2020-02-13 Citizens Housing Commission Packet1
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Op E D
o Agenda
Edmonds Citizens Housing Commission
snl. tiHy° BRACKETT ROOM
121 5TH AVE N, CITY HALL - 3RD FLOOR, EDMONDS, WA 98020
FEBRUARY 13, 2020, 6:30 PM
HOUSING COMMISSION'S MISSION
"DEVELP DIVERSE HOUSING POLICY OPTIONS FOR (CITY) COUNCIL CONSIDERATION DESIGNED
TO EXPAND THE RANGE OF HOUSING (INCLUDING RENTAL AND OWNED) AVAILABLE IN
EDMONDS; OPTIONOS THAT ARE IRRESPECTIVE OF AGE, ENDER, RACE, RELIGIOUS
AFFILIATION, PHYSICAL DISABILITY OR SEXUAL ORIENTATION" - FROM CITY COUNCIL
RESOLUTION NO. 1427
ACKNOWLEDGMENT STATEMENT
"WE ACKNOWLEDGE THE ORIGINAL INHABITANTS OF THIS PLACE, THE SDOHOBSH
(SNOHOMISH) PEOPLE AND THEIR SUCCESSORS THE TULALIP TRIBES, WHO SINCE TIME
IMMEMORIAL HAVE HUNTED, FISHED, GATHERED, AND TAKEN CARE OF THESE LANDS. WE
RESPECT THEIR SOVEREIGNTY, THEIR RIGHT TO SELF-DETERMINATION, AND WE HONOR THEIR
SACRED SPIRITUAL CONNECTION WITH THE LAND AND WATER." - CITY COUNCIL LAND
ACKNOWLEDGMENT
CALL TO ORDER & AGENDA REVIEW
LAND ACKNOWLEDGMENT
INTRODUCTION OF COUNCIL LIAISONS & ROLL CALL
PUBLIC COMMENTS
COMMENTS FROM COMMISSION ALTERNATES
ACTION ITEMS
A. Approval of CHC 1/9/20 Meeting Notes
B. Policy Framework (60 Minutes)
PRESENTATION/DISCUSSION ITEMS
A. Summary of Recent Outreach Activities (10 Minutes)
B. Preliminary Review of February 12 Open House Event (10 minutes)
C. Agenda Items for March 12 Housing Commission Meeting (5 minutes)
D. March 24 Quarterly Report to City Council
WRAP-UP & ADJOURN
Edmonds Citizens Housing Commission Agenda
February 13, 2020
Page 1
6.A
Citizens Housing Commission Agenda Item
Meeting Date: 02/13/2020
Approval of CHC 1/9/20 Meeting Notes
Staff Lead: Shane Hope
Department: Citizens Housing Commission
Prepared By: Debbie Rothfus
Background/History
N/A
Staff Recommendation
Approve the meeting notes.
Narrative
Meeting notes from the 1/9/2020 meeting are attached.
Attachments:
ECHC_Notes_1.9
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6.A.a
EDMONDS CITIZENS HOUSING COMMISSION
Meeting Notes —January 9, 2019
Brackett Room, City Hall - 3rd Floor
121 5th Ave N, Edmonds, WA 98020
6:30 — 8:30 Pm
A recording of the meeting is available on the City website. Meeting materials can be found on
the Citizen's Housing Commission Webpage.
ATTENDANCE
Commissioners
•
James Ogonowski, District 1
•
Karen Haase Herrick, District 1
•
Keith Soltner, District 2
•
Weijia (Vicky) Wu, District 2
•
George Keefe, District 3
•
John Reed, District 3
•
Michael McMurray, District 4
•
Nichole Franko, District 4
•
Greg Long, District 5
•
Jess Blanch, District 6
•
Alena Nelson Vietmeier, District 6
•
Judi Gladstone, District 7
•
Will Chen, District 7
•
Bob Throndsen, At -large
Alternates
• Leif Warren, District 1
• Eva -Denis Miller, District 3
• Rick Nishino, District 6
• Tana Axtelle, At -large
City Council Liaison
• Vivian Wilson, Position 5
Project Staff
• Brad Shipley, City of Edmonds
• Amber Groll, City of Edmonds
• Ruth Bell, Cascadia Consulting Group
• Kate Graham, Cascadia Consulting Group
*Indicates alternatives participating in the meeting on behalf of a Commissioner
AGENDA
1. ROLL CALL— Kate Graham
2. PUBLIC COMMENTS
I. No attendees provided public comment
3. ALTERNATE COMMENTS
I. One alternate provided comment
4. REVIEW OF AGENDA & MEETING NOTES
I. Commission member read the land acknowledgement
II. Commission approved December 12, 2019 meeting notes
5. POLICY FRAMEWORK— Brad Shipley
I. Reviewed proposed policy framework.
• Approved as a living document with opportunity for future revisions
6. PRESENTATIONS
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6.A.a
I. Edmonds Programs & Incentives for Housing — Brad Shipley and Patrick Doherty
II. Housing Types — Brad Shipley
III. Commission decided to move the following presentations to February meeting:
• Major Development Projects in Edmonds
• Transportation & Light Rail Issues
7. COMMUNITY ENGAGEMENT— Kate Graham
I. Commission approved the revised Online Survey #1 proposed by the subcommittee
II. Update on February Open House
• Will be held February 12, 2020 at Edmonds-Woodway High School
8. ADJOURN
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6.B
Citizens Housing Commission Agenda Item
Meeting Date: 02/13/2020
Policy Framework (60 Minutes)
Staff Lead: Shane Hope
Department: Citizens Housing Commission
Prepared By: Debbie Rothfus
Background/History
The Edmonds Citizens' Housing Commission was established by the City Council, under Resolution No.
1427. Its mission is to recommend diverse housing policy options that will "expand the range of housing
(including rental and owned) available in Edmonds --irrespective of age, gender, race, religious affiliation,
physical disability, or sexual orientation."
The concept of having a policy framework to help the Housing Commission move forward in developing
and recommending policies was discussed early on in the Commission's work. A draft Policy Framework
was then discussed at the Commission's January 9 meeting. The Commission adopted the Policy
Framework on January 9 as presented but also recognized that it was a "living document" and
amendments could be made, including at the next meeting.
City staff reviewed the Housing Commission's discussion from the January 9 meeting and identified
potential amendments based on that discussion. The potential amendments for the Commission's
consideration on February 13 are summarized in the Narrative section below under the subheading
"Policy Framework Amendments".
To implement the Policy Framework, the Commission may move forward at the February 13 meeting by:
(a) identifying and prioritizing specific policy ideas to pursue; (b) forming committees to begin
development of the priority policy ideas; and (c) agreeing on next steps. A process is proposed in the
Narrative section below under the following subheadings:
6 Selection of Policy Topics
6 Formation of Policy Committees
d Next Steps:
o Policy Analysis and
Presentation of Policy Proposals
Staff Recommendation
A. Approve Policy Framework Amendments
B. Select topics to begin development of policy proposals (using group exercise as needed)
C. Form Policy Committees (using group exercise as needed)
D. Agree on next steps for Policy Committees
Narrative
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6.B
Policy Framework Amendments
Recognizing the Commission's January 9 discussion, a marked -up version of the approved Policy
Framework has been prepared (Attachment 1). The mark-ups reflect potential amendments to simplify
and clarify the Policy Framework. If the draft amendments are acceptable, the Commission may simply
vote to approve them. Alternatively, any Commissioner may propose something else by making a
specific motion for it and, if the motion is seconded, having it voted on by the Commission.
The potential amendments are in seven categories:
1. Minor clarifications (small wording changes for clarity) in several sections.
2. "Policy Goals"-- Dropping of two of the five goals because those two are not specific and hard to
quantify in terms of expected results; in addition, they can be better addressed in the policy analysis
stage, rather than as goals.
3. "Broad Categories of Policy Topics" -- Removal of long list of options and substituting a short
paragraph that refers to the mission and goals. It recognizes that, at a broad level, policy topics relate to
categories of: (a) housing supply/types; (b) needs; (c) programs; and (d) resources. It also states that the
Commission may add categories and topics later if needed. NOTE: A group exercise will be held during
the February 13 discussion of the Policy Framework to identify specific policy ideas that the Commission
wants to pursue. (These more specific ideas would be related to --but not directly included in --the Policy
Framework.)
4. "Analysis" --Adding a new section about policy analysis and factors to consider.
5. " Policy Committees"-- Adding that generally, each committee member should only participate in one
policy committee at a time and for policy proposals to generally come through designated policy
committees.
6. "Steps to Developing Policies" --Adds specificity about having written reports and the usual practice
regarding minority opinions.
7. Framework Amendments-- Adding a new section that the Policy Framework is intended to be a living
document and may be amended by the Housing Commission at any time.
Selection and Prioritization of Specific Policy Topics
Deciding the topics for which a 15-member Commission will begin drafting policies could be
overwhelming unless a good process is in place. We suggest that a group exercise be used for the
process. It could be done in this order at the February 13 meeting:
1. The Commission reviews a list of potential topics from staff. (See attachment.)
2. Commission members suggest additions to the list
3. Commission members vote on the top five topics for which they want policies to be developed
4. Votes are tallied and the five topics with the most Commission votes will be considered the
Commission's priorities for the first round of policy development and each will have a policy
committee assigned to it
a. Note: At a future meeting, topics that don't make the first round of policy development
may be considered by the Commission for the next round of policy development by
policy committees.
Formation of Policy Committees
To decide who will serve on which of the five policy committees, an exercise along these lines takes
place:
1. Each Commissioner who is willing/able to work on one of the five policy committees in the first
round identifies their first and second committee preferences.
2. The preferences are tallied and, ideally, each of 15 Commissioners can be "assigned" to a specific
policy committee that reflects their first or second choice
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6.B
a. However, after the preferences are tallied, if some committees don't have at least 2-3
members, Commissioners will be asked to voluntarily switch to balance the committees
b. If voluntary measures don't result in an equitable distribution of members to each
committee, another exercise (even drawing names from a hat) may be tried.
3. Members of each Policy Committee will be asked to gather, if possible, right after the end of the
meeting to provide each other contact information and clarify their next steps.
Each alternate Commissioner may choose whether they want to join one of the committees.
However, each committee will generally include no more than one alternate. Alternates who
are not part of a committee in the first round of policy development have priority to participate
in the second round of policy development.
Next Steps
Policy Analysis
Each Policy Committee, as it considers the topic before it, should analyze options and impacts of
the policy choices. NOTE: The Analysis section of the Policy Framework provides guidance on
factors to consider. The analysis need not be exhaustive but should at least be part of the
Committee's discussion. The Policy Committee may ask City staff to assist with information or
research for the topic.
Presentation of Policy Proposals
When a Policy Committee makes its proposal to the full Commission, the attached Policy
Proposal Format should be used whenever possible. Having a standard format allows the
Commission to grasp the relevant issues more quickly and compare ideas. At the same time,
policy proposals may vary in their level of detail, style, or presentation method. Regardless, all
policy proposals will be presented to the full Commission both orally and in writing.
Attachments:
PolicyFramewk_02.04.20
CHC_Policy Framework Graphic
Policy Topic Options.02.06.20
General Policy Proposal Format
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6.B.1
Mission of the Citizens' Housing Commission, per City Council Resolution No.
1427:
Develop, for Council consideration, diverse housing policy options
designed to expand the range of housing (including rental and owned)
available in Edmonds — irrespective of age, gender, race religious
affiliation, physical disability, or sexual orientation.
januar-y gEgbruary 4. 2020
Housing Policy Framework
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Purpose of Framework E
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The purpose of the Policy Framework is to give overall guidance for the
development of specific policies that the Edmonds Citizens' Housing Commission o
will recommend to the City Council. a
Policy Goals
The policies recommended by the Housing Commission will:
a) Be consistent with the mission to expand the range of housing, both rental
and owned, irrespective of age, gender, race, religious affiliation, physical
disability, or sexual orientation
b) Provide diverse options that are within the authority of the Edmonds City
Council to enact or support
e) PFotec oF enhance community livability -,n ghbo 1, .-1 �
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d) D,-eyid-e fe,- reed-o of exioting r oid-e tS uRhil^ -Al-q^ welcoming new residents
ejc Encourage housing that is affordable for a range of incomes and needs
Applicability of Policies
Each recommended policy should be applicable to --Edmonds. This could be
accomplished by any of the followingone OF m^r^ of the f.,lleWjHg:
1 I- el„die„ in Ar ,lirpr#ier f Changes to the City's comprehensive plan
2. Guidance for amending City development regulations (including zoning
regulations)
3 Geographicor- zoning loc tionsPlaces or areas -to consider for allowing
additional housing or more types of housing
4. Guidance for programs and processes that the City may create, continue, or
refine
5. ee fe,- City pFactices and pFeeesses
.5. Guidance for investment of City resources
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6.B.1
-7-.6. Availability of new resources (financial or otherwise) for a housing need
8-.7. Options for partnerships
-9-.8. Public information about hour ng o share
Broad Categories of Policy Topics
Each proposed policy must address some aspect of one ^r mere^f thea Nr^aathe
Housing Commission's designated mission from Resolution 1427 or a policy goal
identified in this Framework. categories of topics listed in this section.At a broad
level, the most relevant policy categories related to housing, are:
a) Supply/types
b Needs
c) Programs
d) Resources.
The Housing Commission may also add policy categories and topics as needed to
help the Commission achieve its mission.
0 Housing affordability for a range of incomes (espeeia!13F, moderate and lower
Access to opportunities (e.g., to jobs, schools, , ,
tFansit)
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6.B.1
• Housing .,see which may e-11-1 a F,,,,. ing g „ram technical � e -r
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staffing, or- volunteer assistance
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Partnership ip with other ;, sdic ions an /o. --,endes 3
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Anal, o
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Each policy proposal should be developed with consideration or analysis of N
factors that are appropriate to the topic. This may include consideration of o
the following: c
❑ Is this likely to increase the supply of low-income housing? E
❑ Is this likely to increase the supply of moderate -income housing? Li
❑ Is this likely to increase the supply of housing for seniors or others groups >U
with special needs? a
❑ Will this reduce property values?
❑ Will this impact the general tax burden of residents or property owners in E
Edmonds?
❑ Will this affect businesses and economic vitality?
❑ Does this take into account transit opportunities? Q
❑ Does this take into account proximity to services, parks, shopping, or other
amenities?
❑ Does this impact traffic or the environment and, if so, can the impacts be
reduced?
❑ How will this affect community livability or neighborhood character?
❑ How will this affect renters? How will it affect owners?
❑ Is this likely to increase or decrease housing options for groups of people
who have been discriminated against in the past?
❑ Are there other specific issues or impacts that should be considered for the
proposal?
Public Input on Policy Development
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6.B.1
• Community engagement on policy development will be actively sought in
multiple ways throughout the process.
• One or more public events for input on draft policies will be held prior to the
Commission's finalization of policies to recommend to the City Council.
• All public input will be considered and incorporated as appropriate.
• For policies recommended by the Housing Commission, the City Council will
seek additional public input before deciding on any action.
Steps to Developing Policies
The Commission's development of individual policies will generally follow seven
steps (listed below). Sometimes, two or more of these steps may be taken within a
single meeting and or include the time between meetings. [Note: Steps 3-2 and 5
are especially suitable for input by committees of the Commission.] At any meeting,
the Commission may consider multiple policies. Also, policy development may
occur in phases. Not all policy ideas need to be considered at once, but may be taken
in phases or batches.
1. Commission selection and prioritization of proposed policy topics that are
the sAff-fit ly the one of the broad categories „*mina inconsistent
with -the Policy Framework
2. Initial analysis and Ddevelopment of each specific policy proposal (in either
detailed or conceptual language) to address the selected priority topic,
consistent with the Framework goals
3. Presentation orally and in writing of specific policy proposals, along with
factors of analysis, to the full Commission, for further consideration
4. Agreement by Commission majority on each policy proposal that is to be
considered further as a draft policy, including any revisions
5. Commission's further consideration of draft policies, including public input
and any additional information
6. Acceptance, elimination, or refinement (based on Commission majority vote)
of each draft policy
7. Approval by Commission majority on final policies to recommend to the City
Council. Note: As is the general City practice, minority reports will not be
included in the Commission's final recommendations but relevant
information to the analysis from both the majority and minority perspectives
will be incorporated.]
For a visual representation of these steps, see attachment.
Policy Committees
The Housing Commission may authorize committees of its members to develop and
propose specific policies for Commission consideration.
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6.B.1
• Each appointed policy committee may work outside of a regular public
meeting but must report back to the full Commission on activities and
proposals.
• Each committee may work on the policies or policy topics that have been
assigned to it —and shouldal not work on any policies or topics that have not
been assigned to it.
• Each committee shall do its best to -involve Commission members who have
volunteered and been appointed to that committee and shall not involve
other Commission members (except as part of the Commission's public
meeting).
• Generally, each committee should be comprised of no more than three or -to
fivefou-r Commission members, recognizing that it is difficult to arrange
discussion and schedule meetings for more members than that.
• Committees should be comprised of members from different districts. No
committee shallshould include more than one alternate Commission
member.
• Each committee must have one lead member, who is a regular Commission
member (not an alternate) and who will coordinate any committee meetings
and report back (or ask another committee member to report back) on the
committee's activities and policy proposals to the full Commission.
• Committees have the option of asking for City -staff or consultant assistance.
Policy Framework Amendments
The Policy Framework is intended to be a living document that reflects the
Commission's general expectations on policy development. It may be amended by
the Housing Commission at any time.
Next Steps
1. At the Commission's January 9 meeting:
a. Any amendments to the Policy Framework may be proposed and
voted on by the Commission.
b. The Commission will vote on the Policy Framework (with any
approved amendments).
2. At the February 13 meeting:
a. Staff will provide examples of policies or policy concepts that the
Commission may want to consider for further refinement.
b. The Commission will prioritize policy topics and concepts for which
more specific policy language will be developed.
c. Committees may be formed to develop or refine policies that are
included in the first set of priority topics.
d. individual Comm' 'nr� m�yyl b orc 4ay 11c� 1.1 rtn or A X ri
J'ilT1T11TGT1ZDlTS11ZA"�(Tr.TO�"V� rR7TCCCTCOZTe�
policies for- specific topics
e.d.Commissioners may request staff to bring back policy options for
some topics.
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6.B.1
3. At the March 13 or April 9 meeting:
a. The Commission will begin considering its first set of specific policies.
b. The Commission will agree on the second set of topics for which
specific policies will be developed for full Commission consideration
at a subsequent meeting.
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Policy Topic Options
NOTE: Specific options would NOT be named in the Policy Framework, but rather a group exercise would be
carried out at the meeting to help the Commission select and prioritize topics for the first round of policy
development. To get this started, some topic ideas are listed below. During the group exercise, the Commission
could identify additional policy topics or remove any in which they are not interested.
In the next step of the group exercise, Commissioners could "vote" for their top priorities. All options that get a
"vote" from the Commission would be kept on the list for follow-up as the Commission's time allows.
Starting Ideas for Topics that a Policy Committee Could Work on Drafting Policies
1. Obtaining or investing City resources, which may include:
a. Use of existing Sales Tax Credits (per HB 1406) 1
b. Consideration of levies, grants, or other resources
2. Incentives for low- and moderate -income housing, which may include:
a. Multifamily tax -exemption program
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b. Density bonuses
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c. Other ideas
3. Possible requirement for the provision of either: (a) some amount of low or moderate -income housing or
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(b) developer contribution of in -lieu funds when new housing is being built
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4. Ways to encourage more housing types, which may include:
a
a. Accessory dwellings (especially detached ADUs)
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b. Cottage housing (i.e., clusters of small homes at greater density than typical existing houses if
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certain standards are met)
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c. Duplexes or other housing types
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5. Options for additional housing in one or more particular areas of town
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6. Changes to existing Comprehensive Plan policies
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7. Partnerships with community land trusts, non -profits groups, jurisdictions or other entities
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8. Preservation, which may include:
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a. Ways to maintain the supply of rental housing
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b. Ways to retain housing of historic significance
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9. What should be done for "special needs" housing, which may include the needs of specific populations, a
such as:
a. Seniors
b. Veterans
c. Disabled
d. Other groups that have experienced particular difficulty in obtaining housing
10. Changes to City processes or programs, which may include:
a. Permitting fees
b. Ability to make permitting process more efficient
c. Impact fees
d. Utility connection fees
e. Other City processes or programs
11. Updating of zoning standards for some existing types of housing
12. Any other ways to expand the range of housing available in Edmonds
1 Note: The use of this new sales tax credit tool was specifically identified by the City Council as something for
which they wanted the Housing Commission's input. More information will be provided to the Commission
generally and any committee that works on drafting policies for this topic.
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DRAFT
Housing Commission Policy Proposal Format
Proposals by Policy Committees of the Housing Commission reflect ideas for further
consideration. In making an initial policy proposal to the full Housing Commission,
each Policy Committee will prepare a written description of the proposal and factors
that the Committee considered. The standard format includes:
Names of Policy Committee Members
Short title of Policy Proposal
Purpose of policy being proposed
Specific proposed policy (What exactly is being proposed?)
Key factors considered, which may include some or all of the following:
• Is this likely to increase the supply of low-income housing?
• Is this likely to increase the supply of moderate -income housing?
• Is this likely to increase the supply of housing for seniors or others groups
with special needs?
• Will this reduce property values?
• Will this impact the general tax burden of residents or property owners in
Edmonds?
• Will this affect businesses and economic vitality?
• Does this take into account transit opportunities?
• Does this take into account proximity to services, parks, shopping, or other
amenities?
• If this might have transportation or environmental impacts, are there ways to
reduce the impacts?
• How will this affect community livability or neighborhood character?
• How will this affect renters? How will it affect owners?
• Is this likely to increase or decrease housing options for groups of people
who have been discriminated against in the past?
• Are there other benefits or impacts of this proposal?
Optional:
• What other communities use this approach?
• What other information is helpful to know about this proposal?
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7.A
Citizens Housing Commission Agenda Item
Meeting Date: 02/13/2020
Summary of Recent Outreach Activities (10 Minutes)
Staff Lead: Shane Hope
Department: Citizens Housing Commission
Prepared By: Debbie Rothfus
Background/History
Outreach to engage the community on housing issues is critical.
Staff Recommendation
N/A
Narrative
Public outreach activities regarding the survey and open house will be summarized at the February 13
meeting.
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7.B
Citizens Housing Commission Agenda item
Meeting Date: 02/13/2020
Preliminary Review of February 12 Open House Event (10 minutes)
Staff Lead: Shane Hope
Department: Citizens Housing Commission
Prepared By: Debbie Rothfus
Background/History
The February 12 Open House takes place one day before the Housing Commission's regular monthly
meeting.
Staff Recommendation
N/A
Narrative
At the February 13 meeting, the City's consultant will give a briefing on the number of people attending
the Open House and any other quick take-aways. Then by next week, a complete copy of all flip chart
notes and all written comments from the public comment box at the Open House will be provided to the
Housing Commission.
Commission members may also discuss what they observed about the Open House and the response of
the public.
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7.0
Citizens Housing Commission Agenda item
Meeting Date: 02/13/2020
Agenda Items for March 12 Housing Commission Meeting (5 minutes)
Staff Lead: {enter Staff Lead or "N/A" here)
Department: Citizens Housing Commission
Prepared By: Debbie Rothfus
Background/History
On March 12, the Housing Commission's agenda once again looks tight.
Staff Recommendation
For the Commission to review and give direction on current agenda topics, along with past topics that
have been deferred and any new topics that the Commission wants to consider, at the March 12
meeting
Narrative
The current and most time -sensitive topics (not necessarily in order) that staff is planning for the March
12 Housing Commission meeting agenda are:
d Review of Notes & Comments from Open House
d Review of Survey Results
d Report from each Policy Committee
d Consideration of any Policy Proposals from a Policy Committee
d Preparation for Next Community Event
d Proposal for March 24 Quarterly Report to City Council
One additional item for March 12, if the Commission is ready (or otherwise in April), could be:
d Second Round of Topics for Policy Development
Subjects that have been at least partially deferred from prior Commission meetings include:
d Transportation & Light Rail Issues
d Major Development Projects in Edmonds
Topics that were originally on the Commission's "Interest List" but not specifically on a prior Commission
agenda include:
d Environmental & Infrastructure Impacts/Choices
d Economic & Fiscal Sustainability for aspects of Housing & Other Uses
d Vibrancy & Community Livability
d What Other Cities & Agencies Are Doing about Housing
d State & Federal Resources
d Detailed Policy Framework Issues, such as: Meaning of "Policy"
d Discussion of Final Product to Give City Council
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7.0
We also understand that one or more Commissioners may have suggestions for other agenda topics.
These may be brought up for the Commission to consider having added to the March 12 agenda.
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7.D
Citizens Housing Commission Agenda Item
Meeting Date: 02/13/2020
March 24 Quarterly Report to City Council
Staff Lead: Shane Hope
Department: Citizens Housing Commission
Prepared By: Debbie Rothfus
Background/History
Resolution 1427 calls for a quarterly report to the City Council on the Housing Commission's progress.
For the first quarterly report to the City Council, the report was brief because the Housing Commission
was just getting underway. For the next quarterly report, we assume that Housing Commission
members will make the presentation.
Staff Recommendation
Designate a two -to four -person committee to develop a plan for the next quarterly report to the City
Council and bring the plan back to the full Commission on March 12 for approval.
Narrative
The next quarterly report to the City Council is scheduled for the March 24 Council meeting (7:00 pm).
The usual way that City board and commission reports are presented at Council meetings is for a small
group of the members to:
1. Introduce themselves (and acknowledge other members in attendance);
2. Give a brief presentation (about ten minutes) on what the group has been doing and what it will
do next;
Accept questions or comments from the City Council.
At the February 13 meeting, the Housing Commission may want to select a small group of members to
plan the March 24 Quarterly Report presentation. Then at the Commission's March 13 meeting, the
committee can report its plan to the full Commission for approval.
If a slide presentation will be used to give the report to Council, it is typically submitted several days in
advance to City staff. Staff loads the final presentation onto the computer from which it will shown.
However, a slide presentation is not required. Sometimes, simply speaking to the Council can be very
effective. The Commission may use whichever method it thinks best for making the report.
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