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2020-04-28 City Council - Full Agenda-25811. 2. 3. 4. 5. 6. 7. 8. 9. 10. o Agenda Edmonds City Council V Hy° VIRTUAL ONLINE MEETING EDMONDS CITY COUNCIL MEETINGS WEB PAGE, HTTP://EDMONDSWA.IQM2.COM/CITIZENS/DEFAULT.ASPX, EDMONDS, WA 98020 APRIL 28, 2020, 7:00 PM "WE ACKNOWLEDGE THE ORIGINAL INHABITANTS OF THIS PLACE, THE SDOHOBSH (SNOHOMISH) PEOPLE AND THEIR SUCCESSORS THE TULALIP TRIBES, WHO SINCE TIME IMMEMORIAL HAVE HUNTED, FISHED, GATHERED, AND TAKEN CARE OF THESE LANDS. WE RESPECT THEIR SOVEREIGNTY, THEIR RIGHT TO SELF-DETERMINATION, AND WE HONOR THEIR SACRED SPIRITUAL CONNECTION WITH THE LAND AND WATER. - CITY COUNCIL LAND ACKNOWLEDGMENT CALL TO ORDER/FLAG SALUTE LAND ACKNOWLEDGMENT ROLL CALL APPROVAL OF THE AGENDA AUDIENCE COMMENTS (SUBMITTED TO PUBLICCOMMENT@EDMONDSWA.GOV) APPROVAL OF THE CONSENT AGENDA 1. Approval of Council Meeting Minutes of April 21, 2020 2. Approval of claim checks and wire payment. 3. Amendment #3 Employment Agreement Council Legislative/Executive Assistant ACTION ITEMS 1. Edmonds Public Facilities District Small Business Loan Request (10 min) 2. Ordinance for Homelessness Response Fund Transfer to Mitigate COVID-19 Impacts (15 min) 3. Resolution Requesting Moratorium on Housing Costs related to COVID-19 (30 min) STUDY ITEM 1. Community and Economic Relief Fund Summary (20 min) MAYOR'S COMMENTS COUNCIL COMMENTS ADJOURN Edmonds City Council Agenda April 28, 2020 Page 1 6.1 City Council Agenda Item Meeting Date: 04/28/2020 Approval of Council Meeting Minutes of April 21, 2020 Staff Lead: Scott Passey Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Staff Recommendation Review and approve the draft meeting minutes on the Consent Agenda. Narrative N/A Attachments: 04-21-2020 Draft Council Meeting Minutes Packet Pg. 2 6.1.a EDMONDS CITY COUNCIL VIRTUAL ONLINE MEETING DRAFT MINUTES April 21, 2020 ELECTED OFFICIALS PRESENT Mike Nelson, Mayor Adrienne Fraley-Monillas, Council President Kristiana Johnson, Councilmember Luke Distelhorst, Councilmember Diane Buckshnis, Councilmember Vivian Olson, Councilmember Susan Paine, Councilmember Laura Johnson, Councilmember ALSO PRESENT Zach Bauder, Student Representative 1. CALL TO ORDER/FLAG SALUTE STAFF PRESENT Phil Williams, Public Works Director Shane Hope, Development Services Director Angie Feser, Parks, Rec. & Cultural Serv. Dir. Shannon Burley, Deputy Parks & Recreation Dir Jeff Taraday, City Attorney Scott Passey, City Clerk The Edmonds City Council virtual online meeting was called to order at 7:00 p.m. by Mayor Nelson. The meeting was opened with the flag salute. 2. LAND ACKNOWLEDGEMENT Councilmember K. Johnson read the City Council Land Acknowledge Statement: "We acknowledge the original inhabitants of this place, the Sdohobsh (Snohomish) people and their successors the Tulalip Tribes, who since time immemorial have hunted, fished, gathered, and taken care of these lands. We respect their sovereignty, their right to self-determination, and we honor their sacred spiritual connection with the land and water." 3. ROLL CALL City Clerk Scott Passey called the roll. All elected officials were present, participating remotely. 4. APPROVAL OF AGENDA COUNCIL PRESIDENT FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER PAINE, TO APPROVE THE AGENDA IN CONTENT AND ORDER. MOTION CARRIED UNANIMOUSLY. 5. REPORT 1. SNOHOMISH HEALTH DISTRICT UPDATE Edmonds City Council Draft Minutes April 21, 2020 Page 1 Packet Pg. 3 6.1.a Council President Fraley-Monillas introduced Nancy Furness, Prevention Services Director, Snohomish Health District, the second longest serving staff member at the Health District, commenting Ms. Furness knows all there is to know about COVID-19. Ms. Furness reviewed: COVID-19 o Novel Coronavirus (COVID-19) Response ■ Situation continues to evolve, with guidance and information shifting accordingly. ■ First response on 1/20/20 when the first positive individual in the United States, a Snohomish County resident. ■ Encourage following www.snohd.org/ncov20l9 and social medial channels (Facebook, Twitter and Instagram) for latest information. o Cases by Onset Date ■ Graph 1/16/20 - 4/14/20 o Cases by Status in Snohomish County (Home isolation, hospitalized, recovered, deceased, and unknown) ■ Graph 3/5/20 - 4/16/20 o Cases by Race and Ethnicity - case rates per 100,000 (as of April 17, 2020) ■ Caucasian 85.1 ■ Asian 92.9 ■ African American 157.1 ■ American Indian/Alaska Native 165.1 ■ Native Hawaiian or Pacific Islander 197.3 ■ Hispanic 206.6 o Positive vs. Negative Testing ■ Graph 2/29/20-4/13/20 ■ New testing from Abbott with rapid results o Key Priorities ■ Testing capacity - Resources for case investigations & tracing ■ Long term care facilities ■ PPE availability and healthcare capacity ■ Mid and long range planning ■ Ongoing communications - Translated materials & expanding outreach Moving Forward o Continuing Essential Work o Issuing birth and death certificates o Tracking and responding to other communicable diseases like tuberculosis, whooping cough & STDs. o Supporting children's health needs - Issuing WIC vouchers remotely - Health screening via phone o Inspecting food establishments, pools & spas, etc. o Reviewing permit applications o Providing refugee health screenings o Responding to complaints and violations Ongoing Hepatitis A Outbreak o 18 cases of Hep A identified in the county since December that are part of this ongoing outbreak. - Almost all are experiencing homelessness or sheltering issues and have issues with drug use Edmonds City Council Draft Minutes April 21, 2020 Page 2 Packet Pg. 4 6.1.a o Medical Reserve Corps volunteers and District staff provided four vaccination clinics for high risk populations. o About 1,500 informational postcards provided for distribution through the county`s point in time homelessness count as well as cold weather and other shelters. Monitoring Budgets & Projections 0 2020 budget was balanced, with $16.75 million in revenues/expenditures. o Current budget includes 113 full time equivalent positions, down from 125.9. ■ Most of decrease due to First Steps Child Health and WIC transitioning to community provider later this year o Graph of budget projections 2021-2026 Preparing for Special Session(s) o Additional funding is needed for state and local public health ■ Case investigations and contact tracing ■ Preparedness and planning ■ Communications and outreach ■ Opioid Impact Funds (fee paid by manufacturers of prescription opioid for every prescriptions dispensed) ■ Increase capacity for monitoring and investigating communicable diseases and responding to outbreaks ■ Increase capacity for monitoring the impacts and causes of chronic diseases ■ Continue to modernize public health ■ Implement, oversee and evaluate service delivery Implementing Our Strategic Plan o Mission ■ Spearhead efforts to protect, promote and advance the collective health of our community o Goals ■ Reduce the rate of communicable disease and other notifiable conditions ■ Prevent or reduce chronic diseases and injuries ■ Provide high quality environmental health services ■ Improve maternal, child, and family health outcomes ■ Provide legally required vital records ■ Address ongoing, critical public health issues ■ Support increased access to medical, oral, and mental health care ■ Build a more sustainable organization Stay in Touch o Blog & Newsletters ■ Sign up for our blog, newsletters, alerts and more at www.snohd.org/NotifYMe o Social Media ■ Follow us on Facebook, Twitter, YouTube and Instagram Councilmember Buckshnis thanked Ms. Furness for the very balanced report that included numbers. She referred to information available nationally regarding different cures and injections like plasma or malaria drugs and asked the status of testing of potential cures. Ms. Furness said the Health District is following the science the CDC is following; no cure has been identified yet. Councilmember Buckshnis commented on people who want to open up the country and the governor's presentation today about turning that dial slowly. She asked the Health District's opinion about opening slowly or opening the gates. Ms. Furness said the District supports the governor's actions to be very safe and keep people home and safe. For example at the Health District, many employees are working from home and when they are required to go into the community for essential services, practice the 6-foot social distancing. The Health District supports the same in the community. The message from public Edmonds City Council Draft Minutes April 21, 2020 Page 3 Packet Pg. 5 6.1.a health is to stay home and stay safe, echoing the governor's stance. The District is concerned if things open up to too soon, there could be an increase and no one wants to backward. Councilmember L. Johnson asked Ms. Furness to speak to the reasons for the disparity in how COVIC-19 is impacting communities of color and how that is being addressed. Ms. Furness said she did not know the exact reasons although she has heard the results of that research. Part of the concern is access to care and that individuals of certain ethnicities do not have the benefit of good health care coverage or the social economic issues that prevent them from accessing medical care. If she learns more information, she will provide it to Council President Fraley-Monillas. Council President Fraley-Monillas said she chaired the Health District's budget committee for the last two years; she asked Ms. Furness to explain the reduction of FTE with regard to the WIC program. Ms. Furness explained the WIC (Women, Infants and Children) nutrition program has been in the Health District since 2005. For many years it was sustainable financially because the District received enough money from the Department of Health for the program. Over time it became less financially stable to the point over the past few years it cost Health District a lot of money to keep the program going. With the need to balance the budget due to a significant deficit in 2019, the District looked at programs that only the Health District does and programs that are also being done in community. The WIC program was one that that is being done by other agencies. Ms. Furness explained the District began working with the Department of Health who is in the process of giving the WIC program contract to Sea Mar Clinic, establishing a building space for the clinic and taking over the District's case load. It was a financial decision with regard to providing a service that the District can no longer afford to provide. Council President Fraley-Monillas observed that will result in the loss of approximately 12 FTE, but most were absorbed into vacant positions in the District and there were few layoffs. Ms. Furness said Sea Mar wants employees to transition from the Health District's WIC clinic to their clinic so it is hoped there will be minimal if any layoffs. Council President Fraley-Monillas said Ms. Furness plans to retire at the end of July. She thanked Ms. Furness for her hard work, noting no one knows public health in Snohomish County like she does. Councilmember Distelhorst thanked Ms. Furness for her presentation and for the work the District has been doing over the last 100 days. He inquired about the multiagency Safe Team that is working with people experiencing homelessness. Ms. Furness said it is primarily through human services in Snohomish County; the team goes out into encampments and other areas where people experiencing homelessness are staying to determine what support they need, get people who are ill into care, determine what they need to stay well, and address sanitation related to COVID-19 as well as the Hep A outbreak. Councilmember Distelhorst referred to the District's midterm and long range planning and asked what time periods those represent. Ms. Furness answered that is a moving target. Discussions began this week to determine what it will take and what has to happen to get back to normal, open the doors, have customers come in and have staff in office. It will depend on what the governor wants the community to do; the governor's message today does not sound like things will open on May 4ti'. The District is looking every day at what needs to happen to get the agency back to normal and get the community back to the new normal. It depends on the disease process and what happens to the number of cases as people start getting back to normal activities. Councilmember Paine thanked Ms. Furness and District staff for the work they are doing. She referred to friends who live in retirement facilities and the fact those staff in those facilities are pressed for PPE. She asked how PPE is distributed to care homes. Ms. Furness answered when this first started, the Department Edmonds City Council Draft Minutes April 21, 2020 Page 4 Packet Pg. 6 6.1.a of Health developed a tier level, tier 1 was hospitals and emergency medical services; long term care facilities were a lower tier unless they had a case which put them at a higher level. It took a while to get enough PPE and especially for long term care facilities. As things have opened up, there is more supply of gowns, masks and gloves. The District put out a call to all long term care facilities and all agencies to submit requests to emergency management for whatever supplies they needed and to determine their burn rate (supplies they use on a daily or weekly basis). The District has been working closely with emergency management; the District's auditorium has six tables of surgical masks packets available to long term care, assisted living and other facilities. She summarized it is improving, but it is not 100% there yet. Councilmember Paine said she had assumed there was a priority system with hospitals at the top of the list. Councilmember Paine relayed her understanding the Medial Reserve Corps was looking for volunteers. Ms. Furness answered they are always looking for volunteers. They have been instrumental in giving immunizations for the Hep A outbreak, staffing the drive -through testing clinics and working at the call center. Councilmember Paine said the webpage indicates all the training has been canceled; she had heard they need volunteers and that people can be trained as volunteers. Ms. Furness agreed regular trainings are canceled at this time. Councilmember Paine said she contacted the federal delegation and asked them to provide more money and support for the public health system as it has proven to be absolutely necessary. 6. AUDIENCE COMMENTS (SUBMITTED TO PUBLICCOMMENT(&EDMONDSWA.GOV) See Attached. 7. APPROVAL OF CONSENT AGENDA ITEMS Councilmember Buckshnis requested Item 7.8 be removed from the Consent Agenda and Councilmember K. Johnson requested Item 7.1 be removed. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER PAINE, TO APPROVE THE CONSENT AGENDA AS AMENDED. MOTION CARRIED UNANIMOUSLY. The agenda items approved are as follows: 2. APPROVAL OF CLAIM, PAYROLL AND BENEFIT CHECKS, DIRECT DEPOSIT AND WIRE PAYMENTS. 3. ACKNOWLEDGE RECEIPT OF CLAIMS FOR DAMAGES BY USAA CASUALTY INSURANCE COMPANY AND DOUG TAYLOR 4. FRANCES ANDERSON CENTER TENANT LEASE RATIFICATION 5. AWARD OF THE 2020 PAVEMENT PRESERVATION PROGRAM 6. AWARD OF THE PHASE 7 SEWERLINE REPLACEMENT PROJECT 7. ORDINANCE EXTENDING EFFECTIVE DATE FOR DEVELOPMENT PERMITS THAT MAY BE AFFECTED BY COVID-19 IMPACTS 9. FEBRUARY 2020 MONTHLY FINANCIAL REPORT 8. ITEMS REMOVED FROM CONSENT Edmonds City Council Draft Minutes April 21, 2020 Page 5 Packet Pg. 7 6.1.a ORDINANCE RETURNING LANGUAGE THAT HAD BEEN DELETED FROM ECC 6.60.035 (previously Consent Agenda Item 7.8) Councilmember Buckshnis advised this ordinance will restore the language in Section 6.60.035.0 "The emergency operations board, which oversees and provides policy recommendation to the city council during disaster and recovery periods and provides direction for the development and maintenance of the emergency operations plan. The emergency operations board shall oversee the activities of and provide direction to the emergency management committee during major emergencies and disasters. The emergency operations board provides policy direction for disaster preparedness and mitigation. The mayor shall serve as chair of the emergency operations board and the disaster coordinator shall serve as vice -chair. The remaining membership of the emergency operations board shall be as designated in the emergency operations plan." Councilmember Buckshnis summarized this will put the City in compliance with the Comprehensive Emergency Plan. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER PAINE, TO APPROVE ORDINANCE NO. 4185, AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING SECTION 6.60.035 OF THE EDMONDS CITY CODE, ENTITLED "EMERGENCY MANAGEMENT ORGANIZATION," TO RETURN LANGUAGE THAT HAD BEEN DELETED REGARDING THE EMERGENCY OPERATIONS BOARD. MOTION CARRIED UNANIMOUSLY. 2. APPROVAL OF COUNCIL SPECIAL MEETING MINUTES OF APRIL 14, 2020 (previously Consent Agenda Item 7.1) Councilmember K. Johnson requested the following correction: • Top of Page 17: "Councilmember K. Johnson commented as a general rule, the Council did to not take action on the same night that something was discussed." COUNCILMEMBER K. JOHNSON MOVED, SECONDED BY COUNCIL PRESIDENT FRALEY- MONILLAS, TO APPROVE THE CORRECTION TO THE APRIL 14, 2020 MINUTES. MOTION CARRIED UNANIMOUSLY. COUNCIL PRESIDENT FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER DISTELHORST, TO APPROVE THE COUNCIL SPECIAL MEETING MINUTES OF APRIL 14, 2020 AS AMENDED. MOTION CARRIED UNANIMOUSLY. 9. ACTION ITEMS 1. FRANCES ANDERSON CENTER TENANT RELIEF PROGRAM Deputy Parks & Recreation Director Shannon Burley reported she spent the last week researching the Council's questions and connecting with each tenant. She reviewed: • Background o FAC home to 7 community serving businesses, many for 20+ years ■ Main Street Kids ■ Olympic Ballet ■ Edmonds Montessori ■ Sculptors Workshop ■ Sno-King Youth Club ■ Edmonds Senior Center ■ Edmonds Arts Festival Foundation 5 of 7 tenants are non -profits, all selected for the programming and value they bring to the City's community center Edmonds City Council Draft Minutes April 21, 2020 Page 6 Packet Pg. 8 Tenant Lease Relief Resolution brought before Council Tuesday, April 14, 2020, staff requested to verify with legal and the State Auditor's office that relief would not be considered a gift of public funds Tenant Relief Request 0 6 of 7 tenants not able to operate due to stay at home order. Main Street Kids continues to operate as an essential business. o Council authorized a 60 day moratorium on evictions of small businesses and non -profits o Mayor appealed to landlords to "find a way to work with tenants to weather this financial storm" through open letter on March 27 o Staff believe it is unfair to charge rent to the tenants who are not legally allowed to use the leased premises as intended during the "Stay Home Stay Healthy" order o We see great value in the services that these organizations provide to our citizens and feel this is one way in which we are able to support their efforts to remain intact when this is over. State Auditor's Office o "MRSC Coronavirus (COVID-19) Economic Impacts and Mitigation section under Rent Deferrals for Local Government Tenants states the following: ■ A local agency, as a landlord, may also be able to provide for deferred rent during an emergency if the specific facts warrant it. For example, if the facility in which the tenant's business is located is closed due to the emergency, then suspending or deferring rent would be an appropriate measure. From audit prospective, the City needs to document its analysis and retain any supporting documentation of its decision for audit purposes." Legal Counsel Statement o The SAO's response also recommended using the city's legal counsel. Mr. Taraday's has stated: ■ A city's use of public funds is presumed to be constitutional There is no gift of public funds where the funds are used to carry out a fundamental purpose of government. The city considers the tenants of the Francis Anderson Center to be its partners in that they provide programming that the city wants to be able to offer to its citizens. Each of these programs helps the city secure the health and welfare of its citizens, which is why these tenants are allowed to rent space from the Frances Anderson Center in the first place. Providing some rent relief to these tenants during this crisis, when they cannot use the building, serves a fundamental purpose of government in that it helps ensure that these programs survive the crisis and are still able to provide their respective programming after the crisis is over. ■ These programs are certainly undergoing substantial hardship with or without the rent relief. If lack of rent relief were to cause them to close permanently, in the future, the city would either have to provide the programming on its own, which would be difficult to establish and have ongoing operational burdens, or would have to deprive its citizens of the benefits of such programming. Tenant Status Update o The Edmonds Arts Festival Foundation ■ 501(c)(3) non-profit ■ Leases a small art display space near entrance ■ Space intended to provide public rotating artwork for viewing ■ Space is not being used as was intended o Sculptor's Workshop ■ 501(c)(3) non-profit ■ Supported solely by their membership and bi-annual pottery sales ■ Not able to utilize the facility o Olympic Ballet ■ Two parts to their business Edmonds City Council Draft Minutes April 21, 2020 Page 7 Packet Pg. 9 6.1.a - 501(c)(3) non-profit (large performances) - School which serves 50 ballet students ■ School funds the non-profit and pays the rent ■ Waived tuition for all students for April ■ Laid off all professional dancers and employees ■ Seeking several grant opportunities ■ Hopeful they can start the school back up their summer ■ If not able to start up this summer, not confident they can survive ■ Rent relief critical to making it through this time. o Edmonds Montessori ■ Suspended classes in March ■ No new registration and over 60% immediately withdrew for the year ■ Applied for a PPP loan, Washington Small Business Grant and will apply for the EIDL if more funds become available ■ Pandemic exempt from insurance reimbursement ■ Working on two specific plans 1. Without relief, seeking authorization to be considered essential business. Children limited to 10 per class, temperatures taken at door and masks required on all students and staff 2. With rent relief, no classes through the end of June with hopes to open their usual summer program in July and August for summer session ■ UPDATE: Edmonds Montessori received a PPP loan; only requesting 50% rent relief o Sno-King Youth Club ■ 501(c)(3) non-profit ■ $165,000 in registration fees for spring (1,500 kids) need to refund ■ Registrants asked to consider donating fees ■ Critical to operate summer and fall programs without help ■ Applied for PPP loan, have not heard if they will be receiving one o Edmonds Senior Center ■ 501(c)(3) non-profit ■ Serving our most vulnerable residents ■ City of Edmonds allocated funds to assist the Senior Center ■ Evaluating mutual agreement to cancel lease set to expire in September o Main Street Kids ■ Email received 4/14/20: We got approved for PPP loan. I'll be happy to continue paying rent at 100% and continue operating and providing essential childcare to the community. Tenant Relief Summary Customer Aril May June July August Edmonds Arts Festival 608.80 608.80 608.80 608.80 608.80 Sculptor's Workshop 2,269.20 2,269.20 2,269.20 2,269.20 Olympic Ballet 5,211.17 5,211.17 4,604.72 4,604.72 4,604.72 Edmonds Montessori 2,358.90 1,179.45 1,179.45 1,179.45 1,179.45 Sno-King Youth Club 1,761.71 1,761.71 1,761.71 1,761.71 1,761.71 So Co Senior Center 890.25 890.25 890.25 890.25 890.25 Toddle Time Main Street Kids Driftwood Players 200.00 200.00 200.00 200.00 Monthly Total $10,830.83 1 $12,120.58 $11,514.13 $11,514.13 11,514.13 o Maximum Total: $57,493.80 (worst case scenario) o Estimate based on need: $8,000/month Staff s Request Edmonds City Council Draft Minutes April 21, 2020 Page 8 Packet Pg. 10 6.1.a o Approval resolution authorizing staff to work with tenants to find solutions to help support viability. Council President Fraley-Monillas thanked Ms. Burley for all the work she has done and expressed her support for the resolution. Councilmember Olson thanked staff for the through research and answering the Council's questions. She referred to her comment last week that with the moratorium in place on evictions, there was an opportunity to treat this not as an emergency action but to be thorough and thoughtful in the process of both equity and propriety for the greater community. She was confident based on Ms. Burley's input and thanked the Edmonds School District for their historical approach to a similar situation. She was comfortable this was the right way to proceed. Councilmember K. Johnson observed if the Council passes this resolution, it appears the Council is giving staff the authority not to require rent even though some organizations received PPP loans to cover 50% of their rent. Ms. Burley said most who receive a PPP loan are working with an accountant to determine exactly how the funds can be distributed. No more than 20% of the funds they receive may be allocated to rent so it is not a one size fits all solution as each tenant has a different operating structure. The resolution provides authority to work with each tenant to determine what type of relief the City could provide to help them sustain during this situation. It is different for each tenant and it changes daily and as more loans come through and the amount of relief the tenants need declines. She has provided the worst case scenario but is hopeful each organization is able to obtain relief and will be able to pay more to remain in the spaces they occupy. Councilmember K. Johnson said she understood that from the presentation but the resolution does not provide that flexibility. Next, she asked if the rent relief should go back to March 13 when the doors of the Frances Anderson Center were locked and tenants no longer had access to the facility in their lease. Ms. Burley said the reason the rent relief did not back to March was each tenant collected revenue for the month of March and made their payments on March 1. She has heard from tenants that the challenge began with April rent because they were unable to collect revenue for April. With regard to the language in the resolution, City Attorney Jeff Taraday said as he listened to the discussion, it occurred to him that some flexibility may need to be added to the resolution. There is some flexibility in Section 4 regarding when the rent relief will cease. He referred to Section 1 that states, "The City Council hereby releases the tenants..." and suggested changing "releases the tenants" to "authorizes the administration to release" to provide additional flexibility. Councilmember L. Johnson relayed she has heard rave reviews from a number of the tenants regarding Ms. Burley's work on this. These businesses and non -profits have been in the Frances Anderson Center for over a decade and are part of the fabric of the Edmonds community. They provide valuable services and jobs in the community and closed to protect the community and slow the spread. As a small business owner herself, she feels their pain, many are scrambling including some even looking at taking a second mortgage on their homes. They are doing their part and this is one way the City can do theirs. Making decisions looking at each business individually is fair and reasonable and she supported that approach. COUNCIL PRESIDENT FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER L. JOHNSON, TO APPROVE RESOLUTION NO. 1451, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, RELEASING CERTAIN OF THE CITY'S TENANTS FROM HAVING TO MAKE RENT PAYMENTS TO THE CITY DURING THE APPLICABILITY OF THE GOVERNOR'S "STAY HOME — STAY HEALTHY" ORDER. Edmonds City Council Draft Minutes April 21, 2020 Page 9 Packet Pg. 11 6.1.a Councilmember Olson suggested authorizing staff to negotiate rent payments with the tenants instead of the language Mr. Taraday provided. She said that better describes the intent of the resolution. Council President Fraley-Monillas suggested Mr. Taraday revise the language in the resolution and place it on next week's Consent Agenda. Ms. Burley said the tenants are holding their rent payments. It would be helpful if she could at least share with them that the Council intends to more forward and authorize staff to hold off on May 1 rent payments. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER K. JOHNSON, TO AMEND SECTION 1 TO READ, "THE EDMONDS CITY COUNCIL HEREBY AUTHORIZES THE ADMINISTRATION TO NEGOTIATE AND RELEASE THE TENANTS LISTED IN SECTION 2." Mr. Taraday clarified Section 1 would read, "The Edmonds City Council hereby releases authorizes the administration to negotiate a release for the tenants listed in Section 2, below,..." Councilmember Buckshnis agreed. Councilmember Olson suggested "negotiate and/or release." Councilmember Paine suggested adding "full" in front of "obligation." Mr. Taraday read the combination of Councilmember Buckshnis' amendment and Councilmember Olson's addition, "The Edmonds City Council hereby authorizes the administration to negotiate and/or release the tenants listed in Section 2, below..." advising that did not work. He offered to return with a revised version or the Council could hammer it out tonight. Mayor Nelson preferred to hammer it out tonight. Mr. Taraday suggested Section 1 read as follows: "The Edmonds City Council hereby authorizes the administration to negotiate reductions and/or releases for the tenants listed in Section 2..." COUNCILMEMBER BUCKSHNIS WITHDREW THE AMENDMENT WITH THE AGREEMENT OF THE SECOND. COUNCIL PRESIDENT FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER OLSON, TO AMEND THE MOTION SO THAT SECTION 1 READS AS STATED BY MR. TARADAY ("THE EDMONDS CITY COUNCIL HEREBY AUTHORIZES THE ADMINISTRATION TO NEGOTIATE REDUCTIONS AND/OR RELEASES FOR THE TENANTS LISTED IN SECTION 2..."). AMENDMENT CARRIED UNANIMOUSLY. MAIN MOTION AS AMENDED CARRIED UNANIMOUSLY. 2. RESOLUTION REQUESTING FEDERAL GOVERNMENT TO IMPOSE A MORATORIUM ON HOUSING COSTS RELATED TO COVID-19 Councilmember Distelhorst relayed there have been a couple of positive developments since the resolution was drafted; they do not change the content of the resolution but bolster support. First, Governor Inslee prohibited raises in rent through June 4ti'. That is only six week away and as the Snohomish Health District indicated, this will be a very, very long process for a lot of people and businesses. The unemployment numbers in Snohomish County (included in the packet) are at unprecedented levels. This new normal lends support to decision -makers for making their voices heard regarding where they stand on these issues and to call for the governor's emergency powers to be used beyond June 4'. During today's news conference, the governor urged support of the most vulnerable and to protect the ability for people to have safe housing. Edmonds City Council Draft Minutes April 21, 2020 Page 10 Packet Pg. 12 6.1.a Second, Representative Jayapal is supporting a House bill that would cancel rent and mortgage payments while also establishing a relief fund for landlords and mortgage holders to cover their losses. As the Council did in the previous agenda item by providing relief for tenants at the Frances Anderson Center, it seems appropriate for the Council to lend their voice beyond its tenants to local residents, landlords, businesses and non -profits in calling for the appropriate officials at the state and federal levels to more aggressively tackle the economic crisis stemming from this pandemic. Council President Fraley-Monillas asked how the City would reach out to residential and commercial landlords to ask them to consider halting rent increases during this health emergency. Councilmember Distelhorst answered the City Council did not have the authority to do that, but should encourage the governor to continue with what he has already proclaimed through June 4'. Council President Fraley- Monillas said the Council may not have the authority to do it but the resolution states the Council is to call on residential and commercial landlords to consider a halt on increases in rental payments during this health emergency. She suggested amending the resolution to state how that would be accomplished such as via a postcard, newspaper ad, etc. Councilmember Distelhorst said he was open to working with the administration, the community services department and the new PIO officer regarding communication. Council President Fraley-Monillas concluded the intent was to ask them to develop a plan. Councilmember Distelhorst answered potentially, if they are willing. Councilmember Buckshnis observed if the City is already under the governor's emergency plan, Section 1 did not apply or was the intent to make it more local. City Attorney Jeff Taraday answered, as Councilmember Distelhorst pointed out, the governor's proclamation only extends through June 4t''. The ask in Section 1 of the City's resolution calls on residential and commercial landlords to consider a halt on increases during this health emergency which is broader than the June 4t' date in the governor's proclamation. For that reason he did not find Section 1 duplicated the governor's proclamation, anticipating the City would not be anywhere near a normal economic state by June 4t''. As it is unknown whether the governor's proclamation will be extended, it would be appropriate to retain Section 1. Councilmember Buckshnis asked whether the City should begin notifying people, observing June 4t' is right around the corner. Mr. Taraday responded Section does not create a binding obligation on behalf of landlords in the City; it is a request that they work with their tenants. As far as how to get the word out, in the absence of anything specific from the City Council, he said it would be left to the administration to determine how to communicate this resolution. It could be done in same way that anything the Council does is communicated such as publication, the City's website, this televised meeting, coverage on My Edmonds News, etc. That may be enough, but if the administration wanted to take additional action, that would be up to the administration to determine. Councilmember Buckshnis referred to the language "during the health emergency," observing that meant the duration of this resolution was as long as Mayor Nelson's emergency proclamation remained in place. Mr. Taraday answered because Section 1 is just a request of landlords, even if Mayor Nelson were to declare the emergency over on July 1" for example, it does not preclude landlords from continuing to work with their tenants if they know their tenants are suffering. Councilmember Paine observed Section 1 was related to a halt on increases in rent payments and Section 2.A asked Governor Inslee to use emergency powers to impose a moratorium on all residential and commercial rent payments. She asked if that was the intent. Councilmember Distelhorst answered it was. Councilmember K. Johnson commented it is an advisory resolution to the state and federal government but also states the desire for a moratorium. She had a hard time going that far. People can rely on the state and federal governments to a certain extent but she was not sure the Council was in a position to Edmonds City Council Draft Minutes April 21, 2020 Page 11 Packet Pg. 13 6.1.a recommend a moratorium on all rents due to the impact on property owners as well as tenants. After the health crisis is over, the financial crisis may be longer lasting and may trigger a recession and inflation. She was uncomfortable with making such a quick decision on something so important and complex and was unable to support the resolution tonight. COUNCIL PRESIDENT FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER DISTELHORST, TO APPROVE A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, CALLING ON STATE AND FEDERAL OFFICIALS TO IMPOSE A MORATORIUM ON RESIDENTIAL RENT PAYMENTS AND CERTAIN OTHER HOUSING COSTS RELATED TO COVID-19 IMPACTS. Council President Fraley-Monillas said she had no problem with the wording to use emergency powers to impose a moratorium because the governor has already done that. The resolution is asking that he continue that which is fair until the impacts of COVID-19 are clearer. COUNCIL PRESIDENT FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO AMEND SECTION 3, TO REPLACE "REPRESENTATIVES PRAMILA JAYAPAL" WITH "ALL WASHINGTON CONGRESSIONAL REPRESENTATIVES." Council President Fraley-Monillas commented it would be good to ask all the representatives to support a moratorium. AMENDMENT CARRIED UNANIMOUSLY. Councilmember L. Johnson proposed an amendment to Section 3, similar to the Frances Anderson Center tenants, instead of requesting full release from rent, it be on an as needed basis. She clarified the intent was wording that recognized not paying rent was based on need. Mr. Taraday said Section 3 already has a qualification, "such that no Edmonds resident who has lost income or faces significant new costs due to COVID-19 should be required to pay mortgage during this health emergency..." Councilmember L. Johnson suggested striking "no renter in the nation shall be required to pay rent..." Mr. Taraday suggested "...such that no Edmonds resident who has lost income or faces significant new costs due to COVID-19 should be required to pay mortgage or rent during this health emergency or accumulate additional debt for unpaid mortgage payments..." He said that would address both mortgage and rent but limit it to the people who have lost income of face significant new costs. COUNCILMEMBER L. JOHNSON MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO AMEND THE MOTION TO INCLUDE THE LANGUAGE STATED BY MR. TARADAY (...SUCH THAT NO EDMONDS RESIDENT WHO HAS LOST INCOME OR FACES SIGNIFICANT NEW COSTS DUE TO COVID-19 SHOULD BE REQUIRED TO PAY MORTGAGE OR RENT DURING THIS HEALTH EMERGENCY OR ACCUMULATE ADDITIONAL DEBT FOR UNPAID MORTGAGE PAYMENTS..." AMENDMENT CARRIED (6- 1), COUNCILMEMBER K. JOHNSON VOTING NO. Councilmember Olson asked what Councilmember K. Johnson did not like about "moratorium" and what verbiage she would find acceptable. Councilmember K. Johnson said she did not have any proposed verbiage as she had a problem with the whole concept. She has lived long enough that she has been through several recessions and declines in the stock market that have significantly wiped out people's fortunes, periods of high unemployment, and periods of high interest rates. This is one of the natural ebbs and flows of the economy. COVID-19 is one thing but the economic impact can last a long time. To simply state anyone impacted does not have to pay rent or mortgage seems to go against the American Edmonds City Council Draft Minutes April 21, 2020 Page 12 Packet Pg. 14 6.1.a principle of a capital system. She summarized she had a problem with this from a philosophical standpoint. She found it difficult to put into words because she had only had the packet for four days. She did not support the resolution. Council President Fraley-Monillas reminded Councilmembers they can vote no if they do not like something. The Council was having good, important debate and Councilmembers could vote yes or no. Councilmember Olson suggested this may be another circumstance where it would behoove the Council to wait a week before taking action. The governors' order is in place so it is not an emergency. She suggested tabling this until next week when Councilmembers have had more time for review and consideration so their vote is more thoughtful and vetted rather than forcing a vote when there is no emergency. Councilmember Distelhorst commented as Ms. Burley stated in the previous agenda item, these weeks and days matter and it is important to remember this does not actually provide any relief or a moratorium. It is a statement calling on federal representatives to act; they are currently making decisions and it was important for the Council to lend its voice while those discussions were occurring. Councilmember Olson commented when the Council does make a statement to the federal representatives, it should be meaningful and represent the Council's best thought so they can rely on it and it is not just the Council shooting from the hip. Councilmember K. Johnson raised a point of order, commenting this should not have been on the agenda as an action item. If it had been a study item, Councilmembers could discuss it and hear from constituents and make a decision next week. COUNCILMEMBER K. JOHNSON MOVED, SECONDED BY COUNCILMEMBER OLSON, TO BRING THIS BACK FOR ACTION OR CONTINUED DISCUSSION NEXT WEEK. Councilmember Buckshnis raised a point of order, whether the motion was appropriate given there was a motion was on the floor. City Clerk Scott Passey advised a motion to postpone to a date certain was appropriate. UPON ROLL CALL, MOTION CARRIED (4-3), COUNCILMEMBERS K. JOHNSON, BUCKSHNIS, OLSON AND PAINE VOTING YES; AND COUNCIL PRESIDENT FRALEY- MONILLAS AND COUNCILMEMBERS DISTELHORST AND L. JOHNSON VOTING NO. Councilmember Paine asked the date certain. Mr. Passey answered the motion stated next week. Council President Fraley-Monillas suggested waiting until Thursday's agenda -setting meeting to determine the date as it impossible to say now if this would be on next week's agenda. Mr. Taraday advised when the Council makes motion to postpone to a date certain, it takes away the Council President's authority to schedule it on a different date. That item will be on next week's agenda; if that poses a problem, the Council can address it at that time. Councilmember Olson asked if there would be additional comment or discussion on this topic tonight. Council President Fraley-Monillas advised there would not be. 10. MAYOR'S COMMENTS Mayor Nelson explained last Wednesday the City announced Sunset Avenue would be closed to vehicle traffic beginning Friday, April 17th to protect pedestrians. In response to questions about that decision, he reiterated why it was done, 1) there have been increasing crowds of people walking on Sunset and he Edmonds City Council Draft Minutes April 21, 2020 Page 13 Packet Pg. 15 6.1.a observed people walking in the street trying to abide by social distancing when cars are driving by, 2) Sunset is a narrow road, 3) nicer weather will increase the number of people, 4) Sunset is already a popular place for people, and 5) to encourage people to be physical active in a safe manner. Due to COVID-19 and concern with pedestrians being hit by vehicles, it was decided to temporarily close Sunset Avenue to vehicles. In response to questions about those with mobility issues, he advised additional accessible parking has been provided near the entrance to the closure to provide more convenient parking. Mayor Nelson referred to his announcement that he selected Acting Police Chief Jim Lawless as his appointment to Police Chief subject to confirmation by the City Council. Due to COVID-19 and the restrictions under the governor's OPMA waiver proclamation, the Council's confirmation cannot be scheduled on the agenda as it does not fit the criteria of necessary and routine. The acting chief needs to be reappointed every six months so that may need to be done. 11. COUNCIL COMMENTS Councilmember Paine said she was excited about the numbers and the community's hard work. The City has received emails about stopping all the restrictions but she assured those restrictions are what are keeping people safe. While on a run last night near her house, she saw a huge community cocktail party with people close together, noting that seemed unsafe. She understood there have been other instances where people are meeting in groups in areas that are off limits. With the upcoming Farmer's Market, she recommended everyone follow the rules that are intended to keep everyone safe. Until there is a vaccine, people do not have the ability to get within other people's 6-foot bubble. She was hopeful the positive momentum could keep going. She was excited to get outside and see friends but everyone must be thoughtful about how they do it. Councilmember Buckshnis echoed Councilmember Paine's comments, noting she has been to parties but people are 6 feet apart. She referred to the February Monthly Financials on page 213 of the packet and the book, "The Price of Government", that she found helpful during the recession. She assured the City has got this and will come out great, noting an emergency crisis policy is being developed. Councilmember Buckshnis reminded tomorrow is the 50t' anniversary of Earth Day. Many projects had been planned by the Tree Board and the library and she urged people to plan something great for tomorrow. Councilmember L. Johnson commented locally as a state, as a nation and the whole world has come together to fight this pandemic. What we are doing is necessary to save lives and to protect health. It is not easy, it has taken a toll. Some are merely restless and others are seriously struggling. She encouraged everyone to continue to do their part to protect the community so as not to undo the results of the sacrifices that have been made so far. However, to those who are more than just restless and seriously struggling with the effects of isolation or are in an unsafe situation, she encouraged them to reach out to a loved one or neighbor for help or help a senior learn to connect via Facetime or Skype. If someone was in an unsafe situation and unable to reach out, she recommended going to SnohomishCountyWA.gov where there are crisis resources such as a suicide prevention hotline, veterans crisis hotline and domestic violence services. She encouraged people to access the resources they needed to stay safe and to continue to help the community stay safe. Councilmember K. Johnson referred to an interesting email from the Association of Washington Cities (AWC) that describes every city's COVID-19 vulnerability. Almost 9,000 people or 21% of Edmonds' population is over age 65 and at risk. The good news is 96% of Edmonds' population has health insurance, and only 4% are without health insurance. She echoed Councilmember Buckshnis' comments about the 50' anniversary of Earth Day, commenting she remembered the first Earth Day. Edmonds City Council Draft Minutes April 21, 2020 Page 14 Packet Pg. 16 6.1.a Councilmember Olson echoed previous comments about recreating safety, measures taken on Sunset, and the upcoming Farmers Market. She reminded citizens that restrictions at the state level could not be reduced by the City during same period. When the mandate is lifted, it will be good to have plans in place to go from no activity to safe activity. Completely staying home helped people realize how serious COVID-19 is and learning what safe means in order to move toward safe activities in the future. She hoped to work with administration to look at safe practices, citing Costco as a good example of 6-foot distancing and limiting the number of people in a space. That same thing could be done in Edmonds; for example, the entrance gate to the dog park could be used to limit the number of people, establish a socially -distanced line, assign days of the week by alphabet to visit the park, etc. She urged the City to start thinking about going from no access to safe access and safe use. Councilmember Distelhorst thanked Councilmember Buckshnis and Councilmember K. Johnson for mentioning Earth Day tomorrow. He did not remember the first Earth Day but it had been in place his entire life; he was proud of that decision and that it would be part of future generations. Recognizing it was difficult to think about anything other than COVID-19, he reminded every decision has an environmental impact. He suggested citizens come up with a few changes they can make in their lives to create less waste or less stress on the environment. He hoped everyone was continuing to stay safe and healthy. He appreciated Councilmember L. Johnson mentioning resources for people who need help. Council President Fraley-Monillas said public health is still recommending social isolation; parties, events and other gatherings are not good idea. Even if people are 6 feet apart, the virus transfers not only from sneezing and coughing but just breathing. She encouraged people to stay socially isolated until advised otherwise. Council President Fraley-Monillas thanked Councilmember Distelhorst for his willingness to send a clear message via the proposed resolution and thinking outside the box. She thanked Mayor Nelson for his quick response to COVID-19 impacts. She serves on the Edmonds Chamber Board and they were thrilled with the ability to start supporting business through their non-profit. She also heard from the Senior Center how thrilled they were with the money that was given to their non-profit that will help seniors. She was also contacted by the food bank who was very thankful for extra money to feed residents of Edmonds. Student Representative Bauder hoped everyone was doing well and staying safe. 12. ADJOURN With no further business, the Council meeting was adjourned at 8:46 p.m. Edmonds City Council Draft Minutes April 21, 2020 Page 15 Packet Pg. 17 6.1.a Public Comment submitted for 4/21/20 4/20/19 Christi Kreft, Subject: Setting Examples I would like to encourage you, our elected leaders of the city council to lead by example. I am perplexed how the Edmonds Mayor Mike Nelson has asked us all to do our part including private owners to provide rent relief if they can and here we find the city council that provides our local leadership unable to find the same decency. The link below takes you directly to My Edmonds News and the open letter posted March 27 https:HmVedmondsnews.com/2020/03/in- an-open-letter-edmonds-manor-asks-landlords-to-work-with-business-tenants/ Edmonds Montessori is a long time renter at the Frances Anderson Center, I myself have been here 20 years. This is our community, and we support it. Our families live, work and send their children to private and public schools here. We find ways to help throughout the year with food and toy drives, donating to community events and while we may be a for profit business this is not a high wealth endeavor. All businesses have a story- we are all struggling at this difficult time, no one is unaffected. What I believe we all have in common is our desire to come out the other side, most of us know it will take a substantial amount of time to rebuild to full capacity from the pandemic. As local and state government officials are asking business owners to be patient, show compassion, and do what is socially responsible. I would like the same in return. I value the small businesses in Edmonds and appreciate the consideration. Christi Kreft Edmonds Montessori 700 Main St. Room 121 and 126, Edmonds, Washington 98020 4/19/20 Joan Kenton, Subject: Wrongful closure of Sunset Avenue I was completely shocked to learn that you chose to close Sunset Avenue to allow more people to walk with safe social distancing. This is wrong and I am completely opposed to this decision. You are completely discriminating against those who are not fully ambulatory!!! The parking spots are full because this is the only public place to go near the waterfront and receive the much needed calm and peace the waterfront provides. At this difficult time all you have done is create more stress! Where do we go now if all we can do is sit in our car? Why not temporarily lower the speed limit? Why not temporarily add more parking spaces? Your practice of privilege and discrimination gives a whole different meaning to an "Edmonds kind of day". Regards, Joan Kenton (Daily frequenter of Sunset Avenue) 4/18/20 Ken Reidy, Subject: Public Comment for April 21, 2020 Public Comment: On Monday March 23, 2020, less than 16 hours after the surprise Council Meeting was called on Sunday Afternoon March 22nd, I emailed the email found below at the bottom of these public comments. The new draft Ordinance included in the April 21, 2020 City Council Agenda Packet includes reference to the ESCA, an organization that hasn't existed since December of 2015. [Please appreciate, Ordinance No. 4177 updated the City's Code defining the Emergency services coordinating agency (ESCA)" as a local government agency created pursuant to Chapter 38.52 RCW that provides local emergency management functions for the Edmonds area, including coordination between Edmonds and other agencies and organizations for emergency preparedness and disaster response. That is a false statement right in the body of Ordinance No. 4177! The ESCA does not currently provide such services and hasn't since the end of 2015.] The new draft Ordinance included in the April 21, 2020 City Council Agenda Packet returns language that includes "the disaster coordinator". Ordinance No. 4177 renamed this position "the safety and disaster coordinator", so the new draft Ordinance included in the April 21, 2020 City Council Agenda Packet will now be inconsistent Edmonds City Council Draft Minutes April 21, 2020 Page 16 Packet Pg. 18 6.1.a with Ordinance No. 4177. Please appreciate, Ordinance No. 4177 requires the mayor, or president of the city council to cause any proclamation or order issued pursuant to the authority of this chapter to be delivered electronically to all news media within the city. The City has admitted that this was not done for the Modified Order adopted by City Council the evening of March 24, 2020. Days after Ordinance No. 4177 was passed, it was violated by the mayor, or president of the city council. Will anybody be held accountable? This whole mess has been very unfortunate. Please make a motion to remove the "Ordinance returning language that had been deleted from ECC 6.60.035" from the consent agenda this coming Tuesday night. After doing so, please make a motion to amend the agenda to consider full repeal of Ordinance No. 4177. Nobody answered my March 23rd question: Were all members of the City Council aware of the CEMP and the ESF prior to your vote yesterday? As Ordinance No. 4177 deleted a section of the Code that now all admit should not have been deleted, I have to suspect Council was provided false, misleading, incomplete or inaccurate information before Council's vote on March 22, 2020. City Council should never let decisions stand after they become aware that Council was provided false, misleading, incomplete or inaccurate information. If City Council is willing to do so, please think of the huge ramifications of such conduct. Such conduct turns the legislative process on its head, rewarding those who provided false, misleading, incomplete or inaccurate information. Why would any Councilmember ever do so? Please repeal highly flawed Ordinance No. 4177 immediately. Thank you. The following is part of my public comment: Sent: Monday, March 23, 2020 5:58 AM To: Council(a)edmondswa.gov <Council(a-)-edmondswa.gov>; Michael Nelson <michael.nelson(a-)_edmondswa.gov>; Jeff Taraday<jeff(o-)_lighthouselawgroup.com>; Passey, Scott <scott.Passey(a)edmondswa.gov> Subject: Ordinance No. 4177 To all, I follow City government very closely and I am very confused as to what took place yesterday. Did Council pass an Emergency Ordinance or did Council pass a public emergency ordinance necessary for the protection of the public health, public safety, public property or the public peace? Do both require a public hearing with 60 days? I didn't hear any discussion of the need for a majority plus one vote, so I suspect this is an Emergency Ordinance. ECC 6.60 says that the emergency management organization of the city of Edmonds is created and shall consist of the following: A. The mayor, who shall be the administrative head and have direct responsibility for the organization, administration and operation of the emergency management organization for the city of Edmonds and direct responsibility for the disaster operations of departments in the city; B. The disaster coordinator, who shall be appointed by and be subject to the supervision of the mayor and who shall be responsible for the administration and operation of the emergency management organization, including the issuance of recommendations to the mayor on the amendment and implementation of the emergency operations plan; C. The emergency operations board, which oversees and provides policy recommendation to the city council during disaster and recovery periods and provides direction for the development and maintenance of the emergency operations plan. The emergency operations board shall oversee the activities of and provide direction to the emergency management committee during major emergencies and disasters. The emergency operations board provides policy direction for disaster preparedness and mitigation. The mayor shall serve as chair of the emergency operations board and the disaster coordinator shall serve as vice -chair. The remaining membership of the emergency operations board shall be as designated in the emergency operations plan; D. The emergency management committee, which provides staff support, direction and expertise in development of the emergency operations plan and all supporting documents. The disaster coordinator shall serve as chair of the committee. The emergency operations plan may also designate the ESCA Edmonds City Council Draft Minutes April 21, 2020 Page 17 Packet Pg. 19 6.1.a director as a co-chair of the committee. Other membership in the committee shall be as designated in the emergency operations plan. [Ord. 3196 § 3, 19981. When one clicks on the link to the ESCA on the City's website - it takes you to a Texas webpage. Does the ESCA exist? The April 18, 2017 City Council Meeting Minutes indicate that the City was transitioning from the Emergency Services Coordinating Agency (ESCA) to Snohomish County Department of Emergency Management (DEM). See more details in the P.S. Section at the bottom of this email. Please inform the public who fills the following positions as of Friday March 20, 2020: 1. Disaster Coordinator 2. Emergency Operations Board 3. Emergency Management Committee Thank you. There was much discussion that this hadn't been looked at in 22 years. In 2017, Mayor Earling signed (undated) the City of Edmonds Comprehensive Emergency Management Plan (CEMP) which was approved on April 18, 2017. The CEMP describes the basic strategies, assumptions, objectives and operational protocols which will guide the City's emergency management efforts through preparedness, response, recovery, and mitigation. To facilitate effective operations, the City's CEMP utilizes an Emergency Support Function (ESF) approach. Each ESF identifies the City Department primarily responsible for organizing response actions related to that ESF, as well as support departments and agencies. The CEMP is a 265 page document. Page 8 of the document indicates that Al Compaan discussed removal of references to ESCA in October, 2016. I didn't hear any discussion of the CEMP yesterday. I also don't see the CEMP discussed in the Agenda Packet for the March 24, 2020 City Council Meeting. I don't see any discussion of the ESF in the Agenda Packet for the March 24, 2020 City Council Meeting either. Were all members of the City Council aware of the CEMP and the ESF prior to your vote yesterday? The CEMP clearly states that City of Edmonds Ordinance 2224 and Municipal Code 6.60 are part of the authorities and references used in the completion of the 2017 version of the City's CEMP. It appears this topic was looked at in detail in 2017. The CEMP clearly states that the Mayor or his/her successor may proclaim special emergency orders under Edmonds Municipal Code 6.60. Please clear this up so we know what is going on. Is this an Emergency Ordinance? How does new Ordinance No. 4177 interact with the CEMP? Does the CEMP now need to be updated? Does new Ordinance No. 4177 need to be corrected to refer to the DEM rather than the ESCA? There may be additional questions and items that need to be cleared up. Thank you for your efforts to deal with this very difficult situation. I hope you find my questions and the information I provide helpful. Ken Reidy P.S. Excerpt from City Council Meeting Minutes April 18, 2017: Police Chief Al Compaan commented the City's Comprehensive Emergency Management Plan (CEMP) is important to the City operationally and it is a legally required document. The current version was adopted by Council resolution December 15, 2015 as the City was transitioning from the Emergency Services Coordinating Agency (ESCA) to Snohomish County Department of Emergency Management (DEM). The City is required by state and federal law to maintain a current CEMP as well as a Debris Management Plan. The updated version in the packet replaces all references to ESCA with DEM as well as other minor edits made in coordination with DEM. Regulations require the City review and update the plan every two years as well as do a complete update every five years. Staff worked closely with DEM on the update who complimented the City on an excellent plan that they considered a model. He offered to answer any Council questions and recommended adopting the plans by resolution on next week's Consent Agenda. Councilmember Nelson referred to the Emergency Support Function (ESF) responsibility matrix which lists the City Council but does not identify any tasks. Chief Compaan Edmonds City Council Draft Minutes April 21, 2020 Page 18 Packet Pg. 20 6.1.a responded that was an oversight that will be corrected. Councilmember Buckshnis commented she found the plan fascinating. She asked if there would be an training for the public. Chief Compaan answered this document is primarily for City operations. DEM, Fire District 1 and he have discussed providing emergency response/management training for the public such as personal household responsibilities, having a communication plan in place, having basic supplies, etc. Councilmember Buckshnis, asked if the plan will be on the City's website once it is adopted. Chief Compaan answered yes. Councilmember Buckshnis referred to the Animal Disaster Protection Plan which refers to livestock, poultry, horses and captive wildlife, commenting Edmonds did not have livestock, horses or captive wildlife. Chief Compaan advised there could be livestock. Council President Mesaros pointed out there are horses near the old Woodway High School. Councilmember Buckshnis observed the format was consistent with other cities. Chief Compaan agreed. He recognize Executive Assistant Caroline Thompson for her assistance with the plan. It was the consensus of the Council to forward the resolution to the Consent Agenda for approval next week. Edmonds City Council Draft Minutes April 21, 2020 Page 19 Packet Pg. 21 6.2 City Council Agenda Item Meeting Date: 04/28/2020 Approval of claim checks and wire payment. Staff Lead: Scott James Department: Administrative Services Preparer: Nori Jacobson Background/History Approval of claim checks #241802 through #241942 dated April 23, 2020 for $269,776.99 (re -issued check #241810 $338.00) and wire payment of $3,259.43. Staff Recommendation Approval of claim checks and wire payment. Narrative In accordance with the State statutes, City payments must be approved by the City Council. Ordinance #2896 delegates this approval to the Council President who reviews and recommends either approval or non -approval of expenditures. Attachments: claims 04-23-20 wire 04-23-20 FrequentlyUsedProjNumbers 04-23-20 Packet Pg. 22 6.2.a vchlist 04/23/2020 9:52:36AM Bank code : usbank Voucher Date Vendor 241802 4/23/2020 076040 911 SUPPLY INC Voucher List City of Edmonds Page 0 Invoice PO # Description/Account Amoun r c INV-2-1496 INV-2-1496- EDMONDS PD- LOCKE BAYLY HAT W/SILVER SNAKE STRF >, 001.000.41.521.22.24.00 114.9E a HAT RAIN COVER L_ 001.000.41.521.22.24.00 4.0( 3 10.0% Sales Tax 001.000.41.521.22.24.00 11.9( INV-2-1499 INV-2-1499- EDMONDS PD- LOCKE � 3- BLAUER L/S SHIRTS (D 001.000.41.521.22.24.00 209.9, U 10.0% Sales Tax E 001.000.41.521.22.24.00 21.0( R INV-2-1639 INV-2-1639- EDMONDS PD- MITSUI %- BIANCHI DBL MAG POUCH O 001.000.41.521.22.24.00 35.7E > 10.0% Sales Tax o 001.000.41.521.22.24.00 3.5E a INV-2-1640 INV-2-1640- EDMONDS PD- DEPT I; Q BIANCHI DUTY BELT N 001.000.41.521.22.24.00 64.2E M BIANCHI BATON HOLDER N 001.000.41.521.22.24.00 74.9 � c BIANCHI RADIO HOLDER W/SWIVE 001.000.41.521.22.24.00 149.9 i BIANCHI COMPACT LITE HOLDER 001.000.41.521.22.24.00 47.9 1 BIANCHI CELL LIGHT HOLDER t 001.000.41.521.22.24.00 29.9, BIANCHI DUTY BELT m r 001.000.41.521.22.24.00 128.5( Q BIANCHI GLOVE POUCH 001.000.41.521.22.24.00 59.91 BIANCHI SINGLE CUFF CASE 001.000.41.521.22.24.00 88.5( Page: 1 Packet Pg. 23 vchlist 04/23/2020 9:52:36AM Bank code : usbank Voucher Date Vendor 241802 4/23/2020 076040 911 SUPPLY INC 241803 4/23/2020 077569 A&M CONTRACTORS LLC 241804 4/23/2020 071634 ALLSTREAM Voucher List City of Edmonds 6.2.a Page: 2 Invoice PO # Description/Account Amoun (Continued) r BIANCHI DBL MAG POUCH c 001.000.41.521.22.24.00 89.9 >, BIANCHI OPEN CUFF CASE f° a 001.000.41.521.22.24.00 84.7E L 10.0% Sales Tax 3 001.000.41.521.22.24.00 81.8E c INV-2-1641 INV-2-1641- EDMONDS PD- BORST BIANCHI DBL MAG POUCH Y 001.000.41.521.22.24.00 35.7E 10.0% Sales Tax U 001.000.41.521.22.24.00 3.5E E INV-2-1845 INV-2-1845- EDMONDS PD ii SMITH WARREN COLLAR BRASS U 001.000.41.521.22.24.00 208.0( O Freight > 001.000.41.521.22.24.00 13.5( o 10.0% Sales Tax a 001.000.41.521.22.24.00 22.1E Q INV-2-1938 INV-2-1938- EDMONDS PD- SUTTOI o 2- BLAUER ARMOR SKIN S/S SHIRI M 001.000.41.521.22.24.00 89.9E N 10.0% Sales Tax o 001.000.41.521.22.24.00 9.0( Total: 1,683.81 141422 A&M CONTRACTORS HYDRANT DE A&M CONTRACTORS HYDRANT DE (D 421.000.245.110 950.0( t Total: 950.0( m r 16786225 C/A 768328 Q PR1-1 & 2 City Phone Service 512.000.31.518.88.42.00 1,013.1( Tourism Toll free lines 877.775.6929; 001.000.61.558.70.42.00 10.2E Page: 2 Packet Pg. 24 vchlist 04/23/2020 9:52:36AM Voucher List City of Edmonds 6.2.a Page: 3 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 241804 4/23/2020 071634 ALLSTREAM (Continued) Econ Devlpmnt Toll free lines E, 001.000.61.558.70.42.00 10.2E Total: 1,033.6, a m 241805 4/23/2020 001528 AM TEST INC 115290 WWTP: 503 METALS TEST SAMPLE 3 503 METALS TEST SAMPLE #20-A01 423.000.76.535.80.41.00 110.0( 115291 WWTP: SAMPLE #20-A003365 TES- Y SAMPLE #20-A003365 TEST - ALKA U 423.000.76.535.80.41.00 130.0( Total: 240.0( E 241806 4/23/2020 077495 AMERICAN MIXERS & PLANTS 1905342B E181 SR - CUSTOM 3 YARD SKID M( R U E181SIR - CUSTOM 3 YARD SKID M( o 111.000.68.594.42.64.00 12,875.0E R Total: 12,875.0( o L Q 241807 4/23/2020 077543 ANOVER, CAROLYN 2004745.009 REFUND: CLASS CANCELLATION: ( Q REFUND: CLASS CANCELLATION: ( �- 001.000.239.200 265.5E N Total : 265.5f M N 241808 4/23/2020 069751 ARAMARK UNIFORM SERVICES 1991715303 WWTP: 4/15/20 UNIFORMS,TOWEL o Mats/Towels E 423.000.76.535.80.41.00 51.4E 'M Uniforms U 423.000.76.535.80.24.00 2.6E 10.4% Sales Tax m 423.000.76.535.80.41.00 5.3E t 10.4% Sales Tax 423.000.76.535.80.24.00 r 0.2E Q Total : 59.7E 241809 4/23/2020 068245 ASSOCIATED EARTH SCIENCES INC 051328 E4FE.TO 19-01.SERVICES THRU 2/: E4FE.TO 19-01.Services thru 2/29/2C Page: 3 Packet Pg. 25 vchlist 04/23/2020 9:52:36AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 241809 4/23/2020 068245 ASSOCIATED EARTH SCIENCES INC (Continued) 241810 4/23/2020 076923 BALING, GIEANI 241811 4/23/2020 069145 BALL, WARREN 241812 4/23/2020 077529 BARRETT, ASHLEIGH 241813 4/23/2020 077011 BECKER, ANDREA 241814 4/23/2020 077554 BENTON, RENEE 2/4-2/25 GYM MONITOR 2/6-2/27 GYM MONITOR 3/12/20 GYM MONITOR 3/3/20 GYM MONITOR 2004770.009 2004735.009 2004740.009 2004771.009 PO # Description/Account 422.000.72.594.31.41.00 Total : 2/4-2/25 VOLLEYBALL GYM MON IT( 2/4-2/25/20 VOLLEYBALL GYM MON 001.000.64.571.25.41.00 2/6-2/27 VOLLEYBALL GYM MON IT( 2/6-2/27/20 VOLLEYBALL GYM MON 001.000.64.571.25.41.00 3/12/20 VOLLEYBALL GYM MONITO 3/12/20 VOLLEYBALL GYM MONITO 001.000.64.571.25.41.00 3/3/20 VOLLEYBALL GYM MONITOF 3/3/20 VOLLEYBALL GYM MONITOF 001.000.64.571.25.41.00 Total REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: 001.000.239.200 Total REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: 001.000.239.200 Total REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: 001.000.239.200 Total REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: 001.000.239.200 6.2.a Page: 4 Amoun c 2,319.9z 2,319.9' E, �a a aD : 3 104.0( c �a 156.0( u t U 39.0( •ii U 0 39.0( i 338.0( o L Q Q Q 84.0( N 84.0( N 0 E 87.5( 'M 87.5( U m E t 87.0( 87.0( Q 166.7( Page: 4 Packet Pg. 26 vchlist 04/23/2020 9:52:36AM Voucher List City of Edmonds 6.2.a Page: 5 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 241814 4/23/2020 077554 077554 BENTON, RENEE (Continued) Total : 166.7( m 241815 4/23/2020 077547 BERKE, JENNY 2004757.009 REFUND: CLASS CANCELLATION: ( E, REFUND: CLASS CANCELLATION: ( sa 001.000.239.200 a 83.0( m Total: 83.0( 3 241816 4/23/2020 076741 BLOSSMAN SERVICES INC SO0042975 UNIT 525 - FILL VALVE HOUSING c UNIT 525 - FILL VALVE HOUSING N 511.000.77.548.68.31.10 179.0, Freight t 511.000.77.548.68.31.10 9.7E u Total: 188.75 •M 241817 4/23/2020 074307 BLUE STAR GAS 1172657-IN FLEET - AUTO PROPANE 624.8 GAL FLEET - AUTO PROPANE 624.8 GAL O 511.000.77.548.68.34.12 R 587.8, o 1174401-IN FLEET - AUTO PROPANE 620.0 GAL a FLEET - AUTO PROPANE 620.0 GAL Q- Q 511.000.77.548.68.34.12 554.8E Total : 1,142.61 N M 241818 4/23/2020 077512 BRICKELL, CASSIE 2004769.009 REFUND: CLASS CANCELLATION: ( N REFUND: CLASS CANCELLATION: ( o 001.000.239.200 125.0( Total: 125.0( 241819 4/23/2020 077541 BRIEN, KASEY 2004739.009 REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: 001.000.239.200 100.0, Total: 100.0: m r 241820 4/23/2020 077572 BRIESEMEISTER, LARISSA 2004814.009 REFUND: PRESCHOOLANNUAL PA Q REFUND: PRESCHOOLANNUAL PA 001.000.239.200 778.4� Total : 778.4< Page: 5 Packet Pg. 27 vchlist 04/23/2020 9:52:36AM Voucher List City of Edmonds 6.2.a Page: 6 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 241821 4/23/2020 072571 BUILDERS EXCHANGE 1065521 PUBLISH PROJECTS ONLINE MAR( r EOCA.Publish Project Online c E, 112.000.68.542.30.41.00 21.3E E7JA.Publish Project Online a 421.000.74.594.34.41.00 0.1E L EBGA.Publish Project Online 3 423.000.75.594.35.41.00 65.5E EOCA.Publish Project Online 125.000.68.542.30.41.00 17.1 , Y EOCA.Publish Project Online W 126.000.68.542.30.41.00 12.9( U EOMA.Publish Project Online E 332.000.64.594.76.41.00 239.0E 2 EOMA.Publish Project Online ,- 126.000.64.594.76.41.00 10.7 1 EOMA.Publish Project Online > 125.000.64.594.76.41.00 27.6( Total: 394.5E a Q 241822 4/23/2020 073029 CANON FINANCIAL SERVICES 21344239 C/A 572105 CONTRACT# 3091/0521 c Finance dept copier contract charge M 001.000.31.514.23.45.00 209.6- N B&W Meter usage IRC5250 c 001.000.31.514.23.45.00 63.4, Color Meter usage IRC5250 001.000.31.514.23.45.00 119.1E 10.4% Sales Tax +: 001.000.31.514.23.45.00 40.7, m 21344242 CANON 5250 E t contract charge 4/2020 m 001.000.22.518.10.45.00 188.6E Q contract charge 4/2020 001.000.61.557.20.45.00 10.4E contract charge 4/2020 001.000.21.513.10.45.00 10.4E Page: 6 Packet Pg. 28 vchlist 04/23/2020 9:52:36AM Bank code : usbank Voucher Date Vendor 241822 4/23/2020 073029 CANON FINANCIAL SERVICES Voucher List City of Edmonds 6.2.a Page: 7 Invoice PO # Description/Account Amoun (Continued) r bw meter usage 2/2020 - 3/2020 c 001.000.22.518.10.45.00 25.3� >, bw meter usage 2/2020 - 3/2020 Q 001.000.61.557.20.45.00 1.4' L bw meter usage 2/2020 - 3/2020 .3 001.000.21.513.10.45.00 1.4' c clr meter usage 2/2020 - 3/2020 001.000.22.518.10.45.00 151.5E Y clr meter usage 2/2020 - 3/2020 001.000.61.557.20.45.00 8.4, U clr meter usage 2/2020 - 3/2020 E 001.000.21.513.10.45.00 8.4, 2 10.4% Sales Tax ,- 001.000.22.518.10.45.00 38.0, o 10.4% Sales Tax > 001.000.61.557.20.45.00 2.1' 10.4% Sales Tax a 001.000.21.513.10.45.00 2.1 - Q 21344244 CANON 2501 F o contract charges 4/2020 M 001.000.21.513.10.45.00 26.4, N bw meter usage 2/2020 - 3/2020 0 001.000.21.513.10.45.00 5.3E clr meter usage 2/2020 - 3/2020 001.000.21.513.10.45.00 46.2E 10.4% Sales Tax 001.000.21.513.10.45.00 8.1 , 21344245 BLDG DEPT COPIER MONTHLY CO t Bldg Dept Copier monthly contract/us r 001.000.62.524.10.45.00 40.9, Q 10.4% Sales Tax 001.000.62.524.10.45.00 4.2E 21344246 PLANNING MONTHLY COPIER Planning copier contract/usage Page: 7 Packet Pg. 29 vchlist 04/23/2020 9:52:36AM Bank code : usbank Voucher Date Vendor 241822 4/23/2020 073029 CANON FINANCIAL SERVICES Voucher List City of Edmonds 6.2.a Page: 8 Invoice PO # Description/Account Amoun (Continued) r 001.000.62.524.10.45.00 c 90.4, 10.4% Sales Tax >, 001.000.62.524.10.45.00 9.4( a 21344249 FLEET COPIER L Fleet Copier 3 511.000.77.548.68.45.00 62.9, -o 10.4% Sales Tax 511.000.77.548.68.45.00 6.5, Y 21344250 CONTRACT CHARGE/METER USAC U contract charge/meter usage 001.000.31.514.23.45.00 33.9, E 10.4% Sales Tax M 001.000.31.514.23.45.00 3.5, u 21344251 COUNCIL CANNON COPIER MONTI Monthly contract charge _0 fd 001.000.11.511.60.45.00 26.4, LO- B/W Meter usage a 001.000.11.511.60.45.00 10.0E Q Color Meter usage o 001.000.11.511.60.45.00 23.6 1 M 10.4% Sales Tax N 001.000.11.511.60.45.00 6.2; o 21344253 WATER SEWER COPIER N Water Sewer Copier E 421.000.74.534.80.45.00 120.0, Z Water Sewer Copier 423.000.75.535.80.45.00 120.0( 10.4% Sales Tax E E 421.000.74.534.80.45.00 12.4E m 10.4% Sales Tax Q 423.000.75.535.80.45.00 12.4E 21344254 PW ADMIN COPIER PW Office Copier for 4/01 /2020-4/30/ 001.000.65.518.20.45.00 131.71 Page: 8 Packet Pg. 30 vchlist 04/23/2020 9:52:36AM Bank code : usbank Voucher Date Vendor 241822 4/23/2020 073029 CANON FINANCIAL SERVICES Voucher List City of Edmonds 6.2.a Page: 9 Invoice PO # Description/Account Amoun (Continued) r PW Office Copier for 4/01 /2020-4/30/ c 111.000.68.542.90.45.00 74.6E >, PW Office Copier for 4/01 /2020-4/30/ a 422.000.72.531.90.45.00 74.6E L PW Office Copier for 4/01 /2020-4/30/ 3 421.000.74.534.80.45.00 52.7( c PW Office Copier for 4/01 /2020-4/30/ 423.000.75.535.80.45.00 52.7( Y PW Office Copier for 4/01 /2020-4/30/ 511.000.77.548.68.45.00 52.6� U 10.4% Sales Tax E 111.000.68.542.90.45.00 7.7E 2 10.4% Sales Tax ,- 422.000.72.531.90.45.00 7.7E 10.4% Sales Tax > 421.000.74.534.80.45.00 5.4E 10.4% Sales Tax a 001.000.65.518.20.45.00 13.7( Q 10.4% Sales Tax o 423.000.75.535.80.45.00 N 5.4E M 10.4% Sales Tax N 511.000.77.548.68.45.00 5.4� o 21348267 ENG COPIER APRIL 2020 Eng Copier April 2020 001.000.67.518.21.45.00 820.0E 10.4% Sales Tax 001.000.67.518.21.45.00 85.2E 21348268 DEV SVCS COPIER CONTRACT t DEV SVCS copier contract/usage) m r 001.000.62.524.10.45.00 1,026.7, Q 10.4% Sales Tax 001.000.62.524.10.45.00 106.7E Total : 4,074.8: Page: 9 Packet Pg. 31 vchlist 04/23/2020 9:52:36AM Voucher List City of Edmonds Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account 241823 4/23/2020 077353 CAPITOL CONSULTING LLC 005 STATE LOBBYIST APRIL 2020 State Lobbyist for April 2020 001.000.61.511.70.41.00 Tota I : 241824 4/23/2020 003360 CENTENNIAL GLASS 26642 PM: FISHING PIER POLYCARBONK 10.5% Sales Tax 001.000.64.576.80.31.00 PM: FISHING PIER POLYCARBONK 001.000.64.576.80.31.00 Total 241825 4/23/2020 073249 CG ENGINEERING, PLLC 42288 E9MA.SERVICES THRU 4/17/2020 E9MA.Services thru 4/17/2020 001.000.66.518.30.41.00 Total 241826 4/23/2020 077556 CHARLES, LINDSAY 2004773.009 REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: 001.000.239.200 Tota I : 241827 4/23/2020 077570 CHASE, THERESA 2004793.009 REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: 001.000.239.200 Tota I : 241828 4/23/2020 064369 CODE PUBLISHING CO 66541 CODE PUBLISHING ANNUAL FEE Code publishing annual fee 001.000.25.514.30.41.00 Total 241829 4/23/2020 062975 COLLISION CLINIC INC R042707 UNIT 525 - DEDUCTIBLE UNIT 525 - DEDUCTIBLE 511.000.77.548.68.48.00 Tota I : 6.2.a Page: 10 Page: 10 Packet Pg. 32 vchlist 04/23/2020 9:52:36AM Voucher List City of Edmonds 6.2.a Page: 11 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 241830 4/23/2020 077550 COMING, KRISTEN 2004762.009 REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: 001.000.239.200 74.0( Tota I : 74.0( 241831 4/23/2020 077545 COONS, ALISSA 2004750.009 REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: 001.000.239.200 116.0( 2004784.009 REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: 001.000.239.200 93.0( Tota I : 209.0( 241832 4/23/2020 071417 CORE & MAIN LP L821598 STORM - PARTS STORM - PARTS 422.000.72.531.40.31.00 460.4E 10.4% Sales Tax 422.000.72.531.40.31.00 47.9( L967446 STORM - SUPPLIES STORM - SUPPLIES 422.000.72.531.40.31.00 1,058.0, 10.4% Sales Tax 422.000.72.531.40.31.00 110.01 Tota I : 1,676.4: 241833 4/23/2020 077563 COUCH, SARA 2004786.009 REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: 001.000.239.200 72.5( Total: 72.5( 241834 4/23/2020 077565 DANIEL, ABIY 2004788.009 REFUND: MEADOWDALE PRESCH( REFUND: MEADOWDALE PRESCH( 001.000.239.200 162.5( Total : 162.5( 241835 4/23/2020 077549 DAVIDSON, SHERMIN 2004761.009 REFUND: CLASS CANCELLATION: Page: 11 Packet Pg. 33 vchlist 04/23/2020 9:52:36AM Voucher List City of Edmonds 6.2.a Page: 12 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 241835 4/23/2020 077549 DAVIDSON, SHERMIN (Continued) REFUND: CLASS CANCELLATION: ( m E, 001.000.239.200 435.9E 2004822.009 REFUND: PRESCHOOLANNUAL PA f° a REFUND: PRESCHOOLANNUALPA L 001.000.239.200 342.5< .3 Total: 778.45 c ea 241836 4/23/2020 064531 DINES, JEANNIE 20-4011 CITY COUNCIL MTG MINUTES 4/7 8 Y meeting minutes for 4/7 and 4/14 U 001.000.25.514.30.41.00 504.0( Total: 504.0( E 241837 4/23/2020 076172 DK SYSTEMS 25495 CITY HALL - LOCATED REFRIGERA R U CITY HALL - LOCATED REFRIGERA o 001.000.66.518.30.48.00 716.5E -jj 10.4% Sales Tax o 001.000.66.518.30.48.00 74.5- a Total : 791.01 Q 241838 4/23/2020 077566 DOMINOV, DARYA 2004811.009 REFUND: CLASS CANCELLATION: N REFUND: CLASS CANCELLATION: ( M 001.000.239.200 175.0( Total : 175.0( E 241839 4/23/2020 070244 DUANE HARTMAN & ASSOCIATES INC 20-2991.2 E7MA.TO 20-01.SERVICES THRU 4/ E7MA.TO 20-01.Services thru 4/12/2( 332.000.64.594.76.41.00 723.0E E7MA.TO 20-01.Services thru 4/12/2( 126.000.64.594.76.41.00 407.7- t E7MA.TO 20-01.Services thru 4/12/2( 125.000.64.594.76.41.00 r 611.5E Q Total : 1,742.3° 241840 4/23/2020 077561 DURHAM, GUY 2004783.009 REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: Page: 12 Packet Pg. 34 vchlist 04/23/2020 9:52:36AM Voucher List City of Edmonds 6.2.a Page: 13 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 241840 4/23/2020 077561 DURHAM, GUY (Continued) 001.000.239.200 695.0( Total: 695.0( E, �a a 241841 4/23/2020 077589 EDMONDS FOOD BANK 1001 REIMBURSEMENT FOR PURCHASE aD Reimbursement to Edmonds Food Be 3 001.000.39.565.10.41.00 23,478.0( Total: 23,478.0( 241842 4/23/2020 008705 EDMONDS WATER DIVISION 1-00025 WILLOW CREEK HATCHERY/ METI WILLOW CREEK HATCHERY WATE t 001.000.64.576.80.47.00 403.0E u 1-00575 OLYMPIC BEACH SPRINKLER / ME OLYMPIC BEACH SPRINKLER / ME- 2 001.000.64.576.80.47.00 128.3E o 1-00655 LIFT STATION #7 71 W DAYTON ST 1i LIFT STATION #7 71 W DAYTON ST 0 423.000.75.535.80.47.10 52.8f a 1-00825 BRACKETT'S LANDING RESTROON Q- Q BRACKETT'S LANDING RESTROON 001.000.64.576.80.47.00 985.0E N 1-00875 SPRINKLER 21 MAIN ST/ METER 11 N SPRINKLER 21 MAIN ST / METER 11 � 001.000.64.576.80.47.00 52.8E N 1-00925 LIFT STATION #8 107 RAILROAD AV E LIFT STATION #8 107 RAILROAD AV M 423.000.75.535.80.47.10 52.8f U 1-01950 LIFT STATION #1 450 SUNSET AVE, LIFT STATION #1 450 SUNSET AVE, E E 423.000.75.535.80.47.10 52.8E u 1-02125 SUNSET & CASPER SPRINKLER/ M f° r SUNSET & CASPER SPRINKLER/ M Q 001.000.64.576.80.47.00 52.8E 1-03710 SPRINKLER 290 MAIN ST/ METER SPRINKLER 290 MAIN ST / METER 001.000.64.576.80.47.00 52.8E Page: 13 Packet Pg. 35 vchlist 04/23/2020 9:52:36AM Bank code : usbank Voucher Date Vendor 241842 4/23/2020 008705 EDMONDS WATER DIVISION Voucher List City of Edmonds 6.2.a Page: 14 Invoice PO # Description/Account Amoun (Continued) r 1-03900 SPRINKLER 290 DAYTON ST / MET[ c SPRINKLER 290 DAYTON ST / MET[ E 001.000.64.576.80.47.00 52.8E a 1-03950 OLD PUBLIC WORKS (NORTH) 200 L OLD PUBLIC WORKS 200 DAYTON 3 421.000.74.534.80.47.00 821.9, 1-05125 SPRINKLER 101 2ND AVE N / METE SPRINKLER 101 2ND AVE N / METE Y 001.000.64.576.80.47.00 52.8E uw 1-05285 SPRINKLER 102 W DAYTON ST / MI SPRINKLER 102 W DAYTON ST / MI E 001.000.64.576.80.47.00 52.8E 'm 1-05340 SPRINKLER 190 DAYTON ST / MET[ SPRINKLER 190 DAYTON ST / MET[ O 001.000.64.576.80.47.00 52.8E > 1-05350 OLD PUBLIC WORKS (SOUTH) 200 0 L OLD PUBLIC WORKS (SOUTH) 200 a 421.000.74.534.80.47.00 113.3� Q 1-05650 CITY PARK SPRINKLER/ METER 71. o CITY PARK SPRINKLER/ METER 71. N 001.000.64.576.80.47.00 52.8E N 1-05675 CITY PARK MAINTENANCE SHOP / 0 CITY PARK MAINTENANCE SHOP / 001.000.64.576.80.47.00 978.2� . 1 05700 SPRINKLER @ 3RD/PINE / METER ' U SPRINKLER @ 3RD/PINE / METER', 001.000.64.576.80.47.00 52.8E 1-05705 LIFT STATION #6 100 PINE ST / MEl E LIFT STATION #6 100 PINE ST / MEl U 423.000.75.535.80.47.10 m 107.6E 1-09650 SPRINKLER 350 MAIN ST / METER i Q SPRINKLER 350 MAIN ST / METER i 001.000.64.576.80.47.00 52.8E 1-09800 SPRINKLER 390 DAYTON ST / MET[ SPRINKLER 390 DAYTON ST / MET[ Page: 14 Packet Pg. 36 vchlist 04/23/2020 9:52:36AM Voucher List City of Edmonds 6.2.a Page: 15 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 241842 4/23/2020 008705 EDMONDS WATER DIVISION (Continued) 001.000.64.576.80.47.00 52.8E 1 10778 FOUNTAIN 490 MAIN ST/METER 75' FOUNTAIN 490 MAIN ST/METER 75' f° a 001.000.64.576.80.47.00 52.8E L 1-10780 SPRINKLER 500 MAIN ST / METER ! 3 SPRINKLER 500 MAIN ST / METER! 001.000.64.576.80.47.00 57.4( 1-13975 CITY HALL 121 5TH AVE N / METER Y CITY HALL 121 5TH AVE N / METER y 001.000.66.518.30.47.00 947.5E u 1-16130 SPRINKLER 439 5TH AVE S / METEI E SPRINKLER 439 5TH AVE S / METEI 001.000.64.576.80.47.00 61.9� 1-16300 SPRINKLER 500 DAYTON ST / METE O SPRINKLER 500 DAYTON ST / MET[ 001.000.64.576.80.47.00 57.4' o 1-16420 LOG CABIN SPRINKLER / METER 6' a LOG CABIN SPRINKLER / METER 6' Q 001.000.64.576.80.47.00 52.8E c 1-16450 CENTENNIAL PLAZA SPRINKLER 1 N CENTENNIAL PLAZA SPRINKLER 1 04 001.000.64.576.80.47.00 63.2, c 1-16630 SPRINKLER 575 MAIN ST/ METER' SPRINKLER 575 MAIN ST / METER' E 001.000.64.576.80.47.00 52.8f 12 1-17475 SPRINKLER 590 DAYTON ST / MET[ SPRINKLER 590 DAYTON ST / MET[ (D 001.000.64.576.80.47.00 52.8E E 1-19950 PINE STREET PLAYFIELD / METER U PINE STREET PLAYFIELD / METER 001.000.64.576.80.47.00 107.9( Q 1-36255 SPRINKLER 1141 9TH AVE S / METE SPRINKLER 1141 9TH AVE S / METE 001.000.64.576.80.47.00 52.8E Page: 15 Packet Pg. 37 vchlist 04/23/2020 9:52:36AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 241842 4/23/2020 008705 008705 EDMONDS WATER DIVISION (Continued) 241843 4/23/2020 031060 ELECSYS INTERNATIONAL CORP SIP-E108330 241844 4/23/2020 077518 EMERSON, EDWARD 241845 4/23/2020 076992 ENVIRONMENTAL WORKS SIP-E108592 SIP-E111054 SIP-E111329 2004744.009 IN 13 2 PO # Description/Account Total RADIX MONTHLY MAINTAGREEME Radix Monthly Maint Agreement - 421.000.74.534.80.48.00 RADIX MONTHLY MAINTAGREEME Radix Monthly Maint Agreement - 421.000.74.534.80.48.00 RADIX MONTHLY MAINTAGREEME Radix Monthly Maint Agreement - 421.000.74.534.80.48.00 RADIX MONTHLY MAINTAGREEME Radix Monthly Maint Agreement - 421.000.74.534.80.48.00 Total REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: 001.000.239.200 Total E7MA.SERVICES THRU 12/31/19 E7MA.Services thru 12/31/19 332.000.64.594.76.41.00 E7MA.Services thru 12/31/19 126.000.64.594.76.41.00 E7MA.Services thru 12/31/19 125.000.64.594.76.41.00 E7MA.SERVICES THRU 3/31/2020 E7MA.Services thru 3/31/2020 332.000.64.594.76.41.00 E7MA.Services thru 3/31/2020 126.000.64.594.76.41.00 E7MA.Services thru 3/31/2020 125.000.64.594.76.41.00 PROFESSIONAL SERVICES: EBB TI 6.2.a Page: 16 Amoun 5,838.0' m E �a a 152.0( L 3 152.0( U 152.0( t U E 2 152.0( U 608.0E o R 0 L a 63.0( Q 63.0E " 0 N M N Iq 14,803.0, o E 6,995.52 9,431.4E m E t U 18,879.2, tea, Q 10,645.1 E 15, 967.7' Page: 16 Packet Pg. 38 vchlist 04/23/2020 9:52:36AM Bank code : usbank Voucher Date Vendor 241845 4/23/2020 076992 ENVIRONMENTAL WORKS 241846 4/23/2020 009350 EVERETT DAILY HERALD 241847 4/23/2020 065958 EZ-LINER 241848 4/23/2020 009815 FERGUSON ENTERPRISES INC Voucher List City of Edmonds 6.2.a Page: 17 Invoice PO # Description/Account Amoun (Continued) r PROFESSIONAL SERVICES: EBB TI c m E, 001.000.64.571.21.41.00 455.0( Total: 77,177.1( a m EDH895303 LEGAL AD 3 Legal Ad: PLN2020-0016 McKinley 001.000.62.558.60.41.40 61.5, EDH895305 LEGAL AD Y Legal Ad: PLN2020-0015 U 001.000.62.558.60.41.40 112.2, EDH896096 LEGAL AD E Legal Ad: PLN2020-0020 Whitmore M 001.000.62.558.60.41.40 66.9, Z Total: 240.7: o 067025 E155SO - SUPPLIES M 0 E155SO - SUPPLIES a 511.100.77.594.48.64.00 5,761.6E Q Freight 511.100.77.594.48.64.00 190.6E N Total : 5,952.31 N Iq 0860567 WATER - PARTS/ 3" OMNI REPLACE c WATER - PARTS/ 3" OMNI REPLACE E 421.000.74.534.80.31.00 344.8E .� 10.4% Sales Tax 421.000.74.534.80.31.00 35.8E 0861348 WATER - SUPPLIES 13X24 POLYME m E WATER - SUPPLIES 13X24 POLYME 421.000.74.534.80.31.00 2,400.0( Freight Q 421.000.74.534.80.31.00 300.0( 10.4% Sales Tax 421.000.74.534.80.31.00 280.8( 0864359 WATER INVENTORY & SUPPLIES Page: 17 Packet Pg. 39 vchlist 04/23/2020 9:52:36AM Bank code : usbank Voucher Date Vendor 241848 4/23/2020 009815 FERGUSON ENTERPRISES INC 241849 4/23/2020 075988 FIIX Voucher List City of Edmonds 6.2.a Page: 18 Invoice PO # Description/Account Amoun (Continued) r WATER INVENTORY - PARTS 0439, c 421.000.74.534.80.34.20 4,620.2z �% WATER - PARTS/ SUPPLIES f° a 421.000.74.534.80.31.00 549.0( L 10.4% Sales Tax 3 421.000.74.534.80.34.20 480.5( c 10.4% Sales Tax sa 421.000.74.534.80.31.00 57.1( Y 0864359-1 WATER - SUPPLIES/ CONCRETE H' (D WATER - SUPPLIES/ CONCRETE H' U 421.000.74.534.80.31.00 109.6( E 10.4% Sales Tax ii 421.000.74.534.80.31.00 11.4( ,- 0864599 WATER - SUPPLIES/ TOOLS _0 WATER - SUPPLIES/ TOOLS > 421.000.74.534.80.35.00 541.2< o Freight a 421.000.74.534.80.35.00 40.0( Q 10.4% Sales Tax o 421.000.74.534.80.35.00 60.4. M 0866128 WATER INVENTORY - PARTS N WATER INVENTORY - PARTS o 421.000.74.534.80.34.30 2,030.7E E 10.4% Sales Tax M 421.000.74.534.80.34.30 211.2( Z 0866128-1 WATER INVENTORY - PARTS WATER INVENTORY - PARTS m 421.000.74.534.80.34.30 2,796.9( t 10.4% Sales Tax 421.000.74.534.80.34.30 r 290.8E Q Total : 15,160.7, 26608 WWTP: 4/10/20-4/9/21 FIIX CMMS L 4/10/20-4/9/21 FIIX CMMS LICENSE; 423.000.76.535.80.49.00 11,851.2( Page: 18 Packet Pg. 40 vchlist 04/23/2020 9:52:36AM Voucher List City of Edmonds 6.2.a Page: 19 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 241849 4/23/2020 075988 075988 FIIX (Continued) Total: 11,851.2( 241850 4/23/2020 077521 FLEMING, MELISSA 2004764.009 REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: 001.000.239.200 116.0( Total : 116.0( 241851 4/23/2020 077558 FLORENO, MONICA 2004780.009 REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: 001.000.239.200 135.0( Tota I : 135.0( 241852 4/23/2020 077580 FRANKS, STACEE 2004823.009 REFUND: PRESCHOOL MONTHLY F REFUND: PRESCHOOL MONTHLY F 001.000.239.200 162.5( Total: 162.5( 241853 4/23/2020 077519 GORENKO, KATIARYNA 2004775.009 REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: 001.000.239.200 268.5( Total : 268.5( 241854 4/23/2020 076462 GREAT FLOORS LLC A55759V001 F.A.C. - CORRIDORS PULL AND DIE F.A.C. - CORRIDORS PULLAND DIE 001.000.66.518.30.48.00 1,429.0( 10.4% Sales Tax 001.000.66.518.30.48.00 148.6, Total : 1,577.6: 241855 4/23/2020 077542 GUTIERREZ, MARIA GEMELIA 2004741.009 REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: 001.000.239.200 196.0( Tota I : 196.0( 241856 4/23/2020 012560 HACH COMPANY 11917959 WWTP: PO 251 AMMONIA TNT+ PO 251 AMMONIA TNT+ 423.000.76.535.80.31.00 60.7.E Page: 19 Packet Pg. 41 vchlist 04/23/2020 9:52:36AM Bank code : usbank Voucher Date Vendor 241856 4/23/2020 012560 HACH COMPANY 241857 4/23/2020 074804 HARLES, JANINE 241858 4/23/2020 077546 HAYNES, MECHELLE 241859 4/23/2020 072647 HERRERA ENVIRONMENTAL 241860 4/23/2020 074966 HIATT CONSULTING LLC 241861 4/23/2020 077511 HINGSTON, DAVE Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 10.4% Sales Tax 423.000.76.535.80.31.00 Tota I : 527286 PHOTOGRAPHY - APRIL 2020 Photography for April 2020 001.000.61.558.70.41.00 Total 2004752.009 REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: 001.000.239.200 Tota I : 46438 E7MA.SERVICES THRU 3/27/20 E7MA.Services thru 3/27/20 332.000.64.594.76.41.00 E7MA.Services thru 3/27/20 126.000.64.594.76.41.00 E7MA.Services thru 3/27/20 125.000.64.594.76.41.00 Snohomish County Easement Trail 001.000.64.571.21.41.00 Total 2019-213 TOURISM PROMOTION AND MARKI Tourism promotion and marketing for 120.000.31.575.42.41.00 Tourism website maintenance for Apri 120.000.31.575.42.41.00 Total 2004767.009 REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: 001.000.239.200 6.2.a Page: 20 Page: 20 Packet Pg. 42 vchlist 04/23/2020 9:52:36AM Voucher List City of Edmonds 6.2.a Page: 21 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 241861 4/23/2020 077511 077511 HINGSTON, DAVE (Continued) Total : 40.0( m 241862 4/23/2020 077582 HUNDLEY, AMI 2004825.009 REFUND: PRESCHOOL MONTHLY F E, REFUND: PRESCHOOL MONTHLY F sa 001.000.239.200 a 162.5( m Total: 162.5( 3 241863 4/23/2020 060165 HWA GEOSCIENCES INC 30311-R ESJB.SERVICES THRU 4/9/2020 c ESJB.Services thru 4/9/2020 N 421.000.74.594.34.41.00 2,587.0( ESJB.Services thru 4/9/2020 t 423.000.75.594.35.41.00 2,587.0E U ESJB.Services thru 4/9/2020 422.000.72.594.31.41.00 2,587.0( U Total : 7,761.11 o 241864 4/23/2020 073518 INNOVYZE INC Q-55551 INFO WATER RENEWAL 7/20/2020-' o Info Water Renewal 7/20/2020-7/19/2 Q 421.000.74.534.80.49.20 6,725.0( Q 10.4% Sales Tax �- 421.000.74.534.80.49.20 699.4' N Total : 7,424.41 N 241865 4/23/2020 014940 INTERSTATE BATTERY SYSTEMS 300-10071230 FLEET - PARTS 15 AMP FUSE PACK o FLEET - PARTS 15 AMP FUSE PACK N E 511.000.77.548.68.31.20 49.4, 10.4% Sales Tax 511.000.77.548.68.31.20 5.1 , Total: 54.5E 241866 4/23/2020 077573 JARDING, SUZETTE 2004815.009 REFUND: PRESCHOOL ANNUAL PA t m REFUND: PRESCHOOL ANNUAL PA 001.000.239.200 778.4� Q Tota I : 778.45 241867 4/23/2020 015270 JCI JONES CHEMICALS INC 818130 WWTP: PO 179 4/13/20 SODIUM HY PO 179 SODIUM HYPOCHLORITE- Page: 21 Packet Pg. 43 vchlist 04/23/2020 9:52:36AM Voucher List City of Edmonds 6.2.a Page: 22 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 241867 4/23/2020 015270 JCI JONES CHEMICALS INC (Continued) 423.000.76.535.80.31.53 4,166.1 Tota I : 4,166.1 241868 4/23/2020 076161 JIM DANDY SEWER & PLUMBING 29369769 WWTP: CLEAN BLOCKAGE IN SHC CLEAN BLOCKAGE IN SHOWER DF 423.000.76.535.80.48.00 650.0( 10.4% Sales Tax 423.000.76.535.80.48.00 67.6( Total : 717.6( 241869 4/23/2020 077559 JOHNSON, RANDY 2004781.009 REFUND: SHELTER & FIELD RENTf REFUND: SHELTER & FIELD RENTf 001.000.239.200 224.0( Total : 224.0( 241870 4/23/2020 077584 JONES, JORDYN 2004827.009 REFUND: PRESCHOOL MONTHLY F REFUND: PRESCHOOL MONTHLY F 001.000.239.200 162.5( Total: 162.5( 241871 4/23/2020 077516 JUDD, TERESA 2004759.009 REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: 001.000.239.200 96.0( Tota I : 96.0( 241872 4/23/2020 077514 JYOTI, DIANA 2004774.009 REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: 001.000.239.200 120.0( Total : 120.0( 241873 4/23/2020 077544 KIEHN, SHANE 2004749.009 REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: 001.000.239.200 72.5( Total: 72.5( 241874 4/23/2020 077583 KINCAID, KELSEY 2004826.009 REFUND: PRESCHOOL MONTHLY F Page: 22 Packet Pg. 44 vchlist 04/23/2020 9:52:36AM Voucher List City of Edmonds 6.2.a Page: 23 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 241874 4/23/2020 077583 KINCAID, KELSEY (Continued) REFUND: PRESCHOOL MONTHLY F 001.000.239.200 162.5( Total: 162.5( 241875 4/23/2020 077586 KNIGHT, REID 2004829.009 REFUND: PRESCHOOL MONTHLY F REFUND: PRESCHOOL MONTHLY F 001.000.239.200 162.5( Total : 162.5( 241876 4/23/2020 077507 KOJOURI, FARNAZ 2004732.009 REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: 001.000.239.200 97.0( Tota I : 97.0( 241877 4/23/2020 077524 KOZLOFF, NORA 2004747.009 REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: 001.000.239.200 121.2( Total: 121.2E 241878 4/23/2020 077564 KUNKEL, SUMMER 2004787.009 REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: 001.000.239.200 186.2, Total : 186.2' 241879 4/23/2020 017050 KW ICK'N KLEEN CAR WASH 03202020-02 JANUARY & FEBRUARY 2020 CAR JANUARY & FEBRUARY 2020 CAR 511.000.77.548.68.48.00 15.2 Total : 15.2' 241880 4/23/2020 077571 LAZERTE, ELIZABETH BETTY 2004813.009 REFUND: PRESCHOOL ANNUAL PA REFUND: PRESCHOOLANNUALPA 001.000.239.200 778.4� Tota I : 778.45 241881 4/23/2020 077553 LOMAZOW, BREANNE 2004768.009 REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: Page: 23 Packet Pg. 45 vchlist 04/23/2020 9:52:36AM Voucher List City of Edmonds 6.2.a Page: 24 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 241881 4/23/2020 077553 LOMAZOW, BREANNE (Continued) 001.000.239.200 84.0( Tota I : 84.0( 241882 4/23/2020 072136 MANAGERPLUS SOLUTIONS LLC M1084 FLEET - SOFTWARE SUPPORT ES) FLEET - SOFTWARE SUPPORT ES) 511.000.77.548.68.49.00 1,918.8( 10.4% Sales Tax 511.000.77.548.68.49.00 199.5E Total : 2,118.3E 241883 4/23/2020 077538 MAYNARD, RACHEL 2004730.009 REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: 001.000.239.200 155.2( Total : 155.2( 241884 4/23/2020 077555 MCKAY, HILLARY 2004772.009 REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: 001.000.239.200 100.0( Tota I : 100.0( 241885 4/23/2020 020039 MCMASTER-CARR SUPPLY CO 37826784 WWTP: PO 271 COGGED V-BELT PO 271 COGGED V-BELT 423.000.76.535.80.48.00 363.2( Freight 423.000.76.535.80.48.00 11.4( 10.4% Sales Tax 423.000.76.535.80.48.00 38.9E Total: 413.5E 241886 4/23/2020 020900 MILLERS EQUIP & RENT ALL INC 323768 WWTP: 4/15/20 PROPANE Propane 423.000.76.535.80.31.00 48.9� 10.4% Sales Tax 423.000.76.535.80.31.00 5.0� Total: 54.0E Page: 24 Packet Pg. 46 vchlist 04/23/2020 9:52:36AM Voucher List City of Edmonds 6.2.a Page: 25 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 241887 4/23/2020 077567 MIREMADI, SAHAR 2004812.009 REFUND: CLASS CANCELLATION: ( r REFUND: CLASS CANCELLATION: ( c m E, 001.000.239.200 159.0( Total: 159.0( a m 241888 4/23/2020 077522 MOXLEY, MARK 2004776.009 REFUND: CLASS CANCELLATION: ( 3 REFUND: CLASS CANCELLATION: 001.000.239.200 333.2( Total : 333.2( Y U 241889 4/23/2020 064570 NATIONAL SAFETY INC 0575572-IN WATER/ SEWER - HAND SANITIZEF t WATER/ SEWER - HAND SANITIZEF U 423.000.75.535.80.31.00 49.5( •9 WATER/ SEWER - HAND SANITIZEF z 421.000.74.534.80.31.00 49.5( p 10.4% Sales Tax 423.000.75.535.80.31.00 5.1.' o 10.4% Sales Tax a 421.000.74.534.80.31.00 5.1.' Q 0575885-IN WATER/ SEWER - HAND SANITIZEF WATER/ SEWER - HAND SANITIZEF N 423.000.75.535.80.31.00 99.0( N WATER/ SEWER - HAND SANITIZEF 421.000.74.534.80.31.00 0 99.0( N 10.4% Sales Tax E 423.000.75.535.80.31.00 10.3( 2 10.4% Sales Tax 421.000.74.534.80.31.00 10.2� y Total: 327.w E t U 241890 4/23/2020 025690 NOYES, KARIN 000 00 710 PROF SERVICES r Planning Board Minutes (2/26/2020) Q 001.000.62.558.60.41.00 342.0( Total : 342.0( 241891 4/23/2020 077552 O DRISCOLL, CARA 2004766.009 REFUND: CLASS CANCELLATION: Page: 25 Packet Pg. 47 vchlist 04/23/2020 9:52:36AM Voucher List City of Edmonds 6.2.a Page: 26 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 241891 4/23/2020 077552 O DRISCOLL, CARA (Continued) REFUND: CLASS CANCELLATION: 001.000.239.200 95.6 , Tota I : 95.6 241892 4/23/2020 065720 OFFICE DEPOT 474350003001 INV 474350003001 ACCT 90520437 E.O.C. - WHITE BOARDS FOR COVI 001.000.66.518.30.31.00 931.3( 10.4% Sales Tax 001.000.66.518.30.31.00 96.8( Total : 1,028.2: 241893 4/23/2020 077575 ORBAN, NICOLE 2004817.009 REFUND: PRESCHOOLANNUAL PA REFUND: PRESCHOOLANNUAL PA 001.000.239.200 778.4� Total : 778.4< 241894 4/23/2020 002203 OW EN EQUIPMENT COMPANY 00097415 UNIT 66 - PARTS UNIT 66 - PARTS 511.000.77.548.68.31.10 801.4E Freight 511.000.77.548.68.31.10 44.1 10.4% Sales Tax 511.000.77.548.68.31.10 87.9! Total : 933.6: 241895 4/23/2020 077539 PAULL, ANDREA 2004736.009 REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: 001.000.239.200 86.2, Total: 86.2, 241896 4/23/2020 077527 PAULSON YOUNG, AMY 2004738.009 REFUND: FAC ROOM RENTAL: CO\ REFUND: FAC ROOM RENTAL: CO\ 001.000.239.200 262.5( Total: 262.5( 241897 4/23/2020 069633 PET PROS 276 INV 276- EDMONDS PD Page: 26 Packet Pg. 48 vchlist 04/23/2020 9:52:36AM Voucher List City of Edmonds 6.2.a Page: 27 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 241897 4/23/2020 069633 PET PROS (Continued) DOG FOOD- ACE 001.000.41.521.26.31.00 83.9� DOG FOOD - ACE W/GOV DISC 001.000.41.521.26.31.00 96.4� 10.5% Sales Tax 001.000.41.521.26.31.00 18.9E Tota I : 199.4: 241898 4/23/2020 077579 PHAM, DIANA 2004821.009 REFUND: PRESCHOOL ANNUAL PA REFUND: PRESCHOOL ANNUAL PA 001.000.239.200 778.4� Tota I : 778.45 241899 4/23/2020 077557 PRICE, TYWAN 2004779.009 REFUND: CITY PARK SHELTER CAI REFUND: CITY PARK SHELTER CAf 001.000.239.200 200.0( Total : 200.0( 241900 4/23/2020 075565 PVP COMMUNICATIONS 127371 UNIT 928 - REPAIRED & REPLACEE UNIT 928 - REPAIRED & REPLACEE 511.000.77.548.68.48.00 96.5( Freight 511.000.77.548.68.48.00 11.8E Total : 108.31 241901 4/23/2020 077508 QUERCIA, RACHEL 2004755.009 REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: 001.000.239.200 115.5( Total: 115.5( 241902 4/23/2020 077504 QUINLAN, JAMIE 2004743.009 REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: 001.000.239.200 439.0( Tota I : 439.0( 241903 4/23/2020 077588 RICHARD-WEBBER, JENIKA 2004831.009 REFUND: GYMNASTICS BIRTHDAY Page: 27 Packet Pg. 49 vchlist 04/23/2020 9:52:36AM Bank code : usbank Voucher Date Vendor 241903 4/23/2020 077588 RICHARD-WEBBER, JENIKA 241904 4/23/2020 077578 ROBERTS, JAMIE 241905 4/23/2020 076031 ROOD, SABRINA 241906 4/23/2020 077551 SANDLER, RACHEL REBECCA 241907 4/23/2020 075794 SCHACHLE, EVELYN 241908 4/23/2020 077576 SCHARF, REBEKAH Voucher List City of Edmonds Invoice (Continued) 2004820.009 11- OGS] 2004765.009 2004742.009 2004818.009 241909 4/23/2020 077505 SCOVILL, LYNN 2004734.009 241910 4/23/2020 067076 SEATTLE PUMPAND EQUIPMENT CO 211731-1 PO # Description/Account REFUND: GYMNASTICS BIRTHDAY 001.000.239.200 Total REFUND: PRESCHOOLANNUALPA REFUND: PRESCHOOL ANNUAL PA 001.000.239.200 Total REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: 001.000.239.200 Total REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: 001.000.239.200 Total REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: 001.000.239.200 Total REFUND: PRESCHOOLANNUALPA REFUND: PRESCHOOLANNUALPA 001.000.239.200 Total REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: 001.000.239.200 Total UNIT 98 - PARTS THREE WAY BALL UNIT 98 - PARTS THREE WAY BALL 6.2.a Page: 28 Page: 28 Packet Pg. 50 vchlist 04/23/2020 9:52:36AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 241910 4/23/2020 067076 SEATTLE PUMP AND EQUIPMENT CO (Continued) 241911 4/23/2020 077525 SHELDON, LAURIE 241912 4/23/2020 063306 SHERWIN-WILLIAMS 241913 4/23/2020 077587 SIEBERS, JESSICA 241914 4/23/2020 068489 SIRENNET.COM 212113-1 PO # Description/Account 511.000.77.548.68.31.10 10.4% Sales Tax 511.000.77.548.68.31.10 UNIT 35 - PARTS UNIT 35 - PARTS 511.000.77.548.68.31.10 Freight 511.000.77.548.68.31.10 10.4% Sales Tax 511.000.77.548.68.31.10 Total : 2004753.009 REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: 001.000.239.200 Total 4666-7 PM PAINT SUPPLIES: MAPLEWOO1 PM PAINT SUPPLIES: MAPLEWOO1 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 Total 2004830.009 REFUND: PRESCHOOL MONTHLY F REFUND: PRESCHOOL MONTHLY F 001.000.239.200 Total 0247609-IN E164PO - PARTS E164PO - PARTS 511.100.77.594.48.64.00 10.4% Sales Tax 511.100.77.594.48.64.00 0247737-IN E174PO - PARTS 6.2.a Page: 29 Page: 29 Packet Pg. 51 vchlist 04/23/2020 9:52:36AM Bank code : usbank Voucher Date Vendor 241914 4/23/2020 068489 SIRENNET.COM 241915 4/23/2020 077574 SJODIN, JENNIFER 241916 4/23/2020 077585 SKORHEIM, JAMIE 241917 4/23/2020 077513 SMITH, MATT 241918 4/23/2020 037375 SNO CO PUD NO 1 Voucher List City of Edmonds 6.2.a Page: 30 Invoice PO # Description/Account Amoun (Continued) r E174PO - PARTS c 511.100.77.594.48.64.00 1,777.8� >% 10.4% Sales Tax a 511.100.77.594.48.64.00 184.9( L Total: 5,675.5( .3 2004816.009 REFUND: PRESCHOOLANNUAL PA ea REFUND: PRESCHOOL ANNUAL PA Y 001.000.239.200 778.4� u Total : 778.4< 2004828.009 REFUND: PRESCHOOL MONTHLY F E REFUND: PRESCHOOL MONTHLY F 2 U 001.000.239.200 162.5( p Total: 162.5( R 2004748.009 REFUND: CLASS CANCELLATION: a REFUND: CLASS CANCELLATION: ( Q- Q 001.000.239.200 37.5( Total: 37.5( N M 200496834 LIFT STATION #10 17526 TALBOT R N LIFT STATION #10 17526 TALBOT R o 423.000.75.535.80.47.10 73.3E 200651644 PARK MAINTENANCE SHOP PARK MAINTENANCE SHOP 001.000.64.576.80.47.00 689.6< c 200723021 TRAFFIC LIGHT 961 PUGET DR / MI E TRAFFIC LIGHT 961 PUGET DR / MI t 111.000.68.542.64.47.00 28.4z r 201184538 HICKMAN PARK Q HICKMAN PARK 001.000.64.576.80.47.00 24.5( 201431236 PEDEST CAUTION LIGHT 9110 OILY PEDEST CAUTION LIGHT 9110 OILY Page: 30 Packet Pg. 52 vchlist 04/23/2020 9:52:36AM Voucher List City of Edmonds 6.2.a Page: 31 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 241918 4/23/2020 037375 SNO CO PUD NO 1 (Continued) 111.000.68.542.64.47.00 16.0: 201441755 TRAFFIC LIGHT 21531 HWY 99 / ME TRAFFIC LIGHT 21531 HWY 99 / ME f° a 111.000.68.542.63.47.00 176.3E L 201453057 CIVIC CENTER PLAYFIELD LIGHTS 3 CIVIC CENTER PLAYFIELD LIGHTS 001.000.64.576.80.47.00 59.5( 202289450 TRAFFIC LIGHT 21931 HWY 99 / ME Y TRAFFIC LIGHT 21931 HWY 99 / ME y 111.000.68.542.64.47.00 72.8E u 202540647 SIERRA PARK IRRIGATION 8100 191 E SIERRA PARK IRRIGATION 8100 191 001.000.64.576.80.47.00 16.6( 203097787 WWTP:3/19-4/16/20 METER 100013 0 3/19-4/16/20 200 2ND AVE S / METE 423.000.76.535.80.47.61 25,035.7' o 220547574 TRAFFIC LIGHT SR104 @ 236TH S1 a TRAFFIC LIGHT SR104 @ 236TH S1 Q 111.000.68.542.63.47.00 73.8E c Total: 26,266.9( M N 241919 4/23/2020 077560 SNOHOMISH SCHOOL DISTRICT 2004782.009 REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: ( N 001.000.239.200 720.0( E Total: 720.0( 12 241920 4/23/2020 077520 SONG-TREADGOLD, LARAINE 2004763.009 REFUND: CLASS CANCELLATION: ( r- REFUND: CLASS CANCELLATION: ( E E 001.000.239.200 84.0E u Total: 84.0( Q 241921 4/23/2020 076114 SOUND SALMON SOLUTIONS 1199 EDMONDS FOREST STEWARDS St EDMONDS FOREST STEWARDS Sl 001.000.64.571.21.41.00 1,250.0( Total: 1,250.0( Page: 31 Packet Pg. 53 vchlist 04/23/2020 9:52:36AM Voucher List City of Edmonds 6.2.a Page: 32 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 241922 4/23/2020 077568 STAVITSKY, MARIA 2004746.009 REFUND: CLASS CANCELLATION: ( r REFUND: CLASS CANCELLATION: ( c m E, 001.000.239.200 106.5( Total: 106.5( a m 241923 4/23/2020 077510 STEWART, KENDAHL 2004760.009 REFUND: CLASS CANCELLATION: ( 3 REFUND: CLASS CANCELLATION: 001.000.239.200 158.1 Total : 158.1 Y U 241924 4/23/2020 065373 STI-CO INDUSTRIES INC 0000146088 E177PO/ E174PO - PARTS t E177PO/ E174PO - PARTS U 511.100.77.594.48.64.00 160.0( •9 Freight z 511.100.77.594.48.64.00 16.0£ o Total: 176.0E R 241925 4/23/2020 040430 STONEWAY ELECTRIC SUPPLY S103064840.001 YOST PARK - PARTS/ LED LIGHT FI a YOST PARK - PARTS/ LED LIGHT FI Q- Q 001.000.66.518.30.31.00 406.81 10.5% Sales Tax N 001.000.66.518.30.31.00 42.7, m S103065022.001 CITY HALL - PARTS LED LIGHT � CITY HALL - PARTS LED LIGHT 001.000.66.518.30.31.00 16.0' E 10.5% Sales Tax M 001.000.66.518.30.31.00 1.6£ U S103071977.001 FAC MAINT - SUPPLIES FAC MAINT - SUPPLIES m E 001.000.66.518.30.31.00 591.3E u 10.5% Sales Tax 001.000.66.518.30.31.00 62.0� Q Total : 1,120.7,' 241926 4/23/2020 077526 SUNDBERG, DORINDA 2004756.009 REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: Page: 32 Packet Pg. 54 vchlist 04/23/2020 9:52:36AM Voucher List City of Edmonds 6.2.a Page: 33 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 241926 4/23/2020 077526 SUNDBERG, DORINDA (Continued) 001.000.239.200 95.0( Tota I : 95.0( 241927 4/23/2020 074797 SUPER CHARGE MARKETING LLC 7304 SOCIAL MEDIA SERVICES FOR APF Social media services for April 2020 001.000.61.557.20.41.00 300.0( Total : 300.0( 241928 4/23/2020 077517 SWANSON, MELISSA 2004733.009 REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: 001.000.239.200 95.0( Tota I : 95.0( 241929 4/23/2020 070774 ULINE INC 118245227 WATER - PLASTIC PALLET WATER - PLASTIC PALLET 421.000.74.534.80.31.00 777.0( Freight 421.000.74.534.80.31.00 85.1 E 10.4% Sales Tax 421.000.74.534.80.31.00 89.6( Total : 951.81 241930 4/23/2020 077540 UY, TERRENCE 2004737.009 REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: 001.000.239.200 71.8E Total: 71.8E 241931 4/23/2020 067865 VERIZON WIRELESS 9852465637 C/A 671247844-00001 Cell Service Fac-Maint 001.000.66.518.30.42.00 98.7E Cell Service-PD 001.000.41.521.10.42.00 332.6E Cell Service-PW Street/Storm 111.000.68.542.90.42.00 19.6, Cell Service-PW Street/Storm Page: 33 Packet Pg. 55 vchlist 04/23/2020 9:52:36AM Bank code : usbank Voucher Date Vendor 241931 4/23/2020 067865 VERIZON WIRELESS 241932 4/23/2020 064649 VERMEER NW SALES INC Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 422.000.72.531.90.42.00 Cell Service-PW Water 421.000.74.534.80.42.00 Cell Service-PW Sewer 423.000.75.535.80.42.00 Cell Service-WWTP 423.000.76.535.80.42.00 9852465637 C/A 671247844-00001 Cell Service-Eng 001.000.67.518.21.42.00 W09001 WATER - PARTS & LABOR WATER - PARTS & LABOR 421.000.74.534.80.48.00 10.4% Sales Tax 421.000.74.534.80.48.00 241933 4/23/2020 077548 VOLOSHKO-STARTSEVA, ANASTASIA 2004758.009 241934 4/23/2020 069816 VWR INTERNATIONAL INC 241935 4/23/2020 077581 WARD, DEBBIE 8089732950 2004824.009 Total Total : REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: 001.000.239.200 Total WWTP: PO 267 NITRILE GLOVES F PO 267 NITRILE GLOVES FOR LAB 423.000.76.535.80.31.00 10.4% Sales Tax 423.000.76.535.80.31.00 Total REFUND: PRESCHOOL MONTHLY F REFUND: PRESCHOOL MONTHLY F 001.000.239.200 Total 6.2.a Page: 34 Amoun c 19.6, E 19.6-, a c 19.6-, 0 U m 3.0( U 546.4F E 2 U 0 1,746.0� 0 L 181.6( a 1,927.65 Q 0 N Cl) N 210.0( Iq 210.0( N E M U 236.0( m E 24.51 � 260.5' Q 162.5( 162.5( Page: 34 Packet Pg. 56 vchlist 04/23/2020 9:52:36AM Voucher List City of Edmonds 6.2.a Page: 35 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 241936 4/23/2020 077577 WARREN, PAM 2004819.009 REFUND: PRESCHOOLANNUAL PA r REFUND: PRESCHOOL ANNUAL PA c 0 E, 001.000.239.200 778.4� Total: 778.45 a m 241937 4/23/2020 077509 WATSON, MAUREEN 2004731.009 REFUND: CLASS CANCELLATION: ( 3 REFUND: CLASS CANCELLATION: 001.000.239.200 200.0( Total : 200.0( Y U 241938 4/23/2020 075635 WCP SOLUTIONS 11706384 FAC MAINT - SUPPLIES CLOTHS t FAC MAINT - SUPPLIES CLOTHS U 001.000.66.518.30.31.00 233.6( 10.4% Sales Tax 001.000.66.518.30.31.00 24.2� 0 11714593 FAC MAINT - SUPPLIES 1i FAC MAINT - SUPPLIES 0 001.000.66.518.30.31.00 554.6z a 10.4% Sales Tax 0' Q 001.000.66.518.30.31.00 57.6£ Total: 870.21 N M 241939 4/23/2020 077528 WEILAND, CAROL 2004751.009 REFUND: CLASS CANCELLATION: ( N REFUND: CLASS CANCELLATION: 001.000.239.200 70.0( E Total : 70.0( .� 241940 4/23/2020 073552 WELCO SALES LLC 7804 REPRINT OF PIO JAMIE HOLTER BI Reprint of business cards for PIO Jan m 001.000.61.557.20.49.00 66.7E t 10.4% Sales Tax r 001.000.61.557.20.49.00 6.9z Q Total : 73.6$ 241941 4/23/2020 077188 WELCOME MAGAZINE 1626 SPRING/SUMMER AD 2020 IN PAINI Advertising in Paine Field Welcome Page: 35 Packet Pg. 57 vchlist 04/23/2020 9:52:36AM Bank code: usbank Voucher Date Vendor 241941 4/23/2020 077188 WELCOME MAGAZINE 241942 4/23/2020 077562 YOUNG, LINDSAY 141 Vouchers for bank code : usbank 141 Vouchers in this report Voucher List City of Edmonds 6.2.a Page: 36 Invoice PO # Description/Account Amoun (Continued) r 120.000.31.575.42.41.40 c 3,456.0( Total: 3,456.0( E �a a 2004785.009 REFUND: CLASS CANCELLATION: ( aD REFUND: CLASS CANCELLATION: ( 3 001.000.239.200 80.5( Total: 80.5( Bank total : 270,114.95 m Total vouchers : t 270,114.95 u E 2 U 4- 0 M 0 L Q El O N M N O N E M V C d E t V f0 r Q Page: 36 Packet Pg. 58 6.2.b vchlist 04/23/2020 10 :55 :44AM Bank code : usbank Voucher Date Vendor 4232020 4/23/2020 062693 US BANK Voucher List City of Edmonds Page 0 Invoice PO # Description/Account Amoun 0747 PW CC 4/06/2020 d AMAZON - LOGITECH WEBCAM E 001.000.65.518.20.35.00 263.8E AMAZON - SUPPLIES ADDRESS LA 001.000.65.518.20.31.00 57.1 £ m 3 0747 CREDIT REFUND FOR DARREN BROWNINC REFUND FOR DARREN BROWNINC 111.000.68.542.90.49.00 -100.0( N 3439 WAITE CC 4/06/2020 EVERGREEN RURAL - K. JOHNSOI` t 421.000.74.534.80.49.00 600.0( U AUTOMOTIVE WORKWEAR - WATE E 423.000.75.535.80.24.00 93.8" Z AUTOMOTIVE WORKWEAR - WATE o 421.000.74.534.80.24.00 93.8" R 8296 BUSINESS PRIME MEMBERSHIP, G p 2020 Business Prime Membership Q. 421.000.74.534.80.49.00 23.9( Q 2020 Business Prime Membership ., 423.000.75.535.80.49.00 23.9( 0 N 2020 Business Prime Membership N 423.000.76.535.80.49.00 47.8( c GFOA - Financial Decision Maiking ur 001.000.31.514.20.49.00 35.0( L 3 2020 Business Prime Membership }; 001.000.11.511.60.49.00 47.8( y 2020 Business Prime Membership E 001.000.23.512.50.49.00 143.4" U 2020 Business Prime Membership `d 001.000.62.524.10.49.00 95.6- Q 2020 Business Prime Membership 001.000.66.518.30.49.00 47.8( 2020 Business Prime Membership 511.000.77.548.68.49.00 47.8( Page: 1 Packet Pg. 59 vchlist 04/23/2020 10 :55 :44AM Bank code : usbank Voucher Date Vendor 4232020 4/23/2020 062693 US BANK Voucher List City of Edmonds 6.2.b Page: 2 Invoice PO # Description/Account Amoun (Continued) -� 2020 Business Prime Membership 001.000.31.514.23.49.00 191.2z E 2020 Business Prime Membership 001.000.22.518.10.49.00 143.4' 2020 Business Prime Membership 512.000.31.518.88.49.00 47.8( 2020 Business Prime Membership 001.000.21.513.10.49.00 47.8( N 2020 Business Prime Membership 001.000.64.571.21.49.00 47.8( t 2020 Business Prime Membership U 001.000.41.521.10.49.00 334.6, •Fa 2020 Business Prime Membership U 001.000.65.518.20.49.00 95.6' o 2020 Business Prime Membership 111.000.68.542.90.49.00 47.8( o 8296 WPTA CONFERENCE REGISTRATI( Q. Refund for 2020 WPTA Conference a a 001.000.31.514.20.49.00 -375.0( .� 8474 8474 JESSE CURRAN CREDIT CAR N AMAZON: PM SUPPLIES: SOLAR P/ N 001.000.64.576.80.31.00 332.6E v AMAZON: PM SUPPLIES: SEED MIX m 001.000.64.576.80.31.00 18.3' 3 AMAZON: PM SUPPLIES: GARDEN 001.000.64.576.80.31.00 220.6E y AMAZON: PM SUPPLIES: SAFETY S E 001.000.64.576.80.31.00 81.4E AMAZON: PM SUPPLIES: VAPOR C) 001.000.64.576.80.31.00 79.4E Q AMAZON: PM SUPPLIES: TAPE 001.000.64.576.80.31.00 22.0E AMAZON: PM SUPPLIES: MEASURE 001.000.64.576.80.31.00 38.6, Page: 2 Packet Pg. 60 vchlist 04/23/2020 10 :55 :44AM Bank code : usbank Voucher Date Vendor 4232020 4/23/2020 062693 US BANK 1 Vouchers for bank code : usbank 1 Vouchers in this report Voucher List City of Edmonds 6.2.b Page: 3 Invoice PO # Description/Account Amoun (Continued) -� AMAZON: PM SUPPLIES: RED DAN, 001.000.64.576.80.31.00 85.3E E AMAZON: PM SUPPLIES: GRAFFITI �a 001.000.64.576.80.31.00 89.4- AMAZON: PM SUPPLIES: IPAD CAS L 001.000.64.576.80.31.00 112.8E AMAZON: PM OFFICE SUPPLIES, IF 001.000.64.576.80.31.00 183.1 N 8474 CREDIT FOR RETURNED ITEMS: Al AMAZON: PM SUPPLIES: RED DAN, t 001.000.64.576.80.31.00 -85.3E U AMAZON: PM SUPPLIES: TAPE E 001.000.64.576.80.31.00 -22.OE U Total: 3,259.4: o Bank total : 3,259.4; R o L Total vouchers : 3,259.4; C Page: 3 Packet Pg. 61 0 N M N O d L 3 c CD E s U M Q 6.2.c PROJECT NUMBERS (By Project Title) Project Engineering Accounting Project Funding Project Title Number Number STM 174th St. & 71st Ave Storm Improvements c521 EBFB WTR 2017 Waterline Replacement Projects i014 E6J13 STM 2018 Lorian Woods Study s018 EBFA SWR 2018 Sewerline Replacement Project c492 E6GC WTR 2018 Waterline Replacement Project c493 E6JC STR 2019 Downtown Parking Study s021 E9AC Q' STR 2019 Guardrail Install i039 E9AB a� L_ STR 2019 Overlay Program i036 E9CA 3 STR 2019 Pedestrian Safety Program i041 E9DB SWR 2019 Sewerline Replacement Project c516 EBGA Y U STM 2019 Storm Maintenance Project c525 EBFC WTR 2019 Swedish Waterline Replacement c523 EBJA E STR 2019 Traffic Calming i038 E9AA U STR 2019 Traffic Signal Upgrades i045 E9AD o UTILITIES 2019 Utility Rate & GFC Update s020 EBJB c WTR 2019 Waterline Overlay i043 E9CB L a WTR 2019 Waterline Replacement c498 E7JA Q STR 2020 Guardrail Installations i046 EOAA N M STR 2020 Overlay Program i042 EOCA N v STR 2020 Pedestrian Safety Program i049 EODB L STR 2020 Pedestrian Task Force s024 EODA M STR 2020 Traffic Calming i048 EOAC z STR 2020 Traffic Signal Upgrades i047 EOAB o STR 220th Adaptive i028 EBAB m STR 228th St. SW Corridor Improvements i005 E7AC STR 238th St. Island & Misc. Ramps i037 EBDC a� STR 238th St. SW Walkway (100th Ave to 104th Ave) c423 E3DB a STR 238th St. SW Walkway (Edmonds Way to Hwy 99) c485 E6DA a� STR 76th Ave W & 220th St. SW Intersection Improvements i029 EBCA a� STR 76th Ave W at 212th St SW Intersection Improvements c368 E1CA E STR 84th Ave W Overlay from 220th to 212th i031 EBCC Q STR 89th PI W Retaining Wall i025 E7CD STR ADA Curb Ramps i033 EBDB STR Admiral Way Pedestrian Crossing i040 E9DA STR Audible Pedestrian Signals i024 E7AB STM Ballinger Regional Facility Pre -Design s022 E9FA STR Bikelink Project c474 ESDA STR Citywide Bicycle Improvements Project i050 EODC SWR Citywide CIPP Sewer Rehab Phase II c488 E6GB Revised 4/21/2020 Packet Pg. 62 6.2.c PROJECT NUMBERS (By Project Title) Project Engineering Accounting Project Funding Project Title Number Number STIR Citywide Pedestrian Crossing Enhancements i026 E7DC STIR Citywide Protected/Permissive Traffic Signal Conversion i015 E6AB PRK Civic Center Playfield (Construction) c551 EOMA PRK Civic Center Playfield (Design) c536 EOMA WTR Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) c482 ESJB STM Dayton Street Stormwater Pump Station c455 E4FE FAC Edmonds Fishing Pier Rehab c443 E4MB STIR Edmonds Street Waterfront Connector c478 ESDB WTR Five Corners Reservoir Re -coating c473 ESKA PM Fourth Avenue Cultural Corridor c282 EBMA STIR Hwy 99 Gateway Revitalization s014 E6AA STM Lake Ballinger Associated Projects c436 E4FD SWR Lake Ballinger Trunk Sewer Study sol 1 ESGB SWR Lift Station #1 Basin & Flow Study c461 E4GC STIR Minor Sidewalk Program i017 E6DD STM NPDES (Students Saving Salmon) m013 E7FG GF Official Street Map & Sidewalk Plan Update s025 EONA STM OVD Slope Repair & Stabilization m105 E7FA WTR Phase 11 Annual Water Utility Replacement Project c549 EOJA STM Phase 2 Annual Storm Utility Replacement Project c547 EOFB SWR Phase 8 Annual Sewer Replacement Project c548 EOGA FAC PW Concrete Regrade & Drainage South c502 E9MA STM Seaview Park Infiltration Facility c479 ESFD STM Seaview Park Infiltration Facility Phase 2 c546 EOFA WWTP Sewer Outfall Groundwater Monitoring c446 E4HA UTILITIES Standard Details Updates solo ESNA STM Storm Drain Improvements @ 9510 232nd St. SW c495 E7FB STM Stormwater Comp Plan Update s017 E6FD STIR Sunset Walkway Improvements c354 E1 DA STIR Trackside Warning System c470 ESAA STIR Walnut St. Walkway (3rd-4th) i044 E9DC PRK Waterfront Development & Restoration (Construction) c544 E7MA PRK Waterfront Development & Restoration (Design) c496 E7MA PRK Waterfront Development & Restoration (Pre - Design) m103 E7MA STM Willow Creek Daylighting/Edmonds Marsh Restoration c435 E4FC WWTP WWTP Outfall Pipe Modifications c481 ESHA c m E M Q. a� L 3 c M Y V N t E U 4- 0 0 L Q om Revised 4/21/2020 Packet Pg. 63 6.2.c PROJECT NUMBERS (By Engineering Number) Engineering Protect Protect Accounting Funding Number Number Protect Title STIR EOAA i046 2020 Guardrail Installations STIR EOAB i047 2020 Traffic Signal Upgrades STIR EOAC i048 2020 Traffic Calming STIR EOCA i042 2020 Overlay Program STIR EODA s024 2020 Pedestrian Task Force m STIR EODB i049 2020 Pedestrian Safety Program �, STIR EODC i050 Citywide Bicycle Improvements Project M Q' a� L STM EOFA c546 Seaview Park Infiltration Facility Phase 2 3 STM EOFB c547 Phase 2 Annual Storm Utility Replacement Project M SWR EOGA c548 Phase 8 Annual Sewer Replacement Project Y U WTR EOJA c549 Phase 11 Annual Water Utility Replacement Project PRK EOMA c551 Civic Center Playfield (Construction) E PRK EOMA c536 Civic Center Playfield (Design) U GF EONA s025 Official Street Map & Sidewalk Plan Update c STIR E1 CA c368 76th Ave W at 212th St SW Intersection Improvements > 0 STIR E1 DA c354 Sunset Walkway Improvements a a STIR E3DB c423 238th St. SW Walkway (100th Ave to 104th Ave) Q STM E4FC c435 Willow Creek Daylighting/Edmonds Marsh Restoration N STM E4FD c436 Lake Ballinger Associated Projects N STM E4FE c455 Dayton Street Stormwater Pump Station v c SWR E4GC c461 Lift Station #1 Basin & Flow Study WWTP E4HA c446 Sewer Outfall Groundwater Monitoring E 0 FAC E4MB c443 Edmonds Fishing Pier Rehab Z 0 L STIR ESAA c470 Trackside Warning System a STIR ESDA c474 Bikelink Project m STIR ESDB c478 Edmonds Street Waterfront Connector c STM ESFD c479 Seaview Park Infiltration Facility a SWR ESGB sol 1 Lake Ballinger Trunk Sewer Study u_ WWTP ESHA c481 WWTP Outfall Pipe Modifications c WTR ESJB c482 Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) E WTR ESKA c473 Five Corners Reservoir Re -coating UTILITIES ESNA solo Standard Details Updates Q STIR E6AA s014 Hwy 99 Gateway Revitalization STIR E6AB i015 Citywide Protected/Permissive Traffic Signal Conversion STIR E6DA c485 238th St. SW Walkway (Edmonds Way to Hwy 99) STIR E6DD i017 Minor Sidewalk Program STM E6FD s017 Stormwater Comp Plan Update SWR E6GB c488 Citywide CIPP Sewer Rehab Phase II SWR E6GC c492 2018 Sewerline Replacement Project Revised 4/21/2020 Packet Pg. 64 6.2.c PROJECT NUMBERS (By Engineering Number) Engineering Proiect Proiect Accounting Funding Number Number Proiect Title WTR E6J13 i014 2017 Waterline Replacement Projects WTR E6JC c493 2018 Waterline Replacement Project STIR E7AB i024 Audible Pedestrian Signals i005 Iff 228th St. SW Corridor Improvements STIR E7CD i025 89th PI W Retaining Wall STIR E7DC .W& Citywide Pedestrian Crossing Enhancements STM E7FA m105 OVD Slope Repair & Stabilization STM E7FB StorkDrain Improvements @ 9510 232nd St. SW STM E7FG m013 NPDES (Students Saving Salmon) E7AJ Ir MOP 2019 Waterline Replacement PRK E7MA c544 Waterfront Development & Restoration (Construction) c496 Waterfront Development & Restoration (Design) PRK E7MA m103 Waterfront Development & Restoration (Pre - Design) E8 220th Adaptiv STR E8CA i029 76th Ave W & 220th St. SW Intersection Improvements E8CC K-031 84th Ave W Overlay from 220th to 212th STIR E8DB i033 ADA Curb Ramps ' 37 238th St. Island & Misc. Ramps STM E8FA s018 2018 Lorian Woods Study STM E8FB c521 174th St. & 71 st Ave Storm Improvements STM E8FC c525 2019 Storm Maintenance Project 6 2019 Sewerline Replacement Project WTR E8JA c523 2019 Swedish Waterline Replacement s020 2019 Utility RaUMMFC Update PM E8MA c282 Fourth Avenue Cultural Corridor ir i038 2019 Traffic Calming STIR E9AB i039 2019 Guardrail Install s021 2019 Downtown Parking Study STIR HAD i045 2019 Traffic Signal Upgrades i036 2019 Overlay Program WTR E9CB i043 2019 Waterline Overlay i040 Admiral Way Pedestrian Crossing STIR E9DB i041 2019 Pedestrian Safety Program _ STIR E9DC im Walnut St. Walkway (3rd-4 STM E9FA s022 Ballinger Regional Facility Pre -Design FAC E9MA c502 PW Concrete Regrade & Drainage South Revised 4/21/2020 Packet Pg. 65 6.2.c PROJECT NUMBERS (By New Project Accounting Number) Engineering Protect Protect Accounting Funding Number Number Protect Title PM EBMA c282 Fourth Avenue Cultural Corridor STIR E1 DA c354 Sunset Walkway Improvements STIR E1 CA c368 76th Ave W at 212th St SW Intersection Improvements STIR E3DB c423 238th St. SW Walkway (100th Ave to 104th Ave) STM E4FC c435 Willow Creek Daylighting/Edmonds Marsh Restoration STM E4FD c436 Lake Ballinger Associated Projects >, FAC E4MB c443 Edmonds Fishing Pier Rehab M Q' a� L WWTP E4HA c446 Sewer Outfall Groundwater Monitoring 3 STM E4FE c455 Dayton Street Stormwater Pump Station M SWR E4GC c461 Lift Station #1 Basin & Flow Study Y STIR ESAA c470 Trackside Warning System WTR ESKA c473 Five Corners Reservoir Re -coating E STIR ESDA c474 Bikelink Project U STIR ESDB c478 Edmonds Street Waterfront Connector c STM ESFD c479 Seaview Park Infiltration Facility > 0 WWTP ESHA c481 WWTP Outfall Pipe Modifications a a WTR ESJB c482 Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) Q STIR E6DA c485 238th St. SW Walkway (Edmonds Way to Hwy 99) N SWR E6GB c488 Citywide CIPP Sewer Rehab Phase II N SWR E6GC c492 2018 Sewerline Replacement Project v c WTR E6JC c493 2018 Waterline Replacement Project STM E7FB c495 Storm Drain Improvements @ 9510 232nd St. SW E 0 PRK E7MA c496 Waterfront Development & Restoration (Design) Z 0 L WTR E7JA c498 2019 Waterline Replacement a FAC E9MA c502 PW Concrete Regrade & Drainage South SWR EBGA c516 2019 Sewerline Replacement Project c STM EBFB c521 174th St. & 71st Ave Storm Improvements a WTR EBJA c523 2019 Swedish Waterline Replacement u_ STM EBFC c525 2019 Storm Maintenance Project c PRK EOMA c536 Civic Center Playfield (Design) E PRK E7MA c544 Waterfront Development & Restoration (Construction) STM EOFA c546 Seaview Park Infiltration Facility Phase 2 Q STM EOFB c547 Phase 2 Annual Storm Utility Replacement Project SWR EOGA c548 Phase 8 Annual Sewer Replacement Project WTR EOJA c549 Phase 11 Annual Water Utility Replacement Project PRK EOMA c551 Civic Center Playfield (Construction) STIR E7AC i005 228th St. SW Corridor Improvements WTR E6JB i014 2017 Waterline Replacement Projects STIR E6AB i015 Citywide Protected/Permissive Traffic Signal Conversion Revised 4/21/2020 Packet Pg. 66 6.2.c PROJECT NUMBERS (By New Project Accounting Number) Engineering Project Protect Accounting Funding Number Number Protect Title STR E6DD i017 Minor Sidewalk Program STR E7AB i024 Audible Pedestrian Signals STR E7CD i025 89th PI W Retaining Wall STR E7DC i026 Citywide Pedestrian Crossing Enhancements STR EBAB i028 220th Adaptive STR EBCA i029 76th Ave W & 220th St. SW Intersection Improvements >, STR EBCC i031 84th Ave W Overlay from 220th to 212th M Q' a� L STR EBDB i033 ADA Curb Ramps 3 STR E9CA i036 2019 Overlay Program M STR EBDC i037 238th St. Island & Misc. Ramps Y U STR E9AA i038 2019 Traffic Calming STR E9AB i039 2019 Guardrail Install E STR E9DA i040 Admiral Way Pedestrian Crossing U STR E9DB i041 2019 Pedestrian Safety Program c STR EOCA i042 2020 Overlay Program > 0 WTR E9CB i043 2019 Waterline Overlay a a STR E9DC i044 Walnut St. Walkway (3rd-4th) Q STR E9AD i045 2019 Traffic Signal Upgrades N STR EOAA i046 2020 Guardrail Installations N STR EOAB i047 2020 Traffic Signal Upgrades v c STR EOAC i048 2020 Traffic Calming STR EODB i049 2020 Pedestrian Safety Program E 0 STR EODC i050 Citywide Bicycle Improvements Project Z 0 L STM E7FG m013 NPDES (Students Saving Salmon) a PRK E7MA m103 Waterfront Development & Restoration (Pre - Design) STM E7FA m105 OVD Slope Repair & Stabilization c UTILITIES ESNA solo Standard Details Updates a SWR ESGB sol l Lake Ballinger Trunk Sewer Study LL STR E6AA s014 Hwy 99 Gateway Revitalization c STM E6FD s017 Stormwater Comp Plan Update E STM EBFA s018 2018 Lorian Woods Study UTILITIES EBJB s02O 2019 Utility Rate & GFC Update Q STR E9AC s021 2019 Downtown Parking Study STM E9FA s022 Ballinger Regional Facility Pre -Design STR EODA s024 2020 Pedestrian Task Force GF EONA s025 Official Street Map & Sidewalk Plan Update Revised 4/21/2020 Packet Pg. 67 6.2.c PROJECT NUMBERS (By Funding) Project Engineering Accounting Project Funding Protect Title Number Number FAC Edmonds Fishing Pier Rehab c443 E4MB FAC PW Concrete Regrade & Drainage South c502 E9MA GF Official Street Map & Sidewalk Plan Update s025 EONA PM Fourth Avenue Cultural Corridor c282 EBMA PRK Civic Center Playfield (Construction) c551 EOMA PRK Civic Center Playfield (Design) c536 EOMA PRK Waterfront Development & Restoration (Construction) c544 E7MA PRK Waterfront Development & Restoration (Design) c496 E7MA PRK Waterfront Development & Restoration (Pre - Design) m103 E7MA STM 174th St. & 71 st Ave Storm Improvements c521 EBFB STM 2018 Lorian Woods Study s018 EBFA STM 2019 Storm Maintenance Project c525 EBFC STM Ballinger Regional Facility Pre -Design s022 E9FA STM Dayton Street Stormwater Pump Station c455 E4FE STM Lake Ballinger Associated Projects c436 E4FD STM NPDES (Students Saving Salmon) m013 E7FG STM OVD Slope Repair & Stabilization m105 E7FA STM Phase 2 Annual Storm Utility Replacement Project c547 EOFB STM Seaview Park Infiltration Facility c479 ESFD STM Seaview Park Infiltration Facility Phase 2 c546 EOFA STM Storm Drain Improvements @ 9510 232nd St. SW c495 E7FB STM Stormwater Comp Plan Update s017 E6FD STM Willow Creek Daylighting/Edmonds Marsh Restoration c435 E4FC STR 2019 Downtown Parking Study s021 E9AC STR 2019 Guardrail Install i039 E9AB STR 2019 Overlay Program i036 E9CA STR 2019 Pedestrian Safety Program i041 E9DB STR 2019 Traffic Calming i038 E9AA STR 2019 Traffic Signal Upgrades i045 E9AD STR 2020 Guardrail Installations i046 EOAA STR 2020 Overlay Program i042 EOCA STR 2020 Pedestrian Safety Program i049 EODB STR 2020 Pedestrian Task Force s024 EODA STR 2020 Traffic Calming i048 EOAC STR 2020 Traffic Signal Upgrades i047 EOAB STR 228th St. SW Corridor Improvements i005 E7AC STR 238th St. Island & Misc. Ramps i037 EBDC STR 238th St. SW Walkway (100th Ave to 104th Ave) c423 E3DB STR 238th St. SW Walkway (Edmonds Way to Hwy 99) c485 E6DA c m E M a� L 3 c M U) Y V a� t E U w 0 0 L a a i Revised 4/21/2020 Packet Pg. 68 6.2.c PROJECT NUMBERS (By Funding) Project Engineering Accounting Project Funding Protect Title Number Number STIR 76th Ave W & 220th St. SW Intersection Improvements i029 EBCA STIR 76th Ave W at 212th St SW Intersection Improvements c368 ElCA STIR 84th Ave W Overlay from 220th to 212th i031 EBCC STIR 89th PI W Retaining Wall i025 E7CD STIR ADA Curb Ramps i033 EBDB STIR Admiral Way Pedestrian Crossing i040 E9DA STIR Audible Pedestrian Signals i024 E7AB STIR Bikelink Project c474 ESDA STIR Citywide Bicycle Improvements Project i050 EODC STIR Citywide Pedestrian Crossing Enhancements i026 E7DC STIR Citywide Protected/Permissive Traffic Signal Conversion i015 E6AB STIR Edmonds Street Waterfront Connector c478 ESDB STIR Hwy 99 Gateway Revitalization s014 E6AA STIR Minor Sidewalk Program i017 E6DD STIR Sunset Walkway Improvements c354 E1 DA STIR Trackside Warning System c470 ESAA STIR Walnut St. Walkway (3rd-4th) i044 E9DC STIR 220th Adaptive i028 EBAB SWR 2018 Sewerline Replacement Project c492 E6GC SWR 2019 Sewerline Replacement Project c516 EBGA SWR Citywide CIPP Sewer Rehab Phase II c488 E6GB SWR Lake Ballinger Trunk Sewer Study s0l l ESGB SWR Lift Station #1 Basin & Flow Study c461 E4GC SWR Phase 8 Annual Sewer Replacement Project c548 EOGA UTILITIES 2019 Utility Rate & GFC Update s02O EBJB UTILITIES Standard Details Updates solo ESNA WTR 2017 Waterline Replacement Projects i014 E6JB WTR 2018 Waterline Replacement Project c493 E6JC WTR 2019 Swedish Waterline Replacement c523 EBJA WTR 2019 Waterline Overlay i043 E9CB WTR 2019 Waterline Replacement c498 E7JA WTR Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) c482 ESJB WTR Five Corners Reservoir Re -coating c473 ESKA WTR Phase 11 Annual Water Utility Replacement Project c549 EOJA WWTP Sewer Outfall Groundwater Monitoring c446 E4HA WWTP WWTP Outfall Pipe Modifications c481 ESHA c m E M a� L 3 c M Y V N t E w 0 0 L a a i Revised 4/21/2020 Packet Pg. 69 6.3 City Council Agenda Item Meeting Date: 04/28/2020 Amendment #3 Employment Agreement Council Legislative/Executive Assistant Staff Lead: Jessica Neill Hoyson Department: Human Resources Preparer: Jessica Neill Neill Hoyson Background/History Council previously has approved two amendments to the Legislative/Executive Assistant contract in order to allow the Council President time to complete the employee's annual evaluation prior to executing the customary one year contract. The Council President has completed the evaluation. Next steps will be to review the evaluation in executive session and then discuss contract terms, first with the Personnel Committee and then final adoption by full council. Due to the impact on Council business during the Covid pandemic, it is proposed to hold on the next steps until Council has resumed regular business. In order to allow adequate time for that to occur, and for the employee to continue working during that time, an amendment to extend the current contract through June 30, 2020 is proposed. Staff Recommendation Approve the current contract extension for the Legislative/Executive Assistant through June 30, 2020. Narrative Please see attached original contract and contract amendment #3. Attachments: 2019 - 2020 Judge, Maureen Employment Contract Amendment No. 3 to M. Judge Employment Agreement Packet Pg. 70 EMPLOYMENT AGREEMENT LEGISLATIVE/EXECUTIVE ASSISTANT TO CITY COUNCIL WHEREAS, the City Council of the City of Edmonds, Washington (hereinafter "City Council") utilizes the services of a Legislative/Executive Assistant to perform a variety of confidential tasks related to its legislative and research functions; and WHEREAS, the Mayor of the City of Edmonds is by state statute the chief administrative officer of the City, invested with the power to hire and fire employees and to direct their day-to-day activities; and WHEREAS, in the interest of fostering an appropriate working relationship between the Executive Assistant and the City Council, the Mayor has evidenced his wish to delegate the day-to-day responsibility for the direction of said person to the City Council's President; and WHEREAS, with the Mayor's consent, the City Council wishes to fill the position of Legislative/Executive Assistant with an employee, specifically answerable to the Council, under specific, limited terms and conditions governed by the provisions of this employment agreement and not subject to the general personnel policies of this City; NOW, THEREFORE, the City of Edmonds, Washington and Maureen Judge (hereinafter "Employee") do hereby enter into this agreement for employment services ("Agreement"). The Employee's employment shall be governed exclusively by the provisions of this Agreement unless otherwise provided herein. l . Term of Emplayment: This Agreement wilt take effect January 23, 2019 and will expire on January 22, 2020 unless extended pursuant to its terms. Thereafter, this Agreement may be extended for an unlimited number of terms of one (1) calendar year duration at the sole discretion of the City Council. The purpose of this term is to permit an annual review of the performance of the Employee by the outgoing City Council President in order that the City Council President may determine whether or not it is appropriate to renew this Agreement for an additional term. It is one of the basic understandings of this Agreement that the Employee will work closely with the City Council President and the City Council. As such, this position shall be one in which the confidence of the City Council President and City Council shall be essential to the proper performance of the Employee's duties. Therefore, the City Council reserves the right not to renew this Agreement, or to terminate this Agreement as herein provided in order to preserve that confidence and a feeling of confidentiality between the City Council President, the City Council and the Employee as Legislative/Executive Assistant. 2. Duties: The Employee shall serve as the Legislative/Executive Assistant for the City Council, complete legislative research when requested by Council, and serve as backup videographer as necessary. The Employee shall be under the general day-to-day direction of the City Council President and shall provide such assistance as may be necessary to individual members of the City Council. For project work (requested by individual members of the City Council), authorization from the City Council President is required. In the event of a conflict in such directions, the Employee shall rely upon the direction of the City Council President. A generalized description of the duties of this position is attached hereto as Exhibit A and incorporated herein by this reference. The listing of duties in Exhibit A is intended as a descriptive tool only, and shall not limit the City Council President or City Council to make task assignments; Packet Pg. 71 6.3.a provided, however, that such duties be linked to the City Council President's Office and the legislative function of the City Council and shall, in all respects, be governed by statutory, constitutional and ordinance limitations on the duties of public employees. The City Council President, by his signature below, specifically represents that the Mayor has delegated his statutory authority to direct the day-to-day duties of this Employee, and this Employee alone, to the City Council to be exercised by and through the City Council President. This delegation is revocable by the Mayor and shall not be binding on the subsequent elected or appointed mayors unless ratified by them. 3. Hours of Work: The Employee shall work office hours as assigned and directed by the City Council through the City Council President. Such hours may normally be worked between 8:00 a.m. and 5:00 p.m., with one (1) hour off of work (unpaid) for a meal (rest) period no later than five hours after the start of the work shift, Monday through Friday. The hours of work on Tuesdays may be adjusted to I pm — 10 pm with one (1) hour off of work (unpaid) for a meal (rest) period no later than five hours after the start of the work shift. In addition, the Employee may perform assigned work off site. Such hours shall be within prescribed limits and approved by the City Council President. It is anticipated that the Employee shall work up to 40 hours per week. NOTE: The level of the Employee's benefits is based upon a proration of hours worked. This general description of working hours shall not limit the ability of the City Council President to change the working schedule or adjust it from time to time. 4. Wages and Benefits: The wages set forth in this Section 4 hereby provide for a base rate of 3$ 3.00 per hour. The City will pay the applicable employer's portion of Medicare, PERS retirement, Municipal Employee Benefit Trust (MEBT), Washington State Industrial Taxes, and such other payments or benefits as may be required under the provisions of state and federal law based upon the number of hours worked. MEBT benefits shall be provided as required by law or by the provisions of a plan document. "Plan Document" shall mean for the purposes of this Agreement the MEBT or other contract, or policy documents, which require, by their terms, the participation of all qualified employees. The benefits to be paid to the Employee shall be governed solely by this Agreement. No benefit not specifically addressed or listed herein shall be granted to the Employee. The provisions of this Agreement shall control over any conflicting provision of the City ordinances, City Personnel Policy Manual, any collective bargaining agreement or any other general grant of benefits to City employees. The benefits which the Employee shall receive are limited to the following: 4.1 Insurance Benefits: The City will allow the Employee to participate in the City's group employee insurance programs listed below. The City will pay the insurance premiums in accordance with the following schedule: INSURANCE BENEFIT/PREMIUM PAID *Dental (WDS) family coverage / 90% *Vision /90% *Medical /90% Medicare /As per Federal law Industrial Accident /As per State law Public Employees Retirement /As per State law Unemployment Insurance /As per State law MEBT /As per City ordinance Packet Pg. 72 6.3.a *NOTE: The City pays 90% of the health insurance premium costs for a 100% full-time employee (working 40 hours per week). This percentage would be adjusted, for example, if the hours of this position consistently remained at 36 hours a week (90% of an FTE). The City will allow the Employee to use payroll deduction (Premium Only Plan) to pay for the Employee's cost of the above -listed insurance benefits. The City's payment is contingent on the Employee's qualification for such insurance program in accordance with Plan Documents and does not constitute an obligation to pay a sum in lieu of insurance or premium. 4.2 Vacation: Annual vacation is earned at the rate of 10 hours per month (to be otherwise pro -rated if the employee works under 40 hours per week). Earned vacation can be carried over into the next calendar year, provided the amount carried over does not exceed 176 hours total at the end of the duration of the one year contract. Unused, accrued vacation shall be paid upon termination of employment. 4.3 Sick Leave: Sick leave is earned at the rate of 96 hours per year (to be otherwise prorated if the employee works under 40 hours per week). Earned sick leave can be accumulated up to a maximum of 500 hours. Unused, accrued sick leave shall be forfeited upon termination of employment. 4.4 Holiday Pay: The employee shall receive pay for all holidays during which City offices are closed (to be otherwise pro -rated if the employee works under 40 hours per week). 5. Confidentiality: One of the basic purposes of this Agreement is to provide an employee who serves in a confidential capacity to the City Council and its City Council President. The Employee acknowledges that she has been informed of the necessity for confidentiality and understands that she shall report directly to the City Council President any matter which she feels would breach such confidence or confidentiality. In the event of any apparent conflict between the needs of the City Council and that of the City in general, the Employee shall report such matter to the City Council President and rely on his/her direction. In keeping with this confidential relationship, the Legislative/Executive Assistant position shall not be a part of a collective bargaining unit or subject to any collective bargaining agreement. 6. Termination of Agreement: The parties acknowledge that this employment agreement creates an at -will employment relationship that may be terminated at any time, with or without cause, by either party. This paragraph shall control and supersede any portion of this Agreement that might otherwise be construed as in any way altering the Employee's at -will status. 7. Indemnification: As an employee of the City, the Employee shall have the right to indemnification by and on behalf of the City for actions taken in the scope of her employment in accordance with the provisions of Chapter 2.06 of the Edmonds City Code as same exists or is hereafter amended. 8. Entire Written Agreement: This document represents the entire agreement, written or oral, between the parties. No representation or other oral agreement by either party shall survive the execution of this document. This document shall be amended only upon the express written agreement of both parties. The City Council President shall confer with the Mayor regarding any change. 9. Severability: The provisions of this Agreement shall be severable. In the event that any provision hereof is held to be void, illegal, or unenforceable, the remaining provisions shall survive; PROVIDED, Packet Pg. 73 6.3.a however, that in the event the provisions of paragraph 5, relating to the exclusion of this position from any collective bargaining unit, or of paragraph 6, relating to this Agreement as one of at -will employment, are/is held to be unenforceable, invalid, or void, this Agreement shall immediately be at an end. DONE THIS , 1 day of March 2019. �r CITY 1 (` Adrienne Fraley-Mosiil s, Co ncil President 1_1l8I9r14YAMIS Maureen Judge Packet Pg. 74 6.3.a City of FXHIRIT A EDMONDS Washington Department: Bargaining Unit: Revised Date: LEGISLATIVE /EXECUTIVE ASSISTANT Council None October 2017 Scope of WorK/Position Duties Pay Grade $ per hour Status: Contract position Reports To: Council President POSITION PURPOSE: Provides public contact and complex clerical/administrative and research support to the Council. Plans and performs complex administrative office coordination to assure smooth, timely and efficient office operations for the department or assigned office; researches, collects, analyzes and compiles data and information for inclusion in reports; maintains records, files and budgets related to departmental operations, programs and expenditures. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES: The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position -specific duties. • Researches, collects and analyzes background data on pending legislative matters as requested. 0 Schedules meetings for Council and individual Council members; prepares agenda memos for Council. • Attends Council meetings, prepares requested reports, minutes, agendas, correspondence and other materials as appropriate and according to decisions and approved actions. Assists Council President in drafting budget and planning of various Council events and functions including coordinating arrangements for meeting facilities, equipment and refreshments as appropriate; coordinates management of legislative priorities with Council President. Coordinates and prepares press releases for Council as requested and/or various community relations. 0 Plans and performs complex administrative office coordination; relieves the Council President of technical clerical and administrative duties having Council -wide impact. Packet Pg. 75 6.3.a Completes PSR's for the department, enters payroll into Eden software for the department and processes Council accounts payables. Performs various administrative duties including answering telephones and greeting visitors; provides information in person or on the telephone or refers to appropriate department personnel; opens, screens and routes mail. i Maintains calendars relating to Council events as requested; schedules appointments and conferences; assists with travel reservations and vehicle check -in and checkout for Council as requested. Composes, prepares and types a variety of correspondence, memos, reports and other materials and proofreads materials to assure accuracy and completeness. SCOPE OF WORK/POSITION DUTIES Legislative/Executive Assistant Organizes and coordinates office functions, activities and communications; assures efficient workflow and office operations. Must be able to work independently under direction of Council President to complete assignments. Maintains accurate financial records and files pertaining to departmental expenditures, budget balances and operations; prepares status reports, charts and other documents as requested; prepares and coordinates purchase of office supplies, equipment and other expenditures. i Manages and maintains all records as required by State and Federal law; including, but not limited tn_ rprnrrdc rplatprd to City plprtinnc. anrd rprnrrdc pertaining to Statp audit rpnuirpmpntc. Provides staff support and administrative assistance to various boards and committees; prepares reports, agendas, correspondence and other materials as appropriate and according to decisions and approved actions. Manages and maintains website for Council and provide website support/administration for Council and any Council -related assigned boards, committees, groups and/or events. / Manages and programs content as directed for the City's cable channels (21/39). i Maintains files and records related to Council activities/business and retains and purges records as needed under the Washington State records retention and archiving rules. e Operates office machines including: computers, copiers, calculators, fax machines, use of recording equipment for Tuesday night Council meetings and other equipment as assigned. . Performs a variety of special duties, projects or activities of the Council Office Required Knowledge of: 0 City organization, procedures, federal and state laws. Administrative functions and operations of a City government. Legislative processes, research methods, data collection and statistical analysis. Accurate, lawful, and efficient record -keeping techniques. Budget monitoring and control including proficient skills in mathematics. Interpersonal skills using tact, patience and courtesy. i Principles of customer service and public relations. Packet Pg. 76 6.3.a / Proper telephone etiquette. / Effective oral and written communication principles and practices. • Modern office procedures, methods, and equipment including computers and computer applications and software programs sufficient to perform assigned work. / English usage, spelling, grammar and punctuation. • Principles of business letter writing. Required Skill in: / Computer applications to include Microsoft Office Suite (such as Word, Excel, Outlook, PowerPoint, etc.), / Tracking and researching legislative bills. • Assisting in the management of workload items for 7 Council members who may have, at times, competing interests • Performing technical clerical and administrative duties having department -wide impact. • Planning and performing technical administrative office coordination duties. * Maintaining records, files, and information in compliance with taws, policies and procedures. • Interpreting, applying and explaining rules, regulations, policies, procedures and laws.. Must be able to meet required deadlines for legislative/administrative duties/assignments. • Successfully meeting schedules and time lines. SCOPE OF WORK/POSITION DUTIES Legislative/Executive Assistant • Preparing a variety of reports, logs, records and files related to assigned activities. • Maintaining confidentiality of sensitive information, including confidentiality between staff and Council members; working confidentially with discretion. • Being flexible and able to work with diverse personalities. • Researching a variety of subjects and presenting information in an efficient, accurate manner.. Utilizing personal computer software programs and other relevant software affecting assigned work. • Working with diverse interest groups with potentially competing priorities. • Establishing and maintaining effective working relationships with elected officials, staff (other departments), management, vendors, outside agencies, community groups and the general public. / Meeting schedules and time lines and ability to work independently. / Communicating effectively verbally and in writing including public relations and customer service. MINIMUM QUALIFICATIONS: Education and Experience: Any combination equivalent to: graduation from high school including or supplemented by course work in political science, business administration, office management, office administration or related field and three years of increasingly responsible administrative office support experience including research work. Previous work experience in a legislative environment and/or role preferred. Packet Pg. 77 6.3.a Required Licenses or Certifications: Valid State of Washington Driver's License. Must be able to successfully complete and pass a background check. WORKING CONDITIONS: Environment: • Office environment. • Constant interruptions. • The employee may be required to work some evenings (Tuesday night Council meetings) and occasional weekends for Council events as necessary • Must be able to work in a solitary environment. Physical Abilities: • Hearing, speaking or otherwise communicating to exchange information in person or on the phone. • Reading and understanding a variety of materials. • Operating/using a computer keyboard and other office equipment. • Sitting, standing or otherwise remaining in a stationary position for extended periods of time. • Bending at the waist, kneeling or crouching, reaching above shoulders and horizontally or otherwise positioning oneself to accomplish tasks. • Lifting/carrying or otherwise moving or transporting up to 20 lbs. Hazards: ■ Contact with angry or potentially upset individuals. Packet Pg. 78 6.3.a EDMONDS CITY COUNCIL APPROVED MINUTES February 12, 2019 ELECTED OFFICIALS PRESENT Dave Earling, Mayor Adrienne Fraley-Monillas, Council President Michael Nelson, Councilmember Diane Buckshnis, Councilmember Dave Teitzel, Councilmember Neil Tibbott, Councilmember ELECTED OFFICIALS ABSENT Kristiana Johnson, Councilmember Thomas Mesaros, Councilmember CALL TO ORDER/FLAG SALUTE STAFF PRESENT Jason Robinson, Police Officer Phil Williams, Public Works Director Shane Hope, Development Services Director Scott James, Finance Director Kernen Lien, Environmental Program Mgr. Jeanie McConnell Development Program Mgr. Rob English, City Engineer Mike Clugston, Planner Jeff Taraday, City Attorney Scott Passey, City Clerk Jerrie Bevington, Camera Operator Jeannie Dines, Recorder The Edmonds City Council meeting was called to order at 7:00 p.m. by Mayor Earling in the Council Chambers, 250 5' Avenue North, Edmonds. The meeting was opened with the flag salute. 2. ROLL CALL City Clerk Scott Passey called the roll. All elected officials were present with the exception of Councilmembers Mesaros and Johnson. 3. APPROVAL OF AGENDA COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO APPROVE THE AGENDA IN CONTENT AND ORDER. MOTION CARRIED UNANIMOUSLY. 6. APPROVAL OF CONSENT AGENDA ITEMS COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER TEITZEL, TO APPROVE THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda items approved are as follows: 1. APPROVAL OF COUNCIL SPECIAL MEETING MINUTES OF JANUARY 22, 2019 2. APPROVAL OF COUNCIL MEETING MINUTES OF JANUARY 22, 2019 3. APPROVAL OF CLAIM CHECKS 4. APPROVAL OF CLAIM, PAYROLL AND BENEFIT CHECKS, DIRECT DEPOSIT AND WIRE PAYMENT Edmonds City Council Approved Minutes February 12, 2019 Page 1 Packet Pg. 79 6.3.a 5. ACKNOWLEDGE RECEIPT OF CLAIMS FOR AN UNDETERMINED AMOUNT 6. PROFESSIONAL SERVICES AGREEMENT - SUMMIT LAW 7. COUNCIL APPROVAL OF THE DEFENSE OF COURT ADMINISTRATOR SHARON WHITTAKER PURSUANT TO CHAPTER 2.06 ECC 8. SURPLUS CITY COMPUTERS 5. PRESENTATION 2. SHORELINE MASTER PROGRAM PERIODIC REVIEW Environmental Program Manager Kernen Lien explained • Purpose of this agenda item: o Reintroduction to SMP periodic review o Scope of periodic review o Proposed code amendments • Comprehensive Update vs. Periodic Review o Completed Comprehensive Update June 2017 ■ State adopted comprehensive guidelines for Shoreline Master Programs in 2003 under WAC 173- 26 • Jurisdictions across the state were required to update their SMP's ■ Edmonds' SMP adopted in June 2017 was a complete rewrite of the SMP to be consistent with WAC 173-26 o Periodic Review ■ SMA requires each city and county to review, and, if necessary, revise their SMP at least once every eight years. The City's periodic review is due June 30, 2019 ■ State fled WAC 173-26-090 in August 2017, which became effective September 2017 ■ Provides guidance on the periodic update ■ Periodic review ensures SMP stays current with changes in laws and rules, remains consistent with other City of Edmonds Plans and regulations, and is responsive to changed circumstances, new information and improved data. • Periodic Review Checklist o Summarizes amendments to state law, rules and applicable guidance between 2007 and 2017 that may trigger the need for SMP amendments during periodic reviews o City's SMP comprehensive updated lasted from 2009 — 2017 o Completed checklist identifies items that should be updated in the City's SMP for consistency with state laws and rules o Identified amendments would not result in substantive changes to the SMP • Other review elements o Edmonds Marsh Study ■ Update Shoreline Inventory and Characterization o ECDC 24.80.100 — Public Hearings • Shoreline substantial development permit may begin as a Type I1 staff decision, and change to a Type III decision before the hearing examiner by a written request during comment period • Clarification on this process should be added ■ Staff is recommending something similar to the Critical Area Contingent review process detailed in ECDC 23.40.195 Critical Area Wetland Regulations ■ SMP Periodic Review Edmonds City Council Approved Minutes February 12, 2019 Page 2 Packet Pg. 80 6.3.a o May 2018 Council adopted Resolution No. 1411 ■ Initiating Periodic Review ■ SMP Periodic Review Work Program ■ Public Participation Plan o Planning Board Review and Recommendation o Must be completed by June 30, 2019 Code changes in response to SMP Periodic Review Checklist 0 2017a. Cost Threshold for substantial development ($7,047) ■ Amended language in ECDC 24.80.010.13.1 0 2016a. Americans with Disabilities Act Permit Exemption ■ Added ECDC 24.80.010.13.16 —Exemptions 0 2017g. Nonconforming uses and development ■ Amended language in ECDC 24.70.020.D • Amended language in ECDC 24.70.010.D.2 —Nonconforming Uses ■ Amended language in ECDC 24.70.020.G.2 — Nonconforming Structure o Other Amendments * ECDC 24.80.100 — public hearings ■ ECDC 24.40.020 — Critical Areas • Edmonds Marsh Study o Baseline of existing conditions of the Edmonds Marsh o An addendum to the Shoreline Inventory and Characterization o No recommendations regarding buffers/setbacks for the UMU IV shoreline environment • Next steps o Public hearing at City Council ■ City has not received any comments o Once amendments approved by City Council, submit to Ecology for review Councilmember Buckshnis expressed concern with removing the entire wetland section, acknowledging that the code will refer to Ordinances 4106 and 4127. She asked if there was any disadvantage to leaving the wetland section in the code so people did not have to refer to other documents. Mr. Lien said the wetland section is not the most up-to-date guidance from the Department Ecology which is contained in Ordinance 4127. All the other critical area sections also refer to the CAO. From an administration standpoint, it is more confusing to have two sets of regulations and it is clearer to rely on the CAO for wetlands. Councilmember Buckshnis suggested including the CAO in the packet next time. Councilmember Buckshnis expressed concern with approving something that has draft written on it such as Windward's description of the Edmonds Marsh. If the Council approves this tonight, she asked whether that draft would be included. Mr. Lien said he is not seeking Council approval tonight; a public hearing needs to be held first. It will say draft until the Council approves it. Once the Council holds a public hearing and is agreeable to the update, when he presents a resolution of intent to adopt or an ordinance, the indication of "draft" will be removed. Windward may update the marsh vegetation before City Council adoption later this year. He summarized it is a draft until the Council adopts it. Councilmember Buckshnis referred to the change to 18 months in ECDC 24.40.010.D.2 — Nonconforming Uses and 24.0.020.G.2 — Nonconforming Structure, and asked why 18 months was selected instead of 2 years. Mr. Lien said the intent was for the code to be consistent with the SMP. Councilmember Buckshnis referred to the new section, Special Procedures for WSDOT Projects 24.80.105. Mr. Lien referred to 2015a. 90 day target for local review for WSDOT projects in the SMP Periodic Review Checklist, explaining the legislature adopted a 90-day target for local review of WSDOT projects. The proposed code language in 24.80.105 is the model language Ecology proposed. Edmonds City Council Approved Minutes February 12, 2019 Page 3 Packet Pg. 81 6.3.a Councilmember Teitzel posed a hypothetical; assuming after the Unocal property transitions to WSDOT and at some point becomes owned by the City of Edmonds via a donation or sale, and asked what changes to the SMP would be needed to reflect that. Mr. Lien answered none. 6. AUDIENCE COMMENTS Mindy Woods, Edmonds, explained when leaving a Diversity Commission meeting at the senior center last Wednesday about 8:20 p.m., two people who are experiencing homelessness approached the senior center hoping to find the cold weather shelter. There was no sign on the door and both walked away. The news announced this morning that four people passed away in King County over the pasts week during the cold weather. It was 28 degrees last Wednesday night and she was not aware of the cold weather shelter in Lynnwood. If she, a person with access to the internet and a working cell phone didn't know that, how was an unhoused person supposed to know. It would also be challenging for a person on foot in the Edmonds bowl to reach a shelter in Lynnwood. Ahmed Amr, Edmonds, recalled about a year ago he expressed concern with the excessive expenditure of a $30,000/month legal retainer for Mr. Taraday, and he has not responded to hundreds of emails he has sent him. He referred to his case that went to court, his arrest for trespass that resulted in a trial by jury that was shut down without a, 90 day trial. He alleged the police have come to his home and insulted him, calling him mentally ill in front of his dying wife. The City has spent a lot of money putting him down, hurting him and his wife. He referred to shredding of documents and a suit he filed in the U.S. District Court of Western Washington and the City hiring a lawyer for the person. He explained when a clerk of the court tampers with records, they should be arrested and reported to the FBI. He objected to the legal advice Mr. Taraday has given officers and felt Judge Coburn was a judicial atrocity and that Mayor Earling was a monster. He alleged harassment, abuse of police power, brutality, and the waste of resources financing the defense of a court clerk shredding documents. Laura Johnson, Edmonds, commented it had been a long week with three restless teens at home, but they were lucky to have a warm home and a 4-wheel drive vehicle. Many are not so lucky; there are a number of homeless residents in Snohomish County including some who live in Edmonds. Those individuals are served by a team of incredible volunteers who dedicate their time to open an emergency cold weather shelter when the temperatures drop. Edmonds used to be a location for a shelter at the senior center but she learned that has closed. She was concerned some homeless individuals who relied on that service were left out in the recent extreme cold. Some of them showed up last Wednesday only to find out that service was no longer available. She questioned why at least a warming station was not opened, transportation provided from the senior center to Lynnwood or at least a notice posted on the door that the senior center was no longer an emergency shelter and how they could reach someone for transportation to the shelter in Lynnwood. She summarized we can and should do better in Edmonds. Mr. Amr continued his comments and Mayor Earling declared a brief recess. 7. PUBLIC HEARINGS 1. PUBLIC HEARING ON THE PLANNING BOARD'S RECOMMENDATION ON PROPOSED AMENDMENTS TO THE EDMONDS COMMUNITY DEVELOPMENT CODE THAT WILL SET A MINIMUM RESIDENTIAL PARKING STANDARD FOR SMALL -FOOTPRINT BUILDINGS (4,800 SO, FT. OR LESS) LOCATED IN BD -ZONED PROPERTIES IN DOWNTOWN EDMONDS. THESE SMALL -FOOTPRINT BUILDINGS HAVE PREVIOUSLY NOT HAD ANY PARKING REQUIRED Edmonds City Council Approved Minutes February 12, 2019 Page 4 Packet Pg. 82 • 6.3.a Development Services Director Shane Hope recalled staff discovered a building permit was submitted and approved that allowed for 9 units/3 stories to be built in a downtown zone with no onsite parking. The building is adjacent to a bus stop and some bicycle parking was provided. The City code allowed for this as long as the building footprint did not exceed 4800 square feet, a code that had been in place at least 10 years. That issue had not been raised before and no one else had submitted a permit utilizing that provision. That building permit raised the issue and staff proposed a moratorium that was adopted by the City Council to halt the development of any further residential units in that area without onsite parking while the issue was studied. The Planning Board held two public meetings, the first in October and a public hearing in December on a proposed code change to remedy the situation. The proposed code change eliminates the 4800 square foot footprint exemption, the existing commercial code applies to commercial buildings and requires residential buildings to provide at least one onsite space per unit. The Planning Board discussed alternatives and concluded this was the most reasonable approach. Other regulations apply in other areas. Councilmember Buckshnis questioned why a staff person did not say wait when this application was submitted, why the code did not differentiate between residential and commercial, and why this building was approved. Ms. Hope said if a person applies for a building permit and the application meets code, it cannot be denied based on what someone would rather the code said. She does not always hear about all the permits that are submitted and staff did not approach her about this one. Even if she had learned about it immediately, once an application is submitted, it is vested. Councilmember Buckshnis said the BD zone is a business district and one would not expect a small residential building in a business district. Ms. Hope assured this change would address the issue. Mayor Earling opened the public participation portion of the public hearing. There was no one present who wished to provide testimony and Mayor Earling closed the public participation portion of the public hearing. Council President Fraley-Monillas asked where the tenants of this building were parking. Ms. Hope answered she did not know. Some tenants may not have a car; those with a car will either have to find street parking or someplace else to park. Council President Fraley-Monillas said with this provision, a developer was not obligated to inform the City where tenants would park. Ms. Hope agreed, the proposed ordinance would require one onsite parking space per unit. Council President Fraley-Monillas asked if there were alternatives to this proposal. Ms. Hope said there could have been alternatives such as a parking pass program, one space for every two units, exceptions due to proximity to a bus stop, etc. The Planning Board preferred this proposal and possibly consider something different in the future. This is a straightforward requirement and fits with the general market. Council President Fraley-Monillas expressed concern with having additional cars parked downtown when there are already issues with parking. Ms. Hope agreed downtown parking is at a premium. COUNCIL PRESIDENT FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO ADOPT ORDINANCE NO. 4140, AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, RELATING TO RESIDENTIAL UNITS IN THE BD ZONES, PERMANENTLY ELIMINATING AN EXEMPTION FROM PARKING REQUIREMENTS FOR BUILDINGS WITH A FOOTPRINT OF LESS THAN 4800 SF. MOTION CARRIED UNANIMOUSLY. 2. PUBLIC HEARING ON THE INTEGRATION OF SMALL CELL STANDARDS INTO THE CITY'S WIRELESS CODE (ECDC 20.50) AND ADOPTION OF INTERIM ORDINANCE Mike Clugston explained staff has been working with City Attorney Jeff Taraday to develop regulations for a new type of wireless facility, small cell wireless. The packet contains the draft interim ordinance. Edmonds City Council Approved Minutes February 12, 2019 Page 5 Packet Pg. 83 6.3.a Mr. Taraday explained: • Telecommunications Act of 1996 gives the FCC the authority to interpret the Act • FCC Ruling (the "Order") released on September 27, 2018, titled Accelerating Wireless Broadband Deployment by Removing Barriers to Infrastructure Investment o The Order adopted new rules limiting how state and local governments may treat applications for the installation of small wireless facilities o January 14, 2019 — The Order goes into effect o April 14, 2019 — Local jurisdiction to have aesthetic rules in place o Packet contains interim ordinance. Reason for interim ordinance 1. Allow applications to be processed 2. Clarifies that City requires franchises prior to allowing applications to be processed 3. While expect permanent ordinance for consideration/action by April 14, unexpected things happen. Mr. Clugston reviewed: • What are small cell deployments? o Complementary to towers, adding much needed coverage and capacity to urban and residential areas, venues, and anywhere large crowds gather o Streetlights, utility poles and slimline poles ■ Antennas connected to nodes receive and transmit wireless signals to and from mobile devices ■ Optical fiber connects to other nodes and carries data to and from communication hubs operated by wireless carriers ■ The cabinet holds equipment that process wireless signal for multiple wireless carries • Facility Types o Macro Cell o Small Cell ■ FCC defines small wireless facilities as meeting each of the following conditions: 1. Height — 50 feet +/- 2. Each antenna — 3 cubic feet 3. Equipment — 28 cubic feet • Map of wireless facilities in Edmonds o Current Macro sites: 24 o Future Macro sites: dozens more? o Future small cell sites: 1000s? Ms. McConnell reviewed a hierarchy of location preferences for small cell antennas, noting locations outside of the right-of-way are preferred over locations within the right-of-way: Locate Outside the Right -of -Way 1. Existing building 2. Freestanding small cell pole located Locate Within the Right -of -Way 3. Existing street light pole or utility pole (hollow poles) 4. New freestanding small cell pole or street light 5. Existing PUD single-phase pole (installation on top of pole) 6. Existing PUD transmission pole (installation in communication space) 7. Strand -mounted (installation in communication space) She displayed photographic examples of the proposed location preferences: Installations Outside of the Right -of -Way Edmonds City Council Approved Minutes February 12, 2019 Page 6 Packet Pg. 84 6.3.a 1. Locate on existing structures (example at 4" & Main) 2. Zoned property ■ Freestanding small cell pole within 5 feet of street and side property lines; o Locate on same side of street as power lines; o Height limit 30 feet Right -of -Way Installations 3. Existing hollow streetlight pole or traffic signal light 4. New freestanding cell pole or new street light • Custom designs — Sternberg model streetlights currently used in downtown Edmonds do not have sufficient space • Sternberg makes a model specific for wireless facilities 5. Installation on single phase power pole • Cantenna in line with pole • External conduit — color matched to pole ■ External equipment — color matched to pole 6. Installation on transmission pole • Antenna in communications space • External conduit ■. External equipment 7. Strand -mounted facilities • Installation on an existing pole • Antenna in the communication space + External equipment • Considerations in Developing code: o Equipment and Wires: Internal vs. External o Clutter on existing wood poles Mr. Clugston reviewed • Changes to ECDC 20.50 o Small cell location preferences and design standards —NEW o Eligible facility requests — Codify existing reference o Permit and review timelines (`Shot Clocks') — Update o New macro monopoles — Update o Clean up ■ Project timeline: o January 8: Introduction to Council PPW Committee o January 9: Introduction to Planning Board o January 14: FCC Order goes into effect o January 15: Introduction to full Council o February 12: Public hearing and adoption of interim ordinance o February -March: Discussions at Planning Board, review interim ordinance and discuss refinements for small cell aesthetic regulations and bring back to Council o April 2 or sooner: Hearing before City Council o April 14: Local jurisdictions to have aesthetic rules in place Mr. Taraday relayed staff is hoping to meet with industry representatives later this week. He anticipated they would provide testimony during the public hearing as well as at that meeting regarding changes they would like. Staff will be open minded to their input but will also be looking out for the City's best interests. Councilmember Tibbott referred to the photograph in Preference 6 and asked whether that would be a typical installation. Mr. Clugston answered it was difficult to say which was the reason for a range of Edmonds City Council Approved Minutes February 12, 2019 Page 7 Packet Pg. 85 6.3.a preferences. From an industry standpoint, he anticipated Preference 6 would be the easiest to attach and to get permitted. Through the preferences, the goal is to have antennas moved out of right-of-way onto zoned property on buildings or freestanding poles near the right-of-way that do not impact other utilities. Staff does not have a perfect understanding so are providing a range of options to work with the City's preferences for aesthetic appearance and technology feasibility for the industry. Councilmember Tibbott said he was interested in hearing from the public, but personally would rather see installations on existing poles rather than new poles. The top two preferences are outside the right-of-way, which in some cases will be on new poles. If there were a perfectly good wood pole 10 feet away, he asked whether that location would be encouraged. Mr. Taraday said Preference 6 does not illustrate the conduit which is of considerable concern to staff. One of the problems with wood utility poles is that everything is mounted on the outside of the pole. He referred to another photograph illustrating several conduits on the exterior of the pole and several antennas which he noted begins to look unsightly. He acknowledged staff is somewhat guessing what the industry will install; the industry has a better sense of what they will be installing. Councilmember Tibbott referred to a photograph with exterior conduit mounted close to the pole and that matched the pole color, noting he preferred that to additional poles. With regard to Sternberg poles, Councilmember Tibbott preferred to have an exact replica versus an approximate match. He was uncertain how that could be required via the code, noting he found it unacceptable to have a row of Sternberg poles and one that was a different style. Ms. McConnell said she will be checking with the Sternberg representative to see what options are available. Her understanding was it would not be an exact replica of what currently exists because those are not designed for small cell installations. She assumed the new Sternberg pole would have a similar look. Councilmember Tibbott inquired about staff time to process permits, relaying his understanding there may be an opportunity to batch installations. Mr. Clugston offered to research. Councilmember Tibbott assumed permit fees would be collected and asked if the fees would cover the cost of the review process. Mr. Clugston advised it would cover the review time. Councilmember Tibbott referred to the desire to remove clutter from poles and assumed some equipment would be obsolete by the time new equipment is installed. He asked if obsolete equipment, conduit, wires, etc. could be required to be removed before installation of new equipment. Mr. Taraday said staff is also working on a companion piece of legislation that includes revisions to another chapter of the code related to other overhead utilities, but that applies more broadly than just to small cell installations. Councilmember Tibbott said he was referring to 3G versus 5G equipment and whether the older equipment on a building could be removed. Ms. McConnell said the code requires obsolete equipment be removed. Councilmember Tibbott asked if that has been discussed with industry representatives. Ms. McConnell said a meeting is scheduled later this week to discuss the interim ordinance with industry representatives and assumed that would be discussed if it was a concern to the industry. Councilmember Tibbott asked if macro towers were becoming obsolete and would go away and be replaced with 5G equipment or would the macro towers remain and more installed. Mr. Clugston said it was his understanding that macro towers will still be used but he was unsure if more macro sites would be required. Councilmember Tibbott recognized this technology would citizens to enjoy better cell service. However, it was also an opportunity to clean up clutter from previous installation and improve aesthetics. Ms. McConnell referred to Section 20.50.140 that addresses abandonment and discontinuation of use. Councilmember Nelson commented there is nothing small about 1000 cell towers in the city. It was his understanding there was a distance of 150 feet between towers. Ms. McConnell answered the code proposes Edmonds City Council Approved Minutes February 12, 2019 Page 8 Packet Pg. 86 6.3.a 300 feet between freestanding small cell facilities but if a specific location on private property does not work, the carrier is asked to talk to adjacent property owners within 150 feet about locating. Councilmember Nelson asked if there was a maximum distance between towers to limit the number. Mr. Taraday said one of the reasons they are referred to as small cell is because the range is small. They are not very powerful antennas and do not cover a large area which is why there need to be so many. Trying to balance the dispersion requirement prompted a great deal of discussion between staff and he anticipated that discussion would continue both with the Council and the industry. The goal is to strike the right balance where there is not too much impact in one place and yet recognize the need to provide working technology and the industry's need to deploy in a functional manner. He was uncertain that 300 feet, the minimum spacing in the interim ordinance, was the right number and whether that would be in the final draft. Councilmember Nelson commented this is an FCC regulation written by the wireless communication industry, federal law that severely limits what the City can do. He asked about the existing fee charged to a wireless company for a macro tower. Mr. Clugston offered to research, noting no new macro towers have recently been permitted on zoned property or in the right-of-way. Councilmember Nelson said the proposed fee is standard fee throughout the country. Mr. Clugston said the fees in the Order are acceptable fees from the FCC's viewpoint; jurisdictions can charge different fees if they can be justified. Councilmember Nelson said a lot of cities are frustrated by the lack of flexibility in fees due to the FCC's nationwide standardization. Councilmember Nelson said public rights -of -way are one of the most valuable public assets and these low fee rules deprive jurisdictions from potential revenue -generating opportunities on City -owned infrastructure that would benefit and improve citizens' lives. He was frustrated with the limitations the FCC imposed, independent of the fact that health implications are not on the table. He was also frustrated with holding a public hearing following the worst snow storm in 70 years. He was concern with the FCC's shot clock to fast track the process when it has profound implications for the City. He was interested in slowing down the process not speeding it up. Councilmember Teitzel recalled one of main comment from the wireless industry is the requirements in the proposed ordinance are more onerous than they would like and they increase the cost and time to obtain permits. He asked how Edmonds' requirements compared with other cities. Mr. Clugston said other jurisdictions who have recently adopted regulations have concealment/camouflage requirements but do not have the requirement to look on private property first. The industry is asked to do that research as part of their siting process before submitting an application and to describe on the application how the location was determined. He was uncertain if other jurisdictions have required that, but staff felt it was a reasonable request in siting deliberations. t Councilmember Buckshnis feared there would be more than 1000 small cell facilities. She agreed with Councilmember Nelson's comment that the right-of-way is very important. She asked the cost of a master permit agreement, commenting if 1000 small cell facilities are allowed, the City should get some money. Mr. Taraday said the state legislature does not allow jurisdictions to charge for use of right-of-way if the user is a telecommunications company. Councilmember Buckshnis asked if there was a fee for the master permit agreement if it was located in the public right-of-way. Mr. Taraday answered the City can charge direct reasonable costs for processing an application such as staff time to review the application, but use of the public right-of-way is free. For Councilmember Buckshnis, Mr. Taraday explained the state legislature made a distinction between pole owners and right-of-way owners. Pole owner can charge a small amount for pole rental space but the City as the owner of the right-of-way is not allowed to charge for right-of-way rental. Edmonds City Council Approved Minutes February 12, 2019 Page 9 Packet Pg. 87 6.3.a Council President Fraley-Monillas asked if the City had to allow poles in the right-of-way. Mr. Taraday said the City has to allow them to deploy. The FCC has stated thou shalt allow small cell deployment in your jurisdiction. Ultimately the City needs to allow the industry to create a feasible pathway for small cell deployment. The FCC's guidance is not so specific as to state exactly what the City can and cannot do which is the reason there is some disagreement, and he expected industry representatives to state during the public hearing that some of the things in the ordinance are illegal. Staff is looking out for the City's best interest given the guidance policy makers have provided but it is not clear exactly what the City can and cannot do so there will be differences of opinion. Council President Fraley-Monillas asked if the Council could make a decision that there could be no more than X number of small cell towers total in the right-of-way. Mr. Taraday did not think so, anticipating that would be considered an impermissible prohibition of their right to deploy. Council President Fraley- Monillas said it would not hold up their right to deploy as they could deploy on private property and negotiate the cost. Mr. Taraday did not disagree from a policy standpoint, but he was predicting the outcome if it were challenged. He acknowledged he could be wrong and the courts could be more generous than he expected but he was not optimistic. Council President Fraley-Monillas understood better cell reception was important to a lot of people, but she was not happy that they can install in the right-of-way and do not have provide compensation for using City property. She suggested the City could assist the industry with contracting with private property owners to use their property. She envisioned these facilities would be located on new buildings in the future which would require compensating the private property owner. Council President Fraley-Monillas asked if there was an existing requirement to remove old equipment. Mr. Taraday said that is in the existing code. Mr. Clugston agreed. Mr. Taraday did not think there had been a major problem with the wireless industry leaving old equipment. The clutter concern is bigger than the wireless industry which is why it is being addressed more broadly. The code is designed to allow the wireless industry to easily take down an old antenna and replace it with a new antenna in exactly the same place. Council President Fraley-Monillas asked about the shot clock. Mr. Clugston said the FCC allows a specific amount of time to review these permits, for example an eligible facilities request, if it is not reviewed within 60 days, it is automatically deemed approved and the industry could challenge that in court. For small cell, the shot clock is also 60 days and if the City misses that deadline, it is not automatically deemed approved yet, but the industry could challenge to have the review done. A shot clock is the amount of time given by the FCC to review permits. Council President Fraley-Monillas commented additional staff may be required if there were 1000+ requests, recalling it was difficult in a good economy to get permitting done quickly. She was concerned there may not be adequate staff to handle the permits and that the fees would not be adequate for staff time, benefits, etc. without hiring additional staff. Mayor Earling opened the public participation portion of the public hearing. Gregory Bush, Wireless Policy Group, consultant representing AT&T, expressed AT&T's support for the City's efforts to update its code and reiterated AT&T commitment to working with staff to develop workable policies for all carriers to provide high quality service as technology continues to evolve. AT&T has significant concerns with the current draft of the wireless code update. The seven step hierarchy requires carriers to locate small cells on private property unless the applicant can demonstrate justification for locating in the right-of-way. The main issue with this is it is complex, not in line with what other jurisdictions in Washington are doing, it will lead to more poles and clutter in the right-of-way due to the Edmonds City Council Approved Minutes February 12, 2019 Page 10 Packet Pg. 88 6.3.a requirement to put a new pole within 5 feet of an existing pole, and it makes it more difficult to comply with shot clocks because of the two week period to check with other private landowners. They prefer to locate on utility poles because they have only one pole owner to talk to and it prevents long, extended negotiation for each pole. He was concerned the draft code may conflict with the recent FCC order, both the shot clock deadlines and imposing burdens not applied to other types of infrastructure deployments. The FCC requires jurisdictions' aesthetic regulations be reasonable, technically feasible, objective, no more burdensome than other applied to other types of infrastructure deployments, and to be published in advance. If the City requires carriers talk to private property owners, a step not required for power, utilities, Comcast, internet, etc., it does not comply with the FCC order. AT&T strongly urges the City to work with the wireless industry to develop reasonable standards and work with other stakeholders such as Snohomish County PUD to reach a workable policy. Kari Marino, Bellevue, representing Verizon Wireless, referred to the letter submitted last week by Kim Allen, Wireless Policy Group representing Verizon, that states the urgency and the reason to deploy, outlining the FCC requirements and asking the City to delay adopting this emergency ordinance until there is an opportunity to ensure it is feasible. There needs to be a path forward for wireless providers that protects the City's best interests especially aesthetic standards. She highlighted the four main issues in the letter: 1. Seven -step preference hierarchy. Small cell technology is designed to radiate RF out; a location on a building does not serve the building well. A property owner has to pull a separate power feed and fiber optic connection which makes it unworkable for the property owner. Another concern is proving they have checked with all property owners within 150 feet. 2. Requesting proprietary coverage maps. She assured they would not provide their strategy plan. The City will know what they want when they submit a permit. 3. Concern the shot clock timeframe will not be met 4. Size restrictions are too limiting. A meeting is scheduled on Thursday with staff, AT&T and Verizon and possibly other carriers. She looked forward to continuing to work with the City to ensure the end product serves everyone. Hearing no further comment, Mayor Earling closed the public participation portion of the public hearing. Councilmember Teitzel commented if a small cell wireless facility is mounted to the side of an apartment building, it could be close to a bedroom. He asked if there were any health issues with radiation, cell transmissions, etc. that have been studied at a national level and if so, what were the findings. Mr. Clugston said the FCC provides guidance for RF emissions exposure. It was his understanding that if the industry states they meet those standards, there is assumed there will no health impacts. Small cell are smaller antennas and less powerful; what may have been a larger concern with macro antennas may be less with these smaller antennas. If the industry can meet the RF criteria provided by the FCC, the City cannot not further regulate health impacts. Councilmember Teitzel observed two of the major carriers were represented at the public hearing. He asked how many carriers could potentially put up small cell facilities in Edmonds. Mr. Clugston anticipated Verizon AT&T and T-Mobile and Sprint. If a carrier puts up a standalone wireless only pole, Councilmember Teitzel asked if the carrier was obligated to share the pole with other carriers to co -locate equipment. Mr. Clugston answered co -location is encouraged but it is not required. Council President Fraley-Monillas referred to the AT&T's representatives statement that the City's regulations would require more work and asked if any study had been done regarding the amount of time it would take a wireless company to talk to private property owners and the cost. Mr. Clugston answered not that he was aware of. Carriers have sited macro towers on the sides of buildings so there may be a precedent Edmonds City Council Approved Minutes February 12, 2019 Page 11 Packet Pg. 89 6.3.a for small cell. Council President Fraley-Monillas said she was concerned about the cost to citizens versus the cost to a private company as her obligation was to the City's 42,000 citizens, not the wireless companies. Councilmember Buckshnis said the master permit agreement refers to maps, yet the Verizon representative stated their maps are proprietary. She asked how the City could determine how many small cell facilities there would be without those maps. Mr. Taraday said propriety maps will be discussed with the industry. He was not yet convinced that the City could not require that as part of its franchising authority. Councilmember Buckshnis observed if 4-5 carriers are going to put up freestanding poles, as many as possible should be located on each pole. Mr. Taraday said one of the reasons the City is asking for that information is to see areas in the City where there are gaps and direct deployment into areas that are underserved, get more than one provider to coordinate if there is a need in an area, etc. There is a good public interest basis for seeking those propriety maps. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER TEITZEL, TO APPROVE ORDINANCE NO. 4141, AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, ADOPTING AN INTERIM ZONING ORDINANCE TO AMEND CHAPTER 20.50 OF THE EDMONDS COMMUNITY DEVELOPMENT CODE, ENTITLED "WIRELESS COMMUNICATIONS FACILITIES." UPON ROLL CALL, MOTION CARRIED (3-2), COUNCILMEMBERS BUCKSHNIS, TEITZEL AND TIBBOTT VOTING YES; COUNCIL PRESIDENT FRALEY-MONILLAS AND COUNCILMEMBER NELSON VOTING NO. Mr. Taraday said the emergency clause in the ordinance will not be effective due to the 3-2 vote; a majority plus one was required for the emergency clause to be effective. Therefore, the ordinance will not be effective until five days after publication. 8. ACTION ITEMS CRUMB RUBBER MORATORIUM EXTENSION Council President Fraley-Monillas explained the moratorium will expire soon and she requested the moratorium be continued through August 31, 2019 pending a response from the EPA and other entities regarding crumb rubber. COUNCIL PRESIDENT FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS TO APPROVE ORDINANCE NO. 4142, AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, EXTENDING THE PROHIBITION OF THE INSTALLATION OF STYRENE-BUTADIENE RUBBER (ALSO KNOWN AS SBR OR "CRUMB RUBBER" ON PUBLICLY -OWNED ATHLETIC FIELDS WITHIN THE CITY OF EDMONDS FOR AN ADDITIONAL SIX MONTHS. Councilmember Teitzel commented the moratorium has been extended a number of times and asked whether there was any legal limit on the number of extensions. City Attorney Jeff Taraday answered no, 1) this is not within the framework of GMA, and 2) there are good reasons for continuing the moratorium as ongoing human health impact studies are still occurring at the federal level and in California. Both studies are making progress and there will eventually be a conclusion reached at which time there may be a more permanent ordinance. He summarized he was not aware of any limitation to continuing the moratorium until the studies were completed. MOTION CARRIED UNANIMOUSLY. 2. ORDINANCE VACATING A PORTION OF EXCELSIOR PLACE STREET Edmonds City Council Approved Minutes February 12, 2019 Page 12 Packet Pg. 90 Environmental Programs Manager Kernen Lien advised the City Council held a public hearing on October 2, 2018 and adopted a resolution of intent to vacate a portion of Excelsior Place north of the property addressed 19511 9411 Place West. The resolution of intent contained four conditions: 1. The retention of a public utilities easement 2. Construction of a utility access and emergency vehicle turnaround 3. A private access easement for all properties with frontage on the vacated portion of Excelsior Place and; 4. A utility and emergency vehicle access easement and covenant requiring construction of additional access road width to meet South County Fire lane standards with future single family development The applicant had 90 days to meet those conditions and staff feels have the applicant has met the conditions. With regard to construction of the turnaround, given that the winter months are not construction season, the applicant has submitted a bond that would ensure construct of the turnaround by June. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER TIBBOTT TO APPROVE ORDINANCE NO. 4143, AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, VACATING A PORTION OF EXCELSIOR PLACE ABUT AND LIES NORTH OF THE PROPERTY ADDRESSED AT 19511 94TH PLACE WEST AS SET FORTH IN THE RESOLUTION OF INTENT NO.141, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. MOTION CARRIED UNANIMOUSLY. 3. RENEWAL Of CITY COUNCIL EMPLOYEE CONTRACTS Councilmember Nelson said this item is employment agreements for Jerrie Bevington and Maureen Judge, both of which have expired. Ms. Judge's previous employment agreement was for one year, $31/hour for the first 6 months and $32 hours for the second 6 months. She also receives City benefits. Ms. Bevington's employment agreement was for 2 years at $33/hour and is not eligible for employee benefits. Ms. Judge's agreement includes a 3% COLA increase or $34/hour and a request for an increase in vacation from 7.33 hours/month to 10 hours/month. HR Director Mary Ann Hardie indicated the City's current policy is 11 days of vacation/year for employees with 2-5 years of service. Ms. Judge received six days for the first six months and five days for the second six months. Ms. Judge's request also includes some comparables. Councilmember Teitzel did not recall completing a performance evaluation for Ms. Judge and asked why that was not done or discussed in executive session versus discussion in an open meeting. Mr. Taraday answered the Council is entitled to review performance of an employee in executive session and could do that now if the Council wished. The Council cannot take action regarding the employee's contract in executive session. Councilmember Teitzel suggested recessing to executive session to have a brief discussion about performance before making a decision. Although he personally had no concern about her performance, he was unaware if other Councilmembers did. He was concerned with increasing the vacation accrual from 7.33 hours/month to 10 hours/month, a 36% increase that he found excessive. He supported having a frank discussion about performance before making a final decision. Councilmember Nelson said a survey was distributed to all Councilmembers regarding Ms. Judge's performance. Council President Fraley-Monillas said in most years, the Council President has evaluated the administrative staff with input from the City Council; it had never been a joint process where the Council met in executive session unless there were performance issues. Councilmember Buckshnis said she completed the survey and Ms. Judge requested an evaluation. She agreed with recessing to executive session because she had no idea what others have said. The Council had the same administrative assistance for many years and the update was status quo. Ms. Judge is asking for a Edmonds City Council Approved Minutes February 12, 2019 Page 13 Packet Pg. 91 6.3.a 36% increase in vacation and she would like to talk about that in executive session. Mr. Taraday said the Council can discuss performance of an employee in executive session, but not the terms of compensation. COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO MOVE INTO AN EXECUTIVE SESSION FOR NO MORE THAN 10 MINUTES FOR A BRIEF DISCUSSION ABOUT MAUREEN JUDGE'S PERFORMANCE AND RECONVENE TO DISCUSS THE SPECIFICS OF THE COMPENSATION PACKAGE. MOTION CARRIED UNANIMOUSLY. Convene in Executive Session Re2arciing Performance of a Pllll[ie Foinlovee ]lei- IZC'W 42.30.1 1 At 8:54 p.m., Mayor Earling announced that the City Council would meet in executive session to discuss performance of a public employee per RCW 42.30.110(g). He stated the executive session was scheduled to last approximately 10 minutes and would be held in the .fury Meeting Roorn, located in the Public Safety Complex. No action was anticipated to occur as a result of meeting in executive session. Elected officials present at the executive session were: Mayor Earling, and Councilmembers Fraley-Monillas, Buckshnis, Teitzel, Tibbott and Nelson. City Attorney Jeff Taraday was also present. The executive session concluded at 8:59 p.m. Mayor Earling reconvened the regular City Council meeting at 9:04 p.m. COUNCIL PRESIDENT FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO APPROVE JERRIE BEVINGTON'S EMPLOYMENT AGREEMENT WITH THE ADJUSTED SALARY AND CONTRACT DATE. Councilmember Buckshnis inquired about Ms. Bevington's rate. Councilmember Nelson advised it was $33/hour. MOTION CARRIED UNANIMOUSLY. Councilmember Teitzel observed Ms. Judge's current contract expired January 22, 2019. Mr. Taraday suggested the contract be retroactive to the day after it expired. COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, APPROVE MAUREEN JUDGE'S EMPLOYMENT AGREEMENT THAT REFLECTS AN EFFECTIVE DATE OF JANUARY 23, 2019 AND EXPIRES JANUARY 22, 2020 AND INCREASE THE SALARY TO REFLECT 3% COLA OR $33/HOUR AND INCREASE THE VACATION ACCR ROM 7.33/MONTH TO 8.331MON H, A IMG NCREASE I THE ACCRIIAL RATE. Mr. Taraday said the 7.33 hours/month was intended to match the table in City code, 11 days/year of vacation. He asked if the intent was to provide more than 11 day/year of vacation. Councilmember Teitzel said based on the Council's assessment of her performance, this is an appropriate level, appropriately 100 hours/year. Mr. Taraday said the existing language in the contract is consistent with City code. Councilmember Teitzel said this is a contract employee. Council President Fraley-Monillas encouraged Council not to support 8.33 hours/month for Ms. Judge which equals 94 hours/year and she requested 10 hours/month. Her duties as a contract employee are at a higher level than most other similar jobs and although she is paid by the City, she is the Council's contract employee. Directors all receive a higher level of vacation and she supported a higher level for Ms. Judge who has many years of experience. She noted the majority of Ms. Judge's work is legislative research and only 25% administrative. Her request for 10 hour/month is only 3 weeks/year which she felt was not too much to provide for an employee of her ability. Edmonds City Council Approved Minutes February 12, 2019 Page 14 Packet Pg. 92 6.3.a COUNCIL PRESIDENT FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER NELSON, TO AMEND THE MOTION TO CHANGE 8.33 10 HOURS/MONTH TO 10 HOURS/MONTH. Councilmember Tibbott agreed with Council President Fraley-Monillas. Ms. Judge has a higher level of responsibility than an entry level employee and certainly demonstrates efficiency in her role. He supported the amendment to 10 hours/month of vacation accrual. Council President Fraley-Monillas said 8.33 hours/month equates to100 hours/year, slightly over 2 weeks; 10 hours month is 3 weeks/year, a difference of only 20 hours. Councilmember Buckshnis agreed Ms. Judge is doing a very good job. She preferred an increase from 7.33 to 8.33 or 9 rather than 10. AMENDMENT CARRIED (4-1), COUNCILMEMBER TEITZEL VOTING NO. MAIN MOTION AS AMENDED CARRIED UNANIMOUSLY. 4. 2019 CARRYFORWARD BUDGET AMENDMENT Finance Director Scott James reviewed: • The 2019 Carryforward Budget Amendment begins on Page 642 in the Council Packet • 2019 Carryforward Budget Amendment is for Items Not Completed in 2018 • There are 57 Carryforward Requests All Items were Previously Approved by Council ■ The Carryforward Budget Amendment Will Roll the Unexpended 2018 Budget into the 2019 Budget • Exhibit D (Change n Fund Balance) o Summary: • Proposed Amendment Change in Beginning Fund Balance: $3,963,174 ■ Proposed Amendment Change in Revenue: $384,166 ■ Proposed Amendment Change in Expense: $4,347,340 ■ Proposed Amendment Change in Ending Fund Balance: $0 Exhibit A (packet page 649) o Illustrates each fund's Beginning Fund Balances, Anticipated Revenues, Budgeted Expenditures and Ending Fund Balance ■ Summary of the 2019 Carryforward Budget Amendment o Beginning Fund Balance is Increased by $3,963,174 o Expenditures are Increased by $4,347,340 o Revenues are Increased by $384,166 o Ending Fund Will Remain Unchanged Councilmember Buckshnis referred to the completion of the UFMP with Davies Tree Resource Group, relaying her understanding the City no longer planned to utilize this consultant due to the poor document produced, yet the carryforward includes $5,644. Ms. Hope answered the intent is for them to fold in the new information and other corrections; they will not do any new work. Councilmember Buckshnis hoped to give them a poor report card, noting some people will be very upset to know the City paid $130,000 for that document. Councilmember Buckshnis asked about the $200,000 carryforward for the community garden, recalling the carryforward was $100,000 and there was $100,000 in this year's budget. Mr. James said $200,000 is for land acquisition. The 2019 budget includes $155,000 for the community garden. Edmonds City Council Approved Minutes February 12, 2019 Page 15 Packet Pg. 93 6.3.a COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER TEITZEL, TO APPROVE THE 2019 CARRYFORWARD BUDGET AMENDMENT AS PRESENTED AT THE CITY COUNCIL MEETING ON FEBRUARY 12, 2019 ORDINANCE NO. 4144. MOTION CARRIED UNANIMOUSLY. 5. PRESENTATION OF PUBLIC UTILITY EASEMENT WITHIN THE PROPERTY FRONTAGE OF EDMONDS RECOVERY CENTER AT 7416 212TH ST SW City Engineer Rob English relayed the building is currently undergoing tenant improvements and a change of occupancy. One of the permitting requirements is a fire sprinkler system in the remodeled building which required a water connection and new meter. The proposal is authorization to approve a 10' by 10' water utility easement on the property for that connection. Staff recommends approval. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER TEITZEL, TO AUTHORIZE THE MAYOR TO APPROVE RECORDING OF A PUBLIC UTILITY EASEMENT WITHIN THE PROPERTY FRONTAGE OF THE EDMONDS RECOVERY CENTER AT 7416 212TH ST SW. Councilmember Tibbott asked if there was any expense associated with the easement. Mr. English answered they are dedicating the easement to the City. MOTION CARRIED UNANIMOUSLY. 9. MAYOR'S COMMENTS Mayor Earling commended Public Works, Parks and Police Department staff for their extraordinary work during the recent snow storm. They have been working 12 hour shifts which continue tonight and likely for days. He offered special thanks for the quality work they have done. Mayor Earling said City Hall and other facilities have been open Monday and Tuesday, opening at 10 a.m. and closing yesterday at 3:00 p.m. and at 5:00 p.m. today. The City has been staffed with enough people to operate both days. City Hall will open at 9 a.m. tomorrow and likely be back to 8 a.m. by Friday. 10. COUNCIL COMMENTS Councilmember Teitzel echoed the comments about the great work Public Works has done keeping streets safe. He recognized not all streets could be plowed but all the major thoroughfares have been passable and sanded. He reported on the Port of Edmonds Commission meeting, recalling the boat shed collapse in 1996 under the weight of heavy snow. The Commission reported the boat sheds weathered the snow well and there were no collapses. Councilmember Buckshnis thanked the Public Works crew who finally sanded her street. She urged everyone to be careful and stay in if possible, commenting a woman fell on her street and broke her femur. Council President Fraley-Monillas thanked everyone for the flexibility to cancel last week's City Council meeting and reschedule items, noting the priority should always be staff and citizens' safety and she believed it was not safe last Tuesday night. Council President Fraley-Monillas gave a shout out to WSDOT who have been working 12-16 hour days to keep the freeways fairly clear which allows staff to reach the City. She still has 2 feet of snow in yard and driveway and will be glad when the snow goes away. Edmonds City Council Approved Minutes February 12, 2019 Page 16 Packet Pg. 94 6.3.a Councilmember Tibbott gave a shout out to the Police Department, especially Officer Wang, who helped his son who skidded out on 196' on Friday and totaled his car. He echoed Councilmember Buckshnis' suggestion for people to drive carefully and to stay off the roads if possible. Mayor Earling added although Councilmember Tibbott's son was in a car accident, he was okay. 11. CONVENE IN EXECUTIVE SESSION REGARDING PENDING OR POTENTIAL LITIGATION PER RCW 42.30.1100)(i) This item was not needed. 12. RECONVENE IN OPEN SESSION. POTENTIAL ACTION AS A RESULT OF MEETING IN EXECUTIVE SESSION This item was not needed. 13. ADJOURN With no further business, the Council meeting was adjourned at 9:27 p.m. Edmonds City Council Approved Minutes February 12, 2019 Page 17 Packet Pg. 95 6.3.a M C N E C N E a L �O♦ V d E O Q E W d d L Cm C d i 0 N O N On T— O N C N E L V Q Packet Pg. 96 6.3.b AMENDMENT NO.3 TO EMPLOYMENT AGREEMENT LEGISLATIVE/EXECUTIVE ASSISTANT TO CITY COUNCIL WHEREAS, the City of Edmonds, a Washington municipal corporation (hereinafter referred to as the "City"), and Maureen Judge (hereinafter referred to as the "Employee") entered into an underlying employment agreement for the Employee to serve as the Legislative/ Executive Assistant to the City Council, dated March 8, 2019, (hereinafter referred to as the "Underlying Agreement"); and WHEREAS, the Underlying Agreement, at Section 1 ("Term of Employment") provides that the Underlying Agreement will take effect January 23, 2019 and expire on January 22, 2020; and WHEREAS, Section 1 of the Underlying Agreement also provides that the purpose of the one year term "is to permit an annual review of the performance of the Employee by the outgoing City Council President in order that the City Council President may determine whether or not it is appropriate to renew this Agreement for an additional term"; and WHEREAS, the parties executed Amendment No. 1 to the Underlying Agreement on January 23, 2020, to extend it for one (1) month, and Amendment No. 2 on February 25, 2020, to extend it for an additional five (5) weeks, both to allow the City Council President additional time to undertake the annual review of the Employee's performance, as well as submit new contract terms to the Personnel Committee for review; and WHEREAS, while the annual review of the Employee's performance has been completed, due to the extenuating circumstances created by the COVID-19 pandemic, including the limitations on the City Council's ability to hold an Executive Session to address City business that is not both routine and necessary, which has been imposed on the Open Public Meetings Act during Governor Inslee's "Stay Home — Stay Safe" order ("Order"), the City Council requires additional time to undertake an Executive Session to discuss the Employee's performance and any new contract terms before determining next steps; and WHEREAS, the Governor's Order is currently in effect until May 4, 2020, and based on currently available information, is likely to be extended for another month beyond that date; and WHEREAS, the parties have agreed to an additional three (3) month extension of the Underlying Agreement on the same terms to allow additional time for the City Council's Executive Session to take place; NOW, THEREFORE, in consideration of the mutual benefits accruing, it is agreed by and between the parties thereto as follows: 1. The Underlying Agreement, which is incorporated by this reference as if fully set forth herein, as amended by its Amendments Nos. 1 and 2, is further amended in, but only in, the following respect: Packet Pg. 97 6.3.b A. Term of Employment. The first sentence of Section 1 of the Underlying Agreement shall be amended to read as follows: "This Agreement will take effect January 23, 2019 and will expire on June 30, 2020 unless extended pursuant to its terms." 2. In all other respects, the Underlying Agreement between the parties, as amended by Amendments Nos. 1 and 2, shall remain in full force and effect, further amended as set forth herein, but only as set forth herein. DATED this day of April 2020. CITY OF EDMONDS EMPLOYEE Adrienne Fraley-Monillas, Council President Maureen Judge Packet Pg. 98 7.1 City Council Agenda Item Meeting Date: 04/28/2020 Edmonds Public Facilities District Small Business Loan Request Staff Lead: Scott James Department: Administrative Services Preparer: Scott James Background/History In response to the COVID-19 Pandemic and its financial impact on Edmonds Public Facilities District, The District has applied for a Paycheck Protection Program (PPP) Loan from the Small Business Administration (SBA), with assistance from First Financial Northwest Bank. Section 8.7 of the Contingent Loan Agreement by and between The City of Edmonds and Edmonds Public Facilities District reads as follows: "So long as the Note remains outstanding and this Agreement remains in effect, the District shall not incur any additional indebtedness, other than in the ordinary course of business, without the prior written consent of the City..." Therefore, should the District be awarded a PPP Loan, the Loan will not be able to be accepted by the District without prior consent from the City of Edmonds. Staff Recommendation City Staff recommends approval of the request from Edmonds Public Facilities District to accept a PPP Loan from the SBA, should one be awarded, in order to assist The District in retaining its administrative staff and meeting short-term payroll expenses. Council Motion: Motion to approve the Edmonds Public Facilities District's request to accept a Paycheck Protection Program Loan from the Small Business Administration. Narrative This PPP Loan request was not awarded in the first round of funding originally approved by Congress, but the District is poised to receive a loan from this program in the second round of funding approved by Congress earlier this week. Loans from the Paycheck Protection Program are eligible for Loan Forgiveness provided the recipient spends at least 75% of the funds for Payroll, Payroll Taxes, and Health / Retirement Benefits, which The District intends to do. The District respectfully requests approval from Edmonds City Council to accept a PPP Loan from the SBA, should one be awarded to the District in the coming weeks. The District will adhere to the requirements of the SBA regarding the terms of use of the PPP Loan to ensure that it qualifies for Loan Forgiveness. The District is requesting a loan of $200,000. Packet Pg. 99 7.2 City Council Agenda Item Meeting Date: 04/28/2020 Ordinance for Homelessness Response Fund Transfer to Mitigate COVID-19 Impacts Staff Lead: Shane Hope Department: Development Services Preparer: Michelle Martin Background/History COVID-19 has greatly impacted our community. Impacts to local residents --in addition to actual illnesses --include employee lay-offs, reduced work hours, childcare issues, and greater expenses. Staff Recommendation Adopt Ordinance Narrative COVID-19 has greatly impacted our community. Impacts to local residents --in addition to actual illnesses --include employee lay-offs, reduced work hours, childcare issues, and sometimes greater expenses. Such impacts disproportionately affect low- and moderate -income workers as a result of lost wages and reduced ability to pay for basic household expenses, including mortgage and rents. In addition, medical costs may be greater and, due to the closure of all Washington K-12 schools, household costs for food, childcare, and utilities may increase. In response to the outbreak of COVID-19, Mayor Mike Nelson declared an emergency on March 5, 2020. Governor Inslee has also issued executive orders to address and mitigate the spread of COVID-19. During the four weeks ending April 11, 2020, the state Department of Emplyment Security has reported that 83,697 unemployment claims were filed in Snohomish County. Claim levels are much higher than for periods prior to the COVID outbreak. On April 14, the City Council discussed a proposed program to establish a short-term fund to assist Edmonds' families who have lower incomes and are financially impacted by COVID-19. (See attached excerpt of the Council minutes.) For the program's purpose, lower -income means those households that earned no more than 60% of the county median family income in 2019. For a 4-person household, the maximum 2019 income would be $59,040. In Edmonds, an estimated 4,450 households --about 25% of the total --had incomes that were 60% or less of the county median family income. Another criterion would be that the household must have experienced lost income or increased costs due to COVID-19 impacts. The household must also be physically located within the City of Edmonds. Under the proposal, up to $1000 per qualifying Edmonds household could be distributed. The City of Edmonds does not yet have the human services position hired who could manage this program,. However, the City could meanwhile contract with local human services agencies to handle much of the distribution. The City's program administration for this would come from existing staff (directed by Community Services Director Patrick Doherty and/or Development Services Director Shane Hope). Packet Pg. 100 7.2 Funding would come from a transfer of up to $100,000 from an existing City account that the City Council established in 2018, namely the Homelessness Response Fund. Currently, $225,443 remains unspent in this fund (General Fund, Edmonds Homelessness Response Subfund 018). Per ECC 3.85.010, no transfer from this fund is allowed without express consent of the Edmonds City Council. A budget amendment would be needed to activate the transfer. The amendment could be approved by the City Council at the next meeting opportunity after adoption of an ordinance (see attachment) to establish the proposed short-term program. With the April 14 introduction of the above proposal and an ordinance to support it, several human services organizations, including Washington Kids in Transition, the YWCA, and the Verdant Health Commission, have voiced interest to City staff about participating in this effort. To mitigate the negative effect of COVID-19 on Edmonds residents facing these economic impacts and housing instability, an emergency ordinance (attached) has been prepared to provide for transferring up to $100,000 of the existing Homelessness Response Fund to qualifying human services organizations to be used for assisting COVID-19-impacted individuals and families in Edmonds who earn less than 60% of the Snohomish County median income. Using $100,000 from this fund would leave a remainder of slightly more than $125,000. This remainder cannot be spent without express City Council approval. NOTE: The attached ordinance was updated slightly from the April 14 version to add several recitals ("WHEREASES"). It also extends the program's ending date by one month. Thus, qualifying funds would need to be distributed by the end of August. Agencies distributing the funds would have until the end of September to report back on pertinent information. The proposed concept authorizes City staff to establish specific program requirements and enter into agreements with one or more qualifying human services organizations for a combined total not to exceed $100,000 for supporting and providing emergency aid to qualifying residents in Edmonds. Such aid may be for up to $1,000 per household for assistance with rent, food, medical, childcare, or utility costs. Receiving households must be residents of Edmonds who earned less than 60% of the Snohomish County median income in 2019 and can demonstrate reduced income or increased costs due to the COVID-19 outbreak. (Note: The 60% limit of county median income means the maximum qualifying total income for an affected two -person household would be $47,232; for a 4-person household, it would be $59,040.) These actions will protect the public health, safety, and welfare of Edmonds residents by potentially reducing the number of individuals and families entering into homelessness or unstable housing situations during the current pandemic. Attachments: City Council Minutes April 14 2020-04-23. HomelessnessResponseFund.Ord Packet Pg. 101 7.2.a Contract Award $707,766 Construction Mgmt, Inspection & Testing $106,165 Management Reserve (10%) $ 70,777 Total $884,708 • Construction Funding Item Fundin Street & General Fund $307,860 REET 1 — Fund 125 $307,860 REET 2 — Fund 126 $225,427 Water Utility — Fund 421 $ 43,561 Total $884,708 • Staff Recommendation o Place the item on the April 21, 2020 Consent Agenda to award a contract to Central Paving o Authorize a 10% Management Reserve of $70,777 Public Works Director Phil Williams said Central Paving had good recommendations, the only hesitation was they have not done a job of this size. He was hopeful it worked out well and the City would have experience with another good contractor. Council President Fraley-Monillas asked about the indication that JB Asphalt's bid was non -responsive. Mr. Williams did not recall the specific defects in their bid but it was missing documentation and so it was an easy rejection. COUNCILMEMBER PAINE MOVED, SECONDED BY COUNCILMEMBER L. JOHNSON, TO FORWARD THIS ITEM TO THE APRIL 20, 2020 CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. 5. PRESENTATION OF A PROFESSIONAL SERVICES AGREEMENT WITH OSBORN CONSULTING FOR PHASE 2 & 3 (2021-22) STORM UTILITY REPLACEMENT PROJECTS Public Works Director Phil Williams advised staff had discussion about this today to match the phraseology in the Governor's directive regarding what can/cannot be addressed by Council during this period when the Open Public Meetings Act (OPMA) regulations are not fully in place. It was decided discretion was the better part of valor so this item will be pulled from the agenda with Council concurrence and brought back as soon as possible. In the meantime, staff will work with the consultant on a very small contract to get started and the bulk of the work will be brought to Council either in a separate contract or a supplemental as soon as the Council has the ability to consider it. 6. ORDINANCE FOR TRANSFER OF HOMELESSNESS RESPONSE FUNDS Development Services Director Shane Hope commented COVID-19 is having a great deal of impact on the community, not only people who are ill with the virus but also impacts as residents struggle with lower incomes, reduced hours or being laid off temporarily, increased costs, etc. This is particularly difficult for people with lower incomes where a month -to -month situation becomes even more difficult when income is reduced or expenses necessary to sustain themselves increase such as extra childcare, etc. Low income is those earning 60% or less than the Snohomish County median income. Ms. Hope relayed Councilmember Distelhorst's inquiry about this, and reference to other cities such as the City of Shoreline who are providing temporary funds to help community members through this crisis. The Homelessness Response Fund remains available and the thought was that this was an opportunity to prevent Edmonds City Council Approved Minutes April 14, 2020 Page 6 Packet Pg. 102 7.2.a people who have housing from becoming homeless or experiencing extreme problems with an inability to pay rent and make it up later, or paying utilities, medical costs, childcare, etc. during this time. The fund has approximately $225,000 and consideration was given to making $100,000 available to help families in Edmonds experiencing income loss or increased expenses due to COVID-19. The proposal is a program that would be temporary, go through July 30, 2020, that would be administered the Development Services and Community Services Departments. The funds would not be provided directly to families but going through existing social service agencies. She anticipated there were about three agencies that would be a good fit. Ms. Hope explained if the Council believed this was important to do, the concept would be an ordinance (draft in packet) that could take effect immediately if adopted as an emergency ordinance and provide for transfer of those funds. A separate budget amendment would also be required. Councilmember Buckshnis thanked Ms. Hope for answering several questions for her today. She asked them again to assure the public that this had been vetted. She was concerned this targets only about 100 families and she recalled the Koenig report identified 438 families. She asked how the 100 families would be selected and expressed concern with the administrative aspect of this. Ms. Hope answered because the agencies have knowledge of these people, they are able to reach out more quickly than the City can. A number of agencies are already working with these families because they are lower income. They are not necessarily homeless, they may currently have housing, but they have relatively low incomes. Councilmember Buckshnis referred to residents of the YWCA Trinity House as an example of people experiencing impacts. Ms. Hope said another example is Washington Kids in Transition. There are agencies already working with lower income families that could easily help with this program. Councilmember Buckshnis asked if there would be assurance that it was helping Edmonds -based residents. Ms. Hope answered yes. The criteria that would be part of the agreement with each agency includes they need to be living in Edmonds and earn less than 60% of Snohomish County's median income ($59,000 or less for a household of 4 in 2019) and demonstrate they are impacted by COVID-19 such as lost income or direct COVID-19 costs they need help with. If the program is up to $100,000, some households could receive $500 which would reach more than 100 families. Council President Fraley-Monillas said she had broader concerns regarding this and the City's budget. She would be more comfortable with this if the discussion occurred in a month as potential issues with the City's budget will be discussed later on the agenda and at future meetings. Another issue, as a former Department of Social and Health Services (DSHS) employee, is people can seek assistance from DSHS for a lot of the things this fund would pay for. The governor has allocated funds to assist families. She urged caution, noting once this money is gone, it's gone. One of the reasons this money hasn't been spent is the interest in hiring a human service person who has the ability to garner grants. Use of these funds will greatly impact the City's ability to hire anything but a part-time person for 6-10 months. She was concerned this use of the funds would not provide a good bang for the buck. Councilmember L. Johnson appreciated the intent and the work on this ordinance. As the ordinance states, it is a short-term program and she preferred to pause to, 1) get a fuller picture of what the needs are and what the needs will be, and 2) get the human services manager position filled and up and running. She hoped by doing both of those and pausing for 1-2 months, the City's limited funds could be used to have a longer lasting and wider impact for supporting citizens in need. She was hopeful this support would flow through that new position and if not, pausing and the Council working collaboratively to determine how to use the funds to have a longer lasting impact. Edmonds City Council Approved Minutes April 14, 2020 Page 7 Packet Pg. 103 7.2.a Councilmember Buckshnis relayed her understanding the City had a hiring freeze. She asked if the City still planned to hire that person or if the position been filled. Ms. Hope answered there was an interview process and it looked like someone would be hired prior to the current direction that the Mayor has given to hold off with hiring. Also due to COVID-19 impacts, the top candidates were not able to accept the position which will require a new hiring process. Mayor Nelson said the hiring freeze does not include COVID-19 related responses such as backfilling police officers and this position which is directly related to COVID-19 response. Councilmember Olson pointed out in talking to the City's HR Director, there is a lot of overlap in the job description of the human services manager and the services provided through Verdant Healthcare and the partnership they have with Volunteers of America that operates the 211 call center. Rather than addressing homelessness associated costs, responding to the homeless' needs is being done through 211. If the City is looking for ways not to spend money, that may be a good position to hold off on. Councilmember Distelhorst thanked Ms. Hope and Mr. Doherty for working on this and agreeing to implement the process if passed by the Council. He appreciated Council President Fraley-Monillas and Councilmember L. Johnson's interest in delaying this 1-2 months, but was concerned what a 1-2 month delay will mean to some of these families. As Council President Fraley-Monillas said during the discussion of the Frances Anderson Center tenants, this is what a City should do — look out for the most vulnerable citizens. Council President Fraley-Monillas agreed this was an important piece to move forward somehow but she was not 100% convinced that this was the way to use the money. In response to Councilmember Olson, the fund is related to more than the homeless; it is related to people with disabilities, veteran housing, seniors, etc. This position was discussed at length last year and the Council ended up understanding this wasn't exactly what Verdant chose to do with their 211 line. She was hopeful this position could still be filled. She recalled Mr. Doherty interviewed an individual who was an absolutely perfect person for the position and had experience in all areas, not just homelessness, but dealing with people who need a little extra support as well as the person was a grant writer. The hope was to hire someone who could write grants, recognizing the City will have to prove itself the way other cities have. Grant funding has the potential to pay for the position as well as support they provide. The federal government is providing stimulus funds which may hold people over for a month. Council President Fraley-Monillas agreed with Councilmember Distelhorst that the Council needed to move on this sooner than later but was not certain today was the right date. The Council has time to consider this to ensure it is not a one-time expenditure. She questioned how this was sustainable; if people are provided some level of funding to address whatever their needs are, what happens when that money is gone? She felt it was critical to fill the human services position and said the Council could use the money in this fund to make it a more desirable position. One of the issues is it has been difficult finding candidates interested in a part-time position. If the Council wants to toss money at the problem, it may be more beneficial to toss the money at the position to allow a quality person to be hired who can obtain grants and who knows how to serve the public as a whole. She thanked Councilmember Distelhorst for thinking outside the box to take care of people who need a little extra help. She wanted to move forward but wanted a better feel regarding the sustainability of the project. Councilmember K. Johnson said it was very important to have a clear program before the Council agreed to spend $100,000. It is not a lot of money, $1000 per family would only help 100 families and she was certain the need was greater than that. She was also concerned the use of the funds was very broad and many of the things listed are duplication of services such as utilities and medical. There are other programs; Council Assistant Maureen Judge created a list of resources available to seniors to provide assistance in many of these areas. Before the Council moved forward, she preferred to be much more specific so the Edmonds City Council Approved Minutes April 14, 2020 Page 8 Packet Pg. 104 7.2.a Council knows where the money is going and the people that are being served and look more closely at the needs from an affordability standpoint. She said 60% of median income may be too high and possibly a lower amount should be considered. She summarized she did not think the Council was prepared to move forward today but appreciated the thought and effort that had gone into it and hoped Council and staff could continue working on it in the future. Councilmember Paine commented this was a very interesting way to look at the need for services during this emergency time. She was interested in more data, the demographic in the community for the 60% and how many people were in that category. She was concerned with using $100,000 and suggested reducing the grant amount. She did not think the use of the funds was broad, noting the proposed bills that could be paid were very real. She assumed there would be accountability and a report at the end. She asked how many people within the City earned 60% of median income. Councilmember Olson said she would always appreciate more specificity and a better understanding of exactly how the money would be spent at the time the Council authorized it, but she appreciated that it would go directly to the need. Too often government is expanded and the money does not go directly to the need. Adding personnel at a time when the budget is unknown seems much riskier and the grants this person obtains are taxes from another level of government which will also be stressed as a result of the pandemic. If the intent was to spend the money set aside for homelessness, she preferred that it be used to directly address the need rather than expanding government. With regard to the human services manager position, Councilmember L. Johnson said the previous Council saw the need and supported the creation of the position. There was a need then even when the economy was strong and the need has only increased with the current crisis. That position and making sure whatever limited funds are available to support the position is the best way to support community members in need now and in the future. Council President Fraley-Monillas asked Mr. Doherty to report on the status of that position. Economic Development/Community Services Director Patrick Doherty explained the position has been opened again and a couple applications have been received. Things have changed substantially since the job was posted. The top two people that were under consideration before the COVID-19 shutdown found themselves in different circumstances in their family and career. Anybody who is applying now is doing so with the full knowledge of the situation and will be more reliably interested in a part-time position than the people who applied before things changed. He was hopeful the position could be filled and agreed with Councilmember L. Johnson that the need was even greater than when the position was contemplated last fall when the economy was booming. Council President Fraley-Monillas encouraged Mr. Doherty to look for someone with experience in grant writing so the position and its efforts could be supported by grants. She understood it will take a 12-18 months of someone doing the job before they will be able to obtain grants because typically no one wants to provide grants to a program that is just beginning. Grant writing will be a large part of this position to avoid it affecting the City's budget. Mr. Doherty said as a result of the CARES Act, there has been more money released to the Community Development Block Grant (CDBG) program so substantially more money is flowing to states and counties. Edmonds is not a direct entitlement community so the City does not receive money directly from CDBG but Snohomish County receives money and the City can apply for use of the funds. The criteria have loosened somewhat and the type of things that have been discussed related to this fund, directly helping people with lower income, is the type of thing the CDBG funds can be spent on. He has contacted the CDBG coordinator in Snohomish County to express the City's interest in applying for money from CDBG to address these types of things. As soon as that position is filled, that will be one of that position's top jobs. Edmonds City Council Approved Minutes April 14, 2020 Page 9 Packet Pg. 105 7.2.a Council President Fraley-Monillas asked if 60% of median income was too high and whether it should be lower, such as 40%. Mr. Doherty answered 60% is standard for CDBG and other federal programs which is why 60% was selected. Ms. Hope agreed. Mr. Doherty said it was at the discretion of Council to select a lower percentage. 7. ORDINANCE AUTHORIZING EXTENSION OF DEVELOPMENT PERMIT EXPIRATION DATES DUE TO COVID-19 IMPACTS Development Services Director Shane Hope said COVID-19 has slowed a lot of things including construction and development projects. A number of projects are still moving forward but the timing has changed. The governor's Stay Home -Stay Healthy proclamation shut down many types of construction until the order ends, at least through May 4t1i and it may be extended for some projects. Meanwhile because of COVID-19, the construction process takes longer due to the requirement for social distancing, sanitation, etc. and turmoil in the industry. That affects a lot of people including small businesses, a homeowner with a remodeling project, etc., because their permits will expire at a certain point. The City has a permit extension process which normally requires a fee of several hundred dollars or more depending on the project. The extension also requires additional staff review. Ms. Hope explained the intent of the ordinance was to recognize everyone involved in remodeling, repair, construction projects, etc. is affected by COVID-19 and rather than a one -by -one process for extending permits, do a blanket 120 days extension. That would make it easier for staff and easier for the people applying who would have to apply for an extension and pay a fee. This would be a one-time thing, effective through the governor's order that closed construction and development projects and would be in effect only for that limited period of time. Staff is receiving calls from people concerned their permits will expire. The ordinance is on the agenda for action later in the meeting. Councilmember Paine asked if this only affected permits already in the pipeline. Ms. Hope answered yes, it only affected active permits. She acknowledged there may be projects that do not need to avail themselves of an extension but rather than staff trying to determine that for hundreds of permits, the thought was to do a blanket extension. Councilmember Paine asked about someone who submitted for a permit tomorrow and then instead of a 1-year period, would get a 16 month permit. She asked if they would be eligible for the extension. Ms. Hope answered they would get a 120 day extension. Once the order expires, new permits will not qualify for the extension. Because the entire industry is disrupted, rather than make people wait or go through another process, existing and new permits would have an additional 120 days to complete their project. Councilmember Olson expressed appreciation for the straightforwardness of this item, commenting it made total sense and was a win -win for everyone involved. She was certain the permittees were appreciative of this proposal. Councilmember Buckshnis agreed the ordinance was well done. She suggested in the sixth Whereas, adding the date of March 5, 2020. She suggested putting approval of the ordinance on the Consent Agenda. Ms. Hope advised that would be easy to do. COUNCILMEMBER K. JOHNSON MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO FORWARD THIS ITEM TO THE APRIL 21, 2020 CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. Councilmember K. Johnson raised a point of order, noting similar action was not taken on items 1, 2 or 6. Mr. Taraday said items 1, 2 and 6 are on the agenda for the special meeting so there would be an opportunity to provide direction on those items. Edmonds City Council Approved Minutes April 14, 2020 Page 10 Packet Pg. 106 7.2.b ORDINANCE NO. AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, TO AUTHORIZE TRANSFER OF UP TO $100,000 FROM THE CITY'S HOMELESSNESS RESPONSE FUND FOR A SHORT-TERM PROGRAM TO ASSIST COMMUNITY MEMBERS EXPERIENCING HARDSHIP IN MEETING CERTAIN BASIC NEEDS DUE TO THE IMPACTS OF COVID-19 AND DECLARING AN EMERGENCY WHEREAS, our city and region are experiencing a public health emergency due to the COVID-19 pandemic, which has led to sudden job losses and lower paychecks for some residents, as well as increased household costs to deal with COVID-19 impacts; and WHEREAS, unemployment claims have increased greatly since the COVID-19 crisis began and 83,796 unemployment claims were filed in Snohomish County during the four weeks ending April 11, 2020, according to the state Department of Employment Security; and WHEREAS, households earning 60% or less of the county median income are most affected by sudden changes to incomes and expenses; and WHEREAS, about 25% of Edmonds' households earned 60% or less of the Snohomish County median family income in 2019; and WHEREAS, Chapter 3.85 ECC authorizes a homelessness response fund "to provide moneys with which to alleviate the problems of homelessness in Edmonds and the surrounding area"; and WHEREAS, Chapter 3.85 ECC prohibits the transfer of any funds from the Homelessness Response Fund without an authorizing ordinance having been adopted by the City Council; and WHEREAS, the Mayor declared an emergency of the city due to the COVID-19 crisis on March 5, 2020; and WHEREAS, the Washington State Governor issued a Stay Home order on March 23, 2020, and Packet Pg. 107 7.2.b WHEREAS, on April 21, 2020, the Governor stated that "A safe return to public life will require increased social and emotional supports, food and housing security, educational and child care support, internet infrastructure and equitable access to services"; and WHEREAS, pursuant to Article 8, Section 7 of the Washington constitution, the City is allowed to use public funds "for the necessary support of the poor and infirm;" and WHEREAS, RCW 35A.12.130 allows city councils to adopt public emergency ordinances, provided that the ordinance is passed by a majority plus one of the city council and meets other requirements of the statute; and WHEREAS, the City has determined that COVID-19 and its associated impacts have created a public health emergency, making it necessary for the protection of public health and public safety to adopt an emergency ordinance to prevent homelessness and reduce health and safety impacts by providing temporary assistance to qualifying households; and WHEREAS, assistance to qualifying household may be provided through transfer of moneys from the City's existing Homelessness Response Fund; NOW THEREFORE; THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, ORDAINS AS FOLLOWS: Section 1. To limit the negative effect on Edmonds residents facing serious economic impacts, which may include income loss and increased costs due to COVID-19, the city council hereby authorizes the transfer of up to $100,000 from the Homelessness Response Fund. City staff may establish specific program requirements and enter into agreements with one or more qualifying human services organizations, which will, collectively, grant up to $100,000 from the Homelessness Response Fund to support and provide emergency aid to qualifying residents of Edmonds. The qualifying human services organizations may distribute aid from this fund in amounts up to $1,000 per household for assistance with rent, food, medical, childcare, or utility costs. Receiving households must be residents of Edmonds who earned less than 60% of the Snohomish County median income in 2019 and can demonstrate reduced income or increased costs due to the COVID-19 outbreak. Packet Pg. 108 7.2.b Section 2. The authority provided in Section 1 shall end by August 30, 2020. Funds not distributed to qualifying households by that date shall be returned to the City. Section 3. Any organization providing emergency aid under Section 1 shall provide a written report to the City by September 30, 2020, about the amount of aid given, the purpose and criteria by which it was distributed, and any other pertinent information. Section 4. Severability. If any section, subsection, clause, sentence, or phrase of this ordinance should be held invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this ordinance. Section 5. Declaration of Emergency. The City Council hereby declares that an emergency exists necessitating that this Ordinance take effect immediately upon passage by a majority vote plus one of the whole membership of the Council, and that the same is not subject to a referendum (RCW 35A.12.130). The region is in the midst of a state of emergency due to the COVID-19 virus, which has also become an economic emergency for many households, particularly those who earned less than 60% of the Snohomish County median income in 2019. Section 6. Publication. This Ordinance shall be published by an approved summary consisting of the title. Section 7. Effective Date. This Ordinance shall take effect and be in full force and effect immediately upon passage, as set forth herein, as long as it is approved by a majority plus one of the entire membership of the Council, as required by RCW 35A.12.130. If it is only approved by a majority of the Council, it will take effect five days after passage and publication. APPROVED: MAYOR MIKE NELSON ATTEST/AUTHENTICATED: CITY CLERK, SCOTT PASSEY Packet Pg. 109 7.2.b APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: JEFF TARADAY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. Packet Pg. 110 7.2.b SUMMARY OF ORDINANCE NO. of the City of Edmonds, Washington On the day of , 2020, the City Council of the City of Edmonds, passed Ordinance No. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, TO AUTHORIZE TRANSFER OF UP TO $100,000 FROM THE CITY'S HOMELESSNESS RESPONSE FUND FOR A SHORT-TERM PROGRAM TO ASSIST COMMUNITY MEMBERS EXPERIENCING HARDSHIP IN MEETING CERTAIN BASIC NEEDS DUE TO THE IMPACTS OF COVID-19 AND DECLARING AN EMERGENCY The full text of this Ordinance will be mailed upon request. DATED this day of 52020. CITY CLERK, SCOTT PASSEY 5 Packet Pg. 111 7.3 City Council Agenda Item Meeting Date: 04/28/2020 Resolution Requesting Moratorium on Housing Costs related to COVID-19 Staff Lead: Council Department: City Council Preparer: Maureen Judge Background/History Mayor Nelson declared an emergency under 6.60 ECC and RCW 38.52.020(1)(b) on March 5, 2020. Council reviewed this resolution at the 4/21/20 Council meeting and decided to make amendments; Council will now review the updated resolution. Staff Recommendation N/A Narrative On March 5, 2020 Mayor Nelson declared a State of Emergency in the City of Edmonds in relation to the COVID-19 outbreak. The COVID-19 crisis has had, and will continue to have, a significant impact on the local economy impacting the retail, restaurant and other industries resulting in economic hardship for small business owners due to loss of business income, layoffs and reduced work hours for a significant percentage of this workforce. In addition, layoffs and substantially reduced work hours will lead to widespread economic hardship that will disproportionately impact low- and moderate -income workers resulting in lost wages and the inability to pay for basic household expenses, including mortgage and rents. According to the state Department of Employment Security, 94,754 initial claims for Unemployment Insurance were filed in Snohomish County in the five weeks ending April 18, 2020. In order to limit the negative effect on citizens facing these economic impacts and to contribute to housing stability, this resolution calls on local landlords to not increase rent during this emergency, and calls on Governor Inslee, President Trump, and federal legislators to use emergency powers to address rent and mortgage payments during the COVID-19 pandemic. These actions will protect the public health, safety, and welfare by reducing the number of individuals and families entering into homelessness during this pandemic. Attachments: Updated_2020-04-23 COVID-19.HousingReso Unemployment claims Packet Pg. 112 7.3.a RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, CALLING ON STATE AND FEDERAL OFFICIALS TO IMPOSE A MORATORIUM ON RESIDENTIAL RENT PAYMENTS AND CERTAIN OTHER HOUSING COSTS RELATED TO COVID-19 IMPACTS WHEREAS, the City of Edmonds Mayor declared an emergency due to the COVID-19 outbreak on March 5, 2020, and the Washington State Governor issued a Stay Home —Stay Healthy Proclamation on March 23, 2020; and WHEREAS, layoffs and substantially reduced work hours will lead to widespread economic hardship that will disproportionately impact low- and moderate- income workers resulting in lost wages and the inability to pay for basic household expenses, including rent; and WHEREAS, the National League of Cities has called on Congress to include targeted programs focused on the intermediate and long-term needs of residents, households, and small businesses on the economic margins to ensure an economic rebound; and WHEREAS, a professional report delivered to the Edmonds City Council in 2019 estimated that a combined 32% of Edmonds households were cost burdened or severely cost burdened, including over 40% of renters; and WHEREAS, according to the state Department of Employment Security, 94,754 -initial claims for Unemployment Insurance were filed in Snohomish County in the €strr-five weeks ending April 4418, 2020; and WHEREAS, Washington State Governor Jay Inslee announced on April 16, 2020 a moratorium on rental increases through June 4, 2020 stating: "Landlords, property owners, and property managers are prohibited from increasing, or threatening to increase, the rate of rent or the amount of any deposit for any dwelling or parcel of land occupied as a dwelling;" and WHEREAS, certain mortgage providers, such as Fannie Mae and Freddie Mac, have already begun to implement mortgage relief and temporarily suspended foreclosures and evictions in connection with the COVID-19 outbreak; and WHEREAS, the City Council on March 24, 2020, passed a 60-day moratorium on residential evictions; and WHEREAS, on March 27, 2020, Mayor Nelson through an open letter appealed to commercial landlords to "find a way to work with tenants to weather this financial storm"; and WHEREAS, it is a priority to prevent the displacement of Edmonds residents who may experience homelessness in order to protect the public health, safety, and welfare by reducing the number of individuals and families entering into homelessness during this pandemic; and Packet Pg. 113 7.3.a THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. The Edmonds City Council calls on residential and commercial landlords within the City of Edmonds to consider a halt on increases in rental payments during this health emergency to not further increase the potential financial burden for small businesses and renters. Section 2. The Edmonds City Council calls on Governor Inslee: A. To use emergency powers to impose a moratorium on residential and commercial rent payments, including associated residential rental costs, such as renters' insurance, such that no Edmonds resident who has lost income or faces significant new costs due to COVID-19 should be required to pay rent during this health emergency or accumulate debt for unpaid rent; and B. To call on federal legislators and President Trump's administration to impose a moratorium on residential and commercial mortgage payments, including associated residential ownership costs, such as property taxes and mortgage insurance, such that no Edmonds resident who has lost income or faces significant new costs due to COVID-19 should be required to pay mortgage during this health emergency or accumulate additional debt for unpaid mortgage payments. Section 3. The Edmonds City Council calls on members of the United States Coftgres&, speeifieally Representatives Pfaffiilot if ayotpotl and Finaneial Sefviees Caffiffi4tee Chair Maxine Water,-, and cenaters Patty r,r-...fay and Alai-". Gann e Washington's congressional delegation to impose an immediate moratorium on residential and commercial mortgage payments and rents, including associated residential real property rental and ownership costs, such as property tax, renters' insurance, and mortgage insurance, such that no Edmonds resident who has lost income or faces significant new costs due to COVID-19 should be required to pay rent or mortgage during this health emergency or accumulate additional debt for unpaid mortgage payments, a~a ~e ~ fhe nation should be r-eqtiir-ed to pffy rent dur-ing this health effiergeney ar Fteettffittlate debt for- unpaid RESOLVED this day of April, 2020. CITY OF EDMONDS MAYOR, MIKE NELSON ATTEST: Packet Pg. 114 7.3.a CITY CLERK, SCOTT PASSEY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO. Packet Pg. 115 7.3.b Initial claims applications for SNOHOMISH county by week -2020 20K 10K 5K 0K O1/05/20-01/12/20.01/19/20.01/26/20-02102120-02/09/20- 02/16/20-02/23/20-03/01/20-03/08/20 -03/15/20-03/22/20-03/29/20-04/05/20-04/12/20- 01/11/20 01/18/20 O1/25/20 02/01/20 02/08/20 02/1S/20 02/22/20 0212912C 03/07/20 03/14/20 03/21/20 03/28/20 04/04/20 04/11/20 04/18/20 Packet Pg. 116 8.1 City Council Agenda Item Meeting Date: 04/28/2020 Community and Economic Relief Fund Summary Staff Lead: {Type Name of Staff Lead} Department: Community Services Preparer: Patrick Doherty Background/History The World Health Organization (WHO) has declared that COVID-19 disease is a global pandemic, which is particularly severe in high -risk populations such as people with underlying medical conditions and the elderly, and the WHO has raised the health emergency to the highest level, requiring dramatic interventions to curb the spread of this disease. Mayor Mike Nelson proclaimed an emergency in the City of Edmonds due to the COVID-19 outbreak on March 5, 2020. On March 13, 2020, the President of the United States declared a national emergency to allow the government to marshal additional resources to combat the virus. On March 23, 2020, the Governor of Washington issued his "Stay Home - Stay Healthy" order that includes temporarily shutting down all nonessential businesses, as well as prohibiting public and private gatherings. The COVID-19 pandemic and the "Stay Home - Stay Healthy" order that it necessitated resulted in tremendous loss of livelihood throughout the region, including in the City of Edmonds. The COVID-19 crisis particularly affects the elderly, infirm, and individuals and households of lower means who may lack the ability to self -isolate, ready access to health care, food, supplies and other services. The COVID-19 crisis has had, and will continue to have, a significant impact on the local, state, and national economies, impacting the retail, restaurant and other economic sectors and resulting in economic hardship for small business owners and employees due to loss of business income, layoffs and reduced work hours for a significant percentage of this workforce. The significant impacts felt by local businesses facing shutdowns and/or significantly reduced business operations will directly affect City of Edmonds municipal revenue through lower sales and use taxes, utility taxes and other fees, all of which tangibly may impact and strain the City's future ability to provide necessary and desired municipal services to the Edmonds community. Packet Pg. 117 8.1 The City's future ability to maintain acceptable levels of service with regard to various municipal services, including, but not limited to, police, fire, and EMS services, may depend on the extent to which local businesses are able to survive what is expected to be a temporary, but severely harsh, business environment. Staff Recommendation For discussion only. No action required. Narrative In light of the above -cited reasons, the COVID-19 crisis compelled Mayor Nelson to respond quickly and decisively, as a fundamental purpose of local government during this crisis, to offer financial support to service agencies providing assistance to the elderly, infirm and lower -income residents and households in our community. Similarly, in light of the above -cited reasons, the COVID-19 crisis also compelled Mayor Nelson to provide, as a fundamental purpose of local government during this crisis, financial support to existing programs by a nonprofit agency(ies) that offer grants to local businesses in need that assist them in their efforts to sustain business operations during this crisis, protect the local economy, and thereby also lessen the financial impacts to municipal revenues now and in the future, which is the primary purpose of this particular expenditure. On April 7, 2020 Mayor Nelson announced the creation of "Community and Economic Relief Fund," comprised of $200,000 derived from re -allocation of monies within the City's General Fund. The following is a breakdown of the source of the Fund: A. $30,000 from foregoing a Community Survey ($25K) and partial salary savings from Human Services Program Manager ($5K) yet to be hired (Community Services Department) B. $40,000 from the $200,000 annual fire hydrant repair and maintenance budget (Public Works) C. $25,000 from year-to-date compensation savings for Crime Prevention/Community Engagement Officer yet to be hired (Police) D. $50,000 from reductions in seasonal labor, year-to-date compensation savings for Parks Director and two maintenance positions yet to be hired (Parks) E. $40,000 from January -June salary compensation for IT web analyst position yet to be hired (Administrative Services) F. $15,000 from year-to-date salary savings for the part-time planner yet to be hired (Development Services) In order to act swiftly, effectively and efficiently, the three existing Edmonds agencies most directly engaged in providing direct services to the elderly and infirm, lower -income and food -stressed, and/or small business community were identified as recipients of monies from the Community and Economic Relief Fund. Packet Pg. 118 8.1 The Edmonds Senior Center provides various valuable services and assistance to the community's vulnerable senior population. The Edmonds Food Bank provides valuable and needed services to the community's individuals and households of lower means and in need of food support. And the Edmonds Chamber Foundation through its WISH Fund provides support to the community's small businesses in need through grants that offer business -to -business services and support during this crisis, such as marketing, business planning, social media presence, financial planning and other activities intended to help provide business resiliency. What's more, financial support during this crisis by the City of Edmonds to the small business community in order to help small businesses survive this crisis will help minimize the potential significant negative impacts to the City's municipal revenue through local sales and use taxes and utility taxes and the resulting impairment of the City's delivery of needed municipal services. A detailed Community and Economic Relief Services Agreement has been executed with each of these three agencies. Disbursement of funds to these agencies will be on the basis of pre -approved categories of expenses incurred, upon production of invoices with detailed back-up information. The maximum amounts that may be disbursed to these agencies, pursuant to these agreements and in keeping with the City's Council -approved Purchasing Policy are: Edmonds Food Bank - $50,000; Edmonds Senior Center - $50,000; Edmonds Chamber Foundation - $99,999.99. Questions have been asked about 1) the legality of entering into service agreements that support the infirm, elderly and low-income population of our city, as well as the small businesses struggling during the State -ordered period of closure of their establishments; 2) the Mayor's authority to enter into service agreements with local service agencies to disburse no more than $99,999.99 in City funds for these purposes; and 3) the Mayor's authority to transfer funds within the City's General Fund to create the Community and Economic Relief Fund. 1) Please refer to the attached State Attorney General's Memo of 4/6/2020 in which he clearly states that use of public funds to support the poor, infirm and elderly is a "fundamental purpose" of government by "preserving public health and promoting public welfare." He similarly states that use of public funds to help stabilize small businesses as they struggle during this State-manded closure is permissible if it can be shown that it will help "protect the local economy or promote compliance with public health guidelines" (by enabling them to stay closed). 2) Please refer to the attached email memo from City Attorney Jeff Taraday, dated 4/20/2020, in which he reconfirms that the Mayor has the authority to transfer funds within the City's General Fund, pursuant to RCW 35A.33.120. 3) Please refer again to the attached email memo from City Attorney Jeff Taraday, dated 4/20/2020, in which he reconfirms that the City's Purchasing Policy provides the Mayor authority to enter into agreements or contracts for goods and services in amounts under $100,000. In conclusion, in response to the local, national and global emergency that the COVID-19 outbreak has created, Mayor Nelson acted swiftly and fully within his legal authority to transfer funds from within the 2020 General Fund, resulting from savings achieved in various City departments, to create a Community and Economic Relief Fund intended to provide small grants to help address the public health, safety and Packet Pg. 119 8.1 welfare of the elderly, infirm and low-income in Edmonds, as well as local small businesses which are struggling to stay solvent and able to open back up in the future. These small businesses are the backbone of our local economy, providing goods and services to our population, jobs, and the revenue for our City coffers, without which we would not be able to deliver essential City services to our community. Attachments: Taraday email memo re use of funds 2020-04-06 agomemograntsloansmemo Packet Pg. 120 8.1.a Doherty, Patrick From: Jeff Taraday <jeff@lighthouselawgroup.com> Sent: Monday, April 20, 2020 4:30 PM To: Monillas, Adrienne Cc: Nelson, Michael; James, Scott; Doherty, Patrick Subject: mayoral authority to reallocate money within a fund Dear Council President Fraley-Monillas and Councilmembers (BCC'ed): Several of you have asked me to explain the mayor's authority to enter into the community relief agreements that the mayor announced on April 7, 2020. 1 understand that there are three agreements that together total $200,000. 1 further understand that, individually, no single agreement exceeds the mayor's authority to contract for goods and services in amounts under $100,000. While the purchasing policies establish the mayor's contracting authority, the question as to whether the money was appropriated in the budget for such use is a distinct question that requires a separate analysis. The budget question is answered by this paragraph from RCW 35A.33.120: Transfers between individual appropriations within any one fund may be made during the current fiscal year by order of the city's chief administrative officer subject to such regulations, if any, as may be imposed by the city council. Notwithstanding the provisions of RCW 43.09.210 or of any statute to the contrary, transfers, as herein authorized, may be made within the same fund regardless of the various offices, departments or divisions of the city which may be affected. RCW 35A.33.120 (emphasis added). The city's chief administrative officer is the mayor. So, this statute expressly authorizes the mayor to transfer money from one item to another within the general fund as long as the city council has not imposed regulations to prevent the mayor from doing so. As noted, the council does have the authority to limit such transfers by adopting appropriate regulations, but we are not aware of any such regulations that are currently in effect. So, the mayor's intent to transfer money within the general fund in order to fulfill the three community relief agreements is entirely proper. Of course, the mayor's limited contracting authority already places a practical limit on the extent to which he can utilize his authority to transfer money within a fund. But that is not the only limitation on the mayor's spending authority. The mayor cannot, for example, add staff positions that are not called for in the budget and cannot increase salaries without council approval. See RCW 35A.33.050 and RCW 35A.33.105. But if a position goes unfilled, the mayor would be able to spend that money elsewhere as long as he does so within his contracting authority. I hope this helps. Please let me know if you have follow up questions. Jeff Taraday 600 Stewart Street, Suite 400 Seattle, WA 98101 I 0 E c U- w 2 E 0 c 0 U w c r .E E E 0 c) c 0 0 a� 0 0 E W E 0 c� L 0 c as E U a r r Q Packet Pg. 121 8.1.a Phone: 206-273-7440 E-mail: Jeff@li�hthouselawroup.com THIS MESSAGE IS PRIVATE AND PRIVILEGED. IF YOU ARE NOT THE PERSON MEANT TO RECEIVE THIS MESSAGE, PLEASE DELETE IT AND PLEASE DO NOT COPY OR SEND IT TO ANYONE ELSE. Packet Pg. 122 8.1.b tom.. SHI�� Bob Ferguson ATTORNEY GENERAL OF WASHINGTON MEMORANDUM DATE: April 6, 2020 TO: Local Governments in Washington FROM: The Attorney General's Office SUBJECT: Legality of Options for Supporting Small Businesses and Low -Income Individuals During a Public Health Crisis I. INTRODUCTION Washington State and the nation are in the midst of a public health and economic crisis related to COVID-19. The Governor recently ordered all non -essential businesses generally to cease operations. The Governor also ordered all people in Washington State to stay home, with limited exceptions. In the midst of this unprecedented crisis, our office has heard from many local governments looking for ways to help the residents and businesses in their communities. Several local governments have contacted our office to seek guidance about their aid efforts. Our office recently published general guidance that constitutional restrictions on use of public funds should not be an impediment to local efforts to combat COVID-19, as local government expenditures made in furtherance of the effort to combat the virus further fundamental public purposes, such as protecting public health and welfare. This memorandum follows up on that general guidance by evaluating two potential initiatives some are considering to assist low-income residents and small businesses affected by the crisis. The first initiative would provide cash assistance to low-income individuals who lost their jobs due to COVID-19, or who are struggling financially as a result. The second initiative would provide grants or loans to small businesses struggling to survive the closure of their businesses. The stated goal of the initiatives is to ensure compliance with public health guidelines and to prevent economic hardship in the region. We conclude that cash grants can be provided to low-income individuals consistent with our state constitution's restriction on gifts of public funds. We also conclude that grants or loans can likely be provided to impacted small businesses, so long as reasonable safeguards are in place to prevent fraud or abuse. Packet Pg. 123 8.1.b ATTORNEY GENERAL OF WASHINGTON April 3, 2020 Page 2 II. ISSUES 1. Under article VIII, section 7 of the state constitution, may a local government provide cash assistance to low-income individuals who have lost their jobs or are struggling financially due to COVID-19? 2. Under article VIII, section 7 of the state constitution, may a local government provide grants or loans to small businesses struggling with the State -ordered closure of their businesses? III. SHORT ANSWERS 1. Yes. Article VIII, section 7 of the state constitution allows local governments to give money to provide necessary support for the "poor." Temporary cash assistance to low-income individuals who have lost their jobs or are struggling financially would fit in this category. More broadly, when government carries out its fundamental purposes with public funds, it does not violate article VIII, section 7. Preserving public health and promoting public welfare are fundamental purposes of government. Temporary financial assistance for low-income residents during a public health crisis advances public welfare, so a court would likely not consider it to be an unconstitutional gift. 2. Probably, with sufficient safeguards in place. Given the unprecedented health crisis that Washington faces, loans or grants are likely permissible if a local government can establish a clear nexus between such programs and either protecting the local economy or promoting compliance with public health guidelines. IV. FACTUAL BACKGROUND A. The Governor Ordered People to Stay Home and Non -Essential Businesses to Close to Limit the Spread of COVID-19 Washington State faces an unprecedented public health and economic crisis related to COVID-19. On January 21, 2020, the Centers for Disease Control and Prevention (CDC) and the Washington State Department of Health announced the first case of COVID-19 in the State. See 2019 Novel Coronavirus Outbreak (COVID-19), hgps://www.doh.wa.gov/Emergencies/Corona virus (last visited April 6, 2020). Since then, the virus has spread rapidly throughout the State. As of April 4, 2020, the State Department of Health has documented 7,984 cases and 338 deaths. Id. The Governor has acted to limit the spread of COVID-19. Most relevant here, on March 23, 2020, the Governor issued the Stay Home — Stay Healthy Proclamation 20-25. See Proclamation Packet Pg. 124 8.1.b ATTORNEY GENERAL OF WASHINGTON April 3, 2020 Page 3 by the Governor Amending Proclamation 20-05. The proclamation described the virus's impact on public health and the economy: "the worldwide COVID-19 pandemic and its progression in Washington State continues to threaten the life and health of our people as well as the economy of Washington State, and remains a public disaster affecting life, health, property or the public peace." Id. at 1. The proclamation also described the challenges faced by the state's health care system: "models predict that many hospitals in Washington State will reach capacity or become overwhelmed with COVID-19 patients within the next several weeks unless we substantially slow down the spread of COVID-19 throughout the state." Id. To slow the spread of COVID-19, the Governor ordered people to stop leaving their homes, with limited exceptions, and he ordered non -essential businesses to close: All people in Washington State shall immediately cease leaving their home or place of residence except: (1) to conduct or participate in essential activities, and/or (2) for employment in essential business services. This prohibition shall remain in effect until midnight on April 6, 2020, unless extended beyond that date. Effective midnight on March 25, 2020, all non -essential businesses in Washington State shall cease operations except for performing basic minimum operations. All essential businesses are encouraged to remain open and maintain operations, but must establish and implement social distancing and sanitation measures established by the United States Department of Labor or the Washington State Department of Health Guidelines. This prohibition shall remain in effect until midnight on April 8, 2020, unless extended beyond that date. Proclamation by the Governor Amending Proclamation 20-05 at 3, 4. The Governor has since extended all provisions in this order through May 4, 2020. Proclamation by the Governor Amending Proclamations 20-05 and 20-25 at 2. COVID-19 is also causing devastating economic effects in Washington and nationwide. During the two weeks from March 15 to March 28, Washingtonians filed 310,937 new claims for unemployment benefits. https://www.esd.wa.gov/newsroom/news-releases?ReleaseYear=All (last visited April 6, 2020). Across the nation, workers filed nearly ten million initial unemployment claims from March 15 to March 28. See https://www.dol.gov/ui/data.pdf (last visited April 6, 2020) Many small businesses in Washington have already announced plans to close permanently. Packet Pg. 125 8.1.b ATTORNEY GENERAL OF WASHINGTON April 3, 2020 Page 4 B. State and Local Governments Are Looking for Ways to Combat the COVID-19 Pandemic In recent weeks, our office has received a number of inquiries related to steps state agencies and local governments can take to combat the COVID-19 pandemic and its economic consequences. Our office recently published general guidance on these inquiries. See Guidance on Analyzing Issues Related to Gifts of Public Funds During the COVID-19 Pandemic (March 17, 2010), available at hqp://mrsc.org/getmedia/37fa7cc7-fb7f-4dc4-88d4-4ad6a8887318/w3a cog rona gopf.pd£aspx. This memo analyzes two specific ideas some local governments are considering to further ameliorate the effects of the crisis: (i) providing cash assistance to low-income individuals who have become unemployed or are otherwise struggling financially due to COVID-19, and (ii) providing government grants to small businesses that are struggling with government -ordered shut downs. V. ANALYSIS A. Background Principles Related to Gifts of Public Funds Under Washington's Constitution Before addressing the specific policies at issue, this memorandum briefly summarizes the constitutional limits on local governments' ability to give or loan money to individuals or companies. Article VIII, section 7 of the state constitution reads: No county, city, town or other municipal corporation shall hereafter give any money, or property, or loan its money, or credit to or in aid of any individual, association, company or corporation, except for the necessary support of the poor and infirm, or become directly or indirectly the owner of any stock in or bonds of any association, company or corporation.' Const. art. VIII, § 7. ' The state constitution places similar limits on the State's use of its "credit." See Const. art. VIII, § 5. "The credit of the state shall not, in any manner be given or loaned to, or in aid of, any individual, association, company or corporation." Id. Because the present inquiry is from a local government, article VIII, section 7 applies, although courts interpret the two provisions "identically." See Citizens for Clean Air v. City of Spokane, 114 Wn.2d 20, 39 n. 8, 785 P.2d 447 (1990). Packet Pg. 126 8.1.b ATTORNEY GENERAL OF WASHINGTON April 3, 2020 Page 5 Our Supreme Court has recognized that when the constitutional convention adopted article VIII, section 5, the related provision that limits the state's lending of credit, it did not intend to hinder state government from carrying out its "essential function to secure the health and welfare of the state's citizens." See Wash. State Hous. Fin. Comm'n v. O'Brien, 100 Wn.2d 491, 495, 671 P.2d 247 (1983). The purpose of article VIII, sections 5 and 7 is "to prevent state funds from being used to benefit private interests where the public interest is not primarily served." Wash. Pub. Ports Ass'n v. Dep't of Revenue, 148 Wn.2d 637, 653, 62 P.3d 462 (2003) (quoting Japan Line, Ltd. v. McCaffree, 88 Wn.2d 93, 98, 558 P.2d 211 (1977)). A government's use of public funds is presumed constitutional, and the burden of overcoming that presumption lies with the individual making the challenge. City of Tacoma v. Taxpayers of Tacoma, 108 Wn.2d 679, 702, 743 P.2d 793 (1987). Washington courts "use a two -pronged analysis to determine whether a gift of public funds has occurred." In re Recall of Burnham, 194 Wn.2d 68, 77, 448 P.3d 747 (2019). First, the court asks whether the funds were expended "to carry out a fundamental purpose of the government." Id. If the answer to that question is yes, the analysis ends, and there is no gift of public funds. Id.; CLEAN v. State, 130 Wn.2d 782, 797-98, 928 P.2d 1054 (1996). If the answer to that question is no, the court asks whether the funds were given with donative intent, and what the public received in exchange (also called "consideration"). CLEAN, 130 Wn.2d at 797-98. The consideration that the public receives is the "key factor." City of Tacoma, 108 Wn.2d at 703 (quoting Adams v. Univ. of Wash., 106 Wn.2d 312, 327, 722 P.2d 74 (1986)). Unless there is a proof of donative intent or a grossly inadequate return, courts do not inquire into the adequacy of consideration. City of Tacoma, 108 Wn.2d at 703. State courts have not offered a complete list or definition of what constitutes a "fundamental purpose" of government. However, case law applying article VIII, sections 5 and 7 of the state constitution provides several examples. Fundamental purposes of government include collecting taxes, furthering higher education, acquiring real property, controlling floods, enforcing child support obligations, disposing of solid waste, providing and administering workers' compensation, and obtaining and defending guardians ad litem.2 In contrast, building baseball 2 In re Burnham, 194 Wn.2d at 77 (acquire real property); Washington Pub. Ports Assn, 148 Wn.2d at 653 (tax collection for use of public property); Hadley v. Dep't of Labor & Indus., 116 Wn.2d 897, 907, 810 P.2d 500 (1991) (administer industrial insurance); Citizens for Clean Air, 114 Wn.2d at 39; Johnson v. Johnson, 96 Wn.2d 255, 263-64, 634 P.2d 877 (1981) (enforcing child support obligations); Citizens Protecting Res. v. Yakima Cnty., 152 Wn. App. 914, 922, 219 P.3d 730 (2009) (flood control); West v. Osborne, 108 Wn. App. 764, 771, 34 P.3d 816 (2001) (obtaining guardians ad litem); Major Prods. Co. v. Nw. Harvest Products, Inc., 96 Wn. App. 405, 410, 979 P.2d 905 (1999) (furthering higher education); Dep't of Labor and Indus. v. Wendt, 47 Wn. App. 427, 435, 735 P.2d 1334 (1987) (providing industrial insurance). Packet Pg. 127 8.1.b ATTORNEY GENERAL OF WASHINGTON April 3, 2020 Page 6 stadiums, constructing parking garages, and allowing a railroad to use tracks rent free are not fundamental purposes of government.3 Entitlement payments are an acceptable means to accomplish a fundamental government purpose. "No unconstitutional gift of public property occurs when funds are expended as entitlement payments, made by the government in carrying out its fundamental purposes." City of Tacoma, 108 Wn.2d at 702. The Court defines "entitlements" as "a form of assistance provided to the public, or a segment of the public, as cash or services, in carrying out a program to further an overriding public purpose or satisfy a moral obligation." Id. at 702 n.15 (quoting City of Seattle v. State, 100 Wn.2d 232, 241, 668 P.2d 1266 (1983). Examples of entitlement payments include payments for day-care services, vaccinations, fare -free bus zones, crime victim compensation, and relocation assistance payments to people or businesses displaced by condemnation. Id. Article VIII, section 7 also allows local governments to give or loan money for the "necessary support of the poor and infirm." The phrase "poor and infirm" in article VIII, section 7 is read in the disjunctive, meaning the benefitted individual must be "poor" or "infirm," but does not need to be both. Wash. Health Care Facilities v. Ray, 93 Wn.2d 108, 116, 605 P.2d 1260 (1980). State courts generally do not assess who "belongs in the benefitted class" of the "poor and infirm." O'Brien, 100 Wn.2d at 497. Instead, they defer to the legislative determination of what constitutes need, and they assess the reasonableness of that determination. Id. Finally, courts will likely consider a local government's motive when it gives or loans money, property, or credit to individuals or companies. When analyzing the Legislature's actions under article VIII, section 5, our Supreme Court has stated that it gives great weight to the government's stated declaration of purpose. Id. at 495-96. The Court does not accept the government's declaration as conclusive, but it will accept it unless it is arbitrary or unreasonable Id. at 496. Summarizing these principles, when a local government gives or loans money, property, or credit to an individual or company, the courts are most likely to uphold the local government's action if one of the following is true: (1) the action is necessary to accomplish a fundamental governmental purpose, (2) the public is receiving something in exchange, (3) the action is necessary to support the poor, or (4) the action is necessary to support the infirm. Additionally, it s CLEAN v. City of Spokane, 133 Wn.2d 455, 469, 947 P.2d 1169 (1997) (parking garage); CLEAN, 130 Wn.2d at 797-98 (baseball stadium); Peterson v. Dep't of Revenue, 9 Wn. App. 2d 220, 228, 443 P.3d 818 (2019), review granted sub nom. Peterson v. Port of Benton, 194 Wn.2d 1001, 451 P.3d 326 (2019) (rent free use of railroad tracks). Packet Pg. 128 8.1.b ATTORNEY GENERAL OF WASHINGTON April 3, 2020 Page 7 is advisable for the local government to state why it is taking the action, explain what it expects to accomplish, and describe the benefit the public will receive. B. Cash Assistance to Low -Income Individuals Who Have Lost Their Jobs or Are Struggling Financially Due to COVID-19 Comply with Washington's Constitutional Limitations on Gifts of Public Funds Local governments do not violate Washington's constitutional prohibition on gifts of public funds by providing cash assistance to low-income individuals who have lost their jobs or are struggling financially because of the COVID-19 crisis. This is clear for two independent reasons. First, Washington's Constitution does not prohibit local governments from expending resources for "the necessary support of the poor." Const. art. VIII, § 7. If the local government's program uses reasonable means to assess who is "poor" when providing cash assistance, a court would almost certainly conclude that such assistance is "the necessary support of the poor" and so not barred by article VIII, section 7. The courts have not clearly defined what "poor" means for purposes of article VIII, section 7, but they generally defer to governmental determinations on this point. O'Brien, 100 Wn.2d at 497. Even if financial assistance to low-income individuals affected by the COVID-19 pandemic would not qualify as "the necessary support of the poor," it would still not be a gift of public funds because it furthers a fundamental purpose of government. State courts have stated that a core purpose of government is ensuring public health and promoting public welfare. See, e.g., O'Brien, 100 Wn.2d at 495 (securing the health and welfare of the state's citizens is an essential government function); Hudson v. City of Wenatchee, 94 Wn. App. 990, 995-96, 974 P.2d 342 (1999) (describing "the preservation of the public health" and "promotion of the public welfare" as fundamental purposes of government). Temporary cash assistance to the jobless can help to promote public welfare by lessening the financial impact caused by sudden job loss and preventing potentially more intractable problems like long-term unemployment, hunger, and homelessness. Our Supreme Court has concluded that cash assistance can accomplish a fundamental purpose of government when it "further[s] an overriding public purpose or satisfies] a moral obligation." City of Tacoma, 108 Wn.2d at 702 n.15 (quoting City of Seattle, 100 Wn.2d at 241). The overriding public purpose of temporary cash assistance in this context would be to ameliorate the economic hardship caused by the COVID-19 pandemic and the closure of non -essential businesses, which left many people Packet Pg. 129 8.1.b ATTORNEY GENERAL OF WASHINGTON April 3, 2020 Page 8 without work, at least temporarily.4 This in turn could help address local governments' concerns about the economic collapse of the region. C. Grants or Loans to Small Businesses That Are Struggling with Government Shutdowns Can Also Likely Be Provided in a Way that Complies With Washington's Constitution This question is a closer call than the first one, but we believe there are ways that grants or loans to small businesses affected by the COVID-19 crisis could be provided that would likely comply with Washington's constitutional prohibition on gifts of state funds. The reason this question is a closer call than the first one is that our state constitution explicitly recognizes the importance of government support for "the poor," but also expresses concern about improper gifts to private businesses. For example, our Supreme Court found a violation of article VIII, section 7 when a county gave money directly to a private corporation for an agricultural fair and maintained "no direct control over how the money was ... spent." CLEAN, 130 Wn.2d at 798 (discussing Johns v. Wadsworth, 80 Wash. 352, 355, 141 P. 892 (1914)). That said, context matters. The context for local governments' proposed programs of small business loans and grants here is not "to enhance the private sector's profit at the taxpayer's expense" —which is clearly impermissible under the state constitution —but to prevent small businesses from having to close permanently due to the hardship associated with government - mandated closure of their businesses. O'Brien, 100 Wn.2d at 495. "[T]he health of the state's economy [has] traditionally been [a] concern[] of state government." Id. at 496. "The range of remedies available to meet these state problems must necessarily be wide. We leave the wisdom of a chosen remedy in the legislative arena." Id. Local governments' stated purposes for providing grants and loans to small businesses are to prevent the region's economic collapse from the unprecedented COVID-19 crisis and to ensure compliance with public health guidelines. A local government would need to provide a clear nexus between any proposed grants and loans to small businesses and public health and welfare to help explain to a reviewing court why these local efforts accomplish a fundamental government purpose. It seems reasonable to conclude that helping small businesses survive temporary closure will help reduce the economic hardship caused by this crisis and encourage small businesses to comply fully with public health guidelines, but including statements to that effect in authorizing legislation would be helpful. Because there is no case law directly on point, a This analysis is limited to the context of the COVID-19 crisis. A different analysis might apply if a local government wanted to provide cash assistance at another time. Packet Pg. 130 8.1.b ATTORNEY GENERAL OF WASHINGTON April 3, 2020 Page 9 this conclusion is somewhat uncertain, but courts would likely recognize the unique circumstances here and the need for strong action. If the court does not see small business grants and loans as accomplishing a fundamental government purpose, the court would next ask whether the funds were given with donative intent, and what the public received in exchange. CLEAN, 130 Wn.2d at 797-98. A court would analyze the issue of donative intent by asking whether the local government intended to give money to small businesses without receiving anything in return for the public. A gift is a voluntary transfer of property without consideration. City of Bellevue v. State, 92 Wn.2d 717, 720, 600 P.2d 1268 (1979). "If intent to give a gift is lacking the elements of a gift are not present, and article 8, section 7 does not apply." See CLEAN, 130 Wn.2d at 798 (quoting Scott Paper Co. v. City ofAnacortes, 90 Wn.2d 19, 33, 578 P.2d 1292 (1978)). If the court found that the local government intended to receive something in return for the public, it would then ask whether what the public received was "grossly inadequate." CLEAN, 133 Wn.2d at 469. For the courts to analyze these questions, it would be helpful if local governments identified the specific economic benefits that the public would receive from the grants or loans. Local governments would be wise to ask any small business seeking funds for evidence of public benefit. This could include information like the number of jobs created or saved, the amount of tax revenue created or maintained, whether the business would pay wages or benefits to workers during the government shutdown, whether temporary funding would avoid risks like bankruptcy or permanent closure, or any other relevant information to assess public benefit. If a local government could document benefits to the public along these lines, a court could certainly find that state aid to this circumscribed class of the public (small businesses), in furtherance of legitimate state objectives, provided the necessary "consideration" for the aid. Id. Packet Pg. 131