The URL can be used to link to this page

2008.09.23 CC Agenda Packet AGENDA Edmonds City Council Council Chambers, Public Safety Complex 250 5th Ave. North, Edmonds ______________________________________________________________ September 23, 2008 6:45 p.m. - Executive Session regarding labor negotiations. 7:00 p.m. - Call to Order and Flag Salute 1. Approval of Agenda 2. Approval of Consent Agenda Items A. Roll Call B. AM-1805 Approval of City Council Meeting Minutes of September 16, 2008. C. AM-1802 Approval of claim checks #106906 through #107057 for September 18, 2008 in the amount of $883,108.06. Approval of payroll direct deposit and checks #45679 through #47311 for the period of September 1, 2008 through September 15, 2008 in the amount of $803,856.35. D. AM-1781 Authorization for Mayor to sign grant agreement between the Washington State Department of Ecology (Ecology) and the City of Edmonds on behalf of the Greater Hall Lake, Hall Creek, Chase Lake, Echo Lake, Lake Ballinger, McAleer Creek Watershed Forum (the Forum). E. AM-1779 Authorization for Mayor to sign a Professional Services Agreement with Otak, Inc. for development of a strategic action plan on behalf of the Greater Hall Lake, Hall Creek, Chase Lake, Echo Lake, Lake Ballinger, McAleer Creek Watershed Forum (the Forum). F. AM-1795 Approval of three-year PSE grant contract for resource conservation manager software and services. This consent agenda item was not reviewed by a Council Committee. G. AM-1800 Authorization to call for bids for the Five Corners Booster Pump Station Upgrade Improvements project. This consent agenda item was not reviewed by a Council Committee. This consent agenda item was not reviewed by a Council Committee. This consent agenda item was not reviewed by a Council Committee. 3. AM-1755 (10 Minutes) Adopt-a-Dog 4. AM-1797 (5 Minutes) Public Service Announcement - Team Peggy 5. AM-1799 (10 Minutes) Proclamations in honor of Arts & Humanities Month and Edmonds Reads Month, October 2008. 6.Audience Comments (3 minute limit per person)* *Regarding matters not listed on the Agenda as Closed Record Review or as Public Hearings Packet Page 1 of 165 7. AM-1798 (30 Minutes) Presentation by Steve Thompson, Director of Snohomish County Corrections 8. AM-1804 (60 Minutes) Work session with the Climate Protection Committee and the Planning Board on the Community Sustainability Element of the Comprehensive Plan. 9. (15 Minutes)Council reports on outside committee/board meetings. 10. (5 Minutes)Mayor's Comments 11. (15 Minutes)Council Comments Adjourn Packet Page 2 of 165 AM-1805 2.B. Approval of Draft 09-16-08 City Council Minutes Edmonds City Council Meeting Date:09/23/2008 Submitted By:Sandy Chase Time:Consent Department:City Clerk's Office Type:Action Review Committee: Action: Information Subject Title Approval of City Council Meeting Minutes of September 16, 2008. Recommendation from Mayor and Staff It is recommended that the City Council review and approve the draft minutes. Previous Council Action N/A Narrative Attached is a copy of the draft minutes. Fiscal Impact Attachments Link: 09-16-08 Draft City Council Minutes Form Routing/Status Route Seq Inbox Approved By Date Status 1 City Clerk Sandy Chase 09/18/2008 02:37 PM APRV 2 Mayor Gary Haakenson 09/18/2008 02:37 PM APRV 3 Final Approval Sandy Chase 09/18/2008 02:56 PM APRV Form Started By: Sandy Chase Started On: 09/18/2008 02:35 PM Final Approval Date: 09/18/2008 Packet Page 3 of 165 Edmonds City Council Draft Minutes September 16, 2008 Page 1 EDMONDS CITY COUNCIL DRAFT MINUTES September 16, 2008 Following a Special Meeting at 6:30 p.m. for an Executive Session regarding negotiation of purchase of real estate, the Edmonds City Council meeting was called to order at 7:02 p.m. by Mayor Haakenson in the Council Chambers, 250 5th Avenue North, Edmonds. The meeting was opened with the flag salute. ELECTED OFFICIALS PRESENT Gary Haakenson, Mayor Michael Plunkett, Council President Peggy Pritchard Olson, Councilmember Steve Bernheim, Councilmember D. J. Wilson, Councilmember Deanna Dawson, Councilmember Dave Orvis, Councilmember Ron Wambolt, Councilmember ALSO PRESENT Leif Warren, Student Representative STAFF PRESENT Gerry Gannon, Assistant Police Chief Duane Bowman, Development Services Director Stephen Clifton, Community Services Director Brian McIntosh, Parks & Recreation Director Noel Miller, Public Works Director Rob Chave, Planning Manager Debi Humann, Human Resources Director Scott Snyder, City Attorney Sandy Chase, City Clerk Jana Spellman, Senior Executive Council Asst. Jeannie Dines, Recorder 1. APPROVAL OF AGENDA COUNCILMEMBER WAMBOLT MOVED, SECONDED BY COUNCILMEMBER OLSON, TO APPROVE THE AGENDA IN CONTENT AND ORDER. MOTION CARRIED UNANIMOUSLY. 2. CONSENT AGENDA ITEMS Council President Plunkett requested Item I be removed from the Consent Agenda. COUNCILMEMBER WAMBOLT MOVED, SECONDED BY COUNCILMEMBER OLSON, FOR APPROVAL OF THE REMAINDER OF THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda items approved are as follows: A. ROLL CALL B. APPROVAL OF CITY COUNCIL MEETING MINUTES OF SEPTEMBER 2, 2008 C. APPROVAL OF CLAIM CHECKS #106638 THROUGH #106745 FOR SEPTEMBER 4, 2008 IN THE AMOUNT OF $209,881.78, AND CHECKS #106746 THROUGH #106905 FOR SEPTEMBER 11, 2008 IN THE AMOUNT OF $551,451.32. APPROVAL OF PAYROLL DIRECT DEPOSIT AND CHECKS #47165 THROUGH #47252 FOR THE PERIOD OF AUGUST 16, 2008 THROUGH AUGUST 31, 2008 IN THE AMOUNT OF $742,925.31. D. ACKNOWLEDGE RECEIPT OF CLAIMS FOR DAMAGES FROM JAY RUST (AMOUNT UNDETERMINED), MARIO E. DELA CRUZ, JR. ($949.60), AND EVAN PIERCE (AMOUNT UNDETERMINED). Packet Page 4 of 165 Edmonds City Council Draft Minutes September 16, 2008 Page 2 E. APPROVAL OF A COLLECTIVE BARGAINING AGREEMENT BETWEEN THE CITY OF EDMONDS AND SERVICE EMPLOYEES INTERNATIONAL UNION, LOCAL 925 (SEIU). F. AUTHORIZATION TO ADVERTISE A REQUEST FOR QUALIFICATIONS TO UPDATE THE STORMWATER COMPREHENSIVE PLAN AND STORMWATER MANAGEMENT PROGRAM. G. AUTHORIZATION TO AWARD THE LOWEST BID FROM NORTH END TRUCK EQUIPMENT FOR THREE (3) SERVICE BODIES IN THE TOTAL AMOUNT OF $38,959.11. H. AUTHORIZATION TO AWARD THE SECOND LOWEST BID FOR THE PURCHASE OF ONE (1) ALUMINUM SERVICE VAN BODY TO TRIVAN TRUCK BODY IN THE AMOUNT OF $6,984.21. J. APPROVAL TO SOLICIT BIDS EXPECTED IN EXCESS OF $50,000 FOR SOUTH COUNTY SENIOR CENTER KITCHEN UPGRADES. K. AUTHORIZATION FOR THE MAYOR TO SIGN AN INTERLOCAL AGREEMENT BETWEEN THE CITY OF EDMONDS AND THE TOWN OF WOODWAY TO PAVE A SHARED JURISDICTION PORTION OF ROADWAY, THE 108TH OVERLAY PROJECT. L. ORDINANCE NO. 3697 – AMENDING THE PROVISIONS OF ECDC CHAPTER 16.43 TO ADD A NEW SECTION 16.43.035 DESIGN STANDARDS - BD-1 ZONE, AND ADDING A NEW CHAPTER 22.43 DESIGN STANDARDS FOR THE BD-1 ZONE. M. ORDINANCE NO. 3698 – AMENDING THE CITY CODE RELATED TO CIVIL SERVICE. ITEM I: REPORT ON QUOTES RECEIVED FOR THE PURCHASE OF SOUTH COUNTY SENIOR CENTER KITCHEN EQUIPMENT, AND AWARD OF CONTRACT TO SMITH & GREENE IN THE AMOUNT OF $56,132.80. Council President Plunkett relayed that he received an email from a citizen indicating The Boeing Company provided $40,000 for the Senior Center kitchen equipment. Public Works Director Noel Miller explained installation of the kitchen equipment at the Senior Center was a two part project. The first part was to buy the equipment which will be followed by a solicitation for bids for installation of the equipment. The Boeing grant and a Community Development Block Grant will be used to reimburse the City for the purchase and installation of the equipment. COUNCIL PRESIDENT PLUNKETT MOVED, SECONDED BY COUNCILMEMBER WAMBOLT, TO APPROVE ITEM I. MOTION CARRIED UNANIMOUSLY. 3. PUBLIC HEARING ON INTERIM ZONING ORDINANCE NO. 3691 AMENDING THE PROVISIONS OF CHAPTER 16.43 BD (DOWNTOWN BUSINESS) BY ADDING A SECTION 16.43.035 TO CLARIFY AND SUPPLEMENT THE PROCEDURES APPLICABLE TO THE GROUND FLOOR REQUIREMENTS IN THE BD-1 ZONE. Planning Manager Rob Chave explained the Council approved an interim zoning ordinance on July 22, 2008, that clarified how ground floor requirements were to be interpreted in the BD1 zone. The Council also referred the issue to the Planning Board for review and recommendation. He anticipated the Planning Board’s recommendation would be presented to the Council next month. A public Packet Page 5 of 165 Edmonds City Council Draft Minutes September 16, 2008 Page 3 hearing is required whenever the Council passes an interim zoning ordinance; no further action is required at this time. Mayor Haakenson opened the public participation portion of the public hearing. There were no members of the public present who wished to speak to the Council and Mayor Haakenson closed the public hearing. 4. CONTINUED PUBLIC HEARING ON THE PROPOSED VACATION OF THE UNOPENED ALLEY RIGHT-OF-WAY LOCATED BETWEEN 8TH AVENUE NORTH AND 9TH AVENUE NORTH, NORTH OF DALEY STREET. Councilmember Dawson recused herself from this item as her husband’s law firm was involved in this matter. She advised she had not reviewed the materials in the Council packet. She left the dais and the room. Development Services Director Duane Bowman explained a public hearing was held by the Council on this matter on July 22 and continued to an unspecified date. The area proposed to be vacated is a 7½ foot alley that was platted as part of the old plat of the City of Edmonds that runs between 8th Avenue North and 9th Avenue North. He explained there were no public improvements in the alley. A portion of the alley has been used as access for the property at 503 9th and the property owner has used that along with an area on the back side of the parcels at the east end of the alley. He identified the property owned by Eric Thuesen that has preliminary approval for a three lot short subdivision. He identified an existing house on the Thuesen property and garage. He also identified the location of the Reidy property at 771 Daley Street. Mr. Bowman recalled at the July 22 hearing a great deal of information was submitted by Mr. Thuesen and several questions arose: 1. Mr. Thuesen alleged he had a “vested right” to utilize the alley in question for purposes of his previously-approved development project. Staff’s response was his proposed retaining wall in the alley right-of-way requires an encroachment permit which is a discretionary permit and is temporary in nature. In the subdivision context, the vested rights doctrine essentially 'freezes' the local land use and zoning regulatory framework in place and provides an element of certainty and stability for developers in planning their projects. The purpose of the doctrine is to protect applicants from after-the-fact zoning changes that could potentially undermine their development proposals. A developer's "vested rights" attach at the point where a fully complete subdivision application has been submitted to the City for processing. There are no "vested rights" accruing to Mr. Thuesen under these circumstances, particularly when the City has not approved a discretionary permit needed to complete the development proposal in question. 2. Mr. Thuesen states as the owner of 50% of the property which abuts the proposed vacation area and can legally terminate the vacation proceedings for that portion by formally objecting. Mr. Bowman explained Mr. Thuesen does not own 50% of the property abutting the alley right-of-way area for which vacation has been proposed and in fact only owns 37.9% of the abutting property. The proposal is to vacate the entire right-of-way between 8th and 9th, not only the portion on the west end. 3. Vacation of the alley would deprive access to a portion of Mr. Thuesen’s property in violation of applicable code standards. Staff response is that none of Mr. Thuesen's three lots depend upon the alley in any manner for access. Lot 3 enjoys direct, unobstructed access to 8th Avenue. The access route for Lot 2 (the center lot) according to the development plan would be accessed by a 15-foot access easement to 8th Avenue. Lot 1, the lot with the existing house and the detached garage, has an access easement to 9th Avenue. Mr. Thuesen can clearly develop his property Packet Page 6 of 165 Edmonds City Council Draft Minutes September 16, 2008 Page 4 without the use of the alley way as demonstrated in the preliminary development plan he submitted with his approved three lot short subdivision. 4. Has the west 15 feet of the alleyway been vacated? In reviewing the past ordinances, it appears it may have been. However in further research, Mr. Bowman determined when the City considered vacating a portion of 8th Avenue and the east 15 feet of the alley, the property owner who predated the Reidys was not interested. That property owner later wanted the portion of 8th Avenue vacated and paid compensation for 110 feet x 15 feet, currently westerly 15 feet of the Reidy’s property. It is clear from the record that the previous owner paid for 15 feet x 110 feet, not the 7½ feet. He concluded the west 15 feet of the alley had not been vacated. Mr. Bowman advised additional information submitted by Mr. Thuesen was contained in the Council packet. Councilmember Wambolt asked why the Reidy’s street number began with 7 instead of an 8. Mr. Bowman answered it was a corner lot with access from Daley. Council President Plunkett read a statement from Mr. Thuesen “access would be impossible without this approval,” pointing out this was very different from Mr. Bowman’s determination regarding access. Mr. Bowman responded he did not know why Mr. Thuesen believed access would be impossible. He acknowledged the lot was steep and would require grading and a retaining wall to gain access to the back of the lot but it could be done as Mr. Thuesen illustrated in his predevelopment plan submitted as part of the short subdivision. Council President Plunkett asked which lot would require grading. Mr. Bowman answered the center lot. Council President Plunkett recalled reference to the steepness of this area and the fact that would prevent access. Mr. Bowman advised Mr. Thuesen could achieve grades in that location but may be required to do additional grading to accomplish it. City Attorney Scott Snyder explained the applicable requirement in State law was the right of direct access which was typically interpreted to mean access to a public street or way that touches the property. As noted, all three of the lots owned by Mr. Thuesen meet that requirement. State law also states access should not be substantially affected. He explained when the Council vacates a roadway, it was not uncommon for the City to retain easements in the vacation such as for sewer. If Mr. Thuesen’s point was that it would be impossible for him to construct the roadway on his property at the location shown without a City easement, that could be addressed by reserving an easement for construction purposes to install the retaining wall and for a slope easement or easement of lateral and subjacent support to allow him to install the retaining wall from the vacated easement. Council President Plunkett asked Mr. Bowman if this had been considered. Mr. Bowman answered this option only arose late this afternoon. He agreed it could be done if the Council found it necessary; however, he believed Mr. Thuesen could construct the retaining wall without a construction access. Council President Plunkett asked about the slope easement. Mr. Bowman was uncertain why a slope easement would be necessary from the vacated easement but did not believe a slope easement would be detrimental. Mr. Snyder suggested the easement be a construction easement, noting according to the plans, the retaining wall would be constructed on the subdivision side. Mr. Bowman agreed a construction easement was more appropriate than a slope easement. Mr. Snyder suggested the Council’s motion could reserve a construction easement. Councilmember Orvis asked about the access easement on the east end of the alley. Mr. Bowman responded it was his understanding that those property owners had reached an agreement regarding an Packet Page 7 of 165 Edmonds City Council Draft Minutes September 16, 2008 Page 5 access easement to ensure current access was maintained. Councilmember Orvis asked if Exhibit 7 was Mr. Thuesen’s preliminary plot plan. Mr. Bowman answered it was and showed the three lot configuration and how the lots would be accessed. For Councilmember Orvis, Mr. Bowman identified the area where the retaining wall would be constructed. Council President Plunkett asked if reserving a construction easement would be detrimental to the other property owners. Mr. Bowman answered no, explaining typically a construction easement was not a permanent easement and suggested the adjacent property owners provide feedback on that issue. Councilmember Bernheim asked if there was a need for access to construct the retaining wall as well as to access the property, noting under the current proposal there was a driveway across the front of the property. Mr. Snyder explained there were two issues with access, first, the right of direct access. The preliminary approval which creates the second lot provides access to that lot via a flag lot configuration. All four lots have direct access from a public street, therefore, in his legal opinion, every lot had direct access. The courts have at times applied a test that considers whether a vacation substantially affects access. That is a measure of damages and a fact intensive inquiry. To reduce the potential for substantially affecting access, he recommended reserving a construction easement to ensure Mr. Thuesen had the same ability to construct the improvements shown in his subdivision as existed before the Council vacated the property. Mayor Haakenson opened the public participation portion of the public hearing. Ken Reidy, Edmonds, expressed support for the vacation of the 7½ foot wide alley right-of-way between 8th and 9th, north of Daley Street, finding it in the City’s best interest as well as the public’s best interest to vacate the right-of-way. The majority of the right-of-way had remained unopened and unused since originally dedicated in 1890, the City has no planned or existing improvements within the right-of-way and he was uncertain what use the City might make of this narrow, steep, overgrown property. Further, City ownership exposes the City to unnecessary potential liabilities and the ongoing burden of administration. Vacating the right-of-way would allow the land to revert to the south side owners who would resume payment of taxes for the property, a public benefit. He was strongly opposed to the Council reserving a construction easement, anticipating it would impact his home and construction of a retaining wall would place his shed in jeopardy. He suggested it would be easier to construct the retaining wall further down the slope rather than cutting into the slope. Eric Thuesen, Edmonds, referred to Mr. Reidy’s comment that he did not see the necessity of the retaining wall, explaining that the property was very steep. He noted that due to code requirements regarding the height of a retaining wall in a setback as well as the prohibition on driveways over 14% grade, construction would be impossible without the retaining wall and the only place the retaining wall could be constructed was in the alley. He referred to the Reidy’s illegal building in the alley and suggested the City honor its codes and require the Reidys to move the building as was described to him in November 2007. Next, he suggested the dispute regarding the alley could be resolved via, 1) the alley vacation be eliminated and the City require the Reidys to remove their building, 2) the City grant the encroachment permit along the alley abutting the Reidy property for construction of the retaining wall and access to the middle lot as originally agreed, 3) legal agreements between the Olsons, himself and the neighbors abutting the portion entered from 9th be created to ensure access across the property from 9th to his garage and the Olsons, 4) dangerous trees in the alley be removed, and 5) Mr. Reidy grant an exclusive easement to him across the alley effective after the vacation. He summarized once those matters were concluded, he would support the alley vacation. Jim Wold, Edmonds, speaking for the four property owners on the east end of the right-of-way, the Olsons, Morgans, Nivens and Wolds, read a letter signed by the four homeowners stating they have Packet Page 8 of 165 Edmonds City Council Draft Minutes September 16, 2008 Page 6 met to discuss issues and concerns with ingress and egress to the Olsons, Morgans, Nivens and Wolds properties should the Council vote in favor of vacation. They believed vacation was in their collective best interests and urged the Council to approve the vacation. They are in the process of hiring an attorney to draft the details of their agreement into the easement which would be recorded within 30 days should the Council approve the vacation. Joan Bloom, Edmonds, expressed support for vacation of the alley. She recalled Mr. Thuesen at one time expressed interest in building a road in the alley and asked whether a construction easement would allow him to construct a road from 8th to 9th. Chuck Olson, Edmonds, commented the proposed vacation would not affect him except, 1) if a road was constructed his property might slough off and 2) he would like to be able to trim the overgrown vegetation in the alley. Hearing no further public comment, Mayor Haakenson closed the public hearing. In response to Ms. Bloom’s question, Mr. Bowman explained there were no plans to extend a road from 8th to 9th through to Mr. Thuesen property. He has an access easement on the north side of the Olson property that serves the house and detached garage. Access to the two proposed lots would be via direct frontage onto 8th Avenue and the center lot has a pipe stem access to 8th Avenue. Council President Plunkett inquired about the construction easement. Mr. Bowman answered the construction easement would not be permanent but would allow Mr. Thuesen to build the retaining wall on the property line and access the former alley right-of-way to facilitate construction if necessary. He displayed Mr. Thuesen’s preliminary development plan, noting the proposed house locations were only conceptual. He noted Lot 3 abuts directly on 8th Avenue and the preliminary development plan shows the road would be developed to access the house on Lot 2. He identified the potential location of the retaining wall, suggesting a construction easement be granted to where Lot 2 intersects the alley. For Councilmember Orvis, Mr. Bowman identified the location of the Reidy’s building and referred to the survey drawing in the packet that shows the Reidy property and location of the outbuilding/shed. He noted a small portion of the building encroached over the property line onto Mr. Thuesen’s property. Councilmember Orvis asked if the Reidy’s building and the retaining wall would overlap. Mr. Bowman explained the Reidy’s building would need to be modified or the Reidys would need to bring an adverse possession claim against Mr. Thuesen for the location of the building. Mr. Snyder noted no one could adversely possess against the City and if the easement remained in effect, the City had a legal obligation to remove an obstruction. Nothing the Council did would change the portion of the Reidy’s building that was on Mr. Thuesen’s property, that was outside the Council’s responsibility. Council President Plunkett observed the Reidy’s building was in the City’s right-of-way currently. Mr. Bowman agreed, noting the outbuilding was inside the 7½ feet and a point of it projected onto Mr. Thuesen’s property. The outbuilding straddled the alley, the Reidy’s property and a small portion of Mr. Thuesen’s property. Councilmember Bernheim asked if there were privately owned retaining walls, outdoor garden structures or other structures in the right-of-way further east. Mr. Bowman answered not that he was aware of. Councilmember Bernheim asked if there was any encroachment by Mr. Thuesen or the adjacent property owner into the right-of-way. Mr. Bowman answered not that he was aware of. Packet Page 9 of 165 Edmonds City Council Draft Minutes September 16, 2008 Page 7 Councilmember Wilson asked if construction easements had time constraints. Mr. Bowman answered it would depend on how the easement was structured; they typically had a time limit. Councilmember Wilson suggested there be a time restriction. Mr. Snyder asked how long the preliminary subdivision was effective. Mr. Bowman answered five years. Mr. Snyder noted that would be the period of time during which improvements for lot 2 would be constructed. Councilmember Wilson commented the distance from the east to west property lines of Lot 2 was approximately 30 feet and asked if the intent was a 30-foot retaining wall. Mr. Bowman commented the difficulty will be developing the house; Mr. Thuesen’s intent by using the alley was to maintain a 14% grade. Mr. Snyder commented that was the reason he mentioned a slope easement to allow Mr. Thuesen to regrade so that there was less impact from the retaining wall. COUNCILMEMBER BERNHEIM MOVED, SECONDED BY COUNCILMEMBER WILSON, TO APPROVE THE VACATION AS PROPOSED. Councilmember Bernheim acknowledged there were many competing interests but the code permits the vacation if it was in the public interest and no property would be denied access. He noted the public interest was eliminating the City’s liability and increasing the tax base. The vacation would not deny access; the retaining wall could be constructed from within his property line and the plat provides for access without the easement. He concluded the proposed vacation met the criteria without an easement. Councilmember Wilson commented he considered Mr. Thuesen’s position that as the owner of 50% of the property that abuts the proposed vacation area he had the right/authority to object to the vacation. However, staff and the City Attorney had convinced him that the vacation was appropriate. Council President Plunkett concurred that Mr. Snyder and staff had demonstrated to the Council more than adequately that the vacation was appropriate. He made the following amendment in an effort to make everyone as whole as possible. COUNCIL PRESIDENT PLUNKETT MOVED, SECONDED BY COUNCILMEMBER WAMBOLT, TO AMEND THE MOTION TO RESERVE A CONSTRUCTION EASEMENT. Councilmember Wilson commented a five year limit on the construction easement would be appropriate. VOTE ON THE AMENDMENT: MOTION CARRIED UNANIMOUSLY. VOTE ON MAIN MOTION: MOTION CARRIED UNANIMOUSLY. Councilmember Dawson returned to the dais. 5. AUDIENCE COMMENTS Janice Freeman, Edmonds, invited the public to a workshop sponsored by Sustainable Edmonds, “Solar Power Your Home: Is It Practical in a Cloudy Climate? What Do You Need to Know” at the Edmonds Unitarian-Universalist Church (8109 224th Street SW, Edmonds) on Saturday, September 27 from 1:00 to 5:00 p.m. The event is free; however, Sustainable Edmonds suggests a $10 donation per family that will benefit Sustain Edmonds’ outreach efforts. George Everett, Edmonds, commented the government lied about what happened on 9/11 by stating the collapse of three buildings at the World Trade Center was caused by fire, both improbable and Packet Page 10 of 165 Edmonds City Council Draft Minutes September 16, 2008 Page 8 impossible because no steel framed building highrise had ever been brought down by fire and all three disintegrated into dust at free fall speed, which could only happen in a controlled demolition. He stated the country he knew went missing in the lies of 9/11, replaced by a country that trashed the constitution, criminalized dissent, and waged a meaningless war on terror and only the truth would bring back the country he knew and lead to lasting solutions. The families of the 3,000 people murdered on 9/11 deserved answers, justice and the truth. He was disappointed no Councilmembers attended the lecture regarding 9/11 on September 6. He encouraged the public to watch the program on Channel 77 on Thursdays at 11:00 a.m. and to sign a petition at E911truth.org and Firefightersfor911truth.org. He provided a list of quotes from the PatriotsQuestion911.com website. Al Rutledge, Edmonds, discussed difficulties he has experienced related to District 1. He advised a newly formed group, Citizens Right to Fly from Paine Field, hoped to make a presentation to the Council in the near future. He also reported Stevens Hospital was meeting with the Lynnwood City Council tomorrow night. Next he reported there was no decision yet with regard to the disposition of the Lynnwood High School property across from Alderwood Mall. Ray Martin, Edmonds, recalled two years ago his family’s cat, Turbo, was illegally trapped and his identification tags removed. Turbo was hidden from his owners for several days and injured himself struggling to escape the trap. He asserted this occurred with the advice of Animal Control Officer Dawson who violated State law and falsely stated that a local ordinance was applicable. He described the difficulty he encountered in getting the City prosecutor to pursue the matter, relaying that the prosecutor was unable to act without a police investigation. He also relayed difficulty he encountered obtaining a copy of the prosecutor’s letter. He recommended the Council rescind the cat leash law. He read language from State law regarding detaining pet animals. Roger Hertrich, Edmonds, reported last week one of the subjects advertised for the Community Services/Development Services Committee was a review of the townhouse ordinance. From the material provided, it appeared there would be discussion regarding how the current ordinances could be tweaked by the Planning Board to address the issues that arose in the Council’s recent decision. Upon attending the committee meeting, he discovered the discussion was actually regarding cottage housing. He expressed concern that staff was proposing cottage housing as an answer to the townhouse dilemma. He was concerned that the topic was not advertised appropriately. He preferred the townhouse matter be referred to the Planning Board. With regard to the Senior Center, he pointed out the current operations of the Center should give the Council confidence. The members were working together and welcomed the Council’s efforts to “tidy up” the contract. He invited anyone with fundraising expertise to join their effort. Vivian Olson, Edmonds, commented their interests concerning the vacation of the alley were covered by the letter read by Jim Wold regarding access. She referred to the amendment to reserve a construction easement and submitted a letter regarding their access easement. 6. DISCUSSION AND REVIEW OF THE SENIOR CENTER LEASE. Council President Plunkett recalled the Council discussed the lease several weeks ago and scheduled it for further discussion on tonight’s agenda. He invited Councilmembers to propose amendments, suggesting the Council discuss them tonight and then give the Senior Center an opportunity to provide feedback on the amendments before the Council took final action. Councilmember Dawson commented if the City was providing free rent to the non-profit Senior Center it was appropriate that the lease contain the City’s intent regarding the building - that it be used for a Senior Center. She noted the City had a contract whereby the City provided funding to the Packet Page 11 of 165 Edmonds City Council Draft Minutes September 16, 2008 Page 9 Senior Center but due to the basically free rent provided, the lease should also include a requirement that the Center continue to be operated for that purpose. She was satisfied with the current non-profit continuing to operate the Senior Center. Councilmember Bernheim commented his concern was not that the lease lacked appropriate provisions but that the provisions in the lease were not being followed. His primary concerns were the requirement for periodic reports regarding how the funds the City provided were being expended and that periodic reports regarding the Center’s financial well being be provided. Councilmember Dawson pointed out the provisions Councilmember Bernheim referenced were not in the lease but were in the agreement by which the City provided a financial contribution to the Center. She agreed the auditing requirements and the performance requirements in the agreement should be adhered to and should be added to the lease. Councilmember Wambolt asked what department was responsible for administering the lease, noting some of the terms of the lease were not adhered to by the Senior Center or enforced by the City. Mayor Haakenson answered the Senior Center was under the umbrella of the Parks & Recreation Department. Councilmember Wambolt agreed with Councilmember Bernheim’s suggestion. Council President Plunkett observed there were two amendments; 1) Councilmember Dawson’s regarding operation as a Senior Center, and 2) Councilmember Bernheim’s suggestion to include accountability provisions in the lease. He asked whether these changes to the lease would require renegotiation of the lease. City Attorney Scott Snyder explained the parties could mutually agree to change the lease. If the Council wanted to ensure that happened, it could be done via providing notice to renegotiate the lease. COUNCIL PRESIDENT PLUNKETT MOVED, SECONDED BY COUNCILMEMBER WAMBOLT, TO RENEGOTIATE THE LEASE WITH THE SENIOR CENTER AND SEND NOTICE REGARDING RENEGOTIATING THE LEASE. Councilmember Dawson commented although the letter contained language regarding termination of the lease, she emphasized that should not be construed to suggest there was any desire to terminate the City’s relationship with the Senior Center, it was simply to add provisions in to the lease. The City looked forward to continuing to do business with the Senior Center at that location. Council President Plunkett suggested the Senior Center comment on the amendments prior to final adoption. MOTION CARRIED UNANIMOUSLY. Council President Plunkett invited Councilmembers to provide additional amendments. Councilmember Wilson cautioned against limiting the non-profit that operates the Senior Center to only senior activities if they found it appropriate to offer family activities at that location. Councilmember Dawson commented that was not her intent; the Senior Center is a public building and was open to the public for a number of purposes now. Her intent was that a Senior Center be operated at that location. If they were to operate a private business, exclude members of the public, or operate something other than a Senior Center, they should not continue to have basically free rent. Packet Page 12 of 165 Edmonds City Council Draft Minutes September 16, 2008 Page 10 Mr. Snyder read the current purpose in the lease, that it was to be used as a neighborhood facility pursuant to HUD and other grants for city purposes including recreational, educational, services and functions of the City of Edmonds as set forth in the agreement. And business or activities including use of such facility for fundraising and revenue producing purposes to meet the mission of South County Senior Center will be undertaken on the premises only with the written consent of the leasor. Councilmember Dawson noted there were substantial additional requirements to obtain HUD funds and City funds as well as requirements for the Center to receive funds from United Way. She suggested those requirements be incorporated into the lease at least by reference. Mr. Snyder was hesitant to incorporate requirements from a third party organization into a public lease, providing as an example the City’s leases with organizations at the Frances Anderson Center that received United Way funding. He offered to integrate the HUD and Snohomish County funding requirements and to ensure the documents were integrated with the grant documents in a way that all the terms were applicable. 7. RED LIGHT CAMERA SURVEY. Assistant Police Chief Gerry Gannon explained the Police Department and the Traffic Engineer were asked to research red light cameras. He contacted American Traffic Solutions (ATS), the company that installed red light cameras in Lynnwood and several other local jurisdictions. The first part of the process was to determine whether the City’s red light violations met the requirements for ATS to install the cameras. The Traffic Engineer was asked to survey intersections that have the most right angle collisions - 220th & Hwy. 99, 238th & Hwy. 99, 100th Avenue West & SR 104. The Traffic Engineer’s recommendation was all four directions at 220th & Hwy. 99, north and southbound on 238th & Hwy. 99 and east and westbound at SR 104 & 100th Avenue West. Bill Croskey, American Traffic Solutions, provided an overview of photo enforcement. He explained the reason they analyzed the intersections identified by staff was this was a joint venture with the City; they guarantee there will never be deficit spending, hence the importance of determining whether the City needed a photo enforcement program. He explained they use the numbers staff has collected, install a camera on identified intersections for 8-12 hours per day during a week and provide a report to the Council regarding their finding about red light violators, times of day, lanes, etc. If there were not at least ten violations a day, the City did not have a serious problem. Dr. Croskey explained the photo enforcement program in nearly every city was sponsored by the Police Department due to their interest in preventing accidents. He explained red light programs were about safety; Seattle has experienced a 40% drop in the number of violations in the first year. He noted the affect was not only at intersections where there were cameras; it also affected other intersections in the city, as much as a 10-15% reduction in red light violations as well as speeding. He pointed out the red light cameras also increased pedestrian safety. He displayed a chart of number of traffic deaths by State, noting 20% occurred in intersections. Because 40% of all crashes were intersection related; photo enforcement could make a difference. He described the long term decrease in fatalities, collisions and violations in cities with photo enforcement programs. He displayed a list of cities currently under contract and cities pending award of a contract. In addition to red light enforcement, under State law cities are allowed to also install speed cameras in school zones. He noted speed cameras in Renton installed as a test during the summer accrued over 1,000 violations at one intersection in one month. He described how the program worked, explaining the cameras could be installed on existing poles and would take photographs of license plates as the vehicles passed through the intersection. He displayed images taken at night and during rainy conditions to illustrate the ability to take photographs Packet Page 13 of 165 Edmonds City Council Draft Minutes September 16, 2008 Page 11 even in suboptimum conditions. The cameras were able to capture multiple violations and right turn violations. He explained in a court situation, the city must demonstrate the car was behind the line when the red light was on and that the car completed the violation. To do that, particularly with turns, a 12-second video is captured. He commented on a city where there were 350 right turn violations in a 4 hour period and the 70% decrease in right turn violations once the cameras were installed. He noted the video clip can also provide evidence in an accident situation. He identified information that would be provided on the photograph including time, day, speed, yellow light time, etc. Dr. Croskey stated the Police Department reviewed the violations; if approved, ATS did the mailing. When reviewing the violations, if the Police Department did not approve a violation, they must provide a reason it was not approved. The citation contains a color picture and a web address for the violator to view the pictures and the video clip. If the City chooses, there was also an option to pay the ticket online. The system also allowed staff to obtain various reports regarding the intersection. He described non-intrusive video or wireless detection and triggering equipment used by the system. Dr. Croskey reviewed program costs, explaining ATS did all installation, testing, service and maintenance. The City handles Police Department violations and court appearances if necessary. The cost of the program is $4250/month for a 2-lane and $4750/ month for a 4-lane; 1.2 violations per day pays for the system. The City was guaranteed cost neutral; if violations dropped below 1.2/day, the City never paid more than it generated on the program. The City can purchase off Seattle’s Interlocal Cooperation Act that includes the ability to terminate after one year. He explained to get started, ATS would install cameras at the selected intersections, perform its analysis and provide a report to the City. He noted many cities were awaiting the outcome of I-985. They also conduct a public relations program to inform the public. Once the cameras are installed, there is a 30-day warning period. Councilmember Wambolt asked where the cameras are monitored. Dr. Croskey answered the data was transmitted to their offices in Scottsdale, Arizona. They view the photographs to determine if they are true violations and remove any that are false triggers such as emergency vehicles, etc. They are then sent to the Police Department for review. Councilmember Wilson referred to the $500 per day cost cited in the contract should the City opt not to move forward with the cameras and asked if that was per approach or per intersection. Dr. Croskey stated it was supposed to be per approach but he wrote this contract per intersection. City Attorney Scott Snyder noted the contract stated $500 per day per approach. Dr. Croskey assured it was per intersection. Mr. Snyder preferred a not-to-exceed amount. Dr. Croskey noted that cost was only if the City decided not to move forward due to expenses ATS incurred installing the cameras, gathering data, etc. COUNCILMEMBER DAWSON MOVED, SECONDED BY COUNCILMEMBER WAMBOLT, TO APPROVE MOVING FORWARD WITH THE AGREEMENT WITH ATS TO INSTALL THE SURVEY EQUIPMENT AT THE SELECTED INTERSECTIONS AND DO THE TESTING. Councilmember Wilson advised he would vote against this for philosophical reasons, he was opposed to taking citizens’ pictures. He suggested waiting to conduct the study until the outcome of I-985 was known. Dr. Croskey noted none of the cities they were working with would be held to the contract should I-985 pass. Assistant Chief Gannon assured the cameras did not take pictures of faces. Packet Page 14 of 165 Edmonds City Council Draft Minutes September 16, 2008 Page 12 Councilmember Dawson requested language be added to the contract that it would be null and void if I-985 passed. She noted the red light cameras had been delayed a number of times; therefore, she recommended moving forward with the survey. MOTION CARRIED (6-1), COUNCILMEMBER WILSON OPPOSED. 8. REPORT ON CITY COUNCIL COMMITTEE MEETINGS OF SEPTEMBER 9, 2008. Community Services/Development Services Committee Councilmember Wilson reported the Committee continued its review of proposed amendments to Edmonds City Code regarding property nuisances. This will be presented to the full Council for consideration. The Committee also discussed attached garages, a situation that has been described to the Council during audience comments. The Committee agreed to have the Planning Board make a recommendation to Council regarding maximum height allowed for attached garages and distance/length of an attachment. The final item was townhouse subdivisions. He recalled the Council reviewed a townhouse subdivision with no parking or sidewalks that did not reflect the type of development a majority of the Council wanted in the community. Staff provided several examples and contrary to Mr. Hertrich’s comments, staff did not present a new zone and cottage housing was not considered. The discussion was regarding what elements the Council wanted in townhouse subdivisions such as parking, open space, etc. The Committee suggesting referring this to the Planning Board for additional consideration which would include opportunity for public comment before it came to the City Council where there would be additional opportunity for public comment. 9. MAYOR'S COMMENTS Mayor Haakenson had no report. 10. COUNCIL COMMENTS Council President Plunkett advised several letters had been received regarding the elimination of access to Paradise Lane on SR 104. City Attorney Scott Snyder explained the State had a right to erect barriers within the limited access right-of-way to control access to SR 104. The City has no legal recourse but could contact WSDOT or State legislators. Mayor Haakenson reported Traffic Engineer Bertrand Hauss was sharing the City’s thoughts/concerns with WSDOT. He had also provided several citizens the WSDOT’s representative’s phone number and anticipated there may be some resolution without Council involvement. Council President Plunkett referred to an email from Fire Chief Tomberg regarding the formation of an EMS working group. Councilmember Dawson volunteered to participate. Councilmember Wambolt commented it was clear from the materials Mr. Snyder provided that WSDOT’s mission was to optimize the flow of ferry traffic through the City and they could do so without regard to the citizens of Edmonds. He recalled a bill considered by the legislature regarding mitigation to cities impacted by ferry traffic, commenting the ferry cost the City money and the State provided very little enforcement of the speed limit on SR 104. He suggested further consideration be given to the cities impacted by ferry traffic. He referred to changes made at SR 104 and Pine, noting the real solution in that location was a traffic signal. He suggested the City’s lobbyist advocate for improvements at SR 104 & Pine Street as well as SR 104 and 238th. Mayor Haakenson suggested if that legislation was proposed again, all the elected officials of cities impacted by ferry traffic needed to Packet Page 15 of 165 Edmonds City Council Draft Minutes September 16, 2008 Page 13 speak to the legislature. Council President Plunkett recommended the next Council President develop the legislative agenda early in the year and include this issue. Councilmember Wilson reported the Budget Review Committee on which Councilmember Wambolt and he serve have met with Mayor Haakenson. He commended the Mayor and staff for their willingness to work with them. He described this process to a Lynnwood Councilmember who was intrigued by the concept of the Mayor working with Councilmembers to provide feedback and Q&A on the budget. Councilmember Dawson invited the public to participate in Snohomish County’s second annual graffiti paint out event sponsored by the Snohomish County Executive on Saturday, September 20. She recalled last year’s graffiti paint out on the border of Mountlake Terrace and Edmonds, advising this year’s event was an area overrun with graffiti near the Everett train station, a gateway to Snohomish County. Participants are asked to meet at Everett station for a discussion on safety due to the train tracks, paint from 10:00 - 1:00 followed by a celebration with food and beverages. She encouraged the public to participate, learn how to paint out graffiti, and get information to create a graffiti painting kit. Councilmember Dawson reported Snohomish County was hosting a meeting on September 29 to discuss the Urban County Consortium; funds from the State and Federal government are dispersed to cities via this consortium. The purpose of this meeting is to describe how the funds are allocated to the cities, how cities can compete for the funds, appropriate use of the funds, how the process could work better for cities, etc. She encouraged Councilmembers to attend and for the Mayor to send a City staff member. 11. ADJOURN With no further business, the Council meeting was adjourned at 9:11 p.m. Packet Page 16 of 165 AM-1802 2.C. Approval of Claim Checks and Payroll Direct Deposit and Checks Edmonds City Council Meeting Date:09/23/2008 Submitted By:Debbie Karber Submitted For:Kathleen Junglov Time:Consent Department:Administrative Services Type:Action Review Committee: Action:Approved for Consent Agenda Information Subject Title Approval of claim checks #106906 through #107057 for September 18, 2008 in the amount of $883,108.06. Approval of payroll direct deposit and checks #45679 through #47311 for the period of September 1, 2008 through September 15, 2008 in the amount of $803,856.35. Recommendation from Mayor and Staff Approval of claim checks and payroll direct deposit and checks. Previous Council Action N/A Narrative In accordance with the State statutes, City payments must be approved by the City Council. Ordinance #2896 delegates this approval to the Council President who reviews and recommends either approval or non-approval of expenditures. Fiscal Impact Fiscal Year:2008 Revenue: Expenditure:1,686,964.41 Fiscal Impact: Claims: $883,108.06 Payroll: $803,856.35 Attachments Link: Claim cks 09-18-08 Form Routing/Status Route Seq Inbox Approved By Date Status 1 Admin Services Kathleen Junglov 09/18/2008 01:58 PM APRV 2 City Clerk Sandy Chase 09/18/2008 02:07 PM APRV 3 Mayor Gary Haakenson 09/18/2008 02:21 PM APRV 4 Final Approval Sandy Chase 09/18/2008 02:30 PM APRV Packet Page 17 of 165 Form Started By: Debbie Karber Started On: 09/18/2008 11:13 AM Final Approval Date: 09/18/2008 Packet Page 18 of 165 09/18/2008 Voucher List City of Edmonds 1 11:05:46AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 106906 9/18/2008 065052 AARD PEST CONTROL 259114 MEADOWDALE CLUBHOUSE RODENT CONTROL MEADOWDALE CLUBHOUSE RODENT CONTROL 001.000.640.576.800.480.00 163.36 RODENT CONTROL259143 RODENT CONTROL/ 001.000.640.576.800.480.00 185.11 Total : 348.47 106907 9/18/2008 066417 AIRGAS NOR PAC INC 101284609 M5Z34 CAL GAS 411.000.656.538.800.310.22 25.00 Sales Tax 411.000.656.538.800.310.22 2.23 M5Z34101292292 CYLINDER RENTAL 411.000.656.538.800.450.21 55.45 Sales Tax 411.000.656.538.800.450.21 4.94 Total : 87.62 106908 9/18/2008 000850 ALDERWOOD WATER DISTRICT 8607 MONTHLY WHOLESALE WATER CHARGES FOR MONTHLY WHOLESALE WATER CHARGES FOR 411.000.654.534.800.330.00 174,595.96 MONTHLY WHOLESALE WATER CHARGES FOR AUG 411.000.654.534.800.330.00 134,871.13 Total : 309,467.09 106909 9/18/2008 072248 ALLEN, JULIE WAVIRTUAL0501 REFUND Refund EPR Cancellation replaces void 001.000.000.239.200.000.00 50.00 Total : 50.00 106910 9/18/2008 069751 ARAMARK 655-3853997 UNIFORM SERVICES 1Page: Packet Page 19 of 165 09/18/2008 Voucher List City of Edmonds 2 11:05:46AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 106910 9/18/2008 (Continued)069751 ARAMARK PARK MAINTENANCE UNIFORM SERVICES 001.000.640.576.800.240.00 34.04 Sales Tax 001.000.640.576.800.240.00 3.03 Total : 37.07 106911 9/18/2008 069751 ARAMARK 655-3854000 18386001 UNIFORMS 411.000.656.538.800.240.00 97.80 Sales Tax 411.000.656.538.800.240.00 8.70 Total : 106.50 106912 9/18/2008 069751 ARAMARK 655-3847501 FLEET MAINT UNIFORM SVC FLEET MAINT UNIFORM SVC 511.000.657.548.680.240.00 19.50 Sales Tax 511.000.657.548.680.240.00 1.74 2Page: Packet Page 20 of 165 09/18/2008 Voucher List City of Edmonds 3 11:05:46AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 106912 9/18/2008 (Continued)069751 ARAMARK PW MATS6553856623 PW MATS 001.000.650.519.910.410.00 1.75 PW MATS 111.000.653.542.900.410.00 6.65 PW MATS 411.000.652.542.900.410.00 6.65 PW MATS 411.000.654.534.800.410.00 6.65 PW MATS 411.000.655.535.800.410.00 6.65 PW MATS 511.000.657.548.680.410.00 6.65 Sales Tax 001.000.650.519.910.410.00 0.16 Sales Tax 111.000.653.542.900.410.00 0.59 Sales Tax 411.000.652.542.900.410.00 0.59 Sales Tax 411.000.654.534.800.410.00 0.59 Sales Tax 411.000.655.535.800.410.00 0.59 Sales Tax 511.000.657.548.680.410.00 0.60 Total : 59.36 106913 9/18/2008 071124 ASSOCIATED PETROLEUM 578353 75179 DIESEL FUEL 411.000.656.538.800.320.00 3,338.60 Sales Tax 411.000.656.538.800.320.00 297.14 Total : 3,635.74 106914 9/18/2008 064343 AT&T 425-776-5316 PARKS FAX MODEM 3Page: Packet Page 21 of 165 09/18/2008 Voucher List City of Edmonds 4 11:05:46AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 106914 9/18/2008 (Continued)064343 AT&T PARKS FAX MODEM 001.000.640.576.800.420.00 75.15 Total : 75.15 106915 9/18/2008 064343 AT&T 425-774-0944 STATION #20 FAX STATION #20 FAX 001.000.510.522.200.420.00 36.57 Total : 36.57 106916 9/18/2008 070305 AUTOMATIC FUNDS TRANSFER 47012 OUT SOURCING OF UTILITY BILLS UB Outsourcing area #500 PRINTING 411.000.652.542.900.490.00 36.72 UB Outsourcing area #500 PRINTING 411.000.654.534.800.490.00 36.72 UB Outsourcing area #500 PRINTING 411.000.655.535.800.490.00 36.84 UB Outsourcing area #500 POSTAGE 411.000.654.534.800.420.00 114.42 UB Outsourcing area #500 POSTAGE 411.000.655.535.800.420.00 114.41 Sales Tax 411.000.652.542.900.490.00 3.31 Sales Tax 411.000.654.534.800.490.00 3.31 Sales Tax 411.000.655.535.800.490.00 3.31 Total : 349.04 106917 9/18/2008 070992 BANC OF AMERICA LEASING 010547539 Canon 5870 copier lease charge 10/1 - 4Page: Packet Page 22 of 165 09/18/2008 Voucher List City of Edmonds 5 11:05:46AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 106917 9/18/2008 (Continued)070992 BANC OF AMERICA LEASING Canon 5870 copier lease charge 10/1 - 001.000.610.519.700.450.00 101.35 Canon 5870 copier lease charge 10/1 - 001.000.220.516.100.450.00 101.32 Canon 5870 copier lease charge 10/1 - 001.000.210.513.100.450.00 101.33 supply charge 001.000.610.519.700.450.00 25.01 supply charge 001.000.220.516.100.450.00 25.00 supply charge 001.000.210.513.100.450.00 24.99 Sales Tax 001.000.610.519.700.450.00 11.25 Sales Tax 001.000.220.516.100.450.00 11.25 Sales Tax 001.000.210.513.100.450.00 11.25 Total : 412.75 106918 9/18/2008 072449 BARCA, BOB 2008 Birdfest BIRDFEST WORKSHOP SPEAKER FEE Birdfest Workshop Speaker Fee 001.000.240.513.110.410.00 50.00 Total : 50.00 106919 9/18/2008 060502 BERG, COLIN BERG9580 TAI CHI CLASSES TAI CHI #9580 001.000.640.575.540.410.00 378.00 Total : 378.00 106920 9/18/2008 002500 BLUMENTHAL UNIFORM CO INC 684553-01 INV#684553-01 - EDMONDS PD UNIFORM PANTS/MANDEVILLE 001.000.410.521.910.240.00 55.99 Sales Tax 001.000.410.521.910.240.00 4.98 5Page: Packet Page 23 of 165 09/18/2008 Voucher List City of Edmonds 6 11:05:46AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total : 60.97 106920 9/18/2008 002500 002500 BLUMENTHAL UNIFORM CO INC 106921 9/18/2008 066578 BROWN AND CALDWELL 1486859 C-251 C251 ELECTRICAL PROJECT 414.000.656.594.320.650.00 791.21 Total : 791.21 106922 9/18/2008 072442 CASHMAN, TIM CASHMAN0827 REIMBURSEMENT SISTER CITY REIMBURSEMENT 623.200.210.557.210.490.00 192.13 Total : 192.13 106923 9/18/2008 003510 CENTRAL WELDING SUPPLY RN08081119 2954000 ARGON/NITROGEN/OXYGEN 411.000.656.538.800.450.21 32.60 Sales Tax 411.000.656.538.800.450.21 2.90 Total : 35.50 106924 9/18/2008 072452 CHACON, SUZANNE 2008 Birdfest BIRDFEST WORKSHOP SPEAKER FEE Birdfest Workshop Speaker Fee 001.000.240.513.110.410.00 50.00 Total : 50.00 106925 9/18/2008 064840 CHAPUT, KAREN E CHAPUT9945 FRIDAY NIGHT OUT FRIDAY NIGHT OUT #9945 001.000.640.574.200.410.00 114.40 Total : 114.40 106926 9/18/2008 003710 CHEVRON AND TEXACO BUSINESS 7898305185 ACCT#7898305185 - EDMONDS PD FUEL/NARC UNIT 104.000.410.521.210.320.00 552.99 Total : 552.99 106927 9/18/2008 066382 CINTAS CORPORATION 460240963 UNIFORMS 6Page: Packet Page 24 of 165 09/18/2008 Voucher List City of Edmonds 7 11:05:46AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 106927 9/18/2008 (Continued)066382 CINTAS CORPORATION Volunteers 001.000.510.522.410.240.00 20.00 Sales Tax 001.000.510.522.410.240.00 1.78 OPS UNIFORMS460240964 Stn. 16 001.000.510.522.200.240.00 107.08 Sales Tax 001.000.510.522.200.240.00 9.53 UNIFORMS460242139 Stn 17 - ALS 001.000.510.526.100.240.00 112.57 Stn 17 - OPS 001.000.510.522.200.240.00 112.57 Sales Tax 001.000.510.526.100.240.00 10.02 Sales Tax 001.000.510.522.200.240.00 10.02 OPS UNIFORMS460242164 Stn. 20 001.000.510.522.200.240.00 134.69 Sales Tax 001.000.510.522.200.240.00 11.98 Total : 530.24 106928 9/18/2008 019215 CITY OF LYNNWOOD 6357 E3JB.OVD Sidewalk thru 08/31 E3JB.OVD Sidewalk thru 08/31 112.200.630.595.330.650.00 22,217.31 E3JB.OVD Watermain thru 08/31/08 412.100.630.594.320.650.00 69,210.38 E3GB.OVD Sewer thru 08/31/08 412.300.630.594.320.650.00 15,590.41 Total : 107,018.10 106929 9/18/2008 019215 CITY OF LYNNWOOD 6426 INV#6426 CUST #45 EDMONDS PD 7Page: Packet Page 25 of 165 09/18/2008 Voucher List City of Edmonds 8 11:05:46AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 106929 9/18/2008 (Continued)019215 CITY OF LYNNWOOD AUGUST 2008/NEXTEL SERVICE 104.000.410.521.210.420.00 53.13 Total : 53.13 106930 9/18/2008 071480 CLEAR CUT PLASTICS INC 28334 INTERPRETIVE SIGN COVERS/FISHING PIER CLEAR SIGN COVERS FOR FISHING PIER 125.000.640.576.800.310.00 1,853.60 Sales Tax 125.000.640.576.800.310.00 166.82 Total : 2,020.42 106931 9/18/2008 004095 COASTWIDE LABORATORIES W1969074-1 SR CENTER - VERSAMATIC MICROFILTER SR CENTER - VERSAMATIC MICROFILTER 001.000.651.519.920.310.00 71.61 Sales Tax 001.000.651.519.920.310.00 6.37 Total : 77.98 106932 9/18/2008 004095 COASTWIDE LABORATORIES W1973114 OPS SUPPLIES Stations' supplies 001.000.510.522.200.310.00 150.51 Sales Tax 001.000.510.522.200.310.00 13.40 OPS SUPPLIESW1973587 stations' cleaning supplies 001.000.510.522.200.310.00 78.54 Sales Tax 001.000.510.522.200.310.00 6.99 Total : 249.44 106933 9/18/2008 069983 COMMERCIAL CARD SOLUTIONS 35885687 Snohomish County Mayor's luncheon 8/6 & Snohomish County Mayor's luncheon 8/6 & 001.000.210.513.100.490.00 38.86 8Page: Packet Page 26 of 165 09/18/2008 Voucher List City of Edmonds 9 11:05:46AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 106933 9/18/2008 (Continued)069983 COMMERCIAL CARD SOLUTIONS SCIT meeting - Stephen Clifton 9/23/0836395271 SCIT meeting - Stephen Clifton 9/23/08 001.000.610.519.700.490.00 30.00 Helpdesk Intern ad, #08-4349063718 Helpdesk Intern ad, #08-43 001.000.220.516.100.440.00 25.00 Total : 93.86 106934 9/18/2008 069983 COMMERCIAL CARD SOLUTIONS 2994 CREDIT CARD TRANSACTIONS FERRY FARE FOR HEKINAN VISITORS 623.200.210.557.210.490.00 119.30 SUPPLIES FOR HEKINAN VISITORS 623.200.210.557.210.490.00 11.22 Total : 130.52 106935 9/18/2008 069983 COMMERCIAL CARD SOLUTIONS 9/9/08 WSU CONFERENCE - ANN BULLIS.~ WSU CONFERENCE - ANN BULLIS.~ 001.000.620.524.100.490.00 75.00 Total : 75.00 106936 9/18/2008 069983 COMMERCIAL CARD SOLUTIONS 630001918475 TRAINING TRAVEL Dahl Denver class 001.000.510.522.400.430.00 360.84 TRAINING TRAVEL630002081232 White Denver class 001.000.510.522.400.430.00 1,101.10 UNIFORMS SAFETY GLASSES630164889380 ALS 001.000.510.526.100.240.00 515.75 OPS 001.000.510.522.200.240.00 1,547.25 PREVENTION MISC630551458112 Westfall membership 001.000.510.522.300.490.00 90.00 Total : 3,614.94 9Page: Packet Page 27 of 165 09/18/2008 Voucher List City of Edmonds 10 11:05:46AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 106937 9/18/2008 065891 CONLEY, LISA CONLEY10070 MESSIN' WITH NATURE MESSIN' WITH NATURE #10070 001.000.640.574.200.410.00 67.20 Total : 67.20 106938 9/18/2008 068815 CORRECT EQUIPMENT 10000 SEWER - STATION SUPPLIES - ON/OFF SEWER - STATION SUPPLIES - ON/OFF 411.000.654.534.800.310.00 255.58 Freight 411.000.654.534.800.310.00 5.63 Sales Tax 411.000.654.534.800.310.00 23.25 Total : 284.46 106939 9/18/2008 066549 COSTCO BUSINESS CENTER 100402845-01 OPS SUPPLIES Stations' supplies 001.000.510.522.200.310.00 74.62 Sales Tax 001.000.510.522.200.310.00 6.64 OPS SUPPLIES31277198-01 Stations' supplies 001.000.510.522.200.310.00 343.62 Sales Tax 001.000.510.522.200.310.00 23.44 Total : 448.32 106940 9/18/2008 005850 CRETIN, LAWRENCE 9/17/08 9/15/08 County Council budget meeting 9/15/08 County Council budget meeting 001.000.000.362.420.000.00 36.00 Total : 36.00 106941 9/18/2008 005965 CUES INC 292841 SEWER TRUCK - CABLES 10Page: Packet Page 28 of 165 09/18/2008 Voucher List City of Edmonds 11 11:05:46AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 106941 9/18/2008 (Continued)005965 CUES INC SEWER TRUCK - CABLES 411.000.655.535.800.310.00 634.14 Freight 411.000.655.535.800.310.00 11.88 Sales Tax 411.000.655.535.800.310.00 56.97 Total : 702.99 106942 9/18/2008 072278 CUETER, THAYER 2008 Birdfest BIRDFEST WORKSHOP SPEAKER FEE Birdfest Workshop Speaker Fee 001.000.240.513.110.410.00 50.00 Total : 50.00 106943 9/18/2008 061635 DAVIS DOOR 126649 SR CENTER - DOOR REPAIR SR CENTER - DOOR REPAIR 001.000.651.519.920.480.00 137.22 Sales Tax 001.000.651.519.920.480.00 12.21 Total : 149.43 106944 9/18/2008 072445 DAVIS, BILL DAVIS0905 REFUND REFUND DUE TO CANCELLED CLASS 001.000.000.239.200.000.00 5.00 Total : 5.00 106945 9/18/2008 006626 DEPT OF ECOLOGY 2009WAR009068 E5MC.Stormwater Construction Permit E5MC.Stormwater Construction Permit 412.200.630.594.320.650.00 432.00 Total : 432.00 106946 9/18/2008 006626 DEPT OF ECOLOGY VL07208005 8TH & WALNUT PETROLEUM CLEANUP 8TH & WALNUT PETROLEUM CLEANUP 411.000.652.542.900.410.00 182.02 Total : 182.02 106947 9/18/2008 064640 DMCMA 092308 COURT STAFF TRAINING 11Page: Packet Page 29 of 165 09/18/2008 Voucher List City of Edmonds 12 11:05:46AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 106947 9/18/2008 (Continued)064640 DMCMA COURT STAFF TRAINING 001.000.230.512.500.430.00 300.00 MANAGER'S CONFERENCE REGISTRATION102608 MANAGER'S CONFERENCE REGISTRATION 001.000.230.512.500.490.00 198.00 Total : 498.00 106948 9/18/2008 014430 DMH INDUSTRIAL ELECTRIC INC 41304 FS 16 - FANTECH 16" DUCT FAN FS 16 - FANTECH 16" DUCT FAN 001.000.651.519.920.310.00 2,099.25 Freight 001.000.651.519.920.310.00 80.00 Sales Tax 001.000.651.519.920.310.00 186.83 Total : 2,366.08 106949 9/18/2008 070336 DOSSETT, MICHAEL 2008 Birdfest BIRDFEST WORKSHOP SPEAKER FEE Birdfest Workshop Speaker Fee 001.000.240.513.110.410.00 200.00 Total : 200.00 106950 9/18/2008 007675 EDMONDS AUTO PARTS 99254 SUPPLIES LINE HOSE 001.000.640.576.800.310.00 5.76 Sales Tax 001.000.640.576.800.310.00 0.51 Total : 6.27 106951 9/18/2008 007675 EDMONDS AUTO PARTS 99131 SEWER - FUSES SEWER - FUSES 411.000.655.535.800.310.00 5.36 Sales Tax 411.000.655.535.800.310.00 0.48 Total : 5.84 106952 9/18/2008 007775 EDMONDS CHAMBER OF COMMERCE CHAMBER0910 REFUND OF DAMAGE DEPOSIT 12Page: Packet Page 30 of 165 09/18/2008 Voucher List City of Edmonds 13 11:05:46AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 106952 9/18/2008 (Continued)007775 EDMONDS CHAMBER OF COMMERCE REFUND OF DAMAGE DEPOSIT FOR TASTE OF 001.000.000.239.200.000.00 1,500.00 Total : 1,500.00 106953 9/18/2008 069523 EDMONDS P&R YOUTH SCHOLARSHIP VANKEMPEN0909 YOUTH SCHOLARSHIPS YOUTH SCHOLARSHIP: ~ 122.000.640.574.100.490.00 47.00 YOUTH SCHOLARSHIP:~ 122.000.640.574.100.490.00 324.00 Total : 371.00 106954 9/18/2008 008705 EDMONDS WATER DIVISION 6-01127 WWTP WATER WWTP WATER 411.000.656.538.800.473.64 264.16 WWTP WATER6-01130 WWTP WATER 411.000.656.538.800.473.64 22.89 WWTP WATER6-01140 WWTP WATER 411.000.656.538.800.473.64 1,215.92 Total : 1,502.97 106955 9/18/2008 008812 ELECTRONIC BUSINESS MACHINES 37510 COPIER MAINT COPIER MAINT 001.000.230.512.500.480.00 45.97 Total : 45.97 106956 9/18/2008 008812 ELECTRONIC BUSINESS MACHINES 037669 Color copy charge - Canon 5870 and 13Page: Packet Page 31 of 165 09/18/2008 Voucher List City of Edmonds 14 11:05:46AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 106956 9/18/2008 (Continued)008812 ELECTRONIC BUSINESS MACHINES Color copy charge - Canon 5870 and 001.000.610.519.700.480.00 30.78 Color copy charge - Canon 5870 and 001.000.220.516.100.480.00 30.77 Color copy charge - Canon 5870 and 001.000.210.513.100.480.00 30.76 Sales Tax 001.000.610.519.700.480.00 2.74 Sales Tax 001.000.220.516.100.480.00 2.74 Sales Tax 001.000.210.513.100.480.00 2.74 Total : 100.53 106957 9/18/2008 066378 FASTENAL COMPANY WAMOU14222 SUPPLIES SUPPLIES 001.000.640.576.800.310.00 244.15 Sales Tax 001.000.640.576.800.310.00 21.73 SUPPLIESWAMOU14292 RACK 001.000.640.576.800.310.00 6.23 Sales Tax 001.000.640.576.800.310.00 0.56 Total : 272.67 106958 9/18/2008 069380 FBINAA WASHINGTON CHAPTER GANNON REG FOR GANNON 10/30/08 REGISTRATION FOR GANNON 001.000.410.521.400.490.00 40.00 Total : 40.00 106959 9/18/2008 009895 FELDMAN, JAMES A 083108 PUBLIC DEFENDER FEE PUBLIC DEFENDER FEE 001.000.390.512.520.410.00 11,590.00 14Page: Packet Page 32 of 165 09/18/2008 Voucher List City of Edmonds 15 11:05:46AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total : 11,590.00 106959 9/18/2008 009895 009895 FELDMAN, JAMES A 106960 9/18/2008 009815 FERGUSON ENTERPRISES INC 1295058 17983 PVC VALVES 411.000.656.538.800.310.21 1,393.00 Freight 411.000.656.538.800.310.21 10.79 Sales Tax 411.000.656.538.800.310.21 124.94 Total : 1,528.73 106961 9/18/2008 072453 FIRST CLASS CARPET SERVICE 1937 GYMNASTICS CARPET CLEANING GYMNASTICS ROOM~ 001.000.640.575.550.410.00 245.00 Total : 245.00 106962 9/18/2008 072436 FIRST REPONSE ACTIVATION 800045 OPS COMMUNICATIONS SCOPE Pagers 001.000.510.522.200.420.00 2,088.00 Sales Tax 001.000.510.522.200.420.00 177.48 Total : 2,265.48 106963 9/18/2008 069675 GALAXY SPECIALTY COMPANY 66207 CALENDAR PADS CALENDAR PADS 001.000.230.512.500.310.00 27.14 Total : 27.14 106964 9/18/2008 067367 GEO GROUP NORTHWEST INC 6052 OATES RES. GEOTECHNICAL PEER REVIEW OF OATES RES. GEOTECHNICAL PEER REVIEW OF 001.000.620.524.100.410.00 437.50 Total : 437.50 106965 9/18/2008 012199 GRAINGER 9722116473 FAC MAINT - SERVICE CART 15Page: Packet Page 33 of 165 09/18/2008 Voucher List City of Edmonds 16 11:05:46AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 106965 9/18/2008 (Continued)012199 GRAINGER FAC MAINT - SERVICE CART 001.000.651.519.920.350.00 140.43 Sales Tax 001.000.651.519.920.350.00 12.08 Total : 152.51 106966 9/18/2008 012560 HACH COMPANY 5896783 112830 ACID AMP PK 411.000.656.538.800.310.31 122.34 Freight 411.000.656.538.800.310.31 15.95 Sales Tax 411.000.656.538.800.310.31 12.31 Total : 150.60 106967 9/18/2008 070515 HARLEY DAVIDSON OF SEATTLE 228868 UNIT EQ38PO - COVER, REFLECTORS UNIT EQ38PO - COVER, REFLECTORS 511.100.657.594.480.640.00 39.13 Sales Tax 511.100.657.594.480.640.00 3.49 UNIT EQ38PO - LED TOUR PAK LIGHT KIT228869 UNIT EQ38PO - LED TOUR PAK LIGHT KIT 511.100.657.594.480.640.00 69.59 Sales Tax 511.100.657.594.480.640.00 6.19 Total : 118.40 106968 9/18/2008 069332 HEALTHFORCE OCCMED 1030-104 Drug testing services -7/23/08 Drug testing services -7/23/08 111.000.653.542.900.410.00 47.00 Drug testing services - 8/13/08 411.000.652.542.900.410.00 50.00 Drug testing services - 8/18/08 111.000.653.542.900.410.00 50.00 16Page: Packet Page 34 of 165 09/18/2008 Voucher List City of Edmonds 17 11:05:46AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total : 147.00 106968 9/18/2008 069332 069332 HEALTHFORCE OCCMED 106970 9/18/2008 067862 HOME DEPOT CREDIT SERVICES 1030020 CITY HALL - HASPS, PADLOCK CITY HALL - HASPS, PADLOCK 001.000.651.519.920.310.00 11.95 Sales Tax 001.000.651.519.920.310.00 1.07 CITY HALL - LUMBER 2X4 STUDS1032732 CITY HALL - LUMBER 2X4 STUDS 001.000.651.519.920.310.00 10.85 Sales Tax 001.000.651.519.920.310.00 0.97 CITY HALL - CEILING REPAIR SUPPLIES1047104 CITY HALL - CEILING REPAIR SUPPLIES 001.000.651.519.920.310.00 78.98 Sales Tax 001.000.651.519.920.310.00 7.10 FAC - PRIMER, CEMENT1093086 FAC - PRIMER, CEMENT 001.000.651.519.920.310.00 8.47 Sales Tax 001.000.651.519.920.310.00 0.76 FAC - CAULK1560407 FAC - CAULK 001.000.651.519.920.310.00 4.37 Sales Tax 001.000.651.519.920.310.00 0.39 SEWER - 300' TAPE, SCREWS1583014 SEWER - 300' TAPE, SCREWS 411.000.655.535.800.310.00 35.90 Sales Tax 411.000.655.535.800.310.00 3.23 17Page: Packet Page 35 of 165 09/18/2008 Voucher List City of Edmonds 18 11:05:46AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 106970 9/18/2008 (Continued)067862 HOME DEPOT CREDIT SERVICES WATER - SUPPLIES2086229 WATER - SUPPLIES 411.000.654.534.800.310.00 21.97 Sales Tax 411.000.654.534.800.310.00 1.97 FAC - AC REPAIR SUPPLIES2584122 FAC - AC REPAIR SUPPLIES 001.000.651.519.920.310.00 10.79 Sales Tax 001.000.651.519.920.310.00 0.97 WADE JAMES - STRAINER, SUPPLIES2586444 WADE JAMES - STRAINER, SUPPLIES 001.000.651.519.920.310.00 19.05 Sales Tax 001.000.651.519.920.310.00 1.71 LIBRARY - UPSHOT, SUPPLIES2586490 LIBRARY - UPSHOT, SUPPLIES 001.000.651.519.920.310.00 19.92 Sales Tax 001.000.651.519.920.310.00 1.79 CITY HALL - CPT PROTECT, DRYWALL MUD260353 CITY HALL - CPT PROTECT, DRYWALL MUD 001.000.651.519.920.310.00 85.78 Sales Tax 001.000.651.519.920.310.00 7.72 FAC - AC REPAIR SUPPLIES3092692 FAC - AC REPAIR SUPPLIES 001.000.651.519.920.310.00 33.02 Sales Tax 001.000.651.519.920.310.00 2.97 SEWER - PARTS32971 SEWER - PARTS 411.000.655.535.800.310.00 131.64 Sales Tax 411.000.655.535.800.310.00 11.84 18Page: Packet Page 36 of 165 09/18/2008 Voucher List City of Edmonds 19 11:05:46AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 106970 9/18/2008 (Continued)067862 HOME DEPOT CREDIT SERVICES SEWER- 2X12'S SUPPLIES32991 SEWER- 2X12'S SUPPLIES 411.000.655.535.800.310.00 19.97 Sales Tax 411.000.655.535.800.310.00 1.79 PINE ST PROJECT - STRT NAT3304764 PINE ST PROJECT - STRT NAT 411.000.652.542.400.310.00 157.65 Sales Tax 411.000.652.542.400.310.00 14.18 STORM - PALLET FEES REFUNDED3304765 STORM - PALLET FEES REFUNDED 411.000.652.542.400.310.00 -105.00 Sales Tax 411.000.652.542.400.310.00 -9.45 WATER - SUPPLIES35304 WATER - SUPPLIES 411.000.654.534.800.310.00 65.91 Sales Tax 411.000.654.534.800.310.00 5.93 PW - PAINT, JOINT KNIFE, SUPPLIES3562651 PW - PAINT, JOINT KNIFE, SUPPLIES 001.000.651.519.920.310.00 14.18 Sales Tax 001.000.651.519.920.310.00 1.27 FS 17 - DRAWER SLIDES3574988 FS 17 - DRAWER SLIDES 001.000.651.519.920.310.00 35.98 Sales Tax 001.000.651.519.920.310.00 3.23 FAC MAINT - TRUCK STOCK - BITS, GLUESTX3586313 FAC MAINT - TRUCK STOCK - BITS, GLUESTX 001.000.651.519.920.310.00 20.90 Sales Tax 001.000.651.519.920.310.00 1.88 19Page: Packet Page 37 of 165 09/18/2008 Voucher List City of Edmonds 20 11:05:46AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 106970 9/18/2008 (Continued)067862 HOME DEPOT CREDIT SERVICES FAC - 15AMP PLUGS4071925 FAC - 15AMP PLUGS 001.000.651.519.920.310.00 9.96 Sales Tax 001.000.651.519.920.310.00 0.89 PW - BRUSHES, FLY SWATER, TROWEL,4585106 PW - BRUSHES, FLY SWATER, TROWEL, 001.000.651.519.920.310.00 23.02 Sales Tax 001.000.651.519.920.310.00 2.07 STREET - CONCRETE MIX, SUPPLIES590147 STREET - CONCRETE MIX, SUPPLIES 111.000.653.542.310.310.00 119.98 Sales Tax 111.000.653.542.310.310.00 10.80 CITY HALL - DRYWALL MUD, JOINT TAPE,6034027 CITY HALL - DRYWALL MUD, JOINT TAPE, 001.000.651.519.920.310.00 23.39 Sales Tax 001.000.651.519.920.310.00 2.10 PINE ST PROJECT - STACK BLOCKS7025050 PINE ST PROJECT - STACK BLOCKS 411.000.652.542.400.310.00 285.30 Sales Tax 411.000.652.542.400.310.00 25.67 FAC MAINT UNIT 5 - ROLLER COVERS7031270 FAC MAINT UNIT 5 - ROLLER COVERS 001.000.651.519.920.310.00 15.28 LOG CABIN - WIRE, JACK 001.000.651.519.920.310.00 11.94 Sales Tax 001.000.651.519.920.310.00 2.45 20Page: Packet Page 38 of 165 09/18/2008 Voucher List City of Edmonds 21 11:05:46AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 106970 9/18/2008 (Continued)067862 HOME DEPOT CREDIT SERVICES STORM - DIA3 CHARC7036007 STORM - DIA3 CHARC 411.000.652.542.400.310.00 315.30 Sales Tax 411.000.652.542.400.310.00 28.37 UNIT 5 - TEST SET (SM EQUIP)7041271 UNIT 5 - TEST SET (SM EQUIP) 001.000.651.519.920.350.00 134.00 TRUCK SUPPLIES - TAPE 001.000.651.519.920.310.00 3.79 Sales Tax 001.000.651.519.920.350.00 12.06 Sales Tax 001.000.651.519.920.310.00 0.34 FS 17 - SCREWS, DRAWER SLIDES7045939 FS 17 - SCREWS, DRAWER SLIDES 001.000.651.519.920.310.00 238.33 Sales Tax 001.000.651.519.920.310.00 21.45 FS 17 - DRAWER SLIDES7130868 FS 17 - DRAWER SLIDES 001.000.651.519.920.310.00 159.91 Sales Tax 001.000.651.519.920.310.00 14.23 STORM - REFUNDED NONE AVAILABLE7253662 STORM - REFUNDED NONE AVAILABLE 411.000.652.542.400.310.00 -315.30 Sales Tax 411.000.652.542.400.310.00 -28.37 FAC - KILN DUCTING SUPPLIES8031128 FAC - KILN DUCTING SUPPLIES 001.000.651.519.920.310.00 37.15 Sales Tax 001.000.651.519.920.310.00 3.34 21Page: Packet Page 39 of 165 09/18/2008 Voucher List City of Edmonds 22 11:05:46AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 106970 9/18/2008 (Continued)067862 HOME DEPOT CREDIT SERVICES FAC MAINT SHOP - WOOD, TACKCLOTH, WOOD8045815 FAC MAINT SHOP - WOOD, TACKCLOTH, WOOD 001.000.651.519.920.310.00 70.51 Sales Tax 001.000.651.519.920.310.00 6.34 FS 20 - BONDO8091417 FS 20 - BONDO 001.000.651.519.920.310.00 9.97 Sales Tax 001.000.651.519.920.310.00 0.89 STORM PROJECT PINE ST - S/O MASONARY8274054 STORM PROJECT PINE ST - S/O MASONARY 411.000.652.542.400.310.00 858.25 Sales Tax 411.000.652.542.400.310.00 76.46 STREET - 3RD & MAIN PED HEAD PROJ -8573341 STREET - 3RD & MAIN PED HEAD PROJ - 111.000.653.542.640.310.00 19.56 Sales Tax 111.000.653.542.640.310.00 1.76 FAC - JANITOR SUPPLIES8585798 FAC - JANITOR SUPPLIES 001.000.651.519.920.310.00 13.90 Sales Tax 001.000.651.519.920.310.00 1.25 FS 17 - TRAP SUPPLIES8585807 FS 17 - TRAP SUPPLIES 001.000.651.519.920.310.00 10.23 Sales Tax 001.000.651.519.920.310.00 0.92 FAC MAINT SHOP SUPPLIES - WOOD FINISH,9035678 FAC MAINT SHOP SUPPLIES - WOOD FINISH, 001.000.651.519.920.310.00 145.72 Sales Tax 001.000.651.519.920.310.00 13.11 22Page: Packet Page 40 of 165 09/18/2008 Voucher List City of Edmonds 23 11:05:46AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 106970 9/18/2008 (Continued)067862 HOME DEPOT CREDIT SERVICES CITY HALL - VAC FILTERS, BRUTE DOLLY,9045331 CITY HALL - VAC FILTERS, BRUTE DOLLY, 001.000.651.519.920.310.00 103.48 Sales Tax 001.000.651.519.920.310.00 9.31 PS - PIC HANGING KIT9080401 PS - PIC HANGING KIT 001.000.651.519.920.310.00 2.97 Sales Tax 001.000.651.519.920.310.00 0.26 FAC MAINT - TRUCK STOCK - PAINT TRAYS,9080447 FAC MAINT - TRUCK STOCK - PAINT TRAYS, 001.000.651.519.920.310.00 17.35 Sales Tax 001.000.651.519.920.310.00 1.56 CITY HALL - GLASS, DRILL GUIDE91057 CITY HALL - GLASS, DRILL GUIDE 001.000.651.519.920.310.00 36.93 Sales Tax 001.000.651.519.920.310.00 3.32 STREET - 3RD & MAIN PROJECT - PVC9573172 STREET - 3RD & MAIN PROJECT - PVC 111.000.653.542.640.310.00 11.68 Sales Tax 111.000.653.542.640.310.00 1.05 23Page: Packet Page 41 of 165 09/18/2008 Voucher List City of Edmonds 24 11:05:46AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 106970 9/18/2008 (Continued)067862 HOME DEPOT CREDIT SERVICES SVC FEESFCH-002879129 SVC FEES 001.000.651.519.920.310.00 4.00 SVC FEES 411.000.654.534.800.310.00 4.00 SVC FEES 111.000.653.542.900.310.00 4.00 SVC FEES 411.000.652.542.900.310.00 4.00 SVC FEES 411.000.655.535.800.310.00 4.00 Total : 3,337.83 106971 9/18/2008 070042 IKON FINANCIAL SERVICES 77316741 COPIER LEASE Cannon Image Runner 7/22-8/22 001.000.250.514.300.450.00 1,005.41 Total : 1,005.41 106972 9/18/2008 069349 INTERNATIONAL CODE COUNCIL INC 2665203 Member Dues - Member No. 0184650 - Bldg Member Dues - Member No. 0184650 - Bldg 001.000.620.524.100.490.00 100.00 Total : 100.00 106973 9/18/2008 069040 INTERSTATE AUTO PART WAREHOUSE 474568 SHOP - ERASER FOR NP 712 SHOP - ERASER FOR NP 712 511.000.657.548.680.311.00 39.98 Sales Tax 511.000.657.548.680.311.00 3.56 SHOP - WIPER BLADE SUPPLY474569 SHOP - WIPER BLADE SUPPLY 511.000.657.548.680.311.00 134.50 Freight 511.000.657.548.680.311.00 8.15 Sales Tax 511.000.657.548.680.311.00 12.70 24Page: Packet Page 42 of 165 09/18/2008 Voucher List City of Edmonds 25 11:05:46AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total : 198.89 106973 9/18/2008 069040 069040 INTERSTATE AUTO PART WAREHOUSE 106974 9/18/2008 065980 ISS-WONDERWARE 312732 SOFTWARE SUPPORT SOFTWARE SUPPORT 411.000.656.538.800.410.11 1,211.52 Sales Tax 411.000.656.538.800.410.11 109.04 Total : 1,320.56 106975 9/18/2008 063370 IVANJACK, SUSAN 061008 TRAVEL REFUND FOR STAFF TRAINING TRAVEL REFUND FOR STAFF TRAINING 001.000.230.512.500.430.00 25.44 Total : 25.44 106976 9/18/2008 070145 JOURNAL NEWSPAPERS 41645 DISPLAY AD ECA PROGRAM IN JOURNAL Display ad promoting Edmonds in ECA 120.000.310.575.420.440.00 625.00 Total : 625.00 106977 9/18/2008 070019 JUDICIAL CONF REGISTRATION 102608 MANAGER'S CONFERENCE REGISTRATION MANAGER'S CONFERENCE REGISTRATION 001.000.230.512.500.490.00 62.00 Total : 62.00 106978 9/18/2008 062477 KEEP POSTED 12422 BIRDFEST POSTER DISTRIBUTION Distribution of Birdfest Posters 2008 120.000.310.575.420.440.00 231.00 Total : 231.00 106979 9/18/2008 068396 KPFF CONSULTING ENGINEERS E2DB.32 E2DB.Services thru 07/31/08 E2DB.Services thru 07/31/08 125.000.640.594.750.650.00 11,317.12 Total : 11,317.12 106980 9/18/2008 016600 KROESENS INC 89726 OPS UNIFORMS 25Page: Packet Page 43 of 165 09/18/2008 Voucher List City of Edmonds 26 11:05:46AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 106980 9/18/2008 (Continued)016600 KROESENS INC Boyle boots 001.000.510.522.200.240.00 199.00 Freight 001.000.510.522.200.240.00 9.00 Sales Tax 001.000.510.522.200.240.00 18.51 OPS UNIFORMS89862 Hepler pants, etc. 001.000.510.522.200.240.00 104.90 Freight 001.000.510.522.200.240.00 6.90 Sales Tax 001.000.510.522.200.240.00 9.95 OPS UNIFORMS90869 Dickinson boots 001.000.510.522.200.240.00 139.00 Sales Tax 001.000.510.522.200.240.00 12.51 Total : 499.77 106981 9/18/2008 016850 KUKER RANKEN INC 341254-001 INV#341254-001 - EDMONDS PD REPAIR/LABOR LECIA TCR 110C~ 001.000.410.521.220.480.00 300.00 Sales Tax 001.000.410.521.220.480.00 26.70 Total : 326.70 106982 9/18/2008 068711 LAWN EQUIPMENT SUPPLY 9008-187 SUPPLIES NITRILE GLOVES 001.000.640.576.800.310.00 94.80 Freight 001.000.640.576.800.310.00 4.64 Sales Tax 001.000.640.576.800.310.00 8.85 26Page: Packet Page 44 of 165 09/18/2008 Voucher List City of Edmonds 27 11:05:46AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 106982 9/18/2008 (Continued)068711 LAWN EQUIPMENT SUPPLY CEMETERY MOWER SUPPLIES9008-224 BLADE SPINDLE, WALKDER MULCH BLADE 130.000.640.536.500.310.00 101.75 Freight 130.000.640.536.500.310.00 11.30 Sales Tax 130.000.640.536.500.310.00 10.06 MOWER SUPPLIES9008-225 2 PLY TIRE 001.000.640.576.800.310.00 26.03 Freight 001.000.640.576.800.310.00 2.72 Sales Tax 001.000.640.576.800.310.00 2.56 Total : 262.71 106983 9/18/2008 072059 LEE, NICOLE 149 INTERPRETER FEE INTERPRETER FEE 001.000.230.512.500.410.01 88.65 INTERPRETER FEE172 INTERPRETER FEE 001.000.230.512.501.410.01 88.65 INTERPRETER FEE9308 INTERPRETER FEE 001.000.390.512.520.410.00 83.40 Total : 260.70 106984 9/18/2008 018140 LEIN, JONATHAN 0283 CONFERENCE/TRAVEL/LEIN CONFERENCE/TRAVEL/LEIN 411.000.656.538.800.430.00 531.01 Total : 531.01 106985 9/18/2008 018760 LUNDS OFFICE ESSENTIALS 099063 SUPPLIES SUPPLIES 001.000.230.512.500.310.00 11.30 27Page: Packet Page 45 of 165 09/18/2008 Voucher List City of Edmonds 28 11:05:46AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total : 11.30 106985 9/18/2008 018760 018760 LUNDS OFFICE ESSENTIALS 106986 9/18/2008 018950 LYNNWOOD AUTO PARTS INC 557874 UNIT 128 - PART UNIT 128 - PART 511.000.657.548.680.310.00 5.56 Sales Tax 511.000.657.548.680.310.00 0.49 Total : 6.05 106987 9/18/2008 018980 LYNNWOOD HONDA 622595 SUPPLIES BLADES 001.000.640.576.800.310.00 56.12 Sales Tax 001.000.640.576.800.310.00 4.99 Total : 61.11 106988 9/18/2008 066191 MACLEOD RECKORD 5080 E5MC.Const Mgt thru 08/31/08 E5MC.Const Mgt thru 08/31/08 125.000.640.594.750.650.00 12,164.59 Total : 12,164.59 106989 9/18/2008 069362 MARSHALL, CITA 145 INTERPRETER FEE INTERPRETER FEE 001.000.230.512.500.410.01 133.00 INTERPRETER FEE168 INTERPRETER FEE 001.000.230.512.500.410.01 133.00 INTERPRETER FEE170 INTERPRETER FEE 001.000.230.512.501.410.01 108.00 INTERPRETER FEE171 INTERPRETER FEE 001.000.230.512.500.410.01 108.00 INTERPRETER FEE173 INTERPRETER FEE 001.000.230.512.500.410.01 127.00 28Page: Packet Page 46 of 165 09/18/2008 Voucher List City of Edmonds 29 11:05:46AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 106989 9/18/2008 (Continued)069362 MARSHALL, CITA INTERPRETER FEE174 INTERPRETER FEE 001.000.230.512.500.410.01 108.00 INTERPRETER FEES179 INTERPRETER FEES 001.000.390.512.520.410.00 100.00 INTERPRETER FEES180 INTERPRETER FEES 001.000.230.512.500.410.01 108.00 INTERPRETER FEES181 INTERPRETER FEES 001.000.230.512.500.410.01 108.00 INTERPRETER FEE182 INTERPRETER FEE 001.000.230.512.500.410.01 108.00 INTERPRETER FEES203 INTERPRETER FEES 001.000.230.512.500.410.01 158.00 INTERPRETER FEE204 INTERPRETER FEE 001.000.230.512.501.410.01 105.85 INTERPRETER FEE3827 INTERPRETER FEE 001.000.390.512.520.410.00 50.00 INTERPRETER FEE3829 INTERPRETER FEE 001.000.390.512.520.410.00 50.00 INTERPRETER FEE3847 INTERPRETER FEE 001.000.390.512.520.410.00 50.00 INTERPRETER FEE3848 INTERPRETER FEE 001.000.390.512.520.410.00 50.00 Total : 1,604.85 29Page: Packet Page 47 of 165 09/18/2008 Voucher List City of Edmonds 30 11:05:46AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 106990 9/18/2008 072441 MAZZONI, JEANNE MAZZONI0827 REIMBURSEMENT SISTER CITY REIMBURSEMENT 623.200.210.557.210.490.00 73.95 Total : 73.95 106991 9/18/2008 019920 MCCANN, MARIAN 70 LEOFF 1 Reimbursement LEOFF 1 Reimbursement 009.000.390.517.370.290.00 5,049.00 Total : 5,049.00 106992 9/18/2008 020039 MCMASTER-CARR SUPPLY CO 98769942 123106800 T-STRAINER BOWL/ACRYLIC PVC SHEET 411.000.656.538.800.310.31 103.75 Freight 411.000.656.538.800.310.31 19.55 Total : 123.30 106993 9/18/2008 020900 MILLERS EQUIP & RENT ALL INC 74542 OPS EXPENDABLE TOOLS chain-saw chain 001.000.510.522.200.359.00 785.00 Sales Tax 001.000.510.522.200.359.00 69.87 Total : 854.87 106994 9/18/2008 072173 MORIARTY & ZVALEUSKAS LLP 073008 PUBLIC DEFENDER PUBLIC DEFENDER 001.000.390.512.520.410.00 740.00 Total : 740.00 106995 9/18/2008 064570 NATIONAL SAFETY INC 0233652-IN WATER/SEWER - RKI GAS MONITOR 30Page: Packet Page 48 of 165 09/18/2008 Voucher List City of Edmonds 31 11:05:46AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 106995 9/18/2008 (Continued)064570 NATIONAL SAFETY INC WATER/SEWER - RKI GAS MONITOR 411.000.654.534.800.350.00 332.50 WATER/SEWER - RKI GAS MONITOR 411.000.655.535.800.350.00 332.50 Freight 411.000.654.534.800.350.00 5.34 Freight 411.000.655.535.800.350.00 5.33 Sales Tax 411.000.654.534.800.350.00 30.07 Sales Tax 411.000.655.535.800.350.00 30.06 Total : 735.80 106996 9/18/2008 024960 NORTH COAST ELECTRIC COMPANY S2411512.001 2091 ELECTRICAL SUPPLIES 411.000.656.538.800.310.22 576.84 Sales Tax 411.000.656.538.800.310.22 49.61 Total : 626.45 106997 9/18/2008 070045 NORTHUP GROUP 1825 INV #1825 - EDMONDS PD PRE EMPLOY EVAL/ROBERTS 001.000.410.521.100.410.00 300.00 Total : 300.00 106998 9/18/2008 061013 NORTHWEST CASCADE INC 0792017 HONEY BUCKET RENTAL HONEY BUCKET RENTAL:~ 001.000.640.576.800.450.00 98.02 HONEY BUCKET RENTAL0792018 HONEY BUCKET RENTAL:~ 001.000.640.576.800.450.00 98.02 HONEY BUCKET RENTAL0792019 HONEY BUCKET RENTAL: MARINA BEACH PARK 001.000.640.576.800.450.00 373.57 31Page: Packet Page 49 of 165 09/18/2008 Voucher List City of Edmonds 32 11:05:46AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 106998 9/18/2008 (Continued)061013 NORTHWEST CASCADE INC HONEY BUCKET RENTAL0811313 HONEY BUCKET RENTAL:~ 001.000.640.576.800.450.00 562.92 Total : 1,132.53 106999 9/18/2008 066628 NORTHWEST DISTRIBUTING CO 034711 SHOP - FUSES, BRAKE FLUID, AQUAPEL,~ SHOP - FUSES, BRAKE FLUID, AQUAPEL,~ 511.000.657.548.680.311.00 237.82 Freight 511.000.657.548.680.311.00 3.33 Sales Tax 511.000.657.548.680.311.00 20.21 Total : 261.36 107000 9/18/2008 064215 NORTHWEST PUMP & EQUIP CO 1736103 INSPECTION DIESEL TANK INSPECTION DIESEL TANK 411.000.656.538.800.410.21 219.20 Sales Tax 411.000.656.538.800.410.21 19.51 Total : 238.71 107001 9/18/2008 072116 NORTHWESTERN CONSTRUCTION PAYMENT # 8 FAC SEISMIC STRUCTURE RETROFIT PROJECT FAC SEISMIC STRUCTURE RETROFIT PROJECT 116.000.651.594.190.650.00 9,155.67 Total : 9,155.67 107002 9/18/2008 063511 OFFICE MAX INC 128877 SUPPLIES SUPPLIES 001.000.230.512.500.310.00 -205.75 SUPPLIES133023 SUPPLIES 001.000.230.512.500.310.00 404.84 SUPPLIES285049 SUPPLIES 001.000.230.512.500.310.00 213.08 32Page: Packet Page 50 of 165 09/18/2008 Voucher List City of Edmonds 33 11:05:46AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 107002 9/18/2008 (Continued)063511 OFFICE MAX INC SUPPLIES426155 SUPPLIES 001.000.230.512.500.310.00 360.84 SUPPLIES435656 SUPPLIES 001.000.230.512.500.310.00 119.64 SUPPLIES468158 SUPPLIES 001.000.230.512.500.310.00 86.58 Total : 979.23 107003 9/18/2008 063511 OFFICE MAX INC 275423 OFFICE SUPPLIES SCREEN CLEANER 001.000.640.574.100.310.00 15.12 Sales Tax 001.000.640.574.100.310.00 1.34 OFFICE SUPPLIES343314 LAMINATING POUCHES 001.000.640.576.800.310.00 24.66 Sales Tax 001.000.640.576.800.310.00 2.19 OFFICE SUPPLIES394835 INK CARTRIDGE, LEGAL PAPER 001.000.640.574.100.310.00 54.18 Sales Tax 001.000.640.574.100.310.00 4.82 Total : 102.31 107004 9/18/2008 063511 OFFICE MAX INC 460555 OPS SUPPLIES stations' office supplies 001.000.510.522.200.310.00 196.03 Sales Tax 001.000.510.522.200.310.00 17.44 Total : 213.47 33Page: Packet Page 51 of 165 09/18/2008 Voucher List City of Edmonds 34 11:05:46AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 107005 9/18/2008 068600 OGAARD, BARBARA 2008 Birdfest BIRDFEST WORKSHOP SPEAKER FEE Birdfest Workshop Speaker Fee 001.000.240.513.110.410.00 50.00 Total : 50.00 107006 9/18/2008 064764 OKANO, IYOKO OKANO0911 REIMBURSEMENT SISTER CITY REIMBURSEMENT 623.200.210.557.210.490.00 82.12 Total : 82.12 107007 9/18/2008 070181 PACIFIC SIGNAL SUPPLY LLC 2969 E8AA.Audible Ped Signals E8AA.Audible Ped Signals 112.200.630.595.330.650.00 1,383.16 Sales Tax 112.200.630.595.330.650.00 123.10 Total : 1,506.26 107008 9/18/2008 027165 PARKER PAINT MFG. CO.INC.757861 PAINT SUPPLIES BASE PAINT 001.000.640.576.800.310.00 18.47 Sales Tax 001.000.640.576.800.310.00 1.64 PAINT SUPPLIES758562 PAINT SUPPLIES FOR FISHING PIER 001.000.640.576.800.310.00 89.29 Sales Tax 001.000.640.576.800.310.00 7.95 Total : 117.35 107009 9/18/2008 027280 PATRICKS PRINTING 37273 SUPPLIES SUPPLIES 001.000.230.512.500.310.00 163.29 SUPPLIES37287 SUPPLIES 001.000.230.512.500.310.00 67.59 Total : 230.88 34Page: Packet Page 52 of 165 09/18/2008 Voucher List City of Edmonds 35 11:05:46AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 107010 9/18/2008 072119 PEAK INTERNET LLC 080905-0064 CEMETERY INTERNET INTERNET SERVICE FOR CEMETERY 130.000.640.536.200.420.00 17.95 Total : 17.95 107011 9/18/2008 008350 PETTY CASH - PARKS & REC PCASH0915 PETTY CASH REIMBURSEMENT SISTER CITY PARKING 623.200.210.557.210.490.00 7.00 POPSICLES FOR DAYCAMP EVENT 001.000.640.574.200.310.00 27.45 SNACKS & SUPPLIES/ART DAY FOR STUDENT 623.200.210.557.210.490.00 29.90 GYMNASTICS CLEANING SUPPLIES 001.000.640.575.550.310.00 25.34 SISTER CITY SUPPLIES 623.200.210.557.210.490.00 102.38 DISCOVERY PROGRAM SUPPLIES 001.000.640.574.350.310.00 17.35 GYMNASTICS CRAFT SUPPLIES 001.000.640.575.550.310.00 26.55 WRITE ON THE SOUND SUPPLIES 117.100.640.573.100.310.00 10.55 Total : 246.52 107012 9/18/2008 072451 POLESCHOOK JR, DANIEL 2008 Birdfest BIRDFEST WORKSHOP SPEAKER FEE Birdfest Workshop Speaker Fee 001.000.240.513.110.410.00 100.00 Total : 100.00 107013 9/18/2008 071811 PONY MAIL BOX & BUSINESS CTR 1169758 WATER/SEWER/STREET/STORM - DEPT OF L&I 35Page: Packet Page 53 of 165 09/18/2008 Voucher List City of Edmonds 36 11:05:46AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 107013 9/18/2008 (Continued)071811 PONY MAIL BOX & BUSINESS CTR WATER/SEWER/STREET/STORM - DEPT OF L&I 411.000.654.534.800.420.00 2.18 WATER/SEWER/STREET/STORM - DEPT OF L&I 411.000.655.535.800.420.00 2.18 WATER/SEWER/STREET/STORM - DEPT OF L&I 111.000.653.542.900.420.00 2.18 WATER/SEWER/STREET/STORM - DEPT OF L&I 411.000.652.542.900.420.00 2.19 Total : 8.73 107014 9/18/2008 072444 PREMIUM CONSTRUCTION GROUP E5MC.Pmt 1 E5MC.Complete thru 08/31/08 E5MC.Complete thru 08/31/08 412.200.630.594.320.650.00 85,598.72 E5MC.Complete thru 08/31/08 125.000.640.594.750.650.00 159,878.10 Total : 245,476.82 107015 9/18/2008 070809 PUGET SOUND EXECUTIVE 08-547 COURT SECURITY COURT SECURITY 001.000.230.512.500.410.00 2,316.25 Total : 2,316.25 107016 9/18/2008 072434 PUGSLEY DOUG PUGSLEY0912 REFUND CLASS REFUND 001.000.000.239.200.000.00 40.00 Total : 40.00 107017 9/18/2008 070976 QUANTUM ENGINEERING &RETAINAGE REIMBURSE RETAINAGE WITHHELD FOR PHASE 2 ENERGY RETAINAGE WITHHELD FOR PHASE 2 ENERGY 116.000.000.223.400.000.00 18,383.45 Total : 18,383.45 107018 9/18/2008 071702 RAILROAD MGMT CO III LLC 239256 SEWER - PROPERTY LEASE FOR SEWER LIFT SEWER - PROPERTY LEASE FOR SEWER LIFT 411.000.655.535.800.450.00 302.50 36Page: Packet Page 54 of 165 09/18/2008 Voucher List City of Edmonds 37 11:05:46AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total : 302.50 107018 9/18/2008 071702 071702 RAILROAD MGMT CO III LLC 107019 9/18/2008 068483 RH2 ENGINEERING INC 48295 E3JC.Services thru 08/24/08 E3JC.Services thru 08/24/08 412.100.630.594.320.650.00 1,207.75 Total : 1,207.75 107020 9/18/2008 069062 RONGERUDE, JOHN 7164 SUPPLIES SUPPLIES 001.000.390.512.520.410.00 2,200.00 Total : 2,200.00 107021 9/18/2008 071057 RULON, BART 2008 Birdfest PUGET SOUND BIRDFEST KEYNOTE SPEAKER FEE 2008 Birdfest Keynote Speaker Fee 001.000.240.513.110.410.00 400.00 Total : 400.00 107022 9/18/2008 071660 SARVEY AUDUBON SOCIETY 2008 Birdfest BIRDFEST WORKSHOP SPEAKER FEE Birdfest Workshop Speaker Fees 001.000.240.513.110.410.00 350.00 Total : 350.00 107023 9/18/2008 072450 SAWTELL, THOMAS 2008 Birdfest BIRDFEST WORKSHOP SPEAKER FEE Birdfest Workshop Speaker Fee 001.000.240.513.110.410.00 50.00 Total : 50.00 107024 9/18/2008 065803 SKYHAWKS SPORTS ACADEMY 238825524 SPORTS CAMPS FLAG FOOTBALL #9381~ 001.000.640.575.520.410.00 1,285.00 SPORTS CAMPS238825544 GOLF #9374, MULTISPORT #9373, 001.000.640.575.520.410.00 5,271.00 Total : 6,556.00 107025 9/18/2008 037375 SNO CO PUD NO 1 2450016544 UTILITY BILLING 37Page: Packet Page 55 of 165 09/18/2008 Voucher List City of Edmonds 38 11:05:46AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 107025 9/18/2008 (Continued)037375 SNO CO PUD NO 1 18500 82ND AVE W 001.000.640.576.800.470.00 62.51 PLAYFIELD BLEACHERS3280017173 PLAYFIELD BLEACHERS 001.000.640.576.800.470.00 71.73 UTILITY BILLING3570014369 8030 185TH ST SW 001.000.640.576.800.470.00 105.39 PARK GAZEBO3660016779 PARK GAZEBO 001.000.640.576.800.470.00 28.28 PLAYFIELD LIGHTS3690017839 PLAYFIELD LIGHTS 001.000.640.576.800.470.00 104.21 CITY PARK SOUTH RESTROOMS & COVERED5030011778 CITY PARK SOUTH RESTROOMS & COVERED 001.000.640.576.800.470.00 194.61 IRRIGATION SYSTEM5070014245 IRRIGATION SYSTEM 001.000.640.576.800.470.00 29.74 Total : 596.47 107026 9/18/2008 037375 SNO CO PUD NO 1 581060960 958-001-000-8 WWTP POWER 411.000.656.538.800.471.61 19,677.85 Sales Tax 411.000.656.538.800.471.61 1,180.67 Total : 20,858.52 107027 9/18/2008 037375 SNO CO PUD NO 1 2400010746 LIFT STATION #10 LIFT STATION #10 411.000.655.535.800.470.00 136.13 LIFT STATION #22410016253 LIFT STATION #2 411.000.655.535.800.470.00 47.24 38Page: Packet Page 56 of 165 09/18/2008 Voucher List City of Edmonds 39 11:05:46AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 107027 9/18/2008 (Continued)037375 SNO CO PUD NO 1 SEAVIEW RESERVOIR2880027277 SEAVIEW RESERVOIR 411.000.654.534.800.470.00 29.74 SCHOOL FLASHING LIGHT3970013581 SCHOOL FLASHING LIGHT 111.000.653.542.640.470.00 28.77 Total : 241.88 107028 9/18/2008 006630 SNOHOMISH COUNTY I000205993 #51846 SOLID WASTE CHARGES 001.000.640.576.800.470.00 896.72 Sales Tax 001.000.640.576.800.470.00 32.28 Total : 929.00 107029 9/18/2008 067609 SNOHOMISH COUNTY CITIES 9/11/08 August 21 dinner - Haakenson, Carl August 21 dinner - Haakenson, Carl 001.000.210.513.100.490.00 70.00 August 21 dinner - Pritchard-Olson, 001.000.110.511.100.490.00 70.00 Total : 140.00 107030 9/18/2008 064351 SNOHOMISH COUNTY TREASURER 2008122 INV #2008122 - EDMONDS PD 58.33 BOOKINGS/AUGUST 2008 001.000.410.523.600.510.00 5,291.70 840.83 HOUSING/AUGUST 2008 001.000.410.523.600.510.00 50,256.41 52.50 HOME DETENTION/ AUG 2008 001.000.410.523.600.510.00 840.00 Total : 56,388.11 107031 9/18/2008 072374 SOUND HARLEY-DAVIDSON 73123 UNIT EQ38PO - RETURN DECAL 39Page: Packet Page 57 of 165 09/18/2008 Voucher List City of Edmonds 40 11:05:46AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 107031 9/18/2008 (Continued)072374 SOUND HARLEY-DAVIDSON UNIT EQ38PO - RETURN DECAL 511.100.657.594.480.640.00 -3.98 Sales Tax 511.100.657.594.480.640.00 -0.34 UNIT EQ38PO - SADDLEBAG LOCK SET, T79891 UNIT EQ38PO - SADDLEBAG LOCK SET, T 511.100.657.594.480.640.00 220.91 Sales Tax 511.100.657.594.480.640.00 18.78 UNIT EQ38PO - RETURN SADDLEBAG LINER80051 UNIT EQ38PO - RETURN SADDLEBAG LINERG 511.100.657.594.480.640.00 -89.90 Sales Tax 511.100.657.594.480.640.00 -7.64 Total : 137.83 107032 9/18/2008 070677 SPRINT 502779811-009 DATA CARDS - EDMONDS PD AUGUST 7 THROUGH SEPT 6, 2008 001.000.410.521.220.420.00 172.07 Total : 172.07 107033 9/18/2008 069997 SRI TECHNOLOGIES INC 88888 E3JB/E3GB.Roberts thru 09/06 E3JB/E3GB.Roberts thru 09/06 412.100.630.594.320.650.00 97.50 E3JB/E3GB.Roberts thru 09/06 412.300.630.594.320.650.00 97.50 E5GA.Roberts thru 09/06/08 412.300.630.594.320.650.00 195.00 E5MC.Roberts thru 09/06/08 125.000.640.594.750.650.00 975.00 E4GA.Roberts thru 09/06/08 412.300.630.594.320.650.00 130.00 Total : 1,495.00 107034 9/18/2008 071585 STERICYCLE INC 3000163794 INV#3000163794 - EDMONDS PD 40Page: Packet Page 58 of 165 09/18/2008 Voucher List City of Edmonds 41 11:05:46AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 107034 9/18/2008 (Continued)071585 STERICYCLE INC CHEMICAL DISPOSAL 001.000.410.521.910.410.00 51.52 Sales Tax 001.000.410.521.910.410.00 1.85 Total : 53.37 107035 9/18/2008 072446 STERNAGEL, JANE STERNAGEL0903 REFUND REFUND OF EPR DAMAGE DEPOSIT 001.000.000.239.200.000.00 500.00 Total : 500.00 107036 9/18/2008 040430 STONEWAY ELECTRIC SUPPLY 1598035 SUPPLIES FISHING PIER LIGHTS 001.000.640.576.800.310.00 313.77 Sales Tax 001.000.640.576.800.310.00 27.93 ELECTRIC SUPPLIES1600900 CLEAR CEMENT, CONDUIT 001.000.640.576.800.310.00 155.21 Sales Tax 001.000.640.576.800.310.00 13.81 Total : 510.72 107037 9/18/2008 040917 TACOMA SCREW PRODUCTS INC 18845230 WATER - ELECT PARTS WATER - ELECT PARTS 411.000.654.534.800.310.00 317.26 Sales Tax 411.000.654.534.800.310.00 28.24 WATER - HEX SCREWS18845798 WATER - HEX SCREWS 411.000.654.534.800.310.00 198.57 Sales Tax 411.000.654.534.800.310.00 17.67 Total : 561.74 41Page: Packet Page 59 of 165 09/18/2008 Voucher List City of Edmonds 42 11:05:46AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 107038 9/18/2008 071577 TAYLOR, KATHLEEN 1037 CONSULTANT SERVICES 8/27-9/5/2008/. CONSULTANT SERVICES 8/27-9/5/2008/. 001.000.620.558.600.410.00 1,072.50 Total : 1,072.50 107039 9/18/2008 063575 TEE'S PLUS SCREEN PRINTING FAC 281042 INV#281042 - EDMONDS PD DARE CAMO TEE S-XL 001.000.410.521.310.310.00 3,437.50 PERSONALIZATION CHARGE 001.000.410.521.310.310.00 218.75 SET UP CHARGE 001.000.410.521.310.310.00 15.00 Freight 001.000.410.521.310.310.00 256.99 INV#281043 EDMONDS PD281043 DARE POP UP NAME CARDS 001.000.410.521.310.310.00 51.00 DARE MEDALLIONS 001.000.410.521.310.310.00 210.00 DARE BALLOONS, RED 001.000.410.521.310.310.00 15.00 DARE BALLOONS, BLACK 001.000.410.521.310.310.00 15.00 DARE FLAG LAPEL PIN 001.000.410.521.310.310.00 31.25 DAREN JUNIOR OFFICER PIN 001.000.410.521.310.310.00 12.50 Freight 001.000.410.521.310.310.00 23.43 Total : 4,286.42 107040 9/18/2008 009350 THE DAILY HERALD COMPANY 1606973 ISAACSON/CU-08-36 LEGAL NOTICES. ISAACSON/CU-08-36 LEGAL NOTICES. 001.000.620.558.600.410.00 15.54 42Page: Packet Page 60 of 165 09/18/2008 Voucher List City of Edmonds 43 11:05:46AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 107040 9/18/2008 (Continued)009350 THE DAILY HERALD COMPANY TOBIASON/P-08-46/SM-08-47 LEGAL NOTICES.1608823 TOBIASON/P-08-46/SM-08-47 LEGAL NOTICES. 001.000.620.558.600.410.00 84.24 CITY/AMD-08-11 LEGAL NOTICES.1609192 CITY/AMD-08-11 LEGAL NOTICES. 001.000.620.558.600.410.00 58.50 Total : 158.28 107041 9/18/2008 072447 THIEMENS, ANNIE THIEMENS0909 REFUND CLASS REFUND 001.000.000.239.200.000.00 44.00 Total : 44.00 107042 9/18/2008 064963 TOP FOODS 400608 OPS SUPPLIES stations' cleaning supplies 001.000.510.522.200.310.00 42.43 Sales Tax 001.000.510.522.200.310.00 3.78 Total : 46.21 107043 9/18/2008 044960 UTILITIES UNDERGROUND LOC CTR 162800 AUG 08 utility locates AUG 08 utility locates 411.000.654.534.800.410.00 88.79 AUG 08 utility locates 411.000.655.535.800.410.00 88.79 AUG 08 utility locates 411.000.652.542.900.410.00 88.82 Total : 266.40 107044 9/18/2008 011900 VERIZON NORTHWEST 425-744-1681 SEAVIEW PARK IRRIGATION MODEM SEAVIEW PARK IRRIGATION MODEM 001.000.640.576.800.420.00 44.30 SIERRA PARK IRRIGATION MODEM425-744-1691 SIERRA PARK IRRIGATION MODEM 001.000.640.576.800.420.00 43.65 43Page: Packet Page 61 of 165 09/18/2008 Voucher List City of Edmonds 44 11:05:46AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 107044 9/18/2008 (Continued)011900 VERIZON NORTHWEST GROUNDS MAINTENANCE FAX MODEM425-776-5316 GROUNDS MAINTENANCE FAX MODEM 001.000.640.576.800.420.00 112.40 Total : 200.35 107045 9/18/2008 011900 VERIZON NORTHWEST 425-776-1281 LIBRARY ELEVATOR PHONE LIBRARY ELEVATOR PHONE 001.000.651.519.920.420.00 44.30 Total : 44.30 107046 9/18/2008 067865 VERIZON WIRELESS 0688763537 OPS COMMUNICATIONS air card 001.000.510.522.200.420.00 60.01 Total : 60.01 107047 9/18/2008 072443 VERSATILE ARTS 17 GYMNASTICS TRAPEZE GYMNASTICS SINGLE TRAPEZE 001.000.640.575.550.310.00 250.00 Sales Tax 001.000.640.575.550.310.00 22.25 Total : 272.25 107048 9/18/2008 069816 VWR INTERNATIONAL INC 35734277 1066294 FILTER GLASS 411.000.656.538.800.310.31 262.73 Sales Tax 411.000.656.538.800.310.31 23.38 Total : 286.11 107049 9/18/2008 062812 WA CRANE AND HOIST CO INC 0004112-IN EWW 1EW CRANE MAINTENANCE 411.000.656.538.800.480.21 329.50 Sales Tax 411.000.656.538.800.480.21 29.33 Total : 358.83 44Page: Packet Page 62 of 165 09/18/2008 Voucher List City of Edmonds 45 11:05:46AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 107050 9/18/2008 066627 WASH ST CODE REVISOR 091708 RCW BOOKS FOR COURTROOM AND JUDGE RCW BOOKS FOR COURTROOM AND JUDGE 001.000.230.512.500.310.00 478.00 Total : 478.00 107051 9/18/2008 066627 WASH ST CODE REVISOR 6001909 REVISED CODE 2008 RCW 001.000.250.514.300.310.00 230.00 Sales Tax 001.000.250.514.300.310.00 20.47 Total : 250.47 107052 9/18/2008 065035 WASHINGTON STATE PATROL I09001649 INV#I09001649 - EDMONDS PD BACKGROUND CHECKS MO 08/08 001.000.000.237.100.000.00 57.75 Total : 57.75 107053 9/18/2008 072115 WASHINGTON TRUST BANK RETAINAGE PMT #8 RETAINAGE PMT # 8 RETAINAGE PMT # 8 116.000.651.594.190.650.00 440.60 Total : 440.60 107054 9/18/2008 045912 WASPC 70157 ELECTRONIC MONITORING ELECTRONIC MONITORING 001.000.230.523.200.510.00 552.00 Total : 552.00 107055 9/18/2008 049905 WHITNEY EQUIPMENT CO INC 0029962-IN EDMO-CI D O PROBE 411.000.656.538.800.310.22 576.00 Freight 411.000.656.538.800.310.22 4.63 Sales Tax 411.000.656.538.800.310.22 51.67 Total : 632.30 107056 9/18/2008 072435 WRIGHT, ROBIN WRIGHT0912 REFUND 45Page: Packet Page 63 of 165 09/18/2008 Voucher List City of Edmonds 46 11:05:46AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 107056 9/18/2008 (Continued)072435 WRIGHT, ROBIN CLASS REFUND 001.000.000.239.200.000.00 102.00 Total : 102.00 107057 9/18/2008 071661 ZIMMERMAN, NEIL 2008 Birdfest BIRDFEST WORKSHOP SPEAKER FEE Birdfest Workshop Speaker Fee 001.000.240.513.110.410.00 50.00 Total : 50.00 Bank total : 883,108.06 151 Vouchers for bank code :front 883,108.06Total vouchers :Vouchers in this report 151 46Page: Packet Page 64 of 165 AM-1781 2.D. Watershed Forum Department of Ecology Grant Agreement Edmonds City Council Meeting Date:09/23/2008 Submitted By:Conni Curtis Submitted For:Jerry Shuster Time:Consent Department:Engineering Type:Action Review Committee: Action: Information Subject Title Authorization for Mayor to sign grant agreement between the Washington State Department of Ecology (Ecology) and the City of Edmonds on behalf of the Greater Hall Lake, Hall Creek, Chase Lake, Echo Lake, Lake Ballinger, McAleer Creek Watershed Forum (the Forum). Recommendation from Mayor and Staff Council authorize the Mayor to sign a grant agreement on behalf of the Forum as awarded by the State of Washington Department of Ecology in the amount of $200,000. Previous Council Action On July 1, 2008, Council approved an interlocal agreement (ILA) with the Cities of Lake Forest Park, Lynnwood, Mountlake Terrace, Shoreline and Snohomish County to create a Watershed Forum to develop a strategic action plan that addresses water resource issues, such as flooding and water quality, within the Lake Ballinger/McAleer Creek basin. Narrative During the last session, the Washington State legislature allocated $200,000 to assess the surface and ground water impacts on Lake Ballinger. In August 2008, the Mayor signed the Council-approved ILA. Section 1.6 of the ILA designates the City of Edmonds as the fiscal agent for the Forum. As the fiscal agent, the City of Edmonds will perform all accounting and contract management services for the Forum, as it may require, in accordance with the requirements of Chapter 39.34 RCW. One of the services the City of Edmonds will perform for the Forum is formally accepting the $200,000 grant money from Ecology. The grant agreement, a copy of which is attached, has been reviewed by the City Attorney. Fiscal Impact Attachments Link: DOE Grant Agreement Form Routing/Status Packet Page 65 of 165 Route Seq Inbox Approved By Date Status 1 Engineering Robert English 09/18/2008 01:29 PM APRV 2 Public Works Noel Miller 09/18/2008 02:36 PM APRV 3 City Clerk Sandy Chase 09/18/2008 02:40 PM APRV 4 Mayor Gary Haakenson 09/18/2008 02:45 PM APRV 5 Final Approval Sandy Chase 09/18/2008 02:56 PM APRV Form Started By: Conni Curtis Started On: 09/10/2008 12:48 PM Final Approval Date: 09/18/2008 Packet Page 66 of 165 Council DRAFT 9/15/2008 Page 1 of 25 GRANT STATE OF WASHINGTON DEPARTMENT OF ECOLOGY and CITY OF EDMONDS, WASHINGTON THIS is a binding agreement entered into by and between the State of Washington, Department of Ecology (P.O. Box 47600, Olympia, Washington, 98504-7600), hereinafter referred to as the DEPARTMENT and the City of Edmonds, hereinafter referred to as the RECIPIENT to carry out the activities described herein. RECIPIENT's Legal Address: 121 5th Ave N. Edmonds, WA 98020 RECIPIENT's Name: City of Edmonds RECIPIENT's Street Address : 121 5th Ave N. Edmonds, WA 98020 RECIPIENT's Project Coordinator: Jerry Shuster RECIPIENT's Telephone Number: (425) 771-0220 (x1323) RECIPIENT’s Fax Number: (425) 672-5750 RECIPIENT’s E-mail: shuster@ci.edmonds.wa.us RECIPIENT's Billing Contact: Conni Curtis RECIPIENT's Billing Telephone Number: (425) 771-0220 (x1334) The source of funds provided by the DEPARTMENT is the State General Fund. Project budget items for $200,000 will be allocated for a surface and groundwater study of the Lake Ballinger watershed. The Lake Ballinger Watershed includes the Hall Lake, Hall Creek, Chase Creek, Echo Lake, Lake Ballinger, and McAleer Creek sub-watersheds. The RECIPIENT is acting as the fiscal agent for the Hall Lake, Hall Creek, Chase Creek, Echo Lake, Lake Ballinger, McAleer Creek Watershed FORUM (hereinafter referred to as the FORUM). The FORUM is defined by Interlocal Agreement as being comprised of the cities of Lynnwood, Mountlake Terrace, Edmonds, Shoreline, and Lake Forest Park, and Snohomish County. The DEPARTMENT shall participate in the FORUM on an advisory basis. For the purpose of this agreement, the Contract Officer assigned for the DEPARTMENT will be Al Josephy, (360) 407-6456 and the Project Coordinator is Doug Wood, (425) 649-7077 Grant Amount: $200,000 Eligible Project Cost: $200,000 DEPARTMENT Share: $200,000 The effective date of this grant is September 1, 2008. Any work performed prior to the effective date of this agreement without prior written authorization and specified in the Scope of Work will be at the sole expense and risk of the RECIPIENT. This agreement shall expire no later than June 30, 2009. Packet Page 67 of 165 Council DRAFT 9/15/2008 Page 2 of 25 Funds allocated through this grant shall be disbursed according to the Scope of Work and schedule of deliveries provided in the following section. Packet Page 68 of 165 Council DRAFT 9/15/2008 Page 3 of 25 Lake Ballinger Study Description and Scope of Work Purpose The City of Edmonds has selected Otak, Inc. to assist them in the planning and implementation of the Lake Ballinger Watershed Study. The primary objective of this study is to develop a Strategic Plan to address the flooding of homes around Lake Ballinger and along the lower reaches of McAleer Creek. Although flooding is the primary objective, there are also the secondary objectives of groundwater, water quality, fish/habitat, and stream/lake assessment and enhancement, as watershed and funding opportunities allow. In addition to these technical objectives, there are a number of non-technical issues relating to the successful implementation of the developed Strategic Plan that include the selection, funding, and implementation of short- and long-term flow reduction solutions. Both structural and non-structural flow reduction alternatives will be considered. The primary criteria of the selection of preferred flow reduction alternatives is that they are effective at reducing peak flows from the larger storm events, and that they are reasonable in scope, equitable, and relatively easy to permit, fund, and construct. Methodology A watershed-based approach will be used to identify the problems and develop solutions that are designed to recreate some of the functions of the natural, unaltered watershed, as existing data allows. The recreated natural functions will be used to explain and document how the water historically flowed through the watershed prior to development. These natural conditions will then be compared to how the water currently flows through the watershed under altered conditions, after the removal of natural vegetation, the filling in/removal of wetlands, the encroachment and filling of the flood plains, and the reduction of infiltration and detention, along with the creation of new impervious surfaces. This watershed-based approach will be used to provide a technical basis for documenting how the watershed has changed, how these changes have transformed and increased the flows within the watershed, and what potential solutions are needed to reduce major flooding during larger runoff events. Background Approach and Methodology A Hydrologic Simulation Program – Fortran (HSPF) model will be coupled with ground water information to conceptually reconstruct the natural and altered elements of the hydrologic cycle, as documented in a water balance. HSPF is considered to be the industry standard for this type of basin modeling. Reducing high peak flows, while enhancing groundwater infiltration will be one of the primary objectives of restoring the hydrology of this highly urbanized watershed that contains approximately 65% of impervious area. Flow control options will be developed, evaluated, rated, and ranked for presentation in a Strategic Action Plan, that will outline short and long term capital projects and costs, along with early actions for responding to the flooding of homes around the lake Packet Page 69 of 165 Council DRAFT 9/15/2008 Page 4 of 25 and downstream flooding within the business district and along Lake Washington. Watershed Assessment Otak has already collected most of the readily available information and developed calibrated HSPF models for both McAleer Creek and Lyon Creek. The recent study by Doug Beyerlein of Clear Creek Solutions updated the model for the upper reaches of McAleer Creek to focus on lake levels around Lake Ballinger. A groundwater assessment will be made and Golder Associates will evaluate options for placing a new groundwater level probe will need to be placed near the lake and/or upstream along Hall Creek to monitor how the upper watershed responds to storms and to look for aquifer storage potential. If found to be needed, this probe will be used to specifically record the interactions between groundwater infiltration and shallow aquifer levels during storm events, with the elevations in the lake. Development of Flow Controls and Water Quality/Habitat Enhancements The existing HSPF models, field data, and reports will be used to characterize the watershed in terms of its hydrologic cycle and keep project costs down. Important flow areas within the watershed will be correlated with needed infiltration opportunities to reduce peak flows and mitigate the impacts of the removal of vegetation and the addition of impervious surfaces throughout the watershed. An analysis of the existing drainage system will be used to document flooding problems and record the size and capacity of the existing drainage system to convey flows from major storm events. Using the results of the HSPF model and the characterization of the watershed, structural and non-structural flow control options will be identified and evaluated. Strategic Plan: Development, Funding and Implementation The preferred flow controls and water quality/habitat enhancements will be presented in a Strategic Plan for prioritization, funding and implementation. The Strategic Plan will include a review of costs, funding options, and a short-(1-3 years) and long-term (4-20 years) implementation plan. Public Involvement and Education Concurrent with the watershed assessment and development of the Strategic Plan will be an ongoing public, stakeholder, FORUM, and Staff Committee public briefing and review process. This process will initially consist of interviews with key stakeholders, followed by regular briefings with the FORUM and Staff Committee, two public meetings, and surveys of elected officials from each of the participating agency members of the FORUM. Packet Page 70 of 165 Council DRAFT 9/15/2008 Page 5 of 25 Scope of Work A detailed Scope of Work follows, along with a Project Budget Estimate, Project Schedule. and Subconsultant scopes and budgets. Scope of Work The Strategic Action Plan for the Lake Ballinger/McAleer Creek Watershed will be developed according to the following five tasks, as outlined in the Otak Proposal and verbally presented at the August 20, 2008 Interview. These tasks include the following: Task 1 – Watershed Characterization and Analysis Task 2 – Planning and Pre-Engineering Strategies and Costs Task 3 – Strategic Plan and SEPA Task 4 – Public Review and Implementation Planning Task 5 – Coordination and Reporting Each of these tasks is further defined in the following detailed Scope of Work presented below. Task 1: Watershed Characterization & Analysis Objective The Lake Ballinger Watershed consists of both the Hall Creek and McAleer Creek subbasins, as defined by Ecology. The objectives of this task are to determine areas that are important in terms of controlling how water moves through the watershed, both in the watershed’s unaltered state and current altered state, using a water balance approach. Current areas with flooding will also be defined together with water quality concerns related to watershed processes. Methodology Surface water analyses will be performed using the EPA HSPF continuous simulation model, as previously developed and used for the recent Lake Ballinger Lake Level and Outlet Study, recently completed by Doug Beyerlein, of Clear Creek Solutions (as well as the earlier HSPF model that Doug Beyerlein did for the City of Lake Forest Park of the entire McAleer watershed, as included in the 1999 McAleer and Lyon Creeks Drainage Basin Study.) This model simulates surface and ground water flow components and calculates a water balance for each day of the simulation, including groundwater influences. The model, as used for those studies, will be revised by Clear Creek Solutions to simulate the unaltered watershed condition which will be the pre-European forested condition. Historic aerial photos and topographic maps will be reviewed, as available, to identify surface water and wetland features that may no longer exist. Points of analysis in the watershed will be selected to help facilitate description of the important areas that control how water moves through the watershed. Packet Page 71 of 165 Council DRAFT 9/15/2008 Page 6 of 25 The results of the modeling will be reviewed and integrated with groundwater information, as provided by Golder Associates, who will use the surface water modeling information to assist in their hydrogeologic analyses to better define the role of groundwater in the watershed processes. Once the unaltered watershed surface water and ground water analyses have been completed and coordinated, the altered watershed will be analyzed using the HSPF model and hydrogeologic analytical tools. This work will discuss the degree of alteration in the watershed relative to land use (surface) cover, groundwater catchment area, stormwater infrastructure, and lake level modification. From historic information and the watershed modeling, the locations of flooding in the watershed will be delineated and the frequency of flooding defined. Water quality concerns for both lake waters and stream flows will be identified and generally discussed at a conceptual planning level. Prior work to be conducted in this task will include the collection and analysis of existing data and the definition of existing conditions by Otak, as they relate to the watershed analysis. An overview of regulatory and permitting conditions and potential mitigation strategies and sites, will also be prepared by Otak as a part of this task for use in the development of concepts and alternatives in Task 2. Results will be documented and presented to the Staff Committee in the form of a technical memorandum type of task report. Scope of Work 1.1 Data Collection and Analysis • Data collection and analysis will be performed to support the study, as described in Sub- Task 1.3 and Task 2. This will involve receiving data and documents from the FORUM members. Data to be received will include: land use, topography, soils and drainage complaint mapping information in a GIS format; comprehensive land use plans and stormwater reports and master drainage plans; groundwater conditions; lake studies, and other data. From the analysis of these data and mapping information, data gaps will be identified and the level of effort required to address the data gaps will be estimated for future studies. (This task is limited to existing data; no literature review will be performed and no new data will be collected.) 1.2 Base Maps and Data Needs • Develop Base maps and GIS overlay areas of the watershed area, as needed to support water balance modeling and engineering analyses. • Conduct Assessment of existing data; list and document short and long-term data needs and make suggestions for the collection of new data; document in a section of the Task 1 technical memorandum (Tech Memo #1). 1.3 Existing Conditions: Watershed Assessment • The data, maps, and reports collected in 1.1 will be reviewed and information extracted and analyzed to describe the Existing Conditions within the watershed, using existing, readily available information, as provided by the FORUM Members. • Update and expand existing HSPF Model as follows: - Update the Lake Ballinger, McAleer Creek, and Lyon Creek HSPF models with appropriate data from Task 1.1. Packet Page 72 of 165 Council DRAFT 9/15/2008 Page 7 of 25 - Add the drainage areas to Hall Lake, Hall Creek, Chase Lake, and Echo Lake to the Lake Ballinger HSPF model, based on subbasin delineations from Task 1.1. - Add Hall Lake, Hall Creek, Chase Lake, and Echo Lake reaches to the Lake Ballinger HSPF model, based on data from Task 1.1 • Write an Existing Conditions Report in the form of a section of the Task #1 technical memorandum (Appendix A, Tech Memo #1) that addresses and summarizes the data collected and analyses performed in Tasks 1.1 and 1.2, including the results of mapping and characterizing the Watershed Area and updating of the HSPF model. This existing conditions report will include the following topics, as data provided in Task 1.1 allows: - Topography - Wetlands/Lakes/Streams - Drainage systems - Hydrology (Including rainfall/snow melt; degree, location, and frequency of flooding and complaints.) - Geohydrology (Including groundwater catchment areas, areas of potential infiltration, surficial deposits, and groundwater flow patterns.) - Water Quality - Habitat/Fish - Impervious surfaces (Including estimates of degree of clearing, filling of wetlands and floodplains, lake level impacts and relationship to peak flows.) - Recreation - Beneficial uses (general conceptual assessment) - Geomorphology - Flood Plains - Land use/build out - Redevelopment - Regulatory Overview - Local Stormwater management programs (limited to the relationship of NPDES compliance to potential flow reduction, water quality and habitat conditions and goals for enhancement) 1.4 Watershed Characterization and Analysis: Flow Analysis • Construct and run unaltered watershed and altered watershed HSPF models, and compare and evaluate the modeling results. Models will include the entire watershed down to Lake Washington. The modeling will provide the following: - A water balance for Lake Ballinger and McAleer Creek for unaltered land use conditions. The unaltered land use conditions are assumed to be forested. The water balance will be divided into the groundwater contribution, interflow (shallow, subsurface runoff), surface runoff, and actual evapotranspiration in units of acre-feet per year. - A water balance for Lake Ballinger and McAleer Creek for altered land use conditions. The altered land use conditions are assumed to be existing land use. The water balance will be divided into the groundwater contribution, interflow (shallow, subsurface runoff), surface runoff, impervious surface runoff, and actual evapotranspiration in units of acre-feet per year. - A HEC-RAS backwater model for the lower reaches of McAleer and Lyon creeks to model flooding in and near the Lake Forest Park Towne Center. Readily available Packet Page 73 of 165 Council DRAFT 9/15/2008 Page 8 of 25 channel cross-section and culvert data from Task 1 and the 1999 Lake Forest Park Basin study will be used for the HEC-RAS backwater model. • Using data and maps collected and developed in Tasks 1.1 and 1.2, perform hydrogeologic analyses of ground water flows in the unaltered watershed and the altered watershed; compare and evaluate the results. • Identify important areas that control how water moves through the watershed for both the unaltered and altered watershed cases, and discuss the differences between the two and their implications relative to watershed processes and Strategic Plan development. • Identify the location of flooding within the watershed and the frequency of flooding occurrences. Discuss the findings relative to flooding with respect to the above important flow control areas, both natural and man-made, and the development of the Strategic Plan. • Review and summarize readily available water quality data. Determine and describe areas or conditions of concern for use in Task 2 evaluations and Strategic Plan development in Tech Memo #1. • Document surface water findings in a technical memorandum (Appendix B, Tech Memo #1). • Document groundwater findings in a technical memorandum (Appendix C, Tech Memo #1). (Note that one water level monitoring station may be installed, along Hall Creek or near Lake Ballinger, depending on the quality of existing groundwater data and the availability of a suitable and appropriate site for the drilling of the well. The purpose of this well would be to determine if there is capacity in the shallow aquifer above the groundwater level to accommodate infiltrated groundwater. This measurement will be extrapolated to determine the amount of runoff from a peak storm event that may be able to be infiltrated, thus reducing peak runoff flows.) 1.5 Regulatory Overview An initial review of potential regulatory requirements will be provided. This review will list potential future permits and possible mitigation strategies that may be used to support the design criteria needed for future capital improvement projects. As/if appropriate, possible future mitigation sites will be identified. • Analyze the data, review potential permits and their requirements, and identify key opportunities; correlate the findings with the development of the “fixes” being considered in the development of the Strategic Plan. • Document findings in a technical memorandum (Appendix D, Tech Memo #1). 1.6 Write Task Report: Tech Memo #1 Prepare a technical memorandum (Tech Memo 1.3) summarizing the analyses and findings from sub-tasks 1.3.1 through 1.3.5 with exhibits and data/analysis appendices. As described above, and as data allows, a summary of unaltered and altered conditions will be provided. Important areas that control how water flows through the watershed will be described. A water balance approach will be used to describe how water enters, flows within and discharges from the watershed. This water balance analysis will emphasize flooding under altered conditions to develop the data needed to create flow reduction strategies in Tasks 2 Packet Page 74 of 165 Council DRAFT 9/15/2008 Page 9 of 25 and 3. Water quality and documentation of beneficial uses will not be emphasized, however, conceptual planning level summaries will be provided. Deliverables • Draft and Final Tech Memo #1 (one electronic copy, including appendices A-D) • Existing Conditions (Appendix A) • Surface Water (Appendix B) • Groundwater (Appendix C) • Permitting/mitigation guidance (Appendix D) • Base maps (as needed to support groundwater and surface water analyses , using existing data) Assumptions • The existing Clear Creek Solutions hydrologic and hydraulic models and lake level data used in the 2008 Lake Ballinger Lake Level and Outlet Study for the City of Edmonds and the 1999 McAleer and Lyon Creeks Drainage Basin Study for the City of Lake Forest Park will be available for use in this study with out cost. • The watershed land use cover used in the Lake Ballinger Lake Level study will be used for the amended landscape cover in this study if existing land use is not readily available from the watershed entities. • Existing data will be used for channel cross sections and culvert data for Sub-task 1.3.1. No field work will be performed to confirm or update these data. • The analyses shall be based on readily available public information provided by the City of Edmonds, as collected from FORUM cities, counties, resource agencies on-line, or studies, and as provided to the Otak Team by the client. • No additional environmental field work or data collection or mapping will be conducted for the permitting/mitigation review. • Existing data sources, such as the wetland and soils inventories, shall be assumed to be accurate and sufficient for this planning level type of analysis. • One groundwater level monitoring station may be installed if existing data requires and an adequate site exists. (These funds (of up to $10K) have been included in the Golder subconsultant contract and budget.) • The FORUM will compile and edits all comments on draft documents into one single set of comments for transmittal to the Consultant; any conflicts will be resolved by the City with the other reviewers prior to transmittal. • The website, or other shared site managed by the Consultant, will be used distribute copies of Tech Memo #1 electronically, as requested by the FORUM; no hard copies will be produced for distribution. Packet Page 75 of 165 Council DRAFT 9/15/2008 Page 10 of 25 Task 2: Planning & Pre-engineering Strategies & Costs Objective The objective of this task is to develop and compare flow reduction concepts, including both structural and non-structural, and select preferred concept(s) for both the short and long-term to mitigate the flooding conditions identified in Task 1. Methodology Develop, evaluate, select and rank alternative flow control concepts, both design and non-structural, to mitigate the identified flooding problems to acceptable levels; compare and rank the alternatives on the basis of evaluation criteria including, but not limited to: function, implementation feasibility, and cost. From this comparison, select a preferred approach and corresponding list of projects for the development of the Strategic Plan in Task 3. Scope of Work 2.1 Planning and Preliminary Engineering • Based on the findings from Task 1, develop an array of potential facility concepts and flow reduction concepts to mitigate identified flooding problems. Concepts may include detention, high flow bypass systems, infiltration and others. Development of concepts will include both early action and long-term solutions. Concepts will address flooding conditions in Lake Ballinger and its upstream tributary areas, as well as the downstream reaches of McAleer Creek’s to its outlet into Lake Washington. • Develop a set of evaluation criteria and provide a preliminary evaluation and comparison of the facility concepts to allow their potential merit to be judged. Review this comparison with the Staff Committee. Select the 6 to 8 facility concepts that appear to offer the best solutions for further analysis below. • For each facility concept selected above, develop a schematic drawing that identifies its principal components and operational features. Evaluate the alternative concepts in terms of cost/benefit as defined by function, ability to permit, general level of cost, probable acceptability to Watershed FORUM members, ability to address water quality concerns as may be determined during Task 1, and other factors as may be identified. Compare the alternative concepts in a matrix format, and review this comparison with the Staff Committee. Up to three alternative concepts will be selected by the Staff Committee for additional study and concept development in Task 3. • The alternative concepts selected above will be developed to an increased level of detail and subjected to a more comprehensive comparison, once direction has been received from the Staff Committee. Preliminary layouts and alignments will be developed, and preliminary hydrologic and hydraulic modeling will be performed to determine the flood control effectiveness of the alternatives, and their near-term and long-term components. Packet Page 76 of 165 Council DRAFT 9/15/2008 Page 11 of 25 • Conceptual estimates of project cost (15 percent design level) will be prepared for each alternative. Permitting requirements and implementation scheduling will be defined as appropriate to the conceptual designs, based on the permitting considerations described below in Task 2.2. The alternatives will be described in narratives with facility schematics and compared in a matrix form. This information will be reviewed with Staff Committee. • The FORUM Staff Committee with input from the public will select a preferred alternative for recommendation to the Watershed FORUM for its adoption for the strategic action plan and further development and analysis in Task 3. 2.2 Permitting/Mitigation Considerations Permitting and mitigation requirements will be refined and applied as criteria in the selection, evaluation and ranking of flow control design options. 2.3 Write Task Report: Tech Memo #2 • A draft technical memorandum (Tech Memo #2) will be prepared to document the alternative analysis process and present the alternatives selected by the Staff Committee for conceptual design to the public and the FORUM. • Based on feedback from the public and FORUM, the final Task 2 Technical Memorandum will be developed. This document will be based on the selection of the preferred alternative by the public, FORUM and Staff Committee and will include the following: - Early action and short-term solutions, with preliminary planning level costs, showing relative ranking and rating of flow reduction alternatives, - Evaluation and selection of the preferred flow reduction strategy, discussing pros/cons and needs for implementation, and - Presentation of a preliminary, relative schedule for implementation. Deliverables • Draft Tech Memo #2: Planning and Preliminary Engineering Report (one electronic copy) • Final Tech Memo #2: Planning and Preliminary Engineering Report (one electronic copy) Assumptions • The engineering analysis for reducing flows will use the 2, 10, 25, and 100 year events as the appropriate levels of flow control/reduction for the development and evaluation of flow reduction alternatives. • Review comments on alternative concepts and selection of the preferred alternative will be made by the Staff Committee and the FORUM with public input in a manner timely so that Task 2 can be completed according to the Project Schedule, as defined in this Scope of Work. • Refined permitting/mitigation considerations from Task 2.2 will be included in the development of the alternative evaluation criteria that will be used to evaluate and rank each of the flow reduction alternatives, as presented in Tech Memo #2. Packet Page 77 of 165 Council DRAFT 9/15/2008 Page 12 of 25 • The recommended flow strategy will emphasize primarily flow control alternatives, with little emphasis on water quality and habitat other than what may occur through the development of the various selected flow reduction alternatives. • The FORUM will compile and edits all comments on draft documents into one single set of comments for transmittal to the Consultant; any conflicts will be resolved by the City with the other reviewers prior to transmittal. • The website, or other shared site managed by the Consultant, will distribute copies of Tech Memo #2, as requested by the FORUM; no hard copies will be produced for distribution. Task 3: Strategic Plan Objective The objective of this task is to develop the Strategic Action Plan for the implementation of the preferred flow reduction alternative, as reviewed, selected and approved by the public, FORUM and Staff Committee. Methodology The Strategic Action Plan for the preferred alternatives will be developed in this task; it will address the implementation of the Preferred Flow Reduction Alternative in greater detail than that provided for the alternative comparison provided in Task 2. The first step will be to address comments received from the public and FORUM Members on the preferred alternative during the review and adoption process. These comments will be used to further refine and develop the preferred alternative. This task provides a more detailed summary of the project’s features including expected flood reduction potential, operational considerations, costs, staging and phasing for implementation, and potential water quality and habitat improvement benefits. Additionally, a preliminary implementation plan will be prepared which will include a schedule, institutional considerations, and refined permitting/SEPA and mitigation requirements and compliance suggestions. (Note that project design details and costs will not be refined at this time; that would require additional site specific information and engineering analyses for the designing and sizing of specific facilities.) Scope of Work 3.1 Preferred Flow Reduction Strategy • Incorporate comments received on the preferred alternative from the public, Staff Committee, and FORUM and complete the development of the preferred alternative/strategy. A brief technical memorandum, entitled The Preferred Alternative, will be developed to describe comments received and how those comments were used to further develop and refine the Preferred Flow Reduction Alternative. 3.2 Finalize Permitting/Mitigation: SEPA Checklist • Any final permitting and mitigation issues will be address at this time and included in the Draft Strategic Action Plan. Packet Page 78 of 165 Council DRAFT 9/15/2008 Page 13 of 25 • The need for and timing of the development of the SEPA Checklist will be included in the permitting and mitigation considerations, as developed in Task 1.5 and evaluated in Tasks 2.2 and 3.2. 3.3 Write Draft and Final Strategic Plan • Write Draft Strategic Plan. Prepare a refined narrative and conceptual design schematic for the Preferred Flow Reduction Alternative. With input from the Staff Committee, develop preliminary institutional arrangements and a preliminary schedule (using MS Project) for project implementation. Review the need for a SEPA checklist for the preferred alternative; and clarify any remaining regulatory considerations and permitting/mitigation requirements. These elements will form the Draft Strategic Action Plan for the project which will be documented in the form of a draft technical memorandum, with appendices as appropriate. (Note that an allocation of costs amongst the FORUM jurisdictions will be included if the FORUM has approved such an allocation.) • Write Final Strategic Plan. After the final review and approval process involving the public, FORUM, and Staff Committee, the Strategic Plan will be finalized based on input from the various public review processes. Deliverables • Draft and Final Tech Memo entitled The Preferred Alternative (one electronic copy) • Draft Strategic Action Plan (one electronic copy) • Final Strategic Action Plan (one electronic copy) Assumptions • The comments from the Watershed FORUM to be addressed in Task 3 will be available within two weeks of the submittal of the Task 2 Technical Memorandum. • The FORUM will compile and edits all comments on draft documents into one single set of comments for transmittal to the Consultant; any conflicts will be resolved by the FORUM members with the other reviewers prior to transmittal. • An outline of the SEPA development and review process will be included in the draft Strategic Plan. (Note that proposed projects generally need to be developed to the 30% design level in order to begin the formal permitting processes; the projects proposed in this study will likely be at the 10-15% level preliminary design.) • Permitting and mitigation considerations will be included in the Draft Strategic Plan as they related to the preferred flow reduction alternatives. • Due to budget limitations, it has been assumed that the Final Strategic Plan will need only minor revisions revised to reflect public and FORUM comments. Note that the Draft Strategic Plan will also include the preliminary implementation planning information developed below in Task 4. • The website, or other shared site managed by the Consultant, distributes copies of Tech Memo #2, as requested by the FORUM; no hard copies will be produced for distribution. Packet Page 79 of 165 Council DRAFT 9/15/2008 Page 14 of 25 Task 4: Public Review & Implementation Planning Objective Assist the Watershed FORUM in conducting a public involvement program and stakeholder review on the draft strategic action plan and, based on input received, prepare the final strategic action plan. Methodology The Otak Team will support the Watershed FORUM’s public and stakeholder review process on the draft strategic action plan. The results of this process will be reviewed by the Watershed FORUM and incorporated into the final draft of the Strategic Action Plan. Scope of Work 4.1 Public Involvement and Education (PIE) Strategy • Develop an outline and present the PIE Plan strategy verbally to the Staff Committee; receive their approval and concurrence. • Develop and finalize and public involvement and education (PIE) strategy based on Staff Committee comments and proceed to implement. 4.2 Implement PIE Plan • The implementation of the approved PIE Plan shall include the following: - Stakeholder Briefings. Conduct 15 individual interviews of elected officials and key stakeholder to provide study information and receive comments; plan, attend, facilitate and document briefings. - Elected Official Briefings: Assist Staff Committee members with two rounds of briefings of the elected officials at each of their respective jurisdictions; create needed template presentations; plan and document meetings based on notes from Staff Committee members.. - FORUM Briefings. Conduct 4 FORUM briefings; develop detailed decision matrix for plan selection; plan, attend, facilitate and document meetings. - Public Meetings. Plan, attend, facilitate and document 2 public sounding board workshops. 4.3 Implementation Planning: Phase II of the FORUM • Funding Opportunities A review and analysis of potential funding options and opportunities will be conducted with results presented in a spreadsheet format. Each option will be reviewed and evaluated for its relative ability to provide needed revenues. Funding options will include State and Federal legislative possibilities. • Governance needed for Implementation of the Strategic Action Plan Future Planning for Next Phase of the FORUM will be provided in order to facilitate the funding and implementation of the preferred flow reduction alternative. Results will be incorporated into the proposed implementation plan presented in the Draft Strategic Plan. Deliverables Packet Page 80 of 165 Council DRAFT 9/15/2008 Page 15 of 25 • Written outline of pubic involvement and education strategy (one electronic copy) • Implementation of PIE Plan consisting of a maximum of: - 15 Stakeholder interviews in month #2 - 2 rounds of briefings of elected officials at each of six the FORUM agencies in months #2 and #6 - 2 Public meetings, one in month #2 and the other in month #7 - 4 FORUM briefings, one every two months during the eight month project • Documentation of results from stakeholder interviews (one electronic copy) • Documentation of results from elected official briefings, as compiled by members of the Staff Committee (one electronic copy) • Documentation/minutes from FORUM meetings (one electronic copy) • Documentation/minutes from public meetings (one electronic copy) Assumptions • The Staff Committee will present the briefings to their respective elected officials based on a template presentation prepared by the Consultant, record comments, and present them to the Consultant for compilation and documentation. • Staff Committee will review and approve proposed PIE strategy prior to implementation. • Two (2) of the FORUM meetings will be jointly held with the two (2) public meetings. Task 5: Coordination and Reporting Objective Provide management and regular communication throughout the eight month life of the project. Activities 5.1 Regular Communication Provide regular communication with the City’s Project Manager through phone calls, emails, and other correspondence, also coordinate with the Consultant Team to discuss project progress, review analyses and draft documents, and make project decisions. 5.2 Monthly Invoices and Reports Provide project administration including submitting monthly billing invoices and monthly progress reports. Deliverables • Maintain project records throughout the duration of the project. • Monthly progress reports and billing invoices; eight (8) progress reports. Assumptions • Project duration is expected to be eight months. Packet Page 81 of 165 Council DRAFT 9/15/2008 Page 16 of 25 • Any internal conflicts between City, Staff Committee, and FORUM comments on any of the draft documents created in Tasks 1-4 above will be resolved in advance by the City’s Project Manager prior to the transmittal to the Consultant. • Note that at this time the assigned lead for the administration of this contract has not yet been assigned by the FORUM. In order to meet the strict budget and schedule expectations of this project and this contract, Otak has assumed that the FORUM’s lead for this contract will be the chair of the Steering Committee, or another person as designated by the FORUM. • In order to keep costs to a minimum all documents will be prepared in an electronic format and posted on the Otak website for downloading by the FORUM; the FORUM will download, copy and distribution all project documents to the public, stakeholders, and Staff Committee. Packet Page 82 of 165 Council DRAFT 9/15/2008 Page 17 of 25 Project Budget, Schedule, and Deliverables, by Task The following table summarizes the tasks and their deliverables, due dates and anticipated costs: Task No. Task Name Deliverable(s) Due Date Budget ($) 1 Watershed Characterization & Analysis Draft & Final Tech Memo #1 Months # 1-2 $95,000 2 Planning & Pre- engineering Strategies & Costs Draft and Final Tech Memo #2 Months # 2-4 $45,000 3 Strategic Plan 1. Draft and Final Tech Memo on Preferred Alternatives. Draft & Final Strategic Plan Months 4-6 $20,000 4 Public Involvement & Implementation Planning 1. Public Involvement & Education Plan 2. Public meeting documentation/minutes (three) 3. FORUM Briefings documentation/minutes (four) Month #2-8 $30,000 5 Coordination and Reporting (including reimbursable expenses) 1. Monthly Reports with Invoice sufficient to provide Ecology with Quarterly Reports. Months # 1-8 $10,000 Total $200,000 *Notes: Month 1 is assumed to be October 2008 This initial Project Schedule is a preliminary estimate; the actual will be determined by the pubic review process as direction by the Staff Committee and FORUM. Packet Page 83 of 165 Council DRAFT 9/15/2008 Page 18 of 25 SPECIAL TERMS AND CONDITIONS A. PAYMENTS TO THE RECIPIENT Request for reimbursement for development and administrative costs shall be submitted Quarterly by the RECIPIENT on a state invoice form (A19-1A, Form A) provided by the DEPARTMENT. All requests for payment shall be consistent with the budget tasks as listed in the budget section of this agreement with sufficient supporting detail identifying total project costs, reimbursement requested from the DEPARTMENT. B. FINANCIAL GUIDELINES The RECIPIENT shall comply with the DEPARTMENT’s current edition of the “Administrative Requirements for Ecology Grants and Loans” (Ecology publication number 91-18). The RECIPIENT shall be responsible for maintaining appropriate financial records throughout the life of the project and in accordance with these guidelines. C. MINORITY AND WOMEN’S BUSINESS (MWBE) PARTICIPATION The RECIPIENT agrees to solicit and recruit, to the extent possible, certified minority- owned (MBE) and women-owned (WBE) businesses in purchases and contracts initiated after the effective date of this agreement. Contract awards or rejections cannot be made based on MBE or WBE participation. M/WBE participation is encouraged, however, and the RECIPIENT and all prospective bidders or persons submitting qualifications should take the following steps, when possible, in any procurement initiated after the effective date of this agreement: a. Include qualified minority and women's businesses on solicitation lists. b. Assure that qualified minority and women's businesses are solicited whenever they are potential sources of services or supplies. c. Divide the total requirements, when economically feasible, into smaller tasks or quantities, to permit maximum participation by qualified minority and women's businesses. d. Establish delivery schedules, where work requirements permit, which will encourage participation of qualified minority and women's businesses. e. Use the services and assistance of the State Office of Minority and Women's Business Enterprises (OMWBE) and the Office of Minority Business Enterprises of the U.S. Department of Commerce, as appropriate. The RECIPIENT shall report to the DEPARTMENT at the time of submitting each invoice, on forms provided by the DEPARTMENT, payments made to qualified firms. Please include the following information: Packet Page 84 of 165 Council DRAFT 9/15/2008 Page 19 of 25 a. Name and state OMWBE certification number (if available) of any qualified firm receiving funds under the invoice, including any sub-and/or sub-subcontractors. b. The total dollar amount paid to qualified firms under this invoice. D. REPORTS The RECIPIENT shall prepare and furnish to the DEPARTMENT the following reports: The RECIPIENT will submit a brief Quarterly Project Report on Project accomplishments and efforts. The Quarterly Project Report will be submitted with the request for payment. Upon completion of the Project, a Final Programmatic Report shall be submitted to the DEPARTMENT summarizing the accomplishments achieved during the term of the Agreement and a representative number of digital photos (preferred) or color 35 mm slides depicting the Project and copies of all publications, press releases and other appropriate “product” and deliverables resulting from the Project should also be provided to the DEPARTMENT as part of the Final Report. The RECIPIENT shall provide three (3) printed copies and an electronic copy of the Final Programmatic Report to the DEPARTMENT. E. WORK TO BE PERFORMED To the extent that funds therefore may now or hereafter be available pursuant to the terms of this grant, the RECIPIENT shall, on its own account, or by contract or contracts, undertake the work and special conditions, described and set forth in the Scope of Work of this grant. Packet Page 85 of 165 Council DRAFT 9/15/2008 Page 20 of 25 F. ALL WRITINGS CONTAINED HEREIN This agreement, consisting of the Grant Agreement, Scope of Work, Special Terms and Conditions and the appended "General Terms and Conditions," the DEPARTMENT's current edition of "Administrative Requirements for Ecology Grants and Loans," contains the entire understanding between the parties, and there are no other understandings or representations set forth or incorporated by reference herein. No subsequent modification(s) or amendment(s) of this agreement shall be of any force or effect unless in writing, signed by authorized representatives of the RECIPIENT and DEPARTMENT, and made a part of this agreement; EXCEPT, that in relation to change of the DEPARTMENT’s Project Officer, or the RECIPIENT’s Project Coordinator as set forth on the Grant Coversheet, either party may make such change by sending a letter to that effect without the signature of the other party; EXCEPT, that in relation to the effective date and time for performance on the Coversheet, the DEPARTMENT may modify or amend the grant agreement without the signature of the other parties. IN WITNESS WHEREOF, the parties hereby execute this grant: STATE OF WASHINGTON DEPARTMENT OF ECOLOGY _____________________________ _______________________________ Ken Slattery Date Gary Haakenson Date WATER RESOURES PROGRAM MANAGER Mayor DEPARTMENT OF ECOLOGY City of Edmonds Approved as to form only by Assistant Attorney General. TAX ID# 91-6001244 Packet Page 86 of 165 Council DRAFT 9/15/2008 Page 21 of 25 GENERAL TERMS AND CONDITIONS Pertaining to Grant and Loan Agreements of the Department of Ecology A. RECIPIENT PERFORMANCE All activities for which grant/loan funds are to be used shall be accomplished by the RECIPIENT and RECIPIENT's employees. The RECIPIENT shall only use contractor/consultant assistance if that has been included in the agreement’s final scope of work and budget. B. SUBGRANTEE/CONTRACTOR COMPLIANCE The RECIPIENT must ensure that all subgrantees and contractors comply with the terms and conditions of this agreement. C. THIRD PARTY BENEFICIARY The RECIPIENT shall ensure that in all subcontracts entered into by the RECIPIENT pursuant to this agreement, the state of Washington is named as an express third-party beneficiary of such subcontracts with full rights as such. D. CONTRACTING FOR SERVICES (BIDDING) Contracts for construction, purchase of equipment and professional architectural and engineering services shall be awarded through a competitive process, if required by State law. RECIPIENT shall retain copies of all bids received and contracts awarded, for inspection and use by the DEPARTMENT. E. ASSIGNMENTS No right or claim of the RECIPIENT arising under this agreement shall be transferred or assigned by the RECIPIENT. F. COMPLIANCE WITH ALL LAWS 1. The RECIPIENT shall comply fully with all applicable Federal, State and local laws, orders, regulations and permits. Prior to commencement of any construction, the RECIPIENT shall secure the necessary approvals and permits required by authorities having jurisdiction over the project, provide assurance to the DEPARTMENT that all approvals and permits have been secured, and make copies available to the DEPARTMENT upon request. 2. Discrimination. The DEPARTMENT and the RECIPIENT agree to be bound by all Federal and State laws, regulations, and policies against discrimination. The RECIPIENT further agrees to affirmatively support the program of the Office of Minority and Women's Business Enterprises to the maximum extent possible. If the agreement is federally-funded, the RECIPIENT shall report to the DEPARTMENT the percent of grant/loan funds available to women or minority owned businesses. 3. Wages And Job Safety. The RECIPIENT agrees to comply with all applicable laws, regulations, and policies of the United States and the State of Washington which affect wages and job safety. 4. Industrial Insurance. The RECIPIENT certifies full compliance with all applicable state industrial insurance requirements. If the RECIPIENT fails to comply with such laws, the DEPARTMENT shall have the right to immediately terminate this agreement for cause as provided in Section K.1, herein. G. KICKBACKS The RECIPIENT is prohibited from inducing by any means any person employed or otherwise involved in this project to give up any part of the compensation to which he/she is otherwise entitled or, receive any fee, commission or gift in return for award of a subcontract hereunder. H. AUDITS AND INSPECTIONS 1. The RECIPIENT shall maintain complete program and financial records relating to this agreement. Such records shall clearly indicate total receipts and expenditures by fund source and task or object. All grant/loan records shall be kept in a manner which provides an audit trail for all expenditures. All records shall be kept in a common file to facilitate audits and inspections. Engineering documentation and field inspection reports of all construction work accomplished under this agreement shall be maintained by the RECIPIENT. Packet Page 87 of 165 Council DRAFT 9/15/2008 Page 22 of 25 2. All grant/loan records shall be open for audit or inspection by the DEPARTMENT or by any duly authorized audit representative of the State of Washington for a period of at least three years after the final grant payment/loan repayment or any dispute resolution hereunder. If any such audits identify discrepancies in the financial records, the RECIPIENT shall provide clarification and/or make adjustments accordingly. 3. All work performed under this agreement and any equipment purchased, shall be made available to the DEPARTMENT and to any authorized state, federal or local representative for inspection at any time during the course of this agreement and for at least three years following grant/loan termination or dispute resolution hereunder. 4. RECIPIENT shall meet the provisions in OMB Circular A-133 (Audits of States, Local Governments & Non Profit Organizations), including the compliance Supplement to OMB Circular A-133, if the RECIPIENT expends $500,000 or more in a year in Federal funds. The $500,000 threshold for each year is a cumulative total of all federal funding from all sources. The RECIPIENT must forward a copy of the audit along with the RECIPIENT’S response and the final corrective action plan to the DEPARTMENT within ninety (90) days of the date of the audit report. I. PERFORMANCE REPORTING The RECIPIENT shall submit progress reports to the DEPARTMENT with each payment request or such other schedule as set forth in the Special Conditions. The RECIPIENT shall also report in writing to the DEPARTMENT any problems, delays or adverse conditions which will materially affect their ability to meet project objectives or time schedules. This disclosure shall be accompanied by a statement of the action taken or proposed and any assistance needed from the DEPARTMENT to resolve the situation. Payments may be withheld if required progress reports are not submitted. Quarterly reports shall cover the periods January 1 through March 31, April 1 through June 30, July 1 through September 30, and October 1 through December 31. Reports shall be due within thirty (30) days following the end of the quarter being reported. J. COMPENSATION 1. Method of compensation. Payment shall normally be made on a reimbursable basis as specified in the grant agreement and no more often than once per month. Each request for payment will be submitted by the RECIPIENT on State voucher request forms provided by the DEPARTMENT along with documentation of the expenses. Payments shall be made for each task/phase of the project, or portion thereof, as set out in the Scope of Work when completed by the RECIPIENT and approved as satisfactory by the Project Officer. The payment request form and supportive documents must itemize all allowable costs by major elements as described in the Scope of Work. Instructions for submitting the payment requests are found in "Administrative Requirements for Ecology Grants and Loans", part IV, published by the DEPARTMENT. A copy of this document shall be furnished to the RECIPIENT. When payment requests are approved by the DEPARTMENT, payments will be made to the mutually agreed upon designee. Payment requests shall be submitted to the DEPARTMENT and directed to the Project Officer assigned to administer this agreement. 2. Period of Compensation. Payments shall only be made for actions of the RECIPIENT pursuant to the grant/loan agreement and performed after the effective date and prior to the expiration date of this agreement, unless those dates are specifically modified in writing as provided herein. 3. Final Request(s) for Payment. The RECIPIENT should submit final requests for compensation within forty-five(45) days after the expiration date of this agreement and within fifteen (15) days after the end of a fiscal biennium. Failure to comply may result in delayed reimbursement. 4. Performance Guarantee. The DEPARTMENT may withhold an amount not to exceed ten percent (10%) of each reimbursement payment as security for the RECIPIENT's performance. Monies withheld by the DEPARTMENT may be paid to the RECIPIENT when the project(s) described herein, or a portion thereof, have been completed if, in the DEPARTMENT's sole discretion, such payment is reasonable and approved according to this agreement and, as appropriate, upon completion of an audit as specified under section J.6. herein. 5. Unauthorized Expenditures. All payments to the RECIPIENT may be subject to final audit by the DEPARTMENT and any unauthorized expenditure(s) charged to this grant/loan shall be refunded to the DEPARTMENT by the RECIPIENT. Packet Page 88 of 165 Council DRAFT 9/15/2008 Page 23 of 25 6. Mileage and Per Diem. If mileage and per diem are paid to the employees of the RECIPIENT or other public entities, it shall not exceed the amount allowed under state law for state employees. 7. Overhead Costs. No reimbursement for overhead costs shall be allowed unless provided for in the Scope of Work hereunder. K. TERMINATION 1. For Cause. The obligation of the DEPARTMENT to the RECIPIENT is contingent upon satisfactory performance by the RECIPIENT of all of its obligations under this agreement. In the event the RECIPIENT unjustifiably fails, in the opinion of the DEPARTMENT, to perform any obligation required of it by this agreement, the DEPARTMENT may refuse to pay any further funds thereunder and/or terminate this agreement by giving written notice of termination. A written notice of termination shall be given at least five working days prior to the effective date of termination. In that event, all finished or unfinished documents, data studies, surveys, drawings, maps, models, photographs, and reports or other materials prepared by the RECIPIENT under this agreement, at the option of the DEPARTMENT, shall become Department property and the RECIPIENT shall be entitled to receive just and equitable compensation for any satisfactory work completed on such documents and other materials. Despite the above, the RECIPIENT shall not be relieved of any liability to the DEPARTMENT for damages sustained by the DEPARTMENT and/or the State of Washington because of any breach of agreement by the RECIPIENT. The DEPARTMENT may withhold payments for the purpose of setoff until such time as the exact amount of damages due the DEPARTMENT from the RECIPIENT is determined. 2. Insufficient Funds. The obligation of the DEPARTMENT to make payments is contingent on the availability of state and federal funds through legislative appropriation and state allotment. When this agreement crosses over state fiscal years the obligation of the DEPARTMENT is contingent upon the appropriation of funds during the next fiscal year. The failure to appropriate or allot such funds shall be good cause to terminate this agreement as provided in paragraph K.1 above. When this agreement crosses the RECIPIENT's fiscal year, the obligation of the RECIPIENT to continue or complete the project described herein shall be contingent upon appropriation of funds by the RECIPIENT's governing body; Provided, however, that nothing contained herein shall preclude the DEPARTMENT from demanding repayment of ALL funds paid to the RECIPIENT in accordance with Section O herein. 3. Failure to Commence Work. In the event the RECIPIENT fails to commence work on the project funded herein within four months after the effective date of this agreement, or by any date mutually agreed upon in writing for commencement of work, the DEPARTMENT reserves the right to terminate this agreement. L. WAIVER Waiver of any RECIPIENT default is not a waiver of any subsequent default. Waiver of a breach of any provision of this agreement is not a waiver of any subsequent breach and will not be construed as a modification of the terms of this agreement unless stated as such in writing by the authorized representative of the DEPARTMENT. M. PROPERTY RIGHTS 1. Copyrights and Patents. When the RECIPIENT creates any copyrightable materials or invents any patentable property, the RECIPIENT may copyright or patent the same but the DEPARTMENT retains a royalty-free, nonexclusive and irrevocable license to reproduce, publish, recover or otherwise use the material(s) or property and to authorize others to use the same for federal, state or local government purposes. Where federal funding is involved, the federal government may have a proprietary interest in patent rights to any inventions that are developed by the RECIPIENT as provided in 35 U.S.C. 200-212. 2. Publications. When the RECIPIENT or persons employed by the RECIPIENT use or publish information of the DEPARTMENT; present papers, lectures, or seminars involving information supplied by the DEPARTMENT; use logos, reports, maps or other data, in printed reports, signs, brochures, pamphlets, etc., appropriate credit shall be given to the DEPARTMENT. 3. Tangible Property Rights. The DEPARTMENT's current edition of "Administrative Requirements for Ecology Grants and Loans", Part V, shall control the use and disposition of all real and personal property purchased wholly or in part with funds furnished by the DEPARTMENT in the absence of state, federal statute(s), regulation(s), or policy(s) to the contrary or upon specific instructions with respect thereto in the Scope of Work. Packet Page 89 of 165 Council DRAFT 9/15/2008 Page 24 of 25 4. Personal Property Furnished by the DEPARTMENT. When the DEPARTMENT provides personal property directly to the RECIPIENT for use in performance of the project, it shall be returned to the DEPARTMENT prior to final payment by the DEPARTMENT. If said property is lost, stolen or damaged while in the RECIPIENT's possession, the DEPARTMENT shall be reimbursed in cash or by setoff by the RECIPIENT for the fair market value of such property. 5. Acquisition Projects. The following provisions shall apply if the project covered by this agreement includes funds for the acquisition of land or facilities: a. Prior to disbursement of funds provided for in this agreement, the RECIPIENT shall establish that the cost of land/or facilities is fair and reasonable. b. The RECIPIENT shall provide satisfactory evidence of title or ability to acquire title for each parcel prior to disbursement of funds provided by this agreement. Such evidence may include title insurance policies, Torrens certificates, or abstracts, and attorney's opinions establishing that the land is free from any impediment, lien, or claim which would impair the uses contemplated by this agreement. 6. Conversions. Regardless of the contract termination date shown on the cover sheet, the RECIPIENT shall not at any time convert any equipment, property or facility acquired or developed pursuant to this agreement to uses other than those for which assistance was originally approved without prior written approval of the DEPARTMENT. Such approval may be conditioned upon payment to the DEPARTMENT of that portion of the proceeds of the sale, lease or other conversion or encumbrance which monies granted pursuant to this agreement bear to the total acquisition, purchase or construction costs of such property. N. SUSTAINABLE PRODUCTS In order to sustain Washington’s natural resources and ecosystems, the RECIPIENT is encouraged to implement sustainable practices where and when possible. These practices include use of clean energy, and purchase and use of sustainably produced products (e.g. recycled paper). For more information, see www.ecy.wa.gov/sustainability.. O. RECOVERY OF PAYMENTS TO RECIPIENT The right of the RECIPIENT to retain monies paid to it as reimbursement payments is contingent upon satisfactory performance of this agreement including the satisfactory completion of the project described in the Scope of Work. In the event the RECIPIENT fails, for any reason, to perform obligations required of it by this agreement, the RECIPIENT may, at the DEPARTMENT's sole discretion, be required to repay to the DEPARTMENT all grant/loan funds disbursed to the RECIPIENT for those parts of the project that are rendered worthless in the opinion of the DEPARTMENT by such failure to perform. Interest shall accrue at the rate of twelve percent (12%) per year from the time the DEPARTMENT demands repayment of funds. If payments have been discontinued by the DEPARTMENT due to insufficient funds as in Section K.2 above, the RECIPIENT shall not be obligated to repay monies which had been paid to the RECIPIENT prior to such termination. Any property acquired under this agreement, at the option of the DEPARTMENT, may become the DEPARTMENT'S property and the RECIPIENT'S liability to repay monies shall be reduced by an amount reflecting the fair value of such property. P. PROJECT APPROVAL The extent and character of all work and services to be performed under this agreement by the RECIPIENT shall be subject to the review and approval of the DEPARTMENT through the Project Officer or other designated official to whom the RECIPIENT shall report and be responsible. In the event there is a dispute with regard to the extent and character of the work to be done, the determination of the Project Officer or other designated official as to the extent and character of the work to be done shall govern. The RECIPIENT shall have the right to appeal decisions as provided for below. Q. DISPUTES Except as otherwise provided in this agreement, any dispute concerning a question of fact arising under this agreement which is not disposed of in writing shall be decided by the Project Officer or other designated official who shall provide a written statement of decision to the RECIPIENT. The decision of the Project Officer or other designated official shall be final and conclusive unless, within thirty days from the date of receipt of such statement, the RECIPIENT mails or otherwise furnishes to the Director of the DEPARTMENT a written appeal. In connection with appeal of any proceeding under this clause, the RECIPIENT shall have the opportunity to be heard and to offer evidence in support of this appeal. The decision of the Director or duly authorized Packet Page 90 of 165 Council DRAFT 9/15/2008 Page 25 of 25 representative for the determination of such appeals shall be final and conclusive. Appeals from the Director's determination shall be brought in the Superior Court of Thurston County. Review of the decision of the Director will not be sought before either the Pollution Control Hearings Board or the Shoreline Hearings Board. Pending final decision of dispute hereunder, the RECIPIENT shall proceed diligently with the performance of this agreement and in accordance with the decision rendered. R. CONFLICT OF INTEREST No officer, member, agent, or employee of either party to this agreement who exercises any function or responsibility in the review, approval, or carrying out of this agreement, shall participate in any decision which affects his/her personal interest or the interest of any corporation, partnership or association in which he/she is, directly or indirectly interested; nor shall he/she have any personal or pecuniary interest, direct or indirect, in this agreement or the proceeds thereof. S. INDEMNIFICATION 1. The DEPARTMENT shall in no way be held responsible for payment of salaries, consultant's fees, and other costs related to the project described herein, except as provided in the Scope of Work. 2. To the extent that the Constitution and laws of the State of Washington permit, each party shall indemnify and hold the other harmless from and against any liability for any or all injuries to persons or property arising from the negligent act or omission of that party or that party's agents or employees arising out of this agreement. T. GOVERNING LAW This agreement shall be governed by the laws of the State of Washington. U. SEVERABILITY If any provision of this agreement or any provision of any document incorporated by reference shall be held invalid, such invalidity shall not affect the other provisions of this agreement which can be given effect without the invalid provision, and to this end the provisions of this agreement are declared to be severable. V. PRECEDENCE In the event of inconsistency in this agreement, unless otherwise provided herein, the inconsistency shall be resolved by giving precedence in the following order: (a) applicable Federal and State statutes and regulations; (b) Scope of Work; (c) Special Terms and Conditions; (d) Any terms incorporated herein by reference including the "Administrative Requirements for Ecology Grants and Loans"; and (e) the General Terms and Conditions. SS-010 Rev. 04/04 Packet Page 91 of 165 AM-1779 2.E. Professional Services Agreement with Otak, Inc. Edmonds City Council Meeting Date:09/23/2008 Submitted By:Conni Curtis Submitted For:Jerry Shuster Time:Consent Department:Engineering Type:Action Review Committee: Action: Information Subject Title Authorization for Mayor to sign a Professional Services Agreement with Otak, Inc. for development of a strategic action plan on behalf of the Greater Hall Lake, Hall Creek, Chase Lake, Echo Lake, Lake Ballinger, McAleer Creek Watershed Forum (the Forum). Recommendation from Mayor and Staff Authorize the Mayor to sign a Professional Services Agreement with Otak, Inc. for development of a strategic action plan on behalf of the Forum for $200,000. Previous Council Action On July 1, 2008, Council approved an interlocal agreement (ILA) with the Cities of Lake Forest Park, Lynnwood, Mountlake Terrace, Shoreline, and Snohomish County to create a Watershed Forum to develop a strategic action plan that addresses water resource issues such as flooding and water quality within the Lake Ballinger/McAleer Creek basin. Narrative During the last session, the Washington State legislature allocated $200,000 to assess the surface and ground water impacts on Lake Ballinger. In August 2008, the Mayor signed the Council-approved ILA. Section 1.6 of the ILA designates the City of Edmonds as the fiscal agent for the Forum. As the fiscal agent, the City of Edmonds will perform all accounting and contract management services for the Forum, as it may require, in accordance with the requirements of Chapter 39.34 RCW. One of the services the City of Edmonds will perform for the Forum is to contract with the Forum-selected consultant to develop the Strategic Action Plan. To this end, a Request for Qualifications was published on July 21, 2008. Qualifications materials were submitted by interested parties on August 11. The Forum Staff Committee reviewed these qualifications during the week of August 11 and conducted formal interviews with three firms on August 20. Otak, Inc. was the firm selected by the Forum Staff Committee to recommend to the full Forum. On August 26, the full Forum met and approved the Staff Committee’s recommendation to enter Packet Page 92 of 165 into a professional services agreement with Otak, Inc. for the development of the Strategic Action Plan. A copy of the professional services agreement is attached. Fiscal Impact Attachments Link: Otak Agreement Form Routing/Status Route Seq Inbox Approved By Date Status 1 Engineering Robert English 09/18/2008 01:29 PM APRV 2 Public Works Noel Miller 09/18/2008 02:36 PM APRV 3 City Clerk Sandy Chase 09/18/2008 02:40 PM APRV 4 Mayor Gary Haakenson 09/18/2008 02:45 PM APRV 5 Final Approval Sandy Chase 09/18/2008 02:56 PM APRV Form Started By: Conni Curtis Started On: 09/10/2008 09:51 AM Final Approval Date: 09/18/2008 Packet Page 93 of 165 Packet Page 94 of 165 Packet Page 95 of 165 Packet Page 96 of 165 Packet Page 97 of 165 Packet Page 98 of 165 Packet Page 99 of 165 Packet Page 100 of 165 Packet Page 101 of 165 Packet Page 102 of 165 Packet Page 103 of 165 Packet Page 104 of 165 Packet Page 105 of 165 Packet Page 106 of 165 Packet Page 107 of 165 Packet Page 108 of 165 Packet Page 109 of 165 Packet Page 110 of 165 Packet Page 111 of 165 Packet Page 112 of 165 Packet Page 113 of 165 Packet Page 114 of 165 Packet Page 115 of 165 AM-1795 2.F. PSE Grant Contract Edmonds City Council Meeting Date:09/23/2008 Submitted By:Jim Stevens Time:Consent Department:Public Works Type:Action Review Committee: Action:Approved for Consent Agenda Information Subject Title Approval of three-year PSE grant contract for resource conservation manager software and services. This consent agenda item was not reviewed by a Council Committee. Recommendation from Mayor and Staff Approve the signing of the grant agreement by Mayor Haakenson. Previous Council Action None. Narrative In order to access natural gas consumption data available from PSE through its Energy Interval Service website, the City must obtain the use of software and a software maintenance agreement valued at $5,295 over the next three years. For its part the City agrees to provide the services of an individual (Facilites Maintenance Manager) who will compile monthly information for each meter, train on the use of the software, etc., as defined in the contract. This is mostly activity that would be conducted anyway during continuing efforts to monitor and reduce the consumption of energy by City facilities. Fiscal Impact Attachments Link: PSE RCM Grant Form Routing/Status Route Seq Inbox Approved By Date Status 1 City Clerk Sandy Chase 09/15/2008 01:35 PM APRV 2 Mayor Gary Haakenson 09/15/2008 02:15 PM APRV 3 Final Approval Sandy Chase 09/15/2008 02:57 PM APRV Form Started By: Jim Stevens Started On: 09/12/2008 02:19 PM Final Approval Date: 09/15/2008 Packet Page 116 of 165 Grant Proposal for City of Edmonds Prepared August 18, 2008 © Business Energy Management / 01XX, revised 5/27/08. Page 1 of 3 RCM Support Services After analyzing your PSE costs and consumption, I am happy to provide the following summary of grant opportunities for your participation in PSE’s RCM program. According to my research, the City of Edmonds consumes 125,000 therms annually, with a total cost of approximately $97,000 per year. Based on this use and cost portfolio, PSE can provide the City of Edmonds with the Utility Manager resource accounting software for your RCM efforts. Below is an estimate of cost savings you might achieve from implementing an energy accounting system. I. Estimated Customer Savings (From Base Year) Resource Cost Savings Savings (kWh) Savings (Therms) Year One – 3% $973 - 1,254 Year Two – 5% $1,936 - 2,495 Year Three – 5% $2,890 - 3,725 Gross Savings $5,799 RCM Program Costs (minus PSE Grants) $0 NET PROGRAM SAVINGS $5,799 - 7,474 II. Direct Customer Incentives The following table summaries the cash incentive and program costs that we estimate for your RCM project. For the Utility Manager accounting software, PSE will pay the vendor directly on your behalf and so there will be no actual payment to the City of Edmonds. Term Measure Cost Grant Amount 1 Resource Accounting Software 3 Years $2,895 $2,895 2 Software Maintenance Agreement –Year 2 1 Year $1,200 $1,200 3 Software Maintenance Agreement –Year 3 1 Year $1,200 $1,200 TOTAL (includes sales tax)$5,295 $5,295 Resource Conservation Manager Services 1. Resource Accounting Software PSE will provide a grant toward the cost of obtaining resource tracking software. The grant will be paid upon completion of software setup with organization structure, building information, utility companies, and account numbers for all electricity, gas, water, wastewater, and solid waste accounts. PSE may elect to pay vendor directly on behalf of the customer through the Payment Assignment Form process. The customer, in tern, will submit a copy of their database to PSE on an annual basis. 2 & 3. Software Maintenance Agreement Grant PSE will provide an additional grant of up to $1,200 in years two and three toward the annual Technical Support fee for the resource tracking software. The customer continues to submit a copy of their database to PSE on an annual basis. Packet Page 117 of 165 Grant Proposal for City of Edmonds Prepared August 18, 2008 © Business Energy Management / 01XX, revised 5/27/08. Page 2 of 3 RCM Support Services III. Value Added Services In addition to direct cash incentives, the PSE RCM Support program can provide your organization with the following services. 1. Utility Manager Database Set Up PSE staff will work with the customer to develop a comprehensive list of the customer’s PSE gas and electric accounts and to marry these up to the correct facility. Once this list is developed; PSE will complete the initial setup of Utility Manager with the customer’s facilities and PSE accounts and meters. 2. Historical PSE Billing Data PSE staff will pull historical billing histories for the customer’s PSE accounts and will populate the initial UM database with this information. Once the database has been populated with PSE data, the file will be transferred to the customer for their completion and ongoing maintenance. 3. Monthly PSE Data Downloads Once the customer has possession of their UM database, PSE will begin the process of sending monthly updates on PSE billing data. These files are transferred to the customer via email in a format that is ready to import into their Utility Manager database. The files are meant for energy management purposes and are not intended to facilitate payment of any PSE invoice. 4. Utility Manager Database Set Up PSE staff will work with the customer to develop a comprehensive list of the customer’s PSE gas and electric accounts and to marry these up to the correct facility. Once this list is developed; PSE will complete the initial setup of Utility Manager with the customer’s facilities and PSE accounts and meters. 5. Annual Savings Analysis PSE will work with the customer to calculate O&M savings after each 12-month period of their RCM contract. Adjustments will be made for major capital improvements, change in use, weather, and other factors that may have had a significant impact to facility energy use. 6. Energy Center An on-line technical support and materials center has been developed to help RCMs with their Utility Manager Software and program implementation. Each customer with an active RCM agreement will be provided with a username and password for access to this secure website. The site hosts all PSE program materials that have been developed for implementation and reference and allows for RCMs to communicate with each other in a chat room like setting. 7. Three for Free Audits For each RCM FTE, PSE will provide an initial three (3) facility audits to jump-start you on the process of completing your Facility Action Plans. The site visits will act as both training and technical assistance such that through this process, and along with the RCM training series, each RCM will gain the knowledge necessary to perform their own detailed facility audits. During these first walkthroughs, the RCM will learn how to gather the information necessary to complete the second deliverable of the Start up Grant, their Facility Action Plans. The number of site visits will be prorated for based on FTE. 8. RCM Training Series To support your organization's resource conservation efforts, PSE has designed a series of courses to help you learn more about building energy and resource consuming systems and the tools that will help you be effective in your role as a resource conservation manager. There are eight (8) core classes offered and a number of advanced and specialized courses. Most training classes are scheduled to be held at the Bellevue PSE campus, but can be customized for and offered at customer’s facilities. Packet Page 118 of 165 Grant Proposal for City of Edmonds Prepared August 18, 2008 © Business Energy Management / 01XX, revised 5/27/08. Page 3 of 3 RCM Support Services IV. Next Steps To start the formal grant process, PSE will need the following: 1. PSE RCM Application IF you haven’t already completed a PSE RCM program application, do so now. We will need this document for records purpose and to accurately project your potential resource savings. 2. Facility Inventory A list of your buildings and their square footage will be included in the scope of work for the grant contract. In addition, we will begin the process of setting up your Utility Manager database and in doing so; will be working to marry your buildings with PSE electricity and gas accounts. PSE has a template for a facility inventory, but if you have a spreadsheet or other internal document that contains this information, that will suffice. Furthermore, if your organization keeps any inventory or list of your utility accounts, this will help PSE staff determine which accounts serve which buildings. 3. Data Release Forms If any of your organizations facilities have a PSE utility account that is owned by another company, you will need that company to sign a “release” to allow PSE to share the energy and account data with you. Additionally, if you intend of having a contractor or consultant work on your RCM program, you will need to sign a Release Form to provide permission for them to access your records. Packet Page 119 of 165 AM-1800 2.G. Five Corners Booster Pump Station Upgrade Improvements Bid Authorization Edmonds City Council Meeting Date:09/23/2008 Submitted By:Conni Curtis Submitted For:Robert English Time:Consent Department:Engineering Type:Action Review Committee: Action: Information Subject Title Authorization to call for bids for the Five Corners Booster Pump Station Upgrade Improvements project. This consent agenda item was not reviewed by a Council Committee. This consent agenda item was not reviewed by a Council Committee. Recommendation from Mayor and Staff Council authorize Staff to advertise for bids for the Five Corners Booster Pump Station Upgrade Improvements project. Previous Council Action On June 24, 2003, Council authorized the Mayor to sign a professional services agreement with RH2 Engineering, Inc. for design of the 2003 Water System Improvements project. Narrative The 2003 Water System Improvements Project design is now complete. The Seismic Improvements and Reservoir Security Improvements have been incorporated into the design of the Five Corners Pump Station Improvements and the project has been re-named the Five Corners Booster Pump Station Upgrade Improvements project. We are now ready to call for bids for construction of the project. The 2008-2014 Capital Improvement Program contains $690,000 for this project. The project is funded in part by a low-interest Public Works Trust Fund loan. Fiscal Impact Attachments No file(s) attached. Form Routing/Status Route Seq Inbox Approved By Date Status 1 Engineering Robert English 09/18/2008 01:30 PM APRV 2 Public Works Noel Miller 09/18/2008 02:38 PM APRV 3 City Clerk Sandy Chase 09/18/2008 02:40 PM APRV 4 Mayor Gary Haakenson 09/18/2008 02:45 PM APRV 5 Final Approval Sandy Chase 09/18/2008 02:56 PM APRV Form Started By: Conni Curtis Started On: 09/17/2008 01:27 PM Packet Page 120 of 165 Final Approval Date: 09/18/2008 Packet Page 121 of 165 AM-1755 3. Adopt-a-Dog Edmonds City Council Meeting Date:09/23/2008 Submitted By:Jana Spellman Time:10 Minutes Department:City Council Type:Information Review Committee: Action: Information Subject Title Adopt-a-Dog Recommendation from Mayor and Staff Previous Council Action During the 2008 Edmonds City Council Retreat a discussion ensued regarding a possible trial program whereby Old Dog Haven, Inc., a not-for-profit corporation, would introduce dog(s), ready for adoption, at the beginning of Council meetings which would then air over the City of Edmonds Channel 21. In the process of preparing to put the trial Adopt-a-Dog program on a future Council agenda it was discovered that an agreement needed to be reached between the City of Edmonds and Old Dog Haven, Inc. regarding this trial program. An agreement was accepted by a 5-2 vote at the March 18, 2008 Council Meeting with Council President Plunkett, Councilmembers Pritchard Olson, Dawson, Bernheim and Orvis in favor and Councilmembers Wambolt and Wilson opposed. Presentation of the first trial Adopt-a-Dog program occurred in July 15, 2008. Narrative This is the second dog presented for adoption in this trial program. Fiscal Impact Attachments No file(s) attached. Form Routing/Status Route Seq Inbox Approved By Date Status 1 City Clerk Sandy Chase 09/18/2008 02:40 PM APRV 2 Mayor Gary Haakenson 09/18/2008 02:45 PM APRV 3 Final Approval Sandy Chase 09/18/2008 02:56 PM APRV Form Started By: Jana Spellman Started On: 08/25/2008 03:41 PM Final Approval Date: 09/18/2008 Packet Page 122 of 165 AM-1797 4. Public Service Announcement - Team Peggy Edmonds City Council Meeting Date:09/23/2008 Submitted By:Jana Spellman Submitted For:Council President Plunkett Time:5 Minutes Department:City Council Type:Information Review Committee: Action: Information Subject Title Public Service Announcement - Team Peggy Recommendation from Mayor and Staff N/A Previous Council Action N/A Narrative Pat Greenstreet will be making an announcement about the upcoming Walk to Defeat ALS event sponsored by the ALS Association as well as another event in October 2008 in support of "Team Peggy". Fiscal Impact Attachments No file(s) attached. Form Routing/Status Route Seq Inbox Approved By Date Status 1 City Clerk Sandy Chase 09/18/2008 02:07 PM APRV 2 Mayor Gary Haakenson 09/18/2008 02:21 PM APRV 3 Final Approval Sandy Chase 09/18/2008 02:30 PM APRV Form Started By: Jana Spellman Started On: 09/16/2008 02:55 PM Final Approval Date: 09/18/2008 Packet Page 123 of 165 AM-1799 5. Proclamations - Arts & Humanities and Edmonds Reads Edmonds City Council Meeting Date:09/23/2008 Submitted By:Linda Carl Submitted For:Gary Haakenson Time:10 Minutes Department:Mayor's Office Type:Information Review Committee: Action: Information Subject Title Proclamations in honor of Arts & Humanities Month and Edmonds Reads Month, October 2008. Recommendation from Mayor and Staff Previous Council Action Narrative The month-long celebration of Arts & Humanities in October grew out of National Arts Week, which was started in 1985 by the National Endowment for the Arts and Americans for the Arts. The proclamation recognizes the efforts of people across America, including the many arts organizations, artists, and arts supporters in Edmonds, who work to make the arts and humanities a part of everyone’s life while contributing to education for our youth and economic vitality for our communities. The many nonprofit cultural organizations calling Edmonds their home include: Cascade Symphony, Driftwood Players, Edmonds Arts Festival Foundation, Edmonds Center for the Arts, Edmonds Historical Museum, Write On Calligraphy, and Olympic Ballet Theatre. Galleries, the Edmonds Arts Festival, Third Thursday ArtWalks, public art, Artists Connect, and the annual Art Studio Tour all contribute to a reputation for flourishing visual arts in Edmonds. October showcases the literary arts with the City of Edmonds Arts Commission presenting the 23rd annual Write on the Sound writers’ conference with keynote poet Sam Green, and the Edmonds Library and partners sponsoring “Edmonds Reads,” featuring nationally acclaimed Seattle author Ivan Doig. “Edmonds Reads” is an opportunity for the whole community to celebrate reading and participate in one of two community book discussions and a meet-the-author event at the library. Join the Mayor in recognizing October 2008 as Arts & Humanities and Edmonds Reads Month and urge citizens to participate in the variety of literary, visual, and performing arts events in Edmonds. Fiscal Impact Attachments Link: Arts & Humanities Proclamation Link: Edmonds Reads Proclamation Packet Page 124 of 165 Link: Edmonds Reads Proclamation Form Routing/Status Route Seq Inbox Approved By Date Status 1 City Clerk Sandy Chase 09/17/2008 12:23 PM APRV 2 Mayor Gary Haakenson 09/17/2008 01:15 PM APRV 3 Final Approval Sandy Chase 09/18/2008 08:31 AM APRV Form Started By: Linda Carl Started On: 09/17/2008 11:25 AM Final Approval Date: 09/18/2008 Packet Page 125 of 165 Packet Page 126 of 165 Packet Page 127 of 165 AM-1798 7. Presentation by Steve Thompson, Director of Snohomish County Corrections Edmonds City Council Meeting Date:09/23/2008 Submitted By:Gerry Gannon Submitted For:Al Compaan Time:30 Minutes Department:Police Department Type:Information Review Committee: Action: Information Subject Title Presentation by Steve Thompson, Director of Snohomish County Corrections Recommendation from Mayor and Staff N/A Previous Council Action None Narrative Steve Thompson, Director of Snohomish County Corrections, was asked to give a presentation to the Council on the future of jail space issues/needs and associated costs. Mr. Thompson has given this presentation to Snohomish County Sheriff and Police Chief's Association and other local jurisdictions. Fiscal Impact Attachments No file(s) attached. Form Routing/Status Route Seq Inbox Approved By Date Status 1 City Clerk Sandy Chase 09/17/2008 12:23 PM APRV 2 Mayor Gary Haakenson 09/17/2008 01:15 PM APRV 3 Final Approval Sandy Chase 09/18/2008 08:31 AM APRV Form Started By: Gerry Gannon Started On: 09/17/2008 10:10 AM Final Approval Date: 09/18/2008 Packet Page 128 of 165 AM-1804 8. Work Session with CPC and PB Edmonds City Council Meeting Date:09/23/2008 Submitted By:Linda Carl Submitted For:oth Time:60 Minutes Department:Mayor's Office Type:Action Review Committee: Action: Information Subject Title Work session with the Climate Protection Committee and the Planning Board on the Community Sustainability Element of the Comprehensive Plan. Recommendation from Mayor and Staff Previous Council Action Please see pages 20 and 21 of the attached Council meeting minutes from June 24 that includes the suggestion to meet with the Climate Protection Committee regarding the draft sustainability element. Narrative Tonight’s joint meeting between the City Council, the Climate Change Committee, and the Planning Board is an opportunity for the Council to engage in dialogue about what is important as we move toward green policies in the City of Edmonds. The Climate Protection Committee has recently reviewed the draft City of Edmonds Greenhouse Gas Inventory completed by our summer intern Nicole Sanders. Future meetings will focus on creating targets for the City in the years ahead. The Climate Protection Committee has also had discussions and awaits input from the Council on the draft sustainability element of the comprehensive plan. This evening is an opportunity for the Council to weigh in on the draft. As you know, the City of Edmonds is well ahead of the State when it comes to climate-change initiatives. The State legislature will be working with the Governor’s office in early 2009 to create State policies. Mayor Haakenson has been working on Executive Reardon’s Green Ribbon Commission to create a County policy. The Committee looks forward to input from the Council. Fiscal Impact Attachments Link: June 24 Council minutes Packet Page 129 of 165 Link: June 24 Council minutes Link: Draft Sustainability Element Form Routing/Status Route Seq Inbox Approved By Date Status 1 City Clerk Sandy Chase 09/18/2008 02:07 PM APRV 2 Mayor Gary Haakenson 09/18/2008 02:21 PM APRV 3 Final Approval Sandy Chase 09/18/2008 02:30 PM APRV Form Started By: Linda Carl Started On: 09/18/2008 11:43 AM Final Approval Date: 09/18/2008 Packet Page 130 of 165 EDMONDS CITY COUNCIL APPROVED MINUTES June 24, 2008 The Edmonds City Council meeting was called to order at 7:00 p.m. by Mayor Haakenson in the Council Chambers, 250 5th Avenue North, Edmonds. The meeting was opened with the flag salute. ELECTED OFFICIALS PRESENT Gary Haakenson, Mayor Deanna Dawson, Council President Pro Tem Peggy Pritchard Olson, Councilmember Steve Bernheim, Councilmember D. J. Wilson, Councilmember Dave Orvis, Councilmember Ron Wambolt, Councilmember ELECTED OFFICIALS ABSENT Michael Plunkett, Council President STAFF PRESENT Tom Tomberg, Fire Chief Al Compaan, Police Chief Duane Bowman, Development Services Director Stephen Clifton, Community Services Director Noel Miller, Public Works Director Rob Chave, Planning Manager Frances Chapin, Cultural Services Manager Stephen Koho, Treatment Plant Manager Jeannine Graf, Building Official Bio Park, City Attorney Sandy Chase, City Clerk Jana Spellman, Senior Executive Council Asst. Jeannie Dines, Recorder 1. APPROVAL OF AGENDA Approve Agenda COUNCILMEMBER WAMBOLT MOVED, SECONDED BY COUNCILMEMBER OLSON, TO APPROVE THE AGENDA IN CONTENT AND ORDER. MOTION CARRIED UNANIMOUSLY. 2. CONSENT AGENDA ITEMS Councilmember Wilson requested Item B be removed from the Consent Agenda and Councilmember Wambolt requested Item G be removed. COUNCILMEMBER WAMBOLT MOVED, SECONDED BY COUNCILMEMBER OLSON, TO APPROVE THE BALANCE OF THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda items approved are as follows: Roll Call A. ROLL CALL Approve Claim Checks C. APPROVAL OF CLAIM CHECKS #104978 THROUGH #105130 FOR JUNE 19, 2008 IN THE AMOUNT OF $436,553.84. APPROVAL OF PAYROLL DIRECT DEPOSITS AND CHECKS #46669 THROUGH #46732 FOR THE PERIOD OF JUNE 1 THROUGH JUNE 15, 2008 IN THE AMOUNT OF $1,023,326.57. Lawson Statutory Warranty Deed D. ACCEPTANCE OF STATUTORY WARRANTY DEED FROM PHYLLIS L. LAWSON IN CONJUNCTION WITH THE 76TH AVENUE WEST/ 75TH PLACE WEST WALKWAY PROJECT. Treatment Plant Chemicals Edmonds City Council Approved Minutes June 24, 2008 Page 1 E. REPORT ON BIDS OPENED ON JUNE 10, 2008 FOR THE PURCHASE OF TREATMENT PLANT CHEMICALS AND AWARD TO JONES CHEMICAL, INC FOR SUPPLYING SODIUM HYPOCHLORITE. Packet Page 131 of 165 Treatment Plant Chemicals F. REPORT ON BIDS OPENED ON JUNE 10, 2008 FOR THE PURCHASE OF TREATMENT PLANT CHEMICALS AND AWARD TO NORTHSTAR CHEMICALS, INC. FOR SUPPLYING SODIUM HYDROXIDE AND SODIUM BISULFITE. ITEM B: APPROVAL OF CITY COUNCIL MEETING MINUTES OF JUNE 17, 2008. Correction to 6-17-08 Minutes Councilmember Wilson requested the minutes be amended as follows: • Page 6, third paragraph, revise the last sentence to reflect that he was restating that it was Stevens Hospital’s conclusion that the deficiency was in the public engagement, not in the behavior, action, engagement of the hospital. • Page 6, fifth paragraph, Councilmember Wilson requested staff verify via the audio tape the accuracy of the second sentence. COUNCILMEMBER WILSON MOVED, SECONDED BY COUNCILMEMBER WAMBOLT, TO APPROVE ITEM B AS AMENDED. MOTION CARRIED UNANIMOUSLY. ITEM G: APPROVAL OF LANDAU ASSOCIATES PHASE II INVESTIGATION/ENVIRONMENTAL ASSESSMENT OF THE OLD MILLTOWN PARCEL ($11,100). Environ- mental Assessment of Old Milltown Parcel Councilmember Wambolt recalled the Council approved $6500 for the consultant and noted the amount was now $11,100. City Attorney Bio Park explained Landau Associates determined more extensive work was required which was itemized in the exhibits. He noted there was an opportunity for a $1500 savings via a summarized analytical report rather than a full report. The additional work such as drilling, sample costs, the professional conducting the drilling, minimum charge for the drilling equipment, etc., were not included in the original $6500 estimate. Mayor Haakenson commented Mr. Snyder was extremely upset with this increase as he felt as though he put the Council on the hook with the $6500 estimate which was the amount he was given and had contacted Landau Associates and the other contractor to express his disappointment with the increase. Mayor Haakenson advised he had the ability to approve the higher amount but wanted the Council to be aware of the increase. He summarized staff felt Landau simply failed to include a $3000 item in the original bid. COUNCILMEMBER WAMBOLT MOVED, SECONDED BY COUNCILMEMBER BERNHEIM, TO APPROVE ITEM G. Councilmember Bernheim did not support a $1500 savings due to the property’s central location and the importance of the environmental review of this potential park, commenting a full understanding of the facts was essential. MOTION CARRIED UNANIMOUSLY. ) Mayor Haakenson commented because there was already a big hole in the ground to install a grease interceptor, Mr. Gregg has signed off to allow Landau to begin the work. Chamber of Commerce Membership Committee 3. PRESENTATION BY THE GREATER EDMONDS CHAMBER OF COMMERCE REGARDING THE MEMBERSHIP COMMITTEE. Linda Aufrecht, Membership and Communications Manager, Edmonds Chamber of Commerce, introduced Chris Keuss, Board Representative to the Membership Committee. Mr. Keuss commented the Chamber currently had the most members in its history, 432 businesses. He provided the Membership Committee’s purpose statement, “To develop and implement strategies for the recruitment of new members and the retention of existing members.” He described promotion available to members that includes ribbon cutting ceremonies for new businesses, website listing on the Chamber’s website as well as a new website EverythingEdmonds.com, preferred business directory, and office referrals. Edmonds City Council Approved Minutes June 24, 2008 Page 2 Packet Page 132 of 165 Mr. Keuss described networking opportunities that include after hours events held at member businesses, monthly Chamber luncheons with guest speakers, and weekly breakfasts at Brighton Court. He noted the Chamber Ambassadors would be making a presentation to the Council in a few weeks to describe their program. He described the health benefit program available to members in partnership with Associated Affiliates of America that provides members access to healthcare benefits as well as hotel discounts, car rentals, shipping, credit card processing, human resource and payroll services, internet and telephone communications and a prescription drug program. 4th of July Event 4. DISCUSSION REGARDING MAKING A DONATION TO THE GREATER EDMONDS CHAMBER OF COMMERCE FOR THE 4TH OF JULY EVENT. Jim Hills, Board President, Chamber of Commerce, explained the Chamber began paying for City services in 2002; the cost of those services increased from $5,710 in 2003 to $8,700 in 2008. He explained the Chamber budgeted $40,000 annually for the 4th of July activities which include the children’s parade, main parade and fireworks display. To date they have collected $28,000 in donations/sponsorships for the event, with $12,000 left to collect. He requested a $3,000 donation from the City or whatever amount the Council felt was appropriate. Council President Pro Tem Dawson recalled since the decision was made to have the Chamber pay for City services, the City had contributed to the 4th of July celebration on one other occasion. Mr. Hill recalled the City contributed $2,000 in 2005 toward 4th of July expenses. Council President Pro Tem Dawson suggested the Council consider the $3,000 donation which was ¼ of the remaining $12,000 and suggested the funds come from the Council Contingency Fund which has a balance of $25,000. COUNCIL PRESIDENT PRO TEM DAWSON MOVED, SECONDED BY COUNCILMEMBER WAMBOLT, TO AUTHORIZE $3,000 TOWARD THE 4TH OF JULY CELEBRATION. Councilmember Wambolt commented the 4th of July celebration was wonderful but expressed disappointment that downtown businesses were closed in the afternoon. He asked whether there was any movement toward those businesses remaining open, observing the businesses were missing a great opportunity with numerous people downtown for the parade. Mr. Hill responded the Downtown Edmonds Merchants Association, a Chamber committee, has been working with those businesses encouraging them to extend their hours to take advantage of crowds during the car show, following the parade, etc. As they were private businesses, it was ultimately their choice whether to remain open. He agreed it was a wonderful opportunity to showcase Edmonds to the crowds attending those events. Council President Pro Tem Dawson commented in the past the City contributed financially to the Chamber in other ways such as via partnerships with the Port and Chamber which have since been discontinued. She suggested the Council reconsider such a partnership during the 2009-2010 budget process by including an amount in the budget rather than ad hoc contributions such as this. Mr. Hill noted that later this week the Chamber planned to meet with representatives of the Port and City to discuss how that partnership could be restored. Councilmember Bernheim commented the 4th of July celebration was also successful due to traffic closures. He suggested merchants consider traffic closures for other events as a method of attracting large crowds, pointing out in Europe there were many successful villages where areas with shops and restaurants were closed to traffic. He hoped all the owners and employees of the stores in Edmonds took full advantage of Independence Day and did not work if they chose. MOTION CARRIED UNANIMOUSLY. City Attorney Bio Park recommended calling this a contribution rather than a donation and to draft a short agreement stating the consideration the City received for the $3,000 contribution. Council President Pro Edmonds City Council Approved Minutes June 24, 2008 Page 3 Packet Page 133 of 165 Tem Dawson commented it was in the public interest to bring visitors to the City and to present this event to the public. 5. AUDIENCE COMMENTS Councilmember Orvis clarified anyone wishing to speak regarding the Bettinger/Kretzler Historic Home should do so during Audience Comments. Tim Roddy, Chief Medical Officer, Stevens Hospital, commented after witnessing the exchange between the Council and the Stevens Hospital administration, he felt it was his responsibility to make a brief appearance on behalf of the medical staff. He read a letter sent to the 5 Stevens Hospital Commissioners by the 16 members of the Medical Executive Committee of Stevens Hospital. The letter commended Stevens Hospital CEO Michael Carter and the current administration for their intense efforts to stabilize and improve the financial environment of the hospital given the desperate financial situation they inherited, stating the medical staff was in the unique position to assess the strengths, weaknesses and needs of the institution. The current facility is rapidly aging and approaching obsolescence; financial constraints have prevented the necessary updates and their understanding was that without a large, rapid infusion of capital from some source, those needs would not be able to be addressed in a reasonable timeframe. The letter cited recent improvements in other hospitals such as a new cancer center at Providence Hospital and plans to open a new hospital tower and Evergreen Hospital’s recent completion of an extensive addition and plans to apply for a Certificate of Need for 80 additional beds. With adjacent, competing hospitals updating and expanding aggressively, the Medical Executive Committee felt the window of opportunity for a decision about Stevens Hospital’s future was open only temporarily and delay could only further erode their market position and limit options to negotiate a strong partnership or obtain community support for a levy or bond. They understood the choices include asking the voters of the district to dramatically increase their financial support for the hospital via a combination of levy and bond issues or finding an outside capital source and organization to work with the hospital as a partner. Although they did not favor one option over the other at the present time, they felt a sense of urgency that a decision about the hospital’s future course be made without delay, preferably this summer. They urged Commissioners to promptly and completely review options available as soon as feasible and to immediately embark on a course to achieve these long term goals so the hospital could continue to provide high quality, up-to-date medical services the community deserved. Stevens Hospital Dr. Roddy recalled Stevens Hospital’s slogan, “medicine is changing, so is Stevens,” commenting Stevens did not have the money to make the changes that the world of medicine was calling for. A better slogan would have been “medicine never stops,” acknowledging there would always be diseases and illnesses that bring people to a hospital. He observed the trust of Stevens’ medical team had been called into question, assuring that he trusted his family members to the physicians and medical team at Stevens Hospital, was proud to support the hospital and believed Mr. Carter and his team would be responsible stewards of the hospital’s future direction. Lora Petso, Edmonds, stated during an upcoming agenda item staff would tell the Council that building maintenance was the City’s top unfunded priority; she assured it was not her top priority, none of the Councilmembers campaigned for office under support for a strong building maintenance program and few citizens would identify that as a top priority. Many of the building maintenance projects sounded like make- work and provided a sample project description she found on the City’s website, to replace the carpet in the Council Chamber area at a cost of $20,000. She did not view this a top priority and questioned the cost. She cited other top priority items including $25,000 for the Library Plaza Room suggesting rental rates be increased to cover improvements rather than raising utility taxes; $3,000 for cemetery gutters suggesting this be funded from the cemetery account; $3,000 for lights in the log cabin, suggesting this be funded from the Lodging Tax Fund; and $100,000 for work on the grandstands at the Civic Center fields, suggesting this be funded from REET taxes. She suggested delaying any improvements to the grandstands until the City owned the property. She preferred the Council utilize funds from existing accounts rather than raising utility taxes. City’s Funding Priorities Edmonds City Council Approved Minutes June 24, 2008 Page 4 Packet Page 134 of 165 She summarized building maintenance was not a top priority; General Fund monies should be treasured and not tossed away on maintenance projects that could be funded via other sources. Rob Johnson, Policy Director, Transportation Choices Coalition, referred to Agenda Item 10, the City’s letter to Sound Transit regarding Phase 2, expressing support for Sound Transit placing Phase 2 on the ballot this year and urging the City to support that effort. Although he was dismayed that the environmental community was unable to reach a unified position on Prop 1 last year, they were united in their strong support for a Sound Transit ballot measure this year. He cited increasing gas prices, global warming, increasing transit ridership and tremendous growth occurring in the region as support for continued Sound Transit investments. He explained Transportation Choices Coalition was working with Sound Transit to bring light rail to Snohomish County and were optimistic Sound Transit 2 would be on the ballot this fall. Sound Transit Rebecca Wolfe, Edmonds, Sierra Club, commented on her recent conversation with Governor Gregoire, a leader in the Western Climate Initiative who supports the Cool State Initiative. She noted mass transit, increased express bus service, light rail and increasing ridership were high priorities due to the need to reduce global warming and move people more efficiently in the region. She recognized the need for a regional approach, pointing out although the Edmonds area was the City’s top priority, there were no boundaries for pollution and global warming. The Sierra Club, Transportation Choices and Futurewise support increasing the concentration of transit and growth in urban areas in an effort to reduce sprawl. She urged Council to support the Sound Transit 2 package, commenting there were discussions of beginning light rail in Everett toward Northgate and extending light rail from Northgate toward Everett to eventually link. She also commented on the need to coordinate with Community Transit to make connections more efficient and to provide ways for riders to the east to reach transit centers. Sound Transit Dave Page, Edmonds, reported Edmonds Automotive and Performance Auto in Lynnwood received top ratings in a Puget Sound Consumers Checkbook in the Seattle Times that listed the top 27 auto repair shops in King County and 2 in Snohomish County based on the best price, quality and service. Next, he referred to his comments last week regarding the spotted owls’ defeat of the logging industry from British Columbia to Eureka, California. He described how in 1971 the discovery of a small fish, the Snail Darter, halted construction of a dam in the Tennessee Valley that had been in progress for ten years at a cost of $200 million and the impact that declaring the Snail Darter an endangered species had on humans. Edmonds Automotive Endangered Species Electric Vehicles Rich Senderoff, Edmonds, urged Council to consider replacing City vehicles with electric vehicles from Phoenix Motor Company. He explained the sport utility vehicles have a 130 mile range, accelerate from 0 to 60 in less than 10 seconds, and can be fully recharged via an onboard charger in less than 10 minutes. He referred to presidential candidate John McCain’s offer of $300 million to develop new battery technology, noting this technology was already available. Phoenix Motor Company was selling fleet vehicles and taking reservations for private vehicles. He noted this would be an excellent choice for City vehicles that did not travel long distances. He offered to send the Council the company’s website for further investigation; Council President Pro Tem Dawson requested he provide the Council the website. Tony Shapiro, Edmonds, encouraged Council to consider hiring a consultant to conduct a top down analysis of the Development Services Department. He recalled hearings conducted in Snohomish County and Lynnwood by the consultant he recommended last week where she queried developers regarding what needed to be changed. Both Snohomish County and the City of Lynnwood experienced dramatic improvement as a result and were operating in a more streamlined manner. He referred to his comments last week regarding Edmonds’ requirement for wet stamping, noting it was indicative of the “busy work mentality” that prevails within the department, requiring applicants to perform steps that had no impact on the life safety issues of a project. He explained wet stamping entailed the signing of the original that was submitted and held on file at the City. He pointed out the federal government and federal courts acknowledge fax copies of contracts with signatures attached and did not require original signatures. However, Edmonds’ Building Official insists that applicants submit wet stamped drawings. He disagreed Development Services Department Edmonds City Council Approved Minutes June 24, 2008 Page 5 Packet Page 135 of 165 with the department’s assertion that this was a State requirement, pointing out this required a great deal of time and energy in a time when files and drawings were sent electronically. He had other issues with the management of the department such as unwritten policies that applicants cannot see or refer to while preparing documents for submission but were imposed upon the applicant once their submission was made. Roger Hertrich, Edmonds, commended Mr. Shapiro for his comments and remarked on the efforts to combine the audio with the video of last week’s meeting. He expressed concern that the minutes of the June 17 meeting did not include his comments that Mayor Haakenson was in charge, that it was his responsibility and he did not deserve a raise if he could not solve these problems. Next, Mr. Hertrich referred to the July 15 public hearing on the nuisance ordinance, expressing concern that the City was attempting to expand its police powers over private property rights. Temporary tents/canopies for boats, trailers or campers or tarped firewood, equipment or spare vehicles would be illegal if the Council passed the ordinance proposed by Mayor Haakenson, Development Services Director Duane Bowman and Code Enforcement Officer Mike Thies. He questioned what was the City’s business versus residents’ business and whether residents’ front yard, side yard and back yard should be under the City’s control. He concluded unless citizens told the City Council what they thought regarding who should control what was in their yard, residents would not be allowed to store anything in their yard. He urged residents to attend the July 15 hearing due to the importance of protecting their private property rights. June 17 Council Minutes July 15 Public Hearing on Nuisance Ordinance Fred Bell, President, Edmonds Historical Society, spoke in response to Council President Pro Tem Dawson’s question last week regarding whether the Bettinger/Kretzler historic home could be moved a second time. He advised the answer was yes. The person they were contemplating using to move the house said the house could be moved any number of times as long as they were gentle with the house. He was confident with this assessment, recalling the log cabin was moved from its original location to the present site and was lifted a few years ago to place logs at the base of the cabin. Bettinger/ Kretzler Historic Home Rob Michel, Edmonds, referred to Agenda Item 7, Staff Response to Developers’ Concerns, noting only one developer spoke, and the others were citizens and property owners. He referred to two letters from individuals that contained similar comments. He referred to a meeting held on July 26, 2007 and minutes of a presentation by Mr. Bowman to the Council on August 20, 2007 outlining a similar list of complaints regarding the department. The Council directed the Community Services/Development Services Committee to conduct a final review. He referred to the September 18, 2007 City Council meeting minutes that outlined the outcome of these meetings, “staff outlined several recommendations in response to the July 26 special meeting, 1) establishing a process to share code revision language to allow citizen feedback on the code rewrite, 2) do a code change to eliminate the 28 day planning application completeness process, and 3) open the department to match City Hall hours Monday, Tuesday, Thursday and Friday with no permit applications accepted after 4:00 p.m. and on Wednesdays, the counter would be closed all day and phone calls taken and directed to voicemail and the day devoted to plan review with emphasis on overdue reviews. With regard to “subject to field inspection,” staff anticipated that would have limited application but had not yet polled other cities.” He noted neither recommendation 1 or 2 had been accomplished. He expressed frustration that was all that had happened after the meetings in 2007, recalling several meetings were held with Mr. Bowman in 2002 with similar concerns. He urged the City to hire a consultant to assist in addressing these issues. Development Services Department Marsha Lord, Coordinator, ASSE, explained they plan to bring 20 high school exchange students, 16-18 years of age, from Germany, France, Italy, Portugal, and Spain to the Edmonds area from July 24 through August 24. Classes will be held in classrooms at Westgate Chapel and the students will assist with setting up and taking down the Taste of Edmonds. She invited the public to host a student, explaining this program offered a host family an opposite exchange for an American student. She provided her contact phone number 425-582-2727. High School Exchange Students Edmonds City Council Approved Minutes June 24, 2008 Page 6 Packet Page 136 of 165 Councilmember Wilson recognized Stevens Hospital Commissioner Chuck Day in the audience and thanked the Stevens Hospital representatives for their presentation to the Council last week. He expressed his appreciation for last week’s frank discussion and the message provided by Dr. Roddy tonight and hoped their efforts would move forward. Stevens Hospital Bettinger/ Kretzler Historic Home 6. DISCUSSION REGARDING MOVING THE HOUSE AT 555 MAIN STREET TO CIVIC CENTER PLAYFIELD AND A PROPOSED RESOLUTION EXPRESSING INTENT TO PRESERVE THE BETTINGER/KRETZLER HISTORIC HOME. Development Services Director Duane Bowman referred to the memo in the packet from Parks & Recreation Director Brian McIntosh. He explained the Civic Center Playfield property was zoned Public Use and was intended as a site for public facilities with minimal impacts on nearby property owners. He referred to ECDC Section 16.80 that establishes the zoning requirements for the zone (Exhibit 2), assuming some type of public use would be the result of placing the structure on the site. Mr. Bowman commented key issues include the height of the building as it appears the building may be over 25 feet in height although this could be addressed via a Conditional Use Permit. Another issue was parking that would be required for the intended use. The biggest issue was the setbacks; he displayed an aerial map explaining the requirements for, 1) a 25-foot setback from the alley to the south and 6th Avenue to the west, and 2) a 25-foot setback from the athletic field/track. The only potential location on the site was the southwest corner; however, placing the house, excluding the garage, on the aerial photograph revealed the site was too constrained by the required setbacks. Mr. Bowman explained the building could be temporarily moved and stored on the site for 30 days but then must have a foundation placed beneath it and requires a foundation permit be issued at the time the moving permit was issued. There were also issues associated with utility hookups. If the building were designated historic, some relief was available from full compliance with updating it to meet all current code requirements but that was heavily dependent on the intended use of the building. He concluded it appeared the City’s zoning code requirements regarding the required setbacks eliminated the possibility of siting of the building on the southwest corner of the Civic Center Playfield property. The only way it could be located there would be to obtain variances. However, the City’s variance criteria are very strict and he anticipated it would be very difficult to justify a variance at that location. Councilmember Wambolt remarked it was obvious this was not a suitable permanent location, recalling there was discussion about it being a temporary location as time was of the essence because the property owners want to proceed with development of a new building. He asked whether the house could be stored on the property for up to six months. Mr. Bowman responded the code required a foundation be constructed within 30 days. He agreed with Mr. McIntosh’s concern that if the house were relocated temporarily, the urgency to identify and move it to a permanent location diminished. Councilmember Orvis asked if the Council was making a decision whether or not to move the building to the Civic Center playfield site. Mr. Bowman stated he was asked to provide the Council information regarding the code requirements for that site. It was the Council’s decision whether this was an appropriate site. Council President Pro Tem Dawson asked staff to explain why obtaining a variance was not a viable option. Mr. Bowman recommended the Council not discuss a variance in detail as they could be required to make a decision in the future on appeal. With regard to the variance criteria, he questioned what special circumstance of the lot required the house be located there; the circumstance was moving the house to that location to preserve it but that was not a unique circumstance of the property. He summarized if he were to prepare a staff report, it would be difficult to comply with the variance criteria such as grant of special circumstance, grant of special privilege, not detrimental and intent of the zoning code. Edmonds City Council Approved Minutes June 24, 2008 Page 7 Packet Page 137 of 165 Edmonds City Council Approved Minutes June 24, 2008 Page 8 Councilmember Bernheim asked if other locations on the property had been considered. Mr. Bowman answered other uses on the Civic Center playfields - sports fields, softball field, skate park, tennis courts, open area used for recreation, and children’s play area - made this the only potential location. Councilmember Bernheim suggested the area north of the skate park. Mr. Bowman responded that was an area used for various pick-up sports, placing a house in that location would affect those uses as well as raise issues regarding access to the house. Councilmember Orvis assured this was a starting point, not an ending point. The resolution stated the Council was negotiating in good faith toward a solution. The Historic Society is willing to raise the funds to move the house; the goal was to save the house and this was not the only location. The goal of the resolution was to state the Council’s intent to save the house and find a location on public property. Council President Pro Tem Dawson pointed out the fifth Whereas clause states the southwest corner of the Civic Field was a suitable site; she recommended striking that paragraph from the resolution as the information presented tonight indicates that was not a suitable site. She noted even with the removal of the fifth Whereas clause, efforts to find a suitable location could continue. Councilmember Wambolt questioned the value of the resolution to the property owner particularly if the fifth Whereas clause was removed. Mark Trumper, property owner, 555 Main Street, explained they were doing everything possible to save the house. They were seeking assurance from the Council/City that they wanted to save the house and a commitment that the house would stay in Edmonds; otherwise they needed to pursue other options to move the house outside Edmonds. He envisioned the house had a future as a public house for weddings, meetings, etc.; the problem was property in Edmonds was very expensive and it was difficult to find a lot to place the house on. As a property owner, they wanted a decision at some point and a commitment that the City was working in good faith to find a location and move the house. Councilmember Wambolt questioned how the Council could commit to that as the Council was unable to guarantee that a suitable site in Edmonds could be identified. Councilmember Wilson asked if the resolution provided that level of commitment. Mr. Trumper responded they thought the Civic Center playfield would work but based on staff’s presentation it appeared this was not an ideal site even temporarily. His question to the Council was what could be done to save the house. Councilmember Orvis hoped the house could be saved due to its importance to the City’s history. He was willing to take a chance on applying for a variance. He stressed the importance of preserving the City’s history and if it was necessary to place the house in a park, that was what needed to be done. He noted the Civic fields were not the only park land in Edmonds; it may be possible to identify another piece of park land to site the house. COUNCILMEMBER ORVIS, MOVED, SECONDED BY COUNCILMEMBER WILSON, TO APPROVE RESOLUTION NO. 1176 WITHOUT THE FIFTH WHEREAS CLAUSE (WHEREAS, A NEW SITE, THE SOUTHWEST CORNER OF CIVIC FIELD IS OWNED BY THE EDMONDS SCHOOL DISTRICT AND UNDER LONG-TERM LEASE WITH THE CITY OF EDMONDS HAS BEEN REVIEWED BY THE EDMONDS MUSEUM AND FOUND SUITABLE, AND). Council President Pro Tem Dawson thanked Councilmember Orvis for removing the fifth Whereas clause, noting it would be inappropriate for the Council to make a determination that the Civic field was an appropriate site in the event a variance was pursued in the future. Councilmember Bernheim expressed his support for the resolution which recognized the historic importance of the house and did not require public funding. Councilmember Olson commented there was no guarantee but the Council wanted to try to save this house. Packet Page 138 of 165 Councilmember Wilson anticipated the Council would pass the resolution because it did not obligate the Council to anything. To those working to save this house, he emphasized the Council did not have a solution or a location in light of staff’s comments that the Civic field was not an appropriate location. He suggested it may be more prudent to delay approval of the resolution pending further work on a suitable site. Councilmember Orvis pointed out the need to inform the owner of the Council’s intent and passing this resolution made that statement. Councilmember Wilson questioned whether the resolution provided the property owner a strong enough statement. Council President Pro Tem Dawson pointed out the resolution was what the Council could do today and the parties should continue to work on it. Councilmember Wilson agreed, but questioned whether it would be more prudent to pass one resolution that solved the problem rather than passing numerous resolutions as new information was developed. Mr. Kent, property owner, 555 Main Street, acknowledged a resolution that identified a location where the house would be moved would be preferable, recognizing this resolution may be the best the Council could do now. He questioned the requirement for a 25-foot setback from the track and whether that was open to interpretation. City Attorney Bio Park cited ECDC 16.80.30(a), Minimum Setbacks, that states 25 feet maintained from adjacent residentially zoned property for all structures, play areas and structured athletic fields. Mr. Bowman interpreted the track to be a structured athletic field. Mr. Kent asked how the grandstands adhered to that code. Mayor Haakenson pointed out the resolution states what the City was already doing, working with Mr. Bell, property owners, and others to find a place for the house and passing this resolution would not change that. Council President Pro Tem Dawson concluded passing the resolution was symbolic. Councilmember Bernheim agreed with Mr. Kent, commenting he was not convinced that the 25-foot setback from the track was required, particularly in light of the grandstands being immediately adjacent to the track. He also wanted the potential for a variance to be explored further. MOTION CARRIED UNANIMOUSLY. 7. STAFF RESPONSE TO DEVELOPERS' CONCERNS Response to Developers’ Concerns Development Services Director Duane Bowman advised this item was a response to comments made during Audience Comments last week orchestrated by Tony Shapiro in regard to the Development Services Department. He assured the Development Services Department was not dysfunctional, explaining the men and women in the Building, Planning and Engineering Divisions along with Public Works and the Fire Department were dedicated employees who try to do their best to provide the best service possible enforcing adopted City, State and Federal regulations that govern development within the City. He recognized several employees in the audience, stating he was proud to serve with them. He advised he had listened to the audio of the meeting to identify all the issues raised. Issues Raised by Tony Shapiro • The Department is impacting the economic vitality of the city. • The Department is creating a financial drain on applicants. • Dysfunctional Department, staff is not professional and is discourteous. • The Department requires things that are of no value, example wet stamping of drawings. • Too much time/effort/energy is expended with no ultimate value to the product. • Hire a Consultant With regard to the comment that the department was dysfunctional, Mr. Bowman relayed that in 2007, the building permit activity had a valuation of $66,953,307; 1,253 building permits were processed; and $1,277,675 in building permit fees was received. In 2007, 3,787 building inspections took place for an Edmonds City Council Approved Minutes June 24, 2008 Page 9 Packet Page 139 of 165 Edmonds City Council Approved Minutes June 24, 2008 Page 10 average of 15 per day. In 2006, the building permit activity had a valuation of $66,254,907; processed 1,187 building permits; and brought in $1,222,700 in permit fees. In 2006, 4,632 building inspections took place for an average of about 18.5 per day. In his opinion, this type of work production was not the sign of a dysfunctional department. With regard to wet stamping, Mr. Bowman explained this was a requirement of the State that applies to architects and engineers. This was an issue raised solely by Mr. Shapiro that consumed hours of his time and that of the Building Official responding to phone calls and e-mails from him. He provided an email sent to Jeannine Graf from David Butler, Washington State Board of Architects, that states electronic seals are okay but the signature must be original and references WAC 308-12-081. He provided an email written by Building Official Jeannine Graf to Mr. Shapiro, that referenced her October 25, 2007 email that states the City acknowledges that in the electronic world the stamp is commonly reproduced on the plans. For submittal, the City requires only one set to be wet signed (this set remains the City copy). This applies to all registered engineers and architects who submit plans to the City. Mr. Bowman disagreed with Mr. Shapiro’s assertion that the Development Services Department staff was discourteous. With regard to the example Mr. Shapiro provided that the staff treated a permit applicant who came in to look at plans rudely, he assured all plans were public documents and open to review by anyone. He acknowledged the plan reviewers may have the active plans in their possession and access may be delayed. He provided several examples of unsolicited comment cards the City received regarding the excellent service provided by staff. He read a card received today from residents thanking the Planning, Building and Engineer Divisions for the timely, thorough and professional way they assisted with the building permit process. The card was accompanied by a bouquet of flowers. In response to Mr. Shapiro’s comment that too much time/effort/energy was expended with no ultimate value to the product, Mr. Bowman assured staff did what the code required; they did not have the ability to pick and choose which code provisions to enforce or ignore. The Department is working on a substantial code rewrite that will improve some of these code issues; others will require city policy decisions, deciding what is important to regulate, and what is not. Others are beyond the Department’s control such as State or Federal requirements. Linda Paralez, DeMarche Consulting Comments • Website information is out of date • City should join eGov Alliance • Standardize practices • Provide on-line permitting and permit status Mr. Bowman responded belonging to eGov Alliance was very expensive, particularly their online permit process. The City already provides significant on-line permit information, more than was provided by eGov Alliance. Via PermitTracks, applicants or the public could find permit status for any permit. He agreed with Ms. Paralez’ comment that the Annual Report on Land Use Permitting Timelines was out of date; pointing out there was current information regarding the comprehensive plan, zoning, current issues and agenda information available on the website. The City is testing on-line permit applications for minor building, plumbing and mechanical permits. He agreed the City’s website needed a complete overhaul to make it more user friendly and intuitive. Mr. Bowman recalled the City joined the Snohomish County Economic Development Council in 2002 to look at a model permit system for Snohomish County but that work was not finalized. When land use permits were analyzed during that process, Edmonds was well below other jurisdictions and their review of planning discretionary land use permits always beat the 120 days deadline. He noted the online permit tracking system provided the ability for permit applicants to access that information 24/7. Packet Page 140 of 165 Edmonds City Council Approved Minutes June 24, 2008 Page 11 Brian Goodnight Issues • Lack of ability to ask simple questions. • Last project had $30,000 dollars into it before setbacks were found to be wrong. • Didn’t know that the City has a pre-application process. • Lack of information over the counter, specifically water line specifications. • People at counter don’t know information. • Closed on Wednesdays Mr. Bowman explained staff responds to questions all the time. In fact, Bruce Goodnight was in last Friday morning to meet with Assistant Building Official Ann Bullis to go over some building questions. With regard to the comment regarding lack of information over the counter, Mr. Bowman explained codes, handouts and standard details were all available on line and at the Development Services Department. With regard to Mr. Goodnight’s last comment, Mr. Bowman explained the counter was closed on Wednesdays to allow staff to focus on plan reviews. Mr. Bowman was uncertain about Mr. Goodnight’s comment that he was not aware of the pre-application process and displayed materials from a pre-application meeting held in 2002 with his brother, Brian Goodnight. Bill Wilson Comments • The City required expensive and lengthy process in order to do improvements for a tenant space for Community Solutions before they could get a business license when it was the same use (warehouse and office). Mr. Bowman responded by law the City was required to keep commercial and multi family building permits for the life of the building plus 10 years. In this case, improvements were made to the building that were not consistent with the approved permit; the biggest issue was a breach of the 2-hour firewall to an unrated door. He displayed a detailed chronology of events that began when Community Solutions applied for a permit on July 12, 2005 and the Building Division notified them on July 19, 2005 that a change of use permit was required. After several exchanges between the City and the Wilsons, City Fire Marshal met with Mr. Wilson on site on September 5, 2006 to discuss the matter and recommended Mr. Wilson retain an architect to assist him. On September 6, 2006, Mr. Wilson followed up with a letter that he had retained Tony Shapiro as his architect and requested an extension of time to October 15, 2006 to submit plans. The request was granted and plans were submitted on November 21, 2006. On December 7, 2006 Building and Fire approved plans for issuance, inspections took place on March 21, 2007 (framing), July 10, 2007 (sheetrock) and July 18, 2007 (final occupancy) and a business license was issued to Community Solutions on July 19, 2007. Donna Breske Comments • Supports hiring outside consultant. • The City has no staff that are experienced in utilizing the 1992 Department of Ecology Manual. • Cited an example of a building on 76th Avenue where staff wanted the cumulative impervious surface considered and did not consider the project as redevelopment which would not trigger the requirement for detention. Mr. Bowman responded while it was true that staff did not currently have a stormwater engineer on staff, the City did retain Don Fiene, P.E., as its stormwater consulting engineer, who was familiar with the 1992 DOE Storm Water Manual. The issue Ms. Breske raises fails to address the City’s adopted stormwater policy and she attempted to say it did not apply to projects with cumulative impervious surfaces over 5,000 square feet. He displayed instructions from the stormwater handout that systems designed to accommodate over 5,000 square feet of impervious surface must be designed and stamped by a professional engineer. Mark Loewen Comments • He cited issues of miscommunication and misinformation. • That he had to hire Donna Breske to write a letter to the City that he did not need her engineering. Packet Page 141 of 165 Edmonds City Council Approved Minutes June 24, 2008 Page 12 • Due to the length of the building permit process he was now unable to obtain a construction loan. • He stated that a person could go into the building department on five occasions, ask the same question and get five different answers. • Staff could not figure out where the north arrow was on the plans. Mr. Bowman responded he was in awe that Mr. Loewen was unaware he would need a building permit for improvements valued at $237,000. He also questioned why anyone would ask the same question of the Building Department five times, noting it was unlikely he would speak to five different people because of Edmonds’ small staff. Regarding hiring Ms. Breske to respond to the City, Mr. Bowman explained Mr. Loewen’s geo-tech engineer raised the issue of drainage due to slopes on the property. The City’s engineering reviewer noted that and asked that the issue be addressed. Ms. Breske responded and the City signed off the engineering review. He reviewed a detailed chronology of events regarding Mr. Loewen’s permit: • City sent letter to Mr. Loewen on 5/14/07 stating the City had become aware that he had started a remodel without a building permit. Requested a response by 6/15/07. No response was received. • Building Official initiated code enforcement action on 6/20/07; permit application must be submitted by 7/6/07. • On 6/4/07 Mr. Loewen filed a Critical Areas Checklist with the Planning Division. The Critical Areas assessment of the Loewen property was performed on 6/8/07 and determined that a Critical Areas Study was required due to the presence of erosion and landslide hazard areas as well as mapped fish and wildlife habitat conservation area along the eastern bounds of the parcel. • On 6/21/07, Mr. Loewen filed a building permit application. He described the work as ‘remodeling a day light rambler with garage addition with living space above. Permit for deck built without permit. The application documents were missing minimum submittal information. • On 7/25/07 Mr. Loewen supplemented the application with missing information and a plan review was initiated by the Building, Engineering and Planning Divisions. • Building, Engineering and Planning plan review comments were mailed to Mr. Loewen on 9/17/07, 9/6/07 and 9/17/07 respectively. • The Building plan reviewer made the following notation regarding the north arrow, ‘Please add the following information to the site plan. Label North arrow.’ There were a total of twelve building plan review comments. North arrows are required to be labeled. • Mr. Loewen resubmitted plans on 3/13/08 (almost five months from the 9/17/07 plan review comments). • Building, Engineering and Planning approved the permit for issuance on 3/21/08, 4/2/08 and 4/1/08 respectively. Mr. Loewen was contacted on 4/2/08 that the permit was ready to be issued. • Because this project was started prior to permit issuance the Building Official issued an additional Order to Correct Violation Notice on 5/8/08 requiring the permit be issued no later than 5/23/08. On 5/14/08, Mr. Loewen contacted the City and informed Building staff of financing difficulties preventing him from obtaining the building permit. The permit application was due to expire on 6/21/08 and Mr. Loewen was informed by the Development Services Technician that the permit must be issued by this date. • On 6/16/08 the permit (reference BLD20070652) was issued to Mr. Loewen. The job description was changed by the plan reviewer to read, ‘demo existing carport, lower floor add 303 sf storage, main floor add 921 sf 3 car garage, remodel master bath, remodel kitchen, add 360 sf nook and laundry, add 184 sf porch, rebuilt existing 521 sf deck, upper floor add 1,128 sf 3 bedrooms, loft and bath, the project value is $237,877.00. Mr. Loewen was assessed a violation fee of $1,691.00. Roger Hertrich Comments • Architects and builders are afraid to complain because they fear retaliation on their next project. • Cost associated with continually extending projects due to inexperienced and ineffective staff. Packet Page 142 of 165 Edmonds City Council Approved Minutes June 24, 2008 Page 13 • Staff are inexperienced and inspectors have no proper credentials. • Edmonds is the worst. • Edmonds fails because of Development Services. With regard to Mr. Hertrich’s comment regarding retaliation, Mr. Bowman responded it simply takes too much effort to retaliate and it was likely illegal. He has heard this charge for over 30 years but has yet to have anyone prove such a charge. Regarding inexperienced and ineffective staff, he acknowledged the Engineering Division had the most new staff members and did not always know answers off the top of their heads. In order to provide accurate answers to the public some research and/or questioning of more experienced staff members may be required. Codes, handouts and standard details are all available on line and at the Development Services Department. The new Senior Building Inspector has 12 ICC certifications; the previous inspector had 9. He pointed out delays during the plan review process were often a direct result of the applicant not responding to plan review comments in their entirety. Requests for waiver or deviation from the ECDC also lengthen the plan review process. Steve Shelton Comments • Replaced a chain link fence with a wood fence on the corner of 4th Avenue North and Bell Street. City posted a Stop Work Order. • City required a critical areas analysis in order to replace the fence. • Last year the garage doors were being replaced, the contractor was told they did not need a permit. When contractor replaced rotted 2 x 4s, the project was red tagged and fined for not obtaining a permit. Mr. Bowman responded Code Chapter 17.30 regulates permit requirements for fences. A fence permit is required for fences greater than 3 feet in height which is also within 10 feet of any street right-of-way or access easement or within 30 feet of a corner. Mr. Shelton has a corner lot, the proposed fence was 3 feet to 6 feet in height on the south property line along Bell Street, 3 feet in height along the west property line at 4th Avenue North with a 7’6” arbor at the sidewalk entrance to the property and a 6 foot fence at the northeast corner of the property adjacent to the alley. The City issued 27 fence permits in 2005, Town & Country was the contractor of record for two fence permits including Mr. Shelton’s permit. He provided a detailed chronology of events: • Stop Work Order issued on 4/27/05 for installation of a fence without first obtaining a fence permit. • Mr. Shelton came to the permit counter on 4/28/05 and filed the permit application • Code Chapter 23.40.060 requires a critical areas assessment on all lots prior to issuance of building permits that disturb the soil. Mr. Shelton submitted a Critical Areas Checklist form to the City Planning Division on 4/28/05. On 5/3/05 the City Planner performed a site inspection and rendered a decision of ‘waiver’ meaning no critical areas were identified on site. • On 5/6/05 the City Engineering Division performed a review of the fence proposal checking for pedestrian and traffic sight distance hazards. A portion of the fence at the alley was required to be altered to meet the proper site distance. • Fence permit (reference 2005-0370) was issued on 5/6/05. • The owner was assessed a violation fee of $205.00. With regard to the garage, Mr. Bowman agreed a permit was not required to replace garage doors and provided the following chronology of events: • Stop Work Order was issued on 10/25/07 because structural members were being replaced (specifically the garage door header, posts supporting the header, and wall framing on the south side of the garage). • The contractor came to the permit counter on 10/26/07 and filed the permit application. • The permit BLD20071079 was issued the same day, 10/26/07. Packet Page 143 of 165 Edmonds City Council Approved Minutes June 24, 2008 Page 14 • The contractor called for inspection on 10/30/07 and exterior sheathing and framing were approved by the City Inspector. • The owner was assessed a violation fee of $205.00 but the project was not delayed as the permit was issued over the counter to the contractor. Mr. Bowman concluded the Department was not overstaffed, in fact was currently short one Building Plans Reviewer. A new experienced Planner and a new City Engineer have been hired and an offer has been made to a Stormwater Manager. Edmonds staff is asked to do more here than in other cities. He was proud of the volume of work that staff produced each day with very minimal errors. He assured staff was very helpful and courteous and strive to give citizens the correct answer to their questions, as they understand time is money and that issuance of building permits has an effect on the City’s economic vitality. Mr. Bowman commented he, like the Mayor, had an open door policy. His door was typically open so he can listen to what goes on at the permit counter. As an example, over the past six months he has met with several people to discuss their concerns to resolve violations, permit issues, code questions or interpretations or just plain old disagreements. Sometimes he helps by investigating the permit process, but often times “the code is what the code is” and it must be enforced. He also monitors permit reviews and will step in when he believes direction is needed. He assured staff was constantly searching for ways to do things better. Significant improvements were made when he first joined the City including remodeling the second floor to expand the permit counter, replacing a non-functional permit system with a system that worked, and developing handouts of standard uniform construction practices. He agreed the code rewrite needed to be finished, the City’s website needed to be updated and minor permits need to be available online and hoped to achieve these objectives by next year. Councilmember Wambolt recognized the amount of work it took to respond to the comments that were made, commenting it did not resolve the impasse between the Development Services Department and the developers. Although he was not a proponent of hiring consultants, he commented it may be worthwhile in this instance to do so to address the impasse. Mr. Bowman responded he did not believe there was an impasse. He assured he was not opposed to the Council hiring a consultant to analyze the department. Councilmember Wambolt answered a consultant would likely be beneficial, and he believed there was an impasse between the Development Services Department and the developers and a referee was needed. Mr. Bowman explained the City had limited resources and made a decision to staff lean. He suggested the Council discuss a consultant during the 2009-2010 budget process. Councilmember Bernheim commented although he was not at the June 17 meeting, his review of the minutes and his discussions with the developers revealed they offered to finance the review by a consultant. Another important aspect was management; it was the Mayor’s responsibility to administer the Building Department so that the developers were happy. Mayor Haakenson responded it was not his responsibility to ensure developers were happy. Mr. Bowman responded he was hired to oversee the Department; if the Council was unhappy with his performance, the Mayor had the authority to fire him. Councilmember Bernheim clarified management of the relationship between the City’s customers and employees was the Mayor’s responsibility; it was not the Council’s responsibility to ensure the Development Services Department was functioning properly. If complaints were being raised to the point it had reached an impasse, he was amenable to committing to a participatory exercise to determine if there was room for improvement. He invited developers to rebut Mr. Bowman’s comments. Councilmember Wambolt agreed with Mr. Bowman’s suggestion to consider a consultant in the 2009-2010 budget process and did not want developers funding such a study. He recalled the developers offered to pay to hire staff to expedite the process, not fund the consultant study. Mr. Bowman offered to develop a decision package. Packet Page 144 of 165 Councilmember Wilson commented he was very impressed with Mr. Bowman’s rebuttal, noting he has heard complaints about the Development Services Department for years but was unsure of their validity. Mr. Bowman’s rebuttal was so succinct that it significantly undermined Mr. Shapiro, Mr. Goodnight’s and others’ credibility in the future if they brought sincere, well intentioned complaints to the council. He noted if the State required a wet stamp, developers must abide by that requirement. Mr. Goodnight’s brother utilized the City’s pre-application process in 2002; Mr. Goodnight should have been aware of that when he addressed the Council. Mr. Bowman explained his intent was to respond to each comment because if they remained unanswered, they became the truth. Councilmember Wilson commented it was the Council’s job as well to ensure departments were functioning properly. He commented Mr. Bowman was as top notch an employee as any he had worked with at any level of government, was proud to have him as an employee of the City and he provided great service to Edmonds citizens. Mr. Bowman echoed that sentiment to his staff who work hard and have the City’s best interest at heart. Mayor Haakenson acknowledged Councilmember Bernheim was not at last week’s meeting to hear what was said and it was difficult to hear on the video. He agreed it was his job to manage staff and Wednesday morning he called a meeting with the entire second floor staff along with Mr. Bowman during their lunch hour where they listened to all the comments that were made. He asked Mr. Bowman to investigate every comment and report to the Council. He disagreed with Councilmember Wambolt that there was an impasse, most of the issues were cut and dried. He agreed the 2009-2010 budget process would be an appropriate time to consider hiring a consultant. Mayor Haakenson declared a brief recess. 8. ESTABLISH A $5,000 APPROPRIATION FOR POTENTIAL PAINE FIELD LEGAL AND ADMINISTRATIVE PURPOSES. Paine Field Community Services/Economic Development Director Stephen Clifton explained in 2007 the Private Enterprise Coalition announced they would raise and spend funds in an attempt to push commercial air service at Paine Field. In response, the Mukilteo City Council approved the creation of a Paine Field Emergency Reserve Fund in the amount of $250,000 to create a pool of resources for any legal or other costs that were necessary to oppose commercial expansion of Paine Field. Recently representatives from Mukilteo met with Mayor Haakenson and Council President Plunkett to ask the City Council to establish an appropriation of funds, thus increasing the pool of financial resources. The proposed resolution was prepared at the request of Council President Plunkett and identifies an amount of $5,000. He advised the funds would come from the Council Contingency Fund. Council President Pro Tem Dawson commented the $5,000 figure was arrived at in consultation with Mukilteo who indicated $5,000 would be sufficient to share in the costs and allow sharing of information between jurisdictions. Mayor Haakenson clarified Mr. Clifton and he selected that amount, Mukilteo did not ask for a specific amount, it was primarily symbolic. Council President Pro Tem Dawson commented the City’s contribution was not only to increase the pool of funds but by contributing, the City could share in information Mukilteo gathered via their more significant contribution. Councilmember Wilson expressed concern with the proposed amount, recalling the Council passed a similar resolution six months ago with no funding and envisioned a $5,000 contribution would have been more appropriate at that time for the reasons Council President Pro Tem Dawson cited. He questioned whether $5,000 was a strong enough symbolic gesture in light of the fact that there was now an application for commercial air service at Paine Field. He suggested the Council may want to consider a larger contribution such as $50,000, not monies placed in a separate fund but as a placeholder. Council President Pro Tem Dawson pointed out there was not $50,000 in the Council Contingency Fund; there was only $22,000 after the earlier contribution to the Chamber. She suggested the Council indicate that if this became a legal battle, the City was not ruling out further allocations in the future if necessary. This appropriation would allow Edmonds City Council Approved Minutes June 24, 2008 Page 15 Packet Page 145 of 165 Mukilteo to share information with the City and establish that the City was committed to this effort. Mr. Clifton commented the Council could consider a larger allocation during the 2009-2010 budget process. COUNCIL PRESIDENT PRO TEM DAWSON MOVED, SECONDED BY COUNCILMEMBER ORVIS, FOR APPROVAL OF RESOLUTION NO. 1177. MOTION CARRIED (5-1), COUNCILMEMBER BERNHEIM OPPOSED. The resolution approved reads as follows: A RESOLUTION OF THE CITY COUNCIL OF EDMONDS, WASHINGTON, OPPOSING COMMERCIAL AIR PASSENGER AND OTHER INCOMPATIBLE AIR SERVICE AT PAIN FIELD LOCATED WITHIN SNOHOMISH COUNTY, AND ESTABLISHING A $5,000 APPROPRIATION FOR POTENTIAL LEGAL AND ADMINISTRATIVE PURPOSES 9. CITY OF EDMONDS UNFUNDED PRIORITY PROJECTS Mr. Clifton recalled on May 27, 2008, at the request of Edmonds City Council, City staff presented information on City of Edmonds and private party master planning options for the Downtown Master Plan area which includes the Port of Edmonds Harbor Square, Antique Mall and Skipper properties. Additional information included potential steps that would need to be taken should the City Council decide to purchase all, or a portion of the Antique Mall or Skippers properties. As part of the overall May 27, 2008 presentation, City staff requested the City Council consider how the purchase of property might relate to funding other future priority needs within the City. Included in the May 27 City Council packet was a table containing a list of unfunded priority projects. He displayed a table of unfunded projects, explaining that ongoing building maintenance and ongoing transportation improvements were high priorities. In response to a citizen’s reference to carpeting for the Council Chambers, he explained that was not the type of ongoing building maintenance referred to by staff. The list contains large building maintenance projects such as seismic upgrades to the Frances Anderson Center, electrical upgrades, Senior Center Improvements, etc. Other than the first two items, the projects in the table have not been prioritized by City administration. City staff asks that City Council work with City administration to prioritize these items/projects in order to help structure an overall multi-year financing plan. Several projects need additional review and input from the community and City consultants to determine more accurate cost estimates. The primary purpose of providing this information was to give the City Council an overview of the unfunded needs rather than precise cost estimates for each project. A couple of the projects do not have projects descriptions as they were tied to non-city entities with specific plans yet to be defined. He noted the Council packet also included brief narratives describing the projects and Department Directors were present to answer any questions about the projects. Councilmember Wambolt commented these were only building related capital projects, there were many other unfunded projects. He recalled the recent transportation forum identified numerous projects including sidewalks, traffic control and appropriately marked crosswalks. Mr. Clifton agreed, noting many of these projects were in addition to projects identified in the Capital Improvement Program (CIP). Councilmember Wambolt asked what project Ms. Petso was referring to. Public Works Director Noel Miller responded Ms. Petso was referring to the Six Year CIP. He noted carpet was included in Fund 116 Building Maintenance fund, noting that was part of keeping a building serviceable for the user and protecting the capital asset. Mr. Clifton reviewed the unfunded priority projects: Project Department Estimated Cost Possible Funding Sources Current Dollars Priority Ongoing Building Maintenance Projects Public Works $200,000/per year Utility Tax Increase High Ongoing Transportation Improvements Public Works $.5 to 1.0 Million per year Transportation Benefit District Public Vote? High Unfunded Priority Projects Res# 1177 Paine Field Edmonds City Council Approved Minutes June 24, 2008 Page 16 Packet Page 146 of 165 Edmonds City Council Approved Minutes June 24, 2008 Page 17 4th Avenue Cultural Corridor Parks / Public Works $10 million Various City funds and grants Aquatic Center Parks & Recreation $10 to $30 million Public Vote Art Center / Art Museum Parks & Recreation $5 million Community partnerships Boys & Girls Club Building (School District property) Not a City Bldg $5 million Capital campaign Civic Playfield Acquisition (lease expires 2021) Parks & Recreation Unknown (current assessed value of $5.5 million) Public Vote/ REET 1 / Grants Downtown Street Lighting Improvements Public Works $250,000 Utility Tax Increase Edmonds Library Public Works and Parks & Recreation Unknown Public Vote Fire Administration, Training Classroom, Non-Burning Training Facility Fire Department $1.1 million +/- 10% Esperance Service Contract Woodway Service Contract 2015 Station 20 Debt Payoff EMS Transport Fees Various City Funds Former Woodway H.S. (School Dist. Property) Playfields Parks & Recreation $12 million Regional Facility/Capital Campaign Partnerships/REET 2 Parks / Facilities Maintenance Building Parks & Public Works $3 to 3.5 Million Not funded after 3 years No Identified Funding Source Public Vote Senior Center Building Public Works $4 to 10 Million Public/Private Partnership? G.O. Bond Levy Van Meer Property Fire Department Subject to Negotiation Esperance Service Contract Woodway Service Contract 2015 Station 20 Debt Payoff EMS Transport Fees Various City Funds Councilmember Wilson observed staff determined ongoing building maintenance projects and ongoing transportation improvements were high priorities and asked how the other projects were prioritized. Mayor Haakenson advised staff determined the first two were extremely high priorities and left prioritization of the other items to the Council. Mr. Clifton invited the Council to request additional information on any of the projects and offered to work with the Council on prioritizing the projects. In light of the length of the list, the high priority of many of the projects and a public vote as a possible funding source, Councilmember Wilson invited staff to describe how they might group projects and structure a public vote. Mr. Clifton advised staff had prepared a preliminary list of projects that could be funded via a Transportation Benefit District. Councilmember Wilson commented on the adage if the voters were asked for $5 twenty times, they were less likely to approve those requests than they were to approve a single $100 request. He preferred to combine projects into one public vote. Mr. Clifton advised all potential funding sources were included on the list due to the Council’s previous discussion regarding combining projects on a ballot. Council President Pro Tem Dawson found the list very helpful particularly as the Council considered the Harbor Square, Antique Mall and Skippers properties, commenting it would also be helpful to provide the Council a sense of the other county and state priorities such as Sound Transit 2. For example, the Snohomish Packet Page 147 of 165 County Council was considering a proposal by the Superior Court, Sheriff and Prosecuting Attorney to put a measure on the ballot to fund a justice center in Snohomish County at a cost of more than $150 million. She noted full agendas made it difficult for the Council to give these items the attention they deserved and suggested scheduling a Saturday workshop to review the projects and their priority. She invited Councilmembers to inform her of their vacation and weekend schedules and any preferences regarding a date and she would schedule a workshop to discuss prioritization, financing options and how monies might be leveraged. Councilmember Wambolt commented another option would be the fifth Tuesday in July. Sound Transit Phase 2 10. CITY OF EDMONDS LETTER TO SOUND TRANSIT REGARDING PHASE 2 Community Services/Economic Development Director Stephen Clifton advised as a follow-up to a Sound Transit Phase 2 public outreach effort, the Sound Transit (ST) Executive Board will be reviewing investment options for ST2 later this month and early July. The Board’s tentative schedule for review and possible consideration is as follows: • June 26 the Board will discuss feedback on public outreach efforts coupled with discussion of ST2 plan and possible board member amendments. • July 10 the Board will act on proposed amendments and provide direction to ST staff to prepare ST2 plan, ballot resolutions and supporting document. • July 24 the Board may adopt a plan and potential ballot resolutions. In April of 2008, Mayor Haakenson sent a letter to Sound Transit Executive Board members Reardon, Roberts and Dawson expressing concerns about Sound Transit’s proposed draft Phase 2 System-wide Service Development Plan. The purpose of the letter was to reiterate these concerns in addition to expressing the City’s positions on various issues prior to the Sound Transit Board taking action at any of the above meetings. Specific concerns highlighted, or positions expressed within the letter include support for extending light rail into Snohomish County, locating a Sound Transit light rail station near Mountlake Terrace along Interstate 5, and including funding for Sound Transit Edmonds Commuter Rail Station as part of Sound Transit Phase 2. The letter also contains statements expressing a lack of support for operating Bus Rapid Transit in lieu of light rail along the Interstate 5 corridor. Sound Transit will be rendering decisions soon on a Phase 2 package of investments and related options, in addition to setting a timeframe regarding when a Phase 2 package should be placed on a ballot. As such, it is important for all effected communities to state their position prior to the Sound Transit Executive Board finalizing a Phase 2 package. He noted the Council packet also included a June 16, 2008 letter from the City of Mountlake Terrace expressing positions similar to the City of Edmonds. Council President Pro Tem Dawson explained these concerns were shared by the three Snohomish County Sound Transit Board members. She recently received a summary of the comments gathered via the public comment process, noting the public comments provided at the Lynnwood and Everett open houses and via the internet mirrored the concerns raised in the letter Mayor Haakenson drafted to the Sound Transit Board, emphasizing the desire for light rail to Snohomish County in the next phase. She explained there three plans out for public comment, the 20 year plan that was part of Prop 1 last year, and two smaller 12-year packages. The Board has not made a determination whether to pursue a vote in 2008 or what package they would select if they were to go out for a vote in 2008. She noted the possible ballot measure would not be limited to these three packages; the Board’s decision was to take public comment on these three packages and craft something in between. She noted the SeaShore Transportation Forum submitted a letter yesterday that was similar to the proposed letter, expressing a desire for light rail reaching Snohomish County. Councilmember Bernheim inquired about the balance between the regional need for a concentrated system of some kind versus a program that would reach all users including Snohomish County. He was uncertain whether it was better to work toward a smaller program that would be built sooner that would relieve greenhouse gas emissions and get cars off the road that may not necessarily serve Snohomish County Edmonds City Council Approved Minutes June 24, 2008 Page 18 Packet Page 148 of 165 residents rather than a larger project that would impact Snohomish County but may be too expensive to be approved. Council President Pro Tem Dawson commented the Board has focused on the 5/10th package at a 12 year level; there was little difference in the amount of dollars raised on an annual basis or taxes collected, the difference was the length of time it would take. She noted a 20-year plan did not take longer to build, it was built over a longer period of time. She clarified a 20-year package did not mean nothing happened for 20 years, 20 years was when everything in the package would be completed. The same programs could be contained in a 12-year package, but it would conclude in 12 years rather than continuing with additional projects. She noted the first step was to determine what the voters had a tolerance for and what improvements they wanted. She noted early comments from Snohomish County indicated they did not see the benefit of the programs in the 12-year package to Snohomish County. The focus of the 12-year plans is on Bus Rapid Transit along I-5 which she noted as lanes became more congested, may/may not provide a transportation solution for Snohomish County. She acknowledged it was uncertain what the HOV lanes would look like in the future and without assurance that traffic would move fluidly in HOV lanes, it was difficult to provide reliable transit service along the I-5 corridor. She noted a slightly longer plan may be able to provide light rail to Snohomish County. She concluded the goal was to achieve a balance between real transportation solutions for all the subareas, not just for three of the four subareas. Councilmember Bernheim expressed support for light rail at Northgate and asked what the 20-year plan would provide. Council President Pro Tem Dawson commented in the 20-year plan proposed last year, light rail reached Ash Way. She noted the most expensive portion of light rail on I-5 was the portion that reached Northgate; it was significantly less expensive further north due to the change in topography. The Board was being asked to consider an option that would extend light rail into Snohomish County so that Snohomish County, like the other subareas, had some reasonable choices beyond buses on I-5. She noted Pierce County had a more realistic situation with the Sounder option because more trips were possible; the north line was maxed out this fall at four trips per day. Therefore without light rail, Snohomish County was limited to buses on I-5, the most congested and most highly traveled corridor in the region and as well as the area with the greatest demand for light rail and the least likelihood of overcoming transportation challenges without light rail. She summarized the letter stated for Snohomish County residents, particularly south Snohomish County, there was something better than a 12-year plan that did not include a light rail component for Snohomish County. COUNCILMEMBER ORVIS MOVED, SECONDED BY COUNCILMEMBER WILSON, TO AUTHORIZE THE MAYOR AND CITY COUNCIL PRESIDENT TO SIGN THE ATTACHED JUNE 24, 2008 LETTER TO THE SOUND TRANSIT EXECUTIVE BOARD. MOTION CARRIED UNANIMOUSLY. COUNCILMEMBER ORVIS MOVED, SECONDED BY COUNCILMEMBER WAMBOLT, TO EXTEND THE MEETING UNTIL 11:00 P.M. MOTION CARRIED UNANIMOUSLY. 11. PROPOSED RESOLUTION TO INITIATE THE VACATION OF THE UNOPENED ALLEY RIGHT- OF-WAY LOCATED BETWEEN 8TH AVENUE NORTH AND 9TH AVENUE NORTH, NORTH OF DALEY STREET. Unopened Alley Right- of-Way Between 8th Ave N & 9th Ave N Development Services Director Duane Bowman explained this was an unopened alley 7.5 feet in width that was dedicated as part of the original plat of the City. He noted alleys were typically 16 feet in width; he assumed it was anticipated the unplatted area to the north would dedicate the other half of the alley which did not occur. The City has no improvements in the alley. The residents asked to have the alley right-of-way vacated and requested the City initiate that action. The proposed resolution sets July 22 as the date for the required public hearing. Councilmember Wambolt commented he looked at the property, finding it useless and very steep. Edmonds City Council Approved Minutes June 24, 2008 Page 19 Packet Page 149 of 165 Councilmember Bernheim asked which residents requested the vacation, noting there were 12 adjacent properties. Mr. Bowman answered nearly all the property owners to the south as the property came from their properties as part of the original plat of Edmonds and the vacated right-of-way would be returned to those parcels. Mayor Haakenson advised the Council was scheduling the public hearing to hear from the property owners. Several property owners met with Councilmembers Wambolt and Olson and requested the City initiate the vacation. Mr. Bowman explained there were two ways to initiate a vacation, either by petition or the Council passes a resolution initiating the vacation. Councilmember Bernheim asked how many people asked to have the property vacated. Mr. Bowman stated five property owners on the south side requested the vacation. He noted these property owners were aware there were issues to be resolved with regard to access, etc. particularly at the east end of the alley. Councilmember Bernheim asked the disadvantage of the City not vacating the property. Mr. Bowman answered the City would continue to have an unopened 7.5 foot wide right-of-way that was of no use to the City due to the steep grade in the center. Councilmember Olson commented the City took property in the 1890s with the intent of installing an alley which never happened. Councilmember Wambolt pointed out Daley did not go through from 8th to 9th. City Attorney Bio Park commented vacating the property would return it to the tax rolls and would eliminate any liability associated with injury on the property due to the City’s negligence. COUNCILMEMBER WAMBOLT MOVED, SECONDED BY COUNCILMEMBER OLSON, TO APPROVE THE RESOLUTION NO. 1178. MOTION CARRIED UNANIMOUSLY. The resolution approved reads as follows: Res# 1178 Set Hearing re: Vacate Unopened Public Alley A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, INITIATING REVIEW OF VACATION OF A PORTION OF AN UNOPENED PUBLIC ALLEY LYING BETWEEN 8TH AVENUE NORTH AND 9TH AVENUE NORTH, PARALLEL TO AND NORTH OF DALEY STREET, AND SETTING A PUBLIC HEARING FOR JULY 22, 2008. 12. PRESENTATION AND DISCUSSION ON 2008 PLANNING INITIATIVES ADDRESSING (1) COMPREHENSIVE PLAN SUSTAINABILITY ELEMENT AND (2) FORM-BASED ZONING Comprehen- sive Plan Sustainability Element Comprehensive Plan Sustainability Element Planning Manager Rob Chave explained staff had been working with the Mayor's Climate Committee on the development of a new Comprehensive Plan element and wanted to ensure they were on the right track. Due to the work being done by the Climate Committee and recent press regarding climate change, it was appropriate to include a "Community Sustainability Element" in the City's Comprehensive Plan that would capture many of the issues such as long term viability, economics, character of the City, GMA, etc. He viewed the Sustainability Element as the glue that tied many aspects of the Comprehensive Plan together. He explained the current Comprehensive Plan included elements regarding Land Use, Community Culture & Urban Design, Utility, Capital Facilities, Housing, Transportation and Parks, Recreation & Open Space. He noted most were mandatory elements, others such as the Community Culture & Urban Design element were included due to the importance of that issue to the City. He noted there was a great deal of discussion regarding climate change by the legislature and they were on the verge of mandating a new element. Thus the new Sustainability Element could be viewed as getting out in front before it was mandated by the State and it also made sense because the City has joined several significant climate change initiatives. He anticipated the Sustainability Element would contain subsections regarding Climate Change, Environmental Quality and Community Health. The Climate Change subsection would identify ways to reduce emissions and the impact on the environment and determine the City’s future risk with regard to climate change such as how City operations would be impacted and what natural hazards were likely to occur. This would also include monitoring programs to track change. The Environmental Quality subsection would consolidate Edmonds City Council Approved Minutes June 24, 2008 Page 20 Packet Page 150 of 165 environmental policies throughout the Comprehensive Plan as well as gather the critical area and shoreline policies in one place. The Community Health subsection would promote bikeway and walkways, getting people active in the community, economic opportunity, housing, etc. He clarified the intent would not be to repeat housing polices contained in the Housing Element but show how housing was related to economy, the health of the community, etc. Other concepts could be locally based food sources such as Farmer’s Markets and the tie to economics and home-grown arts, character of the community/lack of authenticity in large businesses, etc. Council President Pro Tem Dawson asked how the Council could be involved in this process and what was the plan to bring the element back to the Council for input. Mr. Chave answered staff was working with the Climate Committee on this project and suggested the Council may want to schedule a work session with the members of the Climate Committee. Council President Pro Tem Dawson pointed out Councilmember Orvis, who serves on the Snohomish County Health District Board, may have some insight into the Community Health subsection. She spoke in favor of involving the Council early in the process, suggesting the Council schedule a meeting with the Climate Committee on a fifth Tuesday. Councilmember Wilson echoed Council President Pro Tem Dawson’s comments and wanted to ensure the Council was involved, offering the Community Services/Development Services Committee as a possible venue. He noted the Council had already approved environmental principles and values such as regarding carbon neutrality. He advised the Cascade Land Conservancy would be making a report to the Council next week; he had encouraged them to develop a suite of services they could provide to the City. With regard to land use, he recalled the Community Services/Development Services Committee has discussed creating zones where builders were provided incentives for environmentally sensitive development. He pointed out Lake Forest Park had an Environmental Quality Committee and envisioned the City could form a similar committee or reformulate the Climate Committee. With regard to the Community Health subsection, he pointed out the importance of addressing sidewalks as well as childhood obesity and integrating development with healthcare providers. Form Based Zoning Form Based Zoning Mr. Chave explained form-based zoning was a planning buzz word that surfaced in recent years as a result of the new urbanism movement. He displayed a comparison of traditional versus form-based zoning, explaining form-based zoning was a reaction to traditional zoning which described what a jurisdiction did not want and provided a list of allowed uses, uses that were not allowed, and restrictions on properties. The intent of the form-based approach was to be more illustrative, provide a guide/direction rather than a list of restrictions and attempt to provide a picture of the result. The difficulty with the traditionally Euclidian approach was the result was very unpredictable. In recent years, staff had begun to integrate form-based ideas into the code in a hybrid approach. He pointed out there was no impetus to change the code if the development that occurred was what the City wanted; however, in areas where the result was not what the City wanted or areas where change was expected to occur, form-based zoning could be very beneficial by providing more specific direction with regard to what was hoped could be achieved in that area. An example would be the downtown zones and on Hwy. 99 where there were design standards. He displayed examples of graphics, illustrations and tables that were included in form-based codes. He explained one approach for the Title 16 rewrite was to include as many tables and graphics as possible. The intent was not to change the rules and regulations for the zones but make the code easier to understand. He noted areas where additional design standards were desired would require a special process. He commented the code rewrite would also identify zones where the form- based approach would be important such as Westgate where the new PCC may provide an opportunity to promote a green zone as well as promote Westgate as a key neighborhood center. Edmonds City Council Approved Minutes June 24, 2008 Page 21 Packet Page 151 of 165 Mr. Chave explained the benefits of a hybrid approach were it focused on regulating what was important and presented information in a simple and understandable way via graphics and illustrations, provided consistency across zoning classifications, did not discard what worked but focused on areas where change was desired or where change was an issue such as downtown and Hwy. 99. Councilmember Wilson asked whether form-based zoning limited architectural creativity. Mr. Chave answered it was only done to the extent the City knew what it wanted; if what they wanted was unknown, it should not be prescribed. For example, downtown items such as door shapes, the number of windows, etc. was not prescribed, only very general parameters were prescribed. He clarified form-based zoning could be specific or general, the goal was to identify what was important and if it was important and the City knew what it wanted, it should be included in the code. Councilmember Wilson asked whether there were reasons not to use form-based zoning. Mr. Chave answered if the Council was happy with the existing code and development that was occurring, there was no need to do anything different. He commented downtown was a symptom that this could be done better. Areas where change was happening the most were the areas to look first and may include meetings with the neighborhood to determine whether they were interested in participating in a form-based code for that area. He concluded form-based zoning could be very specific to a neighborhood. He anticipated even with form- based zoning, most of the development in neighborhoods would be the same, however, in an area such as Hwy. 99 where transition would occur, form may be more important than the exact mix of uses. 13. COUNCIL REPORTS ON OUTSIDE COMMITTEE/BOARD MEETINGS Council President Pro Tem Dawson reported the E911 Manager for Snohomish County has tendered her resignation, the SnoPac Director plans to resign and the SnoCom Director has indicated he plans to resign soon. Therefore a group within emergency dispatch in Snohomish County is meeting to discuss the public safety needs of Snohomish County as it was “easier to reshuffle the deck if the players were not necessarily in place.” SnoPac and SnoCom Councilmember Wambolt reported at their June 9 meeting, the Port Commissioners were provided a presentation on the new Yacht Club, a 12,000 square foot building located in the parking area north of the current Port offices, half of which will be leased to a local company for office space. There will not be a restaurant in the building. They intend to begin construction by the end of 2008 and occupy the building in 2009. The Port also approved a new service, Pump Me Out, for pumping out marine holding tanks. And despite the weather, the Waterfront Festival was a big success. Port Commission Councilmember Orvis reported the Snohomish County Board of Health encouraged anyone injured by a bat to capture the bat to allow it to be tested for rabies. He reported on a presentation given to the Board regarding septic systems and how they work. The Health Board is responsible for inspecting all the septic systems in the County and made the data available online via a system with the acronym DAVE. He encouraged anyone purchasing property in Snohomish County to access the system to determine whether there was a septic system on their property. Board of Health Councilmember Wilson reported the Interlocal Agreement with Lake Ballinger would be coming to the Council soon. There were six signatories to the Interlocal Agreement; Lynnwood and Lake Forest Park passed the Interlocal Agreement, Mountlake Terrace planned to pass it next week, and Shoreline and Snohomish County were in the process of passing the Interlocal Agreement. Lake Ballinger 14. MAYOR'S COMMENTS Mayor Haakenson had no report. Edmonds City Council Approved Minutes June 24, 2008 Page 22 Packet Page 152 of 165 15. COUNCIL COMMENTS Council President Pro Tem Dawson reported she met with the Snohomish County Council Chair and Vice Chair who asked her to relay that the County Council was moving forward with the Interlocal Agreement; they learned they cannot enact a resolution but must pass an ordinance which requires a public hearing. Councilmember Wambolt relayed citizens’ questions concerning why the Farmer’s Market was smaller this year. Mayor Haakenson advised the large Farmers Market will begin in July and continue through September; a smaller market, the Garden Market, operates in the spring. Farmers Market Councilmember Wilson reported Lake Ballinger flooded 3 weeks ago when it rained 4 inches in 24 hours. Next, he inquired about a proposed land use sign posted on the Skippers site. Mr. Chave advised the property owner plans to demolish the building and convert the site into a parking lot. Councilmember Wilson asked what implications if any that had on the master plan process or future contract rezone. Mr. Chave answered the property owner was interested in a temporary parking lot, the reason a Conditional Use Permit was required, which allowed a 1-2 year duration. He assumed after that time period they would pursue something else. Councilmember Wilson assumed Mr. Gregg was not putting up a building this month or this year. Mr. Chave answered it would depend entirely on the private lease agreement which the City was not privy to. Lake Ballinger Skippers Site 16. ADJOURN With no further business, the Council meeting was adjourned at 10:54 p.m. Edmonds City Council Approved Minutes June 24, 2008 Page 23 Packet Page 153 of 165 O U T L I N E D R A F T Community Sustainability Element 1 2008.07.03 Comprehensive Plan Community Sustainability Element Background: Climate Change, Community Health, and Environmental Quality Introduction. A relatively recent term, “sustainability” has many definitions. A commonly cited definition is one put forward by the Brundtland Commission1 in a report of the World Commission on Environment and Development (December 11, 1987). The Commission defined sustainable development as development that “meets the needs of the present without compromising the ability of future generations to meet their own needs.” Not focused solely on environmental sustainability, the Commission’s report emphasized the inter-related nature of environmental, economic, and social factors in sustainability. One of the keys to success in sustainability is recognizing that decision-making must be based on an integration of economic with environmental and social factors. The City of Edmonds Comprehensive Plan contains a number of different elements, some mandated by the Growth Management Act, and others included because they are important to the Edmonds community. This Community Sustainability Element is intended to provide a framework tying the other plan elements together, illustrating how the overall plan direction supports sustainability within the Edmonds community. Goal 1. Develop land use policies, programs, and regulations designed to support and promote sustainability. Encourage a mix and location of land uses designed to increase accessibility of Edmonds residents to services, recreation, jobs, and housing. Goal 2. Develop transportation policies, programs, and regulations designed to support and promote sustainability. Take actions to reduce the use of fuel and energy in transportation, and encourage alternate forms of transportation – supported by transportation facilities and accessibility throughout the community. Goal 3. Promote seamless transportation linkages between the Edmonds community and the rest of the Puget Sound region. Goal 4. Develop utility policies, programs, and maintenance measures designed to support and promote sustainability. Maintain existing utility systems while seeking to expand the use of alternative energy and sustainable maintenance and building practices in city facilities. Goal 5. Develop economic development policies and programs designed to support and promote sustainability. Encourage the co-location of jobs with housing in the community, seeking to expand residents’ ability to work in close proximity to their homes. Encourage and support infrastructure initiatives and land use policies that encourage and support Packet Page 154 of 165 O U T L I N E D R A F T Community Sustainability Element 2 2008.07.03 home-based work and business activities that supplement traditional business and employment concentrations. Goal 6. Develop cultural and recreational programs designed to support and promote sustainability. Networks of parks, walkways, public art and cultural facilities and events should be woven into the community’s fabric to encourage sense of place and the overall health and well being of the community. Goal 7. Develop housing policies, programs, and regulations designed to support and promote sustainability. Support and encourage a mix of housing types and styles which provide people with affordable housing choices geared to changes in life style. Seek to form public and private partnerships to retain and promote affordable housing options. 1 Report of the World Commission on Environment and Development, U.N. General Assembly Plenary Meeting, December 11, 1987. Packet Page 155 of 165 O U T L I N E D R A F T Community Sustainability Element 3 2008.07.03 Climate Change Introduction. The quality of the environment we live in is a critical part of what people often describe as the “character” of Edmonds. Even if it is not something we overtly think about, it is an intrinsic part of our everyday experience, whether at work, at rest or at play. Until relatively recently, environmental quality has often been thought of in terms of obvious, easily observable characteristics – such as the visible landscape, the quality of the air, the presence and variety of wildlife, or the availability and character of water in its various forms. However, recent evidence on climate change2 points to the potential fragility of our assumptions about the environment and the need to integrate and heighten the awareness of environmental issues as they are inter-related with all community policies and activities. Recognizing the importance of addressing the issues surrounding the environment and climate change, in September 2006, the City of Edmonds formally expressed support for the Kyoto Protocol3 and adopted the U.S. Mayors Climate Protection Agreement4 by Resolution No. 1129, and joined the International Council for Local Environmental Initiatives (ICLEI)5 by Resolution No. 1130. Scientific evidence and consensus continues to strengthen the idea that climate change is an urgent threat to the environmental and economic health of our communities. Many cities, in this country and abroad, already have strong local policies and programs in place to reduce global warming pollution, but more action is needed at the local, state, and federal levels to meet the challenge. On February 16, 2005 the Kyoto Protocol, the international agreement to address climate change, became law for the 141 countries that have ratified it to date. On that day, Seattle Mayor Greg Nickels launched an initiative to advance the goals of the Kyoto Protocol through leadership and action by at least 141 American cities. The State of Washington has also been taking steps to address the issues surrounding climate change. In March, 2008, the state legislature passed ESSHB 2815, which included monitoring and reporting mandates for state agencies along with the following emission reduction targets: Sec. 3. (1)(a) The state shall limit emissions of greenhouse gases to achieve the following emission reductions for Washington state: (i) By 2020, reduce overall emissions of greenhouse gases in the state to 1990 levels; (ii) By 2035, reduce overall emissions of greenhouse gases in the state to twenty-five percent below 1990 levels; (iii) By 2050, the state will do its part to reach global climate stabilization levels by reducing overall emissions to fifty percent below 1990 levels, or seventy percent below the state's expected emissions that year. The City of Edmonds has formally approved the U.S. Mayors Climate Protection Agreement which was endorsed by the 73rd Annual U.S. Conference of Mayors meeting, Chicago, 2005. Under the Agreement, participating cities commit to take three sets of actions, which are included as the first three goals in this section. Packet Page 156 of 165 O U T L I N E D R A F T Community Sustainability Element 4 2008.07.03 Goal 1. Urge the federal government and state governments to enact policies and programs to meet or beat the target of reducing global warming pollution levels to 7 percent below 1990 levels by 2012, including efforts to: reduce the United States’ dependence on fossil fuels and accelerate the development of clean, economical energy resources and fuel-efficient technologies such as conservation, methane recovery for energy generation, waste to energy, wind and solar energy, fuel cells, efficient motor vehicles, and biofuels (alternative fuels?). Goal 2. Urge the U.S. Congress to pass bipartisan greenhouse gas reduction legislation that 1) includes clear timetables and emissions limits and 2) a flexible, market-based system of tradable allowances among emitting industries Goal 3. Strive to meet or exceed Kyoto Protocol targets for reducing global warming pollution by taking actions in our own operations and community, such as: i. Inventory global warming emissions in City operations and in the community, set reduction targets and create an action plan. ii. Adopt and enforce land-use policies that reduce sprawl, preserve open space, and create compact, walkable urban communities; iii. Promote transportation options such as bicycle trails, commute trip reduction programs, incentives for car pooling and public transit; iv. Increase the use of clean, alternative energy by, for example, investing in “green tags”, advocating for the development of renewable energy resources, recovering landfill methane for energy production, and supporting the use of waste to energy technology; v. Make energy efficiency a priority through building code improvements, retrofitting city facilities with energy efficient lighting and urging employees to conserve energy and save money; vi. Purchase only Energy Star equipment and appliances for City use; vii. Practice and promote sustainable building practices using the U.S. Green Building Council’s LEED program or a similar system; viii. Increase the average fuel efficiency of municipal fleet vehicles; reduce the number of vehicles; launch an employee education program including anti- idling messages; convert diesel vehicles to bio-diesel; ix. Evaluate opportunities to increase pump efficiency in water and wastewater systems; recover wastewater treatment methane for energy production; Packet Page 157 of 165 O U T L I N E D R A F T Community Sustainability Element 5 2008.07.03 x. Increase recycling rates in City operations and in the community; xi. Maintain healthy urban forests; promote tree planting to increase shading and to absorb CO2; and xii. Help educate the public, schools, other jurisdictions, professional associations, business and industry about reducing global warming pollution. Goal 4. Inventory and monitor community greenhouse gas emissions and carbon footprint baselines, establishing baselines and monitoring programs to measure future progress and program needs. These should be established for both city government, as an exemplary actor, and for the community as a whole. Goal 5. Establish targets for reducing greenhouse gas emissions and promoting sustainability for both city government and the Edmonds community. Regularly assess progress and program needs, identifying opportunities and obstacles for meeting greenhouse gas emission targets and sustainability. Goal 6. Assess the risks and potential impacts on city government operations due to climate change. Goal 7. Assess the risks and potential impacts on the Edmonds community due to climate change. Goal 8. Work with public and private partners to develop strategies and programs to prepare for and mitigate the potential impacts of climate change, both on city government operations and on the general Edmonds community. Goal 9. Develop mitigation strategies that can be used by both the public and private sectors to help mitigate the potential impacts of new and ongoing development and operations. Goal 10. Develop a strategic plan that will help guide and focus City resources and program initiatives to (1) reduce greenhouse gas production and the carbon footprint of City government and the Edmonds community, and, (2) reduce and minimize the potential risks of climate change. The strategic plan should be coordinated with and leverage state and regional goals and initiatives, but the Edmonds should look for and take the lead where we see opportunities unique to the Edmonds community. Packet Page 158 of 165 O U T L I N E D R A F T Community Sustainability Element 6 2008.07.03 2 For example, see the Fourth Assessment Report; Climate Change 2007: Synthesis Report, by the Intergovernmental Panel on Climate Change, February 2007. 3 The Kyoto Protocol was adopted at the third Conference of the Parties to the United Nations Framework Convention on Climate Change (UNFCCC) in Kyoto, Japan, on 11, December 1997, and established potentially binding targets and timetables for cutting the greenhouse-gas emissions of industrialized countries. The Kyoto Protocol has not been ratified by the U.S. government. 4 The U.S. Mayors Climate Protection Agreement is as amended by the 73rd Annual U.S. Conference of Mayors meeting in Chicago in 2005. 5 ICLEI was founded in 1990 as the International Council for Local Environmental Initiatives following the World Congress of Local Governments for a Sustainable Future, held at the United Nations in New York. Packet Page 159 of 165 O U T L I N E D R A F T Community Sustainability Element 7 2008.07.03 Community Health Introduction. Community health as it is used here means the overall aspects of public facilities and actions that can have an effect on the health and welfare of the community’s citizens. The focus here is on the public realm, understanding that public actions and policies can have an impact on the well-being of Edmonds citizens. The idea is that whenever possible, government should provide opportunities for people so that they can be as self- sustaining as possible, thereby reducing the potential need for intervention from community- based or privately-derived services – services which are becoming increasingly costly and difficult to provide. Community health can, to some extent, be encouraged by promoting environmental quality. Clean water and clean air are a basic necessity when seeking to keep people healthy. However, there are certain land use and other actions that Edmonds can take to help promote– or at least provide the opportunity for its citizens to take part in – healthy lifestyles. In addition, government has a role in encouraging the provision of basic services, such as police and fire protection, while encouraging access to affordable housing and opportunities to live, work, and shop close to home. Goal 1. Develop a reporting and monitoring system of indicators designed to assess Edmonds’ progress toward sustainable community health. Goal 2. Promote a healthy community by seeking to protect and enhance the natural environment through a balanced program of education, regulation, and incentives. Environmental programs in Edmonds should be tailored to and reflect the unique opportunities and challenges embodied in a mature, sea-side community with a history of environmental protection and awareness. Goal 3. Promote a healthy community by encouraging and supporting diversity in culture and the arts. Goal 4. Promote a healthy community by encouraging and supporting a diverse and creative education system, providing educational opportunities for people of all ages and all stages of personal development. Goal 5. Promote a healthy community by encouraging and supporting access to recreation. Goal 6. Promote a healthy community by planning for and implementing a connected system of walkways and bikeways which will provide alternative forms of transportation while also encouraging recreation, exercise and exposure to the natural environment. Goal 7. Promote a healthy community through supporting and encouraging the development of economic opportunities for all Edmonds’ citizens. Sustainable economic Packet Page 160 of 165 O U T L I N E D R A F T Community Sustainability Element 8 2008.07.03 health should be based on encouraging a broad range of economic activity, with an emphasis on locally-based businesses and economic initiatives which provide family- supporting wages and incomes. Goal 8.Promote food security and public health by encouraging locally-based food production, distribution, and choice through the support of home and community gardens, farmers or public markets, and other small-scale, collaborative initiatives. Goal 9. Maximize the efficiency and reduction of energy consumption derived from waste streams by promoting programs and education initiatives aimed at a goal to “reduce, re-use, and recycle” at an individual and community-wide level. Goal 10. Encourage the production and preservation of affordable housing. Goal 11. Encourage the provision of a variety of types and styles of housing that will support and accommodate different citizens’ needs and life styles. The diversity of people living in Edmonds should be supported by a diversity of housing so that all citizens can find suitable housing now and as they progress through changes in their households and life stages. Goal 12. Plan for and prepare disaster preparedness plans which can be implemented as necessary to respond effectively to the impacts of natural or man-induced disasters on Edmonds residents. Goal 13. Prepare and implement hazard mitigation plans to reduce and minimize, to the extent feasible, the exposure of Edmonds citizens to future disasters or hazards. Goal 14. Support a healthy community by providing a full range of public services and infrastructure. Future planning and budgeting should be based on full life-cycle cost analysis and facility maintenance needs, as well as standards of service that best fit clearly articulated and supported community needs. Packet Page 161 of 165 O U T L I N E D R A F T Community Sustainability Element 9 2008.07.03 Environmental Quality Introduction. The environmental quality of the City of Edmonds is defined in many respects by the community’s location on the shores of Puget Sound. The city’s watersheds provide a rich and diverse water resource, evidenced by the numerous year-round streams and Lake Ballinger, which besides being a well-known landmark, is an important environmental resource because of its ecological benefits and open space quality. As Edmonds has urbanized, what was once abundant natural vegetation has become increasingly scarce. The city’s woodlands, marshes and other areas containing natural vegetation provide an important resource which should be preserved. Woodlands help stabilize soils on steep slopes, and act as barriers to wind and sound. Natural vegetation provides habitat for wildlife. Plants replenish the soil with nutrients and help stabilize slopes and reduce surface runoff. They generate oxygen and clean pollutants from the air. The beauty of landscaped areas, whether natural or human-induced, provides pleasing vistas and helps to buffer one development from another. These natural vistas break up and soften the urban landscape, helping to distinguish one neighborhood from another and introduce relief and differentiation into highly developed land. Wildlife is a natural resource with great intrinsic value that also enhances the aesthetic quality of human life. Areas where natural vegetation provides wildlife habitat are good sites for nature trails and for other recreational and educational opportunities. The natural habitat on city beaches and in the near-shore environment represent unique habitats for marine organisms. Streams, lakes and saltwater areas offer habitats for many species of migrating and resident bird life. Wooded areas and city parks provide habitats for many birds and mammals. The combination of marine, estuarine, and upland environments should be seen as an integrated and inter-dependent ecosystem supporting a variety of wildlife valuable to the entire Edmonds community. Goal 1. Protect environmental quality within the Edmonds community through the enforcement of community-based environmental regulations that reinforce and are integrated with relevant regional, state and national environmental standards. Goal 2. Promote the improvement of environmental quality within the Edmonds community by designing and implementing programs based on a system of incentives and public education. Goal 3. Develop, monitor, and enforce critical areas regulations designed to enhance and protect environmentally sensitive areas within the city consistent with the best available science. Goal 4. Develop, implement, and monitor a shoreline master program, consistent with state law, to enhance and protect the quality of the shoreline environment consistent with the best available science. Packet Page 162 of 165 O U T L I N E D R A F T Community Sustainability Element 10 2008.07.03 Goal 5. Adopt a system of codes, standards and incentives to promote development that achieves growth management goals while maintaining Edmonds’ community character and charm in a sustainable way. Holistic solutions should be developed that employ such techniques as Low Impact Development (LID), “Complete Streets,” form-based zoning, and other techniques to assure that future development and redevelopment enhances Edmonds’ character and charm for future generations to enjoy. Packet Page 163 of 165 O U T L I N E D R A F T Community Sustainability Element 11 2008.07.03 [NOTE: THE FOLLOWING ARE EXISTING GOALS/POLICIES FOUND IN THE COMPREHENSIVE PLAN] B. Goal: Water Resources. C. Goal: Natural Vegetation. The city should ensure that its woodlands, marshes and other areas containing natural vegetation are preserved, in accordance with the following policies: C.1. Critical areas will be designated and protected using the best available science pursuant to RCW 36.70A.172. C.2. The removal of trees should be minimized particularly when they are located on steep slopes or hazardous soils. Subdivision layouts, buildings and roads should be designed so that existing trees are preserved. C.3. Trees that are diseased, damaged, or unstable should be removed. C.4. Grading should be restricted to building pads and roads only. Vegetation outside these areas should be preserved. D. Goal: Wildlife. The city should promote and increase public awareness and pride in its wildlife heritage. Special emphasis should be directed toward preserving the natural habitats (woodlands, marshes, streams and beaches) of the city’s wildlife in accordance with the following policies: D.1. Establish and maintain a variety of educational and recreational programs and activities for all age levels. D.2. Erect and maintain an educational display that identifies some of the more common plants and animals and the ecology of major habitats, (i.e., sand, rock, piling and deepwater). D.3. Establish and publicize regulations prohibiting removal of marine life from beach areas without a permit; the permit should be for educational and research use only. D.4. Encourage landscaping and site improvement on city-owned property which recognizes the dependency of some species upon certain types of vegetation for food and cover. D.5. City park property which serves as a habitat for wildlife should be left natural with minimum development for nature trail type of use. E. Goal: Air Pollution. Air pollution can cause severe health effects and property damage under certain conditions. Although air quality is primarily a regional problem related to urbanization and meteorological conditions in the Puget Sound Basin, it is the Packet Page 164 of 165 O U T L I N E D R A F T Community Sustainability Element 12 2008.07.03 result of activities in which most citizens participate – and therefore the solutions must be shared by all citizens. Clean air is a right to all citizens of the City of Edmonds and should be protected and maintained in accordance with the following policies: E.1. Discourage expansion of arterials which will substantially increase line sources of pollution. E.2. Encourage arrangement of activities which will generate the fewest necessary automobile trip miles while avoiding undue concentration of like uses. E.3. Support, through political action, strong enforcement policies and implementation by the regional pollution control agencies. E.4. Support, by political action and financial participation, the establishment of public transportation in the community as an alternative to dependence on individual vehicles. E.5. Encourage and support commute trip reduction programs for employers. Packet Page 165 of 165