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2007.04.10 CC Committee Meetings Agenda PacketAGENDA City Council Committee Meetings Council Chambers 250 5th Avenue North, Edmonds April 10, 2007 6:00 p.m. The City Council Committee meetings are work sessions for the City Council and staff only. The meetings are open to the public but are not public hearings. The Committees will meet in the following rooms: Community/Development Services (Council Chambers), Finance (Jury Room), Public Safety (Police Training Room) 1. Finance Committee A. (10 2007 First Quarter Budget Amendment Min) 2. Public Safety Committee A. (15 Request for Qualifications - Fire Department Medical Program Director Min) 3. Adjourn Note: The Community/Development Services Committee will not meet this evening. AgendaQuick©2005 - 2007 Destiny Software Inc., All Rights Reserved Packet Page 1 of 11 AM-925 2007 First Quarter Budget Amendment City Council Committee Meetings Date: 04/10/2007 Submitted By: Debra Sharp, Administrative Services Submitted For: Kathleen Junglov Time: 10 Minutes Department: Administrative Services Type: Action Committee: Finance Agenda Memo Subiect Title 2007 First Quarter Budget Amendment Recommendation from Mayor and Staff Forward ordinance to full council for approval. Previous Council Action 1.A. Narrative In governmental budgeting, expenditures may take place up to the amount appropriated in the current budget. Financial activity impacting appropriation levels are brought before the Edmonds City Council on a quarterly basis in the form of a budget amendment ordinance. The first quarter 2007 budget amendment contains a total of 12 proposed adjustments, seven of which have previously been before Council. General Fund requests total $91,595 of which $3,190 will be funded by a new private donation. The net impact to the General Fund's ending cash is a decrease of $88,405. Non -General Fund expenditures will increase by $187,500. Of this amount $31,000 is for capital projects in the Street Construction Fund. The Utility Fund expenditure increase of $104,500 is for storm water utility taxes that will be transferred to the General Fund. These costs are offset by revenue received from the customer. A replacement patrol car purchased out of the Internal Service Fund increases the budget by $30,000. The fund received $13,332 from insurance reimbursements in 2006 and the remaining $16,668 will decrease ending cash in the Internal Service Fund. Non -General Fund expenditures in the amount of $22,000 remain, of this $8,000 will be offset by an increase in new private donations and the remaining $14,000 is a decrease to Non -General Fund ending cash. Link: 2007 1st Otr Budget Amendment Revenue & Expenditures Fiscal Impact Attachments Form Routing/Status Route Seq Inbox Approved By Date Status 1 Admin Services Dan Clements 04/05/2007 01:14 PM APRV 2 City Clerk Sandy Chase 04/05/2007 01:26 PM APRV 3 Mayor Gary Haakenson 04/05/2007 01:26 PM APRV 4 Final Approval Sandy Chase 04/05/2007 01:28 PM APRV Form Started By: Debra Sharp Started On: 04/04/2007 03:53 PM Final Approval Date: 04/05/2007 Packet Page 2 of 11 ORDINANCE NO. AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING ORDINANCE NO. 3613 AS A RESULT OF UNANTICIPATED TRANSFERS AND EXPENDITURES OF VARIOUS FUNDS, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. WHEREAS, previous actions taken by the City Council require Interfund Transfers and increases in appropriations; and WHEREAS, state law requires an ordinance be adopted whenever money is transferred from one fund to another; and WHEREAS, the City Council has reviewed the amended budget appropriations and information which was made available; and approves the appropriation of local, state, and federal funds and the increase or decrease from previously approved programs within the 2007 Budget; and THEREFORE, WHEREAS, the applications of funds have been identified; THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Section 1. of Ordinance No. 3613 adopting the final budget for the fiscal year 2007 is hereby amended to reflect the changes shown in "Exhibit A" adopted herein by reference. Section 2. Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum, and shall take L:\PR0DUCTI0NDB\CC0UNCIL\0003 925 2007 FIRST AMENDING ORDINANCE.DOC Packet Page 3 of 11 effect five (5) days after passage and publication of an approved summary thereof consisting of the title. APPROVED: MAYOR, GARY HAAKENSON ATTEST/AUTHENTICATE: CITY CLERK, SANDRA S. CHASE APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: M. W. SCOTT SNYDER, CITY ATTORNEY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. Packet Page 4 of 11 SUMMARY OF ORDINANCE NO. of the City of Edmonds, Washington On the day of , 2007, the City Council of the City of Edmonds, passed Ordinance No. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF ORDINANCE NO. 3613 AS A RESULT EXPENDITURES OF VARIOUS FUNDS, SHALL BECOME EFFECTIVE. EDMONDS, WASHINGTON, AMENDING OF UNANTICIPATED TRANSFERS AND AND FIXING A TIME WHEN THE SAME The full text of this Ordinance will be mailed upon request. DATED this day of 92007. CITY CLERK, SANDRA S. CHASE Packet Page 5 of 11 3 EXHIBIT"A:" BUDGET SUMMARY BY FUND FUND NO. FUND DESCRIPTION 2007 BEGINNING CASH REVENUE EXPENDITURES 2007 ENDING CASH 001 GENERAL FUND 3,551,328 29,885,253 32,118,393 1,318,188 006 EMERGENCY/FINANCIAL RESERVE 1,927,600 0 0 1,927,600 009 LEOFF-MEDICAL INS. RESERVE 338,670 476,095 497,250 317,515 104 DRUG ENFORCEMENT FUND 46,260 61,883 89,213 18,930 III STREET FUND 101,683 1,273,029 1,340,217 34,495 112 COMBINED STREET CONST/IMPROVE 793,490 2,136,696 2,246,699 683,487 113 MULTIMODAL TRANSPORTATION FD. 0 625,000 625,000 0 116 BUILDING MAINTENANCE 247,138 1,173,675 1,142,460 278,353 117 MUNICIPAL ARTS ACQUIS. FUND 204,625 65,930 103,250 167,305 118 MEMORIAL STREET TREE 15,847 600 0 16,447 120 HOTEL/MOTEL TAX REVENUE FUND 55,268 63,625 66,625 52,268 121 EMPLOYEE PARKING PERMIT FUND 71,574 18,600 18,000 72,174 122 YOUTH SCHOLARSHIP FUND 8,303 2,740 3,200 7,843 123 TOURISM PROMOTIONAL FUND/ARTS 26,941 17,035 21,800 22,176 125 PARK ACQ/IMPROVEMENT 4,996,514 1,517,500 4,508,200 2,005,814 126 SPECIAL CAPITAL FUND 214,648 1,470,000 880,661 803,987 127 GIFTS CATALOG FUND 148,875 16,260 12,866 152,269 129 SPECIAL PROJECTS FUND 0 316,000 327,000 -11,000 130 CEMETERY MAINTENANCE/IMPROV 160,240 261,214 180,559 240,895 131 FIRE DONATIONS 13,778 5,838 0 19,616 132 PARKS CONSTRUCTION 0 420,000 420,000 0 211 LID FUND CONTROL 1,766 351,000 345,300 7,466 213 LID GUARANTY FUND 41,529 2,000 0 43,529 234 LTGO BOND DEBT SERVICE FUND 0 415,710 415,710 0 411 COMBINED UTILITY OPERATION 4,787,026 12,735,067 13,734,875 3,787,218 412 COMBINED UTILITY CONST/IMPROVE 2,666,800 7,330,805 7,861,000 2,136,605 414 CAPITAL IMPROVEMENTS RESERVE 1,121,321 947,982 1,286,844 782,459 511 EQUIPMENT RENTAL FUND 3,739,375 2,170,364 2,640,299 3,269,440 601 PARKS TRUST FUND 124,908 4,000 0 128,908 610 CEMETERY MAINTENANCE TRUST FD 323,949 60,126 0 384,075 617 FIREMEN'S PENSION FUND 283,727 100,368 113,000 271,095 621 SPECIAL LIBRARY 0 0 0 0 623 SISTER CITY COMMISSION 14,937 21,200 20,000 16,137 Totals 26,028,120 63,945,595 71,018,421 18,955,294 Packet Page 6 of 11 EXHIBIT "B": BUDGET AMENDMENTS BY EXPENDITURE FUND NO. FUND DESCRIPTION ORD. NO. 3613 11/21/2006 ORD. NO. ORD. NO. ORD. NO. 2007 Amended Budget 001 GENERAL FUND 32,026,798 91,595 0 0 32,118,393 006 EMERGENCY/FINANCIAL RESERVE 0 0 0 0 0 009 LEOFF-MEDICAL INS. RESERVE 497,250 0 0 0 497,250 104 DRUG ENFORCEMENT FUND 89,213 0 0 0 89,213 111 STREET FUND 1,340,217 0 0 0 1,340,217 112 COMBINED STREET CONST/IMPROVE 2,215,699 31,000 0 0 2,246,699 113 MULTIMODAL TRANSPORTATION FD. 625,000 0 0 0 625,000 116 BUILDING MAINTENANCE 1,142,460 0 0 0 1,142,460 117 MUNICIPAL ARTS ACQUIS. FUND 103,250 0 0 0 103,250 118 MEMORIAL STREET TREE 0 0 0 0 0 120 HOTEL/MOTEL TAX REVENUE FUND 63,625 3,000 0 0 66,625 121 EMPLOYEE PARKING PERMIT FUND 18,000 0 0 0 18,000 122 YOUTH SCHOLARSHIP FUND 3,200 0 0 0 3,200 123 TOURISM PROMOTIONAL FUND/ARTS 21,800 0 0 0 21,800 125 PARK ACQ/IMPROVEMENT 4,508,200 0 0 0 4,508,200 126 SPECIAL CAPITAL FUND 880,661 0 0 0 880,661 127 GIFTS CATALOG FUND 4,866 8,000 0 0 12,866 129 SPECIAL PROJECTS FUND 316,000 11,000 0 0 327,000 130 CEMETERY MAINTENANCE/IMPROV 180,559 0 0 0 180,559 131 FIRE DONATIONS 0 0 0 0 0 132 PARKS CONSTRUCTION FUND 420,000 0 0 0 420,000 211 LID FUND CONTROL 345,300 0 0 0 345,300 213 LID GUARANTY FUND 0 0 0 0 0 234 LTGO BOND DEBT SERVICE FUND 415,710 0 0 0 415,710 411 COMBINED UTILITY OPERATION 13,528,375 206,500 0 0 13,734,875 412 COMBINED UTILITY CONST/IMPROVE 7,861,000 0 0 0 7,861,000 414 CAPITAL IMPROVEMENTS RESERVE 1,286,844 0 0 0 1,286,844 511 EQUIPMENT RENTAL FUND 2,610,299 30,000 0 0 2,640,299 601 PARKS TRUST FUND 0 0 0 0 0 610 CEMETERY MAINTENANCE TRUST FD 0 0 0 0 0 617 FIREMEN'S PENSION FUND 113,000 0 0 0 113,000 621 SPECIAL LIBRARY 0 0 0 0 0 623 SISTER CITY COMMISSION 20,000 0 0 0 20,000 Totals 70,637,326 381,095 0 0 71,018,421 Packet Page 7 of 11 EXHIBIT "C": BUDGET AMENDMENT DETAIL Items Previously Before Council Community Services Professional Services 2,000 Expenditure initially budgeted in 2006 but Community Services Ending Fund Balance 2,000 unable to complete the analysis Non-deparmental Professional Services 36,405 Fiber Optic Improvement project carried Non -de armental Ending Fund Balance 36,405 forward from 2006 Street Construction Professional Services 20,000 Street Construction Transfer -In 20,000 Non-deparmental Transfer -Out 20,000 Evaluation of the intersection at 88th Ave. W. Non -de armental Ending Fund Balance 20,000 and 196th Street SW Log Cabin Maintenance Professional Services 3,000 Log cabin log maintenance -initially budgeted in Log Cabin Maintenance Ending Fund Balance 3,000 2006 but unable to complete Special Projects Fund Professional Services 11,000 Professional services budget from 2006 carried Special Projects Fund Ending Fund Balance 11,000 forward to 2007 Utility Fund Stormwater Tax Trf 104,500 Stormwater Utility Tax transfer to general fund - Utility Fund Stormwater Tax Trf 104,500 tax approved after budget docs prepared Utility Fund Ending Fund Balance 102,000 Water rate increase - increase was approved Utility Fund Water Utility Increase 102,000 after the budget docs prepared New Items for Council to Consider Legal Professional Services 30,000 Legal Ending Fund Balance 30,000 Labor negotiations Parks & Recreation Small Equipment 3,190 Purchase of a touch tank to be used at the Beach Parks & Recreation Private Donation 3,190 Ranger Visitor Station Street Construction Construction 11,000 92nd Ave W/ 234th St Sw intersection safety Street Construction Ending Fund Balance 11,000 impr change order request Gifts Catolog Fund Supplies 8,000 Purchase three non coin operated viewing Gifts Catolog Fund Private Donation 8,000 scopes for the waterfront Internal Service Fund Equipment 30,000 Internal Service Fund Beginning Fund Balance 13,332 Patrol vehicle #234 totaled in accident, need to Internal Service Fund Ending Fund Balance 16,668 replace Packet Page 8 of 11 AM-926 Request for Qualifications- Medical Program Director City Council Committee Meetings Date: 04/10/2007 Submitted By: Mark Correira, Fire Submitted For: Tom Tomberg Time: 15 Minutes Department: Fire Type: Action Committee: Public Safety Agenda Memo Subiect Title Request for Qualifications - Fire Department Medical Program Director Recommendation from Mayor and Staff Approval 2.A. Previous Council Action December 23, 2002: Approval of agreement for shared technical services between the City of Edmonds, City of Lynnwood, and James Mercer, M.D. Narrative Dr. James Mercer, a member of the Stevens Healthcare Emergency Physician's Group, and long time Medical Program Director (MPD) for the Edmonds and Lynnwood Fire Departments has requested an early termination of his professional services contract. He began service under Medic 7 in 1998, served three years after the January 1, 2003 Medic 7 dissolution under the interlocal with the Lynnwood Fire Department, and then signed individual contracts with the two fire departments to continue as MPD. After consulting with the City Attorney on a replacement process, we were advised that a "Request for Qualifications" process would be the best course of action. Attached you will find a copy of the Request for Qualifications - Medical Program Director for Committee review. The Fire Department wishes to discuss this document and the process that will follow approval at the April 10, 2007 Meeting. Link: EFD MPD RFO 3-2007 Revenue & Expenditures Fiscal Impact Attachments Form Routing/Status Route Seq Inbox Approved By Date Status 1 City Clerk Sandy Chase 04/05/2007 10:36 AM APRV 2 Mayor Gary Haakenson 04/05/2007 10:42 AM APRV 3 Final Approval Sandy Chase 04/05/2007 11:58 AM APRV Form Started By: Mark Correira Started On: 04/05/2007 10:23 AM Final Approval Date: 04/05/2007 Packet Page 9 of 11 PROFESSIONAL CONTRACT POSITION REQUEST FOR QUALIFICATIONS AND PROPOSAL Fire Department Medical Program Director The City of Edmonds seeks proposals from highly qualified medical professionals to be appointed as the City's Fire Department Medical Program Director. DUTIES: The City of Edmonds Fire Department Medical Program Director duties include primary medical oversight for the Fire Department's Emergency Medical Services Program (EMS). This inclu0.des, but is not limited to, the following duties: • Performance and system feedback as it relates to the Edmonds' provision of EMS, • Supervise and review results of paramedic training, and recommend certification and recertification to the Snohomish County Medical Program Director in accordance with WAC 248-15-080 and approved standard operating procedures, • Review emergency medical calls and recommend to the Fire Chief improvements regarding Edmonds' EMS system, • Evaluate paramedic performance and recommend to the Fire Chief any necessary formal disciplinary or corrective action, including retraining, disciplinary measures, and termination, • Provide input into the hiring process of Firefighter/Paramedics, • Direct, on the radio and/or using other communications devices, paramedic activities related to patient care at the scene of medical emergencies when on duty, • And exercise final authority over paramedics and other agents of Edmonds while performing emergency medical services. QUALIFICATIONS: The best qualified applicant will have / be: • A physician, MD or DO, licensed to practice in the Sate of Washington, and currently practicing as an emergency physician in an emergency department. • Demonstrated knowledge of and an interest in pre -hospital medical care and emergency medicine through employment and education history. • A person of high integrity and a proven history of working as a partner in a highly skilled pre -hospital Fire Department based emergency medical system. APPOINTMENT: The Fire Department Medical Program Director position shall be appointed by the Mayor subject to the approval of the professional services contract by City Council for a term not to exceed three years. At the end of three years subsequent agreement(s) may be signed if both parties agree to the terms. COMPENSATION/HOURS OF WORK: The required hours of work for the Fire Department Medical Program Director position include, but are not limited to, the necessary time needed to fulfill the requirements of the position including reviewing all paramedic medical incident Packet Page 10 of 11 Page 2 reports, one monthly meeting with the Fire Chief or his designee, not less than three -hours of monthly quality assurance education/training with the Fire Department's Paramedics, and attendance at the Quarterly Snohomish County Medical Program Directors meeting. On average the required hours for this scope ranges from 8-10 hours per month. SELECTION PROCEDURE: All proposals will be reviewed and screened based upon the qualifications and requirements outlined in this request. Those individuals deemed most qualified will be screened further based upon reference checks. Finalists will be invited for interviews. The appointment will be made by the Mayor subject to the approval of the professional services contract by City Council. REQUIREMENTS: The person selected will be required to undergo a comprehensive background investigation prior to appointment and provide proof of professional liability insurance to the City. TO REPLY TO THIS REQUEST FOR QUALIFICATIONS AND PROPOSAL: Please submit a cover letter, resume, and statement of qualifications by May 11, 2007 at 4:30 p.m. The application packet must include three (3) professional and three (3) personal references with addresses and phone numbers. In addition, the application packet should also include answers to the application questions below. Application Questions: The following questions should be fully answered in order to be considered for this position. Please place your name on the top of each sheet of paper used. 1. Detail your expected compensation requirements for this position. 2. Describe your knowledge and experience of the local EMS system and emergency medicine. 3. Describe your vision of how pre -hospital medicine should be performed and how it interacts with the area hospitals. All application materials should be mailed or e-mailed to: Via Mail: City of Edmonds Fire Department 121 5t" Avenue North Edmonds, WA 98020 Attn: Mark Correira, Assistant Fire Chief is e-mail: correira aaci.edmonds.wa.us The City of Edmonds is an Equal Opportunity Employer and does not discriminate on the basis of sex, marital status, race, color, creed, national origin, age, disability, or sexual orientation Packet Page 11 of 11