2020-05-26 City Council - Full Agenda-25901.
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o Agenda
Edmonds City Council
V
Hy° VIRTUAL ONLINE MEETING
EDMONDS CITY COUNCIL MEETINGS WEB PAGE,
HTTP://EDMONDSWA.IQM2.COM/CITIZENS/DEFAULT.ASPX, EDMONDS, WA
98020
MAY 26, 2020, 7:00 PM
"WE ACKNOWLEDGE THE ORIGINAL INHABITANTS OF THIS PLACE, THE SDOHOBSH (SNOHOMISH)
PEOPLE AND THEIR SUCCESSORS THE TULALIP TRIBES, WHO SINCE TIME IMMEMORIAL HAVE
HUNTED, FISHED, GATHERED, AND TAKEN CARE OF THESE LANDS. WE RESPECT THEIR
SOVEREIGNTY, THEIR RIGHT TO SELF-DETERMINATION, AND WE HONOR THEIR SACRED SPIRITUAL
CONNECTION WITH THE LAND AND WATER. - CITY COUNCIL LAND ACKNOWLEDGMENT
CALL TO ORDER/FLAG SALUTE
LAND ACKNOWLEDGMENT
ROLL CALL
APPROVAL OF THE AGENDA
APPROVAL OF THE CONSENT AGENDA
1. Approval of Council Special Meeting Minutes of May 15, 2020
2. Approval of Council Meeting Minutes of May 19, 2020
3. Approval of payroll and benefit checks, direct deposit and wire payments.
4. Approval of claim checks.
5. Employee Separation Agreement
AUDIENCE COMMENTS (MAY BE SUBMITTED TO PUBLICCOMMENT@EDMONDSWA.GOV)
7. ACTION ITEM
1. Wastewater Treatment Plant Incinerator Replacement Project Update and Recommendation (30
min)
8. STUDY ITEMS
9.
10.
11.
1. Discussion of Snohomish County Public Defender Association Contract Renewal (40 min)
2. Update on Emergency Closure/Essential Personnel Comp Plan (10 min)
EXECUTIVE SESSION: PENDING OR POTENTIAL LITIGATION PER RCW 42.30.110(1)(1) (15 MIN.)
RECONVENE IN OPEN SESSION. POTENTIAL ACTION AS A RESULT OF MEETING IN EXECUTIVE
SESSION.
MAYOR'S COMMENTS
Edmonds City Council Agenda
May 26, 2020
Page 1
12. COUNCIL COMMENTS
ADJOURN
Edmonds City Council Agenda
May 26, 2020
Page 2
5.1
City Council Agenda Item
Meeting Date: 05/26/2020
Approval of Council Special Meeting Minutes of May 15, 2020
Staff Lead: Scott Passey
Department: City Clerk's Office
Preparer: Scott Passey
Background/History
N/A
Staff Recommendation
Review and approve the draft meeting minutes on the Consent Agenda.
Narrative
N/A
Attachments:
05-15-2020 Draft Council Special Meeting Minutes
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5.1.a
EDMONDS CITY COUNCIL
VIRTUAL ONLINE SPECIAL MEETING
DRAFT MINUTES
May 15, 2020
ELECTED OFFICIALS PRESENT
Adrienne Fraley Monillas, Council President
Susan Paine, Council President Pro Tem
Diane Buckshnis, Councilmember
Luke Distelhorst, Councilmember
Vivian Olson, Councilmember
Laura Johnson, Councilmember
Kristiana Johnson, Councilmember
Mike Nelson, Mayor
1. CALL TO ORDER
STAFF PRESENT
Jeff Taraday, City Attorney
Sharon Cates, City Attorney
Jessica Neill Hoyson, HR Director
At 1:30 p.m., the Edmonds City Council Special Meeting was called to order by Mayor Nelson. The Council
utilized the Zoom online meeting platform to conduct this meeting.
2. EXECUTIVE SESSION TO DISCUSS PENDING OR POTENTIAL LITIGATION
The Council then discussed pending or potential litigation per RCW 42.3 0.11 0(l)(i).
ADJOURN
At 2:39 p.m., the meeting was adjourned.
Edmonds City Council Draft Minutes
May 15, 2020
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5.2
City Council Agenda Item
Meeting Date: 05/26/2020
Approval of Council Meeting Minutes of May 19, 2020
Staff Lead: Scott Passey
Department: City Clerk's Office
Preparer: Scott Passey
Background/History
N/A
Staff Recommendation
Review and approve the draft meeting minutes on the Consent Agenda.
Narrative
N/A
Attachments:
05-19-2020 Draft Council Meeting Minutes
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5.2.a
EDMONDS CITY COUNCIL
VIRTUAL ONLINE MEETING
DRAFT MINUTES
May 19, 2020
ELECTED OFFICIALS PRESENT
Mike Nelson, Mayor
Adrienne Fraley-Monillas, Council President
Kristiana Johnson, Councilmember
Luke Distelhorst, Councilmember
Diane Buckshnis, Councilmember
Vivian Olson, Councilmember
Susan Paine, Councilmember
Laura Johnson, Councilmember
1. CALL TO ORDER/FLAG SALUTE
STAFF PRESENT
Phil Williams, Public Works Director
Patrick Doherty, Econ. Dev & Comm. Serv. Dir
Dave Turley, Assistant Finance Director
Jeff Taraday, City Attorney
Scott Passey, City Clerk
The Edmonds City Council virtual online meeting was called to order at 7:03 p.m. by Mayor Nelson. The
meeting was opened with the flag salute.
2. LAND ACKNOWLEDGEMENT
Council President Fraley-Monillas read the City Council Land Acknowledge Statement: "We
acknowledge the original inhabitants of this place, the Sdohobsh (Snohomish) people and their successors
the Tulalip Tribes, who since time immemorial have hunted, fished, gathered, and taken care of these
lands. We respect their sovereignty, their right to self-determination, and we honor their sacred spiritual
connection with the land and water."
3. ROLL CALL
City Clerk Scott Passey called the roll. All elected officials were present, participating remotely.
4. APPROVAL OF AGENDA
COUNCILMEMBER PAINE MOVED, SECONDED BY COUNCIL PRESIDENT FRALEY-
MONILLAS, TO APPROVE THE AGENDA IN CONTENT AND ORDER.
Councilmember Buckshnis said she had not seen an updated agenda, moving item 7.4 to 8.1, so she was
uncertain that had been done. Council President Fraley-Monillas said it was moved.
MOTION CARRIED UNANIMOUSLY.
5. APPROVAL OF CONSENT AGENDA ITEMS
Edmonds City Council Draft Minutes
May 19, 2020
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COUNCIL PRESIDENT FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER
OLSON, TO APPROVE THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The
agenda items approved are as follows:
1. APPROVAL OF COUNCIL MEETING MINUTES OF MAY 12, 2020
2. APPROVAL OF CLAIM, PAYROLL AND BENEFIT CHECKS, DIRECT DEPOSIT AND
WIRE PAYMENTS
3. ACKNOWLEDGE RECEIPT OF CLAIMS FOR DAMAGES BY SAMUEL
CUNNINGHAM ($9,670.52) AND ANDREA LYNES ($1,834.27)
4. AWARD OF PHASE 1 STORM REPLACEMENT PROJECT
5. AUTHORIZATION FOR MAYOR TO SIGN AN INTERLOCAL AGREEMENT WITH
CITY OF LYNNWOOD FOR THE BIKE2HEALTH PROJECT
6. AUDIENCE COMMENTS (SUBMITTED TO PUBLICCOMMENT(a)EDMONDSWA.GOV)
See Attached.
7. ACTION ITEMS
1. CHEMICAL PURCHASE FOR 2020 NUTRIENT REDUCTION TRIAL
Public Works Director Phil Williams explained there are two major planning and eventual capital
projects. The first is the incinerator replacement which is being done as an ESCO project and will be very
expensive. A couple different technologies are being considered to identify the best one and then try to
get as much competition between them. It would have been relatively simpler to replace the old
incinerator with a newer incinerator but that is not a particularly environmentally positive step forward for
the cost. The goal has been to identify a technology and process that would be much more
environmentally friendly particularly with regard to reducing the carbon footprint. More information
regarding that project will be provided in the near future. That project will likely involve the issuance of
bonds; those costs are shared with the treatment plant partners.
This agenda item is related to the second project. For ten years the Department of Ecology has been
working to develop a waste load allocation for the discharge of nitrogen into Puget Sound. Nitrogen
comes in via the wastewater and in most treatment processes, much of it ends up going out in the
discharge. Nitrogen is the limiting nutrient in the primary productivity growth in the ocean in a saltwater
environment (phosphorus in a freshwater environment). The nitrogen stimulates algae and other plant
growth and at the end of the growing season, they die, sink to the bottom and decompose which exerts an
oxygen demand on the water. A well -oxygenated Puget Sound is desirable to support biological life. That
is significantly problematic in south Puget Sound particular in Budd Inlet and Eld Inlet,
Ecology has been working to address that issue on an overall basis and are considering placing a limit on
the nitrogen that each of the approximately 73 treatment plants located on the Salish Sea can discharge.
Those limits are unknown at this point, but they will require a response from each treatment plant to
reduce their output. Few technologies are available to do that and most are relatively new. This agenda
item is about conducting a trial on one of the technologies this summer. The trial would begin in June and
likely extend to the end of the year or slightly beyond.
The City already has a contract with a company to purchase the chemical, sodium hydroxide, that is used
in the air scrubber to reduce odor emissions. However, that contract does not have an expenditure
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authority or purchase quantity allowance for the amount needed for this trial project. The City only
expected to purchase 2500 gallons for use in the treatment plant; this trial would require dramatically
increasing that to 16,000 to 20,000 gallons. The request to Council is to approve a modification to the
existing contract or Univar Solutions is willing to sign a new contract. Due to the increased quantity,
instead of the current price of $3.55/gallon, the price would be reduced to $2.92/gallon. Univar would
provide a fiberglass reinforced plastic tank that hold 3,000 gallons and a pad would be constructed for the
tank. The only commitment is if the City buys sodium hydroxide during the trial, it would be purchased
under this contract from this vendor and in exchange, they will provide the tank at no cost. That is similar
to the fleet propane conversation where the company provided the tank, not an uncommon practice for
chemical and petroleum providers.
Councilmember Olson explained she originally had concerns with this description, not the trial itself, but
assuming the trial worked well and the City continued purchasing these higher volumes. Her concern was
the original contract was for the smaller amount and another bid may be required for the increased
quantity. She received a response from Mr. Williams but requested City Attorney Jeff Taraday confirm
that a recompete would not be required or if it was required, that that planning was occurring . Mr.
Taraday answered he checked with his colleague who worked with staff on this and she indicated the bid
was contemplated to apply for the years 2020 and 2021. Therefore, at least for the next two years, she did
not think another bid would be required.
Councilmember Distelhorst said he had a question about the price, referring to Mr. Williams indication
that the price would be $2.92/gallon. Mr. Williams answered the $3.55/gallon was for a lower volume and
Univar had offered a guarantee price for two years (City had an option to extend to three years). If the
City ends up installing this technology, which would also be an expensive project but it may be required
by the next wastewater discharge permit, the need for high volumes of sodium hydroxide would not exist.
The trial is only doing the nitrification part of the cycle; most of the inorganic nitrogen in wastewater is
ammonia which is toxic and it is the fully reduced version of the nitrogen molecule and has to be
converted to nitrate, the oxidized version, and if it is put into an environment without oxygen, it drives the
nitrogen out of the wastewater as a gas. The atmosphere is 78% nitrogen anyway and now the nitrogen
has been removed from the wastewater so it does not grow algae.
Councilmember Distelhorst clarified the City would not be purchasing 200-500 gallons/day at
$2.92/gallon for the long term. Mr. Williams answered that seemed unlikely but that was one of the things
that this trial will educate the City on, what would it need to look like on a commercial scale at the
treatment plant before the quantities and other chemicals, operations and maintenance costs could be
accurately predicted.
Councilmember Paine asked what would indicate this was a successful project and what was the timeline.
Mr. Williams answered it would be a success if it works. For example, if there are 30 milligrams/liter of
ammonia nitrogen in the wastewater that goes out to Puget Sound, nitrification works better with warmer
water and air temperatures so it is better in the summer as well as there are not the high swings in flow
from rainfall and snowmelt. It is unknown what Ecology will require in the permit, whether it will be an
annual permit, a seasonal requirement, a milligram/liter level (concentration level), or load limit
(pounds/day) that would be allowed to be discharged or possibly both. That is still being debated. This
trial would test how the technology works.
Mr. Williams explained the process includes placing a wood chip media into the wastewater and the
biological microfilm begin growing and living organisms then consume organic nitrogen and turn it into
inorganic nitrogen which can be removed. This trial will show how well that works in the treatment plant
tanks with wastewater specific to Edmonds and whether the technology has any has promise. Additional
work would be required prior to design and eventually construction of a system, but that will be a few
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years away. Edmonds is the only treatment plant that has offered to do a trial. Ecology is quite pleased
with Edmonds stepping forward and he will likely be invited to their advisory committee on this process
as a result. The trial doesn't cost a lot of money and will produce data that will be useful to all other
discharges in Puget Sound.
Councilmember Paine asked the source of nitrates. Mr. Williams answered people. Councilmember Paine
clarified it was not runoff from lawns. Mr. Williams answered there is a bit from that but most of it is the
biological process of human beings. There is also some from industries and commercial outlets.
Councilmember K. Johnson asked the total cost of the trial. Mr. Williams answered the high $40,000s to
low $50,000s (16,000 to 20,000 gallons at $2.92/gallon) for the chemical plus lab costs.
COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCIL PRESIDENT FRALEY-
MONILLAS, TO AUTHORIZE THE PUBLIC WORKS DIRECTOR TO ENTER INTO A
REVISED AGREEMENT WITH UNIVAR SOLUTION TO SUPPLY A TANK TO THE CITY (AT
NO COST) AND TO INCREASE THE PURCHASE OF SODIUM HYDROXIDE AS DEFINED IN
THE CURRENT CHEMICAL CONTRACT FROM 2,500 GALLONS TO 16,000 GALLONS IN
ORDER TO SUPPORT THE NITROGEN REMOVAL TRIAL PROJECT. MOTION CARRIED
UNANIMOUSLY.
2. 2020 HOUSING RELIEF PROGRAM BUDGET AMENDMENT
Assistant Finance Director Dave Turley explained on April 28, 2020, the City Council discussed and
approved the Housing Relief Program ordinance. This program is intended to allocate about $100,000
from Fund 018, the Homeless Response Fund. A budget amendment is required to authorize
corresponding expenditures from the fund for the program's purpose. Staffs recommendation is to
approve the budget amendment and the accompanying ordinance as presented.
COUNCIL PRESIDENT FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER
DISTELHORST, TO APPROVE ORDINANCE NO. 4187, AN ORDINANCE OF THE CITY OF
EDMONDS, WASHINGTON, AMENDING ORDINANCE NO. 4183 AS A RESULT OF
UNANTICIPATED EXPENDITURES OF THE HOMELESSNESS RESPONSE FUND, AND
FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE.
Councilmember Buckshnis said she will approve the budget amendment, but a number of citizens have
contacted her regarding the use of the Homelessness Fund in view of the City's receipt of $1.7 million
from the governor and some think the Council should have waited.
COUNCILMEMBER K. JOHNSON MOVED, SECONDED BY COUNCILMEMBER
BUCKSHNIS, TO AMEND THE ORDINANCE TO ADD A NEW SECTION: "THE CITY OF
EDMONDS AUTHORIZES APPROPRIATION OF $100,000 FROM THE HOMELESSNESS
RESPONSE PROGRAM TO PROVIDE FINANCIAL SUPPORT TO THOSE HOUSEHOLD
FACING IMMINENT HOMELESSNESS AS A RESULT OF COVID-19 PANDEMIC. THE CITY
COUNCIL SHALL ESTABLISH CRITERIA AND APPROVE A PROCESS FOR DISBURSAL OF
THESE FUNDS."
Councilmember Buckshnis raised a point of order, asking if Councilmember K. Johnson's intent was to
amend Ordinance 4186. Mr. Taraday relayed his understanding that the motion was an amendment to the
budget amendment by limiting the way in which the money can be spent in a way the City Council had
not previously limited.
Councilmember K. Johnson said she voted against the original proposal, not because she did not think it
was a good idea. Preventing homelessness is a cost effective and significant role for the City to play,
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5.2.a
especially during the COVID-19 crisis. However, her concern was just throwing money at a program
without knowing any of the specifics such as which agencies would receive the funds or which people
would be helped. She preferred to have some specificity and said she was not trying to do anything more
than provide that specificity.
For Councilmember K. Johnson, Councilmember Distelhorst explained in the ordinance the Council
approved, parameters were set up around eligible organizations, income eligibility as well as a monthly
report from City staff to Council. Staff has already contacted a number of agencies and the Council had a
fairly robust discussion about what Councilmembers wanted to see and the priority. He viewed this as a
second layer of the same thing. Councilmember K. Johnson agreed the Council had a robust discussion,
but it was not included in the enabling legislation. She was trying to circle back around to ensure it was a
considered program and not just handing over funds without knowing as much as possible.
Council President Fraley-Monillas raised a point of order. Councilmembers are in line to speak on the
issue. Mayor Nelson responded point taken.
Council President Fraley-Monillas encouraged Councilmembers not to support Councilmember K.
Johnson's amendment as it puts control back in the hands of Council and she was not confident that was a
smart place to put it. City staff is currently talking with eligible agencies, a process she is very interested
in because she wants to ensure all the people that need funding are considered including veterans,
disabled, and low, low income people. She put City staff in contact with the Director of Human Services
of Snohomish County that provided the names of several agencies that can vet issue as the City does not
have the ability to vet issues with individuals who may interested in receiving funds. She wanted to
ensure the funds were equally distributed, that there was a report back to City Council regarding who had
been served, and that eligible agencies were the only ones who have the ability to provide funding to
individuals. The amendment gets the Council into an area where they would be deciding who to give
funding to and she did not want to do that. She encouraged Councilmembers to support providing funds
to reputable agencies for distribution to people who need it.
Councilmember Paine referred to Ordinance No. 4186, noting it does cover specificities, divides the
funding into three months with $33,000 each and identifies the use for rent, food, medical, childcare or
utility costs. She asked if the intent of the amendment was to be more specific than those five items.
Councilmember K. Johnson commented Councilmembers are not supposed to have debate. She pointed
out following the Council's last discussion which was during an action item rather than a study item, she
asked Council Assistant Maureen Judge to research all the services and programs that are available to
citizens during the COVID crisis. Ms. Judge provided a 13-page draft to the Council that covers all age
groups, seniors, families, students, veterans, disabled, etc. She explained that was an attempt to show all
the resources that are available.
Councilmember K. Johnson explained with only $100,000, the City's funds should be complementing
those other efforts. She was very concerned about only being able to help 100 households so the Council
needed to be very thorough and cautious about this. Although the five areas were identified in the
ordinance, she personally did not think $100,000 would cover all the needs for all the people. She never
considered that the Council would determine who receives the funds, but the Council has not even been
provided the agencies that are being considered. She had a conversation with Mr. Doherty today and staff
is vetting 4-6 agencies. She concluded this seems like a very rushed program, but it needs to get started so
it can help people.
Councilmember Paine remarked that was beyond her question. Councilmember K. Johnson said she was
not responding to Councilmember Paine's question, she was making comment. She reiterated under
Robert's Rules of Order, Councilmember are not supposed to have debate.
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5.2.a
Council President Fraley-Monillas raised a point of order. There are several Councilmembers waiting to
speak and the discussion should not be brought back to Councilmember K. Johnson. Mayor Nelson
advised Councilmember K. Johnson had concluded her remarks.
Councilmember Distelhorst commented Councilmember K. Johnson brought up some good points. A
number of Councilmembers are keen on ensuring these funds are spent well and appropriately and have
been in touch with staff. He was confident City staff was doing good work and he looked forward to
adding the City's program to the list of resources that are available to residents.
Council President Fraley-Monillas referred to the language in the amendment, "the City Council shall
establish criteria and approve a process for disbursal of these funds" which she did not think was an
appropriate role for the Council. In addition, that was done when the Council approved the original
ordinance. Staff is interviewing agencies to identify those that will serve all Edmonds residents
experiencing issues and she did not think it was appropriate for the City Council to do that. The City now
has a human services coordinator to assist in that effort. She encouraged Councilmembers not to support
the amendment as she believed it would slow down the process for the people who need money for the
issues they are facing.
Councilmember Olson appreciated Councilmember K. Johnson making the point about ensuring what the
Council wants to have happen as a result of legislation is written in the legislation. She referred to what
happened at the federal level where small business loans ended up going to big businesses. She was
comfortable that was done in the ordinance so she would not support the amendment. She hoped
Councilmembers would hold onto the concept that Councilmember K. Johnson raised for all legislation,
to ensure the Council's desire is expressed in the legislation so unintended things do not happen.
Councilmember L. Johnson concurred with Councilmember Olson and Council President Fraley-
Monillas. She agreed the Council did the work in the original ordinance to provide specificity and
oversight. The level to which the amendment goes giving it back to Council is definitely outside the
Council's wheelhouse. The City has staff including human services who are trained specifically to do this.
If the Council wants to do this the right way and have the funds used in the best way, she preferred people
who are trained experts handle it.
Councilmember Buckshnis did not support the amendment but offered to make another amendment to
Section 1 that will address Councilmember K. Johnson concerns.
COUNCILMEMBER K. JOHNSON WITHDREW THE AMENDMENT.
COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER K.
JOHNSON, TO ADD TO THE END OF THE FIRST SENTENCE IN SECTION 1, "FACING
IMMINENT HOMELESSNESS AS A RESULT OF THE COVID-19 PANDEMIC.
Councilmember Buckshnis said her intent was to address Councilmember K. Johnson's concern about
residents facing imminent homelessness.
City Clerk Scott Passey said that amendment is to an ordinance that is not on the floor. The ordinance on
the floor is the budget amendment.
Councilmember L. Johnson asked what imminent homelessness meant, how that would be defined and
who would decide a person was facing it.
COUNCILMEMBER BUCKSHNIS WITHDREW THE AMENDMENT.
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5.2.a
MOTION CARRIED (6-0-1), COUNCILMEMBER K. JOHNSON ABSTAINED
3. 2020 FACILITIES ENERGY SAVINGS CONTRACT ADDENDUM WITH
DEPARTMENT OF ENTERPRISE SYSTEMS
Public Works Director Phil Williams reviewed the proposed Contract with Department of Enterprise
Systems DES for the following projects:
Project
Cost
Frances Anderson Center Roof
$479,453
Commissioning City Hall HVAC
$26,094
City Hall Windows
$297,764
LED Replacements
$684,708
Public Safety Bldg. Storefront windows and doors
$28,393
Total
$1,516,411
Mr. Williams explained the total is offset by $450,000 in grants and appropriations and the balance of
$1.07 million corresponds to the amount in the 2020 budget. Staff is seeking approval of an energy
services contract addendum between the City and DES via an ESCO project.
COUNCIL PRESIDENT FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER
DISTELHORST, TO AUTHORIZE THE MAYOR TO SIGN THE NECESSARY DOCUMENTS
TO IMPLEMENT THE 2020 ESCO PROGRAM. MOTION CARRIED UNANIMOUSLY.
8. STUDY ITEMS
1. BUDGET IMPACTS FROM COVID-19 AND THE FINANCIAL FORECAST
Assistant Finance Director Turley explained tonight's presentation is related to budget impacts as a result
of the COVID-19 induced economic crisis. He will provide a monthly status update and every month will
be more accurate as actual activity occurs. Tonight's presentation will be primarily about the General
Fund. These estimates were prepared 1-2 months ago early in the pandemic when some were saying it
would only last a few weeks. It now appears it will last at least most of the year. The purpose of tonight's
presentation is to inform the Council how staff currently believes the pandemic will affect the General
Fund financially. As the City nears preparation of the 2021 budget, Council and the Administration can
work together over the next several months to shape the 2021 budget in a way that the City can remain
financially sound.
Mr. Turley said staff previously shared the estimate that General Fund revenues will decline by about $4
million (9.2%) compared to the budget. Staff has also identified $271,000 in savings from suspending
new hires. Later in his presentation he will share several positions that have been suspended or placed on
hold. About $1.3 million in expenditures have been identified that can be postponed or permanently
eliminated. The list of expenditures was prepared weeks ago, and some of the items have been re-
evaluated. He will share several of the items that make up that amount, but the list has changed since the
original $1.3 million was calculated and will be updated during future presentation.
Mr. Turley reviewed Edmonds General Fund and Effects of the Pandemic
Budizet compared to Estimated Receipts:
Budgeted Rev Est. Receipts Est (Over) Est.
Under Budget
General Fund Revenues
Sales Tax $8,450,000 1 $6,214,000 $2,236,000 26%
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Property Tax
14,850,000
14,1850,000
-
0%
Utility Taxes and other
7,880,000
7,778,000
102,000
1%
Licensing, permits
2,260,000
2,125,000
135,000
6%
Intergovernmental
947,000
1,000,000
53,000
-6%
Service Fees
6,419,000
5,481,000
938,000
15%
Fines and Penalties
543,000
187,000
356,000
66%
Misc & Interfund Transfers
2,454,000
2,160,000
294,000
12%
Total
$43,803,000
$39,795,000
$4,008,000
9.2%
Sales Tax Recei is
January
$635,000
$635,000
--
100%
February
800,000
800,000
--
100%
March
595,000
35,500
59,500
90%
April
565,000
395,500
169,500
70%
May
730,000
146,000
584,000
20%
June
670,000
167,500
502,500
25%
July
705,000
317,250
387,750
45%
August
785,000
549,500
235,500
70%
September
730,000
584,000
146,000
80%
October
745,000
633,250
111,750
85%
November
790,000
750,500
39,500
95%
December
700,000
700,000
--
100%
• Graph of the Shape of Recovery
• Budget compared to actuals:
Sales Tax Recei is
Budgeted Rev
Est. Receipts
Est (Over)
Under Budget
Est
January
$635,000
$692,248
$ 57,248
109%
February
800,000
847,707
47,707
106%
March
595,000
679,921
84,921
114%
April
565,000
395,500
169,500
70%
May
730,000
146,000
584,000
20%
June
670,000
167,500
502,500
25%
July
705,000
317,250
387,750
45%
August
785,000
549,500
235,500
70%
September
730,000
584,000
146,000
80%
October
745,000
633,250
111,750
85%
November
790,000
750,500
39,500
95%
December
700,000
700,000
--
100%
General Fund
Revenues
Sales Tax
$8,450,000
6,463,376
$1,986,624
24%
Property Tax
14,850,000
14,1850,000
-
0%
Utility Taxes and other
7,880,000
7,778,000
102,000
1%
Licensing, permits
2,260,000
2,125,000
135,000
6%
Intergovernmental
947,000
1,000,000
53,000
-6%
Service Fees
6,419,000
5,481,000
938,000
15%
Fines and Penalties
543,000
187,000
356,000
66%
Misc & Interfund Transfers
2,454,000
2,160,000
294,000
12%
a
N
c
2
a�
Actual
Actual m
Actual
c
0
U
Edmonds City Council Draft Minutes
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r-
M
0
0
N
0
N
0
Lh
0
Q
5.2.a
Total
$43,803,000
$4,044,376 $3,757,624
8.6%
Impact on Fund Balance
l/l/2020
1/31/2020
3/30/2020 Balances
assuming
Fund Balance
Fund Balance
$4 million loss
Unrestricted General Fund
$13,552,187
$9,855,874
$9,552,187
Contingency Reserve
1,782,149
1,782,149
1,782,149
Total Available
$15,334,336
32% $11,638,023 24%
$11,334,336 23%
2020 Adopted GF Budget
$48,244,815
$48,244,815
$48,244,815
20%
20%
20%
Targeted Minimum Reserve $9,648,963 $9,648,963 $9,648,963
o Best practice and City Policy: 20% of General Fund annual operating expenditure budget
Position savings
o On Hold (may not be hired at all in 2020):
■ Various Parks Program Positions
■ Ranger Naturalist
■ Storm / Street Maintenance Workers
■ Finance Manager for Public Works
■ WWTP Operator -in -Training
■ Crime Prevention/Community Engagement Coordinator
o Delayed (planning to fill these position, but later in the year than originally planned):
■ Parks Seasonal / Maintenance Workers
■ Web Systems Analyst
■ Associate Planner
Estimated Expenditure Reductions
o Reduced Jail costs - $138,000
o Parks seasonal staff, professional services - $248,000
o Parks repairs / maintenance - $50,000
o Reduced Fire Hydrant repair / maintenance - $200,000
o City-wide reductions in Supplies, Travel, Professional Services - $75,000
o Open Space land acquisition - $300,000
Mr. Turley explained there are many other areas where additional expenditure reductions can be created
such as large capital projects that could be easily delayed or scaled back and maintenance on facilities that
could be delayed. He emphasized this list is early and evolving, as the pandemic evolves. He was
confident the Administration will be able to identify and secure cost savings in these and other areas that
will be sufficient to close the $4 million gap, with as small as possible impact to City services.
Mr. Turley continued:
• Cost
reduction measures that the City has already taken.
1.
Reduce transfers from General Fund
2.
Reduced travel and training
3.
Reduce less essential purchases
4.
Hiring freeze / suspending or postponing new hires
5.
Reduced part-time / seasonal staff
6.
Reduced professional services
7.
Closing of facilities, discontinuing services
Other cost reduction measures that have not been taken, but could be considered in the future:
1. Restrict / reduce overtime work
2. Voluntary reduction of employee hours
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5.2.a
3. Early separation incentives
4. Furloughs (subject to labor neg.)
5. Layoffs (subject to labor neg.)
Councilmember Buckshnis referred to page 27 of the budget book, the percentage of General Fund by
revenue types, noting 15% of revenues is B&O. She asked whether that was included in sales tax, noting
she was concerned about small businesses. Mr. Turley advised that was included in licenses and permits.
Councilmember Buckshnis suggested future presentations break out all the reserves. Her calculation was
$1,966,000 versus $1,782,000.
Councilmember Buckshnis commented on the importance of considering the demographics of Edmonds
and the retired per capita population; 10% of the population that is below that threshold and asked about
the other 90%. She relayed a senior that spoke to her wondered why Mayor Nelson was not opening the
economy because her kids cannot work but she can afford it. Councilmember Buckshnis inquired about
the unemployment rate in Edmonds, relaying a lot of people want to know that and that some say
Edmonds will be fine because a lot of retired people in Edmonds. She also asked about utility taxes.
Councilmember Buckshnis commended staff for the information and said she was glad Mayor Nelson
was sharing this information. She expressed interest in having this information available for the public to
review and comment.
Council President Fraley-Monillas commented there has been a lot of talk about cities around Edmonds
having meetings before Edmonds did. It was her understanding that a number of surrounding cities are
running seriously into the red because they did not plan or have money in reserves. She asked if that was
an issue for Edmonds. Mr. Turley recalled staff saying for the last several quarters that Edmonds was in
fairly good shape financial. Other cities have already begun layoffs and furloughs which are pretty
extreme measures. A year ago some cities had reserves that were significant below the 20% best practice.
He was glad he worked in Edmonds where hopefully some of those more drastic measures could be put
off.
Council President Fraley-Monillas was concerned that discussion has been occurring in the community
that Edmonds was not working on this and other cities were working on it and meeting frequently. Her
knowledge of some of those other cities was they were running into red and did not have reserves. She
appreciated staff keeping up with what is going on in other cities and she did not want to compare
Edmonds to other cities who are millions in the red during this pandemic because they counted too much
on sales tax. Fortunately, Edmonds receives a good amount of property taxes as well as sales tax from car
dealerships. She asked about the sale of cars, assuming there has been some lost revenue.
Economic Development/Community Services Director Patrick Doherty said he has been in touch with
some of the dealerships in the City. Sales tanked initially because they were not allowed at all except for
emergency conditions and other small exceptions. In Phase 1 reopening which began earlier this month,
car dealerships have resumed auto sales with health security measures in place. They also rely on online
shopping and appointments for car shopping. In talking with one car dealership since the Phase 1
reopening, they are seeing pent up demand that was not met during the initial 6-8 weeks. They are
certainly not back to normal, but they believe they will see a healthier return, if not back to fully normal,
in the future.
Councilmember Paine thanked staff for the report and the rapidity in which it was provided. She asked in
the future as more information is available, if staff could provide a high, medium and low projection
regarding revenues. Mr. Turley clarified she was interested in an optimistic, middle and pessimistic
forecast. Councilmember Paine said that would be useful information to access the economy. Mr. Turley
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5.2.a
agreed that could be done and offered to speak to each Councilmember as he prepared for the next update
to determine what information they would like included.
Councilmember K. Johnson expressed interest in expenses. She pointed out salaries and benefits are the
City's largest expense and the public may not understand that most staff are not working full-time. She
relayed there are 38 people who cannot work from home who are being paid their full salary. She
requested an update on that topic. She referred to information she received from a sister agency regarding
COVID-19 scenarios and benefits available that is published by the Employment Security Department
regarding paid sick leave, unemployment insurance, paid family and medical leave and industrial labor
and industry insurance. Mayor Nelson advised the City's FIR Director will be speaking at the next
meeting regarding how City staff are providing continuity of government and essential services and how
the health and safety of City staff is being protected.
Councilmember Buckshnis referred to the funding provided by the governor, and asked whether that was
to be used for citizens and for the City itself. Mayor Nelson answered the $1.26 million was determined
based on population. Its use is primarily for City operations and the effects of COVID. However,
consideration is being given to some distributions to external parts of the community. Consideration is
also being given to what Snohomish County is doing and whether there are ways the City can partner
because the County has a larger amount of those funds. He summarized the funds are for any COVID-
related expenses and is a reimbursable format. Hazard pay is an example of something the City could be
reimbursed for. Councilmember Buckshnis said she would send staff some additional questions.
9. MAYOR'S COMMENTS
Mayor Nelson wished Councilmember Olson a Happy Birthday on behalf of the City of Edmonds. He
relayed his sadness at the inability to have a Memorial Day ceremony at the Edmonds Cemetery as has
been done in years past. The virus need not prevent citizens from individually recognizing those who
have made the ultimate sacrifice to protect what we hold dear. He encouraged everyone to pay their
respects this Memorial Day in their own individual ways.
10. COUNCIL COMMENTS
Councilmember L. Johnson recalled during the last Council meeting, the City Attorney advised the
Council on the legality of discussing the first quarter financial report. His legal opinion was that under the
revised OPMA, it was unlikely any discussion would be deemed necessary as the first quarter report did
not contain any COVID-related significance. He also stated that this was only his legal opinion, made in
an effort keep Council out of trouble but that Council was not obligated to follow his advice. In reply, a
Councilmember accused Mr. Taraday of disagreeing on the importance of accounting, financial
management and fiscal responsibility. This comment was not directed at the merit of his advice but at his
character.
Councilmember L. Johnson said whether or not the Council agrees with the City Attorney's advice, the
fact is he was doing his job. Councilmembers shouldn't shy away from debate or disagreement, but they
should never engage in personal attacks. To his credit, Mr. Taraday handled this with calm and grace, but
no one should have to handle this type of treatment. Councilmembers may have little power to prevent
such behavior, but do have the power to speak up when they see it and when they don't, they are
complicit. She hoped the Council could soon discuss updating the Council code of conduct, but in the
meantime there are behaviors that cannot be ignored and this is one of them. Moving forward she hoped
Councilmembers would do better.
Councilmember Olson hoped everyone will find a way to honor our country's fallen heroes on Memorial
Day, male and female and of every religious affiliation. Slow response and inadequate justice for murders
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5.2.a
of Americans of color dishonors the sacrifice of fallen heroes, especially those who were people of color
themselves. She hoped everyone who loves America and says the pledge with passion as she does will
double down on the final sentence, with liberty and justice for all. She wished everyone a Happy
Memorial Day and said thanked those who paid the ultimate sacrifice.
Councilmember Distelhorst voiced a similar sentiment in thanking all current and former members of the
armed forced, including those who paid the ultimate sacrifice. Both his grandfathers served. He urged the
public to continue to stay safe over the long holiday weekend, noting it is easy to want to be out and
travel, but it is still necessary to take all the health and safety precautions.
In response to Councilmember L. Johnson, Councilmember Buckshnis said the minutes state she agreed
to disagree with Mr. Taraday which she did not think was a personal attack. She recalled Councilmember
L. Johnson had attacked her on two occasions in the past. Councilmembers are just trying to get the job
done. She cannot change Councilmember L. Johnson's perception of her, she is a former regulator. The
minutes state she researched a number of cities and that she and Mr. Taraday disagreed about the
importance of financial accounting, financial management and fiscal responsibility There was no attack
and they can agree to disagree which she and Mr. Taraday have done on numerous occasions. She agreed
with discussing the code of conduct, commenting she has issues with things that have been said against
her. If Councilmembers do not speak their mind about accounting and the financial oversight of the City,
which is one of the Council's responsibilities, then Councilmembers are not doing their jobs. She wished
everyone a wonderful Memorial Day. She was sad that the day would not include the wonderful
Memorial Day event at the cemetery.
Council President Fraley-Monillas honored her late mother and father; her mother served as an officer in
WWII and her father flew for the Air Force in WWII. She also honored her father-in-law who was in
WWI and WWII and did his finest, captured by the Japanese and surviving internment camps. She
relayed her sorrow at the passing of her nephew who was in the Middle Eastern Conflict. She supported
honoring everyone who has served in the military. She plans to visit the cemetery to honor those stood for
and have died for us.
Councilmember K. Johnson wish everyone Happy Memorial Day and to stay well.
Councilmember Paine congratulated Students Saving Salmon at Meadowdale and Edmonds-Woodway
High Schools who received a leadership award from the Snohomish County Conservation District. She
planned to encourage the City to report on revenues and disbursements for things that will help identify
the temperature of local businesses and accounting for funds that have been distributed such as the
Chamber of Commerce's Wish Fund, how that was distributed and to what neighborhoods, revenues and
disbursements from the Business Improvement District and from the Homelessness Fund. She understood
a report would be provided regarding the use of funds from the Homelessness Response Fund but the
other two have not been discussed much. She wished everyone a safe and thoughtful Memorial Day,
noting war has affected us all.
i f �.1111110 tiel
With no further business, the Council meeting was adjourned at 8:20 p.m.
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5.2.a
Public Comment for 5/19/20 Council Meeting:
5/19/20 Lori Rasmussen, Subject: Public Comment for Tonight
During this extremely challenging time impacting Edmonds Citizens in so many ways, Council
members and the public request more open government of the first quarter budget review and
the ongoing budget during City Council meetings; keep the public in on the discussions. Covid
drives the agenda.
5/19/20 Michelle Dotsch, Subject: Fwd: Idea on the formation of a Liason Group or Task Force
to help our local Long-term care facilities
This email below was originally sent on Tuesday, April 28, 2020. 1 received no response so I am
urging Councilmembers to have a meaningful discussion, at a minimum, on the reality of this
COVID-19 outbreak on our most vulnerable Edmonds residents and their dedicated
caregivers. Councilmember Kristiana Johnson had briefly made mention of this topic at the end
of the last Council meeting. In having our own Life Care Center type of Coronavirus outbreak
right here in Edmonds at Rosewood Courte Memory Care, where it sped through the 45 bed
facility with 46 staff members, hitting it almost 6 weeks after the Life Care outbreak in Kirkland.
47 residents and staff tested positive (2nd most of any LTC facility in the county) and 12
Edmonds residents died there, a full 25% of all residents at this facility. This testing came much
too late for Rosewood Courte on April 13, 2020 and only after the outbreak started killing
residents, so it was able to spread rapidly. With so many of the staff also testing positive (not
knowing themselves they were infected), some working at multiple LTC facilities, rapid testing of
staff is extremely critical, as well as any new residents. I am not blaming anyone at Rosewood
Courte, as the facts on the ground is that a memory care facility is incredibly difficult to manage
residents who cannot follow instructions, so testing should have absolutely been prioritized
sooner along with other LTC facilities. Another Memory Care facility in Edmonds, Cedar Creek
up by the E-W high school, had 22 test positive and 1 resident die of the virus. So 13 of the 24
residents of Edmonds who have died from COVID-19 are from just these 2 Memory Care
facilities located within the City of Edmonds. Currently a full 61% of WA state's coronavirus
cases from the state's own data, are linked to long-term care facilities. This includes both
residents and staff. If you had an outbreak of 61 % of your residents, let's say they all lived on
5th Ave in condos and 25% of them died, would you do something... anything? I want our
residents and staff of these LTC facilities in our town to be afforded a sense of urgency and not
be left in the shadows any longer. Thank you all for your continued desire to help during this
crisis. I hope this topic (absolutely related to Covid-19 under the Governor's meeting orders) can
be added to tonight's agenda and start the conversation. Your most at -risk residents to this
pandemic without a voice will thank you.
5/17/20 Kevin Oliver, Subject: Pedestrianize Parts of Downtown Edmonds
I recently read with interest a column in the Edmonds Beacon written by Rick Steves about
closing down parts of downtown Edmonds to auto traffic. I could not agree more with Mr.
Steves. What sets Edmonds apart from nearby towns such as Lynnwood is that we have a
beautiful downtown area that should not only be a safe zone for pedestrians but also a place
that invites citizens to linger, sit, and relax. I choose Edmonds as a place to live because it
seemed like the only place in the Seattle area that was remotely pedestrian friendly. Let's be
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5.2.a
bold and make it more so. Perhaps we can experiment with closing parts of downtown to cars
on weekends first and then take it from there?
5/17/20 Ken Reidy, Subject: Public Comment for May 19, 2020 City Council Meeting: Executive
Sessions, "That's not for public knowledge yet", and Public record requests
On November 7, 2011, at 5:15 pm, a Special Monday Meeting of the City Council was held for
the sole purpose of City Council convening in Executive Session regarding potential litigation
per RCW 42.30.110(1)(i). Litigation can be either potential or pending and the details in the
November 7, 2011 agenda clearly identified this matter involved potential litigation only.
(Please note - a Special Meeting for the sole purpose of City Council convening in Executive
Session may have taken place on Friday, May 15, 2020. The public has not been allowed to
see if that Special Meeting was called to order or adjourned. All the public can see is a 24
second long video that says "The meeting will begin shortly...") The November 7, 2011 Special
Meeting was called to order and there was a flag salute. Elected officials present were
identified and so were the two councilmembers who were absent. The staff present were
identified also, in this case Jeff Taraday, City Attorney, Mark Bucklin, Attorney, Keating, Bucklin,
McCormack and Sandy Chase, City Clerk. Mayor Cooper announced that the City Council
would convene in executive session regarding potential litigation per RCW 42.30.110(1)(i). He
stated that the executive session was scheduled to last approximately 15 minutes and would be
held in the Jury Meeting Room, located in the Public Safety Complex. He noted that executive
sessions are closed to the public. Mayor Cooper further announced that the City Council may
take action as a result of meeting in executive session. Mayor Cooper said this action would
occur when the City Council reconvenes in open session. Elected officials present at the
executive session were: Mayor Cooper, Councilmembers Plunkett, Bernheim, Fraley-Monillas,
Buckshnis, and Peterson. Others present were City Attorney Jeff Taraday, Attorney Mark
Bucklin, and City Clerk Sandy Chase. The executive session concluded at 5:40 pm. At 5:43
p.m., Mayor Cooper reconvened the open session of the City Council meeting because of
potential action as a result of Executive Session discussion. Mayor Cooper asked Council if any
action was required as a result of Executive Session discussion. The City Council did not take
action. The Special Meeting was then adjourned at 5:45 pm. It is critical that Public Meetings
are reconvened after an Executive Session so that the Public can see if any action is to take
place after the Executive Session or if no action is necessary. For example, if the City Council
decides to acquire property after discussing such in Executive Session, the vote to approve
such is an action and actions should be conducted in an Open Public Meeting. If a Special
Meeting is not reconvened after Executive Session, the public has no way of knowing if any
action was required as a result of Executive Session discussion. Sadly, Executive Sessions are
not always administered as well as the November 7, 2011 one was. On March 16, 2017, I asked
elected officials, the City Clerk, the Council Administrative Assistant, and the City Attorney to
please conduct a thorough, comprehensive study of how I became a frequent public record
requester. I asked them to please make full, truthful disclosure of such to the public after the
study had been completed. I said that I think so much can be learned from my story. I said that
I am very willing to work with the City, State Officials, MRSC and or local press. I said that
maybe the Seattle Times or the Everett Herald would like to write a comprehensive report on
what caused me to become and stay a frequent public record requester - especially if this
becomes a topic the public is interested in this year (2017) due to what is being discussed in
Olympia. I said that I am right here - just a few blocks from City Hall. I said I am willing to work
together to make full transparent disclosure to the public of the true facts that drive my public
record requests, as well as the related cost. I said I am willing to work together to identify steps
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5.2.a
that can be taken to help mitigate the problem - and possibly lead to a great reduction in
public record request activity. I said I believe government conduct that can lead to public
record requests should be studied. As an example, I attached an email exchange that took
place on October 26, 2005. 1 said I was providing this as an example of conduct which may
cause the public to worry about what else is taking place outside of public knowledge. I said I
believed this type of government conduct can contribute to increased volume of public record
requests. I asked: Why would a signed purchase and sale agreement that is in escrow be "not
for public knowledge yet"? In the example I provided, the City Council reached consensus to
buy the property in Executive Session, as documented in the October 18, 2005 Executive
Session Meeting Minutes. October 18, 2005 was 8 days before the October 26, 2005 email
exchange. I am pretty sure that reaching consensus is an action that should be done in an
Open Public Meeting. I concluded by saying that I think studying frequent requesters to
determine how they became such should be an important part of any legislative effort related to
public record requests. I said that I have volunteered to participate and continue to do so. On
September 28, 2016, 1 had emailed Washington State Representative Terry Nealey the
following: I believe much can be learned from studying citizens like myself - citizens that
have developed into frequent public record requesters. 1 have ideas that may be helpful.
One idea is for the public entity to intervene in the situation early - when it becomes
apparent that a party is developing into a repeat or frequent requester. Proactive efforts
may help to mitigate the problem - and possibly lead to a great reduction in public record
request activity. My issues with Edmonds will only be discussed in light of the details
behind how I became a frequent public record requester. It will be hard to study me
without knowing something about my history. 1 believe strongly that I am a great
example of a citizen who should never have became a frequent public record requester. I
can also shed insight into what a citizen is thinking when he requests public records
over and over again. Rep. Terry Nealey, R-Dayton, had co -sponsored House Bill 2576 which
involved potential reform to public records laws. At one point, I had even offered to meet him in
his home town of Dayton which is near Walla Walla. Sadly - State Representative Terry Nealey
did not respond to my September 28, 2016 email. Please know that the two documents
attached are part of this Public Comment for the May 19, 2020 City Council Meeting. Thank you.
Attachments to be included with Public Comment:
Attachment #1
From: Haakenson, Gary To: Bullock, Steve; Bowman, Duane; Chave, Rob
Subject: RE: Is the City done trying to purchase Rob Michel"s property on Main?
Date: Wednesday, October 26, 2005 10:35:24 AM
I have signed a purchase and sale agreement with him and it is in escrow. That's not for public
knowledge yet. I'll call him and ask him what he would like to do about the HE. Gary
-----Original Message ---- From: Bullock, Steve Sent: Wednesday, October 26, 2005 11:09 AM
To: Haakenson, Gary; Bowman, Duane; Chave, Rob Subject: Is the City done trying to
purchase Rob Michel's property on Main?
Attachment #2
CONFIDENTIAL
These minutes are not to be released to the public unless approved by the City Attorney.
Per City Council Resolution No. 853
Real Estate Matter — Property on Main Street
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Packet Pg. 20
5.2.a
Mayor Haakenson reported Rob Michel is asking $200,000 for the property on Main Street.
The appraised value is $250,000.
It was the consensus of the City Council to purchase the property.
The Executive Session adjourned at 6:55 p.m.
Edmonds City Council
Executive Session Minutes
October 18, 2005
Page 2
5/16/20 Maureen Rivelle, Subject: Please consider Rick Steve's Idea!
Hello! I live and work here in Edmonds, and I just finished reading Rick Steve's article in the
Beacon about closing some of the streets in downtown Edmonds, around the fountain, to
through traffic. The goal is to allow more foot traffic in our beautiful downtown area, and this
idea has lots of side benefits! I am sure that it would make Edmonds much more user friendly,
would draw more people to our merchants in Edmonds, and would help the surrounding
restaurants and businesses deal with the need for more space due to the pandemic. Making the
fountain a park -like area, with benches around it, and maybe even replacing the asphalt roads
with pavers or cobblestones, would really enhance the feeling of homeyness in our downtown
area a hundred -fold. Please seriously consider this change. Everyone I've spoken to here in
Edmonds, thinks it's a grand idea! This season, I sponsored a corner park right by the fountain,
so I am really psyched about beautification and access for everyone to our great little town.
Thank you
5/15/20 Ken Reidy, Subject: Public Comments for May 19, 2020 City Council Meeting
City Council had a tenuous argument on whether a discussion of the City's 1st Quarter 2020
Financial Report met Governor Jay Inslee's Proclamation 20-28 during the May 12, 2020 City
Council meeting. City Attorney Jeff Taraday told Council "I am trying to keep you out of trouble
Out of trouble from what? Does not Governor Inslee's Proclamation deal with ACTION, not a
simple discussion held for informational purposes? I believe it pretty clear that City Council can
conduct business that needs to get done but should hold off on taking ACTION on non -urgent
matters or matters not typically considered under normal policies, practices and procedures. If
one thinks about it, this makes common sense. The Governor's restrictions are not on what
government bodies can talk about during this time of remote meetings. The idea is to wait
on ACTION items that require public involvement unless those ACTION items are necessary
and routine matters or are matters necessary to respond to the COVID-19 outbreak and the
current public health emergency. Please look at Packet Pg. 110 from the December 17, 2019
City Council Meeting Packet. This Packet Page dealt with review of the September 2019
Quarterly Financial Report. Staff's Recommendation was: No action needed; informational
only. So, we clearly see that no action is needed for the review of a Quarterly Financial
Report. Again - Out of trouble from what? If one wants to see an example of an
actual ACTION item that took place after Governor Jay Inslee issued Proclamation 20-28 at
5:30 PM on March 24, 2020, please look at Packet Pages 136-141 from the March 24, 2020
City Council Meeting Packet. Staff's recommendation was: Staff is recommending that the City
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5.2.a
Council make the following motion: Motion approving Resolution No. XXXX, A RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, AUTHORIZING THE
EXECUTION OF AN ASSIGNMENT OF DEPOSIT ACCOUNT AND AN AMENDMENT TO
GROUND LEASE IN RELATION TO THE CITY'S PROVIDING OF $2,000,000 COLLATERAL
IN SUPPORT OF THE EDMONDS SENIOR CENTER'S BORROWING OF UP TO $2,000,000
FROM FIRST FINANCIAL NORTHWEST BANK TO COMPLETE CONSTRUCTION OF THE
EDMONDS WATERFRONT CENTER. Was this a necessary and routine matter or a matter
necessary to respond to the COVID-19 outbreak and the current public health emergency? If
not, did the City Attorney fail to try to keep City Council out of Trouble?
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Packet Pg. 22
5.3
City Council Agenda Item
Meeting Date: 05/26/2020
Approval of payroll and benefit checks, direct deposit and wire payments.
Staff Lead: Dave Turley
Department: Administrative Services
Preparer: Nori Jacobson
Background/History
Approval of payroll direct deposit and checks #64177 through #64182 for $606,490.28, benefit checks
#64183 through #64187 and wire payments of $594,826.21 for the pay period May 1, 2020 through May
15, 2020.
Staff Recommendation
Approval of payroll and benefit checks, direct deposit and wire payments.
Narrative
In accordance with the State statutes, City payments must be approved by the City Council. Ordinance
#2896 delegates this approval to the Council President who reviews and recommends either approval or
non -approval of expenditures.
Attachments:
payroll summary 05-20-20
payroll benefit 05-20-20
Packet Pg. 23
5.3.a
Payroll Earnings Summary Report
City of Edmonds
Pay Period: 968 (05/01/2020 to 05/15/2020) 2
Hour Type Hour Class Description Hours Amount
-ed2
REGULAR HOURS
Educational Pav Correction
0.00
-71.28
111
ABSENT
NO PAY LEAVE
88.00
0.00
121
SICK
SICK LEAVE
217.50
8,306.32
122
VACATION
VACATION
150.25
6,455.68
123
HOLIDAY
HOLIDAY HOURS
8.50
277.53
125
COMP HOURS
COMPENSATORY TIME
13.25
560.65
129
SICK
Police Sick Leave L & 1
80.00
3,706.50
131
MILITARY
MILITARY LEAVE
10.00
469.22
141
BEREAVEMENT
BEREAVEMENT
26.00
927.39
152
COMP HOURS
COMPTIME BUY BACK
45.75
1,506.32
155
COMP HOURS
COMPTIME AUTO PAY
28.25
1,257.01
190
REGULAR HOURS
REGULAR HOURS
19,177.20
781,365.27
194
SICK
Emerqencv Sick Leave
42.00
1,865.33
210
OVERTIME HOURS
OVERTIME -STRAIGHT
3.25
109.08
215
OVERTIME HOURS
WATER WATCH STANDBY
48.00
2,417.65
216
MISCELLANEOUS
STANDBY TREATMENT PLANT
2.00
185.14
220
OVERTIME HOURS
OVERTIME 1.5
141.10
8,643.86
225
OVERTIME HOURS
OVERTIME -DOUBLE
0.75
63.44
400
MISCELLANEOUS
MISC PAY
0.00
200.00
411
SHIFT DIFFERENTIAL
SHIFT DIFFERENTIAL
0.00
1,345.73
413
SHIFT DIFFERENTIAL
EMERGENCY DIFFERENTIAL 6'
0.00
32,267.59
414
SHIFT DIFFERENTIAL
EMERGENCY DIFFERENTIAL 3'
0.00
8,391.01
600
RETROACTIVE PAY
RETROACTIVE PAY
0.00
5,796.24
602
COMP HOURS
ACCRUED COMP 1.0
23.00
0.00
604
COMP HOURS
ACCRUED COMP TIME 1.5
19.00
0.00
903
MISCELLANEOUS
CLOTHING ALLOWANCE
0.00
-75.00
acc
MISCELLANEOUS
ACCREDITATION PAY
0.00
80.53
acp
MISCELLANEOUS
Accreditation 1 % Part Time
0.00
9.85
acs
MISCELLANEOUS
ACCRED/POLICE SUPPORT
0.00
174.00
boc
MISCELLANEOUS
BOC 11 Certification
0.00
94.50
colre
MISCELLANEOUS
Collision Reconstruction ist
0.00
79.30
cpl
MISCELLANEOUS
TRAINING CORPORAL
0.00
160.86
crt
MISCELLANEOUS
CERTIFICATION Ill PAY
0.00
586.30
05/19/2020
Packet Pg. 24
5.3.a
Payroll Earnings Summary Report
City of Edmonds
Pay Period: 968 (05/01/2020 to 05/15/2020) 2
Hour Type Hour Class Description Hours Amount
ctr
MISCELLANEOUS
CTR INCENTIVES PROGRAM
0.00
16.00
det
MISCELLANEOUS
DETECTIVE PAY
0.00
111.20
det4
MISCELLANEOUS
Detective 4%
0.00
927.38
ed1
EDUCATION PAY
EDUCATION PAY 2%
0.00
480.01
ed2
EDUCATION PAY
EDUCATION PAY 4%
0.00
837.62
ed3
EDUCATION PAY
EDUCATION PAY 6%
0.00
5,151.84
fmis
SICK
FAMILY MEDICAL/SICK
60.00
2,647.50
k9
MISCELLANEOUS
K-9 PAY
0.00
222.40
Iq1
LONGEVITY
LONGEVITY PAY 2%
0.00
935.91
Ig10
LONGEVITY
LONGEVITY 5.5%
0.00
148.17
Ig11
LONGEVITY
LONGEVITY PAY 2.5%
0.00
768.02
Ig12
LONGEVITY
Lonqevitv 9%
0.00
5,033.78
Ig13
LONGEVITY
Lonqevitv 7%
0.00
1,421.71
Ig14
LONGEVITY
Lonqevitv 5%
0.00
1,137.00
Ig15
LONGEVITY
LONGEVITY 7.5%
0.00
381.68
Iq4
LONGEVITY
Lonqevitv 1 %
0.00
421.00
Ig5
LONGEVITY
Lonqevitv 3%
0.00
682.69
Iq6
LONGEVITY
Lonqevitv .5%
0.00
307.63
Iq7
LONGEVITY
Lonqevitv 1.5%
0.00
355.32
Ig9
LONGEVITY
Lonqevitv 3.5%
0.00
193.99
pds
MISCELLANEOUS
Public Disclosure Specialist
0.00
101.78
phv
MISCELLANEOUS
PHYSICAL FITNESS PAY
0.00
2,085.29
prof
MISCELLANEOUS
PROFESSIONAL STANDARDS ;
0.00
173.48
sdp
MISCELLANEOUS
SPECIAL DUTY PAY
0.00
295.58
sqt
MISCELLANEOUS
ADMINISTRATIVE SERGEANT
0.00
168.92
sro
MISCELLANEOUS
School Resource Officer
0.00
111.20
st
REGULAR HOURS
Serqeant Pav
0.00
126.69
str
MISCELLANEOUS
STREET CRIMES
0.00
470.00
traf
MISCELLANEOUS
TRAFFIC
0.00
111.20
20,183.80 $892,981.01
Total Net Pay: $606,490.28
05/19/2020
Packet Pg. 25
5.3.b
Benefit Checks Summary Report
City of Edmonds
Pay Period: 968 - 05/01/2020 to 05/15/2020
Bank: usbank - US Bank
Check #
Date
Payee #
Name
Check Amt
Direct Deposit
64183
05/20/2020
epoa2
EPOA-POLICE
6,049.50
0.00
64184
05/20/2020
epoa3
EPOA-POLICE SUPPORT
681.64
0.00
64185
05/20/2020
flex
NAVIA BENEFIT SOLUTIONS
2,780.81
0.00
64186
05/20/2020
teams
TEAMSTERS LOCAL 763
4,879.00
0.00
64187
05/20/2020
icma
VANTAGE TRANSFER AGENTS 304884
4,594.96
0.00
Bank: wire - US BANK
18,985.91
0.00
Check #
Date
Payee #
Name
Check Amt
Direct Deposit
3040
05/20/2020
awc
AWC
324,631.34
0.00
3043
05/20/2020
wadc
WASHINGTON STATE TREASURER
27,587.08
0.00
3044
05/20/2020
us
US BANK
110,043.28
0.00
3045
05/20/2020
mebt
WTRISC FBO #N3177B1
107,518.53
0.00
3047
05/20/2020
pb
NATIONWIDE RETIREMENT SOLUTION
4,908.07
0.00
3049
05/20/2020
oe
OFFICE OF SUPPORT ENFORCEMENT
1,152.00
0.00
0.00
575,840.30
Grand Totals:
594,826.21
0.00
El
5/19/2020
Packet Pg. 26
5.4
City Council Agenda Item
Meeting Date: 05/26/2020
Approval of claim checks.
Staff Lead: Dave Turley
Department: Administrative Services
Preparer: Nori Jacobson
Background/History
Approval of claim checks #242223 through #242317 dated May 21, 2020 for $200,860.72.
Staff Recommendation
Approval of claim checks.
Narrative
In accordance with the State statutes, City payments must be approved by the City Council. Ordinance
#2896 delegates this approval to the Council President who reviews and recommends either approval or
non -approval of expenditures.
Attachments:
claims 05-21-20
FrequentlyUsedProjNumbers 05-21-20
Packet Pg. 27
vchlist
05/21/2020 3:10:19PM
Voucher List
City of Edmonds
Bank code :
Voucher
usbank
Date
Vendor
Invoice
PO # Description/Account
242223
5/21/2020
069798 A.M. LEONARD INC
C120005893
PM: FLOWER PROGRAM SUPPLIE;
PM: FLOWER PROGRAM SUPPLIE
125.000.64.576.80.31.00
C120027723
PM: LAWN MAINTENANCE SUPPLIE
PM: LAWN MAINTENANCE SUPPLIE
001.000.64.576.80.31.00
Tota I :
242224
5/21/2020
077644 ADAMS, JACLYN
2005086.009
REFUND: RENTAL CANCELLATION:
REFUND: RENTAL CANCELLATION:
001.000.239.200
Tota I :
242225
5/21/2020
077651 ALICUBEN, EDDEN
2005094.009
REFUND: RENTAL CANCELLATION:
REFUND: RENTAL CANCELLATION:
001.000.239.200
Total
242226
5/21/2020
071634 ALLSTREAM
16842782
C/A768328
PR1-1 & 2 City Phone Service
512.000.31.518.88.42.00
Tourism Toll free lines 877.775.6929;
001.000.61.558.70.42.00
Econ Devlpmnt Toll free lines
001.000.61.558.70.42.00
Total
242227
5/21/2020
065568 ALLWATER INC
050520020
FINANCE DEPT WATER
Finance dept water
001.000.31.514.23.31.00
10.4% Sales Tax
001.000.31.514.23.31.00
Total
242228
5/21/2020
063862 ALPINE PRODUCTS INC
TM-193564
WATER - SUPPLIES/2 WAY BLUE BI
5.4.a
Page: 1
Page: 1
Packet Pg. 28
vchlist
05/21/2020 3:10:19PM
Voucher List
City of Edmonds
5.4.a
Page: 2
Bank code :
Voucher
usbank
Date
Vendor
Invoice
PO # Description/Account
Amoun
242228
5/21/2020
063862 ALPINE PRODUCTS INC
(Continued)
WATER - SUPPLIES/2 WAY BLUE BI
421.000.74.534.80.31.00
540.0(
Freight
421.000.74.534.80.31.00
46.7, ui
10.4% Sales Tax
421.000.74.534.80.31.00
61.0, u
Total:
647.7E E
242229
5/21/2020
001528 AM TEST INC
115648
WWTP: SAMPLE 20-A005069 LAB F
.2
SAMPLE 20-A005069 LAB REPORT
o
423.000.76.535.80.41.00
130.0( R
Total:
130.0( o
L
242230
5/21/2020
069751 ARAMARK UNIFORM SERVICES
1991750024
WWTP: 5/13/20 UNIFORMSJOWEL
Q-
Q
Mats/Towels
423.000.76.535.80.41.00
51.4E N
Uniforms
T-
N
423.000.76.535.80.24.00
2.6E ,n
10.4% Sales Tax
N
423.000.76.535.80.41.00
5.3E E
10.4% Sales Tax
.i
423.000.76.535.80.24.00
0.2E
1991750025
PARKS MAINT UNIFORM SERVICE
PARKS MAINT UNIFORM SERVICE
E
E
001.000.64.576.80.24.00
56.5E U
10.4% Sales Tax°
001.000.64.576.80.24.00
r
5.8E Q
Total :
122.2(
242231
5/21/2020
064452 ARMSTRONG SERVICES
3378
WWTP: CLOROX WIPES (COVID 19
CLOROX WIPES (COVID 19 SUPPLI
423.000.76.535.80.31.00
150.0(
10.4% Sales Tax
423.000.76.535.80.31.00
15.6(
Page: 2
Packet Pg. 29
vchlist
05/21/2020 3:10:19PM
Voucher List
City of Edmonds
5.4.a
Page: 3
Bank code : usbank
Voucher Date Vendor Invoice PO #
Description/Account
Amoun
242231 5/21/2020 064452 064452 ARMSTRONG SERVICES (Continued)
Total :
165.6(
242232 5/21/2020 070305 AUTOMATIC FUNDS TRANSFER 115540
OUT SOURCING OF UTILITY BILLS
UB Outsourcing area Printing 1,747
422.000.72.531.90.49.00
112.4, ui
UB Outsourcing area Printing 1,747
421.000.74.534.80.49.00
112.4,
UB Outsourcing area Printing 1,747
U
E
423.000.75.535.80.49.00
115.8E
UB Outsourcing area Postage 1,747
421.000.74.534.80.42.00
338.6E o
UB Outsourcing area Postage 1,747
423.000.75.535.80.42.00
338.6E p
10.1 % Sales Tax
Q.
422.000.72.531.90.49.00
11.3E Q
10.1 % Sales Tax
..
421.000.74.534.80.49.00
0
11.3E N
10.1 % Sales Tax
N
423.000.75.535.80.49.00
11.6� c
115617
OUT SOURCING OF UTILITY BILLS
y
UB Outsourcing area Printing 444
E
422.000.72.531.90.49.00
28.5 T
UB Outsourcing area Printing 444
421.000.74.534.80.49.00
28.5, y
UB Outsourcing area Printing 444
E
423.000.75.535.80.49.00
29.4z U
UB Outsourcing area Postage 444
f°
421.000.74.534.80.42.00
111.0( Q
UB Outsourcing area Postage 444
423.000.75.535.80.42.00
111.0(
10.1 % Sales Tax
422.000.72.531.90.49.00
2.8�
10.1 % Sales Tax
421.000.74.534.80.49.00
2.8�
10.1 % Sales Tax
Page: 3
Packet Pg. 30
vchlist
05/21/2020 3:10:19PM
Voucher List
City of Edmonds
5.4.a
Page: 4
Bank code :
Voucher
usbank
Date
Vendor
Invoice
PO # Description/Account
Amoun
242232
5/21/2020
070305 AUTOMATIC FUNDS TRANSFER
(Continued)
423.000.75.535.80.49.00
2.9E
Total:
1,369.7E
242233
5/21/2020
066673 BILLS BLUEPRINT INC
610156
EOCA.PLANS & SPEC REPRODUCT
EOCA.PIans & Spec Reproduction
112.000.68.542.30.41.00
91.6 ,
EOCA.PIans & Spec Reproduction
125.000.68.542.30.41.00
73.3E
EOCA.PIans & Spec Reproduction
126.000.68.542.30.41.00
55.3-
Total :
220.3E
242234
5/21/2020
076741 BLOSSMAN SERVICES INC
SO0043112
UNIT 438 - PARTS REDUCER OVER
UNIT 438 - PARTS REDUCER OVER
511.000.77.548.68.31.10
282.7,
Freight
511.000.77.548.68.31.10
9.7-
SO0043143
UNIT 438 - PARTS
UNIT 438 - PARTS
511.000.77.548.68.31.10
122.8
Freight
511.000.77.548.68.31.10
9.7-
Tota I :
425.0(
242235
5/21/2020
074307 BLUE STAR GAS
1176461
FLEET - AUTO PROPANE 596.6 GAL
FLEET - AUTO PROPANE 596.6 GAL
511.000.77.548.68.34.12
466.9(
1177325
FLEET - AUTO PROPANE 700.0 GAL
FLEET - AUTO PROPANE 700.0 GAL
511.000.77.548.68.34.12
537.6(
Total :
1,004.5(
242236
5/21/2020
077181 BOYER ELECTRIC CO INC
86891
CITY HALL - T/S CIRCUIT
CITY HALL - T/S CIRCUIT
001.000.66.518.30.48.00
130.0(
Page: 4
Packet Pg. 31
vchlist
05/21/2020 3:10:19PM
Voucher List
City of Edmonds
5.4.a
Page: 5
Bank code :
Voucher
usbank
Date
Vendor
Invoice
PO # Description/Account
Amoun
242236
5/21/2020
077181 BOYER ELECTRIC CO INC
(Continued)
10.4% Sales Tax
001.000.66.518.30.48.00
13.5,
Total:
143.5,
242237
5/21/2020
077243 BPAS
1000762842
VEBAADMIN FEE - APRIL
APRIL VEBA FEES
001.000.39.518.61.49.00
324.2�
APRIL VEBA FEES
111.000.68.542.61.49.00
142.2E
APRIL VEBA FEES
421.000.74.534.80.49.00
26.7E
APRIL VEBA FEES
422.000.72.531.90.49.00
31.3,
APRIL VEBA FEES
423.000.75.535.80.49.00
31.3,
APRIL VEBA FEES
423.000.76.535.80.49.00
66.5E
APRIL VEBA FEES
511.000.77.548.68.49.00
30.0-
Total :
652.5(
242238
5/21/2020
072545 BRIGHTON SCHOOL
2005087.009
REFUND: RENTAL CANCELLATION:
REFUND: RENTAL CANCELLATION:
001.000.239.200
250.0(
Tota I :
250.0(
242239
5/21/2020
073029 CANON FINANCIAL SERVICES
21457493
C/A 572105 CONTRACT# 3091/0521
Finance dept copier contract charge
001.000.31.514.23.45.00
209.E
B&W Meter usage IRC5250 04/01/20
001.000.31.514.23.45.00
21.5,
Color Meter usage IRC5250 04/01/20
001.000.31.514.23.45.00
32.1(
10.4% Sales Tax
001.000.31.514.23.45.00
27.3 ,
Page: 5
Packet Pg. 32
vchlist
05/21/2020 3:10:19PM
Bank code : usbank
Voucher Date Vendor
242239 5/21/2020 073029 CANON FINANCIAL SERVICES
Voucher List
City of Edmonds
5.4.a
Page: 6
Invoice
PO # Description/Account
Amoun
(Continued)
21457496
CANON 5250
contract charge 5/2020
001.000.22.518.10.45.00
167.6E
contract charge 5/2020
001.000.61.557.20.45.00
20.9E
contract charge 5/2020
001.000.21.513.10.45.00
20.9E E
bw meter usage 4/2020
001.000.22.518.10.45.00
_M
2.7E
clr meter usage 4/2020
0
001.000.22.518.10.45.00
43.0, >
clr meter usage 4/2020
0
001.000.61.557.20.45.00
5.3E a
clr meter usage 4/2020
Q
001.000.21.513.10.45.00
5.3E c
10.4% Sales Tax
N
001.000.22.518.10.45.00
22.2( N
10.4% Sales Tax
c
001.000.61.557.20.45.00
2.7z
10.4% Sales Tax
E
E
001.000.21.513.10.45.00
2.7z
21457497
WWTP:5/2020 MO CHG+4/2020 ME
5/2020 Monthly Chg/4/2020 Meter Us
m
423.000.76.535.80.45.00
109.2, E
21457498
CANON 2501 F
U
�a
contract charges 5/2020
r
Q
001.000.21.513.10.45.00
26.4z
bw meter usage 4/2020
001.000.21.513.10.45.00
1.6,
clr meter usage 4/2020
001.000.21.513.10.45.00
8.2£
10.4% Sales Tax
001.000.21.513.10.45.00
3.7�
21457499
BLDG DEPT COPIER MONTLY CON'
Page: 6
Packet Pg. 33
vchlist
05/21/2020 3:10:19PM
Bank code : usbank
Voucher Date Vendor
242239 5/21/2020 073029 CANON FINANCIAL SERVICES
Voucher List
City of Edmonds
5.4.a
Page: 7
Invoice
PO # Description/Account
Amoun
(Continued)
Bldg Dept copier-
001.000.62.524.10.45.00
35.8f
10.4% Sales Tax
-71
001.000.62.524.10.45.00
3.7, u)
21457500
PLANNING COPIER MONTHLY CON
Planning Copier - monthly contract M;
m
001.000.62.524.10.45.00
59.7< E
10.4% Sales Tax
001.000.62.524.10.45.00
_R
6.2'
21457503
FLEET COPIER 05/01/2020 - 05/31/2
O
Fleet Copier 05/01 /2020 - 05/31 /2020
511.000.77.548.68.45.00
55.5( 0-
10.4% Sales Tax
a
511.000.77.548.68.45.00
5.7, Q
21457507
WATER SEWER COPIER
c
Water Sewer Copier
N
421.000.74.534.80.45.00
57.0E C�
Water Sewer Copier
c
423.000.75.535.80.45.00
57.0E
10.4% Sales Tax
E
421.000.74.534.80.45.00
5.9z
10.4% Sales Tax
423.000.75.535.80.45.00
5.9'
21457508
PW ADMIN COPIER
E
PW Office Copier for
t
U
001.000.65.518.20.45.00
�a
76.2� Q
PW Office Copier for
111.000.68.542.90.45.00
43.2<
PW Office Copier for
422.000.72.531.90.45.00
43.2'
PW Office Copier for
421.000.74.534.80.45.00
30.5,
PW Office Copier for
423.000.75.535.80.45.00
30.5,
Page: 7
Packet Pg. 34
vchlist
05/21/2020 3:10:19PM
Voucher List
City of Edmonds
5.4.a
Page: 8
Bank code :
Voucher
usbank
Date
Vendor
Invoice
PO # Description/Account
Amoun
242239
5/21/2020
073029 CANON FINANCIAL SERVICES
(Continued)
PW Office Copier for
511.000.77.548.68.45.00
30.5,
10.4% Sales Tax
-71
001.000.65.518.20.45.00
7.9z u)
10.4% Sales Tax
111.000.68.542.90.45.00
4.5E u
10.4% Sales Tax
E
422.000.72.531.90.45.00
4.5( 'R
10.4% Sales Tax
421.000.74.534.80.45.00
3.11 O
10.4% Sales Tax
R
423.000.75.535.80.45.00
3.11 o
10.4% Sales Tax
a
511.000.77.548.68.45.00
3.1, Q
21461483
ENG COPIER MAY 2020
0
Eng Copier May 2020
N
001.000.67.518.21.45.00
408.0E N
21461484
DEV SVCS MONTHLY COPIER CON
`n
0
Dev Svcs copier monthly contract
001.000.62.524.10.45.00
882.3z •�
10.4% Sales Tax
001.000.62.524.10.45.00
91.7E
Total:
2,689.5f E
242240
5/21/2020
003510 CENTRAL WELDING SUPPLY
RN04200973
WWTP: 4/30/20 CYLINDER RENTAL
U
4/30/20 Cylinder Rental - nitrogen,
r
423.000.76.535.80.31.00
142.7E Q
10.4% Sales Tax
423.000.76.535.80.31.00
14.8E
Total :
157.6(
242241
5/21/2020
073249 CG ENGINEERING, PLLC
42419
E9MA.SERVICES THRU APRIL 2020
E9MA.Services thru April 2020
001.000.66.518.30.41.00
5,312.5(
Page: 8
Packet Pg. 35
vchlist
05/21/2020 3:10:19PM
Voucher List
City of Edmonds
Bank code : usbank
Voucher Date Vendor Invoice PO #
242241 5/21/2020 073249 073249 CG ENGINEERING, PLLC (Continued)
242242 5/21/2020 072050 COMMUNITY TRANSIT 125715
242243 5/21/2020 065752 DAPHNE R SCHNEIDER & ASSOC 2020-2
242244 5/21/2020 061570 DAY WIRELESS SYSTEMS - 03
242245 5/21/2020 073001 DEINER-KARR, CHRISTINE
632115
632306
2005100.009
Description/Account
Total ;
CTR INCENTIVE PROGRAM - OCRP
CTR Incentive Program - ORCA Card
001.000.67.518.21.49.00
Total
COACHING Q2
02 COACHING
001.000.22.518.10.41.00
02 COACHING
001.000.25.514.30.41.00
Total
INV 632115 - CUST 26891- EDMONE
RADAR CALIBRATION- GHD-03836
001.000.41.521.22.48.00
RADAR CALIBRATION- SHD-01690
001.000.41.521.22.48.00
RADAR CALIBRATION- ASO-10981
001.000.41.521.22.48.00
FUELCHARGE
001.000.41.521.22.48.00
10.4% Sales Tax
001.000.41.521.22.48.00
INV 632306 - CUST 26891 - EDMON
RADAR CALIBRATION - GHD-20547
001.000.41.521.22.48.00
9.8% Sales Tax
001.000.41.521.22.48.00
Total
REFUND: RENTAL CANCELLATION:
REFUND: RENTAL CANCELLATION:
001.000.239.200
Total
5.4.a
Page: 9
Amoun
5,312.5(
24,092.9( ui
24,092.9(
m
t
U
E
1,108.6<
0
1,108.6, R
2,217.2° o
L
a
a
70.0( N
70.0(
0
70.0(
20.0(
c
23.9,
t
U
M
70.0( Q
6.8E
330.7f
150.0(
150.0(
Page: 9
Packet Pg. 36
vchlist
05/21/2020 3:10:19PM
Voucher List
City of Edmonds
5.4.a
Page: 10
Bank code :
Voucher
usbank
Date
Vendor
Invoice
PO # Description/Account
Amoun
242246
5/21/2020
077640
DENOMA, ELIZABETH
2O05082.009
REFUND: RENTAL CANCELLATION:
REFUND: RENTAL CANCELLATION:
001.000.239.200
60.0(
Total:
60.0( ..
242247
5/21/2020
064531
DINES, JEANNIE
20-4015
CITY COUNCIL MEETING MINUTES
N
city council meeting minutes 5/5 and
001.000.25.514.30.41.00
493.2( U
Total:
493.2(
242248
5/21/2020
076172
DK SYSTEMS
25555
CITY HALL - REPLACED ACCUMUL)
CITY HALL - REPLACED ACCUMUL)
o
001.000.66.518.30.48.00
R
1,291.7, o
PREVAILING WAGE
Q.
001.000.66.518.30.48.00
20.0( Q
10.4% Sales Tax
001.000.66.518.30.48.00
134.3z N
Total :
1,446.01 N
242249
5/21/2020
007625
EDMONDS ARTS FESTIVAL
PWB-200004
BANNER PROGRAM REFUND PWB
c
Edmonds Arts Festival-
N
E
111.000.322.40.000.00
600.0(
Total:
600.0(
242250
5/21/2020
076610
EDMONDS HERO HARDWARE
1656
PM SUPPLIES: NUTS, BOLTS, SCRE
PM SUPPLIES: NUTS, BOLTS, SCRE
001.000.64.576.80.31.00
13.3E @
10.4% Sales Tax
Q
001.000.64.576.80.31.00
1.3�
1657
PM SUPPLIES: TEST PLUG SLIP, PI
PM SUPPLIES: TEST PLUG SLIP, PI
001.000.64.576.80.31.00
10.5E
10.4% Sales Tax
001.000.64.576.80.31.00
1.1(
1658
PM SUPPLIES: HOLE SAW KIT
PM SUPPLIES: HOLE SAW KIT
Page: 10
Packet Pg. 37
vchlist
05/21/2020 3:10:19PM
Bank code : usbank
Voucher Date Vendor
242250 5/21/2020 076610 EDMONDS HERO HARDWARE
242251 5/21/2020 008705 EDMONDS WATER DIVISION
Voucher List
City of Edmonds
Invoice
(Continued)
..f
5-10351
242252 5/21/2020 008812 ELECTRONIC BUSINESS MACHINES AR165733
242253 5/21/2020 074437 EMPLOYERS HEALTH COALITION WA 2020-COEDRET-Q2
PO # Description/Account
001.000.64.576.80.31.00
10.4% Sales Tax
001.000.64.576.80.31.00
PM SUPPLIES: DRYWALL
PM SUPPLIES: DRYWALL
130.000.64.536.50.31.00
10.4% Sales Tax
130.000.64.536.50.31.00
FAC MAINT - SHOP SUPPLIES
FAC MAINT - SHOP SUPPLIES
001.000.66.518.30.31.00
10.4% Sales Tax
001.000.66.518.30.31.00
Total :
IRRIGATION AT HWY 99/CITY LINE
IRRIGATION AT HWY 99/CITY LINE
001.000.64.576.80.47.00
INTERURBAN TRAIL
INTERURBAN TRAIL
001.000.64.576.80.47.00
Total
ACCT#MK5648 CONTRACT 2600-02
Maintenance 05/21/20 - 06/20/20 Car
512.000.31.518.88.48.00
10.4% Sales Tax
512.000.31.518.88.48.00
Total
02 RETIREE DUES
Q2 RETIREE MEDICAL DUES
009.000.39.517.20.23.10
Total
5.4.a
Page: 11
Page: 11
Packet Pg. 38
vchlist
05/21/2020 3:10:19PM
Voucher List
City of Edmonds
5.4.a
Page: 12
Bank code :
Voucher
usbank
Date
Vendor
Invoice
PO # Description/Account
Amoun
242254
5/21/2020
008975
ENTENMANN ROVIN CO
0150279-IN
0150279-IN - ACCT 0011847- EDMO
3 DOME BADGES
001.000.41.521.22.24.00
324.0(
CPL DOME BADGE
001.000.41.521.22.24.00
108.0(
SGT DOME BADGE
001.000.41.521.22.24.00
108.0(
CHIEF DOME BADGE
001.000.41.521.10.24.00
108.0(
4 FLAT BADGES
001.000.41.521.10.31.00
432.0(
4 BADGE CASES
001.000.41.521.10.31.00
120.0(
PACKING/INSURANCE
001.000.41.521.10.31.00
20.0(
Freight
001.000.41.521.10.31.00
23.9(
Total:
1,243.9(
242255
5/21/2020
076992
ENVIRONMENTAL WORKS
14
E7MA.SERVICES THRU 4/30/2020
E7MA.Services thru 4/30/2020
332.000.64.594.76.41.00
3,041.9E
E7MA.Services thru 4/30/2020
126.000.64.594.76.41.00
1,715.2,
E7MA.Services thru 4/30/2020
125.000.64.594.76.41.00
2,572.&
Total:
7,330.0(
242256
5/21/2020
065789
ESTES, KEN
30
REIMBURSEMENT
REIMBURSEMENT
009.000.39.517.20.23.00
392.9'
Total :
392.9:
242257
5/21/2020
009350
EVERETT DAILY HERALD
EDH897578
ORDINANCE NO. 4186
ordinance 4186
001.000.62.558.60.41.40
30.7,
Page: 12
Packet Pg. 39
vchlist
05/21/2020 3:10:19PM
Voucher List
City of Edmonds
5.4.a
Page: 13
Bank code :
usbank
Voucher
Date
Vendor
Invoice
PO # Description/Account
Amoun
242257
5/21/2020
009350
EVERETT DAILY HERALD
(Continued)
EDH897822
LEGAL AD
Legal Ad (PLN2020-0010)
001.000.62.558.60.41.40
74.2
Tota I :
104.9E
242258
5/21/2020
065958
EZ-LINER
067133
E155SO - PARTS
E155SO - PARTS
511.100.77.594.48.64.00
161.0 ,
Freight
511.100.77.594.48.64.00
53.3'
067177
UNIT 119-STR - PARTS/ GASKETS
UNIT 119-STR - PARTS/ GASKETS
511.000.77.548.68.31.10
179.7�
Freight
511.000.77.548.68.31.10
18.8
Total :
413.0'
242259
5/21/2020
009815
FERGUSON ENTERPRISES INC
0871014
WATER INVENTORY - PARTS
WATER INVENTORY - PARTS
421.000.74.534.80.34.30
8,368.4�
10.4% Sales Tax
421.000.74.534.80.34.30
870.3,
Total :
9,238.7E
242260
5/21/2020
077647
FULLER, ELIZABETH
2O05090.009
REFUND: RENTAL CANCELLATION:
REFUND: RENTAL CANCELLATION:
001.000.239.200
125.0(
Total :
125.0(
242261
5/21/2020
063137
GOODYEAR AUTO SERVICE CENTER
158644
FLETT TIRE INVENTORY
FLETT TIRE INVENTORY
511.000.77.548.68.34.30
173.8E
WA STATE TIRE TAX
511.000.77.548.68.34.30
2.0(
10.5% Sales Tax
Page: 13
Packet Pg. 40
vchlist
05/21/2020 3:10:19PM
Voucher List
City of Edmonds
5.4.a
Page: 14
Bank code :
Voucher
usbank
Date
Vendor
Invoice
PO # Description/Account
Amoun
242261
5/21/2020
063137 GOODYEAR AUTO SERVICE CENTER
(Continued)
511.000.77.548.68.34.30
18.2(
Tota I :
194.1
242262
5/21/2020
076462 GREAT FLOORS LLC
A55759
F.A.C. - CARPET ON MAIN & 3RD FI
F.A.C. - CARPET ON MAIN & 3RD FI
001.000.66.518.30.48.00
15,356.4(
10.4% Sales Tax
001.000.66.518.30.48.00
1,597.0 ,
Total :
16,953.41,
242263
5/21/2020
077654 GREEN, SUE
2005098.009
REFUND: CLASS CANCELLATION:
REFUND: CLASS CANCELLATION:
001.000.239.200
52.1 ,
Total :
52.1:
242264
5/21/2020
069733 H B JAEGER COMPANY LLC
U2016016342
WATER INVENTORY PARTS
WATER INVENTORY PARTS
421.000.74.534.80.34.20
1,554.1 ,
10.4% Sales Tax
421.000.74.534.80.34.20
161.6<
U2016017767
WATER - INVENTORY PARTS
WATER - INVENTORY PARTS
421.000.74.534.80.34.20
3,282.0(
10.4% Sales Tax
421.000.74.534.80.34.20
341.3,
Tota I :
5,339.0 ,
242265
5/21/2020
012560 HACH COMPANY
11949056
WWTP: PO 292 SC CONTROLLER
PO 292 SC CONTROLLER
423.000.76.535.80.48.00
2,219.0(
Freight
423.000.76.535.80.48.00
128.0,
10.4% Sales Tax
423.000.76.535.80.48.00
244.M
Tota I :
2.591.1:
Page: 14
Packet Pg. 41
vchlist
05/21/2020 3:10:19PM
Bank code : usbank
Voucher Date Vendor
242266 5/21/2020 012900 HARRIS FORD INC
242267 5/21/2020 077650 HAUG, MARK
242268 5/21/2020 077648 HAZLETON, CARRIE
Voucher List
City of Edmonds
Invoice
195218
2005093.009
2005090.009
242269 5/21/2020 077171 HISTORICAL RESEARCH ASSOCIATES 2003115
242270 5/21/2020 077642 HOWLEY, OPHELIA
242271 5/21/2020 060165 HWAGEOSCIENCES INC
g111T 131
2005084.009
30403
PO # Description/Account
UNIT 284 - PARTS/ CONTROL
UNIT 284 - PARTS/ CONTROL
511.000.77.548.68.31.10
10.5% Sales Tax
511.000.77.548.68.31.10
Total ;
REFUND: RENTAL CANCELLATION:
REFUND: RENTAL CANCELLATION:
001.000.239.200
Total
REFUND: RENTAL CANCELLATION:
REFUND: RENTAL CANCELLATION:
001.000.239.200
Total
E7MA.TO 20-02.SERVICES THRU 3/
E7MA.TO 20-02.Services thru 3/31/2(
332.000.64.594.76.41.00
E7MA.TO 20-02.Services thru 3/31/2(
126.000.64.594.76.41.00
E7MA.TO 20-02.Services thru 3/31/2(
125.000.64.594.76.41.00
E4FE.SERVICES THRU 4/30/2020
E4FE.Services thru 4/30/2020
422.000.72.594.31.41.00
Total
REFUND: RENTAL CANCELLATION:
REFUND: RENTAL CANCELLATION:
001.000.239.200
Total
ESJB.SERVICES THRU 4/30/2020
ESJB.Services thru 4/30/2020
5.4.a
Page: 15
Amoun
74.7z
7.8E
82.55
t
U
E
M
125.0( Z
125.0( o
R
0
L
Q.
150.0( Q
0
N
T-
N
16.1E
N
E
13.7(
m
E
t
5,227.2E m
5,266.2E Q
150.0(
150.0(
Page: 15
Packet Pg. 42
vchlist
05/21/2020 3:10:19PM
Bank code : usbank
Voucher Date Vendor
242271 5/21/2020 060165 HWAGEOSCIENCES INC
Voucher List
City of Edmonds
Invoice
(Continued)
Cci1T:tii3
242272 5/21/2020 014940 INTERSTATE BATTERY SYSTEMS 300-10071354
242273 5/21/2020 077218 INTRADO INTERACTION SVC CORP 116596
242274 5/21/2020 077390 ISHIGAKI USA LTD
242275 5/21/2020 077645 JOHNSON, DEBBIE
1367
2005088.009
PO # Description/Account
421.000.74.594.34.41.00
ESJB.Services thru 4/30/2020
423.000.75.594.35.41.00
ESJB.Services thru 4/30/2020
422.000.72.594.31.41.00
EBFC.SERVICES THRU 4/25/2020
EBFC.Services thru 4/25/2020
422.000.72.594.31.41.00
Total
WATER/ SEWER - JACKETS
WATER/ SEWER - JACKETS
421.000.74.534.80.24.00
WATER/ SEWER - JACKETS
423.000.75.535.80.24.00
10.4% Sales Tax
421.000.74.534.80.24.00
10.4% Sales Tax
423.000.75.535.80.24.00
Total
MILESTONE #3 WEBSITE SOFTWAI
Milestone #3 Website software licens
512.000.31.518.88.41.00
Total
WWTP: PO 246 SPROCKETS, IGLIE
PO 246 SPROCKETS, IGLIDE BEAR
423.000.76.535.80.48.00
Freight
423.000.76.535.80.48.00
Total
REFUND: RENTAL CANCELLATION:
REFUND: RENTAL CANCELLATION:
5.4.a
Page: 16
Page: 16
Packet Pg. 43
vchlist
05/21/2020 3:10:19PM
Voucher List
City of Edmonds
5.4.a
Page: 17
Bank code :
Voucher
usbank
Date
Vendor
Invoice
PO # Description/Account
Amoun
242275
5/21/2020
077645 JOHNSON, DEBBIE
(Continued)
001.000.239.200
150.0(
Tota I :
150.0(
242276
5/21/2020
077646 JOHNSON, JODY
2005089.009
REFUND: RENTAL CANCELLATION:
REFUND: RENTAL CANCELLATION:
001.000.239.200
236.0(
Total :
236.0(
242277
5/21/2020
075646 K-A GENERAL CONST CONTRACTOR
10307
SEAVIEW PARK TENNIS COURTS F
SEAVIEW PARK TENNIS COURTS F
001.000.64.576.80.41.00
2,800.0(
10.4% Sales Tax
001.000.64.576.80.41.00
291.2(
10308
PM: YOST PARK TENNIS COURTS F
PM: YOST PARK TENNIS COURTS F
001.000.64.576.80.41.00
3,950.0(
10.4% Sales Tax
001.000.64.576.80.41.00
410.8(
Total:
7,452.0(
242278
5/21/2020
077564 KUNKEL, SUMMER
2005081.009
REFUND: CLASS CANCELLATION:
REFUND: CLASS CANCELLATION:
001.000.239.200
120.6E
Total :
120.6E
242279
5/21/2020
017050 KWICK'N KLEEN CAR WASH
05072020-01
INV 05072020-01 - EDMONDS PD
APRIL CAR WASH CHARGES
001.000.41.521.22.48.00
65.9"
Total :
65.91
242280
5/21/2020
067306 LERN
13585
2020 MEMBERSHIP
2020 MEMBERSHIP
001.000.64.571.22.49.00
395.0(
Tota I :
395.0(
242281
5/21/2020
077658 LINDSEY ROSS
PWB-200010
BANNER PROGRAM REFUND PWB
Page: 17
Packet Pg. 44
vchlist
05/21/2020 3:10:19PM
Voucher List
City of Edmonds
5.4.a
Page: 18
Bank code :
usbank
Voucher
Date
Vendor
Invoice
PO # Description/Account
Amoun
242281
5/21/2020
077658 LINDSEY ROSS
(Continued)
Urban Craft Uprising-
111.000.322.40.000.00
400.0(
Tota I :
400.0(
242282
5/21/2020
077641 MAIEFSKI, HEATHER
2005083.009
REFUND: RENTAL CANCELLATION:
REFUND: RENTAL CANCELLATION:
001.000.239.200
200.0(
Total :
200.0(
242283
5/21/2020
067235 MARYS TOWING INC
85690
INV 85690 - EDMONDS PD CS 20-9�
TOW WHITE JEEP - CS 20-9915
001.000.41.521.22.41.00
184.0(
10.4% Sales Tax
001.000.41.521.22.41.00
19.1
Total :
203.1
242284
5/21/2020
077649 MCALLISTER, LEE
2005092.009
REFUND: RENTAL CANCELLATION:
REFUND: RENTAL CANCELLATION:
001.000.239.200
60.0(
Tota I :
60.0(
242285
5/21/2020
068489 MCLOUGHLIN & EARDLEY GROUP INC
0248220-IN
E164PO - PARTS
E164PO - PARTS
511.100.77.594.48.64.00
685.6(
10.4% Sales Tax
511.100.77.594.48.64.00
71.3(
Tota I :
756.9(
242286
5/21/2020
020039 MCMASTER-CARR SUPPLY CO
39119165
WWTP: PO 289 HOSE COUPLINGS.
PO 289 HOSE COUPLINGS, PIPE FI
423.000.76.535.80.48.00
3,105.5E
Freight
423.000.76.535.80.48.00
147.7-
10.4% Sales Tax
423.000.76.535.80.48.00
338.3z
Page: 18
Packet Pg. 45
vchlist
05/21/2020 3:10:19PM
Bank code : usbank
Voucher Date Vendor
242286 5/21/2020 020039 MCMASTER-CARR SUPPLY CO
Voucher List
City of Edmonds
Invoice
(Continued)
39213460
242287 5/21/2020 020900 MILLERS EQUIP & RENT ALL INC 326267
242288 5/21/2020 072746 MURRAYSMITH INC
242289 5/21/2020 077655 MYERS, KARLA
242290 5/21/2020 064570 NATIONAL SAFETY INC
15-1715-47
2005099.009
2005110.009
0578105-IN
PO # Description/Account
WWTP: PO 289 PIPE FITTINGS
PO 289 PIPE FITTINGS
423.000.76.535.80.48.00
10.4% Sales Tax
423.000.76.535.80.48.00
Freight
423.000.76.535.80.48.00
Total :
PM SUPPLIES: AIR FILTER, COVER
PM SUPPLIES: AIR FILTER, COVER
001.000.64.576.80.31.00
10.4% Sales Tax
001.000.64.576.80.31.00
Total
ESKA.SERVICES THRU 4/30/20
ESKA.Services thru 4/30/20
421.000.74.594.34.41.00
Total
REFUND: CLASS CANCELLATION:
REFUND: CLASS CANCELLATION:
001.000.239.200
REFUND: CLASS CANCELLATION:
REFUND: CLASS CANCELLATION:
001.000.239.200
Total
E.O.C./ WATER/ SEWER - GLOVES
E.O.C./ WATER/ SEWER - GLOVES
421.000.74.534.80.31.00
E.O.C./ WATER/ SEWER - GLOVES
423.000.75.535.80.31.00
10.4% Sales Tax
5.4.a
Page: 19
Page: 19
Packet Pg. 46
vchlist
05/21/2020 3:10:19PM
Voucher List
City of Edmonds
5.4.a
Page: 20
Bank code :
usbank
Voucher
Date
Vendor
Invoice
PO # Description/Account
Amoun
242290
5/21/2020
064570 NATIONAL SAFETY INC
(Continued)
001.000.66.518.30.31.00
539.0
10.4% Sales Tax
421.000.74.534.80.31.00
269.51
10.4% Sales Tax
423.000.75.535.80.31.00
269.5:
E.O.C./ WATER/ SEWER - GLOVES
001.000.66.518.30.31.00
5,183.3E
Total :
11,444.8'
242291
5/21/2020
070855 NAVIA BENEFIT SOLUTIONS
10251914
NAVIA APRIL COMMUTER
APRIL GONAVIA COMMUTER FEE
001.000.22.518.10.41.00
25.0(
10251915
NAVIA FSA FEE - APRIL
APRIL FSA FEES
001.000.22.518.10.41.00
107.9(
Total :
132.9(
242292
5/21/2020
024302 NELSON PETROLEUM
0729789-IN
UNIT 55 - DIESEL EX FLUID
UNIT 55 - DIESEL EX FLUID
511.000.77.548.68.31.10
194.1 E
10.4% Sales Tax
511.000.77.548.68.31.10
20.1
Total:
214.3'
242293
5/21/2020
074866 NORTHWEST PLAYGROUND EQUIPMEN
PS60
BENCHES AND PLAQUE
BENCHES AND PLAQUE 50% DEPC
127.000.64.575.50.31.00
2,354.0(
10.4% Sales Tax
127.000.64.575.50.31.00
244.8,
Total:
2,598.8,
242294
5/21/2020
072739 O'REILLYAUTO PARTS
3685-468150
UNIT 88 - PARTS
UNIT 88 - PARTS
511.000.77.548.68.31.10
28.&
10.4% Sales Tax
Page: 20
Packet Pg. 47
vchlist
05/21/2020 3:10:19PM
Voucher List
City of Edmonds
5.4.a
Page: 21
Bank code :
Voucher
usbank
Date
Vendor
Invoice
PO # Description/Account
Amoun
242294
5/21/2020
072739
O'REILLYAUTO PARTS
(Continued)
511.000.77.548.68.31.10
2.9£
3685-469130
UNIT 120 - PARTS
UNIT 120 - PARTS
511.000.77.548.68.31.10
4.1
10.4% Sales Tax
511.000.77.548.68.31.10
0.4z
Total :
36.2;
242295
5/21/2020
074793
PETDATA INC
8627
INV 8627 - EDMONDS PD
27 PET LICENCES @ $4.20 EA
001.000.41.521.70.41.00
113.4(
1 REPLACEMENT TAG
001.000.41.521.70.41.00
4.2(
1 LATE FEE COLLECTED
001.000.41.521.70.41.00
2.5(
Total :
120.1(
242296
5/21/2020
028860
PLATT ELECTRIC SUPPLY
0134442
CITY PARK BUILDING - SUPPLIES
CITY PARK BUILDING - SUPPLIES
001.000.66.518.30.31.00
29.9E
10.4% Sales Tax
001.000.66.518.30.31.00
3.1 ,
Tota I :
33.0f
242297
5/21/2020
073231
POLYDYNE INC
1453624
WWTP: PO 266 POLYMER
PO 266 POLYMER
423.000.76.535.80.31.51
11,040.0(
10.4% Sales Tax
423.000.76.535.80.31.51
1,148.1(
Tota I :
12,188.1 f
242298
5/21/2020
077652
ROBERTS, CLIFF
2005095.009
REFUND: RENTAL CANCELLATION:
REFUND: RENTAL CANCELLATION:
001.000.239.200
150.0(
Tota I :
150.0(
Page: 21
Packet Pg. 48
vchlist
05/21/2020 3:10:19PM
Voucher List
City of Edmonds
Bank code : usbank
Voucher Date Vendor Invoice
242299 5/21/2020 077639 ROHLIN, SIOBHAN 2005080.009
242300 5/21/2020 075543 SNO CO PUBLIC DEFENDER ASSOC 3078
242301 5/21/2020 037375 SNO CO PUD NO 1
200202554
200326460
200496834
200650851
200651644
201184538
201383270
201431236
201453057
5.4.a
Page: 22
PO # Description/Account Amoun
REFUND: RENTAL CANCELLATION:
REFUND: RENTAL CANCELLATION:
001.000.239.200 150.0(
Total : 150.0(
APRIL PUBLIC DEF CONTRACT
N
APRIL PUBLIC DEF CONTRACT
001.000.39.512.52.41.00
26,265.2- U
Total:
26,265.2�
WWTP: 4/7-5/5/20 FLOWMETER 10(
4/7-5/5/20 FLOW METER 2400 HIGF
o
423.000.76.535.80.47.62
R
16.6( o
HUMMINGBIRD PARK 1000 EDMON
Q.
HUMMINGBIRD PARK 1000 EDMON
Q
001.000.64.576.80.47.00
LIFT STATION #10 17526 TALBOT R
N
LIFT STATION #10 17526 TALBOT R
T-
423.000.75.535.80.47.10
N
70.6( ,n
CITY PARK RESTROOMS
CITY PARK RESTROOMS
E
E
001.000.64.576.80.47.00
17.4, .�
PARK MAINTENANCE SHOP
PARK MAINTENANCE SHOP
001.000.64.576.80.47.00
460.0E E
HICKMAN PARK
HICKMAN PARK
+a,
001.000.64.576.80.47.00
23.7' Q
CITY PARK GAZEBO
CITY PARK GAZEBO
001.000.64.576.80.47.00 16.6(
PEDEST CAUTION LIGHT 9110 OLY
PEDEST CAUTION LIGHT 9110 OLY
111.000.68.542.64.47.00 16.6(
CIVIC CENTER PLAYFIELD LIGHTS
CIVIC CENTER PLAYFIELD LIGHTS
Page: 22
Packet Pg. 49
vchlist
05/21/2020 3:10:19PM
Voucher List
City of Edmonds
5.4.a
Page: 23
Bank code :
Voucher
usbank
Date
Vendor
Invoice PO #
Description/Account
Amoun
242301
5/21/2020
037375 SNO CO PUD NO 1
(Continued)
001.000.64.576.80.47.00
61.6'
201790003
ALDERWOOD INTERIE 6130 168TH
ALDERWOOD INTERIE 6130 168TH
421.000.74.534.80.47.00
20.0(
202114484
CITY PARK S RESTROOMS & SHEL
CITY PARK S RESTROOMS & SHEL
001.000.64.576.80.47.00
U
50.6E E
202250635
9TH/GASPER LANDSCAPE BED / M
9TH/GASPER LANDSCAPE BED / M
001.000.64.576.80.47.00
16.6( o
205184385
LIFT STATION #5 432 3RD AVE S / fV
�a
LIFT STATION #5 432 3RD AVE S / fv
o
L
423.000.75.535.80.47.10
20.9E a
221732084
VETERANS PLAZA METER 1000597
Q
VETERANS PLAZA METER 1000597
c
001.000.64.576.80.47.00
104.0z N
Total :
912.05 N
U)
242302
5/21/2020
075292 SNOHOMISH CO AUDITOR'S OFFICE
SP RECORDING
PLAT, SHORT PLAT RECORDING
y
recording of plat, short plat,
E
001.000.25.514.30.49.00
188.5( 12
Total:
188.5(
c
242303
5/21/2020
072776 SNOHOMISH CONSERVATION DIST
4390
E7FG.GRANT REIMBURSEMENT 1C
E7FG.Grant Reimbursement
422.000.72.531.90.41.20
U
210.E ,
Total:
210.61, Q
242304
5/21/2020
077657 SORENSON, DEREK
2005103.009
REFUND: PROGRAM CANCELLATIC
REFUND: PROGRAM CANCELLATIC
001.000.239.200
695.0(
Total :
695.0(
242305
5/21/2020
038410 SOUND SAFETY PRODUCTS
340395/1
WATER/ SEWER - WORK WEAR
WATER/ SEWER - WORK WEAR
Page: 23
Packet Pg. 50
vchlist
05/21/2020 3:10:19PM
Bank code : usbank
Voucher List
City of Edmonds
Voucher
Date
Vendor
Invoice
PO # Description/Account
242305
5/21/2020
038410 SOUND SAFETY PRODUCTS
(Continued)
421.000.74.534.80.24.00
WATER/ SEWER - WORK WEAR
423.000.75.535.80.24.00
10.4% Sales Tax
421.000.74.534.80.24.00
10.4% Sales Tax
423.000.75.535.80.24.00
Total
242306
5/21/2020
027269 THE PART WORKS INC
INV55790
PM SUPPLIES: PUSH BUTTON KIT
PM SUPPLIES: PUSH BUTTON KIT
001.000.64.576.80.31.00
10.4% Sales Tax
001.000.64.576.80.31.00
Tota I :
242307
5/21/2020
038315 THYSSENKRUPP ELEVATOR
5001260250
F.A.C. - MAINTENANCE ON ELEVAT
F.A.C. - MAINTENANCE ON ELEVAT
001.000.66.518.30.48.00
10.4% Sales Tax
001.000.66.518.30.48.00
5001266078
F.A.C. - ELEVATOR MAINTENANCE
F.A.C. - ELEVATOR MAINTENANCE
001.000.66.518.30.48.00
10.4% Sales Tax
001.000.66.518.30.48.00
Total
242308
5/21/2020
077643 TOBY, KATHERIN
2005085.009
REFUND: RENTAL CANCELLATION:
REFUND: RENTAL CANCELLATION:
001.000.239.200
Total
242309
5/21/2020
077653 TORRETTA, LAVINIA
2005096.009
REFUND: RENTAL CANCELLATION:
REFUND: RENTAL CANCELLATION:
5.4.a
Page: 24
Page: 24
Packet Pg. 51
vchlist
05/21/2020 3:10:19PM
Voucher List
City of Edmonds
5.4.a
Page: 25
Bank code :
usbank
Voucher
Date
Vendor
Invoice
PO # Description/Account
Amoun
242309
5/21/2020
077653 TORRETTA, LAVINIA
(Continued)
001.000.239.200
200.0(
Tota I :
200.0(
242310
5/21/2020
077659 TPC TRAINING
I-107297
WWTP: EDUENAS, JCASTRO+MDE
EDUENAS $170), JCASTRO ($1200)
423.000.76.535.80.49.71
1,455.0(
Total :
1,455.0(
242311
5/21/2020
076853 TRC ENVIRONMENTAL CORP
414849
WWTP: PO 252 FINAL 10% - STACK
PO 252 FINAL 10% - STACK TEST
423.000.76.535.80.41.00
663.8(
Tota I :
663.8(
242312
5/21/2020
076927 TRI-TECH FORENSICS INC
260693
INV 260693 - CUST 203641 - EDMOI
100 NELDERM FACE SHIELDS
001.000.41.521.22.31.00
395.0(
Freight
001.000.41.521.22.31.00
42.0(
Tota I :
437.0(
242313
5/21/2020
077656 VEHRS, NICOLE
2005101.009
REFUND: RENTAL CANCELLATION:
REFUND: RENTAL CANCELLATION:
001.000.239.200
395.0(
2005102.009
REFUND: RENTAL CANCELLATION:
REFUND: RENTAL CANCELLATION:
001.000.239.200
500.0(
Tota I :
895.0(
242314
5/21/2020
067086 WASHINGTON CRANE AND HOIST CO
0042499-IN
WWTP: PO 274 YRLY CRANE INSPI
PO 274 YRLY CRANE INSPECT+PF
423.000.76.535.80.48.00
1,210.0(
10.4% Sales Tax
423.000.76.535.80.48.00
125.81
Total:
1,335.8'
242315
5/21/2020
064800 WEHOP
642226
FLOWER PROGRAM: PLANTS
Page: 25
Packet Pg. 52
vchlist
05/21/2020 3:10:19PM
Voucher List
City of Edmonds
5.4.a
Page: 26
Bank code :
Voucher
usbank
Date Vendor
Invoice
PO # Description/Account
Amoun
242315
5/21/2020 064800 WEHOP
(Continued)
FLOWER PROGRAM: PLANTS
125.000.64.576.80.31.00
1,393.1 ,
10.4% Sales Tax
-71
125.000.64.576.80.31.00
144.8E u)
642356
SHIPPING COSTS FOR INVOICE #6
SHIPPING COSTS FOR INVOICE #6
m
125.000.64.576.80.31.00
644.4( E
Total :
2,182.4(
242316
5/21/2020 073739 WH PACIFIC INC
163447
EBCC.SERVICES THRU 5/9/2020
0
EBCC.Services thru 5/9/2020
'R
112.000.68.542.30.41.00
3,647.7, p
EBCC.Services thru 5/9/2020
Q.
126.000.68.542.30.41.00
CL
1,412.7z Q
EBCC.Services thru 5/9/2020
..
422.000.72.542.30.41.00
0
2,414.3E N
Total :
7,474.8z N
242317
5/21/2020 011900 ZIPLY FIBER
206-188-0247
TELEMETRY MASTER SUMMARY A,
TELEMETRY MASTER SUMMARY A,
E
E
421.000.74.534.80.42.00
270.6z T
TELEMETRY MASTER SUMMARY A,
423.000.75.535.80.42.00
270.6<
253-011-1177
PUBLIC WORKS OMC RADIO LINE
E
E
PUBLIC WORKS OMC RADIO LINE
001.000.65.518.20.42.00
6.4'°
PUBLIC WORKS OMC RADIO LINE'
r
Q
111.000.68.542.90.42.00
24.4'
PUBLIC WORKS OMC RADIO LINE
421.000.74.534.80.42.00
24.4'
PUBLIC WORKS OMC RADIO LINE
423.000.75.535.80.42.00
24.4<
PUBLIC WORKS OMC RADIO LINE
511.000.77.548.68.42.00
24.4<
PUBLIC WORKS OMC RADIO LINE
Page: 26
Packet Pg. 53
vchlist
05/21/2020 3:10:19PM
Bank code : usbank
Voucher Date Vendor
242317 5/21/2020 011900 ZIPLY FIBER
95 Vouchers for bank code : usbank
95 Vouchers in this report
Voucher List
City of Edmonds
5.4.a
Page: 27
Invoice PO # Description/Account Amoun
(Continued)
422.000.72.531.90.42.00
24.4'
425-745-4313
CLUBHOUSE ALARM LINES 6801 M
CLUBHOUSE FIRE AND INTRUSION
001.000.66.518.30.42.00
139.9"
425-774-1031
LIFT STATION #8 VG SPECIAL ACCI
LIFT STATION #8 TWO VOICE GRA[
423.000.75.535.80.42.00
47.5( E
425-775-1344
425-775-1344 RANGER STATION
425-775-1344 RANGER STATION
001.000.64.571.23.42.00
73.0E o
425-775-7865
UTILITY BILLING RADIO LINE
Ta
UTILITY BILLING RADIO LINE TO FI
o
L
421.000.74.534.80.42.00
72.2E a
425-776-1281
SNO-ISLE LIBRARY ELEVATOR PH(
Q
SNO-ISLE LIBRARY ELEVATOR PH(
c
001.000.66.518.30.42.00
59.4. N
425-776-2742
LIFT STATION #7 VG SPECIAL ACC[
N
LIFT STATION #7 V/G SPECIAL ACC
Ln
423.000.75.535.80.42.00
0
26.4, N
425-776-5316
425-776-5316 PARKS MAINT FAX LII
E
425-776-5316 PARKS MAINT FAX LII
001.000.64.576.80.42.00
108.0z
Total:
1,196.5( cc
E
Bank total :
200,860.7: u
�a
Total vouchers :
200,860.7, Q
Page: 27
Packet Pg. 54
5.4.b
PROJECT NUMBERS (By Project Title)
Project
Engineering
Accounting
Project
Funding
Project Title
Number
Number
STM
174th St. & 71st Ave Storm Improvements
c521
EBFB
WTR
2017 Waterline Replacement Projects
i014
E6J13
STM
2018 Lorian Woods Study
s018
EBFA
SWR
2018 Sewerline Replacement Project
c492
E6GC
WTR
2018 Waterline Replacement Project
c493
E6JC
STR
2019 Downtown Parking Study
s021
E9AC
STR
2019 Guardrail Install
i039
E9AB
ui
STR
2019 Overlay Program
i036
E9CA
t
STR
2019 Pedestrian Safety Program
i041
E9DB
U
E
SWR
2019 Sewerline Replacement Project (Phase 7)
c516
EBGA
R
STM
2019 Storm Maintenance Project
c525
EBFC
o
WTR
2019 Swedish Waterline Replacement
c523
EBJA
STR
2019 Traffic Calming
i038
E9AA
a
STR
2019 Traffic Signal Upgrades
i045
E9AD
Q
UTILITIES
2019 Utility Rate & GFC Update
s020
EBJB
N
WTR
2019 Waterline Overlay
i043
E9CB
N
WTR
2019 Waterline Replacement (Phase10)
c498
E7JA
c
STR
2020 Guardrail Installations
i046
EOAA
U)
CD
STR
2020 Overlay Program
i042
EOCA
E
STR
2020 Pedestrian Safety Program
i049
EODB
?
0
STR
2020 Pedestrian Task Force
s024
EODA
a`
STR
2020 Traffic Calming
i048
EOAC
y
STR
2020 Traffic Signal Upgrades
i047
EOAB
2'
STR
220th Adaptive
i028
EBAB
c
m
STR
228th St. SW Corridor Improvements
i005
E7AC
m
STR
238th St. Island & Misc. Ramps
i037
EBDC
u_
};
c
STR
238th St. SW Walkway (100th Ave to 104th Ave)
c423
E3DB
W
E
STR
238th St. SW Walkway (Edmonds Way to Hwy 99)
c485
E6DA
ca
STR
76th Ave W & 220th St. SW Intersection Improvements
i029
EBCA
Q
STR
76th Ave W at 212th St SW Intersection Improvements
c368
E1CA
STR
84th Ave W Overlay from 220th to 212th
i031
EBCC
STR
89th PI W Retaining Wall
i025
E7CD
STR
ADA Curb Ramps
i033
EBDB
STR
Admiral Way Pedestrian Crossing
i040
E9DA
STR
Audible Pedestrian Signals
i024
E7AB
STM
Ballinger Regional Facility Pre -Design
s022
E9FA
STR
Bikelink Project
c474
ESDA
STR
Citywide Bicycle Improvements Project
i050
EODC
SWR
Citywide CIPP Sewer Rehab Phase II
c488
E6GB
Revised 5/20/2020
Packet Pg. 55
5.4.b
PROJECT NUMBERS (By Project Title)
Project
Engineering
Accounting
Project
Funding
Project Title
Number
Number
STIR
Citywide Pedestrian Crossing Enhancements
i026
E7DC
STIR
Citywide Protected/Permissive Traffic Signal Conversion
i015
E6AB
PRK
Civic Center Playfield (Construction)
c551
EOMA
PRK
Civic Center Playfield (Design)
c536
EOMA
WTR
Dayton St. Utility Replacement Project (3rd Ave to 9th Ave)
c482
ESJB
STM
Dayton Street Stormwater Pump Station
c455
E4FE
FAC
Edmonds Fishing Pier Rehab
c443
E4MB
STIR
Edmonds Street Waterfront Connector
c478
ESDB
WTR
Five Corners Reservoir Re -coating
c473
ESKA
PM
Fourth Avenue Cultural Corridor
c282
EBMA
STIR
Hwy 99 Gateway Revitalization
s014
E6AA
STM
Lake Ballinger Associated Projects
c436
E4FD
SWR
Lake Ballinger Trunk Sewer Study
sol 1
ESGB
SWR
Lift Station #1 Basin & Flow Study
c461
E4GC
STIR
Minor Sidewalk Program
i017
E6DD
STM
NPDES (Students Saving Salmon)
m013
E7FG
GF
Official Street Map & Sidewalk Plan Update
s025
EONA
STM
OVD Slope Repair & Stabilization
m105
E7FA
WTR
Phase 11 Annual Water Utility Replacement Project
c549
EOJA
STM
Phase 2 Annual Storm Utility Replacement Project
c547
EOFB
SWR
Phase 8 Annual Sewer Replacement Project
c548
EOGA
FAC
PW Concrete Regrade & Drainage South
c502
E9MA
STM
Seaview Park Infiltration Facility
c479
ESFD
STM
Seaview Park Infiltration Facility Phase 2
c546
EOFA
WWTP
Sewer Outfall Groundwater Monitoring
c446
E4HA
UTILITIES
Standard Details Updates
solo
ESNA
STM
Storm Drain Improvements @ 9510 232nd St. SW
c495
E7FB
STM
Stormwater Comp Plan Update
s017
E6FD
STIR
Sunset Walkway Improvements
c354
E1 DA
STIR
Trackside Warning System
c470
ESAA
STIR
Walnut St. Walkway (3rd-4th)
i044
E9DC
PRK
Waterfront Development & Restoration (Construction)
c544
E7MA
PRK
Waterfront Development & Restoration (Design)
c496
E7MA
PRK
Waterfront Development & Restoration (Pre - Design)
m103
E7MA
STM
Willow Creek Daylighting/Edmonds Marsh Restoration
c435
E4FC
WWTP
WWTP Outfall Pipe Modifications
c481
ESHA
ui
m
t
U
E
0
R
0
a
a
Q
Revised 5/20/2020 Packet Pg. 56
5.4.b
PROJECT NUMBERS (By Engineering Number)
Engineering
Proiect
Proiect
Accounting
Funding
Number
Number
Proiect Title
EOAA
i046
2020 Guardrail Installations
STIR
EOAB
i047
2020 Traffic Signal Upgrades
i048
2020 Traffic Calming
STIR
EOCA
i042
2020 Overlay Program
MR
V EODA
s024
2020 Pedestrian Task Force AM
STIR
EODB
i049
2020 Pedestrian Safety Program
EODC
i050
Citywide Bicycle Improvements Projem
w
STM
EOFA
c546
Seaview Park Infiltration Facility Phase 2
Ise 2 Annual Storm Utility Replacement Project
E
SWR
EOGA
c548
Phase 8 Annual Sewer Replacement Project
nnual Water Utility Replacement Project
0
PRK
EOMA
c551
Civic Center Playfield (Construction)
@
Civic Center Playfield (Design)
>
a
GF
EONA
s025
Official Street Map & Sidewalk Plan Update
Q-
a
ISTR
ElCA
c368
76th Ave W at 212th St SW Intersection Improvements
c
N
STIR
E1 DA
c354
Sunset Walkway Improvements
N
c423
238th St. SW Walkway (100th Ave to 104th Ave)
Ln
0
STM
E4FC
c435
Willow Creek Daylighting/Edmonds Marsh Restoration
STM 4FD
c436 it
Lake Ballinger Associated Projects
E
E
STM
E41FE
c455
Dayton Street Stormwater Pump Station
0
z
SWR
E4GC
c461
Lift Station #1 Basin & Flow Stud
0
WWTP
E4HA
c446
Sewer Outfall Groundwater Monitoring
a`
y
E41VIB
Edmonds Fishing Pier Re ha
>,
Waffl
STIR
ESAA
c470
Trackside Warning System
y
0
Blink Project
a
m
L
STIR
ESDB
c478
Edmonds Street Waterfront Connector
u_
Seaview Park Infiltration Facility
SWR
ESGB
s0l l
Lake Ballinger Trunk Sewer Study
WWTP
ESHA
1W
WWTP Outfall Pipe Modification
Q
WTR
ESJB
c482
Dayton St. Utility Replacement Project (3rd Ave to 9th Ave)
Five Corners Reservoir Re -coating
UTILITIES
ESNA
solo
Standard Details Updates
E6AA
Hwy 99 Gateway Revitalization
STIR
E6AB
i015
Citywide Protected/Permissive Traffic Signal Conversion
STIR
E6DA
■c485
238th St. SW Walkway (Edmonds
STIR
E6DD
i017
Minor Sidewalk Program
rmwater Comp Plan Updat
SWR
E6GB
c488
Citywide CIPP Sewer Rehab Phase II
WSWFW
E6GC
c49W
2018 Sewerline Replacement Project
Revised 5/20/2020 Packet Pg. 57
5.4.b
PROJECT NUMBERS (By Engineering Number)
Engineering
Project
Protect
Accounting
Funding
Number
Number
Protect Title
WTR
E6J13
i014
2017 Waterline Replacement Projects
WTR
E6JC
c493
2018 Waterline Replacement Project
STIR
E7AB
i024
Audible Pedestrian Signals
STIR
E7AC
i005
228th St. SW Corridor Improvements
STIR
E7CD
i025
89th PI W Retaining Wall
STIR
E7DC
i026
Citywide Pedestrian Crossing Enhancements
STM
E7FA
m105
OVD Slope Repair & Stabilization
ui
STM
E7FB
c495
Storm Drain Improvements @ 9510 232nd St. SW
STM
E7FG
m013
NPDES (Students Saving Salmon)
U
E
WTR
E7JA
c498
2019 Waterline Replacement
2
PRK
E7MA
c544
Waterfront Development & Restoration (Construction)
_
0
PRK
E7MA
c496
Waterfront Development & Restoration (Design)
PRK
E7MA
m103
Waterfront Development & Restoration (Pre - Design)
a
STR
E8AB
i028
220th Adaptive
Q-
Q
STIR
E8CA
i029
76th Ave W & 220th St. SW Intersection Improvements
c
N
STIR
E8CC
i031
84th Ave W Overlay from 220th to 212th
N
STIR
E8DB
i033
ADA Curb Ramps
LO
0
STIR
E8DC
i037
238th St. Island & Misc. Ramps
STM
E8FA
s018
2018 Lorian Woods Study
CD
.0
E
STM
E8FB
c521
174th St. & 71st Ave Storm Improvements
z
0
STM
E8FC
c525
2019 Storm Maintenance Project
a
SWR
E8GA
c516
2019 Sewerline Replacement Project
N
WTR
E8JA
c523
2019 Swedish Waterline Replacement
D,
UTILITIES
E8J13
s020
2019 Utility Rate & GFC Update
CD
PM
E8MA
c282
Fourth Avenue Cultural Corridor
m
L
STIR
E9AA
i038
2019 Traffic Calming
u_
STIR
E9AB
i039
2019 Guardrail Install
CD
STIR
E9AC
s021
2019 Downtown Parking Study
STIR
HAD
i045
2019 Traffic Signal Upgrades
Q
STIR
E9CA
i036
2019 Overlay Program
WTR
E9CB
i043
2019 Waterline Overlay
STIR
E9DA
i040
Admiral Way Pedestrian Crossing
STIR
E9DB
i041
2019 Pedestrian Safety Program
STIR
E9DC
i044
Walnut St. Walkway (3rd-4th)
STM
E9FA
s022
Ballinger Regional Facility Pre -Design
FAC
E9MA
c502
PW Concrete Regrade & Drainage South
Revised 5/20/2020 Packet Pg. 58
5.4.b
PROJECT NUMBERS (By New Project Accounting Number)
Engineering
Protect
Protect
Accounting
Funding
Number
Number
Protect Title
PM
EBMA
c282
Fourth Avenue Cultural Corridor
STIR
E1 DA
c354
Sunset Walkway Improvements
STIR
E1 CA
c368
76th Ave W at 212th St SW Intersection Improvements
STIR
E3DB
c423
238th St. SW Walkway (100th Ave to 104th Ave)
STM
E4FC
c435
Willow Creek Daylighting/Edmonds Marsh Restoration
STM
E4FD
c436
Lake Ballinger Associated Projects
FAC
E4MB
c443
Edmonds Fishing Pier Rehab
ui
WWTP
E4HA
c446
Sewer Outfall Groundwater Monitoring
STM
E4FE
c455
Dayton Street Stormwater Pump Station
U
E
SWR
E4GC
c461
Lift Station #1 Basin & Flow Study
2
STIRESAA
c470
Trackside Warning System
,_
0
WTR
ESKA
c473
Five Corners Reservoir Re -coating
STIR
ESDA
c474
Bikelink Project
0
L
Q
STIR
ESDB
c478
Edmonds Street Waterfront Connector
0-
Q
STM
ESFD
c479
Seaview Park Infiltration Facility
c
N
WWTP
ESHA
c481
WWTP Outfall Pipe Modifications
N
WTR
ESJB
c482
Dayton St. Utility Replacement Project (3rd Ave to 9th Ave)
c
STIRE6DA
c485
238th St. SW Walkway (Edmonds Way to Hwy 99)
L_
SWR
E6GB
c488
Citywide CIPP Sewer Rehab Phase II
a D
.0
E
SWR
E6GC
c492
2018 Sewerline Replacement Project
z
0
WTR
E6JC
c493
2018 Waterline Replacement Project
a
STM
E7FB
c495
Storm Drain Improvements @ 9510 232nd St. SW
N
PRK
E7MA
c496
Waterfront Development & Restoration (Design)
D,
WTR
E7JA
c498
2019 Waterline Replacement
y
0
FAC
E9MA
c502
PW Concrete Regrade & Drainage South
m
L
SWR
EBGA
c516
2019 Sewerline Replacement Project
u_
STM
EBFB
c521
174th St. & 71st Ave Storm Improvements
WTR
EBJA
c523
2019 Swedish Waterline Replacement
STM
EBFC
c525
2019 Storm Maintenance Project
f°
Q
PRK
EOMA
c536
Civic Center Playfield (Design)
PRK
E7MA
c544
Waterfront Development & Restoration (Construction)
STM
EOFA
c546
Seaview Park Infiltration Facility Phase 2
STM
EOFB
c547
Phase 2 Annual Storm Utility Replacement Project
SWR
EOGA
c548
Phase 8 Annual Sewer Replacement Project
WTR
EOJA
c549
Phase 11 Annual Water Utility Replacement Project
PRK
EOMA
c551
Civic Center Playfield (Construction)
STIR
E7AC
i005
228th St. SW Corridor Improvements
WTR
E6JB
i014
2017 Waterline Replacement Projects
STIR
E6AB
i015
Citywide Protected/Permissive Traffic Signal Conversion
Revised 5/20/2020 Packet Pg. 59
5.4.b
PROJECT NUMBERS (By New Project Accounting Number)
Engineering
Project
Protect
Accounting
Funding
Number
Number
Protect Title
STR
E6DD
i017
Minor Sidewalk Program
STR
E7AB
i024
Audible Pedestrian Signals
STR
E7CD
i025
89th PI W Retaining Wall
STR
E7DC
i026
Citywide Pedestrian Crossing Enhancements
STR
EBAB
i028
220th Adaptive
STR
EBCA
i029
76th Ave W & 220th St. SW Intersection Improvements
STR
EBCC
i031
84th Ave W Overlay from 220th to 212th
ui
STR
EBDB
i033
ADA Curb Ramps
STR
E9CA
i036
2019 Overlay Program
U
E
STR
EBDC
i037
238th St. Island & Misc. Ramps
2
STR
E9AA
i038
2019 Traffic Calming
,_
0
STR
E9AB
i039
2019 Guardrail Install
STR
E9DA
i040
Admiral Way Pedestrian Crossing
a
STR
E9DB
i041
2019 Pedestrian Safety Program
Q-
Q
STR
EOCA
i042
2020 Overlay Program
c
N
WTR
E9CB
i043
2019 Waterline Overlay
N
STR
E9DC
i044
Walnut St. Walkway (3rd-4th)
LO
0
STR
E9AD
i045
2019 Traffic Signal Upgrades
L_
STR
EOAA
i046
2020 Guardrail Installations
CD
.0
E
STR
EOAB
i047
2020 Traffic Signal Upgrades
z_
0
STR
EOAC
i048
2020 Traffic Calming
IL
STR
EODB
i049
2020 Pedestrian Safety Program
N
STR
EODC
i050
Citywide Bicycle Improvements Project
D,
STM
E7FG
m013
NPDES (Students Saving Salmon)
CD
PRK
E7MA
m103
Waterfront Development & Restoration (Pre - Design)
m
L
STM
E7FA
m105
OVD Slope Repair & Stabilization
u_
UTILITIES
ESNA
solo
Standard Details Updates
CD
SWR
ESGB
sol l
Lake Ballinger Trunk Sewer Study
STR
E6AA
s014
Hwy 99 Gateway Revitalization
Q
STM
E6FD
s017
Stormwater Comp Plan Update
STM
EBFA
s018
2018 Lorian Woods Study
UTILITIES
EBJB
s02O
2019 Utility Rate & GFC Update
STR
E9AC
s021
2019 Downtown Parking Study
STM
E9FA
s022
Ballinger Regional Facility Pre -Design
STR
EODA
s024
2020 Pedestrian Task Force
GF
EONA
s025
Official Street Map & Sidewalk Plan Update
Revised 5/20/2020 Packet Pg. 60
5.4.b
PROJECT NUMBERS (By Funding)
Project
Engineering
Accounting
Project
Funding
Protect Title
Number
Number
FAC
Edmonds Fishing Pier Rehab
c443
E4MB
FAC
PW Concrete Regrade & Drainage South
c502
E9MA
GF
Official Street Map & Sidewalk Plan Update
s025
EONA
PM
Fourth Avenue Cultural Corridor
c282
EBMA
PRK
Civic Center Playfield (Construction)
c551
EOMA
PRK
Civic Center Playfield (Design)
c536
EOMA
PRK
Waterfront Development & Restoration (Construction)
c544
E7MA
PRK
Waterfront Development & Restoration (Design)
c496
E7MA
PRK
Waterfront Development & Restoration (Pre - Design)
m103
E7MA
STM
174th St. & 71 st Ave Storm Improvements
c521
EBFB
STM
2018 Lorian Woods Study
s018
EBFA
STM
2019 Storm Maintenance Project
c525
EBFC
STM
Ballinger Regional Facility Pre -Design
s022
E9FA
STM
Dayton Street Stormwater Pump Station
c455
E4FE
STM
Lake Ballinger Associated Projects
c436
E4FD
STM
NPDES (Students Saving Salmon)
m013
E7FG
STM
OVD Slope Repair & Stabilization
m105
E7FA
STM
Phase 2 Annual Storm Utility Replacement Project
c547
EOFB
STM
Seaview Park Infiltration Facility
c479
ESFD
STM
Seaview Park Infiltration Facility Phase 2
c546
EOFA
STM
Storm Drain Improvements @ 9510 232nd St. SW
c495
E7FB
STM
Stormwater Comp Plan Update
s017
E6FD
STM
Willow Creek Daylighting/Edmonds Marsh Restoration
c435
E4FC
STR
2019 Downtown Parking Study
s021
E9AC
STR
2019 Guardrail Install
i039
E9AB
STR
2019 Overlay Program
i036
E9CA
STR
2019 Pedestrian Safety Program
i041
E9DB
STR
2019 Traffic Calming
i038
E9AA
STR
2019 Traffic Signal Upgrades
i045
E9AD
STR
2020 Guardrail Installations
i046
EOAA
STR
2020 Overlay Program
i042
EOCA
STR
2020 Pedestrian Safety Program
i049
EODB
STR
2020 Pedestrian Task Force
s024
EODA
STR
2020 Traffic Calming
i048
EOAC
STR
2020 Traffic Signal Upgrades
i047
EOAB
STR
228th St. SW Corridor Improvements
i005
E7AC
STR
238th St. Island & Misc. Ramps
i037
EBDC
STR
238th St. SW Walkway (100th Ave to 104th Ave)
c423
E3DB
STR
238th St. SW Walkway (Edmonds Way to Hwy 99)
c485
E6DA
ui
m
t
U
E
U
0
R
0
a
a
Q
Revised 5/20/2020 Packet Pg. 61
5.4.b
PROJECT NUMBERS (By Funding)
Project
Engineering
Accounting
Project
Funding
Protect Title
Number
Number
STIR
76th Ave W & 220th St. SW Intersection Improvements
i029
EBCA
STIR
76th Ave W at 212th St SW Intersection Improvements
c368
ElCA
STIR
84th Ave W Overlay from 220th to 212th
i031
EBCC
STIR
89th PI W Retaining Wall
i025
E7CD
STIR
ADA Curb Ramps
i033
EBDB
STIR
Admiral Way Pedestrian Crossing
i040
E9DA
STIR
Audible Pedestrian Signals
i024
E7AB
STIR
Bikelink Project
c474
ESDA
STIR
Citywide Bicycle Improvements Project
i050
EODC
STIR
Citywide Pedestrian Crossing Enhancements
i026
E7DC
STIR
Citywide Protected/Permissive Traffic Signal Conversion
i015
E6AB
STIR
Edmonds Street Waterfront Connector
c478
ESDB
STIR
Hwy 99 Gateway Revitalization
s014
E6AA
STIR
Minor Sidewalk Program
i017
E6DD
STIR
Sunset Walkway Improvements
c354
E1 DA
STIR
Trackside Warning System
c470
ESAA
STIR
Walnut St. Walkway (3rd-4th)
i044
E9DC
STIR
220th Adaptive
i028
EBAB
SWR
2018 Sewerline Replacement Project
c492
E6GC
SWR
2019 Sewerline Replacement Project
c516
EBGA
SWR
Citywide CIPP Sewer Rehab Phase II
c488
E6GB
SWR
Lake Ballinger Trunk Sewer Study
s0l l
ESGB
SWR
Lift Station #1 Basin & Flow Study
c461
E4GC
SWR
Phase 8 Annual Sewer Replacement Project
c548
EOGA
UTILITIES
2019 Utility Rate & GFC Update
s02O
EBJB
UTILITIES
Standard Details Updates
solo
ESNA
WTR
2017 Waterline Replacement Projects
i014
E6JB
WTR
2018 Waterline Replacement Project
c493
E6JC
WTR
2019 Swedish Waterline Replacement
c523
EBJA
WTR
2019 Waterline Overlay
i043
E9CB
WTR
2019 Waterline Replacement
c498
E7JA
WTR
Dayton St. Utility Replacement Project (3rd Ave to 9th Ave)
c482
ESJB
WTR
Five Corners Reservoir Re -coating
c473
ESKA
WTR
Phase 11 Annual Water Utility Replacement Project
c549
EOJA
WWTP
Sewer Outfall Groundwater Monitoring
c446
E4HA
WWTP
WWTP Outfall Pipe Modifications
c481
ESHA
ui
m
t
U
E
U
0
R
0
a
a
Q
Revised 5/20/2020 Packet Pg. 62
5.5
City Council Agenda Item
Meeting Date: 05/26/2020
Employee Separation Agreement
Staff Lead: Jessica Neill Hoyson
Department: Human Resources
Preparer: Jessica Neill Neill Hoyson
Background/History
A proposed employee separation agreement was sent to the City Council by the City Attorney's Office
on May 21, 2020 at 3:34 pm. Because the separation agreement is subject to a seven-day revocation
period, during which the employee may revoke the agreement, a copy of the separation agreement is
not being included in the agenda packet.
Staff Recommendation
By approving this agenda memo, the City Council would be approving the separation agreement that
was sent to the City Council by the City Attorney's Office on May 21, 2020 at 3:34 pm, and authorizing
the Mayor to execute the same.
Narrative
The subject employment with the City will end on June 1, 2020. Staff is proposing this separation
agreement to finalize the terms of this employment separation.
Necessary and Routine
It is necessary for the City Council to take action on this now because the employee has already signed
the separation agreement. But the employee's signature on the document does not make it binding.
Therefore, the City Council must authorize the mayor to sign the separation agreement. Any delay in
authorizing the mayor to sign the separation agreement subjects the City to uncertainty that this
agreement is intended to avoid. So, council action is necessary now.
This City Council action qualifies as routine under the OPMA proclamation because the City Council
would not typically seek public input on the terms of an employee separation agreement. In the past,
separation agreements have been acted on through the consent agenda. Guidance from the Attorney
General's office suggests that the "routine" prong of the test is designed to prevent the City Council
from acting on items that the public would typically be expected to provide feedback on, like a
significant new policy. But, administrative matters like this, where public input would not typically be
sought, should qualify as "routine" under the OPMA proclamation.
Packet Pg. 63
7.1
City Council Agenda Item
Meeting Date: 05/26/2020
Wastewater Treatment Plant Incinerator Replacement Project Update and Recommendation
Staff Lead: Phil Williams
Department: Public Works & Utilities
Preparer: Phil Williams
Background/History
In August, 2014 City Council was presented with a plan to replace the Sanitary Sewage Sludge
Incinerator with a gasification system.
On April 10th, 2018, the Parks and Public Works Committee reviewed the incinerator replacement
project proposal and recommended it be placed on the April 17th City Council agenda for presentation,
discussion, and action.
On April 171h, 2018, the City Council approved the pre -design contract with DES for the Carbon Recovery
Project. The work was completed on time and within budget during 2018.
City Council authorized a contract and funding with the State Department of Enterprise Systems (DES)
for design of the WWTP Phase 6 Energy Conservation Project - Carbon Recovery in the 2019 budget.
City Council appropriated $11,037,000 in the 2020 budget for construction to begin.
Staff Recommendation
After receiving this presentation from staff and having an opportunity ask questions, instruct staff to
return next week with a specific set of performance guarantees and a G-max price to replace Edmonds'
aging Sewage Sludge Incinerator with a gasification system supplied by Ecoremedy (Project B). The
requested action at that time would be to authorize the Mayor to sign an agreement with the
Department of Enterprise Systems for delivery of this project. Further Council action in 2020 will likely
include selling revenue bonds to support the project.
Narrative
The Wastewater Treatment Plant currently utilizes a Sanitary Sewage Sludge Incinerator (SSI) to
combust solids before final disposal by landfilling. The SSI and all of its support equipment were
originally installed 30 years ago and are well beyond their originally expected useful life. The cost of
operating and maintaining this equipment has risen sharply in recent years due to increasingly stringent
federal air quality regulations The goal of these regulations is to bring all of the SSI systems across the
country up to New Source Performance Standards. They do this by limiting the expenditures an owner
can incur to keep these older systems running. Once these investments exceed a certain percentage of
the original installed cost of the system it must be replaced. We are already within 5 years of meeting
this trigger. USEPA does not want to see these older incinerators continue to operate. The increased
cost for regulatory compliance alone (sampling, testing, and reporting) currently exceeds $125,000 per
year. It is estimated that yearly maintenance and operation of the existing SSI is over $700,000.
Packet Pg. 64
7.1
The bottom line is we are obligated to bring our air emissions up to the standards that a brand new
incinerator must now meet. Our choices are limited to: 1) putting in a new, modern incinerator or, 2)
using a more environmentally friendly biosolids management system. A new incinerator would be as
expensive as systems using gasification and pyrolysis but these newer technologies will cost less to
operate and maintain, have superior energy balances, and can significantly reduce the City's carbon
footprint. City Council Resolution No. 1389, which commits to achieving or exceeding, at the local level,
the goals established in the Paris Climate Accord, adds additional motivation to begin development of
the next generation biosolids processing and disposal system for our regional Wastewater Treatment
Plant.
Initial research, technical information requests, and evaluation (established via an RFQ process that
included proposals from across the USA) have revealed new technologies that can significantly improve
the recovery of Carbon and are viable alternatives to incineration. The City has concluded that both
Pyrolysis or Gasification could meet the goal and intent of Resolution No. 1389. In addition, either
technology would significantly reduce operating, regulatory, and disposal expenses.
The idea of using Pyrolysis was first presented to WWTP staff in early 2019 ("Project A"). Project A
involves a two-step process: sludge drying and Pyrolysis. This two-step process creates a Class A dried
product and a "biochar" which are well established green renewable products. This two-step process is
intended to be "net -zero" or energy neutral, and the biochar byproduct could be used in City parks
and/or marketed as a soil conditioner or amendment. However, the details of Project A have since
proven to be unworkable because 1) the cost as originally estimated has climbed dramatically, 2)
current information tells us the process is not net -zero on energy consumption, and a new and
expensive building would need to be built at the plant to house the equipment.
The project team (City, Ameresco, DES staff) have remained committed to providing the City with a
project that meets the goals and intent of Resolution No. 1389.
To this end, the City contracted with Ecoremedy, a gasification integrator, to conduct a design effort to
determine if their technology could be successfully deployed in Edmonds. This effort, which we have
referred to as Project B, also includes guaranteed performance language, a detailed and positive energy
balance, and a commitment to a single source of responsibility during performance commissioning.
Project B benefits from the lessons learned, the initial regulatory reports, and the modeling, engineering
reports, and design work that was prepared for Project A. Most of this information is equally relevant to
Project B. We estimate Project B is approximately 80% developed. Ecoremedy has funded half of this
design effort to date due to their confidence in being able to achieve all defined project outcomes and
bring additional value to the City.
With the help of our project design team, we have concluded this gasification approach offered by
Ecoremedy would be a better fit for Edmonds than the pyrolysis -based technology offered by
Bioforcetech and Centrisys. We are recommending the City move forward with finalizing a cost proposal
to implement this technology. It is our intent to come back next week with final cost numbers and
performance guarantees. In order to reduce financial and operational risks, and build upon the recent
success of prior energy -related projects, we are recommending use of an Energy Savings Performance
contract (ESPC) through DES to complete the design and construct and performance test Project B. ESPC
projects are delivered with guaranteed not -to -exceed pricing, guaranteed performance of the new
systems, and guaranteed energy savings that are measured and verified.
Packet Pg. 65
7.1
Governor Inslee recently signed the 2020 Supplemental State Capital Budget, which includes an
appropriation of $250,000 for the Edmonds Carbon Recovery (Edmonds) Project.
Another benefit Project B will most likely be provided is a tax exemption from the Washington State
Department of Revenue due to the fact that Biochar is considered a marketable product. All equipment
and materials required to produce the sellable product qualify. We cannot at this point state specifically
what other items may qualify but we believe at least 50% of this tax burden will ultimately be exempt.
Further Council action in 2020 will likely include selling revenue bonds to support the project.
Attachments:
Phase 6 City Council Presentation 5.26.20 R3 PHW3
Packet Pg. 66
7.1.a
CITY OF EDMONDS
CITY COUNCIL PRESENTATION
MAY 26, 2020
These projects have been completed in partnership with:
AMERESCO
Green * Clean ; Sustainable
WV ishingtun State Department of
Enterprise Services
Packet Pg. 67
PRESENTATION GOALS
• Conduct a brief overview of the various energy programs the WWTP has
participated in since 2012.
• Provide a brief overview of the ESCO process
• Discuss ESCO Phase 6 — including
the
Carbon Recovery
process, Resolution
1389 impacts, O&M expenses, and
the
ESPC contracting
methods
• Share evaluation of Project A and B
• Share staff recommendation and independent engineering review
• Answer questions.
These projects have been completed in
t. r) 7.1.a
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Packet Pg. 68
ENERGY SAVINGS PERFORMANCE
CONTRACTING (ESPC)
• An ESPC is a contract between an energy services company
(ESCO) and the Washington State Department of Enterprise
Services (DES), under which the ESCO guarantees a not -to -
exceed cost, system performance, and energy savings to the
client (Edmonds).
• Under this program:
Major project risks are shifted from client to the ESCO.
- ESCO provides single -source of accountability and enhances
customer control of equipment & sub -contractor selection.
• DES manages contract and provides oversight
• Reduces future energy costs and uses the savings to pay for
infrastructure improvements implemented today.
These projecft have been cornpletsd in
E1 7.1.a
A1EFEC
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Packet Pg. 69
PLANT ENERGY AND COST TRENDS
RESULTING FROM ENERGY PROJECTS
$400,000
$300,000
$200,000
$100,000
$0
Energy usage & demand trending downward,
while costs are trending upward due to RDC charges and rate increases
2011 2012 2013 2014 2015 2015 2017 2018 2019 2020
These projects have been completed in
7.1.a
EE
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Do Nothing Case
RDC
w— kW Casts
kWh Casts
—kWh
0 ESCO Phases
Packet Pg. 70
ENERGY INCENTIVES, GRANTS, AND
PERFORMANCE
These projects have been completed in
7.1.a
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• 2010 Plant staff began working with SNO PUD and entered into an Energy Challenge — since
then we have received approximately $304,000 in PUD revenue to complete energy efficiency
projects. We anticipate the Carbon Recovery project incentive is estimated to be $20,000.
• The project will receive a $250,000 grant from the Department of Commence.
• We anticipate another round of Department of Commerce funding this year. The project should
rank very high.
Packet Pg. 71
CITY COUNCIL OVERSIGHT -
PATH TO SUSTAINABILITY
These projects have been completed in
t. r) 7.1.a
AMERE
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• August 2014: Staff laid out a long-term plan in a presentation titled "Putting it all Together". The long-
term plan included a staged approach outlining a pathway for this next project.
• After successful completion of Phase 3 & 4 energy projects, we approached City Council with the
Phase 5 project which outlined the necessity of upgrading solids handling equipment in preparation for
the future Carbon Recovery.
• April 10, 2018: Parks and Public Works Committee reviewed the project and recommended it be placed
on the April 17th City Council agenda for presentation, discussion, and action.
• April 17, 2018: City Council approved the predesign effort. The work was completed on time and within
budget during 2018.
• City Council authorized funding for the design of the WWTP Phase 6 Energy Conservation Project -
Carbon Recovery in the 2019 budget.
• In early 2019, the project team began development of Project B. Project B can reduce construction cost
significantly, does not require a new building, increases carbon recovery and reduces the a
environmental impact of odor control Packet Pg. 72
PATHWAY TO SUSTAINABILITY
High Efficiency Blower
Project saves: 33,909/yr. and
345 tons CO2, equivalent to:
36.5 home's energy 799 barrels of
use for one year I ail consumed
Dewatering
Project saves: $133,211/yr. and
7
537 tons CO2, equivalent to:
56.7 home's energy 1,243 barrels of oil
use for one) consumed
These projects have been cornpletsd in
4. E1 7.1.a
MERE
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Aeration & Blower
1"
Project saves: $34,0621yr. and
264 tans CO2, equivalent to:
27.9 home's energy 611 barrels of
use for one yI ail consumed
Carbon Recovery
This phase will focus on the sewage sludge incinerator
efficiency. We are evaluating options to reduce operational
casts and the environmental footprint. Opportunities include
clean gasification and drying the biosolids to create a high -
nutrient soil amendment product.
Packet Pg. 73
EDMONDS WWTP PROCESS FLOW
B: R 5d--REE`g5 PRI M.0.RY CLAVIFIE R AERATK:fW Oh ;It
AWJ7 - - - - - - - - I L 7: )
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:SiECONChARY CGARrFLER
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These projects have been completed in
4,1 L rf 7.1.a
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Packet Pg. 74
PROJECT DRIVERS
These projects have been completed in
t. r) 7.1.a
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Primary
• Equipment has high O&M cost in terms of electrical usage, disposal costs, operations staffing, repair &
maintenance and emission controls - over $700,000/year
• The equipment is currently operating significantly beyond its useful life expectancy — in operation 30 years.
• The equipment was installed at a time when the need to reduce energy and reuse of bi-products was the not
a focus.
Secondary
• Regulatory burden has significantly increased with the new sludge incinerator regulations under 40CFR Part
60 Subpart O.
• § 60.150 states compliance with new emissions standards must be met... "When the cumulative cost of the
changes over the life of the unit exceeds 50 percent of the original cost of building and installing the unit (not
including the cost of land) updated to current costs. "
• The term "changes" has not been adequately defined. Current estimates are that we are likely between 25% and 36% o
the original cost of the equipment.
Packet Pg. 75
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Higher construction costs. Lower construction and installation costs.
$190,630
(higher than baseline)
$0
Increased natural gas to dry biosolids
Higher trucking and chemical costs
Requires new building.
Integrates 12 vendor packages.
Double pieces of equipment needed.
Lower startup period.
$123,468
(lower than baseline)
$20,000 estimated from utility
Increases carbon recovery.
Utilizes screenings and biosolids as fuel.
Lower trucking and chemical costs.
Uses existing building footprint.
Meets City standards for controls, less
equipment.
Turn -key supplier.
Single -source technology supplier.
Longer start-up and commission period.
Ongoing optimization included.
BENEFITS OF PROJECT B - GASIFICATION
Most efficient, affordable to implement and lowest cost to
operate.
• Produces environmentally —friendly end product (biochar) while
generating its own thermal conversion from the biosolids. This
will move the City closer to achieving the goals established in
Resolution 1389
No acidic side stream or hazardous waste is produced
• Biochar will be purchased for land application in eastern WA.
The technology has been permitted by EPA as a non -
incineration process in other regions.
These projects have been completed in
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CITY STAFF RECOMMENDATION - PROJECT B
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These projecEs have been completed in
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FUTURE ENERGY PROJECTS
• Influent pump replacement
• High efficiency motors for fans and pumps
• Energy management page and development of KPI's for daily
monitoring
-,Continued lighting upgrades
• Replace effluent gravity valve
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Request that the City Council instruct staff:
*To return next week with a specific set of performance guarantees and a
Gmax price to replace Edmonds' aging SSI with a gasification system
supplied by Ecoremedy (Project B).
*The requested action at that time would be to authorize the Mayor to sign
an agreement with the Department of Enterprise Systems for delivery of
this project.
• Further Council action in 2020 will likely include selling revenue bonds to
support the project.
Packet Pg. 80
7.1.a
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8.1
City Council Agenda Item
Meeting Date: 05/26/2020
Discussion of Snohomish County Public Defender Association Contract Renewal
Staff Lead: Jessica Neill Hoyson
Department: Human Resources
Preparer: Jessica Neill Neill Hoyson
Background/History
Due to the transition in the HR Director position it was not discovered until late in 2019 that the Public
Defender Contract would expire on 12/31/19. In order to allow Council appropriate time to consider the
Public Defender contract, it was requested of Snohomish County Public Defender Association to extend
their contract for 6 months, with no fee change. This was agreed to by Snohomish County Public
Defender Association with the understanding that the fee schedule would need to be revisited prior to a
new contract execution.
In 2015 the City put out an RFP for public Defense Services. At that time, Feldman & Lee
(<https://www.feldmanlee.com>) had been the City's public defender for a number of years.
The Snohomish County Public Defender Association was chosen as the new public defender and their
original agreement ran from January 1, 2016 through December 31, 2018. It has since been amended
three times, including two extensions of time, through June 30, 2020.
At the 2019 contract renewal, Snohomish County Public Defender Association had requested a 15%
increase in the contracted costs. The City agreed to a 7.5% increase in contract costs.
It should be noted that the conflict attorneys which the City has separate contracts with, receive a
minimum of $300 per case, and then an additional $50/hour based on hours worked over the minimum.
The proposed rate increases for the Snohomish County Public Defenders Association would bring the
average cost per case to $295 as of January 1, 2021, if case loads remain fairly consistent with current
levels.
Staff Recommendation
N/A
Narrative
See attached information regarding proposed fee changes and impact to service levels.
Attachments:
2020-2021 SCPDA fee proposal (002)
Edmonds City Council Public Defender Services in 2020-2021
Public Defense Contract through 12.31.21 Draft
Packet Pg. 82
8.1.a
2020-21 Public Defender Contract Discussion in Edmonds "V91, '°
Brief history: In 2018, SCPDA requested a 15% increase in compensation for 2019 due to
increased costs and added services (see top of next page for table of 2019 rates). The City
countered with a smaller increase for 2019 and indicated that full consideration would be
offered in 2020. The change in personnel with the City pushed that consideration time until
now. Given we are already in March 2020, it was suggested that SCPDA and the City discuss
2020 and 2021 for the next contract period.
SCPDA is proposing incremental progress toward increased compensation for 2020 and
2021.
For 2020, SCPDA is requesting a 12.5% increase and reallocating the increase to target
investigation services = $29,548.42 per month.
For 2021, SCPDA is requesting an additional 7.5% increase = $31,764.42 per month.
SCPDA 2020
Annual Expense
Monthly Expense
Monthly Expense
prorating Jan to June 2020
o July to Dec 2020
Attorney
compensation
$200,000
$16,666.67
Investigator services
$39,000
$3,250
Administrative costs
$115,581.14
$9,631.75
Total
$354,581.14
$29,548.42
$ $32,831.57
The difference between the 2019 rate and the 2020 rate is $ $3,283.15 per month.
For 2020, SCPDA requests to be compensated January to June 2020 = $ $3,283.15 x 6 = $
$19,698.90 flat rate (January to June). The payment could also be prorated from July to Dec
2020 increasing the monthly rate to $ $32,831.57 (starting in July.)
SCPDA 2021 7.5%
Annual Expense
Monthly Expense
Attorney
compensation
$215,000
$17,916.67
Investigator services
$41,925
$3,493.75
Administrative costs
$124,249.72
$10,354.14
Total
$381,174.72
$31,764.56
Packet Pg. 83
8.1.a
2019 rate negotiated rate
Monthly
Compensation
First / Fourth
Quarters
Escalator
Second / Third
Quarters
Attorney
compensation
$15,270.74
114.3 %
$17,454.46
Investigator services
$1,594.11
N/A
$1,594.11
Administrative costs
$9,400.42
N/A
$9,400.42
Total
$26,265.27
-
$28,488.99
Basis for the requests
SCPDA has increased costs starting in 2019 due to the following reasons:
• Two additional staff investigators
• Two additional staff social workers
• Renewed lease (20% increase in rent in 2019 and an additional 10% in 2020)
o The lease was converted from a full -service lease to triple net lease (i.e.,
SCPDA is now paying its portion of operational expenses.) The operational
expenses have an annual escalator, but the increases have an annual cap.
o On average, SCPDA pays $15 per square foot plus operating expenses which
is remains a competitive rental rate.
• Database and analytics
• Regular increases to the salary scales
SCPDA is a non-profit organization. All our income is invested in our staff and operations
SCPDA provides quality services at an efficient cost rate.
The previous agreement did not predict costs. For example, in 2019, the City paid SCPDA
$19,129.32 for investigation services. SCPDA conducted 142 investigations. The average
revenue was $134.71 per case for investigation services. The prior agreement also did not
adjust the compensation for investigation services if there was an increase in workload. In
2019, there were more assignments than projected and the contract did not adequately fund
the necessary services. This proposal increases the compensation for investigation services.
The City's Public Defender Auditor, Bob Boruchowitz noted in his 2019 Annual Report
that..."I think the investigation rate should be somewhat higher..." 2019 Public Defender
Report, dated January 20, 2020, page 2. To perform more investigations, SCPDA needs more
resources.
Mr. Boruchowitz also encouraged more social worker services. "As I wrote a year ago, an
investment in increased social work staff for the Defender could very well yield financial
gains both in terms of reduced jail costs and in reduced recidivism, and could help provided
needed support services to clients." Id. page 3. Again, these resources require funding, but
are worthy investments in services.
Packet Pg. 84
8.1.b
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8.1.b
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8.1.b
► Two additional staff investigators
► Two additional staff social workers
► Acquired new database and increased data analytics
► Regular increases to salary scales
► Renewed office lease (20% increase in 2019 and an additional 10%
increase in 2020)
No. On average, we pay $15 per square foot plus operating expenses which
remains a competitive rate
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8.1.b
• Takes longer to resolve cases
• Cases are continued to complete investigation or fulfill social work needs.
• Clients are in jail longer.
• Workloads grow: divided attention across 1 10 to 150+ open cases per attorney
creates a whirlwind of day to day tasks and there is insufficient time to spend on
the concentrated work needed to move the case forward.
• Burnout
• Frustration from work needed to be accomplished versus time to accomplish it.
• Leads to underperformance and/or resignations for other employment
opportunities.
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8.1.b
► Better efficiency
o Fewer continuances
o Cases will resolve sooner
o Information provided to prosecutor, court,
and probation sooner
► More confidence in outcomes
o Fewer cases reversed on appea
o Less pretrial confinement
► Retain dedicated public defenders
o Reduce attrition
o Attract new talent
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8.1.b
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In 2019, the contract paid
$15,270.74
$19,129.32 for investigation
$1,594.1 1
$9,400.42
services.
$26,265.27
SCPDA conducted 142
investigations in 2019.
Compensation
This resulted in $134.71 per
$16,666.67
case for investigations
$3,250
services.
$9,631.75
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$29,548.42
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$17,916.67
of investigation referrals,
$3,493.75
the 2020 rate is estimated
$10,354.14
at $205 per case and 2021
$31,764.56
rate is $295 per case.
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M Kathleen Kyle, 5/18/2020
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8.1.b
Kathleen Kyle
kkyle@snocopda.orq 1 425-339-6310
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8.1.c
CITY OF EDMONDS CONTRACT NO.
AGREEMENT FOR INDIGENT DEFENSE SERVICES
This Agreement is entered into between the City of Edmonds, a Washington municipal
corporation, ("City") and the Snohomish County Public Defender Association ("Contractor").
I. DEFINITIONS
A. Attorney. Attorneys shall mean attorneys working for the Snohomish County Public Defender
Association, and where appropriate, shall include Rule 9 interns.
B. Case. A Case shall mean the filing of a document with the court naming a person as
defendant or respondent, to which an Attorney is appointed in order to provide representation. In
courts of limited jurisdiction multiple citations from the same incident can be counted as one
case.
C. Contractor. Contractor shall mean the Snohomish County Public Defender Association, and
shall mean each attorney working for the Contractor.
D. Defendant. Defendant shall mean a person charged with a misdemeanor or gross
misdemeanor offense that is filed by the City into the Edmonds Municipal Court, and for whom
the Contractor must provide services pursuant to Section III of this Agreement.
1I. DURATION OF AGREEMENT
This Agreement shall terminate on December 31, 2021, unless extended or terminated earlier in a
manner permitted by this Agreement.
III. SCOPE OF WORK AND DUTIES OF CONTRACTOR
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A. Criminal Defense Representation — To Whom Provided. Except in cases in which a conflict N
of interest exists, Contractor shall provide criminal defense representation to the following: M
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All Defendants for which the Contractor has been appointed by the Edmonds Municipal a
Court or City as attorney of record pursuant to the Court's or City's determination of c
indigence of the defendant. y
2. All suspects who are permitted access to a public defender while detained pursuant to an
investigation for any gross or simple misdemeanor being investigated by the City of
Edmonds Police Department, including, but not limited to: the offenses of driving under the
influence (RCW 46.61.502), driving under twenty-one consuming alcohol (RCW 46.61.503)
or physical control of a vehicle under the influence (RCW 46.61.504) for the purposes of
consulting with the Contractor prior to deciding whether to provide a sample of breath or
blood.
3. All persons who are not represented by private counsel and who appear for arraignment in
the Edmonds Municipal Court shall be entitled to an explanation of the rights, information
regarding maximum and minimum penalties if convicted and information regarding the
process and handling of the matter by the Edmonds Municipal Court.
Packet Pg. 93
8.1.c
4. All Defendants who, while in the custody of the Snohomish County Jail or City of Lynnwood
Jail who are not represented by private or conflict counsel, who appear in court on charges
filed by the City of Edmonds, shall be entitled to the same level of contact as described above
in subsection 3.
B. Provisional and Ternwrary Appointments. Contractor shall be available to provide limited
representation on behalf of otherwise unrepresented Defendants at arraignments and during in -
custody hearings despite said Defendant not being appointed pursuant to a determination of
indigence.
If Contractor is appointed to a case pursuant to determination of indigence at an arraignment or
in -custody hearing, Contractor should not recommend a Defendant plead guilty without first
having reviewed discovery from the prosecuting attorney and adequately discussed the case in
private with the Defendant and any witnesses the Contractor deems necessary to make such
recommendation.
C. Representation Provided to Defendants Investigated for Gross Misdemeanor or Misdemeanor Crimes.
Current contractor shall be available 24 hours per day, seven days per week, by telephone for the
purposes of providing representation to otherwise unrepresented suspects or Defendants who are
in custody and under investigation for any gross or simple misdemeanor being investigated by
the City of Edmonds Police Department, including, but not limited to: driving under the
influence (RCW 46.61.502), driving under twenty-one consuming alcohol (RCW 46.61.503),
physical control of a vehicle under the influence (RCW 46.61.504) or any other misdemeanor or
gross misdemeanor. Contractor shall provide the Edmonds Police Department with telephone
numbers of its attorneys that provide direct access to the attorneys, and shall keep such telephone
numbers up to date. Contractor may designate times in which specific attorneys may be reached,
and shall provide the numbers of alternate attorneys if the designated attorney cannot be reached.
D. Duration of Representation of Defendant. In cases in which the Contractor is appointed as
attorney of record, and unless Contractor is permitted by the court to withdraw at an earlier time,
Contractor shall represent the defendant at all stages of the criminal process, from the time of
appointment as attorney of record through the appeals process (provided that funding for appeals
beyond superior court shall be pursuant to the terms of Title 15 of the Rules of Appellate
Procedure), as well as during any period in which the court retains jurisdiction over the terms
and conditions of any sentence or deferral.
E. Anticipated Attorney Caseload. The parties anticipate that 650 cases will be assigned to
Contractor annually and that one and three quarter attorney positions be assigned to these cases.
F. Fundraisina. Contractor will assist the City in raising funds to assist with the costs of its
public defense services. Such assistance will include, but may not be limited to, applying for
State grant funds. The City will make all reasonable efforts necessary to assist Contractor in this regard.
IV. APPEARANCE AT HEARINGS
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Contractor shall appear at all hearings scheduled by the Edmonds Municipal Court in which it a
represents Defendants, as well as all arraignment calendars and all in -custody calendars. E
Contractor shall provide a sufficient number of attorneys at the various court calendars to ensure r
that Defendants have a sufficient amount of time to consult with the Contractor's attorneys prior Q
to each defendant's case being heard, and to ensure that the court calendars are not delayed due
to insufficient staffing of Contractor's attorneys at the calendars. Packet Pg. 94
9
8.1.c
V. REPRESENTATION OF DEFENDANTS WHILE ON THE RECORD
Contractor shall be with and actively representing an appointed Defendant at all times while the
appointed Defendant's case is considered on the court record, and shall adequately inform the
Defendant of the developments in his or her case such that the Defendant proceeds during any
court hearing in a knowing, intelligent, and voluntary manner.
VI. DEFENDANT ACCESS TO CONTRACTOR
A. Contact Prior to Court Hearinas. Contractor shall be available to appointed Defendants to
ensure that appointed Defendants are provided with effective assistance of counsel. Defendant
access to the Contractor prior to court hearings is paramount. Contractor shall endeavor to confer
with appointed Defendants about cases prior to court hearings.
B. Toll Free Calls. Appointed Defendants shall be provided access to the Contractor by means of
a toll -free local call made available by the Contractor.
C. Time to Respond. Contractor shall respond to defendant inquiries within a reasonable time to
ensure the effective assistance of counsel, whether such inquiries are received by letter,
telephone, email, or otherwise.
D. Local Office Required. At all times during the term of this Agreement, Contractor shall
maintain an office at its current location or within 5 miles of either the Edmonds Municipal
Court or the City of Edmonds. The office of the Contractor shall accommodate confidential
meetings with Defendants, shall be equipped with telephone, facsimile, and internet services,
shall receive adequate cellular telephone service, and shall be the location at which mail and
service of process is received.
E. Availability for and Contact with In -Custody Defendants. Contractor shall evaluate the cases o
of all appointed Defendants in the custody of the Snohomish County Jail or City of Lynnwood
Jail prior to the time of the Defendant's trial, and shall meet with such in -custody Defendants as M
the Contractor deems appropriate for providing effective assistance of counsel. At a minimum,
Contractor shall meet with all appointed misdemeanant Defendants who are in -custody within r
two (2) business days of the Contractor being notified of its appointment as that defendant's N
legal representative. In addition, Contractor shall schedule no less than two periods of time each
week in which to meet with appointed Defendants who are in the custody of the Snohomish
County Jail or City of Lynnwood Jail. These two periods of time shall be for the purposes of P
responding to inmate requests, responding to letters and telephone calls, and preparing for the
defense of the jailed Defendants. These two periods shall be separate in time, not necessarily in
days, from court hearings held at the Snohomish County Jail or City of Lynnwood Jail. o
VII. QUALITY OF REPRESENTATION
Contractor shall provide services in a professional and skilled manner consistent with
Washington's Rules of Professional Conduct, applicable case law, the Constitutions of the
United States and Washington, and the court rules that define the duties of counsel and the rights
of defendants. Contractor shall be familiar with and comply with the New Standards for Indigent
Defense as adopted by the Washington State Supreme Court on June 15, 2012, and as thereafter
amended (hereafter "the Indigent Defense Standards"). At all times during the representation of
a defendant, the Contractor's primary responsibility shall be to protect the interests of the
defendant.
Packet Pg. 95
8.1.c
VIII. QUALIFICATIONS OF CONTRACTOR ATTORNEYS - TRAINING
A. Qualifications. All attorneys employed by Contractor for the purposes of providing the
services called for in this contract shall, at a minimum, satisfy the minimum qualifications to
practice law as established by the Washington Supreme Court; be familiar with and follow the
statutes, court rules, case law and constitutional law applicable to misdemeanor criminal defense
work in the state of Washington; be familiar with and abide by Washington's Rules of
Professional Conduct; be familiar with and abide by the Indigent Defense Standards; be familiar
with the consequences to each particular defendant of any conviction or adjudication including
but not limited to jail time, financial penalties, restitution, mental health or drug and alcohol
treatment obligations, license suspensions, and immigration or civil commitment implications; be
familiar with mental health and substance abuse issues applicable to each defendant; be able to
recognize the need for expert services including but not limited to investigators; and be able to
satisfy the terms and conditions of this Agreement.
B. Training. For each attorney of the Contractor providing services under this Agreement, a
minimum of seven (7) hours of reportable continuing legal education credits per year shall be in
the areas of criminal defense law, criminal process, trial advocacy, legal writing, appellate work,
law practice management, or any other subject that, in the opinion of the Contractor, is
applicable to providing criminal defense services. If Contractor employs more than seven (7)
attorneys, Contractor shall conduct in house training pursuant to the Indigent Defense Standards.
IX. USE OF RULE 9 INTERNS
A. Workload of Rule 9 Interns. Contractor may employ interns qualified under Admission to 0
Practice Rule 9 who perform work pursuant to this Agreement. Rule 9 interns shall remain o
under the supervision of the Contractor, and an attorney for Contractor shall remain responsible N
for the cases for which the Rule 9 provides services. Any applicable case load limits for full time
Rule 9 Interns who have not graduated from law school shall be one quarter (114) of the case o
load limit of an Attorney working the same number of hours.
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B. Qualifications of Rule 9 Interns. Rule 9 interns shall be required to abide by Sections VII and
T
VIII except that Rule 9 interns shall not be required to complete the training requirements of r
Section VIII, and in place of the requirement to satisfy the minimum qualifications to practice N
law as established by the Washington Supreme Court, the Rule 9 intern must comply with the
provisions of APR 9. Rule 9 interns shall be closely monitored by the more senior attorneys of
the Contractor. °
X. DISCOVERY TO BE PROVIDED
The City's Prosecuting Attorney's Office shall provide Contractor one (1) copy of all
discoverable material concerning each assigned case pursuant to the rules of discovery and
without charge as soon as possible after appointment. For those individuals who are held in
custody, discovery shall be provided within one (1) business day.
XI. NUMBER OF ATTORNEYS EMPLOYED
Contractor shall employ a sufficient number of Attorneys to comply with caseload limits.
Packet Pg. 96
8.1.c
XII. CASELOAD LIMITS PER FULLTIME EQUIVALENT POSITION
A. Caseload Limits in General. Contractor shall maintain a caseload such that it can provide each
and every Defendant effective assistance of counsel as required by this Agreement. Subject to
the remaining subsections of this section, a fulltime equivalent attorney position should be
appointed to no more than 400 unweighted cases per year.
B. Case Defined. For the purposes of this section, the term "case" shall mean a group of
criminal charges related to a single incident filed against a Defendant to which an Attorney is
appointed pursuant to a finding of indigence.
C. Caseload Limit Reduction. Each Attorney's caseload limit shall be reduced by the
approximate percentage of time the Attorney spends representing private clients or defendants
that have not been formally appointed pursuant to a finding of indigence.
D. Alternative Caseload limits and Case Weighting. In the event the City or Contractor
determine that it is necessary or advisable to use a caseload limit that differs from the case load
limits specified in this section, either party may propose to the other an alternative standard for
caseload limits so long as such standard is fully consistent with the Indigent Defense Standards.
If the parties agree the proposed alternative standard is fully consistent with the Indigent Defense
Standards and such alternative standards do not create an undue administrative burden on either
party, the alternative standard shall be formally approved by the Contractor and the City's Mayor
and incorporated within this Agreement.
E. Post -Sentence Representation. All post -sentencing hearings will be counted as part of
Contractor's continuing representation of Defendants as set forth in Section III, above. All new
clients appointed to Contractor at post sentencing -review hearings will be counted as one case,
F. RALJ and Writ .Representation. Each RALJ appeal shall count as six (6) cases. Each writ o
shall count as three (3) cases.
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XIII. COMPLIANCE WITH INDIGENT DEFENSE STANDARDS
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A. Caseload Monitoring. Contractor shall continually monitor the caseload and performance of
Contractor as a whole and each attorney providing services pursuant to this Agreement.
Contractor shall provide projections at least three months in advance regarding the caseload
limits based upon the number of attorneys employed by Contractor and trends in case filings.
B. Caseload Level Shifting. In the event an attorney is handling a caseload such that the attorney
is unable to provide effective assistance of counsel to each and every defendant or is otherwise
on track to exceed his/her caseload limit, Contractor shall reduce the caseload of that attorney,
and shift the reduced portion of the caseload to another Attorney employed by the Contractor.
C. Certification of Compliance. Each Attorney shall be in compliance with and shall certify
compliance with the Indigent Defense Standards to the Snohomish County South District Court
and the Edmonds Municipal Court on a quarterly basis or more frequently as required by the
Indigent Defense Standards and in the form required by the Indigent Defense Standards.
Packet Pg. 97
8.1.c
XIV. EXPERTS AND INVESTIGATORS
Contractor may retain experts and investigators of the Contractor's choosing as deemed
necessary to the effective defense of the defendant, and may apply to the court for such services
pursuant to applicable court rules. The fees for expert witnesses shall be included in the costs
that the City pays Contractor except as ordered by the Court pursuant to CrRLJ 3.1(f).
The Contractor shall retain an investigator of its choosing as deemed necessary for the effective
defense of the defendant, this cost shall be part of the flat fee set forth in this agreement.
XV. COSTS OF TRANSCRIPTION
The City agrees to reimburse the Contractor for all reasonable costs associated with obtaining
and transcribing trial court records for appeal purposes if such costs have not been waived.
XVI. CONFLICTS OF INTEREST
Contractor shall maintain a database of client information sufficient for the Contractor to
determine the existence of any conflicts of interest. In the event representation of a defendant
would constitute a conflict of interest, Contractor shall take such action as is appropriate
pursuant to the Rules of Professional Conduct. In the event the Contractor is disqualified or
excused as counsel of record due to a conflict of interest, Contractor shall not be required to pay
any compensation to another attorney assigned to represent the defendant.
XVII. INTERNAL PERFORMANCE MONITORING AND ATTORNEY SUPERVISION
Contractor shall establish a program for managing the performance of attorneys who provide the 3
services called for in this Agreement. The performance monitoring program shall have the N
purpose of ensuring that each defendant receives effective assistance of counsel, and the terms o
and conditions of this Agreement are met. Contractor shall provide the City with a blank copy of $
the performance evaluation form used and report to the City on an annual basis whether it has c
conducted annual evaluations of attorneys who provide services under this Agreement. N
XVIII. REMOVAL OF ATTORNEY
A. Removal by Contractor. In the event Contractor determines, through its internal performance
monitoring and attorney supervision program that an Attorney or Rule 9 intern working for
Contractor fails to comply with the terms of this Agreement, then Contractor shall immediately
take action to prevent that Attorney or Rule 9 intern from providing the services called for in this
Agreement.
B. Recommendation of Removal by City. In the event the City determines that an attorney
working for the Contractor has breached this Agreement, the City may, at its sole discretion and
as an alternative to termination of this Agreement, require Contractor to take action to prevent
that attorney from providing the services called for in this Agreement or otherwise cure the
breach.
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8.1.c
XIX. CITY CONTRACT ADMINISTRATOR — CONTRACT OVERSIGHT
The City intends to engage the services of a Public Defense Assessor to manage and monitor this
Agreement. All reports or certifications required by this Agreement shall be delivered to the
Public Defense Assessor at the address set forth in Section XXXIII below. To assist the Public
Defense Assessor in managing and monitoring this Agreement, Contractor shall, in addition to
providing the reports set forth in Section XX below, report to the Public Defense Assessor any
disciplinary action by the Washington State Bar Association against an attorney providing
services under this Agreement, and any finding by a court that any such attorney has provided
ineffective assistance of counsel.
XX. REPORTS OF CONTRACTOR
Contractor shall maintain a case reporting and case management information system, and shall
submit reports to the City's Public Defense Assessor as follows:
A. Reports shall be submitted on a no less than a quarterly basis and shall be a condition of
payment pursuant to Section XXVII.
B. Reports shall contain the following information:
1. The names of defendants to which Contractor was appointed during the reporting period, the
charges, and the associated case numbers;
2. The date of appointment;
3. The case weight assigned to the case if a case weighting system has been approved and
implemented;
4. The number of appellate level cases pending;
5. Copies of the most recent Indigent Defense Standards Certifications filed with the Court by
each Attorney providing services under this Agreement;
6. Information on Contractor's caseload distribution; $
7. Information on Contractor's case supervision; c
8. The number of pending trials and the type(s) of charges to be addressed in each; N
9. The number of substantive motions undertaken; M
10. The number of hours spent by each attorney on each of their cases;
11. Information on the use of investigators;
12. Information on the use of expert witnesses;
13. Information on consultations with the Washington Defender Association immigration staff or
with a similar immigration expert; and
14. Information on the disposition of concluded cases.
C. Contractor shall not be required to compromise any attorney -client privilege (RCW 5.60.060)
or Client Confidentiality (RPC 1.6) when providing these reports. However, because it is
necessary for the effective management and monitoring of this Agreement, it is understood that
the Public Defense Assessor is intended to be part of the confidential relationship with the
Contractor and the clients it represents. The Public Defense Assessor's communications with the
City in relation to the monitoring and reporting obligations of this Agreement shall comply with
the requirements of the Rules of Professional Conduct, including RPC 1.6.
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8.1.c
XXI. COMPLAINTS AND CORRECTIVE ACTION
A. Complaints Directed to Public Defense Assessor. Any unresolved complaints regarding
Contractor or an attorney or Rule 9 intern providing services pursuant to this Agreement,
whether received by the City, the Contractor, or the Court, shall be directed to the Public
Defense Assessor.
B. Investigation. In the event a complaint is received by or directed to the Public Defense
Assessor and is not timely resolved by the Contractor to the satisfaction of the complainant, the
Public Defense Assessor will investigate the complaint by reviewing the complaint, discussing
the matter with the complaining party, discussing the matter with the Contractor, and
determining whether a violation of this Agreement has occurred. The Public Defense Assessor
may consult with legal counsel or another expert as deemed necessary in order to resolve the
complaint. In addition, the Public Defense Assessor may consult with the Washington State Bar
Association when appropriate.
C. Corrective Action Plan or Termination. In the event the Public Defense Assessor determines
that a violation has occurred, he or she may develop a corrective action plan or terminate this
Agreement in the event it is determined that termination is appropriate. Contractor shall
cooperate in any investigation of a complaint, and any corrective action plan developed by the
Public Defense Assessor.
XXII. TERMINATION
A. For Cause. The City or the Contractor may terminate this Agreement immediately in the event
the other party breaches the Agreement and such breach is not corrected to the reasonable
satisfaction of the injured party in a timely manner after notice of breach has been provided to
the other party. Each and every term of this Agreement is material. The failure of any party to
comply with any term of this Agreement shall constitute a breach of this Agreement.
B. For Reasons Beyond Control of Parties. Either party may terminate this Agreement without
recourse by the other where performance is rendered impossible or impracticable for reasons
beyond such party's reasonable control such as, but not limited to, acts of nature; war or warlike
operations; civil commotion; riot; labor dispute including strike, walkout, or lockout; sabotage; N
or superior governmental regulation or control.
C. Without Cause. Either party may terminate this Agreement at any time without cause upon giving
the non -terminating party not less than one hundred twenty (120) days prior written notice.
XXIII. CONTINUATION OF REPRESENTATION AFTER TERMINATION
In the event of termination of this Agreement, Contractor shall continue representation of
Defendants to whom Contractor was assigned prior to the termination until such time as another
defense attorney has been appointed to represent such Defendants. Upon reassignment of such
Defendants to another defense attorney, Contractor shall promptly deliver all related client files
to such defense attorney. Except in cases in which the Contractor is unable to provide services in
conformance with this Agreement, Contractor shall not submit to the court a motion to withdraw
from representing defendants to which the Contractor was assigned until such time as new
counsel has submitted a motion to substitute counsel. For each case in which Contractor makes
one or more in -court appearances with a Defendant, not including appearances that consist solely
of successful continuance motions, the City shall pay Contractor a one time payment of one
hundred and fifty dollars for all post termination services provided in the case.
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8.1.c
XXIV. NON-DISCRIMINATION
Contractor shall not discriminate on the basis of sex, race, nationality, sexual orientation, color,
creed, disability, age, religion or any other state or federal protected category in the hiring of
employees or the provision of services pursuant to a contract with the City.
XXV. PROOF OF LIABILITY INSURANCE
Contractor shall procure and maintain for the duration of the Agreement, insurance of the types
and in the amounts described in Exhibit A attached and incorporated by this reference.
XXV I . INDEMNIFICATION
Contractor shall indemnify, defend, and hold the City, its elected officials, officers, and
employees harmless from any and all claims whatsoever related to or arising from the
performance of the Contractor's obligations pursuant to this Agreement, including but not
limited to claims arising out of the errors and omissions of the Contractor relating to the
representation or lack of representation of clients, and/or by reason of accident, injury, or death
caused to any persons or property of any kind occurring during the performance or lack thereof
of the work required by this Agreement, or traveling to or from any place to perform the work
required by this Agreement, except to the extent they are caused by the sole negligence of the
City. The failure of Contractor to carry insurance in a quantity sufficient to defend a claim or
lawsuit, or cover any judgment that results, shall not operate to limit Contractor's
indemnification or defense of the City. This indemnification section shall survive the expiration
or termination of this Agreement.
XXVII. COMPENSATION
A. Payment for Services.
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a. July — December 2020. The City shall provide to Contractor for services rendered L
under this Agreement the sum of TWENTY-NINE THOUSAND FIVE HUNDRED
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FORTY-EIGHT DOLLARS AND FORTY-TWO CENTS ($29,548.42) per month r
from July 1, 2020 through December 31, 2020. Of this sum, SIXTEEN THOUSAND N
SIX HUNDRED SIXTY-SIX DOLLARS AND SIXTY-SEVEN CENTS
($16,666.67) is paid for attorney compensation, THREE THOUSAND, TWO
HUNDRED FIFTY DOLLARS AND NO CENTS ($3,250.00) is paid for the P
provision of investigator services, and NINE THOUSAND SIX HUNDRED
THIRTY-ONE DOLLARS AND SEVENTY-FIVE CENTS ($9,631.75) is paid for L
administrative expenses.
b. 2021. The City shall provide to Contractor an increase of 7.5% for 2021 for services
rendered under this Agreement. This includes the sum of THIRTY-ONE
THOUSAND SEVEN HUNDRED SIXTY-FOUR DOLLARS AND FIFTY-SIX
CENTS ($31,764.56) per month from January 1, 2021 through December 31, 2021.
Of this sum, SEVENTEEN THOUSAND NINE HUNDRED SIXTEEN DOLLARS
AND SIXTY-SEVEN CENTS ($17,916.67) is paid for attorney compensation,
THREE THOUSAND FOUR HUNDRED NINETY-THREE DOLLARS AND
SEVENTY-FIVE CENTS ($3,493.75) is paid for the provision of investigator
services, and TEN THOUSAND THREE HUNDRED FIFTY-FOUR DOLLARS
AND FOURTEEN CENTS ($10,354.14) is paid for administrative expenses.
9 1 Packet Pg. 101
8.1.c
These payments shall be full compensation for all services and material necessary to accomplish
the objectives of this Agreement, including but not limited to administrative costs associated
with providing legal representation. These administrative costs include, but are not limited to:
travel, telephones, law library, including electronic legal research; financial accounting; case
management systems; computers and software; office space and supplies; training; meeting the
reporting requirements imposed by this Agreement; and other costs necessarily incurred in the
day-to-day management of this Agreement. Contractor shall bill the City each month for
services rendered herein. In the event this Agreement is terminated pursuant to the provisions set
forth in this Agreement, the Contractor's compensation shall be prorated based upon the days
which have elapsed between the effective date of the termination and the first day of the month
after termination.
B. Billing. Contractor shall bill the City, in care of the Mayor or designee, on the first day of the
month, or the first workday thereafter for the monthly installment set forth in subsection A of
this section, and any transcription costs as permitted by this Agreement.
C. Payment. The City shall make payments within 30 days of receipt of Contractor's bill. Except
as provided elsewhere in this Agreement, the payment set forth in this section shall be inclusive
of administrative costs, support costs, and all costs associated with the conduct of the
Contractor's business.
D. Caseload Adjustments: The following formula protects the City and the Association from
having individual attorney caseloads exceed the mandatory maximum of 400 cases as set by the
Supreme Court in the Criminal Rule for Courts of Limited Jurisdiction 3.1 (CrRLJ 3.1), adopting
Standard for Indigent Defense 3.4. Its application would keep individual attorney caseloads
almost uniformly within the 300 to 400 range. In addition it keeps the City and Association in
compliance with the Washington State Bar Association standards. Standard Three calls for a
misdemeanor caseload of 300 cases. A misdemeanor caseload may adjusted to no more than 400
cases, depending upon:
• The caseload distribution between simple misdemeanors and complex
misdemeanors; or
• Jurisdictional policies such as post -filing diversion and opportunity to negotiate
resolution of large number of cases as non -criminal violations;
• Other court administrative procedures that permit a defense lawyer to handle
more cases.
The attorney caseloads will be adjusted at the end of each calendar quarter in accordance with
the following formula, and the attorney compensation shall be adjusted as indicated:
Case Referrals Prior Quarter
75 Case Referrals
100 Case Referrals
125 Case Referrals
150 Case Referrals _
175 Case Referrals
200 Case Referrals
i 225 Case Referrals
250 Case Referrals
275 Case Referrals
Attorney Caseloads Attorney Compensation
_I Adjustment
1.00 Attorney Caseload 57.25%
1.25 Attorney Caseloads 71.5%
1.50 Attornev Caseloads 1 85.75%
1.75 Attoniq Caseloads
_ Remains
2.00 Attorney Caseloads
1 114.3%
2.25 Attorney Caseloads
128.6%
2.50 Attorney Caseloads
1 143%
2.75 Attorney Caseloads
157.25%
3.00 Attorney Caseloads
171.5%
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8.1.c
XXVIII. SUBCONTRACTING PROHIBITED
Except in extraordinary circumstances or as temporarily necessary to avoid violation of the
Indigent Defense Standards, Contractor shall not subcontract with another attorney or law firm to
provide the services required herein. Contractor shall remain directly involved in and
responsible for the representation of all assigned defendants.
XXIX. ASSIGNMENT PROHIBITED
No assignment or transfer of this Agreement or of any interest in this Agreement shall be made
by either of the parties, without prior written consent of the non -assigning party.
XXX. AGREEMENT APPLICABLE TO ALL EMPLOYEES AND VOLUNTEERS
The terms of this Agreement shall apply to all persons who are employed by, or who volunteer
for, the Contractor, including but not limited to attorneys, interns, paralegals, office assistants,
secretaries, and investigators.
XXXI. STATUS OF CONTRACTOR AS INDEPENDENT CONTRACTOR AND NOT
EMPLOYEE
This Agreement calls for the performance of the services of Contractor as an independent o
contractor and Contractor will not be considered an employee of the City for any purpose. o
Contractor shall secure at its own expense and be responsible for any and all payment of income cn
tax, social security, state disability insurance compensation, unemployment compensation, o
worker's compensation, and all other payroll deductions for the Contractor and its officers, c
agents, and employees and the costs of all professional or business licenses in connection with N
the services to be performed hereunder. Contractor shall be solely responsible for any and all N
claims or lawsuits filed against Contractor by personnel employed by the Attorney related to the o
conditions or terms of employment by the Contractor, and the Contractor shall defend, $
indemnify, and hold harmless the City and its employees and officers from any such claims or c
lawsuits. Contractor further agrees that its employees are not considered employees of the City
for the purposes of participating in any state or federal program, including but not limited to the
retirement program provided by the Washington Department of Retirement Services, and in the N
event that a claim is made to the contrary by any employee or volunteer of the Contractor,
Contractor shall defend, indemnify, and hold harmless the City and its employees and officers
from any such claims or lawsuits and shall pay all awards ordered against the City for such °
claims or lawsuits.
XXXII. ADDITIONAL SERVICES
Contractor may be requested to perform additional services beyond the original scope of services
as defined in Section III of this Agreement. Such work will be undertaken only upon written
authorization of the City based upon an agreed amount of compensation.
XXXIII. NOTICES
All notices and other written documentation shall be sent to the parties at the following addresses
unless otherwise requested in writing:
Packet Pg. 103
8.1.c
City of Edmonds: Contractor:
Public Defense Assessor Snohomish County Public Defender Association
c/o Mayor's Office 2722 Colby Avenue, Suite 200
121 Fifth Ave. N Everett, WA 98201
Edmonds, WA 98020
XXXIV. ENTIRE AGREEMENT — AMENDMENTS
This instrument contains the entire Agreement between the parties for the contemplated work
and services to commence July 1, 2020, and it may not be enlarged, modified, altered, or
amended except in writing signed and endorsed by the parties. Nothing contained in this
Agreement shall be deemed to preclude any party from seeking modification of any term
contained herein should an unforeseen and material circumstance arise. Any proposed
modification shall be first presented to the other party for review and approval. Any agreement
between the parties sequent to this Agreement must be executed with identical formality as this
Agreement, otherwise the same shall not be enforceable.
XXXV. DUPLICATE ORIGINALS
This Agreement is executed in duplicate originals.
XXXVI. EFFECTIVE DATE
The terms of this Agreement shall take effect on July 1, 2020.
WHEREFORE, the parties agree to be bound by the terms and conditions set forth above.
DATED this day of
CITY OF EDMONDS
Michael Nelson, Mayor
ATTEST/AUTHENTICATE:
Scott Passey, City Clerk
APPROVED AS TO FORM:
Office of the City Attorney
2020.
SNOHOMISH COUNTY PUBLIC
DEFENDER AVCIATION
Kathleen Kyle, anaging irector
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8.1.c
EXHIBIT A INSURANCE REQUIREMENTS FOR SERVICES AGREEMENTS
Insurance
Contractor shall procure and maintain for the duration of the Agreement, insurance against claims for
injuries to persons or damage to property which may arise from or in connection with the
performance of the work hereunder by Contractor, their agents, representatives, employees or
subcontractors.
A. Minimum Scope of Insurance
Contractor shall obtain insurance of the types described below:
1. Professional Liability
profession.
B. Minimum Amounts of Insurance
insurance appropriate to Contractor's
Contractor shall maintain the following insurance limits:
I. Professional Liability insurance shall be written with limits no less than $1,000,000
per claim and $1,000,000 policy aggregate limit.
C. Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions for o
Automobile Liability and Commercial General Liability insurance: $
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1. Contractor's insurance coverage shall be primary insurance naming the City as an additional
insured. Any Insurance, self-insurance, or insurance pool coverage maintained by the City shall
be excess of the Contractor's insurance and shall not contribute with it.
Z. Contractor's insurance shall be endorsed to state that coverage shall not be cancelled by either
party, except after thirty (30) days prior written notice by certified mail, return receipt requested,
has been given to the City.
3. City of Edmonds shall be named as an additional insured on all policies (except Professional
Liability) as respects work performed by or on behalf of the Contractor and a copy of the
endorsement naming the City as additional insured shall be attached to the Certificate of
Insurance. The City reserves the right to receive a certified copy of all required insurance
policies. The Contractor's Commercial General Liability insurance shall also contain a clause
stating that coverage shall apply separately to each insured against whom claim is made or suit is
brought, except with respects to the limits of the insurer's liability.
13 1 Packet Pg. 105
8.1.c
EXHIBIT A (Continued)
D. Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best rating of not less than ANIL
E. Verification of Coverage
Contractor shall furnish the City with original certificates and a copy of the amendatory
endorsements, including but not necessarily limited to the additional insured endorsement, evidencing
the insurance requirements of the Contractor before commencement of the work.
F. Subcontractors
Contractor shall include all subcontractors as insureds under its policies or shall furnish separate
certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject
to all of the same insurance requirements as stated herein for Contractor.
14 Packet Pg. 106
8.2
City Council Agenda Item
Meeting Date: 05/26/2020
Update on Emergency Closure/Essential Personnel Comp Plan
Staff Lead: Jessica Neill Hoyson
Department: Human Resources
Preparer: Jessica Neill Neill Hoyson
Background/History
On March 23, 2020 City Council approved the Emergency Closure/Essential Personnel compensation
plan which is tied to the Governor's Stay Home Stay Healthy order.
Staff Recommendation
<Type or insert text here>
Narrative
Human Resources will provide an update on the effectiveness of this compensation plan during the
CV19 pandemic.
Attachments:
Closure of City Pay Plan
Packet Pg. 107
8.2.a
City Emergency Closure/Essential Personnel Only
Employee Compensation Plan
Should City business be closed by a public official and restricted to essential public health and safety
functions only, in order to support public infrastructure the following emergency compensation for
employees would apply.
A. Employees who must physically report to work for at least 20% of their regular workweek:
Employees who are required to report to work during an emergency will receive additional
compensation for the potential hazards the employee may be exposed to by this requirement as
outlined below.
Employees who must physically report to work for at least 20% of their regular workweek
(Usually 40 hours) will be provided a pay differential of 6% of their regular base wage for all
regular workweek hours. Should the employee perform some work via telecommuting or
should the employee's onsite work equal less than a full workweek, the employee will be
compensated for the full workweek with the 6% pay differential for all regular work hours.
Example: employee regularly works 40 hours per week and their work requires them to
physically be present. During a City Business closure the employee's onsite work is only
30 hours for the week (This equals 75% of the total work week). Employee then
completes online training from home for 2 hours that week and does not complete any
work for the remaining 8 hours in the workweek. Employee would be compensated their
regular base wage with the 6% pay differential for all hours of their normal workweek,
which is 40.
B. Employees who can perform at least 40% the essential functions of their job via
telecommuting (with 19.99% or less of their time physically at work):
Employees who will continue to support the essential operations of the City through
telecommuting and who must minimally be physically present on the worksite and therefore
have less potential hazard exposure will receive additional compensation for this requirement as
outlined below.
Employees who can perform at least 40% of their essential functions of their position remotely
but may need to come into the workplace minimally (less than 19.99% of the workweek) will
receive a pay differential of 3% of their regular base wage for all regular workweek hours.
Example: Employee regularly works 40 hours per week. Employee is able to conduct
work remotely for at least 25 hours. Employee comes to work for 2 hours in the week
and completes online training from home for 2 hours. Employee would be paid their base
rate of pay plus the 3% pay differential for 40 hours in the workweek.
Packet Pg. 108
8.2.a
C. Employees who cannot telecommute and are not required to physically report to work:
Employees who are not working remotely and are not required to physically report to work will
be placed on "stand-by leave" and will receive their regular rate of pay for their regular
workweek hours. Employees who are on Stand-by leave may be asked to complete online
training courses. Employees may be assigned up to 16 hours of online training per week.
Should an employee choose to complete more training than assigned they may do so, but the
additional hours will not trigger the 3% pay differential. All employees on stand-by leave must
remain available to the City during their regularly assigned work hours.
Example: Employee is on stand-by leave at home. Employee completes 16 hours of
assigned training in the workweek and 4 hours of voluntary training. Employee is
compensated at their regular rate of pay for all regular workweek hours.
Should any employee who is on stand-by leave develop COVID — 19 symptoms, have a
COVID — 19 exposure that requires quarantine, or have to care for a child due to that
child's place of daycare or schooling being closed, the employee should then use available
leave provided under the Families First Coronavirus Protection Act (Public Health
Emergency Leave and Emergency Paid Sick Leave).
This Employee Compensation Plan for the Closure of City business applies to both represented and non -
represented employees.
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