City of Mill Creek Interlocal Agreement for Domestic VIolence Coordinatorof EOA1{7tn
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CONTRACT ROUTING FORM
No.
(City Clerk Use Only)
z Originator: ACOP James lawless Routed by: Marlene Eager
0 Department/Division: Police Department Date: 01/06/2016
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FC Name of Consultant/Contractor: City of Mill Creek, Washington
wCONTRACT TITLE:
o ILA between City of Edmonds and City of Mill Creek for a Domestic Violent
� Type of Contract: (GR) Grants (1) Intergovernmental Agreement (L) Lease Agreement
Z (S) Purchase of Services (W) Public Works (0) Other
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Z Bid/RFP Number:
UEffective Date: Completion Date:
L) Has the original City contract boilerplate language been modified? Yes O No
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li.— If yes, specify which sections have been modified:
pDescription Provides for the services of a domestic violence coordinator shared by both the city of Edmonds and the City
V of Services: of Mill Creek
Total Amount of Contract:
Budget # Amount'
N
J
~ Budget # Amount:
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0
-J Budget # QAmount:
,
U
QAre there sufficient funds in the current budget to cover this contract? Yes 0 No
Z Remarks: g g
u_ Funding for the services of the domestic services coordinator has been included in the budget
Authorization Level: Council
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1. Project Manager ✓❑ 6. City Council Approval
Date (if applicable) 1 /5/2016
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2. Risk Management/Budget
z J 3. City Attorney ❑✓ 7. Mayor
0 4. Consultant/Contractor ❑✓ 8. City Clerk
N ❑ 5. Other
INTERLOCAL AGREEMENT BETWEEN THE CITY OF EDMONDS, WASHINGTON
AND THE CITY OF MILL CREEK, WASHINGTON
FOR A DOMESTIC VIOLENCE COORDINATOR
THIS INTERLOCAL AGREEMENT ("Agreement") is made and entered into on this l01� day of
2016, by and between the CITY OF EDMONDS, a Washington municipal
corpora ' n (hereinafter referred to as "Edmonds") and the CITY OF MILL CREEK, Washington
municipal corporation (hereinafter referred to as "Mill Creek"), each party having been duly organized
and existing under the laws of the State of Washington.
RECITALS
WHEREAS, Edmonds and Mill Creek each require the services of a Domestic Violence
Coordinator to assist the Prosecutor and victims of domestic violence in each City; and
WHEREAS, Edmonds is authorized by law to hire and retain an employee to provide domestic
violence coordination services to assist victims and the City Prosecutor in domestic violence cases for the
Municipal Court; and
WHEREAS, Edmonds continues to require Domestic Violence Coordinator services for the
benefit of Edmonds; and
WHEREAS, Edmonds is amenable to allowing Mill Creek to compensate Edmonds in exchange
for receiving services that will be performed by the Edmonds Domestic Violence Coordinator under the
employment, direction, and supervision of Edmonds; and
WHEREAS, RCW 39.34.080 and other Washington laws authorize any public agency to
contract with another agency to perform services and activities that each such public agency is authorized
by law to perform; and
WHEREAS, Edmonds and Mill Creek have considered the costs for such services and skills
required, and determined it is in each of their best interests to enter into this Agreement as authorized and
provided for by RCW 39.34.080 and other Washington law to share such services in cooperation with
each other; and
WHEREAS, this interlocal Agreem t as. horized by the Edmonds City Council on January
5, 2016 and the Mill Creek City Council on 2016;
NOW THEREFORE, in consideration of the above and foregoing recitals, the payments to be
made, the mutual promises and covenants herein contained, and for other good and valuable
consideration, the parties hereto agree as follows:
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Pa1•p0se: The purpose of this Agreement is to clarify the conditions under which Edmonds will
provide the following services to Mill Creek (and as itemized further in Attachment A):
a. The Domestic Violence Coordinator (hereinafter referred to as "DVC") is employed by
Edmonds at all times, and is under the direction, supervision, and control of Edmonds.
b. In return for compensation, Edmonds shall direct the DVC to provide Mill Creek with
services for approximately 33% of the total work time by the DVC at mutually agreed
upon days and times. Both parties accept minor variations to the 66% of the total time to
Edmonds or 33% of the total time to Mill Creek. It is considered impractical to insure
precise distribution due to the variation of workload requirements on any particular day,
and distribution of holidays, sick leave, and vacation days.
C. As the employer, Edmonds shall provide an office and all supplies necessary for the
DVC's work. At the convenience of Mill Creek, Mill Creek may also provide an
alternative workspace in Mill Creek.
d. The DVC will work under Edmonds' rules and directions. In the event that there is a
conflict between Edmonds' personnel activities and rules, and Mill Creek's, then
Edmonds' will prevail.
2. Duration: The term of the Agreement shall be from January 1, 2016 through December 31,
2018. The Agreement may be renewed for successive periods of three years, upon approval by
each respective City Council at the time of renewal.
3. Contacts: Notice regarding the Agreement terms, conditions, rates, or other communications
shall be addressed to:
City of Edmonds
Assistant Chief of Police
250 5"' Avenue North
Edmonds, WA 98020
City of Mill Creek
Chief of Police
15728 Main Street
Mill Creek, WA 98012
4. Compensation from Mill Creek
a. Mill Creek shall pay Edmonds a percentage of Edmonds' salary and benefits costs for
the DVC that is equal to the percentage of time the DVC is assigned to provide
services to Mill Creek. The amount will be billed in monthly installments. For 2016,
Mill Creek shall pay Edmonds an amount not to exceed $11,119.08, in monthly
installments of $926.59 as billed to Mill Creek by Edmonds, as its share of the DVC
yearly salary and benefits. Should the DVC position be vacant for a portion of the
month, Edmonds shall pro -rate the invoice accordingly. The annual not to exceed
amount will be adjusted annually by an amount equal to the percentage of Edmonds'
hourly salary and benefits costs increases for the DVC as negotiated within its
Pa
collective bargaining agreement with the Edmonds Police Officers Association, Staff
Support Group. Mill Creek understands that the DVC position is represented by this
union, and that the salary for the position is governed by the current Collective
Bargaining Agreement (CBA) between the EPOA and Edmonds and may increase as
a result of negotiated Cost -of -Living Adjustments (COLA), step increases, longevity
pay, and pro -rated increases associated with the 1% accreditation premium. Mill
Creek will be invoiced for its pro-rata share of all pay and benefits (Social Security,
L&I, and PERS 2) that may be due based on the current rate of pay and any increases
negotiated for the DVC.
b. Edmonds will send the monthly invoice to the Mill Creek Chief of Police.
c. Should Mill Creek require services under the Agreement that require overtime pay
under Edmonds' rules, Edmonds shall pay the overtime pay to the DVC and invoice
Mill Creek for reimbursement as soon as such costs are known to Edmonds.
d. In future budget cycles, Edmonds shall notify Mill Creek of any anticipated DVC
yearly salary and benefits rate increases, as described in Section 4(a), by October 15"'
of the year preceding the effective date of any change. By budgeting sufficient funds
to pay the increased yearly salary rate, Mill Creek will be deemed to have approved
the change and the rate charged to Mill Creek under this Agreement, which shall
thereby be deemed amended.
5. Record Keeping: Edmonds agrees to maintain records relative to the DVC employment, and to
make such records available to Mill Creek upon request.
6. Indemnification and Insurance: Edmonds shall indemnify Mill Creek, its officers, agents and
employees, from and against any claim, damages, loses, and expenses, including but not limited
to reasonable attorney's fees, arising from Edmonds' performance under this Agreement;
provided, to the extent the claim, damages, losses, and expenses are caused by intentional acts of
or by the concurrent negligence of Mill Creek, its officers, agents or employees, Edmonds'
indemnification obligation hereunder shall be limited to Edmonds' proportionate share of liability
as agreed to by the parties to this Agreement or determined by a court of competent jurisdiction.
7. Termination: This Agreement may be terminated before expiration by written notice from either
party. Termination by such notice shall become effective 90 days after receipt of notice.
8. Governing The parties hereto agree that, except where expressly otherwise provided, the
laws and administrative rules and regulations of the State of Washington shall govern in any
matter relating to this Agreement.
9. Entire Agreement: This Agreement represents the entire integrated Interlocal Agreement
between Edmonds and Mill Creek and supersedes all prior negotiations, representations, or
agreements on this matter, either written or oral.
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10. Interlocal Cooperation Act: The parties agree that no separate legal or administrative entities
are necessary in order to carry out this Agreement. If determined by a court to be necessary for
purposes of the Interlocal Cooperation Act, Ch. 39.34 RCW, an administrator or joint board
responsible for administering the Agreement will be established by mutual agreement. Any real
or personal property used by either party in connection with this Agreement will be acquired,
held, and disposed of by that party in its discretion, and the other party will have no joint or other
interest herein. No partnership or joint venture between the patties is created by this Agreement.
IN WITNESS WHEREOF, the above and foregoing Agreement has been executed in duplicate
by the parties hereto and made effective on
CITY OF EDMONDS
David O. Earling,
ATTE SPAUTHENTICATED :
Sco asse"t'yClerk
Office of the City Attorney
rd
2016.
CITY OF MILL CREEK
�r'A
ATTE SPAUTHENTICATED :
K Ily he i, City Clerk
• 0 0 ' �OZuI
City of
EDMOND S
Washington
Attachment A
DOMESTIC VIOLENCE COORDINATOR — Part Time
Department: Police
Bargaining Unit: Law Support FLSA Status: Non Exempt
Revised Date: January 2012 Reports To: Sergeant
POSITION PURPOSE: Under the supervision of a sergeant, responsible for the coordination of
domestic violence related cases between victims, police department, prosecuting attorney's office and the
Courts of jurisdiction; provides victims of domestic violence with education; assists with safety planning
and refers them to community agencies as needed for safe housing or other immediate needs; makes
recommendations to the City Prosecutor regarding case outcomes and provides input to the Municipal
Court Judge regarding issuing/terminating No Contact Orders on criminal cases; provides support to
victims at court hearings and assists victims in understanding the civil and criminal legal system; provides
information and assistance related to obtaining civil protection orders.
ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES:
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in
this classification, only a representative summary of the primary duties and responsibilities. Incumbents) may not
be required to perform all duties listed and may be required to perform additional, position -specific duties.
• Supports, educates and assists victims of domestic violence through the criminal proceedings in
municipal and superior courts; provides information regarding criminal justice procedures and
appears with domestic violence victims at arraignments, pre-trial hearings, trials and other court
hearings as deemed necessary.
■ Provides information to domestic violence victims regarding the benefits of prosecuting domestic
violence cases.
• Receives and reviews all police reports concerning domestic violence regardless if a crime has
occurred.
• Assists officers and detectives in obtaining evidence of domestic violence; takes photographs of
victims' injuries, researches prior history of abuse and obtains medical records and document
findings in accordance with departmental policy.
• Contacts victims of domestic violence by phone to provide information or to set up appointments
to meet in person.
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• Assesses victim's immediate needs (i.e. safe housing, income, etc.), helps victim develop a safety
plan; provides information regarding filing for and obtaining civil protection orders.
• Mails domestic violence related materials and community resource information to domestic
violence victims and meets with victims of domestic violence to provide case information,
domestic violence education, safety planning and referrals to community resources.
• Appears at court hearings related to domestic violence cases; provides input to the Prosecutor and
the Judge regarding No Contact Orders and attends arraignments and pretrial hearings.
• Updates domestic violence victims on the status of criminal cases after court hearings where
victims are not present.
• Reviews domestic violence cases with City Prosecutor to discuss best outcomes for each case and
makes charging and sentencing recommendations.
• Develops reference materials for use by court staff, prosecuting attorney and domestic violence
victims.
• Responds to telephone and walk-in requests for service and refers victims to social service or
community agencies as appropriate.
• Prepares statistical reports as directed and attends department staff meeting when requested.
• Keeps updated file information pertaining to all criminal cases via computer; communicates via
email with the Prosecutor and Probation Department regarding criminal cases and corresponds
with outside agencies and other professionals to discuss domestic violence related issues.
• Prepares required reports and other documents as required and assist in developing operational
policies and procedures. Assists in training department personnel relative to domestic violence.
■ Maintains physical abilities as noted under Working Conditions (below).
• Performs other duties as assigned.
Required Knowledge of:
• Principles and dynamics of domestic violence.
• Federal, state and local laws relating to domestic violence, protection orders and No Contact Orders.
• City and department policies.
• Criminal justice system and procedures in municipal court and state court.
■ Victimology and crisis intervention techniques.
■ Locating and finding resources for victims' assistance.
• Report preparation and record keeping.
• Effective communication principles and practices to include public relations.
• Current office procedures, methods, and equipment including computers and computer
applications such as word processing and spreadsheets.
■ English usage, spelling, grammar and punctuation.
• Principles of business letter writing.
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Required Skill in:
• Ability to manage multiple tasks, assignments and follow-up investigations.
■ Responding effectively in crisis situations with a judgment free attitude.
• Working with individuals and agencies with a variety of backgrounds and purposes.
• Familiarity with community resources and ability to make appropriate referrals.
• Working directly with adult and child victims of domestic violence.
• Testifying accurately and effectively in court.
• Interviewing victims, witnesses, and suspects.
■ Interpreting and administering policies and procedures sufficient to administer, discuss, resolve,
and explain them.
■ Maintaining confidentiality and communicating with tact and diplomacy.
■ Effective oral and written communication principles and practices to include public relations and
customer service.
• Current office procedures, methods and equipment including computers and computer
applications affecting work.
• English usage, spelling, grammar and punctuation.
MINIMUM QUALIFICATIONS:
Education and Experience:
Preferred education and experience are an Associate's Degree in Social or Behavioral Science, Criminal
Justice, Psychology, or related field and prior experience in the legal system working in a non-profit
victim oriented program or within the criminal justice system performing domestic violence/victims
advocacy, assisting victims, or performing crisis/counseling intervention; OR an equivalent combination
of education, training and experience.
Licenses or Certifications:
Valid Washington State Driver License.
Must be able to successfully complete and pass background check.
May be required to successfully complete and pass other examinations as required by law or by city and
department policies and/or Civil Service Commission Rules and Regulations.
WORKING CONDITIONS:
Environment:
• Standard office environment.
• Driving a vehicle to conduct work.
Physical Abilities:
• Hearing, speaking, or otherwise communicating to exchange information with others in person or
on the telephone.
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• Sitting, standing or otherwise remaining stationary for extended periods of time.
■ Operating a computer keyboard and camera.
• Ascending/descending stairs and walking.
• Lifting/carrying, pushing or pulling heavy items up to 50 pounds.
• Bending at the waist, kneeling or crouching or otherwise positioning oneself to accomplish tasks.
• Operating a computer keyboard.
Hazards:
• The nature of the position can involve situations which may present a danger to personal safety.
• Exposure to infectious disease.
Incumbent Signature:
Department Head:
Date:
RECEIVED
Date:
To:
From:
Subject:
MEMORANDUM
May 25, 2016
Linda Hynd, Deputy City Clerk
Marlene Eager
MAY 272016
EDMONDS CITY CLERK
Interlocal Agreement between the City of Edmonds and the City of Mill
Creek for a Domestic Violence Coordinator
Good Morning Linda:
Enclosed is a copy of the Interlocal Agreement between the City of Edmonds and the City of
Mill Creek for a Domestic Violence Coordinator.
This agreement has been signed by representatives for both the City of Edmonds and Mill Creek
and should complete your files.
Please contact me should you have any questions.
Sincerely,
A
Marlene Eager
Administrative Assistant
City of Edmonds Police Department