2019-10-08 Civil Service Commission MinutesEDMONDS CIVIL SERVICE COMMISSION
MINUTES
CIVIL SERVICE COMMISSION MEETING
Specially Called Meeting
October 8, 2019
Commissioners present: Mike Fields
Norm Davis
Others present: Professional Standards Sergeant, Josh McClure
Secretary and Chief Examiner, Jessica Neill Hoyson
HR Analyst, Emily Wagener
1. CALL TO ORDER
Chair Mike Fields called the meeting to order at 6:00 pm.
2. Appoint Civil Service Secretary/Chief Examiner
The Civil Service Secretary/Chief Examiner position has been vacant since the former Secretary and Chief
Examiner left employment with the City in June of 2019. Due to this and a lack of business, a meeting had not
been held for July, August, or September of 2019.
Chair Fields made a motion to appoint Jessica Neill Hoyson, the City's HR Director, as the new Civil
Service Secretary and Chief Examiner. Commissioner Norm Davis seconded the motion. The motion
carried.
3. Correspondence
Secretary and Chief Examiner Jessica Neill Hoyson confirmed that there was no correspondence for review at
this meeting.
4. Approval of meeting minutes — 6/5/2019
After a brief review, Commissioner Norm Davis made a motion to approve the 6/5/2019 meeting minutes.
Chair Fields seconded the motion. The motion carried.
POLICE BUSINESS
a-i. Review/Approval of the Academy Certified Eligibility List
Sergeant Josh McClure presented the Academy Certified Eligibility List to the Commission for
approval/certification. Sergeant McClure indicated that the listed names were in the queue for public safety
testing for those who had completed the Basic Law Enforcement Academy in WA. Sergeant McClure further
explained that while he has had contact via phone with some of the candidates no interviews have been
scheduled due to the lack of an appointed Secretary and Chief Examiner. Sergeant McClure indicated that with
the recent appointment of Jessica Neill Hoyson as the Secretary and Chief Examiner the Police Department
would be able to move forward with hiring processes as appropriate with these candidates.
Chair Fields commented that there were three lists: Academy Certified, Entry Level and Lateral, and asked what
the current vacancy situation was. Sergeant McClure replied that there were four vacancies. Chair fields asked
if there was any particular priority for filling these positions in regards to the lists. Sergeant McClure indicated
that Lateral is used first, and the Academy Certified and Entry Level lists had become stagnant due to not having
an appointed Secretary and Chief Examiner.
Commissioner Davis made a motion to approve/certify the Academy Certified Eligibility list dated
10/1/2019. Chair Fields seconded the motion. The motion carried.
a-ii. Review/Approval of the Entry Level Police Eligibility List
Sergeant McClure explained that candidate " 1 " on the list had recently been disqualified and that he would need
to make the correction with Secretary and Chief Examiner Neill Hoyson. Sergeant McClure further indicated that
candidate "2" had moved to the background phase and, if accepted by the Chief, would move to a conditional
offer phase. Sergeant McClure confirmed that none of the other candidates on the list were currently moving
forward at this time.
Chair Fields asked if the commission should delay approval/certification of the list pending the needed correction.
Sergeant McClure said that he would prefer to have the list approved/certified as is so as not to further delay the
process with candidate "2" and that he would follow up with the correction and correspondence for the next
meeting.
Chair Fields made a motion to approve/certify the 9/4/2019 Entry Level Police Eligibility List.
Commissioner Davis seconded the motion. The motion carried.
a-iii. Review/Approval of the Lateral Level Police Eligibility List
Sergeant Josh McClure explained that both candidates are from Hawaii and that candidate "2" has a skype
interview with command staff scheduled for Thursday and candidate "1" has had his personal history statement
reviewed and the police are conducting further investigation based on the results. Sergeant McClure confirmed
they would move forward as appropriate once both candidates were evaluated. Sergeant McClure indicated
there was a 3rd candidate from Hawaii who had been disqualified during background and did not make it on this
list.
Chair Fields made a motion to approve/certify the 9/4/2019 Entry Level Police Eligibility List.
Commissioner Davis seconded the motion. The motion carried.
Chair Fields asked what the estimate or goal was to fill all four vacancies. Sergeant McClure estimated that two
positions will be filled prior to the end of the 2019 year and two were "over hires" for expected retirements in
2020. Sergeant McClure further explained that due to an ongoing employee issue it is possible one of the
vacancies could disappear and the department would need to wait for other officers to announce retirement
dates before conducting additional recruitment efforts.
Chair Fields asked at what point FTO becomes a bottleneck and if there was a number they were restricted to.
Sergeant McClure explained that the department was able to manage 5 at once during the summer and all 5
would be going to the PAT on 10/9/2019 prior to the Academy and if all successfully complete the academy we
will have 5 new FTO officers in April of 2020.
NEW BUSINESS
Chair Fields confirmed there was no new business. Commissioner Davis asked to confirm if the meeting
schedule would be the same going forward. Secretary and Chief Examiner Neill Hoyson confirmed that regular
meetings would take place going forward on the first Wednesday of each month at 6pm, so long as there is
business to conduct a meeting. The meeting adjourned at 6:07 pm
Chair Mike Fields
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