2014.02.18 Transportation Benefit District Board A
AGENDA
CITY OF EDMONDS
TRANSPORTATION BENEFIT DISTRICT BOARD
Council Chambers, Public Safety Complex
250 5th Avenue North, Edmonds
______________________________________________________________
FEBRUARY 18, 2014
6:30 P.M. - CALL TO ORDER / FLAG SALUTE
1.Roll Call
2.Approval of Agenda
3.AM-6598 Approval of Transportation Benefit District Minutes of August 6, 2013
4.(5 Minutes)
AM-6599
Election of Transportation Benefit District Board President and Vice President for 2014.
5.Audience Comments (3 minute limit per person)
6.(10 Minutes)
AM-6529
2013 Annual Report per RCW 36.73.160(2)
7.(15 Minutes)Board Comments
ADJOURN
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AM-6598 3.
Transportation Benefit District Board
Meeting Date:02/18/2014
Time:
Submitted By:Scott Passey
Department:City Clerk's Office
Type: Action
Information
Subject Title
Approval of Transportation Benefit District Minutes of August 6, 2013
Recommendation
Review and approve draft TBD minutes.
Previous TBD Action
N/A
Narrative
Attached are the draft TBD minutes of August 6, 2013.
Attachments
08-06-13 Draft TBD Minutes
Form Review
Form Started By: Scott Passey Started On: 02/14/2014 09:43 AM
Final Approval Date: 02/14/2014
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CITY OF EDMONDS
TRANSPORTATION BENEFIT DISTRICT BOARD
DRAFT MINUTES
August 6, 2013
The Edmonds Transportation Benefit District meeting was called to order at 6:30 p.m. by Board Vice
President Kristiana Johnson in the Council Chambers, 250 5th Avenue North, Edmonds. The meeting was
opened with the flag salute.
OFFICIALS PRESENT
Kristiana Johnson, Board Vice President
Strom Peterson, Board Member
Lora Petso, Board Member
Joan Bloom, Board Member
Adrienne Fraley-Monillas, Board Member
Diane Buckshnis, Board Member
OFFICIALS ABSENT
Frank Yamamoto, Board President
STAFF PRESENT
Phil Williams, Public Works Director
Roger Neumaier, Finance Director
Jeff Taraday, City Attorney
Sandy Chase, City Clerk
Jana Spellman, Senior Executive Council Asst.
Jeannie Dines, Recorder
1. ROLL CALL
City Clerk Sandy Chase called the roll. All Board Members were present with the exception of Board
Member Yamamoto.
2. APPROVAL OF AGENDA
BOARD MEMBER BUCKSHNIS MOVED, SECONDED BY BOARD MEMBER PETERSON, TO
APPROVE THE AGENDA IN CONTENT AND ORDER. MOTION CARRIED UNANIMOUSLY.
3. APPROVAL OF TRANSPORTATION BENEFIT DISTRICT BOARD MEETING MINUTES OF
FEBRUARY 5, 2013.
BOARD MEMBER BUCKSHNIS MOVED, SECONDED BY BOARD MEMBER PETERSON, TO
APPROVE THE TRANSPORTATION BENEFIT DISTRICT BOARD MEETING MINUTES OF
FEBRUARY 5, 2013. MOTION CARRIED UNANIMOUSLY.
4. AUDIENCE COMMENTS
There were no members of the public present who wished to address the TBD Board.
5. EDMONDS TBD SEMI-ANNUAL UPDATE
Public Works Director Phil Williams provided the following information:
• Edmonds City Council forms TBD on November 18, 2008.
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• TBD Board enacts $20/year fee with Ord. No. 1 on February 17th, 2009 limiting the uses of funds
collected to maintenance and preservation of streets and related traffic control assets.
• $640,944 collected in 2012 spent on maintenance and preservation of City streets, including
pavement repair & maintenance, signage management, markings (buttons, curb paint, etc.),
crosswalks, and traffic signals.
• $325,477 collected in first half of 2013 and $282,230 spent on maintenance and preservation of
City streets from January through June, including pavement repair & maintenance, signage
management, markings, crosswalks, and traffic signals. 50.46% of budgeted revenue received
January through June.
• Need to address the ordinance to expand the list of eligible expenses such as electricity for street
lights and traffic signals.
Mr. Williams displayed several photographs of streets in need of repair due to alligator cracking, raveling
at the edges, failed utility patches, etc. He also provided the following information:
• $650,000 budgeted for 2013 to come from gas tax for street maintenance and preservation.
$50,000 less than in 2012. $265,256 received January through May (5 months – on track)
• $120,000 budgeted for 2013 to come from gas tax for street capital projects. $40,000 less than in
2012.
• Prevailing elevated gas prices and a lackluster (but improving) economy have lowered gas tax
revenue estimations.
• Total gas tax in Washington 55.9 cents/gallon (7th highest) - fixed
• The City has not paved any of its streets with its own general governmental resources since 2008.
Deferred street maintenance is costly.
• An estimated additional $1.5 million is needed above and beyond current funding levels to
provide a sustainable street condition. This does not include capital.
Board Member Buckshnis inquired about chip sealing. Mr. Williams answered chip sealing could be a
cost effective technique in Edmonds, depending on the street’s condition and location. Chip seal can
cover more square footage for less money; it doesn’t last as long as a 2-inch grind and overlay. He
summarized the City did not currently have the funds available to spend on any pavement preservation
program. Board Member Buckshnis noted Seattle has dedicated approximately $500,000 to chip seal. Mr.
Williams advised Shoreline has budgeted $1 million for chip seal.
Board Member Buckshnis asked whether more fuel efficient vehicles also impact gas tax revenues. Mr.
Williams agreed they do; during the last two legislative sessions bills were proposed (but not approved) to
impose an annual fee on all-electric vehicles that use the streets but they do not pay the gas tax.
Board Member Buckshnis asked if the legislature approved a Councilmanic increase of the TBD fee to
$40. Mr. Williams replied that increase was included in other larger transportation packages that
ultimately did not pass.
Board Member Peterson referred to Mr. Williams’ suggestion to revise the ordinance to expand the list of
eligible expenses and asked whether he preferred to expand the list to include all the items in the RCW or
to select specific expenses. Mr. Williams recommended expanding the list to include the items in the
RCW. He acknowledged when the TBD was first formed there was a preference to keep the list of
eligible expenses short. The current eligible expenses do not include sidewalk maintenance, vegetation
management, electricity for street lights, etc. Board Member Peterson suggested the Board consider
revising the ordinance at its next meeting. Mr. Williams offered to provide a draft ordinance at the
Board’s next meeting.
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6. BOARD COMMENTS
Board Member Peterson commented the additional TBD fee was included in transportation bills that did
not pass. Edmonds’ State representatives were supportive of a transportation package. He encouraged the
Council and citizens to urge the legislature to pass a transportation package to provide funding for street
maintenance.
Board Vice President Johnson advised the next TBD Board meeting is February 2014.
7. ADJOURN
With no further business, the TBD Board meeting was adjourned at 6:43 p.m.
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AM-6599 4.
Transportation Benefit District Board
Meeting Date:02/18/2014
Time:5 Minutes
Submitted By:Scott Passey
Department:City Clerk's Office
Type:
Information
Subject Title
Election of Transportation Benefit District Board President and Vice President for 2014.
Recommendation
Elect a TBD President and Vice President to serve in 2014.
Previous TBD Action
N/A
Narrative
Each year the TBD Board shall elect a President and Vice President to preside at TBD Board meetings.
Form Review
Form Started By: Scott Passey Started On: 02/14/2014 09:47 AM
Final Approval Date: 02/14/2014
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AM-6529 6.
Transportation Benefit District Board
Meeting Date:02/18/2014
Time:10 Minutes
Submitted For:Phil Williams Submitted By:Kody McConnell
Department:Public Works
Type: Information
Information
Subject Title
2013 Annual Report per RCW 36.73.160(2)
Recommendation
N/A
Previous TBD Action
N/A
Narrative
The City of Edmonds is publishing the results of its Transportation Benefit District (ETBD) operations for the calendar year
2013. The ETBD was formed in November 2008 following procedures outlined in Revised Code of Washington 36.73 and in
accordance with Edmonds City Code Chapter 3.65. In February 2009 a $20 local license fee was established by its Board of
Directors, the Edmonds City Council. The publishing of this report is in accordance with RCW 36.73.160(2).
During 2013 the ETBD received a total of $650,836 in revenue from local license fees on vehicles registered within the
jurisdictional limits of the City of Edmonds. These collected funds were expended for street maintenance, preservation, and
operation of the street transportation system within the City’s boundaries. TBD-funded activities included localized pavement
repairs, pothole repairs, signage management, maintenance of pavement markings (buttons, curb paint, etc.), crosswalk
painting, and traffic signal maintenance and repair.
Attachments
2013 Annual Statement of Revenues, Expenditures, and Changes in Fund Balance
2013 Annual Report Public Notice
Chapter 36.73 RCW - TBDs
Council Ordinance 3707 - Enabling TBD
Chapter 3.65 ECC - TBD
Council Ordinance 3804 - Amending TBD
2013 Annual Report Presentation
Form Review
Inbox Reviewed By Date
City Clerk Scott Passey 02/14/2014 09:52 AM
Mayor Dave Earling 02/14/2014 10:47 AM
Finalize for Agenda Scott Passey 02/14/2014 10:53 AM
Form Started By: Kody McConnell Started On: 01/27/2014 12:45 PM
Final Approval Date: 02/14/2014
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(Unaudited Cash Basis)
650,836$
650,836
1,756
5,000
Labor & Benefits 99,661
Supplies 26,645
Labor & Benefits 220,437
Supplies 110,691
143,584
43,062
650,836
0
-
0$
Total Expenditures
Net Change in Fund Balances
Fund Balances - Beginning
Fund Balances - Ending
Excess Transferred to Street Fund
Revenues
$20 Vehicle Registration Fee
Total Revenues
Expenditures
Professional Services
Insurance
Road Maintenance (includes repairs, patching, crack sealing)
Traffic Control
Vehicle Charges
Schedule of Revenues, Expenditures and
Changes in Fund Balance
Transportation Benefit District
January 1, 2013 through December 31, 2013
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The City of Edmonds is publishing the results of its Transportation Benefit District (ETBD)
operations for the calendar year 2013. The ETBD was formed in November 2008 following
procedures outlined in Revised Code of Washington 36.73 and in accordance with Edmonds
City Code Chapter 3.65 In February 2009 a $20 local license fee was established by its Board of
Directors, the Edmonds City Council. The publishing of this report is in accordance with RCW
36.73.160(2).
During 2013 the ETBD received a total of $650,836 in revenue from local license fees on
vehicles registered within the jurisdictional limits of the City of Edmonds. These collected funds
were expended for street maintenance, preservation, and operation of the street
transportation system within the City’s boundaries. TBD-funded activities included localized
pavement repairs, pothole repairs, signage management, maintenance of pavement markings
(buttons, curb paint, etc.), crosswalk painting, and traffic signal maintenance and repair.
The following link is provided for additional information regarding the Edmonds Transportation
Benefit District.
http://www.edmondswa.gov/government/districts/transportation.html
Edmonds Transportation Benefit District
Official Notice of 2013 Annual Report
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Chapter 3.65
TRANSPORTATION BENEFIT DISTRICT
Sections:
3.65.010 Establishing transportation benefit district.
3.65.020 Governing board.
3.65.030 Functions of the district.
3.65.040 Transportation improvements funded.
3.65.050 Dissolution of district.
3.65.010 Establishing transportation benefit district.
There is created a transportation benefit district, to be known as the Edmonds transportation benefit
district or “district,” with geographical boundaries comprised of the corporate limits of the city as they
currently exist or as they may exist following future annexations. [Ord. 3707 § 2, 2008].
3.65.020 Governing board.
A. The governing board of the transportation benefit district shall be the Edmonds city council acting in an
ex officio and independent capacity, which shall have the authority to exercise the statutory powers set
forth in Chapter 36.73 RCW.
B. The treasurer of the transportation benefit district shall be the city finance director.
C. The public records officer of the transportation benefit district shall be the city clerk.
D. The board shall develop a material change policy to address major plan changes that affect project
delivery or the ability to finance the plan, pursuant to the requirements set forth in RCW 36.73.160(1). At
a minimum, if a transportation improvement exceeds its original cost by more than 20 percent, as
identified in the district’s original plan, a public hearing shall be held to solicit public comment regarding
how the cost change should be resolved.
E. The board shall issue an annual report, pursuant to the requirements of RCW 36.73.160(2). [Ord. 3872
§ 1, 2012; Ord. 3707 § 2, 2008].
3.65.030 Functions of the district.
A. The district board may authorize a vehicle fee of up to $20.00 per vehicle as provided for by RCW
82.80.140. When authorized by the voters pursuant to the requirements of Chapter 36.73 RCW, other
taxes, fees, charges and tolls or increases in these revenue sources may be assessed for the purposes
provided for in the subsections of this section.
1. Pursuant to the initial authorization of Ordinance 3707, the district board may and has authorized
a vehicle fee of up to $20.00 per vehicle as provided for by RCW 82.80.140 for the purpose of the
preservation, maintenance and operations of the city streets.
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2. As authorized by the voters pursuant to the requirements of Chapter 36.73 RCW, additional
taxes, fees, charges and tolls or increases in those revenue sources may be assessed for the
construction, reconstruction, updating or improvement of public transportation facilities shown on
the Edmonds comprehensive plan and transportation improvement plan. This additional function of
the district has been authorized by ordinance amendment in compliance with the provisions of
Chapter 36.73 RCW. These additional transportation projects authorized pursuant to the vote of the
transportation benefit district shall be deemed funded and effective when approved by a vote of the
people in accordance with the provisions of state law. The projects authorized shall be limited to
those specifically identified in the proposition put to the voters.
B. Additional transportation improvements may be added to the functions of the district upon compliance
with Chapter 36.73 RCW.
C. The board shall have and exercise all powers and functions provided for by Chapter 36.73 RCW in
order to fulfill the functions of the district. [Ord. 3804 § 1, 2010; Ord. 3707 § 2, 2008].
3.65.040 Transportation improvements funded.
Two separate sets of functions have been established by ordinance for the transportation benefit district.
The funds generated by a vehicle fee of up to $20.00 per vehicle authorized by the board in accordance
with RCW 82.80.140 shall be used solely for transportation improvements that preserve, maintain and
operate the existing transportation infrastructure of the city, consistent with the requirements of Chapter
36.73 RCW. Upon authorization by the voters, additional funds from other taxes, fees, charges and tolls
or increases in these revenue sources may be utilized for the construction of transportation improvements
specifically described in the proposition submitted to the voters. Funds raised from either revenue source
may be utilized for any lawful purpose under Chapter 36.73 RCW, but all funds raised through the TBD
shall be expended only for the purposes specified, i.e.:
A. For the preservation, maintenance and operation of the existing city street transportation improvement
infrastructure; or
B. For projects specifically designated in a ballot proposition approved by the voters and utilizing the
funding source approved by the voters.
Such improvements are intended to comply with the provisions of the Growth Management Act and the
city’s comprehensive plan and reduce the risk of transportation facilities’ failure, improve safety, continue
the cost effectiveness of the city’s infrastructure improvements and to encourage the optimum use of the
transportation system. Additional transportation improvement projects may be funded only after
compliance with the provisions of RCW 36.73.050(B) following notice, public hearing and enactment of an
additional authorizing ordinance. [Ord. 3804 § 2, 2010; Ord. 3707 § 2, 2008].
3.65.050 Dissolution of district.
The transportation district has been authorized to fulfill two separate functions. Each function of the
district shall expire and be dissolved upon its completion.
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A. Street preservation, maintenance and operation are ongoing, long-term obligations of the city. In order
to comply with the dissolution requirement of RCW 36.73.050, a street resurfacing cycle of 20 years was
adopted and the district shall be deemed authentically dissolved with respect to the function of street
preservation, maintenance and operation 18 years from the effective date of the original Ordinance 3707,
to wit, November 28, 2026.
B. Upon authorization by the voters, the additional transportation improvements specifically described in
the proposition shall be deemed authorized. In accordance with the dissolution requirements of RCW
36.73.050, the powers, duties and functions of the district shall be deemed dissolved with respect to such
voter-approved projects when all indebtedness of the districts with regard to such projects has been
retired and all transportation improvements described in such project list have been completed. Upon
dissolution with respect to these functions, the voters’ author ization for funding to construct such funding
shall be deemed to automatically expire. Nothing herein shall be interpreted to prohibit the Edmonds city
council on the recommendation of the Edmonds transportation benefit district to dissolve the district in
whole or in part and/or reformulate it in accordance with the provisions of RCW 36.73.050. [Ord. 3804
§ 3, 2010; Ord. 3707 § 2, 2008].
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Edmonds Transportation
Benefit District
2013 Annual Report
2/18/2014
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Edmonds Transportation Benefit
District (ETBD) Annual Report
Edmonds City Council forms ETBD on November 18, 2008.
TBD Board enacts $20/year fee with Ord. No. 1 on February
17th, 2009 limiting the uses of funds collected to the operation,
maintenance, and preservation of streets and related traffic
control assets.
$640,944 was collected in 2012. All of which, and more, was
spent on maintenance, preservation, and operations of City
streets, including pavement repair & maintenance, signage
management, markings, crosswalks, and traffic signals.
$650,836 collected in 2013 with $607,774 spent on
maintenance, preservation, and operations of City streets,
including pavement repair & maintenance, signage
management, markings (buttons, curb paint, etc.), crosswalks,
and traffic signals.
Note: No crack sealing was performed in 2013 due to the
elimination of temporary summer help to meet street budget
reductions.
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Asphalt Repair
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Pothole Patching
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Signal Maintenance &
Programming
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Graffiti Removal
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Paving
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Edmonds Transportation Benefit
District (ETBD)
–$645,000 budgeted for 2014 to come from gas tax for Street
maintenance, preservation, and operations. $5,000 less than wast
estimated in 2013.
–$115,000 in gas tax revenues budgeted for 2014 for Street capital
projects. $5,000 less than was estimated 2013.
–Prevailing elevated gas prices combined with a slow-growth
economy continue to depress gas tax revenue estimations.
–Total gas tax in Washington 55.9 cents/gallon (7th highest) - fixed
–$645,000 budgeted for 2014 in TBD revenue.
–$400,000 dollars in General Fund transfers to Street Fund
budgeted in 2014.
–We estimate an additional $1.2 million is needed above and
beyond current funding levels to provide a sustainable street
condition. This does not include capital projects.
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Questions?
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