINGS, FOR A TOTAL OF $64,000. MOTION DIED FOR LACK OF A SECOND. Councilmember Jaech noted that $30,000 had been proposed, making a total of.$57,810. COUNCILMEMBER KASPER MOVED, 11 • ii i I 43 • December 11, 1984 - continued SECONDED BY COUNCILMEMBER NORDQUIST, TO ACCEPT THE PROPOSED $30,000 ADDITION TO THE REROOFING FUND FOR A TOTAL OF $57,810. MOTION CARRIED. Discussion of a replacement van for the Datsun pickup used by the Parks and Recreation Department resulted in COUNCILMEMBER JAECH MOVING -TO APPROVE.PURCHASE OF A NEW VAN ON THE CONDITION THAT THE COUNCIL RECEIVE A LIST OF ALL VEHICLES OWNED BY THE CITY, THEIR LIFE EXPECTANCY,.AND FUNDS BEING HELD IN THE B FUND. MOTION DIED FOR LACK OF A SECOND. COUNCILMEMBER DWYER MOVED., SECONDED BY COUNCILMEMBER.HALL, TO APPROVE PURCHASE OF A NEW VAN, WITH $2000 ALLOCATED TO THE PARKS AND RECREATION DEPARTMENT AND.$2000 ALLOCATED TO PUBLIC WORKS TO PURCHASE THE DATSUN PICKUP FROM PARKS AND RECREATION".DEPARTMENT. MOTION CARRIED WITH COUNCILMEMBER KASPER VOTING NO. COUNCILMEMBER JAECH MOVED., SECONDED FOR DISCUSSION BY COUNCILMEMBER HALL, THAT A LIST OF ALL CITY VEHICLES BE PROVIDED SHOWING THE RESERVES FOR REPLACEMENT, THE ORIGINAL COST, AND THE ANTICIPATED YEAR OF REPLACEMENT. MOTION CARRIED WITH COUNCILMEMBER DWYER VOTING NO. COUNCILMEMBER JAECH MOVED,,.SECONDED.BY COUNCILMEMBER NORDQUIST, TO INCREASE THE HOURLY PAY RATE OF THE COUNCIL RESOURCE PERSON FROM,$9.00 TO $10.00. MOTION CARRIED WITH COUNCILMEMBER OSTROM VOTING NO SINCE THIS REPRESENTS AN 11% INCREASE. The Council discussed the number of hours to be worked per week by the Resource Person. Councilmember Nordquist recommended a maximum of 24 hours a week. Mr. Housl.er said the funds could.be moved from the.Consulting Services line item to the Professional Services line item with no change in the budget. Councilmember Dwyer thought they might have been premature in raising the hourly rate since the contract has not yet been negotiated. Councilmember Kasper said they had agreed to the hourly rate with only the number of hours left to be negotiated. Several items were noted by Councilmember Kasper as requiring more thorough consideration in the next budget. Regarding the Professional Services funding, he noted that the practice of hiring • temporary replacements for employees on vacation or sick leave could be handled.by cross -training of other employees. He said it is possible that the funds being expended for temporary replacements could fund an additional employee to be used as a floater throughout the City for that type of coverage. Another area he would like to have covered is the reorganization of the City, the setting up of department heads.and reduction in grades, which has not been done. Mayor Naughten said he would be presenting recommendations for reclassification on December 18. Since the hour had reached 10:00 p.m., COUNCILMEMBER HALL MOVED, SECONDED BY COUNCILMEMBER JAECH, TO REOPEN THE MEETING. MOTION CARRIED. Councilmember Jaech agreed that the policy of hiring temporary replacements in the City should be examined. She asked that records be kept starting January 1 on the temporaries hired, in which departments they are used and the funds expended. Councilmember Kasper said another area to be examined are the rents charged by the City, which have not been reviewed for some time. He said the Council had promised the Arts Commission that funding would be addressed in the budget, which has not been done. Councilmember Wilson said the City should establish stable funding for the visual arts.and suggested that a total of $25,000 be funded, which would include any funding from the 1% for the Arts Ordinance. COUNCILMEMBER WILSON MOVED, SECONDED BY COUNCILMEMBER KASPER, THAT THE MAYOR AND STAFF INVESTIGATE POSSIBLE.DEVELOPMENT OF FUNDING FOR THE ARTS COMMISSION FOR VISUAL ARTS, THAT WOULD INCLUDE THE 1% ORDINANCE FUNDING, UP TO .A TOTALcOF',$25,000., ,Councilmember Ostrom noted the difficulty in funding the regular operations of the City. Councilmember Jaech also wanted information on the amount of subsidy.that is funded for Parks and Recreation. MOTION CARRIED WITH COUNCILMEMBERS DWYER AND OSTROM VOTING NO. Councilmember Dwyer said the arts have traditionally not had stable funding and believes it is difficult enough to fund normal City operations. He said the 1% for the Arts funding provides funding for the Arts as the City grows. COUNCILMEMBER JAECH MOVED, SECONDED BY COUNCILMEMBER HALL, TO INSTRUCT THE CITY ATTORNEY TO PREPARE • AN ORDINANCE FOR PASSAGE OF THE 1985 BUDGET TO BE BROUGHT BACK TO THE COUNCIL DECEMBER 18, 1984. MOTION CARRIED. City Attorney Scott Snyder asked to address two subjects for the record. He said earlier mention of publication requirements for the Budget Hearings should be corrected; State Statute requires notice be published once each week for two consecutive weeks, immediately following filing of the pre- liminary budget and prior to the hearing. The notice was not filed and he said he would be pro- viding a memorandum on the effect of that failure. Secondly, regarding the Council's request for documentation to expend $800 in response to the Chamber request for Christmas decorations, these monies have been spent for decorations used by the Chamber and have been authorized by motion of the Council in the past. COUNCILMEMBER DWYER MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, TO AUTHORIZE EXPENDITURE OF $800 FOR USE BY THE CHAMBER OF COMMERCE TO PURCHASE HOLIDAY DECORATIONS TO BE USED TO DECORATE THE PUBLIC RIGHTS -OF -WAY OR OTHER PUBLIC.PLACES. MOTION CARRIED. Since there was no further business to come before the Council, the meeting was adjourned at 10:22 p.m. LAR Y::iS N UGH;TEN;;, Ma oh CQU LINE G'. I.PARRE ;City Clerk n LJ