2008.02.12 CC Committee Meetings Agenda PacketAGENDA
City Council Committee Meetings
Council Chambers, Public Safety Complex
250 5th Avenue North, Edmonds
February 12, 2008
6:00 p.m.
The City Council Committee meetings are work sessions for the City Council and staff only. The meetings are open to the
public but are not public hearings. The Committees will meet in the following rooms:
Community/Development Services (Council Chambers), Finance (Jury Room), Public Safety (Police Training Room)
1.Community/Development Services Committee
A. AM-1398
(15 Min)
Review of the City of Edmonds Street Tree Plan.
B. AM-1404
(30 Min)
Presentation of the 2008-2014 Capital Improvement Program (CIP).
C. AM-1401
(15 Min)
Update on Code Rewrite.
2.Finance Committee
A. AM-1400
(10 Min)
North Sound 2-1-1 Call Center funding request.
B. AM-1402
(10 Min)
Approval of 2008 Hourly Employee Wage Schedule and Pay Grade/Title List.
C. AM-1403
(10 Min)
2008 Non-Represented Employee Pay Schedule and COLA.
3.Public Safety Committee
A. AM-1395
(5 Min)
2007-2008 Fire Department Work Plan Update #2.
B. AM-1399
(5 Min)
Stay In-Step Falls Prevention Program.
C. AM-1396
(20 Min)
Fire Apparatus Access Covenants for Single Family Detached Residential Developments.
D. AM-1397
(30 Min)
Discussion and Potential Action Regarding Consideration of an Emergency Medical Services (EMS) Levy Lid
Lift.
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AM-1398 1.A.
Street Tree Plan
City Council Committee Meetings
Date:02/12/2008
Submitted By:Kim Karas, Public Works
Submitted For:Noel Miller Time:15 Minutes
Department:Public Works Type:Information
Committee:Community/Development Services
Information
Subject Title
Review of the City of Edmonds Street Tree Plan.
Recommendation from Mayor and Staff
For discussion, per the request of Council President Plunkett's, November 6, 2007 memorandum.
(Attachment #1)
Previous Council Action
None
Narrative
In 2002, the City of Edmonds' Street Plan was developed and revised in 2006. In the Plan, goals
and objectives are identified relevant to street trees as urban design elements, tree species selection,
maintenance, regulatory guidelines and plan implementation. (Attachment #2)
Public works and the Parks and Recreation Departments use the plan as guidance in the
development of their annual work plans in the City's Street right-of-ways. (Attachment #3)
Also, in 1978, the City Council passed Resolution #418, which established and formalized a policy
for tree removal and trimming on public property. (Attachment #4)
Fiscal Impact
Fiscal Year: Revenue: Expenditure:
Fiscal Impact:
None
Attachments
Link: Attachment #1
Link: Attachment #2
Link: Attachment #3
Link: Attachment #4
Form Routing/Status
Route Seq Inbox Approved By Date Status
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1 Parks and Recreation Brian McIntosh 02/07/2008 12:02 PM APRV
2 City Clerk Sandy Chase 02/07/2008 12:05 PM APRV
3 Mayor Gary Haakenson 02/07/2008 05:20 PM APRV
4 Final Approval Sandy Chase 02/08/2008 08:28 AM APRV
Form Started By: Kim Karas Started On: 02/05/2008 02:48
PM
Final Approval Date: 02/08/2008
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AM-1404 1.B.
2008-2013 Capital Improvement Program (CIP)
City Council Committee Meetings
Date:02/12/2008
Submitted By:Conni Curtis, Engineering
Submitted For:Don Fiene Time:30 Minutes
Department:Engineering Type:Action
Committee:Community/Development Services
Information
Subject Title
Presentation of the 2008-2014 Capital Improvement Program (CIP).
Recommendation from Mayor and Staff
CS/DS Committee endorse the proposed CIP for presentation at a Public Hearing before the full
Council.
Previous Council Action
N/A
Narrative
The Engineering Division has completed the proposed 2008-2014 Capital Improvement Plan
(CIP). It was compiled with input from the Parks and Recreation Department, Public Works
Department, Community Services Department, Wastewater Treatment Plant Division and
Administrative Services Department. This Plan shows projected projects and revenues for six
years for funds shown in Attachment 1. The proposed 2008-2014 CIP is shown in Attachment 2.
The Engineering Division is in the process of updating descriptions of the 2008-2014 Capital
Projects for the funds listed in Attachment 1. Following final approval of the CIP, the project
descriptions will be accessible on the City's website.
Staff will present an overview of the Plan, and would like comments and feedback from the
Committee. A briefing will also be held on February 13, 2008 with the Planning Board. A Public
Hearing is planned before the Planning Board on March 5, 2008 and before Council on March 18,
2008 for final adoption of the CIP.
Fiscal Impact
Attachments
Link: CIP Funds List
Link: Fund 112
Link: Funds 113, 116, 125, 126, 129, 132, 412
Form Routing/Status
Route Seq Inbox Approved By Date Status
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1 Engineering Dave Gebert 02/07/2008 03:38 PM APRV
2 Development Services Duane Bowman 02/07/2008 03:48 PM APRV
3 City Clerk Sandy Chase 02/07/2008 03:54 PM APRV
4 Mayor Gary Haakenson 02/07/2008 05:20 PM APRV
5 Final Approval Sandy Chase 02/08/2008 08:29 AM APRV
Form Started By: Conni Curtis Started On: 02/07/2008 02:40
PM
Final Approval Date: 02/08/2008
Packet Page 28 of 98
CAPITAL IMPROVEMENT PROJECT FUNDS
2008 – 2014
Fund Description/Purpose Division Manager Comprehensive Plan Source of Funds
112 Combined Street
Construction
Improvement –
Arterial Projects
Engineering Transportation
Comprehensive Plan
(2002)
Motor Vehicle Fuel Tax,
Federal & State Transp.
Grants, Utility Transfers,
Traffic Impact Fees
113 Multimodal
Transportation
Community
Services
Federal & State
Appropriations and Grants
116 Buildings
Maintenance
Public Works General Fund
125 Parks, Open Space,
Recreation,
Beautification
Parks &
Recreation
Parks, Recreation &
Open Space Plan
Real Estate Excise Tax,
Contributions from
Developers
125 Transportation
(REET 2)
Engineering Transportation
Comprehensive Plan
(2002)
Real Estate Excise Tax
126 Special Capital
(Purchases &
Acquisitions)
Parks &
Recreation
Parks, Recreation &
Open Space Plan
Real Estate Excise Tax
129 SR99 – International
District
Parks &
Recreation
Economic
Development
Comprehensive Plan
Grants
132 Parks Construction Parks &
Recreation
Parks, Recreation &
Open Space Plan
Grants
412-
100
Combined Utility
Construction
Improvement –
Water Projects
Engineering Water Comprehensive
Plan (2002)
Combined Utility
412-
200
Combined Utility
Construction
Improvement –
Drainage Projects
Engineering Stormwater
Comprehensive Plan
(2003)
Combined Utility
412-
300
Combined Utility
Construction
Improvement –
Sewer Projects
Engineering Sanitary Sewer
Comprehensive Plan
2006
Combined Utility
414 Wastewater
Treatment Plant
Wastewater
Treatment Plant
Secondary Wastewater
Treatment Facility Plan
Combined Utility
(Approx. 50% from Other
Municipalities)
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AM-1401 1.C.
Update on Code Rewrite
City Council Committee Meetings
Date:02/12/2008
Submitted By:Duane Bowman, Development Services Time:15 Minutes
Department:Development Services Type:Information
Committee:Community/Development Services
Information
Subject Title
Update on Code Rewrite.
Recommendation from Mayor and Staff
CS/DS Committee recommend that the City Council conduct a work session on February 26, 2008
to review the Planning Board recommendations.
Previous Council Action
Narrative
In an effort to save money staff and the City Attorney's office have attempted to tackle the code
rewrite process in-house. Unfortunately given staff/city attorney workload, this has not worked out
as well as envisioned. Still there are three sections of the code rewrite process that will be
presented to the City Council starting next month. Those code sections include a rewrite of our
nuisance regulations (EMC 6), nonconforming regulations (ECDC 17.40) and permit process and
procedures (ECDC 20).
Nuisance regulations
Presently there are nuisance regulations found in both the Edmonds Municipal Code (EMC) and the
Edmonds Community Development Code (ECDC). With the concurrence of the Planning Board
and at the recommendation of the City Attorney, the nuisance regulations will be pulled out of
ECDC Chapter 17 and placed in Chapter 6 of the EMC. In addition, outdated regulations found in
the current EMC Chapter 6 will be updated.
Nonconforming Regulations
The Planning Board has completed its review on ECDC 17.40 Nonconforming regulations. Major
recommended changes include revising the damage percentage for reconstruction of
nonconforming buildings, historical building regulations, and regulations governing residential
buildings in commercial districts.
Permit Process and Procedural Amendments
The Planning Board has completed review of ECDC Chapter 20 permit procedures and process.
The recommended changes are substantial. Recommended changes include establishing specific
permit types, revised public notice requirements, open and closed record hearing/appeal procedures
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and development agreement procedures.
Staff suggests that the City Council conduct a work session on February 26, 2008 to review the
Planning Board recommendations and establish a public hearing schedule to consider the
amendments.
Fiscal Impact
Attachments
No file(s) attached.
Form Routing/Status
Route Seq Inbox Approved By Date Status
1 City Clerk Sandy Chase 02/07/2008 10:29 AM APRV
2 Mayor Gary Haakenson 02/07/2008 11:24 AM APRV
3 Final Approval Sandy Chase 02/07/2008 11:37 AM APRV
Form Started By: Duane
Bowman
Started On: 02/06/2008 02:32
PM
Final Approval Date: 02/07/2008
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AM-1400 2.A.
North Sound 2-1-1 Call Center Funding Request
City Council Committee Meetings
Date:02/12/2008
Submitted By:Sandy Chase, City Clerk's Office Time:10 Minutes
Department:City Clerk's Office Type:Action
Committee:Finance
Information
Subject Title
North Sound 2-1-1 Call Center funding request.
Recommendation from Mayor and Staff
Previous Council Action
On November 27, 2007, a presentation was given to the City Council regarding the North Sound
2-1-1 Call Center. A copy of the minutes is attached as Exhibit 5.
Narrative
Dennis G. Smith, Ph.D., Executive Vice President with United Way of Snohomish County, and
Bill Brackin, CRS, Program Director with Volunteers of America North Sound 2-1-1, will be
attending the Finance Committee Meeting.
Dr. Smith and Mr. Brackin provided the information that is attached as Exhibits 1 through 4 (listed
below).
Fiscal Impact
Attachments
Link: Exhibit 1 - Request Letter
Link: Exhibit 2 - North Sound 2-1-1 U W Funding Plan
Link: Exhibit 3 - 2007 Short 2-1-1 Presentation
Link: Exhibit 4 - Snohomish Co Cities Fair Share 2008
Link: Exhibit 5 - Excerpt from 11/27/07 Minutes
Form Routing/Status
Route Seq Inbox Approved By Date Status
1 City Clerk Sandy Chase 02/06/2008 11:02 AM APRV
2 Mayor Gary Haakenson 02/06/2008 03:07 PM APRV
3 Final Approval Sandy Chase 02/06/2008 04:05 PM APRV
Form Started By: Sandy
Chase
Started On: 02/06/2008 10:31
AM
Final Approval Date: 02/06/2008
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Edmonds City Council
Attention: Finance Committee
121 5th Ave. N
Edmonds, WA 98020
December 26, 2007
Dear Finance Committee,
I am writing you to make a formal request for $6,084 to support Volunteers of
America North Sound 2-1-1 activities that support Edmonds citizens in 2008.
This figure is based on a “fair share” request of $0.15 per capita per year to match
the same $0.15 per capita per year that United Way of Snohomish County is
contributing to 2-1-1 activities. Attached is a spreadsheet that shows the funding
requests that we are making throughout Snohomish County. Also attached is a
short explanation of the 2-1-1 system and a report showing information about the
calls that North Sound 2-1-1 has taken in the last 12 months from individuals
residing within the Coty of Edmonds.
On November 27, 2007, Dennis Smith of United Way of Snohomish County and I
gave a presentation about 2-1-1 to the Edmonds City Council, and following that
meeting we were asked by Sandy Chase, City Clerk, to submit this formal request
to the Council Finance Committee.
Thank you for your consideration of this matter.
Sincerely,
Bill Brackin
Program Director
Volunteers of America North Sound 2-1-1
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What is 2-1-1? 2-1-1 is an easy-to-remember phone number that connects people in
need to available health and human services as well as people who want to help. A
successful 2-1-1 system will build upon and serve as a gateway to the many strong
governmental and nongovernmental programs and services already available in our
communities.
North Sound 2-1-1 Update
• Nationally there are 206 active 2-1-1 call centers reaching 65% of the U.S.
population.
• Since launching four Washington 2-1-1 call centers on February 22, 2006, 2-1-1
is now statewide.
• North Sound 2-1-1, housed at Volunteers of America Western Washington,
provides services to the citizens of Snohomish, Skagit, Whatcom, Island and San
Juan Counties.
• In 2007 North Sound 2-1-1 responded to 37,270 calls from citizens in Snohomish
County as compared to 19,397 in 2005 when it was not a 2-1-1 center but a
community information line.
Local Community Funding – The United Way Plan
• Washington State continues to be the principal funder of our state’s 2-1-1
system, which has eight regional call centers, and the state has allocated another
$2 million for the upcoming biennium. This is a start, but more is needed!
• United Way of Snohomish County has increased its funding to North Sound 2-1-1
an additional $20,000 for a total $100,000 annual support. This support
represents $ 0.15 per citizen of the county.
• United Way is asking our local partners – local governments, foundations, and
corporations to match this local funding based upon a $ 0.15 contribution per
your citizens (i.e. city population, employee base, customer base).
For more information on this North Sound 2-1-1 funding request contact
Dennis G. Smith, Executive Vice President, United Way of Snohomish County;
dennis.smith@uwsc.org; (425) 374-5505
North Sound 2-1-1
LOCAL COMMUNITY FUNDING
THE UNITED WAY PLAN
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98
EXCERPT FROM THE NOVEMBER 27, 2007 CITY COUNCIL MEETING MINUTES
4. PRESENTATION REGARDING THE NORTH SOUND 2-1-1 CALL CENTER
Council President Olson commented after hearing a presentation regarding 2-1-1 that was made
to the South Snohomish Cities group, she invited them to make a presentation to the Council.
Dennis Smith, Executive Vice President, United Way of Snohomish County, explained they
were making presentations to cities in Snohomish County to, 1) inform about the existence of 2-
1-1, 2) advise how their citizens were making use of 2-1-1, and 3) ask each city to consider
providing funding for the local 2-1-1 center. He explained 2-1-1 was an easy to remember, 3-
digit phone number that connected individuals with resources in their community and also
assisted people who had help to offer.
Mr. Smith explained 2-1-1 began in Georgia in the mid-1990s and was spreading throughout the
United States. He displayed a map of the United States, advising 2-1-1 was available to
approximately 65% of the population. This service was not available in Washington until 2006; a
series of United Ways and information referral systems worked to launch 2-1-1 in Washington in
February 2006. He displayed a map of the Washington State 2-1-1 call centers, advising there
were eight call centers throughout the state that were networked together. The call center for the
North Sound region, Snohomish, Skagit, Whatcom, Island and San Juan Counties, was located in
Everett at Volunteers of America.
Mr. Smith explained people calling 2-1-1 had access to a broad range of services. He noted 2-1-1
existed in Connecticut when 9/11 occurred. At that time, New York City had over 400 different
800 numbers for people to contact for assistance. Statistics indicate without 2-1-1, people
typically make approximately 12 telephone calls before reaching the service they need and many
give up before reaching the service they need. These statistics also reveal that social service
agencies receive many calls that are unrelated to the service they offer. When 9/11 occurred, the
Governor of Connecticut offered 2-1-1 as a resource to those seeking assistance or wanting to
offer assistance.
Mr. Smith commented 2-1-1 was available in Florida in 2004 when four strong hurricanes hit and
2-1-1 was an important component of their response system. The 2-1-1 system was operational in
Louisiana when Hurricane Katrina occurred. Although the call center in New Orleans went down
due to the severity of the storm, 2-1-1 systems throughout the country sent people to expand the
2-1-1 call center in the northern part of Louisiana to assist. Texas has one of the best 2-1-1
systems and assisted with relocating residents impacted by hurricane Katrina and Rita. At the
time of Hurricane Katrina when it was believed some evacuees might come to Washington State
via Operation Evergreen, the State’s emergency management division established an 800 number,
a call center, trained staff, etc. that were not used, which was a service that the 2-1-1 system could
have provided had it been available in Washington at the time.
Bill Brackin, Program Director, North Sound 2-1-1 Volunteers of America of Western
Washington, displayed statistics for the 1270 calls received from Edmonds residents in the last
12 months; 1072 or 85% were for information and referral and 198 or 15.6% were for referral
only. He explained calls for information and referral required the operator to determine the
caller’s situation, prioritize issues and make appropriate referrals. An exit survey is conducted on
North Sound
2-1-1 Call
Center
Packet Page 60 of 98
a small number of calls a week later to determine whether they received services and if not, what
barriers they encountered.
Mr. Brackin reviewed caller statistics, of the 1270 calls received from Edmonds, 1040 were
female, 1234 were adults, 1135 were calling for themselves, 66 were calls from an agency or
professional, 45 were a parent or relative, 20 were friends, and 4 were other. With regard to the
language spoken by callers, he noted 1260 were English-speaking, 9 were Spanish-speaking and
1 Russian. He noted 2-1-1 had interpreter services available to assist with calls.
Mr. Brackin reviewed the most frequent issues Edmonds calls inquired about: rent, mortgage or
moving assistantance; utility bill assistance; emergency shelter; low cost housing; mental or
behavior health; food; physical health or dental; and legal assistance. The eight call centers in
Washington were independent non-profit agencies, linked by Washington Information Network
2-1-1 (WIN211) and connected via a state call system and a state database they all maintained.
The database contains over 5,000 services and 16,000 agencies and is available to the public via a
link at 211wa.org.
Councilmember Plunkett pointed out 14.8% of Everett’s population used the services of 2-1-1
and asked if that was because the service was better known in Everett. He also asked how the
availability of 2-1-1 could be increased in Edmonds and how fast did they anticipate the
percentage of the population using 2-1-1 to grow. Mr. Brackin explained they were currently
experiencing a 39% increase in calls over the same month the previous year; the majority from
Snohomish County. The reason Everett’s usage was so high was not because it was better known
but because that was the location of the most poverty in the community. He noted 70% of their
calls come from people experiencing financial difficulty. He referred to a study commissioned by
Providence Hospital that identified 15 areas of risk and identifying the highest areas of risk in
Snohomish County by zip code. When a zip code has more than a certain number of risks, it was
identified as red; there were two zip codes in Everett (98201 and 98203) plus Darrington that
were identified as red.
Mr. Brackin explained the increase in call volumes was one of the reasons they were requesting
funding from cities. Last year the State legislator asked them to seek more local support before
they allocated additional funds. Because their call volumes were increasing faster than he could
increase staff, they were not aggressively marketing the availability of 2-1-1. Once funding
reached a certain level, their long term plan was a statewide marketing campaign.
Councilmember Plunkett commented there may be a number of reasons why one person would
call 2-1-1 and another would not, it was not solely related to low income. Mr. Brackin agreed,
advising a person may call to identify a resource for an unexpected issue or to donate/volunteer.
Councilmember Plunkett stated the more marketing that was done, the more call volumes would
increase. Mr. Brackin agreed, noting the states that have been involved with 2-1-1 for a long time
typically see 12% of their base population in call volume. Washington anticipated continued
significant growth over the next three years.
Mr. Smith explained when adequate funding was available, Washington State’s 2-1-1 system was
designed for two centers to provide coverage 24/7 with the other call centers available during
daytime hours. He estimated the cost of that service to be $8 million; the current system was
available 8-5, Monday-Friday. He advised United Way across the State contributed
approximately $1 million/year and the State had provided a total of $5.5 million over the past
three years. When the legislature provided an appropriation of $2.5 million last year, they
requested more local funding before they would consider sustained funding. United Way of
Packet Page 61 of 98
Snohomish County contributed $100,000 annually to the North Sound 2-1-1 system. That
$100,000 contribution based on the approximately 650,000 population equated to approximately
$0.15 per citizen. Their proposal for local funding was $0.15 per citizen. Everett approved
funding at over $15,000 per year and Marysville approved funding of $5,431. Although the
Town of Woodway had only one phone call in the past year to 2-1-1, one of the Councilmembers
who heard the presentation at the South Snohomish Cities meeting made a $1,000 personal
donation.
Mayor Haakenson asked how they determined where calls originated. Mr. Brackin answered one
of the first questions was the zip code the person was calling from. For zip codes that crossed
city boundaries, the operator asked them to identify the city. Mayor Haakenson commented there
were thousands of people with an Edmonds address to the north who would likely say they lived
in Edmonds but were outside the City limits. Mr. Brackin acknowledged that was inevitable.
Councilmember Marin commented he served with Mr. Smith on the Snohomish County
Community Service Advisory Committee for a number of years and was impressed with his
championing this issue. Serving on this Committee attuned one to the tremendous need in the
community and the difficulty people experience in accessing services. He summarized 2-1-1 was
a great system and he appreciated the work Mr. Smith had done to bring the system to
Washington State. He expressed support for Edmonds providing financial support for the 2-1-1
system.
Council President Olson noted this was another issue that new Councilmembers should provide
input on. She recommended deferring further discussion regarding funding for this program until
January.
Councilmember Plunkett suggested referring it to the Finance Committee in January, noting
growth costs also needed to be considered.
Packet Page 62 of 98
AM-1402 2.B.
2008 Hourly Wage Schedule/Titles
City Council Committee Meetings
Date:02/12/2008
Submitted By:Debi Humann, Human Resources Time:10 Minutes
Department:Human Resources Type:Action
Committee:Finance
Information
Subject Title
Approval of 2008 Hourly Employee Wage Schedule and Pay Grade/Title List.
Recommendation from Mayor and Staff
Mayor and staff request approval of the "2008 Hourly Employee Wage Schedule" and "2008
Hourly Positions By Pay Grade and Title" List for use by all departments.
Previous Council Action
Narrative
Each year the "Hourly Employee Wage Schedule" is updated to reflect Washington State's
increased minimum wage. This year (2008) our State's minimum wage went to $8.07 therefore H1,
Step 1 was increased to reflect that change. The "2008 Hourly Positions by Pay Grade and Title"
listing was updated to reflect current titles and their corresponding pay grades.
Fiscal Impact
Attachments
Link: 2008 Hourly Employee Wage Schedule
Link: 2008 Pay Grade and Title List
Form Routing/Status
Route Seq Inbox Approved By Date Status
1 City Clerk Sandy Chase 02/07/2008 10:42 AM APRV
2 Mayor Gary Haakenson 02/07/2008 11:24 AM APRV
3 Final Approval Sandy Chase 02/07/2008 11:37 AM APRV
Form Started By: Debi
Humann
Started On: 02/07/2008 10:22
AM
Final Approval Date: 02/07/2008
Packet Page 63 of 98
1st YEAR 2nd YEAR 3rd YEAR 4th YEAR 5th YEAR
STEP 1 STEP 2 STEP 3 STEP 4 STEP 5
H1 $8.07 $8.47 $8.90 $9.34 $9.81
H2 $8.66 $9.09 $9.55 $10.03 $10.53
H3 $9.09 $9.54 $10.02 $10.52 $11.05
H4 $9.77 $10.26 $10.77 $11.31 $11.87
H5 $10.43 $10.95 $11.50 $12.08 $12.68
H6 $11.10 $11.66 $12.24 $12.85 $13.50
H7 $11.79 $12.38 $13.00 $13.65 $14.34
H8 $12.23 $12.84 $13.49 $14.16 $14.87
H9 $13.14 $13.79 $14.48 $15.21 $15.97
H10 $13.82 $14.51 $15.24 $16.00 $16.80
H11 $14.62 $15.36 $16.12 $16.93 $17.78
H12 $16.89 $17.74 $18.63 $19.56 $20.53
H13 $19.43 $20.40 $21.42 $22.49 $23.61
H14 $21.37 $22.44 $23.56 $24.74 $25.98
H15 $23.51 $24.68 $25.92 $27.21 $28.57
H16 $25.86 $27.15 $28.51 $29.93 $31.43
H17 $28.44 $29.87 $31.36 $32.93 $34.57
H18 $31.29 $32.85 $34.50 $36.22 $38.03
H19 $34.42 $36.14 $37.94 $39.84 $41.83
H20 $37.86 $39.75 $41.74 $43.83 $46.02
go beyond step 5 of the pay grade.
following each completed year of service or return to the same seasonal position
the employee occupied the previous year based on performance. Advancement cannot
2008 HOURLY EMPLOYEE WAGE SCHEDULE
5% Step Increases - Minimum Wage Increase
GRADE
STEP ADVANCEMENT: Hourly employees are eligible for step advancement
L:\Productiondb\CCOUNCIL\0019_1402_2008 Hourly Employee Wage Schedue.xls 2008 Hrly Emp Wage Sched
h20 2/8/2008 12:00 PM
Packet Page 64 of 98
ALTERNATE PAY GRADES:
H12 Step 6 - Scott Highland
H15 Step 6 - Conrad Baker
L:\Productiondb\CCOUNCIL\0019_1402_2008 Hourly Employee Wage Schedue.xls 2008 Hrly Emp Wage Sched
h20 2/8/2008 12:00 PM
Packet Page 65 of 98
2008 HOURLY POSITIONS BY PAY GRADE AND TITLE
GRADE TITLE DEPARTMENT
H01 Summer Preschool Assistant Recreation
Gymnastics Assistant Recreation
Day Camp Assistant Leader Recreation
H02 Preschool Assistant Recreation
H03 Clerical Assistant General
Clerk Typist General
Lifeguard Recreation
H04 Mechanics Helper PW
File Clerk Court
Day Camp Leader Recreation
Recreation Aide Recreation
H05 Front Desk Receptionist Recreation
Swim Instructor Recreation
Gymnastics Instructor Recreation
H06 Seasonal Laborer Parks
Beautification Program Worker Parks
H07 Clerk Fire
Ranger/Naturalist Recreation
Crime Prevention Officer Assistant Police
Crime Prevention Volunteer
Coordinator
Police
H08 Cheer Leading Coach Recreation
Gymnastics Instructor II Recreation
Junior Counselor Advisor Recreation
H09 Intern Engineering
Intern Planning
Aquatic Lead Recreation
Dive Coach Recreation
Swim Team Coach Recreation
H10 Summer Preschool Supervisor Recreation
H11 Secretary Police/Fire
Bailiff Court
Water/Sewer Laborer PW
Temporary Seasonal Laborer Recreation
Pool Manager Recreation
Street/Stormwater Seasonal Laborer PW
WWTP Laborer PW
H12 Tennis Instructor Recreation
Day Camp Supervisor Recreation
H13 Gymnastics Supervisor Recreation
H14 Special Commission/Security Police
HPO Police Reserve ($12.00) Police
Updated 1.16.08
title and wage table.2008 hrly positions by pay grade and title
Packet Page 66 of 98
Updated 1.16.08
title and wage table.2008 hrly positions by pay grade and title
Packet Page 67 of 98
AM-1403 2.C.
Non-Represented Salary Schedule
City Council Committee Meetings
Date:02/12/2008
Submitted By:Debi Humann, Human Resources Time:10 Minutes
Department:Human Resources Type:Action
Committee:Finance
Information
Subject Title
2008 Non-Represented Employee Pay Schedule and COLA.
Recommendation from Mayor and Staff
Mayor and staff request approval of the 2008 Non-Represented Employee Pay Schedule and
approval of a 3.5% 2008 COLA for non-represented staff effective January 1, 2008.
Previous Council Action
Narrative
Each year the non-represented employee pay schedule is updated through a survey process with the
results coming to Finance Committee for review prior to going before Council. This year, per the
policy approved last year by City Council, the HR Department surveyed the positions of Police
Chief and HR Assistant (see Attachment 1 and Attachment 2) using the L-5 comparable cities.
When salary and benefits were analyzed, it was determined that the City of Edmonds was in the
L-7 position for both positions opposed to the median (L-5). As a result, and per the NRC
policy, the position of Police Chief and HR Assistant were both moved to the L-5 position.
Attachment 3 reflects the newly revised bands based on the 2008 L-5 salary range for Police Chief
(Group A) and the 2008 L-5 salary range for Human Resources Assistant (Group H), per the NRC
policy, plus a proposed 3.5% COLA. As you can see from Attachment 4, the 2008 3.5% COLA is
estimated to cost an additional $121,808 for the year.
Fiscal Impact
Attachments
Link: 2008 L-5 for Police Chief
Link: 2008 L-5 for HR Asst
Link: 2008 NRC Employee Pay Schedule
Link: 2008 COLA Actuals
Form Routing/Status
Route Seq Inbox Approved By Date Status
1 City Clerk Sandy Chase 02/07/2008 11:37 AM APRV
2 Mayor Gary Haakenson 02/07/2008 05:20 PM APRV
3 Final Approval Sandy Chase 02/08/2008 08:29 AM APRV
Form Started By: Debi Started On: 02/07/2008 11:21
Packet Page 68 of 98
Form Started By: Debi
Humann
Started On: 02/07/2008 11:21
AM
Final Approval Date: 02/08/2008
Packet Page 69 of 98
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Attachment 3
2008
NON-REPRESENTED EMPLOYEE PAY SCHEDULE (NRC)
Effective January 1, 2008
(includes 3.5% COLA)
BAND TITLES PAY RANGE
A Police Chief $96,210 – 144,315
Fire Chief
Administrative Services Director
PW Director
Community Services Director
Parks and Recreation Director
Development Services Director
BAND TITLES PAY RANGE
B Assistant Police Chief $87,821 – 131,731
Assistant Fire Chief
Human Resources Manager
City Engineer
Economic Development Director
BAND TITLES PAY RANGE
C Planning Manager $79,431 – 119,147
Assistant Administrative Services Director
Building Official
Assistant City Engineer
Fire Marshal
City Clerk
WWTP Manager
BAND TITLES PAY RANGE
D Chief Information Officer $71,042 – 106,563
Transportation Engineer
Court Administrator
Water/Sewer Manager
Street/Storm Water Manager
WWTP Supervisor
BAND TITLES PAY RANGE
E Facilities Manager $62,652 – 93,978
Parks Manager
Storm Water Engineer
Cultural Services Manager
Recreation Services Manager
Fleet Manager
Assistant Building Official
Engineering Program Manager 2 and 3
Senior Planner
NRC/2008 NRC Employee Pay Schedule.doc
Packet Page 72 of 98
Attachment 3
BAND TITLES PAY RANGE
F Executive Assistant to the Mayor $54,263 – 81,394
Planner
Capital Project Manager
Engineering Program Manager 1
BAND TITLES PAY RANGE
G Assistant Planner $45,873 – 68,810
Recycling Coordinator
Executive Assistant - Confidential
BAND TITLES PAY RANGE
H Human Resources Assistant $37,484 – 56,225
NRC/2008 NRC Employee Pay Schedule.doc
Packet Page 73 of 98
Attachment 4
2008 Non-Represented Employees Salary Information
2008 (3.5% COLA)
as of 2/6/08
Band
Position Title 2007 Current
Annual Salary 3.5% COLA
2008 Salary
with a 3.5%
COLA
A Police Chief $128,743 $4,506 $133,249
A Fire Chief 134,582 4,710 139,292
A Administrative Services Director 125,825 4,404 130,229
A Public Works Director 128,307 4,491 132,798
A Community Services Director 122,639 4,292 126,931
A Development Services Director 124,432 4,355 128,787
A Parks and Recreation Director 108,840 3,809 112,649
B Assistant Police Chief 113,587 3,976 117,563
B Assistant Fire Chief 110,410 3,864 114,274
B Human Resources Manager 90,633 3,172 93,805
B City Engineer 109,630 3,837 113,467
B Economic Development Director vacant vacant vacant
C Planning Manager 99,768 3,492 103,260
C Assistant Admin. Services Director 93,590 3,276 96,866
C WWTP Manager 96,203 3,367 99,570
C Building Official 93,829 3,284 97,113
C Assistant City Engineer 93,820 3,284 97,103
C City Clerk 92,592 3,241 95,833
C Fire Marshal 93,380 3,268 96,648
D Chief Information Officer 80,004 2,800 82,804
D Transportation Engineer 69,205 2,422 71,627
D Court Administrator 84,380 2,953 87,333
D Water/Sewer Manager 85,170 2,981 88,151
D Street and Stormwater Manager 66,888 2,341 69,229
D WWTP Supervisor 69,379 2,428 71,807
E Facilities Manager 78,198 2,737 80,935
E Parks Manager 76,080 2,663 78,743
E Storm Water Eng. Prog.Mgr.vacant vacant vacant
E Cultural Services Manager 76,375 2,673 79,048
E Recreation Services Manager 76,375 2,673 79,048
E Fleet Manager 75,361 2,638 77,999
E Engineering Program Manager 70,451 2,466 72,917
E Assistant Building Official 76,307 2,671 78,978
E Planner 59,168 2,071 61,239
F Planner 57,783 2,022 59,806
F Planner 54,096 1,893 55,989
F Executive Assistant to the Mayor 65,562 2,295 67,856
F Capital Projects Mgr.69,323 2,426 71,749
F Capital Projects Mgr.61,590 2,156 63,746
G Assistant Planner vacant vacant vacant
G Recycling Coordinator 59,611 2,086 61,697
G Executive Assistant/Confidential 59,132 2,070 61,202
H Human Resources Assistant 48,982 1,714 50,696
Total cost (3.5% COLA) :$121,808
Packet Page 74 of 98
AM-1395 3.A.
2007-2008 Fire Department Work Plan Update #2
City Council Committee Meetings
Date:02/12/2008
Submitted By:Tom Tomberg, Fire Time:5 Minutes
Department:Fire Type:Information
Committee:Public Safety
Information
Subject Title
2007-2008 Fire Department Work Plan Update #2.
Recommendation from Mayor and Staff
None. Providing a status report on the Council-approved 2007-2008 Work Plan to the Public Safety
Committee meets the intent of the City of Edmonds Strategic Plan II. Council Public Policy
Statement, Objective D. Develop Public Safety Work Plans, Task 1-4.
Previous Council Action
The City Council approved the 2007-2008 Fire Department Work Plan on November 28, 2006.
Narrative
The 2007-2008 Fire Department Work Plan Update #1 was presented to the Public Safety
Committee on June 12, 2007. The 2007-2008 Update #2 is attached.
The update format is to briefly address each numbered item of the plan after the descriptive
sentence. Each new update appears in bold so the reader can move rapidly through the most current
report.
Fiscal Impact
Attachments
Link: 2007-2008 Work Plan Update #2
Form Routing/Status
Route Seq Inbox Approved By Date Status
1 City Clerk Sandy Chase 02/05/2008 11:48 AM APRV
2 Mayor Gary Haakenson 02/05/2008 11:51 AM APRV
3 Final Approval Sandy Chase 02/05/2008 11:54 AM APRV
Form Started By: Tom
Tomberg
Started On: 02/05/2008 11:02
AM
Final Approval Date: 02/05/2008
Packet Page 75 of 98
EDMONDS FIRE DEPARTMENT MEMORANDUM
Date: February 12, 2008
To: Public Safety Committee
From: Thomas J. Tomberg, Fire Chief
Subject: 2007-2008 Fire Department Work Plan Update #2 Attachment
Administration
1. Inculcate the workplace safety ethic into every aspect of Department operations.
#1. Over the past several years the fire service has become increasingly alarmed
about Firefighter deaths and injuries. Edmonds has integrated a number of safety
programs described in the Series 600 Safety Standard Operating Procedure into
Department operations including a brief “Tailboard” review of a safety topic at the
beginning of each shift, a Near-Miss Reporting System, annual participation in
the international Firefighter and EMS “Safety Stand Down,” holding members
accountable for safe work practices, and a formal accident review process.
#2. Safety continues to be a major Department focus when engaged in
routine activities, during training, and/or on the emergency ground.
2. Conclude a new collective labor agreement with IAFF Union Local 1828.
#1. Negotiations are expected to begin in mid-2007. The current CLA expires on
December 31, 2007.
#2. IAFF Union Local #1828 approved a new collective labor agreement on
January 29. Council approved the 2008-2010 agreement on February 5.
3. Improve the Washington State Rating Bureau rating of the City from Class 4 to
Class 2 over time and within budget.
#1. Improving the City’s fire defense rating from a 4 to a 2 is a long term goal
pursued incrementally over time through the regular budget process. The WSRB
last evaluated Edmonds in 1990.
#2. Fire Administration continues to look for opportunities to improve in
areas judged deficient by WSRB raters; however, financial and staffing
constraints preclude any significant progress in the near term.
OFFICE OF THE FIRE CHIEF
Packet Page 76 of 98
4. Review business practices with the Mayor, Directors, and Fire Staff with the
intent of reducing General Fund expenditures by 2009.
#1. The Mayor has scheduled individual department presentations at Director’s
Meetings through October 2007 aimed at reducing General Fund operating costs
and running an efficient and effective local government.
#2. Fire Administration made their department presentation on July 30,
2007. The financial challenges each department faces were included in the
packet at the February 1-2 Council Retreat.
5. Implement the City of Edmonds Substitute House Bill 1756 Compliance Plan.
#1. The plan was approved by Council on November 28, 2006. The first 1756
compliance report based on 2006 response data is scheduled for presentation to
the Public Safety Committee on June 12, 2007.
#2. Completed. See above paragraph.
6. Educate and inform the public on the emergency medical services levy.
#1. At the March 2007 retreat, Council decided to run the EMS levy no sooner
than 2008.
#2. Although subject to change, at the February 2008 Retreat, Council
expressed their unofficial preference to run the EMS levy lid lift on April 22,
2008.
7. Review alternate funding sources for Department operations.
#1. The Department keeps an inventory of alternate funding sources, for
example, EMS transport fees, charging for false alarms, and an annual benefit
charge. As directed, Fire Staff is prepared to analyze and report on alternate
funding sources.
#2. At the February 2008 Retreat, Council directed Fire Administration to
bring forward more information including potential models for an EMS
transport billing system that would only bill insurance carriers.
8. Align the annual work plans of the Fire Chief, Assistant Chief, Fire Marshal,
Battalion Chiefs, and Executive Assistant with the Mayor’s annual goals and
objectives, and policies that emerge from the annual Council Retreat, and
majority policy directives received from elected officials through the Mayor.
#1. The Assistant Chief, Fire Marshal, Battalion Chiefs, and Executive Assistant
have annual written work plans aligned as described above. The individual work
plans are part of each employee’s annual performance evaluation.
#2. See above paragraph.
2
Packet Page 77 of 98
9. Align the Fire Work Plan with other City departments and pertinent outside
agency work plans.
#1. The two-year Fire Work Plan is built with an understanding of pertinent
outside agency work plans.
#2. See above paragraph.
10. Work with the Mayor, Council, and Directors on city-wide environmental
stewardship and energy conservation issues.
#1. The Department is working with Public Works Facilities and Fleet
Maintenance to implement city-wide environmental stewardship and energy
conservation issues. The Department instituted a battery recycle system in 2005,
and is investigating opportunities to acquire a hybrid staff vehicle through the
regular replacement program.
#2. Above efforts continuing. The Department expects to participate in new
City-wide initiatives as they are presented.
11. Work with the Snohomish County law enforcement and fire consortium to
implement a wireless network.
#1. As the contact, AC Correira receives regular updates on the progress of the
county-wide wi-fi initiative.
#2. The Public Safety Technology Committee (PSTC) has been
reconstituted into a county-wide organization and has taken on
responsibility for steering the wireless project. SNOCOM Director Steve
Perry chairs the PSTC.
12. Review the Civil Service Commission hiring/promotional requirements for
Assistant Fire Chief and Fire Marshal.
#1 and #2. Nothing to report.
13. Review the annual Performance Appraisal form.
#1. Battalion Chief Doug Dahl developed draft changes and lead the discussion
on the new department performance appraisal system at the April 17 Officer’s
Meeting. The new appraisal system is out for intra-Departmental review and
comment and will be implemented July 1.
#2. The new performance appraisal system was implemented July 1. Some
minor modifications are under discussion.
14. Continue working towards a paperless office.
3
Packet Page 78 of 98
#1. The Fire Chief, Assistant Chief, Fire Marshal, four Battalion Chiefs, and the
Executive Assistant met with Chief Information Officer Carl Nelson to review
Department needs and City paperless and electronic initiatives on April 12. The
energy, interest, and ideas were interesting, funding best practices and
technology upgrades will be challenging.
#2. Discussions are ongoing with Administrative Services and Information
Technology personnel.
15. Actively seek out grant opportunities.
#1. The Department submitted a $111,000 F.I.R.E. Act Grant to replace turnout
boots, turnout pants, suspenders, turnout coat, gloves, helmet and hood.
#2. The Department was unsuccessful in this grant request.
#1. AC Correira has applied for a $1,500 Injury Prevention Grant as a
representative from the North Region EMS (Snohomish, Island, Skagit,
Whatcom, and San Juan counties) with a focus on elderly fall prevention (See
#22). Stevens Hospital and the Edmonds Parks and Recreation Department
have been invited to partner in the endeavor.
#2. The grant was awarded and the Public Safety Committee will receive a
presentation on Edmonds Stay In-Step, Guide to Maintaining Your Quality
of Life at the February 12 meeting.
Operations and Training
16. Place the public safety boat in service.
#1. The Public Safety Boat / Marine 16 / Charles W. Cain was placed in service
on May 1, 2007. Missions include EMS, fire suppression, hazardous materials
response, technical rescue, command and control, and Police Dive Team
support. The boat was formally commissioned on June 2.
#2. Both public safety departments anticipate active deployment of the
vessel when the 2008 boating season begins.
17. Study acquiring access to or construction of a local training facility that allows on-
duty crews to remain in the immediate area. Consider existing facilities, a new
facility, multidisciplinary use, scope, costs, location, and political feasibility.
#1. An internal Department committee continues to meet in an effort to determine
the most cost-effective way to provide training that does not require, or minimizes
the need for, on-duty units to be placed out of service. As emergency call volume
increases, it becomes more and more challenging to deliver training on duty.
4
Packet Page 79 of 98
#2. The committee continues to meet but the costs for a local facility are
daunting and suitable land scarce.
18. Identify future staffing and apparatus needs to keep pace with call volume
increases and community demographics.
#1. The Department has long sought to bring the 8 to 5 staff up to the 7.5
positions as recommended by the Council-commissioned Ewing & Company
Study published in 1997. The Department currently has six daytime staff. The
EMS levy offers the best opportunity to address this deficiency. Farther out, the
Edmonds demographic will require additional EMS capability both in on-duty shift
personnel and additional vehicles (See #24).
#2. Council has determined to hold an EMS levy lid lift in 2008. In preparing
the 2009-2010 biennial budget, the Department will seek a combined Fire
Inspector – Public Educator position for the Fire Prevention Division who
had three personnel in 1985, lost one employee and have not added
additional personnel for 26 years.
19. Plan for two retirements that create two promotional opportunities at both the
battalion and company officer levels.
#1. One of the two retirements announced for 2008 was unexpectedly
accelerated to December 2006. One Battalion Chief and one Lieutenant were
promoted to fill the vacancies. Both the Battalion Chief and Lieutenant eligibility
lists were extended by the Civil Service Commission to April 5, 2008.
#2. In addition to the planned vacancies discussed above, 2007-2008
unplanned departures included a Firefighter/Paramedic and Firefighter. In
2008, another Battalion Chief, and one Firefighter/Paramedic have
announced plans to retire.
20. Finalize the career development plan for interested employees.
#1 and #2. Nothing to report.
21. Implement a new computer-based training records management system.
1. Computer-based, RMS training plan has been implemented and is in the
feedback stage.
2. Nothing to report.
Emergency Medical Services
22. Study the opportunities for targeting specific demographic groups with public
education programs that reduce their use of the EMS system, for example,
address fall hazards for the elderly population.
5
Packet Page 80 of 98
#1. AC Correira has applied for a $1,500 Injury Prevention Grant from North
Region EMS (Snohomish, Island, Skagit, Whatcom, and San Juan counties) with
a focus on elderly fall prevention. (See #15).
#2. See #15 above.
23. Work with Snohomish County Public Health Department to prepare for an
influenza pandemic (bird flu), as required.
#1. The Snohomish County bird flu plan remains under development by the
Snohomish County Health Care Pan Flu Planning Task Force. Fire Staff provided
an April 24 update on task force progress to the Mayor, Directors, Fire Group,
and SNOCOM.
#2. The Snohomish County Health Care Response to Pandemic Influenza
was published in November 2007. Assistant Chief Correira represented
EMS on the Committee.
Fire Prevention and Public Education
24. Add one staff person to the Fire Prevention Division to perform fire inspector and
public educator duties. Address vehicle and space needs.
#1. When Council decided to move the EMS levy lid lift back to 2008, this
opportunity was postponed (See #18).
#2. See #18 above.
25. Develop a succession plan for the Fire Inspector position.
#1 and #2 Nothing to report.
26. Work with City, Port of Edmonds, and State staff to ensure the Edmonds
Crossing Project and/or waterfront development ensure unimpeded vehicle
access to the west side of the BNSF railroad tracks.
#1. Fire Staff keeps in regular contact with Community Services Director
Stephen Clifton who assures the Department that public safety access to the
Edmonds Crossing project overhead access to and from the ferry, and west of
the railroad tracks when a train is blocking will be addressed.
#2. On November 30, 2007 the Mayor and Director Clifton invited
Department representatives to meet with WSF staff designing the project.
This meeting is yet to occur.
Recommended Action
None. Providing a status report on the Council-approved 2007-2008 Fire
Department Work Plan to the Public Safety Committee meets the intent of the City
6
Packet Page 81 of 98
of Edmonds Strategic Plan II. Council Public Policy Statement, Objective D.
Develop Public Work Plans, Tasks 1 – 4.
7
Packet Page 82 of 98
8
Packet Page 83 of 98
AM-1399 3.B.
Stay In-Step Falls Prevention Program
City Council Committee Meetings
Date:02/12/2008
Submitted By:Mark Correira, Fire Time:5 Minutes
Department:Fire Type:Information
Committee:Public Safety
Information
Subject Title
Stay In-Step Falls Prevention Program.
Recommendation from Mayor and Staff
Informational only
Previous Council Action
None
Narrative
Each year over one-third of adults aged 65 and over fall. Many of these people suffer moderate to
severe injuries and those that don’t require assistance getting back onto their feet.
In Edmonds, over 19 percent of the population is over the age of 62, nearly twice the County’s
percentage. In 2006, 73 percent of trauma-related calls the Fire Department responded to were to
medically-evaluate patients in that age group that had fallen.
In September of 2007, the Fire Department applied for and received a $1,500 mini-grant through
the North Region EMS and Trauma Care Council to develop a Falls Prevention Program. This
program, called Stay In-Step, is designed to protect the quality of life of residents by giving them
four important concepts to prevent falls. These concepts include regular exercise programs proven
to reduce falls like Yoga and Tai Chi, making ones home safer by removing trip hazards, reviewing
medication lists with a healthcare worker to prevent interaction problems, and having ones vision
checked.
The Stay In-Step Program was rolled out with the publishing of the Update on Edmonds Quarterly
Newsletter article that focused on falls reducing techniques. Additionally, the Fire Department will
publish an educational flyer to be distributed to the high risk population, partner with the Parks &
Rec. Department to market fitness programs proven to reduce falls, and additional public education
through the posting of educational literature.
In conclusion, the Fire Department hopes to reduce falls by 3 percent by the end of 2008. This may
appear to be a small number, but change does not happen overnight. Regardless, what ever
reduction we succeed in will be more than if we were to ignore this epidemic.
Fiscal Impact
Attachments
Packet Page 84 of 98
No file(s) attached.
Form Routing/Status
Route Seq Inbox Approved By Date Status
1 City Clerk Sandy Chase 02/05/2008 04:13 PM APRV
2 Mayor Gary Haakenson 02/05/2008 04:19 PM APRV
3 Final Approval Sandy Chase 02/06/2008 11:00 AM APRV
Form Started By: Mark
Correira
Started On: 02/05/2008 03:35
PM
Final Approval Date: 02/06/2008
Packet Page 85 of 98
AM-1396 3.C.
Fire Apparatus Access Covenants for Air Condo Subdivisions
City Council Committee Meetings
Date:02/12/2008
Submitted By:John Westfall, Fire Time:20 Minutes
Department:Fire Type:Information
Committee:Public Safety
Information
Subject Title
Fire Apparatus Access Covenants for Single Family Detached Residential Developments.
Recommendation from Mayor and Staff
For discussion only. Fire Dept will establish criteria for application of covenants Single Family
Detached Residential Developments.
Previous Council Action
None
Narrative
Concerns amongst county and city officials prompted fire department discussion with city attorney
to evaluate means of enforcement for fire access obstructions on private
property. Developers' interest is maximizing the number of buildable residential units in a
subdivision, reducing common facilities, and increasing the risk of fire access obstructions all
while meeting the minimum city code requirements. A restrictive covenant is intended to
underscore the fire department enforcement of general safety on a property that effect all properties
and their tenants, such as for fire apparatus access clearance. Combining efforts with developers,
fire department will reinforce the site safety provisions after builders leave and tenants move in.
For example, fire dept sees enforcement problems with fire apparatus access (fire lanes) where no
public parking spaces exist in the plat. Single family detached residential properties coined “air
condominiums”, planned residential developments (PRDs) and other single residential
developments can create anticipated or unanticipated challenges to public safety responses.
(example Edmonds Arbor Court Plan-attachment 1)
A development meets city parking requirements by providing two spaces (per unit) behind garage
doors, however, unplanned guests and visitors have no place to stop without obstructing the fire
lane. This discussion talks to practical means of enforcement, such as in this example, where fire
department access for emergency services may be impacted.
Our intent is not to modify the Edmonds parking code. The intent is to ensure emergency response
support for fire hydrants, water supply and access in subdivisions ECDC 20.75.085 is reinforced
where unusual or questionable designs exist and without imposing additional review criteria during
the creative development process of a subdivision and planned residential parcel.
Frequent complaints are addressed at locations along private drives where the city and fire
department have tenuous authority for enforcement although assuming responsibility while
Packet Page 86 of 98
department have tenuous authority for enforcement although assuming responsibility while
serving properties beyond where emergencies will occur. Imminent danger is a basis of authority
for fire department policing in the built environment. Fire Prevention often achieves compliance
through employment of education and awareness by which we have been often successful.
Pierce and Snohomish counties have seen high-density single unit developments defined “air
condominiums”, also called Low-Density (sic) Multi-Residential (LDMR), Single-Family
Detached Units (SFDU). A larger parcel is divided into fee-simple units and common facilities are
maintained by homeowner’s association. Homeowner’s associations (HOAs) disconnected from
sharing the same walls, roofs, and utilities do not congregate with the same frequency or necessity
as a multi-residential condominium structure. Complications are arising where pedestrian
accommodation is being shared with vehicle accommodation.
The density impacts the fire apparatus access-parking balance and enforcement of same can
become a severe, possibly fatal delay to emergency service response to the plat. After many
hearings, discussion and testimony, county fire officials in both locations have met fire department
concerns by reviewing SFDUs (Snohomish County term) while in the planning stage, reinforcing
street and driveway standards, providing additional “FIRE LANE” signage, additional parking, and
establishing maintenance covenants that encumber the property and provide fire department with
additional means of enforcement for access clearance.
(SFR Detached Covenant-attachment 2)
As the covenant outlines, the Fire Marshal shall provide notice to HOA regarding fire apparatus
access obstructions. When that vehicle is still obstructing after 24 hours, fees can be imposed and
impound may be made.
Fire Department will evaluate the effectiveness of the covenant for specific subdivisions reviewed.
The Fire Department will evaluate the use of the restrictive covenant where applied and adjust
standards of application as they arise.
Fiscal Impact
Attachments
Link: Arbor Court Plan
Link: SFR Detached Covenant
Form Routing/Status
Route Seq Inbox Approved By Date Status
1 Fire Department Sandy Chase 02/07/2008 02:53 PM APRV
2 Mayor Sandy Chase 02/07/2008 02:55 PM APRV
3 City Clerk Sandy Chase 02/07/2008 02:55 PM APRV
4 Mayor Gary Haakenson 02/07/2008 05:20 PM APRV
5 Final Approval Sandy Chase 02/08/2008 08:28 AM APRV
Form Started By: John
Westfall
Started On: 02/05/2008 11:32
AM
Final Approval Date: 02/08/2008
Packet Page 87 of 98
Packet Page 88 of 98
When Recorded Return to:
City of Edmonds Development Services
121 5th Avenue N
Edmonds, WA 98020
Reference PFN: ____________
Declaration of Covenants for
Single-Family Detached Residential Development
Grantor: ____________________________________________
GRANTEE: City of Edmonds, a political subdivision of the State of
Washington.
Abbreviated Legal Description of property encumbered by the Covenants:
(Include lot, block, plat, or section, township, range, and quarter/quarter section, and reference to the
document page number where the full legal description is included, if applicable)
Official Legal Description is attached hereto as Exhibit A.
Assessor’s Parcel Number(s): ______________________________________
These Covenants for this Single-Family Detached Residential
Development (hereinafter Covenants) are made this ____ day of __________
20___, between the Grantee, Edmonds, WA (hereinafter the “City”), a political
subdivision of the State of Washington and
______________________________________ (hereinafter “Grantor”).
{BFP686107.DOC;1/00006.900070/}
DECLARATION OF MAINTENANCE COVENANT
Page 1 of 9
Packet Page 89 of 98
RECITALS
A. The Grantor is the sole owner in fee simple of the property (“Property”)
legally described on Exhibit A and located on tax parcel(s)
_______________________, _________________, Snohomish County,
Washington.
B. These Covenants shall run with the land and shall be binding on all
parties having any right, title, or interest in the Property, or any part
thereof, their successors and assigns and shall inure to the benefit of
each owner thereof.
C. Grantor desires to develop the site pursuant to Edmonds Community
Development Code (ECDC) 18.80.060 ECDC, Driveway and Curb
Requirements, and ECDC Chapter 18.95, Parking Lot Construction.
Grantor acknowledges that these regulations require maintenance of
common areas to ensure that adequate standards and acceptable levels
of project design are maintained. Grantor further acknowledges that
enforcement of parking provisions and the prohibition of fire lane
obstruction is necessary to ensure the safety of residents within the
development.
D. The provisions established in these covenants for parking restrictions,
common facilities, drive aisles, fire lanes, other vehicle and pedestrian
facilities, all other commonly-owned and operated property shall be
protected in perpetuity.
AGREEMENT
1. WHEREFORE, the Grantor, in consideration of the City’s approval of the
Single Family Detached Residential Unit subdivision relating to the real
property described in Exhibit A, and in consideration of other valuable
consideration, receipt and sufficiency of which is hereby acknowledged,
hereby Covenants to perform regular maintenance upon areas held in
common ownership and parking provisions enforcement.
Maintenance of common open space areas (specific provisions for
maintenance will be established during project review)
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Maintenance of common facilities (i.e. pedestrian facilities, drive
aisles etc.) (specific provisions to be established during project
review)
● 3’ (feet) clearance around all fire hydrants.
● 50’ (feet) fire hydrant visibility along route of approach.
● Unobstructed visibility to view of required warning and
precautionary signage.
Parking provisions enforcement (specific provisions for
maintenance will be established during project review)
●Clear, unobstructed width for the entire length of identified fire lane
and turnarounds.
2. Grantor grants that City shall have the perpetual right of entry upon the
Property for purposes of inspecting fire lane identification and
obstruction, parking provisions and common area maintenance.
2.1. If City inspection determines that fire lanes are not identified or are
obstructed, parking provisions are not being enforced or common
areas not maintained pursuant to the site plan and permit approval
and these covenants, the City will provide Grantor written notice of
the failures and need to correct the same, specifying a time period for
the Grantor to perform the required corrections.
2.2. If the Grantor does not rectify identified failures within the specified
time period, the City may levy fines upon grantor in the amount of
$100.00 per day per violation.
2.3. If the Grantor does not rectify identified failures within the specified
time period, the City may, without any further notice, take reasonable
corrective action, including but not limited to towing of illegally parked
vehicles or removal of other fire lane obstructions, necessary to
ensure the safety of residents within the development. Grantor
grants agency authority for the City to accomplish the same.
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DECLARATION OF MAINTENANCE COVENANT
3. If the City in its discretion determines that an imminent danger to the
public health, safety, or welfare exists, towing of illegally parked vehicles
or removal of other fire lane obstructions may begin immediately at
Grantor’s sole expense without prior notice. The City shall provide the
Owner with a written statement and accounting of all work performed and
the fees, charges, and expenses incurred in performing required actions.
Grantor agrees to reimburse the City for all reasonable fees, charges,
and expenses identified in the City’s statement. Payments shall be
made within 90 days from the date of the City’s written statement.
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4. In the event of Grantor’s nonpayment, the City may bring suit to recover
such cost, including attorney’s fees. Upon obtaining a judgment, the
City shall reduce the judgment to a lien levied against Grantor’s property,
as provided in RCW 4.56.190.
5. The City may initiate code enforcement action upon identification of any
activity determined by the City to be in violation of these covenants
pursuant to Chapter 20.110 ECDC as now exists or as amended in the
future.
6. General Provisions.
6.1. Amendment. This Covenant may be amended only in writing and
agreed upon by the Grantor, County, and the approval of the
Snohomish County Fire Code Official (Fire Marshal). The written
instrument will be recorded with the Snohomish County Auditor.
6.2. Entire agreement. This Covenant sets forth the entire agreement of
the parties regarding the issues addressed herein and supersedes all
prior discussions, negotiations, understandings, or agreements
relating to these issues, all of which are merged herein.
6.3. No forfeiture. Nothing in this Covenant shall result in a forfeiture or
revision of Grantors’ title in any respect.
6.4. Successors. As stated in the above recitals, the Covenant shall run
with the land and be binding upon on all parties having any right, title,
or interest in the Property, or any part thereof, their successors and
assigns and shall inure to the benefit of each owner thereof. Should
an association of property owners be established, by separate
covenant, for the care and or ownership of the common facilities,
drive aisles, fire lanes, other vehicle and pedestrian facilities, and or
all other commonly-owned and operated portion of the Property, it
shall be responsible for the administration and enforcement of this
Covenant. Enforcement and administration of this Covenant by an
association of property owners shall in no way extinguish the duties,
obligations and liabilities of each party having any right, title, or
interest in the Property, or any part thereof, their successors and
assigns, or the ability of the City to enforce this Covenant against the
same.
6.5. Severability. If any portion of these Covenants is declared unlawful
or invalid, the remainder shall remain in full force and effect.
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DECLARATION OF MAINTENANCE COVENANT
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6.6. Authority of signatories. The individuals executing these C, C & R’s
warrant and represent that they are duly authorized to execute and
deliver these C, C & R’s.
6.7. Indemnification. The Grantor agrees to hold the County, its elected
and appointed officials, officers, employees, and agents harmless
from any and all claims, actions, suits, liability, loss, expenses,
damages, and judgments of any nature whatsoever, including costs
and attorney’s fees.
6.8. Non-waiver. Waiver by the City of any provision of this Agreement or
any time limitation provided for in this Agreement shall not constitute
a waiver of any other provision.
TO HAVE AND TO HOLD unto GRANTEE SNOHOMISH COUNTY, its
respective successors and assigns forever.
IN WITNESS WEREOF the parties have set their own hands as of the day and
year first stated above.
ACCEPTANCE BY GRANTOR(S):
______________________________ _______________________________
Signature Printed Name
______________________________ _______________________________
Signature Printed Name
STATE OF WASHINGTON )
) ss.
COUNTY OF SNOHOMISH )
I certify that I know or have satisfactory evidence that:
is/are the person(s) who appeared before me, and said person(s) acknowledged
that (he/she/they) signed this instrument and acknowledged it to be (his/her/their)
free and voluntary act for the uses and purposes mentioned in the instrument.
Dated: _____________
Signature: _______________________________
(print name) _____________________________
(seal or stamp)
NOTARY PUBLIC IN AND FOR THE STATE OF WASHINGTON
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DECLARATION OF MAINTENANCE COVENANT
My appointment expires _______________
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STATE OF WASHINGTON )
) ss.
COUNTY OF SNOHOMISH )
I certify that I know or have satisfactory evidence that:
is/are the person(s) who appeared before me, and said person(s) acknowledged
that (he/she/they) signed this instrument and acknowledged it to be (his/her/their)
free and voluntary act for the uses and purposes mentioned in the instrument.
Dated: _____________
Signature: _______________________________
(print name) _____________________________
(seal or stamp)
NOTARY PUBLIC IN AND FOR THE STATE OF WASHINGTON
My appointment expires _______________
REPRESENTATIVE SIGNATURE and ACKNOWLEDGMENT
Title of Authorized Representative (if signing on behalf of a corporation,
partnership, or other business entity):
_____________________________ ________________________________
(Printed Name) (Title)
STATE OF WASHINGTON )
) ss.
COUNTY OF SNOHOMISH )
I certify that I know or have satisfactory evidence that:
is/are the person(s) who appeared before me, and said person(s) acknowledged
that (he/she/they) signed this instrument, on oath stated that (he/she/they)
was/were authorized to execute the instrument and acknowledged it as the
of
{BFP686107.DOC;1/00006.900070/}
DECLARATION OF MAINTENANCE COVENANT
to be the free and voluntary act of such party for the uses and purposes mentioned
in the instrument.
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Dated: _____________
Signature: _______________________________
(print name) _____________________________
(seal or stamp)
NOTARY PUBLIC IN AND FOR THE STATE OF WASHINGTON
My appointment expires _______________
{BFP686107.DOC;1/00006.900070/}
DECLARATION OF MAINTENANCE COVENANT
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ACCEPTED AND APPROVED ON BEHALF OF SNOHOMISH COUNTY BY:
______________________________________________ Date: ___________
Director
Snohomish County
Department of Planning and Development Services
STATE OF WASHINGTON )
) ss.
COUNTY OF SNOHOMISH )
I certify that I know or have satisfactory evidence that:
is the person who appeared before me, and said person acknowledged that he/she
signed this instrument and acknowledged, on oath that he/she was authorized to
execute the instrument and acknowledged it as the Designee of the Director of
Planning and Development Services of Snohomish County the free and voluntary
act of such party for the uses and purposes mentioned in the instrument
Dated: _____________
Signature: _______________________________
(print name) _____________________________
(seal or stamp)
NOTARY PUBLIC IN AND FOR THE STATE OF WASHINGTON
My appointment expires _______________
{BFP686107.DOC;1/00006.900070/}
DECLARATION OF MAINTENANCE COVENANT
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EXHIBIT A
LEGAL DESCRIPTION
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DECLARATION OF MAINTENANCE COVENANT
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AM-1397 3.D.
Emergency Medical Services (EMS) Levy Lid Lift
City Council Committee Meetings
Date:02/12/2008
Submitted By:Tom Tomberg, Fire Time:30 Minutes
Department:Fire Type:Action
Committee:Public Safety
Information
Subject Title
Discussion and Potential Action Regarding Consideration of an Emergency Medical Services
(EMS) Levy Lid Lift.
Recommendation from Mayor and Staff
Place Discussion and Potential Action Regarding Consideration of an Emergency Medical Services
(EMS) Levy Lid lift on the February 19 Council agenda as a public hearing.
Previous Council Action
The Council last authorized an EMS levy be placed before voters in 2002.
Narrative
At the February 2008 Retreat, Council directed Fire Administration to submit an EMS levy lid lift
agenda item for discussion and potential action at the February 12 Public Safety Committee
meeting.
Given time constraints and other duties, Fire Administration will be unable to prepare the
discussion item for review as an attachment prior to the submittal date for February 12 agenda
items. As soon as the attachment is prepared it will be sent to the Mayor, Council President, and
Public Safety Committee.
Fiscal Impact
Attachments
No file(s) attached.
Form Routing/Status
Route Seq Inbox Approved By Date Status
1 City Clerk Sandy Chase 02/05/2008 02:49 PM APRV
2 Mayor Gary Haakenson 02/05/2008 03:12 PM APRV
3 Final Approval Sandy Chase 02/05/2008 03:15 PM APRV
Form Started By: Tom
Tomberg
Started On: 02/05/2008 02:30
PM
Final Approval Date: 02/05/2008
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