2020-03-04 Diversity Commission PacketSPECIAL MEETING NOTICE
EDMONDS DIVERSITY COMMISSION
RETREAT MEETING
The Edmonds Diversity Commission will meet on Wednesday, March 4, 2020 at 4
p.m. The purpose of the meeting is for a retreat meeting of the Edmonds Diversity
Commission. The agenda and is attached.
The meeting will be held in the Brackett Meeting Room, Edmonds City Hall, 121 5t"
Ave N. Edmonds. WA 98020.
The public is welcome to attend the meeting.
Posted/Mailed: February 27, 2020
POSTED:
City Hall
Edmonds Library
Edmonds Post Office
Public Safety
EMAILED:
Newspapers
The Herald
The Seattle Times
The Edmonds Beacon
Myedmondsnews.com
City Council
Directors
0 - �
SPECIAL MEETING AGENDA
Edmonds Diversitv Commission RETREAT
Brackett Meeting Room, Edmonds City Hall
121 5th Avenue North, Edmonds, WA 98020
Wednesday, March 4, 2020
4:OOPM — 8:OOPM
DUE TO THE EXTENSIVE RETREAT AGENDA THERE WILL BE NO PUBLIC COMMENT
TAKEN AT THIS MEETING
4:00 P.M. — Call to Order and Land Acknowledgement: "We acknowledge the original inhabitants of this
place, the Sdohobsh (Snohomish) people and their successors the Tulalip Tribes, who since time
immemorial have hunted, fished, gathered, and taken care of these lands. We respect their sovereignty,
their right to self-determination, and we honor their sacred spiritual connection with the land and water." -
City Council Land Acknowledgment
1. Roll Call and Absences
2. Approval of Agenda
3. Approval of February 5, 2020 Meeting Summary
4. Approval of expenditures
DIVERSITY COMMISSION RETREAT AGENDA
Welcome/Introductions/Icebreakers
Clarification of Purpose/Mission
Review of Work Plan and Goals
DINNER BREAK
Discussion of Events!
Discussion of Outreach and Community Presence
Discussion of Policy Issues
Subgroups — Purpose and Topics
Wrap-up and next steps.
Adjourn — 8:OOPM
Next regular meeting: Wednesday, April 1, 2020, 6 PM, Brackett Meeting Room
Guiding Principles
To ensure we meet our responsibilities as a Commission, we agree to:
• start and end our meetings on time
• demonstrate our respect for our fellow Commissioners, the City of Edmonds, and the citizens we represent by: being present, being prepared, actively
listening, participating in meetings, completing our individual assignments, and holding ourselves accountable
• "step up and step back"
• establish goals and action plans that are results oriented
• establish subcommittees as needed
• engage in courageous, honest, and open dialogue when faced with difficult issues or questions
• utilize the "Ouch Rule" (assume positive intent; resist the temptation to be offended)
• embrace the education opportunities presented through the Commission meetings
• strive to make decisions by consensus. In a case where consensus cannot be reached after a reasonable attempt has been made, the Chairperson may call for a
majority vote.
DRAFT
CITY OF EDMONDS
DIVERSITY COMMISSION
February 5, 2020
COMMISSIONERS PRESENT
Anabel Hovig, Vice -Chair
Dean Olson
Donnie Griffin
Mindy Woods
Sarah Mixson
Brian Potter
Nikki Okimoto Glaros
Tomas Brodniak, Student Representative
Councilmember Adrienne Fraley-Monillas, ex
officio
COMMISSIONERS ABSENT
Pat Valley, Chair, excused
Sekou Kon6, excused
GUESTS PRESENT:
Susan Paine, Councilmember
Arwen Marohn,
STAFF PRESENT
Patrick Doherty
Cindi Cruz, Program Coordinator
6:00 P.M. — Call to Order and Land Acknowledgement: "We acknowledge the original inhabitants
of this place, the Sdohobsh (Snohomish)people and their successors the Tulalip Tribes, who since
time immemorial have hunted, fished, gathered, and taken care of these lands. We respect their
sovereignty, their right to self-determination, and we honor their sacred spiritual connection with
the land and water." - City Council Land Acknowledgment
1. Roll Call: Anabel called the meeting to order at 6:00 p.m. Brian read the land
acknowledgement. Anabel recognized Pat's excused absence due to illness, Sekou's excused
absence due to a vacation beyond two weeks.
2. Approval of Agenda: The agenda was amended to include an introduction of Tina as Item 3a,
and agenda was approved by consensus.
3. Approval of Meeting Summary of January 8, 2020: Summary minutes approved as amended
approved by consensus.
a. Patrick introduced new Diversity Commission Coordinator, Tina Marohn. Interviews for the
position were conducted last week and Tina was chosen. She will officially start on Monday.
Arwen is what she prefers to be called.
4. Public Comment: Mindy read statement from Vanessa Steadman thanking Commission for the
grant to help fund the morning program on MLK day at ECA. Ardeth Weed commented on last
film series and felt the film did not represent the homelessness crisis in the best way. Would
like to see another film on homelessness that would not seem so judgmental. Some discussion
on how to best facilitate the q/a after the films. Susan Paine, Councilmember, introduced herself
and had interest in Commission as she discussed background which involved training and
orientation at City of Seattle provided to new employees regarding diversity. Offered her
expertise and experience in training, etc.
5. Update from the City: Adrienne updated on Council retreat on Friday, February 7. Training
will be focus and basics for new Council members. In April another retreat will be held. Donnie
DRAFT Meeting Summary
Diversity Commission
February 5, 2020
Page 1
DRAFT
mentioned that in policy recommendations by Commission to Council that diversity and
inclusion stay in the forefront of the Council.
Patrick updated on another policy recommendation for creation of an internal City staff
committee devoted to diversity, inclusion and equity that is being implemented at direction of
Mayor. We (staff) will be reviewing the website and for inclusion of regional events. The
Communications/PIO position and Human Services Program Coordinator positions will be
advertised next week. Both positions when filled will report to Patrick. Updated on Hwy 99
corridor project that was approved last night by Council. Adrienne stated this was a priority of
the Mayor's and was happy it was unanimously supported by Council. And Waterfront
Connector money should be able to be rerouted to this project. Costs could be from $6.9 up to
$9M depending on additions to project.
6. Old Business:
a. Discuss sub -group structure Anabel asked if sub -groups discussion on how the groups
should be restructured or should it be forwarded to retreat topics. It was decided to add to
retreat topics to discuss.
7. Subgroup Reports:
a. Policy:
b. Partnerships: Discussion regarding decals. Find out how many are left. And discuss at
retreat how many to reprint.
c. Events: Film series on the 15t1i. Start the film selection earlier in the year. Try to watch the
movies in advance before choosing.
8. New Business:
a. Refine retreat topics (draft agenda will be distributed at meeting):
After considerable discussion a proposed agenda was established:
1. Icebreaker/fun question, plus question to each Commissioner regarding his/her
motivation to do this work.
2. Clarify our purpose! What's our legacy?
3. Revisit original mission
4. Review original components of work plan & goals
5. Events: What has worked? Why or why not? New ideas?
6. Communication outreach, community presence. How to reach the "others"? Skeptics
7. Policy issues: Identify gaps.
8. Subgroups purpose, topics
Anabel, Pat, Patrick and Cindi will meet on February 25 to finalize the agenda.
9. Commissioner's Corner:
Sarah: EdCC International Student Night performance is last Friday in February (2/28) at ECA.
Donnie: thanked everyone that helped with MLK event. Event was very successful. Mindy:
ESD official week for Black Matters events on ESD website.
Adjourn: Anabel adjourned the meeting at 8 PM — Next meeting/retreat: March 4, 2020, 4 p.m.
in the Brackett Room at Edmonds City Hall.
DRAFT Meeting Summary
Diversity Commission
February 5, 2020
Page 2