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2008.11.10 CC Committee Meetings Agenda PacketAGENDA City Council Committee Meetings Council Chambers, Public Safety Complex 250 5th Avenue North, Edmonds November 10, 2008 6:00 p.m. Special Monday Meeting The City Council Committee meetings are work sessions for the City Council and staff only. The meetings are open to the public but are not public hearings. 1. Community/Development Services Committee Council Chambers A. AM-1903 (20 Minutes) Continued discussion on the Community Sustainability Element of the Comprehensive Plan. B. AM-1902 (20 Minutes) Park naming policy discussion. 2.Finance Committee Jury Meeting Room A. AM-1896 (10 Minutes) 2008 Third Quarter Budget Report. B. AM-1897 (10 Minutes) Final 2008 budget amendment. C. AM-1898 (10 Minutes) Fair and Accurate Credit Transaction Act (FACTA) Red Flag Guideline Policy. D. AM-1900 (10 Minutes) 2009 non-represented compensation. 3.Public Safety Committee Police Training Room A. AM-1895 (30 Minutes) Cat licensing. B. AM-1901 (15 Minutes) City of Edmonds Disaster Recovery Plan. Packet Page 1 of 150 AM-1903 1.A. Community Sustainability Element of the Comprehensive Plan City Council Committee Meetings Date:11/10/2008 Submitted By:Rob Chave, Planning Time:20 Minutes Department:Planning Type:Information Committee:Community/Development Services Information Subject Title Continued discussion on the Community Sustainability Element of the Comprehensive Plan. Recommendation from Mayor and Staff N/A Previous Council Action The Committee discussed this item at its October meeting. Narrative This is an opportunity for the Committee to continue its review and discussion of the draft Sustainability Element of the Comprehensive Plan. Fiscal Impact Attachments Link: Draft Sustainability Element Form Routing/Status Route Seq Inbox Approved By Date Status 1 City Clerk Sandy Chase 11/06/2008 11:04 AM APRV 2 Mayor Gary Haakenson 11/06/2008 04:58 PM APRV 3 Final Approval Sandy Chase 11/06/2008 05:02 PM APRV Form Started By: Rob Chave Started On: 11/06/2008 08:52 AM Final Approval Date: 11/06/2008 Packet Page 2 of 150 O U T L I N E D R A F T Community Sustainability Element 1 2008.11.10 Comprehensive Plan Community Sustainability Element Background: Climate Change, Community Health, and Environmental Quality Introduction. A relatively recent term, “sustainability” has many definitions. A commonly cited definition is one put forward by the Brundtland Commission1 in a report of the World Commission on Environment and Development (December 11, 1987). The Commission defined sustainable development as development that “meets the needs of the present without compromising the ability of future generations to meet their own needs.” Not focused solely on environmental sustainability, the Commission’s report emphasized the inter-related nature of environmental, economic, and social factors in sustainability. One of the keys to success in sustainability is recognizing that decision-making must be based on an integration of economic with environmental and social factors. The City of Edmonds Comprehensive Plan contains a number of different elements, some mandated by the Growth Management Act, and others included because they are important to the Edmonds community. A requirement of the Growth Management Act is that the various comprehensive plan elements be consistent with one another. This Community Sustainability Element is intended to provide a framework tying the other plan elements together, illustrating how the overall plan direction supports sustainability within the Edmonds community. A key aspect of this approach is also to provide more direct linkages between long term planning and shorter-term strategic planning and policy review which guide the use of city resources and programs, especially budgeting. For example, a new emphasis on life cycle efficiency may take precedence over simple least-cost analytical methods. The City of Edmonds is gifted with unique environmental assets, such as the shoreline on Puget Sound, urban forest lands, diverse streams, Lake Ballinger and a range of parks. In addition, the city has the benefit of an established, walkable downtown served by transit, a framework of neighborhood commercial centers providing local access to business services, and has the potential to see significant economic development in the Highway 99 activity center. Recently, the City has also experienced the beginnings of new economic initiatives, such as a new fiber-optic infrastructure, businesses like Green For Good, and non-profit organizations like Sustainable Edmonds. Combined with local government initiatives, such as the Mayor’s Citizens Committee on U.S. Mayors’ Climate Protection Agreement, there is a growing recognition and harnessing of the power of citizen knowledge to encourage and support changes in City policies and operations which are making the City a leader in environmental stewardship. Given this combination of assets and knowledge, the City of Edmonds has a tremendous social responsibility to utilize these capabilities to address the challenges of climate change, community health and environmental stewardship. Packet Page 3 of 150 O U T L I N E D R A F T Community Sustainability Element 2 2008.11.10 Goal 1. Develop land use policies, programs, and regulations designed to support and promote sustainability. Encourage a mix and location of land uses designed to increase accessibility of Edmonds residents to services, recreation, jobs, and housing. Goal 2. Develop transportation policies, programs, and regulations designed to support and promote sustainability. Take actions to reduce the use of fuel and energy in transportation, and encourage alternate forms of transportation – supported by transportation facilities and accessibility throughout the community. Goal 3. Promote seamless transportation linkages between the Edmonds community and the rest of the Puget Sound region. Goal 4. Develop utility policies, programs, and maintenance measures designed to support and promote sustainability. Maintain existing utility systems while seeking to expand the use of alternative energy and sustainable maintenance and building practices in city facilities. Goal 5. Develop economic development policies and programs designed to support and promote sustainability. Encourage the co-location of jobs with housing in the community, seeking to expand residents’ ability to work in close proximity to their homes. Encourage and support infrastructure initiatives and land use policies that encourage and support home-based work and business activities that supplement traditional business and employment concentrations. Goal 6. Develop cultural and recreational programs designed to support and promote sustainability. Networks of parks, walkways, public art and cultural facilities and events should be woven into the community’s fabric to encourage sense of place and the overall health and well being of the community. Goal 7. Develop housing policies, programs, and regulations designed to support and promote sustainability. Support and encourage a mix of housing types and styles which provide people with affordable housing choices geared to changes in life style. Seek to form public and private partnerships to retain and promote affordable housing options. 1 Report of the World Commission on Environment and Development, U.N. General Assembly Plenary Meeting, December 11, 1987. Packet Page 4 of 150 O U T L I N E D R A F T Community Sustainability Element 3 2008.11.10 Climate Change Introduction. The quality of the environment we live in is a critical part of what people often describe as the “character” of Edmonds. Even if it is not something we overtly think about, it is an intrinsic part of our everyday experience, whether at work, at rest or at play. Until relatively recently, environmental quality has often been thought of in terms of obvious, easily observable characteristics – such as the visible landscape, the quality of the air, the presence and variety of wildlife, or the availability and character of water in its various forms. However, recent evidence on climate change2 points to the potential fragility of our assumptions about the environment and the need to integrate and heighten the awareness of environmental issues as they are inter-related with all community policies and activities. Recognizing the importance of addressing the issues surrounding the environment and climate change, in September 2006, the City of Edmonds formally expressed support for the Kyoto Protocol3 and adopted the U.S. Mayors Climate Protection Agreement4 by Resolution No. 1129, and joined the International Council for Local Environmental Initiatives (ICLEI)5 by Resolution No. 1130. Scientific evidence and consensus continues to strengthen the idea that climate change is an urgent threat to the environmental and economic health of our communities. Many cities, in this country and abroad, already have strong local policies and programs in place to reduce global warming pollution, but more action is needed at the local, state, and federal levels to meet the challenge. On February 16, 2005 the Kyoto Protocol, the international agreement to address climate change, became law for the 141 countries that have ratified it to date. On that day, Seattle Mayor Greg Nickels launched an initiative to advance the goals of the Kyoto Protocol through leadership and action by at least 141 American cities. The State of Washington has also been taking steps to address the issues surrounding climate change. In March, 2008, the state legislature passed ESSHB 2815, which included monitoring and reporting mandates for state agencies along with the following emission reduction targets: Sec. 3. (1)(a) The state shall limit emissions of greenhouse gases to achieve the following emission reductions for Washington state: (i) By 2020, reduce overall emissions of greenhouse gases in the state to 1990 levels; (ii) By 2035, reduce overall emissions of greenhouse gases in the state to twenty-five percent below 1990 levels; (iii) By 2050, the state will do its part to reach global climate stabilization levels by reducing overall emissions to fifty percent below 1990 levels, or seventy percent below the state's expected emissions that year. The City of Edmonds has formally approved the U.S. Mayors Climate Protection Agreement which was endorsed by the 73rd Annual U.S. Conference of Mayors meeting, Chicago, 2005. Under the Agreement, participating cities committed to take three sets of actions,which are included as the first three goals in this section.: Packet Page 5 of 150 O U T L I N E D R A F T Community Sustainability Element 4 2008.11.10 Goal 1. Urge the federal government and state governments to enact policies and programs to meet or beat the target of reducing global warming pollution levels to 7 percent below 1990 levels by 2012, including efforts to: reduce the United States’ dependence on fossil fuels and accelerate the development of clean, economical energy resources and fuel-efficient technologies such as conservation, methane recovery for energy generation, waste to energy, wind and solar energy, fuel cells, efficient motor vehicles, and biofuels (alternative fuels?). Goal 2. Urge the U.S. Congress to pass bipartisan greenhouse gas reduction legislation that 1) includes clear timetables and emissions limits and 2) a flexible, market-based system of tradable allowances among emitting industries Goal 3. Strive to meet or exceed Kyoto Protocol targets for reducing global warming pollution by taking actions in our own operations and community, such as: i. Inventory global warming emissions in City operations and in the community, set reduction targets and create an action plan. ii. Adopt and enforce land-use policies that reduce sprawl, preserve open space, and create compact, walkable urban communities; iii. Promote transportation options such as bicycle trails, commute trip reduction programs, incentives for car pooling and public transit; iv. Increase the use of clean, alternative energy by, for example, investing in “green tags”, advocating for the development of renewable energy resources, recovering landfill methane for energy production, and supporting the use of waste to energy technology; v. Make energy efficiency a priority through building code improvements, retrofitting city facilities with energy efficient lighting and urging employees to conserve energy and save money; vi. Purchase only Energy Star equipment and appliances for City use; vii. Practice and promote sustainable building practices using the U.S. Green Building Council’s LEED program or a similar system; viii. Increase the average fuel efficiency of municipal fleet vehicles; reduce the number of vehicles; launch an employee education program including anti- idling messages; convert diesel vehicles to bio-diesel; ix. Evaluate opportunities to increase pump efficiency in water and wastewater systems; recover wastewater treatment methane for energy production; Packet Page 6 of 150 O U T L I N E D R A F T Community Sustainability Element 5 2008.11.10 x. Increase recycling rates in City operations and in the community; xi. Maintain healthy urban forests; promote tree planting to increase shading and to absorb CO2; and xii. Help educate the public, schools, other jurisdictions, professional associations, business and industry about reducing global warming pollution. Given this background, the City of Edmonds recognizes that global climate change brings significant risks to our community as a shoreline city. At the same time, the City understands that we have a responsibility to play a leadership role both within our own community as well as the larger Puget Sound region. To that end, the City establishes the following goals and policies addressing climate change. Goal 4A. Inventory and monitor community greenhouse gas emissions and carbon footprint baselines, establishing baselines and monitoring programs to measure future progress and program needs. These should be established for both city government, as an exemplary actor, and for the community as a whole. A.1 Establish baselines for greenhouse gas emissions for both Edmonds city government and the broader Edmonds community. A.2 Establish a monitoring program for consistently updating estimates on City and community greenhouse gas emissions. The monitoring program should be designed so as to enable a comparison between measurement periods. A.3 The monitoring program should include assessment measures which (1) measure progress toward greenhouse gas reduction goals and (2) evaluate the effectiveness of or need for programs to work toward these goals. Goal 5B. Establish targets for reducing greenhouse gas emissions and promoting sustainability for both city government and the Edmonds community. Regularly assess progress and program needs, identifying opportunities and obstacles for meeting greenhouse gas emission targets and sustainability. B.1 Establish and evaluate targets for reductions in greenhouse gas emissions for both Edmonds city government and the broader Edmonds community. Targets should be set for both short- and long-range evaluation. B.1.a. By 2020, reduce overall emissions of greenhouse gases to 1990 levels; B.1.b. By 2035, reduce overall emissions of greenhouse gases to twenty- five percent below 1990 levels; B.1.c. By 2050, Edmonds will do its part to reach global climate stabilization levels by reducing overall emissions to fifty percent Packet Page 7 of 150 O U T L I N E D R A F T Community Sustainability Element 6 2008.11.10 below 1990 levels, or seventy percent below the expected emissions that year. B.2 Establish measures for evaluating the degree of sustainability of Edmonds city government and the broader Edmonds community. B.3 Annually assess the status and progress toward emissions reduction goals. Goal 6C. Assess the risks and potential impacts on both city government operations and on the larger Edmonds community due to climate change. C.1 Develop a climate change risk assessment and impact analysis for city government facilities and operations. C.2 Develop a climate change risk assessment and impact analysis for the Edmonds community which considers the potential long-term impacts to economic, land use, and other community patterns as well as the risks associated with periodic weather or climate events. Goal 7. Assess the risks and potential impacts on the Edmonds community due to climate change. Goal 8E. Work with public and private partners to develop strategies and programs to prepare for and mitigate the potential impacts of climate change, both on city government operations and on the general Edmonds community. E.1 Develop a strategic plan that will help guide and focus City resources and program initiatives to (1) reduce greenhouse gas production and the carbon footprint of City government and the Edmonds community, and, (2) reduce and minimize the potential risks of climate change. The strategic plan should be coordinated with and leverage state and regional goals and initiatives, but Edmonds should look for and take the lead where we see opportunities unique to the Edmonds community. E.2 Build on and expand the strategic action plan to include programs that can involve both public and private partners. E.3 Undertake a policy review of City comprehensive, strategic and specific plans to assure that City policies are appropriately targeted to prepare for and mitigate potential impacts of climate change. These reviews may be done to correspond with scheduled plan updates, or accelerated where either a higher priority is identified or the next update is not specifically scheduled. Goal 9F. Develop mitigation strategies that can be used by both the public and private sectors to help mitigate the potential impacts of new and ongoing development and operations. [Idea incorporated in Goal E, above] Packet Page 8 of 150 O U T L I N E D R A F T Community Sustainability Element 7 2008.11.10 F.1 Develop policies and strategies for land use and development that result in reduced greenhouse gas emissions for new development. F.2 Develop mitigation programs and incentives that both public and private development entities can use to reduce or offset potential greenhouse gas emissions associated with new development. F.3 Develop programs and incentives that encourage existing land use and redevelopment activities to reduce their carbon footprint. Demonstration programs and other cost-efficient efforts that do not rely on long-term government subsidies are preferred, unless dedicated funding sources can be found to sustain these efforts over time. Goal 10. Develop a strategic plan that will help guide and focus City resources and program initiatives to (1) reduce greenhouse gas production and the carbon footprint of City government and the Edmonds community, and, (2) reduce and minimize the potential risks of climate change. The strategic plan should be coordinated with and leverage state and regional goals and initiatives, but the Edmonds should look for and take the lead where we see opportunities unique to the Edmonds community.[Moved to Policy E.1, above] 2 For example, see the Fourth Assessment Report; Climate Change 2007: Synthesis Report, by the Intergovernmental Panel on Climate Change, February 2007. 3 The Kyoto Protocol was adopted at the third Conference of the Parties to the United Nations Framework Convention on Climate Change (UNFCCC) in Kyoto, Japan, on 11, December 1997, and established potentially binding targets and timetables for cutting the greenhouse-gas emissions of industrialized countries. The Kyoto Protocol has not been ratified by the U.S. government. 4 The U.S. Mayors Climate Protection Agreement is as amended by the 73rd Annual U.S. Conference of Mayors meeting in Chicago in 2005. 5 ICLEI was founded in 1990 as the International Council for Local Environmental Initiatives following the World Congress of Local Governments for a Sustainable Future, held at the United Nations in New York. Packet Page 9 of 150 O U T L I N E D R A F T Community Sustainability Element 8 2008.11.10 Community Health Introduction. Community health as it is used here means the overall aspects of public facilities and actions that can have an effect on the health and welfare of the community’s citizens. The focus here is on the public realm, understanding that public actions and policies can have an impact on the well-being of Edmonds citizens. The idea is that whenever possible, government should provide opportunities for people so that they can be as self- sustaining as possible, thereby reducing the potential need for intervention from community- based or privately-derived services – services which are becoming increasingly costly and difficult to provide. Community health can, to some extent, be encouraged by promoting environmental quality. Clean water and clean air are a basic necessity when seeking to keep people healthy. However, there are certain land use and other actions that Edmonds can take to help promote– or at least provide the opportunity for its citizens to take part in – healthy lifestyles. In addition, government has a role in encouraging the provision of basic services, such as police and fire protection, while encouraging access to affordable housing and opportunities to live, work, and shop close to home. Goal 1. Develop a reporting and monitoring system of indicators designed to assess Edmonds’ progress toward sustainable community health. Goal 2. Promote a healthy community by seeking to protect and enhance the natural environment through a balanced program of education, regulation, and incentives. Environmental programs in Edmonds should be tailored to and reflect the unique opportunities and challenges embodied in a mature, sea-side community with a history of environmental protection and awareness. Goal 3. Promote a healthy community by encouraging and supporting diversity in culture and the arts. Goal 4. Promote a healthy community by encouraging and supporting a diverse and creative education system, providing educational opportunities for people of all ages and all stages of personal development. Goal 5. Promote a healthy community by encouraging and supporting access to recreation. Goal 6. Promote a healthy community by planning for and implementing a connected system of walkways and bikeways which will provide alternative forms of transportation while also encouraging recreation, exercise and exposure to the natural environment. Goal 7. Promote a healthy community through supporting and encouraging the development of economic opportunities for all Edmonds’ citizens. Sustainable economic Packet Page 10 of 150 O U T L I N E D R A F T Community Sustainability Element 9 2008.11.10 health should be based on encouraging a broad range of economic activity, with an emphasis on locally-based businesses and economic initiatives which provide family- supporting wages and incomes. Goal 8.Promote food security and public health by encouraging locally-based food production, distribution, and choice through the support of home and community gardens, farmers or public markets, and other small-scale, collaborative initiatives. Goal 9. Maximize the efficiency and reduction of energy consumption derived from waste streams by promoting programs and education initiatives aimed at a goal to “reduce, re-use, and recycle” at an individual and community-wide level. Goal 10. Encourage the production and preservation of affordable housing. Goal 11. Encourage the provision of a variety of types and styles of housing that will support and accommodate different citizens’ needs and life styles. The diversity of people living in Edmonds should be supported by a diversity of housing so that all citizens can find suitable housing now and as they progress through changes in their households and life stages. Goal 12. Plan for and prepare disaster preparedness plans which can be implemented as necessary to respond effectively to the impacts of natural or man-induced disasters on Edmonds residents. Goal 13. Prepare and implement hazard mitigation plans to reduce and minimize, to the extent feasible, the exposure of Edmonds citizens to future disasters or hazards. Goal 14. Support a healthy community by providing a full range of public services and infrastructure. Future planning and budgeting should be based on full life-cycle cost analysis and facility maintenance needs, as well as standards of service that best fit clearly articulated and supported community needs. Packet Page 11 of 150 O U T L I N E D R A F T Community Sustainability Element 10 2008.11.10 Environmental Quality Introduction. The environmental quality of the City of Edmonds is defined in many respects by the community’s location on the shores of Puget Sound. The city’s watersheds provide a rich and diverse water resource, evidenced by the numerous year-round streams and Lake Ballinger, which besides being a well-known landmark, is an important environmental resource because of its ecological benefits and open space quality. As Edmonds has urbanized, what was once abundant natural vegetation has become increasingly scarce. The city’s woodlands, marshes and other areas containing natural vegetation provide an important resource which should be preserved. Woodlands help stabilize soils on steep slopes, and act as barriers to wind and sound. Natural vegetation provides habitat for wildlife. Plants replenish the soil with nutrients and help stabilize slopes and reduce surface runoff. They generate oxygen and clean pollutants from the air. The beauty of landscaped areas, whether natural or human-induced, provides pleasing vistas and helps to buffer one development from another. These natural vistas break up and soften the urban landscape, helping to distinguish one neighborhood from another and introduce relief and differentiation into highly developed land. Wildlife is a natural resource with great intrinsic value that also enhances the aesthetic quality of human life. Areas where natural vegetation provides wildlife habitat are good sites for nature trails and for other recreational and educational opportunities. The natural habitat on city beaches and in the near-shore environment represent unique habitats for marine organisms. Streams, lakes and saltwater areas offer habitats for many species of migrating and resident bird life. Wooded areas and city parks provide habitats for many birds and mammals. The combination of marine, estuarine, and upland environments should be seen as an integrated and inter-dependent ecosystem supporting a variety of wildlife valuable to the entire Edmonds community. Goal 1. Protect environmental quality within the Edmonds community through the enforcement of community-based environmental regulations that reinforce and are integrated with relevant regional, state and national environmental standards. Goal 2. Promote the improvement of environmental quality within the Edmonds community by designing and implementing programs based on a system of incentives and public education. Goal 3. Develop, monitor, and enforce critical areas regulations designed to enhance and protect environmentally sensitive areas within the city consistent with the best available science. Goal 4. Develop, implement, and monitor a shoreline master program, consistent with state law, to enhance and protect the quality of the shoreline environment consistent with the best available science. Packet Page 12 of 150 O U T L I N E D R A F T Community Sustainability Element 11 2008.11.10 Goal 5. Adopt a system of codes, standards and incentives to promote development that achieves growth management goals while maintaining Edmonds’ community character and charm in a sustainable way. Holistic solutions should be developed that employ such techniques as Low Impact Development (LID), “Complete Streets,” form-based zoning, and other techniques to assure that future development and redevelopment enhances Edmonds’ character and charm for future generations to enjoy. Packet Page 13 of 150 O U T L I N E D R A F T Community Sustainability Element 12 2008.11.10 [NOTE: THE FOLLOWING ARE EXISTING GOALS/POLICIES FOUND IN THE COMPREHENSIVE PLAN] B. Goal: Water Resources. C. Goal: Natural Vegetation. The city should ensure that its woodlands, marshes and other areas containing natural vegetation are preserved, in accordance with the following policies: C.1. Critical areas will be designated and protected using the best available science pursuant to RCW 36.70A.172. C.2. The removal of trees should be minimized particularly when they are located on steep slopes or hazardous soils. Subdivision layouts, buildings and roads should be designed so that existing trees are preserved. C.3. Trees that are diseased, damaged, or unstable should be removed. C.4. Grading should be restricted to building pads and roads only. Vegetation outside these areas should be preserved. D. Goal: Wildlife. The city should promote and increase public awareness and pride in its wildlife heritage. Special emphasis should be directed toward preserving the natural habitats (woodlands, marshes, streams and beaches) of the city’s wildlife in accordance with the following policies: D.1. Establish and maintain a variety of educational and recreational programs and activities for all age levels. D.2. Erect and maintain an educational display that identifies some of the more common plants and animals and the ecology of major habitats, (i.e., sand, rock, piling and deepwater). D.3. Establish and publicize regulations prohibiting removal of marine life from beach areas without a permit; the permit should be for educational and research use only. D.4. Encourage landscaping and site improvement on city-owned property which recognizes the dependency of some species upon certain types of vegetation for food and cover. D.5. City park property which serves as a habitat for wildlife should be left natural with minimum development for nature trail type of use. E. Goal: Air Pollution. Air pollution can cause severe health effects and property damage under certain conditions. Although air quality is primarily a regional problem related to urbanization and meteorological conditions in the Puget Sound Basin, it is the Packet Page 14 of 150 O U T L I N E D R A F T Community Sustainability Element 13 2008.11.10 result of activities in which most citizens participate – and therefore the solutions must be shared by all citizens. Clean air is a right to all citizens of the City of Edmonds and should be protected and maintained in accordance with the following policies: E.1. Discourage expansion of arterials which will substantially increase line sources of pollution. E.2. Encourage arrangement of activities which will generate the fewest necessary automobile trip miles while avoiding undue concentration of like uses. E.3. Support, through political action, strong enforcement policies and implementation by the regional pollution control agencies. E.4. Support, by political action and financial participation, the establishment of public transportation in the community as an alternative to dependence on individual vehicles. E.5. Encourage and support commute trip reduction programs for employers. Packet Page 15 of 150 AM-1902 1.B. Park Naming Policy Discussion City Council Committee Meetings Date:11/10/2008 Submitted By:Brian McIntosh, Parks and Recreation Time:20 Minutes Department:Parks and Recreation Type:Action Committee:Community/Development Services Information Subject Title Park naming policy discussion. Recommendation from Mayor and Staff Review DRAFT Park Naming Policy with Planning/Park Board and City Attorney and return recommendation in the form of a resolution or ordinance to the City Council Consent agenda at a future date. Previous Council Action None Narrative In the near future the City of Edmonds hopes to be dedicating at least two new community parks at the Old Woodway Elementary School site and at 162nd Street in Meadowdale. The last parks to be named in Edmonds were: Marina Beach selected by a panel of staff and citizens and a naming contest; and Olympic Beach Park named by consensus in honor of its mountain view and local Olympic athletes. Both of these parks were named in 1984. Staff anticipates that there will be multiple names put forward to identify these parks and recognizes the need to adopt a fair policy and procedure to be able to accomplish this. Unsolicited, names have already been suggested for both of these parks. Staff investigated several policies that have been adopted by cities both in and outside of Washington state and found common themes throughout. The attached policy was developed by staff using what seemed to be the most appropriate considerations for a similar policy in Edmonds. Fiscal Impact Attachments Link: DRAFT Park Naming Policy Form Routing/Status Route Seq Inbox Approved By Date Status 1 City Clerk Sandy Chase 11/06/2008 08:38 AM APRV 2 Mayor Gary Haakenson 11/06/2008 09:06 AM APRV 3 Final Approval Sandy Chase 11/06/2008 11:04 AM APRV Form Started By: Brian Started On: 11/05/2008 04:37 Packet Page 16 of 150 Form Started By: Brian McIntosh Started On: 11/05/2008 04:37 PM Final Approval Date: 11/06/2008 Packet Page 17 of 150 DRAFT Park Naming Policy for discussion CS/DS Committee Meeting 11/10/08 Purpose The purpose of the policy is to establish consistent standard procedures and guidelines for the naming of public parklands owned and/or operated by the City of Edmonds. Authorization The naming of sites shall be the function of the City of Edmonds Planning/Parks Board, or “Naming Committee” designated by the Board. The Naming Committee will include: two members of the Planning/Parks Board, one of which will be designated Chair of the Committee; a representative of the Parks, Recreation & Cultural Services Department, and two citizens. Through this group, diversity, balance and creativity will be sought during adoption of names. These names will be recommended to the Edmonds City Council for final approval. Objectives A. Provide name identification for individual parks, park area or park facility. B. Provide criteria for citizen input into the process of naming parks, park areas or facilities. C. Ensure that the naming of parks, park areas, or park facilities is controlled by the Edmonds City Council through recommendations from the Planning/Parks Board with advice from their Naming Committee and/or staff. Qualifying Names The naming of parks, recreation areas, and facilities should be approached with caution, patience, and deliberation. Names submitted for consideration should provide some form of individual identity in relation to the following: A. The geographic location of the facility. This includes descriptive names. B. An outstanding feature of the facility. C. An adjoining subdivision, street, school, or natural feature. No park shall be given the same name as an existing school site or public facility, except where the sites abut one another. D. A commonly recognized historical event, group, organization or individual (living or deceased). Packet Page 18 of 150 E. An individual or organization that contributed significantly to the acquisition or development of the facility to be named. This can include either a deed or substantial monetary contribution, or contribution toward acquisition and/or development of the park or facility (typically not less than 50 percent of the value of the property or improvements). F. Outstanding accomplishments by an individual for the good of the community. Quality of the contribution should be considered along with the length of service by the individual – this to be fully substantiated by person making recommendation. G. Any individual who provided an exceptional service in the interest of the park system as a whole. Typically, while serving in a public office, public officials should not be considered as a candidate for naming. Other Naming Alternatives A. Parks and facilities that are donated to the City can be named by deed restriction by the donor (i.e. Hutt Park in Edmonds). The naming and acceptance of land is subject to approval by the City Council. Naming rights are not guaranteed if the donation of parkland is a dedication as required by the subdivision ordinance (parkland dedication). B. Facilities within a park can be named separately from the park and/or facility in which they are located, subject to the general guidelines outlined in this policy. Naming Process – Existing Un-named Facilities A. Individuals, groups and/or organizations interested in proposing a name for an existing un-named park area or facility must do so in writing, presented to the Parks and Recreation Director, for consideration by the Planning/Parks Board and their Naming Committee. B. The Planning/Parks Board will conduct a public meeting on the request and allow 30 days following the public meeting for public comment. C. The Planning/Parks Board will recommend to the City Council action on the request following appropriate publication (press release, cable, etc). Naming Process – New Facilities A. A temporary name will be designated by the City staff for identification during acquisition and/or development of the park area or facility. Because temporary designations tend to be retained, the naming process for a new park should be carried out as quickly as possible after its acquisition or development. B. Individuals, groups and/or organizations may suggest names for the park or facility in writing, presented to the Parks and Recreation Director, for consideration by the Planning/Parks Board. Packet Page 19 of 150 C. The Planning/Parks Board will appoint a Naming Committee to make a name recommendation. This group may choose from a variety of means to select a name (citizen contests, recommendations from previous owners, historical review of the site, etc.) but in all cases, citizen involvement is encouraged. D. The Planning/Parks Board will conduct a public meeting on the suggested name and allow 30 days following the public meeting for public comment. E. The Committee will recommend to the City Council action on the request following the 30 days for public comment. Park Renaming The renaming of parks is strongly discouraged. Critical examination will be conducted to ensure that renaming the park will not diminish the original justification for the name or the prior contributors. Renaming will follow the same procedures as naming the park. A. Only parks and facilities named for geographic location, outstanding feature or subdivision should be considered for renaming. Parks that have been named by deed restriction shall not be considered for renaming. B. Parks and facilities named after individuals shall not be changed unless it is found that because of the individual’s character the continued use of their name would not be in the best interest of the community. Plaques, Markers and Memorials At the discretion of the Parks, Recreation and Cultural Services Director, all memorials must be designed to blend with and compliment the existing Parks and Recreation Department signs, plaques, markers, and memorials. Packet Page 20 of 150 AM-1896 2.A. 2008 Third Quarter Budget Report City Council Committee Meetings Date:11/10/2008 Submitted By:Kathleen Junglov, Administrative Services Time:10 Minutes Department:Administrative Services Type:Information Committee:Finance Information Subject Title 2008 Third Quarter Budget Report. Recommendation from Mayor and Staff For Information only, no action required. Previous Council Action None. Narrative This item transmits the 2008 Third Quarter Budget Report. Fiscal Impact Attachments Link: 2008 Third Quarter Budget Report Form Routing/Status Route Seq Inbox Approved By Date Status 1 City Clerk Sandy Chase 11/04/2008 01:36 PM APRV 2 Mayor Gary Haakenson 11/05/2008 08:15 AM APRV 3 Final Approval Sandy Chase 11/05/2008 09:24 AM APRV Form Started By: Kathleen Junglov Started On: 11/04/2008 12:39 PM Final Approval Date: 11/05/2008 Packet Page 21 of 150 CITY OF EDMONDS SEPTEMBER 30, 2008 BUDGET REPORT TABLE OF CONTENTS (November 4, 2008) Overview Summary..........................2 Revenues..........................2 Expenditures....................2 On the Horizon ................2 Major Revenue Projections........3 General Fund Revenue Detail ...6 Expenditure Summary Status by Fund.................11 Status by Department.......11 Expenditure Detail by Fund General Fund ...................12 Street Fund.......................13 Street Construction..........13 Multi-Modal.....................13 Building Maintenance......14 Municipal Arts.................14 Hotel/Motel......................14 Employee Parking............14 Tourism Promotion..........15 Real Estate Excise Tax 2 ..15 Park Improv. (REET 1)......15 Gifts Catalog....................16 Cemetery Maintenance....16 Parks Construction ..........16 Combined Utility .............17 Equipment Rental.............18 Expenditure Detail by Department City Council.....................19 Mayor...............................19 Human Resources............19 Municipal Court...............20 Economic Development...20 City Clerk.........................20 Administrative Services...21 City Attorney ...................21 Non-Departmental............21 Police Department............22 Fire Department...............23 Community Services........23 Development Services .....24 Parks & Recreation..........24 Public Works....................25 Facilities...........................25 Storm Drainage................26 Water................................27 Sewer................................28 Treatment Plant................29 L:\Productiondb\AGENDA\CCOUNCIL\0007_1896_2008 Q3 Report.doc Packet Page 22 of 150 SEPTEMBER 30, 2008 BUDGET REPORT CITY OF EDMONDS 2008 THIRD QUARTER BUDGET REPORT This report will provide preliminary information regarding the City of Edmonds’ financial operations for the quarter ending September 30, 2008. Information for October has been included when available. Revenue Variances Sales tax revenue as of the end of the third quarter was $3.8 million or 64.8% of budget. Keep in mind that the budget includes approximately $370,000 in sales tax sourcing dollars (SST) which we should have seen the first impact of in our September sales tax receipts. For forecasting 2008 collections we removed the impact of the SST and included October 2008 receipts. The model shows sales tax receipts coming in about 7% or $382,000 under budget. Considering the overall state of the economy, and due to the fact that we did not see the bump we were anticipating from SST we have again lowered our total forecast and are expecting sales tax to come in $700,000 under budget. Natural Gas Utility and Electric Utility taxes are at 84.9% and 82.2% respectively of budget. At this time our forecasting model, which considers the seasonality of collections is predicting that the Natural Gas Utility tax will exceed budget by $94,000, and the Electric Utility tax will come in $51,000 over budget. These favorable results will be offset by Telephone Utility taxes under budget estimates by $110,000. Building permit fees, along with plan check fees are at 84.0%, and 84.6% of budget. Input from our Development Services Department is that they expect construction related receipts to meet budget estimates in 2008, not exceed budget as has been the case for the past couple of years. Real Estate Excise Tax (REET) receipts through October 31 were $605,000. Collections for the same period in 2007 were $1,385,000. At this time our forecasting model is pointing towards REET receipts for the year of $712,000, or 49% under budget. Departmental and Fund Variances The final budget amending ordinance accompanies this report on the agenda. Amendments to the General Fund include recording the budget for the Fiber Project, increasing legal fees for the new Prosecuting Attorney contract and City Attorney fees due to lengthy negotiations with unions and a single LUPA appeal, and increasing labor budgets in the Mayor’s office and Human Resources. On the Horizon The City is in the process of finalizing its 2009-2010 Biennial budget. For the following reasons, balancing the budget has been excessively challenging: • CPI-U for 2009 came in at 5.8%, and CPI-W came in at 6.2% • Sales tax revenue estimates have been lowered for 2008, and flat-lined for 2009 and 2010 • Assessed Valuation appears will remain level resulting in a lower than anticipated collection from the EMS levy - November, 2008 Page 2 Packet Page 23 of 150 SEPTEMBER 30, 2008 BUDGET REPORT 2008 BUDGET 1,400,000 TOTAL JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Monthly Forecast % 6.38% 5.11% 7.57% 8.43% 7.61% 10.56% 11.51% 9.44% 9.99% 8.34% 7.99% 7.07% Cumulative Forecast % 6.38% 11.48% 19.05% 27.49% 35.09% 45.65% 57.17% 66.61% 76.60% 84.94% 92.93% 100.00% Monthly Forecast $ 89,269 71,514 105,947 118,067 106,473 147,883 161,157 132,173 139,906 116,757 111,894 98,959 Cumulative Forecast $ 89,269 160,783 266,730 384,797 491,270 639,153 800,311 932,484 1,072,389 1,189,147 1,301,041 1,400,000 Actual Collected $ 64,548 43,762 62,362 53,477 74,187 83,262 61,076 54,477 68,732 39,046 Cumulative Collection $ 64,548 108,310 170,672 224,149 298,336 381,598 442,674 497,150 565,883 604,929 YEAR END FORECAST 1,012,298 943,097 895,815 815,516 850,184 835,851 774,379 746,405 738,758 712,192 Projected YE Variance (387,702) (456,903) (504,185) (584,484) (549,816) (564,149) (625,621) (653,595) (661,242) (687,808) Budget Variance % -27.69% -32.64% -36.01% -41.75% -39.27% -40.30% -44.69% -46.69% -47.23% -49.13% REAL ESTATE EXCISE TAX 2008 CUMULATIVE COLLECTIONS - 250,000 500,000 750,000 1,000,000 1,250,000 1,500,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Actual Budget 2008 BUDGET 5,906,511 SALES TAX SOURCING 373,125 ADJUSTED 2008 BUDGET 5,533,386 TOTAL JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Monthly Forecast % 8.05% 9.93% 7.06% 6.88% 8.76% 7.70% 8.09% 9.09% 8.17% 8.45% 9.56% 8.27% Cumulative Forecast % 8.05% 17.97% 25.04% 31.91% 40.67% 48.37% 56.47% 65.55% 73.73% 82.17% 91.73% 100.00% Monthly Forecast $ 445,222 549,378 390,734 380,476 484,606 426,114 447,921 502,891 452,257 467,395 528,755 457,637 Cumulative Forecast $ 445,222 994,600 1,385,334 1,765,810 2,250,416 2,676,529 3,124,451 3,627,342 4,079,599 4,546,994 5,075,749 5,533,386 Actual Collected $ 446,465 536,467 354,960 408,780 452,217 377,496 388,386 472,853 390,823 404,756 Cumulative Collection $ 446,465 982,932 1,337,892 1,746,672 2,198,889 2,576,385 2,964,771 3,437,624 3,828,447 4,233,203 YEAR END FORECAST 5,548,831 5,468,472 5,343,892 5,473,414 5,406,690 5,326,349 5,250,593 5,243,977 5,192,735 5,151,523 Projected YE Variance 15,445 (64,914) (189,494) (59,972) (126,696) (207,037) (282,793) (289,409) (340,651) (381,863) Budget Variance % 0.28% -1.17% -3.42% -1.08% -2.29% -3.74% -5.11% -5.23% -6.16% -6.90% SALES AND USE TAX 2008 CUMULATIVE COLLECTIONS - 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Actual Budget Page 3 Packet Page 24 of 150 SEPTEMBER 30, 2008 BUDGET REPORT 2008 BUDGET 800,835 TOTAL JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Monthly Forecast % 14.08% 15.03% 13.13% 10.84% 8.70% 5.66% 4.67% 3.32% 3.22% 3.84% 6.30% 11.19% Cumulative Forecast % 14.08% 29.12% 42.25% 53.09% 61.79% 67.45% 72.12% 75.44% 78.67% 82.50% 88.81% 100.00% Monthly Forecast $ 112,774 120,391 105,175 86,830 69,654 45,338 37,427 26,573 25,827 30,728 50,469 89,651 Cumulative Forecast $ 112,774 233,165 338,339 425,169 494,823 540,161 577,588 604,161 629,987 660,715 711,184 800,835 Actual Collected $ 118,314 118,791 127,195 85,691 88,798 64,123 47,248 29,869 26,914 30,661 Cumulative Collection $ 118,314 237,105 364,300 449,991 538,789 602,912 650,160 680,030 706,944 737,605 YEAR END FORECAST 840,181 814,370 862,283 847,589 871,990 893,868 901,458 901,402 898,662 894,030 Projected YE Variance 39,346 13,535 61,448 46,754 71,155 93,033 100,623 100,567 97,827 93,195 Budget Variance % 4.91% 1.69% 7.67% 5.84% 8.89% 11.62% 12.56% 12.56% 12.22% 11.64% GAS UTILITY TAX 2008 CUMULATIVE COLLECTIONS - 200,000 400,000 600,000 800,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Actual Budget 2008 BUDGET 1,435,875 TOTAL JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Monthly Forecast % 7.33% 6.87% 10.01% 7.51% 9.18% 7.16% 9.41% 8.17% 8.26% 9.21% 7.52% 9.38% Cumulative Forecast % 7.33% 14.20% 24.21% 31.72% 40.90% 48.06% 57.47% 65.64% 73.90% 83.11% 90.62% 100.00% Monthly Forecast $ 105,267 98,611 143,772 107,826 131,845 102,748 135,118 117,301 118,594 132,216 107,954 134,623 Cumulative Forecast $ 105,267 203,878 347,651 455,476 587,321 690,069 825,187 942,488 1,061,082 1,193,298 1,301,252 1,435,875 Actual Collected $ 50,673 134,314 143,976 137,873 53,737 89,660 129,175 89,676 100,953 171,675 Cumulative Collection $ 50,673 184,986 328,962 466,835 520,572 610,232 739,407 829,084 930,036 1,101,711 YEAR END FORECAST 691,192 1,302,823 1,358,688 1,471,683 1,272,687 1,269,753 1,286,613 1,263,104 1,258,541 1,325,670 Projected YE Variance (744,683) (133,052) (77,187) 35,808 (163,188) (166,122) (149,262) (172,771) (177,334) (110,205) Budget Variance % -51.86% -9.27% -5.38% 2.49% -11.37% -11.57% -10.40% -12.03% -12.35% -7.68% TELEPHONE UTILITY TAX 2008 CUMULATIVE COLLECTIONS - 250,000 500,000 750,000 1,000,000 1,250,000 1,500,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Actual Budget Page 4 Packet Page 25 of 150 SEPTEMBER 30, 2008 BUDGET REPORT 2008 BUDGET 1,406,000 TOTAL JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Monthly Forecast % 9.87% 12.16% 9.87% 10.99% 8.84% 7.76% 7.03% 6.31% 6.58% 6.06% 7.22% 7.30% Cumulative Forecast % 9.87% 22.03% 31.91% 42.90% 51.74% 59.50% 66.53% 72.83% 79.42% 85.47% 92.70% 100.00% Monthly Forecast $ 138,788 170,996 138,821 154,576 124,272 109,108 98,798 88,696 92,519 85,196 101,544 102,684 Cumulative Forecast $ 138,788 309,784 448,605 603,182 727,454 836,563 935,360 1,024,056 1,116,575 1,201,771 1,303,316 1,406,000 Actual Collected $ 145,799 162,979 167,756 148,361 133,575 105,831 109,573 92,437 89,653 89,653 Cumulative Collection $ 145,799 308,778 476,534 624,895 758,470 864,301 973,874 1,066,311 1,155,965 1,245,618 YEAR END FORECAST 1,477,028 1,401,435 1,493,532 1,456,613 1,465,947 1,452,620 1,463,892 1,464,015 1,455,599 1,457,298 Projected YE Variance 71,028 (4,565) 87,532 50,613 59,947 46,620 57,892 58,015 49,599 51,298 Budget Variance % 5.05% -0.32% 6.23% 3.60% 4.26% 3.32% 4.12% 4.13% 3.53% 3.65% ELECTRIC UTILITY TAX 2008 CUMULATIVE COLLECTIONS - 250,000 500,000 750,000 1,000,000 1,250,000 1,500,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Actual Budget Page 5 Packet Page 26 of 150 SEPTEMBER 30, 2008 BUDGET REPORT GENERAL FUND REVENUES Title Budget 09/30//2008 Revenues Balance % Received BEGINNING FUND BALANCE 2,972,617 3,614,515 (641,898) 121.6% REAL PERSONAL / PROPERTY TAX 9,054,450 4,825,180 4,229,270 53.3% EMS PROPERTY TAX 2,446,200 1,303,717 1,142,483 53.3% VOTED PROPERTY TAX 817,373 433,622 383,751 53.1% LOCAL RETAIL SALES/USE TAX 5,906,511 3,828,498 2,078,013 64.8% NATURAL GAS USE TAX 16,065 13,446 2,619 83.7% 1/10 SALES TAX LOCAL CRIM JUST 649,836 468,045 181,791 72.0% GAS UTILITY TAX 800,835 680,030 120,805 84.9% CABLE TV FRANCHISE 90,000 67,313 22,687 74.8% TELEPHONE UTILITY TAX 1,435,875 930,036 505,839 64.8% ELECTRIC UTILITY TAX 1,406,000 1,155,965 250,035 82.2% SOLID WASTE UTILITY TAX 270,000 209,006 60,994 77.4% WATER UTILITY TAX 201,246 171,247 29,999 85.1% SEWER UTILITY TAX 280,000 212,325 67,675 75.8% STORMWATER UTILITY TAX 107,635 93,631 14,004 87.0% LEASEHOLD EXCISE TAX 182,000 182,662 (662) 100.4% PULLTABS TAX 55,000 58,815 (3,815) 106.9% AMUSEMENT GAMES 500 0 500 0.0% PENALTIES ON GAMBLING TAXES 500 0 500 0.0% TOTAL TAXES 23,720,026 14,633,537 9,086,489 61.69% FIRE PERMITS-SPECIAL USE 5,000 3,880 1,120 77.6% PROF AND OCCUPATION LICENSE 1,000 330 670 33.0% AMUSEMENTS 5,000 1,775 3,225 35.5% BUS. LICENCE PERMIT PENALTY 1,800 2,148 (348) 119.3% GENERAL BUSINESS LICENSE 56,000 55,494 506 99.1% FRANCHISE AGREEMENTS 459,575 431,282 28,293 93.8% OLY VIEW WATER DIST FRANCHISE 118,500 86,137 32,363 72.7% DEV SERV PERMIT SURCHARGE 22,000 19,950 2,050 90.7% NON RESIDENT BUS LICENSE 22,000 19,375 2,625 88.1% RIGHT OF WAY FRANCHISE FEE 2,000 0 2,000 0.0% BUILDING STRUCTURE PERMITS 625,000 525,159 99,842 84.0% ANIMAL LICENSES 15,000 8,031 6,969 53.5% STREET AND CURB PERMIT 100,170 69,845 30,325 69.7% OTHER/NON-BUS/LIC/PERMIT 5,000 4,576 425 91.5% TOTAL LICENSES AND PERMITS 1,438,045 1,227,981 210,064 85.39% Page 6 Packet Page 27 of 150 SEPTEMBER 30, 2008 BUDGET REPORT GENERAL FUND REVENUES Title Budget 09/30//2008 Revenues Balance % Received DOJ 15-0404-01-754 2006 BPV 0 2,478 (2,478) - US Dept of Justice Grant 2,000 0 2,000 0.0% DAHP Grant FY07 0 0 0 - JUSTICE ASSISTANCE GRANT 0 9,999 (9,999) - WA ASSOC OF SHERRIFFS TRAFFIC GRANT 1,500 4,355 (2,855) 290.3% WTSC-HIGHWAY SAFETY 0 (60,479) 60,479 - Federal WA State Traffic Comm Grant 8,000 0 8,000 0.0% E07943 P#17 PW#242 2006 STORM ASST. 0 322 (322) - WA ST ADMIN OFFICE COURTS INTERPRET 0 656 (656) - DOE SHORELINE MASTER PROG G0600108 0 4,983 (4,983) - WA STATE TRAFFIC COMM GRANT 2,000 0 2,000 0.0% Puget Drive Walkway HLP-PB07(009) 0 3,000 (3,000) - WA STATE TRAUMA GRANT 1,503 212 1,291 14.1% WA ST DEPT OF HEALTH GRANT 1,644 1,644 0 100.0% PUD PRIVILEDGE TAX 190,000 179,235 10,765 94.3% JUDICIAL SALARY CONTRIBUTION-STATE 5,600 6,713 (1,113) 119.9% MVET/SPECIAL DISTRIBUTION 7,290 6,203 1,087 85.1% CRIMINAL JUSTICE - SPECIAL PROGRAMS 30,674 23,976 6,698 78.2% DUI - CITIES 8,860 5,503 3,357 62.1% LIQUOR EXCISE TAX 172,337 144,285 28,052 83.7% LIQUOR BOARD PROFITS 300,278 206,114 94,164 68.6% SHARED COURT COSTS 5,000 10,735 (5,735) 214.7% POLICE FBI CONTRACTS 0 11,002 (11,002) - DV COORDINATOR SERVICES 0 6,221 (6,221) - FIRE PROTECTION - WOODWAY 327,991 337,544 (9,553) 102.9% FIRE PROTECTION - DISTRICT #1 228,842 295,074 (66,232) 128.9% CAMPUS SAFETY-EDM. SCH. DIST. 41,024 65,824 (24,800) 160.5% WOODWAY - LAW PROTECTION 6,500 7,800 (1,300) 120.0% CITY OF MTLK TERR-ANIMAL CONTR 32,000 24,667 7,333 77.1% SNOCOM/DIRECTOR SERVICES 149,100 113,493 35,607 76.1% OTHER BEACH RANGER SUBSIDY 1,000 0 1,000 0.0% SNO-ISLE 56,000 48,277 7,723 86.2% TOTAL INTERGOVERNMENTAL REVENUE 1,579,143 1,459,835 119,308 92.44% Page 7 Packet Page 28 of 150 SEPTEMBER 30, 2008 BUDGET REPORT GENERAL FUND REVENUES Title Budget 09/30//2008 Revenues Balance % Received CIVIL PROBATE FILINGS 0 91 (91) - RECORD/LEGAL INSTRUMTS 1,500 1,194 306 79.6% COURT RECORD SERVICES 400 82 318 20.5% CIVIL FEE 0 27 (27) - SALE MAPS & BOOKS 1,000 482 518 48.2% MUNIC.-DIST. COURT CURR EXPEN 0 450 (450) - PHOTOCOPIES 0 4,384 (4,384) - POLICE DISCLOSURE REQUESTS 0 3,489 (3,489) - ASSESSMENT SEARCH 0 30 (30) - RESALE ITEMS/VENDING MACHINE 0 138 (138) - PASSPORTS AND NATURALIZATION FEES 31,000 20,125 10,875 64.9% POLICE SERVICES SPECIAL EVENTS 31,200 0 31,200 0.0% ADULT PROBATION SERVICE CHARGE 155,000 79,650 75,350 51.4% ELECTRONIC MONITORING 36,300 10,535 25,765 29.0% ELECTRONIC MONITOR DUI 9,000 5,330 3,670 59.2% BOOKING FEES 4,000 4,435 (435) 110.9% FIRE CONSTRUCTION INSPECTION FEES 15,500 8,625 6,875 55.6% EMERGENCY SERVICE FEES 0 8,551 (8,551) - EMERGENCY SERVICE FEES-HAZMAT 500 0 500 0.0% DUI EMERGENCY AID 0 0 0 - POLICE - FINGERPRINTING 500 95 405 19.0% CRIM CONV FEE DUI 28 - CRIM CONV FEES CT 2,300 5,527 (3,227) 240.3% CRIM CONV FEES CN 1,900 2,197 (297) 115.6% POLICE TRAINING CLASSES 250 0 250 0.0% ENGINEERING FEES AND CHARGES 109,138 148,957 (39,819) 136.5% STORM DRAINAGE FEES 800 0 800 0.0% AMIMAL CONTROL SHELTER 7,500 6,788 712 90.5% ZONING/SUBDIVISION FEE 110,000 56,854 53,146 51.7% FIRE PLAN CHECK FEES 10,000 6,123 3,878 61.2% PLAN CHECKING FEES 380,000 321,526 58,474 84.6% PLANNING 1% INSPECTION FEE 0 4,193 (4,193) - CERT/PHOTO/RECORD SEARCH FEE 12,000 13 11,987 0.1% S.E.P.A. REVIEW 12,000 4,300 7,700 35.8% SHORELINE PERMIT 500 (1,600) 2,100 -320.0% CRITICAL AREA STUDY 20,000 14,140 5,860 70.7% SWIM POOL ENTRANCE FEES 63,000 50,541 12,459 80.2% LOCKER FEES 1,000 557 443 55.7% SWIM CLASS FEES 56,000 56,465 (465) 100.8% PROGRAM FEES 717,004 687,431 29,573 95.9% TAXABLE RECREATION ACTIVITIES 0 8,346 (8,346) - BIRD FEST REGISTRATION FEES 0 610 (610) - INTERFUND REIMB. CONTRACT SVCS 1,242,448 886,137 356,311 71.3% TOTAL CHARGES FOR SERVICES 3,031,740 2,406,847 624,922 79.39% Page 8 Packet Page 29 of 150 SEPTEMBER 30, 2008 BUDGET REPORT GENERAL FUND REVENUES Title Budget 09/30//2008 Revenues Balance % Received PROOF OF VEHICLE INS PENALTY 4,840 5,365 (525) 110.8% TRAFFIC INFRACTION PENALTIES 48,400 42,285 6,115 87.4% BC TRAFFIC INFRACTION 200,000 204,615 (4,615) 102.3% NON-TRAFFIC INFRACTION PENALTIES 1,800 4,907 (3,107) 272.6% OTHER INFRACTIONS '04 0 1,223 (1,223) - PARKING INFRACTION PENALTIES 51,000 15,956 35,044 31.3% PR - HANDICAPPED 4,000 5,095 (1,095) 127.4% PARKING INFRACTION LC 300 240 60 80.0% DWI PENALTIES 5,000 4,140 860 82.8% OTHER CRIMINAL TRAF MISDEM PEN 2,500 1,017 1,483 40.7% CRIMINAL TRAFFIC MISDEMEANOR 8/03 10,000 36,550 (26,550) 365.5% OTHER NON-TRAF MISDEMEANOR PEN 1,000 1,152 (152) 115.2% OTHER NON TRAFFIC MISD. 8/03 8,500 7,535 965 88.6% COURT DV PENALTY ASSMT 0 947 (947) - CRIMINAL COSTS-RECOUPMENTS 130,000 81,611 48,389 62.8% JURY DEMAND COST 0 109 (109) - PUBLIC DEFENSE RECOUPMENT 25,000 22,811 2,189 91.2% COURT INTERPRETER COST 1,000 325 675 32.5% MISC FINES AND PENALTIES 20,000 13,972 6,028 69.9% TOTAL FINES AND FORFEITURES 513,340 449,854 63,486 87.63% INVESTMENT INTEREST 120,000 103,029 16,971 85.9% INTEREST ON COUNTY TAXES 25,000 20,380 4,620 81.5% INTEREST - COURT COLLECTIONS 2,000 3,089 (1,089) 154.4% PARKING 4,000 3,300 700 82.5% SPACE & FACILITIES RENTALS 129,000 98,700 30,300 76.5% GYM & WEIGHTROOM FEES 13,400 4,309 9,091 32.2% BRACKET ROOM RENTAL 0 5,133 (5,133) - LEASES LONG-TERM 131,610 102,341 29,269 77.8% VENDING MACHINE CONCESSION 2,400 1,552 848 64.7% OTHER RENTS & USE CHARGES 21,744 15,175 6,569 69.8% PARKS DONATIONS 5,175 3,975 1,200 76.8% POLICE CONT FROM PRIVATE SOURCES 5,000 0 5,000 0.0% BIRDFEST CONTRIBUTION 2,000 1,296 705 64.8% CONTRIBUTIONS - HISTORIC PRESERVATION 1,000 0 1,000 0.0% SALE OF JUNK/SALVAGE 500 0 500 0.0% SALES OF UNCLAIM PROPERTY 5,000 3,386 1,614 67.7% CONFISCATED AND FORFEITED PROPERTY 1,500 0 1,500 0.0% OTHER JUDGEMENT/SETTLEMENT 0 300 (300) - POLICE JUDGMENTS/RESTITUTION 0 3,740 (3,740) - CASHIER OVERAGE/SHORTAGE 0 133 (133) - OTHER MISC REVENUES 10,000 130,566 (120,566) 1305.7% SMALL OVERPAYMENT 0 149 (149) - NSF FEES - PARKS 0 210 (210) - NSF FEES - MUNI CT 200 376 (176) 188.2% PLANNING SIGNAGE REVENUE 6,000 900 5,100 15.0% TOTAL MISCELLANEOUS REVENUE 485,529 502,038 (16,509) 103.40% Page 9 Packet Page 30 of 150 SEPTEMBER 30, 2008 BUDGET REPORT GENERAL FUND REVENUES Title Budget 09/30//2008 Revenues Balance % Received PROCEEDS FROM LONG TERM DEBT 78,000 0 78,000 0.0% SALE OF FIXED ASSETS 0 3,975 (3,975) - INSURANCE PROCEEDS 0 3,531 (3,531) - TRANSFER FROM FUND 121 19,962 8,755 11,207 43.9% TRANSFER FROM FUND 511 13,793 13,793 0 100.0% TOTAL TRANSFERS 111,755 30,054 81,701 26.89% TOTAL GENERAL FUND REVENUE 33,852,195 24,324,661 9,527,562 71.86% Page 10 Packet Page 31 of 150 SEPTEMBER 30, 2008 BUDGET REPORT EXPENDITURE SUMMARIES Page 11 BUDGET SUMMARY BY FUND # Title Appropriation 9/30/08 Expenditures Balance % Used All Funds 73,766,071 41,232,692 32,533,379 55.9% 001 General Fund 33,655,827 23,377,560 10,278,267 69.5% 111 Street Fund 1,411,017 934,515 476,502 66.2% 112 Street Const./Improvement 2,820,895 984,054 1,836,841 34.9% 113 Multimodal Transportation 2,000,000 0 2,000,000 0.0% 116 Building Maintenance 2,826,400 2,185,649 640,751 77.3% 117 Municipal Arts Acquisition Fund 77,250 22,202 55,048 28.7% 120 Hotel/Motel Tax Fund 75,206 42,078 33,128 56.0% 121 Employee Parking Permit Fund 18,510 8,755 9,755 47.3% 123 Tourism Promotional Fund/Arts 21,800 12,208 9,592 56.0% 125 Real Estate Excise Tax 2 3,388,000 830,098 2,557,902 24.5% 126 Park Acquisition (REET 1) 1,816,848 1,046,782 770,066 57.6% 127 Gifts Catalog Fund 24,792 1,640 23,152 6.6% 130 Cemetery Maintenance 170,645 98,495 72,150 57.7% 132 Park Construction Fund 0 29,732 (29,732) - 411 Combined Utility Operation 13,361,031 8,217,882 5,143,149 61.5% 511 Equipment Rental Fund 1,377,080 1,067,226 309,854 77.5% BUDGET SUMMARY BY DEPARTMENT # Title Budget 9/30/08 Expenditures Balance % Used 110 City Council 303,846 208,042 95,804 68.5% 210 Office of Mayor 232,777 176,741 56,036 75.9% 220 Human Resources 242,649 187,055 55,594 77.1% 230 Municipal Court 695,854 512,708 183,146 73.7% 240 Economic Development 168,864 37,889 130,975 22.4% 250 City Clerk 554,186 389,371 164,815 70.3% 310 Administrative Services 1,373,649 952,589 421,060 69.3% 360 City Attorney 439,065 306,716 132,349 69.9% 390 Non-Departmental Expenses 4,252,105 2,038,188 2,213,917 47.9% 410 Police Services 9,630,680 7,047,951 2,582,729 73.2% 510 Fire Services 7,532,318 5,483,034 2,049,284 72.8% 610 Community Services 354,549 269,824 84,725 76.1% 620 Development Services 3,120,943 2,201,722 919,221 70.5% 640 Parks & Recreation 3,088,420 2,389,478 698,942 77.4% 650 Public Works 280,838 207,643 73,195 73.9% 651 Facilities Maintenance 1,385,084 968,614 416,470 69.9% 652 Storm Drainage 1,837,996 1,213,233 624,763 66.0% 654 Water 4,854,200 2,871,493 1,982,707 59.2% 655 Sewer 3,033,553 2,023,160 1,010,393 66.7% 656 Treatment Plant 3,635,282 2,109,999 1,525,283 58.0% Packet Page 32 of 150 SEPTEMBER 30, 2008 BUDGET REPORT EXPENDITURE DETAIL BY FUND Page 12 GENERAL FUND Title Appropriation 9/30/08 Expenditures Balance % Used SALARIES AND WAGES 16,475,736 11,888,328 4,587,408 72.2% OVERTIME 711,200 919,709 (208,509) 129.3% HOLIDAY BUY BACK 357,506 6,685 350,821 1.9% BENEFITS 5,729,594 3,873,326 1,856,268 67.6% UNIFORMS 122,666 74,275 48,391 60.6% PROTECTIVE CLOTHING 17,290 14,729 2,561 85.2% SUPPLIES 507,305 358,090 149,215 70.6% FUEL CONSUMED 1,700 249 1,451 14.6% SMALL EQUIPMENT 161,540 133,442 28,098 82.6% PROFESSIONAL SERVICES 1,695,533 1,412,165 283,368 83.3% COMMUNICATIONS 240,487 173,699 66,788 72.2% TRAVEL 81,080 39,912 41,168 49.2% ADVERTISING 45,290 34,601 10,689 76.4% RENTAL/LEASE 139,851 100,996 38,855 72.2% INSURANCE 469,000 419,702 49,298 89.5% UTILITIES 453,920 312,006 141,914 68.7% REPAIRS & MAINTENANCE 229,154 185,240 43,914 80.8% MISCELLANEOUS 348,530 227,117 121,413 65.2% INTERGOVTL SERVICES 1,830,979 1,389,650 441,329 75.9% EXCISE TAXES 5,200 7,521 (2,321) 144.6% INTERFUND TRANSFER 1,425,081 707,017 718,064 49.6% OTHER IMPROVEMENTS 3,000 0 3,000 0.0% MACHINERY/EQUIPMENT 108,120 0 108,120 0.0% BOND PRINCIPAL 875,894 0 875,894 0.0% BOND PRINCIPAL 60,907 60,907 0 100.0% BOND PRINCIPAL 20,956 10,478 10,478 50.0% INTEREST ON LT DEBT 468,368 220,162 248,206 47.0% DEBT ISSUE COSTS 0 179 (179) - FISCAL AGENT FEES 1,500 898 602 59.9% INTERFUND SERVICES 0 1,104 (1,104) - INTERFUND FUEL 32,731 32,871 (140) 100.4% INTERFUND SUPPLIES 40,184 25,989 14,195 64.7% INTERFUND RENTAL 903,894 686,304 217,590 75.9% INTERFUND REPAIRS 91,631 59,528 32,103 65.0% OTHER INTERFUND SVCS 0 680 (680) - GENERAL FUND 33,655,827 23,377,560 10,278,267 69.5% Packet Page 33 of 150 SEPTEMBER 30, 2008 BUDGET REPORT EXPENDITURE DETAIL BY FUND Page 13 STREET FUND Title Appropriation 9/30/08 Expenditures Balance % Used SALARIES AND WAGES 441,333 324,213 117,120 73.5% OVERTIME 9,789 4,661 5,128 47.6% BENEFITS 178,679 125,370 53,309 70.2% UNIFORMS 7,300 3,880 3,420 53.1% SUPPLIES 162,800 103,981 58,819 63.9% SMALL EQUIPMENT 34,136 12,061 22,075 35.3% PROFESSIONAL SERVICES 12,000 9,745 2,255 81.2% COMMUNICATIONS 4,200 1,901 2,299 45.3% TRAVEL 3,380 4 3,376 0.1% ADVERTISING 0 389 (389) - RENTAL/LEASE 2,500 702 1,798 28.1% INSURANCE 36,890 32,977 3,913 89.4% UTILITIES 254,250 165,274 88,976 65.0% REPAIRS & MAINTENANCE 12,300 7,514 4,786 61.1% MISCELLANEOUS 12,660 2,798 9,862 22.1% INTERGOVTL SERVICES 16,000 7,569 8,431 47.3% MACHINERY/EQUIPMENT 10,595 0 10,595 0.0% BOND PRINCIPAL 32,925 0 32,925 0.0% BOND INTEREST 12,008 6,001 6,007 50.0% FISCAL AGENT FEES 0 21 (21) - INTERFUND RENTAL 167,272 125,454 41,818 75.0% STREET FUND 1,411,017 934,515 476,502 66.2% STREET CONST/IMPRV FD Title Appropriation 9/30/08 Expenditures Balance % Used PROFESSIONAL SERVICES 0 105,706 (105,706) - REPAIRS & MAINTENANCE 0 226,738 (226,738) - CONSTRUCTION PROJECTS 2,775,000 514,856 2,260,144 18.6% LOAN PRINCIPAL 38,143 72,201 (34,058) 189.3% LOAN INTEREST 3,061 5,568 (2,507) 181.9% INTERFUND SERVICES 0 58,986 (58,986) - INTERFUND RENTAL 4,691 0 4,691 0.0% STREET CONST/IMPRV FD 2,820,895 984,054 1,836,841 34.9% MULTIMODAL TRANS FD Title Appropriation 9/30/08 Expenditures Balance % Used PROFESSIONAL SERVICES 2,000,000 0 2,000,000 0.0% MULTIMODAL TRANS FD 2,000,000 0 2,000,000 0.0% Packet Page 34 of 150 SEPTEMBER 30, 2008 BUDGET REPORT EXPENDITURE DETAIL BY FUND Page 14 116 BUILDING MAINT FUND # Title Appropriation 9/30/08 Expenditures Balance % Used 310 SUPPLIES 10,000 2,483 7,517 24.8% 410 PROFESSIONAL SERVICES 100,000 147,187 (47,187) 147.2% 480 REPAIRS & MAINTENANCE 816,700 561,404 255,296 68.7% 650 CONSTRUCTION PROJECTS 1,899,700 1,474,574 425,126 77.6% TOTAL BUILDING MAINT FUND 2,826,400 2,185,649 640,751 77.3% 117 MUNI ARTS ACQ FUND # Title Appropriation 9/30/08 Expenditures Balance % Used 310 SUPPLIES 3,200 708 2,492 22.1% 350 SMALL EQUIPMENT 600 0 600 0.0% 410 PROFESSIONAL SERVICES 57,200 16,134 41,066 28.2% 440 ADVERTISING 4,000 4,000 0 100.0% 450 RENTAL/LEASE 1,000 0 1,000 0.0% 480 REPAIRS & MAINTENANCE 300 0 300 0.0% 490 MISCELLANEOUS 7,950 1,360 6,590 17.1% 550 INTERFUND TRANSFER 3,000 0 3,000 0.0% TOTAL MUNI ARTS ACQ FUND 77,250 22,202 55,048 28.7% 120 HOTEL/MOTEL TAX FUND # Title Appropriation 9/30/08 Expenditures Balance % Used 410 PROFESSIONAL SERVICES 45,323 3,016 42,307 6.7% 440 ADVERTISING 0 20,857 (20,857) - 490 MISCELLANEOUS 10,000 9,000 1,000 90.0% 550 INTERFUND TRANSFER 19,883 9,205 10,678 46.3% TOTAL HOTEL/MOTEL TAX FUND 75,206 42,078 33,128 56.0% 121 EMPLOYEE PKG PERMIT FD # Title Appropriation 9/30/08 Expenditures Balance % Used 310 SUPPLIES 1,000 0 1,000 0.0% 550 INTERFUND TRANSFER 17,510 8,755 8,755 50.0% TOTAL EMPLOYEE PKG PERMIT FD 18,510 8,755 9,755 47.3% Packet Page 35 of 150 SEPTEMBER 30, 2008 BUDGET REPORT EXPENDITURE DETAIL BY FUND Page 15 123 TOURISM PROMOTIONAL # Title Appropriation 9/30/08 Expenditures Balance % Used 310 SUPPLIES 300 0 300 0.0% 410 PROFESSIONAL SERVICES 10,500 4,649 5,851 44.3% 440 ADVERTISING 2,500 2,143 357 85.7% 490 MISCELLANEOUS 8,500 5,416 3,084 63.7% TOTAL TOURISM PROMOTIONAL 21,800 12,208 9,592 56.0% 125 REAL ESTATE EXCISE TAX 2 # Title Appropriation 9/30/08 Expenditures Balance % Used 310 SUPPLIES 0 33,396 (33,396) - 410 PROFESSIONAL SERVICES 0 90,222 (90,222) - 450 RENTAL/LEASE 0 245 (245) - 480 REPAIRS & MAINTENANCE 0 93,361 (93,361) - 610 LAND 0 40,750 (40,750) - 550 INTERFUND TRANSFER 1,000 59,479 (58,479) 5947.9% 650 CONSTRUCTION PROJECTS 3,387,000 481,082 2,905,918 14.2% 910 INTERFUND SERVICES 0 31,563 (31,563) - TOTAL REAL ESTATE EXCISE TAX 2 3,388,000 830,098 2,557,902 24.5% 126 PARKS ACQUISITION (REET 1) # Title Appropriation 9/30/08 Expenditures Balance % Used 410 PROFESSIONAL SERVICES 0 7,349 0 - 490 MISCELLANOUS 0 304 (304) - 550 INTERFUND TRANSFER 980,436 936,468 43,968 95.5% 610 LAND 210,000 0 210,000 0.0% 710 BOND PRINCIPAL 420,956 0 420,956 0.0% 830 BOND INTEREST 204,256 102,134 102,122 50.0% 890 FISCAL AGENT FEES 1,200 527 673 43.9% TOTAL PARKS ACQUISITION (REET 1) 1,816,848 1,046,782 777,416 57.6% Packet Page 36 of 150 SEPTEMBER 30, 2008 BUDGET REPORT EXPENDITURE DETAIL BY FUND Page 16 127 GIFTS CATALOG # Title Appropriation 9/30/08 Expenditures Balance % Used 310 SUPPLIES 24,792 1,640 23,152 6.6% 410 PROFESSIONAL SERVICES 0 0 0 - 490 MISCELLANEOUS 0 0 0 - TOTAL GIFTS CATALOG 24,792 1,640 23,152 6.6% 130 CEMETERY MAINTENANCE # Title Appropriation 9/30/08 Expenditures Balance % Used 110 SALARIES AND WAGES 59,830 45,800 14,030 76.6% 120 OVERTIME 2,050 2,016 35 98.3% 230 BENEFITS 27,385 19,684 7,701 71.9% 240 UNIFORMS 1,000 170 831 17.0% 310 SUPPLIES 7,000 2,157 4,843 30.8% 340 RESALE ITEMS 20,000 8,615 11,385 43.1% 350 SMALL EQUIPMENT 1,200 470 730 39.2% 410 PROFESSIONAL SERVICES 1,000 0 1,000 0.0% 420 COMMUNICATIONS 1,200 1,078 122 89.8% 430 TRAVEL 1,000 0 1,000 0.0% 440 ADVERTISING 3,000 950 2,050 31.7% 470 UTILITIES 3,700 2,677 1,023 72.3% 480 REPAIRS & MAINTENANCE 500 129 371 25.9% 490 MISCELLANEOUS 1,000 590 410 59.0% 790 INTERFUND PRINCIPAL 14,598 0 14,598 0.0% 820 INTERFUND INTEREST 14,305 7,501 6,804 52.4% 910 INTERFUND SERVICES 3,000 0 3,000 0.0% 950 INTERFUND RENTAL 8,877 6,658 2,219 75.0% TOTAL CEMETERY MAINTENANCE 170,645 98,495 72,150 57.7% 132 PARK CONSTRUCTION FUND # Title Appropriation 9/30/08 Expenditures Balance % Used 550 INTERFUND TRANSFER 0 0 0 - 650 CONSTRUCTION PROJECTS 0 29,732 (29,732) - TOTAL PARK CONSTRUCTION FUND 0 29,732 (29,732) 0.0% Packet Page 37 of 150 SEPTEMBER 30, 2008 BUDGET REPORT EXPENDITURE DETAIL BY FUND Page 17 411 COMBINED UTILITY # Title Appropriation 9/30/08 Expenditures Balance % Used 110 SALARIES AND WAGES 2,586,981 1,832,818 754,163 70.8% 120 OVERTIME 92,100 61,822 30,278 67.1% 230 BENEFITS 975,724 700,404 275,320 71.8% 240 UNIFORMS 27,640 16,223 11,417 58.7% 310 SUPPLIES 591,108 323,285 267,823 54.7% 320 FUEL CONSUMED 84,370 62,029 22,341 73.5% 340 RESALE ITEMS 1,694,000 935,093 758,907 55.2% 350 SMALL EQUIPMENT 16,340 24,031 (7,691) 147.1% 410 PROFESSIONAL SERVICES 207,690 144,644 63,046 69.6% 420 COMMUNICATIONS 55,656 41,362 14,294 74.3% 430 TRAVEL 14,570 2,590 11,980 17.8% 440 ADVERTISING 2,120 1,603 517 75.6% 450 RENTAL/LEASE 22,420 19,545 2,875 87.2% 460 INSURANCE 343,288 306,212 37,076 89.2% 470 UTILITIES 936,800 620,023 316,777 66.2% 480 REPAIRS & MAINTENANCE 105,164 66,570 38,594 63.3% 490 MISCELLANEOUS 466,660 315,803 150,857 67.7% 510 INTERGOVTL SERVICES 311,014 189,337 121,677 60.9% 540 EXCISE TAXES 583,333 477,203 106,130 81.8% 550 INTERFUND TRANSFER 1,250,000 650,500 599,500 52.0% 620 BUILDINGS 20,000 0 20,000 0.0% 640 MACHINERY/EQUIPMENT 14,925 5,336 9,589 35.8% 710 GO BOND PRINCIPAL 95,891 0 95,891 0.0% 720 REVENUE BOND PRINCIPAL 774,672 0 774,672 0.0% 790 OTHER LOAN PRINCIPAL 98,975 92,602 6,373 93.6% 830 BOND INTEREST 243,895 125,856 118,039 51.6% 840 DEBT ISSUE COSTS 0 24,827 (24,827) - 890 FISCAL AGENT FEES 0 292 (292) - 910 INTERFUND SERVICES 1,242,337 799,267 443,070 64.3% 950 INTERFUND RENTAL 501,858 376,393 125,465 75.0% 980 INTERFUND REPAIRS 1,500 2,212 (712) 147.5% TOTAL COMBINED UTILITY 13,361,031 8,217,882 5,143,149 61.5% Packet Page 38 of 150 SEPTEMBER 30, 2008 BUDGET REPORT EXPENDITURE DETAIL BY FUND Page 18 511 EQUIPMENT RENTAL/REPAIR FUND # Title Appropriation 9/30/08 Expenditures Balance % Used 110 SALARIES AND WAGES 256,780 187,799 68,981 73.1% 120 OVERTIME 2,000 0 2,000 0.0% 230 BENEFITS 108,572 76,035 32,537 70.0% 240 UNIFORMS 2,000 1,059 941 53.0% 310 SUPPLIES 170,000 84,424 85,576 49.7% 320 FUEL CONSUMED 230,000 2,824 227,176 1.2% 340 ITEMS PURCHASED FOR INVENTORY 0 305,454 (305,454) - 350 SMALL EQUIPMENT 56,000 8,427 47,573 15.0% 410 PROFESSIONAL SERVICES 2,550 2,096 454 82.2% 420 COMMUNICATIONS 4,000 1,978 2,022 49.4% 430 TRAVEL 3,540 0 3,540 0.0% 440 ADVERTISING 500 308 192 61.6% 460 INSURANCE 31,340 29,409 1,931 93.8% 470 UTILITIES 15,000 10,812 4,189 72.1% 480 REPAIRS & MAINTENANCE 45,000 48,327 (3,327) 107.4% 490 MISCELLANEOUS 6,000 2,747 3,253 45.8% 510 INTERGOVTL SERVICES 4,000 2,646 1,354 66.1% 550 INTERFUND TRANSFER 13,793 13,793 0 100.0% 640 MACHINERY/EQUIPMENT 404,000 274,534 129,466 68.0% 910 INTERFUND SERVICES 15,000 9,303 5,697 62.0% 950 INTERFUND RENTAL 7,005 5,253 1,752 75.0% TOTAL EQUIPMENT RENTAL/REPAIR FUND 1,377,080 1,067,226 309,854 77.5% Packet Page 39 of 150 SEPTEMBER 30, 2008 BUDGET REPORT EXPENDITURE DETAIL BY DEPARTMENT Page 19 110 CITY COUNCIL # Title Budget 9/30/08 Expenditures Balance % Used 110 SALARIES AND WAGES 110,862 75,939 34,923 68.5% 120 OVERTIME 5,590 3,987 1,603 71.3% 230 BENEFITS 85,844 71,648 14,196 83.5% 310 SUPPLIES 1,000 944 56 94.4% 350 SMALL EQUIPMENT 0 348 (348) - 410 PROFESSIONAL SERVICES 66,000 46,871 19,129 71.0% 420 COMMUNICATIONS 0 41 (41) - 430 TRAVEL 4,100 3,637 463 88.7% 480 REPAIRS & MAINTENANCE 1,500 1 1,499 0.1% 490 MISCELLANEOUS 28,950 4,626 24,324 16.0% TOTAL CITY COUNCIL 303,846 208,042 95,804 68.5% 210 OFFICE OF MAYOR # Title Budget 9/30/08 Expenditures Balance % Used 110 SALARIES AND WAGES 172,348 130,495 41,853 75.7% 230 BENEFITS 49,329 35,370 13,959 71.7% 310 SUPPLIES 3,000 2,436 564 81.2% 350 SMALL EQUIPMENT 0 265 (265) - 410 PROFESSIONAL SERVICES 1,100 811 289 73.7% 420 COMMUNICATIONS 1,400 757 643 54.0% 430 TRAVEL 1,500 1,340 160 89.3% 450 RENTAL/LEASE 1,500 1,240 260 82.6% 480 REPAIRS & MAINTENANCE 100 285 (185) 284.6% 490 MISCELLANEOUS 2,500 3,744 (1,244) 149.8% TOTAL OFFICE OF MAYOR 232,777 176,741 56,036 75.9% 220 HUMAN RESOURCES # Title Budget 9/30/08 Expenditures Balance % Used 110 SALARIES AND WAGES 145,120 111,760 33,360 77.0% 230 BENEFITS 47,924 35,331 12,593 73.7% 310 SUPPLIES 2,500 2,231 269 89.2% 350 SMALL EQUIPMENT 0 0 0 - 410 PROFESSIONAL SERVICES 24,500 14,934 9,566 61.0% 430 TRAVEL 500 565 (65) 113.1% 440 ADVERTISING 5,000 7,642 (2,642) 152.8% 450 RENTAL/LEASE 1,320 1,237 83 93.7% 480 REPAIRS & MAINTENANCE 4,605 3,331 1,274 72.3% 490 MISCELLANEOUS 11,180 10,024 1,156 89.7% TOTAL HUMAN RESOURCES 242,649 187,055 55,594 77.1% Packet Page 40 of 150 SEPTEMBER 30, 2008 BUDGET REPORT EXPENDITURE DETAIL BY DEPARTMENT Page 20 230 MUNICIPAL COURT # Title Budget 9/30/08 Expenditures Balance % Used 110 SALARIES AND WAGES 437,280 340,010 97,270 77.8% 120 OVERTIME 2,500 2,433 67 97.3% 230 BENEFITS 146,674 110,348 36,326 75.2% 310 SUPPLIES 16,000 13,678 2,322 85.5% 350 SMALL EQUIPMENT 2,000 1,000 1,000 50.0% 410 PROFESSIONAL SERVICES 63,000 32,058 30,942 50.9% 430 TRAVEL 3,000 2,441 559 81.4% 450 RENTAL/LEASE 2,500 1,129 1,371 45.2% 480 REPAIRS & MAINTENANCE 400 693 (293) 173.3% 490 MISCELLANEOUS 5,500 3,232 2,268 58.8% 510 INTERGOVERNMENTAL SERVICES 17,000 6,458 10,543 38.0% 640 MACHINERY/EQUIPMENT 0 (771) 771 - TOTAL MUNICIPAL COURT 695,854 512,708 183,146 73.7% 240 ECONOMIC DEVELOPMENT # Title Budget 9/30/08 Expenditures Balance % Used 110 SALARIES AND WAGES 106,090 0 106,090 0.0% 230 BENEFITS 23,304 0 23,304 0.0% 310 SUPPLIES 2,500 295 2,205 11.8% 350 SMALL EQUIPMENT 800 0 800 0.0% 410 PROFESSIONAL SERVICES 19,000 14,813 4,187 78.0% 420 COMMUNICATIONS 0 6,800 (6,800) - 430 TRAVEL 4,470 1,448 3,022 32.4% 440 ADVERTISING 7,700 180 7,520 2.3% 450 RENTAL/LEASE 0 550 (550) - 490 MISCELLANEOUS 5,000 13,804 (8,804) 276.1% TOTAL ECONOMIC DEVELOPMENT 168,864 37,889 130,975 22.4% 250 CITY CLERK # Title Budget 9/30/08 Expenditures Balance % Used 110 SALARIES AND WAGES 296,344 222,263 74,081 75.0% 120 OVERTIME 410 461 (51) 112.4% 230 BENEFITS 97,025 63,379 33,646 65.3% 310 SUPPLIES 16,260 7,556 8,704 46.5% 350 SMALL EQUIPMENT 0 1,214 (1,214) - 410 PROFESSIONAL SERVICES 27,250 17,362 9,888 63.7% 420 COMMUNICATIONS 59,050 32,384 26,666 54.8% 430 TRAVEL 2,080 374 1,706 18.0% 440 ADVERTISING 20,420 16,167 4,253 79.2% 450 RENTAL/LEASE 23,810 16,471 7,339 69.2% 480 REPAIRS & MAINTENANCE 7,037 7,698 (661) 109.4% 490 MISCELLANEOUS 4,500 4,040 460 89.8% TOTAL CITY CLERK 554,186 389,371 164,815 70.3% Packet Page 41 of 150 SEPTEMBER 30, 2008 BUDGET REPORT EXPENDITURE DETAIL BY DEPARTMENT Page 21 310 ADMINISTRATIVE SERVICES # Title Budget 9/30/08 Expenditures Balance % Used 110 SALARIES AND WAGES 789,340 541,965 247,375 68.7% 120 OVERTIME 6,100 3,609 2,491 59.2% 230 BENEFITS 234,975 148,587 86,388 63.2% 310 SUPPLIES 16,250 10,481 5,769 64.5% 350 SMALL EQUIPMENT 83,000 31,601 51,399 38.1% 410 PROFESSIONAL SERVICES 15,000 68,922 (53,922) 459.5% 420 COMMUNICATIONS 27,300 55,491 (28,191) 203.3% 430 TRAVEL 4,450 434 4,016 9.8% 450 RENTAL/LEASE 9,600 5,660 3,940 59.0% 480 REPAIRS & MAINTENANCE 56,514 67,943 (11,429) 120.2% 490 MISCELLANEOUS 23,000 14,160 8,840 61.6% 640 MACHINERY/EQUIPMENT 108,120 3,735 104,385 3.5% TOTAL ADMINISTRATIVE SERVICES 1,373,649 952,589 421,060 69.3% 360 CITY ATTORNEY # Title Budget 9/30/08 Expenditures Balance % Used 410 PROFESSIONAL SERVICES 436,065 306,716 129,349 70.3% 490 MISCELLANEOUS 3,000 0 3,000 0.0% TOTAL CITY ATTORNEY 439,065 306,716 132,349 69.9% 390 NON-DEPARTMENTAL # Title Budget 9/30/08 Expenditures Balance % Used 110 SALARIES AND WAGES 63,991 90,866 (26,875) 142.0% 230 BENEFITS 261,349 39,986 221,363 15.3% 410 PROFESSIONAL SERVICES 288,811 156,279 132,532 54.1% 420 COMMUNICATIONS 45,000 19,582 25,418 43.5% 430 TRAVEL 0 0 0 - 450 RENTAL/LEASE 3,600 3,000 600 83.3% 460 INSURANCE 469,000 419,702 49,298 89.5% 480 REPAIRS & MAINTENANCE 0 8,945 (8,945) - 490 MISCELLANEOUS 88,857 64,459 24,398 72.5% 510 INTERGOVTL SERVICES 184,639 228,207 (43,568) 123.6% 540 EXCISE TAXES 5,200 7,521 (2,321) 144.6% 550 INTERFUND TRANSFER 1,414,033 707,017 707,016 50.0% 700 BOND PRINCIPAL 957,757 60,907 896,850 6.4% 800 BOND INTEREST 468,368 230,640 237,728 49.2% 840 DEBT ISSUE COSTS 0 179 (179) - 890 FISCAL AGENT FEES 1,500 898 602 59.9% TOTAL NON-DEPARTMENTAL 4,252,105 2,038,188 2,213,917 47.9% Packet Page 42 of 150 SEPTEMBER 30, 2008 BUDGET REPORT EXPENDITURE DETAIL BY DEPARTMENT Page 22 410 POLICE # Title Budget 9/30/08 Expenditures Balance % Used 110 SALARIES AND WAGES 5,066,177 3,658,141 1,408,036 72.2% 120 OVERTIME 232,820 395,177 (162,357) 169.7% 150 HOLIDAY BUYBACK 179,561 1,862 177,699 1.0% 230 BENEFITS 1,753,005 1,228,307 524,698 70.1% 240 UNIFORMS 57,790 32,750 25,040 56.7% 310 SUPPLIES 84,425 79,265 5,160 93.9% 320 FUEL CONSUMED 0 62 (62) - 350 SMALL EQUIPMENT 16,115 66,110 (49,995) 410.2% 410 PROFESSIONAL SERVICES 128,269 66,374 61,895 51.7% 420 COMMUNICATIONS 21,700 11,225 10,475 51.7% 430 TRAVEL 28,520 17,623 10,897 61.8% 440 ADVERTISING 2,500 30 2,470 1.2% 450 RENTAL/LEASE 12,000 11,461 539 95.5% 480 REPAIRS & MAINTENANCE 27,094 19,806 7,288 73.1% 490 MISCELLANEOUS 43,299 32,282 11,017 74.6% 510 INTERGOVTL SERVICES 1,338,443 946,137 392,306 70.7% 910 INTERFUND SERVICES 0 1,104 (1,104) - 930 INTERFUND SUPPLIES 0 1,029 (1,029) - 950 INTERFUND RENTAL 637,962 478,471 159,491 75.0% 980 INTERFUND REPAIRS 1,000 403 597 40.3% 990 OTHER INTERFUND SVCS 0 333 (333) - TOTAL POLICE 9,630,680 7,047,951 2,582,729 73.2% Packet Page 43 of 150 SEPTEMBER 30, 2008 BUDGET REPORT EXPENDITURE DETAIL BY DEPARTMENT Page 23 510 FIRE # Title Budget 9/30/08 Expenditures Balance % Used 110 SALARIES AND WAGES 4,464,742 3,272,576 1,192,166 73.3% 120 OVERTIME 416,920 493,504 (76,584) 118.4% 150 HOLIDAY BUYBACK 177,945 4,823 173,122 2.7% 230 BENEFITS 1,580,729 1,124,182 456,547 71.1% 240 UNIFORMS 50,146 35,541 14,605 70.9% 250 PROTECTIVE CLOTHING 17,290 14,730 2,560 85.2% 310 SUPPLIES 104,500 54,222 50,278 51.9% 350 SMALL EQUIPMENT 48,300 19,300 29,000 40.0% 410 PROFESSIONAL SERVICES 84,223 43,535 40,688 51.7% 420 COMMUNICATIONS 36,267 17,481 18,786 48.2% 430 TRAVEL 19,590 7,872 11,718 40.2% 450 RENTAL/LEASE 1,800 1,556 244 86.4% 480 REPAIRS & MAINTENANCE 17,640 9,505 8,135 53.9% 490 MISCELLANEOUS 37,943 28,815 9,128 75.9% 510 INTERGOVTL SERVICES 223,647 172,673 50,974 77.2% 550 INTERFUND TRANSFER 11,048 0 11,048 0.0% 920 INTERFUND FUEL 32,731 32,871 (140) 100.4% 930 INTERFUND SUPPLIES 40,184 24,960 15,224 62.1% 950 INTERFUND RENTAL 76,042 65,415 10,627 86.0% 980 INTERFUND REPAIRS 90,631 59,124 31,507 65.2% 990 OTHER INTERFUND SVCS 0 347 (347) - TOTAL FIRE 7,532,318 5,483,034 2,049,284 72.8% 610 COMMUNITY SERVICES # Title Budget 9/30/08 Expenditures Balance % Used 110 SALARIES AND WAGES 195,252 145,742 49,510 74.6% 120 OVERTIME 1,600 1,097 503 68.6% 230 BENEFITS 48,709 35,629 13,080 73.1% 310 SUPPLIES 3,000 381 2,619 12.7% 350 SMALL EQUIPMENT 500 0 500 0.0% 410 PROFESSIONAL SERVICES 95,000 79,735 15,265 83.9% 420 COMMUNICATIONS 690 0 690 0.0% 430 TRAVEL 2,000 1,159 841 58.0% 440 ADVERTISING 2,060 0 2,060 0.0% 450 RENTAL/LEASE 1,320 1,239 81 93.9% 480 REPAIRS & MAINTENANCE 500 285 215 56.9% 490 MISCELLANEOUS 2,000 3,118 (1,118) 155.9% 950 INTERFUND RENTAL 1,918 1,438 480 75.0% TOTAL COMMUNITY SERVICES 354,549 269,824 84,725 76.1% Packet Page 44 of 150 SEPTEMBER 30, 2008 BUDGET REPORT EXPENDITURE DETAIL BY DEPARTMENT Page 24 620 DEVELOPMENT SERVICES # Title Budget 9/30/08 Expenditures Balance % Used 110 SALARIES AND WAGES 2,065,653 1,389,942 675,711 67.3% 120 OVERTIME 29,485 4,810 24,675 16.3% 230 BENEFITS 622,897 395,509 227,388 63.5% 240 UNIFORMS 2,190 578 1,612 26.4% 310 SUPPLIES 30,700 16,407 14,293 53.4% 350 SMALL EQUIPMENT 1,820 1,678 142 92.2% 410 PROFESSIONAL SERVICES 214,920 314,930 (100,010) 146.5% 420 COMMUNICATIONS 13,950 5,008 8,942 35.9% 430 TRAVEL 7,070 1,256 5,814 17.8% 440 ADVERTISING 3,910 6,930 (3,020) 177.2% 450 RENTAL/LEASE 27,590 14,868 12,722 53.9% 480 REPAIRS & MAINTENANCE 15,784 9,887 5,897 62.6% 490 MISCELLANEOUS 51,775 15,021 36,754 29.0% 640 MACHINERY & EQUIPMENT 0 0 0 - 950 INTERFUND RENTAL 33,199 24,899 8,300 75.0% TOTAL DEVELOPMENT SERVICES 3,120,943 2,201,722 919,221 70.5% 640 PARKS & RECREATION # Title Budget 9/30/08 Expenditures Balance % Used 110 SALARIES AND WAGES 1,796,271 1,325,615 470,656 73.8% 120 OVERTIME 7,075 8,759 (1,684) 123.8% 230 BENEFITS 499,786 386,904 112,882 77.4% 240 UNIFORMS 6,540 3,570 2,970 54.6% 310 SUPPLIES 120,470 92,270 28,200 76.6% 350 SMALL EQUIPMENT 6,475 5,207 1,268 80.4% 410 PROFESSIONAL SERVICES 232,395 248,094 (15,699) 106.8% 420 COMMUNICATIONS 20,700 15,758 4,942 76.1% 430 TRAVEL 2,840 1,535 1,305 54.0% 440 ADVERTISING 3,700 3,653 48 98.7% 450 RENTAL/LEASE 50,325 36,232 14,093 72.0% 470 UTILITIES 105,750 99,784 5,966 94.4% 480 REPAIRS & MAINTENANCE 22,380 17,428 4,952 77.9% 490 MISCELLANEOUS 36,046 23,432 12,614 65.0% 910 INTERGOVTL SERVICES 64,250 36,175 28,075 56.3% 950 INTERFUND RENTAL 113,417 85,062 28,355 75.0% TOTAL PARKS & RECREATION 3,088,420 2,389,478 698,942 77.4% Packet Page 45 of 150 SEPTEMBER 30, 2008 BUDGET REPORT EXPENDITURE DETAIL BY DEPARTMENT Page 25 650 PUBLIC WORKS # Title Budget 9/30/08 Expenditures Balance % Used 110 SALARIES AND WAGES 205,954 147,186 58,768 71.5% 120 OVERTIME 200 609 (409) 304.6% 230 BENEFITS 53,973 45,461 8,512 84.2% 310 SUPPLIES 5,200 3,888 1,312 74.8% 410 PROFESSIONAL SERVICES 0 73 (73) - 420 COMMUNICATIONS 480 279 201 58.2% 430 TRAVEL 960 53 907 5.5% 450 RENTAL/LEASE 4,486 4,936 (450) 110.0% 470 UTILITIES 2,500 1,812 688 72.5% 480 REPAIRS & MAINTENANCE 2,100 524 1,576 24.9% 490 MISCELLANEOUS 2,200 733 1,467 33.3% 950 INTERFUND RENTAL 2,785 2,089 696 75.0% TOTAL PUBLIC WORKS 280,838 207,643 73,195 73.9% 651 FACILITIES MAINTENANCE # Title Budget 9/30/08 Expenditures Balance % Used 110 SALARIES AND WAGES 560,312 435,826 124,486 77.8% 120 OVERTIME 8,500 5,265 3,235 61.9% 230 BENEFITS 224,071 152,685 71,386 68.1% 240 UNIFORMS 6,000 1,836 4,164 30.6% 310 SUPPLIES 101,500 74,036 27,464 72.9% 320 FUEL CONSUMED 1,700 187 1,513 11.0% 350 SMALL EQUIPMENT 2,530 6,718 (4,188) 265.5% 410 PROFESSIONAL SERVICES 0 659 (659) - 420 COMMUNICATIONS 13,950 8,893 5,057 63.7% 430 TRAVEL 0 176 (176) - 450 RENTAL/LEASE 0 329 (329) - 470 UTILITIES 345,670 210,410 135,260 60.9% 480 REPAIRS & MAINTENANCE 73,500 39,450 34,050 53.7% 490 MISCELLANEOUS 2,780 3,216 (436) 115.7% 510 INTERGOVTL SERVICES 3,000 0 3,000 0.0% 630 OTHER IMPROVEMENTS 3,000 0 3,000 0.0% 950 INTERFUND RENTAL 38,571 28,928 9,643 75.0% TOTAL FACILITIES MAINTENANCE 1,385,084 968,614 416,470 69.9% Packet Page 46 of 150 SEPTEMBER 30, 2008 BUDGET REPORT EXPENDITURE DETAIL BY DEPARTMENT Page 26 652 STORM DRAINAGE UTILITY # Title Budget 9/30/08 Expenditures Balance % Used 110 SALARIES AND WAGES 439,625 279,453 160,172 63.6% 120 OVERTIME 5,080 3,098 1,982 61.0% 230 BENEFITS 170,799 114,246 56,553 66.9% 240 UNIFORMS 6,500 3,484 3,016 53.6% 310 SUPPLIES 49,500 14,154 35,346 28.6% 350 SMALL EQUIPMENT 2,800 978 1,822 34.9% 410 PROFESSIONAL SERVICES 19,615 38,833 (19,218) 198.0% 420 COMMUNICATIONS 3,200 781 2,419 24.4% 430 TRAVEL 3,330 0 3,330 0.0% 440 ADVERTISING 0 389 (389) - 450 RENTAL/LEASE 4,000 15,391 (11,391) 384.8% 460 INSURANCE 37,176 32,977 4,199 88.7% 470 UTILITIES 4,500 6,932 (2,432) 154.0% 480 REPAIRS & MAINTENANCE 4,986 9,401 (4,415) 188.6% 490 MISCELLANEOUS 63,540 47,216 16,324 74.3% 510 INTERGOVTL SERVICES 14,070 29,347 (15,277) 208.6% 540 EXCISE TAXES 107,635 93,631 14,004 87.0% 640 MACHINERY/EQUIPMENT 1,925 5,336 (3,411) 277.2% 710 BOND PRINCIPAL 161,135 33,048 128,087 20.5% 830 BOND INTEREST 101,511 52,393 49,118 51.6% 890 FISCAL AGENT FEES 0 61 (61) - 910 INTERFUND SERVICES 436,736 281,834 154,902 64.5% 950 INTERFUND RENTAL 200,333 150,250 50,083 75.0% TOTAL STORM DRAINAGE UTILITY 1,837,996 1,213,233 624,763 66.0% Packet Page 47 of 150 SEPTEMBER 30, 2008 BUDGET REPORT EXPENDITURE DETAIL BY DEPARTMENT Page 27 654 WATER UTILITY # Title Budget 9/30/08 Expenditures Balance % Used 110 SALARIES AND WAGES 647,183 468,302 178,881 72.4% 120 OVERTIME 24,180 15,360 8,820 63.5% 230 BENEFITS 230,897 170,302 60,595 73.8% 240 UNIFORMS 6,880 2,432 4,448 35.3% 310 SUPPLIES 117,159 36,171 80,988 30.9% 340 WATER PURCHASED FOR RESALE 1,694,000 832,473 861,527 49.1% 340 INVENTORY ITEMS 0 100,043 (100,043) - 350 SMALL EQUIPMENT 4,120 21,719 (17,599) 527.2% 410 PROFESSIONAL SERVICES 74,300 28,857 45,443 38.8% 420 COMMUNICATIONS 39,068 17,446 21,622 44.7% 430 TRAVEL 4,850 245 4,605 5.0% 440 ADVERTISING 560 0 560 0.0% 450 RENTAL/LEASE 11,370 550 10,820 4.8% 460 INSURANCE 85,294 76,160 9,134 89.3% 470 UTILITIES 28,000 15,387 12,613 55.0% 480 REPAIRS & MAINTENANCE 22,286 32,653 (10,367) 146.5% 490 MISCELLANEOUS 196,990 158,773 38,217 80.6% 510 INTERGOVTL SERVICES 42,072 19,754 22,318 47.0% 540 EXCISE TAXES 202,698 171,247 31,451 84.5% 550 INTERFUND TRANSFER 700,000 350,000 350,000 50.0% 620 BUILDINGS 20,000 0 20,000 0.0% 710 BOND PRINCIPAL 151,855 6,712 145,143 4.4% 830 BOND INTEREST 66,656 33,529 33,127 50.3% 840 DEBT ISSUE COSTS 0 12,414 (12,414) - 890 FISCAL AGENT FEES 0 82 (82) - 910 INTERFUND SERVICES 361,169 208,923 152,246 57.8% 950 INTERFUND RENTAL 122,613 91,959 30,654 75.0% TOTAL WATER UTILITY 4,854,200 2,871,493 1,982,707 59.2% Packet Page 48 of 150 SEPTEMBER 30, 2008 BUDGET REPORT EXPENDITURE DETAIL BY DEPARTMENT Page 28 655 SEWER # Title Budget 9/30/08 Expenditures Balance % Used 110 SALARIES AND WAGES 376,590 311,828 64,762 82.8% 120 OVERTIME 17,330 8,983 8,347 51.8% 230 BENEFITS 158,696 132,309 26,387 83.4% 240 UNIFORMS 5,170 2,058 3,112 39.8% 310 SUPPLIES 52,469 19,047 33,422 36.3% 340 FUEL CONSUMED 0 502 (502) - 340 INVENTORY ITEMS 0 2,576 (2,576) - 350 SMALL EQUIPMENT 4,120 1,333 2,787 32.4% 410 PROFESSIONAL SERVICES 50,958 34,669 16,289 68.0% 420 COMMUNICATIONS 4,888 16,879 (11,991) 345.3% 430 TRAVEL 2,490 959 1,531 38.5% 440 ADVERTISING 560 0 560 0.0% 450 RENTAL/LEASE 1,870 945 925 50.5% 460 INSURANCE 129,286 115,418 13,868 89.3% 470 UTILITIES 461,110 313,404 147,706 68.0% 480 REPAIRS & MAINTENANCE 18,666 9,205 9,461 49.3% 490 MISCELLANEOUS 127,330 64,518 62,812 50.7% 510 INTERGOVTL SERVICES 183,572 90,307 93,265 49.2% 540 EXCISE TAXES 273,000 212,325 60,675 77.8% 550 INTERFUND TRANSFER 550,000 300,500 249,500 54.6% 780 BOND PRINCIPAL 143,541 50,720 92,821 35.3% 830 BOND INTEREST 34,596 19,355 15,241 55.9% 840 DEBT ISSUE COSTS 0 12,413 (12,413) - 910 INTERFUND SERVICES 265,706 173,115 92,591 65.2% 950 INTERFUND RENTAL 170,105 127,579 42,526 75.0% 980 INTERFUND REPAIRS 1,500 2,212 (712) 147.5% TOTAL SEWER 3,033,553 2,023,160 1,010,393 66.7% Packet Page 49 of 150 SEPTEMBER 30, 2008 BUDGET REPORT EXPENDITURE DETAIL BY DEPARTMENT Page 29 656 TREATMENT PLANT # Title Budget 9/30/08 Expenditures Balance % Used 110 SALARIES AND WAGES 1,123,583 773,235 350,348 68.8% 120 OVERTIME 45,510 34,382 11,128 75.5% 230 BENEFITS 415,332 283,546 131,786 68.3% 240 UNIFORMS 9,090 8,250 840 90.8% 310 SUPPLIES 371,980 253,913 118,067 68.3% 320 FUEL CONSUMED 84,370 61,527 22,843 72.9% 350 SMALL EQUIPMENT 5,300 0 5,300 0.0% 410 PROFESSIONAL SERVICES 62,817 42,286 20,531 67.3% 420 COMMUNICATIONS 8,500 6,256 2,244 73.6% 430 TRAVEL 3,900 1,385 2,515 35.5% 440 ADVERTISING 1,000 1,214 (214) 121.4% 450 RENTAL/LEASE 5,180 2,658 2,522 51.3% 460 INSURANCE 91,532 81,657 9,875 89.2% 470 UTILITIES 443,190 284,300 158,890 64.1% 480 REPAIRS & MAINTENANCE 59,226 15,311 43,915 25.9% 490 MISCELLANEOUS 78,800 45,296 33,505 57.5% 510 INTERGOVTL SERVICES 71,300 49,929 21,371 70.0% 640 MACHINERY/EQUIPMENT 13,000 0 13,000 0.0% 710 BOND PRINCIPAL 513,007 2,124 510,883 0.4% 830 BOND INTEREST 41,132 20,579 20,553 50.0% 890 FISCAL AGENT FEES 0 149 (149) - 910 INTERFUND SERVICES 178,726 135,395 43,331 75.8% 950 INTERFUND RENTAL 8,807 6,605 2,202 75.0% TOTAL TREATMENT PLANT 3,635,282 2,109,999 1,525,283 58.0% Packet Page 50 of 150 AM-1897 2.B. Final 2008 Budget Amendment City Council Committee Meetings Date:11/10/2008 Submitted By:Debra Sharp, Administrative Services Submitted For:Kathleen Junglov Time:10 Minutes Department:Administrative Services Type:Action Committee:Finance Information Subject Title Final 2008 budget amendment. Recommendation from Mayor and Staff Forward ordinance to full Council for approval. Previous Council Action None. Narrative In governmental budgeting, expenditures may take place up to the amount appropriated in the current budget. Financial activity impacting appropriation levels are brought before the Edmonds City Council on a quarterly basis in the form of a budget amendment ordinance. The final 2008 budget amendment contains a total of 20 proposed adjustments, four of which have previously been before council. General Fund requests total $426,159 of which $183,942 is related to the fiber project and $100,000 is for an increase in legal fees due to lengthy labor negotiations and a LUPA appeal. There is also an increase in the amount of $48,000 for the new prosecuting attorney contract. The information technology department has asked for a budget amendment in the amount of $32,600 due to higher than expected licensing and maintenance fees. The police department submitted two budget amendments totaling $27,217 to increase their overtime budget. The police department received revenue for the overtime amount requested. The fire department is requesting an increase to their uniforms and supply budgets in the amount of $10,100 which will be offset by a transfer from the donations fund. Non-General Fund expenditures will increase by $394,707. Two budget amendments make up the majority of the requested increase. The first budget amendment is the transfer from REET 2 to the Parks Construction Fund. When the fund was created during the 2006 budget process, a budget was not entered for 2008. The second budget amendment is for an increase in the equipment rental fuel budget due to the higher than anticipated fuel costs. Fiscal Impact Attachments Packet Page 51 of 150 Link: 2008 Final Amending Ordinance Form Routing/Status Route Seq Inbox Approved By Date Status 1 Admin Services Kathleen Junglov 11/05/2008 03:53 PM APRV 2 City Clerk Sandy Chase 11/05/2008 05:00 PM APRV 3 Mayor Gary Haakenson 11/05/2008 05:19 PM APRV 4 Final Approval Sandy Chase 11/06/2008 08:38 AM APRV Form Started By: Debra Sharp Started On: 11/05/2008 10:18 AM Final Approval Date: 11/06/2008 Packet Page 52 of 150 ORDINANCE NO. _______ AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING ORDINANCE NO. 3613 AS A RESULT OF UNANTICIPATED TRANSFERS AND EXPENDITURES OF VARIOUS FUNDS, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. WHEREAS, previous actions taken by the City Council require Interfund Transfers and increases in appropriations; and WHEREAS, state law requires an ordinance be adopted whenever money is transferred from one fund to another; and WHEREAS, the City Council has reviewed the amended budget appropriations and information which was made available; and approves the appropriation of local, state, and federal funds and the increase or decrease from previously approved programs within the 2008 Budget; and WHEREAS, the applications of funds have been identified; THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Section 1. of Ordinance No. 3613 adopting the final budget for the fiscal year 2008 is hereby amended to reflect the changes shown in “Exhibit A” adopted herein by reference. Section 2. Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum, and shall take L:\PRODUCTIONDB\AGENDA\CCOUNCIL\0009_1897_FINAL AMENDING ORDINANCE.DOC Packet Page 53 of 150 effect five (5) days after passage and publication of an approved summary thereof consisting of the title. APPROVED: MAYOR, GARY HAAKENSON ATTEST/AUTHENTICATE: CITY CLERK, SANDRA S. CHASE APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: BY ___ W. SCOTT SNYDER, CITY ATTORNEY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. 2 Packet Page 54 of 150 SUMMARY OF ORDINANCE NO. __________ of the City of Edmonds, Washington On the ____ day of ___________, 2008, the City Council of the City of Edmonds, passed Ordinance No. _____________. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING ORDINANCE NO. 3613 AS A RESULT OF UNANTICIPATED TRANSFERS AND EXPENDITURES OF VARIOUS FUNDS, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. The full text of this Ordinance will be mailed upon request. DATED this _____ day of ________________,2008. CITY CLERK, SANDRA S. CHASE 3 Packet Page 55 of 150 EXHIBIT“A:” BUDGET SUMMARY BY FUND 2008 2008 FUND FUND BEGINNING REVENUE EXPENDITURES ENDING NO. DESCRIPTION CASH CASH 001 GENERAL FUND 3,304,559 30,916,895 34,081,986 139,468 006 EMERGENCY/FINANCIAL RESERVE 1,927,600 0 0 1,927,600 009 LEOFF-MEDICAL INS. RESERVE 317,515 535,492 561,938 291,069 104 DRUG ENFORCEMENT FUND 117,437 124,500 88,342 153,595 111 STREET FUND 177,990 1,260,059 1,411,017 27,032 112 COMBINED STREET CONST/IMPROVE 694,487 2,353,047 2,820,895 226,639 113 MULTIMODAL TRANSPORTATION FD. 0 2,000,000 2,000,000 0 116 BUILDING MAINTENANCE 991,746 1,906,600 2,826,400 71,946 117 MUNICIPAL ARTS ACQUIS. FUND 167,305 65,930 77,250 155,985 118 MEMORIAL STREET TREE 16,447 600 0 17,047 120 HOTEL/MOTEL TAX REVENUE FUND 137,930 65,206 75,206 127,930 121 EMPLOYEE PARKING PERMIT FUND 72,174 18,600 18,510 72,264 122 YOUTH SCHOLARSHIP FUND 7,843 13,770 7,000 14,613 123 TOURISM PROMOTIONAL FUND/ARTS 22,176 17,483 21,800 17,859 125 PARK ACQ/IMPROVEMENT 2,005,814 1,488,808 3,498,000 -3,378 126 SPECIAL CAPITAL FUND 1,084,052 2,070,000 1,816,848 1,337,204 127 GIFTS CATALOG FUND 152,269 40,200 27,292 165,177 129 SPECIAL PROJECTS FUND 11,606 373,000 384,606 0 130 CEMETERY MAINTENANCE/IMPROV 240,895 265,364 170,645 335,614 131 FIRE DONATIONS 8,289 5,838 10,100 4,027 132 PARKS CONSTRUCTION 0 110,000 110,000 0 211 LID FUND CONTROL 7,466 251,000 243,300 15,166 213 LID GUARANTY FUND 43,529 2,000 0 45,529 234 LTGO BOND DEBT SERVICE FUND 0 421,973 421,973 0 411 COMBINED UTILITY OPERATION 3,787,218 12,626,193 13,361,031 3,052,380 412 COMBINED UTILITY CONST/IMPROVE 4,192,887 4,569,897 8,198,000 564,784 414 CAPITAL IMPROVEMENTS RESERVE 782,459 440,887 701,218 522,128 511 EQUIPMENT RENTAL FUND 3,286,108 2,104,768 1,507,080 3,883,796 601 PARKS TRUST FUND 128,908 4,000 0 132,908 610 CEMETERY MAINTENANCE TRUST FD 384,075 60,126 0 444,201 617 FIREMEN'S PENSION FUND 271,095 103,000 113,000 261,095 623 SISTER CITY COMMISSION 16,137 21,200 33,500 3,837 Totals 24,358,016 64,236,436 74,586,937 14,007,515 4 Packet Page 56 of 150 EXHIBIT “B”: BUDGET AMENDMENTS BY EXPENDITURE ORD. NO. ORD. NO. ORD. NO ORD. NO 2008 FUND FUND 3613 3684 3694 Amended NO. DESCRIPTION 11/21/2006 4/15/2008 8/18/2008 Budget 001 GENERAL FUND 33,281,772 103,683 270,372 426,159 34,081,986 006 EMERGENCY/FINANCIAL RESERVE 0 0 0 0 0 009 LEOFF-MEDICAL INS. RESERVE 561,938 0 0 0 561,938 104 DRUG ENFORCEMENT FUND 70,035 0 0 18,307 88,342 111 STREET FUND 1,362,403 48,614 0 0 1,411,017 112 COMBINED STREET CONST/IMPROVE 2,820,895 0 0 0 2,820,895 113 MULTIMODAL TRANSPORTATION FD. 2,000,000 0 0 0 2,000,000 116 BUILDING MAINTENANCE 193,000 2,633,400 0 0 2,826,400 117 MUNICIPAL ARTS ACQUIS. FUND 77,250 0 0 0 77,250 118 MEMORIAL STREET TREE 0 0 0 0 0 120 HOTEL/MOTEL TAX REVENUE FUND 65,206 10,000 0 0 75,206 121 EMPLOYEE PARKING PERMIT FUND 18,510 0 0 0 18,510 122 YOUTH SCHOLARSHIP FUND 3,200 0 0 3,800 7,000 123 TOURISM PROMOTIONAL FUND/ARTS 21,800 0 0 0 21,800 125 PARK ACQ/IMPROVEMENT 3,388,000 0 0 110,000 3,498,000 126 SPECIAL CAPITAL FUND 869,550 947,298 0 0 1,816,848 127 GIFTS CATALOG FUND 1,600 1,000 22,192 2,500 27,292 129 SPECIAL PROJECTS FUND 0 384,606 0 0 384,606 130 CEMETERY MAINTENANCE/IMPROV 170,645 0 0 0 170,645 131 FIRE DONATIONS 0 0 0 10,100 10,100 132 PARKS CONSTRUCTION FUND 0 0 0 110,000 110,000 211 LID FUND CONTROL 243,300 0 0 0 243,300 213 LID GUARANTY FUND 0 0 0 0 0 234 LTGO BOND DEBT SERVICE FUND 421,973 0 0 0 421,973 411 COMBINED UTILITY OPERATION 13,023,174 337,857 0 0 13,361,031 412 COMBINED UTILITY CONST/IMPROVE 5,346,000 2,852,000 0 0 8,198,000 414 CAPITAL IMPROVEMENTS RESERVE 552,076 149,142 0 0 701,218 511 EQUIPMENT RENTAL FUND 1,363,287 0 13,793 130,000 1,507,080 601 PARKS TRUST FUND 0 0 0 0 0 610 CEMETERY MAINTENANCE TRUST FD 0 0 0 0 0 617 FIREMEN'S PENSION FUND 113,000 0 0 0 113,000 621 SPECIAL LIBRARY 0 0 0 0 0 623 SISTER CITY COMMISSION 23,500 0 0 10,000 33,500 Totals 65,992,114 7,467,600 306,357 820,866 74,586,937 5 Packet Page 57 of 150 EXHIBIT “C”: BUDGET AMENDMENT DETAIL Department Category Debit Credit Description Items Previously Before Council Fiber Project Supplies 1,000 Fiber Project Small Equipment 12,880 Fiber Project Professional Services 81,000 Fiber Project Communications 39,062 Fiber Project Capital Outlay 50,000 Non-Dept Beginning Cash 183,942 Legal-Prosecuting Atty Professional Services 48,000 Non-Dept Beginning Cash 48,000 Human Resources Salaries 5,000 Human Resources Ending Cash 5,000 Mayor Salaries 5,000 Mayor Ending Cash 5,000 New Items for Council to Consider-Reappropriations Community Svcs Professional Services 20,000 Non-Dept Professional Services 20,000 Legal Professional Services 100,000 Non-Dept Beginning Cash 100,000 Human Resources Professional Services 4,000 Human Resources Ending Cash 4,000 Human Resources Advertising 4,000 Human Resources Ending Cash 4,000 Information Technology Supplies 15,000 Information Technology Repair and Maintenance 17,600 Information Technology Ending Cash 32,600 Police Overtime 12,463 Police Police Services 12,463 Police Overtime 14,754 Police Campus Security 2,060 Police Police Services 12,694 Fire Supplies 8,100 Fire Interfund Transfer In 8,100 Fire Donation Interfund Transfer Out 8,100 Fire Donation Ending Cash 8,100 Fire Uniforms 500 Fire Uniforms 1,500 Fire Interfund Transfer In 2,000 Fire Donation Interfund Transfer Out 2,000 Fire Donation Ending Cash 2,000 Public Works Benefits 6,300 Public Works Ending Cash 6,300 Equipment Rental Fuel 130,000 Equipment Rental Ending Cash 130,000 Parks Construction Fund Construction 110,000 Parks Construction Fund Interfund Transfer In 110,000 REET 2 Interfund Transfer Out 110,000 REET 2 Ending Cash 110,000 Gift's Catalog Fund Professional Services 2,500 Gift's Catalog Fund Donation 2,500 Youth Scholarship Fund Miscellaneous 3,800 Youth Scholarship Fund Ending Cash 7,120 Youth Scholarship Fund Donation 10,920 Sister City Commission Supplies 3,000 Sister City Commission Miscellaneous 7,000 Sister City Commission Ending Cash 10,000 Drug Enforcement Fund Intergovtl Services 16,307 Drug Enforcement Fund Fuel Consumed 2,000 Drug Enforcement Fund Beginning Cash 16,307 Drug Enforcement Fund Ending Cash 2,000 Record 2008 budget for Fiber Project expenditures including $50,000 for conduit installation on Olympic View Drive. The conduit installation costs of is approximately 50% of the total costs to complete. Higher fuel costs in 2008 SCBA Cylinders purchased with Fire Donation funds Purchased safety glasses with a donation from the Edmonds Fire Safety Foundation Increase legal fees due to lengthy labor negotiations and LUPA appeal. Increase budget for new PA Contract. Trf Professional Services from Non-dept to CS for Doubleday and Salzer Joyce. Civil assessment costs due to hiring a new Corporal and Asst. Police Chief. Increased advertising costs due to the increase in vacant positions Reclassification of HR positions Security overtime at the Taste of Edmonds Security overtime at the Edmonds High School Graduation, Waterfront Festival and 4th of July Event. Mayor's salary increase Software licenses and maintenance fees higher than anticipated. Set-up costs for new phone system. Higher intergovernmental services due to error in billing 2007 reimbursement. Higher fuel cost Increased benefit costs due to change in employee Three times the number of visitors came for the October trip due to the 20th Anniversary. Dayton Street Plaza & 4th Ave Cultural Corridor projects not included in original Parks Construction Fund EAFF donation for SR99 design Increase in youth scholarships to meet the needs of Edmonds families. Received several large donations. 6 Packet Page 58 of 150 AM-1898 2.C. FACTA Red Flag Guideline Policy City Council Committee Meetings Date:11/10/2008 Submitted By:Debra Sharp, Administrative Services Submitted For:Kathleen Junglov Time:10 Minutes Department:Administrative Services Type:Action Committee:Finance Information Subject Title Fair and Accurate Credit Transaction Act (FACTA) Red Flag Guideline Policy. Recommendation from Mayor and Staff Forward to full Council for approval. Previous Council Action None. Narrative The Federal Trade Commission issued regulations requiring financial institutions and creditors to develop and implement written identity theft prevention programs by November 1, 2008, under the Fair and Accurate Credit Transaction Act of 2003 (FACTA). Municipal utilities are subject to these requirements, and the City Councils of all cities that operate utilities must adopt programs that meet the requirements of FACTA. These identity theft prevention programs must provide for the identification, detection, and response to patterns, practices or specific activities - known as "red flags" - that could indicate identity theft. Fiscal Impact Attachments Link: City of Edmonds FACTA Policy Form Routing/Status Route Seq Inbox Approved By Date Status 1 Admin Services Kathleen Junglov 11/05/2008 12:18 PM APRV 2 City Clerk Sandy Chase 11/05/2008 01:38 PM APRV 3 Mayor Gary Haakenson 11/05/2008 05:19 PM APRV 4 Final Approval Sandy Chase 11/06/2008 08:38 AM APRV Form Started By: Debra Sharp Started On: 11/05/2008 10:24 AM Final Approval Date: 11/06/2008 Packet Page 59 of 150 City of Edmonds Identity Theft Prevention Program November 18 2008 Packet Page 60 of 150 L:\Productiondb\AGENDA\CCOUNCIL\0011_1898_City of Edmonds FACTA.doc 1 I. PROGRAM ADOPTION The City of Edmonds developed this Identity Theft Prevention Program pursuant to the Federal Trade Commission's Red Flag Rule, which implements Section 114 of the Fair and Accurate Credit Transactions Act of 2003. 16 C. F. R. $ 681.2. This Program was developed with oversight and approval of the Edmonds City Council. After consideration of the size and complexity of the Utility's operations and account systems, and the nature and scope of the Utility's activities, the City of Edmonds Council determined that this Program was appropriate for the City of Edmonds and therefore approved this Program on November 18, 2008. II. PROGRAM PURPOSE AND DEFINITIONS A. Fulfilling requirements of the Red Flags Rule Under the Red Flags Rule, every financial institution and creditor is required to establish an "Identity Theft Prevention Program" tailored to the size, complexity and nature of its operation. Each program must contain reasonable policies and procedures to: 1. Identify relevant Red Flags for new and existing covered accounts and incorporate those Red Flags into the Program; 2. Detect Red Flags that have been incorporated into the Program; 3. Respond appropriately to any Red Flags that are detected to prevent and mitigate Identity Theft; and 4. Ensure the Program is updated periodically, to reflect changes in risks to customers or to the safety and soundness of the creditor from Identity Theft. B. Red Flags Rule definitions used in this Program The Red Flags Rule defines "Identity Theft" as "fraud committed using the identifying information of another person" and a "Red Flag" as "a pattern, practice, or specific activity that indicates the possible existence of Identity Theft." According to the Rule, a municipal utility is a creditor subject to the Rule requirements. The Rule defines creditors "to include finance companies, automobile dealers, mortgage brokers, utility companies, and telecommunications companies. Where non-profit and government entities defer payment for goods or services, they, too, are to be considered creditors." All the Utility's accounts that are individual utility service accounts held by customers of the utility whether residential, commercial or industrial are covered by the Rule. Under the Rule, a "covered account" is: 1. Any account the Utility offers or maintains primarily for personal, family or household purposes, that involves multiple payments or transactions; and 2. Any other account the Utility offers or maintains for which there is a reasonably foreseeable risk to customers or to the safety and soundness of the Utility from Identity Theft. Packet Page 61 of 150 L:\Productiondb\AGENDA\CCOUNCIL\0011_1898_City of Edmonds FACTA.doc 2 "Identifying information" is defined under the Rule as "any name or number that may be used, alone or in conjunction with any other information, to identify a specific person," including: name, address, telephone number, social security number, date of birth, government-issued driver's license or identification number, alien registration number, government passport number, employer or taxpayer identification number, unique electronic identification number, computer's Internet Protocol address, or routing code. III. IDENTIFICATION OF RED FLAGS In order to identify relevant Red Flags, the Utility considers the types of accounts that it offers and maintains, the methods it provides to open its accounts, the methods it provides to access its accounts, and its previous experiences with Identity Theft. The Utility identifies the following Red Flags, in each of the listed categories: A. Suspicious Documents Red Flags 1. Identification document or card that appears to be forged, altered or inauthentic; 2. Identification document or card on which a person's photograph or physical description is not consistent with the person presenting the document; 3. Other document with information that is not consistent with existing customer information (such as if a person’s signature on a check appears forged); and 4. Application for service that appears to have been altered or forged. B. Suspicious Personal Identifying Information Red Flags 1. Identifying information presented that is inconsistent with other information the customer provides (example: inconsistent name on account); 2. Identifying information presented that is inconsistent with external sources of information (for instance, an address or phone number not matching on a customer account); 3. Identifying information presented that is the same as information shown on other customer accounts that were found to be fraudulent; 4. Identifying information presented that is consistent with known fraudulent activity (such as an invalid phone number or fictitious billing address); 5. An address or phone number presented that is the same as that of another person; 6. A person's identifying information is not consistent with the information that is on file for the customer. Packet Page 62 of 150 L:\Productiondb\AGENDA\CCOUNCIL\0011_1898_City of Edmonds FACTA.doc 3 C. Suspicious Account Activity or Unusual Use of Account Red Flags 1. Change of address for an account followed by a request to change the account holder's name; 2. Payments stop on an otherwise consistently up-to-date account; 3. Account used in a way that is not consistent with prior use (example: very high consumption); 4. Mail sent to the account holder is repeatedly returned as undeliverable; 5. Notice to the Utility that a customer is not receiving mail sent by the Utility; 6. Notice to the Utility that an account has unauthorized activity; 7. Breach in the Utility's computer system security; and 8. Unauthorized access to or use of customer account information. D. Alerts from Others Red Flags Notice to the Utility from a customer, identity theft victim, law enforcement or other person that it has opened or is maintaining a fraudulent account for a person engaged in Identity Theft. IV. PREVENTING AND MITIGATING IDENTITY THEFT In the event Utility personnel detect any identified Red Flags, such personnel must contact the Finance Director of the City of Edmonds. The Finance Director will then decide which of the following steps should be taken: 1. Continue to monitor an account for evidence of Identity Theft; 2. Contact the customer; 3. Change any passwords or other security devices that permit access to accounts; 4. Not open a new account; 5. Close an existing account; 6. Reopen an account with a new number; 7. Notify law enforcement; or 8. Determine that no response is warranted under the particular circumstances. V. PROGRAM UPDATES The Finance Director shall serve as Program Administrator. The Finance Director will periodically review and update this Program to reflect changes in risks to customers and the soundness of the Utility from Identity Theft. In doing so, the Finance Director will consider the Utility's experiences with Identity Theft situations, changes in Identity Theft methods, changes in Identity Theft detection and prevention methods, and changes in the Utility's business Packet Page 63 of 150 L:\Productiondb\AGENDA\CCOUNCIL\0011_1898_City of Edmonds FACTA.doc 4 arrangements with other entities. After considering these factors, the Finance Director will determine whether changes to the Program, including the listing of Red Flags, are warranted. If warranted, the Finance Director will update the Program or present the City Council with his or her recommended changes and the City Council will make a determination of whether to accept, modify or reject those changes to the Program. VI. PROGRAM ADMINISTRATION A. Oversight Responsibility for developing, implementing and updating this Program lies with the Finance Director. The Finance Director will be responsible for the Program's administration, for ensuring appropriate training of Utility staff, for reviewing any staff reports regarding the detection of Red Flags and the steps for preventing and mitigating Identity Theft, for determining which steps of prevention and mitigation should be taken in particular circumstances, and for considering periodic changes to the Program. B. Staff Training and Reports Utility staff responsible for implementing the Program shall be trained either by or under the direction of the Finance Director in the detection of Red Flags and the responsive steps to be taken when a Red Flag is detected. Staff should prepare a report at least annually for the Finance Director, including an evaluation of the effectiveness of the Program with respect to opening accounts, existing covered accounts, service provider arrangements, significant incidents involving identity theft and responses, and recommendations for changes to the Program. C. Service Provider Arrangements In the event the Utility engages a service provider to perform an activity in connection with one or more accounts, the Utility will take the following steps to ensure the service provider performs its activity in accordance with reasonable policies and procedures designed to detect, prevent, and mitigate the risk of Identity Theft. 1. Require, by contract, that service providers have such policies and procedures in place; and 2. Require, by contract, that service providers review the Utility's Program and report any Red Flags to the Finance Director. Packet Page 64 of 150 AM-1900 2.D. 2009 Non-Represented Compensation City Council Committee Meetings Date:11/10/2008 Submitted By:Debi Humann, Human Resources Time:10 Minutes Department:Human Resources Type:Action Committee:Finance Information Subject Title 2009 non-represented compensation. Recommendation from Mayor and Staff Staff requests approval of the 2009 Non-Represented compensation as detailed in this agenda memo. Previous Council Action Annually, the Council reviews and approves compensation changes for the non-represented management employees. Narrative Each year, after performing a modified salary survey as outlined in the NRC Policy (attached), staff brings proposed changes to the non-represented salary bands to the Finance Committee for review and possible approval. Non-represented salary ranges are impacted by two actions; 1) the annual survey and 2) the percentage of COLA. On an annual basis, HR performs a modified salary survey comparing the Police Chief salary (top band) and the HR Assistant salary (bottom band) with positions at historically comparable cities. The results of these two surveys are attached. As you can see, the salaries for these two positions decreased slightly in 2008 which resulted in the bands (A through H) decreasing for 2009 (see attached spreadsheet). Each year, a Cost of Living Adjustment (COLA) is also determined for non-represented employees and is applied to the new band amounts. As Council is aware, all five of our union contracts were succesfully negotiated this past year. The 2009 COLA awarded to union staff include Teamsters with a cap of 5.5%, Police negotiated 6.2%, Law Support negotiated 6.2%, Fire negotiated 5.8%, and SEIU negotiated 5.8%. In order to avoid further compression issues between union employees and the non-represented management staff who supervise them, I am requesting a 2009 COLA for non-reps of 5.8%. NOTE: The 5.8% COLA for non-represented management staff is currently budgeted so would not require additional monies beyond what has been presented in the budget. Once the COLA has been determined, based on the Finance Committee's feedback, I will have the City Attorney create the annual non-represented salary ordinance and will bring it before the full Council. Packet Page 65 of 150 Fiscal Impact Attachments Link: Back up Material Form Routing/Status Route Seq Inbox Approved By Date Status 1 City Clerk Sandy Chase 11/05/2008 05:11 PM APRV 2 Mayor Gary Haakenson 11/05/2008 05:20 PM APRV 3 Final Approval Sandy Chase 11/06/2008 08:38 AM APRV Form Started By: Debi Humann Started On: 11/05/2008 01:41 PM Final Approval Date: 11/06/2008 Packet Page 66 of 150 Packet Page 67 of 150 Packet Page 68 of 150 Packet Page 69 of 150 Packet Page 70 of 150 Packet Page 71 of 150 Packet Page 72 of 150 Packet Page 73 of 150 AM-1895 3.A. Cat Licensing City Council Committee Meetings Date:11/10/2008 Submitted By:Gerry Gannon, Police Department Submitted For:Al Compaan Time:30 Minutes Department:Police Department Type:Action Committee:Public Safety Information Subject Title Cat licensing. Recommendation from Mayor and Staff The staff recommend the changes to the ordinance. The recommended changes should increase the percentage of cats that are returned to their owners. Previous Council Action None Narrative The purpose of the proposed changes is to have a greater percentage of cats returned to their owners. Currently the estimated return of cats to owners is about 10%. The changes are to encourage cat owners to license and micro chip their cats by keeping the licensing costs affordable. The attached Excel spread sheet provides information about other jurisdictions that have a cat licensing program. Edmonds is among three cities that do not have a cat licensing ordinance among twenty cities that were surveyed. The remaining documents give the option of either a one or two year licensing program. Two of the documents show the proposed changes with the old language. These two documents have been reviewed by the City Attorney's Office (Licensing Revisions 1 year license and Licensing Revisions 2 year license). The costs to our citizens are kept affordable to encourage the licensing and micro chipping of cats. A one year license with an altered cat and micro chip will cost a person only $5. A two year license with an altered cat and micro chip is $9. The department feels the two year option will save staff time in collecting fees and issuing licenses. Also as part of the changes, the department is requesting the repeal of EMC section 5.5.025, which states the following, 5.05.025 Cat licensing. A non mandatory lifetime cat license is available, upon request of the owner, for purposes of Packet Page 74 of 150 identification. The fee for such license shall be $5.00. [Ord. 3451 § 1, 2003]. Fiscal Impact Attachments Link: One Year License Link: Two Year Licensing Link: Cat Licensing Comparison Link: Draft with revisions for one year licensing Link: Draft with revisions for two year licensing Form Routing/Status Route Seq Inbox Approved By Date Status 1 City Clerk Sandy Chase 11/05/2008 08:34 AM APRV 2 Mayor Gary Haakenson 11/05/2008 09:09 AM APRV 3 Final Approval Sandy Chase 11/05/2008 09:24 AM APRV Form Started By: Gerry Gannon Started On: 11/04/2008 09:48 AM Final Approval Date: 11/05/2008 Packet Page 75 of 150 Proposed Ordinance Language One Year Licensing 5.05.020 Pet licensing. A. License Required. It is unlawful for any person to own any dog or cat over the age of three months within the city unless the owner has first procured a license required by this chapter. B. Dogs and cats excluded from License Requirements. The licensing provisions of this section shall not apply to the following dogs: 1. Dogs and cats whose owners are nonresidents temporarily within the city; 2. Dogs and cats brought into the city for the purpose of participating in any dog or cat show; 3. Service animals properly trained to assist blind or impaired persons, when such dogs animals are actually being used by a blind or impaired person, for the purpose of aiding them from place to place. Blind or impaired persons include but are not necessarily limited to persons who are blind, deaf, have limited mobility, or have psychological impairment; or 4. Dogs or cats whose owner maintains them for the sole purpose of commercial breeding and/or training, hunting, or boarding, so long as the dogs are restricted within a building or fenced enclosure intended and designed only for the purpose of kenneling dogs or cats and are not permitted to run at large. C. License Tags Issued and Fees. The police department, or such other person, firm or entity authorized by the city council, shall issue a pet license upon the payment of a fee as provided for by this subsection. Upon issuance of a license, a metal tag corresponding to the number of the application shall be furnished to the applicant. 1. The applicant shall cause the same to be attached to the dog or cat. Tags shall not be transferable from one dog or cat to another. 2. The following fees shall be paid for licenses required under this chapter: a. For a spayed female dog or cat or a neutered male dog or cat with a veterinarian certificate or a signed affidavit: an annual license fee of $6.00; with a certificate that a microchip has been implanted a fee of $5.00; provided, that for persons over age 65 the license fee will be $4.00; with a certificate that a microchip has been implanted the fee shall be $3.00.b. For dogs and cats less than six months but over three months of age, temporary juvenile tags issued: a license fee of $6.00. c. Unspayed female dog or cat and unneutered male dog or cat over six months of age: the annaul license fee of $20.00; with a certificate that a microchip has been implanted annual fee of $18.00. d. Replacement of metal tag: $2.00. 3. An owner of an animal previously licensed for which a “permanent” dog license has been issued under the provisions of this section as the same existed prior to December 16, 1986, shall not be required to relicense or renew said license for such animal. Those owners issuanced a lifetime cat license prior to (date of ordinance) shall not be required to relicense or renew said license for such animal. D. Fee Due Dates – Penalty. 1. All dog license fees shall be due and payable on or before the first business day of January in each year. If the license fees are not paid on or before March 1st of Packet Page 76 of 150 each year, the applicant shall pay the following late fees in addition to the regular fee set forth in subsection C of this section: a. Unspayed and unneutered dogs: $20.00; b. Spayed and neutered dogs: $11.00. 2. All cat license fees shall be due and payable on or before the first business day of July in each year. If the license fees are not paid on or before September 1st of each year, the applicant shall pay the following late fees in addition to the regular fee set forth in subsection C of this section: a. Unspayed and unneutered cats: $20.00; b. Spayed and neutered cats: $11.00. 3. Whenever any person shall come into charge, care or control of any dog or cat, the original license application and fee therefor shall become due and payable within 30 days of said date, and the late fee provided above shall be imposed 60 days after the date said license fee and application become due and payable. E. Fee Waiver – Blind and Disabled. service animals, as defined in subsection (B)(3) of this section, certified to assist the impaired, and service animals certified to assist the disabled, may be issued a permanent license at no charge upon the request of a blind or otherwise impaired owner. F. Enforcement Procedure. All dogs and cats not licensed under this section, or who do not exhibit the metal identification tag provided for in subsection C of this section, are declared to be public nuisances and shall be impounded as provided in ECC 5.05.126. [Ord. 3451 § 1, 2003]. Packet Page 77 of 150 Proposed Ordinance Language Two Year Licensing 5.05.020 Pet licensing. A. License Required. It is unlawful for any person to own any dog or cat over the age of three months within the city unless the owner has first procured a license required by this chapter. B. Dogs and cats excluded from License Requirements. The licensing provisions of this section shall not apply to the following animals: 1. Dogs and cats whose owners are nonresidents temporarily within the city; 2. Dogs and cats brought into the city for the purpose of participating in any dog or cat show; 3. Service animals properly trained to assist blind or impaired persons, when such animals are actually being used by a blind or impaired person, for the purpose of aiding them from place to place. Blind or impaired persons include but are not necessarily limited to persons who are blind, deaf, have limited mobility, or have psychological impairment; or 4. Dogs or cats whose owner maintains them for the sole purpose of commercial breeding and/or training, hunting, or boarding, so long as the dogs are restricted within a building or fenced enclosure intended and designed only for the purpose of kenneling dogs or cats and are not permitted to run at large. C. License Tags Issued and Fees. The police department, or such other person, firm or entity authorized by the city council, shall issue a pet license upon the payment of a fee as provided for by this subsection. Upon issuance of a license, a metal tag corresponding to the number of the application shall be furnished to the applicant. 1. The applicant shall cause the same to be attached to the dog or cat. Tags shall not be transferable from one dog or cat to another. 2. The following fees shall be paid for licenses required under this chapter: a. For a spayed female dogs or cats or neutered a male dogs or cats with a veterinarian certificate or a signed affidavit: a two year license fee of $12.00; and with a certificate that a microchip has been implanted a fee of $9.00; provided, that for persons over age 65 the license fee will be $8.00; and with a certificate that a microchip has been implanted the fee shall be $6.00. b. For dogs and cats less than six months but over three months of age, temporary juvenile tags issued: an annual license fee of $6.00 c. Unspayed female dog or cat and unneutered male dog or catover six months of age:a two year license fee of $40.00; with a certificate that a microchip has been implanted the fee shall be $35.00. d. Replacement of metal tag: $2.00. 3. An owner of an animal previously licensed for which a “permanent” dog license has been issued under the provisions of this section as the same existed prior to December 16, 1986, shall not be required to relicense or renew said license for such animal. Those owners issuanced a lifetime cat license prior to (date of ordinance) shall not be required to relicense or renew said license for such animal. D. Fee Due Dates – Penalty. 1. All dog license fees shall be due and payable on or before the first business day of January in each year. If the license fees are not paid on or before March 1st of Packet Page 78 of 150 each year, the applicant shall pay the following late fees in addition to the regular fee set forth in subsection C of this section: a. Unspayed and unneutered dogs: $20.00; b. Spayed and neutered dogs: $11.00. 2. All cat license fees shall be due and payable on or before the first business day of July in each year. If the license fees are not paid on or before September 1st of each year, the applicant shall pay the following late fees in addition to the regular fee set forth in subsection C of this section: a. Unspayed and unneutered cats: $20.00; b. Spayed and neutered cats: $11.00. 3. Whenever any person shall come into charge, care or control of any dog or cat, the original license application and fee therefor shall become due and payable within 30 days of said date, and the late fee provided above shall be imposed 60 days after the date said license fee and application become due and payable. E. Fee Waiver – Blind and Disabled. service animals, as defined in subsection (B)(3) of this section, certified to assist the impaired, and service animals certified to assist the disabled, may be issued a permanent license at no charge upon the request of a blind or otherwise impaired owner. F. Enforcement Procedure. All dogs and cats not licensed under this section, or who do not exhibit the metal identification tag provided for in subsection C of this section, are declared to be public nuisances and shall be impounded as provided in ECC 5.05.126. [Ord. 3451 § 1, 2003]. Packet Page 79 of 150 Co m p a r i s o n C h a r t f o r D o g a n d C a t R e g u l a t i o n s J u l y 2 0 0 7 Ci t y Do g C o n t r o l Ca t C o n t r o l Do g L i c R r q d Ca t L i c R q r d Mu l t i Y e a r Do g F e e Ca t F e e Microchip Br i e r Ye s Ye s Ye s Ye s $2 0 / $ 1 0 (* ) $4 De s M o i n e s Ye s Ye s Ye s Ye s $6 0 / $ 2 0 $6 0 / $ 2 0 Ed m o n d s Y es Y es Y es No $1 8 / $ 5 En u m c l a w Ye s Ye s Ye s Ye s $6 0 / $ 2 0 $6 0 / $ 2 0 Ev e r e t t Ye s Ye s Ye s Ye s $3 0 / $ 1 0 $3 0 / $ 1 0 Ki r k l a n d Ye s No Ye s Ye s $6 0 / $ 2 0 $6 0 / $ 2 0 La k e F o r e s t P a r k Ye s Ye s Ye s Ye s $6 0 / $ 2 0 $6 0 / $ 2 0 Ly n n w o o d Ye s Ye s Ye s Ye s $2 5 / $ 2 5 (1 ) $2 5 / $ 2 5 Ma r y s v i l l e Ye s Ye s Ye s Ye s $2 5 / F r e e (2 ) $2 4 / F r e e $10 (3) Mi l l C r e e k Ye s Ye s Ye s Ye s $5 $5 Mo u n t V e r n o n Ye s Ye s Ye s Ye s $5 0 / F r e e $5 0 / F r e e Mo u n t l a k e T e r r a c e Ye s No Ye s Ye s $2 7 . 5 0 / $ 1 5 $2 7 . 5 0 / $ 1 5 Mu k i l t e o Ye s Ye s Ye s No Ye s (4 ) $3 0 / $ 1 5 Re n t o n Ye s No Ye s Ye s Ye s $2 0 / $ 1 0 (5 ) $8 / $ 4 . 5 0 Se a t t l e Ye s No Ye s Ye s Ye s (6 ) $4 0 / $ 2 0 $2 5 / $ 1 5 Sn o h o m i s h Ye s Ye s / N o (7 ) Ye s Ye s $3 6 / $ 1 0 $3 6 / $ 1 0 Sp o k a n e Ye s Ye s / N o (8 ) Ye s Ye s $5 0 / $ 1 3 $2 5 / $ 8 Su m n e r Ye s Ye s Ye s Ye s $5 0 / $ 7 $5 0 / $ 4 Yes (9) Ta c o m a Ye s Ye s Ye s Ye s $5 5 / $ 2 0 (1 0 ) $5 5 / $ 1 2 Yes (11) Wo o d w a y Ye s Ye s Ye s No $5 (* ) U n a l t e r e d f e e / A l t e r e d f e e f o r m a t (1 ) A n n u a l f e e u n a l t e r e d / L i f e t i m e t a g f e e f o r a l t e r e d d o g o r c a t (2 ) U n a l t e r e d w i t h o u t a m i c r o c h i p / A l t e r e d w i t h m i c r o c h i p (3 ) A l t e r e d w i t h a m i c r o c h i p (4 ) 3 y e a r d o g f e e i s $ 8 0 / $ 4 0 (5 ) F e e s l i s t e d a r e f o r T w o y e a r s o n l y (6 ) 2 y e a r d o g f e e i s $ 6 2 / $ 3 0 a n d 2 y e a r c a t f e e i s $ 4 0 / $ 2 2 ( u n a l t e r e d / a l t e r e d ) (7 ) C a t s e x e m p t e d f r o m r u n n i n g a t l a r g e u n l e s s t h e y a r e a " N u i s a n c e " (8 ) L i c e n s e d a n d a l t e r e d c a t s a r e a l l o w e d t o " R u n a t L a r g e " (9 ) O n e t i m e c r e d i t o f $ 1 0 f o r d o g o r c a t w i t h a r e g i s t e r e d m i c r o c h i p (1 0 ) U n a l t e r e d f e e / A l t e r e d f e e (1 1 ) C a t s e x e m p t f r o m d i s p l a y i n g a m e t a l l i c e n s e w h e n m i c r o c h i p i s r e g i s t e r e d Co u n t y Do g C o n t r o l Ca t C o n t r o l Do g L i c R r q d Ca t L i c R q r d Mu l t i Y e a r Do g F e e Ca t F e e Microchip Ki n g Ye s Ye s Ye s Ye s $6 0 / $ 2 0 $6 0 / $ 2 0 Pi e r c e Ye s Ye s Ye s Ye s $5 5 / $ 2 0 $5 5 / $ 1 2 Sn o h o m i s h Ye s No Ye s Ye s $3 6 / $ 1 6 $3 6 / $ 1 6 50% discount Sp o k a n e Ye s Ye s Ye s Ye s $4 8 / $ 3 3 $2 8 / $ 1 8 Pa c k e t Pa g e 80 of 15 0 Proposed Ordinance Language Utilizing One Year Licensing 5.05.020 Dog Pet licensing. A. License Required. It is unlawful for any person to own any dog or cat over the age of three months within the city unless the owner has first procured a license required by this chapter. B. Dogs and cats Eexcluded from License Requirements. The licensing provisions of this section shall not apply to the following dogs: 1. Dogs and cats whose owners are nonresidents temporarily within the city; 2. Dogs and cats brought into the city for the purpose of participating in any dog or cat show; 3. Seeing-eye guide and sService dogs animals properly trained to assist blind or impaired persons, when such dogs animals are actually being used by a blind or impaired person, for the purpose of aiding them from place to place. Blind or impaired persons include but are not necessarily limited to persons who are blind, deaf, have limited mobility, or have psychological impairment; or 4. Dogs or cats whose owner maintains them for the sole purpose of commercial breeding and/or training, hunting, or boarding, so long as the dogs are restricted within a building or fenced enclosure intended and designed only for the purpose of kenneling dogs or cats and are not permitted to run at large. C. License Tags Issued and Fees. The police department, or such other person, firm or entity authorized by the city council, shall issue a dog pet license upon the payment of a fee as provided for by this subsection. Upon issuance of a license, a metal tag corresponding to the number of the application shall be furnished to the applicant. 1. The applicant shall cause the same to be attached to the dog or cat. Tags shall not be transferable from one dog or cat to another. 2. The following fees shall be paid for licenses required under this chapter: a. For spayed females or neutered males with a veterinarian certificate or signed affidavit: an annual license fee of $56.00; with a microchip $5.00; provided, that a $34.00; with an microchip $3.00, fee shall be charged to persons over the age of 65; b. For dogs and cats less than six months but over three months of age, temporary juvenile tags issued: a license fee of $56.00. Persons over the age of 65 shall receive a rebate of $2.00 at the time of relicensing, upon certification by a veterinarian that the dog has been spayed or neutered; c. Unspayed females and unneutered males over six months of age: $1820.00; with a microchip $18.00. d. Replacement of metal tag: $12.00. 3. An owner of an animal previously licensed for which a “permanent” dog license has been issued under the provisions of this section as the same existed prior to December 16, 1986, shall not be required to relicense or renew said license for such animal. Those owners issuanced a lifetime cat license prior to (date of ordinance) shall not be required to relicense or renew said license for such animal. D. License Issuance – Nonresidents. Licenses shall be issued to nonresidents of the city of Edmonds who reside in proximity to the city and who desire to purchase an annual license for their dog for identification purposes. The annual fee shall be $10.00 per year per dog. Upon payment of said fee, a tag shall be issued which shall be Formatted: Strikethrough Formatted: Strikethrough Formatted: Strikethrough Formatted: Strikethrough Formatted: Strikethrough Formatted: Strikethrough Formatted: Strikethrough Formatted: Strikethrough Formatted: Strikethrough Formatted: Strikethrough Formatted: Strikethrough Formatted: Strikethrough Formatted: Strikethrough Formatted: Strikethrough Deleted: Option #3 Packet Page 81 of 150 consistent with the tags issued annually by the city of Edmonds for dogs required to be licensed under this chapter. The dogs permitted to be licensed by this section shall not be eligible for temporary licenses. Nothing in this chapter shall require the obtaining of such license nor shall failure to obtain such a license as provided by this section subject any dog owner to the penalties provided for in this section; provided further, that nothing in this section shall be construed to relieve or otherwise excuse the owner of any dog from complying with all applicable rules and regulations imposed by any county, city or town having jurisdiction over the residence where the dog is harbored or maintained. E. Fee Due Dates – Penalty. 1. All dog license fees shall be due and payable on or before the first business day of January in each year. If the license fees are not paid on or before March 1st of each year, the applicant shall pay the following late fees in addition to the regular fee set forth in subsection C of this section: a. Unspayed and unneutered dogs: $1820.00; b. Spayed and neutered dogs: $1011.00. 2. All cat license fees shall be due and payable on or before the first business day of July in each year. If the license fees are not paid on or before September 1st of each year, the applicant shall pay the following late fees in addition to the regular fee set forth in subsection C of this section: a. Unspayed and unneutered dogs: $20.00; b. Spayed and neutered dogs: $11.00. 23. Whenever any person shall come into charge, care or control of any dog or cat, the original license application and fee therefor shall become due and payable within 30 days of said date, and the late fee provided above shall be imposed 60 days after the date said license fee and application become due and payable. F. Fee Waiver – Blind and Disabled. Guide and service dogs animals, as defined in subsection (B)(3) of this section, certified to assist the impaired, and service dogs animals certified to assist the disabled, may be issued a permanent license at no charge upon the request of a blind or otherwise impaired owner. G. Enforcement Procedure. All dogs and cats not licensed under this section, or who do not exhibit the metal identification tag provided for in subsection C of this section, are declared to be public nuisances and shall be impounded as provided in ECC 5.05.126. [Ord. 3451 § 1, 2003]. 5.05.025 Cat licensing. A nonmandatory lifetime cat license is available, upon request of the owner, for purposes of identification. The fee for such license shall be $5.00. [Ord. 3451 § 1, 2003]. Formatted: Strikethrough Formatted: Strikethrough Formatted: Strikethrough Formatted: Strikethrough Formatted: Strikethrough Formatted: Strikethrough Formatted: Strikethrough Deleted: ¶ Deleted: ¶ Deleted: ¶ Packet Page 82 of 150 Proposed Ordinance Language Utilizing Two Year Licensing 5.05.020 Dog Pet licensing. A. License Required. It is unlawful for any person to own any dog or cat over the age of three months within the city unless the owner has first procured a license required by this chapter. B. Dogs and cats Eexcluded from License Requirements. The licensing provisions of this section shall not apply to the following dogs: 1. Dogs and cats whose owners are nonresidents temporarily within the city; 2. Dogs and cats brought into the city for the purpose of participating in any dog or cat show; 3. Seeing-eye guide and sService dogs animals properly trained to assist blind or impaired persons, when such dogs animals are actually being used by a blind or impaired person, for the purpose of aiding them from place to place. Blind or impaired persons include but are not necessarily limited to persons who are blind, deaf, have limited mobility, or have psychological impairment; or 4. Dogs or cats whose owner maintains them for the sole purpose of commercial breeding and/or training, hunting, or boarding, so long as the dogs are restricted within a building or fenced enclosure intended and designed only for the purpose of kenneling dogs or cats and are not permitted to run at large. C. License Tags Issued and Fees. The police department, or such other person, firm or entity authorized by the city council, shall issue a dog pet license upon the payment of a fee as provided for by this subsection. Upon issuance of a license, a metal tag corresponding to the number of the application shall be furnished to the applicant. 1. The applicant shall cause the same to be attached to the dog or cat. Tags shall not be transferable from one dog or cat to another. 2. The following fees shall be paid for licenses required under this chapter: a. For spayed females or neutered males with a veterinarian certificate or signed affidavit: an annual two year license fee of $5612.00; with a microchip $59.00; provided, that a $348.00; with an microchip $36.00, fee shall be charged to persons over the age of 65; b. For dogs and cats less than six months but over three months of age, temporary juvenile tags issued: an annual license fee of $56.00. Persons over the age of 65 shall receive a rebate of $2.00 at the time of relicensing, upon certification by a veterinarian that the dog has been spayed or neutered; c. Unspayed females and unneutered males over six months of age: two year license fee of $182040.00; with a microchip $1835.00. d. Replacement of metal tag: $12.00. 3. An owner of an animal previously licensed for which a “permanent” dog license has been issued under the provisions of this section as the same existed prior to December 16, 1986, shall not be required to relicense or renew said license for such animal. Those owners issuanced a lifetime cat license prior to (date of ordinance) shall not be required to relicense or renew said license for such animal. D. License Issuance – Nonresidents. Licenses shall be issued to nonresidents of the city of Edmonds who reside in proximity to the city and who desire to purchase an annual license for their dog for identification purposes. The annual fee shall be $10.00 Packet Page 83 of 150 per year per dog. Upon payment of said fee, a tag shall be issued which shall be consistent with the tags issued annually by the city of Edmonds for dogs required to be licensed under this chapter. The dogs permitted to be licensed by this section shall not be eligible for temporary licenses. Nothing in this chapter shall require the obtaining of such license nor shall failure to obtain such a license as provided by this section subject any dog owner to the penalties provided for in this section; provided further, that nothing in this section shall be construed to relieve or otherwise excuse the owner of any dog from complying with all applicable rules and regulations imposed by any county, city or town having jurisdiction over the residence where the dog is harbored or maintained. E. Fee Due Dates – Penalty. 1. All dog license fees shall be due and payable on or before the first business day of January in each year. If the license fees are not paid on or before March 1st of each year, the applicant shall pay the following late fees in addition to the regular fee set forth in subsection C of this section: a. Unspayed and unneutered dogs: $1820.00; b. Spayed and neutered dogs: $1011.00. 2. All cat license fees shall be due and payable on or before the first business day of July in each year. If the license fees are not paid on or before September 1st of each year, the applicant shall pay the following late fees in addition to the regular fee set forth in subsection C of this section: a. Unspayed and unneutered dogs: $20.00; b. Spayed and neutered dogs: $11.00. 23. Whenever any person shall come into charge, care or control of any dog or cat, the original license application and fee therefor shall become due and payable within 30 days of said date, and the late fee provided above shall be imposed 60 days after the date said license fee and application become due and payable. F. Fee Waiver – Blind and Disabled. Guide and service dogs animals, as defined in subsection (B)(3) of this section, certified to assist the impaired, and service dogs animals certified to assist the disabled, may be issued a permanent license at no charge upon the request of a blind or otherwise impaired owner. G. Enforcement Procedure. All dogs and cats not licensed under this section, or who do not exhibit the metal identification tag provided for in subsection C of this section, are declared to be public nuisances and shall be impounded as provided in ECC 5.05.126. [Ord. 3451 § 1, 2003]. 5.05.025 Cat licensing. A nonmandatory lifetime cat license is available, upon request of the owner, for purposes of identification. The fee for such license shall be $5.00. [Ord. 3451 § 1, 2003]. Packet Page 84 of 150 AM-1901 3.B. City of Edmonds Disaster Recovery Plan City Council Committee Meetings Date:11/10/2008 Submitted By:Stephen Clifton, Community Services Time:15 Minutes Department:Community Services Type:Action Committee:Public Safety Information Subject Title City of Edmonds Disaster Recovery Plan. Recommendation from Mayor and Staff The Mayor and City staff recommend the City Council Public Safety Committee place this item on the next available City Council consent agenda for approval. Previous Council Action None Narrative Under the direction and guidance of the Emergency Services Coordination Agency (ESCA), City of Edmonds Department Directors and staff prepared the attached City of Edmonds Disaster Recovery Plan (Exhibit 2). The Recovery Plan includes an (Appendix A), which if approved by the City Council, would authorize adoption of the Disaster Recovery Plan and the establishment of a City Disaster Recovery Task Force. The attached Staff Report (Exhibit 1) provides a brief overview of the Recovery Plan. Fiscal Impact Attachments Link: Exhibit 1 - November 6, 2008 Staff Report Regarding City of Edmonds Disaster Recovery Plan Link: Exhibit 2 - City of Edmonds Disaster Recovery Plan Link: Exhibit 3 - Appendix A Link: Exhibit 4 - Appendix B Link: Exhibit 5 - Appendix C Link: Exhibit 6 - Appendix D Link: Exhibit 7 - Appendix E Link: Exhibit 8 - Appendix F Form Routing/Status Route Seq Inbox Approved By Date Status 1 City Clerk Sandy Chase 11/06/2008 05:02 PM APRV 2 Mayor Gary Haakenson 11/06/2008 05:04 PM APRV Packet Page 85 of 150 3 Final Approval Sandy Chase 11/06/2008 05:07 PM APRV Form Started By: Stephen Clifton Started On: 11/05/2008 01:49 PM Final Approval Date: 11/06/2008 Packet Page 86 of 150 City of Edmonds Community Services Department Economic Development Department Date: November 6, 2008 To: Mayor Haakenson and Edmonds City Council From: Stephen Clifton, AICP Community Services and Economic Development Director Subject: City of Edmonds Disaster Recovery Plan Ordinance to Adopt City of Edmonds Disaster Recovery Plan and Establish A Disaster Recovery Task Force ________________________________________ ________________________________________________________________ Under the direction and guidance of the Emergency Services Coordination Agency (ESCA), City of Edmonds Department Directors and staff prepared the attached City of Edmonds Disaster Recovery Plan (Exhibit 1). The Recovery Plan includes an (Appendix A), which if approved by the City Council, would authorize adoption of the Disaster Recovery Plan and the establishment of a City Disaster Recovery Task Force. City Administration is asking the City Council to approve the ordinance. The following provides a brief overview of the Recovery Plan. Purpose The purpose of the plan is to: • Provide for efficient coordination and policy guidance during the disaster recovery process • Anticipate what will be needed to restore the City of Edmonds to full functioning as rapidly as possible • Maximize effective recovery by facilitating and improving the flow of information and coordination within and between operational levels of the system • Provide for effective mobilization, deployment, utilization, tracking and demobilization of recovery resources • Enhance and coordinate recovery intelligence gathering and information sharing capabilities Packet Page 87 of 150 The recovery process includes the restoration of damaged or destroyed public facilities and infrastructure and the coordination of available services and assistance to citizens and businesses impacted by a disaster. The Edmonds Disaster Recovery Plan (“Recovery Plan”) provides an organizational framework, policy guidance and methods for use during the recovery process. The Recovery Plan also provides for the assignment of responsibilities within the City’s organizational structure and includes opportunities for participation by community members. Scope The term “Recovery” generally refers to the process of returning City government services to normal, and the repair of infrastructure and restoration of economic vitality to the community. The management of the recovery process is the responsibility of the local jurisdiction affected by a disaster. This Recovery Plan describes the activities which may be required to manage the recovery process, and defines the responsibilities of elected officials and City staff. It also provides guidelines for the assessment of long term shelter and housing needs, community security, public information, public assistance, damage assessment, debris management, restoration of public facilities and services, and the coordination of public and private resources. Recovery includes repair or reconstruction of communications infrastructure; damaged public facilities and infrastructure; facilitation of the restoration of residential and commercial structures; restoration of the community’s economic base by supporting business resumption and employment opportunities; and the identification and implementation of mitigation projects and programs to reduce future disaster damage such as land use and building codes. This Recovery Plan is based on information available at the time of its development. Resources, assistance programs, statutes, codes and regulations are subject to change and will impact the recovery process. Some deviation from this plan may be necessary to comply with current government standards and to meet the needs of the community. Organization The City of Edmonds has a Mayor/Council organization; within this structure, the Mayor has the primary responsibility for overseeing and managing the recovery process. The City Council will be responsible for maintaining continuity of government; instituting emergency and/or special ordinances and resolutions; appropriating funds as necessary; appropriating funds to meet emergency needs and for mitigation activities; and meeting with visiting dignitaries. The City staff will be responsible for their usual duties, as well as recovery projects and programs as assigned by the Mayor. Packet Page 88 of 150 Coordination Coordination of recovery activities is key to the successful recovery of the community. According to the Recovery Plan, the Mayor may appoint a recovery coordinator to manage the City’s recovery process. The Recovery Plan identifies the Community Services/Economic Development Director as the Disaster Recovery Coordinator and the person who serves as chairperson of the Recovery Task Force. The Recovery Task Force is made up of all City Department Directors. At the discretion of the Mayor and/or Disaster Recovery Coordinator, additional individuals may be appointed to serve on the Recovery Task Force to support specific recovery projects. The Recovery Task Force will be dynamic in nature, with involved personnel changing as projects and needs change. The duty of the Recovery Coordinator may also be assigned to varying personnel as needed and appropriate. The Emergency Services Coordinating Agency will maintain a support/advisory role within the Recovery Task Force. Relationship to Other Plans Some recovery activities begin before disaster response activities are concluded. As such, the Recovery Plan is closely linked to the City’s Emergency Operations Plan, requiring coordination of activities and resources as the response phase of disaster operations begins to subside and recovery activities begin. As the recovery progresses, issues of rebuilding, redevelopment and mitigation will become important considerations. The City’s Comprehensive Plan, Pre-disaster Mitigation Plan, Capital Improvement Plan, Public Works Mutual Aid Agreement, as well as existing plans for revitalization, will need to be reviewed and considered as part of the recovery process. Opportunities for community improvement should be considered while long term recovery activities are being planned. Plan Updates The Recovery Plan should be reviewed at frequent intervals in conjunction with related plans and regulations governing recovery activities. Changes in the community including demographics, development trends, mitigation strategies and State and Federal guidelines should be reviewed for consideration when updating this Plan. Revisions and/or amendments may be made at any time to correct deficiencies or to accommodate changes within the community or City organization that would affect recovery activities. Appendices Contained within the Recovery Plan are the following appendices: A: Draft Plan Adoption Ordinance B: Agreement to Assume Risk of Entering Endangered Structures C: Disaster Debris Operations Memorandum of Understanding D: City Resource List E: Inventory of Multiple Housing Units F: Housing Assistance Packet Page 89 of 150 Please note that City staff are currently gathering information needed to complete Appendices C, D and E. Regarding Appendices C, the City is waiting for Snohomish County to complete their disaster debris operations procedures. For Appendices D and E, City staff is working to collect this information and will include it within these exhibits when completed. According to ESCA, the primary goal is to adopt the Recovery Plan as soon as possible, even if all appendices are not complete. Within the Recovery Plan is a draft ordinance (Appendix A) authorizing the adoption of the Disaster Recovery Plan and the establishment of a City Disaster Recovery Task Force. The Mayor and City staff recommend the City Council Public Safety Committee place this item, along with the Recovery Plan, on the next available City Council consent agenda for formal approval of both documents. Note: According to ESCA, the City is the first in Snohomish County to adopt a plan of this type. Packet Page 90 of 150 City of Edmonds – Recovery Plan 1 September 2008 City of Edmonds Disaster Recovery Plan 1. General Pg. 5 Purpose Scope Organization Coordination Relationship to Other Plans Citizen Input Plan Update Sample Plan Adoption Ordinance 2. Recovery and Restoration Policy Pg. 7 Residential, Commercial and Industrial Rehabilitation Public Sector Services Economic Recovery Land Use/Re-use and Mitigation Activities Organization and Authority Psychological Rehabilitation Vital Records Public/Private Partnerships Traffic Mitigation 3. Pre-Disaster Mitigation Planning Pg. 13 4. Transition From Response to Recovery Pg. 14 5. Recovery Issues Pg. 14 6. Concept of Recovery Operations Pg. 15 7. Responsibilities Pg. 16 8. Establishing Post-Disaster Recovery Goals Pg. 19 Reestablish Essential Services Identify Decision-making Processes Identify Transition Activities Modify Local Permitting Processes 9. Recovery Task Force Pg. 21 Organization Packet Page 91 of 150 City of Edmonds – Recovery Plan 2 September 2008 Role 10. Damage Assessment Pg. 22 Direction and Control Concept of Operations Tracking Structures and Infrastructures Damage Assessment Policies Building and Land Use Permitting Appeal Procedures Absentee Property Notification 11. Public Information and Outreach Pg. 29 Concept of Operations Public Meetings Press Tours Rumor Control Disaster Assistance Center Unmet Needs 12. Public Safety Pg. 33 Curfew Re-entry Arson Control Traffic Control 13. Debris Management Pg. 34 Removal Temporary Storage Waste Reduction/Recycling Permanent Disposal 14. Human Services Pg. 37 15. Public Health Pg. 37 Water Quality Contamination Hazardous Materials Animal Control Vector Control Immunization Testing 16. Communications Infrastructure Pg. 39 Packet Page 92 of 150 City of Edmonds – Recovery Plan 3 September 2008 Telephone Email 17. Essential Service Restoration Pg. 39 Electricity Water and Sewer Gas Storm Drainage and Surface Water Management 18. Transportation Pg. 41 Roads and Bridges Lighting Traffic Signals and Signs 19. Building Inspection Pg. 42 Code Revisions Enforcement Non-conforming Structures Unsafe Structures Contractor Licensing/monitoring Construction Fraud 20. Review of Existing Plans Pg. 43 Land Use Capital Improvement Pre- disaster Mitigation 21. Resource Management Pg. 43 Resource Lists Resource Distribution and Management 22. Short Term Housing Pg. 44 Usable Housing Stock Additional Housing Sources Rentals Mobile Homes and Parks Location of Temporary Housing Units Low Income 23. Long Term Housing Pg. 46 Replacement of Existing Structures New Development Packet Page 93 of 150 City of Edmonds – Recovery Plan 4 September 2008 Low Income 24. Economic Restoration Pg. 46 Economic Recovery Priorities Small Business Preparedness 25. Legal Pg. 48 Legal Counsel Ordinance Development and Review 26. Financial Pg. 48 Fiscal Management Tax Base Project Costs Insurance Claims Project Budgeting Donations 27. Documentation and Records Pg. 49 Financial Project Vital Records Protection 28. Staff Management Pg. 50 Safety and Risk Management Additional Staffing Needs Temporary Assignments Time Off Counseling and Stress Management Recognition Volunteers Appendices: A: Plan Adoption Ordinance B: Agreement to Assume Risk of Entering Endangered Structures C: Disaster Debris Operations Memorandum of Understanding D: City Resource List E: Inventory of Multiple Housing Units F: Housing Assistance Packet Page 94 of 150 City of Edmonds – Recovery Plan 5 September 2008 1. GENERAL A. Purpose The purpose of the City of Edmonds Recovery Plan is: • To provide for efficient coordination and policy guidance during the disaster recovery process • To anticipate what will be needed to restore the City of Edmonds to full functioning as rapidly as possible • To maximize effective recovery by facilitating and improving the flow of information and coordination within and between operational levels of the system • To provide for effective mobilization, deployment, utilization, tracking and demobilization of recovery resources • To enhance and coordinate recovery intelligence gathering and information sharing capabilities The recovery process includes the restoration of damaged or destroyed public facilities and infrastructure and the coordination of available services and assistance to citizens and businesses impacted by the disaster. This Plan provides an organizational framework, policy guidance and methods for use during the recovery process. This Plan provides for the assignment of responsibilities within the City’s organizational structure and includes opportunities for participation by community members. B. Scope The term “Recovery” generally refers to the process of returning City government services to normal, and the repair of infrastructure and restoration of economic vitality to the community. The management of the recovery process is the responsibility of the local jurisdiction affected by a disaster. This Plan describes the activities which may be required to manage the recovery process. It defines the responsibilities of elected officials and City staff. It provides guidelines for the assessment of long term shelter and housing needs, community security, public information, public assistance, damage assessment, debris management, restoration of public facilities and services, and the coordination of public and private resources. Recovery includes repair or reconstruction of communications infrastructure; damaged public facilities and infrastructure; facilitation of the restoration of residential and commercial structures; restoration of the community’s economic base by supporting business resumption and employment opportunities; and the identification and implementation of Packet Page 95 of 150 City of Edmonds – Recovery Plan 6 September 2008 mitigation projects and programs to reduce future disaster damage such as land use and building codes. This Plan is based on information available at the time of its development. Resources, assistance programs, statutes, codes and regulations are subject to change and will impact the recovery process. Some deviation from this plan may be necessary to comply with current government standards and to meet the needs of the community. C. Organization The City of Edmonds has a Mayor/Council organization; within this structure, the Mayor has the primary responsibility for overseeing and managing the Recovery process. The City Council will be responsible for policy actions including the institution of emergency and/or special ordinances and resolutions; appropriating funds as necessary; and meeting with visiting dignitaries. The City staff will be responsible for their usual duties, as well as Recovery projects and programs as assigned by the Mayor. D. Coordination Coordination of recovery activities is the key to the successful recovery of the community. The Mayor may appoint a Recovery Coordinator to manage the City’s recovery process and a Recovery Task Force made up of City staff and representatives from key organizations and community groups who have a vested interest in the community’s recovery to assist in the recovery process and advise on matters related to recovery. The Recovery Task Force will be dynamic in nature, with involved personnel changing as projects and needs change. The duty of Recovery Coordinator may also be assigned to varying personnel as needed and appropriate. The Emergency Services Coordinating Agency (ESCA) will maintain a support/advisory role within the Recovery Task Force. E. Relationship to Other Plans Some recovery activities begin before disaster response activities are concluded. As such, the Recovery Plan is closely linked to the City’s Comprehensive Emergency Management Plan, requiring coordination of activities and resources as the response phase of disaster operations begins to subside and recovery activities begin. This Plan is also compatible with both the Snohomish County Disaster Debris Management Plan and the Seattle Urban Area Security Initiative Region Disaster Debris Management Plan. As the recovery progresses, issues of rebuilding, redevelopment and mitigation will become important considerations. The City’s Comprehensive Plan, the North King and South Snohomish Counties Regional Mitigation Plan, Capital Improvement Plan, Public Works Mutual Aid Agreement, as well as existing plans for revitalization, will need to be reviewed and considered as part of the recovery process. Packet Page 96 of 150 City of Edmonds – Recovery Plan 7 September 2008 Opportunities for community improvement should be considered while long term recovery activities are being planned. F. Citizen Input Opportunities for Citizen Review and Input regarding the City of Edmonds Recovery Plan will be provided in accordance with established City policy and procedures. G. Plan Updates This Plan should be reviewed at frequent intervals in conjunction with related plans and regulations governing recovery activities. Changes in the community including demographics, development trends, mitigation strategies and State and Federal guidelines should be reviewed for consideration when updating this Plan. Revisions and/or amendments may be made at any time to correct deficiencies or to accommodate changes within the community or City organization that would affect recovery activities. H. Recovery Plan Adoption Ordinance See Appendix A: Plan Adoption Ordinance 2. RECOVERY AND RESTORATION POLICY This Section provides a summary of Plan policies related to recovery and reconstruction. They are grouped by eight general functions: • Residential, Commercial and Industrial Rehabilitation • Public Sector Services • Economic Recovery • Land Use/Re-Use • Organization and Authority • Psychological Rehabilitation • Vital Records • Public/Private Partnerships • Traffic Mitigation A. Residential, Commercial and Industrial Rehabilitation IT IS THE CITY’S POLICY: • That temporary housing will be coordinated with supporting agencies to provide safe, secure and sanitary housing for displaced residents. Such housing will be closed as soon as long term housing becomes available. Packet Page 97 of 150 City of Edmonds – Recovery Plan 8 September 2008 • To maximize available housing stock by protecting renters from excessive and opportunistic rent increases. • To coordinate the sheltering requirements for specialized personnel requiring housing as a result of mutual aid from other jurisdictions. • That demolition, when necessary, be done as expeditiously as possible. • That, when necessary, mutual aid resources will be used to assist in the building damage assessment effort. • That the Building Department, and other agencies as appropriate, provides systematic damage assessment inspections of structures on a priority basis. • To inspect, gather information on and provide systematic evaluation of natural and toxic hazards on a priority basis, in coordination with the damage assessment process. • To work cooperatively with other agencies and jurisdictions to assist with interim housing. • To encourage immediate repair for interim re-occupancy of damaged properties. • To provide for security to sheltering, temporary distribution centers and other emergency response facilities. • To expedite post-event hazard mitigation activities mandated under the Stafford Act (Public Law 93-288, as amended) and related Federal and State regulations and guidelines. • To facilitate short-term recovery by securing contracts, pre-event, for assistance to expedite permit review for reconstruction projects. • That to the maximum extent feasible, recovery and restoration alternatives be chosen which best preserve and protect the environment and improve the environmental health and safety of the City. B. Public Sector Services IT IS THE CITY’S POLICY: • That a plan for the orderly restoration of services after a major disaster be developed. • That during the Recovery and Restoration phase of a major disaster, City employees shall be fully used whenever possible. Packet Page 98 of 150 City of Edmonds – Recovery Plan 9 September 2008 • Private contractors, as well as, temporary and contract employees will be used as needed to aid in restoration of normal services. • To develop an inventory of available public and private buildings that can be used to house City services in the event of a major disaster. • That there is a plan for procuring equipment and services needed in the Recovery and Restoration process. • That a coordinated public information system be developed to include public service announcements, hotlines, automated call directors, and other communication media to keep City employees and the general public informed of ongoing Recovery and Restoration activities. • Provide protection to residents endangered by animal related conditions and as resources are available, the City will attempt to confine, care for and provide emergency care for lost and/or abandoned animals. C. Economic Recovery IT IS THE CITY’S POLICY: • To ensure essential services to maintain public health and safety for a period deemed necessary. • To facilitate the re-establishment of essential commercial services and necessary utilities in locations near temporary shelters. • To join other government agencies and the private sector to return the public infrastructure and the City’s services to pre-event levels, or better. • To assist citizens and private sector businesses in re-establishing normal activities and operations as quickly as possible. D. Land Use/Re-use and Mitigation Activities IT IS THE CITY’S POLICY: • To accelerate pre-event hazard mitigation activity through developing and refining information, policies and regulations interrelating geologic hazards, structures and land use planning. • To develop appropriate mitigation standards for new and existing construction commensurate with the degree of hazard and require building owners and/or developers to comply with standards. • To strengthen and enhance public education concerning natural hazards and land use/re-use issues in anticipation of a community-wide disaster. Packet Page 99 of 150 City of Edmonds – Recovery Plan 10 September 2008 • To develop and maintain appropriate mitigation standards for new and existing City facilities and public improvements commensurate with the degree of hazards. • To identify and use existing laws and local implementation procedures for disaster Recovery and Restoration purposes, needs and processes. • That following a community-wide disaster, any plan revisions or adoption shall take into consideration the correction of deficiencies in infrastructure and improvements, both public and private. (Improvements could include non-conforming streets, alleys or sidewalks, overhead public utilities, inefficient street patterns, utilities, etc.) • To reflect a proactive rather than reactive approach to restoration issues and opportunities through the implementation of the Recovery and Restoration Plan, and if necessary, the creation and implementation of a post-event strategic plan to guide restoration efforts. • To prepare a post-event redevelopment strategy which protects financial obligations related to existing redevelopment areas, seeks new financing for reconstruction and redevelopment, streamlines redevelopment expansion procedures and coordinates these with other City, County, State and Federal entities. E. Organization and Authority IT IS THE CITY’S POLICY: • That to the extent possible, the City shall accomplish disaster Recovery and Restoration through the existing City organization structure which may be modified to address Recovery and Restoration concerns. • That Recovery and Restoration activities will be guided by the operational concepts detailed in Emergency Support Function 14 – Long-Term Community Recovery of the City’s Comprehensive Emergency Management Plan. • That a Recovery Task Force be created as a multi-discipline advisory committee for the duration of the Recovery and Restoration process. • That following a major disaster, every effort be made to restore normal operating and decision-making processes as quickly as possible, and that, to the extent possible, Recovery and Restoration objectives be accomplished through standard operating procedures. • That City Recovery and Restoration policy priorities be established prior to and maintained during the Recovery process. This may include special permit requirements for vulnerable areas (critical areas, environmentally sensitive areas, wetlands, etc), historic structure policies, requirements for Packet Page 100 of 150 City of Edmonds – Recovery Plan 11 September 2008 post-disaster repair building permits, zoning for critical or hazardous areas, zoning for non-conforming lots and buildings, private property acquisition or condemnation ordinances, local tax incentives, etc. • To identify and integrate the actions of this Plan with those of the Pre- Disaster Mitigation Plan and the Emergency Operations Plan and procedures through a four-year implementation program, overseen by the Mayor and/or appropriate City Staff and coordinated through the annual budget process. F. Psychological Rehabilitation IT IS THE CITY’S POLICY: • To acknowledge the psychological aspects of the aftermath of a major disaster affecting City employees. • To provide support to City employees called upon to perform in unfamiliar roles and environments, under conditions of fatigue and extreme stress, and often out of touch with family members for extended periods of time. • To recognize that one of the most serious impacts of any disaster is the psychological trauma which disaster creates for the public service and volunteer personnel who must respond to it. The City’s plans to prepare for, respond to and recover from disasters shall include provisions to deal with disaster-related stress. • That stress management should not be limited to intervention by mental health professionals after a disaster. Disaster-related stress can be alleviated to a significant degree by the pre-incident preparations which are made to cope with a disaster’s occurrence. Because City employees represent a critical resource in disaster Response and Recovery, priority should be given to programs which help mitigate their post-disaster stress. • To maximize community and public resources available to deal with stress management in a major disaster by ensuring City employees are aware of pre-event training and counseling programs such as Employee Assistance Programs. • That while priority must be given to efforts to prevent and deal with post- traumatic stress on the part of City employees and disaster volunteers, the City’s long-term Recovery efforts will be significantly affected by the effects which post-traumatic stress has on the residents and the community as a whole. • The City will rely on appropriate agencies to address the issue of post- traumatic stress affecting the citizens of Edmonds. Packet Page 101 of 150 City of Edmonds – Recovery Plan 12 September 2008 G. Vital Records IT IS THE CITY’S POLICY: • To formulate and maintain a Vital Records Protection and Retention Plan in order to provide protection of City documents and information required to continue essential operations in the event of a disaster and to resume normal operations after a disaster. • To utilize the State Archivist Office for off-site records retention. • To safeguard copies of vital records in order to maintain daily operations of City government. H. Public/Private Partnerships IT IS THE CITY’S POLICY: • To maintain ongoing liaison and contact with appropriate public and private agencies to improve cooperation among agencies and to ensure familiarity with the emergency response and recovery plans of various agencies; and develop, implement and maintain, when necessary, mutual aid agreements for disaster services. • To work with the Emergency Services Coordinating Agency to facilitate recovery activities with public and private entities. • To coordinate sheltering requirements with the Red Cross, City Parks Department, Edmonds School District and other appropriate entities. • To work with appropriate local, State and Federal entities to expedite the provision of financial and other assistance to residents whose homes have been damaged, and to business enterprises which have been damaged. • To work with the private sector to expedite the restoration of public infrastructure residence, business and industry in the post-disaster environment. • To encourage and assist private sector entities in the development of Response and Recovery Plans and programs. • To plan for the availability of priority equipment and services needed in the Recovery and Restoration process; and to coordinate the sheltering requirements of specialized volunteer personnel acquired as a result of mutual aid from other jurisdictions. • To work with appropriate local, State and Federal entities to facilitate the restoration of roadways and utilities immediately following a disaster. Packet Page 102 of 150 City of Edmonds – Recovery Plan 13 September 2008 • To work with appropriate local, State, Federal and private entities to ensure resources to provide essential services to maintain public health and safety for a period deemed necessary. • To promote legislation addressing Recovery and Restoration from a major disaster, and to work with other jurisdictions, where feasible, in promoting such legislation. • To coordinate, where appropriate, with other City, County, State and Federal governments and the media to assure accurate and timely public information is disseminated. I. Traffic Mitigation IT IS THE CITY’S POLICY: • That during the Recovery and Restoration phase of a major disaster, an emergency transportation network be implemented that would maintain public health and safety and aid in the economic recovery of the City. • To facilitate implementation of emergency travel routes and checkpoints as needed for transit agencies and providers within the City during the Recovery and Restoration phase of a major disaster. • To disseminate accurate and current traffic and transportation information during the Recovery and Restoration phase of a major disaster. 3. PRE-DISASTER PLANNING AND MITIGATION The most effective strategy for a successful recovery is to anticipate the resources needed in advance of the disaster and to plan for the most effective use of such resources. The City should review identified potential hazards and perform risk analysis in order to develop capabilities and determine the resources needed to facilitate recovery. Mitigation and prevention is the centerpiece of recovery because all long-term development and recovery depends on the ability of the City to ensure that the risk for future damage is minimized and controlled. Mitigation is the foundation of sustainable community development. The City will participate in pre-disaster mitigation planning. The identification of mitigation opportunities and projects may provide for rebuilding opportunities during the recovery process that result in a more sustainable, disaster resistant community infrastructure. These opportunities and projects will be identified through the application of “sustainability strategies,” including, but not limited to: • Reducing risks from future disasters • Eliminating non-conforming uses Packet Page 103 of 150 City of Edmonds – Recovery Plan 14 September 2008 • Modifying land use • Correcting plan or zoning inconsistencies • Realigning, extending or improving roads • Improving housing conditions or affordability • Enhancing the local economy • Upgrading inadequate commercial or public facilities • Improving urban design • Providing open space • Preserving historic buildings or other cultural resources The first step in pre-disaster planning is to identify what is likely to be damaged in probable disaster events. Once identified, a proposed mitigation project is reviewed for compliance with existing City plans, policies and regulations, and any pertinent State or Federal laws. Mitigation project proposals should include discussion and consideration of the possible need for special legislation, levies, appropriations, emergency contingency funds, and intra-agency approvals. Detailed information of City of Edmonds mitigation activities can be found in the North King and South Snohomish Counties Regional Mitigation Plan, a separately published document. Prior to a disaster, the Recovery Coordinator shall be responsible for developing recovery plans in coordination with appropriate staff and supporting agencies; training city department staff on recovery responsibilities; and assisting department staff in the development of recovery procedures. 4. TRANSITION FROM RESPONSE TO RECOVERY The transition from the Response Phase to the Recovery Phase following a disaster will begin after life safety issues have been addressed, and the evaluation of Damage Assessment information has begun. The initial focus of “recovery planning” is on impact assessment. Short-term Recovery operations begin during the Response Phase of the emergency and can last up to six (6) months. Long-term Recovery operations focus on the restoration of the City to pre- disaster (or better) condition. Some long-term recovery activities are extensions of short-term activities; others begin after short-term projects are completed. The Long-Term Recovery Phase may last up to ten (10) years. 5. RECOVERY ISSUES The following is a list of common recovery issues. Primary issues will be addressed as part of the recovery planning process. Non-specific issues will be referred to the Disaster Recovery Coordinator and/or the Recovery Task Force for review on a case by case basis during the recovery process. Packet Page 104 of 150 City of Edmonds – Recovery Plan 15 September 2008 • Activate Recovery Task Force • Establish recovery goals and objectives • Identify recovery priorities • Identify and define long and short term recovery activities • Establish an Unmet Needs Committee • Identify the roles of community leadership • Review hazard mitigation plans for recovery projects • Develop damage assessment procedures • Develop procedures for public information and outreach • Address public safety issues • Develop debris management guidelines • Assess public health needs • Identify priorities for restoration of essential services • Identify transportation issues • Develop building inspection procedures • Review land use and capital improvement plans to assist with redevelopment • Identify resources and establish distribution management plans • Assess short and long term housing needs • Develop documentation procedures • Identify legal issues • Review financial issues and impacts • Address staff needs • Develop communications strategy • Address economic recovery issues 6. CONCEPT OF RECOVERY OPERATIONS Successful community recovery from disaster will only occur if everyone in the community understands the process and how they fit in. Individuals, agencies, organizations and businesses must understand their responsibilities and must coordinate their work efforts with the City’s recovery leadership. • The City of Edmonds recovery organization follows the concepts of the National Incident Management System (NIMS). • Recovery activities will be carried out using this Plan as a guide. The City will follow State and Federal regulations governing disaster assistance programs. • Many recovery activities are operational in nature and begin while response operations are still underway. Coordination of these activities with first responder agencies will be required until all emergency response activities have concluded. Packet Page 105 of 150 City of Edmonds – Recovery Plan 16 September 2008 • Recovery operations will continue long after the emergency response has concluded. In events such as floods and earthquakes the recovery process may take many years. This portion of the long term recovery process will be managed by the Mayor and the designated Disaster Recovery Coordinator, the Community Services Director. • Recovery from a disaster or emergency will likely involve assistance and support from the State and Federal governments. Support includes recovery operations, restoration of public property and critical services, and assistance to citizens and businesses. • The primary focus during recovery is to return the situation to pre-disaster condition as quickly as possible. However, opportunities to make long term improvements to the community, as well as mitigation opportunities, must be considered. • Some recovery issues may involve other jurisdictions and agencies. In such circumstances, coordination with appropriate jurisdictions and agencies will be arranged through the Disaster Recovery Coordinator. 7. RESPONSIBILITIES Elected Officials • Adopt Recovery Plan prior to disaster • Maintain continuity of government • Institute emergency or special ordinances and resolutions recommended by staff • Meet with visiting dignitaries • Appropriate funds to meet emergency needs • Appropriate funds for mitigation activities Mayor • Provide visible leadership to the community • Proclaim emergency orders • Appoint Public Information Officer(s) • Oversee recovery operations and programs • Appoint Disaster Recovery Coordinator • Assign members of Recovery Task Force • Observe and respond to symptoms of stress within the community and City staff City Attorney • Review contracts for recovery projects • Advise on city policies related to the legal aspects of recovery • Review ordinances Packet Page 106 of 150 City of Edmonds – Recovery Plan 17 September 2008 Recovery Task Force • Oversee the recovery and reconstruction process • Identify mitigation opportunities, identify resources and ensure maximum control over the recovery process • Assist in the preparation of a post disaster redevelopment plans • Recommend ordinances and policies necessary to efficiently manage the recovery process • Develop policies that promote mitigation from future damage • Recommend economic recovery initiatives • Develop policies for redevelopment in areas sustaining repeated disaster damage • Develop procedures to implement re-construction policies • Develop policies for relocating and acquiring damaged structures or properties Disaster Recovery Coordinator • Serve as chairperson of the Recovery Task Force • Manage disaster recovery programs • Make recommendations to the Mayor and elected officials on recovery matters reviewed by the Recovery Task force Public Works • Manage debris removal process • Establish post disaster recycling programs • Coordinate restoration of services with contract utility providers • Reestablish temporary traffic control measures to damaged or destroyed intersection lighting or signage • Manage mitigation and repair projects as appropriate • Perform damage assessment of City infrastructure • Perform minor repairs to City owned utilities and buildings • Coordinate public works mutual aid activities • Coordinate with Federal and State agencies, e.g. Depts. Of Ecology and Health, regarding utility related environmental and health issues • Assess damage and facilitate necessary repairs at Wastewater Treatment Plant • Assess damage to and facilitate necessary repairs to City’s water and sewer systems Engineering • Manage contracts for major restoration and reconstruction of street and traffic control systems, and City owned utilities • Reestablish temporary traffic control measures to damaged or destroyed intersection lighting or signage • Assist Public Works in damage assessment activities on City infrastructure • Provide infrastructure records to public safety and health personnel, public works staff, recovery planners, design professionals and demolition and construction contractors Packet Page 107 of 150 City of Edmonds – Recovery Plan 18 September 2008 • Coordinate with adjacent cities and WSDOT to maintain principal roadway networks • Prepare alternative traffic routing and traffic control plans • Coordinate with transit agencies to maintain public transportation Building/Planning • Coordinate and perform damage assessment activities • Prepare ordinances to modify existing codes as necessary • Prepare ordinances to enact temporary codes to support recovery efforts • Manage the permit process • Review existing zoning regulations to determine recovery issues • Help produce maps for recovery planning purposes • Provide GIS mapping for ongoing tracking of damage assessments, mitigation, environmental issues, permits and status of other recovery issues • Review zoning and land use issues for non-conformity and appropriate reconstruction Economic Development • Coordinate Economic Recovery planning • Assist Public Information Officer(s) with communications to local business community • Identify barriers and existing ordinances which inhibit recovery Parks & Recreation • Coordinate temporary housing efforts • Assist public works with debris removal and recycling efforts • Coordinate assistance efforts for special populations Administrative Services/Finance • Establish policies and procedures for emergency purchasing and contracting • Coordinate the restoration of computer and phone systems • Review contracts for recovery purchasing and projects • Compile disaster response and recovery related costs and maintain financial records • Manage donated funds in support of community recovery efforts • Identify sources of funds to support recovery programs and projects • Manage insurance claim filing • Research public and private grant availability Human Resources/Personnel • Initiate and manage employee notification and support programs • Identify staffing needs and sources for filling shortfalls • Register temporary volunteer workers • Coordinate EAP and stress management programs Packet Page 108 of 150 City of Edmonds – Recovery Plan 19 September 2008 Police • Provide security for restricted access and evacuated areas • Assist in the distribution of emergency public information • Implement alternative patrol response plan (SNOCOM Priority E, 1P, 1 & 2 only) • Implement TRU (Telephone Reporting Unit) at SNOCOM back-up stations for Level 3 calls and general public inquiries • Re-assign non-commissioned and volunteer staff for non-critical incident response • Coordinate public information campaign regarding fraud/looting awareness, child safety and other post-disaster community crime issues • Liaison with other local and regional LE agencies to coordinate enforcement and investigation of disaster-related criminal incidents • Field proactive rapid response team to identify and resolve disaster- related public safety problems i.e. traffic issues, theft of food/materials, etc. • Use existing volunteers and non-commissioned staff to identify and assist as appropriate special needs/high vulnerability citizens i.e. elderly, handicapped, blind/deaf, etc. Fire • Assist in the distribution of emergency public information • Provide assistance with code modifications when necessary • Protect public from fire and unreasonable fire risks • Provide assistance in maintenance of reconstruction safety City Clerk • Provide for the protection of vital records • Manage the recovery and restoration process for damaged records • Maintain records of Recovery Task Force in coordination with Records Management 8. ESTABLISHING POST-DISASTER RECOVERY GOALS Establishing recovery goals will help to ensure that every effort is made to restore normal City operating and decision making processes as quickly as possible. A. A primary goal in the early phases of the recovery process is to re- establish essential services to the community. This includes utilities, transportation and primary community services. It is imperative that actions are taken swiftly with resolve in order to retain community confidence and minimize economic disruption. B. Identify the processes by which recovery decisions are made and integrated into the political process. If not already done, a Disaster Recovery Coordinator should be appointed and a Recovery Task Force should be established. Membership on the Task Force or its sub- Packet Page 109 of 150 City of Edmonds – Recovery Plan 20 September 2008 committees should allow for integration of the public into the recovery decision process. Consider civic and economic interests, historic preservation, neighborhoods and special needs populations as well as city departments and supporting agencies. C. Begin to consider the process of transitioning activities from response to recovery, including: • Developing a City services “impact analysis” to determine likely disaster impacts on essential City functions and operations • Determining types of vendor contracts and/or mutual aid agreements necessary for continuation of post-disaster City government essential services • Formulating a policy regarding pay and leave time, ensuring these provisions are compliant with union contracts, as appropriate • Reassigning of staff to assist with short term recovery activities • Increasing administrative capacity and preparing staff to manage a large volume of information • Setting short and long term recovery priorities • Establishing public information priorities to keep the public informed of short and long term recovery efforts • Resuming essential routine activities while enhancing the capability to manage and carryout recovery efforts D. Determine the need for modification, streamlining, or expediting local government processes, permits and procedures to expedite the recovery process. E. Routine services may be reduced or suspended during the recovery process. F. Should the disaster impacts force the relocation of City services to temporary sites, ensure that those departments have activated their SOPs, and have all schedules, records and equipment necessary to function at an alternate site. G. Determine methods and guidelines for retrieving needed resources from damaged City buildings and facilities. H. Anticipate the need to set new priorities, reassign staff and hire/contract additional temporary staff. Packet Page 110 of 150 City of Edmonds – Recovery Plan 21 September 2008 9. RECOVERY TASK FORCE A. Organization The Recovery Task Force shall assist the Mayor in the successful recovery efforts of the City. The Recovery Task Force shall include: Community Services/ Economic Development Director, Development Services Director, Fire Chief, Police Chief, Public Works Director, City Engineer, Administrative Services Director, Parks and Recreation Director and Human Resources Director. The Community Services/Economic Development Director is the Disaster Recovery Coordinator and will serve as chairperson of the Recovery Task Force. The Disaster Recovery Coordinator maintains overall responsibility for coordination of the recovery process and is responsible for coordinating the establishment the policies and procedures for effectively managing the recovery. The Mayor may designate an alternate Disaster Recovery Coordinator as appropriate based on the type of disaster. At the discretion of the Mayor and/or Disaster Recovery Coordinator, additional individuals may be appointed to serve on the Recovery Task Force to support specific recovery projects. These appointments may include, but not be limited to: • Local Communications Companies • Transportation Representative • Citizen Group Representative(s) (i.e., private citizen, small business owner, large business owner, landlord representative, etc.) • City Attorney • Chamber of Commerce • Civic Groups • Edmonds Community College • ESCA • School District • Garbage Companies • Water & Sewer Districts • Utility Providers • Public Transit Providers • Port of Edmonds • Hospital District • State and Federal Agencies as Appropriate The Recovery Task Force shall be established by local ordinance, with the goals and scope of authority clearly stated. This Ordinance must be enacted prior to a disaster. Packet Page 111 of 150 City of Edmonds – Recovery Plan 22 September 2008 B. Role of the Recovery Task Force The Recovery Task Force provides coordination and oversight of the recovery and reconstruction process. The Task Force will serve as an advisory committee to local officials responsible for recovery activities. The Task Force will also help to identify mitigation opportunities, identify resources and ensure maximum control over the recovery process. The group’s responsibilities would include, but not be limited to: • Preparing a redevelopment plan • Developing procedures for re-construction policies • Developing policies for redevelopment in areas sustaining repeated disaster damage • Developing policies that promote mitigation from future damage • Developing priorities for acquiring damaged properties • Establishing fees for permitting • Develop policies for temporary housing The Recovery Task Force will develop a specific, more refined recovery incident action plan. This event specific plan will define a phased recovery program with a priority of work plan, i.e. priorities and actions to be taken to: • Eliminate life-threatening conditions • Restore utility and transportation services • Provide and restore suitable housing conditions • Resume normal economic activity • Expedite the securing of financial assistance from both the public and private sectors • Restore other important City services to normal levels • Restore the City’s physical facilities, both public and private, such as street lighting, street cleaning, traffic control, schools, etc. • Return of all essential services (i.e. water, sewage, utilities, refuse pickup, etc.) • Return personnel to normal work schedules and assignments 10. DAMAGE ASSESSMENT Damage assessment and impact analysis are essential to determining the extent of a disaster’s impact on the City of Edmonds. They are necessary for the determination of recovery priorities, identification of needed recovery resources, justification of State and Federal assistance, identification of unsafe structures and the provision of detailed information regarding the situation, location, extent and nature of damage. These impacts will be listed and prioritized. Packet Page 112 of 150 City of Edmonds – Recovery Plan 23 September 2008 Damage assessment will occur as soon as possible after an event in order to assess the level of human suffering and determine the type and amount of external support required. A. Direction and Control Overall coordination of damage assessment activities rests with the Recovery Coordinator. The damage assessment process will include staff from all City departments capable of contributing to this effort. B. Concept of Operations The City will follow Damage Assessment procedures as described in the City Comprehensive Emergency Management Plan Emergency Support Function 23 and City Damage Assessment Procedures, separately published documents. C. Tracking Structures and Infrastructures As building classifications are received, City Planners are responsible for mapping and charting, organizing and filing the evaluations in anticipation of future contact with citizens obtaining demolition permits, repair permits or re-construction permits. The assessment information is provided to the plan reviewers to assist them in the permit review process. It is anticipated that a large percentage of homes will be repaired as opposed to being demolished. The tracking of structures and infrastructures will be closely related to the economic recovery goals identified by the City. As detailed information regarding infrastructure damage is collected, City Planners will compile the information and provide repair and/or reconstruction cost estimates. D. Preliminary Damage Assessment Reporting Local emergency management personnel and the Recovery Task Force will operate from the City EOC until the Recovery Coordinator determines otherwise. A Preliminary Damage Assessment shall be carried out any time there is a potential for a Presidential Declaration of a disaster or it is requested by State or County officials. This information shall be provided to the Emergency Services Coordinating Agency in order to support the Governor’s disaster declaration to the President. The City shall provide support to local, State and Federal officials in the completion of Damage Survey Reports in order to expedite the availability of Public and Individual Assistance Programs which provide support in the overall recovery of the community. Packet Page 113 of 150 City of Edmonds – Recovery Plan 24 September 2008 E. Building and Land Use Permitting Following a disaster, the City has the opportunity to re-develop areas for compliance with Comprehensive or Master plans and to require non- conforming buildings to upgrade for compliance to bulk land use codes as well as building and fire codes. The Building Official and Planning Manager shall determine which policies and procedures shall be instituted with regard to permitting, inspection, enforcement, etc. based on the scope of the disaster. POLICIES • Emergency permitting policies shall be implemented by the Building Official to expedite the demolition and removal of structures. Demolition bond requirements may be waived. Citizens who have non-conforming structures due to land use or setback encroachments shall be instructed to obtain additional assistance from Planning staff prior to the issuance of the demolition permit. There shall be no grandfathering of structures without City review and approval prior to demolition work. • The Building Official and Planning Manager shall implement Emergency Policies for emergency permitting, plan review, permit issuance, building inspections, etc. Refer to the SOPs for the Building and Planning Divisions for more specific guidelines and policy and procedural questions and answers. Fast track permitting could include: a short version of the building permit application, faster, less detailed plan review, subject to field type permits, etc. • The Planning Manager shall determine all Land Use grandfathering issues which includes but is not limited to non-conforming buildings, lots and uses, etc. consistent with adopted City regulations. • Floodplain determinations shall be made by the Building Official with regard to substantial improvement and substantially damaged homes. No deviation from FEMA minimum standards shall be granted. • Moratorium Areas may be created by the Building Official or Planning Manager due to geological issues, flood plain issues, shoreline issues, critical areas issues, or other environmental issues, etc. • The Building Official shall determine what type of work may be issued as ‘subject to field permits’ for example, non-occupancy type Packet Page 114 of 150 City of Edmonds – Recovery Plan 25 September 2008 structures such as carports, garages, sheds, signs, rockeries, grading, fences, etc. • The Building Official shall prioritize the types of inspections and the process based on the type of disaster. For example, if water and sanitary services are not provided and that is the only issue withholding occupancy this type of inspection shall become a priority. • Command and emergency operations facilities and health care facilities shall have first priority inspection over single family residential structures. Next, food stores, construction goods stores, public buildings and operating facilities, educational institutions, financial institutions, banks, credit companies, etc have top priority. Single family un-inhabited structures such as garages, sheds, fences, etc. shall have the lowest priority for inspection. • The Recovery Task Force will decide how permit fees will be collected based on one of the following options: permit fees collected pursuant to pre-disaster policy, or permit fees billed with the sewer/water bill at a monthly rate of $50.00 until full payment is made. The City shall require insurance quotes for reconstruction to include permit and inspection fees, so citizens are assured to recoup the permit fee costs. • Existing septic systems that are damaged due to the disaster shall be required to be properly abandoned and the sewer shall be connected to the nearest City public sewer main within 60 days of the disaster unless the building to be served by the sewer is abandoned or is scheduled to be demolished. The assessment fee for sewer connection shall be the current fee adopted and the sewer permit fee and inspection fee shall be paid by the applicant at permit issuance unless determined differently by the Recovery Task Force. • Occupancy of a residence or business shall typically not be withheld due to a broken septic, sewer or grinder/ejection pump provided that no other life-safety hazards exist on site and sanitation facilities are provided near the property as approved by the Building Official. • Non-conforming buildings that would be required under present day code to have fire sprinkler or fire alarm systems may be repaired up to 60% of the assessed building value without such upgrade. However, if the building owner chooses to install a fire sprinkler system the City shall waive the permit and inspection fees for the fire sprinkler permit as an incentive for upgrade. Non-conforming Packet Page 115 of 150 City of Edmonds – Recovery Plan 26 September 2008 buildings that are damaged beyond repair that are to be rebuilt must conform to all current fire sprinkler and fire alarm codes. • In anticipation of an abundance of out-of-state contractors coming into the community to perform construction work the following City policies shall apply: general contractors who have valid current licenses in another State may immediately start work under their State license provided that within 30 days of working in the State of Washington the contractor makes application for a State of Washington contractor’s license. The City shall provide a desk at the Disaster Recovery Center for State Licensing officials to expedite licensing. Out-of-state contractors who cannot produce a valid contractor’s license from another state shall not be permitted to obtain a permit on behalf of a property owner nor be listed as a contractor of record for permitted work. The City shall not sanction the use of unlicensed contractors. • Every general contractor or subcontractor performing contracted work within City limits is required to obtain a City business license. The Recovery Task Force shall determine the appropriate processing fee. • All Registered Historic buildings may be repaired in kind. Buildings that desire to be placed on the list after the disaster must request a hearing with the Historic Preservation Council and upon approval of that board’s findings must also gain approval from the City’s Emergency Hearing Examiner. • Renters or tenants are not authorized under State law to apply for, or obtain, building permits, including repair permits. Only property owners or licensed contractors acting as agents, (as specified in this policy section) can apply for and obtain building permits). • Private single family dwellings damaged beyond safe occupancy may utilize existing private travel trailers owned by said property owner provided that is serves only the property owner’s family until the dwelling on site is repaired and occupancy is re-instituted provided that sanitation disposal is handled properly as approved by the Building Official. This shall apply to residential property only. The maximum time for travel trailers to be used on private single family property shall be one year from the date of the disaster unless this timeline is extended by the Recovery Task Force. After that time all such recreational vehicles shall cease to be used as a dwelling. • Any existing mobile home (pre 1973) within City limits that sustains damage in excess of 50% of the assessed value of the building shall be determined to be not habitable and beyond repair and shall Packet Page 116 of 150 City of Edmonds – Recovery Plan 27 September 2008 be required to be removed from City limits within 60 days of the disaster. The City shall not require a State Inspector to make this judgment. Pre-existing mobile homes on a site shall not create a grandfather situation for zoning purposes. • The Recovery Task Force shall determine if black label commercial coaches or HUD labeled dwellings may be utilized as a dwelling for limited amounts of time (provided adequate sanitation is provided). • The Planning Manager shall evaluate reconstruction and zoning in certain areas that include sensitive land use areas, areas targeted for re-development or re-zoning and areas which need other improvements. The Manager shall make recommendations for re- building, re-zoning and other desirable community improvements. The Manager shall create a pre-disaster policy for discretionary emergency permit procedures and indicate what type of work may request an emergency waiver from discretionary permit requirements. Planning is also responsible for finding potential funding sources for such improvements. • Known or future high hazard cross connection businesses in the City (for example, medical uses, funeral homes, dentist offices, etc.) shall be required to upgrade the premises isolation by providing an RPBA at the property line or provide the minimum required cross connection to current code in order to regain occupancy of the business. • Known FOG (fats, oils and grease) violators shall be required to upgrade to current sizing codes in order to regain occupancy of the business. • The City may choose to identify an off campus permitting center such as a City Hall of a neighboring community if a disaster is localized. Inter-local agreements shall be formed in advance of a disaster for this purpose. • The vesting of property rights under preceding zoning or building codes shall not be immediately transferred but must be determined by the emergency Hearing Examiner. • It shall be City policy that when two or more public utilities (telephone, cable, electricity) are destroyed due to a disaster that all repaired public utilities including those remaining overhead wiring shall be placed underground. • It shall be City policy that all utilities be installed in common trenches; it is preferred that only one trench or street cut be made to provide services to one lot. Packet Page 117 of 150 City of Edmonds – Recovery Plan 28 September 2008 • It shall be Division policy to review the policies and procedures of Damage Assessment as well as existing ordinances and propose changes as needed to suit the specific disaster. • Emergency repairs for the purposes of shoring or bracing or boarding shall be exempt from City permitting requirements. • The City Engineer shall determine policies for compliance to Chapter 18 of the Edmonds Community Development code. • The Planning Manager must be assured that the Recovery Plan prioritizes the elements of the Master Comp Plan. F. Appeal Procedures for Disaster Hearings The City shall develop policy and procedures for handling disputes with property owners who disagree with occupancy classifications, determinations of non-conformity, Hearing Examiner decisions, etc. Appeals of process determinations made on the development code, building or fire code specific to upgrades or substantial improvement determinations shall be heard by the City designated entity. Appeal meeting schedules will be held at regularly specified times, dates and places as determined by the Recovery Task Force. The appeal fees shall be determined by the Recovery Task Force. Adjacent property owner notifications for the purpose of disaster hearings are limited to notification within 60 feet of the property in question and hand-delivered by the appellant. Since mail service may be disrupted, the City shall accept a notarized service order posted on the subject property. The appellant is required to assure delivery of all public notices for hearing purposes. Hearing fees shall be established by the Recovery Task Force. Appeals of process determinations made on the development code, building or fire code specific to upgrades or substantial improvement determinations shall be heard by the City designated Disaster Emergency Hearing Examiner and Hearing Examiner pro-tem. Appeal meetings shall be held Wednesdays and Thursday nights at a location to be announced. The appeal fees shall be determined by the Recovery Task Force and be dependant upon the number and time it takes to hear the case. G. Absentee Property Owner Notification The City will make every reasonable effort to allow out-of-area property owners adequate time to arrange for repairs and/or demolition of their property. Packet Page 118 of 150 City of Edmonds – Recovery Plan 29 September 2008 If a damaged structure presents an immediate hazard to health and safety, the City reserves the right to demolish such structures after making a good-faith effort to notify the property owner. Such actions will be thoroughly documented by the City Building Official and City Attorney. The Recovery Task Force shall determine policy and procedure on how much additional time to provide out-of-area property owners to demolish and/or repair their property. 11. PUBLIC INFORMATION AND OUTREACH The provision of adequate and timely public information during disaster recovery is essential to the overall success of recovery activities and maintaining good community relations within the City. The City of Edmonds will provide information to City employees, citizens, businesses and other organizations concerning disaster recovery operations and progress; provide community education on redevelopment activities and continue this effort throughout the entire recovery process. Communication with all sectors of the community is important throughout the recovery process in order to maintain a positive attitude, dispel rumors and provide the public with valuable information regarding such things as health issues and assistance that is available to them. A. Concept of Operations The Mayor may appoint a Public Information Officer to coordinate Recovery information to the public on behalf of the City. If the need arises, the Emergency Services Coordinating Agency will facilitate the formation of a Joint Information Center (JIC). Media briefings will normally take place at an appropriate City location. In the event that this location is not functional or communications are inadequate, an alternate site will be identified and announced by the Public Information Officer. Any, or all, of the following methods may be used to relay information to the public: • Print, radio, cable and television media • City website • Printed education/information materials • Community bulletin boards • Door-to-door contact Printed education and information materials for distribution to the public are available through ESCA and various City Departments. Packet Page 119 of 150 City of Edmonds – Recovery Plan 30 September 2008 The public will need to be informed on a variety of topics, including, but not limited to: • General recovery information: intended to help the public through post-disaster processes, i.e. property clean-up and debris clearance strategies, building permits, contractor fraud, mail delivery, replacing lost documents, etc. • Health and welfare: assisting citizens in locating family members. • Public safety information: re-entry policies, providing details on passable roads, safe buildings, curfews, off-limit areas, etc. • Public health: providing information regarding sanitation, food safety, boil water orders, health hazards in the environment, etc. • Where to get help: providing contact numbers for service agencies • Redevelopment priorities and recovery timelines for repairs, reconstruction projects and restoration of services • Expectation management: reminding citizens that they are responsible for their own recovery Additional detail on Public Information can be found in Emergency Support Function 15 – Public Affairs of the City’s Comprehensive Emergency Management Plan. B. Public Briefings Public briefings shall be held on a regular basis at a pre-designated site. Representatives from other government agencies, as well as private assistance program leaders, may be invited by the PIO to speak to specific questions regarding services or programs they provide. Briefings shall be scheduled at the discretion of the Disaster Recovery Coordinator. Holding frequent briefings will help to discourage the spread of rumors. These public briefings may include community forums and workshops such as “Town Hall” meetings and liaisons with the Chamber of Commerce, civic groups, homeowners associations, etc. The PIO should be fully briefed and well-prepared for difficult questions. Information provided should be clear, concise and factual. C. Press Tours The Public Information Officer (or designee) shall provide press tours of the disaster site and recovery progress. Press tours and site access will be determined, at the discretion of the Mayor and Chief of Police, dependant upon the situation and disaster event. Packet Page 120 of 150 City of Edmonds – Recovery Plan 31 September 2008 Helicopter inspections of the disaster site may be granted at the discretion of the Mayor and Chief of Police, in coordination with the Federal Aviation Administration. D. Rumor Control Following a disaster, clear and factual information is of utmost importance. In the absence of specific information, rumors will emerge. Uncontrolled rumors can disrupt a community and reduce the credibility of the City and other recovery agencies. To help reduce the development of rumors the City may employ various means of providing information directly to the public. These may include, but are not limited to: • Hotlines or help-lines: dedicated telephone lines, staffed around the clock, to provide the most current information available • Neighborhood flyers or newsletters, to be developed in coordination with the City PIO: provided on a daily basis, a clear and concise “fact sheet” • See also above, Section A “Concept of Operations” E. Disaster Recovery Center After a disaster declaration has been made by the President, State and FEMA officials will establish a Disaster Recovery Center near the disaster area. Federal assistance is designed to supplement the efforts of State and local governments. FEMA, in conjunction with state officials, is responsible for administering and coordinating assistance to individuals and families, businesses and local governments. FEMA will coordinate federal disaster assistance efforts through a Joint Field Office. FEMA will work closely with the State Coordinating Officer to assure effective implementation of assistance programs. The Disaster Recovery Center is a temporary operation established as soon as possible after the disaster where victims can apply for available services to meet disaster related needs. It is a one-stop center at which disaster victims may access assistance from State and Federal agencies as well as charitable organizations. In the event a Disaster Recovery Center is to be located in the area, personnel from the Joint Field Office will coordinate the establishment of the facility through ESCA. The types of assistance available at the Disaster Recovery Center vary depending upon the needs created by the disaster. The assistance may include, but not be limited to: Packet Page 121 of 150 City of Edmonds – Recovery Plan 32 September 2008 • Food, clothing and household goods • Medical assistance • Mental health counseling • Repair assistance • Individual and family grants • Low interest loans • Clean up kits • Legal assistance • Food Stamps • Disaster unemployment benefits • Tax information assistance • Insurance information • Housing and relocation assistance • Veterans Administration and Social Security benefit information • Small Business Administration Loans • Disaster repair and recovery information • Disaster welfare information on missing or displaced persons A Disaster Recovery Center may be located in a targeted neighborhood or other central location. Staff at the Disaster Recovery Center may conduct outreach efforts to ensure that all victims in the City have been identified and offered assistance. F. Unmet Needs During recovery it is critical that a collaborative effort be established between government and the private non-profit community. Federal and state entities offer certain assistance to meet minimum short-term needs. Short-term efforts typically focus on making impacted areas safe, sanitary and secure. Voluntary organizations, interfaith groups, social service organizations, community service organizations and community action agencies often work together to provide direct assistance and supplement government programs. The City may, at the discretion of the Disaster Coordinator, form an Unmet Needs Committee to coordinate and access resources at the community level; consider needs that are not being addressed or have been denied by other resources. Typical areas of involvement include: • Individual assistance: essential furniture replacement, emergency protection repairs, building supplies, donated goods • Advocacy: serve as an “ombudsman” to provide information, investigate complaints and assist with disputes by directing citizens to appropriate agencies for resolution • Coordination and disbursement of donated monies Packet Page 122 of 150 City of Edmonds – Recovery Plan 33 September 2008 ESCA will assist the City of Edmonds with the coordination and provision of resources necessary to address critical unmet needs for individuals and families in the Edmonds community. 12. PUBLIC SAFETY Maintenance of Public Safety during the Recovery Phase is a primary concern. City Departments will work together to address these issues. A. Curfew The Mayor may determine that a City-wide curfew is necessary to maintain public safety. A curfew may be required to help control looting, protect private property and enhance general City security. If a curfew is imposed by the Mayor, it will be enforced by the City Police Department. B. Re-Entry In the event that some areas of the City are determined to be unsafe following completion of Damage Assessment activities, access to these areas will be restricted. Extent of access will be determined by the posted building safety classification. The City Police will monitor and control access in and around dangerous areas. Every effort will be made to promote and facilitate the timely re-entry of essential response and recovery personnel, government officials, property owners, business owners, media, etc. to speed the recovery of the City and its economy. Specific limits to access (number of people; amount of time on premises; allowable vehicles; presence of engineers and rescue personnel, etc.) will be determined based upon the situation and disaster event. These limits may escalate and de-escalate depending upon the event. Decisions made by public safety officials will be explained in writing to residents and building owners. The Mayor may require citizens wishing to re-enter damaged structures to sign an “Agreement to Assume Risk of Entering Endangered Structures.” See Appendix B for sample Agreement text. C. Arson Control In an effort to discourage the crime of arson, the City will endeavor to provide enhanced security and timely removal of debris. The Fire Department will coordinate and assist with a public education campaign regarding arson and insurance fraud, as needed. Packet Page 123 of 150 City of Edmonds – Recovery Plan 34 September 2008 D. Traffic Control The Police Department will support the Engineering Division in the management of traffic control issues. Safe and passable routes through the City will be identified with detours and signage. Public Works will provide barricades to deny access to restricted areas; and work to restore damage signaling systems. The Engineering Division will coordinate as necessary with surrounding jurisdictions and Washington State Department of Transportation. The Engineering Division, in cooperation with the Public Works Department, will make recommendations to the Recovery Task Force regarding priorities for the repair and/or reconstruction of City roads. If deemed necessary by the Chief of Police, the City shall implement all emergency towing contracts and all vehicles will be immediately removed from the disaster area to pre-designated impoundment lots. Vehicles tagged as police evidence by local or federal officials shall be held in place pending the completion of Police investigation. Once a vehicle is cleared by Police it shall be immediately removed to a pre- designated impoundment lot. Within 60 days of impoundment, the Police Department shall attempt to notify vehicle owners to allow for inspection and insurance determination on the vehicle. Vehicles may be removed by the owner, or the owner may sign the vehicle over to a towing company for a fee to haul the vehicle to an approved dump or scrap site. Unclaimed vehicles are defined as vehicles that have been stored at the impound lot for 120 or more days. The City shall dispose of all unclaimed vehicles as permitted by law. 13. DEBRIS MANAGEMENT The clearance and disposal of debris is an important component of the Recovery process. Well-coordinated debris removal is essential for successful restoration activities. Overall coordination of the debris removal process rests with the Public Works Department. As City resources may not be sufficient to meet emergency requirements for debris removal, the City will coordinate with County and Regional agencies and providers. The City shall exhaust all debris removal resources before requesting State assistance. See Appendix C: Disaster Debris Operations, Memorandum of Understanding. A. Removal Debris removal efforts shall focus on the clearing of major transportation routes to allow for the movement of emergency vehicles, emergency Packet Page 124 of 150 City of Edmonds – Recovery Plan 35 September 2008 resources and supplies, pedestrian access and to provide access for repairs of infrastructure. Debris removal must begin as soon as possible to protect public health and safety, and to provide access to the disaster site. The Public Works Department, in coordination with the Recovery Task Force, will determine the order of priority for debris removal in affected areas. Debris removal may extend well beyond the response phase and have a significant impact on recovery activities throughout the City, such as restoration of utilities and facilities, and repair, reconstruction or demolition of damaged structures. Hazardous waste issues can arise and complicate debris removal. Removal workers should be alert for improperly disposed substances. Failure to follow hazardous waste regulations can subject the City to significant fines and penalties. The City shall utilize Snohomish County pre-disaster hauling agreements or develop separate agreements with private companies, as deemed necessary. Specialty haulers shall be identified. Qualified vendors must have or obtain a City Occupation License; and be licensed and bonded. Solicitation and awarding of debris hauling contracts must meet the following: • Contract services must be of reasonable cost • Procurement practices must be compliant with City practices • Procurement practices must be compliant with procurement regulations specified in the Code of Federal Regulations Title 44 (44 CFR) 13.36 Hauling contracts will be one of the following three types: • Time and Materials – These contracts will be limited to the first 70 hours of operation and only after local and State equipment has been committed. The price for equipment applies only when the equipment is operating, the City can terminate the contract at its convenience, and the City does not guarantee a minimum number of hours • Lump Sum – The price of the work is fixed unless there is a change in the scope of work to be performed. Lump sum contracts will be calculated on either the “area” method or the “pass” method. The lump sum contract shall be used only when the scope of work is clearly defined and the areas of work can be specifically quantified • Unit Price – This is the most accurate account of actual quantities removed. This contract requires field inspectors to eliminate Packet Page 125 of 150 City of Edmonds – Recovery Plan 36 September 2008 contractor fraud. All contractor trucks must be measured. Requires load tickets identifying truck number, contract number, contractor’s name, date, time departed site and estimated volume. All contracts shall be reviewed and approved by the City Attorney. B. Temporary Storage Disaster-generated debris will quickly overwhelm local disposal sites. In anticipation of this, the City will pre-determine appropriate sites to be used as temporary debris storage areas. The City will coordinate with Snohomish County as necessary and appropriate. See Appendix C: Disaster Debris Operations, Memorandum of Understanding. Possible sites for temporary storage of disaster debris shall be chosen based on the following criteria: • Location – sites should be accessible to areas particularly susceptible to disasters (e.g. near urban centers, freeway exchanges) • Size – sites should be of sufficient size to allow for the storage of disaster debris materials and the safe movement of vehicles • Compatible Land Use – sites should be identified in areas with land uses that are compatible with heavy truck traffic, dust and noise • Protection From Additional Disaster Events – sites should be situated away from known earthquake faults, outside of 100-yr floodplains and away from areas susceptible to liquefaction, subsidence or massive landslides • Avoidance of Environmentally Sensitive Areas – sites should avoid environmentally sensitive areas such as wetlands and endangered species habitats. In addition to the use of City-owned sites, the City may contract with private land owners to use property for temporary storage of disaster debris. In all cases, public and private land will be subject to environmental assessment before and after use. All contracts for land lease will include any necessary clean-up following debris removal. The City will address the issues of zoning and permitting necessary for temporary storage of debris on public and/or private land. C. Waste Reduction/Recycling Waste reduction and recycling activities will reduce the amount of debris needing to be removed. Possible reduction methods include recycling, grinding, chipping, burying and burning. Packet Page 126 of 150 City of Edmonds – Recovery Plan 37 September 2008 • Recycling: Recycling of debris materials may have economic value if the recovered material can be sorted and sold. At a minimum there are avoided costs derived from recycling materials as opposed to direct landfill disposal. Metals, woods and soils are all possibly recyclable. Staging of materials at the temporary storage sites may present the opportunity to adequately separate and sort recoverable materials for recycling and reuse. • Grinding and Chipping: Vegetation debris may be chipped and used for mulch. Damaged trees that can be sold for processing shall be collected at pre-determined sites for future sales by the City. • Burying: Burying debris can be a safe and economical method of debris disposal, provided no hazardous materials are present. Burying debris requires an emergency permit available from the Department of Natural Resources and the Environmental Protection Agency. • Burning: It is unlikely that open burning of debris would be allowed within the City. However, emergency permitting may be available through the Environmental Protection Agency. Air curtain pit incineration and/or portable incinerators may be used to reduce environmental concerns. The City will provide guidance to Edmonds residents regarding the separation and preparation of materials for recycling and/or reduction. D. Disaster debris operations will be coordinated with the Snohomish County Department of Public Works, Solid Waste Division. See Appendix C: Disaster Debris Operations Memorandum of Understanding (under development). 14. HUMAN SERVICES The City of Edmonds will conduct a post-disaster human services needs assessment in order to identify individuals and families who need various human services following a disaster. The identified needs will be met through coordination with public and private organizations. The ESCA will assist the City of Edmonds in identifying community based resources in order to obtain relief services and supplies. 15. PUBLIC HEALTH Continuation of public health functions and control of environmental factors related to public health is essential following a disaster to prevent the outbreak of disease and to monitor the spread of vectors associated with the disaster itself. Ensuring continuing monitoring and assessment of potential public health and safety threats, shall include, but not be limited to: Packet Page 127 of 150 City of Edmonds – Recovery Plan 38 September 2008 • Potable water, wastewater and solid waste disposal sites • Health threats in damaged homes and other buildings • Health threats from vector-borne diseases; inspecting sites where vector-borne diseases may develop • Soil contamination • Water quality and supply • Food quality and supply • Air quality • Sanitation in temporary housing, shelters and comfort stations • Port-a-Potty/Sani-can waste disposal The Snohomish Health District will provide support to the City on various Recovery issues relating to public health and safety threats. A. Water Quality The water system of the City of Edmonds is regulated by the Department of Health (DOH). In the event the City’s water system is compromised, the Health District will be notified by DOH and will work in collaboration with DOH to monitor the situation. The Health District will work to provide information on resources and technical advice to area residents. The Snohomish Health District will also provide educational information and technical advice to private well owners. B. Contamination The Snohomish Health District will respond to and evaluate complaints of soil, ground water and surface water contamination issues. The District will provide information and technical advice regarding clean-up of contaminated areas. C. Hazardous Materials The Snohomish Health District will provide consulting and inspections regarding compliance with hazardous waste storage/disposal regulations, and will provide survey and educational services to households and small businesses. The Health District is not a First Responder in hazardous materials incidents, but may work in coordination with the First Responders in such events. D. Animal Control The Snohomish Health District will enforce regulations regarding the proper disposal of animal carcasses and animal waste. The District will Packet Page 128 of 150 City of Edmonds – Recovery Plan 39 September 2008 inspect and permit solid waste facilities which receive animal carcasses and/or waste. E. Vector Control The Snohomish Health District will enforce existing regulations regarding vector control and proper disposal of garbage. F. Immunization The Snohomish Health District is the lead Agency to coordinate and provide immunizations and prophylaxis to control and/or prevent communicable disease. G. Testing The Snohomish Health District will coordinate with local healthcare providers and private and state laboratories to provide medical specimen collection and testing. Test results will determine the Health District’s investigation and control measures needed to safeguard public health. 16. COMMUNICATIONS INFRASTRUCTURE A. Telephone The Information Services Department will determine the status of the City’s communication systems and coordinate restoration as necessary. B. Internet/Email Service The City of Edmonds contracts with an outside provider for email/internet service. The Information Services Department will coordinate with the provider to ensure restoration of service as needed. 17. ESSENTIAL SERVICE RESTORATION The City of Edmonds will cooperate with government agencies and the private sector to return the public infrastructure and City services to pre-event levels or better, by assisting in the re-establishment of essential public commercial services and necessary utilities; working with appropriate County, State or Federal entities to facilitate the restoration of roadways and utilities immediately following a disaster; and correcting deficiencies in public and private infrastructure following an area-wide disaster. Restoration of utility services is critical to the success of the short and long-term recovery programs. Complete utility restoration could take months. Restoration of the commercial power supply will be the pacing activity for reestablishing water Packet Page 129 of 150 City of Edmonds – Recovery Plan 40 September 2008 and sewer systems, and the restoration of power will be paced by the clearance of debris along the transmission line rights-of-way. The City of Edmonds Public Works Department will develop an initial public infrastructure and services impact assessment to identify: restoration needs of essential services; restoration needs of the transportation system and restoration needs of the communication system. Every effort will be made to cooperate and coordinate with service providers in the planning and decision making process. This assessment will be provided to the Recovery Task Force to aid in the identification of service restoration priorities. Mitigation measures will be identified and applied as appropriate in facility and service restoration activities. A. Electricity The City of Edmonds contracts with the Snohomish Public Utility District #1 for electricity. The Public Works Department will coordinate with the PUD to facilitate timely restoration of services. Restoration of electrical service and communication systems will begin as soon as major transportation routes are cleared of debris to allow emergency vehicles and crews to enter the disaster area. B. Water and Sewer The Public Works Department and the Olympic View Water and Sewer District maintain the City’s water and sewer systems. Following initial damage assessment, the Department and District will work to assess water quality; eliminate or isolate hazardous conditions; prioritize repairs; remove debris and begin repairs. If warranted by the situation, the Public Works Department and Olympic View will organize emergency water distribution and install supplementary or temporary water sources, such as wells or tankers. C. Gas The natural gas provider for the City of Edmonds is Puget Sound Energy. The Public Works Department will coordinate with PSE to facilitate timely restoration of services. D. Storm Drainage and Surface Water Management The Public Works Department maintains the City’s storm-water system. Following initial damage assessment, the Department will work to eliminate hazardous conditions; prioritize repairs; remove debris and begin repairs. Packet Page 130 of 150 City of Edmonds – Recovery Plan 41 September 2008 E. Public Buildings All City of Edmonds facilities, including the library, police and fire stations, recreation center and pools, will be inspected for damage. Should these facilities be deemed uninhabitable, alternate space shall be located and obtained. Partially affected buildings will be restored to usability and continuing custodial service will be provided for operating public buildings. F. Parks and Recreation All parks, playgrounds, stadiums and other recreational facilities will be inspected for damage and suitability for use a resource staging and/or temporary debris staging areas. 18. TRANSPORTATION The Public Works Department and Engineering Division will coordinate and oversee restoration of the City’s transportation infrastructure. The Department will coordinate with adjacent cities and Washington State Department of Transportation as needed to maintain principal roadway networks. A. Roads and Bridges Following initial damage assessment, the Engineering Division of the Development Services Department will set priorities for restoration of the City’s roadways. The Division will coordinate with the Publics Works Department to determine a schedule for debris removal and cleaning of major roadways. Public Works shall strive to maintain street maintenance services in unaffected areas. B. Lighting The Public Works Department will inspect the City streetlight system, and work with the Snohomish County PUD to restore service as necessary. C. Traffic Signals and Signs The Public Works Department and Engineering Division will work to repair and/or replace traffic control systems as necessary; prepare alternative traffic routing and traffic control plans; prepare alternate pedestrian routing and signage and maintain rights-of-way for emergency vehicles. Packet Page 131 of 150 City of Edmonds – Recovery Plan 42 September 2008 19. BUILDING INSPECTION A. Code Revisions The Building and Planning Divisions of the Development Services Department and Fire Department will determine which, if any, adopted land use or City Building Codes require revisions or exemptions to best accommodate reconstruction. The City will prepare draft documents prior to the disaster in anticipation of necessary changes. B. Enforcement Repair and reconstruction projects must be closely monitored. The City Building Official will pre-determine permit requirements and the Recovery Task Force will determine permit fees. The City will provide regular and timely inspections of on-going projects. The City may contract with private inspectors, licensed engineers and/or inspectors from neighboring cities to provide services as necessary. C. Non-conforming Structures Recovery from disaster provides the City with the opportunity to address non-conforming structures within the community. Demolition or reconstruction of non-conforming structures shall comply with the regulations found in Chapter 17 of the Edmonds Community Development Code. Issues of compliance to bulk zoning standards and variance criteria must be addressed. These policies also must include a determination of whether older structures will be rebuilt to older codes, or be brought to current code standards. D. Unsafe Structures Through the Damage Assessment process, the City will identify which structures are deemed unsafe. The City will determine what level of damage warrants demolition as opposed to reconstruction. Buildings damaged more than 75% of their assessed valuation, as determined by the Building Official, shall be demolished. Careful assessment of unsafe structures may lead to building code revisions to help mitigate damage from future disasters. E. Contractor Licensing/Monitoring The Building and Planning Divisions will oversee the licensing and monitoring of both local and out-of-area contractors working in the City. The City will attempt to exercise due diligence in the oversight of contractors, but improprieties may occur and citizens must be wary. The City Clerks office is responsible to oversee local business license requirements. Packet Page 132 of 150 City of Edmonds – Recovery Plan 43 September 2008 F. Construction Fraud The Building and Planning, Community Development and/or other appropriate Departments will coordinate with the City PIO to provide Public Education materials to inform citizens of the best ways to retain a contractor and avoid corrupt or dishonest contractors. 20. REVIEW OF EXISTING PLANS A. Land Use The City of Edmonds reviews its Land Use Plan on an annual basis. It is reviewed in coordination with the annual review cycle of the City’s Comprehensive Plan. B. Capital Improvement The City of Edmonds reviews and updates its Capital Improvement Plan on an annual basis. C. Pre-Disaster Mitigation The City of Edmonds is a signatory to the North King and South Snohomish Counties Regional Mitigation Plan. The City will review the Plan on an annual basis and incorporate mitigation actions into day-to-day operations as appropriate. 21. RESOURCE MANAGEMENT A. Resource Lists The Administrative Services Department will create a Resource List which should include, but not be limited to: • Banks and Financial Institutions • Clinics and Medical Providers • Communications Services • Counseling and Mental Health Providers • Debris Removal Contractors • Food Banks • Fuel Providers • Generator Sales and/or Rentals • Hardware Retailers • Heavy Equipment Contractors and/or Rentals Packet Page 133 of 150 City of Edmonds – Recovery Plan 44 September 2008 • Media Outlets • Medical Supplies Vendors • Pharmacies • Portable Toilets • Potable Water • Pumping Services and/or Rentals • Real Estate and Housing Agencies • Refrigerated Trailers • Schools • Structural Engineers • Truck Rental • Translators • Utilities • Veterinarians • Welding Equipment and Supplies The Administrative Services Department will work with vendors and service providers to establish working relationships and pre-determined contracts as deemed necessary. See Appendix D: City Resource List B. Resource Distribution and Management During Recovery operations, City resources will be managed by the Department which normally controls the specific resource. In a regional disaster, City Departments must ensure their resource needs are met before releasing resources to Mutual Aid partners. 22. SHORT TERM HOUSING Temporary housing is interim housing that people occupy between the time they leave emergency shelter and the time that they are able to move back into their homes. Disaster Housing Assistance eligibility for individuals and households is based on need, defined by “displacement and lack of adequate insurance coverage, or resources to immediately satisfy adequate alternate housing needs.” People with “Loss of Use” coverage included in their homeowners insurance should be properly covered for financing temporary housing. The Red Cross may be able to help renters and those without this coverage. If a Presidential Declaration is obtained, FEMA may also assist with the expense. Although temporary housing for individuals and households will be managed by FEMA, the City of Edmonds will be a visible advocate for its disaster victims. Packet Page 134 of 150 City of Edmonds – Recovery Plan 45 September 2008 A. Usable Housing Stock The City will determine usable housing stock through the Damage Assessment process. Structures deemed safe for entry and habitation with minimal damage will be considered usable housing stock. B. Additional Housing Sources To provide temporary housing, the City will consider the use of motels, dormitories and available rental units as possible housing sources. The City will work to establish relationships with the property owners to facilitate the use of facilities as temporary housing. C. Rentals The City of Edmonds has 679 apartment buildings. The Development Services Department and Building/Planning Division will work with apartment complex managers/owners to identify vacant rental units within the City and surrounding communities. See Appendix E: Inventory of Multiple Housing Units D. Mobile Homes and Parks The City of Edmonds has one mobile home park with 24 units. Vacant spaces within the park, if undamaged, may be considered for use as temporary housing. These properties may also provide space for placement of temporary trailers and/or mobile homes. The Recovery Task Force will determine what ordinances must be in place to allow this type of temporary housing. E. Location of Temporary Housing Units The location of temporary housing units must be pre-planned in order to provide the housing in a reasonable amount of time. Pre-planning is essential to determine the level of infrastructure needed on site, such as: safety and security needs, sanitation and utility requirements. These issues must be addressed prior to the installation of temporary units. Temporary housing may be financed through private insurance, the American Red Cross, FEMA or private donation. The use of tents and travel trailers/campers on private property may be allowed. If so, this use will be allowed by City Ordinance and the Recovery Task Force will establish an end date for the units to be vacated. Packet Page 135 of 150 City of Edmonds – Recovery Plan 46 September 2008 F. Low Income Finding temporary housing for low-income citizens may be difficult. The City must be ready to help citizens whose needs are not addressed by currently available government programs. The City will consider the creation of a housing task force to help address these issues. 23. LONG TERM HOUSING A. Replacement of Existing Structures The City may conduct a housing survey to help determine the long term housing needs of the citizens. Not all destroyed housing will need to be replaced. Public assistance may be available for citizens to help repair or replace their damaged homes. If warranted by the situation, the City may consider a Buyout Program of homes located in floodplain, sensitive or landslide prone areas. The Building and Planning Divisions will make recommendations regarding zoning, rebuilding and new construction. B. New Development The City may consider placing moratoriums on rebuilding and development to allow for studies of alternatives for land use and zoning. C. Low Income The City may develop deferred-loan or other housing programs to aid low- income citizens. See Appendix F: Housing Assistance 24. ECONOMIC RESTORATION AND DEVELOPMENT There is a mutual interdependency between government and business. When one has a problem the other needs to provide support. When both are affected, they need to work together to fully recover. Events that happen in the community can affect any organization. The City of Edmonds will work with the private sector to expedite the restoration of business and industry in the post-disaster environment. This cooperation may include: • Determination of sites and facilities that could be used as temporary business locations • Determination of the feasibility of establishing a tax-deductible business relief fund, that can accept relief contributions for businesses Packet Page 136 of 150 City of Edmonds – Recovery Plan 47 September 2008 • With the local banking community, determine the feasibility of and criteria for “bridge loans” for businesses immediately following a disaster • Provide a City liaison to work with the business community during recovery • Set-up a process to keep business people involved in community- wide recovery decisions • Ensure public meetings are conducted to explain economic redevelopment plans, activities and priorities A. Economic Recovery Priorities The City Business Liaison shall provide comment to the Recovery Task Force on economic recovery priorities and issues, such as: • Reestablishing the tourist industry • Reestablishing the banking and financial community • Promoting redevelopment opportunities in damaged areas that enhance recreational and commercial activities • Examining the use of temporary structures to allow damaged business and other economic enterprises to carry out their activities until their damaged facility is rebuilt or replaced • Assuring compliance with building codes • Assuring compliance with construction standards to comply with future disaster assistance criteria from Federal/state agencies • Determining new types of construction to use in repairing and rebuilding damaged firms B. Small Business Preparedness Historically, the small business sector in communities beset by catastrophic disaster has not fared well. Under capitalization, absence of/or inadequate insurance coverage, single unit locations (no other non- disaster affected locations to sustain/supplant cash flow) diminution or loss of market/revenues, are often cited as causative factors leading to the loss of 70-85% of the small businesses in a post-disaster community. The only effective remedy to this potentially devastating outcome is preparedness planning. Regrettably, the level of preparedness planning in the business community, not atypically, is poor. Extensive, continuous public relations efforts aimed at business owners should be made with the objective of prioritizing disaster preparedness planning for every business owner/manager. This is the only productive measure that promises to remediate the prospective loss of a substantial part of the business community and thus the course of economic recovery. Businesses, like individuals, need to understand that they are responsible for their own recovery. The Economic Development Director will engage Packet Page 137 of 150 City of Edmonds – Recovery Plan 48 September 2008 the local business community and encourage disaster preparedness planning among local small businesses 25. LEGAL A. Legal Counsel The City Attorney will be responsible for advising City Officials and the Recovery Task Force on policies related to the legal aspects of recovery. The City Attorney will review all contracts for recovery projects. The City Attorney will also advise on such issues as Mutual Aid agreements, social controls, price controls and equity of service for citizens. B. Ordinance Development and Review All City Ordinances will be developed under the guidance of and reviewed by the City Attorney to ensure consistency with local, State and Federal requirements. 26. FINANCIAL A. Fiscal Management The Finance Department is responsible for continued fiscal management of City monetary resources and reserves even during a disaster. B. Tax Base The Finance Department shall prepare detailed analysis regarding financial and economic impacts upon the City’s tax base and infrastructure. C. Project Costs The Finance Department shall develop a system for tracking costs associated with disaster recovery projects. This system shall include, but not be limited to, the accounting of: personnel time and attendance, contract work, equipment purchase/lease, supplies procurement, tax adjustments and other related expenditures. D. Insurance Claims The Administrative Services Department maintains overall responsibility for reporting damages and claims to insurance carriers and other agencies involved in funding disaster losses. Packet Page 138 of 150 City of Edmonds – Recovery Plan 49 September 2008 E. Project Budgeting The Finance Department will support the Recovery Task Force in the creation of recovery project budgets. F. Donations After a disaster, local government can expect to receive donations and must, therefore, have policies and procedures in place for accepting and dispensing the donations. Likewise, individuals and groups will volunteer to help and there need be policies and procedures to make use of this valuable resource. The Administrative Services Department will develop a system for the management and tracking of donations received by the City. This system should include methods to: • Determine present and future needs for donated goods (types and approximate numbers) and what kinds of goods may be required • Set-up a mechanism to receive cash donated specifically for disaster victims; publicize where to send donations and how to make out the checks • Decide how, where and when to distribute donated funds • Receive offers of non-cash donated goods • Ensure procedures are established for receiving, storing, sorting and distributing donated goods to include accepting special types of donations (i.e. perishable materials, etc.) • Establish and implement procedures for disposing of unneeded or unusable items 27. DOCUMENTATION AND RECORDS Documentation of resources used and costs associated with a disaster incident will be necessary to justify state and federal disaster assistance and to receive reimbursement of eligible expenses. Documentation is the key to recovering emergency response and recovery costs. Damage Assessment documentation will be critical in establishing the basis for eligibility of disaster assistance programs. Failure to document could result in a major loss of funds. The Administrative Services Department will establish accounting and documentation procedures to track all recovery activities including, but not limited to: • Financial Donations • Guidelines for Resource Procurement • Recordkeeping for Expenditures • Monitoring Contract Work • Personnel Time and Attendance Packet Page 139 of 150 City of Edmonds – Recovery Plan 50 September 2008 • Local Funding Sources, i.e. re-budgeting, bonds and taxes Tax Adjustments A. Financial The Administrative/Finance Department is responsible for maintaining all financial records of the City. Federal disaster assistance and/or reimbursement is contingent upon accurate documentation of local recovery expenditures. The Administrative/Finance Department will be responsible for determining documentation requirements for insurance claims as well as State and Federal Assistance programs. B. Project Documentation of recovery projects will be done by the Administrative Services Department, in coordination with the City Department responsible for the specific project. C. Vital Records Protection The City of Edmonds maintains its records in accordance with RCW 40.10 Essential Records Act, and follows the Washington State General Records Retention Schedule for Agencies of Local Government. The City has identified its essential records and a method of protecting each record is indicated by one or more of the following methods: • Non-current essential records are transferred to Washington State Archives, Northwest Regional Branch, Western Washington University, Bellingham, Washington • Current essential records are stored in metal drawer file cabinets • Microfilming of essential records; security roll stored at the Washington State Archives, 1129 Washington Street SE, Olympia, Washington • Duplicate copy or electronic back-up of data stored off site. The off site archive centers are located at: Old Public Works Building, 200 2nd Avenue, Edmonds; New Public Works Building, 7110 210th Street SW, Edmonds; City Clerk’s Office, 121 5th Avenue N, Edmonds • Additional sites storing copies of documents: Code Publishing, 9410 Roosevelt Way NE, Seattle; Snohomish County Auditor, 3000 Rockefeller, Everett; ESCA, 2901 228th Street SW, Suite A, Brier; Washington Cities Insurance Authority, Tukwila, Washington 28. STAFF MANAGEMENT A. Safety and Risk Management Packet Page 140 of 150 City of Edmonds – Recovery Plan 51 September 2008 The City of Edmonds will endeavor to ensure that a safe and healthful working and living environment be maintained for local government recovery personnel and others; provide guidelines to minimize the risk of injury or illness to City personnel, mutual aid personnel and volunteers who are involved in disaster response, recovery or mitigation operations; and for victims and citizens. The City will take all reasonable steps to protect personnel from disaster- related hazards, including, but not limited to: • Compliance with safety and health standards established by the Occupational Safety and Health Administration (OSHA) and other regulatory bodies • Ensure personnel are fitted and trained in the use of Personal Protection Equipment (PPE) • Ensure personnel have adequate information about the potential safety and health hazards that they may face, and mitigation measures that may be employed • Identify hazards at disaster site(s) • Ensure that mutual aid personnel observe all normal safety and health practices of their respective agencies • Establish a system for accomplishing required follow-up safety and health activities after recovery • Develop a standard reporting system to centrally document the occurrence of disaster-related illnesses and injuries • Coordinate the acquisition of equipment to mitigate the effects of the anticipated hazards to the greatest degree possible Some common safety problems that might be encountered in a disaster include the following: • Wet or uneven floors, broken walkways • Sharp edges or materials in work areas • Falling objects • Unprotected or ungrounded electrical circuits, loose wiring • Road hazards and traffic safety issues Some common health problems that might be encountered in a disaster include the following: • Ergonomic issues related to lifting, carrying • Repetitive motion injuries • Reactions to particulate matter, chemicals, radioactive materials or microbial contaminants • Exposure to weather extremes Packet Page 141 of 150 City of Edmonds – Recovery Plan 52 September 2008 • Physical damage resulting from a failure to wear protective equipment B. Additional Staffing Needs In order to meet Recovery Operations staffing needs, the City may supplement existing City staff with contract and/or temporary employees. The Human Resources Department will be responsible for identifying staffing needs and sources for filling shortfalls. Additional personnel resources may be obtained through pre-existing mutual aid agreements with schools and labor organizations. City Departments will retain responsibility for day to day supervision of their work force, but shall coordinate personnel needs through the Human Resources Department. C. Temporary Assignments During Recovery operations, non-essential activities may be suspended. Personnel not assigned to essential duties may be reassigned to other Departments in order to provide support services. City employees required to work either overtime or out of class will be compensated in accordance with existing rules and bargaining unit agreements. D. Time Off The City will endeavor to arrange sufficient staffing levels to allow employees adequate time off for respite, and to avoid extensive hours on duty. E. Counseling and Stress Management Increased stress at all levels of operations is to be expected. Additional responsibilities, increased workload and personal concerns all contribute to employee stress during Recovery Operations. City officials will make every effort to support City employees. The Human Resources Department will be responsible for the coordination and implementation of stress management programs. City employees will be encouraged to make use of the Employee Assistance Program. F. Recognition City Officials will strive to recognize achievement and performance by City employees and volunteers. Recognition can be given verbally, in personal letters, certificates, news releases and/or public announcements. The City may also consider a recognition event for staff and volunteers. Packet Page 142 of 150 City of Edmonds – Recovery Plan 53 September 2008 G. Volunteers Volunteers will provide an important staffing resource for the City. The Human Resources Department will coordinate and oversee the registration of temporary volunteer workers. Volunteers will be provided with a prepared job classification questionnaire for each type of job needed and a written checklist of duties; and will be provided with relevant training for their assignments. Volunteer work hours will be documented and tracked for the duration of the Recovery process. Packet Page 143 of 150 ORDINANCE NO. _____ AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON AUTHORIZING THE ADOPTION OF THE CITY OF EDMONDS DISASTER RECOVERY PLAN AND THE ESTABLISHMENT OF THE CITY OF EDMONDS DISASTER RECOVERY TASK FORCE. WHEREAS, the City is vulnerable to various technological and natural hazards such as earthquakes, flooding, severe weather, wind and acts of terrorism, resulting in major disasters causing substantial loss of life and property; WHEREAS, the City is authorized under state law to declare a local state of emergency and take actions necessary to ensure the public safety and well-being of its residents, visitors, business community, and property during and after such major disasters; WHEREAS, it is essential to the well-being of the City to expedite recovery and reconstruction, mitigate hazardous conditions, and improve the community after such major disasters; WHEREAS, disaster recovery and reconstruction can be facilitated by establishment of a Recovery Task Force within the City government to plan, coordinate and expedite recovery activities; WHEREAS, preparation of a pre-event plan for disaster recovery and reconstruction can help the City organize to expedite recovery in advance of a major disaster, and to identify and mitigate hazardous conditions, both before and after such a disaster; WHEREAS, recovery can be expedited by pre-event adoption of an ordinance authorizing City actions to be taken during the declared local emergency to expedite implementation of recovery and reconstruction measures identified in the pre-event plan; The City Council does hereby ordain: Section 1. Authority. This ordinance is adopted by the City Council acting under authority of the City Municipal Code and all applicable state and federal laws and regulations. Section 2. Recovery Plan. The City of Edmonds Disaster Recovery Plan is adopted to provide for efficient coordination and policy guidance during the disaster recovery and reconstruction process. Section 3. Recovery Task Force. The City of Edmonds Recovery Task Force, as identified in the City of Edmonds Disaster Recovery Plan, is established to assist the Mayor in guiding successful recovery efforts for the City in the event of a major disaster. City of Edmonds Recovery Plan Appendix A – Plan Adoption Ordinance Packet Page 144 of 150 City of Edmonds Recovery Plan Appendix A – Plan Adoption Ordinance NOW, THEREFORE, BE IT ORDAINED that this Ordinance has been adopted by the City Council of the City of Edmonds, Washington at a regular meeting thereof this _________ day of _______, 2008. APPROVED: MAYOR GARY HAAKENSON ATTEST/AUTHENTICATED: CITY CLERK, SANDRA S. CHASE APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: BY W. SCOTT SNYDER FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO._____ Packet Page 145 of 150 Edmonds Recovery Plan Appendix B – Re-entry Agreement APPENDIX B SAMPLE DOCUMENT Agreement to Assume Risk of Entering Endangered Structures I wish to enter the area of the City which has been closed to the public and to enter the structure located at ____________________________ (hereafter referred to as “the structure”) to remove merchandise and/or other personal property. I recognize that the time to enter will be established by the Mayor or designee and that permission to enter or remain in the structure and the restricted area may be revoked by the City at any time. I recognize the extreme risks to my personal safety created by the prevailing emergency condition and acknowledge that this condition poses an immediate risk to me. I also recognize and assume all risk of entering the restricted area and the structure, including risks created by the active and passive negligence of the City of Edmonds. In exchange for being permitted to enter the building, I waive all claims I may have now or in the future against the City, and agree to hold the City harmless from and to defend the City against all claims resulting from or related to the City’s decision to allow me to enter the restricted area and the structure, including attorney’s fees and other costs of litigation. _____________________________ __________________________ Premises Address Signature _____________________________ __________________________ Date Print Name Packet Page 146 of 150 APPENDIX C DISASTER DEBRIS OPERATIONS MEMORANDUM OF UNDERSTANDING Currently Under Development With Snohomish County Edmonds Recovery Plan Attachment C – Resource List Packet Page 147 of 150 APPENDIX D CITY OF EDMONDS RESOURCE LIST To Be Developed By City Staff • Banks and Financial Institutions • Clinics and Medical Providers • Communications Services • Counseling and Mental Health Providers • Debris Removal • Food Banks • Fuel Providers • Generator Sales and/or Rentals • Hardware Retailers • Heavy Equipment Contractors and/or Rentals • Media Outlets • Medical Supplies Vendors • Pharmacies • Portable Toilets • Potable Water • Pumping Services and/or Rentals • Real Estate and Housing Agencies • Refrigerated Trailers • Schools • Structural Engineers • Truck Rental • Translators • Utilities • Veterinarians • Welding Equipment and Supplies Edmonds Recovery Plan Appendix D – Resource List Packet Page 148 of 150 APPENDIX E INVENTORY OF MULTIPLE HOUSING UNITS To Be Developed By City Staff • Apartments • Mobile Home Units/Sites • Hotel/motel • Dormitory • Miscellaneous Other Edmonds Recovery Plan Appendix E – Housing Inventory Packet Page 149 of 150 Edmonds Recovery Plan Appendix F – Housing Assistance APPENDIX F HOUSING ASSISTANCE (As per 206.117 of the Disaster Mitigation Act of 2000) 1. FEMA may provide financial or direct assistance under this section to respond to the disaster-related housing needs of individuals and households. 2. Eligible individuals and households may receive financial assistance to rent alternate housing resources, existing rental units, manufactured housing, recreational vehicles, or other readily fabricated dwellings. FEMA may also provide assistance for the reasonable cost of any transportation, utility hookups, or installation of a manufactured housing unit or recreational vehicle to be used for housing. 3. Any site upon which a FEMA-provided housing unit is placed must comply with applicable State and local codes and ordinances, as well as 44 CFR part 9, Floodplain Management and Protection of Wetlands, and 44 CFR part 10, Environmental Considerations, and all other applicable environmental laws and Executive Orders. 4. All utility costs and utility security deposits are the responsibility of the occupant except where the utility does not meter utility services separately and utility services are a part of the rental charge. 5. FEMA-provided or funded housing units may be placed in the following locations: (a) A commercial site that is complete with utilities; when the FEMA Regional Director or his/her designee determines that the upgrading of commercial sites, or installation of utilities on such sites, will provide more cost-effective, timely and suitable temporary housing than other types of resources, then Federal assistance may be authorized for such actions. (b) A private site that an applicant provides, complete with utilities; when the FEMA Regional Director or his/her designee determines that the cost of installation or repairs of essential utilities on private sites will provide more cost effective, timely, and suitable temporary housing than other types of resources, then Federal assistance may be authorized for such actions. (c) A group site that the State or local government provides that accommodates two or more units and is complete with utilities; when the FEMA Regional Director or his/her designee determines that the cost of developing a group site provided by the State or local government, to include installation or repairs of essential utilities on the sites, will provide more cost effective, timely, and suitable temporary housing than other types of resources, then Federal assistance may be authorized for such actions. (d) A group site provided by FEMA, if the FEMA Regional Director or his/her designee determines that such a site would be more economical or accessible than one that the State or local government provides. 6. After the end of the 18-month period of assistance, FEMA may begin to charge up to the fair market rent rate for each temporary housing unit provided. We will base the rent charged on the number of bedrooms occupied and needed by the household. When establishing the amount of rent, FEMA will take into account the financial ability of the household. Packet Page 150 of 150