19841211 City Council Minutes41
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December 11, 1984
The regular meeting of the Edmonds
City Council was called to order at 7:02 p.m. by Mayor Larry
Naughten in the Plaza Meeting Room
of the Edmonds Library. All present joined in the flag salute.
PRESENT
STAFF PRESENT
Larry Naughten, Mayor
Dan Prinz, Police Chief
Jo -Anne Jaech
Art Housler, Administrative Services Director
Steve Dwyer
Jack Weinz, Fire Chief
Laura Hall
Bobby Mills, Acting Public Works Superintendent
Bill Kasper
Jackie Parrett, City Clerk
John Nordquist
Scott Snyder., City Attorney
Lloyd Ostrom
John Wallace, City Attorney
Jack Wilson
Shirlie Witzel, Recorder
Suzanne Adams, Student Rep.
Mayor Naughten announced that members of the Council wished to consider the 1985 Budget during this
Work Session; therefore, the following items were rescheduled or removed from the Agenda: Item (E),
Authorization for Mayor to. Execute
Memorandum of Agreement between Edmonds Civil Service Commission
.and City of Kent, was cancelled at
staff request; Item.2, Further Discussion of Secondary Sewer
Treatment, was rescheduled to the
January 8, 1985 Agenda, and a.Metro Study will be discussed on
December 18, 1984; Item 3, Discussion
of Contract Negotiations with Olympic View.Water District, was
referred to the Community Services
Committee for discussion.
CONSENT AGENDA
Items (B), (F), and (J) were removed from the Consent Agenda for discussion. COUNCILMEMBER HALL
MOVED, SECONDED BY COUNCILMEMBER KASPER, TO APPROVE THE BALANCE OF THE CONSENT AGENDA. MOTION
CARRIED,. The approved items on the Consent Agenda included the following:
• (A) Roll call.
(C) Acknowledgment of Receipt of Claims for damages from Cheryl A. Ellis ($306.75), Pat
Peterson ($150.52), and Puget Sound College of the Bible ($7,574).
(D) Set date of January 15, 1985 for Hearing on 6-Lot Preliminary Subdivision at 606 and 612
9th Ave.. S. (Homeland Homes/P-5-84).
(G). Authorization to advertise for 1985 Liquid Chlorine requirements.
(H) Authorization to advertise for 1985 Diesel Fuel requirements.
(I) Authorization.to enter into 2-year lease agreement for five Police cars.
APPROVAL OF MINUTES OF DECEMBER 4, 1984 [Item (B) on Consent Agenda]
Councilmember Dwyer asked that page 6, paragraph 4.of the minutes be corrected to read "Councilmem-
ber Dwyer said he would vote against a motion to support the bill since he sees no distinction
between this issue and other issues that have been before the Council upon which no action had been
taken." COUNCILMEMBER DWYER MOVED, SECONDED BY COUNCILMEMBER JAECH, TO APPROVE THE MINUTES OF
DECEMBER 4, 1984 AS AMENDED. MOTION CARRIED.
AUTHORIZATION FOR MAYOR TO NEGOTIATE CONSULTING CONTRACT FOR WATER SYSTEMS PLAN WITH REID, MIDDLETON
& ASSOCIATES fItem.(F) on.Consent Aqendal
Councilmember Nordquist clarified that three firms were considered and Reid, Middleton & Associates
was the strongest applicant. COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER DWYER, TO
• AUTHORIZE THE MAYOR TO NEGOTIATE A CONSULTING CONTRACT FOR WATER SYSTEMS PLAN WITH REID, MIDDLETON &
ASSOCIATES. MOTION CARRIED.
PROPOSED RESOLUTION 609 SUPPORTING SB 4872 RELATING TO PORNOGRAPHY AND MORAL NUISANCES
Item J on Consent Agenda
Councilmember Dwyer removed this item in order that he could vote against it. COUNCILMEMBER KASPER
MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, FOR PASSAGE OF RESOLUTION 609 SUPPORTING SB 4872 RE-
LATING TO PORNOGRAPHY AND MORAL NUISANCES. MOTION CARRIED WITH COUNCILMEMBERS DWYER AND WILSON
VOTING NO.
j AUTHORIZATION TO COMMENCE.CONDEMNATION PROCEEDINGS FOR..EASEMENT TO CONSTRUCT WATERLINE
j City Attorney Scott Snyder explained that, based on the Title Report, it will not be necessary to
commence condemnation proceedings; therefore, no action would be required on this item.
MAYOR
Mayor Naughten attended
.the Chamber
of Commerce Awards Banquet
on December 6; also attending were
Councilmembers Hall and
Earling.
Wilson. A Community
Service Award was
presented to outgoing President Dave
The Mayor reported that
negotiations
for parking spaces at 7th
and Elm St. had revealed that, even
with in -kind services,
construction
would cost $3500. He said
a site had been located just south of
7th & Elm that would accommodate
4-5
vehicles and could be developed with in -kind services to
accomplish the intended
neighborhood
parking.
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December 11, 1984 - continued
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Mayor Naughten announced that .Kevin Coe had been released on bail. He said the Police Department
and he were satisfied with the conditions of release and they had been in communication with the Coe
family to make sure everyone understands those conditions. The Mayor said his concern is to insure
the safety of the general public and the Coe family.
The Mayor noted that the former Property Manager's duties for the Cemetery have been reassigned to
the Parks and Recreation Director: Councilmember Jaech asked that costs of the cemetery still be
tracked so the Council will be able to. determine what is.being spent even though the costs may
appear in different departments. Councilmember Hall expressed some reservation concerning distri-
bution of the responsibility for property management among various departments; she would like to
re -assess the need for a Property Manager position after trying this plan. Mayor Naughten said the
major portion of the duties of the former position were related to a space needs study which had
been concluded in 1983. He said.the Cemetery Board has asked to assume more responsibility in
managing the cemetery and a report on the Cemetery Plan will be presented next week.
COUNCIL
Councilmember Hall had tested the traffic circle in the Ballinger area that was discussed last week.
She found it was difficult to negotiate the circle and said one resident cannot back his pickup out
of his driveway to go uphill. She asked that the barrels be moved into a tighter circle to allow
him to negotiate his driveway. She added that the subject must be closely examined on January 15.
Councilmember Jaech had understood that projects were researched by the staff prior to being pre-
sented to the Council; however,.she had found that the Fire Department had not been consulted prior
to installation of the trial traffic circle. She asked that future projects be presented to the
Council after complete staff research had been conducted. Mayor Naughten pointed out that the
Council had approved a traffic circle for this intersection when a petition was presented by resi-
dents of the Ballinger area during discussion of traffic circles in general. He suggested that the
Council should have had the staff do a study before any decision was made. Councilmember Kasper
said there have been other times when the staff .should.have checked out a project the Council had
authorized. He said he would appreciate the staff advising the Council not to proceed with a
project when there are problems.
Councilmember Hall asked if the necessary notices had been posted for the Budget Hearing last week;
she had had three phone calls from.citizens wishing to testify on the budget, who were not aware of
the hearing. Mayor Naughten read from.a portion of the City Code provided to him by the City Clerk
the posting and publishing requirements. She had indicated only those items specifically required
by Code to be published (such as subdivisions and street vacations) appear in the Legal Notices of
the newspaper, and the other hearing notices are posted in the designated three public places.
Councilmember Dwyer said the agendas are published and suggested that more people would be reading
the published agendas than the legal notices. Councilmember Hall suggested that more than one
opportunity for citizen input should be provided for the 1986 budget.
In regard to budget discussions, Councilmember Nordquist commented that the intensity of previous
years was missing during this budget preparation; he felt there was a lack of continuity.
Mayor Naughten recessed the meeting to Executive Session at 7:45 for Presentation of Nonrepresented
Employee Benefit Proposal, reconvening at 8:40 p.m. During the recess, a cake provided by Pat
Eldridge was enjoyed by the Council.
1985 BUDGET
Mayor Naughten read a December 11, 1984 memorandum from Administrative Services Director Art Housler
regarding Adjustments to the 1985 Budget. The Council elected to consider the memorandum by para-
graph. COUNCILMEMBER JAECH MOVED, SECONDED BY COUNCILMEMBER HALL, TO APPROVE THE 12 CHANGES LISTED
ON EXHIBIT I OF THE DECEMBER 11 MEMO FOR $100,000.00 TO GO INTO THE 116 BUILDING MAINTENANCE FUND.
MOTION CARRIED.
COUNCILMEMBER OSTROM MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, TO APPROVE THE OTHER ADJUSTMENTS
LISTED ON EXHIBIT I. MOTION CARRIED.
In regard to the proposed salary/benefit increases for nonrepresented employees, Mr. Snyder
explained that the funds would.be•carried in the Personnel Budget as a line item and the Council
could amend the budget later when they have decided what they wish to do. about them.. Councilmember
Jaech said an Executive Session.would be held on January 8, 1985 to make any decisions.
Following discussion regarding the presence of the City Attorney during work sessions, COUNCILMEMBER
KASPER MOVED, SECONDED BY COUNCILMEMBER DWYER, TO BUDGET $4800 TO FUND THE CITY ATTORNEY'S'ATTEND-
ANCE AT WORK SESSIONS, THE NEED FOR HIS PRESENCE TO BE REVIEWED AT THE END OF THE QUARTER. MOTION
CARRIED.
During discussion of the codification of ordinances by the City Attorney's office, Councilmember
Hall suggested the staff examine how much would be saved if the codification.was done in-house.
COUNCILMEMBER WILSON MOVED THAT $6000 BE PLACED IN THE COUNCIL CONTINGENCY FUND TO BE DISBURSED AT
AN HOURLY RATE FOR CODIFICATION.OF ORDINANCES BY THE ATTORNEY. MOTION FAILED FOR LACK OF A SECOND.
Councilmember Nordquist said there had been a problem in the past because of the slowness of..getting
ordinances codified, which was why the City had gone to the Attorney - for this<-serv.ice.,._,.�CoinC71-1
member Jaech suggested the Mayor and staff look at the process and report I'llto Ahe Council by the end
of June with recommendations for any changes that should be made in the 1986 budget.
Since it was his understanding that the Council had agreed to a minimum of $60,000, COUNCILMEMBER
KASPER MOVED THAT $37,000 BE ADDED TO THE FUNDS FOR RE -ROOFING THE COMMUNITY SERVICES AND PUBLIC
SAFETY BUILDINGS, FOR A TOTAL OF $64,000. MOTION DIED FOR LACK OF A SECOND. Councilmember Jaech
noted that $30,000 had been proposed, making a total of.$57,810. COUNCILMEMBER KASPER MOVED,
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December 11, 1984 - continued
SECONDED BY COUNCILMEMBER NORDQUIST, TO ACCEPT THE PROPOSED $30,000 ADDITION TO THE REROOFING FUND
FOR A TOTAL OF $57,810. MOTION CARRIED.
Discussion of a replacement van for the Datsun pickup used by the Parks and Recreation Department
resulted in COUNCILMEMBER JAECH MOVING -TO APPROVE.PURCHASE OF A NEW VAN ON THE CONDITION THAT THE
COUNCIL RECEIVE A LIST OF ALL VEHICLES OWNED BY THE CITY, THEIR LIFE EXPECTANCY,.AND FUNDS BEING
HELD IN THE B FUND. MOTION DIED FOR LACK OF A SECOND.
COUNCILMEMBER DWYER MOVED., SECONDED BY COUNCILMEMBER.HALL, TO APPROVE PURCHASE OF A NEW VAN, WITH
$2000 ALLOCATED TO THE PARKS AND RECREATION DEPARTMENT AND.$2000 ALLOCATED TO PUBLIC WORKS TO
PURCHASE THE DATSUN PICKUP FROM PARKS AND RECREATION".DEPARTMENT. MOTION CARRIED WITH COUNCILMEMBER
KASPER VOTING NO.
COUNCILMEMBER JAECH MOVED., SECONDED FOR DISCUSSION BY COUNCILMEMBER HALL, THAT A LIST OF ALL CITY
VEHICLES BE PROVIDED SHOWING THE RESERVES FOR REPLACEMENT, THE ORIGINAL COST, AND THE ANTICIPATED
YEAR OF REPLACEMENT. MOTION CARRIED WITH COUNCILMEMBER DWYER VOTING NO.
COUNCILMEMBER JAECH MOVED,,.SECONDED.BY COUNCILMEMBER NORDQUIST, TO INCREASE THE HOURLY PAY RATE OF
THE COUNCIL RESOURCE PERSON FROM,$9.00 TO $10.00. MOTION CARRIED WITH COUNCILMEMBER OSTROM VOTING
NO SINCE THIS REPRESENTS AN 11% INCREASE. The Council discussed the number of hours to be worked
per week by the Resource Person. Councilmember Nordquist recommended a maximum of 24 hours a week.
Mr. Housl.er said the funds could.be moved from the.Consulting Services line item to the Professional
Services line item with no change in the budget. Councilmember Dwyer thought they might have been
premature in raising the hourly rate since the contract has not yet been negotiated. Councilmember
Kasper said they had agreed to the hourly rate with only the number of hours left to be negotiated.
Several items were noted by Councilmember Kasper as requiring more thorough consideration in the
next budget. Regarding the Professional Services funding, he noted that the practice of hiring
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temporary replacements for employees on vacation or sick leave could be handled.by cross -training of
other employees. He said it is possible that the funds being expended for temporary replacements
could fund an additional employee to be used as a floater throughout the City for that type of
coverage. Another area he would like to have covered is the reorganization of the City, the setting
up of department heads.and reduction in grades, which has not been done. Mayor Naughten said he
would be presenting recommendations for reclassification on December 18.
Since the hour had reached 10:00 p.m., COUNCILMEMBER HALL MOVED, SECONDED BY COUNCILMEMBER JAECH, TO
REOPEN THE MEETING. MOTION CARRIED.
Councilmember Jaech agreed that the policy of hiring temporary replacements in the City should be
examined. She asked that records be kept starting January 1 on the temporaries hired, in which
departments they are used and the funds expended.
Councilmember Kasper said another area to be examined are the rents charged by the City, which have
not been reviewed for some time. He said the Council had promised the Arts Commission that funding
would be addressed in the budget, which has not been done. Councilmember Wilson said the City
should establish stable funding for the visual arts.and suggested that a total of $25,000 be funded,
which would include any funding from the 1% for the Arts Ordinance. COUNCILMEMBER WILSON MOVED,
SECONDED BY COUNCILMEMBER KASPER, THAT THE MAYOR AND STAFF INVESTIGATE POSSIBLE.DEVELOPMENT OF
FUNDING FOR THE ARTS COMMISSION FOR VISUAL ARTS, THAT WOULD INCLUDE THE 1% ORDINANCE FUNDING, UP TO
.A TOTALcOF',$25,000., ,Councilmember Ostrom noted the difficulty in funding the regular operations of
the City. Councilmember Jaech also wanted information on the amount of subsidy.that is funded for
Parks and Recreation. MOTION CARRIED WITH COUNCILMEMBERS DWYER AND OSTROM VOTING NO. Councilmember
Dwyer said the arts have traditionally not had stable funding and believes it is difficult enough to
fund normal City operations. He said the 1% for the Arts funding provides funding for the Arts as
the City grows.
COUNCILMEMBER JAECH MOVED, SECONDED BY COUNCILMEMBER HALL, TO INSTRUCT THE CITY ATTORNEY TO PREPARE
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AN ORDINANCE FOR PASSAGE OF THE 1985 BUDGET TO BE BROUGHT BACK TO THE COUNCIL DECEMBER 18, 1984.
MOTION CARRIED.
City Attorney Scott Snyder asked to address two subjects for the record. He said earlier mention of
publication requirements for the Budget Hearings should be corrected; State Statute requires notice
be published once each week for two consecutive weeks, immediately following filing of the pre-
liminary budget and prior to the hearing. The notice was not filed and he said he would be pro-
viding a memorandum on the effect of that failure. Secondly, regarding the Council's request for
documentation to expend $800 in response to the Chamber request for Christmas decorations, these
monies have been spent for decorations used by the Chamber and have been authorized by motion of the
Council in the past. COUNCILMEMBER DWYER MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, TO AUTHORIZE
EXPENDITURE OF $800 FOR USE BY THE CHAMBER OF COMMERCE TO PURCHASE HOLIDAY DECORATIONS TO BE USED TO
DECORATE THE PUBLIC RIGHTS -OF -WAY OR OTHER PUBLIC.PLACES. MOTION CARRIED.
Since there was no further business to come before the Council, the meeting was adjourned at
10:22 p.m.
LAR Y::iS N UGH;TEN;;, Ma oh CQU LINE G'. I.PARRE ;City Clerk
n
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