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2009.02.10 CC Committee Meetings Agenda PacketAGENDA City Council Committee Meetings Council Chambers, Public Safety Complex 250 5th Avenue North, Edmonds February 10, 2009 6:00 p.m. The City Council Committee meetings are work sessions for the City Council and staff only. The meetings are open to the public but are not public hearings. The Committees will meet in separate meeting rooms as indicated below. 1. Community Services/Development Services Committee Council Chambers A. AM-2075 (10 Minutes) Review proposed ordinance amending City adopted building code ECDC 19.00.005 relating to a required progress inspection for permit renewal. 2.Finance Committee Jury Meeting Room A. AM-2071 (10 Minutes) Review proposed amendments to Fee Resolution. B. AM-2077 (5 Minutes) Interfund loans established. C. AM-2078 (10 Minutes) General Fund Report for the month ending January 31, 2009. D. AM-2080 (10 Minutes) Purchasing Policy update. E. AM-2076 (10 Minutes) Discussion of utility rate increase. F. AM-2083 (5 Minutes) Proposed sole source purchase for the replacement of one sewer TV truck. 3.Public Safety Committee Police Training Room A. AM-2032 (10 Minutes) Interlocal Agreement with Washington State Department of Fish and Wildlife. B. AM-2074 (15 Minutes) Revision to Edmonds City Code Title 5. Packet Page 1 of 91 AM-2075 1.A. Amend ECDC 19.00.005 Relating to Required Progress Inspection for Permit Renewal City Council Committee Meetings Date:02/10/2009 Submitted By:Ann Bullis, Building Time:10 Minutes Department:Building Type:Action Committee:Community/Development Services Information Subject Title Review proposed ordinance amending City adopted building code ECDC 19.00.005 relating to a required progress inspection for permit renewal. Recommendation from Mayor and Staff Forward and recommend approval of the draft code amendment to the City Council Previous Council Action Narrative Due to the difficult economic situation that presently exists, staff has identified a way to assist permit applicants by modifying the current code language relating to the progress inspection required in order to renew a building permit for a second year. Some projects have been temporarily put on hold by developers and homeowners due to current lending issues. Currently in the ECDC, building permits are good for one year with potentially 2 extensions for a maximum of 3 years if progress is being made on the project. It is the intent of the code that projects start and end in a reasonable period of time for many reasons. For example: • The impact a construction project has on a neighborhood or even within a building (noise, construction parking, dust, utility interruptions, businesses are impacted from parking and sometimes access to a business, etc.) • Construction creates traffic issues, particularly in business areas, and on arterials and highways – such as for delivery of supplies, concrete, moving of equipment, crane activity, etc. • There are potential nuisance issues if a project is abandoned for a period of time. • Building Codes are updated and new editions published every 3 years. It is important that projects meet current codes and that they are not permitted to be built to outdated codes. Prior to expiration of a building permit, currently the code requires an applicant to have at least one progress inspection by the City Building Inspector prior to renewing the permit for a second year. The proposed ordinance amendment would allow an applicant to make a written request to the Building Official to waive the required progress inspection and renew the permit for a second year if: • Work has not started on the project Packet Page 2 of 91 • No code violations exist • Justifiable cause is provided as to the reason work has not started on the project • Estimated date is provided by which work will begin The proposed ordinance change addresses issues presented in the examples above, while assisting applicants when justified by allowing time while the nationwide lending issues are being resolved. As you may recall, similarly we came to you last October with an amendment to allow permit applications to be extended to a maximum of two years rather than one year, due to the difficult economic situation. This was approved by City Council. We are also proposing a sunset date of 2 years for the proposed amendment. Fiscal Impact Attachments Link: ECDC 19.00.005 Amendment Form Routing/Status Route Seq Inbox Approved By Date Status 1 City Clerk Sandy Chase 02/04/2009 11:34 AM APRV 2 Mayor Gary Haakenson 02/04/2009 11:36 AM APRV 3 Final Approval Sandy Chase 02/04/2009 11:41 AM APRV Form Started By: Ann Bullis Started On: 02/04/2009 10:18 AM Final Approval Date: 02/04/2009 Packet Page 3 of 91 See proposed changes below in bold font. We would also be requesting a sunset date of 2 years. 19.00.005 Section Amendments 6. Section 105.5 Permit expiration and extension. a. Every permit issued under ECDC Title 19 shall expire by limitation 360 days after issuance, except as provided in ECDC 19.00.005(A)(6)(b) and 19.10.010(A)(4)(a). b. The following permits shall expire by limitation, 180 days after issuance and may not be extended: i. Demolition permits required by ECDC 19.00.030; ii. Permits for Moving Buildings required by Chapter 19.60 ECDC; iii. Mechanical permits; iv. Tank removal, tank fill, or tank placement permits; v. Grading, excavation and fill permits; vi. Water service line permits; vii. Plumbing permits; viii. Gas piping permits; ix. Deck and dock permits; x. Fence permits; xi. Re-roof permits; xii. Rockery and retaining wall permits; xiii. Swimming pool, hot tub and spa permits; xiv. Sign permits; xv. Shoring permits; Packet Page 4 of 91 xvi. Foundation permits. c. Prior to expiration of an active permit the applicant may request in writing an extension for an additional year. If the plans and specifications for the permit extension application are the same as the plans and specifications submitted for the original permit application and provided there has been at least one (1) required progress inspection conducted by the city building inspector prior to the extension, the permit shall be extended. Permit fees shall be charged at a rate of one half the original building permit fee to extend the permit. If work has not started on the project, and no code violations exist, the applicant may make a written request to the Building Official to waive the required progress inspection in order to renew the permit. The written request shall provide justifiable cause as to the reason work has not started on the project, and an estimated date by which work will begin. d. If the applicant cannot complete work issued under an extended permit within a total period of two (2) years, the applicant may request in writing, prior to the second year expiration, an extension for a third and final year. Provided there has been at least one (1) required progress inspection conducted by the city building inspector prior to the extension, the permit shall be extended for a third and final year. In lieu of permit fees for the third year extension, inspection fees shall be charged for the remaining work based on the number of required inspections remaining for the project for all city departments. e. The maximum amount of time any building permit may be extended shall be a total of three (3) years. At the end of any three (3) year period starting from the original date of permit issuance, the permit shall become null and void and a new building permit shall be required, with full permit fees, in order for the applicant to complete work. The voiding of the prior permit shall negate all previous vesting of zoning or building codes. Whenever an appeal is filed and a necessary development approval is stayed in accordance with ECDC 20.105.020(B), the time limit periods imposed under this section shall also be stayed until final decision. f. The building official may reject requests for permit extension where he determines that modifications or amendments to the applicable zoning and building codes have occurred since the original issuance of the permit and/or modifications or amendments would significantly promote public health and safety if applied to the project through the issuance of a new permit. Packet Page 5 of 91 AM-2071 2.A. Amendments to Fee Resolution City Council Committee Meetings Date:02/10/2009 Submitted By:Duane Bowman, Development Services Time:10 Minutes Department:Development Services Type: Committee:Finance Information Subject Title Review proposed amendments to Fee Resolution. Recommendation from Mayor and Staff Approve the proposed fee amendments and recommend the City Council adopt the proposed changes on the consent agenda. Previous Council Action The City Council adopted revised permit fees with the adoption of Resolution No. 1184 on November 18, 2008. Narrative During the process of updating our permit tracking software with the new adopted permit fees, staff discovered some changes that needed to be made to the fee resolution. The changes are highlighted in gray/bold text in Exhibit 1. The changes include: - reinserting the fees for amateur radio towers from $97 to $110, - deleting the critical areas steep slope exemption fee as it no longer applies, - revising the design review fees to reduce the general administrative review fee from $400 to $115, - creating a new general design review fee other than signs or general review $265, - reinserting the fence permit fee and raising it from $50 to $60, - raising the base fee for mechanical and plumbing permits from $30 to $40 to match adopted fee table, - creating shoreline exemption fee $115, and - creating a catch all fee for general staff decisions $115 Fiscal Impact Attachments Link: Exhibit 1 - Revised Fee Table Form Routing/Status Route Seq Inbox Approved By Date Status 1 City Clerk Sandy Chase 02/04/2009 01:28 PM APRV 2 Mayor Gary Haakenson 02/04/2009 01:42 PM APRV 3 Final Approval Sandy Chase 02/04/2009 02:53 PM APRV Packet Page 6 of 91 Form Started By: Duane Bowman Started On: 02/03/2009 09:44 AM Final Approval Date: 02/04/2009 Packet Page 7 of 91 Permit Fee Sheet NOTE: Multiple Permit Fees may apply to a particular project Denotes Revised Fee Permit Type Fee Accessory Structure (Greenhouse/Shed) City of Edmonds Fee Table 1 Accessory Dwelling Unit Compliance $395 Adult Family Home Compliance $430 Alley Disruption/Closure Fee $160 plus closure area charge Amateur Radio Towers Application to install an amateur radio antenna pursuant to ECDC 16.20.050(E) $97 $110 Request for waiver-technological impracticability pursuant to ECDC 16.20.050(F) $97 $110 Application for interactive process to consider less burdensome alternatives pursuant to ECDC 16.20.050(F)(2) $97 $110 Appeal - no transcript required (Includes Staff decision) $365 Appeal – transcript required (Includes Staff decision) $330 plus actual cost of transcript Appeal of Building Official Interpretation $330 Appeal of Notice of Civil Violation $705 Applications remanded to new hearing due to improper public notice by the applicant $45 plus actual cost of new publication and/or mailing of new notices Base Building Permit Processing Fee $100 Building Inspection $60 Per Inspection Cell Communications/Cellular Facilities City of Edmonds Fee Table 1 Change of Use (No Remodeling) $410 Changes to Approved Plans (Bldg/Eng/Plan/PW/Fire) $60 Per Hour, per Division City Surcharge Fee $15 Per Permit Code Interpretation by Building Official, Planning Manager, City Engineer, Fire Dept., Public Works Dept. $210 plus actual cost of City Attorney Commercial New Construction City of Edmonds Fee Table 1 Compliance Permit $135 L:\Productiondb\AGENDA\CCOUNCIL\0005_2071_Development Services Fee Sheet 2009-2010 Amendment Resolution Exhibit Amended2.doc02/06/09 Packet Page 8 of 91 L:\Productiondb\AGENDA\CCOUNCIL\0005_2071_Development Services Fee Sheet 2009-2010 Amendment Resolution Exhibit Amended2.doc02/06/09 Comprehensive Plan Amendment $2,175 Conditional Use Permits/ Administrative Review $570 Conditional Use Permits/ Hearing Examiner Review $1,350 Copies 8.5 x 11 - $0.15/first 5 copies free Plan Size $5 Per Page Covenant Recording $20 base, plus Snohomish County recording fee Critical Areas Checklist Review & Determination $155 plus peer review when applicable Critical Areas Steep Slope Exemption $775 plus peer review when applicable Critical Areas Study Administration (no peer review) $630 Critical Areas Variance and/or Reasonable Use Exception $1,325 plus peer review when applicable Deck,Stair,Ramp City of Edmonds Fee Table 1 Demolition $235 Primary $60 Secondary Developers Agreement $60 per hour, per division, plus attorney fees (New) Dock/Marina/Floats $190 plus City of Edmonds Fee Table 1 Design Review G1 General Design Review - Projects that do not increase the footprint or height of a building and that require Administrative design approval $400 $115 G2 General Design Review - All other projects requiring Administrative design approval (i.e. Admin approvals not encompassed by S1 or G1) $265 (new) G3 General Design Review - Minor Project (SEPA exempt) $465 G4 General Design Review - Major Project (SEPA required) $2,530 S1 General or District-Based Design Review - Signs $115 D1 District-Based Design Review – Projects that do not increase the footprint or height of a building and that require Administrative design approval $115 D2 District-Based Design Review – Projects requiring SEPA that require Administrative design approval $570 D3 District-Based Design Review – All other projects requiring Administrative design approval (i.e. Admin approvals not encompassed by S1, D1 or D2) $265 D4 District-Based Design Review – Projects requiring SEPA that require ADB design approval $2,530 Development Project Peer Review $125 plus consultant review ECDC Amendment $2,470 Encroachment Permit $335 plus recording fees Engineering Inspection Fee $60 Per Inspection Engineering Inspection Fee – Civil Site Improvements (subdivisions & new commercial/multifamily) 2.2% of Bond Amount Packet Page 9 of 91 L:\Productiondb\AGENDA\CCOUNCIL\0005_2071_Development Services Fee Sheet 2009-2010 Amendment Resolution Exhibit Amended2.doc02/06/09 Engineering Review- Formal Plat $1,520 Engineering Review- Short Subdivision $1000 Fence Permit $50 $60 Fire Alarm (Alteration) $75 plus City of Edmonds Fee Table 1 Fire Alarm (New) $200 Fire Connection Charge $345 Fire Damage City of Edmonds Fee Table 1 Fire Inspection Fee $60 Per Inspection Fire Permit $40 Fire Plan Review Fee $60 Per Hour Fire Sprinkler (Alteration) $100 plus City of Edmonds Fee Table 1 Fire Sprinkler (New) $200 plus City of Edmonds Fee Table 1 Fire Suppression $240 Garage/Carport City of Edmonds Fee Table 1 Grading/Fill/Shoring City of Edmonds Fee Table 2 plus peer review when applicable Grease Interceptor $350 Grease Trap $150 Hot Tub/Spa (Commercial) City of Edmonds Fee Table 1 Hot Tub/Spa (Single-Family) $100 Housing for the Elderly $1,400 Hydronic Heating $100 Per Unit Landscape Inspection Fee $75 or 1% of landscape bid, whichever is greater Latecomers Agreements $60 per hour, per division, plus attorney fees LID Sewer Fees (Outside of LID map) Fee established by ordinance $300 Minimum Lot Line Adjustment $405 Manufactured Coach-Commercial (Federal HUD Label) $280 Manufactured Home Installation (Federal HUD Label) $280 ESLHA Administrative Processing Fee $2,385 ESLHA Consultant Review Full cost of peer review ESLHA Packets $30 Mechanical Permit $30 $40 Base Fee plus City of Edmonds Fee Table 4 Parking Lot $180 plus City of Edmonds Fee Table 1 Parking-Joint Use Parking Agreement $265 Parking Disruption/Closure Fee $160 plus closure charge Plumbing Permit $30 $40 plus City of Edmonds Fee Table 3 PRD - Final Review $970 PRD - Preliminary Review $6,620 PRD Amendment to an approved PRD $2,280 Pre-Application Meeting $655 (50% applied toward future plan check) Packet Page 10 of 91 L:\Productiondb\AGENDA\CCOUNCIL\0005_2071_Development Services Fee Sheet 2009-2010 Amendment Resolution Exhibit Amended2.doc02/06/09 Re-inspection Fee (Building/Planning/Engineering/Fire) $60 Per Inspection Reconsideration/Request for Reconsideration $175 Relocation of Building $500 within City limits $500 plus $60/hour outside City limits Request for Zoning Confirmation, Compliance, Exemption or Status Letter $140 Re-roof (Commercial) City of Edmonds Fee Table 1 Re-roof (Single-family) $65 no structural changes, City of Edmonds Fee Table 1 if structural Residential - New Construction City of Edmonds Fee Table 1 Residential - Addition/Remodel City of Edmonds Fee Table 1 Re-Submittal Review fee after third plan review $170 per reviewing Division/Department Rezone $2,050 Rezone – Contract $2,755 Right-of-Way Permit $185 plus Engineering Inspection Fees Retaining Wall $265 plus peer review when applicable SEPA Environmental Checklist Review $485 SEPA Environmental Impact Statement Full cost (including staff time) Shoreline SDP $2,050 Shoreline SDP plus either a Shoreline Conditional Use Permit or Shoreline Variance $2,755 Shoreline Exemption Request $115 (new) Side Sewer (Commercial & Multi-Family) $115 plus Connection Charge Side Sewer (Single Family) $35 plus $730 Connection Charge Side Sewer Repair $90 $95 Side Sewer-Special Conditions (grinder pump, etc.) $170 Sidewalk Disruption/Closure $160 plus closure charge Sign Permit $125 Sign Posting Fee applies to any Hearing Examiner Review, Subdivisions, Short Plats, Rezones, and Major ADB projects Full cost, per City Contract Special Agreements for Private Utilities in City Right-of- Way $60 per hour plus attorney fees (new) State Building Code Surcharge Fee $4.50 Storm Drainage (Engineering Review Fee for Single Family Residence) $60 Storm System Development Charge $428 per ESU Street Cut/Restoration for Water Meter Installation $115 plus actual cost in excess of $115 Street Map Amendment $2,460 Street Use Permit $85 Street Vacation $1,750 plus recording fees Structural Review Fee $60/hr plus cost of outside consultant Street Disruption Fee (explanation: fee charged for open 5 times construction cost during first Packet Page 11 of 91 L:\Productiondb\AGENDA\CCOUNCIL\0005_2071_Development Services Fee Sheet 2009-2010 Amendment Resolution Exhibit Amended2.doc02/06/09 cuts in streets within 5 years of the improvement of a street.) year after completion of street improvement. 4 times during the second year 3 times during the third year 2 times during the fourth year Equal to the cost during the fifth year Construction Cost Calculator: $100 plus $15 for each additional square yard beyond 2 sq. yards. Subdivision Plat – Preliminary Approval $3,930 Subdivision Plat – Final Approval $1,080 Short Subdivision – Preliminary Approval $1,140 Short Subdivision – Final Approval $405 Staff Decision – Miscellaneous staff decisions not otherwise listed $115 (New) Subdivision/Minor Modification of an Approved Plan $845 Subdivision/Modification Request $845 Swimming Pool (Pre manufactured Above Ground) $60 Swimming Pool (In-Ground) City of Edmonds Fee Table 1 Traffic Impact Analysis Review (review of traffic study)$60 per hour Traffic Impact Fee – Per Rate Study ECDC Chapter 18.82 Traffic Impact Fee – Independent Calculation ECDC Chapter 18.82 Tenant Improvement City of Edmonds Fee Table 1 Underground Tank less 10,000 gal (fill, remove, install) $60 Per tank Underground Tank over 10,000 gal (fill, remove, install)$255 Per tank Variance from Underground Wiring $460 Variance/Administrative Review $445 Variances/Hearing Examiner Review $1,340 Violation Compliance Fee $240, or up to five times Permit Fee (whichever is greater) Waiver request as allowed per ECDC Title 18. $60 per hour, per division Water Connection Charge 5/8” & 3/4" $908 1" $2,270 1.5" $4,540 2" $7,264 3” $14,528 4” $22,700 6” $45,400 8” $72,640 Water Meter Installation Charge 5/8” & 3/4" $550 1" $800 1.5" $1,428 2" $2,930 (>3” based on time & mat.) Packet Page 12 of 91 AM-2077 2.B. Interfund Loans Established City Council Committee Meetings Date:02/10/2009 Submitted By:Kathleen Junglov, Administrative Services Time:5 Minutes Department:Administrative Services Type:Information Committee:Finance Information Subject Title Interfund loans established. Recommendation from Mayor and Staff For information only. Previous Council Action Ordinance 3649. Narrative Ordinance 3649 allows the city Finance Director to establissh interfund loans on an as needed basis provided any such loans are reported to Council. Two interfund loans were established as of December 31, 2008 both from the General Fund for total loan amount of $57,011.82. These loans were made to Fund 129 Special Projects Fund (Hwy 99 Enhancement Project) in the amount of $19,786.27 and Fund 113 Multi-modal Fund in the amount of $37,225.55. Loans were made pending the receipt of Grant funds. Fiscal Impact Attachments No file(s) attached. Form Routing/Status Route Seq Inbox Approved By Date Status 1 City Clerk Sandy Chase 02/05/2009 09:35 AM APRV 2 Mayor Gary Haakenson 02/05/2009 10:15 AM APRV 3 Final Approval Sandy Chase 02/05/2009 10:25 AM APRV Form Started By: Kathleen Junglov Started On: 02/05/2009 09:01 AM Final Approval Date: 02/05/2009 Packet Page 13 of 91 AM-2078 2.C. General Fund Report for the Month Ending January 31, 2009 City Council Committee Meetings Date:02/10/2009 Submitted By:Kathleen Junglov, Administrative Services Time:10 Minutes Department:Administrative Services Type:Information Committee:Finance Information Subject Title General Fund Report for the month ending January 31, 2009. Recommendation from Mayor and Staff For information only. Previous Council Action None Narrative Councilmember Wambolt requested monthly updates on the status of the General Fund Revenues and Expenditures. Due to the timing of the closing of the books and the deadline for agenda memo submittals I have attached reports generated from our financial software system for review and discussion. Finance will continue to provide a more formal and detailed analysis on a quarterly basis. Fiscal Impact Attachments Link: General Fund Revenues Link: General Fund Expenditures Form Routing/Status Route Seq Inbox Approved By Date Status 1 City Clerk Sandy Chase 02/05/2009 09:49 AM APRV 2 Mayor Gary Haakenson 02/05/2009 10:15 AM APRV 3 Final Approval Sandy Chase 02/05/2009 10:25 AM APRV Form Started By: Kathleen Junglov Started On: 02/05/2009 09:10 AM Final Approval Date: 02/05/2009 Packet Page 14 of 91 Packet Page 15 of 91 Packet Page 16 of 91 Packet Page 17 of 91 Packet Page 18 of 91 Packet Page 19 of 91 Packet Page 20 of 91 Packet Page 21 of 91 Packet Page 22 of 91 Packet Page 23 of 91 Packet Page 24 of 91 Packet Page 25 of 91 Packet Page 26 of 91 Packet Page 27 of 91 Packet Page 28 of 91 Packet Page 29 of 91 Packet Page 30 of 91 Packet Page 31 of 91 Packet Page 32 of 91 Packet Page 33 of 91 Packet Page 34 of 91 AM-2080 2.D. Purchasing Policy Update City Council Committee Meetings Date:02/10/2009 Submitted By:Kathleen Junglov, Administrative Services Time:10 Minutes Department:Administrative Services Type:Action Committee:Finance Information Subject Title Purchasing Policy update. Recommendation from Mayor and Staff For discussion and feedback. Previous Council Action Adoption of the April 2000 Purchasing Policy. Narrative The last update to the Purchasing Policy was in April 2000. The policy was reviewed and several housekeeping language changes were made for a variety of reasons, some of which are: a different version of software in use now then when policy was implemented, State Auditor comments or recommendations, elimination of the Advance Travel Fund, elimination of hand issued checks, etc. To provide clarity the updated policy further defined purchasing tracks into four: 1) Procurement of Products, 2) Professional Services, 3) Procurement of Public Works, and 4) Bidding Requirements. The 2000 Policy defined only two: 1) Procurement of Goods and Services, and 2) Bidding Requirements. The updated policy also suggests increasing the approval thresholds. Fiscal Impact Attachments Link: April 2000 Purchasing Policy Link: January 2009 Draft Purchasing Policy Form Routing/Status Route Seq Inbox Approved By Date Status 1 City Clerk Sandy Chase 02/05/2009 01:21 PM APRV 2 Mayor Gary Haakenson 02/05/2009 01:25 PM APRV 3 Final Approval Sandy Chase 02/05/2009 01:27 PM APRV Form Started By: Kathleen Junglov Started On: 02/05/2009 10:03 AM Final Approval Date: 02/05/2009 Packet Page 35 of 91 Packet Page 36 of 91 Packet Page 37 of 91 Packet Page 38 of 91 Packet Page 39 of 91 Packet Page 40 of 91 Packet Page 41 of 91 Packet Page 42 of 91 Packet Page 43 of 91 Packet Page 44 of 91 Packet Page 45 of 91 Packet Page 46 of 91 Packet Page 47 of 91 Packet Page 48 of 91 Packet Page 49 of 91 Packet Page 50 of 91 Packet Page 51 of 91 Packet Page 52 of 91 Packet Page 53 of 91 Packet Page 54 of 91 Packet Page 55 of 91 Packet Page 56 of 91 Packet Page 57 of 91 Packet Page 58 of 91 Packet Page 59 of 91 Packet Page 60 of 91 Packet Page 61 of 91 Packet Page 62 of 91 Packet Page 63 of 91 Packet Page 64 of 91 Packet Page 65 of 91 Packet Page 66 of 91 AM-2076 2.E. Discussion of Utility Rate Increase City Council Committee Meetings Date:02/10/2009 Submitted By:Kim Karas, Public Works Submitted For:Noel Miller Time:10 Minutes Department:Public Works Type:Information Committee:Finance Information Subject Title Discussion of utility rate increase. Recommendation from Mayor and Staff Previous Council Action Narrative This past year, Finance contracted with the City's utility rate consultant, Financial Consulting Solutions Group (FCSG), to review the existing rates and provide recommendations for future rates. As shown in the attached summary reports, there is a need to increase the stormwater and water rates beginning this year. The sewer rates still provide sufficient revenues and there is currently no need for them to be increased for the next several years. This is primarily due to the expiration of bonds related to the secondary wastewater treatment plant construction. Staff's intention is to hold a public hearing at a City Council meeting in March. The recommendation is to increase the stormwater and water rates by 6.82% and 16.80% respectively for 2009 only. As part of this year's work plan, Public Works is working with consultants to update the City's Stormwater and Water Comprehensive Plans. A draft of these plans should be ready by September 2009, which will include an update on 6 year capital and operational expenses along with the required rate increases necessary to cover these expenses. The main factors to increase the stormwater rates are the increasing costs for capital projects and compliance for the federally mandated NPDES Phase II Program. The main factors to increase water rates are the increasing costs for water treatment and water quality, increasing capital project costs and the declining per capita water usage. Staff is interested in receiving feedback from the Finance Committee before proceeding further. Fiscal Impact Attachments Link: Retail Water Consumption Link: Annual Water Consumption Link: Utility Rate Financial Summary Packet Page 67 of 91 Form Routing/Status Route Seq Inbox Approved By Date Status 1 City Clerk Sandy Chase 02/05/2009 01:21 PM APRV 2 Mayor Gary Haakenson 02/05/2009 01:25 PM APRV 3 Final Approval Sandy Chase 02/05/2009 01:27 PM APRV Form Started By: Kim Karas Started On: 02/04/2009 01:22 PM Final Approval Date: 02/05/2009 Packet Page 68 of 91 Packet Page 69 of 91 Packet Page 70 of 91 Packet Page 71 of 91 Packet Page 72 of 91 Packet Page 73 of 91 AM-2083 2.F. Proposed Sole Source Purchase for the Replacement of One Sewer TV Truck City Council Committee Meetings Date:02/10/2009 Submitted By:Kim Karas, Public Works Submitted For:Noel Miller Time:5 Minutes Department:Public Works Type:Action Committee:Finance Information Subject Title Proposed sole source purchase for the replacement of one sewer TV truck. Recommendation from Mayor and Staff Recommend authorizing the proposed sole source purchase for the replacement of one (1) sewer TV truck. Previous Council Action Narrative Public Works is requesting that the City enter into an agreement with Ques West, Inc. to purchase one (1) new sewer TV truck for the purchase price of $160,438.00, plus tax, as a sole source purchase based on the following reasons: In 2006 the Sewer Department purchased a new lateral launcher camera system that is only compatible with the Ques system. This camera system was bought for approximately $50,000.00. This camera will be transferred over to the new truck saving the City the cost of a new system at 2009 prices. Ques has also discounted the purchase price of this truck by 30% because although new, it was built to be a company demo unit. There is one other company that makes a similar truck and when contacted by the Sewer Department, the price quoted was $202,800.00, not including tax. Also, it would cost another $15,000 - $22,000 for software, depending on our need. There is currently $190,000 in the Vehicle Replacement 511 B-Fund. The current sewer TV truck was purchased new in 1994 and is constantly in need of repairs. This purchase is identified in the 2009 Budget on page 202. Fiscal Impact Fiscal Year: 2009 Revenue: 190,000.00 Expenditure: 160,438.00 Fiscal Impact: plus WA state sales tax. Vehicle Replacement 511 B-Fund Packet Page 74 of 91 Attachments No file(s) attached. Form Routing/Status Route Seq Inbox Approved By Date Status 1 City Clerk Sandy Chase 02/05/2009 01:44 PM APRV 2 Mayor Gary Haakenson 02/05/2009 01:45 PM APRV 3 Final Approval Sandy Chase 02/05/2009 04:32 PM APRV Form Started By: Kim Karas Started On: 02/05/2009 01:09 PM Final Approval Date: 02/05/2009 Packet Page 75 of 91 AM-2032 3.A. Interlocal Agreement with Washington State Department of Fish and Wildlife City Council Committee Meetings Date:02/10/2009 Submitted By:Gerry Gannon, Police Department Submitted For:James Lawless Time:10 Minutes Department:Police Department Type:Action Committee:Public Safety Information Subject Title Interlocal Agreement with Washington State Department of Fish and Wildlife. Recommendation from Mayor and Staff Recommendation is the Public Safety Committee approve the Interlocal Agreement for the consent agenda. Previous Council Action None Narrative The Washington Department of Fish and Wildlife (WDFW) and the Edmonds Police Department wish to enter into an interlocal agreement that is benefical to both parties. The agreement allows an officer from WDFW to use designated space within our police department as an office when working out of Edmonds. In return, the citizens of Edmonds will receive improved response time from the state, as well as enhanced enforcement of marine laws through this cooperative ageement. WDFW will provide their officer with all office equipment and the police department will provide the WDFW officer with office space and an internet conection. Fiscal Impact Attachments Link: Interlocal Agreement Form Routing/Status Route Seq Inbox Approved By Date Status 1 City Clerk Sandy Chase 02/03/2009 08:49 AM APRV 2 Mayor Gary Haakenson 02/03/2009 09:02 AM APRV 3 Final Approval Sandy Chase 02/03/2009 09:20 AM APRV Form Started By: Gerry Gannon Started On: 01/14/2009 01:38 PM Final Approval Date: 02/03/2009 Packet Page 76 of 91 Packet Page 77 of 91 Packet Page 78 of 91 AM-2074 3.B. Adoption of Non-Felony Criminal Codes City Council Committee Meetings Date:02/10/2009 Submitted By:Gerry Gannon, Police Department Submitted For:Al Compaan Time:15 Minutes Department:Police Department Type:Action Committee:Public Safety Information Subject Title Revision to Edmonds City Code Title 5. Recommendation from Mayor and Staff Recommendation by staff is to adopt the revision to ECC Title 5 for the consent agenda. Previous Council Action None Narrative At the beginning of 2009, the Snohomish County Prosecutors Office advised police agencies that their office will not prosecute certain Class "C" property crimes ($250 to $1,000). This decision was made because of cuts of personnel in their office. Without the prosecution of these crimes these criminals will not be held accountable for their actions. Our municipal court does not have the authority to hear felony cases, but can hear misdemeanor and gross misdemeanor cases. The City has not adopted the Criminal Attempt statutes that would allow for prosecution of conduct that originated as a felony, but because of the above reasons is being prosecuted as a gross misdemeanor. Adopting these statutes to our criminal code will allow our officers to file these cases into our municipal court. Attached to this document is the draft ordinance and the letter from the Snohomish County Prosecutor, Janis Ellis. Fiscal Impact Attachments Link: Non Felony Criminal Codes Link: Prosecutors Office Form Routing/Status Route Seq Inbox Approved By Date Status 1 City Clerk Sandy Chase 02/05/2009 09:35 AM APRV Packet Page 79 of 91 2 Mayor Gary Haakenson 02/05/2009 10:15 AM APRV 3 Final Approval Sandy Chase 02/05/2009 10:25 AM APRV Form Started By: Gerry Gannon Started On: 02/03/2009 05:18 PM Final Approval Date: 02/05/2009 Packet Page 80 of 91 Packet Page 81 of 91 Packet Page 82 of 91 Packet Page 83 of 91 Packet Page 84 of 91 Packet Page 85 of 91 Packet Page 86 of 91 Packet Page 87 of 91 Packet Page 88 of 91 Packet Page 89 of 91 Packet Page 90 of 91 Packet Page 91 of 91