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2020-09-02 Diversity Commission AgendaAGENDA Edmonds Diversity Commission Zoom Virtual Meeting (Access info below) Wednesday, September 2, 2020 6:OOPM — 8:OOPM https:Hzoom.us/i/98331912669?pwd=Y2dwNkxlWldoQVRaMUYwdVRodm45dz09 Meeting ID: 983 3191 2669 Passcode: 754465 On IdP 111UUIIC t1LJ3L1J0/OL 6:00 P.M. — Call to Order and Land Acknowledfzement: "We acknowledge the original inhabitants of this place, the Sdohobsh (Snohomish) people and their successors the Tulalip Tribes, who since time immemorial have hunted, fished, gathered, and taken care of these lands. We respect their sovereignty, their right to self-determination, and we honor their sacred spiritual connection with the land and water." - City Council Land Acknowledgment 1. Roll Call and Absences 2. Approval of Agenda 3. Approval of August 5, 2020 Summary 10 min. 4. Public Comment via Zoom (3 minutes per speaker) 10 min. 5. Update from the city: Patrick Doherty, Adrienne Fraley-Monillas 30 min. 6. Edmonds Police Department Community Engagement Team Q & A 10 min. 7. Old Business: Demographic Report on Highway 99 Updates 30 min 8. Subgroup Reports: Policy: report Partnerships & Outreach —report Events —report Place -making Highway 99 - report Tomas's outreach to BSU at Edmonds Woodway & Youth Commission 10 min. 9. New Business: Budget Update Discussion and potential questions for the Mayor's visit on October 7th 20 min 10. Commissioner's Corner: Adjourn — 8:OOPM Next meeting: Wednesday, October 7, 2020 at 6 p.m., location TBA Guiding Principles To ensure we meet our responsibilities as a Commission, we agree to: • start and end our meetings on time • demonstrate our respect for our fellow Commissioners, the City of Edmonds, and the citizens we represent by: being present, being prepared, actively listening, participating in meetings, completing our individual assignments, and holding ourselves accountable • "step up and step back" • establish goals and action plans that are results oriented • establish subcommittees as needed • engage in courageous, honest, and open dialogue when faced with difficult issues or questions • utilize the "Ouch Rule" (assume positive intent; resist the temptation to be offended) • embrace the education opportunities presented through the Commission meetings • strive to make decisions by consensus. In a case where consensus cannot be reached after a reasonable attempt has been made, the Chairperson may call for a majority vote. 611 CITY OF EDMONDS DIVERSITY COMMISSION August 5, 2020 Meeting conducted via Zoom COMMISSIONERS PRESENT Pat Valle, Chair Anabel Hovig, Vice -Chair Dean Olson Mindy Woods Nikki Okimoto Glaros Brian Potter Sarah Mixson Tomas Brodniak, Student Representative Sekou Kon6 —part of the meeting Councilmember Adrienne Fraley-Monillas, ex officio COMMISSIONERS ABSENT Donnie Griffin - unexcused GUESTS PRESENT: Ardeth Weed STAFF PRESENT Patrick Doherty, Director Arwen Marohn, Diversity Commission Coordinator 6:00 P.M. — Call to Order and Land Acknowledgement: "We acknowledge the original inhabitants of this place, the Sdohobsh (Snohomish)people and their successors the Tulalip Tribes, who since time immemorial have hunted, fished, gathered, and taken care of these lands. We respect their sovereignty, their right to self-determination, and we honor their sacred spiritual connection with the land and water." - City Council Land Acknowledgment 1. Roll Call: Pat Valle called the meeting to order at 6:04 p.m. and read the land acknowledgement. 2. Approval of Agenda: Pat made an addition to the agenda to review the Diversity Commission mission statement. Agenda approved by consensus. Approval of July 22, 2020 Summary: Summary approved by consensus 4. Public Comment: No public comments at this time Update from the City: Patrick shared the update on business and household relief grants. This was also reported to Council yesterday. He said the diversity of people applying and receiving grants has been great. 90 Businesses were awarded max $8000 grants each and 50% of these were outside of the Edmonds Bowl area. By distributing flyers through direct outreach, in many languages, the city was able include more diverse recipients, with 86% going to people of color, women, and veterans. The city, with the help of Washington Kids Transition and Wellspring Family Services, was able to grant relief money to 73 households so far. Homage has joined in July and all three organizations are working on this and more information is to come. Approved Meeting Summary Diversity Commission July 1, 2020 Page 1 The Mayor's Equity and Justice Task Force is moving ahead with the work. Pat, the Diversity Commission representative, reported that they have met three times already. The primary focus at this point for the Mayor is on the Police Department and work with Chief Lawless. There are discussions taking place regarding training on anti -bias and diffusion training. This is recognized as a positive direction for the Mayor in his desire to want to work with the Diversity Commission. Adrienne reported on last week's Council budget retreat. Two of the top priorities address hiring a fulltime social worker to create a dedicated department to focus on referrals for mental health, domestic violence, other social issues. Chief Lawless wants to join efforts of social workers and Police and is allocating part of the funding to help create a fulltime social worker for the City of Edmonds. One of the other priorities of the Council is updating the city codes. Adrienne will be sharing Chief Lawless`s statistics on crime in Edmonds Question from Pat to Adrienne regarding discussion of presence on HWY 99 during the Council meeting. Adrienne said not at this time as she is waiting for Patrick and the Diversity Commission to provide a strategy. 6. Old Business: 6a. Pat presented the four priority projects to the Commission to get final approval that this will be our direction and focus over the next twelve months: (1) Highway 99 Placemaking Project (2) Equity, Diversity and Inclusion Training for the community (3) ADA policy implementation in Edmonds (4) Proposal of city law, code or ordinance regarding the handling of hate crimes in Edmonds Approved by consensus. Discussion took place regarding where these projects will live within the subcommittees. Everyone agreed on the following: Policy: Nikki, Mindy, Dean, Anabel - (3) ADA policy, (4) Proposal of city law, code or ordinance regarding the handling of hate crimes in Edmonds Partnership & Outreach: Sarah, Pat - (2) Equity, Diversity and Inclusion Training for the community Events: Pat, Sarah - Online presence, virtual film screening and overlapping work with the Partnership & Outreach and Placemaking Highway 99 subcommittees Placemaking Highway 99: Brian, Donnie, Mindy, Tomas The COVID 19 Equity Subcommittee is disbanding for now. Mindy is covering a lot of this in the work she is doing for the City and there is a great deal of behind the scenes work taking place by city staff. The subcommittee has also met their goal of communicating to the community how to gain access to resources during this time. A flyer in multiple languages is currently being dispersed throughout many social care networks and on social media. Approved Meeting Summary Diversity Commission July 1, 2020 Page 2 Brian, Patrick and Mindy discussed how we can look into virtual opportunities for our events. Ideas included virtual film screenings and after discussions, trainings, and book group discussions. 6b. COVID Flyer — Mindy has been sharing the flyer throughout Edmonds via Edmonds Parks and Rec Department, Edmonds School District, Sno-Isle library, WA Kids in Transition, social workers and counselors, the VFW and the Senior Center food bank. Arwen has shared with Edmonds college, through social media, Leadership Snohomish County, LETI, City of Lynnwood and has it posted on our Diversity Commission web page. Tomas suggested finding a way for zoom classrooms to have the ability to share the information as well. Patrick encouraged the Commission to send ideas to Arwen and Mindy, or directly to their networks. 6c. Decal printing and distribution: Anabel suggested we have a table at the farmers market and have these flyers and decals there. Patrick suggested we provide the flyers and decals to the already staffed info booth for them to hand out for free, but then with a relatively small stock of decals (on the order of 200), perhaps it would be better to distribute them directly to businesses and other public/semipublic places. Patrick shared the rest of our current stock of decals with local businesses last week. Arwen shared some of the budget numbers with the Commission. The Commission has enough money to print 200 decals. Adrienne suggested a Council budget amendment to include more money for this. Patrick agreed to work on this and also to see if the City can pick up the cost for the closed captioning service. Dean referred to the ADA policy suggestions/transition and Adrienne says its being updated. Mindy hopes as the Diversity Commission we talk about accessibility for all city meetings. Final agreement on decals is to print 200 of them now, propose a Council budget amendment to print more in the near future. Approved by consensus. 6d. Mission statement. Patrick added the words "equity" and "inclusion" to better reflect our mission. Brian suggest we don't spend more time on this. Mission statement approved by consensus. Subgroup Reports: Policy: No report Partnership & Outreach: No report Events: No report Placemaking Highway 99: Tomas will be reaching out to BSU and the Youth Commission this month. 6e. Put on hold for next month - Schedule staff, Pat, and Anabel to meet — Define vision and scope and outreach plan. Donnie, Pat and Anabel have indicated their intentions to step down from the Commission as their terms end at the end of the year. Approved Meeting Summary Diversity Commission July 1, 2020 Page 3 New Business: 8a. Arwen presented her research on the Highway 99 Corridor statistics. This is a work in progress and will be updated with other new statistics and insights. Once completed, Adrienne would like to have this presented at the Council meeting. Arwen will give an update during our September meeting. The report will be emailed to the Commission. 8b. Training subcommittee taken on by Partnership & Outreach Subcommittee 8c. This discussion is moved to the September meeting. Approved by consensus. 7. Commissioner's Corner: Dean asked Patrick when the City creates the new website, are they making it ADA accessible? Patrick said he will be more involved pretty soon and will bring it to the forefront in the implementation. Sarah shared a link for a virtual discussion taking place this Saturday on what it means to be Black in Edmonds. She encouraged the Commission to attend. Mindy encouraged the Commissioners to share and promote the flyers for collecting the COVID stories. She also asked if the city of Edmonds was going to provide clear masks for hard of hearing people. Dean says King County is doing that right now. Patrick is not aware of this happening in Edmonds. She also mentioned that C3 received a large grant on outreach for the census and that they are still actively seeking partnerships to help promote this and reach out specifically to businesses/restaurants in Edmonds to hand out flyers to community members. She wants the Diversity Commission to help promote this and get the information out to the community. Pat announced the Mayor will be joining the Diversity Commission meeting in October. She and Anabel plan on meeting with the Mayor to discuss the Highway 99 Placemaking Project. Patrick asked Mindy to give an update on the Housing Commission meeting. Mindy said there is a lot of discussion on policy work around problems of perpetuating redlining, racism, and more. The Housing Commission wants all of us to take the survey and they are looking for policy recommendations from the Diversity Commission as a whole. They are looking for ideas on reimagining Edmonds as a place that is inclusive and diverse. How do we talk about policies that the housing commission can bring to the Council? Adjourn: Pat adjourned the meeting at 8:16 PM — Next meeting Wednesday, September 2, 2020. (Should we mention that Brian proposed extending the meeting, which Pat accepted or something like that — for the record?) Approved Meeting Summary Diversity Commission July 1, 2020 Page 4