2014.04.22 CC Agenda Packet
AGENDA
EDMONDS CITY COUNCIL
Council Chambers ~ Public Safety Complex
250 5th Avenue North, Edmonds
SPECIAL MEETING
APRIL 22, 2014
6:00 P.M. - CALL TO ORDER
1.(60 Minutes)Executive Session regarding pending and potential litigation per RCW 42.30.110(1)(I).
REGULAR MEETING
APRIL 22, 2014
7:00 P.M. - CALL TO ORDER/FLAG SALUTE
2.Roll Call
3.(5 Minutes)Approval of Agenda
4.(5 Minutes)Approval of Consent Agenda Items
A.AM-6816 Approval of City Council Meeting Minutes of April 15, 2014
B.AM-6813 Approval of claim checks #208177 through #208307 dated April 17, 2014 for
$516,501.57. Approval of payroll direct deposit and checks #60910 through #60924
and #60932 for $498,320.31, benefit checks #60925 through #60931 and wire payments
of $223,316.07 for the period April 1, 2014 through April 15, 2014.
C.AM-6791 Authorization for Mayor to sign agreement with Black Rock for underground
conversion of their overhead utility lines within the Five Corners Roundabout project
limits.
D.AM-6792 Authorization for Mayor to sign agreement with Comcast for underground conversion
of their overhead utility lines within the Five Corners Roundabout project limits.
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E.AM-6794 Authorization for Mayor to sign agreement with Frontier for underground conversion
of their overhead utility lines within the Five Corners Roundabout project limits.
F.AM-6795 Authorization for Mayor to sign agreement with PUD for underground conversion
of their overhead utility lines within the Five Corners Roundabout project limits.
G.AM-6796 Authorization for Mayor to accept and sign the right of way and easement documents
for the Michlitch property for the 228th St. SW Corridor Improvements project.
H.AM-6818 Cultural Heritage Tour plaque installation agreements and project update.
5.(5 Minutes)
AM-6783
Loyalty Day Proclamation.
6.Audience Comments (3 minute limit per person)*
*Regarding matters not listed on the Agenda as Closed Record Review or as Public
Hearings
7.(20 Minutes)
AM-6762
2013 Annual Report by the Snohomish County Tourism Bureau
8.(15 Minutes)
AM-6819
Edmonds Citizen's Tree Annual Report
9.(15 Minutes)
AM-6811
Presentation of Heritage Tree Resolution for Potential Action
10.(10 Minutes)
AM-6809
Approval of Shoreshire final plat at 24223-24227 76th Ave W proposed by Ardsley
Homes (File # PLN20080046).
11.(60 Minutes)
AM-6760
Joint meeting with the Planning Board to discuss Code Update process, including
signage, Highway 99, and subdivisions
12.(15 Minutes)
AM-6781
Control System Upgrade - Request approval for Mayor to sign a Professional Services
Contract with Parametrix, Inc. and Request approval to purchase the required
equipment.
13.(20 Minutes)
AM-6788
Discussion and potential action regarding proposed amendments to the City of Edmonds
Community Development Code allowing recreational marijuana businesses that are
consistent with state requirements as a permitted use in various commercial zones.
14.(10 Minutes)
AM-6814
Discussion and potential action on recreational marijuana licensing ordinance.
15.(15 Minutes)
AM-6815
Report on City Council Committee Meetings of April 8, 2014.
16.(15 Minutes)Report on Outside Board and Committee meetings
17.(5 Minutes)Mayor's Comments
18.(15 Minutes)Council Comments
19.Convene in executive session regarding pending or potential litigation per RCW
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19.Convene in executive session regarding pending or potential litigation per RCW
42.30.110(1)(i).
20.Reconvene in open session. Potential action as a result of meeting in executive session.
ADJOURN
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AM-6816 4. A.
City Council Meeting
Meeting Date:04/22/2014
Time:Consent
Submitted By:Scott Passey
Department:City Clerk's Office
Review Committee: Committee Action:
Type: Action
Information
Subject Title
Approval of City Council Meeting Minutes of April 15, 2014
Recommendation
Review and approve meeting minutes.
Previous Council Action
N/A
Narrative
The draft minutes are attached.
Attachments
04-15-14 Draft Council Meeting minutes
Form Review
Form Started By: Scott Passey Started On: 04/17/2014 12:28 PM
Final Approval Date: 04/17/2014
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EDMONDS CITY COUNCIL DRAFT MINUTES
April 15, 2014
The Edmonds City Council meeting was called to order at 6:00 p.m. by Mayor Earling in the Council
Chambers, 250 5th Avenue North, Edmonds.
ELECTED OFFICIALS PRESENT
Dave Earling, Mayor
Diane Buckshnis, Council President
Kristiana Johnson, Councilmember
Lora Petso, Councilmember
Strom Peterson, Councilmember
Joan Bloom, Councilmember
Adrienne Fraley-Monillas, Councilmember
Thomas Mesaros, Councilmember
STAFF PRESENT
Stephen Clifton, Community Services/Economic
Development Director
Phil Williams, Public Works Director
Carrie Hite, Parks & Recreation Director
Shane Hope, Development Services Director
Scott James, Finance Director
Bertrand Hauss, Transportation Engineer
Renee McRae, Recreation Manager
Jeff Taraday, City Attorney
Scott Passey, City Clerk
Jana Spellman, Senior Executive Council Asst.
Jeannie Dines, Recorder
1. CONVENE IN EXECUTIVE SESSION REGARDING PROPERTY ACQUISITION AND
PENDING LITIGATION PER RCWS 42.30.110(1)(b) AND 42.30.110(1)(i)
At 6:00 p.m., Mayor Earling announced that the City Council would meet in executive session regarding
property acquisition and pending litigation per RCWs 42.30.110(1)(b) and 42.30.110(1)(i). He stated that
the executive session was scheduled to last approximately 60 minutes and would be held in the Jury
Meeting Room, located in the Public Safety Complex. Action may occur in open session as a result of
meeting in executive session. Elected officials present at the executive session were: Mayor Earling, and
Councilmembers Johnson, Fraley-Monillas, Buckshnis, Peterson, Petso and Bloom. Others present were
City Attorney Jeff Taraday, Development Services Director Shane Hope, Senior Planner Kernen Lien and
City Clerk Scott Passey. At 7:01 p.m., Mayor Earling announced to the public present in the Council
Chambers that an additional 10 minutes would be required in executive session. At 7:10 p.m. Mayor
Earling announced an additional 5 minutes would be required in executive session. The executive session
concluded at 7:16 p.m.
Mayor Earling reconvened the regular City Council meeting at 7:18 p.m. and led the flag salute.
2. ROLL CALL
City Clerk Scott Passey called the roll. All elected officials were present.
3. APPROVAL OF AGENDA
COUNCIL PRESIDENT BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER PETSO,
TO MOVE ITEM 11 TO ITEM 6B. MOTION CARRIED UNANIMOUSLY.
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COUNCIL PRESIDENT BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER PETSO,
TO APPROVE THE AGENDA AS AMENDED. MOTION CARRIED UNANIMOUSLY.
4. APPROVAL OF CONSENT AGENDA ITEMS
Councilmember Petso requested Item M be removed from the Consent Agenda and Councilmember
Bloom requested Items E and J be removed.
COUNCIL PRESIDENT BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER PETSO,
TO APPROVE THE REMAINDER OF THE CONSENT AGENDA. MOTION CARRIED
UNANIMOUSLY. The agenda items approved are as follows:
A. APPROVAL OF CITY COUNCIL MEETING MINUTES OF APRIL 1, 2014
B. APPROVAL OF CLAIM CHECKS #207893 THROUGH #208033 DATED APRIL 3, 2014
FOR $488,638.21 AND CLAIM CHECKS #208034 THROUGH #208176 DATED APRIL 10,
2014 FOR $244,068.88. APPROVAL OF PAYROLL DIRECT DEPOSIT AND CHECKS
#60884 THROUGH #60898 FOR $463,165.63, BENEFIT CHECKS #60899 THROUGH
#60908 AND WIRE PAYMENTS OF $389,960.77 FOR THE PERIOD MARCH 16, 2014
THROUGH MARCH 31, 2014. APPROVAL OF PAYROLL REPLACEMENT CHECK
#60909 DATED APRIL 9, 2014 FOR $34.60
C. AUTHORIZATION FOR MAYOR TO SIGN SUPPLEMENTAL AGREEMENT WITH
PERTEET FOR THE 228TH ST. SW CORRIDOR IMPROVEMENT PROJECT
D. QUARTERLY PUBLIC WORKS PROJECT REPORT
F. AUTHORIZATION FOR MAYOR TO SIGN A SNOHOMISH COUNTY COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG) CONTRACT FOR ADA UPGRADES FOR
THE 3RD AVE CURB RAMP REPLACEMENT PROJECT
G. REPORT ON BIDS OPENED APRIL 3, 2014 FOR THE SANITARY SEWER
REPLACEMENT PROJECT AND AWARD OF CONTRACT TO SHORELINE
CONSTRUCTION IN THE AMOUNT OF $1,224,607.49
H. COUNCIL ACCEPTANCE OF A 40-FOOT STREET DEDICATION (243RD PL W) AND
15-FOOT PUBLIC SANITARY SEWER EASEMENT AND AUTHORIZATION FOR
MAYOR TO SIGN FACE OF PLAT DOCUMENTS
I. 2014 FEBRUARY BUDGETARY FINANCIAL REPORT
K. REQUEST AUTHORIZATION TO AWARD THE CONSTRUCTION CONTRACT FOR
THE WASTEWATER TREATMENT PLANT INTERIOR IMPROVEMENTS PROJECT
TO TEC CONSTRUCTION INC
L. FAC EQUIPMENT SURPLUS
N. AUTHORIZATION FOR MAYOR TO SIGN ANNUAL SPECIAL EVENT CONTRACTS
ITEM M: APPROVAL OF AN APPLICATION FOR A CONCESSION AGREEMENT BETWEEN
THE CITY OF EDMONDS AND DEAN PARMENTER/HOT DIGGITY DOG
Councilmember Petso explained the Finance Committee reviewed this item and scheduled it for approval
on the Consent Agenda pending further research by staff of internal/external comparables. The original
agreement included a fee of $100/month; research found comparable Parks Department agreements have
a 10% minimum fee and ferry system agreements also have a 10% fee. Staff has prepared an alternative
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concession agreement with a 10% fee/month. The second issue is the amount of insurance; the City
Attorney confirmed the code allows a $2 million aggregate insurance rather than $5 million. A third issue
is the term of the agreement; the original agreement includes a 1 year term to April 15, 2014, the revised
agreement with the 10% fee does not specify a term. She summarized the issues for Council consideration
are, 1) a 10% fee or $100/month fee, with a 1 year term, or 2) reschedule this item for further discussion.
Council President Buckshnis recalled the Hula Hut was charged $100/month. City Clerk Scott Passey
responded the City no longer has a concession agreement with the Hula Hut.
Councilmember Fraley-Monillas spoke in favor of a consistent fee for all concessions. She suggested a
temporary agreement for this concession and having further research done by a Council committee. She
was cautious about requiring 10% of the concessionaire’s revenue as a fee as that could be thousands if
the stand is popular.
COUNCILMEMBER PETSO MOVED, SECONDED BY COUNCILMEMBER JOHNSON, TO
APPROVE A 1 YEAR CONCESSION AGREEMENT AT 10% AND REQUEST STAFF REVIEW
THE PROCESS FOR CONCESSION AGREEMENTS AND RETURN WITH A
RECOMMENDATION TO AN APPROPRIATE COMMITTEE.
Councilmember Fraley-Monillas observed this would be the first concession agreement for that space that
would charge a 10% fee. She suggested a $100/month fee until the issue could be vetted further. She did
not support the 10% fee in the motion.
Councilmember Peterson assumed the 10% fee charged by the Parks Department was to offset use of the
park. Parks & Recreation Director Carrie Hite explained the Council approved a code change a few years
ago allowing concessions in parks. The goal was to offer amenities to citizens in response to requests for
food in parks. The code changes were modeled after other cities that allow private business to partner
with public entities to provide amenities in parks; a common model is a percentage of gross revenues,
10% is the minimum fee the Parks Department offers for concessions in parks. The City currently has 2
vendors that pay 10% and is negotiating a fee with 2 others. The goals are to provide amenities, use the
revenue to enhance the park and for concessionaires to pay fair market value for use of the public land.
Rights-of-way are treated differently in the Edmonds City Code. She suggested putting all concessions
together in the code to be consistent. In the code changes the Council approved previously, concessions in
parks are not subject to public hearing, do not come to Council for approval, and are at the discretion of
the Parks Director. Concession agreements for rights-of-way are subject to public hearing and have
always been a flat fee.
Councilmember Peterson agreed with Councilmember Fraley-Monillas’ suggestion to continue with the
flat fee, noting a concession in a park was a much more valuable commodity for a concessionaire than a
location in a right-of-way.
Councilmember Johnson agreed with Councilmember Peterson, preferring to continue with the past
practice of a $100/month fee for the space on James Street.
Councilmember Bloom expressed concern with consistency, pointing out this location will have a great
deal of traffic, possibly more in a park. The $100/month fee was based on agreements in place years ago.
Ms. Hite advised the two vendors the Parks Department is negotiating with, a kettle corn vendor and a
snow cone vendor, would be located in the mini-park on the ferry holding lanes which is steps away from
the right-of-way location. She summarized the concessions will have the same customer base and it is a
very high demand area.
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Councilmember Fraley-Monillas commented until a policy was developed for concessions in the right-of-
way, she was uncomfortable with changing the fee structure. Ms. Hite explained the ECC contains a
process for vending in rights-of-way and the Council is following that process – a public hearing and the
City Clerk prepares the contract. Mr. Passey advised the code provides the Council broad discretion to
enter into concession agreements in the right-of-way.
Councilmember Fraley-Monillas suggested by next spring drafting a policy similar to the policy for
concessions in parks to ensure consistency. Ms. Hite offered to work with the City Clerk to provide
recommended code changes to create consistency.
Councilmember Petso clarified staff is negotiating with 2 vendors who would be located in the park
immediately adjacent to this right-of-way location and who would pay at least 10 % and the right-of-way
location was only steps from the park where those vendors would be located. Ms. Hite agreed.
Councilmember Bloom suggested a shorter contract with Hot Diggity Dog. Ms. Hite answered the
Council could choose to approve a shorter term; the high peak season at the ferry holding lanes is May –
September/October.
COUNCILMEMBER MESAROS CALLED FOR THE QUESTION. THE CALL FOR THE
QUESTION WAS UNANIMOUSLY APPROVED.
UPON ROLL CALL, MOTION CARRIED (4-3), COUNCIL PRESIDENT BUCKSHNIS AND
COUNCILMEMBERS BLOOM, MESAROS AND PETSO VOTING YES; COUNCILMEMBERS
FRALEY-MONILLAS, JOHNSON AND PETERSON VOTING NO.
ITEM E: AUTHORIZATION FOR MAYOR TO SIGN SUPPLEMENTAL AGREEMENT WITH
DAVID EVANS AND ASSOCIATES FOR ENGINEERING SUPPORT SERVICES FOR
THE FIVE CORNERS ROUNDABOUT PROJECT
Councilmember Bloom explained this was presented to the Parks, Planning & Public Works Committee
last week; Councilmember Mesaros was not present. She agreed to schedule it on the Consent Agenda but
also wanted a noticed presentation related to the full cost of the Five Corners roundabout in conjunction
with tonight’s presentation regarding the bid.
COUNCILMEMBER BLOOM MOVED, SECONDED BY COUNCILMEMBER PETSO, TO
ADDRESS THIS ITEM FOLLOWING AND IN CONJUNCTION WITH THE PRESENTATION
REGARDING BIDS FOR THE FIVE CORNERS ROUNDABOUT (AGENDA ITEM 10).
Council President Buckshnis did not support the motion, explaining the cost overruns have nothing to do
with the engineering support services provided by David Evans and Associates. This contract was
described at the Parks, Planning & Public Works Committee meeting and is appropriate for approval on
the Consent Agenda.
Councilmember Bloom explained she emailed questions to Public Works Director Phil Williams about
the supplemental agreement with David Evans and Associates. She would like those questions to be
answered in conjunction with the presentation regarding the bids for the Five Corners Roundabout
because it is related to the Five Corners project. There have been nine supplemental agreements with
David Evans and Associates and she wanted answers to the questions she posed such as the original
project cost for David Evans and Associates before the Council votes on the supplemental agreement.
Mayor Earling clarified if Mr. Williams answers those questions along with his presentation regarding the
Five Corners Roundabout bids, whether the intent is to vote on both issues tonight. He wanted to avoid
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the Council approving the bid for the Five Corners Roundabout and delaying the David Evans and
Associates supplemental agreement. He preferred the Council vote on both tonight or delay both.
Councilmember Bloom explained she has asked for a presentation regarding the Five Corners
Roundabout such as what has been expended so far and the original cost projections in order to update
Councilmembers who have not been involved in approving the project. Her intent was to have that
announced as separate agenda item which was not done. She could not assure that all her questions
regarding the Five Corners Roundabout project would be sufficiently answered tonight to allow her to
vote on the bid.
Council President Buckshnis explained this was discussed at the Parks, Planning & Public Works
Committee meeting. The David Evans and Associates contract explains what the funds are for; cost
overruns and construction are totally separate issues.
COUNCIL PRESIDENT BUCKSHNIS CALLED FOR THE QUESTION. THE CALL FOR THE
QUESTION WAS UNANIMOUSLY APPROVED.
MOTION CARRIED (6-1), COUNCIL PRESIDENT BUCKSHNIS VOTING NO.
ITEM J: AUTHORIZING THE MAYOR TO APPROVE AN ADDITIONAL PERIOD OF
APPOINTMENT FOR ACTING DEVELOPMENT SERVICES DIRECTOR
ASSIGNMENT TO INCLUDE JANUARY 1-MARCH 31, 2014
Councilmember Bloom assured her concern about this item had nothing to do with Rob Chave or his
performance as Acting Development Services Director; he has done a very good job balancing 2+ jobs
during his nearly 2 years of being Acting Development Services Director. She asked whether retroactive
extension of the period of appointment of the Acting Development Services Director was consistent with
the recently adopted revisions to ECC Chapter 2.10. City Attorney Jeff Taraday explained the code
revisions were adopted in early 2014; the code does not directly apply to the action taken in April 2013
because it was not in effect at that time. Chapter 2.10.010.E states, The mayor shall have the authority to
appoint, without city council confirmation, an acting director to perform the functions and duties of a
vacant appointive office, subject to the term limitations described in ECC 2.10.040(B); provided, that
there is budgetary authority to fill the position. The city council shall be given written notice about any
such acting appointments including the effective date of the appointment. Acting directors shall be
compensated pursuant to applicable ordinances and personnel policies regarding acting pay.
Mr. Taraday relayed his understanding that there was budgetary authority for the Development Services
Director position; he was not certain what written notice was provided but the Council had knowledge
Mr. Chave was serving in that capacity. Chapter 20.10.040.B states, The authority to hold an appointive
office on an acting basis (an acting directorship) shall expire and be deemed vacant six months after the
date of the acting appointment. In this case it depends on when that six month period began; the Council
previously approved Mr. Chave as the Acting Development Services Director through December 31,
2013. The period of time in this request is the first quarter of 2014. He summarized the issue is
complicated by the new law that took effect during this period. It could be reasonably argued that, 1) the 6
month mayoral authority started January 1, 2014 and the 6 months has then not expired, or 2) the
appointment expired December 31, 2013 and an extension should have been addressed in late 2013.
Councilmember Bloom relayed her intent to vote against this item. She initiated having Mr. Chave
appointed as Acting Development Services Director in early 2013 because there was no Development
Services Director. She believed at that time that the position was in the 2013 budget; when she realized it
was not, she worked on a budget amendment and ordinance to allow the position to be filled before the
end of 2013. This was accomplished in September 2013, providing ample time to fill the position by the
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end of 2013. The Council is now being asked to retroactively approve the continued appointment of the
Acting Development Services Director when the Council only approved the appointment through the end
of December 2013.
Councilmember Fraley-Monillas asked whether Mr. Chave was paid as the Acting Development Services
Director during the first quarter of 2014. Human Resources Reporting Director Carrie Hite answered yes,
Mr. Chave was Acting Development Services Director, made decisions and took the responsibility. It
took a while to fill the Acting Development Services Director position; it was filled effective April 1,
2014. When the Council approved the Acting Development Services Director and Human Resources
Reporting Director in April 2013; the Human Resources Reporting Director was approved for a year and
the Acting Development Services Director was only approved through December 31, 2013. She
acknowledged this was her oversight.
COUNCILMEMBER PETSO MOVED, SECONDED BY COUNCILMEMBER PETERSON, TO
APPROVE ITEM J. MOTION CARRIED (6-1), COUNCILMEMBER BLOOM VOTING NO.
5. PROCLAMATION IN HONOR OF EARTH DAY, APRIL 22, 2014
Mayor Earling read a proclamation declaring April 22, 2014 as Earth Day. He presented the proclamation
to Councilmember Johnson, the Mayor’s appointee to the Climate Protection Committee.
Councilmember Johnson accepted the proclamation on behalf of the members of the Climate Protection
Committee and encouraged everyone to celebrate Earth Day April 22 and throughout the year.
6. AUDIENCE COMMENTS
Kurt Griener, Edmonds, referred to Chapter 5.30.10, a City policy to minimize exposure of its citizens
to psychological and philological dangers of excessive noise. Train noise is exempt from this requirement
because trains are controlled by the federal government. A group of citizens seek to have the City invoke
the federal provision to create a quiet zone for trains as set forth in provisions of 49 CFR 222.35. Since
2005 the Federal Railroad Administration (FRA) has permitted the establishment of quiet zones in which
trains do not normally blow whistles; this usually requires additional safety requirements at crossings.
There are approximately 600 quiet zones in the United States. His reasons for establishing a quiet zone in
Edmonds for the Dayton and Main Street crossings include lost customers and complaints from guests at
the Best Western Harbor Inn about the train noise, comments on Trip Advisor about train noise, 5% lower
property values due to train noise, less revenue collected by the City due to lost lodging tax and lower
property values, and comments about train noise on the Port’s website. He relayed guests in their home
have difficulty sleeping due to train whistles and train whistles stop conversations in homes and at the
senior center. Staff researched a quiet zone in 2007/2008 but the issue was dropped due to funding. He
urged the City to reexamine the feasibility of establishing a quite zone in Edmonds. He provide their
organization’s website, EdmondsQuietZone.org.
Ron Wambolt, Edmonds, referred to Agenda Item 10, commenting he is not anti-roundabout and has a
great deal of experience living in and visiting places with roundabouts. He opposed the construction of
the Five Corners roundabout because after walking and driving through that intersection for 35 years and
well as viewing the intersection while campaigning last year, he felt it was not needed. Many people
spoke against the roundabout while he was doorbelling during his campaign last year; he informed
citizens if elected, the only thing he could promise was an objective assessment of the project. He
provided the following information.
• Roundabout approved September 2011, total project $2,415,500 of which the City was to pay
approximately 13.5%
• In June 2003, in the 2004-2009 CIP, the cost increased to $3,139,000
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• Today the total cost is over $4.2 million of which $2.4 is funded by grants and the remainder
($1.75 million) by the City
• The project cost has increased 75%
• Killing the project will save the City approximately $1.2 million ($2.9 million contract with
Marshbank, $395,000 for project management, $293,000 management reserve for a total of $3.6
million, less the $2.4 million in grants, leaving $1.2 million)
He recommended the Council vote to kill the project tonight.
George Bennett, Edmonds, spoke in favor of the Five Corners roundabout. He lives in the area and said
contrary to popular belief Five Corners is not full of drug houses and crazies from Highway 99, just
normal people who live in and enjoy the neighborhood. He referred to the Sunset walkway and
International District, remarking the roundabout assists with providing a contiguous feeling. He
encouraged the Council to continue to consider projects that create a contiguous Edmonds. He urged the
Council to approve the contract for the roundabout.
Alvin Rutledge, Edmonds, reported the Lynnwood City Council meeting including estimates of
increased traffic on Highway 99 and information regarding the Costco project that will include 6 story
buildings and residential development. He feared some of the people who shop at Costco in Shoreline and
come to Edmonds will go to Lynnwood instead. The apartments will be completed in November 2015;
the rents are not yet known.
Nathan Proudfoot, Edmonds, referred to the quiet zone issue and General Code of Operating Rules
(GCOR) 5.8.2 that states the whistle may be used anytime as a warning regardless of any prohibition.
When other employees are working in immediate area, sound before moving or other forms of
communication may be used in place of whistles. 5.8.4 states within designated whistle quiet zones,
signal must not be sounded except when necessary to provide warning. He noted many people trespass on
the tracks in Edmonds; a quiet zone would not eliminate whistles in downtown Edmonds, it would only
reduce the noise level. The only way to eliminate train horns and sounds is to eliminate level crossings.
Roger Hertrich, Edmonds, referred to the Haines Wharf cost overruns. At a recent committee meeting
he understood Five Corners would be $600,000 - $700,000 more than estimated. He expressed concern
that the engineer’s cost estimates were not closer to the bids. He recalled numerous problems with the
220th project that cost a great deal more than anticipated. He recalled a lot of people did not want the
roundabout but were forced into it because of a grant the City accepted. He suggested holding another
public hearing on the roundabout project to assist the Council in making a final decision whether to
proceed.
Bruce Witenberg, Edmonds, said he has had the pleasure of working with Stephen Clifton as a member
of the Highway 99 Task Force and Economic Development Commission. He found Mr. Clifton to be
extremely hardworking and knowledgeable about economic development issues locally, regionally and
nationally. He is held in high esteem by his peers in the region. He is passionate about the City and its
future and has worked tirelessly to recruit new businesses and retain existing businesses. He is an ardent
supporter of arts and understand the current and future economic value they bring to the community. He
has conducted himself professionally in the face of critics and supporters alike. He understands the
importance of striking a balance between Edmonds’ charm and thinking progressively to bring sound and
vibrant economic development to the community. His knowledge, professionalism, integrity and calm
demeanor have inspired him to work diligent for the betterment of the community. In both public and
private meetings, Mr. Clifton has always been well prepared and focused on the issues, not personalities
of those involved. Citizens and Councilmembers should endeavor to emulate Mr. Clifton’s attributes.
Today Edmonds loses one of its outstanding employees and best visionaries; as a citizen of Edmonds, Mr.
Witenberg trusted Mr. Clifton would continue to give the benefit of his knowledge and expertise on
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important issues facing the community. Mr. Witenberg thanked Mr. Clifton for his excellent service to
Edmonds and wished him well in his new position in Snohomish County.
6B. AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING EDMONDS
CITY CODE CHAPTER 3.75 RELATING TO THE EDMONDS DOWNTOWN BUSINESS
IMPROVEMENT DISTRICT ADDING SECTION 3.75.075 TO CREATE AN EXEMPTION FOR
NEW BUSINESSES (Previously Agenda Item 11)
Community Services/Economic Development Director Stephen Clifton explained ECC 3.75.020 and 070
require the owners of businesses located within the Edmonds Downtown Business Improvement District
(EDBID) to pay a special assessment. RCW 35.87A.170 allows an exemption to be created for new
businesses for up to one year. Granting an exception requires the City Council enact an ordinance or
amend an existing ordinance.
In response to a request from a EDBID member about an exemption, the EDBID Interim Members
Advisory Board discussed the issue at a recent Board meetings and on March 27, 2014, expressed support
for granting an exemption from assessments for a period of one year from the date a business license is
approved by the City and asked staff to forward a recommendation to the City Council. . The ordinance in
Attachment 1, if approved, would amend ECC 2.75, granting the requested exemption for new business
owners. If approved, the ordinance will take effective April 22, 2014; new businesses established after
April 22, 2014 would be exempted from the assessment.
Mr. Clifton described a second issue related to processing of delinquent payments. ECC 3.75.070 states
assessments shall be paid on a quarterly basis; 3.75.180 states if assessments are not paid within a 60 day
timeframe, the Finance Director has the authority to charge interest at an annual percentage rate and is
authorized to use a collection agency to collect the delinquent amount. The code does not state when the
Finance Director is to send the delinquent amount to a collection agency. The EDBID discussed this issue
and recommended establishing a nine month timeframe before using a collection agency. The EDBID
also recommended a 30 day notice to the business before the account is referred to collections.
When the above issue was discussed with the City Attorney, he suggested another method, not renewing
business licenses for businesses with outstanding, unpaid assessments. The EDBID discussed this and are
opposed to having the City not issue business licenses due to unpaid assessments. The Finance
Committee did not make a recommendation regarding this issue because at the time of their meeting, the
EDBID had not yet discussed it. The Finance Committee recommended the Council only take action on
the exemption for new businesses at this time.
COUNCIL PRESIDENT BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER BLOOM,
TO APPROVE ORDINANCE NO. 3965, AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, AMENDING EDMONDS CITY CODE, CHAPTER 3.75 RELATING TO THE
EDMONDS DOWNTOWN BUSINESS IMPROVEMENT DISTRICT, ADDING SECTION
3.75.075.
Councilmember Petso relayed the Finance Committee’s request that when a business is provided notice of
collections, the notice include the interest rate and collection fees. Mr. Clifton advised that will be
addressed in a subsequent ordinance. He noted the Finance Committee discussed whether a public hearing
was required; the City Attorney determined a public hearing was not required. Only the establishment of a
BID, changing the boundaries, changing the assessment rate, imposing an additional rate or
disestablishment of a BID requires a public hearing.
MOTION CARRIED UNANIMOUSLY.
Packet Page 12 of 424
7. PRESENTATION OF THE 76TH AVE. W AT 212TH ST. SW INTERSECTION IMPROVEMENTS
PROJECT UPDATE
Transportation Engineer Bertrand Hauss provided an introduction to the project:
• Congestion Mitigation and Air Quality (CMAQ) federal grant secured in 2012 to complete design
& right-of-way (ROW) phases
• Design phase started in summer 2012
• Project initially started as intersection only improvements; corridor improvements later
incorporated
• Grant application to be submitted this spring for construction funding
He displayed an aerial photograph, identified businesses on each corner and described the existing
configuration and the project scope:
• Addition of left turn lane for northbound (NB) & southbound (SB) movements (on 76th)
o Allow traffic signal to time both approaches concurrently (same as existing conditions on
212th)
• Addition of right turn lane for WB, NB, and SB movements
• Improve intersection delay
o Existing LOS F
o W/improvements: LOS C (meet City’s LOS standards / LOS D)
o Projected 2030 LOS w/ improvements: LOS D
• Addition of bike lanes (for all movements)
• Increase sidewalk width
• Utility improvements (water, sewer, storm)
• Underground conversion of ex. overhead utility lines
• Conversion of NB and SB movements
o 1 through lane
o 1 left turn lane
o 1 right turn lane
o 1 bike lane
• Supports Complete Streets & 2009 Transportation Plan
Mr. Hauss reviewed the remaining schedule:
• Design phase – Complete in December 2015
• ROW phase – Complete in December 2015
• Construction phase – TBD (funding grant application to be submitted this week)
Next steps include:
• Spring 2014 items:
o Public open house
o Meetings with property owners (involved in ROW phase)
o Apply for federal grant to fund construction phase
• Amend 6-year Transportation Improvement Program (TIP) to add restriping project along 76th
Avenue from 220th Street SW to Olympic View Drive (Agenda Item 8)
Councilmember Petso asked if undergrounding of utilities would occur only at the 212th/76th intersection
or all the way to Olympic View Drive. Mr. Hauss answered utilities will be undergrounded at the
intersection, approximately 150 feet from each corner.
Packet Page 13 of 424
8. PUBLIC HEARING AND POTENTIAL ACTION ON AN AMENDMENT TO THE 2014-2019 SIX-
YEAR TRANSPORTATION IMPROVEMENT PROGRAM TO ADD THE 76TH AVE. W RE-
STRIPING PROJECT FROM 220TH ST. SW TO OLYMPIC VIEW DR
Transportation Engineer Bertrand Hauss provided an introduction to the project:
• 2014-2019 TIP identifies transportation projects planned over next 6 years
• In order to submit federal grant applications, projects need to be identified in TIP
• Proposed bicycle facilities along this corridor (identified in 2009 Transportation Plan)
• Restriping of 76th Ave W divided into 2 stretches:
o 220th to 206th
o 206th to Olympic View Drive
He reviewed the project description of the two stretches:
• 200th to 206th
o Existing conditions
2 through lanes for NB and SB movements
o Proposed conditions
1 bike lane for NB and SB movements
1 through lane for NB and SB movements
1 two-way left turn lane
Consistent with proposed striping at 76th @ 212th intersection
Mr. Hauss provided a photograph of the current configuration and cross sections of the existing
configuration and with restriping. He reviewed the second stretch:
• 206th to OVD
o Existing conditions:
1 through lane for NB and SB movements
Parking stalls on each side of street
West side of 76th Avenue Edmonds jurisdiction
East side of 76th Avenue Lynnwood jurisdiction
o Complete Preliminary Engineering Study:
Develop preferred alternative
Improve traffic flow
Add left turn lanes to certain cross streets
Minimize loss of on-street parking
Improve vehicular and bicycle safety
Evaluate pedestrian/vehicular circulation at College Place Elementary School (76th Ave.
W @ 204th St. SW) in conjunction with Edmonds School District
He reviewed the project benefits:
• Improved traffic flow and travel time along 76th corridor
• Bicycle safety with addition of separate facility
• Vehicle safety
• Less rear-ends
• Less left turn collisions
• Less conflict points
• Additional pedestrian/vehicular separation with bike lanes
• Pedestrian safety with separation between sidewalk and vehicle lane
• Access from 76th Ave to/from cross streets and driveways
• Consistent pace along corridor
• Supports Complete Streets
Packet Page 14 of 424
Mr. Hauss reviewed the remaining schedule:
• Design phase:
o To be coordinated with 76th @ 212th intersection improvement project
• Construction phase:
o TBD (grant application to be submitted this week)
o Construction to be coordinated with construction of 76th @ 212th intersection improvement
project
Mr. Hauss concluded:
• Proposed bicycle facility along 76th corridor identified in 2009 Transportation Plan
• Submit federal grant application to fund a portion of project
• Staff recommends amending 2014-2019 TIP with addition of 76th Ave. restriping project
Council President Buckshnis observed changes had been made to the configuration since the previous
presentation to the Council. Mr. Hauss agreed the project has been tweaked following further discussion
with Lynnwood.
Councilmember Bloom asked whether staff has already applied for the grant. Mr. Hauss answered the
grant will be submitted early next week. To qualify for a federal grant the project must be in the TIP.
Councilmember Bloom questioned the process, commenting the public hearing seemed like a formality
when staff was ready to apply for a grant. Mr. Hauss explained the grant for the 220th to 206th section is
for design and construction. The grant for 206th to Olympic View Drive is only for design due to
additional public process that will be required to address parking, etc. Councilmember Bloom relayed her
understanding it was a formality to hold a public hearing to include the project in the TIP rather than an
open discussion regarding the specifics of the project. Mr. Hauss agreed.
Councilmember Fraley-Monillas referred to the removal of parking on 76th from College Place north on
Lynnwood’s side. Mr. Hauss answered removal of parking will be discussed with Lynnwood and at
public open houses during the design.
Mayor Earling opened the public participation portion of the public hearing.
Don Fiene, Edmonds, expressed support for the project, commenting it has been in the City’s long range
plans for over 15 years such as the Transportation Element and the Bikeway Plan. As a member of the
Edmonds Bicycle Advocacy group, he also supported the bicycle safety improvements in this project.
Peter Halson, Edmonds, a recreational cyclist, expressed support for the project because it addresses an
important issue. He explained 76th is a major north-south thoroughfare, a link to the interurban and is used
by many bicycle commuters. Swedish Hospital intends to encourage employees to bike to work; 76th will
be a major route for many employees. The route provides access to elementary schools, the high school
and the post office as well as serves as a connection to the ferry, Burke Gilman Trail, Mukilteo, etc. The
Edmonds Bicycle Club is working on bicycle safety with the elementary and middle schools in the
Edmonds School District. He cited the importance of bike lanes on both sides and encouraged the City to
proceed with building this project.
Roger Hertrich, Edmonds, recalled a project to widen 196th/9th/Caspers to four lanes was revised to two
lanes with a center turn lane, a configuration that works well. He questioned the proposal to widen
sidewalks and narrow the travel lanes. He expressed concern with acquiring right-of-way from Dairy
Queen, recalling that is a very tight site. He questioned undergrounding utilities in this area when it is not
Packet Page 15 of 424
a view area and preferred to underground utilities downtown. He anticipated residents on 76th will be
concerned with the removal of on-street parking.
Hearing no further comment, Mayor Earling closed the public participation portion of the public hearing.
COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER
PETSO, TO APPROVE RESOLUTION 1315, A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF EDMONDS, WASHINGTON, APPROVING THE REVISED 2014-2019
TRANSPORTATION IMPROVEMENT PROGRAM (TIP) AND DIRECTING FILING OF THE
ADOPTED PROGRAM WITH THE WASHINGTON STATE DEPARTMENT OF
TRANSPORTATION.
Councilmember Fraley-Monillas commented she travels 76th nearly every day and is often delayed by
turning vehicles. She supported the configuration with two travel lanes, a center turn lane and bike lanes.
She anticipated this project would improve residents’ access to neighborhoods and prevent rear-end
accidents.
Council President Buckshnis asked why utilities were proposed to be undergrounded at the intersection.
Public Works Director Phil Williams explained there will be significant modifications to the intersection;
it is much more cost effective to underground utilities at that time.
Councilmember Peterson was excited about this project, commenting this was the vision when Complete
Streets was adopted several years ago. The Edmonds Bicycle Group’s Basics of Bicycling Program is
teaching thousands of students to safely ride bikes to school. By the time this project is completed, many
students will know how to ride safely to school. This project will be a great showcase piece and the
undergrounding of utilities adds to the aesthetics of the project. He thanked staff for developing this
project and the Edmonds Bicycle Group for their support.
Councilmember Fraley-Monillas referred to Mr. Hertrich’s comment about undergrounding utilities,
pointing out even though this area does not have a view, they pay taxes and like to have their
neighborhood look nice.
MOTION CARRIED UNANIMOUSLY.
9. AUTHORIZING THE MAYOR TO SIGN THE AUTHORIZING RESOLUTION FOR A RCO
GRANT FOR ACQUISITION OF CIVIC CENTER
Parks & Recreation Director Carrie Hite explained Civic Fields have been a huge asset to the City and
staff has been in discussions with the Edmonds School District about the possibility of purchasing the
fields. She explained the City leases the property from the Edmonds School District; there are 5-6 years
remaining on the lease. The District recently indicated a desire to sell the property. This is the first step in
developing a financial plan for Civic Fields. She requested the Council authorize the Mayor to sign the
resolution for a RCO grant to Washington Wildlife and Recreation Program local parks funding. The
grant is due May 1, 2014. The resolution indicates the Council is aware staff is applying for the grant and
that it is consistent with the PROS Plan and the City’s goals.
COUNCIL PRESIDENT BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER FRALEY-
MONILLAS, TO APPROVE RESOLUTION 1316 FOR A RCO GRANT FOR ACQUISITION OF
CIVIC CENTER. MOTION CARRIED UNANIMOUSLY.
Mayor Earling declared a brief recess.
Packet Page 16 of 424
10. REPORT ON BIDS OPENED APRIL 1, 2014 FOR THE FIVE CORNERS ROUNDABOUT
INTERSECTION IMPROVEMENT PROJECT AND POSSIBLE AWARD OF CONTRACT TO
MARSHBANK CONSTRUCTION, INC. IN THE AMOUNT OF $2,934,597.40
Public Works Director Phil Williams explained this item will include responses to questions about costs
to date and the bids received for the project. He displayed a photograph of the intersection, commenting
although it may be helpful to explain the reasons for the project; he would not do that tonight. The project
has been through a long growth and development period, design, right-of-way acquisition and bidding
and maximum use has been made of the grant funding. He displayed a rendering of the roundabout,
explaining the geometry is similar although specifics of the design have changed slightly. He anticipated
the project will be a significant aesthetic upgrade to Five Corners as well as a major safety improvement
and offer higher throughputs for vehicles. The grants received for this project were due improving the air
quality via reducing congestion at the intersection.
He reviewed costs to date:
Phase Grant Fund Local Match/
Fund 112
City Utility Funds
(Water and Stormwater)
Total
Design $290,000 $49,000 $100,000 $439,000
ROW $230,000 $36,000 n/a $266,000
Total $520,000 $85,000 $100,000 $705,000
Mr. Williams advised the stormwater improvements and water line replacement at Five Corners are
investments that would need to be made in the not too distant future. This project provides an opportunity
to do them concurrently. He noted a considerable amount of the expense in the overall project is utility
costs. He identified the recipients of the above funds:
David Evans and Associates $440,000
Universal Field Services $ 78,000
Property owners $179,000
City internal ROW costs $ 8,000
With regard to the bids, Mr. Williams acknowledged they were higher than the engineer’s estimate,
approximately 17.8% over the engineer’s estimate. He reviewed two options:
Option 1: Rebid Project
• Reduce Scope of Work by removing the following:
o $ 51,600 Core ten wall
o $ 61,500 Modify lighting
o $ 60,000 Crosswalks to hot mix asphalt (HMA)
o $ 19,600 Permanent signing
o $ 15,000 Reduce construction conflicts (FA work)
o $ 15,000 Reduce property restoration (FA work)
o $222,700 Total (8% of Marshbank bid)
Mr. Williams reviewed how removal of the above elements would impact project costs:
• Construction contract $2,711,897
• Construction mgmt. $ 395,000
• Contingency 10% $ 271,190
• Public art 1% $ 5,716
• Total $3,383,803
Mr. Williams reviewed pros and cons of rebidding the project:
Packet Page 17 of 424
• May save $222,700 – pro
• Scope items being removed were important elements in the design concept for the project – con
• Rebidding will delay the project until 2015 or require over-wintering the intersection until 2015
which would likely add 2.5% to the project cost or result in increased costs due to maintenance of
the intersection – con
• Reworking the bid package will add approximately $20,000 to the City’s costs – con
• Received seven qualified bids. It is likely that fewer bids would be received on a rebid.
• The low bidder was already $250,000 under the next lowest bidder. If $222,700 worth of line
items are removed from their bid, is it reasonable to assume they will further reduce their bids by
a corresponding amount?
Option 2 – Award project
• Construction contract $2,934,597
• Construction mgmt. $ 395,000
• Contingency $ 293,500
• Public art 1% $ 5,716
• Total $3,628,813
Mr. Williams provided details regarding the construction management costs:
• W&H Pacific $194,856
• David Evans $ 50,227
• City staff $100,000
• Contingency $ 50,000
• Total $395,083
Mr. Williams explained the water improvements that are proposed are the Water Fund (Fund 421) taking
advantage of this surface improvement to replace old water lines. It is an opportunity for the Water
Department but because it is not required, it is not grant eligible. With the installation of new/replacement
impervious surface above a certain square footage, the City’s code requires the entire area be brought up
to the new stormwater code. This project triggers those new stormwater requirements and since they are
required, they are grant eligible. The original expectation when applying for the construction grant was it
could cover the cost of the roundabout construction and help pay for the stormwater improvements. The
grant funds are no longer sufficient to fully meet both of those needs; it is sufficient to pay for
construction of the roundabout but not to reimburse the Stormwater Fund for the new stormwater
infrastructure. In the past it was possible to ask for additional construction grant funds; that policy
changed recently and additional funds cannot be requested. He summarized there are fixed grant funds
and higher than expected costs.
Mr. Williams described how the additional costs could be funded under Option 2:
Funding Source 14 Budget Additional Total
Federal Grant $1,839,000 $ 20,000 $1,859,000
Traffic Impact Fees $ 288,000 $ 3,000 $ 291,000
Water Utility $ 665,000 $ 665,000
Storm Utility $ 100,000 $662,000 $ 762,000
Dry Utilities $ 51,500 $ 51,500
Total $2,892,000 $736,500 $3,628,500
Staff recommends awarding the project with a transfer of the additional funds from the Stormwater Fund.
He assured it would not require an increase in stormwater rates or a change in the 2014 stormwater
budget. A project in the 2014 budget will be delayed until next year for reasons unrelated to this project.
Packet Page 18 of 424
Those funds will avoid a budget amendment and the stormwater capital plan will be rebalanced in 2015
and 2016 to accommodate this expense.
Councilmember Mesaros asked if staff has discussed the different between the engineer’s estimate and the
bids with David Evans and Associates. Mr. Williams answered yes, explaining in the 182 line items, there
are 2 where the engineer’s estimate is significantly different than the bid:
• Vault
o Engineer’s estimate: $100,000
o Marshbank bid: $225,000
• Lighting
o Engineer’s estimate: $100,000
o Marshbank bid: $210,000
• Total $235,000 approximately half the difference.
Councilmember Petso asked about the stormwater project that would not be completed in 2014. Mr.
Williams answered for various reasons, improvements on 238th, estimated to cost $800,000, will be
delayed a year.
Councilmember Petso, referred to Mr. Wambolt’s estimate regarding the savings if the project were
canceled and asked Mr. Williams whether he agreed with that estimate. Mr. Williams answered $705,000
has been spent to reach this point; throwing away $1.8 million in grants, not providing any improvements
and still tearing up the intersection to replace utilities in the not too distant future was a missed
opportunity. He agreed the bids were disappointing.
Councilmember Petso asked whether this was the last Council decision point in this project. Mr. Williams
responded there were no other obvious decision points. The Council would be awarding a construction
contract to Marshbank and authorizing the Mayor to sign the contract. Depending on how the project
progresses, any individual change orders that trigger the new features in the purchasing policy would be
presented to the Council or if the total amount of the contingency was insufficient during the life of the
project. He summarized if the Council authorized the construction contract, it was hoped groundbreaking
would occur as soon as possible.
Councilmember Bloom relayed her understanding of the information provided by Mr. Wambolt was the
original project estimate was $2,450,000, it increased to $3.9 million and the project was now $4.2
million. She asked Mr. Williams to explain the increase from the original projected cost of $2,450,000 to
$4.2 million. Mr. Williams responded he did not agree with the first number; he was unsure whether that
was the contract estimate, the total cost of construction and whether it included the cost of design, right-
of-way, construction, and soft costs. He acknowledged the project costs have increased over the 4-5 years
of its development. Typically the more is learned about a project, costs increase. The project includes
some features that citizens wanted that were not originally anticipated as well as four years of inflation.
He summarized there are multiple reasons for the increased costs.
Councilmember Bloom explained she requested a noticed presentation and that the packet include
attachments for Councilmembers to review in advance of the meeting. Mr. Williams’ answers and his
presentation made her more confused and she did not understand what were cost overruns and what was
the original projection. For example, with the ninth supplemental agreement, the David Evans and
Associates’ contract is up to $508,000. She summarized she could not vote to approve a bid $600,000
over the engineer’s estimate without having information in advance that would allow her to ask questions
and get direct and clear answers. Mr. Williams answered he attempted to respond to Councilmember
Bloom’s request; if it is not sufficient, additional details can be provided.
Packet Page 19 of 424
Councilmember Bloom said she wanted all this information plus more to be presented in attachments to
the Council packet so she would have an opportunity to review it in advance. With regard to
Councilmember Bloom’s recent email regarding the David Evans and Associates contract, Mr. Williams
explained the original contract was for $310,000; the final cost of that contract plus the subcontractor is
$518,000. He recalled when the contract was awarded, staff explained the entire scope was not being
awarded because some things were unknown and that there would be supplements to the contract. For
example, decisions were made to add significant utility work in advance of the project; that decision was
not made when the grant was submitted for the project. The 3-4 biggest items in the supplemental
contracts were related to replacement of stormwater and water infrastructure which is funded by the
utilities. He acknowledged the addition of the utility work into a transportation project confuses the issue;
approximately $660,000 in stormwater work and $660,000 in water work was not part of the original
roundabout project.
Councilmember Mesaros referred to Mr. Williams’ comments that this project has grown from when it
was first envisioned. He asked what the next bump in the road might be. Mr. Williams answered there are
always underground risks with any project that breaks through the surface of the ground. For example
utility locations, unsuitable soils, etc. That is the reason for the contingency.
Council President Buckshnis commented it would have been helpful if staff had provided the information
to the Council that was provided to the Parks, Planning & Public Works Committee. It was her
understanding that the majority of the cost increase was stormwater improvements. She was comfortable
with the numbers and anticipated an additional public hearing would result in the same proponents and
opponents speaking.
Councilmember Petso referred to the rendering of the roundabout that is not up-to-date. She asked what
elements have been changed. Mr. Williams answered the spacing of the trees and the size of the canopies
were changed, the addition of the flashing pedestrian lights on the crosswalks, art work in the center and
details and landscaping on the splitter island. He noted one of the first supplemental agreements with
David Evans and Associates was $3,000 to prepare the rendering.
Councilmember Petso asked whether delaying the decision 1-2 weeks to allow Council questions to be
answered would be enough time to obtain an updated rendering. Mr. Williams answered no, he was
concerned with adding two weeks to the project schedule, extending the project to November. He
anticipated it would cost several thousand dollars to have the graphic artist update the rendering and asked
what value would be provided by an updated rendering. He offered to provide a list of the changes made
to the rendering, noting the concerns seem to be with the cost of the project, not the appearance.
Councilmember Peterson asked when the engineer’s estimate was prepared. Mr. Williams answered it
was updated shortly before the bid. Mr. Hauss advised it was updated in early March. Mr. Williams
advised the total construction budget at that time was approximately $3.15 million, the construction cost
estimate was $2.486 million, compared to the $2.934 million actual bid.
Councilmember Peterson relayed his concerns with delaying the project to rebid included, 1) construction
costs are increasing with the upturn in the economy, and 2) it is time to get this project moving. There has
been a lot of great public input and inclusion of aesthetic features.
Councilmember Bloom asked Mr. Williams to explain over-wintering costs if the bid was rejected and the
project rebid. Mr. Williams answered there are utility trenches, torn up sidewalks, etc. He was uncertain
where the project would be stopped and picked up in the spring. He anticipated the contractor would seek
to recover some costs to suspend the project and remobilize the following spring. There would also be
Packet Page 20 of 424
costs associated with maintaining the intersection at whatever point it was left. He estimated the over-
wintering costs could easily be $100,000.
Councilmember Bloom asked about delaying a decision one week to allow attachments to be presented to
Council in advance so that Councilmembers were prepared to ask questions. Mr. Williams answered any
delay would push the project toward bad weather at the end of the schedule. He was uncertain the
contractor could finish the project by October 15 even if the contract were awarded tonight. Bad weather
will result in the contractor asking for additional contract days; any delay will push the project toward
over-wintering it.
Councilmember Fraley-Monillas suggested the Council could continue to hash this out tonight. She asked
Councilmember Mesaros whether he was comfortable with his knowledge of the project. Councilmember
Mesaros answered his comfortable level with his knowledge was good; he was prepared to make a
decision tonight. He followed the discussion as a citizen and the information he reviewed adequately
prepared him to make a decision. He asked which option staff recommended. Mr. Williams said staff does
recommends Option 2, awarding the contract as bid.
COUNCIL PRESIDENT BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER PETSO,
TO EXTEND THE MEETING FOR 30 MINUTES. MOTION CARRIED UNANIMOUSLY.
COUNCIL PRESIDENT BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER
MESAROS, TO ACCEPT THE BID FROM MARSHBANK CONSTRUCTION, INC. AND MOVE
ON.
Council President Buckshnis summarized a presentation was made, pros and cons were presented, the
numbers made sense, the majority of the cost overrun was related to stormwater, over 50% of the cost was
funded by grants and it was time to move on.
Councilmember Petso recalled she has voted against the roundabout in the past and this would be her last
chance to vote against it again. She explained a Councilmember who was not on the Council when the
project began has requested information be provided in advance to allow her to frame questions. If a
decision was made tonight, that Councilmember did not get the information in the packet she requested.
There was also a request made tonight for a public hearing; a decision tonight will prevent that from
occurring. She understood Mr. Williams wanted construction to occur sooner than later but she felt
Councilmembers should have time to review the information and/or hold a public hearing. She agreed a
public hearing would be a good idea due to the number of changes that have occurred in the design. She
was concerned removing the trees, landscaping and the pattern in the center would result in a sea of
concrete.
Councilmember Bloom said she was not prepared to accept the bid and felt it was unwise to accept the
bid. She preferred to rebid the project and over-winter it at a cost of $100,000. Rebidding the project
would provide an opportunity to have all the questions addressed including Mr. Wambolt’s summary of
cost increases. If a public hearing were held, there may be compromises that would reduce the bid
amount. She supported the roundabout and believed it would ultimately be a good thing for Five Corners
but felt pressured to accept a bid that exceeded the engineer’s estimate for no really good reason and
because consideration was not being given to details to make the project more cost effective. She did not
support the motion to accept the bid.
Councilmember Peterson referred to Councilmember Petso’s implication that the new design would turn
the intersection into a sea of asphalt, noting that was not what Mr. Williams described. Most of the
changes are minor, the trees are not as big, the design of the apron is different but it is not sea of asphalt.
Packet Page 21 of 424
He agreed if all the artistic elements were removed, it may be a sea of asphalt; the proposed motion does
not remove the aesthetic elements.
Councilmember Johnson commented she was not on the Council when this project was first proposed.
When she was on the Transportation Committee, she did not fully support the roundabout concept due to
her belief there was an interim project that could achieve the objectives at a lower cost. The goal of this
project is to decrease the average intersection stop delay during the peak period of 15 minutes during an
average day. Over the years as she has attended every public meeting about the roundabout, the
community has begun to accept it. It has become more than a solution to an intersection; there are
economic development and esthetic improvements. She summarized the Council needed to make a
decision whether to proceed; over-wintering will not solve the problem of the difference between the
engineer’s cost estimates and the bid. She supported the motion to award the bid.
Councilmember Fraley-Monillas said she believed in this project and in roundabouts, she traveled several
over the weekend and has experienced roundabouts when traveling internationally. She was concerned
with proceeding when another Councilmember did not have the information she needed to make a
decision. She did not believe a public hearing was necessary.
Council President Buckshnis commented Councilmember Bloom received plenty of information at last
week’s Parks, Planning & Public Works Committee meeting. The Council is a democracy and
Councilmember Bloom is one of seven members. Councilmember Bloom called a point of order that
Council President Buckshnis’ comments were a person attack on her. Councilmember Bloom explained
she did not get the information she wanted at the Parks, Planning & Public Works Committee; she asked
for a presentation and the presentation she requested was not provided. Mayor Earling requested Council
President Buckshnis reframe her comments. Council President Buckshnis began to provide another
example and Councilmember Petso called raised a point of order that Council President Buckshnis’
comments were not in regard to the motion. Mayor Earling agreed.
COUNCIL PRESIDENT BUCKSHNIS CALLED FOR THE QUESTION. THE CALL FOR THE
QUESTION CARRIED UNANIMOUSLY.
UPON ROLL CALL, MOTION CARRIED (4-3), COUNCIL PRESIDENT BUCKSHNIS AND
COUNCILMEMBERS PETERSON, JOHNSON AND MESAROS VOTING YES;
COUNCILMEMBERS PETSO, BLOOM AND FRALEY-MONILLAS VOTING NO.
ITEM E: AUTHORIZATION FOR MAYOR TO SIGN SUPPLEMENTAL AGREEMENT WITH
DAVID EVANS AND ASSOCIATES FOR ENGINEERING SUPPORT SERVICES FOR
THE FIVE CORNERS ROUNDABOUT PROJECT
COUNCIL PRESIDENT BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER
PETERSON, TO APPROVE CONSENT AGENDA ITEM E. MOTION CARRIED (6-1),
COUNCILMEMBER BLOOM VOTING NO.
12. DISCUSSION AND POTENTIAL ACTION ON HUMAN RESOURCES DEPARTMENT
REORGANIZATION & SALARY SCHEDULE ORDINANCE
Human Resources Reporting Director Carrie Hite explained this is the final piece of the Human
Resources Department reorganization that has occurred over the past few years following the Council’s
elimination of the Human Resources Director position. She has been the Acting Director since that time
with several extensions by the City Council. The proposal is to create a Human Resources Reporting
Director line item in the Salary Schedule and provide the Mayor the discretion to appoint any director the
additional duty of overseeing the Human Resources Department.
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Finance Director Scott James reviewed amendments to the salary schedule:
• Addition of Development Services Director
• Addition of Human Resources Part-Time Assistant
• Addition of Human Resources Reporting Director with 5% compensation
• Addition of PC Support Technician
• Amendment to the Senior Executive Council Assistant’s salary
Mr. James explained the above changes were included in the 2014 budget but the salary ordinance was
not amended.
COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER
MESAROS, TO APPROVE ORDINANCE NO. 3966, AN ORDINANCE OF THE CITY COUNCIL
OF THE CITY OF EDMONDS, WASHINGTON, AMENDING THE 2014 SALARY SCHEDULES
FOR ALL CITY PERSONNEL.
For Councilmember Fraley-Monillas, Ms. Hite explained the Mayor can assign the Human Resources
Reporting Director duty to any director.
MOTION CARRIED UNANIMOUSLY.
13. DISCUSSION AND POTENTIAL ACTION ON AN ORDINANCE RELATED TO THE CITIZEN
COMMISSION ON COMPENSATION OF ELECTED OFFICIALS
Human Resources Reporting Director Carrie Hite explained the Citizen Commission on Compensation
for Elected Officials convenes every even year. This year, not all openings on the commission have been
filled; four members have been seated, two are in queue and there is one vacant seat. The current
ordinance requires the commission submit its recommendation by May 1; this deadline is not required by
State law. The proposed ordinance will address inconsistencies with state law as well as move the
deadline for the commission’s recommendation to August 1. The August 1 deadline will be sufficient to
include any recommendations in the budget process. The proposed ordinance also changes the existing
requirement for 5 votes for a recommendation to a simple majority for votes during deliberations and a
super majority for the final recommendation. If approved, the ordinance will be effective in ten days.
Staff will present the two candidates to the Mayor for interview and appointment; the Council confirms
the Mayor’s appointments.
Councilmember Petso referred to Section 11, Waiver of Compensation by City Council and Mayor, and
suggested changing “salary” in that section to “compensation.” Mr. Taraday agreed all references to
“salary” in Section 11 should be changed to “compensation.”
Ms. Hite explained when the Citizen Commission met in 2012 and filed a recommendation with the City
Clerk, it provided Councilmembers more flexibility regarding their compensation. For example, it gave
Councilmembers the option of opting out of insurance and receiving the cash instead. That remains in
effect.
Council President Buckshnis asked Ms. Hite to explain why Section 11 was added. Ms. Hite explained
the Council does not take any action on the recommendation the commission files with the City Clerk;
their recommendations for all elected officials are reflected in the budget. In 2012, the commission
recommended the Mayor receive the same cost of living adjustment as nonrepresented employees. Due to
the difficult budget, the Mayor declined the COLA; however, the City Attorney determined the code did
not allow the Mayor to decline the COLA.
Packet Page 23 of 424
COUNCIL PRESIDENT BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER PETSO,
TO APPROVE ORDINANCE NO. 3967, AN ORDINANCE OF THE CITY OF EDMONDS,
AMENDING EDMONDS CITY CODE 10.80 REGARDING THE CITIZENS’ COMMISSION
COMPENSATION OF ELECTED OFFICIALS TO COMPLY WITH RCW 35.21.015, SALARY
COMMISSIONS, AND TO ALLOW CITY COUNCILMEMBERS AND THE MAYOR TO WAIVE
THEIR SALARY DURING THEIR TERM OF OFFICE, AND TO CHANGE “SALARY” TO
“COMPENSATION” IN SECTION 11. MOTION CARRIED UNANIMOUSLY.
14. DISCUSSION AND POTENTIAL ACTION ON RESOLUTION RELATED TO PETROLEUM
TRANSPORT BY RAIL THROUGH EDMONDS
Councilmember Peterson explained Edmonds has taken a strong stance with regard to coal trains. The
possibility of trains carrying petroleum has recently come to the community’s attention. This resolution is
modeled after a resolution recently passed by the Seattle City Council. By adopting the resolution, the
City is asking the Department of Energy and groups that transport these fuels inform government
agencies when and where they will be transported and asks that Snohomish County Fire District 1 and
Emergency Services Coordination Agency (ESCA) review their emergency response plans. He noted
although coal trains are a chronic health issue, a derailment of an oil train would be an acute health issue.
COUNCILMEMBER PETERSON MOVED, SECONDED BY COUNCIL PRESIDENT
BUCKSHNIS, TO APPROVE RESOLUTION 1317, A RESOLUTION RELATED TO
PETROLEUM TRANSPORT BY RAIL THROUGH EDMONDS AND THE STATE OF
WASHINGTON; URGING ADOPTION OF STATE LEGISLATION AND FEDERAL
REGULATIONS; STATE ASSESSMENT OF RISKS; RAILROAD COMPANY RESTRICTION
OF PETROLEUM TRANSPORT; AND UPDATE OF CIT INCIDENT RESPONSE PLANS TO
ADDRESS THE POTENTIAL SAFETY, ENVIRONMENTAL, AND ECONOMIC IMPACTS OF
PETROLEUM TRANSPORT BY RAIL. MOTION CARRIED UNANIMOUSLY.
15. REPORT ON CITY COUNCIL COMMITTEE MEETINGS OF APRIL 8, 2014
Due to the late hour, this item was postponed to a future meeting.
16. MAYOR'S COMMENTS
Mayor Earling reminded of the Easter Egg Hunt this Saturday at Frances Anderson Center. He also
reminded of the Cities and Towns meeting this week in Mountlake Terrace.
17. COUNCIL COMMENTS
Council President Buckshnis thanked Mr. Clifton for his service to the City.
Councilmember Peterson thanked Mr. Clifton for his service and echoed Mr. Witenberg’s comments
regarding Mr. Clifton’s professionalism and diligence in his job. He commented one of the things Mr.
Clifton brought to him as a Councilmember and a citizen as well as to staff went beyond professionalism,
it was his passion for the job, honesty in the job and something beyond being really good at what he did,
he embodied what government can do and the way it can be done. Although he was crushed Mr. Clifton
was leaving the City, he was thankful he was staying in government and in Snohomish County. He
summarized Mr. Clifton will be missed by the Council, staff and citizens.
Councilmember Johnson echoed the comments regarding Mr. Clifton and wished Mr. Clifton luck in his
new positions.
Packet Page 24 of 424
Councilmember Fraley-Monillas thanked Mr. Clifton for being her sounding board, problem solver,
comedian at times and mostly her dreamer. She thanked Mr. Clifton for everything he has done.
18. CONVENE IN EXECUTIVE SESSION REGARDING PENDING OR POTENTIAL LITIGATION
PER RCW 42.30.110(1)(i)
This item was not needed.
19. RECONVENE IN OPEN SESSION. POTENTIAL ACTION AS A RESULT OF MEETING IN
EXECUTIVE SESSION
This item was not needed.
20. ADJOURN
With no further business, the Council meeting was adjourned at 10:40 p.m.
Packet Page 25 of 424
AM-6813 4. B.
City Council Meeting
Meeting Date:04/22/2014
Time:Consent
Submitted For:Scott James Submitted By:Nori Jacobson
Department:Finance
Review Committee: Committee Action:
Type: Action
Information
Subject Title
Approval of claim checks #208177 through #208307 dated April 17, 2014 for $516,501.57. Approval of
payroll direct deposit and checks #60910 through #60924 and #60932 for $498,320.31, benefit checks
#60925 through #60931 and wire payments of $223,316.07 for the period April 1, 2014 through April 15,
2014.
Recommendation
Approval of claim, payroll and benefit direct deposit, checks and wire payments.
Previous Council Action
N/A
Narrative
In accordance with the State statutes, City payments must be approved by the City Council. Ordinance
#2896 delegates this approval to the Council President who reviews and recommends either approval or
non-approval of expenditures.
Fiscal Impact
Fiscal Year:2014
Revenue:
Expenditure:1,238,137.95
Fiscal Impact:
Claims $516,501.57
Payroll Employee checks and direct deposit $498,320.31
Payroll Benefit checks and wire payments $223,316.07
Total Payroll $721,636.38
Attachments
Claim cks 04-17-14
Project Numbers 04-17-14
Payroll Summary 04-18-14
Packet Page 26 of 424
Payroll Summary 04-18-14
Payroll Summary 04-18-14b
Payroll Benefit 04-18-14
Form Review
Inbox Reviewed By Date
Finance Sarah Mager 04/17/2014 12:40 PM
City Clerk Scott Passey 04/17/2014 12:45 PM
Mayor Dave Earling 04/17/2014 01:27 PM
Finalize for Agenda Scott Passey 04/17/2014 02:12 PM
Form Started By: Nori Jacobson Started On: 04/17/2014 11:24 AM
Final Approval Date: 04/17/2014
Packet Page 27 of 424
04/17/2014
Voucher List
City of Edmonds
1
10:40:31AM
Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
208177 4/17/2014 068449 3 GI SPORTS SSR008570-SR01 HEAVYWEIGHTS BBALL
HEAVYWEIGHTS BBALL
001.000.64.576.80.31.00 83.40
9.5% Sales Tax
001.000.64.576.80.31.00 7.92
Total :91.32
208178 4/17/2014 065052 AARD PEST CONTROL 331145 PEST CONTROL SENIOR CENTER
PEST CONTROL SENIOR CENTER
001.000.64.576.80.45.00 105.00
9.5% Sales Tax
001.000.64.576.80.45.00 9.98
Total :114.98
208179 4/17/2014 061029 ABSOLUTE GRAPHIX 41203 WINTER/SPRING PICKLEBALL SHIRTS
WINTER/SPRING PICKLEBALL SHIRTS
001.000.64.575.52.31.00 70.19
9.5% Sales Tax
001.000.64.575.52.31.00 6.67
Total :76.86
208180 4/17/2014 072189 ACCESS 25041837 SHREDDING
SHREDDING
001.000.23.512.50.41.00 50.00
Total :50.00
208181 4/17/2014 074633 ACU-LINE CORP 33050 ID TAGS WITH PARKS DEPT CONTACT
ID TAGS WITH PARKS DEPT CONTACT
117.200.64.575.50.49.00 100.00
9.5% Sales Tax
117.200.64.575.50.49.00 9.50
Total :109.50
208182 4/17/2014 000850 ALDERWOOD WATER DISTRICT 9499 MONTHLY WHOLESALE WATER CHARGES
MONTHLY WHOLESALE WATER CHARGES
1Page:
Packet Page 28 of 424
04/17/2014
Voucher List
City of Edmonds
2
10:40:31AM
Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
208182 4/17/2014 (Continued)000850 ALDERWOOD WATER DISTRICT
421.000.74.534.80.33.00 96,763.76
Total :96,763.76
208183 4/17/2014 069751 ARAMARK UNIFORM SERVICES 1987291935 WWTP UNIFORMS, TOWELS, & MATS
WWTP UNIFORMS
423.000.76.535.80.24.00 7.67
WWTP TOWELS & MATS
423.000.76.535.80.41.11 61.92
9.5% Sales Tax
423.000.76.535.80.24.00 0.73
9.5% Sales Tax
423.000.76.535.80.41.11 5.88
FACILITIES DIVISION UNIFORMS1987291937
FACILITIES DIVISION UNIFORMS
001.000.66.518.30.24.00 16.91
9.5% Sales Tax
001.000.66.518.30.24.00 1.61
PUBLIC WORKS OMC LOBBY MATS1987296583
PUBLIC WORKS OMC LOBBY MATS
001.000.65.518.20.41.00 1.09
PUBLIC WORKS OMC LOBBY MATS
111.000.68.542.90.41.00 4.16
PUBLIC WORKS OMC LOBBY MATS
421.000.74.534.80.41.00 4.16
PUBLIC WORKS OMC LOBBY MATS
422.000.72.531.90.41.00 4.16
PUBLIC WORKS OMC LOBBY MATS
423.000.75.535.80.41.00 4.16
PUBLIC WORKS OMC LOBBY MATS
511.000.77.548.68.41.00 4.15
9.5% Sales Tax
001.000.65.518.20.41.00 0.10
9.5% Sales Tax
111.000.68.542.90.41.00 0.40
2Page:
Packet Page 29 of 424
04/17/2014
Voucher List
City of Edmonds
3
10:40:31AM
Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
208183 4/17/2014 (Continued)069751 ARAMARK UNIFORM SERVICES
9.5% Sales Tax
421.000.74.534.80.41.00 0.40
9.5% Sales Tax
422.000.72.531.90.41.00 0.40
9.5% Sales Tax
423.000.75.535.80.41.00 0.40
9.5% Sales Tax
511.000.77.548.68.41.00 0.38
STREET/STORM DIVISION UNIFORMS1987296584
STREET/STORM DIVISION UNIFORMS
111.000.68.542.90.24.00 5.00
STREET/STORM DIVISION UNIFORMS
422.000.72.531.90.24.00 5.00
9.5% Sales Tax
111.000.68.542.90.24.00 0.48
9.5% Sales Tax
422.000.72.531.90.24.00 0.47
FLEET DIVISION UNIFORMS & MATS1987296585
FLEET DIVISION UNIFORMS
511.000.77.548.68.24.00 5.28
FLEET DIVISION MATS
511.000.77.548.68.41.00 7.99
9.5% Sales Tax
511.000.77.548.68.24.00 0.50
9.5% Sales Tax
511.000.77.548.68.41.00 0.76
WWTP UNIFORMS, TOWELS, & MATS1987304033
WWTP UNIFORMS
423.000.76.535.80.24.00 2.48
WWTP TOWELS & MATS
423.000.76.535.80.41.11 57.42
9.5% Sales Tax
423.000.76.535.80.24.00 0.24
9.5% Sales Tax
3Page:
Packet Page 30 of 424
04/17/2014
Voucher List
City of Edmonds
4
10:40:31AM
Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
208183 4/17/2014 (Continued)069751 ARAMARK UNIFORM SERVICES
423.000.76.535.80.41.11 5.45
FACILITIES DIVISION UNIFORMS1987304035
FACILITIES DIVISION UNIFORMS
001.000.66.518.30.24.00 16.91
9.5% Sales Tax
001.000.66.518.30.24.00 1.61
PUBLIC WORKS OMC LOBBY MATS1987308401
PUBLIC WORKS OMC LOBBY MATS
001.000.65.518.20.41.00 1.09
PUBLIC WORKS OMC LOBBY MATS
111.000.68.542.90.41.00 4.16
PUBLIC WORKS OMC LOBBY MATS
421.000.74.534.80.41.00 4.16
PUBLIC WORKS OMC LOBBY MATS
422.000.72.531.90.41.00 4.16
PUBLIC WORKS OMC LOBBY MATS
423.000.75.535.80.41.00 4.16
PUBLIC WORKS OMC LOBBY MATS
511.000.77.548.68.41.00 4.15
9.5% Sales Tax
001.000.65.518.20.41.00 0.10
9.5% Sales Tax
111.000.68.542.90.41.00 0.40
9.5% Sales Tax
421.000.74.534.80.41.00 0.40
9.5% Sales Tax
422.000.72.531.90.41.00 0.40
9.5% Sales Tax
423.000.75.535.80.41.00 0.40
9.5% Sales Tax
511.000.77.548.68.41.00 0.38
STREET/STORM DIVISION UNIFORMS1987308402
STREET/STORM DIVISION UNIFORMS
111.000.68.542.90.24.00 5.00
4Page:
Packet Page 31 of 424
04/17/2014
Voucher List
City of Edmonds
5
10:40:31AM
Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
208183 4/17/2014 (Continued)069751 ARAMARK UNIFORM SERVICES
STREET/STORM DIVISION UNIFORMS
422.000.72.531.90.24.00 5.00
9.5% Sales Tax
111.000.68.542.90.24.00 0.48
9.5% Sales Tax
422.000.72.531.90.24.00 0.47
FLEET DIVISION UNIFORMS & MATS1987308404
FLEET DIVISION UNIFORMS
511.000.77.548.68.24.00 5.28
FLEET DIVISION MATS
511.000.77.548.68.41.00 7.59
9.5% Sales Tax
511.000.77.548.68.24.00 0.50
9.5% Sales Tax
511.000.77.548.68.41.00 0.72
WWTP UNIFORMS, TOWELS, & MATS1987315600
WWTP UNIFORMS
423.000.76.535.80.24.00 2.48
WWTP TOWELS & MATS
423.000.76.535.80.41.11 57.42
9.5% Sales Tax
423.000.76.535.80.24.00 0.24
9.5% Sales Tax
423.000.76.535.80.41.11 5.45
FACILITIES DIVISION UNIFORMS1987315602
FACILITIES DIVISION UNIFORMS
001.000.66.518.30.24.00 28.90
9.5% Sales Tax
001.000.66.518.30.24.00 2.75
PUBLIC WORKS OMC LOBBY MATS1987319898
PUBLIC WORKS OMC LOBBY MATS
001.000.65.518.20.41.00 1.09
PUBLIC WORKS OMC LOBBY MATS
111.000.68.542.90.41.00 4.16
5Page:
Packet Page 32 of 424
04/17/2014
Voucher List
City of Edmonds
6
10:40:31AM
Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
208183 4/17/2014 (Continued)069751 ARAMARK UNIFORM SERVICES
PUBLIC WORKS OMC LOBBY MATS
421.000.74.534.80.41.00 4.16
PUBLIC WORKS OMC LOBBY MATS
422.000.72.531.90.41.00 4.16
PUBLIC WORKS OMC LOBBY MATS
423.000.75.535.80.41.00 4.16
PUBLIC WORKS OMC LOBBY MATS
511.000.77.548.68.41.00 4.15
9.5% Sales Tax
001.000.65.518.20.41.00 0.10
9.5% Sales Tax
111.000.68.542.90.41.00 0.40
9.5% Sales Tax
421.000.74.534.80.41.00 0.40
9.5% Sales Tax
422.000.72.531.90.41.00 0.40
9.5% Sales Tax
423.000.75.535.80.41.00 0.40
9.5% Sales Tax
511.000.77.548.68.41.00 0.38
STREET/STORM DIVISION UNIFORMS1987319899
STREET/STORM DIVISION UNIFORMS
111.000.68.542.90.24.00 5.00
STREET/STORM DIVISION UNIFORMS
422.000.72.531.90.24.00 5.00
9.5% Sales Tax
111.000.68.542.90.24.00 0.48
9.5% Sales Tax
422.000.72.531.90.24.00 0.47
FLEET DIVISION UNIFORMS & MATS1987319900
FLEET DIVISION UNIFORMS
511.000.77.548.68.24.00 5.28
FLEET DIVISION MATS
511.000.77.548.68.41.00 7.59
6Page:
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04/17/2014
Voucher List
City of Edmonds
7
10:40:31AM
Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
208183 4/17/2014 (Continued)069751 ARAMARK UNIFORM SERVICES
9.5% Sales Tax
511.000.77.548.68.24.00 0.50
9.5% Sales Tax
511.000.77.548.68.41.00 0.72
WWTP UNIFORMS, TOWELS, & MATS1987327422
WWTP UNIFORMS
423.000.76.535.80.24.00 2.48
WWTP TOWELS & MATS
423.000.76.535.80.41.11 57.42
9.5% Sales Tax
423.000.76.535.80.24.00 0.24
9.5% Sales Tax
423.000.76.535.80.41.11 5.45
FACILITIES DIVISION UNIFORMS1987327424
FACILITIES DIVISION UNIFORMS
001.000.66.518.30.24.00 18.31
9.5% Sales Tax
001.000.66.518.30.24.00 1.74
PUBLIC WORKS OMC LOBBY MATS1987331745
PUBLIC WORKS OMC LOBBY MATS
001.000.65.518.20.41.00 1.10
PUBLIC WORKS OMC LOBBY MATS
111.000.68.542.90.41.00 4.16
PUBLIC WORKS OMC LOBBY MATS
421.000.74.534.80.41.00 4.16
PUBLIC WORKS OMC LOBBY MATS
422.000.72.531.90.41.00 4.16
PUBLIC WORKS OMC LOBBY MATS
511.000.77.548.68.41.00 4.14
9.5% Sales Tax
001.000.65.518.20.41.00 0.11
9.5% Sales Tax
111.000.68.542.90.41.00 0.40
9.5% Sales Tax
7Page:
Packet Page 34 of 424
04/17/2014
Voucher List
City of Edmonds
8
10:40:31AM
Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
208183 4/17/2014 (Continued)069751 ARAMARK UNIFORM SERVICES
421.000.74.534.80.41.00 0.40
9.5% Sales Tax
422.000.72.531.90.41.00 0.40
9.5% Sales Tax
423.000.75.535.80.41.00 0.40
9.5% Sales Tax
511.000.77.548.68.41.00 0.37
PUBLIC WORKS OMC LOBBY MATS
423.000.75.535.80.41.00 4.16
STREET/STORM DIVISION UNIFORMS1987331746
STREET/STORM DIVISION UNIFORMS
111.000.68.542.90.24.00 5.00
STREET/STORM DIVISION UNIFORMS
422.000.72.531.90.24.00 5.00
9.5% Sales Tax
111.000.68.542.90.24.00 0.48
9.5% Sales Tax
422.000.72.531.90.24.00 0.47
FLEET DIVISION UNIFORMS & MATS1987331748
FLEET DIVISION UNIFORMS
511.000.77.548.68.24.00 5.28
FLEET DIVISION MATS
511.000.77.548.68.41.00 8.34
9.5% Sales Tax
511.000.77.548.68.24.00 0.50
9.5% Sales Tax
511.000.77.548.68.41.00 0.79
WWTP UNIFORMS, TOWELS, & MATS1987338960
WWTP UNIFORMS
423.000.76.535.80.24.00 2.48
WWTP TOWELS & MATS
423.000.76.535.80.41.11 57.42
9.5% Sales Tax
423.000.76.535.80.24.00 0.24
8Page:
Packet Page 35 of 424
04/17/2014
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City of Edmonds
9
10:40:31AM
Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
208183 4/17/2014 (Continued)069751 ARAMARK UNIFORM SERVICES
9.5% Sales Tax
423.000.76.535.80.41.11 5.45
FACILITIES DIVISION UNIFORMS1987338962
FACILITIES DIVISION UNIFORMS
001.000.66.518.30.24.00 30.58
9.5% Sales Tax
001.000.66.518.30.24.00 2.91
PUBLIC WORKS OMC LOBBY MATS1987343280
PUBLIC WORKS OMC LOBBY MATS
001.000.65.518.20.41.00 1.09
PUBLIC WORKS OMC LOBBY MATS
111.000.68.542.90.41.00 4.16
PUBLIC WORKS OMC LOBBY MATS
421.000.74.534.80.41.00 4.16
PUBLIC WORKS OMC LOBBY MATS
422.000.72.531.90.41.00 4.16
PUBLIC WORKS OMC LOBBY MATS
423.000.75.535.80.41.00 4.16
PUBLIC WORKS OMC LOBBY MATS
511.000.77.548.68.41.00 4.15
9.5% Sales Tax
001.000.65.518.20.41.00 0.10
9.5% Sales Tax
111.000.68.542.90.41.00 0.40
9.5% Sales Tax
421.000.74.534.80.41.00 0.40
9.5% Sales Tax
422.000.72.531.90.41.00 0.40
9.5% Sales Tax
423.000.75.535.80.41.00 0.40
9.5% Sales Tax
511.000.77.548.68.41.00 0.38
STREET/STORM DIVISION UNIFORMS1987343281
STREET/STORM DIVISION UNIFORMS
9Page:
Packet Page 36 of 424
04/17/2014
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City of Edmonds
10
10:40:31AM
Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
208183 4/17/2014 (Continued)069751 ARAMARK UNIFORM SERVICES
111.000.68.542.90.24.00 5.00
STREET/STORM DIVISION UNIFORMS
422.000.72.531.90.24.00 5.00
9.5% Sales Tax
111.000.68.542.90.24.00 0.48
9.5% Sales Tax
422.000.72.531.90.24.00 0.47
FLEET DIVISION UNIFORMS & MATS1987343282
FLEET DIVISION UNIFORMS
511.000.77.548.68.24.00 5.28
FLEET DIVISION MATS
511.000.77.548.68.41.00 7.59
9.5% Sales Tax
511.000.77.548.68.24.00 0.50
9.5% Sales Tax
511.000.77.548.68.41.00 0.72
Total :707.05
208184 4/17/2014 069751 ARAMARK UNIFORM SERVICES 1987362834 WEEKLY UNIFORM SERVICE
WEEKLY UNIFORM SERVICE
001.000.64.576.80.24.00 38.06
9.5% Sales Tax
001.000.64.576.80.24.00 3.62
Total :41.68
208185 4/17/2014 071124 ASSOCIATED PETROLEUM 0560517-IN DIESEL #2
fuel delivery
423.000.76.535.80.32.00 3,701.06
9.5% Sales Tax
423.000.76.535.80.32.00 351.60
Total :4,052.66
208186 4/17/2014 070305 AUTOMATIC FUNDS TRANSFER 73193 Water Quality Brochure Printing for Nov
Water Quality Brochure Printing for Nov
421.000.74.534.80.41.00 755.25
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City of Edmonds
11
10:40:31AM
Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
208186 4/17/2014 (Continued)070305 AUTOMATIC FUNDS TRANSFER
9.5% Sales Tax
421.000.74.534.80.41.00 71.75
Total :827.00
208187 4/17/2014 074031 BARTH, RUTH BARTH 17957 NO FEAR WATERCOLOR 17957
NO FEAR WATERCOLOR 17957
001.000.64.571.22.41.00 221.10
NO FEAR WATER COLOR
001.000.64.571.22.41.00 294.80
Total :515.90
208188 4/17/2014 002258 BENS EVER READY 2014 Annual City Svc Library Fire Extinguisher Svc
Library Fire Extinguisher Svc
001.000.66.518.30.48.00 48.00
FAC
001.000.66.518.30.48.00 78.00
Cemetery
001.000.66.518.30.48.00 6.00
Yost Pool
001.000.66.518.30.48.00 135.00
City Hall
001.000.66.518.30.48.00 204.00
City Park Bldg
001.000.66.518.30.48.00 147.00
Old PW
001.000.66.518.30.48.00 112.00
Museum
001.000.66.518.30.48.00 129.00
PW
001.000.66.518.30.48.00 230.00
MCH
001.000.66.518.30.48.00 18.00
Beach Ranger Office
001.000.66.518.30.48.00 6.00
PS -PD
11Page:
Packet Page 38 of 424
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Voucher List
City of Edmonds
12
10:40:31AM
Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
208188 4/17/2014 (Continued)002258 BENS EVER READY
001.000.66.518.30.48.00 137.00
PS - Courts
001.000.66.518.30.48.00 36.00
Fire Stations 16
001.000.66.518.30.48.00 42.00
FS 17
001.000.66.518.30.48.00 18.00
FS 20
001.000.66.518.30.48.00 18.00
9.5% Sales Tax
001.000.66.518.30.48.00 129.58
Total :1,493.58
208189 4/17/2014 066673 BILLS BLUEPRINT INC 486542 E1AA.PLANS & SPEC REPRODUCTION
E1AA.Plans & Spec Reproduction
112.200.68.595.33.41.00 390.74
9.5% Sales Tax
112.200.68.595.33.41.00 37.12
E1GA.SPECS & PLANS REPRODUCTION486728
E1GA.Specs & Plans Reproduction
423.000.75.594.35.41.30 305.76
9.5% Sales Tax
423.000.75.594.35.41.30 29.05
Total :762.67
208190 4/17/2014 074307 BLUE STAR GAS 0763077-IN Fleet Auto Propane Inventory - 596.1 Gal
Fleet Auto Propane Inventory - 596.1 Gal
511.000.77.548.68.34.12 1,144.07
Fleet Auto Propane Inventory - 303 Gal0765000-IN
Fleet Auto Propane Inventory - 303 Gal
511.000.77.548.68.34.12 596.32
Fleet Auto Propane Inventory - 626.6 GalC764098-IN
Fleet Auto Propane Inventory - 626.6 Gal
511.000.77.548.68.34.12 1,202.17
12Page:
Packet Page 39 of 424
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City of Edmonds
13
10:40:31AM
Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
(Continued)Total :2,942.562081904/17/2014 074307 074307 BLUE STAR GAS
208191 4/17/2014 002500 BLUMENTHAL UNIFORMS & EQUIP 48236-03 INV#48236-03 - EDMONDS PD - GAGNER
REFLECTIVE YELLOW VEST
001.000.41.521.22.24.00 47.95
9.5% Sales Tax
001.000.41.521.22.24.00 4.56
INV#59620 - EDMONDS PD - BOWER59620
TURTLE NECK SHIRTS
001.000.41.521.22.24.00 45.00
9.5% Sales Tax
001.000.41.521.22.24.00 4.28
Total :101.79
208192 4/17/2014 072005 BROCKMANN, KERRY BROCKMAN 18969 YOGA 18969
YOGA 18969
001.000.64.575.54.41.00 28.35
YOGA 18970
001.000.64.575.54.41.00 75.60
YOGA 18971
001.000.64.575.54.41.00 48.60
YOGA 18972
001.000.64.575.54.41.00 59.40
YOGA 18973
001.000.64.575.54.41.00 43.20
PILATES YOGA 18975
001.000.64.575.54.41.00 44.55
Total :299.70
208193 4/17/2014 066578 BROWN AND CALDWELL 14213124 PERMIT RENEWAL SUPPORT
assistance with laboratory data
423.000.76.535.80.41.00 3,063.50
Total :3,063.50
208194 4/17/2014 069295 BROWN, CANDY BROWN 18144 PACIFIC NW BIRDS 18144
PACIFIC NW BIRDS 18144
13Page:
Packet Page 40 of 424
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City of Edmonds
14
10:40:31AM
Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
208194 4/17/2014 (Continued)069295 BROWN, CANDY
001.000.64.571.22.41.00 107.25
Total :107.25
208195 4/17/2014 072571 BUILDERS EXCHANGE 1041428 E1AA & E1GA.PROJECT BID
E1AA.Project Bid
112.200.68.595.33.41.00 165.45
E1GA..Project Bid
423.000.75.594.35.41.30 54.15
Total :219.60
208196 4/17/2014 069813 CDW GOVERNMENT INC KW01878 HP BLADE SERVER W/ 2 TB HARD DRIVE
HP ProLiant DL360e Gen8 E5-2403 rack
001.000.31.518.88.35.00 2,245.00
9.5% Sales Tax
001.000.31.518.88.35.00 213.28
Total :2,458.28
208197 4/17/2014 064291 CENTURY LINK 206-Z02-0478 WWTP TELEMETRY CIRCUIT LINE
WWTP TELEMETRY CIRCUIT LINE
423.000.76.535.80.42.00 138.73
Total :138.73
208198 4/17/2014 067314 CERTIFIED FOLDER DISPLAY SVC 479533 TOURISM BROCHURE DISTRIBUTION FOR 2014
Distribution of tourism brochure in
120.000.31.575.42.41.00 4,046.68
Total :4,046.68
208199 4/17/2014 073573 CLARK SECURITY PRODUCTS INC 23K-001110 FAC - Class Room Lock
FAC - Class Room Lock
001.000.66.518.30.31.00 557.94
9.5% Sales Tax
001.000.66.518.30.31.00 53.00
FAC - Exit Lock23k-026360
FAC - Exit Lock
001.000.66.518.30.31.00 455.47
14Page:
Packet Page 41 of 424
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City of Edmonds
15
10:40:31AM
Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
208199 4/17/2014 (Continued)073573 CLARK SECURITY PRODUCTS INC
9.5% Sales Tax
001.000.66.518.30.31.00 43.27
Total :1,109.68
208200 4/17/2014 004095 COASTWIDE LABS W2649746-1 Fac Maint - Kitchen Roll Towels
Fac Maint - Kitchen Roll Towels
001.000.66.518.30.31.00 58.21
9.5% Sales Tax
001.000.66.518.30.31.00 5.53
Recycle - LinersW2650144
Recycle - Liners
421.000.74.537.90.49.00 143.49
9.5% Sales Tax
421.000.74.537.90.49.00 13.63
Fac Maint - Disinf Cleaner, Bleach,W2652553
Fac Maint - Disinf Cleaner, Bleach,
001.000.66.518.30.31.00 491.52
9.5% Sales Tax
001.000.66.518.30.31.00 46.69
Total :759.07
208201 4/17/2014 064369 CODE PUBLISHING CO 46241 CITY CODE
Web hosting 4/2014-4/2015
001.000.25.514.30.48.00 350.00
Total :350.00
208202 4/17/2014 072848 COPIERS NW INV1020549 INV#1020549 ACCT#HMH636 - EDMONDS PD
IRC5045 LEASE 03/05 TO 04/04/14
001.000.41.521.10.45.00 226.77
9.5% Sales Tax
001.000.41.521.10.45.00 21.54
INV#1020550 ACCT#HMH636 - EDMONDS PDINV1050550
BLACK COPIES 03/05 TO 04/04/14
001.000.41.521.10.45.00 56.27
COLOR COPIES 03/05 TO 04/04/14
15Page:
Packet Page 42 of 424
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City of Edmonds
16
10:40:31AM
Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
208202 4/17/2014 (Continued)072848 COPIERS NW
001.000.41.521.10.45.00 212.25
9.5% Sales Tax
001.000.41.521.10.45.00 25.51
Total :542.34
208203 4/17/2014 072848 COPIERS NW 1020675 COPIER FEES
COPIER FEE
001.000.23.512.50.45.00 476.34
Total :476.34
208204 4/17/2014 072577 CORE CREATIVE TEAM CORE 04072014 CONCERT FLYERS DESIGN
CONCERT FLYERS DESIGN
117.100.64.573.20.41.00 576.70
Total :576.70
208205 4/17/2014 074835 DABLING, EULALIA DABLING 04072014 REFUND INDUFFICIENT REGISTRATION
REFUND INDUFFICIENT REGISTRATION
001.000.239.200 35.00
Total :35.00
208206 4/17/2014 061570 DAY WIRELESS SYSTEMS - 03 358113 INV#358113 - EDMONDS PD
CALIBRATE GHD-02444
001.000.41.521.22.48.00 70.00
CALIBRATE GHD-03892
001.000.41.521.22.48.00 70.00
CALIBRATE GHD-14989
001.000.41.521.22.48.00 70.00
CALIBRATE PL22598
001.000.41.521.22.48.00 70.00
FUEL SURCHARGE
001.000.41.521.22.48.00 10.00
9.5% Sales Tax
001.000.41.521.22.48.00 34.20
CALIBRATE GHD-15003
001.000.41.521.22.48.00 70.00
16Page:
Packet Page 43 of 424
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City of Edmonds
17
10:40:31AM
Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
(Continued)Total :394.202082064/17/2014 061570 061570 DAY WIRELESS SYSTEMS - 03
208207 4/17/2014 047450 DEPT OF INFORMATION SERVICES 2014030064 CUSTOMER ID# D200-0
Scan Services for March
001.000.31.518.88.42.00 940.00
Total :940.00
208208 4/17/2014 069030 DETECTION INSTRUMENTS CORP 1946-27267 ODA LOGGER LOW RANGE
low range oda logger
423.000.76.535.80.35.00 4,690.00
Freight
423.000.76.535.80.35.00 20.76
Total :4,710.76
208209 4/17/2014 064531 DINES, JEANNIE 14-3445 MINUTETAKER EDC JAN - MARCH 2014
Minutetaker and transcription for Econ
001.000.61.558.70.41.00 306.90
Total :306.90
208210 4/17/2014 069605 EAGLE EYE CONSULTING ENGINEERS 2014-EDM-MAR Kruger Clinic/BLD20140173.
Kruger Clinic/BLD20140173.
001.000.62.524.20.41.00 170.00
Total :170.00
208211 4/17/2014 074302 EDMONDS HARDWARE & PAINT LLC 100 PS - Batteries
PS - Batteries
001.000.66.518.30.31.00 43.96
9.5% Sales Tax
001.000.66.518.30.31.00 4.18
Total :48.14
208212 4/17/2014 008550 EDMONDS SCHOOL DISTRICT #15 BLD20140253 Applicant withdrew application prior to
Applicant withdrew application prior to
001.000.257.620 278.00
Total :278.00
208213 4/17/2014 008705 EDMONDS WATER DIVISION 1-00655 LIFT STATION #7 71 W DAYTON ST / METER 7
17Page:
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City of Edmonds
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Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
208213 4/17/2014 (Continued)008705 EDMONDS WATER DIVISION
LIFT STATION #7 71 W DAYTON ST / METER
423.000.75.535.80.47.10 34.65
LIFT STATION #8 107 RAILROAD AVE / METER1-00925
LIFT STATION #8 107 RAILROAD AVE /
423.000.75.535.80.47.10 37.63
LIFT STATION #1 450 SUNSET AVE / METER 91-01950
LIFT STATION #1 450 SUNSET AVE / METER
423.000.75.535.80.47.10 34.65
OLD PUBLIC WORKS (NORTH) 200 DAYTON ST /1-03950
OLD PUBLIC WORKS 200 DAYTON ST / METER
421.000.74.534.80.47.00 522.72
OLD PUBLIC WORKS (SOUTH) 200 DAYTON ST /1-05350
OLD PUBLIC WORKS (SOUTH) 200 DAYTON ST
421.000.74.534.80.47.00 77.46
LIFT STATION #6 100 PINE ST / METER 92371-05705
LIFT STATION #6 100 PINE ST / METER 9237
423.000.75.535.80.47.10 73.51
CITY HALL 121 5TH AVE N / METER 690138971-13975
CITY HALL 121 5TH AVE N / METER 69013897
001.000.66.518.30.47.00 517.05
CITY HALL 115 5TH AVE N / METER 24351-14000
CITY HALL 115 5TH AVE N / METER 2435
001.000.66.518.30.47.00 89.78
Total :1,387.45
208214 4/17/2014 008705 EDMONDS WATER DIVISION 1-00575 EDMONDS MARSH 45 W DAYTON ST / METER 972
EDMONDS MARSH 45 W DAYTON ST / METER
001.000.64.576.80.47.00 83.53
BRACKETT'S LANDING NORTH 90 RAILROAD AVE1-00825
BRACKETT'S LANDING NORTH 90 RAILROAD
001.000.64.576.80.47.00 548.41
PLANTER IRRIGATION 21 MAIN ST / METER 161-00875
PLANTER IRRIGATION 21 MAIN ST / METER
001.000.64.576.80.47.00 34.65
SUNSET PARK IRRIGATION 625 SUNSET AVE /1-02125
18Page:
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City of Edmonds
19
10:40:31AM
Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
208214 4/17/2014 (Continued)008705 EDMONDS WATER DIVISION
SUNSET PARK IRRIGATION 625 SUNSET AVE /
001.000.64.576.80.47.00 34.65
PLANTER IRRIGATION 290 MAIN ST / METER 71-03710
PLANTER IRRIGATION 290 MAIN ST / METER
001.000.64.576.80.47.00 34.65
PLANTER IRRIGATION 290 DAYTON ST / METER1-03900
PLANTER IRRIGATION 290 DAYTON ST /
001.000.64.576.80.47.00 34.65
PLANTER IRRIGATION 101 2ND AVE N / METER1-05125
PLANTER IRRIGATION 101 2ND AVE N /
001.000.64.576.80.47.00 34.65
WWTP PAGODA IRRIGATION 102 W DAYTON ST /1-05285
WWTP PAGODA IRRIGATION 102 W DAYTON ST
001.000.64.576.80.47.00 34.65
PLANTER IRRIGATION 190 DAYTON ST / METER1-05340
PLANTER IRRIGATION 190 DAYTON ST /
001.000.64.576.80.47.00 34.65
CITY PARK IRRIGATION (NORTH) 600 3RD AVE1-05650
CITY PARK IRRIGATION (NORTH) 600 3RD
001.000.64.576.80.47.00 34.65
PARKS MAINTENANCE SHOP 600 3RD AVE S / M1-05675
PARKS MAINTENANCE SHOP 600 3RD AVE S /
001.000.64.576.80.47.00 600.01
CITY PARK IRRIGATION (SOUTH) 600 3RD AVE1-05700
CITY PARK IRRIGATION (SOUTH) 600 3RD
001.000.64.576.80.47.00 34.65
PLANTER IRRIGATION 350 MAIN ST / METER 61-09650
PLANTER IRRIGATION 350 MAIN ST / METER
001.000.64.576.80.47.00 34.65
PLANTER IRRIGATION 390 DAYTON ST / METER1-09800
PLANTER IRRIGATION 390 DAYTON ST /
001.000.64.576.80.47.00 34.65
490 MAIN STREET1-10778
490 MAIN STREET
001.000.64.576.80.47.00 17.33
19Page:
Packet Page 46 of 424
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City of Edmonds
20
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Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
208214 4/17/2014 (Continued)008705 EDMONDS WATER DIVISION
PLANTER IRRIGATION 500 MAIN ST / METER 51-10780
PLANTER IRRIGATION 500 MAIN ST / METER
001.000.64.576.80.47.00 34.65
PLANTER IRRIGATION 439 5TH AVE S / METER1-16130
PLANTER IRRIGATION 439 5TH AVE S /
001.000.64.576.80.47.00 34.65
PLANTER IRRIGATION 500 DAYTON ST / METER1-16300
PLANTER IRRIGATION 500 DAYTON ST /
001.000.64.576.80.47.00 34.65
MUSEUM IRRIGATION 118 5TH AVE N / METER1-16420
MUSEUM IRRIGATION 118 5TH AVE N / METER
001.000.64.576.80.47.00 34.65
CENTENNIAL PLAZA IRRIGATION 150 5TH AVE1-16450
CENTENNIAL PLAZA IRRIGATION 150 5TH
001.000.64.576.80.47.00 41.15
PLANTER IRRIGATION 575 MAIN ST / METER 71-16630
PLANTER IRRIGATION 575 MAIN ST / METER
001.000.64.576.80.47.00 34.65
PLANTER IRRIGATION 590 DAYTON ST / METER1-17475
PLANTER IRRIGATION 590 DAYTON ST /
001.000.64.576.80.47.00 34.65
PINE STREET PARK 610 PINE ST / METER 6161-19950
PINE STREET PARK 610 PINE ST / METER
001.000.64.576.80.47.00 69.23
PLANTER IRRIGATION 1141 9TH AVE S / METE1-36255
PLANTER IRRIGATION 1141 9TH AVE S /
001.000.64.576.80.47.00 34.65
23823 76TH AVE W5-10351
23823 76TH AVE W
001.000.64.576.80.47.00 34.65
Total :2,018.01
208215 4/17/2014 008812 ELECTRONIC BUSINESS MACHINES 098451 ELECTRONIC BUSINESS MACHINES
3/30 to 4/30 Meter Reading
001.000.25.514.30.45.00 303.72
20Page:
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City of Edmonds
21
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Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
208215 4/17/2014 (Continued)008812 ELECTRONIC BUSINESS MACHINES
9.5% Sales Tax
001.000.25.514.30.45.00 28.85
Total :332.57
208216 4/17/2014 008812 ELECTRONIC BUSINESS MACHINES 098633 1 PARKS COPY MACHINE A7078
PARKS COPY MACHINE A7078
001.000.64.576.80.45.00 23.82
9.5% Sales Tax
001.000.64.576.80.45.00 2.26
Total :26.08
208217 4/17/2014 008812 ELECTRONIC BUSINESS MACHINES 098636 1 Additional images Council Office
Additional images Council Office
001.000.11.511.60.45.00 17.34
Total :17.34
208218 4/17/2014 008812 ELECTRONIC BUSINESS MACHINES 098634 1 Additional images - Planning Div
Additional images - Planning Div
001.000.62.524.10.45.00 21.10
Additional copies - Bldg div098635 1
Additional copies - Bldg div
001.000.62.524.10.45.00 29.14
Total :50.24
208219 4/17/2014 009350 EVERETT DAILY HERALD LG553151 NEWSPAPER AD
TIP Amend Hrg
001.000.25.514.30.44.00 39.56
NEWSPAPER ADLG554025
Ord. 3964
001.000.25.514.30.44.00 29.24
Total :68.80
208220 4/17/2014 074430 FAST WATER HEATER BLD 2014 0260 Refund-site not within City limits
Refund-site not within City limits
001.000.257.620 75.00
21Page:
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City of Edmonds
22
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Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
(Continued)Total :75.002082204/17/2014 074430 074430 FAST WATER HEATER
208221 4/17/2014 066378 FASTENAL COMPANY WAMOU31656 FAC - Supplies
FAC - Supplies
001.000.66.518.30.31.00 24.54
9.5% Sales Tax
001.000.66.518.30.31.00 2.33
Total :26.87
208222 4/17/2014 066378 FASTENAL COMPANY WAMOU31703 ACORN AND STEELBAND
ACORN AND STEELBAND
001.000.64.576.80.31.00 80.01
9.5% Sales Tax
001.000.64.576.80.31.00 7.60
Total :87.61
208223 4/17/2014 071026 FASTSIGNS OF LYNNWOOD 443 13823 THANK YOU SPONSOR BANNER FOR EXPO
THANK YOU SPONSOR BANNER FOR EXPO
001.000.64.571.22.31.00 227.13
9.5% Sales Tax
001.000.64.571.22.31.00 21.59
CORNER PARK TAG REMAX443 13872
CORNER PARK TAG REMAX
127.000.64.575.50.31.00 5.50
9.5% Sales Tax
127.000.64.575.50.31.00 0.53
Total :254.75
208224 4/17/2014 009815 FERGUSON ENTERPRISES INC 0412467 5 Corners Project - 12" EZ Valve and
5 Corners Project - 12" EZ Valve and
421.000.74.534.80.31.00 3,068.50
Freight
421.000.74.534.80.31.00 175.43
9.5% Sales Tax
421.000.74.534.80.31.00 308.18
5 Corners Project - 8" EZ Valve Blind0412467-1
22Page:
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City of Edmonds
23
10:40:31AM
Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
208224 4/17/2014 (Continued)009815 FERGUSON ENTERPRISES INC
5 Corners Project - 8" EZ Valve Blind
421.000.74.534.80.31.00 107.69
9.5% Sales Tax
421.000.74.534.80.31.00 10.23
Total :3,670.03
208225 4/17/2014 011900 FRONTIER 253-011-1177 PUBLIC WORKS OMC RADIO LINE
PUBLIC WORKS OMC RADIO LINE TO FIVE
001.000.65.518.20.42.00 5.48
PUBLIC WORKS OMC RADIO LINE TO FIVE
111.000.68.542.90.42.00 20.81
PUBLIC WORKS OMC RADIO LINE TO FIVE
421.000.74.534.80.42.00 20.81
PUBLIC WORKS OMC RADIO LINE TO FIVE
423.000.75.535.80.42.00 20.81
PUBLIC WORKS OMC RADIO LINE TO FIVE
511.000.77.548.68.42.00 20.81
PUBLIC WORKS OMC RADIO LINE TO FIVE
422.000.72.531.90.42.00 20.78
TELEMETRY CIRCUIT LINE425-712-0417
TELEMETRY CIRCUIT LINE
421.000.74.534.80.42.00 28.70
TELEMETRY CIRCUIT LINE
423.000.75.535.80.42.00 28.69
PUBLIC WORKS OMC ALARM, FAX, SPARE LINES425-712-8251
PUBLIC WORKS OMC FIRE AND INTRUSION
001.000.65.518.20.42.00 15.11
PUBLIC WORKS OMC FIRE AND INTRUSION
111.000.68.542.90.42.00 75.56
PUBLIC WORKS OMC FIRE AND INTRUSION
421.000.74.534.80.42.00 63.47
PUBLIC WORKS OMC FIRE AND INTRUSION
423.000.75.535.80.42.00 63.47
PUBLIC WORKS OMC FIRE AND INTRUSION
23Page:
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City of Edmonds
24
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Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
208225 4/17/2014 (Continued)011900 FRONTIER
511.000.77.548.68.42.00 84.64
CLUBHOUSE ALARM LINES 6801 MEADOWDALE RD425-745-4313
CLUBHOUSE FIRE AND INTRUSION ALARM
001.000.66.518.30.42.00 117.60
UTILITY BILLING RADIO LINE425-775-7865
UTILITY BILLING RADIO LINE TO FIVE
421.000.74.534.80.42.00 57.24
Total :643.98
208226 4/17/2014 074836 GENWEST SYSTEMS GENWEST 04112014 REFUND DAMAGE DEPOSIT
REFUND DAMAGE DEPOSIT
001.000.239.200 200.00
Total :200.00
208227 4/17/2014 072515 GOOGLE INC 9626371 C/A #396392 MESSAGE DISCOVERY BILLING
Internet Anti-Virus & Spam Maint Fee -
001.000.31.518.88.48.00 635.00
Total :635.00
208228 4/17/2014 073548 INDOFF INCORPORATED 2437067 SUPPLIES
SUPPLIES
001.000.23.512.50.31.00 473.69
SUPPLIES2437068
SUPPLIES
001.000.23.512.50.31.00 38.11
Total :511.80
208229 4/17/2014 073548 INDOFF INCORPORATED 2437781 office supplies
office supplies
001.000.22.518.10.31.00 48.56
9.5% Sales Tax
001.000.22.518.10.31.00 4.61
Total :53.17
208230 4/17/2014 073548 INDOFF INCORPORATED 2435246 Office supplies for Council Office
Office supplies for Council Office
24Page:
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City of Edmonds
25
10:40:31AM
Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
208230 4/17/2014 (Continued)073548 INDOFF INCORPORATED
001.000.11.511.60.31.00 106.10
Avery Business Cards for Laser Printer2439121
Avery Business Cards for Laser Printer
001.000.11.511.60.31.00 45.37
Total :151.47
208231 4/17/2014 073548 INDOFF INCORPORATED 2434290 Receipt paper for Class machine - DSD
Receipt paper for Class machine - DSD
001.000.62.524.10.31.00 226.23
Office Supplies - DSD2436197
Office Supplies - DSD
001.000.62.524.10.31.00 921.62
Total :1,147.85
208232 4/17/2014 063569 INDUSTRIAL COATING & SEALANTS 4147 FAC - Mens Showers - Supplies
FAC - Mens Showers - Supplies
016.000.66.518.30.31.00 114.10
9.5% Sales Tax
016.000.66.518.30.31.00 10.84
Total :124.94
208233 4/17/2014 014940 INTERSTATE BATTERY SYSTEMS 61226250 Fleet - Battery
Fleet - Battery
511.000.77.548.68.31.10 57.95
9.5% Sales Tax
511.000.77.548.68.31.10 5.51
Total :63.46
208234 4/17/2014 017050 KWICK'N KLEEN CAR WASH 04072014-01 INV#04072014-01 - EDMONDS PD
30 CAR WASHES $5.03 (INC TX) 3-14
001.000.41.521.22.48.00 150.90
Total :150.90
208235 4/17/2014 073603 LIGHTHOUSE LAW GROUP PLLC APR-2014 04-14 LEGALS FEES
04-14 Legal fees
001.000.36.515.31.41.00 32,000.00
25Page:
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City of Edmonds
26
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Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
(Continued)Total :32,000.002082354/17/2014 073603 073603 LIGHTHOUSE LAW GROUP PLLC
208236 4/17/2014 066191 MACLEOD RECKORD 6854 E1DA.SERVICES THRU 3/31/14
E1DA.Services thru 3/31/14
112.200.68.595.33.41.00 6,247.44
Total :6,247.44
208237 4/17/2014 072136 MANAGERPLUS SOLUTIONS LLC 6/2/14425-771-0233 ManagerPlus Software Annual Support~
ManagerPlus Software Annual Support~
511.000.77.548.68.49.00 449.00
Total :449.00
208238 4/17/2014 061900 MARC 0520611-IN INDUSTRIAL SOLVENT
industrial solvent
423.000.76.535.80.31.59 1,138.50
9.5% Sales Tax
423.000.76.535.80.31.59 108.16
Total :1,246.66
208239 4/17/2014 069362 MARSHALL, CITA 1311 INTERPRETER FEES
INTERPRETER FEES
001.000.23.523.30.41.01 88.32
INTERPRETER FEES1313
INTERPRETER FEES
001.000.23.523.30.41.01 88.32
INTERPRETER FEES1329
INTERPRETER FEES
001.000.39.512.52.41.00 88.32
Total :264.96
208240 4/17/2014 020495 MIDWAY PLYWOOD INC C 63585 PW- Conf Rm - Shelf Supplies
PW- Conf Rm - Shelf Supplies
001.000.66.518.30.31.00 158.15
9.5% Sales Tax
001.000.66.518.30.31.00 15.02
Total :173.17
26Page:
Packet Page 53 of 424
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City of Edmonds
27
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Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
208241 4/17/2014 021983 MOTOR TRUCKS INC ME54933 Unit 106 - Container
Unit 106 - Container
511.000.77.548.68.31.10 25.83
9.5% Sales Tax
511.000.77.548.68.31.10 2.45
Total :28.28
208242 4/17/2014 022009 MOTOROLA INC 13003164 INV#13003164 ACCT#1011249259 0001 EDMOND
9.5% Sales Tax
511.100.77.548.68.35.00 327.85
MOBILE RADIO FOR PATROL CAR
511.100.77.548.68.35.00 1,424.25
2 YR SFS LITE
511.100.77.548.68.35.00 121.00
03 CONTROL HEAD
511.100.77.548.68.35.00 709.50
REMOTE MOUNT MID POWER
511.100.77.548.68.35.00 222.75
SMARTZONE OPERATION APX6500
511.100.77.548.68.35.00 900.00
ANT 3DB GAIN 762-870MHZ
511.100.77.548.68.35.00 28.50
AUXILARY SPKR 7.5 WATT
511.100.77.548.68.35.00 45.00
Total :3,778.85
208243 4/17/2014 064570 NATIONAL SAFETY INC 0372299-IN O2 SENSOR REPAIR
service and repair parts
423.000.76.535.80.48.00 225.00
9.5% Sales Tax
423.000.76.535.80.48.00 21.38
Total :246.38
208244 4/17/2014 064570 NATIONAL SAFETY INC 0367982-IN Fleet - Shop Supplies
Fleet - Shop Supplies
511.000.77.548.68.31.20 62.75
27Page:
Packet Page 54 of 424
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City of Edmonds
28
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Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
208244 4/17/2014 (Continued)064570 NATIONAL SAFETY INC
9.5% Sales Tax
511.000.77.548.68.31.20 5.96
Total :68.71
208245 4/17/2014 074306 NEBCO/NPRIT 31686 5/1/2014 LEOFF Medical Premium
LEOFF Medical Premium
617.000.51.522.20.23.00 1,283.53
LEOFF Medical Premuim
009.000.39.517.20.23.00 9,503.85
Total :10,787.38
208246 4/17/2014 024302 NELSON PETROLEUM 05179256-IN Unit 106 - Supplies
Unit 106 - Supplies
511.000.77.548.68.31.10 77.08
9.5% Sales Tax
511.000.77.548.68.31.10 7.32
Total :84.40
208247 4/17/2014 024960 NORTH COAST ELECTRIC COMPANY s5729301.001 ELECTRICAL EQUIPMENT
electrical equipment
423.000.76.535.80.48.22 84.47
9.5% Sales Tax
423.000.76.535.80.48.22 8.02
Total :92.49
208248 4/17/2014 061013 NORTHWEST CASCADE INC 1-891276 CIVIC FIELD RENTALS
CIVIC FIELD RENTALS
001.000.64.576.80.45.00 112.35
Total :112.35
208249 4/17/2014 063511 OFFICE MAX INC 323733 OFFICE SUPPLIES
Office Supplies
001.000.25.514.30.31.00 120.14
9.5% Sales Tax
001.000.25.514.30.31.00 11.41
28Page:
Packet Page 55 of 424
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City of Edmonds
29
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Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
(Continued)Total :131.552082494/17/2014 063511 063511 OFFICE MAX INC
208250 4/17/2014 063511 OFFICE MAX INC 272071 PW - Office Supplies
PW - Office Supplies
001.000.65.518.20.31.00 255.51
9.5% Sales Tax
001.000.65.518.20.31.00 24.28
PW - Office Supplies- Binders290186
PW - Office Supplies- Binders
001.000.65.518.20.31.00 82.96
9.5% Sales Tax
001.000.65.518.20.31.00 7.88
Water Quality - Computer Keyboard325672
Water Quality - Computer Keyboard
421.000.74.534.80.31.00 39.59
9.5% Sales Tax
421.000.74.534.80.31.00 3.76
Total :413.98
208251 4/17/2014 063511 OFFICE MAX INC 483253 INK CEMTERY
INK CEMTERY
130.000.64.536.50.31.00 30.56
TAPE FOR FRONT OFFICE
001.000.64.571.21.31.00 21.75
9.5% Sales Tax
130.000.64.536.50.31.00 2.90
9.5% Sales Tax
001.000.64.571.21.31.00 2.07
Total :57.28
208252 4/17/2014 070166 OFFICE OF THE STATE TREASURER March, 2014 COURT, BLDG CODE & JIS TRANSMITTAL
Emergency Medical Services & Trauma
001.000.237.120 1,118.53
PSEA 1, 2 & 3 Account
001.000.237.130 25,806.91
State Patrol Death Investigation
29Page:
Packet Page 56 of 424
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City of Edmonds
30
10:40:31AM
Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
208252 4/17/2014 (Continued)070166 OFFICE OF THE STATE TREASURER
001.000.237.330 72.25
Judicial Information Systems Account
001.000.237.180 4,267.97
School Zone Safety Account
001.000.237.200 60.17
Washington Auto Theft Prevention
001.000.237.250 2,207.06
Traumatic Brain Injury
001.000.237.260 631.51
Accessible Communities Acct
001.000.237.290 11.11
Multi-Model Transportation
001.000.237.300 11.11
Hwy Safety Acct
001.000.237.320 114.69
Crime Lab Blood Breath Analysis
001.000.237.170 144.89
WSP Hwy Acct
001.000.237.340 410.23
Building Code Fee Account
001.000.237.150 144.00
Total :35,000.43
208253 4/17/2014 026200 OLYMPIC VIEW WATER DISTRICT 14-004 E1GA.SERVICES THRU 9/30/13
E1GA.Services thru 9/30/13
423.000.75.594.35.65.30 28,894.80
E1GA.Ret for services thru 9/30/13
423.000.223.400 -1,319.40
Total :27,575.40
208254 4/17/2014 071402 PACIFIC NW FLOAT TRIPS NW FLOAT 18140 SKAGIT RIVER BIRDING 18140
SKAGIT RIVER BIRDING 18140
001.000.64.571.22.41.00 84.76
Total :84.76
30Page:
Packet Page 57 of 424
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City of Edmonds
31
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Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
208255 4/17/2014 064070 PALMATIER, LISA PALMATIER 04142014 HMP CONCERT COORDINATION #1
HMP CONCERT COORDINATION #1
117.100.64.573.20.41.00 1,000.00
Total :1,000.00
208256 4/17/2014 008475 PETTY CASH 3/19-4/14/14 Water - Work Jeans (4) L McMurphy
Water - Work Jeans (4) L McMurphy
421.000.74.534.80.24.00 89.10
Unit 451 - Title Tab Fees
511.000.77.548.68.31.10 99.13
Unit 453 - Title Tab Fees
511.000.77.548.68.31.10 99.13
Water - Work Jeans (1) L McMurphy
421.000.74.534.80.24.00 23.07
Water - The Group 2014 Dues - J Waite,
421.000.74.534.80.49.00 20.00
Total :330.43
208257 4/17/2014 074833 PIONEER CABLE CONTRACTORS E2AC.Pmt 1 E2AC.PMT 1 THRU 3/31/14
E2AC.Pmt 1 thru 3/31/14
112.200.68.595.33.65.00 147,084.00
Total :147,084.00
208258 4/17/2014 028860 PLATT ELECTRIC SUPPLY INC B975127 MCH - Circ Lamps
MCH - Circ Lamps
001.000.66.518.30.31.00 42.00
Freight
001.000.66.518.30.31.00 9.93
9.5% Sales Tax
001.000.66.518.30.31.00 4.93
Total :56.86
208259 4/17/2014 029117 PORT OF EDMONDS 04371 UNIT F1 B1 FUEL
Fire Boat - Fuel
511.000.77.548.68.32.00 110.95
31Page:
Packet Page 58 of 424
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City of Edmonds
32
10:40:31AM
Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
(Continued)Total :110.952082594/17/2014 029117 029117 PORT OF EDMONDS
208260 4/17/2014 066786 RELIABLE SECURITY SOUND & DATA 21539 INV#21539 - EDMONDS PD
MAXXESS UPGRADE TO EAXXESS
001.000.41.521.10.49.00 1,423.47
MAXXESS UPGRADE TO EAXXESS
001.000.31.518.88.48.00 1,423.47
MAXXESS UPGRADE TO EAXXESS
001.000.66.518.30.48.00 1,423.47
MAXXESS UPGRADE TO EAXXESS
001.000.23.512.50.48.00 1,423.47
9.5% Sales Tax
001.000.41.521.10.49.00 135.23
9.5% Sales Tax
001.000.31.518.88.48.00 135.23
9.5% Sales Tax
001.000.66.518.30.48.00 135.23
9.5% Sales Tax
001.000.23.512.50.48.00 135.23
Total :6,234.80
208261 4/17/2014 066786 RELIABLE SECURITY SOUND & DATA 21551 PS - Text Key Pad
PS - Text Key Pad
001.000.66.518.30.31.00 148.06
Freight
001.000.66.518.30.31.00 14.00
9.5% Sales Tax
001.000.66.518.30.31.00 15.40
PS - Cour Panic Button Service Call21552
PS - Cour Panic Button Service Call
001.000.66.518.30.48.00 337.75
9.5% Sales Tax
001.000.66.518.30.48.00 32.09
Total :547.30
208262 4/17/2014 061540 REPUBLIC SERVICES #197 3-0197-0800478 FIRE STATION #20 23009 88TH AVE W
32Page:
Packet Page 59 of 424
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City of Edmonds
33
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Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
208262 4/17/2014 (Continued)061540 REPUBLIC SERVICES #197
FIRE STATION #20 23009 88TH AVE W
001.000.66.518.30.47.00 141.11
PUBLIC WORKS OMC 7110 210TH ST SW3-0197-0800897
PUBLIC WORKS OMC 7110 210TH ST SW
001.000.65.518.20.47.00 27.93
PUBLIC WORKS OMC 7110 210TH ST SW
111.000.68.542.90.47.00 106.13
PUBLIC WORKS OMC 7110 210TH ST SW
421.000.74.534.80.47.00 106.13
PUBLIC WORKS OMC 7110 210TH ST SW
423.000.75.535.80.47.10 106.13
PUBLIC WORKS OMC 7110 210TH ST SW
511.000.77.548.68.47.00 106.13
PUBLIC WORKS OMC 7110 210TH ST SW
422.000.72.531.90.47.00 106.15
FIRE STATION #16 8429 196TH ST SW3-0197-0801132
FIRE STATION #16 8429 196TH ST SW
001.000.66.518.30.47.00 149.57
CLUBHOUSE 6801 N MEADOWDALE RD3-0197-0829729
CLUBHOUSE 6801 N MEADOWDALE RD
001.000.66.518.30.47.00 64.98
Total :914.26
208263 4/17/2014 006841 RICOH USA INC 5030154743 Additional Images DSD RICOH 907EX
Additional Images DSD RICOH 907EX
001.000.62.524.10.45.00 65.66
Additional Images - Eng RICOH MPC60005030154744
Additional Images - Eng RICOH MPC6000
001.000.62.524.10.45.00 194.87
Total :260.53
208264 4/17/2014 070042 RICOH USA INC 92156559 Rent on Engineering's MPC6000
Rent on Engineering's MPC6000
001.000.62.524.10.45.00 443.48
Rent on 907EX Copier/ Printer for92156572
33Page:
Packet Page 60 of 424
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City of Edmonds
34
10:40:31AM
Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
208264 4/17/2014 (Continued)070042 RICOH USA INC
Rent on 907EX Copier/ Printer for
001.000.62.524.10.45.00 827.00
Total :1,270.48
208265 4/17/2014 067447 RILEY, CHARLES H.4/8/2014 LEOFF 1 copay reimbursement
LEOFF 1 copay reimbursement
009.000.39.517.20.23.00 332.75
Total :332.75
208266 4/17/2014 074834 ROBINSON, JASON ROBINSON EXP CLAIM REIMBURSEMENT FOR MVV POSTCARDS - ROBINS
MISSION, VISION, VALUES POSTCARDS
001.000.41.521.10.31.00 94.21
Total :94.21
208267 4/17/2014 069062 RONGERUDE, JOHN 8020 PUBLIC DEFENDER
PUBLIC DEFENDER - ROSE ADAMS
001.000.39.512.52.41.00 4,500.00
Total :4,500.00
208268 4/17/2014 072725 SAGACITY CUSTOM PUBLISHING 2014-5118-2 AD IN WASHINGTON STATE VISITOR'S GUIDE
Ad in Washington State Visitor's Guide
120.000.31.575.42.44.00 947.50
Total :947.50
208269 4/17/2014 065001 SCHIRMAN, RON 4/9/2014 LEOFF 1 reibursement
LEOFF 1 reibursement
009.000.39.517.20.23.00 1,258.80
Total :1,258.80
208270 4/17/2014 036070 SHANNON TOWING INC 199835 INV#199835 - EDMONDS PD
TOW 1990 CHRYSLER-NO LICENSE #
001.000.41.521.22.41.00 158.00
9.5% Sales Tax
001.000.41.521.22.41.00 15.01
INV#199902 - EDMONDS PD199902
TOW 1990 CHRYSLER-NO LICENSE#
34Page:
Packet Page 61 of 424
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City of Edmonds
35
10:40:31AM
Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
208270 4/17/2014 (Continued)036070 SHANNON TOWING INC
001.000.41.521.22.41.00 158.00
9.5% Sales Tax
001.000.41.521.22.41.00 15.01
Total :346.02
208271 4/17/2014 068489 SIRENNET.COM 0168482-IN Unit EQ93PO - Lightbar, Interior
Unit EQ93PO - Lightbar, Interior
511.100.77.594.48.64.00 819.57
Unit 455 - Strobe Bulbs0168507-IN
Unit 455 - Strobe Bulbs
511.000.77.548.68.31.10 413.00
Total :1,232.57
208272 4/17/2014 074837 SMITH, MARGARET SMITH 04082014 REFUND DAMAGE DEPOSIT AND ONE HOUR OF
REFUND DAMAGE DEPOSIT AND ONE HOUR OF
001.000.239.200 515.00
Total :515.00
208273 4/17/2014 037375 SNO CO PUD NO 1 2007-0685-1 TRAFFIC LIGHT 21200 84TH AVE W / METER 1
TRAFFIC LIGHT 21200 84TH AVE W / METER
111.000.68.542.64.47.00 32.33
TRAFFIC LIGHT 961 PUGET DR / METER 100002007-2302-1
TRAFFIC LIGHT 961 PUGET DR / METER
111.000.68.542.64.47.00 39.44
PEDEST CAUTION LIGHT 9301 PUGET DR / MET2014-3124-4
PEDEST CAUTION LIGHT 9301 PUGET DR /
111.000.68.542.64.47.00 31.27
TRAFFIC LIGHT 21531 HWY 99 / METER 100042014-4175-5
TRAFFIC LIGHT 21531 HWY 99 / METER
111.000.68.542.68.47.00 89.35
ALDERWOOD INTERIE 6130 168TH ST SW / MET2017-9000-3
ALDERWOOD INTERIE 6130 168TH ST SW /
421.000.74.534.80.47.00 34.23
TRAFFIC LIGHT 21931 HWY 99 / METER 100042022-8945-0
TRAFFIC LIGHT 21931 HWY 99 / METER
35Page:
Packet Page 62 of 424
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City of Edmonds
36
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Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
208273 4/17/2014 (Continued)037375 SNO CO PUD NO 1
111.000.68.542.64.47.00 154.10
Total :380.72
208274 4/17/2014 037375 SNO CO PUD NO 1 2019-2988-2 WWTP FLOW METER 8421 244TH ST SW / METER
WWTP FLOW METER 8421 244TH ST SW /
423.000.76.535.80.47.62 32.33
Total :32.33
208275 4/17/2014 037375 SNO CO PUD NO 1 2025-4064-7 SIERRA PARK 8100 190TH ST SW / METER 100
SIERRA PARK 8100 190TH ST SW / METER
001.000.64.576.80.47.00 32.33
Total :32.33
208276 4/17/2014 063941 SNO CO SHERIFFS OFFICE 2014-1991 INV#2014-1991 - EDMONDS PD
58.5 BOOKINGS @ $95.94 - 3/14
001.000.39.523.60.51.00 5,612.49
529.33 HOUSING DAYS @ $66.63 - 3/14
001.000.39.523.60.51.00 35,269.26
5 WORK RELEASE @ $44.77 - 3/14
001.000.39.523.60.51.00 223.85
CREDIT ON #2014-1991 - EDMONDS PD2014-1991
CR 5 WORK RELEASE @ $7 - 3/14
001.000.39.523.60.51.00 -35.00
Total :41,070.60
208277 4/17/2014 063941 SNO CO SHERIFFS OFFICE I000354831 INV#I000354831 CUST#SSH00095 - EDMONDS P
RANGE USAGE 10.5 HRS 2/18/14
001.000.41.521.40.41.00 525.00
RANGE USAGE 10.5 HRS 2/19/14
001.000.41.521.40.41.00 525.00
INV#I000356189 CUST#SSH00095 - EDMONDS PI000356189
RANGE USAGE 11 HRS 3/6/14
001.000.41.521.40.41.00 550.00
RANGE USAGE 3 HRS 3/19/14
001.000.41.521.40.41.00 150.00
36Page:
Packet Page 63 of 424
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City of Edmonds
37
10:40:31AM
Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
(Continued)Total :1,750.002082774/17/2014 063941 063941 SNO CO SHERIFFS OFFICE
208278 4/17/2014 063941 SNO CO SHERIFFS OFFICE MAR 2014 JAIL MEDICA MARCH 2014 JAIL MEDICAL COSTS - EDMONDS
INMATE MEDICATION - MARCH 2014
001.000.39.523.60.31.00 22.53
Total :22.53
208279 4/17/2014 037800 SNOHOMISH HEALTH DISTRICT CEDM Fac Maint - HEP/B (1)
Fac Maint - HEP/B (1)
001.000.66.518.30.41.00 108.00
Total :108.00
208280 4/17/2014 040250 STEUBER DISTRIBUTING 2767747 GREENHOUSE SUPPLIES
GREENHOUSE SUPPLIES
125.000.64.576.80.31.00 824.00
9.5% Sales Tax
125.000.64.576.80.31.00 72.51
Total :896.51
208281 4/17/2014 073970 TALLMAN, TYLER TALLMAN 04142014 1.5 HOURS PICKLE BALL ATTENDANT
1.5 HOURS PICKLE BALL ATTENDANT
001.000.64.575.52.41.00 15.00
Total :15.00
208282 4/17/2014 069576 THE BANK OF NEW YORK MELLON 111-1593218 EDMLTGOREF12
Limited General Obligation Tax
231.000.31.592.19.89.00 300.00
EDMLTGOREF12111-1593219
Limited General Obligation Tax
231.000.31.592.19.89.00 303.65
Total :603.65
208283 4/17/2014 041960 TOWN & COUNTRY FENCE INC 48192 INSTALL NEW BACKSTOP AND LID
INSTALL NEW BACKSTOP AND LID
001.000.64.576.80.48.00 3,534.86
9.5% Sales Tax
001.000.64.576.80.48.00 335.82
37Page:
Packet Page 64 of 424
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Voucher List
City of Edmonds
38
10:40:31AM
Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
(Continued)Total :3,870.682082834/17/2014 041960 041960 TOWN & COUNTRY FENCE INC
208284 4/17/2014 074494 UK SOCCER ELITE UK ELITE 18045 UK ELITE SOCCER CAMP 18045
UK ELITE SOCCER CAMP 18045
001.000.64.575.52.41.00 2,112.00
Total :2,112.00
208285 4/17/2014 062693 US BANK 5923 PAW CONF MEMBERSHIP EASC FORECAST
Planning Association of Wa membership
001.000.61.558.70.49.00 365.00
Total :365.00
208286 4/17/2014 062693 US BANK 2519 INV#2519 04/07/14 - TRAINING - EDMONDS P
BOXES TO SHIP RIFLES
001.000.41.521.40.31.00 23.00
INV#3181 04/07/14 - BARD - EDMONDS PD3181
REG. LEE-COMBAT FIRST AID
001.000.41.521.40.49.00 175.00
REG.RAMSEUR - COMBAT FIRST AID
001.000.41.521.40.49.00 175.00
MINDFLASH-MO FEE FOR ONLINE ~
001.000.41.521.40.49.00 199.00
REG.TRYKAR-SNO CO ELDER ABUSE
001.000.41.521.40.49.00 15.00
REG. TRYKAR-CHILD JUSTICE CONF
001.000.41.521.40.49.00 150.00
REG. TRYKAR-CHILD ABUSE/FMY
001.000.41.521.40.49.00 395.00
SANDISK 4GB MEMORY CARDS
001.000.41.521.22.31.00 26.06
CANON POWERSHOT CAMERAS
001.000.41.521.22.31.00 135.78
ASP S&W TRAINING SERIES
001.000.41.521.40.31.00 56.94
SCHEDULING SERVICE FOR NEW WORLD
001.000.41.521.40.49.00 23.00
38Page:
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City of Edmonds
39
10:40:31AM
Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
208286 4/17/2014 (Continued)062693 US BANK
LODGING-MOORE-PNWD-IAI CONF
001.000.41.521.40.43.00 146.29
INV#3314 04/07/14 - LAWLESS - EDMONDS PD3314
COLLAPSIBLE LITTER-TALON II
628.000.41.521.23.31.00 564.99
RAID BAG STOCKED
628.000.41.521.23.31.00 351.38
MAGPUL WINDOW MAGAZINE 30 RD
628.000.41.521.23.31.00 479.99
MIL-SPEC .50 CAL AMMO CANS
628.000.41.521.23.31.00 53.58
GORILLA BAR
628.000.41.521.23.31.00 265.37
MONOSHOCK RAM
628.000.41.521.23.31.00 394.27
THUNDERSLEDGE
628.000.41.521.23.31.00 98.57
INV#3520 04/07/14 - TRAINING - EDMONDS P3520
REG. FALK-MOTOR TRAIN/CERT
001.000.41.521.40.49.00 150.00
REG. HARBINSON-MOTOR TRAIN/CER
001.000.41.521.40.49.00 150.00
REG. ROTH-MOTOR TRAIN/CERT
001.000.41.521.40.49.00 150.00
INV#7914 04/07/14 - THOMPSON - EDMONDS P7914
REG. WAPRO TRAINING-THOMPSON
001.000.41.521.40.49.00 140.00
GUNZILLA GUN CLEANER
001.000.41.521.40.31.00 121.23
NIX TEST KITS "L"
001.000.41.521.80.31.00 125.12
NIX TEST KITS "U"
001.000.41.521.80.31.00 83.42
ENGRAVING/NEW PLAQUES 10-35 YRS
39Page:
Packet Page 66 of 424
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City of Edmonds
40
10:40:31AM
Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
208286 4/17/2014 (Continued)062693 US BANK
001.000.41.521.10.31.00 359.16
6 - 10 YR SERVICE PLAQUES
001.000.41.521.10.31.00 170.82
3 - 15 YR SERVICE PLAQUES
001.000.41.521.10.31.00 98.55
PREVIOUS ITEMS-CHGED IN ERROR~
001.000.41.521.10.31.00 20.93
10x10 STEEL FRAME CANOPY
001.000.41.521.21.35.00 251.84
HARD DISK 1TD USB HARD DRIVE
001.000.41.521.21.31.00 159.99
Total :5,709.28
208287 4/17/2014 062693 US BANK 3470 DOMAIN NAME REGISTRATION
BulkRegister.com - Domain name
001.000.31.518.88.49.00 41.85
HP COMPUTERS, ASUS MONITORS, PANIC BUTTO5179
DESI Telephone - Mitel Superset
001.000.31.518.88.35.00 100.82
Newegg.com - Prolitex ELPLP13
001.000.31.518.88.48.00 98.95
Newegg.com - ASUS VS Series VS228H-P
001.000.41.521.11.35.00 295.16
Astral Communications - AirLink LS300
001.000.31.518.88.35.00 712.85
Newegg.com - ASUS VS Series VS228H-P
001.000.65.518.20.35.00 442.74
Bluebeam Software - Revu End User
001.000.31.518.88.31.00 4,158.00
Newegg.com - ERGOTRON 60-254-007 75 mm
001.000.31.518.88.48.00 35.98
Dotgov.gov - Domain Name registration -
001.000.31.518.88.49.00 250.00
SystemTools Software - Hyena system
40Page:
Packet Page 67 of 424
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City of Edmonds
41
10:40:31AM
Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
208287 4/17/2014 (Continued)062693 US BANK
001.000.31.518.88.31.00 312.00
Newegg.com - US Robotics USR5637 high
001.000.31.518.88.35.00 42.99
Newegg.com - ASUS VS Series VS228H-P
001.000.62.524.10.35.00 279.98
Newegg.com - ASUS VS Series VS228H-P
001.000.31.518.88.35.00 349.96
Newegg.com - C2G 43053 50 pk
001.000.31.518.88.31.00 34.99
Newegg.com - Seagate Barracuda 7200.14
001.000.31.518.88.35.00 69.99
Newegg.com - Seagate Barracuda 7200.14
423.000.75.535.80.35.00 109.99
Newegg.com - Seagate Barracuda 7200.14
001.000.31.518.88.31.00 19.98
Newegg.com - Seagate Barracuda 7200.14
423.000.75.535.80.31.00 38.99
Newegg.com - HP 90 400 ml Black Ink
001.000.67.532.20.48.00 152.99
Delcom Products - USB HID Red Button
001.000.22.518.10.35.00 54.80
Delcom Products - USB HID Red Button
001.000.67.532.20.35.00 54.79
Newegg.com - Fosmon high quality
001.000.31.518.88.31.00 189.80
Experts Exchange.com - IT Solutions
001.000.31.518.88.49.00 12.95
Hauppauge Computer Works - USB LIve2
423.000.75.535.80.31.00 60.78
Hostmonster.com - Web hosting renewal -
001.000.31.518.88.49.00 119.88
HP EliteDesk 800 G1 TWR desk top
001.000.31.518.88.35.00 3,300.90
Newegg.com - ASUS VS Series VS228H-P
41Page:
Packet Page 68 of 424
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City of Edmonds
42
10:40:31AM
Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
208287 4/17/2014 (Continued)062693 US BANK
001.000.64.571.21.35.00 154.98
Newegg.com - ASUS VS Series VS228H-P
001.000.41.521.10.35.00 279.98
Newegg.com - DYMO permanent adhesive D1
001.000.31.518.88.31.00 40.95
Ergo Depot - ESI Edge Monitor Arm -
001.000.41.521.10.35.00 361.20
HP Elite Desk 800 G1 desktop computer
001.000.31.518.88.35.00 1,212.46
Total :13,391.68
208288 4/17/2014 062693 US BANK 3249 CREDIT CARD
USPS POSTAGE FOR PASSPORTS
001.000.23.512.50.42.00 252.50
Total :252.50
208289 4/17/2014 062693 US BANK 4697 RETIREMENT POSTER FRAMING
Retirement poster for Marie Harrison
001.000.21.513.10.41.00 73.99
9.5% Sales Tax
001.000.21.513.10.41.00 7.03
LUNCHEON INTERVIEW MEETING7483
Luncheon interview with potential
001.000.21.513.10.49.00 7.14
Luncheon meeting w/Mayor Smith
001.000.21.513.10.49.00 22.00
Total :110.16
208290 4/17/2014 062693 US BANK 8313 ENG. CREDIT CARD THRU MARCH 2014
Standard Specs 2014 (12 Copies)~
001.000.67.532.20.49.00 374.62
Hydrology Software (Charge to 2013-2015
422.000.72.594.31.41.20 495.00
Total :869.62
42Page:
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City of Edmonds
43
10:40:31AM
Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
208291 4/17/2014 062693 US BANK 0378 Training Conference- Mary Ann
Training Conference- Mary Ann
001.000.22.518.10.49.00 320.00
Lunch meeting
001.000.22.518.10.49.00 83.15
Extended Care Lead advertising
001.000.22.518.10.44.00 50.00
Office Coordinator advertising
001.000.22.518.10.44.00 50.00
Summer Preschool Sup. advertising
001.000.22.518.10.44.00 25.00
Street Maintenance worker advertising
001.000.22.518.10.44.00 25.00
Custodian advertising
001.000.22.518.10.44.00 50.00
cultural services intern advertising
001.000.22.518.10.44.00 10.00
Parks Maintenance Worker advertising
001.000.22.518.10.44.00 50.00
Total :663.15
208292 4/17/2014 062693 US BANK 3405 NEEC - 2014 BOC Cert Maint. D Housler
NEEC - 2014 BOC Cert Maint. D Housler
001.000.66.518.30.49.00 65.00
NEEC - 2014 BOC Cert Maint D Startzman
001.000.66.518.30.49.00 65.00
NEEC - 2014 BOC Cert Maint L LaFave
001.000.66.518.30.49.00 65.00
IFMA - Training with credit towards BOC
001.000.66.518.30.49.00 130.00
Guardian Security - Old PW
001.000.66.518.30.48.00 55.00
Jackson System - Brackett Rm - Twinning
001.000.66.518.30.31.00 165.00
Jade Learning - Certifications - E
43Page:
Packet Page 70 of 424
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City of Edmonds
44
10:40:31AM
Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
208292 4/17/2014 (Continued)062693 US BANK
001.000.66.518.30.49.00 250.00
L&I - Electrical Admin Renewal - E
001.000.66.518.30.49.00 132.20
Work and More - Work Jeans (4) D3546
Work and More - Work Jeans (4) D
001.000.66.518.30.24.00 157.68
Fred Meyer - PW Supplies
001.000.65.518.20.31.00 1.48
Fred Meyer - PW Supplies
111.000.68.542.90.31.00 5.62
Fred Meyer - PW Supplies
422.000.72.531.90.31.00 5.62
Fred Meyer - PW Supplies
421.000.74.534.80.31.00 5.62
Fred Meyer - PW Supplies
423.000.75.535.80.31.00 5.62
Fred Meyer - PW Supplies
511.000.77.548.68.31.10 5.61
Verizon - Charging Cords and Adaptors
111.000.68.542.90.31.00 30.78
Verizon - Charging Cords and Adaptors
422.000.72.531.90.31.00 30.78
Verizon - Charging Cords and Adaptors
421.000.74.534.80.31.00 30.78
Verizon - Charging Cords and Adaptors
423.000.75.535.80.31.00 30.79
Verizon - Charging Cords and Adaptors
111.000.68.542.90.31.00 24.63
Verizon - Charging Cords and Adaptors
422.000.72.531.90.31.00 24.63
Verizon - Charging Cords and Adaptors
421.000.74.534.80.31.00 24.63
Verizon - Charging Cords and Adaptors
423.000.75.535.80.31.00 24.62
44Page:
Packet Page 71 of 424
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City of Edmonds
45
10:40:31AM
Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
208292 4/17/2014 (Continued)062693 US BANK
Verizon - Charging Cords and Adaptors
111.000.68.542.90.31.00 18.47
Verizon - Charging Cords and Adaptors
422.000.72.531.90.31.00 18.47
Verizon - Charging Cords and Adaptors
421.000.74.534.80.31.00 18.47
Verizon - Charging Cords and Adaptors
423.000.75.535.80.31.00 18.47
Amazon - PW front desk accessories
001.000.65.518.20.31.00 173.29
FredPryor - Dev Emotional Intelligence
421.000.74.534.80.49.00 124.00
Green River Comm Coll - WETRC Class -
421.000.74.534.80.49.00 370.00
Amazon - PW - Car Chargers
001.000.65.518.20.31.00 59.94
Amazon - PW Admin front desk - stapler,
001.000.65.518.20.31.00 38.00
LifeProof - Water/Sewer - IPad Cases
421.000.74.534.80.31.00 259.98
LifeProof - Water/Sewer - IPad Cases
423.000.75.535.80.31.00 259.98
Verizon - Water - Phone case
421.000.74.534.80.31.00 21.89
Home Depot - Shop Supplies7299
Home Depot - Shop Supplies
511.000.77.548.68.31.20 16.43
Hardware Spec- Shop Supplies
511.000.77.548.68.31.20 128.49
Pro Guard - Unit 451& eq93po - Airbag
511.100.77.594.48.64.00 167.00
Pro Guard - Unit 451& eq93po - Airbag
511.000.77.548.68.31.10 167.00
Mitchell1 - Fleet Shop - On line Repair
45Page:
Packet Page 72 of 424
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Voucher List
City of Edmonds
46
10:40:31AM
Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
208292 4/17/2014 (Continued)062693 US BANK
511.000.77.548.68.49.00 1,760.76
Snap on Equip - Tire Machine Valve
511.000.77.548.68.31.20 114.43
Amazon - Fleet Shop - Alternator Tool
511.000.77.548.68.35.00 100.78
Fisheries Supplies - Unit G07SWR -
511.000.77.548.68.31.10 126.92
Walmart - Unit 106 - 12V Charger
511.000.77.548.68.31.10 123.84
Costco - EQ81WR - Backup Camera System
511.100.77.594.48.64.00 218.99
D&R - EQ93PO - Power Dist With shutdown
511.100.77.594.48.64.00 224.90
Total :5,866.59
208293 4/17/2014 062693 US BANK 4675 EDMONDS WATCH
EDMONDS WATCH
001.000.64.571.21.49.00 62.50
6 TIDE TABLE BOOKS
001.000.64.571.23.31.00 13.07
PENS FOR CEMETERY BOARD
130.000.64.536.50.31.00 185.00
MOVE 60 KIDS FUN RUN
001.000.64.571.22.31.00 151.20
CUP OF CATAPILLARS
001.000.64.575.56.31.00 18.44
TITLE FOR CIVIC FIELD
126.000.39.594.75.61.00 273.00
VENDOR SPACE FOR CEMETERY BOARD AT
130.000.64.536.20.49.00 25.00
FLAT HOOP SET
001.000.64.575.56.31.00 96.57
SEED FOR FLOWER PROGRAM
001.000.64.576.81.31.00 20.75
46Page:
Packet Page 73 of 424
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Voucher List
City of Edmonds
47
10:40:31AM
Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
(Continued)Total :845.532082934/17/2014 062693 062693 US BANK
208294 4/17/2014 062693 US BANK 3389 Refreshments for 2014 Council Retreat
Refreshments for 2014 Council Retreat
001.000.11.511.60.31.00 82.67
Logitech wireless keyboard for Mesaros
001.000.11.511.60.31.00 51.98
Total :134.65
208295 4/17/2014 062693 US BANK 6045 Book "Sustainable Dev. Projects" for
Book "Sustainable Dev. Projects" for
001.000.62.558.60.49.00 51.95
WSDOT Variance.
001.000.62.558.60.44.00 699.24
SEPA/2012 SewerReplacement.
423.000.75.594.35.41.30 54.48
Total :805.67
208296 4/17/2014 044960 UTILITIES UNDERGROUND LOC CTR 4030123 UTILITIES UNDERGROUND LOCATION CENTER
UTILITIES UNDERGROUND LOCATION CENTER
421.000.74.534.80.41.00 69.62
UTILITIES UNDERGROUND LOCATION CENTER
422.000.72.531.90.41.00 69.62
UTILITIES UNDERGROUND LOCATION CENTER
423.000.75.535.80.41.00 71.73
Total :210.97
208297 4/17/2014 068259 WA ST CRIMINAL JUSTICE 20113338 INV 20113338 TYLER BUCKINGHAM BLEA - EDM
BASIC LE ACADEMY - BUCKINGHAM
001.000.41.521.40.49.00 2,975.00
Total :2,975.00
208298 4/17/2014 065035 WASHINGTON STATE PATROL I14007309 INV#I14007309 EDM301 EDMONDS PD - MAR 14
BACKGROUND CHECKS - MAR 2014
001.000.237.100 198.00
Total :198.00
47Page:
Packet Page 74 of 424
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City of Edmonds
48
10:40:31AM
Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
208299 4/17/2014 047960 WEAN, GREG 4/9/2014 LEOFF 1 reimburesment
LEOFF 1 reimburesment
009.000.39.517.20.23.00 150.00
Total :150.00
208300 4/17/2014 064800 WEHOP 468051 FLOWER PROGRAM
FLOWER PROGRAM
125.000.64.576.80.31.00 1,961.50
9.5% Sales Tax
125.000.64.576.80.31.00 186.34
BEGONIAS468052
BEGONIAS
001.000.64.576.81.31.00 47.00
9.5% Sales Tax
001.000.64.576.81.31.00 4.47
Total :2,199.31
208301 4/17/2014 073552 WELCO SALES LLC 6243 INV#6243 - EDMONDS PD
50 CORRECTION NOTICE BOOKS
001.000.41.521.11.31.00 443.62
9.5% Sales Tax
001.000.41.521.11.31.00 42.14
Total :485.76
208302 4/17/2014 073552 WELCO SALES LLC 6227 RERUN BUSINESS CARDS FOR SCOTT JAMES
Rerun busi. cards Scott James250-00315
001.000.31.514.20.31.00 20.60
9.5% Sales Tax
001.000.31.514.20.31.00 1.96
Total :22.56
208303 4/17/2014 073552 WELCO SALES LLC 6234 Water Quality - #10 Window Envelopes
Water Quality - #10 Window Envelopes
421.000.74.534.80.31.00 236.00
9.5% Sales Tax
421.000.74.534.80.31.00 22.42
48Page:
Packet Page 75 of 424
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Voucher List
City of Edmonds
49
10:40:31AM
Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
(Continued)Total :258.422083034/17/2014 073552 073552 WELCO SALES LLC
208304 4/17/2014 073552 WELCO SALES LLC 6239 ENVELOPES
ENVELOPES
001.000.64.571.21.31.00 98.00
9.5% Sales Tax
001.000.64.571.21.31.00 9.31
500 LETTERHEAD PR6251
500 LETTERHEAD PR
001.000.64.571.21.31.00 116.00
9.5% Sales Tax
001.000.64.571.21.31.00 11.02
Total :234.33
208305 4/17/2014 049208 WESTERN EQUIP DIST INC 746910 Unit 109 - Bearings, Castor Wheels
Unit 109 - Bearings, Castor Wheels
511.000.77.548.68.31.10 140.10
Freight
511.000.77.548.68.31.10 16.43
9.5% Sales Tax
511.000.77.548.68.31.10 14.87
Total :171.40
208306 4/17/2014 064008 WETLANDS & WOODLANDS 7720 DOGWOOD
DOGWOOD
001.000.64.576.81.31.00 114.75
9.5% Sales Tax
001.000.64.576.81.31.00 10.90
ASSORTED RHODODENDRON7721
ASSORTED RHODODENDRON
001.000.64.576.80.31.00 53.25
9.5% Sales Tax
001.000.64.576.80.31.00 5.06
Total :183.96
208307 4/17/2014 072057 XYLEM DEWATERING SOLUTIONS 165066 SENSOR CABLES AND CONNECTIONS
49Page:
Packet Page 76 of 424
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City of Edmonds
50
10:40:31AM
Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
208307 4/17/2014 (Continued)072057 XYLEM DEWATERING SOLUTIONS
SENSOR CABLES AND CONNECTIONS
423.000.76.535.80.31.11 2,049.54
9.5% Sales Tax
423.000.76.535.80.31.11 194.71
Total :2,244.25
Bank total :516,501.57131 Vouchers for bank code :usbank
516,501.57Total vouchers :Vouchers in this report131
50Page:
Packet Page 77 of 424
PROJECT NUMBERS (By Project Title)
Funding Project Title
Project
Accounting
Number
Engineering
Project
Number
STR 100th Ave W/Firdale Ave/238th St. SW/Traffic Signal Upgrade c329 E0AA
STR 15th St. SW Walkway (Edmonds Way to 8th Ave)c424 E3DC
STM 190th Pl SW Wall Construction c428 E3FF
STR 2009 Street Overlay Program c294 E9CA
WTR 2010 Waterline Replacement Program c363 E0JA
STR 2011 Residential Neighborhood Traffic Calming c343 E1AB
WTR 2011 Waterline Replacement Program c333 E1JA
STM 2012 Citywide Storm Drainage Improvements c382 E2FE
SWR 2012 Sanitary Sewer Comp Plan Update c369 E2GA
SWR 2012 Sewermain-Alder/Dellwood/Beach Pl/224th St. Sewer Replacement c347 E1GA
WTR 2012 Waterline Overlay Program c388 E2CA
WTR 2012 Waterline Replacement Program c340 E1JE
STM 2013 Citywide Drainage Replacement c406 E3FA
STM 2013 Lake Ballinger Basin Study & Associated Projects c407 E3FB
SWR 2013 Sewerline Replacement Project c398 E3GA
WTR 2013 Waterline Replacement Program c397 E3JA
STM 2014 Drainage Improvements c433 E4FA
STM 2014 Lake Ballinger Associated Projects c436 E4FD
STR 2014 Overlay Program c438 E4CA
WTR 2014 Waterline Replacement Program c422 E4JA
STM 2014 Willow Creek Daylighting/Edmonds Marsh Restoration c435 E4FC
SWR 2015 Sewerline Replacement Project c441 E4GA
WTR 2015 Waterline Replacement Program c440 E4JB
STR 220 7th Ave N Sidewalk c421 E3DA
WTR 224th Waterline Relocation (2013)c418 E3JB
STR 226th Street Walkway Project c312 E9DA
STR 228th St. SW Corridor Improvements i005 E7AC
STR 236th St. SW Walkway (Edmonds Way to Madrona School)c425 E3DD
STR 238th St. SW Walkway (100th Ave to 104th Ave)c423 E3DB
STR 5th Ave Overlay Project c399 E2CC
STR 76th Ave W at 212th St SW Intersection Improvements c368 E1CA
WTR 76th Ave W Waterline Extension with Lynnwood c344 E1JB
STR 76th Avenue West/75th Place West Walkway Project c245 E6DA
STR 9th Avenue Improvement Project c392 E2AB
Revised 4/17/2014 Packet Page 78 of 424
PROJECT NUMBERS (By Project Title)
Funding Project Title
Project
Accounting
Number
Engineering
Project
Number
STR ADA Curb Ramp Upgrades along 3rd Ave S c426 E3DE
SWR Alder Sanitary Sewer Pipe Rehabilitation (2013 Sewer Pipe Rehab CIPP)c390 E2GB
WTR AWD Intertie and Reservoir Improvements c324 E0IA
STR Caspers/Ninth Avenue/Puget Drive (SR524) Walkway Project c256 E6DB
PRK City Spray Park c417 E4MA
STR Citywide Safety Improvements c404 E2AC
SWR City-Wide Sewer Improvements c301 E8GD
STM Dayton Street & SR104 Storm Drainage Alternatives c374 E1FM
PM Dayton Street Plaza c276 E7MA
STM Dayton Street Storm Improvements (6th Ave - 8th Ave)c409 E3FD
WTR Edmonds General Facilities Charge Study c345 E1JC
STM Edmonds Marsh Feasibility Study c380 E2FC
FAC Edmonds Museum Exterior Repairs Project c327 E0LA
FAC ESCO III Project c419 E3LB
STR Five Corners Roundabout (212th Street SW @ 84th Avenue W)c342 E1AA
PM Fourth Avenue Cultural Corridor c282 E8MA
FAC Frances Anderson Center Accessibility Upgrades c393 E3LA
STR Hwy 99 Enhancements (Phase III)c405 E2AD
PM Interurban Trail c146 E2DB
STM Lake Ballinger Associated Projects 2012 c381 E2FD
STM LID Retrofits Perrinville Creek Basin c434 E4FB
SWR Lift Station 2 Improvements (Separated from L/s 13 - 09/01/08)c298 E8GA
STR Main Street Lighting and Sidewalk Enhancements c265 E7AA
WTR Main Street Watermain c375 E1JK
PM Marina Beach Additional Parking c290 E8MB
STM North Talbot Road Drainage Improvements c378 E2FA
STM Northstream Pipe Abandonment on Puget Drive c410 E3FE
STM NPDES m013 E7FG
SWR OVD Sewer Lateral Improvements c142 E3GB
WTR OVD Watermain Improvements (2003)c141 E3JB
STM Perrinville Creek Culvert Replacement c376 E1FN
STM Perrinville Creek Stormwater Flow Reduction Retrofit Study c408 E3FC
WTR Pioneer Way Road Repair c389 E2CB
WTR PRV Station 11 and 12 Abandonment c346 E1JD
Revised 4/17/2014 Packet Page 79 of 424
PROJECT NUMBERS (By Project Title)
Funding Project Title
Project
Accounting
Number
Engineering
Project
Number
STM Public Facilities Water Quality Upgrades c339 E1FD
STR School Zone Flashing Beacon/Lighting Grant c420 E3AA
PM Senior Center Parking Lot & Landscaping Improvements c321 E9MA
FAC Senior Center Roof Repairs c332 E0LB
SWR Sewer Lift Station Rehabilitation Design c304 E9GA
WTR Sewer, Water, Stormwater Revenue Requirements Update c370 E1GB
STR Shell Valley Emergency Access Road c268 E7CB
STR SR104 Corridor Transportation Study c427 E3AB
General SR104 Telecommunications Conduit Crossing c372 E1EA
General SR99 Enhancement Program c238 E6MA
STM Storm Contribution to Transportation Projects c341 E1FF
STM Storm Drainage Improvements - 88th & 194th c429 E3FG
STM Stormwater Development Review Support (NPDES Capacity)c349 E1FH
STM Stormwater GIS Support c326 E0FC
STR Sunset Walkway Improvements c354 E1DA
STM SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System c379 E2FB
STM SW Edmonds-105th/106th Ave W Storm Improvements c430 E3FH
STM Talbot Rd. Storm Drain Project/Perrinville Creek Mitigation c307 E9FB
STR Transportation Plan Update c391 E2AA
Revised 4/17/2014 Packet Page 80 of 424
PROJECT NUMBERS (By New Project Accounting Number)
Funding
Project
Accounting
Number
Engineering
Project
Number Project Title
WTR c141 c141 OVD Watermain Improvements (2003)
SWR c142 c142 OVD Sewer Lateral Improvements
PM c146 c146 Interurban Trail
General c238 c238 SR99 Enhancement Program
STR c245 c245 76th Avenue West/75th Place West Walkway Project
STR c256 c256 Caspers/Ninth Avenue/Puget Drive (SR524) Walkway Project
STR c265 c265 Main Street Lighting and Sidewalk Enhancements
STR c268 c268 Shell Valley Emergency Access Road
PM c276 c276 Dayton Street Plaza
PM c282 c282 Fourth Avenue Cultural Corridor
PM c290 c290 Marina Beach Additional Parking
STR c294 c294 2009 Street Overlay Program
SWR c298 c298 Lift Station 2 Improvements (Separated from L/s 13 - 09/01/08)
SWR c301 c301 City-Wide Sewer Improvements
SWR c304 c304 Sewer Lift Station Rehabilitation Design
STM c307 c307 Talbot Rd. Storm Drain Project/Perrinville Creek Mitigation
STR c312 c312 226th Street Walkway Project
PM c321 c321 Senior Center Parking Lot & Landscaping Improvements
WTR c324 c324 AWD Intertie and Reservoir Improvements
STM c326 c326 Stormwater GIS Support
FAC c327 c327 Edmonds Museum Exterior Repairs Project
STR c329 c329 100th Ave W/Firdale Ave/238th St. SW/Traffic Signal Upgrade
FAC c332 c332 Senior Center Roof Repairs
WTR c333 c333 2011 Waterline Replacement Program
STM c339 c339 Public Facilities Water Quality Upgrades
WTR c340 c340 2012 Waterline Replacement Program
STM c341 c341 Storm Contribution to Transportation Projects
STR c342 c342 Five Corners Roundabout (212th Street SW @ 84th Avenue W)
STR c343 c343 2011 Residential Neighborhood Traffic Calming
WTR c344 c344 76th Ave W Waterline Extension with Lynnwood
WTR c345 c345 Edmonds General Facilities Charge Study
WTR c346 c346 PRV Station 11 and 12 Abandonment
SWR c347 c347 2012 Sewermain-Alder/Dellwood/Beach Pl/224th St. Sewer Replacement
STM c349 c349 Stormwater Development Review Support (NPDES Capacity)
Revised 4/17/2014 Packet Page 81 of 424
PROJECT NUMBERS (By New Project Accounting Number)
Funding
Project
Accounting
Number
Engineering
Project
Number Project Title
STR c354 c354 Sunset Walkway Improvements
WTR c363 c363 2010 Waterline Replacement Program
STR c368 c368 76th Ave W at 212th St SW Intersection Improvements
SWR c369 c369 2012 Sanitary Sewer Comp Plan Update
WTR c370 c370 Sewer, Water, Stormwater Revenue Requirements Update
General c372 c372 SR104 Telecommunications Conduit Crossing
STM c374 c374 Dayton Street & SR104 Storm Drainage Alternatives
WTR c375 c375 Main Street Watermain
STM c376 c376 Perrinville Creek Culvert Replacement
STM c378 c378 North Talbot Road Drainage Improvements
STM c379 c379 SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System
STM c380 c380 Edmonds Marsh Feasibility Study
STM c381 c381 Lake Ballinger Associated Projects 2012
STM c382 c382 2012 Citywide Storm Drainage Improvements
WTR c388 c388 2012 Waterline Overlay Program
WTR c389 c389 Pioneer Way Road Repair
SWR c390 c390 Alder Sanitary Sewer Pipe Rehabilitation (2013 Sewer Pipe Rehab CIPP)
STR c391 c391 Transportation Plan Update
STR c392 c392 9th Avenue Improvement Project
FAC c393 c393 Frances Anderson Center Accessibility Upgrades
WTR c397 c397 2013 Waterline Replacement Program
SWR c398 c398 2013 Sewerline Replacement Project
STR c399 c399 5th Ave Overlay Project
STR c404 c404 Citywide Safety Improvements
STR c405 c405 Hwy 99 Enhancements (Phase III)
STM c406 c406 2013 Citywide Drainage Replacement
STM c407 c407 2013 Lake Ballinger Basin Study & Associated Projects
STM c408 c408 Perrinville Creek Stormwater Flow Reduction Retrofit Study
STM c409 c409 Dayton Street Storm Improvements (6th Ave - 8th Ave)
STM c410 c410 Northstream Pipe Abandonment on Puget Drive
PRK c417 c417 City Spray Park
WTR c418 c418 224th Waterline Relocation (2013)
FAC c419 c419 ESCO III Project
STR c420 c420 School Zone Flashing Beacon/Lighting Grant
Revised 4/17/2014 Packet Page 82 of 424
PROJECT NUMBERS (By New Project Accounting Number)
Funding
Project
Accounting
Number
Engineering
Project
Number Project Title
STR c421 c421 220 7th Ave N Sidewalk
WTR c422 c422 2014 Waterline Replacement Program
STR c423 c423 238th St. SW Walkway (100th Ave to 104th Ave)
STR c424 c424 15th St. SW Walkway (Edmonds Way to 8th Ave)
STR c425 c425 236th St. SW Walkway (Edmonds Way to Madrona School)
STR c426 c426 ADA Curb Ramp Upgrades along 3rd Ave S
STR c427 c427 SR104 Corridor Transportation Study
STM c428 c428 190th Pl SW Wall Construction
STM c429 c429 Storm Drainage Improvements - 88th & 194th
STM c430 c430 SW Edmonds-105th/106th Ave W Storm Improvements
STM c433 c433 2014 Drainage Improvements
STM c434 c434 LID Retrofits Perrinville Creek Basin
STM c435 c435 2014 Willow Creek Daylighting/Edmonds Marsh Restoration
STM c436 c436 2014 Lake Ballinger Associated Projects
STR c438 c438 2014 Overlay Program
WTR c440 c440 2015 Waterline Replacement Program
SWR c441 c441 2015 Sewerline Replacement Project
STR i005 i005 228th St. SW Corridor Improvements
STM m013 m013 NPDES
Revised 4/17/2014 Packet Page 83 of 424
PROJECT NUMBERS (By Engineering Number)
STR E0AA c329 100th Ave W/Firdale Ave/238th St. SW/Traffic Signal Upgrade
STM E0FC c326 Stormwater GIS Support
WTR E0IA c324 AWD Intertie and Reservoir Improvements
WTR E0JA c363 2010 Waterline Replacement Program
FAC E0LA c327 Edmonds Museum Exterior Repairs Project
FAC E0LB c332 Senior Center Roof Repairs
STR E1AA c342 Five Corners Roundabout (212th Street SW @ 84th Avenue W)
STR E1AB c343 2011 Residential Neighborhood Traffic Calming
STR E1CA c368 76th Ave W at 212th St SW Intersection Improvements
STR E1DA c354 Sunset Walkway Improvements
General E1EA c372 SR104 Telecommunications Conduit Crossing
STM E1FD c339 Public Facilities Water Quality Upgrades
STM E1FF c341 Storm Contribution to Transportation Projects
STM E1FH c349 Stormwater Development Review Support (NPDES Capacity)
STM E1FM c374 Dayton Street & SR104 Storm Drainage Alternatives
STM E1FN c376 Perrinville Creek Culvert Replacement
SWR E1GA c347 2012 Sewermain-Alder/Dellwood/Beach Pl/224th St. Sewer Replacement
WTR E1GB c370 Sewer, Water, Stormwater Revenue Requirements Update
WTR E1JA c333 2011 Waterline Replacement Program
WTR E1JB c344 76th Ave W Waterline Extension with Lynnwood
WTR E1JC c345 Edmonds General Facilities Charge Study
WTR E1JD c346 PRV Station 11 and 12 Abandonment
WTR E1JE c340 2012 Waterline Replacement Program
WTR E1JK c375 Main Street Watermain
STR E2AA c391 Transportation Plan Update
STR E2AB c392 9th Avenue Improvement Project
STR E2AC c404 Citywide Safety Improvements
STR E2AD c405 Hwy 99 Enhancements (Phase III)
WTR E2CA c388 2012 Waterline Overlay Program
WTR E2CB c389 Pioneer Way Road Repair
STR E2CC c399 5th Ave Overlay Project
PM E2DB c146 Interurban Trail
STM E2FA c378 North Talbot Road Drainage Improvements
STM E2FB c379 SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System
STM E2FC c380 Edmonds Marsh Feasibility Study
STM E2FD c381 Lake Ballinger Associated Projects 2012
Revised 4/17/2014 Packet Page 84 of 424
PROJECT NUMBERS (By Engineering Number)
STM E2FE c382 2012 Citywide Storm Drainage Improvements
SWR E2GA c369 2012 Sanitary Sewer Comp Plan Update
SWR E2GB c390 Alder Sanitary Sewer Pipe Rehabilitation (2013 Sewer Pipe Rehab CIPP)
STR E3AA c420 School Zone Flashing Beacon/Lighting Grant
STR E3AB c427 SR104 Corridor Transportation Study
STR E3DA c421 220 7th Ave N Sidewalk
STR E3DB c423 238th St. SW Walkway (100th Ave to 104th Ave)
STR E3DC c424 15th St. SW Walkway (Edmonds Way to 8th Ave)
STR E3DD c425 236th St. SW Walkway (Edmonds Way to Madrona School)
STR E3DE c426 ADA Curb Ramp Upgrades along 3rd Ave S
STM E3FA c406 2013 Citywide Drainage Replacement
STM E3FB c407 2013 Lake Ballinger Basin Study & Associated Projects
STM E3FC c408 Perrinville Creek Stormwater Flow Reduction Retrofit Study
STM E3FD c409 Dayton Street Storm Improvements (6th Ave - 8th Ave)
STM E3FE c410 Northstream Pipe Abandonment on Puget Drive
STM E3FF c428 190th Pl SW Wall Construction
STM E3FG c429 Storm Drainage Improvements - 88th & 194th
STM E3FH c430 SW Edmonds-105th/106th Ave W Storm Improvements
SWR E3GA c398 2013 Sewerline Replacement Project
SWR E3GB c142 OVD Sewer Lateral Improvements
WTR E3JA c397 2013 Waterline Replacement Program
WTR E3JB c141 OVD Watermain Improvements (2003)
WTR E3JB c418 224th Waterline Relocation (2013)
FAC E3LA c393 Frances Anderson Center Accessibility Upgrades
FAC E3LB c419 ESCO III Project
STR E4CA c438 2014 Overlay Program
STM E4FA c433 2014 Drainage Improvements
STM E4FB c434 LID Retrofits Perrinville Creek Basin
STM E4FC c435 2014 Willow Creek Daylighting/Edmonds Marsh Restoration
STM E4FD c436 2014 Lake Ballinger Associated Projects
SWR E4GA c441 2015 Sewerline Replacement Project
WTR E4JA c422 2014 Waterline Replacement Program
WTR E4JB c440 2015 Waterline Replacement Program
PRK E4MA c417 City Spray Park
STR E6DA c245 76th Avenue West/75th Place West Walkway Project
STR E6DB c256 Caspers/Ninth Avenue/Puget Drive (SR524) Walkway Project
Revised 4/17/2014 Packet Page 85 of 424
PROJECT NUMBERS (By Engineering Number)
General E6MA c238 SR99 Enhancement Program
STR E7AA c265 Main Street Lighting and Sidewalk Enhancements
STR E7AC i005 228th St. SW Corridor Improvements
STR E7CB c268 Shell Valley Emergency Access Road
STM E7FG m013 NPDES
PM E7MA c276 Dayton Street Plaza
SWR E8GA c298 Lift Station 2 Improvements (Separated from L/s 13 - 09/01/08)
SWR E8GD c301 City-Wide Sewer Improvements
PM E8MA c282 Fourth Avenue Cultural Corridor
PM E8MB c290 Marina Beach Additional Parking
STR E9CA c294 2009 Street Overlay Program
STR E9DA c312 226th Street Walkway Project
STM E9FB c307 Talbot Rd. Storm Drain Project/Perrinville Creek Mitigation
SWR E9GA c304 Sewer Lift Station Rehabilitation Design
PM E9MA c321 Senior Center Parking Lot & Landscaping Improvements
Revised 4/17/2014 Packet Page 86 of 424
PROJECT NUMBERS (By Project Title)
Funding Project Title
Project
Accounting
Number
Engineering
Project
Number
FAC Edmonds Museum Exterior Repairs Project c327 E0LA
FAC Senior Center Roof Repairs c332 E0LB
FAC Frances Anderson Center Accessibility Upgrades c393 E3LA
FAC ESCO III Project c419 E3LB
General SR104 Telecommunications Conduit Crossing c372 E1EA
General SR99 Enhancement Program c238 E6MA
PM Interurban Trail c146 E2DB
PM Dayton Street Plaza c276 E7MA
PM Fourth Avenue Cultural Corridor c282 E8MA
PM Marina Beach Additional Parking c290 E8MB
PM Senior Center Parking Lot & Landscaping Improvements c321 E9MA
PRK City Spray Park c417 E4MA
STM Stormwater GIS Support c326 E0FC
STM Public Facilities Water Quality Upgrades c339 E1FD
STM Storm Contribution to Transportation Projects c341 E1FF
STM Stormwater Development Review Support (NPDES Capacity)c349 E1FH
STM Dayton Street & SR104 Storm Drainage Alternatives c374 E1FM
STM Perrinville Creek Culvert Replacement c376 E1FN
STM Edmonds Marsh Feasibility Study c380 E2FC
STM 2012 Citywide Storm Drainage Improvements c382 E2FE
STM 2013 Citywide Drainage Replacement c406 E3FA
STM 2013 Lake Ballinger Basin Study & Associated Projects c407 E3FB
STM Perrinville Creek Stormwater Flow Reduction Retrofit Study c408 E3FC
STM Dayton Street Storm Improvements (6th Ave - 8th Ave)c409 E3FD
STM Northstream Pipe Abandonment on Puget Drive c410 E3FE
STM 190th Pl SW Wall Construction c428 E3FF
STM Storm Drainage Improvements - 88th & 194th c429 E3FG
STM SW Edmonds-105th/106th Ave W Storm Improvements c430 E3FH
STM 2014 Drainage Improvements c433 E4FA
STM LID Retrofits Perrinville Creek Basin c434 E4FB
STM 2014 Willow Creek Daylighting/Edmonds Marsh Restoration c435 E4FC
STM 2014 Lake Ballinger Associated Projects c436 E4FD
STM NPDES m013 E7FG
STM Talbot Rd. Storm Drain Project/Perrinville Creek Mitigation c307 E9FB
Revised 4/17/2014 Packet Page 87 of 424
PROJECT NUMBERS (By Project Title)
Funding Project Title
Project
Accounting
Number
Engineering
Project
Number
STM North Talbot Road Drainage Improvements c378 E2FA
STM SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System c379 E2FB
STM Lake Ballinger Associated Projects 2012 c381 E2FD
STR 100th Ave W/Firdale Ave/238th St. SW/Traffic Signal Upgrade c329 E0AA
STR Five Corners Roundabout (212th Street SW @ 84th Avenue W)c342 E1AA
STR 2011 Residential Neighborhood Traffic Calming c343 E1AB
STR 76th Ave W at 212th St SW Intersection Improvements c368 E1CA
STR Sunset Walkway Improvements c354 E1DA
STR Transportation Plan Update c391 E2AA
STR 9th Avenue Improvement Project c392 E2AB
STR Citywide Safety Improvements c404 E2AC
STR Hwy 99 Enhancements (Phase III)c405 E2AD
STR 5th Ave Overlay Project c399 E2CC
STR School Zone Flashing Beacon/Lighting Grant c420 E3AA
STR SR104 Corridor Transportation Study c427 E3AB
STR 220 7th Ave N Sidewalk c421 E3DA
STR 238th St. SW Walkway (100th Ave to 104th Ave)c423 E3DB
STR 15th St. SW Walkway (Edmonds Way to 8th Ave)c424 E3DC
STR 236th St. SW Walkway (Edmonds Way to Madrona School)c425 E3DD
STR ADA Curb Ramp Upgrades along 3rd Ave S c426 E3DE
STR 2014 Overlay Program c438 E4CA
STR 76th Avenue West/75th Place West Walkway Project c245 E6DA
STR Caspers/Ninth Avenue/Puget Drive (SR524) Walkway Project c256 E6DB
STR Main Street Lighting and Sidewalk Enhancements c265 E7AA
STR 228th St. SW Corridor Improvements i005 E7AC
STR Shell Valley Emergency Access Road c268 E7CB
STR 2009 Street Overlay Program c294 E9CA
STR 226th Street Walkway Project c312 E9DA
SWR 2012 Sewermain-Alder/Dellwood/Beach Pl/224th St. Sewer Replacement c347 E1GA
SWR 2012 Sanitary Sewer Comp Plan Update c369 E2GA
SWR Alder Sanitary Sewer Pipe Rehabilitation (2013 Sewer Pipe Rehab CIPP)c390 E2GB
SWR 2013 Sewerline Replacement Project c398 E3GA
SWR OVD Sewer Lateral Improvements c142 E3GB
SWR 2015 Sewerline Replacement Project c441 E4GA
Revised 4/17/2014 Packet Page 88 of 424
PROJECT NUMBERS (By Project Title)
Funding Project Title
Project
Accounting
Number
Engineering
Project
Number
SWR Lift Station 2 Improvements (Separated from L/s 13 - 09/01/08)c298 E8GA
SWR City-Wide Sewer Improvements c301 E8GD
SWR Sewer Lift Station Rehabilitation Design c304 E9GA
WTR AWD Intertie and Reservoir Improvements c324 E0IA
WTR 2010 Waterline Replacement Program c363 E0JA
WTR Sewer, Water, Stormwater Revenue Requirements Update c370 E1GB
WTR 2011 Waterline Replacement Program c333 E1JA
WTR 76th Ave W Waterline Extension with Lynnwood c344 E1JB
WTR Edmonds General Facilities Charge Study c345 E1JC
WTR PRV Station 11 and 12 Abandonment c346 E1JD
WTR 2012 Waterline Replacement Program c340 E1JE
WTR Main Street Watermain c375 E1JK
WTR 2012 Waterline Overlay Program c388 E2CA
WTR Pioneer Way Road Repair c389 E2CB
WTR 2013 Waterline Replacement Program c397 E3JA
WTR OVD Watermain Improvements (2003)c141 E3JB
WTR 224th Waterline Relocation (2013)c418 E3JB
WTR 2014 Waterline Replacement Program c422 E4JA
WTR 2015 Waterline Replacement Program c440 E4JB
Revised 4/17/2014 Packet Page 89 of 424
Payroll Earnings Summary Report
City of Edmonds
Pay Period: 663 (04/01/2014 to 04/15/2014)
Hours AmountHour Type Hour Class Description
NO PAY LEAVEABSENT111 21.50 0.00
NO PAY NON HIREDABSENT112 56.00 0.00
SICK LEAVESICK121 385.25 11,893.90
VACATIONVACATION122 1,203.75 48,535.09
HOLIDAY HOURSHOLIDAY123 66.00 2,439.79
FLOATER HOLIDAYHOLIDAY124 21.70 702.89
COMPENSATORY TIMECOMP HOURS125 180.75 6,568.74
Police Sick Leave L & ISICK129 6.75 286.51
Holiday Compensation UsedCOMP HOURS130 0.75 23.94
MILITARY LEAVEMILITARY131 10.00 381.76
BEREAVEMENTBEREAVEMENT141 24.00 678.68
Kelly Day UsedREGULAR HOURS150 300.00 10,603.21
COMPTIME AUTO PAYCOMP HOURS155 36.51 1,522.89
SICK LEAVE PAYOFFSICK157 423.70 27,942.94
VACATION PAYOFFVACATION158 533.18 29,453.11
REGULAR HOURSREGULAR HOURS190 15,597.00 532,184.64
LIGHT DUTYREGULAR HOURS196 42.25 1,534.53
OVERTIME-STRAIGHTOVERTIME HOURS210 16.00 407.51
WATER WATCH STANDBYOVERTIME HOURS215 18.00 787.16
STANDBY TREATMENT PLANTMISCELLANEOUS216 12.00 1,111.72
OVERTIME 1.5OVERTIME HOURS220 238.25 14,584.81
OVERTIME-DOUBLEOVERTIME HOURS225 6.75 435.29
WORKING OUT OF CLASSMISCELLANEOUS410 0.00 167.93
SHIFT DIFFERENTIALSHIFT DIFFERENTIAL411 0.00 797.93
RETROACTIVE PAYRETROACTIVE PAY600 0.00 214.03
ACCRUED COMPCOMP HOURS602 47.50 0.00
ACCRUED COMP TIMECOMP HOURS604 162.75 0.00
ACCRUED COMP TIMECOMP HOURS606 0.25 0.00
ACCREDITATION PAYMISCELLANEOUSacc 0.00 23.56
ACCRED/POLICE SUPPORTMISCELLANEOUSacs 0.00 161.90
BOC II CertificationMISCELLANEOUSboc 0.00 81.17
TRAINING CORPORALMISCELLANEOUScpl 0.00 137.44
CERTIFICATION III PAYMISCELLANEOUScrt 0.00 597.57
DETECTIVE PAYMISCELLANEOUSdet 0.00 95.89
04/17/2014 Page 1 of 2
Packet Page 90 of 424
Payroll Earnings Summary Report
City of Edmonds
Pay Period: 663 (04/01/2014 to 04/15/2014)
Hours AmountHour Type Hour Class Description
Detective 4%MISCELLANEOUSdet4 0.00 923.69
EDUCATION PAY 2%EDUCATION PAYed1 0.00 736.66
EDUCATION PAY 4%EDUCATION PAYed2 0.00 834.14
EDUCATION PAY 6%EDUCATION PAYed3 0.00 4,836.73
FAMILY MEDICAL/SICKSICKfmls 168.00 6,436.81
K-9 PAYMISCELLANEOUSk9 0.00 190.11
LONGEVITY PAY 2%LONGEVITYlg1 0.00 1,972.98
LONGEVITY PAY 4%LONGEVITY PAYlg2 0.00 1,265.29
LONGEVITY 6%LONGEVITY PAYlg3 0.00 4,861.08
Longevity 1%LONGEVITYlg4 0.00 331.43
Longevity 3%LONGEVITYlg5 0.00 66.98
Longevity .5%LONGEVITYlg6 0.00 329.43
Longevity 1.5%LONGEVITYlg7 0.00 666.09
MOTORCYCLE PAYMISCELLANEOUSmtc 0.00 191.78
Pregnancy Disabil/NON PAIDABSENTpdla 32.30 0.00
Public Disclosure SpecialistMISCELLANEOUSpds 0.00 44.66
PHYSICAL FITNESS PAYMISCELLANEOUSphy 0.00 1,559.12
PROFESSIONAL STANDARDS SERGEANMISCELLANEOUSprof 0.00 147.00
SPECIAL DUTY PAY 5%MISCELLANEOUSsdp 0.00 494.56
ADMINISTRATIVE SERGEANTMISCELLANEOUSsgt 0.00 147.00
TRAFFICMISCELLANEOUStraf 0.00 302.03
Total Net Pay:$490,843.73
$720,694.10 19,610.89
04/17/2014 Page 2 of 2
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AM-6791 4. C.
City Council Meeting
Meeting Date:04/22/2014
Time:Consent
Submitted For:Bertrand Hauss Submitted By:Megan Luttrell
Department:Engineering
Review Committee: Parks/Planning/Public Works Committee Action: Approve for
Consent Agenda
Type: Action
Information
Subject Title
Authorization for Mayor to sign agreement with Black Rock for underground conversion of their
overhead utility lines within the Five Corners Roundabout project limits.
Recommendation
Authorize Mayor to sign the agreement with Black Rock.
Previous Council Action
On November 12, 2013, the Parks, Planning and Public Works committee reviewed this item and
recommended it be placed on the consent agenda for approval.
Narrative
As part of the Five Corners Roundabout project, Black Rock’s overhead utility lines within the project
limits will be converted to an underground system. The City’s contractor and Black Rock will be
responsible for certain tasks during the construction phase, in order to complete the conversion. The
City’s contractor will excavate a joint trench, install vaults and conduits, and backfill and compact the
trench. Black Rock will provide the vaults and conduits to the City's contractor. Once those have been
installed, Black Rock will be responsible for installing their conductors and other equipment. The
agreement also covers the amount to be paid by Black Rock to the City for completion of this work
(design and construction phases).
The design and right of way acquisition phases were completed in February 2014 and the construction
phase is scheduled to begin in Spring 2014. This agreement has been approved by the City Attorney and
signed by Black Rock.
Attachments
Black Rock Agreement
Form Review
Inbox Reviewed By Date
Engineering Megan Luttrell 04/17/2014 11:15 AM
Public Works Phil Williams 04/17/2014 12:31 PM
City Clerk Scott Passey 04/17/2014 12:45 PM
Packet Page 95 of 424
Mayor Dave Earling 04/17/2014 01:28 PM
Finalize for Agenda Scott Passey 04/17/2014 02:12 PM
Form Started By: Megan Luttrell Started On: 04/10/2014 10:30 AM
Final Approval Date: 04/17/2014
Packet Page 96 of 424
AGREEMENT
BETWEEN WDH BLACK ROCK, LLC AND THE CITY OF EDMONDS
GOVERNING THE FIVE CORNERS ROUNDABOUT PROJECT
THIS AGREEMENT (“Agreement”) is made by and between the City of Edmonds, a
Washington municipal corporation (the “City”), and WDH Black Rock, LLC, a Washington
limited liability company (“Black Rock”) (each ofthe City and Black Rock may be referred to
herein as a “Party” and collectively as the “Parties”) to coordinate the undergrounding of utilities
for the City’s Five Corners Roundabout project.
1. PROJECT DESCRIPTION
The City is close to completing the design of the Five Corners Roundabout project, at the
intersection of 212th Street SW @ 84th Avenue W. The addition of a roundabout will reduce
intersection delay and improve vehicle and pedestrian safety. The City has determined that, as
part of the project, it will be necessary for utilities to underground their existing overhead
systems, and to utilize the City's Contractor on the project to install an underground conduit
and vault system. The City’s Contractor will construct joint trenches to accommodate
Frontier, Comcast, PUD, Black Rock, Lane Communications, and WSDOT / City utility
lines. In the joint trenches, the City's Contractor will place all required conduits and vaults
that will accommodate Black Rock facilities and will allow Black Rock to install conductors
and equipment for a new underground system. Astound Broadband will cut-over and transfer
existing customers to the new underground system and remove all overhead systems within
the project.
2. INCORPORATED PLANS AND SPECIFICATION
The following approved and sealed plans and specifications are hereby incorporated into this
Agreement:
Bid and Contract Documents and Specifications.
Bid and Contract Documents and Specifications for the Five Corners Roundabout project.
The drawings prepared by David Evans & Associates, attached hereto as Exhibit A, show in
detail the location of the joint trenches, vaults, as well as conduit information (# per trench
and diameter).
3. RESPONSIBILITIES OF CITY OF EDMONDS
A. Contractor Duties. The City’s Contractor shall excavate the trench, accommodate and
coordinate the installation of City utilities, install vaults and conduits, clear all conduits of
debris, furnish and install bedding material, backfill and compact the trench, and perform any
restoration required by the City within the right-of-way.
B. Notice of Materials Required. The City, or the City’s Contractor, will provide Black Rock, or
its contractor, not less than five (5) working days’ notice of its request to deliver necessary
conduits, vaults, and other materials.
C. Off-Loading and Storage. The City, or the City’s Contractor, will provide the labor and
equipment for the off-loading of the duct, conduit, and vault materials delivered by Black
Rock to the job site. The City’s Contractor will provide secure staging and storage areas for
materials provided by Black Rock. The City’s Contractor shall be responsible for the
Packet Page 97 of 424
security and condition of these materials until they are installed and accepted by Black Rock
or returned to Black Rock‘s custody.
D. Weekly Construction Meetings. The City will facilitate weekly (or as otherwise agreed by the
City and Black Rock) construction coordination meetings to include all relevant parties
participating in the joint trench, including City’s Contractor.
4. RESPONSIBILITIES OF BLACK ROCK
A. Black Rock Coordination. Black Rock shall maintain continued coordination with the City’s
Contractor regarding installation of Black Rock’s facilities. This coordination shall include,
but not be limited to, the following:
1. Black Rock shall attend the Preconstruction Meeting.
2. Subject to the schedule required in the City's Bid and Contract Document
Specifications for Five Corners Roundabout project, the City’s Contractor shall
prepare a schedule of work in accordance with the plans and specifications for
City review. Black Rock shall review and provide comments within five (5)
working days of receipt. If Black Rock does not provide the City with comments
within five (5) working days, the schedule shall be considered accepted by Black
Rock. Black Rock shall complete its work in accordance with the City’s
Contractor’s schedule. Black Rock will not be held liable for any delays in the
schedule created by the previous utility's delay or other events beyond Black
Rock’s reasonable control.
3. A weekly meeting will be held in which the City’s Contractor will provide a
schedule and list of materials needed for the following two weeks. Black Rock
will have at least five (5) working days to deliver the materials according to the
list of materials given to them at the weekly meeting. A representative from
Black Rock shall attend each meeting and provide weekly progress reports. The
Black Rock representative shall be responsible for coordinating the delivery of
materials per the schedule at these weekly meetings.
4. Black Rock shall furnish all materials including vaults, conduits, and all other
materials necessary for installation of the vaults and conduits required by the
City’s Contractor for that week, not less than five (5) working days prior to the
date that the work is scheduled based upon the weekly meeting. The City’s
Contractor shall provide a location to Black Rock for the materials to be
delivered, off loaded by the City's Contractor, and placed in a secure area.
5. Black Rock will provide an inspector (who may be a Black Rock employee) on-
site, on two (2) working days’ notice, to inspect the installation of all vault and
conduit installation work. Black Rock will not provide a daily on-site inspector,
but will within two (2) working days’ notice provide an inspector to inspect the
requested area of the joint trench for the placement of their vaults and conduits.
Black Rock’s inspector shall not direct the City’s Contractor in any manner; the
Black Rock inspector shall communicate all requests to the City’s inspector who
will be responsible for coordinating efforts.
6. Black Rock shall, within ten (10) working days after receipt of written
notification of completion of installation of Black Rock’s conduit and vault, issue
written notification of any deficiencies or issue written notification of acceptance.
The City’s Contractor will correct the deficiencies upon approval by the City of
the requested work. If, after the ten (10) working day period, notification has not
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been received by City, then the Black Rock conduit and vault system shall be
considered complete and accepted by Black Rock.
7. Once all sections of vault and conduit installation are completed by the City and
accepted by Black Rock, the City will issue a Notice to Proceed to Black Rock to
commence installation of its wiring, cable, conductors and equipment. Black
Rock or its contractor's crews may need to reasonably accommodate another
utility that is trying to work in the same area. Black Rock, or its contractor, will
use its commercially reasonable efforts to complete installation of the conductors
and equipment within eight (8) working days from the City’s Notice to Proceed;
provided that reasonable access to the project is given by the City's Contractor or
a subcontractor in the area where the City is requesting Black Rock to begin
work. Black Rock shall notify the City in writing when the new underground
system is energized. Black Rock will coordinate its conductor and equipment
installation such that Black Rock, or its contractor, will install as much of this
equipment as possible prior to completion of the entire vault and conduit system
by the City’s Contractor.
8. Black Rock will be responsible for plant installation and wreck-out work
associated with the undergrounding. This work shall include but not be limited to
furnishing and installing all cables, conductors and electrical equipment for the
conversion to underground, and for the removal of other Black Rock equipment
no longer needed.
9. Black Rock, or its contractor, will perform cut-over and transfer of existing
customers and facilities to the new underground system where applicable. Black
Rock or its contractor will undertake commercially reasonable efforts to notify
such customers 48 hours in advance of the pending outage.
10. Once transfer of existing customers and facilities to the new underground system
is complete, Black Rock, or its contractor, will remove all overhead systems
within five (5) working days. Black Rock is also responsible for the removal of
the utility pole at Station 11+15 on 212th St. SW (on south side of the street).
Based on PUD Joint Utility Agreement, Black Rock will be responsible for
removing the pole(s) if their lines are the last ones standing.
11. Black Rock will provide the Certification of Materials Origin (CMO),
guaranteeing that all their products containing steel or iron (incorporated into the
project) will meet all “Buy America” provisions (23 CFR 635.410, 23 USC 313).
This provision applies to all products manufactured predominately of steel and
iron, if the product consists of at least 90% steel or iron content when it is
delivered to the jobsite for installation. The 90% is a percentage of the total
monetary value of the manufactured product.
12.
B. Traffic Control. Black Rock or its contractor will provide traffic control and flaggers for
installation of new underground conductor and devices along with overhead construction and
removal when required. Black Rock will coordinate its traffic control with other utilities, the
City’s Contractor and the City. In the event that lane closures are necessary for performance
of work, Black Rock shall be limited to working between the hours of 8AM to 4PM by
keeping at least one lane open for flagger operation. Traffic control plans must be approved
ten (10) working days in advance by the City before implementation by Black Rock.
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C. Work Not in Right of Way (if necessary). All work that is not in City right of way, including
but not limited to trenching, cable, conduit, and pedestal installation, will be the responsibility
of Black Rock. Black Rock shall coordinate with private property owners in order to not
delay the City’s schedule. Coordination of work, and payment for necessary easements or
agreements from private property owners, is the responsibility of Black Rock. City will use
its commercially reasonable efforts to facilitate obtaining any easements or agreements from
private property owners and will encourage all utilities involved in the Five Corners
Roundabout project to obtain easements or agreements with private property owners that all
of the parties relocating facilities may use.
5. COST ALLOCATION
A. Lump sum. Black Rock agrees to pay the estimated lump sum of $21,244 to the City as
compensation for the City's work under this Agreement. The estimated lump sum includes
the contractor costs for Black Rock's portion of the joint trench (decided by the number of
conduits placed), installation for their vaults, traffic control, and mobilization. The cost
allocated to the design of this utility work is also included in the lump sum cost (calculated
based on the number of Black Rock conduits per joint trench and length of joint trench).
This amount does not include any additional change order expenses that are caused by Black
Rock.
The estimated lump sum shall be paid as follows:
1. 20% of the total estimated lump sum within thirty (30) days of the signing of this
Agreement.
2. 30% of the total estimated lump sum not more than sixty (60) days after the City’s
Contractor has completed 50% of the utility undergrounding work.
3. The remaining 50% of the total estimated lump sum not more than sixty (60) days
after the City’s Contractor has completed 100% of the utility undergrounding
work.
4. If the actual cost of Black Rock's portion of the underground work exceeds the
"estimated lump sum" referenced in paragraphs 1 through 3 above, City shall
provide Black Rock with a full accounting of the project and specifically
identify any overage that has been allocated to Black Rock. Black Rock shall
pay any undisputed portion of the remaining actual costs to the City within 30
days of Black Rock's completion of the work identified in Section 4
(“Responsibilities of Black Rock”) above.
5. The City will provide Black Rock with advance notice of reasonably expected
dates of completion of 50% and 100% of the utility undergrounding work. Black
Rock agrees to initiate internal funding request procedures at the time that the
advance notice is provided, so that Black Rock’s payments will be made as soon
as possible after the actual completion dates, and within the maximum number of
days specified in paragraphs 1 through 4 above.
B. Change Orders. Payment for change orders shall be determined based upon the following:
1. By City. Black Rock agrees to pay its share, as determined by the City based
upon Section 1-09.4, Equitable Adjustments, 2012 Standard Specifications, of any
additional expenses incurred in providing the trench due to any over excavation
required or any other unforeseen conditions, including any additional trench width
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or depth attributable to errors in their design or conflicts not accounted for in their
design, as well as additional expenses due to any material delays solely caused by
Black Rock.
2. By Black Rock. Approval of change orders requested by Black Rock shall be
obtained from the City. Black Rock shall submit any change requested to be
performed by the City’s Contractor to the City’s Inspector. The City’s Inspector
shall submit change order requests to the City’s Contractor, obtain a price from
the City’s Contractor to perform the work, and notify Black Rock of this price.
Black Rock shall have twenty-four (24) hours within which to respond. Black
Rock shall be liable to the City for all additional reasonable costs incurred by the
City to perform additional work.
C. Claims by City’s Contractor. Black Rock agrees to pay the entire cost of any claims made by
the City’s Contractor that are reasonably determined by the City to be solely caused by Black
Rock. These claims may include, but are not limited to, claims for delays caused by untimely
installation of Black Rock facilities, delays caused by Black Rock’s failure to timely provide
materials, or any other claims caused by Black Rock based upon disputes between the City’s
Contractor and Black Rock’s contractor or Black Rock’s inspector.
6. HOLD HARMLESS & INDEMNITY
A. 1. Black Rock shall hold harmless, indemnify and defend the City, its officers, appointed
and elected officials, employees and agents, from and against any and all third party
claims, actions, suits, liability, loss, expenses, damages and judgments of any nature
whatsoever, including costs and attorney’s fees in defense thereof, for injury, sickness,
liability or death to persons or damage to property or business, caused by or arising out of
Black Rock's negligent acts, errors or omissions in the performance of this Agreement
and arising by reason of Black Rock 's participation in the City's project. PROVIDED,
that in the event of the concurrent negligence of the Parties, Black Rock 's obligations
hereunder shall apply only to the percentage of fault attributable to Black Rock , its
officers, officials, employees or agents.
2. Black Rock shall hold harmless, indemnify and defend the City, its officers, appointed
and elected officials, employees and agents from and against any and all third party
claims, costs, expenses, actions, suits, liability, loss, damages and judgments of any
nature whatsoever, including costs and attorney's fees in defense thereof, caused by or
relating to Black Rock’s or its contractor's failure to timely complete its work as
identified in this Agreement if such failure is the sole cause of any such indemnity claim.
B. The City shall hold harmless, indemnify and defend Black Rock, its officers, appointed
and elected officials, employees and agents, from and against any and all claims, actions,
suits, liability, loss, expenses, damages and judgments of any nature whatsoever, including
costs and attorney’s fees in defense thereof, for injury, sickness, liability or death to persons
or damage to property or business, caused by or arising out of the City's negligent or
intentional acts, errors or omissions in the performance of this Agreement and arising by
reason of the City participation in the City's project. PROVIDED, that in the event of the
Packet Page 101 of 424
concurrent negligence of the Parties, the City's obligations hereunder shall apply only to the
percentage of fault attributable to the City, its officers, officials, employees or agents.
C. The foregoing indemnity provisions are specifically and expressly intended to constitute a
waiver of each Party's immunity under Washington Industrial Insurance Act, Title 51, with
respect to the other Party only, and only to the extent necessary to provide each party with a full
and complete indemnity of claims made by the other Party's employees. The Parties
acknowledge that these provisions were specifically negotiated and agreed upon by them.
D. The provisions of this Section shall survive the expiration or earlier termination of this
Agreement for a period of two (2) years with regard to any event that occurred prior to or on the
date of such expiration or earlier termination.
7. OTHER RIGHTS AND DUTIES CONTROLLED BY FRANCHISE
All other rights and duties of Black Rock and the City concerning this Agreement are governed
by the franchise between Astound Broadband, LLC (the parent company of Black Rock) and
the City of Edmonds, as it presently exists and as it may be hereafter amended.
8. INSURANCE
Black Rock shall procure and maintain for the duration of this Agreement, insurance against
claims for injuries to persons or damage to property which may arise from or in connection with
the provision of services or materials to the City. Insurance is to be placed with insurers with a
current A.M. Best rating of not less than A:VII. Black Rock’s maintenance of insurance as
required by this Agreement shall not be construed to limit Black Rock’s liability to the coverage
provided by such insurance, or otherwise limit the City’s recourse to any remedy available at law
or in equity. Black Rock shall obtain, at a minimum, a Commercial General Liability policy with
coverage limits of not less than $1,000,000 each occurrence, $2,000,000 general aggregate and
$2,000,000 product liability aggregate limit. The insurance policies are to contain, or be endorsed
to contain, the following provisions for Commercial General Liability insurance:
1. Black Rock’s insurance coverage shall be primary insurance as respect the City. Any
insurance, self-insurance, or insurance pool coverage maintained by the City shall be
in excess of Black Rock’s insurance and shall not contribute with it.
2. Black Rock’s insurance shall be endorsed to state that coverage shall not be cancelled
by either party, except after thirty (30) days prior written notice by certified mail,
return receipt requested, has been given to the City.
Black Rock shall furnish the City with original certificates and a copy of any amendatory
endorsements evidencing Black Rock’s insurance requirements before the commencement of
Black Rock’s obligations under this Agreement.
9. MISCELLANEOUS
A. This Agreement expires upon completion of the Five Corners Roundabout project.
B. Waiver by the City of any provision of this Agreement or any time limitation provided for
in this Agreement shall not constitute a waiver of any other provision.
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C. Jurisdiction and venue for this Agreement lie exclusively in Snohomish County,
Washington.
D. Except for the partie’s respective indemnification obligations set forth in this
Agreement, neither party will be liable for any damages for lost profits, lost revenues, loss of
goodwill, loss of anticipated savings, loss of data or cost of purchasing replacement services, or
any indirect, incidental, special, consequential, exemplary or punitive damages arising out of
the performance or failure to perform under this Agreement or, even if the party has been
advised, knew or should have known of the possibility of such damages.
Dated this ______ day of , 2014
CITY OF EDMONDS WDH BLACK ROCK, LLC
__________________________ _______________________________
David O. Earling Name: _________________________
Mayor Its ____________________________
ATTEST/AUTHENTICATED:
__________________________
Scott Passey, City Clerk
APPROVED AS TO FORM:
__________________________
Office of the City Attorney
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AM-6792 4. D.
City Council Meeting
Meeting Date:04/22/2014
Time:Consent
Submitted For:Bertrand Hauss Submitted By:Megan Luttrell
Department:Engineering
Review Committee: Parks/Planning/Public Works Committee Action: Approve for
Consent Agenda
Type: Action
Information
Subject Title
Authorization for Mayor to sign agreement with Comcast for underground conversion of their overhead
utility lines within the Five Corners Roundabout project limits.
Recommendation
Authorize Mayor to sign the agreement with Comcast.
Previous Council Action
On November 12, 2013, the Parks, Planning and Public Works committee reviewed this item and
recommended it be placed on the consent agenda for approval.
Narrative
As part of the Five Corners Roundabout project, Comcast overhead utility lines within the project limits
will be converted to an underground system. The City’s contractor and Comcast will be responsible for
certain tasks during the construction phase, in order to complete the conversion. The City’s contractor
will excavate a joint trench, install vaults and conduits, and backfill and compact the trench. Comcast will
provide the vaults and conduits to the City's contractor. Once those have been installed, Comcast will be
responsible for installing their conductors and other equipment. The agreement also covers the amount to
be paid by Comcast to the City for completion of this work (design and construction phases). As indicated
in Section 3(b) of RCW 35.99.060 (Relocation of Facilities), Comcast is responsible for paying the cost to
relocate their above ground infrastructure to a location that does not interfere with the City's project
requiring the relocation. When the city instead requires undergrounding rather than aerial relocation the
utility is obligated only to pay the equivalent cost of relocation and the City bears the cost difference
between that amount and the full cost to underground. In this case Comcast will pay the City a total
amount of $31,564.
The design and right of way acquisition phases were completed in February 2014 and the construction
phase is scheduled to begin in Spring 2014. This agreement has been approved by the City Attorney and
signed by Comcast.
Attachments
Comcast Agreement
Packet Page 104 of 424
Form Review
Inbox Reviewed By Date
Engineering Megan Luttrell 04/17/2014 11:15 AM
Public Works Phil Williams 04/17/2014 12:42 PM
City Clerk Scott Passey 04/17/2014 12:45 PM
Mayor Dave Earling 04/17/2014 01:28 PM
Finalize for Agenda Scott Passey 04/17/2014 02:12 PM
Form Started By: Megan Luttrell Started On: 04/10/2014 10:46 AM
Final Approval Date: 04/17/2014
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1
AGREEMENT
BETWEEN COMCAST AND THE CITY OF EDMONDS
GOVERNING THE FIVE CORNERS ROUNDABOUT PROJECT
THIS AGREEMENT (“Agreement”) is made by and between the City of Edmonds, a
Washington municipal corporation (the “City”), and Comcast Corporation (“Comcast”)
(collectively, the “Parties”) to coordinate the undergrounding of utilities for the City’s Five
Corners Roundabout project.
1. PROJECT DESCRIPTION
The City is close to completing the design of the Five Corners Roundabout project, at the
intersection of 212th Street SW @ 84th Avenue W. The addition of a roundabout will reduce
intersection delay and improve vehicle and pedestrian safety. The City has determined that,
as part of the project, it will be necessary for utilities to underground their existing overhead
systems., and to utilize the City's Contractor on the project to install an underground conduit
and vault system. The City’s Contractor will construct joint trenches to accommodate
Frontier, Comcast, PUD, Blackrock, Lane Communications, and WSDOT / City utility lines.
In the joint trenches, the City's Contractor will place all required conduits and vaults that will
accommodate Comcast facilities and will allow Comcast to install conductors and equipment
for a new underground system. Comcast will cut-over and transfer existing customers to the
new underground system and remove all overhead systems within the project.
2. INCORPORATED PLANS AND SPECIFICATION
The following approved and sealed plans and specifications are hereby incorporated into this
Agreement:
Bid and Contract Documents and Specifications.
Bid and Contract Documents and Specifications for the Five Corners Roundabout project.
The included drawings prepared by David Evans & Associates show in detail the location of
the joint trenches, vaults, as well as conduit information (# per trench and diameter).
3. RESPONSIBILITIES OF CITY OF EDMONDS
A. Contractor Duties. The City’s Contractor shall excavate the trench, accommodate and
coordinate the installation of City utilities, install vaults and conduits, clear all conduits of
debris, furnish and install bedding material, backfill and compact the trench, and perform any
restoration required by the City within the right-of-way.
B. Notice of Materials Required. The City, or the City’s Contractor, will provide Comcast, or
its contractor, not less than ten (10) working days’ notice of its request to deliver necessary
conduits, vaults, and other materials.
C. Off-Loading and Storage. The City, or the City’s Contractor, will provide the labor and
equipment for the off-loading of the duct, conduit, and vault materials delivered by Comcast
to the job site. The City’s Contractor will provide secure staging and storage areas for
materials provided by Comcast. The City’s Contractor shall be responsible for the security
and condition of these materials until they are installed and accepted by Comcast or returned
to Comcast’s custody.
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D. Weekly Construction Meetings. Facilitate weekly (or as otherwise agreed by the City and
Comcast) construction coordination meetings to include all relevant parties participating in
the joint trench, including City’s Contractor.
4. RESPONSIBILITIES OF COMCAST
A. Comcast Coordination. Comcast shall maintain continued coordination with the City’s
Contractor regarding installation of Comcast’s facilities. This coordination shall include, but
not be limited to, the following:
1. Comcast shall attend the Preconstruction Meeting.
2. Subject to the schedule required in the City's Bid and Contract Document
Specifications for Five Corners Roundabout project, the City’s Contractor shall
prepare a schedule of work in accordance with the plans and specifications for
City review. Comcast shall review and provide comments within five (5)
working days of receipt. If Comcast does not provide the City with comments
within five (5) working days, the schedule shall be considered accepted by
Comcast. Comcast shall complete its work in accordance with the City’s
Contractor’s schedule. Comcast will not be held liable for any delays in the
schedule created by the previous utility's delay.
3. A weekly meeting will be held in which the City’s Contractor will provide a
schedule and list of materials needed for the following two weeks. Comcast will
have at least ten (10) working days to deliver the materials according to the list of
materials given to them at the weekly meeting. A representative from Comcast
shall attend each meeting and provide weekly progress reports. The Comcast
representative shall be responsible for coordinating the delivery of materials per
the schedule at these weekly meetings.
4. Comcast shall furnish all materials including vaults, conduits, and all other
materials necessary for installation of the vaults and conduits required by the
City’s Contractor for that week, not less than ten (10) working days prior to the
date that the work is scheduled based upon the weekly meeting. The City’s
Contractor shall provide a location to Comcast for the materials to be delivered,
off loaded by the City's Contractor, and placed in a secure area.
5. Comcast will provide an inspector on-site, on two (2) working days’ notice, to
inspect the installation of all vault and conduit installation work. Comcast will not
provide a daily on-site inspector, but will within two (2) working days’ notice
provide an inspector to inspect the requested area of the joint trench for the
placement of their vaults and conduits. Comcast’s inspector shall not direct the
City’s Contractor in any manner; the Comcast inspector shall communicate all
requests to the City’s inspector.
6. Comcast shall, within ten (10) working days after receipt of written notification of
completion of installation of Comcast’s conduit and vault, issue written
notification of any deficiencies or issue written notification of acceptance. The
City’s Contractor will correct the deficiencies upon approval by the City of the
requested work. If, after the ten (10) working day period, notification has not
been received by City, then the Comcast conduit and vault system shall be
considered complete and accepted by Comcast.
7. Once all sections of vault and conduit installation are completed by the City and
accepted by Comcast, the City will issue a Notice to Proceed to Comcast to
commence installation of the conductors and equipment. Comcast or its
contractor's crews may need to accommodate another utility that is trying to work
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in the same area. Comcast, or its contractor, will complete installation of the
conductors and equipment within eleven (11) working days from the City’s
Notice to Proceed; provided that reasonable access to the project is given by the
City's Contractor or a subcontractor in the area where the City is requesting
Comcast to begin work. Comcast shall notify the City in writing when the new
underground system is energized. Comcast will coordinate its conductor and
equipment installation such that Comcast, or its contractor, will install as much of
this equipment as possible prior to completion of the entire vault and conduit
system by the City’s Contractor.
8. Comcast will be responsible for plant installation and wreck-out work associated
with the undergrounding. This work shall include but not be limited to furnishing
and installing all cables, conductors and electrical equipment for the conversion to
underground, and for the removal of other equipment no longer needed.
9. Comcast, or its contractor, will perform cut-over and transfer of existing
customers and facilities to the new underground system where applicable.
Comcast or its contractor will notify such customers 48 hours in advance of the
pending outage.
10. Once transfer of existing customers and facilities to the new underground system
is complete, Comcast, or its contractor, will remove all overhead systems within
two (2) working days. Comcast is also responsible for the removal of the utility
pole at Station 11+15 on 212th St. SW (on south side of the street). Based on PUD
Joint Utility Agreement, Comcast will be responsible for removing the pole(s) if
their lines are the last ones standing.
11. Comcast will provide the Certification of Materials Origin (CMO), guaranteeing
that all their products containing steel or iron (incorporated into the project) will
meet all “Buy America” provisions (23 CFR 635.410, 23 USC 313). This
provision applies to all products manufactured predominately of steel and iron, if
the product consists of at least 90% steel or iron content when it is delivered to the
jobsite for installation. The 90% is a percentage of the total monetary value of the
manufactured product.
12. Comcast will provide WSDOT stamped and approved documentation for any
material provided to the City, included but not limited to conduits (all types):
fittings and bends; and structures: vaults, J-boxes, and anti-skid lids (only for
installations within sidewalk area).
B. Traffic Control. Comcast or its contractor will provide traffic control and flaggers for
installation of new underground conductor and devices along with overhead construction and
removal when required. Comcast will coordinate its traffic control with other utilities, the
City’s Contractor and the City. In the event that lane closures are necessary for performance
of work, Comcast shall be limited to working between the hours of 8AM to 4PM by keeping
at least one lane open for flagger operation. Traffic control plans must be approved ten (10)
working days in advance by the City before implementation by Comcast.
C. Work Not in Right of Way (if necessary). All work that is not in City right of way, including
but not limited to trenching, cable, conduit, and pedestal installation, will be the responsibility
of Comcast. Comcast shall coordinate with private property owners in order to not delay the
City’s schedule. Coordination of work, and payment for necessary easements or agreements
from private property owners, is the responsibility of Comcast.
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5. COST ALLOCATION
A. Lump sum. Comcast agrees to pay the estimated lump sum of $31,564 to the City as
compensation for the City's work under this Agreement. The estimated lump sum includes
the contractor costs for Comcast's portion of the joint trench (decided by the number of
conduits placed), installation for their vaults, traffic control, and mobilization. The cost
allocated to the design of this utility work is also included in the lump sum cost (calculated
based on the number of Comcast conduits per joint trench and length of joint trench). This
amount does not include any additional change order expenses that are caused by Comcast.
The estimated lump sum shall be paid as follows:
1. 20% of the total estimated lump sum within thirty (30) days of the signing of this
Agreement.
2. 30% of the total estimated lump sum not more than sixty (60) days after the City’s
Contractor has completed 50% of the utility undergrounding work.
3. The remaining 50% of the total estimated lump sum not more than sixty (60) days
after the City’s Contractor has completed 100% of the utility undergrounding
work.
4. If the actual cost of Comcast's portion of the underground work exceeds the
"estimated lump sum" referenced in paragraphs 1 through 3 above, Comcast shall
pay the remaining actual costs to the City within 30 days of Comcast's completion
of the work identified in Section 4 (“Responsibilities of Comcast”) above.
5. The City will provide Comcast with advance notice of reasonably expected dates
of completion of 50% and 100% of the utility undergrounding work. Comcast
agrees to initiate internal funding request procedures at the time that the advance
notice is provided, so that Comcast’s payments will be made as soon as possible
after the actual completion dates, and within the maximum number of days
specified in paragraphs 1 through 4 above.
B. Change Orders. Payment for change orders shall be determined based upon the following:
1. By City. Comcast agrees to pay its share, as determined by the City based upon
Section 1-09.4, Equitable Adjustments, 2012 Standard Specifications, of any
additional expenses incurred in providing the trench due to any over excavation
required or any other unforeseen conditions, including any additional trench width
or depth attributable to errors in their design or conflicts not accounted for in their
design, as well as additional expenses due to any delays caused by Comcast.
2. By Comcast. Approval of change orders requested by Comcast shall be obtained
from the City. Comcast shall submit any change requested to be performed by the
City’s Contractor to the City’s Inspector. The City’s Inspector shall submit
change order requests to the City’s Contractor, obtain a price from the City’s
Contractor to perform the work, and notify Comcast of this price. Comcast shall
have twenty-four (24) hours within which to respond. Comcast shall be liable to
the City for all additional costs incurred by the City to perform additional work.
C. Claims by City’s Contractor. Comcast agrees to pay the entire cost of any claims made by the
City’s Contractor that are determined by the City to be caused by Comcast. These claims may
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include, but are not limited to, claims for delays caused by untimely installation of Comcast
facilities, delays caused by Comcast’s failure to timely provide materials, or any other claims
caused by Comcast based upon disputes between the City’s Contractor and Comcast’s
contractor or Comcast’s inspector.
6. HOLD HARMLESS & INDEMNITY
A. 1. Comcast shall hold harmless, indemnify and defend the City, its officers, appointed and
elected officials, employees and agents, from and against any and all claims, actions, suits,
liability, loss, expenses, damages and judgments of any nature whatsoever, including costs
and attorney’s fees in defense thereof, for injury, sickness, liability or death to persons or
damage to property or business, caused by or arising out of Comcast's negligent or intentional
acts, errors or omissions in the performance of this Agreement and arising by reason of
Comcast's participation in the City's project. PROVIDED, that in the event of the concurrent
negligence of the Parties, Comcast's obligations hereunder shall apply only to the percentage
of fault attributable to Comcast, its officers, officials, employees or agents.
2. Comcast shall hold harmless, indemnify and defend the City, its officers, appointed and
elected officials, employees and agents from and against any and all claims, costs, expenses,
actions, suits, liability, loss, damages and judgments of any nature whatsoever, including
costs and attorney's fees in defense thereof, caused by or relating to Comcast's or its
contractor's failure to timely complete its work as identified in this Agreement.
B. The City shall hold harmless, indemnify and defend Comcast, its officers, appointed and
elected officials, employees and agents, from and against any and all claims, actions, suits,
liability, loss, expenses, damages and judgments of any nature whatsoever, including costs and
attorney’s fees in defense thereof, for injury, sickness, liability or death to persons or damage to
property or business, caused by or arising out of the City's negligent or intentional acts, errors or
omissions in the performance of this Agreement and arising by reason of the City participation in
the City's project. PROVIDED, that in the event of the concurrent negligence of the Parties, the
City's obligations hereunder shall apply only to the percentage of fault attributable to the City, its
officers, officials, employees or agents.
C. The foregoing indemnity provisions are specifically and expressly intended to constitute a
waiver of each Party's immunity under Washington Industrial Insurance Act, Title 51, with
respect to the other Party only, and only to the extent necessary to provide each party with a full
and complete indemnity of claims made by the other Party's employees. The Parties
acknowledge that these provisions were specifically negotiated and agreed upon by them.
D. The provisions of this Section shall survive the expiration or earlier termination of the
Agreement with regard to any event that occurred prior to or on the date of such expiration or
earlier termination.
7. OTHER RIGHTS AND DUTIES CONTROLLED BY FRANCHISE
All other rights and duties of Comcast and the City concerning this Agreement are governed by
the franchise between Comcast Corporation and the City of Edmonds, as it presently exists and as
it may be hereafter amended.
Packet Page 110 of 424
6
8. INSURANCE
Comcast shall procure and maintain for the duration of this Agreement, insurance against claims
for injuries to persons or damage to property which may arise from or in connection with the
provision of services or materials to the City. Insurance is to be placed with insurers with a
current A.M. Best rating of not less than A:VII. Comcast’s maintenance of insurance as required
by this Agreement shall not be construed to limit Comcast’s liability to the coverage provided by
such insurance, or otherwise limit the City’s recourse to any remedy available at law or in equity.
Comcast shall obtain, at a minimum, a Commercial General Liability policy with coverage limits
of not less than $1,000,000 each occurrence, $2,000,000 general aggregate and $2,000,000
product liability aggregate limit. The insurance policies are to contain, or be endorsed to contain,
the following provisions for Commercial General Liability insurance:
1. Comcast’s insurance coverage shall be primary insurance as respect the City. Any
insurance, self-insurance, or insurance pool coverage maintained by the City shall be
in excess of Comcast’s insurance and shall not contribute with it.
2. Comcast’s insurance shall be endorsed to state that coverage shall not be cancelled by
either party, except after thirty (30) days prior written notice by certified mail, return
receipt requested, has been given to the City.
Comcast shall furnish the City with original certificates and a copy of any amendatory
endorsements evidencing Comcast’s insurance requirements before the commencement of
Comcast’s obligations under this Agreement.
9. MISCELLANEOUS
A. This agreement expires upon completion of the Five Corners Roundabout project.
B. Waiver by the City of any provision of this Agreement or any time limitation provided for
in this Agreement shall not constitute a waiver of any other provision.
C. Jurisdiction and venue for this Agreement lie exclusively in Snohomish County,
Washington.
Dated this ______ day of , 2014
CITY OF EDMONDS COMCAST CORPORATION
__________________________ _______________________________
David O. Earling Name: _________________________
Mayor Its ____________________________
ATTEST/AUTHENTICATED:
__________________________
Scott Passey, City Clerk
APPROVED AS TO FORM:
__________________________
Office of the City Attorney
Packet Page 111 of 424
AM-6794 4. E.
City Council Meeting
Meeting Date:04/22/2014
Time:Consent
Submitted For:Bertrand Hauss Submitted By:Megan Luttrell
Department:Engineering
Review Committee: Parks/Planning/Public Works Committee Action: Approve for
Consent Agenda
Type: Action
Information
Subject Title
Authorization for Mayor to sign agreement with Frontier for underground conversion of their overhead
utility lines within the Five Corners Roundabout project limits.
Recommendation
Authorize Mayor to sign the agreement with Frontier.
Previous Council Action
On November 12, 2013, the Parks, Planning and Public Works committee reviewed this item and
recommended it be placed on the consent agenda for approval.
Narrative
As part of the Five Corners Roundabout project, Frontier overhead utility lines within the project limits
will be converted to an underground system. The City’s contractor and Frontier will be responsible for
certain tasks during the construction phase, in order to complete the conversion. The City’s contractor
will excavate a joint trench, install vaults and conduits, and backfill and compact the trench. Frontier will
provide the vaults and conduits to the City's contractor. Once those have been installed, Frontier will be
responsible for installing their conductors and other equipment. As indicated in Section 3(b) of RCW
35.99.060 (Relocation of Facilities), Frontier would have to pay the City the additional incremental cost
of underground compared to aerial relocation. However, since the cost for each entity listed above are
nearly identical, no payment is being made by Frontier.
The design and right of way acquisition phases were completed in February 2014 and the construction
phase is scheduled to begin in Spring 2014. This agreement has been approved by the City Attorney and
signed by Frontier.
Attachments
Frontier Agreement
Form Review
Inbox Reviewed By Date
Engineering Megan Luttrell 04/17/2014 11:15 AM
Public Works Phil Williams 04/17/2014 12:50 PM
Packet Page 112 of 424
Public Works Phil Williams 04/17/2014 12:50 PM
City Clerk Scott Passey 04/17/2014 12:57 PM
Mayor Dave Earling 04/17/2014 01:28 PM
Finalize for Agenda Scott Passey 04/17/2014 02:12 PM
Form Started By: Megan Luttrell Started On: 04/10/2014 11:31 AM
Final Approval Date: 04/17/2014
Packet Page 113 of 424
AGREEMENT
BETWEEN FRONTIER AND THE CITY OF EDMONDS
GOVERNING THE FIVE CORNERS ROUNDABOUT PROJECT
THIS AGREEMENT (“Agreement”) is made by and between the City of Edmonds, a
Washington municipal corporation (the “City”), and Frontier Communications Northwest Inc.,
(collectively, the “Parties”) to coordinate the undergrounding of utilities for the City’s Five
Corners Roundabout project.
1. PROJECT DESCRIPTION
The City is close to completing the design of the Five Corners Roundabout project, at the
intersection of 212th Street SW @ 84th Avenue W. The addition of a roundabout will reduce
intersection delay and improve vehicle and pedestrian safety. The City has determined that, as
part of the project, it will be necessary for utilities to underground their existing overhead
systems, and to utilize the City's Contractor on the project to install an underground conduit
and vault system. The City’s Contractor will construct joint trenches to accommodate
Frontier, Comcast, PUD, Astound Broadband, and WSDOT / City utility lines. In the joint
trenches, the City's Contractor will place all required conduits and vaults that will
accommodate Frontier facilities and will allow Frontier to install conductors and equipment
for a new underground system. Frontier will cut-over and transfer existing customers to the
new underground system and remove all overhead systems within the project.
2. INCORPORATED PLANS AND SPECIFICATION
The following approved and sealed plans and specifications are hereby incorporated into this
Agreement:
Five Corners Roundabout Intersection Improvement Project E1AA/c342 Federal Aid No.
CM-2512(007) Plans, Specifications and Contract Documents (Contract Documents).
The plans prepared by David Evans & Associates show in detail the location of all joint
trenches and the quantity, size and type of vaults and conduits for each joint trench.
3. RESPONSIBILITIES OF CITY OF EDMONDS
A. Contractor Duties. The City’s Contractor shall excavate the trench, accommodate and
coordinate the installation of City utilities, install vaults and conduits, clear all conduits of
debris, furnish and install bedding material, backfill and compact the trench, and perform
any restoration required by the City within the right-of-way.
B. Notice of Materials Required. The City, or the City’s Contractor, will provide Frontier, or
its contractor, not less than five (5) working days’ notice of its request to deliver
necessary conduits, and other materials. The City, or the City’s Contractor, will provide
Frontier, or its contractor, not less than thirty (30) working days’ notice of its request to
deliver necessary vaults.
C. Off-Loading and Storage. The City, or the City’s Contractor, will provide the labor and
equipment for the off-loading of the duct, conduit, and vault materials delivered by
Frontier to the job site. The City’s Contractor will provide secure staging and storage
areas for materials provided by Frontier. The City’s Contractor shall be responsible for
Packet Page 114 of 424
the security and condition of these materials until they are installed and accepted by
Frontier or returned to Frontier’s custody.
D. Weekly Construction Meetings. Facilitate weekly (or as otherwise agreed by the City and
Frontier) construction coordination meetings to include all relevant parties participating in
the joint trench, including City’s Contractor.
E. Traffic Control. Provide flagging and traffic control as required for all work performed by
the City.
4. RESPONSIBILITIES OF FRONTIER
A. Frontier Coordination. Frontier shall maintain continued coordination with the City’s
Contractor regarding installation of Frontier’s facilities. This coordination shall include, but
not be limited, to the following:
1. Frontier shall attend the Preconstruction Meeting.
2. Subject to the schedule required in the City's Bid and Contract Document
Specifications for Five Corners Roundabout project, the City’s Contractor shall
prepare a schedule of work in accordance with the plans and specifications for
City review. Frontier shall review and provide comments within five (5) working
days of receipt. If Frontier does not provide the City with comments within five
(5) working days, the schedule shall be considered accepted by Frontier. Frontier
shall complete its work in accordance with the City’s Contractor’s schedule.
Frontier will not be held liable for any delays in the schedule created by the City’s
Contractor or another utility's delay.
3. A weekly meeting will be held in which the City’s Contractor will provide a
schedule and list of materials needed for the following two weeks. Frontier will
have at least five (5) working days to deliver the materials according to the list of
materials given to them at the weekly meeting. A representative from Frontier
shall attend each meeting and provide weekly progress reports. The Frontier
representative shall be responsible for coordinating the delivery of materials per
the schedule at these weekly meetings.
4. Frontier shall furnish all materials including vaults, conduits, and all other
materials necessary for installation of the vaults and conduits required by the
City’s Contractor for that week, not less than five (5) working days prior to the
date that the work is scheduled based upon the weekly meeting. The City’s
Contractor shall provide a location to Frontier for the materials to be delivered,
off loaded by the City's Contractor, and placed in a secure area.
5. Frontier will provide an inspector on-site, on two (2) working days’ notice, to
inspect the installation of all vault and conduit installation work. Frontier will not
provide a daily on-site inspector, but will within two (2) working days’ notice
provide an inspector to inspect the requested area of the joint trench for the
placement of their vaults and conduits. Frontier’s inspector shall not direct the
City’s Contractor in any manner; the Frontier inspector shall communicate all
requirements and requests to the City’s inspector.
6. Frontier shall, within ten (10) working days after receipt of written notification of
completion of installation of Frontier’s conduit and vault, issue written
notification of any deficiencies or issue written notification of acceptance. The
City’s Contractor will correct the deficiencies upon approval by the City of the
Packet Page 115 of 424
requested work. If, after the ten (10) working day period, notification has not
been received by City, then the Frontier conduit and vault system shall be
considered complete and accepted by Frontier.
7. Once all sections of vault and conduit installation are completed by the City and
accepted by Frontier, the City will issue a Notice to Proceed to Frontier to
commence installation of the conductors and equipment. Frontier or its
contractor's crews may need to accommodate another utility that is trying to work
in the same area. Frontier, or its contractor, will complete installation of the
conductors and equipment within twenty four (24) working days from the City’s
Notice to Proceed; provided that reasonable access to the project is given by the
City's Contractor or a subcontractor in the area where the City is requesting
Frontier to begin work. Frontier shall notify the City in writing when the new
underground system is energized. Frontier will coordinate its conductor and
equipment installation such that Frontier, or its contractor, will install as much of
this equipment as possible prior to completion of the entire vault and conduit
system by the City’s Contractor.
8. Frontier will be responsible for plant installation and wreck-out work associated
with the undergrounding. This work shall include but not be limited to furnishing
and installing all cables, conductors and electrical equipment for the conversion to
underground, and for the removal of other equipment no longer needed.
9. Frontier, or its contractor, will perform cut-over and transfer of existing customers
and facilities to the new underground system where applicable. Frontier or its
contractor will notify such customers 48 hours in advance of the pending outage.
10. Once transfer of existing customers and facilities to the new underground system
is complete, Frontier, or its contractor, will remove all overhead systems within
five (5) working days. Based on PUD Joint Utility Agreement, Frontier will be
responsible for removing the pole(s) if their lines are the last ones standing.
11. Frontier will provide the Certification of Materials Origin (CMO), guaranteeing
that all their products containing steel or iron (incorporated into the project) will
meet all “Buy America” provisions (23 CFR 635.410, 23 USC 313). This
provision applies to all products manufactured predominately of steel and iron, if
the product consists of at least 90% steel or iron content when it is delivered to the
jobsite for installation. The 90% is a percentage of the total monetary value of the
manufactured product.
12. Frontier will provide WSDOT stamped and approved documentation for any
material provided to the City, included but not limited to conduits (all types):
fittings and bends; and structures: vaults, J-boxes, and anti-skid lids (only for
installations within sidewalk area).
B. Traffic Control. Frontier or its contractor will provide traffic control and flaggers for
installation of new underground conductor and devices along with overhead construction and
removal when required. Frontier will coordinate its traffic control with other utilities, the
City’s Contractor and the City. In the event that lane closures are necessary for performance
of work, Frontier shall be limited to working between the hours of 8AM to 4PM (excluding
weekends and holidays) by keeping at least one lane open for flagger operation. Traffic
control plans must be approved ten (10) working days in advance by the City before
implementation by Frontier.
Packet Page 116 of 424
C. Work Not in Right of Way (if necessary). All work that is not in City right of way, including
but not limited to trenching, cable, conduit, and pedestal installation, will be the responsibility
of Frontier. Frontier shall coordinate with private property owners in order to not delay the
City’s schedule. Coordination of work, and negotiation for necessary easements or
agreements from private property owners, is the responsibility of Frontier.
5. HOLD HARMLESS & INDEMNITY
A. 1. Frontier shall hold harmless, indemnify and defend the City, its officers, appointed and
elected officials, employees and agents, from and against any and all claims, actions, suits,
liability, loss, expenses, damages and judgments of any nature whatsoever, including costs
and attorney’s fees in defense thereof, for injury, sickness, liability or death to persons or
damage to property or business, caused by or arising out of Frontier's negligent or intentional
acts, errors or omissions in the performance of this Agreement and arising by reason of
Comcast's participation in the City's project. PROVIDED, that in the event of the concurrent
negligence of the Parties, Frontier's obligations hereunder shall apply only to the percentage
of fault attributable to Frontier, its officers, officials, employees or agents.
2. Frontier shall hold harmless, indemnify and defend the City, its officers, appointed and
elected officials, employees and agents from and against any and all claims, costs, expenses,
actions, suits, liability, loss, damages and judgments of any nature whatsoever, including
costs and attorney's fees in defense thereof, caused by or relating to Frontier’s or its
contractor's failure to timely complete its work, except as identified elsewhere in this
Agreement.
B. The City shall hold harmless, indemnify and defend Frontier, its officers, appointed and
elected officials, employees and agents, from and against any and all claims, actions, suits,
liability, loss, expenses, damages and judgments of any nature whatsoever, including costs and
attorney’s fees in defense thereof, for injury, sickness, liability or death to persons or damage to
property or business, caused by or arising out of the City's negligent or intentional acts, errors or
omissions in the performance of this Agreement and arising by reason of the City participation in
the City's project. PROVIDED, that in the event of the concurrent negligence of the Parties, the
City's obligations hereunder shall apply only to the percentage of fault attributable to the City, its
officers, officials, employees or agents.
C. The foregoing indemnity provisions are specifically and expressly intended to constitute a
waiver of each Party's immunity under Washington Industrial Insurance Act, Title 51, with
respect to the other Party only, and only to the extent necessary to provide each party with a full
and complete indemnity of claims made by the other Party's employees. The Parties
acknowledge that these provisions were specifically negotiated and agreed upon by them.
D. The provisions of this Section shall survive the expiration or earlier termination of the
Agreement with regard to any event that occurred prior to or on the date of such expiration or
earlier termination.
6. OTHER RIGHTS AND DUTIES CONTROLLED BY FRANCHISE
All other rights and duties of Frontier and the City concerning this Agreement are governed by
the franchise between Frontier and the City of Edmonds, as it presently exists and as it may be
hereafter amended.
Packet Page 117 of 424
7. INSURANCE
Frontier shall procure and maintain for the duration of this Agreement, insurance against claims
for injuries to persons or damage to property which may arise from or in connection with the
provision of services or materials to the City. Insurance is to be placed with insurers with a
current A.M. Best rating of not less than A:VII. Frontier’s maintenance of insurance as required
by th is Agreement shall not be construed to limit Frontier’s liability to the coverage provided by
such insurance, or otherwise limit the City’s recourse to any remedy available at law or in equity.
Frontier shall obtain, at a minimum, a Commercial General Liability policy with coverage limits
of not less than $1,000,000 each occurrence, $2,000,000 general aggregate and $2,000,000
product liability aggregate limit. The insurance policies are to contain, or be endorsed to contain,
the following provisions for Commercial General Liability insurance:
1. Frontier’s insurance coverage shall be primary insurance as respect the City. Any
insurance, self-insurance, or insurance pool coverage maintained by the City shall be
in excess of Frontier’s insurance and shall not contribute with it.
2. Frontier’s insurance shall be endorsed to state that coverage shall not be cancelled by
either party, except after thirty (30) days prior written notice has been given to the
City.
Frontier shall furnish the City with certificates and a copy of any amendatory endorsements
evidencing Frontier’s insurance requirements before the commencement of Frontier’s obligations
under this Agreement.
8. MISCELLANEOUS
A. This agreement expires upon completion of the Five Corners Roundabout project.
B. Waiver by the City of any provision of this Agreement or any time limitation provided for
in this Agreement shall not constitute a waiver of any other provision.
C. Jurisdiction and venue for this Agreement lie exclusively in Snohomish County,
Washington.
Dated this ______ day of , 2014
CITY OF EDMONDS FRONTIER
__________________________ _______________________________
David O. Earling Name: _________________________
Mayor Its ____________________________
Packet Page 118 of 424
ATTEST/AUTHENTICATED:
__________________________
Scott Passey, City Clerk
APPROVED AS TO FORM:
__________________________
Office of the City Attorney
Packet Page 119 of 424
AM-6795 4. F.
City Council Meeting
Meeting Date:04/22/2014
Time:Consent
Submitted For:Bertrand Hauss Submitted By:Megan Luttrell
Department:Engineering
Review Committee: Parks/Planning/Public Works Committee Action: Approve for
Consent Agenda
Type: Action
Information
Subject Title
Authorization for Mayor to sign agreement with PUD for underground conversion of their overhead
utility lines within the Five Corners Roundabout project limits.
Recommendation
Authorize Mayor to sign the agreement with PUD.
Previous Council Action
On November 12, 2013, the Parks, Planning and Public Works committee reviewed this item and
recommended it be placed on the consent agenda for approval.
Narrative
As part of the Five Corners Roundabout project, PUD overhead utility lines within the project limits will
be converted to an underground system. The City’s contractor and PUD will be responsible for certain
tasks during the construction phase, in order to complete the conversion. The City’s contractor will
excavate a joint trench, procure / install vaults and conduits, and backfill and compact the trench. Once
those have been installed, PUD will be responsible for installing their conductors and other equipment.
PUD has no franchise agreement with the City and underground conversion cost negotiations between
both parties were held. The City and PUD agreed the estimated costs of undergrounding and aerial
relocation in this particular location were close enough that a clear difference could not be
established. Therefore, it was agreed the work tasks would be split as indicated above and that no
payments would be made by either party.
The design and right of way acquisition phases were completed in February 2014 and the construction
phase is scheduled to begin in Spring 2014. This agreement has been approved by the City Attorney and
is scheduled to be approved by the PUD Board on April 15, 2014.
Attachments
PUD Agreement
Form Review
Inbox Reviewed By Date
Engineering Megan Luttrell 04/17/2014 11:15 AM
Packet Page 120 of 424
Engineering Megan Luttrell 04/17/2014 11:15 AM
Public Works Phil Williams 04/17/2014 12:56 PM
City Clerk Scott Passey 04/17/2014 12:57 PM
Mayor Dave Earling 04/17/2014 01:27 PM
Finalize for Agenda Scott Passey 04/17/2014 02:12 PM
Form Started By: Megan Luttrell Started On: 04/10/2014 11:39 AM
Final Approval Date: 04/17/2014
Packet Page 121 of 424
AGREEMENT
BETWEEN PUBLIC UTILITY DISTRICT NO. 1 OF SNOHOMISH COUNTY AND
THE CITY OF EDMONDS
GOVERNING THE FIVE CORNERS ROUNDABOUT PROJECT
THIS AGREEMENT (“Agreement”) is made by and between the City of Edmonds, a
Washington municipal corporation (the “City”), and the Snohomish County Public Utility
District, a Washington municipal corporation (“District”) (collectively, the “Parties”) to
coordinate the undergrounding of utilities for the City’s Five Corners Roundabout project.
1. PROJECT DESCRIPTION
The City is close to completing the design of the Five Corners Roundabout project
(“Project”), at the intersection of 212th Street SW and 84th Avenue W, Edmonds, Washington.
The addition of a roundabout will reduce intersection delay and improve vehicle and
pedestrian safety. The City has determined that, as part of the project, it will be necessary for
utilities to underground their existing overhead systems, and to utilize the City's Contractor
on the Project to install an underground conduit and vault system. The City’s Contractor will
construct joint trenches to accommodate Frontier, Comcast, the District, Astound Broadband,
and WSDOT / City utility lines. In the joint trenches, the City's Contractor will, at the City’s
expense, place all required conduits and vaults that will accommodate the District facilities
and will allow the District to install, at the District’s expense, all required conductors and
equipment for a new underground system. The District will cut-over and transfer existing
customers to the new underground system and remove their overhead systems within the
Project.
2. INCORPORATED PLANS AND SPECIFICATION
The following approved and sealed plans and specifications are hereby incorporated into this
Agreement:
Five Corners Roundabout Intersection Improvement Project E1AA/c342 Federal Aid No.
CM-2512(007) Plans, Specifications and Contract Documents (Contract Documents).
The plans prepared by David Evans & Associates show in detail the location of all joint
trenches and the quantity, size and type of vaults and conduits for each joint trench.
3. RESPONSIBILITIES OF CITY OF EDMONDS
A. City Project Contractor Duties.
1. Provide a schedule at the Preconstruction Meeting to complete the
construction of the joint trench in accordance with the Project Contract
Documents.
2. Furnish and provide the District vaults and conduits as specified in the Project
Contract Documents.
3. Provide all necessary excavation, trenching, backfill and restoration for
installing District’s conduit and vault system.
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4. Proof all ducts in accordance with District standards and specifications.
“Proof” as used herein is defined as verification using a mandrel that the duct
system is clear and free of damage, installed to the proper grade and to the
proper locations and contain pulling lines.
B. City Construction Administration.
1. Facilitate weekly (or as otherwise agreed by the City and District) construction
coordination meetings to include all relevant parties participating in the joint
trench, including City’s Project Contractor.
2. Issue the District a ROW permit within two (2) weeks of the District
submitting a complete permit application (including any supporting
documentation reasonably required by the City). There will be no charge for
the permit or inspection fees.
3. Provide the District not less than two (2) working days’ notice to inspect: (a)
the requested area of the joint trench for the placement of their vaults and
conduits; (b) the vaults and conduits; and (c) their installation.
4. Whenever any utility pole(s) are required to be temporarily supported due to
excavation in proximity to such poles, the City will coordinate with the
District to provide such support a minimum of two working days prior to the
date of the work. The scheduling of District labor for the pole holds will be
limited to the District’s regular business hours.
C. Costs of Installation of Conduit and Vault System. The City shall be responsible for all
costs and expenses associated with design and installation of the above referenced
underground conduit and vault system and in carrying out its duties and obligations under
this Agreement.
4. RESPONSIBILITIES OF THE DISTRICT
A. District Coordination. The District shall maintain coordinate with the City’s Project
Contractor regarding installation of the District’s facilities. This coordination shall
include, but not be limited to, the following:
1. District shall attend the Preconstruction Meeting.
2. Subject to the schedule required in the Contract Documents, the City’s Project
Contractor shall prepare a schedule of work in accordance with the plans and
specifications for City review. The City shall submit the plans and
specifications to the District for review and comment. The District shall make
reasonable efforts to review and provide comments within ten (10) business
days of receipt. The District shall make reasonable efforts to complete its
work in accordance with the City’s Project Contractor’s schedule; provided,
however, that the District shall not be responsible/liable in any way for delays
in completion of work that are caused by events/reasons beyond the reasonable
control of the District.
3. The District will not provide a daily on-site inspector but will, within two (2)
working days’ notice from the City, provide an inspector to inspect each of the
following tasks: the requested area of the joint trench for the placement of
Packet Page 123 of 424
their vaults and conduits, and the vaults and conduit provided by the City
Project Contractor and their installation. The District’s inspector shall not
direct the City’s Project Contractor in any manner; the District inspector shall
communicate all direction to the City’s inspector.
4. The District shall make reasonable efforts to, within ten (10) business days
after receipt of written notification of completion of installation of the
District’s conduit and vault, issue written notification of any deficiencies or
issue written notification of acceptance. The City’s Contractor will correct the
deficiencies upon approval by the City of the requested work.
5. Once all sections of vault and conduit installation are completed by the City
and accepted by the District, the City will issue a Notice to Proceed to the
District to commence installation of the conductors and equipment. The
District or its contractor's crews may need to accommodate another utility that
is trying to work in the same area. The District, or its contractor, will make
reasonable efforts to complete installation of the conductors and equipment
within thirty (30) business days from the City’s Notice to Proceed; provided
that reasonable access to the Project is given by the City's Project Contractor.
The District shall notify the City in writing when the new underground system
is energized. The District will use reasonable efforts to coordinate its
conductor and equipment installation such that the District, or its contractor,
will install as much of this equipment as possible prior to completion of the
entire vault and conduit system by the City’s Project Contractor.
6 The District will be responsible for plant installation and wreck-out work
associated with the undergrounding. This work shall include but not be limited
to furnishing and installing all cables, conductors and electrical equipment for
the conversion to underground, and for the removal of other equipment no
longer needed.
7. The District, or its contractor, will perform cut-over and transfer of existing
customers and facilities to the new underground system where applicable. The
District or its contractor will notify such customers forty-eight (48) hours in
advance of the pending outage.
8. Once transfer of existing customers and facilities to the new underground
system is complete, the District, or its contractor, will make reasonable efforts
to remove all of their overhead conductors and equipment within ten (10)
business days of said completion. Utility poles will be stripped, topped and
abandoned to the remaining utilities.
9. Temporary Support (Holding) of District Utility Poles: The need to
temporarily support such poles (due to excavation in their proximity) shall be
verified by District, and if required, such support shall be provided by the
District during the District’s regular business hours.
B. Traffic Control. The District or its contractor will provide traffic control and flaggers for
installation of new underground conductor and devices along with overhead construction
and removal when required. The District will coordinate its traffic control with other
utilities, the City’s Project Contractor and the City. In the event that lane closures are
necessary for performance of work, the District shall be limited to working between the
Packet Page 124 of 424
hours of 8AM to 4PM (excluding weekends and holidays) by keeping at least one lane
open for flagger operation. Traffic control plans must be approved ten (10) business days
in advance by the City before implementation by the District.
C. Work Not in Right of Way (if necessary). All work on District facilities that is not in City
right of way, including but not limited to trenching, cable, conduit, and pedestal
installation, will be the responsibility of the District. The District shall make reasonable
efforts to coordinate with private property owners to complete necessary work and obtain
easements (if necessary); provided, however, that the District shall not be
responsible/liable in any way for delays in completion of work that are caused by
events/reasons beyond the reasonable control of the District.
D. Costs of District Work. The District shall be responsible for all costs and expenses
associated with carrying out its work under Section 4 and its duties and obligations under
this Agreement.
5. HOLD HARMLESS & INDEMNITY
A. The District shall hold harmless, indemnify and defend the City, its officers, appointed and
elected officials, employees and agents, from and against any and all claims, actions,
suits, liability, loss, expenses, damages and judgments of any nature whatsoever,
including costs and attorney’s fees in defense thereof, for injury, sickness, liability or
death to persons or damage to property or business, caused by or arising out of negligent
or intentional acts, errors or omissions of the District, its officers, officials, employees
and/or agents in the performance of this Agreement; provided, that in the event of the
concurrent negligence of the Parties, the District's obligations hereunder shall apply only
to the percentage of fault attributable to the District, its officers, officials, employees
and/or agents.
B. The City shall hold harmless, indemnify and defend the District, its officers, appointed and
elected officials, employees and agents, from and against any and all claims, actions,
suits, liability, loss, expenses, damages and judgments of any nature whatsoever,
including costs and attorney’s fees in defense thereof, for injury, sickness, liability or
death to persons or damage to property or business, caused by or arising out of the City's
negligent or intentional acts, errors or omissions of the City, its officers, officials,
employees and/or agents in the performance of this Agreement; provided, that in the event
of the concurrent negligence of the Parties, the City's obligations hereunder shall apply
only to the percentage of fault attributable to the City, its officers, officials, employees
and/or agents.
C. The foregoing indemnity provisions are specifically and expressly intended to constitute a
waiver of each Party's immunity under Washington Industrial Insurance Act, Title 51,
with respect to the other Party only, and only to the extent necessary to provide each Party
with a full and complete indemnity of claims made by the other Party's employees. The
Parties acknowledge that these provisions were specifically negotiated and agreed upon
by them.
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D. Nothing contained in this Section shall be construed to create a liability or a right of
indemnification in any third party.
E. The provisions of this Section shall survive the expiration or earlier termination of the
Agreement with regard to any event that occurred prior to or on the date of such
expiration or earlier termination.
7. DISTRICT IS SELF-INSURED
The District is a self-insured municipal corporation.
8. FORCE MAJEURE
The District shall not be responsible and/or liable for delays caused by and/or resulting from
factors beyond District’s reasonable control, including but not limited to delays because of
strikes, lockouts, work slowdowns or stoppages, accidents, acts of God, failure of any
governmental or other regulatory authority to act in a timely manner, unwillingness of any
property owner to grant an easement in favor of the District, failure of the City and/or the
City Project Contractor to furnish timely information or timely act, or delays caused by faulty
performance by the City, the City Project Contractor, other utilities, third parties and/or by
contractors of any level.
9. NONWAIVER
The failure of either Party to insist upon or enforce strict performance by the other Party of
any provision of this Contract, or to exercise any right under this Agreement, shall not be
construed as a waiver or relinquishment to any extent of the first Party’s right to assert or rely
upon any such provision or right in that or any other instance; rather, the same shall be and
remain in full force and effect.
10. ENTIRE AGREEMENT
The City and the District understand and agree that this document constitutes the whole
agreement between them and supersedes all other prior agreements and understandings,
whether oral or written, with regard to the work and services to be performed under this
Agreement. This Agreement shall not be modified or amended except by written amendment.
11. FAIR MEANING
The terms of this Agreement shall be given their fair meaning and shall not be construed in
favor of or against either Party hereto because of authorship. This Agreement shall be
deemed to have been drafted by all Parties.
12. SEVERABILITY
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A. If a court of competent jurisdiction holds any part, term or provision of this Agreement to
be illegal, or invalid in whole or in part, the validity of the remaining provisions shall not
be affected, and the Parties’ rights and obligations shall be construed and enforced as if
the Agreement did not contain the particular provision held to be invalid.
B. If any provision of this Agreement is in direct conflict with any statutory provision of the
State of Washington, that provision which may conflict shall be deemed inoperative and
null and void insofar as it may conflict, and shall be deemed modified to conform to such
statutory provision.
13. GOVERNING LAW AND VENUE
This Agreement shall be governed by the laws of the State of Washington (without regard to
any conflicts of law principles applied in that State), with venue for any disputes in
Snohomish County, Washington; provided that venue for any matter that is within the
jurisdiction of the Federal Court shall be in the United States District Court for the Western
District of Washington at Seattle, Washington. Each Party hereby irrevocably waives, to the
fullest extent it may effectively do so, the defense of an inconvenient forum to the
maintenance of proceedings in such courts.
14. AUTHORITY TO BIND PARTIES AND ENTER INTO CONTRACT
The undersigned represent that they have full authority to enter into this Agreement and to
bind the Parties for and on behalf of the legal entities set forth below.
15. COUNTERPARTS
This Agreement may be executed in one or more counterparts, each of which shall be deemed
an original, but all of which shall constitute one and the same Agreement.
Dated this ______ day of , 2014
PUBLIC UTILITY DISTRICT NO. 1
OF SNOHOMISH COUNTY
By:
Title:
Date:
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CITY OF EDMONDS ATTEST/AUTHENTICATED:
__________________________
David O. Earling Scott Passey, City Clerk
Mayor
Date: APPROVED AS TO FORM:
Office of City Attorney
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AM-6796 4. G.
City Council Meeting
Meeting Date:04/22/2014
Time:Consent
Submitted For:Bertrand Hauss Submitted By:Megan Luttrell
Department:Engineering
Review Committee: Parks/Planning/Public Works Committee Action: Approve for
Consent Agenda
Type: Action
Information
Subject Title
Authorization for Mayor to accept and sign the right of way and easement documents for the Michlitch
property for the 228th St. SW Corridor Improvements project.
Recommendation
Authorize Mayor to accept and sign the right of way and easement.
Previous Council Action
On July 9, 2013, the Planning, Parks and Public Works Committee authorized the acceptance and
recording of right of way and easements documents for the 228th St. SW Corridor Improvements project.
Narrative
The City has reached an agreement with the Michlitch property owner to purchase 1,162 square feet of
right of way and 1,247 square feet of temporary construction easement for the 228th St. Corridor
Improvements project. The agreement also includes the replacement of two gates and a fence along 76th
Ave W; ramp widening from the access along Hwy 99 to the northern part of the property; and an
additional amount to cure some drainage issues created by the project. The total compensation provided
to the property owner is $72,100 and this cost will be funded by a federal transportation grant and local
funds. The Michlitch property is located on the southeast corner of Hwy 99 at 228th St. SW.
Attachments
Statutory Warranty Deed
Real Property Voucher
Real Estate Tax Affidavit
Form Review
Inbox Reviewed By Date
Engineering Megan Luttrell 04/17/2014 11:15 AM
Public Works Phil Williams 04/17/2014 12:59 PM
City Clerk Scott Passey 04/17/2014 02:12 PM
Mayor Dave Earling 04/17/2014 02:14 PM
Finalize for Agenda Scott Passey 04/17/2014 04:36 PM
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Form Started By: Megan Luttrell Started On: 04/10/2014 11:44 AM
Final Approval Date: 04/17/2014
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AM-6818 4. H.
City Council Meeting
Meeting Date:04/22/2014
Time:Consent
Submitted By:Frances Chapin
Department:Parks and Recreation
Committee: Type: Action
Information
Subject Title
Cultural Heritage Tour plaque installation agreements and project update.
Recommendation
Approve placing request for Mayor to sign letters of agreement with property owners regarding
installations on future Consent Agenda.
Previous Council Action
Approval of placing request for Mayor to sign letters of agreement on Consent given at 4/15/14 PPP
Committee.
Narrative
The City of Edmonds Arts Commission applied for and received partial funding from Preserve America
(National Park Service, US Department of the Interior) in late 2010 to create a downtown walking tour
with artist made interpretive markers and an associated website with additional historic information. The
goal of the project is to promote and market cultural heritage tourism in downtown Edmonds, creating an
opportunity for visitors of all ages to engage in cultural history while exploring the downtown on foot.
The $24,000 grant is matched by funds from City Lodging Tax, Parks, Recreation & Cultural Services
Department, Economic Development Department, and private donations from the Hubbard Family
Foundation and the Edmonds Arts Festival Foundation. An artist was selected by a committee including a
City Council member, an Arts Commissioner and representatives from the Historical Museum and
Historic Preservation Commission. The artist has completed design and fabrication of twelve unique
plaques, each in a proscenium format referencing the rich performance arts in our community, called
"Stages of History". Each plaque commemorates a site with information drawn from the history of
Edmonds. Eight of the twelve sites require letters of agreement with private property owners. Six of the
installations will be on private property, and two require access to private property in order to install the
marker at the edge of the public right of way. The letter of agreement prepared by Lighthouse gives the
City the right to install and maintain the markers and establishes the process through which the private
property owner can request removal of the plaques in the future. The letters of agreement signed by the
property owners are now ready for the Mayor to sign so the City can proceed with installation in
May/June 2014.
Attachments
Agreements
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Form Review
Inbox Reviewed By Date
City Clerk Scott Passey 04/17/2014 04:58 PM
Mayor Dave Earling 04/17/2014 05:12 PM
Finalize for Agenda Scott Passey 04/17/2014 05:20 PM
Form Started By: Frances Chapin Started On: 04/17/2014 04:08 PM
Final Approval Date: 04/17/2014
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AM-6783 5.
City Council Meeting
Meeting Date:04/22/2014
Time:5 Minutes
Submitted For:Dave Earling Submitted By:Carolyn
LaFave
Department:Mayor's Office
Review Committee: Committee Action:
Type: Information
Information
Subject Title
Loyalty Day Proclamation.
Recommendation
Previous Council Action
Narrative
In 1958 the United States Congress designated May 1 of every year as Loyalty Day. This day was
established as a day for reaffirming our loyalty to the United States and to provide us with an opportunity
to celebrate the many freedoms secured and preserved for us by the brave patriots who have served in our
nation's armed forces. Veterans of Foreign Wars Post #8870 invite all Edmonds' community members to
join them in observing this very special day.
Attachments
2014_Loyalty_Day
Form Review
Inbox Reviewed By Date
City Clerk Scott Passey 04/09/2014 03:38 PM
Mayor Dave Earling 04/09/2014 05:28 PM
Finalize for Agenda Scott Passey 04/10/2014 07:50 AM
Form Started By: Carolyn LaFave Started On: 04/09/2014 02:05 PM
Final Approval Date: 04/10/2014
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AM-6762 7.
City Council Meeting
Meeting Date:04/22/2014
Time:20 Minutes
Submitted By:Stephen Clifton
Department:Community Services
Review Committee: Committee Action:
Type: Information
Information
Subject Title
2013 Annual Report by the Snohomish County Tourism Bureau
Recommendation
For information.
Previous Council Action
N/A
Narrative
A representative from the Snohomish County Tourism Bureau will present an annual report for year 2013.
Attachments
Snohomish County Visitor's Bureau - 2013 Annual Report Presentation Outline
Form Review
Inbox Reviewed By Date
City Clerk Scott Passey 04/09/2014 12:52 PM
Mayor Dave Earling 04/09/2014 05:33 PM
Finalize for Agenda Scott Passey 04/10/2014 07:50 AM
Form Started By: Stephen Clifton Started On: 04/04/2014 02:22 PM
Final Approval Date: 04/10/2014
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Snohomish County Tourism Bureau
2013 Annual Report
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Tourism IS Economic Development
Visitors to Washington State spent
$17.6 billion in 2013;
accounting for $1.1 billion in local/state tax revenues;
creating
154,000 jobs!
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Impact of Travel to Local Economy
Overnight Travelers to Washington State
(staying in commercial lodging)
- average 2.2 people per travel party
- stay 2.5 nights
- spend $462 per travel party per day
- totaling $17.6 billion
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Because Tourism Matters
Effect of Tourism in
Snohomish County
10,100 jobs
$ 244.4 million payroll
$ 17.9 million local taxes
$ 49.4 million state taxes
**Data provided by Dean Runyan and Associates April 2014 Packet Page 172 of 424
Tourism Works for Snohomish County!
Visitor spending in Snohomish County is
$930.2 million per year;
Up 3.8% from previous year:
Restaurants $ 266.9 million
Transportation and fuel $ 143.8million
Retail stores $ 129.0 million
Recreation and entertainment $ 122.9million
Accommodations $ 113.7 million
Grocery stores $ 56.0 million
*Data provided by Dean Runyan and Associates, April 2014
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Brief Overview of 2013
REBRANDING
NEW WEBSITE
Tourism spending and economic impact of
tourism in Snohomish County was $930.2 million
– up 3.8%.
Generated 11,053 requests for information from
ads; a slight decrease from 2012
Achieved over $788,000 of free media coverage –
up 72%
Visitor centers served 43,075 visitors. Countywide
centers served 104,949 visitors.
8,210 definite and 11,948 tentative group and
convention room nights were processed in
2013 representing $21.9 million in economic
impact.
Hotel occupancy levels were up 2.5% to
68.1%; ADR was up 1.9% leading to a
increase in RevPar of 4.4 %
Hotel motel tax collections were up 10.4%.
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Community Competition
Research & Planning Audit
Communication Audit
Situation Analysis
Familiarization Tour
Stakeholders/Community
Key Stakeholder Interviews
Stakeholder Focus Groups
Undercover Interviews
Vision Survey
Geo-demography
Consumer Profiling
(Residents)
Communitywide Survey
In-Market Trip
Research and Materials
Audit
Competitive Analysis
Competitive Analysis
Perception Study
(Qualitative) Community
stakeholders, regional
stakeholders and tourism
professionals
Consumer Awareness &
Perception Study
(Quantitative)
Geo-demography Consumer
Profiling Inquiries
Perception Study
(Qualitative)
Community stakeholders,
regional stakeholders and
tourism professionals
Consumer Awareness &
Perception Study
(Quantitative)
Visitors and Non-visitors from
Portland, Oregon and
Vancouver, British Columbia
Digital Brand Audit
Consumers
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Brand Platform
Target Audience: For those wanting to explore and pursue,
(extreme recreation, a great buy, a big
casino win)
Frame of Reference: Snohomish Co., between Seattle and
Canada along I-5 and barely contained
by the Puget Sound and the Cascades,
Point of Difference: is where Seattle gets outside
(escapes, gets outdoors, where Seattle
meets the outdoors, go out socially, go
out shopping, get outside of yourself)
Benefit: and opportunities open up.
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Brand Platform
OPEN UP. . .
to Adventure
to Excitement
to Discovery
to Flavor
to Life
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Logo and Color Palette
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Narrative and Vocabulary
Discover/Discovery
Treasure Trove
Opportunity
Curiosity
Wide Open
Inviting
Family-friendly
Outdoors
Outside
Breathtaking views
Leisure
Breath
Exhale
Expanse/Expansive/Expand
Boundless
Limitless
Rhythmic
Encounter
Exciting/Excitement
Adventure
Get Lost
Sprawling
Experience
Explore/Exploration
Out-of-doors
Pursue
Laid-back
Cool
Crisp
Green
Natural
Pure
Brilliant
Dramatic
Thrilling/Thrill
Fresh
Freedom
Dare
Traverse
Uncover
Journey
Venture
Quest
Wonder
Passion
Inspiration
Unwind
Let Go
Tranquil
Contrast
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Integrating the brand in our website:
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Portfolio
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Creative Executions
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Community
Business Visitors
Infrastructure
Organization
Brand
Integration
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Convention and Group Tour
Sales and Service
Ads were placed in
meeting and event
planner, reunion and
sports related
publications generating
requests for information.
11,053 requests were
received from leisure
travelers (a slight
decrease).
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Convention and Group Tour
Sales and Service
712 group tour and
meeting facility guides and
convention/sports events
collateral materials were
distributed in 2013 at trade
shows, sales missions and
in response to bid
requests.
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Convention and Group Tour
Sales and Service
Conducted 27
familiarization tours
for meeting, group
tour and
international tour
and travel planners
and domestic and
international media
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Convention and Group Tour
Sales and Service
The Bureau conducted 5 sales missions to Vancouver BC, Olympia, Seattle, Indianapolis and Colorado Springs along with:
-Edward D. Hansen Conference Center
-Lynnwood Convention Center
-Future of Flight Aviation Center
-City of Lynnwood
-7 County hotels
Resulting in 16 new leads for hotels and attractions in Snohomish County and distribution of 53 packets of information.
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• Participated in 20 trade
shows generating 594 direct
leads and distribution of
1,742 tourism guides.
• The Bureau assisted 63
groups with conference
services distributing 2,980
guides to attendees.
Convention and Group Tour
Sales and Service
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Trade Shows Attended
Packaged Travel:
American Bus Association
Canadian Inbound Tour Association
Go West Summit
National Tour Association
Sports Marketing:
National Assoc. of Sports Commissions
SportsLink
TEAMS
S.P.O.R.T.S.
Consumer travel:
Outdoor Adventure Travel
Passport To Travel
Convention and Group Tour
Sales and Service
Meeting and Events:
American Society of Association
Executives
Association Forum
B&E Event Show
ConFam (military reunion planners)
Meeting Professionals International
Seattle Wedding Show
SmartMart – Seattle and San Francisco
Washington Society of Association
Executives Media: Travel Media Showcase Society of American Travel Writers
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•Group tour, meeting and event planner bids were prepared which resulted in 8,210 total definite room nights with an economic impact of $15.1 million. •Additional pending bookings at year end totaled 11,948 room nights and an additional $6.8 million of economic impact.
Convention and Group Tour
Sales and Service Room
Nights
Economic Impact
2011
Definite 6,248 $16.5 million
Pending 7,969 $6.9 million
Total 2010 14,217 $23.4 million
2012
Definite 7,415 $17.3 million
Pending 6,150 $3.7 million
Total 2011 13,564 $21 million
2013
Definite 8,210 $15.1 million
Pending 11,948 $6.8 million
Total 2013 20,158 $21.9 million
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Convention and Group Tour
Sales and Service
The sports market continues to be a significant segment contributing $14.2 million in economic impact.
• USA Triathlon Youth and Junior Elite Race Series • USA Gymnastics - Washington State Assoc. • Everett Firefighter Combat Challenge • Washington State Cyclocross Championships • Mastercraft Pro Wakeboard Tour • US Indoor Nationals and JOAD Indoor (archery) • Lake Stevens 2013 Ironman 70.3 event • Cascade Cup Lacrosse Tournament • Heroes Mud Run
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The SCSC Board of Directors assists the sports
marketing staff with resources, referrals,
direction and oversight.
Jim Ballew, Marysville Parks Department
Warren Beach, Holiday Inn Express-South Everett
Patrick Doyle, Cascade Promotions
Frank Foster, Navigation Real Estate
Keith Lander, Best Western Cascadia Inn
Ed Lundberg, Washington State Little League
Beverly Meehan, 360 Hotel Group
Casey Mills, North Sound Karate
Mary Monroe, Lynnwood, Tourism Manager
Larry Norgaard, Seattle Reign
Shannon O’Kelley, Integrated Rehabilitation Group
Tom Teigen, Snohomish County Parks
Larry Walker, Everett Community College
Kim Wilson, NW Interscholastic Activities Assoc. –
Retired
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• Ads generated 11,053 total requests
for information in 2013
• Media buys were placed in a variety
of media outlets
425 Magazine
Cascade Loop
Northwest Travel
North Sound Living
Outdoors NW
National Geographic Traveler
TravelHost
Westworld
Vancouver BC newspapers and online
Tourism Development
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Online Presence
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New E-Newsletter
Tourism Development
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Tourism Development
•Website visitation to our
primary site was down over
2012 by 16%. The weddings
website was up by 31%. • Additionally, there were nearly 10,000 visits to RoomsAtPar and StayShopAndSave websites
www.snohomish.org
www.RoomsAtPar.com
www.StayShopAndSave.com
www.SnohomishCountyWeddings.com
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New collateral
Tourism Development
3 mobile tours
-Kid Zone
-Shopping
-Edmonds Murals
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Tourism Development
85,000 copies of an official visitor
guide including seasonal calendars
of events, and seasonally oriented
articles on communities and
attractions.
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Origami
New Collateral
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Public Relations and Media
•Sent 7 press releases including–
- SCTB’s new Branding - Hike of the Week
- Capitol Christmas Tree - Iron Kids (sports event)
- Distance Skateboard Event
- SCSC Readers’ Choice Award Winner
•Over 125 media pitches and responses to writers and travel publications requests
•53 articles were published
•Efforts resulted in over $788,000 of free media coverage – up 72%.
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Public Relations and Media
Six issues of StoryLine
were mailed to over
1,400 travel writers
with each issue.
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Public Relations and Media
•Attended Society of
American Travel Writers and
Travel Media Showcase.
•Conducted media fams
for 14 travel writers
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Public Relations and Media
Yellow Door Campaign
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• Twitter
• Facebook presence:
Tourism, Sports,
Weddings, Meetings
and Conventions,
Visitor Information
Center Volunteers
Social Media:
Flickr, Twitter, Facebook & Pinterest
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Pinterest Boards:
Activities
Hotels
Shopping
Fun for families
Great Outdoors
Wildlife
And much more!
Social Media:
Flickr, Twitter, Facebook & Pinterest
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Social Media:
YouTube
17 different videos
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Television Ad Launched
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Visitor Services
Partnerships Make it Happen!
- City of Snohomish, Snohomish
Chamber of Commerce, Historic
Downtown Snohomish and the
Historical Society of Snohomish
- City of Lynnwood Tourism and
Parks & Recreation, as well as
Alderwood Manor Heritage
Association and SnoIsle
Genealogical Society
- Future of Flight and Paine Field
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Implementing the Strategic
Tourism Plan initiatives:
- Manage the VIC at the Future
of Flight and Boeing Tour
- Advertising presence at Seattle
Premium Outlets and Alderwood
- Mobile VIC operating at events
and festivals
Visitor Services
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Visitor Services
Out and About
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Visitor Services Go Mobile
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Visitor Services
Visitor snapshot: 64% from more than 50 miles away
- 8% from other WA counties - 28% from other states - 27% from other countries 36% from local area
(including surrounding counties) Served 104,949 visitors countywide – a 14% increase Packet Page 215 of 424
Visitor Services
Training is FUN!
3 Fam tours conducted - Darrington, Arlington and Mukilteo highlighted
Lodging facility tours
19 meetings and
training sessions
Monthly newsletters
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Visitor Services
Training is FUN!
Training information –
Shopping and Sipping
Water-based Activities
Museums
Fall Family Favorites
Holiday Happenings
Special Recognition Events
Spring event in Snohomish
Summer party in Everett
Holiday party and pot luck
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Industry Education
Sponsored 4 countywide tourism related
programs including:
•Branding Implementation Workshop
•Lodging Tax Regulations
•Washington Tourism Alliance
•Packaged Travel Marketing
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Created four video training segments:
Arts, Culture and History
Farms, Agriculture, Wineries and Distilleries
Outdoor Recreation
Spectator Sports
Two videos created in 2012:
Aviation Attractions
Shopping and Gaming
Industry Education
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Created Industry Training Tools:
Monthly Hotel Hot Sheet
Tourism Industry Month tours
Industry Education
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Community Relations
Continued a pro-active role in state and local issues affecting the tourism industry by serving on the following boards and committees:
Snohomish County and City of Lynnwood Hotel Motel Tax Advisory Committees Snohomish County Parks and Recreation Advisory Board Sky Valley Recreation Tourism Group Washington Association of Sports Commissions Washington State National Tour Association Event Committee – Treasurer National Association of Sports Commission Board Member and Membership CoChair Washington State Destination Marketing Organizations Association – Treasurer Washington Society of Association Executives Rotary Clubs of Everett and Lynnwood Snohomish County Toastmasters
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Brief Overview of 2013
REBRANDING
NEW WEBSITE
Tourism spending and economic impact of tourism in Snohomish County was $930.2 million – up 3.8%.
Generated 11,053 requests for information from ads; a slight decrease from 2012
Achieved over $788,000 of free media coverage – up 72%
Visitor centers served 43,075 visitors. Countywide centers served 104,949 visitors.
8,210 definite and 11,948 tentative group and convention room nights were processed in 2013 representing $21.9 million in economic impact.
Hotel occupancy levels were up 2.5% to 68.1%; ADR was up 1.9% leading to a increase in RevPar of 4.4 %
Hotel motel tax collections were up 10.4%.
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2014 Initiatives
Implementation of the new destination brand
Fine tune the new website
New arts and culture brochure, and meeting
facility guide
Television promotion of aviation attractions and
outdoor adventure
Re-launch of Tourism Revealed
Update our weddings website
Digital information kiosks
New itineraries, maps and promotions to assist
visitors in exploring all of Snohomish County
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Tourism Matters
To Snohomish County!
10,100 jobs
$ 244.4 million in payroll
$ 17.9 million in local taxes
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Thank you for
supporting tourism
in Snohomish County!
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AM-6819 8.
City Council Meeting
Meeting Date:04/22/2014
Time:15 Minutes
Submitted For:Edmonds Citizen's Tree Board Submitted By:Jana
Spellman
Department:City Council
Review Committee: Committee Action:
Type: Information
Information
Subject Title
Edmonds Citizen's Tree Annual Report
Recommendation
Previous Council Action
Narrative
The Edmonds Citizen's Tree Board will make their annual report.
Attachments
Tree Board 2014 Presentation
Form Review
Inbox Reviewed By Date
City Clerk Scott Passey 04/18/2014 08:25 AM
Mayor Dave Earling 04/18/2014 08:58 AM
Finalize for Agenda Scott Passey 04/18/2014 09:24 AM
Form Started By: Jana Spellman Started On: 04/17/2014 04:12 PM
Final Approval Date: 04/18/2014
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Annual Report to City Council
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*Citizen’s Tree Board
2013 Year in Review
*Tree City USA - 3rd year
*Arbor Day celebration activity
Posting tree values along Main and Dayton Streets
*Heritage Tree Program Planning
*Five new Tree Board members
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*Citizen’s Tree Board
2013 Year in Review
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*Tree City USA
Arbor Day
*Establish a Tree Board
*Financial commitment from the City
* Tree Care Ordinance
*Proclamation from the City
*An Arbor Day observance
*2014 will be October 4th
*Growth Award
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*Tree Board Activities
for 2014
*Comprehensive Tree Ordinance RFP
*Draft Ordinance to Council early 2015
*Canopy Assessment project
*Heritage Tree Program development
*Collaboration with Washington State University
*Study of opinions about planting private trees
near streams
*Policy review with Public Works
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*Summer market
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*Tree Board Activities
for 2014
*Watershed Fair
*Guided Tree Walk
*Edmonds Alive
*Summer Market
*Arbor Day activity – tree watering bag give-
away
*On going outreach and education about our
valuable trees
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*Tree Board
2015 Planning
*Comprehensive Tree Code
revisions
*Canopy Goal recommendations
*Start the process for an urban
forest management plan
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*
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AM-6811 9.
City Council Meeting
Meeting Date:04/22/2014
Time:15 Minutes
Submitted For:Councilmember Bloom Submitted By:Jana Spellman
Department:City Council
Committee: Type: Potential Action
Information
Subject Title
Presentation of Heritage Tree Resolution for Potential Action
Recommendation
Approval of Heritage Tree Resolution.
Previous Council Action
April 8, 2014 PPP Committee: The following discussion and action took place during the meeting.
Agenda Item A: Heritage Tree Program .
Rick Zitzmann, citizen member of the Tree Board, summarized the Heritage Tree Program for committee
members and staff. Questions were posed about Heritage Tree status transferred to a new property owner,
and what happens if the tree becomes diseased. It was explained that both will be clarified in the
ordinance created related to the Heritage Tree Program.
ACTION: Presentation to Council of the Heritage Tree Program on April 22, 2014 during the Tree Board
presentation. Forward Heritage Tree Resolution to Council for presentation and vote at April 22, 2014
Council meeting.
Narrative
The Tree Board has determined that it is important to establish a Heritage Tree program in order to
promote significant trees in the community. The program would include application by the property
owner, nomination by the Citizens' Tree Board, and recommendation to City Council of formal
designation of a Heritage Tree.
The Tree Board is asking for the City Council's approval of the Heritage Tree Resolution.
Attachments
Attach 1: Heritage Tree Resolution
Attach 2: Property owner agreement form
Attach 3: Nomination Form
Form Review
Inbox Reviewed By Date
City Clerk Scott Passey 04/18/2014 08:48 AM
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City Clerk Scott Passey 04/18/2014 08:48 AM
Mayor Dave Earling 04/18/2014 08:58 AM
Finalize for Agenda Scott Passey 04/18/2014 09:24 AM
Form Started By: Jana Spellman Started On: 04/17/2014 09:10 AM
Final Approval Date: 04/18/2014
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RESOLUTION NO. ___
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDMONDS,
WASHINGTON, RESOLVING THAT THE EDMONDS CITIZENS’ TREE BOARD
SHALL PREPARE AND RECOMMEND TO THE CITY COUNCIL A HERITAGE
TREE PROGRAM IN ORDER TO PROMOTE SIGNIFICANT TREES IN THE
CITY.
____________________________________________________________________________________
WHEREAS, the City of Edmonds values its history and local landmarks as the oldest city
in Snohomish County; and
WHEREAS, trees are one of the principal natural components that encourage and
support the vibrant Pacific Northwest character; and
WHEREAS, in 2010 the Edmonds City Council created a Citizens’ Tree Board consisting of
seven member residents whose mission is to engage, encourage and educate both the city government
and residents to protect the City’s current canopy resource and plant new trees appropriately for the
long term benefit of the community; and
WHEREAS, the Citizens’ Tree Board is empowered by way of Section 10.95.030 of the
Edmonds City Code to advise and make recommendations to the Mayor and City Council on certain
matters concerning trees; and
WHEREAS, the Citizens’ Tree Board would like to create a Heritage Tree Program which
would define what it means to be considered a “Heritage” tree, create a process to evaluate
nominations from owners of trees who wish for their tree to be so designated and to then make
recommendations to the Mayor and City Council as to which nominated trees should be given said
designation; and
WHEREAS, after the Citizens’ Tree Board makes its recommendation to the City Council,
the City Council will then officially designate a tree a “Heritage” tree; and
WHEREAS, once a tree is given this designation, the owner and the City will enter into an
agreement as to the conditions required by the owner to maintain a tree as a “Heritage” tree; and
WHEREAS, the purpose of the designation would serve to preserve the City’s historical
beauty, by recognizing that there are significant (heritage) trees within the city;
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, HEREBY RESOLVES AS
FOLLOWS:
Section 1. That the Edmonds Citizens’ Tree Board should prepare and recommend to
the City Council a Heritage Tree Program to promote significant trees in the City.
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RESOLVED this ____ day of ____, 20 ___.
APPROVED:
______________________________
MAYOR, DAVID O. EARLING
ATTEST/AUTHENTICATED:
_________________________
CITY CLERK, SCOTT PASSEY
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
RESOLUTION NO.
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Heritage Tree Program
Property Owner Agreement Form
In exchange for the City of Edmonds’ designation of a tree as a “Heritage Tree”, the Owner of the tree so designated
agrees to protect, maintain and care for the Heritage Tree located on his or her property by way of the conditions set forth
herein:
A. To preserve, maintain and care for the Heritage Tree in accordance with the Edmonds City Code and the
Heritage Tree Program, so as to ensure that the Heritage Tree retains its significance;
B. To acknowledge and understand that the responsibility of preserving, maintaining and caring for a single
Heritage tree, or a collection of Heritage trees , shall remain the owner’s and does not become the
responsibility of the City upon its designation as a Heritage tree, unless the tree(s) is owned by the City of
Edmonds;
C. To be responsible for the maintenance of their own Heritage trees, including all costs associated therein;
D. To assume all liability associated with the maintenance of their own Heritage tree or trees;
E. To notify the Edmonds’ Citizens’ Tree Board of plans to remove a Heritage Tree prior to its removal; and
F. To take part in any required permitting processes as required by the Edmonds City Code, or any other
process as established by way of the Heritage Tree Program, prior to the removal of a Heritage Tree(s).
As Property Owner of the _______________________ (species) tree now being considered for special designation, I
hereby consent to its being designated a Heritage Tree by the Citizens’ Tree Board of Edmonds, Washington.
Location (address, tax lot):
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
Signed: ____________________________________________________ Property Owner
Date: ___________________________
Submit to: Heritage Tree Program Phone: 425-775-2525
121 5th Ave N
Edmonds, WA 98020
email: heritagetree@edmonds.wa.gov
Approved by Citizens’ Tree Board: ____________________________________________(Date)
Filed with Edmonds Heritage Tree Program _____________________________________ (Date)
Posted to Tree Board Website ________________________________________________(Date)
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Heritage Tree Program
Nomination Form
Nominator: Property Owner, if different (must agree to nomination):
Name ______________________________ Name ______________________________
Address ______________________________ Address ______________________________
______________________________ ______________________________
Phone (Day) ______________________________ Phone (Day) ______________________________
(Eve) ______________________________ (Eve) ______________________________
Email ______________________________
Tree Information:
Location or address: ___________________________________________________________________
Species or common name (if known) ____________________________________
Single or collection of trees (how many?) _______________________________________
Height: _______ feet Crown: (approximate distance of total spread from one side to other) ______ feet
Circumference: distance around trunk at 4.5 feet from ground _________ inches (approximate or measured)
Age of tree: (if known or estimate) _________
Condition: Appears Healthy _____ Appears Diseased _____ Structural/pruning problem _____
List any Historical facts about the tree (documented or estimated)
What is the most noteworthy quality of the tree(s)?
Size_____ Aesthetic qualities_____ Visibility_____ Rare horticultural value_____ Historical_____
Please provide all information digitally to the Tree Board (email address, here). Information can include a
photograph, simple location map and any supportive documentation.
Submit to: Heritage Tree Program
c/o Edmonds Citizens’ Tree Board
121 5th Ave N
Edmonds, WA 98020
Phone: 425-775-2525
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AM-6809 10.
City Council Meeting
Meeting Date:04/22/2014
Time:10 Minutes
Submitted By:Michael Clugston
Department:Planning
Review Committee: Parks/Planning/Public Works Committee Action: Recommend
Review by
Full Council
Type: Action
Information
Subject Title
Approval of Shoreshire final plat at 24223-24227 76th Ave W proposed by Ardsley Homes (File #
PLN20080046).
Recommendation
Final plats are Type IV-A decisions made by Council according to Chapters 20.01 and 20.75 ECDC.
Approve the subdivision resolution attached as Exhibit 1 and direct the Mayor to sign the final plat
(Exhibit 2).
Of note, the final plat documents in Exhibit 2 are not signed by the Director of Public Works or the
Planning Manager. Staff has the accompanying paper copies with the required signatures. Once the
Mayor signs the plat, the Clerk will file the plat with the Snohomish County Auditor and staff will issue a
notice of final decision in accordance with ECDC 20.06.009.
Previous Council Action
The Parks, Planning and Public Works Committee received a briefing on accepting a new 40-foot plat
road - 243rd Place West - and a 15-foot public sanitary sewer easement on April 8, 2014. The full
Council voted to accept the road and easement on April 15, 2014.
Narrative
Ardsley Homes LLC has submitted documents for final plat approval for the Shoreshire development at
24219-24227 76th Avenue West. Originally proposed as the Hill-Lake Ballinger plat by Tobiason &
Company, an 8-lot plat received preliminary approval and shoreline substantial development
permit approval on October 16, 2008 (Exhibit 3). The project languished during the economic
downtown but was eventually taken over by Ardsley Homes in 2012.
Three minor changes to the original preliminary plat were reviewed and approved by the City from 2012
to 2014 in accordance with ECDC 20.75.110.A. The first change reduced the number of lots from 8 to 7
and shifted the location of related infrastructure (Exhibit 4). The second change renamed
the project from Hill-Lake Ballinger to Shoreshire and shifted the required lake access for Lot 5 to
improve access to an existing sewer clean out (Exhibit 5). The third change involved correcting the
location of external lot lines that had been shown incorrectly on the previous preliminary plat surveys
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(Exhibit 6).
As a condition of approval, a street dedication was required to accept the new 243rd Place West plat road
as public roadway. In addition, a 15-foot public sanitary sewer system easement was granted to the City
of Edmonds for that portion of the sewer main that extends east of the plat road and connects to the City’s
existing sanitary sewer main on the subject property. Council accepted these on April 15, 2014.
Ardsley Homes has completed all of the requirements of the preliminary plat approval or, in the case of
some Engineering and Planning Division requirements, a performance bond has been posted to ensure
completion. Upon completion of the required improvements, maintenance bonds will be posted as
required. Since all of the conditions and requirements of the preliminary plat have been completed or
provided for, the final plat for the Shoreshire development should be approved.
Attachments
Exhibit 1 - Resolution
Exhibit 2 - Final plat documents
Exhibit 3 - Hearing Examiner decision
Exhibit 4 - Minor change decision 1
Exhibit 5 - Minor change decision 2
Exhibit 6 - Minor change decision 3
Form Review
Inbox Reviewed By Date
City Clerk Scott Passey 04/18/2014 08:48 AM
Mayor Dave Earling 04/18/2014 09:01 AM
Finalize for Agenda Scott Passey 04/18/2014 09:24 AM
Form Started By: Michael Clugston Started On: 04/14/2014 04:52 PM
Final Approval Date: 04/18/2014
Packet Page 243 of 424
1
RESOLUTION NO.
A RESOLUTION OF THE CITY OF EDMONDS,
WASHINGTON, APPROVING THE SEVEN LOT
SHORESHIRE FINAL PLAT.
WHEREAS, the Hearing Examiner approved an eight lot preliminary plat and
shoreline substantial development permit for the Hill-Lake Ballinger project (P-08-46;
SM-08-47) on October 16, 2008, subject to several conditions; and
WHEREAS, a new developer took over the project in 2012 after the economic
downturn; and
WHEREAS, staff approved a Type II minor modification to the Hearing
Examiner’s decision to remove one lot and shift the location of some infrastructure and
utilities on December 12, 2012, subject to additional conditions; and
WHEREAS, staff approved a second minor modification to the Hearing
Examiner’s decision to shift the location of the required lake access for Lot 5 on July 30,
2013, subject to additional conditions; and
WHEREAS, staff approved a third minor modification to the Hearing Examiner’s
decision to correct the location of external lot lines that had been shown incorrectly on
previous preliminary plat surveys on February 6, 2014, which decision also satisfied three
conditions of the July 30, 2013 decision; and
WHEREAS, the applicant has submitted documents for final plat approval; and
WHEREAS, staff has reviewed those documents and determined that all
conditions of preliminary approval have been satisfied; and
WHEREAS, a bond has been submitted to guarantee completion of those
approved civil subdivision and landscaping improvements which have yet to be installed;
and
WHEREAS, the City Council has reviewed the final plat documents; and
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2
WHEREAS, based on those documents, the City Council finds that this
subdivision conforms to all terms of the Hearing Examiner’s preliminary plat approval
and subsequent minor modifications, and that said subdivision meets the requirements of
chapter 58.17 RCW, other applicable state laws, and all local ordinances adopted under
chapter 58.17 RCW that were in effect at the time of preliminary plat approval; NOW,
THEREFORE,
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON,
HEREBY RESOLVES AS FOLLOWS:
Section 1. The city council hereby approves the final plat of the Shoreshire
project described in the WHEREAS clauses, above, having satisfied the terms of
approval as established by the Hearing Examiner and three minor modification approvals.
Section 2. The Mayor is hereby authorized to inscribe and execute this approval
on the face of the plat on behalf of the City Council.
Section 3. The City Clerk is hereby authorized to record, at the expense of the
applicant, said final plat approval, in accordance with the ordinances of the City of
Edmonds.
RESOLVED THIS _____ DAY OF _________________, 2014:
MAYOR DAVE EARLING
ATTEST:
CITY CLERK, SCOTT PASSEY
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
RESOLUTION NO. ___
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CITY OF EDMONDS
121 5TH AVENUE NORTH • Edmonds, WA 98020 • (425) 771-0220 • FAX (425) 771-022 1
HEARING EXAMINER
In the Matter of the Application of
Laurie Hill
)
)
)
)
)
For a Formal Plat and Shoreline )
=S=ub=s=tan==t=ia=l=D=e~v=el=o~pm==e=m~P~e=r=rru=·t~------~)
NOS. P-08-46
SM-08-47
FINDINGS, CONCLUSIONS,
AND DECISION
SUMMARY OF DECISION
GARY HAAKENSON
MAYOR
The request for a formal plat to subdivide approximately 2.21 acres into eight single-family
residential lots and a shoreline substantial development permit to allow development of three of
the lots within the shoreline jurisdiction of Lake Ballinger at 24223 -24227 -76th Avenue West
in Edmonds; Washington is APPROVED; subject to conditions.
SUMMARY OF RECORD
Request:
Laurey Tobiason, of Tobiason & Company, on behalf of Laurie Hill (Applicant), requested
approval of a formal plat to subdivide approximately 2 .21 acres into eight single-family
residential lots, and a shoreline substantial development permit to allow development ofthree of
the lots within the shoreline jurisdiction of Lake Ballinger; at 24223 through 24227-76th
Avenue West in Edmonds; Washington.
Hearing Date:
The Edmonds Hearing Examiner held an open record hearing on the request on October 2 ; 2008.
Testimony:
At the open record hearing the following individuals presented testimony under oath:
1. Michael Clugston, Planner, City of Edmonds
2. Laurey Tobiason; Applicant Representative
3. Lynn Yarnall
4. Ken Pierce
5. Scott Boye
6 . Alvin Rutledge
Findings, Conclusions, and Decision
City of Edmonds Hearing Examiner
McArthur Patterson Plat, No. P-08-46/SM-08-4 7
• Incorporated August 11 , 1890 •
page 1 of 19
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Exhibits:
The following exhibits were admitted in the record:
1. City of Edmonds Planning Division StaffReport
2. Preliminary Plat Map (11x17 and 24x36) (referred to as Plat Map)
3. Preliminary Utility plans (11x17 and 24x36)
4. Shoreline Permit Site Plan
5. Title report, dated July 3, 2008
6. Wetland Report, dated June 18, 2008
7. Edmonds School District 15 Safe Walk Form
8. Preliminary Drainage Report, dated July 15, 2008
9. Environmental Checklist, dated July 10, 2008
10. Determination ofNon-Significance, dated August 12, 2008
11. Snohomish County PUD Comments, dated August 21, 2008
12. Department of Ecology Comments, dated August 13, 2008
13. Engineering Division Requirements Form, prepared August 13, 2008
14. Affidavits of publication, posting, and mailing
15. Traffic Impact Worksheet
16. City ofEdmonds Shoreline Master Program, Plate #6
17. Comment letter from Scott Boye
18. Comment letter and materials from Robert Boye
19. Aerial photo of subject property
20. City of Edmonds Parks and Recreation comment form
21. Applications and trust amendment
22. Comment letter from Wen-fong Chang
23. Tree retention plan, submitted by Applicant
Upon consideration of the testimony and exhibits submitted in the record, the Hearing Examiner
enters the following findings and conclusions:
FINDINGS
1. The Applicant requested formal plat approval to subdivide approximately 2.21 acres into
eight single-family residential lots between Lake Ballinger and 76th Avenue West. The
Applicant also requested shoreline substantial development permit (SSDP) approval to
allow development of three of the lots within the shoreline jurisdiction of Lake Ballinger.
The subject property is located at 24223-24227 -76th Avenue West in Edmonds,
Washington.' Exhibit 2, Plat Map; Exhibit 1, page 2; Exhibit 21, Applications.
2. The subject property is comprised of four lots, three of which are developed with single-
family homes. The project site abuts Lake Ballinger to the east and 76th A venue W to the
west. The large lot closest to the lake is vacant. SmTounding parcels to the north and
south are developed with single-family residences. Parcels west of 76th Avenue Ware
developed with commercial uses, consistent with commercial zoning designations. All
1 The subject property is comprised of four tax parcels: 00488800601503, -1502, -1501, and 00488800702000. The
legal description of the location of the tax parcels is a portion of the southwest quarter of the southwest quarter of
Section 32, Township 27 North, Range 4 E, W.M. Exhibit 2, Plat Map.
Findings, Conclusions, and Decision
City of Edmonds Hearing Examiner
McArthur Patterson Plat, No. P-08-46/SM-08-47 page 2of19
Packet Page 253 of 424
three existing residences on-site would be removed, while an existing dock at the
waterline would be retained. Exhibit 1, page 2; Testimony of Mr. Tobiason.
3. The site slopes gently from west to east (to the lake) and is vegetated with typical
residential landscaping, including several large trees. The edge of the site adjacent to the
lake contains a large lawn. Exhibit 1, page 2; Testimony of Mr. Clugston.
4. During preliminary project review, a wetland was identified in the shorelands area
adjacent to the lake at the east end of the site. The Applicant submitted a professionally
prepared Critical Areas Report, which delineated and rated the wetland consistent with
the requirements ofEdmonds Community Development Code (ECDC) section
23.50.010.2 The on-site portion ofthe lake fringe wetland was rated as a Class 4 wetland,
because it scored 25 on the city of Edmonds wetland field data form. Exhibit 6, Critical
Area Study; ECDC 23.50.010. A minimum 35-foot buffer must be provided for the
wetland. ECDC 23.50.040.F.1.d.
5. The existing 35-foot area adjacent to the wetland edge is dominated by a maintained
lawn. Cattails, rush, and hardhack grow at the water's edge. The lawn in the area of the
standard buffer width provides good stormwater storage and also water quality treatment
for surface runoff; however,water quality functions are limited by typical lawn care
practices including fertilizer and pesticide application. The Applicant proposes to retain
the lawn in its existing condition within a native growth protection area, to be noted as
such on the final plat. The City did not require any changes to existing vegetation. The
City currently has no regulations prohibiting the application oflawn care chemicals
within critical area buffers. Exhibit 6, Critical Areas Study; Exhibit 1, page 7; Testimony
of Mr. Clugston.
6. The City of Edmonds' Shoreline Master Program designates Lots 6, 7, and 8 as located
within the Suburban Residential IV Shoreline Environment along Lake Ballinger. A
shoreline substantial development permit (SSDP) is required for the construction of more
than one detached dwelling unit in this shoreline environment Exhibit 16; Testimony of
Mr. Clugston; Edmonds Community Development Code (ECDC) 23.1 0.120.
7. None of the proposed development would occur waterward of the ordinary high water
mark. No bulkhead, breakwater, dredging, filling of shorelands, new dock, or moorage
2 ECDC 23.50.010.F. Lake Ballinger. Lake Ballinger is designated on the U.S. National Wetlands Inventory as a
lacustrine (lake) environment and should not be delineated as a wetland in its entirety. Lake fringe wetlands existing
along the periphery of Lake Ballinger shall be identified according to specific criteria provided in the Washington
State Wetlands Identification and Delineation Manual (Ecology Publication No. 96-94, 1997) and updated guidance
provided in Washington State Wetlands Rating System for Western Washington-Revised (Ecology Publication No.
04-06-025, 2004). Consistent with guidance for delineating lake fringe wetlands provided in these resources, the
existence of jurisdictional wetlands along Lake Ballinger shorelines shall be largely based upon the presence of
persistent emergent vegetation in shoreline areas less than 6.6 feet in depth. Provisions for protection of Lake
Ballinger shorelines not meeting criteria for jurisdictional wetlands are provided in the city of Edmonds shoreline
master program. [Ord. 3527 § 2, 2004].
Findings, Conclusions, and Decision
City of Edmonds Hearing Examiner
McArthur Patterson Plat, No. P-08-46/SM-08-47 page 3 of19
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facility is proposed. Testimony of Mr. Clugston; Testimony of Mr. Tobiason; Exhibit 2,
Plat Map.
8. Planning Staff identified the following Comprehensive Plan goals and policies as
applicable to development of the subject property:
Residential Development. Goal B: High quality residential development which is
appropriate to the diverse lifestyle of Edmonds residents should be maintained
and promoted. The options available to the City to influence the quality of
housing for all citizens should be approached realistically in balancing economic
and aesthetic consideratio11; in accordance with the following policies:
B. I. Encourage those building homes to design and construct homes with
architectural lines that enable them to harmonize with the surroundings ... ;
B.2. Protect neighborhoods from incompatible additions to existing buildings
that do not harmonize with existing structures in the area;
B.3. Minimize encroachment on view of existing homes by new
construction ... ;
B.4. Support retention and rehabilitation of older housing ... when
economically feasible;
B.S. Protect residential areas from incompatible land uses through the careful
control of other types of development ... based on these principals:
B5a Residential privacy is a fundamental protection to be upheld by
local government;
B5b Traffic not directly accessing residences in a neighborhood must
be discouraged;
B5c Stable property values must not be threatened by view, traffic, or
land use encroachments;
B5d Private property must be protected from adverse environmental
impacts of development; including noise; drainage; traffic; slides;
etc.
B.6. Require that new residential development be compatible with the natural
constraints of slopes; soils; geology; vegetation; and drainage.
Exhibit 1, page 3, citing City of Edmonds Comprehensive Plan.
9. The proposed increase in density would be consistent with the densities prescribed for the
area in the Comprehensive Plan. By keeping all development activities outside the
delineated wetland and its buffer area, the project would avoid adverse environmental
impacts. Due to the low elevation of the subject property and its east-west orientatio11;
the proposal would not significantly impact the views of existing uses. The project
would not bring in new traffic not associated with the proposed residential units. Exhibit
1, pages 3, 5; Testimony of Mr. Clugston; Testimony of Mr. Tobiason.
10. The site contains two zoning designations. Roughly the western half of the site, along
76th Avenue W; the site is zoned single-family residential RS-8; while the eastern half of
Findings, Conclusions, and Decision
City of Edmonds Hearing Examiner
McArthur Patterson Plat, No. P-08-46/SM-08-47 page4ofl9
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the site adjacent to the lake is zoned single-family RSW-12. Single-family dwelling units
are allowed uses in both zones. The RS-8 zone requires a minimum lot area of 8;000
square feet and a minimum lot width of70 feet. The maximum density allowed in this
zone is 5.5 dwelling units per acre. Construction in the RS-8 zone must be set back 25
feet from streets, 7.5 feet from side lot lines, and 15 feet from rear lot lines. The RSW-12
zone requires a minimum lot area of 12;000 square feet and frontage on the ordinary high
water line. Structures in the RSW -12 zone must be set back a minimum of 15 feet from
streets; 10 feet from side lot lines; and 35 feet from rear lot lines. The maximum density
allowed in the RSW-12 zone is 3.7 dwelling units per acre. There is no minimum density
required in either zone. Overall lot coverage by structure on the new lots would be
limited to 35%. Each proposed lot would be required to provide a minimum of two off-
street parking spaces. Exhibit 1, page 2; Exhibit 2, Plat Map; Edmonds Community
Development Code (ECDC) 16.20.010, .030.
11. As proposed, the site would be divided into eight single-family lots. Five of the lots
would fall within the RS-8 portion of the site. Each would be at least 8;000 square feet in
area and at least 70 feet wide, except for proposed Lot 5, which is depicted on the plat
map as 69.59 feet wide at its widest point. The lots are irregularly shaped. The
remaining three lots are proposed within the RSW-12-zoned portion ofthe site. Each of
these lots would exceed 12;000 square feet in area. Lots 7 and 8 front the lake directly,
while Lot 6 has a panhandle frontage of 14.38 feet along the site's southern boundary.
The overall density for the project is proposed to be 3.7 dwellings per acre. The plat map
depicts a building envelope in each proposed lot that could accommodate construction a
residence with a garage outside of required setbacks. Exhibit 2, Plat Map; Testimony of
Mr. Tobiason; Exhibit 1, page 5.
12. The record contains conflicting evidence regarding the eastern boundary of the subject
property. According to the Applicant's Plat Map; based on a privately commissioned
survey, the boundary of the plat ends west of the ordinary high water mark (OHWM) by
17 feet at the southern site boundary and 25 feet at the northern site boundary.
Snohomish County Assessor records show the subject property extending approximately
80 feet east of the OHWM. At time ofhearing, the Applicant had been unable to verify
exact property boundaries. However, no development is proposed within any area east of
the western edge of the proposed wetland buffer. The total area of each proposed lot
excludes any property east of a point slightly west of the OHWM. Exhibit 2, Plat Map;
Testimony of Mr. Tobiason; Exhibit 19; Exhibit 18; Exhibit 1, page 8.
13. The existing residences on-site take access from a private road or shared driveway in the
middle of the subject property's frontage on 76th Avenue W. The proposal would remove
that access point and replace it with a single access located along the north boundary of
the site. The new access road, proposed as 243rd Place SW; would be built to City Road
Standards established in ECDC 18.80, providing a 30-foot right-of-way, 20 feet of paved
road width; curbs, and gutters. It would be dedicated to the City as a new public road;
terminating in a hammerhead at its east end to provide emergency vehicle access. A
sidewalk along the south side ofthe road would provide pedestrian connection for all lots
Findings, Conclusions, and Decision
City of Edmonds Hearing Examiner
McArthur Patterson Plat, No. P-08-46/SM-08-47 page 5 of19
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to 76th Avenue W. Exhibit 2, Plat Map; Exhibit 1, page 5. Property frontage along 76th
A venue W is already improved with curb; gutter; and sidewalk. Exhibit 8, page 1.
14. The Applicant submitted a traffic impact analysis worksheet (worksheet), prepared by
Tobiason & Company. The worksheet described sight distance at the proposed ingress as
"good", explaining that the road is straight, without topographical variations that result in
blind spots. Detailed traffic impact analysis was not required because the project would
generate fewer than 25 new peak hour trips. The worksheet proposes payment of traffic
impact fees in the amount of$4;203.60. Exhibit 15. The City accepted the worksheet as
addressing required traffic impact analysis. Testimony of Mr. Clugston.
15. Existing transit service to the site consists of a Community Transit stop on 76th Avenue
W, Metro bus service at the nearby intersection of76th Avenue Wand State Route 104;
and two park and ride facilities within one mile of the subject property (the Shoreline
Park & Ride and the Aurora Village Transit Center). Exhibit 1, page 6.
16. Because the project would create more than 2,000 square feet of new impervious surface,
storm water quality controls are required. The project would be required to limit peak
runoff rate (where stormwater runoff discharges off-site during and after storm events) to
be equal to or less than the pre-developed condition. ECDC 18.30.060.1. Roof drain
runoff from structures on proposed Lots 7 and 8 would be dispersed at the edge of the
wetland, in order to maintain hydrology ofthat natural feature. Runoff from the other
new impervious surfaces would be collected in a series of catch basins and directed
through underground pipes to on-site stormwater detention and water quality vaults.
Runoff from the public road would be treated by a filtered catch basin. The
detention/treatment vault would be designed to accommodate storm flows and to provide
treatment via filter systems prior to discharge to Lake Ballinger, mimicking the pre-
developed condition as required. Maintenance and performance bonds would be
submitted at time of construction plan review or construction permit issuance. The
Applicant would be responsible for ensuring that an operations and maintenance manual
is prepared and made available for ongoing maintenance of the stormwater facilities,
which would be privately maintained and operated by a homeowners' association.
Exhibit 8, pages 3-12; Testimony of Mr. Tobiason; Testimony of Mr. Clugston.
17. Lake Ballinger is identified by the Washington State Department ofEcology as a surface
water with a water quality improvement plan or total maximum daily load (TMDL)
addressing phosphorus. The project's stormwater facilities would be required to provide
phosphorus control and treatment consistent with Ecology's 2005 Stormwater Manual for
Western Washington, as was noted as a requirement by City Engineering Staff during
engineering review. Exhibit 12, Department of Ecology Comment; Exhibit 13,
Engineering Review, page 2.
18. The on-site shorelands ofLake Ballinger in the vicinity of proposed Lots 7 and 8 have
been identified as a Zone A Floodplain, according to the Federal Insurance Rates Map
(FIRM), Panel1215. The FIRM Zone A identification means that the land is known to
be a special flood hazard area inundated by the 100-year flood but where no base flood
Findings, Conclusions, and Decision
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McAtthur Patterson Plat, No. P-08-46/SM-08-47 page 6of19
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elevations are determined. However, the City of Edmonds has defmed the base flood
elevation for this portion of Lake Ballinger shorelands at 282.5 feet. According to
information in the file, the 282.5-foot elevation falls within the on-site wetland. No
residential structures would be placed at the identified base flood elevation. The lowest
elevation residential structures would be placed at on Lots 7 and 8 would be 288 feet.
The elevation difference would minimize impacts to new structures on the two lots;
however, Staff indicated that site-specific flood studies and assessments would be
required during building permit review for both lots. Exhibit 1, page 6; Testimony of Mr.
Clugston.
19. The Applicant proposes to connect each lot to City ofEdmonds municipal sewer and
water service. Potable water would be extended to the site from existing facilities in 761h
A venue W. Municipal sanitary sewer traverses the subject property in an existing
easement east of the proposed development envelope, immediately west of the proposed
35-foot wetland buffer. Individual connections to municipal utilities would be reviewed
during civil engineering review. Requirements the plat must satisfy are identified in the
record at Exhibit 13. Exhibit 1, page 6; Exhibit 3, Preliminary Utility Plan (2 sheets);
Exhibit 8, page 3; Exhibit 2, Plat Map; Exhibit 13, Engineering Division Review
Comments.
20. City Engineering, Fire, Public Works, and Parks & Recreation Departments all reviewed
the applications for compliance with applicable requirements of each department. Public
Works and Fire consolidated their comments in the Engineering Division's review
document, in the record at Exhibit 13. The Engineering Division's review considered
such areas as: right-of-way dedication; public road improvements; private access
(driveway) requirements; street turnaround standards; utility and access easements; street
lighting, required landscaped areas; potable water and sewer improvements; stormwater
management; underground wiring; excavation and grading; signage, if any; survey
monumenting; as-built drawings; engineering fees; and other requirements. No agency
identified issues that would result in a recommendation of denial or in significant
alterations to the project as proposed. Compliance with Fire, Public Works, and
Engineering requirements would be reviewed at time of construction permit issuance.
Exhibit 13; Testimony of Mr. Clugston.
21. Snohomish County PUD submitted comments that it has capacity to serve the five
proposed new residences. The PUD indicated that the Applicant would be required to
provide a 10-foot easement and eight feet of clearance between any structures and any
utility transformer/switch cabinets. Exhibit 11.
22. No open space or parkland dedication was required for this project. Parks and Recreation
submitted a document indicating that the agency had no comment on this proposal.
Exhibit 1, page 6; Testimony of Mr. Clugston; Exhibit 20.
Findings, Conclusions, and Decision
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McArthur Patterson Plat, No. P-08-46/SM-08-47 page 7 of 19
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23. In Washington State, ample provision for the education of children is a paramount duty
of the state.3 Subdivisions in Washington State are required to make appropriate
provisions for the general welfare of the community, including provisions for schools and
for safe walking conditions for school-aged children. RCW 58.17.11 0. Edmonds
Community Development Code contains the same requirement. ECDC 20. 75.020.
Children living in the proposed plat would attend Woodway Elementary; College Place
Middle School, and Edmonds-Woodway High School. Edmonds School District 15
submitted comments indicating bus stop locations as follows: 76th Avenue Wand 244th
for elementary students; 76th Ave. Wand 242nd for middle school students; and
community transit stops for high school students. The District's comments indicate that
safe walking routes to the identified bus stops are needed. Exhibit 7, Edmonds School
District 15 Comments. Planning Staff noted that the proposed sidewalk along the new
internal public road would connect to existing sidewalks on the walking routes to the bus
stops indicated. Testimony of Mr. Clugston; Exhibit 2, Plat Map.
24. The existing dock, if retained, would be subject to the 10-foot side yard setback required
in the RSW-12 zone and in the Suburban Residential IV Shoreline Environment; pursuant
to the City of Edmonds Shoreline Master Program. Because the plat map does not show
the bounds of the subject property extending all the way to the OHWM; it is not possible
to tell if the existing dock would comply with the side yard setback from Lots 7 and 8.
Staff noted that the dock would need to be removed if it would not comply with the
setback. Testimony of Mr. Clugston; Exhibit 2, Plat Map; Exhibit 1, page 7. The
Applicant indicated that the dock would comply with the side yard setback; and that the
lot boundary between Lots 7 and 8 could be shifted if necessary. The Applicant also
clarified that no new docks are proposed as part of the project. Testimony of Mr.
Tobiason.
25. Initial application materials indicated no trees would be retained. Planning Staff strongly
encouraged retention of mature trees; especially along the south of proposed Lot 6. The
Applicant submitted a plan showing the location of seven mature trees that would be
retained: two along 76th Avenue W; one within Lot 1; two on the shared boundary
between Lots 5 and 6; and two along the southern boundary of Lot 6. Exhibit 23;
Testimony of Mr. Tobiason.
26. Pursuant to the State Environmental Policy Act (SEPA), the City ofEdmonds Planning
Division was designated lead agency for review of environmental impacts caused by the
proposal. In reaching the environmental threshold determination, Planning reviewed an
environmental checklist and application materials submitted by the Applicant; as well as
other materials on file with the City. Upon completion of review, the City determined
that compliance with all applicable City; State; and Federal regulations would adequately
address the impacts of the project and a Determination of Non-Significance (DNS) was
issued on August 12; 2008; which became fmal on August 26; 2008. No appeals were
filed. Exhibit 1, pages 3-4; Exhibit 1 0; Testimony of Mr. Clugston.
3 Washington State Constitution, Article 9, §1.
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27. The open record public hearing on the formal plat was advertised consistent with the
requirements of the Edmonds Community Development Code. Exhibit 14; Testimony of
Mr. Clugston; Exhibit 1, page 4.
28. The City received public comments on the applications expressing concerns summarized
as follows. Neighboring landowners wished the project to be limited to the one existing
dock as a joint use dock for all three waterfront lots. Other comments addressed historic
and potential future flooding for the waterfront lots. The neighbor to the south has
engaged in a salmon recovery practice in the lake in which he releases Chinook and Coho
fry into the lake; and he expressed concern that if the future owners ofLot 6 constructed a
dock on their 14 feet of waterfront it could adversely impact fry habitat. Other public
comments related to safe sight distance at the plat access intersection with 76th Avenue W
and road improvements required for the internal road. Neighbors adjacent to the north of
the east end of the subject property (Yarnall) inquired about impacts of the proposed
public road on their access to their property. There was also concern expressed about
whether the public road would impact the trees along the north boundary of the subject
property. The Lake Ballinger Community Association submitted concerns about
accessory dwelling units; depth to ground water; how stormwater runoff would be treated
and/or discharged to the lake; and how maintenance of the stormwater quality treatment
facilities would be ensured. Finally; public comments addressed: impacts of the new lots
on public safety and police force availability; the possibility of requiring the developer to
contribute to a crime victims' fund; and concerns about lake levels and flooding. Exhibit
17; Testimony of Scott Boye; Exhibit 18, Robert Boye letter; Exhibit 22, Chang letter;
Testimony of Ms. Yarnall; Testimony of Mr. Pierce; Testimony of Mr. Rutledge.
29. Planning Staff and the Applicant representative responded to public concerns at hearing.
The Applicant confrrmed that no new dock or moorage facility is proposed with the
subdivision, and Staff noted that any future proposal by owners ofLots 6, 7, or 8 would
reviewed for compliance with all shoreline and other applicable criteria at the time;
including required side setbacks. Staff noted that with only 14 feet of waterfront, Lot 6
would not be able to build a dock. Staff also noted that joint use docks are not allowed in
a Conservancy II environment, which is the designation of Lake Ballinger in the City of
Edmonds Shoreline Master Program. Regarding flooding; Staff noted that Lots 7 and 8
would be required to provide site-specific scientific studies regarding flood hazard prior
to building permit issuance; consistent with ECDC 23.70.020. The Applicant indicated
that the public road proposed for access to the new lots would have no impact on the
Yarnall driveway; located north of the shared property boundary; and that no off-site
trees would be removed during road construction. All stormwater infrastructure would
be reviewed for compliance with applicable local and state requirements during civil
engineering review prior to building permit issuance. Runoff from the new impervious
surfaces would receive water quality treatment prior to discharge. Staff indicated that
presently the City relies on private owners of group stormwater facilities to provide
satisfactory ongoing maintenance for such facilities. Staff indicated that subdivisions are
not reviewed by the police department and that there is no code-based authority for
requiring the developer to contribute to a crime victims' fund. Testimony of Mr.
Tobiason; Testimony of Mr. Clugston; Exhibit 1, pages 7, 8.
Findings, Conclusions, and Decision
City of Edmonds Hearing Examiner
McArthur Patterson Plat, No. P-08-46/SM-08-47 page 9ofl9
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CONCLUSIONS
Jurisdiction:
The Hearing Examiner has jurisdiction to hear and decide formal plat and shoreline substantial
development permit requests pursuant to Edmonds Community Development Code (ECDC)
20.100.010(B)(3) and (5) and ECDC 20.55.030.
Criteria for Shoreline Substantial Development Permit Review:
The criteria for review of an SSDP are set forth in Washington Administrative Code (WAC)
173-27-150. In order to approve the permit, the Examiner must fmd that the development is
consistent with:
A The policies and procedures of the State of Washington Shoreline
Management Act;
B. The State of Washington shoreline regulations (WAC 173-27); and
C. The City ofEdmonds Shoreline Master Program.
The City of Edmonds Shoreline Master Program contains goals, policies, and regulations that are
applicable to the proposed development. Pursuant to ECDC 23.10.040, the regulations are
mandatory, whereas the goals and polices "are intended to form the policy for shoreline uses,
developments, and activities, as the basis of the regulations ... and to assist the city in
determining whether to grant, modify and grant, or deny each proposed use, development, or
activity." ECDC 23.10.040. The goals and policies ofthe Shoreline Master Program are
established in ECDC 23.50.050-.095. This detailed information informing the City's policies
will not be included in this document but can be read in full in the Code. Following are the
shoreline regulations that apply to the instant application for shoreline substantial development.
23.10.130 General regulations -Environmentally sensitive areas and critical areas.
A Location.
1. Environmentally sensitive areas include steep slopes; marshes, bogs, and
swamps; floodplains; streams; spawning beaches; and other areas
exhibiting serious constraints on development and/or significant
possibility of biotic productivity.
2. Critical areas include fish and wildlife habitat conservation areas;
frequently flooded areas; geologically hazardous areas; streams; and
wetlands.
B. Development Limitations. All uses, developments, and activities on sites
containing environmentally sensitive areas and/or critical areas must comply
with all applicable local; state, and federal laws pertaining to development in
these areas. In addition, the site must be specifically designed so that the
hazards from or impact on the environmentally sensitive area and/or critical
area will be mitigated.
C. Additional Authority. In addition to any other authority the city may have, the
city is hereby authorized to condition or deny a proposed use, development, or
activity or to require site redesign because of hazards associated with the use,
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McArthur Patterson Plat, No. P-08-46/SM-08-47 page 10of19
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development or activity on or near an environmentally sensitive and/or critical
area; and/or the effect of the proposal on the environmentally sensitive area
and/or critical area. [Ord. 3318 § 3, 2000].
23.10.140 General regulations -Parking.
A Off-Street Parking Required. All uses must provide sufficient off-street
parking spaces in order to accommodate the reasonably anticipated number of
vehicles that will be coming to the subject property. Specific parking
standards for uses are identified in Chapter 17.50 ECDC, as now or hereafter
amended.
23.10.145 General regulations-Public access.
A. Except as provided in subsections B through D of this section; shoreline
substantial developments or conditional uses shall provide public access
where any of the following conditions are present:
1. Where development or use will create increased demand for public access
to the shoreline; the development or use shall provide public access to
mitigate this impact.
2. Where development or use will interfere with an existing public access
way, the development or use shall provide public access to mitigate this
impact.
3. Where a use which is not a priority shoreline use under the Shoreline
Management Act will locate on a shoreline of the state; the use or
development shall provide public access to mitigate this impact.
4. Within the Edmonds shoreline jurisdiction; where a use or development
will interfere with a public use oflands or waters subject to the public trust
doctrine; the development shall provide public access to mitigate this
impact. The shoreline permit file shall describe the impact, the required
public access conditions; and how the conditions address the impact.
23.10.150 Use regulations-Detached dwelling units.
A. General. This section contains regulations pertinent to the development and
use of a detached dwelling unit. These regulations are founded on the goals
and policies established in Part II of this chapter. Please see the chart
contained in ECDC 23.10.120 to determine in which shoreline environments
detached dwelling units are permitted.
B. Permitted Use.
1. The principal use permitted is the use of the subject property for a
detached single-family dwelling unit.
2. In addition to the principal use listed above, "normal appurtenances" as
specified in WAC 173-27-040(1 )(g); as now or hereafter amended and as
modified by ECDC 23.10.045 (B)(030), as normally associated with a
detached dwelling unit and residential occupancy are also permitted;
including grading of the subject property which does not exceed 499 cubic
yards. This chapter also contains specific regulations on bulkheads and
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McArthur Patterson Plat, No. P-08-46/SM-08-47 page 11 of 19
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other shoreline protective structures, moorage facilities, and other uses,
developments and activities which may be conducted accessory to the
principal use.
3. In addition to the uses listed above in subsections (B)(l) and (B)(2) ofthis
section, in the suburban residential I, II and III environments, the
installation of storm drainage lines to convey storm water resulting from
the use of the subject property as a detached dwelling unit, down the face
of a slope for dispersal into the existing storm drainage system within the
railroad right-of-way shall be considered a normal ancillary development
activity, provided the subject property owner has received written
permission from the railroad and subject to approval by the city engineer.
C. Lot Size.
1. The minimum lot sizes established below are based on the entire area of
the subject property landward of the ordinary high water mark, not just the
portion of the subject property within the jurisdiction of the Shoreline
Management Act and this chapter.
2. Except for pre-existing lots, the minimum lot size for a detached dwelling
units is as follows:
a. In the suburban residential I shoreline environment, the minimum lot
size is 20,000 square feet oflot area landward of the ordinary high
water mark.
b. In the suburban residential II and IV shoreline environments, the
minimum lot size is 12,000 square feet oflot area landward of the
ordinary high water mark.
c. In the suburban residential III shoreline environments, the minimum
lot size is 6,000 square feet oflot area landward of the ordinary high
water mark.
D. Required Yards-Overwater Structures Prohibited. The regulations ofthis
subsection establish the required setbacks for all buildings and other major
structures associated with this use. No building or other major structure may
be located within the following required setbacks:
Environment/ Setback
Suburban Residential I
Suburban Residential II
Suburban Residential III
Suburban Residential
IV**
Findings, Conclusions, and Decision
City of Edmonds Hearing Examiner
Street
25
feet
25
feet
20
feet
15
feet
McArthur Patterson Plat, No. P-08-46/SM-08-47
Rear Side
25 10 feet min./ total35 feet
feet*
25 10 feet
feet*
15 5 feet
feet*
35 10 feet
feet*
page 12 of 19
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* The rear setback for accessory buildings covering less than 600 square
feet of the site may be located within five feet of the rear property line.
**A 35-foot setback is required from the OHWM in all suburban
residential IV environments.
E. Height. In all suburban residential shoreline environments, the height of a
detached dwelling unit may not exceed 25 feet above average grade level and
accessory buildings may not exceed 15 feet above average grade level. [Ord.
3318 § 3, 2000].
Criteria for Formal Plat Review:
Pursuant to ECDC 20.75.080 and ECDC 20.75.085; formal plats may be approved if
the following fmdings can be entered:
ECDC 20.75.080:
A The proposal is consistent with the purposes of the Subdivision Ordinance; ECDC
Chapter 20.75, and meets requirements ofthe chapter;
B. The proposal is consistent with the comprehensive plan, or other adopted city
policy; and is in the public interest;
C. The proposal meets all requirements of the Zoning Ordinance, or a modification
has been approved as provided for in ECDC Chapter 20.75;
D. The proposal meets all requirements of the ECDC relating to flood plain
management.
ECDC 20.75.085:
A. Environmental.
1. Where environmental resources exist, such as trees, streams, ravines or
wildlife habitats; the proposal shall be designed to minimize significant
adverse impacts to the resources. Permanent restrictions may be imposed on
the proposal to avoid impact.
2. The proposal shall be designed to minimize grading by using shared
driveways and by relating street; house site and lot placement to the existing
topography.
3. Where conditions exist which could be hazardous to the future residents of the
land to be divided, or to nearby residents or property; such as flood plains;
steep slopes or unstable soil or geologic conditions, a subdivision of the
hazardous land shall be denied unless the condition can be permanently
corrected; consistent with paragraphs A(l) and (2) ofthis section.
Findings, Conclusions, and Decision
City of Edmonds Hearing Examiner
McArthur Patterson Plat, No. P-08-46/SM-08-47 page 13 of 19
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4. The proposal shall be designed to minimize off-site impacts on drainage,
views and so forth.
B. Lot and Street Layout.
1. Lots shall be designed to contain a usable building area. If the building area
would be difficult to develop, the lot shall be redesigned or eliminated, unless
special conditions can be imposed on the approval which will ensure that the
lot is developed properly.
2. Lots shall not front on highways, arterials or collector streets unless there is no
other feasible access. Special access provisions; such as shared driveways,
turnarounds or frontage streets may be required to minimize traffic hazards,
3. Each lot shall meet the applicable dimensional requirements of the zoning
ordinance.
4. Pedestrian walks or bicycle paths shall be provided to serve schools, parks,
public facilities; shorelines and streams where street access is not adequate.
C. Dedications.
3. Any approval of a subdivision shall be conditioned on appropriate dedication
of land for streets; including those on the official street map and the
preliminary plat.
D. Improvements.
1. Improvements which may be required; but are not limited to; streets; curbs;
pedestrian walks and bicycle paths, sidewalks, street landscaping, water lines,
sewage systems; drainage systems and underground utilities.
2. The person or body approving a subdivision shall determine the improvements
necessary to meet the purposes and requirements of this chapter; and the
requirements of:
a. ECDC Title 18; Public Works Requirements;
b. ECDC Chapter 19.25, Fire Code, as to fire hydrants, water supply and
access.
This determination shall be based on the recommendations of the
community development director; the public works director; and the
fire chief
E. Flood Plain Management. All subdivision proposals shall comply with the criteria
set forth in the Edmonds Community Development Code for flood plain
management.
Findings, Conclusions, and Decision
City of Edmonds Hearing Examiner
McArthur Patterson Plat, No. P-08-46/SM-08-47 page 14 of 19
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The ECDC criteria for plat approval are similar to those set forth in the state subdivision statute.
Section 58.17.110(2) ofthe Revised Code of Washington (RCW) states as follows:
A proposed subdivision and dedication shall not be approved unless the city,
town; or county legislative body makes written fmdings that:
a. Appropriate provisions are made for the public health, safety, and
general welfare and for such open spaces; drainage ways, streets or
roads, alleys, other public ways, transit stops, potable water
supplies, sanitary wastes, parks and recreation, playgrounds,
schools and schoolgrounds and all other relevant facts, including
sidewalks and other planning features that assure safe walking
conditions for students who only walk to and from school; and
b. the public use and interest will be served by the platting of such
subdivision and dedication.
Conclusions Based on Findings: Shoreline Substantial Development Permit
1. As conditioned, the application satisfies the criteria for approval of a shoreline substantial
development permit.
a. The proposed residential development would be consistent with the Shoreline
Management Act (SMA). The policy of the SMA; as set forth in RCW 90.58.020,
is to "provide for the management of the shorelines of the state by planning for
and fostering all reasonable and appropriate uses." This policy "contemplates
protecting against adverse effects to the public health, the land and its vegetation
and wildlife, and the waters of the state and their aquatic life; while protecting
generally public rights of navigation and corollary rights incidental thereto." RCW
90. 58. 020. The proposed development is a reasonable and appropriate use for the
Suburban Residential IV Shoreline Environment. The project includes
stormwater improvements for water quality and peak discharge protection. The
project would not have any impacts on navigation. Findings Nos. 1, 2, 6, 7, and
16.
b. The project would be consistent with WAC 173-27. This development is being
reviewed under the criteria for approval for shoreline substantial development
permits set forth in WAC 173-27-150. Additional regulations applicable to
shoreline substantial development include:
WAC 173-27-140 Review criteria for all development.
(1) No authorization to undertake use or development on
shorelines of the state shall be granted by the local government
unless upon review the use or development is detetmined to be
consistent with the policy and provisions of the Shoreline
Management Act and the master program.
Findings, Conclusions, and Decision
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McArthur Patterson Plat, No. P-08-46/SM-08-47 page 15 of 19
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(2) No permit shall be issued for any new or expanded building or
structure of more than thirty-five feet above average grade level on
shorelines of the state that will obstruct the view of a substantial
number of residences on areas adjoining such shorelines except
where a master program does not prohibit the same and then only
when overriding considerations of the public interest will be
served.
WAC 173-27-190 Permits for substantial development.. ..
( 1) Each permit for a substantial development .. issued by local
government shall contain a provision that construction pursuant to
the permit shall not begin and is not authorized until twenty-one
days from the date of filing as defmed in RCW 90.58.140(6) and
WAC 173-27-130, or until all review proceedings initiated within
twenty-one days from the date of such filing have been terminated;
except as provided in RCW 90.58.140 (S)(a) and (b).
The requirement ofWAC 173-27-140(1) is addressed through the SSDP review
criteria. WAC 173-27 -140(2) would be satisfied because the Shoreline Master
Program, as ECDC 23.10.150.E, prohibits structures over 25 feet in height in the
suburban residential shoreline environments. Compliance with this height
limitation would be ensured by condition of approval. The requirement of WAC
173-27-190 is addressed by ECDC 20.55.060 (no construction until 30 days after
decision). This limitation is incorporated into the conditions of approval.
c. The proposal would be consistent with the goals, policies and regulations of the
City ofEdmonds Shoreline Master Program. Single-family detached residential
dwellings and "normal appurtenances" are permitted uses in the suburban
residential shoreline environments. No bulkheads or other shoreline protective
structures, moorage facilities, or any other uses waterward of the OHWM are
proposed. No development of the on-site critical area is proposed; a 35-foot
buffer would be protected in perpetuity in a native growth protection area. Off-
street parking consistent with ECDC 17.50 is proposed. Each lot would provide
parking inside a garage, as well as in driveways. Public access to the shoreline
would not be affected by the development. Lots 6; 7; and 8 would all be at least
12,000 square feet in area. Each ofthe lots contains a buildable area outside of all
required setbacks. The Applicant has indicated that if the existing dock is
determined to straddle the proposed lot line between Lots 7 and 8, the boundary
would be reconfigured such that the dock can comply with the side setback. As
noted above, a condition of approval would ensure no structures on Lots 6, 7, and
8 would exceed 25 feet in height. Findings Nos. 4, 5, 6, 11, and 24.
Formal Plat Conclusions Based on Findings:
1. As conditioned; the proposed plat is consistent with the purposes of the Subdivision
ordinance, which are established at ECDC 20.75.020 as: to promote the public health,
safety and general welfare in accordance with state standards to prevent overcrowding of
Findings, Conclusions, and Decision
City of Edmonds Hearing Examiner
McArthur Patterson Plat, No. P-08-46/SM-08-47 page 16 of 19
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land; to lessen congestion in the streets and highways; to facilitate adequate provisions
for water; utilities; sewerage; storm drainage; parks and recreation areas; sites for schools
and playgrounds, and other public requirements; to provide for proper ingress and egress;
and to require uniform monumenting of subdivisions and accurate legal descriptions of
subdivided lots. Through increasing density consistent with the underlying zoning,
retaining mature trees where possible; and complying with the requirements of the critical
areas ordinance, the proposed land use is consistent with applicable goals and policies of
the Comprehensive Plan. As proposed; all lots except Lot 5 comply with the appropriate
bulk dimensional standards of the two underlying zoning districts. Lot 5 is very slightly
less than 70 feet in width on the plat map; a condition of approval would require the lot to
provide the full 70 feet in width. Although proposed Lots 7 and 8 are within a Zone A
Floodplain according to FIRM Maps; each lot's proposed development envelope would
extend to 288 feet as its lowest elevation, which would be above the City-identified base
flood elevation of282.5 feet. To further protect future owners and nearby residents; a
condition of approval would require special studies of Lots 7 and 8 prior to building
permit issuance. Findings Nos. 8, 9, 11, 18, and 20.
2. With conditions, all necessary protections would be afforded to the on-site wetland and to
Lake Ballinger. A 35-foot no-disturb buffer would be maintained in perpetuity westward
of the delineated wetland edge. A condition of approval would ensure that the native
growth protection area is noted on the face of the fmal plat. Any ongoing maintenance;
such as noxious weed removal would be conducted by the homeowners' association. No
development is proposed waterward of the wetland. Conditions would ensure that Lots 7
and 8 are specially studied for flodd hazard assessment prior to construction permit
issuance. Conditions would ensure that all stormwater facilities as designed and built
would comply with City standards, as well as with the Stormwater Management Manual
for Western Washington; and that best management practices for phosphorus control are
implemented through construction and into the future, consistent with applicable City and
State requirements. Off-site views would not be significantly impacted by residential
development in a residential zoning district. Some mature trees would be retained,
including two along the site frontage on 76th Avenue W. Structures on Lots 6; 7; and 8
would be limited to an overall height of25 feet. Findings Nos. 4, 5, 9, 10, 16, and 17.
3. Each lot would contain sufficient buildable area outside of required street, side, and rear
setbacks. All lots would front on the new internal public road. A condition of approval
is necessary to ensure that proposed Lot 5 provides the full 70 feet of lot width, because
as proposed it is slightly less than 70 feet. A sidewalk along the south side of the new
internal road would provide pedestrian connection to existing sidewalks in the vicinity.
The 30-foot right-of-way; to be called 243rd Place W; would be dedicated to the City. No
parkland or other dedications were required. Findings Nos. 10, 11, 13, 14, and 22.
4. All infrastructure, including potable water, sanitary sewer, stormwater collection, the
public right-of-way; and any other civil requirements have been fully reviewed and
preliminarily determined to be feasible as proposed. Compliance with Fire, Public
Works; Utility; and Eingneering technical requirements would be ensured through civil
engineering and construction permit reivew after preliminary plat approval. Conditions
Findings, Conclusions, and Decision
City of Edmonds Hearing Examiner
McArthur Patterson Plat, No. P-08-46/SM-08-47 page 17 of 19
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would ensure that Lots 7 and 8 undergo all necessary flood hazard analysis prior to
construction permit issuance. Findings Nos. 13, 16, 18, 19, and 20.
5. As conditioned, all appropriate provisions for public health, safety, and welfare are
addressed. Transit service is available in the area. There is capacity in the pertinent
facilities of Edmonds School District 15, and the proposal provides adequate safe
walking for school children. Subdivision consistent with the densities and bulk
dimensional requirements of the underlying zoning districts is consistent with the public
use and interest. The project was reviewed for compliance with the requirements of
SEP A and a DNS was issued and not appealed. At least seven mature trees would be
retained. Conditions would ensure that a homeowners' association is established for the
maintenance of all communal areas and facilities, to include (at a minimum) the on-site
stormwater management facilities and the wetland and buffer area. Should the tidelands
and any portion ofLake Ballinger bottomlands be determined to be part of the subject
property; that portion not subdivided into individual lots would be jointly owned as a
common area, to be maintained by the homeowners' association, if any maintenance is
required. Findings Nos. 9, 15, 20, 23, 26, 28, and 29.
DECISION
Based on the preceding findings and conclusions; the request for a formal plat to subdivide
approximately 2.21 acres into eight single-family residential lots; and a shoreline substantial
development permit to allow development of three of the lots within the shoreline jurisdiction of
Lake Ballinger; at 24223-24227 -76th Avenue West in Edmonds; Washington is APPROVED,
subject to the following conditions:
1. The instant SSDP and formal plat applications are subject to all applicable
requirements of the Edmonds Community Development Code. It is the responsibility
of the Applicant to ensure compliance with the various provisions contained in
applicable ordinances.
2. As required by ECDC 20.55.060, no construction authorized pursuant to the instant
SSDP may begin until 30 days after the fmal City decision on the proposal.
3. The Applicant shall implement best management practices to limit phosphorus
entering TMDL-limited Lake Ballinger. [Note: please review the resources identified
in Exhibit 12 for assistance in identifying appropriate BMPs.]
4. Prior to fmal plat approval, the Applicant must accurately determine the location of
the eastern boundary lines of Lots 6; 7; and 8. If the existing dock would not be
setback the required ten feet for the shared lot line between Lots 7 and 8, the dock
must be removed or the boundary line relocated.
5. Two permanent signs shall be installed at the western edge of the wetland buffer, one
each on Lots 7 and 8, consistent with ECDC 23.50.040.0.2. No alteration of the
existing condition of the 35-foot wetland buffer shall be allowed during or after
Findings, Conclusions, and Decision
City of Edmonds Hearing Examiner
McArthur Patterson Plat, No. P-08-46/SM-08-47 page 18 of 19
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construction of the project. The buffer and wetland shall be placed in a recorded
natural growth protection area and noted on the face of the fmal plat.
6. At time of building permit review, single-family residential development on Lots 7
and 8 shall require flood hazard study and assessment pe1formed in accordance with
the requirements found in ECDC 23.70.
7. Any future dock or moorage facility along the OHWM on-site would be required to
comply with the Shoreline Master Program requirements for such proposals.
Additional permits may be required.
8. Prior to fmal plat submittal; the Applicant must:
a. Complete the improvements identified on the approved civil plans.
b. Submit copies of the recording documents to the City for approval. These
documents shall include on the plat all required information, including but not
limited to; owners' certification; hold harmless agreement; and staff approval
bocks.
c. Submit to the Planning Divisions an updated title report verifying ownership of
the subject property on the date that the prope1ty owners sign the subdivision
documents.
9. Prior to fmal plat approval, a homeowners' association shall be formed for the
perpetual maintenance of the stormwater facilities and the natural growth protection
area. The association formation documents shall indicate by what mechanism
necessary costs of such maintenance will be accumulated.
10. Prior to final plat submittal, Lot 5 shall be widened to a minimum width of at least 70
feet.
11. Residences on Lots 6; 7; and 8 are limited to an overall height of25 feet.
DECIDED this 161h day of October 2008.
Findings, Conclusions, and Decision
City of Edmonds Hearing Examiner
McArthur Patterson Plat, No. P-08-46/SM-08-47
Toweill Rice Taylor LLC
City of Edmonds Hearing Examiners
By:
~~
Sharon A. Rice
page 19 of 19
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CITY OF EDMONDS
121 5TH AVENUE NORTH • Edmonds, WA 98020 • (425) 771 -0220 • FAX (425) 771-0221
HEARING EXAMINER
RECONSIDERATION AND APPEAL
GARY HAAKENSON
MAYOR
The following is a summary of the deadlines and procedures for filing requests for reconsideration and
appeals. Any person wishing to file or respond to a request for reconsideration or an appeal should contact the
Planning Division of the Development Services Department or an attorney for further procedural information.
REQUEST FOR RECONSIDERATION
Section 20.100.010(G) of the Edmonds Community Development Code (ECDC) requires the Hearing
Examiner to reconsider his or her decision or recommendation if a written request is filed within ten (1 0)
working days of the date of the initial decision by any person who attends the public hearing and signs the
attendance register and/or presents testimony, or by any person holding an ownership interest in a tract of land
which is the subject of such decision or recommendation. The reconsideration request must cite specific
references to the findings and/or the criteria contained in the ordinances governing the type of application
being reviewed.
APPEALS
The Hearing Examiner's decision on a preliminary plat may be appealed to the Edmonds City Council
pursuant to the procedures set forth in Chapter 20.105 of the ECDC (see ECDC 20.105.0JO(B) and ECDC
20.JOO.OJO(B)(5)). Pursuant to Section 20.105.040(A), persons entitled to appeal include (1) the Applicant; (2)
anyone who has submitted a written document to the City of Edmonds concerning the application prior to or at
the hearing; or (3) anyone testifying on the application at the hearing. Sections 20.1 05.020(A) requires appeals
to be in writing and state (I) the decision being appealed, the name of the project applicant, and the date of the
decision; (2) the name and address of the person (or group) appealing the decision, and his or her interest in
the matter; and (3) the reasons why the person appealing believes the decision to be wrong. Pursuant to
Section 20.105.020(B), the appeal must be filed with the Director ofthe Development Services Department
within 14 calendar days after the date of the decision being appealed. The appeal must be accompanied by any
required appeal fee.
TIME LIMITS FOR RECONSIDERATION AND APPEAL
The time limits for reconsideration and appeal run concurrently. For appeals to City Council, if a request for
reconsideration is filed before the time limit for filing an appeal has expired, the time clock for filing an appeal
is stopped until a decision on the reconsideration request is completed. Once the Hearing Examiner has issued
his or her decision on the reconsideration request, the time clock for filing an appeal continues from the point
it was stopped. For example, if a reconsideration request is filed on day five ofthe appeal period, an
individual would have nine more days in which to file an appeal after the Hearing Examiner issues his decision
on the reconsideration request.
LAPSE OF APPROVAL
Pursuant to ECDC 20.75.100, preliminary plat approval shall expire and have no further validity if
the applicant does not obtain final plat approval within five years of the date of decision (or, if
appealed, the date offmal confirmation by the appeal body).
NOTICE TO COUNTY ASSESSOR
The property owner may, as a result of the decision rendered by the Hearing Examiner, request a change in the
valuation of the property by the Snohomish County Assessors Office.
• Incorporated August 11 , 1890 •
,......_. Packet Page 271 of 424
APPLICANT
Laurie Hill
CITY OF EDMONDS
121 5TH AVENUE NORTH • Edmonds, WA 98020 • (425) 771-0220 • FAX (425) 771 -0221
HEARING EXAMINER
OFFICE OF THE HEARING EXAMINER
CITY OF EDMONDS, WASHINGTON
Nos. P-08-46
SM-08-47
DECLARATION OF SERVICE
For a Fomtal Plat and a Shoreline
Substantial Development Pemtit
)
)
)
)
)
)
)
I, Sharon A. Rice, the undersigned, do hereby declare:
GARY HAAKENSON
MAYOR
1. That I am a partner in the firm ofToweill Rice Taylor LLC, which maintains a professional services
agreement with the City of Edmonds, Washington for the provision of Hearing Examiner services, and
make this declaration in that capacity; and that I am now and at all times herein mentioned have been a
citizen of the United States, a resident of the State of Washington, over the age of eighteen (18), and
competent to make service herein;
2. That on October 15, 2008 I did serve a copy of the decision in case P-08-46/SM-08-47 upon the following
individuals at the addresses below by first class US Mail.
Laurie Hill
24223 -76th A venue W
Edmonds, W A 98026
Clerk of the Edmonds City Council
121 Fifth Avenue North, First Floor
Edmonds, W A 98020
Alvin Rutledge
7101 Lake Ballinger Way
Edmonds, W A 98026
Robert and Peggy Boye
23425 -76th A venue W
Edmonds, W A 98026
Lynn & Stetfhen Yarnall
24213-76 Avenue W
Edmonds, W A 98026
City of Edmonds Fire, Public Works, Engineering,
and Parks & Recreation Departments
c/o City of Edmonds Planning Division
Laurey Tobiason, Tobiason & Company
20434-lOth Place SW
Seattle, WA 98166-4106
Scott Boye
POBox 2265
Friday Harbor, WA 98250
Ken Pierce
24005 -74th A venue W
Edmonds, W A 98026
Wen-Fong Chang
7510 -242nd place W
Edmonds, W A 98026
I hereby declare under penalty ofpe1jury under the Jaws of the State of Washington that the foregoing is true and
correct:
DATED THIS /Sfl;y of Q c:ft be.12-2008 at :shlU-U~ , Washington.
S~reT:IocLL ?
• Incorporated August 11 , 1890 •
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AM-6760 11.
City Council Meeting
Meeting Date:04/22/2014
Time:60 Minutes
Submitted By:Rob Chave
Department:Planning
Review Committee: Parks/Planning/Public Works Committee Action: Recommend
Review by
Full Council
Type: Action
Information
Subject Title
Joint meeting with the Planning Board to discuss Code Update process, including signage, Highway 99,
and subdivisions
Recommendation
1. Direct that the Planning Board make recommendations as soon as possible on sign code updates.
2. Direct that the Planning Board make recommendations as soon as possible on key code amendments to
consider for the Highway 99 district.
3. Direct that the Planning Board make recommendations for possible code amendments that would
remove residential uses from the MP2 district.
4. Direct that the Planning Board propose a schedule this spring for recommending updates to the
development code for subdivisions and other issues.
Previous Council Action
N/A
Narrative
A discussion with the Planning Board is planned as the City Council considers referring the following
items to the Planning Board: (1) study and recommendations in the near term for sign code updates; (2)
study and recommendations in the near term on key Highway 99 zoning issues (especially, regarding
current second story use restrictions);(3) study and recommendations in the near term for amending the
zoning code to remove residential uses from the MP2 district; and (4) after reviewing comments and
suggestions from the City's current development code consultant (Carol Morris), proposal of
a schedule for addressing subdivisions and other issues for potential updates to the development code.
(1) Sign Code. This code has been highlighted as needing a significant reorganization. It can be very
difficult to decipher or explain to people, and some of the terms and standards are out-dated. In addition, a
citizen (Natalie Shippen - see Exhibit 2) has highlighted issues she sees with the sign regulations and/or
enforcement of temporary signs. The PPP Committee has recommended that the full City Council refer
study and recommendations on the sign code to the Planning Board. (See Exhibit 1, item C.)
(2) Highway 99. See the discussion in Exhibit 3. Some simple changes to CG/CG2 requirements could
be considered in the short-term (e.g. removing the two-story commercial requirement). Other issues will
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require more thorough study (e.g. on transit orientation options) over the longer term.
(3) MP2 zone. The MP2 zone includes the former Unocal lower yard. The PPP Committee has
discussed issues with commercial and residential uses in this zone. See Exhibit 2, item A. The PPP
Committee recommended that the full Council refer to the Planning Board a proposal for amending
the development code to remove residential uses from the MP2 zone.
(4) Morris comments and Code Update schedule. At the City Council's retreat on March 15, the City
Council heard a brief presentation on work being done by attorney Carol Morris to review the code. (See
Exhibit 3, Item 4.) The Council expressed consensus on scheduling a joint meeting with the Planning
Board that included reviewing Ms. Morris's comments prior to further direction by the City Council and
work by the Planning Board. The Council indicated interest in a memo from Ms. Morris being included
in the April 22 agenda packet. See the attached memo from Ms. Morris. During the April 22
meeting, staff may share additional information. Because a rewrite of the development code involves
many issues--including first deciding on a general approach to the re-write--a high level review of the
issues can be a good start. That would provide a basis for a more detailed approach and schedule to be
considered at a future meeting.
Attachments
Exhibit 1: PPP Committee minutes
Exhibit 2: Citizen comments on signs
Exhibit 3: Planning Board discussion on Hwy 99
Morris memo to Chave
Form Review
Inbox Reviewed By Date
City Clerk Scott Passey 04/10/2014 07:49 AM
Mayor Dave Earling 04/10/2014 08:41 AM
Finalize for Agenda Scott Passey 04/10/2014 11:46 AM
Planning Department PBHEX Admin 04/16/2014 04:29 PM
Development Services Shane Hope 04/18/2014 09:50 AM
Form Started By: Rob Chave Started On: 04/04/2014 09:45 AM
Final Approval Date: 04/18/2014
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D R A F T M I N U T E S
Public Works, Parks and Planning Committee Meeting
March 11, 2014
Elected Officials Present: Staff Present:
Council Member, Diane Buckshnis Phil Williams, Public Works Director
Council Member, Joan Bloom Rob English, City Engineer
Council Member, Thomas Mesaros Carrie Hite, Parks, Rec & Cultural Services Director
Rob Chave, Acting Development Services Director
Stephen Clifton, Community Services/Economic
Development Director
The committee convened at 7:05 p.m.
A. Continued discussion on potential changes to the MP2 zone, affecting the former Unocal
lower yard.
Council member Bloom introduced the topic by handing out minutes of the February committee
meeting and noting this was a continuation of that discussion. Tim Smith, representing
DOT/Washington State Ferries, summarized that after the February meeting he had met with
DOT executives and had discussed the Edmonds Crossing project and whether removing
residential uses from the MP2 zone would cause any concerns. Mr. Smith stated that their
conclusion was that they would not object to such a change in the MP2 zone. Upon questioning,
Mr. Smith stated that commercial uses were a necessary part of the project, and that the State
Legislature had insisted that DOT configure projects to help support ongoing maintenance –
commercial uses would specifically help support maintenance and operation of the Edmonds
Crossing terminal, and were therefore a necessary component of the project. For that reason,
DOT would object to a change to a public zone that didn’t allow commercial uses. Mr. Smith also
noted that a change to public use would mean that DOT would have to revisit the sales
agreement with Union Oil. Mr. Chave confirmed that a P-Public Use zone didn’t allow for
commercial uses, and that would be a problem. Mr. Clifton confirmed that the level of cleanup on
the lower yard was tied to the zoning, and that a change to public use zoning would have an
impact on the level of cleanup and the timing of the project. Larry Martin, an attorney
representing Union Oil was invited to speak, and he also stated that Union Oil would not be
opposed to a change in the zoning that only removed residential uses from the MP2 zone; they
would not object so long as the uses needed by DOT were still allowed in the zone. The
Committee discussed process, agreeing that the proposal to remove residential uses from the
MP2 zone should be moved to the full Council to consider referring the proposal to the Planning
Board to begin the public process.
ACTION: Move to full Council to consider referring the proposal to remove residential
uses from the MP2 zone to the Planning Board.
B. Senior Center Strategic Planning Process and Proposed Resolution.
Farrell Fleming, Senior Center Executive Director, and Phil Lovell updated the Committee on the
center’s process for planning for a new facility. They are now 6-7 years into their current 20-year
lease and are looking to the future for a new building that would enhance the center and its
services. Mr. Fleming noted that the center is a relatively low cost operation, comparing the
center’s current $60,000/year operating grant to the $500,000 that the Lynnwood center needs to
operate. The intent of the center is to raise all of the money it needs for the project, but they
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would need the City’s support in seeking that funding. They are currently in the feasibility stage
of the project, and are before the Committee to make sure there is coordination with the City.
Responding to questions, Mr. Fleming noted that the proposal would be an entirely new building,
not a remodel of the existing one. Council President Buckshnis noted that this topic is on the
Council’s retreat agenda, and that a Council Resolution would be prepared for Council
supporting the center’s planning and fund raising efforts.
ACTION: N/A
C. Review current sign code for potential amendment and/or enforcement options.
Council President Buckshnis introduced the subject noting that a citizen had approached Council
with a series of concerns about signage – particularly A-frame or sandwich board signs -- and its
growing negative visual effects in the city. Mr. Chave noted that while the code reorganization
process emphasized improved organization and consistency of the codes, there were a couple
of subjects that clearly needed major re-writes and updating: the sign code was one set of
regulations that did need a major overhaul. Mr. Chave noted that while many of the dimensional
standards seemed to be fine, temporary signs were one area that did warrant a review. He noted
that the current code was developed by the City Attorney’s office at the time, and that the
Council had established the current policies regarding temporary signage. Some of these
provisions were causing enforcement problems due to the way they were written. He noted that
from experience there will be divergent views on how signage should be regulated, and that the
Planning Board would probably want to do a fairly extensive outreach to make sure all views
were being considered. The Committee agreed that the sign code should be a priority, and the
issue should be highlighted to the full Council so that it could be referred to the Planning Board.
ACTION: Move to full Council to consider referring the sign code to the Planning Board for
study and a recommendation.
D. City Park Project Update.
ACTION: This was deleted at the beginning of the meeting.
E. Frances Anderson Center Accessibility Upgrades Project Acceptance.
Mr. Williams explained the two Change Orders on the project that the approved management
reserve covered.
ACTION: Councilmembers Bloom & Mesaros voted to place the item on the consent agenda
for approval.
F. Report on final construction cost for SR 99 International District Enhancement Project
and acceptance of project.
Mr. Williams reported on the final construction costs and answered questions about the project.
ACTION: Moved to consent agenda for approval.
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G. Report on final construction cost for the 76th Ave W Temporary Asphalt Overlay Project
and acceptance of project.
Mr. Williams reported on the final construction costs and answered questions about the project.
ACTION: Moved to consent agenda for approval.
H. Report on final construction costs for 76th Ave W Watermain Replacement Project and
acceptance of project.
Mr. Williams reported on the final construction costs and answered questions about the project.
The committee requested the item be presented to the City Council on the March 18th, since
Change Order No. 1 will be reimbursed by the City of Lynnwood.
ACTION: Item will be moved to consent agenda for approval.
I. Report on final construction costs for the Interurban Trail Project and acceptance of
project.
Mr. Williams reported on the final construction costs and answered questions about the project.
ACTION: Moved to consent agenda for approval.
J. Authorization for Mayor to sign a Local Agency Agreement with WHPacific for the Five
Corners Roundabout Project.
Mr. Williams described the construction management and material testing services in the
proposed contract with WHPacific for the Five Corners Roundabout project. The professional
services are needed during the construction of the Roundabout, which is scheduled to begin in
spring 2014. Council President Buckshnis requested an update on the Five Corners Roundabout
Project at a future council meeting.
ACTION: Moved to consent agenda for approval.
K. Authorize the Mayor to sign a Professional Services Agreement with Shannon & Wilson
for tasks to complete the Final Feasibility Study for the Willow Creek
Daylighting/Edmonds Marsh Restoration Project.
Mr. English provided a brief summary of the consultant selection process and the purpose of the
study. Councilmember Buckshnis provided information on the project and recommended the
study include budget for optional tasks A and B.
ACTION: Item will be presented to the City Council with a recommendation to include budget
authority for optional tasks A and B.
L. Traffic Impact Fee Annual Report
Mr. English reviewed the report and answered questions about how the impact fees are collected
and spent. Councilmember Buckshnis requested a presentation at a future Council Meeting on
traffic impact fees.
ACTION: Schedule a presentation at a future City Council meeting.
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M. Public Comments
The meeting adjourned at 8:10 pm.
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The following comments were made under “Audience Comments” on the indicated agendas.
November 4, 2013
Natalie Shippen, Edmonds, commented on the epidemic of litter on Main Street and 5th Avenue,
including sandwich boards, directional signs, banner signs, clothing racks and promotional pieces such as
a fire truck. Sandwich boards are typically located in front of a business and usually have a business
name, menu or the business’ product. Directional signs are found at intersections to provide direction to
businesses not on Main or 5th Avenue. She was particularly annoyed by banner signs, which are big,
unsightly and plastered on walls of business building and are popular with realtors. Her inventory on
October 26 found 31 businesses represented on these signs on 5th Avenue between City Hall and Howell
and 30 on Main Street between 6th Avenue and the waterfront. She provided a list of downtown
merchants on 5th Avenue who display such signs and offered to return next week to provide a list of
merchants with signs on Main Street.
November 19, 2013
Natalie Shippen, Edmonds, explained three of the five purposes offered in the Edmonds sign code for its
existence are related to the prevention of visual clutter. She feared unsightly A-board signs would
prevent Edmonds from attracting the selective retail businesses that recent revisions to the code
sought. The appearance of A-board signs also do not comply with Roger Brooks’ 20 ingredients for an
outstanding downtown, one of which is to invest heavily in retail beautification. Edmonds residents have
done that but it is marred by downtown merchants. She provided a list of businesses on Main Street
between 6th Avenue and the waterfront that display A-board signs. She recommended the sign code be
revised as part of the code rewrite, asserting the sign code does nothing, it is not enforced and it is not
restrictive.
November 26,2013
Natalie Shippen, Edmonds, said the City’s sign code is largely meaningless because it regulates little and
does not enforce what it regulates. Premise is defined as the actual physical area of the lot by which a
sign is posted except within the boundaries of the BC and BD in the Downtown Activity Center where
premises shall include any portion of the public sidewalk that fronts upon the lot, essentially giving the
public sidewalk to the adjacent business. There is no enforcement except upon public complaint and
anyone who requests investigation of a possible violation must provide their name. She concluded the
sign code needed sweeping revisions. She disagreed with Mr. Chave’s plan to work on solutions with the
business community, pointing out businesses are the problem not the solution. She suggested the
Council appoint a group of citizens with no economic interest in Edmonds work with Mr. Chave to revise
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the sign code. She suggested the group be provided sign codes from cities that have successfully
attracted tourists such as Poulsbo and Port Townsend.
December 3, 2013
Natalie Shippen, Edmonds, suggested Edmonds return to the sign code that kept the City tidy for many
years; the first step would be to prohibit sandwich-board signs in the public right-of-way which was the
rule in Edmonds for many years and still is in many cities. Exceptions to that rule would be a one-time 60
day period for new businesses to display a sandwich-board sign and possibly for special events. She
suggested the signs require a permit and when the permit expires, the Planning Department notify the
business they have five days to comply and impose a $50/day fine for each day of non-compliance. She
summarized the sign code has a number of problems but this is the most critical.
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CITY OF EDMONDS
SUMMARY PLANNING BOARD MINUTES
(Joint Meeting with Highway 99 Task Force)
February 26, 2014
PLANNING BOARD MEMBERS PRESENT
Todd Cloutier, Chair
Neil Tibbott, Vice Chair
Philip Lovell
PLANNING BOARD MEMBERS ABSENT
Kevin Clarke (excused)
Ian Duncan (excused
Bill Ellis (excused)
Valerie Stewart (excused)
Madeline White (Student Representative)
HIGHWAY 99 TASK FORCE MEMBERS PRESENT
Jim Underhill, Chair
Stanley Piha
Bruce Witenberg
Ron Wamboldt
John Rubenkonig
Councilmember Johnson
Councilmember Fraley-Monillas
STAFF PRESENT
Stephen Clifton, Community Services/Economic Dev. Director
Rob Chave, Development Services Director
Karin Noyes, Recorder
Because there was not a quorum of Planning Board Members present, the regular business meeting was cancelled.
However, those present from the Planning Board and Highway 99 Task Force agreed to have an informal discussion,
with summary minutes.
Mr. Chave explained that the purpose of the meeting is for the Board and Task Force to have a discussion of development
issues related to Highway 99, focusing especially on land use and zoning. He advised that the Task Force has been working
on a variety of issues related to development along Highway 99, and they would like to present their ideas and insight to the
Planning Board for consideration.
Mr. Underwood reported that, in addition to discussing potential land use and zoning changes that would facilitate and
encourage development along Highway 99 (Attachment 1), the Task Force has contacted land owners along and near
Highway 99 to talk about what could be done to improve what is currently on their properties. He provided a brief snapshot
of what the Task Force has done over the past year:
The Task Force has contacted the owners of the Burlington Coat Factory property. Half of the owners are interested
in redeveloping the property and the other half are not. The owners are currently in litigation, and the Task Force is
hoping for a good outcome for this prime piece of property.
The task force has talked with the owners of property at 234th and Highway 99 where the gun shop is located,
specifically pointing out that the property located behind the gun shop is underutilized.
There have been discussions with the owners of the Top Foods property, who have expressed an interest in
redeveloping and/or upgrading the site, which is currently underutilized.
Community Transit has opened the new Swift Transit Stations at 216th and 238th, and the Task Force has talked with
owners of property in the vicinity regarding opportunities for transit-oriented development. The City of Everett’s
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DRAFT
Summary Planning Board Minutes
February 26, 2014 Page 2
Evergreen Way Revitalization Plan (Attachment 4) provides a good example of the type of transit-oriented
development that would be appropriate along the Edmonds portion of Highway 99.
The Task Force has had continued discussions with the Behars, who own property at 220th and Highway 99,
regarding potential redevelopment, and the plan (Edmonds Green) that was previously submitted to the City.
Mr. Underhill and Mr. Clifton will meet next week with the facilities manager for Premera to discuss their future
needs for expansion and space. There is prime opportunity for properties on Highway 99 to be developed as
residential to provide housing for people who work at Premera and other businesses along the corridor.
Improvements will be made this summer to connect 228th Street through to the Mountlake Terrace Park and Ride.
There was a recent celebration for the completion of the International District improvements, which connect the area
to the City and make it a vibrant part of the community.
Swedish Edmonds Hospital is expanding to create a new emergency room and parking structure, and the new cancer
center has been an asset to the corridor. It provides an example of how redevelopment can change the appearance of
Highway 99.
Mr. Chave advised that Attachment 1 was prepared by the Task Force and includes some ideas for simplifying the CG and
CG2 Zones to streamline regulations and encourage mixed-use development. He noted that the Planning Board has had
similar discussions about potential amendments to the CG and CG2 zones, particularly about modifying or relaxing the
parking requirement. He explained that, currently, the parking requirement is based on use, which creates a problem when
uses change. A standard streamlined parking requirement would make sense for properties that focus on Highway 99
because there would be very little chance for spillover parking into the neighborhoods. However, they need to be more
careful when setting parking standards for properties located on the periphery and closer to neighborhoods.
The Board and Task Force discussed the proposed changes to ECDC 16.60.030(B) found in Attachment 1. Mr. Chave
pointed out that the table would distinguish the parking requirement based on location and proximity to other zones. An
alternative to the standards outlined in the table would be to allow developers to conduct project-specific studies to determine
the appropriate required parking. It was discussed that many newer developments, including the building at 3rd Avenue and
Dayton Street, have parking located on the first floor of the structure. However, the current CG and CG2 Zone requires
commercial space on the ground floor, and parking would not be an option. The Board and Task Force generally agreed that
the parking standards should be as flexible as possible in zones along the Highway 99 Corridor.
Mr. Chave advised that the Task Force has discussed the need to encourage more residential development along Highway 99.
However, the current code does not allow residential development on the ground floor in the CG and CG2 zones. Mr. Piha
pointed out that the Comprehensive Plan calls out Highway 99 as a mixed-use area that is served by transit and accessible to
pedestrians. He referred the Board to the City of Lynnwood’s Highway 99 Subarea Plan (Attachment 5), which identifies
nodes of residential, mixed-use development, particularly near their Bus Rapid Transit (BRT) stations. While the City of
Edmonds also has two BRT stations (216th and 238th), the current code has too many constraints to allow this type of transit-
oriented development. He expressed his belief that identifying areas where transit-oriented development makes sense would
be a better approach than applying cookie-cutter zoning to the entire corridor.
The Board and Task Force indicated support for eliminating the requirement for commercial development on the 1st and 2nd
floors in the CG and CG2 Zones. They discussed that the current code is too restrictive and discourages developers from
doing projects in Edmonds. Amending the code to allow more flexibility in the types of development allowed would
encourage and help facilitate new projects. It was pointed out that Attachment 1 (ECDC 60.60.020.B) provides two options
for addressing this concern: 1) remove the requirement entirely, or 2) scale back the area/dimensional minimums. Mr.
Chave explained that Option 2 would not designate where the commercial space must be located on the ground floor. He
commented that developers have expressed an interest in doing projects along the corridor, but the codes are getting in the
way. Either option would provide more opportunity for redevelopment. He said he does not believe the change would result
in the loss of a significant amount of commercial development along the corridor, but it would enhance what is there and
provide more residential opportunities for people to live, work and shop and to create a sense of community.
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DRAFT
Summary Planning Board Minutes
February 26, 2014 Page 3
Board Member Lovell recalled that Sound Transit is slated to come to Lynnwood, and it appears there may also be a station
located on the Mountlake Terrace side of Interstate 5. There has also been some discussion that this stop would serve
Swedish Edmonds Hospital and the surrounding medical uses. Mr. Clifton reported that he submitted a letter to Sound
Transit, on behalf of the Mayor, expressing the City’s desire for them to consider a light rail stop at 220th and I-5. There are
currently more than 45,000 cars traveling east and west on this roadway each day, and Sound Transit was quite receptive to
looking at the option. If there is a light rail station in this location, he anticipates that development near 220th and Highway
would become more attractive. Mr. Clifton also pointed out that a station is planned at 236th in Mountlake Terrace, and the
City of Edmonds is planning to provide a direct access to the station from Highway 99.
Chair Cloutier commented that if the City is interested in encouraging more residential development on Highway 99, they
must also improve access. Walking along Highway 99 is not a pleasant experience at this time. Separating the sidewalk
from the street and adding plantings would help improve pedestrian safety. Buildings should be oriented close to the
highway, but far enough away to allow space for a sidewalk that is separated from the highway by a landscape strip.
The Task Force and Planning Board were in agreement that zoning changes are necessary to encourage development along
the corridor. Mr. Chave expressed his belief that the changes identified in Attachment 1 for the CG and CG2 zones would be
consistent with the current Comprehensive Plan. He pointed out that the Board is just finishing up work on their larger
projects, and they will not start working on the Comprehensive Plan until later in the year. Now is an opportune time for the
Board to consider potential zoning changes related to the CG and CG2 zones. He noted that some changes can move forward
quickly, while others will require more detailed work and a more extensive public process. For example, the changes
identified in Attachment 1 should be easy to implement but would result in a significant improvement. Changes related to
building height and creating special transit-oriented zoning for properties near the BRT stations will require more time.
Mr. Chave encouraged the Planning Board to review the City of Lynnwood’s Highway 99 Subarea Plan (Attachment 5) and
the City of Everett’s Evergreen Way Revitalization Plan (Attachment 4) to find ideas for what might be appropriate on the
Edmonds portion of Highway 99. Mr. Clifton added that the Task Force has ideas for what they would like to see on
Highway 99. They are particularly interested in transit-oriented development where people can live within a ¼-mile radius of
the BRT stations. These are areas where more dense development should be encouraged.
Mr. Chave referred to a study done several years ago in Florida that found that mixed-use developments provided more
revenue and benefits to local governments than big-box developments. He commented that there should be no fear that
allowing more residential development on Highway 99 would result in a loss of revenue to the City. Mr. Clifton added that
Nashville, TN also conducted a study that concluded that the areas with form-based codes outperformed those areas with
traditional zoning. This supports the idea that form-based codes have real financial benefits to local governments.
Board Member Tibbott requested examples of the type of development the Task Force envisions for Highway 99. Mr.
Clifton encouraged the Board Members to review the Behar development proposal, which is available via the City’s website.
Mr. Chave also noted that Portland, Oregon, has done a lot of planning around transit stations. Orenco Station in Hillsboro,
Oregon, also provides a good example of a transitional mixed-use development. Councilmember Fraley-Monillas
commented that Snohomish County recently approved a project that provides another good example.
Board Member Tibbott asked if there are any environmental issues on Highway 99 that the Board should be aware of. Mr.
Chave answered that environmental concerns are non-existent on Highway 99.
Mr. Witenberg said that if the City’s goal is to have true transit-oriented development on Highway 99, people must be
encouraged to get out of their cars and use public transportation. One way to do that is by limiting the amount of parking
space a developer can utilize for the residential portion of a project. However, just as people in the downtown are sensitive
about commercial development located near residential neighborhoods, it is important to keep in mind that the City’s most
affordable single-family homes are located close to Highway 99. When drafting regulations, they must be careful that the
changes do not end up eroding the single-family neighborhoods.
Board Member Tibbott recalled that the Board recently reviewed zoning regulations related to marijuana businesses. As
currently proposed, businesses that produce and process marijuana would be limited to the CG and CG2 zones. Retail
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DRAFT
Summary Planning Board Minutes
February 26, 2014 Page 4
marijuana uses would be allowed in any commercial zone, subject to the buffer requirements outlined in State law. He asked
if the Task Force has discussed whether or not this use would be appropriate on Highway 99. Mr. Clifton pointed out that,
under State law, only two retail marijuana retail outlets would be allowed to locate in Edmonds. The Task Force indicated
that they had not discussed this particular use. However, they expressed concern that Highway 99 not become a dumping
ground for all the undesirable uses that are prohibited elsewhere in the City.
Board Member Tibbott asked if the Task Force has discussed the future of auto dealerships on Highway 99. Mr. Chave said
the Task Force has discussed opportunities to amend the CG and CG2 zones to accommodate the expansion of existing or the
creation of new auto dealerships, but opportunities are limited based on available land.
Mr. Clifton reported that Senator Marko Liias has worked diligently to include $10 million in the State transportation
package to fund improvements along the Edmonds portion of Highway 99. However, he emphasized that this would only be
a small portion of the funding needed to complete an enhancement project for the entire segment of the highway, and the
Legislature is not likely to move the transportation package forward in 2014.
Board Member Lovell asked if there has been any discussion amongst property owners about consolidating properties to
enhance development opportunities. Mr. Clifton said he does not know of any current efforts to consolidate properties, but
the Edmonds Green Project (Behar) is a good example of this concept. He expressed his belief that property owners must see
the value in assembling properties, and the current zoning creates significant obstacles.
The Planning Board agreed to move forward immediately with the proposed amendments outlined in Attachment 1. They
also indicated support for potential amendments related to transition areas and transit-oriented zoning, but recognized these
two issues might require more time and potential changes to the Comprehensive Plan.
It was pointed out that parkland close to Highway 99 is very limited. They discussed that mixed-use development that
includes a residential component could also provide open areas for activities and gathering places. He referred to the
Edmonds Green project as an example. Mr. Chave explained that implementing this concept would require code changes.
While a Comprehensive Plan amendment would not be necessary, it might be appropriate to add additional language to make
the concept more obvious.
Mr. Chave summarized that the Board would like to move forward immediately with amendments to the CG and CG2 zones
as proposed in Attachment 1. In addition, they would like to discuss the right approach for addressing transit-oriented
development and transition zones. The Board agreed it would be helpful to have a discussion, at some point in the future,
with representatives from Community Transit and Sound Transit.
The meeting was adjourned at 8:30 p.m.
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M E M O R A N D U M
______________________________________________________________________________
DATE: February 18, 2014
TO: Rob Chave, City of Edmonds
FROM: Carol Morris, Morris Law, P.C.
RE: Title 16 – Zone Districts – Carol’s Comments
Rob, this memo accompanies my review of the City of Edmonds Community Development
Code, Title 16 (chapters 16.00 through 16.100). As we discussed, the City will be converting
Title 16 (Zone Districts) into graph form, so that there will not be lists of permitted, conditional
and prohibited uses in each chapter. However, the City will still need the sections of Title 16
relating to the purpose and intent of each zoning district. I have attached my proposed chapter
16.00 which combines all of the purpose and intent sections for each zoning district.
Many of the development standards applicable to each zone will remain, so I have also made
comments in red on the text of Title 16 (also attached). Many of my comments apply to more
than one zoning district. These comments need to be considered in each zone, even if I didn’t
always insert the comment next to each applicable subsection.
Some of my comments warrant further elaboration as follows:
1. “Allowed Uses,” “Outright Permitted Uses,” and “Conditional Uses.” The terminology
used in the Code is very confusing. For example, in Section 16.20.010, there are “permitted
primary uses,” “permitted secondary uses,” “primary uses requiring a conditional use permit,”
and “secondary uses requiring a conditional use permit.” Churches are “permitted primary uses”
that are “subject to the requirements of ECDC 17.100.020” in the RS zone, according to Section
16.20.010(A)(2). However, under Section 17.100.020:
Churches shall be allowed uses within all residential, business and commercial
zones, subject to the requirements of this section. Neighborhood churches shall
be permitted outright permitted uses in all zones, community churches shall be
conditional uses in all zones.
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I couldn’t find a definition in the definitions chapter for “neighborhood church,” or “community
church.” I couldn’t find a definition for “allowed uses,” or “outright permitted uses.” As a
result, I can’t tell which churches are allowed without a conditional use permit. From my
reading of these two chapters, I can’t tell what permit is required for a church in the RS zone.
Section 17.100.020(I) on churches is also confusing and unnecessarily complicated with regard
to secondary uses. For example, in the RS zone (Section 16.20.010), there are Permitted
Secondary Uses and Secondary Uses requiring a Conditional Use Permit. However, in
17.100.020(I), it appears that the Secondary Uses identified in 16.20.010 may only be allowed in
the same zone with a church if subsections 17.100.020(I)(1) through (3) are satisfied.
2. Definitions. All of the various uses that are allowed (either primary, accessory or
conditional uses) must be defined in the definition chapter. Then, under each definition, the
City should identify the code section(s) that list all of the elements of the use. For example,
instead of stating, under “permitted primary uses” in Section 16.20.010(A)(2) “Churches, subject
to the requirements of ECDC 17.100.020,” the graph would list “neighborhood churches” as
“permitted” in the RS zone. The definition of “neighborhood church” in the definition chapter in
the Zoning Code would actually describe a neighborhood church and distinguish it from a
community church. The section of the code referencing the development standards applicable to
a neighborhood church would be mentioned in the definition.
3. Ambiguous Distinctions between Permitted and Conditional Uses. Under Section
16.20.010(A)(4), “local public facilities that are planned, designated and sited in the capital
improvement plan subject to the requirements of ECDC 17.100.050” are permitted primary uses
in the RS zone.” The term “capital improvement plan” is not defined. The definition of “local
public facilities” includes agencies other than the City of Edmonds. The issue here is how the
City would be able to require that a “local public facility” obtain a conditional use permit to
locate in the RS zone because it did not plan, designate or site this facility in a “capital
improvement plan,” when there isn’t a definition of this term and there aren’t any requirements
for any agencies to adopt capital improvement plans. Keep in mind that “a statute which either
forbids or requires the doing of an act in terms so vague that men and women of common
intelligence must necessarily guess at its meaning and differ as to its application, violates the first
essential of due process of law.” Anderson v. Issaquah, 70 Wash. App. 64, 75, 851 P.2d 744
(1993).
4. Requiring “Master Plans” for Uses Permitted Outright. Under Section 16.20.010(A)(5),
“neighborhood parks, natural open spaces and community parks with an adopted master plan
subject to the requirements of ECDC 17.100.070” are allowed as “permitted primary uses.” If
the reader refers to ECDC 17.100.070(A)(1), under “permitted use,” it states: “neighborhood
parks, natural open space areas and community parks with an adopted master plan are allowed in
all zones.” I can’t find the procedure to obtain an “adopted master plan.”
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There are also additional development standards in Section 17.100.070. It is unclear whether the
adopted master plan would incorporate these standards.
Questions: Are neighborhood parks, natural open spaces and community parks permitted
outright in the RS zone or not? If a master plan must be submitted and adopted by the City,
where is this procedure? If these uses don’t have a master plan and are allowed in the RS zone
with a CUP, why not simply state that in order to site a neighborhood park, natural open space or
community park in the RS zone, a CUP must be obtained and take these uses out of the permitted
outright list?
5. Day Care, Family Day Care and Adult Family Homes. Under Section 16.20.010(B)(8), a
family day care is allowed as a secondary permitted use in the RS zone. I know that under “day
care, family” there are definitions corresponding to the uses in the various zones. However,
these definitions used by the City regarding family day care and adult family homes need to be
revised because they are defined in state law, and there are specific state laws requiring that the
City allow them in certain zones, as follows:
A. Family Day Care. “Family day care provider” is “a child care provider who
regularly provides early childhood education and early learning services for not more than
twelve children in the provider’s home in the family living quarters.” RCW 43.215.010. The
City can’t prohibit the location of any family day care in any residential dwelling located in an
area zoned for residential or commercial use.” RCW 35A.63.215. The City can impose zoning
restrictions on the establishment of a family day care provider’s home in an area zoned for
residential or commercial use, so long as these conditions are no more restrictive than conditions
imposed on other residential dwellings in the same zone and the establishment of a family day
care is not prohibited.
This means that the City needs to change its definition in Section 21.20.010 and review the
permitted use in each zone to ensure that family day cares are allowed in all residential and
commercial zones. In those zones where the City requires a single family home to obtain a CUP
(if any), the City can also require that a family day care obtain a CUP. The City can also impose
certain restrictions on family day cares (see, RCW 35A.63.215(2-3).
B. Adult Family Homes. “Adult family home” is a “residential home in which a
person or persons provide personal care, special care, room and board to not more than six adults
who are not related by blood or marriage to the person or persons providing the services.” RCW
70.128.010(1). The City is required to allow “adult family homes” as a permitted use in all areas
zone for residential or commercial purposes.
C. Home Day Care. The chapter entitled “home day care” (chapter 20.19) needs to
be substantially revised. The City needs to differentiate between “family day care,” “adult
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family homes,” and “mini-day care.” Certain state laws apply to family day care and adult
family homes, and these uses should not be lumped together with “mini-day care” or any other
use that the City has created.
In Section 20.19.010, it appears that the City allows certain uses with an administrative CUP (no
hearing required). We should discuss this – the City may wish to consider allowing anyone who
seeks to operate a family day care, adult family home or mini-day care to obtain a home
occupation permit instead.
6. Uses Permitted Outright vs. CUP. The City should consider the impacts of the uses that
are allowed outright and compare those to the uses that require a CUP to operate. For example, a
bed and breakfast with 2 rental bedrooms (Section 16.20.010(B)(10) is permitted as a secondary
use, but a guest house with not more than 2 bedrooms requires a CUP in the same zone.
7. Site Development Exceptions. In Section 16.20.040, there are a number of site
development exceptions that may or may not apply in other zones. If these exceptions do apply
in other zones, the City should consider inserting them in a separate chapter and then listing the
zones in which the exceptions apply (rather than listing the exceptions over and over again in
each applicable zone).
8. Master Plan. In Section 16.20.045, there are site development standards applicable to the
“single-family master plan zone.” If this is a separate approval, it needs to be included in the
permit processing chapter, and we need to identify the elements of a complete application, the
procedure for the processing of the master plan, the deadline for issuance of the final decision on
the master plan, the date it expires, etc.
I am confused as to the trigger for a single family master plan in this zone. Is it the density?
Looks like if the density is RS-12, no master plan is needed. However, if the density is proposed
as RS-6 or RS-8, then a master plan is required. However, in the last paragraph of this section,
there is reference to a master plan approved under RS-12 densities. Plus, I am confused as to the
need for a master plan approval only for the lower densities. Given that a traffic study is needed,
it would appear that a master plan would also be required for RS-12 density.
9. Satellite TV and Ham Radio Antennas. There are lengthy regulations applicable to
satellite TV and ham radio antennas in the residential zones. My suggestion would be to
incorporate them into a chapter close to the City’s chapter on telecommunications facilities.
Also, if the City is requiring additional permits for approval of these facilities, the type of
approval needs to be identified. The procedure isn’t completely clear – it appears to be an
administrative approval, except when adjacent property owners requires a waiver? Then, it
appears that architectural review is needed in some circumstances for a ham radio antenna?
What design conditions can be imposed on a ham radio antenna, other than landscaping up to a
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certain height? This needs to be revised so that the permit procedure is completely clear. The
hearing examiner doesn’t have the authority to decide when architectural review is required – the
permit procedures need to be in the code.
10. Low Impact Development. Rather than sprinkling the definition of “low-impact
development” throughout the footnotes in the code, there should be a separate chapter that
defines the applicable terms, identifies the type of low impact development that is acceptable to
the City, and identifies the trigger for substitution of low impact development standards.
11. Open Space Requirements. In Section 16.43.030, subsection E, there is a requirement
that for buildings larger than 12,000 square feet or having an overall building width of more than
120 feet, at least 5% of the lot area shall be devoted to open space. The City needs to evaluate
all of the set aside requirements like this (another example would be for lot coverage
percentages) to determine whether or not it complies with the court’s decision in Citizen’s
Alliance for Property Rights v. Sims, 145 Wash. App. 649, 668, 187 P.3d 786 (2008).
The City’s code imposes a uniform requirement that 5% of open space be set aside for each
development. If this is unrelated to any evaluation of the demonstrated impact (including the
nature and extent of such impact) of the proposed development, it could be invalidated under the
court’s holding in Citizen’s Alliance. We should discuss this issue because it does arise in
several places in your development standards.
12. Architectural Design Standards. It appears that there are a number of architectural design
standards included in the chapters relating to the zoning districts. If this is true, the architectural
design standards should be removed from the zoning district chapters and placed in the chapter
on architectural design standards. Otherwise, there is a risk of confusion (these standards may be
different from those in the chapter containing the design standards).
13. Height. In Section 16.62.020(A), footnote 2, it appears that a property owner can decide
to construct his development to the maximum height of 35 feet, or he/she may decide to
construct to the height restriction in the comprehensive plan (if the height restrictions are
expressed in feet or stories). This is an appeal issue waiting to happen. The City is required to
adopt development standards that are consistent with and implement the comprehensive plan. If
the City wants to allow a property owner the ability to construct a development to the height
allowed in the comprehensive plan, then the City should simply amend the code to be consistent
with the comprehensive plan.
14. Landmark Structures. In Section 16.75.010(D)(2), there is a definition of a “landmark
structure.” It appears that if a developer decides to construct a landmark structure, the developer
can increase the height of the structure over the height limit with a conditional use permit. I
understand that this is a way of providing a bonus to a developer who chooses to construct a
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structure that will incorporate certain public amenities. Does this mean that if a developer
proposes to provide architectural detail on the building, that the building can be increased to 48
feet in height? Does the CUP process address this height increase? What happens if the
property owner agrees to install a public use, but this use is moved out after a year or two?
15. Master Plan. In 16.75.020(D)(1): “no development shall be permitted in an MP1 or MP2
zone unless a master plan has been prepared.” Where are the procedures for this master plan?
We need a list of the elements of a complete application, the criteria for approval, the deadline
for issuance, date of expiration of the approval, etc.
It appears that there aren’t any criteria for approval of the master plan, but after adoption of the
plan, the applicant has to submit more information (?). Section 16.75.020(D)(4). This is very
confusing.
The type of approval must be identified. In subsection (D)(5), it states that a master plan may be
approved as a comp plan amendment, PRD or contract rezone. This is very confusing. A master
plan can be either a legislative comprehensive plan amendment, which can only be approved
once a year, or the developer can submit it as a PRD, which is a quasi-judicial application that
can be submitted at any time? The code also allows other quasi-judicial applications to be
submitted at the same time, which is inconsistent with the way such approvals are processed
(legislative approvals can’t be processed together with quasi-judicial approvals).
In sum, all permit processes need to be removed from the individual zoning districts. All permit
processes need to be in the permit processing chapter. And, the City needs to decide what type
of approval this master plan is by defining what it does.
The above is a brief summary of the largest issues noted in Title 16. There are more detailed
comments in the attached. If you would like to discuss these comments, please let me know.
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AM-6781 12.
City Council Meeting
Meeting Date:04/22/2014
Time:15 Minutes
Submitted For:Pamela Randolph Submitted By:Pamela Randolph
Department:Wastewater Treatment Plant
Committee: Parks, Planning, Public Works Type: Action
Information
Subject Title
Control System Upgrade - Request approval for Mayor to sign a Professional Services Contract with
Parametrix, Inc. and Request approval to purchase the required equipment.
Recommendation
It is recommended that the City Council Authorize the Mayor to sign the Professional Services Contract
with Parametrix, Inc. for the Control System Upgrade Project and approve the purchase of required
equipment for the Control System Upgrade utilizing the Alderwood Intergovernmental Cooperative
Purchasing Agreement signed on 11.20.13 by Mayor Earling.
Previous Council Action
On 11.12.13 staff requested an Intergovernmental Cooperative Purchasing Agreement between
Alderwood Water and Wastewater District (AWWD) and the City of Edmonds (COE) that would allow
COE to utilize the current Supply and Delivery of Programmable Logic Controller (PLC) Equipment
contract. This request was presented to the Parks, Planning and Public Works Committee. The request
was forwarded to the full City Council.
On 11.19.13 the full City Council approved the request and authorized the Mayor to sign the
Intergovernmental Cooperative Purchasing Agreement.
On 4.8.13 staff present to the Parks, Planning, and Public Works Committee two related items;
1. Request approval for Mayor to sign a Professional Services Contract with Parametrix, Inc. & 2.
Request approval to purchase the required equipment. The Committee recommended the requests be
forwarded for presentation to the full City Council. These requests will be jointly presented on 4.22.14.
Narrative
The Wastewater Treatment Plant operates 24 hours per day, 365 days per year, while only being staffed
on average 16 -18 hours per day and many times with only 1 certified Operator on site. This is possible
due to the Supervisory Control and Data Acquisition (SCADA) system. The SCADA system is a
computer system for gathering and analyzing real time data via coded signals over communication
channels. The SCADA system has both software and hardware components and must be designed and
configured based on the control strategies and processes within the facility. This is the system which
automates and monitors the operation and assists the Operators in meeting our NPDES permit.
The original SCADA system was designed in 1988 and installed between 1990 and 1991, during the last
major plant upgrade. Critical hardware for the existing system is only offered by one third party vendor.
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New upgrades, features and system support is not available for this field equipment. While we may be
able to maintain this critical equipment for a few more years, the risk of not being able to find critical
parts, plan for a controlled replacement, and manage costs increases as time passes. Furthermore,
improvements to software and programming features are necessary to ensure that we gather and store
accurate, time stamped data; have secure remote monitoring of systems, have redundancy for critical
systems and have a detailed alarm notifications.
Staff began upgrading the system 2 years ago as elements of the control system failed. Under the Control
System Upgrade Project C-412, the Fiber Optic communication highway, the Uninterruptable Power
Supplies (UPS's), the remote PC's and a redundant server configuration were replaced. While the system
operates better than before; to leverage the new features and to improve the quality and reliability of the
data, we must also upgrade other SCADA hardware in the field and the SCADA operating platform.
Remaining Control System Upgrade project work includes the Professional Services Agreement
(engineering and programming aspect) and the direct Equipment Purchase (utilizing the AWWD
interlocal agreement). The Professional Services Agreement totals $1,372,261 and the direct Equipment
Purchase is estimated at $308,863. The goal is to complete the entire upgrade by December of 2016 in
order to utilize the savings available under the AWWD agreement which expires in May 2016. The
agreement allows the COE to expeditiously move forward with the replacement without paying for
additional mark up on the hardware.
Over the past 2 years, staff evaluated the various approaches to project delivery. A predesign report was
requested from Tetra Tech Inc, to evaluate our requirements and suggest the best approach to deliver the
project. Based on this report the AWWD Interlocal Agreement was signed and an RFQ was established
and distributed to 6 engineering companies, 3 of which have a history with the COE WWTP SCADA
system.
Three SOQs were received. They were evaluated by an independent team consisting of Brian Tuley (IT,
COE), Chad Phelan (Finance, Mountlake Terrace) and Paul Coffelt (I&C, SCADA TECH City of
Lynnwood). The recommendation from the evaluation team was that the City move forward into
negotiations with Parametrix, Inc.
Over the past two months staff have worked with Parametrix Inc. to develop a detail cost estimate which
includes all programming (rewriting existing into new language), control
strategies documentation, hardware documentation, data storage and system redundancy improvements,
system integration, standard of care, training and development of the alarm hierarchy. The cost reflects a
high degree of risk for Parametrix, Inc. who will be responsible for delivering a system that functions as
designed, eliminates system failures and loss of data, improves data quality and does not impact our
treatment capability. The project will take approximately 3 years to complete.
The Control System Upgrade was included in the CIP Narrative, CIP long range plan and has the
concurrence of our WWTP Partners.
Attachments
CIP Narrative
Contract
Exhibit A
Exhibit B
Equipment Estimate
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presentation
Form Review
Inbox Reviewed By Date
Public Works Kody McConnell 04/18/2014 09:17 AM
City Clerk Scott Passey 04/18/2014 09:22 AM
Mayor Dave Earling 04/18/2014 10:16 AM
Finalize for Agenda Scott Passey 04/18/2014 11:21 AM
Form Started By: Kody McConnell Started On: 04/09/2014 01:11 PM
Final Approval Date: 04/18/2014
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PROFESSIONAL SERVICES
AGREEMENT
Page 1 of 6
Professional Services Agreement THIS AGREEMENT (“Agreement”) is made and entered
into between the City of Edmonds, hereinafter referred to as the "City", and Parametrix, Inc.,
hereinafter referred to as the "Consultant".
WHEREAS, the City desires to engage the professional services of a Consultant to upgrade the
Wastewater Treatment Plant (WWTP) Programmable Logic Controllers (PLC) and Supervisory
Control and Data Acquisition (SCADA) system. The Scope of Work includes: project
management, design, programming and construction for the development of Control Strategies
for the WWTP process, the upgrade of the SCADA software, replacement of PLC hardware, and
the development of PLC programming.
NOW, THEREFORE, in consideration of the mutual benefits accruing, it is agreed by and
between the parties hereto as follows:
1. Scope of work. The scope of work shall include all services necessary to
accomplish the above mentioned objectives in accordance with the Scope of Work that is marked
as Exhibit A, attached hereto and incorporated herein by this reference.
2. Payments. The Consultant shall be paid by the City for completed work for
services rendered under this Agreement as provided hereinafter. Such payment shall be on a
time and materials basis and shall be full compensation for work performed or services rendered
and for all labor (direct labor, overhead, and profit), subconsultants, subcontractor, materials,
supplies, equipment, incidentals, and direct cost (subconsultant, subcontractor, and expense) fee
of 10% necessary to complete the work; provided that in no event shall the payment for work
performed pursuant to this Agreement exceed the sum of One Million Three Hundred Seventy-
Two Thousand Two Hundred Sixty-One Dollars ($1,372,261).
A. All vouchers shall be submitted by the Consultant to the City for payment
pursuant to the terms of this Agreement. Vouchers shall identify the specific element or
deliverable as defined in the Scope of Work and detailed in the Budget that is marked as Exhibit
B, attached hereto and incorporated herein by this reference. In addition, each voucher shall be
accompanied by a brief summary indicating the work accomplished, the hours and expenses
billed for each element or deliverable, and the percentage of the project that has been completed.
The City shall pay the appropriate amount for each voucher to the Consultant within sixty (60)
days of receipt. The Consultant may submit vouchers to the City monthly during the progress of
the work for payment of completed phases of the project. Billings shall be reviewed in
conjunction with the City's warrant process. No billing shall be considered for payment that has
not been submitted to the WWTP Manager three days prior to the scheduled cut-off date. Such
late vouchers will be checked by the City and payment will be made in the next regular payment
cycle.
B. The costs records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the City for a period of three years after final
payment. Copies shall be made available upon request.
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3. Ownership and use of documents. All research, tests, surveys, preliminary data
and any and all other work product prepared or gathered by the Consultant in preparation for the
services rendered by the Consultant under this Agreement shall be and are the property of the
Consultant, provided, however, that:
A. All final reports, presentations and testimony prepared by the Consultant
shall become the property of the City upon their presentation to and acceptance by the City and
shall at that date become the property of the City.
B. The City shall have the right, upon reasonable request, to inspect, review
and copy any work product during normal office hours. Documents prepared under this
agreement and in the possession of the Consultant may be subject to public records request and
release under Chapter 42.56 RCW.
C. In the event that the Consultant shall default on this Agreement, or in the
event that this contract shall be terminated prior to its completion as herein provided, the work
product of the Consultant, along with a summary of work done to date of default or termination,
shall become the property of the City and tender of the work product and summary shall be a
prerequisite to final payment under this contract. The summary of work done shall be prepared
at no additional cost.
4. Period of performance. The period of performance shall be from May 1, 2014
to December 31, 2016. The City will provide Notice to Proceed per Phase based upon the
breakdown of work as shown in Exhibit A. Parametrix will not commence work until receipt
Notice to Proceed from the City of Edmonds. The period of performance assumes that there will
be no gap between completion of early phases and Notice to Proceed on later Phase of the work.
5. Hold harmless agreement. The Consultant shall indemnify and hold the City
and its officers and employees harmless from and shall process and defend at its own expense all
claims, demands, or suits at law or equity arising in whole or in part from the Consultant’s
negligence or breach of any of its obligations under this Agreement; provided that nothing herein
shall require the Consultant to indemnify the City against and hold harmless the City from
claims, demands or suits based solely upon the conduct of the City, its agents, officers and
employees; and provided further that if the claims or suits are caused by or result from the
concurrent negligence of: (a) the Consultant’s agents or employees; and (b) the City, its agents,
officers and employees, this indemnity provision with respect to: (1) claims or suits based upon
such negligence; and (2) the costs to the City of defending such claims and suits shall be valid
and enforceable only to the extent of the Consultant’s negligence or the negligence of the
Consultant’s agents or employees.
The Consultant shall comply with all applicable sections of the applicable Ethics
laws, including RCW 42.23, which is the Code of Ethics for regulating contract interest by
municipal officers. The Consultant specifically assumes potential liability for actions brought by
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the Consultant’s own employees against the City and, solely for the purpose of this
indemnification and defense, the Consultant specifically waives any immunity under the state
industrial insurance law, Title 51 RCW.
6. General and professional liability insurance. The Consultant shall obtain and
keep in force during the terms of the Agreement, or as otherwise required, the following
insurance with companies or through sources approved by the State Insurance Commissioner
pursuant to Title 48 RCW.
Insurance Coverage
A. Worker’s compensation and employer’s liability insurance as required by the State.
B. Commercial general liability and property damage insurance in an aggregate amount not
less than two million dollars ($2,000,000) for bodily injury, including death and property
damage. The per occurrence amount shall not exceed one million dollars ($1,000,000).
C. Vehicle liability insurance for any automobile used in an amount not less than a one
million dollar ($1,000,000) combined single limit.
D. Professional liability insurance in the amount of 2.5 million dollars ($2,500,000).
Excepting the Worker’s Compensation Insurance and Professional Liability Insurance secured by
the Consultant, the City will be named on all policies as an additional insured. The Consultant
shall furnish the City with verification of insurance and endorsements required by the
Agreement. The City reserves the right to require complete, certified copies of all required
insurance policies at any time.
All insurance shall be obtained from an insurance company authorized to do business in the State
of Washington. The Consultant shall submit a verification of insurance as outlined above within
fourteen days of the execution of this Agreement to the City.
No cancellation of the foregoing policies shall be effective without thirty days prior notice to the
City.
The Consultant’s professional liability to the City shall be limited to the amount payable under
this Agreement or 2.5 million dollars ($2,500,000), whichever is the greater, unless modified
elsewhere in this Agreement. In no case shall the Consultant’s professional liability to third
parties be limited in any way.
7. Discrimination prohibited. Consultant shall not discriminate against any
employee or applicant for employment because of race, color, religion, national origin, age, sex,
sexual orientation, marital status, veteran status, liability for service in the armed forces of the
United States, disability, or the presence of any sensory, mental or physical handicap, or any
other protected class status, unless based upon a bona fide occupational qualification.
8. Consultant is an independent contractor. The parties intend that an
independent contractor relationship will be created by this Agreement. No agent, employee or
representative of the Consultant shall be deemed to be an agent, employee or representative of
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the City for any purpose. Consultant shall be solely responsible for all acts of its agents,
employees, representatives and subcontractors during the performance of this Agreement.
9. City approval of work and relationships. Notwithstanding the Consultant's
status as an independent contractor, results of the work performed pursuant to this Agreement
must meet the approval of the City. During pendency of this Agreement, the Consultant shall not
perform work for any party with respect to any property located within the City of Edmonds or
for any project subject to the administrative or quasi-judicial review of the City without written
notification to the City and the City’s prior written consent.
10. Termination. This being an Agreement for professional services, either party
may terminate this Agreement for any reason upon giving the other party written notice of such
termination no fewer than ten days in advance of the effective date of said termination.
11. Integration. The Agreement between the parties shall consist of this document
and Exhibits A and B, attached hereto. These writings constitute the entire Agreement of the
parties and shall not be amended except by a writing executed by both parties. In the event of
any conflict between this written Agreement and any provision of Exhibits A or B, this
Agreement shall control.
12. Changes/Additional Work. The City may engage Consultant to perform
services in addition to those listed in this Agreement, and Consultant will be entitled to
additional compensation for authorized additional services or materials. The City shall not be
liable for additional compensation until and unless any and all additional work and compensation
is approved in advance in writing and signed by both parties to this Agreement. If conditions are
encountered which are not anticipated in the Scope of Work, the City understands that a revision
to the Scope of Work and fees may be required. Provided, however, that nothing in this
paragraph shall be interpreted to obligate the Consultant to render or the City to pay for services
rendered in excess of the Scope of Work in Exhibit A unless or until an amendment to this
Agreement is approved in writing by both parties.
13. Standard of Care. Consultant represents that Consultant has the necessary
knowledge, skill and experience to perform services required by this Agreement. Consultant and
any persons employed by Consultant shall use their best efforts to perform the work in a
professional manner consistent with sound engineering practices, in accordance with the
schedules herein and in accordance with the usual and customary professional care required for
services of the type described in the Scope of Work. Parametrix warrants that it will perform the
services outlined in the Scope of Work, Exhibit A, in a manner consistent with the degree of care
and skill ordinarily exercised by members of the same profession currently practicing under
similar circumstances.
14. Non-waiver. Waiver by the City of any provision of this Agreement or any time
limitation provided for in this Agreement shall not constitute a waiver of any other provision.
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15. Non-assignable. The City understands that Ergosynch, Chavrond Barry, Quality
Controls Corporation (subcontractors) and an electrical subcontractor will be the only
subcontractors utilized. All other services to be provided by the Consultant shall not be assigned
or subcontracted without the express written consent of the City.
16. Covenant against contingent fees. The Consultant warrants that he has not
employed or retained any company or person, other than a bona fide employee working solely
for the Consultant, to solicit or secure this
Agreement, and that he has not paid or agreed to pay any company or person, other than a bona
fide employee working solely for the Consultant, any fee, commission, percentage, brokerage
fee, gifts, or any other consideration contingent upon or resulting from the award of making of
this Agreement. For breach or violation of this warranty, the City shall have the right to annul
this Agreement without liability or, in its discretion to deduct from the contract price or
consideration, or otherwise recover, the full amount of such fee, commission, percentage,
brokerage fee, gift, or contingent fee.
17. Compliance with laws. The Consultant in the performance of this Agreement
shall comply with all applicable Federal, State or local laws and ordinances, including
regulations for licensing, certification and operation of facilities, programs and accreditation, and
licensing of individuals, and any other standards or criteria as described in the Agreement to
assure quality of services.
The Consultant specifically agrees to pay any applicable business and occupation (B & O) taxes
which may be due on account of this Agreement.
18. Notices. Notices to the City of Edmonds shall be sent to the following address:
City of Edmonds Parametrix, Inc.
Pamela Randolph Rod Guyette
City of Edmonds Parametrix, Inc.
121 Fifth Avenue North 1019 39th Ave SE, Suite 100
Edmonds, WA 98020 Puyallup, WA 98374
Receipt of any notice shall be deemed effective three days after deposit of written notice in the
U.S. mails, with proper postage and properly addressed.
DATED THIS _______ DAY OF __________________, 20_____.
CITY OF EDMONDS PARAMETRIX, INC.
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By By
Mayor David O. Earling
Its
ATTEST/AUTHENTICATED:
Scott Passey, City Clerk
APPROVED AS TO FORM:
________________________________
Office of the City Attorney
STATE OF WASHINGTON )
) ss
COUNTY OF )
On this day of , 20 , before me, the undersigned, a
Notary Public in and for the State of Washington, duly commissioned and sworn,
personally appeared , to me known to be the
of the corporation that executed the foregoing instrument, and acknowledged the said
instrument to be the free and voluntary act and deed of said corporation, for the uses and
purposes therein mentioned, and on oath stated that he/she was authorized to execute said
instrument and that the seal affixed is the corporate seal of said corporation.
WITNESS my hand and official seal hereto affixed the day and year first above
written.
NOTARY PUBLIC
My commission expires:
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EXHIBIT A - SCOPE OF WORK
City of Edmonds
Engineering Services during Design, Programming and Construction for
Edmonds WTP PLC Replacement and SCADA System Upgrade
INTRODUCTION
SCADA System Engineering Services
The City of Edmonds (City) desires to upgrade its Wastewater Treatment Plant (WWTP) Programmable
Logic Controllers (PLC) and Supervisory Control and Data Acquisition (SCADA) System. Services
provided with this Scope of Work include: project management, design, programming, installation and
commissioning of the new PLCs. The development of WWTP process Control Strategies, the upgrade of
the SCADA software, and replacement of PLC hardware are included in this project. These services will
be provided by a team led by Parametrix.
Legend
ControlLogix Rockwell Automation PLC
Control Strategy A description of a single process control methodology. It includes a
list of equipment monitored and/or controlled, input signals, output
signals, control settings, alarms, modes of operation, display
descriptions, procedures for startup and shutdown, alarm handling,
emergency procedures, required trends, events to be recorded, and
identifies report data.
Cutover Plan A plan for replacing PLC controls and PLC hardware associated with
a given process. The intent of the plan is to streamline the transition in
order to minimize process downtime. The cutover plan identifies the
I/O cards and points that are assigned to the process. The plan includes
a step by step description for the transfer of the process control from
the existing PLC to a new replacement PLC.
Galaxy Repository Node A software sub-system consisting of one or more databases
HistClient Wonderware real time and historical trend and reporting tool
Historian Wonderware server platform
HMI Human Machine Interface
I/O Input / Output
InTouch Wonderware HMI and supervisory control software
PLC Programmable Logic Controller
RSLogix 5000 Rockwell Automation PLC programming software tool
SCADA Supervisory Control and Data Acquisition
System Platform Wonderware centralized HMI and supervisory control software
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Background
Services covered by this scope of work are established to achieve the following goals:
SCADA System Improvements
• Upgrade Wonderware software to System Platform: Upgrade from Wonderware InTouch, a
standalone type system to a centralized distributed type platform system. System Platform
handles issue like communication and catastrophic failure differently, helping to resolve issues
that are causing the loss of critical WWTP operational data.
• Upgrade the primary Historian: Provide a new non-virtual home for the primary Historian.
Provides local storage of historical data in the event of a Historian issue. Available backup data is
automatically moved to the off line Historian once it recovers. Includes second Historian license.
• Equipment and Software upgrades: System Platform 2014, 5,000 I/O and 5,000 Historian tags,
InTouch for System Platform 2014 with HistClient, WW Historian Server 2014 Enterprise 5,000
Tag, and Redundant Device Integration Server.
• Assemble training materials and provide training to the Plant Operations and Maintenance staff
on additions and changes in the SCADA upgrades.
PLC Replacement
• Replace PLC-101, PLC-301, PLC-501, PLC-601, and PLC-701.
• Incinerator Control: Provide engineering services to determine the code compliance status of the
incinerator controls. Provide report of findings with recommendations to the City. The City
provides a safety PLC should one be required to bring the Incinerator Control System into
compliance with current code requirements. Parametrix provides PLC programing,
commissioning and training.
• Assemble training materials and train the Plant Operations and Maintenance staff on the new
PLCs.
• Establish a City of Edmonds PLC programming standards document.
Standards and Guidelines
This scope of work assumes the project will be designed using the following standards or guidelines
applicable at the execution of this scope of work:
• National Electrical Code (NFPA 70).
• Washington State Electrical Safety Standards, Administration and Installation, WAC 296-46B
• Washington State Electricians and Electrical Installations, RCW Chapter 19.28
• UL Safety Standard for Industrial Control Equipment, UL 508
Project Management
Manage and coordinate the Parametrix team to complete the associated scope of work and promote
collaborative involvement of the consultant team and City staff. This task includes work related to the
management, administration, and coordination of consultant activities. Specific activities include:
• Work Planning and Coordination: Plan and coordinate work efforts between the consultant/ sub-
consultant and the City.
• Quality Assurance Planning: Plan and coordinate the Quality Control effort.
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• Production Standards: Plan and coordinate the production standards, including CADD and word
processing.
• Cost Control/Progress Reporting: Prepare monthly project status reports which compare work
accomplished with schedule activities and budget, provide support documentation for the
invoices, and compare expenditures with task budgets. Documentation will include details of
expenditures on each task and will show the hours worked by project personnel and other direct
expenses related to the task.
• Project Schedule: Prepare a detailed schedule of project final design and construction activities.
Schedule requirements will incorporate both internal and external milestones.
• Action Items: Consultant will prepare and regularly update an action item and decision log.
• Document Management: Conduct filing and control of documents.
Project Meetings
• Conduct weekly project meetings (2-hours) with the City.
• Conduct site project meetings bi-weekly.
• Conduct off site teleconference project meetings on the off weeks with the City.
PM Deliverables
• Monthly invoices and status reports.
• Project schedule.
• Meeting summary reports and action items for weekly meeting.
Deliverable Information Common to all Phases
Deliverable Formats
One hard copy of each deliverable shall be provided to the City. Deliverables shall be provided to the City
in the following electronic formats:
• Review drawing submittals and final drawing submittals in PDF.
• Record drawing submittals in AutoCAD and PDF.
• Review Control Strategies in PDF.
• Final Control Strategies in Word and PDF.
• Manufacturer Operation and Maintenance Manuals in PDF.
Quality Assurance and Quality Control
Parametrix employs the following elements of project delivery: project management, staffing, scheduling,
quality assurance, quality control; which we will be applied to meeting the City’s quality goals for this
project.
Quality control for the design work includes the following activities:
• Consultant review of each deliverable
• City staff review of the 60% and 90% deliverables.
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Deliverable List
• Design and Construction Documents
Plant Network Diagram
PLC Rack Network Diagrams
PLC I/O Card Cutover Diagrams
Cutover Plan
Programming Control Strategies
PLC Programming Standards Manual
SCADA and PLC Training Materials
Incinerator Burner Management Code Report
• Record Documents
Plant Network Diagram
PLC Rack Network Diagrams
PLC I/O Card Cutover Diagrams
Cutover Plan
Record Control Strategies
PLC Programming Standards Manual
SCADA and PLC Training Materials
General Assumptions
• The Parametrix programming development effort will be based on the version of System Platform
and Rockwell programming software available at the start of the project. Parametrix development
efforts do not include upgrades which may be necessary due to version changes midway through
the project.
• Prior to upgrading to System Platform the City will install a new non-virtual home for the
Primary Wonderware Historian server to provide a secondary Historian independent from the
primary Historian. The new primary Historian will be totally isolated from the primary Historian;
located in a different building, powered from a different UPS, and on a different I/O server.
• Prior to upgrading to System Platform the City will install the most current Wonderware version
license.
• The City purchases the System Platform software directly from Wonderware. Parametrix will
provide a performance specification. Wonderware is responsible to develop the detailed System
Platform Bill of Materials (BOM) from the Performance Specification.
• The City will directly purchase the PLC programming software and the PLC hardware from
Rockwell under the Alderwood Water District purchase agreement with Rockwell Automation.
PLC Hardware and programming software costs are not included in this scope. North Coast
Electric is the local distributor of Rockwell PLC products. Parametrix will provide a PLC
hardware and software performance specification. North Coast Electric is responsible to develop
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the detailed PLC hardware and software Bill of Materials (BOM) from the Performance
Specification.
• Parametrix will take delivery of the PLC hardware during each phase of the project at the
Puyallup Building, 1019 39th Ave. SE, Suite 100, Puyallup, WA 98374. The equipment will be
delivered to Parametrix by a North Coast Electric delivery truck. The equipment will be set up for
testing in the secure electronics laboratory. After lab testing is complete the equipment will be
shipped to the Edmonds WWTP. The equipment will be owned by the City of Edmonds and be
under the manufacturer’s warranty while at the Parametrix lab and during shipment to Edmonds
after testing. Equipment failures during lab testing will be handled under the manufacturer’s
warranty.
• Control Strategies will be developed from the existing PLC programs during the design task and
finalized throughout the construction and commissioning tasks.
• Programming of the PLCs involves using the existing PLC programs as a guideline. The task
includes clean out of old code and abandoned code. It includes new tag based addressing. Each
PLC programming task will be fully annotated using language that describes the rung
functionality and relates the particular rung function to the process as applicable. Programming
includes configuration of PLC alarms and HMI alarms, configuration of I/O Points, and process
based tag number assignments. Assumes one tag name for each I/O Point.
• Programming Standards development will be completed during the replacement of the first PLC.
• Training materials will consist of Rockwell data, Wonderware data, Control Strategies, and
Network Diagrams.
• PLC-701 will be removed and its program functions will be moved to PLC-101. If all dialer
functions are demolished in Panel-700, Rack 701 may be demolished as well. This Scope of
Work assumes the City is demolishing PLC-701, Rack 701 and other dialer hardware. Parametrix
continues to provide engineering services, programming and commissioning.
• Incinerator Controls: Project includes research and associated report regarding incinerator burner
management code control compliance and associated upgrades required by code changes. This
work will be accomplished by Chavond-Barry as a sub-consultant to Parametrix during the
Design Task of Phase 6, PLC-601 Replacement.
• Upgrading Wonderware WIN911 is not included in this project.
• Installation: Wiring work is limited to wiring from the I/O Cards to the field terminals inside the
PLC enclosures.
• Commissioning: End to end testing includes tracing inputs from the PLC field terminals located
in the PLC Panels to their indication on the HMI, and tracing outputs from the HMI to the PLC
field terminal.
• Parametrix will develop a Cutover Plan for each PLC. It will be custom to the processes that PLC
serves. The plan will be utilized for each PLC cutover to minimize negative impacts to the
maintenance of the process. The City will witness process by process (step by step) testing during
cutover. Verification of the process with the Control Strategy will be provided by:
Development and delivery of a Field Test Plan
Confirming set points, control variables, limits, notifications in the PLC program
Confirming alarm functionality, totalization, and trends
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• Parametrix will produce a Field Test Plan for each Phase. The Field Test Plan will include sign-
off sheets for each I/O Point, each control circuit, alarm point, and trends. City staff will review
the Field Test Plan for each hardware and software installation task. Each hardware and software
installation task is complete following field testing which is witnessed by City Staff.
• Conduct a final operational commissioning of the process in the normal operation of each
operational area of the Plant. Parametrix expects this element to have varying test criteria and test
durations depending upon the process being commissioned. Testing parameters will be
established in collaboration between Parametrix and the City. Testing duration for each phase not
to exceed (7) calendar days
• Conduct a close out lessons learned meeting prior to commencing the next phase of the project.
• Parametrix is budgeted to provide up to (3) 8-hour call backs for each of (6) phases for
programming support after the successful completion of the each phase.
• Schedule Assumptions
2014
System Platform Installation
PLC-101 Replacement
Programming Standards Development and Delivery
Plant Staff Training
PLC-501 Replacement
2015
PLC-301 Replacement
PLC-701 Removal
2016
PLC-601 Replacement
Incinerator Control Report
Incinerator Burner Management Code Compliance Upgrades as required
• Expenses: Expenses such as mileage, lodging, meals and printing will be billed on a time-and-
materials basis. Expenses will be marked up by 15%.
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PHASE AND TASK DESCRIPTIONS
PHASE 01 – SCADA SYSTEM PLATFORM UPGRADE
Task 01 – Project Management
See the Project Management Section in the Introduction.
Task 02 – Engineering Services
Services Include:
• Support the procurement of the System Platform software by the City of Edmonds.
• Installation and setup of the software upgrade.
• Pre-installation laboratory testing at the Parametrix Lab.
• Development of a Field Testing Plan.
• Field testing prior to turning over to the City.
• Training that covers System Platform operational changes.
• Observation of the SCADA System operations over a seven calendar day period.
Assumptions
• Laboratory testing set up requires a maximum two week duration.
• Installation and commissioning at the WWTP requires a maximum one week duration.
Deliverables
• Wonderware provided training materials
Completion
• Phase 1 is complete when upon the successful completion of the field and the 7-day operational
observation period.
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PHASE 02 – PLC-101 REPLACEMENT
Task 01 – Project Management
See the Project Management Section in the Introduction.
Task 02 – PLC-101 Design
This task covers the design work and includes the following activities:
• Pre-design
Support the procurement of the PLC Programming software purchase (RSLogix 5000) by the
City.
Support the procurement of the PLC Hardware Purchase by the City.
Network connectivity confirmation
HMI connectivity confirmation
Wire number verification
• Design
Develop control strategies
Drawing preparation
Prepare cutover plan
Prepare programming standards manual
Deliverables
• An updated version of the City’s Existing Plant Network Diagram
• An updated version of the City’s Existing PLC Rack Network Diagrams
• PLC I/O Card Cutover Wiring Diagrams
• Cutover Plan
• Control Strategies
• PLC Programming Standards Manual
• Updated SCADA Training Materials
Task 03 – PLC-101 Programming
This task describes the programming elements of this phase:
• PLC programming software and hardware purchase assistance.
• Receive the PLC components from North Coast Electric: Racks, processors, communication
modules, power supplies, and I/O modules.
• Program the PLC.
• Conduct pre-delivery lab tests at Parametrix.
• Deliver the PLC equipment to the Plant.
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Assumptions
• Hardware and software is delivered to Parametrix 7-days prior to the PMX scheduled start of
Task 3 work.
• The City procures the PLC programming software, RSLogix 5000 Professional Edition prior to
beginning work on this task.
• The program for PLC-701 will be incorporated into the PLC-101 program.
Task 04 – PLC-101 Installation
This task describes the installation elements of this phase.
• Install the PLC processor rack and communication modules
• Install the rack network cabling
• Install the I/O Rack(s) in the Cutover Plan order and transfer I/O wiring
• Download new PLC program
• Debug PLC program
• Cutover to new PLC program on a process by process basis
• Remove existing abandoned I/O Rack
• Mount new I/O Rack(s) in the panel
• Remove the existing PLC processor
Assumptions
• Phase 2 Cutover requires a 3-week duration.
• The Cutover Plan includes the Field Testing Plan.
• Cutover activities and field testing are observed by City personnel.
• Processes will be shut down or bypassed during cutover. City personnel will conduct the bypass
activities and conduct process shutdown and restart activities. The length of process shutdowns
and bypasses will be determined on a daily basis by City personnel.
• Coordination meetings will be held with WWTP Operations personnel on a daily basis during
cutover.
Task 05 – PLC-101 Commissioning
This task describes the commissioning and closeout elements of this phase:
• Perform end to end testing as each I/O point is terminated to the new PLC modules.
• Verify signal ranges: Effort is limited to number of existing analog signals.
• Verify operator settable parameters: Set points, control variables, limits, notifications: Effort is
limited to number of existing controllers.
• Verify process monitoring functions: Alarms, Totalization: Effort is limited to number of existing
alarms and totalizers.
• Test controllers in all modes: Effort is limited to number of existing controllers.
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• Conduct training of the WWTP Operations and maintenance staff
Assumptions
• City personnel direct process related decisions and shutdown / restart procedures.
• Coordination meetings with Operations on a daily basis throughout commissioning.
• End to end testing will occur in conjunction with commissioning of each I/O Point.
• Field Testing Sign-off Sheets will be completed by City personnel during testing.
• Task is considered complete when test sheets are signed off.
• WWTP staff training will be conducted throughout Phase 2 commissioning.
• Training includes 8-hours of classroom and 40-hours of hands on training during commissioning.
Closeout Activities
• Finalize annotated PLC program.
• Complete the PLC network record diagrams
• Complete the PLC module wiring record diagrams
Deliverables
• PLC Training Materials
• PLC Network Record Diagrams
• PLC Rack Record Wiring Diagrams
• Completed Testing Sign-off Sheets
Completion
• Phase 2 is considered complete when:
The Field Test Plan sign off sheets are completed.
The PLC has operated for 7 calendar days. Parametrix provides PLC programing support
during the 7-day period.
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PHASE 03 – PLC-501 REPLACEMENT
Task 01 – Project Management
See the Project Management Section in the Introduction.
Task 02 – PLC-501 Design
This task covers the design work and includes the following activities:
• Pre-design
Support the procurement of the PLC Hardware Purchase by the City.
Network connectivity confirmation
HMI connectivity confirmation
Wire number verification
• Design
Develop control strategies
Drawing preparation
Prepare cutover plan
Deliverables
• An updated version of the City’s Existing Plant Network Diagram
• An updated version of the City’s Existing PLC Rack Network Diagrams
• PLC I/O Card Cutover Wiring Diagrams
• Cutover Plan
• Control Strategies
Task 03 – PLC-501 Programming
This task describes the programming elements of this phase:
• PLC programming software and hardware purchase assistance.
• Receive the PLC components from North Coast Electric: Racks, processors, communication
modules, power supplies, and I/O modules.
• Program the PLC.
• Conduct pre-delivery lab tests at Parametrix.
• Deliver the PLC equipment to the Plant.
Assumptions
• Hardware and software is delivered to Parametrix 7-days prior to the PMX scheduled start of
Task 3 work.
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Task 04 – PLC-501 Installation
This task describes the installation elements of this phase.
• Install the PLC processor rack and communication modules
• Install the rack network cabling
• Install the I/O Rack(s) in the Cutover Plan order and transfer I/O wiring
• Download new PLC program
• Debug PLC program
• Cutover to new PLC program on a process by process basis
• Remove existing abandoned I/O Rack
• Mount new I/O Rack(s) in the panel
• Remove the existing PLC processor
Assumptions
• Phase 3 Cutover requires a 3-week duration.
• The Cutover Plan includes the Field Testing Plan.
• Cutover activities and field testing are observed by City personnel.
• Processes will be shut down or bypassed during cutover. City personnel will conduct the bypass
activities and conduct process shutdown and restart activities. The length of process shutdowns
and bypasses will be determined on a daily basis by City personnel.
• Coordination meetings will be held with WWTP Operations personnel on a daily basis during
cutover.
Task 05 – PLC-501 Commissioning
This task describes the commissioning elements of this phase:
• Perform end to end testing as each I/O point is terminated to the new PLC modules.
• Verify signal ranges: Effort is limited to number of existing analog signals.
• Verify operator settable parameters: Set points, control variables, limits, notifications: Effort is
limited to number of existing controllers.
• Verify process monitoring functions: Alarms, Totalization: Effort is limited to number of existing
alarms and totalizers.
• Test controllers in all modes: Effort is limited to number of existing controllers.
• Conduct training of the WWTP Operations and maintenance staff.
Assumptions
• City personnel direct process related decisions and shutdown / restart procedures.
• Coordination meetings with Operations on a daily basis throughout commissioning.
• End to end testing will occur in conjunction with commissioning of each I/O Point.
Packet Page 333 of 424
• Field Testing Sign-off Sheets will be completed by City personnel during testing.
• Task is considered complete when test sheets are signed off.
Closeout Activities
• Finalize annotated PLC program.
• Complete the PLC network record diagrams
• Complete the PLC module wiring record diagrams
Deliverables
• PLC Network Record Diagrams
• PLC Rack Record Wiring Diagrams
• Completed Testing Sign-off Sheets
Completion
• Phase 3 is considered complete when:
The Field Test Plan sign off sheets are completed.
The PLC has operated for 7 calendar days. Parametrix provides PLC programing support
during the 7-day period.
Packet Page 334 of 424
PHASE 04 – PLC-301 REPLACEMENT
Task 01 – Project Management
See the Project Management Section in the Introduction.
Task 02 – PLC-301 Design
This task covers the design work and includes the following activities:
• Pre-design
Support the procurement of the PLC Hardware Purchase by the City.
Network connectivity confirmation
HMI connectivity confirmation
Wire number verification
• Design
Develop control strategies
Drawing preparation
Prepare cutover plan
Deliverables
• An updated version of the City’s Existing Plant Network Diagram
• An updated version of the City’s Existing PLC Rack Network Diagrams
• PLC I/O Card Cutover Wiring Diagrams
• Cutover Plan
• Control Strategies
Task 03 – PLC-301 Programming
This task describes the programming elements of this phase:
• PLC programming software and hardware purchase assistance.
• Receive the PLC components from North Coast Electric: Racks, processors, communication
modules, power supplies, and I/O modules.
• Program the PLC.
• Conduct pre-delivery lab tests at Parametrix.
• Deliver the PLC equipment to the Plant.
Assumptions
• Hardware and software is delivered to Parametrix 7-days prior to the PMX scheduled start of
Task 3 work.
Packet Page 335 of 424
Task 04 – PLC-301 Installation
This task describes the installation elements of this phase.
• Install the PLC processor rack and communication modules
• Install the rack network cabling
• Install the I/O Rack(s) in the Cutover Plan order and transfer I/O wiring
• Download new PLC program
• Debug PLC program
• Cutover to new PLC program on a process by process basis
• Remove existing abandoned I/O Rack
• Mount new I/O Rack(s) in the panel
• Remove the existing PLC processor
Assumptions
• Phase 3 Cutover requires a 6-week duration.
• The Cutover Plan includes the Field Testing Plan.
• Cutover activities and field testing are observed by City personnel.
• Processes will be shut down or bypassed during cutover. City personnel will conduct the bypass
activities and conduct process shutdown and restart activities. The length of process shutdowns
and bypasses will be determined on a daily basis by City personnel.
• Coordination meetings will be held with WWTP Operations personnel on a daily basis during
cutover.
Task 05 – PLC-301 Commissioning
This task describes the commissioning elements of this phase:
• Perform end to end testing as each I/O point is terminated to the new PLC modules.
• Verify signal ranges: Effort is limited to number of existing analog signals.
• Verify operator settable parameters: Set points, control variables, limits, notifications: Effort is
limited to number of existing controllers.
• Verify process monitoring functions: Alarms, Totalization: Effort is limited to number of existing
alarms and totalizers.
• Test controllers in all modes: Effort is limited to number of existing controllers.
Assumptions
• City personnel direct process related decisions and shutdown / restart procedures.
• Coordination meetings with Operations on a daily basis throughout commissioning.
• End to end testing will occur in conjunction with commissioning of each I/O Point.
• Field Testing Sign-off Sheets will be completed by City personnel during testing.
Packet Page 336 of 424
• Task is considered complete when test sheets are signed off.
Closeout Activities
• Finalize annotated PLC program.
• Complete the PLC network record diagrams
• Complete the PLC module wiring record diagrams
Deliverables
• PLC Network Record Diagrams
• PLC Rack Record Wiring Diagrams
• Completed Testing Sign-off Sheets
Completion
• Phase 4 is considered complete when:
The Field Test Plan sign off sheets are completed.
The PLC has operated for 7 calendar days. Parametrix provides PLC programing support
during the 7-day period.
Packet Page 337 of 424
PHASE 05 – PLC RACK-701 REPLACEMENT
Assumptions
• The existing PLC-701 is removed.
• Rack-701 is replaced with a new rack, communication modules, and I/O modules.
• PLC-701 processor functions are assumed by PLC-101.
• Communication between PLC-101 and Rack-701 is via the existing WWTP fiber optic network.
Task 01 – Project Management
See the Project Management Section in the Introduction.
Task 02 – PLC-701 Design
This task covers the design work and includes the following activities:
• Pre-design
Support the procurement of the PLC Hardware Purchase by the City.
Network connectivity confirmation
HMI connectivity confirmation
Wire number verification
• Design
Develop control strategies
Drawing preparation
Prepare cutover plan
Deliverables
• An updated version of the City’s Existing Plant Network Diagram
• An updated version of the City’s Existing PLC Rack Network Diagrams
• PLC I/O Card Cutover Wiring Diagrams
• Cutover Plan
• Control Strategies
Task 03 – PLC-701 Programming
This task describes the programming elements of this phase:
• PLC programming software and hardware purchase assistance.
• Receive the PLC components from North Coast Electric: Racks, processors, communication
modules, power supplies, and I/O modules.
• Program the PLC.
• Conduct pre-delivery lab tests at Parametrix.
• Deliver the PLC equipment to the Plant.
Packet Page 338 of 424
Assumptions
• Hardware and software is delivered to Parametrix 7-days prior to the PMX scheduled start of
Task 3 work.
• The program for PLC-701 will be incorporated into the PLC-101 program.
Task 04 – PLC-701 Installation
This task describes the installation elements of this phase.
• Install the PLC processor rack and communication modules
• Install the rack network cabling
• Install the I/O Rack(s) in the Cutover Plan order and transfer I/O wiring
• Download new PLC program
• Debug PLC program
• Cutover to new PLC program on a process by process basis
• Remove existing abandoned I/O Rack
• Mount new I/O Rack(s) in the panel
• Remove the existing PLC processor
Assumptions
• Phase 3 Cutover requires a 2-week duration.
• The Cutover Plan includes the Field Testing Plan.
• Cutover activities and field testing are observed by City personnel.
• Processes will be shut down or bypassed during cutover. City personnel will conduct the bypass
activities and conduct process shutdown and restart activities. The length of process shutdowns
and bypasses will be determined on a daily basis by City personnel.
• Coordination meetings will be held with WWTP Operations personnel on a daily basis during
cutover.
Task 05 – PLC-701 Commissioning
This task describes the commissioning elements of this phase:
• Perform end to end testing as each I/O point is terminated to the new PLC modules.
• Verify signal ranges: Effort is limited to number of existing analog signals.
• Verify operator settable parameters: Set points, control variables, limits, notifications: Effort is
limited to number of existing controllers.
• Verify process monitoring functions: Alarms, Totalization: Effort is limited to number of existing
alarms and totalizers.
• Test controllers in all modes: Effort is limited to number of existing controllers.
Packet Page 339 of 424
Assumptions
• City personnel direct process related decisions and shutdown / restart procedures.
• Coordination meetings with Operations on a daily basis throughout commissioning.
• End to end testing will occur in conjunction with commissioning of each I/O Point.
• Field Testing Sign-off Sheets will be completed by City personnel during testing.
• Task is considered complete when test sheets are signed off.
Closeout Activities
• Finalize annotated PLC program.
• Complete the PLC intra network record diagrams
• Complete the PLC module wiring record diagrams
Deliverables
• PLC Network Record Diagrams
• PLC Rack Record Wiring Diagrams
• Completed Testing Sign-off Sheets
Completion
• Phase 5 is considered complete when:
The Field Test Plan sign off sheets are completed.
The PLC has operated for 7 calendar days. Parametrix provides PLC programing support
during the 7-day period.
Packet Page 340 of 424
PHASE 06 – PLC-601 REPLACEMENT
Assumptions
• The PLC-601 replacement plan includes two phases:
Phase 1: Replacement of the Solids processes
Phase 2: Replacement of the Incinerator processes
Task 01 – Project Management
See the Project Management Section in the Introduction.
Task 02 – PLC-601 Design
This task covers the design work and includes the following activities:
• Pre-design
Support the procurement of the PLC Hardware Purchase by the City.
Burner Management code compliance investigation by Chavond-Barry
Network connectivity confirmation
HMI connectivity confirmation
Wire number verification
• Design
Incinerator Burner Management Code Compliance Upgrades as required by Chavond-Barry
Develop control strategies
Drawing preparation
Prepare cutover plan
Deliverables
• Incinerator Control Report
• An updated version of the City’s Existing Plant Network Diagram
• An updated version of the City’s Existing PLC Rack Network Diagrams
• PLC I/O Card Cutover Wiring Diagrams
• Cutover Plan
• Control Strategies
Deliverables by Chavond-Berry
• Existing condition assessment
• Code Evaluation
• Report Preparation
• Existing Document Review
Packet Page 341 of 424
• PLC Program Review
• Commissioning
• Training
Task 03 – PLC-601 Programming
This task describes the programming elements of this phase:
• PLC programming software and hardware purchase assistance.
• Receive the PLC components from North Coast Electric: Racks, processors, communication
modules, power supplies, and I/O modules.
• Program the PLC.
• Conduct pre-delivery lab tests at Parametrix.
• Deliver the PLC equipment to the Plant.
Assumptions
• Hardware and software is delivered to Parametrix 7-days prior to the PMX scheduled start of
Task 3 work.
Task 04 – PLC-601 Installation
This task describes the installation elements of this phase.
• Install the PLC processor rack and communication modules
• Install the rack network cabling
• Install the I/O Rack(s) in the Cutover Plan order and transfer I/O wiring
• Download new PLC program
• Debug PLC program
• Cutover to new PLC program on a process by process basis
• Remove existing abandoned I/O Rack
• Mount new I/O Rack(s) in the panel
• Remove the existing PLC processor
Assumptions
• Phase 3 Cutover requires a 16-week duration.
• The Cutover Plan includes the Field Testing Plan.
• Cutover activities and field testing are observed by City personnel.
• Processes will be shut down or bypassed during cutover. City personnel will conduct the bypass
activities and conduct process shutdown and restart activities. The length of process shutdowns
and bypasses will be determined on a daily basis by City personnel.
• Coordination meetings will be held with WWTP Operations personnel on a daily basis during
cutover.
Packet Page 342 of 424
Task 05 – PLC-601 Commissioning
This task describes the commissioning elements of this phase:
• Perform end to end testing as each I/O point is terminated to the new PLC modules.
• Verify signal ranges: Effort is limited to number of existing analog signals.
• Verify operator settable parameters: Set points, control variables, limits, notifications: Effort is
limited to number of existing controllers.
• Verify process monitoring functions: Alarms, Totalization: Effort is limited to number of existing
alarms and totalizers.
• Test controllers in all modes: Effort is limited to number of existing controllers.
Assumptions
• City personnel direct process related decisions and shutdown / restart procedures.
• Coordination meetings with Operations on a daily basis throughout commissioning.
• End to end testing will occur in conjunction with commissioning of each I/O Point.
• Field Testing Sign-off Sheets will be completed by City personnel during testing.
• Task is considered complete when test sheets are signed off.
Closeout Activities
• Finalize annotated PLC program.
• Complete the PLC network record diagrams
• Complete the PLC module wiring record diagrams
Deliverables
• PLC Network Record Diagrams
• PLC Rack Record Wiring Diagrams
• Completed Testing Sign-off Sheets
Completion
• Phase 6 is considered complete when:
The Field Test Plan sign off sheets are completed.
The PLC has operated for 7 calendar days. Parametrix provides PLC programing support
during the 7-day period.
END OF DOCUMENT
Packet Page 343 of 424
City of Edmonds
Wastewater Treatment Plant
PLC Replacement and SCADA System Upgrade
Engineering Services Budget, Exhibit B
April 17, 2014
Totals Summary Sheet
Wonderware System Platform, Phase - 1
Item Item Totals
Engineering Services $24,340
Total $24,340 $24,340
PLC-101 Replacement, Influent, Phase - 2
Item Item Totals
Task 1, Project Management and Project Meetings $27,350.00
Task 2, Design $68,975.95
Design
Software Stds Development
Task 3, Programming $27,685.25
Task 4, Installation
Electrician $11,371.50
Sales Tax 9.50% $1,080.29
Task 5, Commissioning and Training Development $40,258.00
PLC-101 Total $176,720.99 $176,721
PLC-501 Replacement, Effluent, Phase - 3
Item Item Totals
Task 1, Project Management and Project Meetings $27,350.00
Task 2, Design $44,260.75
Task 3, Programming $32,209.00
Task 4, Installation
Electrician $10,168.00
Sales Tax 9.50% $965.96
Task 5, Commissioning $14,924.00
PLC-501 Total $129,877.71 $129,878
PLC-301 Replacement, Secondary, Phase - 4
Item Item Totals
Task 1, Project Management and Project Meetings $34,677.50
Task 2, Design $111,784.60
Task 3, Programming $103,812.00
Task 4, Installation
Electrician $28,442.00
Sales Tax 9.50% $2,701.99
Task 5, Commissioning $40,310.00
PLC-301 Total $321,728.09 $321,728
PLC-701 Rack Replacement, Telemetry, Phase - 5
Item Item Totals
Task 1, Project Management and Project Meetings $15,455.00
Task 2, Design $31,534.90
Task 3, Programming $21,233.75
Task 4, Installation
Electrician $6,062.00
Sales Tax 9.50% $575.89
Task 5, Commissioning and Training Development $10,194.00
WWTP SCADA System Engineering Services
Page 1 of 2
Packet Page 344 of 424
City of Edmonds
Wastewater Treatment Plant
PLC Replacement and SCADA System Upgrade
Engineering Services Budget, Exhibit B
April 17, 2014
Rack-701 Total $85,055.54 $85,056
PLC-601 Replacement, Solids and Incinerator, Phase - 6
Item Item Totals
Task 1, Project Management and Project Meetings $71,615.00
Task 2, Design $264,449.30
Design
Incinerator Control
Task 3, Programming $142,660.50
Task 4, Installation
Electrician $80,130.00
Sales Tax 9.50% $7,612.35
Task 5, Commissioning $68,072.00
PLC-601 Total $634,539.15 $634,539
Total $1,372,261
Tentative Schedule with Yearly Cost Breakdown
Years Items Yearly Totals
2014 $330,938
System Platform $24,340
PLC-101 $176,721
PLC-501 $129,878
2015 $406,784
PLC-301 $321,728
PLC-701 $85,056
2016 $634,539
PLC-601 $634,539
Total $1,372,261
Budget Criteria
1 Gen.
2 Sched.
3 Sched.
4PM
5 Gen.
Time for management of various tasks is included in the line items.
See the Scope of Work, General Assumptions for additional budget criteria.
The Units and Hours or $/Unit columns indicate the scope of each line item.
Each PLC sheet includes duration data for all tasks associated with that PLC based upon
project management hours allocation.
Billing rates are adjusted for each year based upon the tentative work scheduled for each
year.
WWTP SCADA System Engineering Services
Page 2 of 2
Packet Page 345 of 424
City of EdmondsWastewater Treatment PlantPLC Replacement and SCADA System UpgradeEngineering Services Budget, Exhibit BApril 17, 2014Project ManagementDesign LeadDesignQC Review and DocumentationProgramming CommissioningProgrammingProgrammingDesign CommissioningWord ProcessingCADAdmin SupportUL-508Field WiringMaterialsUnitsHours / UnitSenior DesignerSenior Engineer Senior DesignerSenior EngineerSenior DesignerDesigner 4 Designer 4 Engineer 2Senior Office AdministratorDesigner 2Senior Tech AidInspection FirmElectrical ContractorElectrical ContractorDirect CostsExpenses TotalRates160.00 160.00 160.00 190.00 160.00 145.00 145.00 110.00 125.00 110.00 100.00 1500.00 92.00TASK - 1Project Management, Design Bi-Weekly MeetingsMeetings 4 6 24$3,840 $400 $4,300Reports 4 2 84 8 $2,580 $40 $2,626Teleconference MeetingsMeetings 4 1 4$640 $640Reports 4 2 84 8 $2,580 $40 $2,626Progress Reports and InvoicesReport Letter 2 2 44$1,140 $1,140Invoice 2 2 44 $1,040 $20 $1,063Project Management, ConstructionBi-Weekly MeetingsMeetings 4 6 24$3,840 $400 $4,300Reports 4 2 84 8 $2,580 $40 $2,626Teleconference MeetingsMeetings 4 1 4$640 $640Reports 4 2 84 8 $2,580 $40 $2,626Progress Reports and InvoicesReport Letter 2 2 44$1,140 $1,140Invoice 2 2 44 $1,040 $20 $1,063Electrical Sub-Contractor116 16$2,560 $2,560120000000024040000$26,200 $1,000 $27,350Column Totals $19,200 $0 $0 $0 $0 $0 $0 $0 $3,000 $0 $4,000 $0 $0 $0 $26,200 $1,000 $27,350Expense Multiplierx1.15Labor & Expense subtotals184 hours$1,150.00Project Management$27,350TASK - 2DesignPre-Design Site WorkNetwork Connectivity1 422$540 $100 $655HMI Connectivity1 422$540 $100 $655Wire Number Verification1 241212$3,240 $600 $3,930DrawingsPlant Network Diagram1 20.51.512$730 $2 $732PLC 101 HMI Network1 41312$1,050 $2 $1,052PLC 101 Rack Networks1 20.51.512$730 $2 $732PLC 101 Racks1 41312$1,050 $2 $1,052Discrete I/O Card Switchover8 4824412$7,200 $16 $7,218Analog I/O Card Switchover5 45152.57.5$4,500 $10 $4,512Cutover PlanDraft by Rack1 40.413110.4$1,059 $2 $1,061Final by Rack1 10.1 0.25 0.7510.250.1$407 $2 $410Control Strategy DevelopmentDraft6 42.4 24.03.62.42.4$5,448 $440 $5,954Final6 10.66.00.90.60.6$1,362 $110 $1,489Record6 21.2 12.01.81.21.2$2,724 $220 $2,977PLC 101 Hardware Purchase SupportEngineering Services422$1,280 $100 $1,395RSLogix 5000 Purchase SupportEngineering Services122$520 $10 $532PHASE - 2, PLC-101WWTP SCADA System Engineering ServicesPage 1 of 3Packet Page 346 of 424
City of EdmondsWastewater Treatment PlantPLC Replacement and SCADA System UpgradeEngineering Services Budget, Exhibit BApril 17, 2014Project ManagementDesign LeadDesignQC Review and DocumentationProgramming CommissioningProgrammingProgrammingDesign CommissioningWord ProcessingCADAdmin SupportUL-508Field WiringMaterialsUnitsHours / UnitSenior DesignerSenior Engineer Senior DesignerSenior EngineerSenior DesignerDesigner 4 Designer 4 Engineer 2Senior Office AdministratorDesigner 2Senior Tech AidInspection FirmElectrical ContractorElectrical ContractorDirect CostsExpenses TotalPHASE - 2, PLC-101Programming Standards DevelopmentDraft 1 80 12 60 16 16 20 8 $20,420 $1,100 $21,685Final 1 20 4 20 4 4 5 2 $6,065 $350 $6,468Record 1 20 4 20 4 4 5 2 $6,065 $350 $6,46830.7 59.25 153.75 42.8 42 0 0 16 35.45 27.5 18.7 0 0 0 $64,930 $3,518 $68,976Column Totals $4,912 $9,480 $24,600 $8,132 $6,720 $0 $0 $1,760 $4,431 $3,025 $1,870 $0 $0 $0 $64,930 $3,518 $68,976Expense Multiplierx1.15Labor & Expense subtotals426.15 hours$4,045.70Design$68,976TASK - 3ProgrammingPLC 101 InfluentTag Names 176 0.2 17.6 17.6$5,368 $1,200 $6,748Process 6 8 24 24$7,320 $7,320Alarms 33 0.5 8.25 8.25$2,516 $2,516Bench Testing 1 24 12 12$3,660 $3,660HMI 101 ProgrammingGraphics Mapping 176 0.235.2$5,104 $1,200 $6,484Alarms 33 0.26.6$957 $957000061.8541.8 61.850000000$24,925 $2,400 $27,685Column Totals $0 $0 $0 $0 $9,896 $6,061 $8,968 $0 $0 $0 $0 $0 $0 $0 $24,925 $2,400 $27,685Expense Multiplierx1.15Labor & Expense subtotals165.5 hours$2,760.00Programming$27,685TASK - 4InstallationPLC 101 InfluentNew Rack Set Up 1 44 $368 $368I/O Terminations 176 0.588 $8,096 $1,200 $9,476Rack Switchover 1 44 $368 $368Materials 1 $1,160$1,160 $1,160 $1,16000000000000096$1,160 $9,992 $1,200 $11,372Column Totals $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $8,832 $1,160 $9,992 $1,200 $11,372Expense Multiplierx1.15Labor & Expense subtotals96 hours$1,380.00Total Proposed Fee $11,372TASK - 5CommissioningPLC 101 Influent (Includes HMI)End to End Testing 176 0.2 17.6 17.6$4,752 $1,800 $6,822Strategy Testing 6 4 12 12$3,240 $3,240Alarm Verification 33 0.2 3.3 3.3$891 $891UL-508 Inspection and Certification1 $1,5001 $1,500 $200 $1,730TrainingMaterial DevelopmentDraft 1 40 4 4010 4 $9,890 $200 $10,120Final 1 16 1 164 1.6 $3,860 $100 $3,975PresentationClassroom 1 8 6 82 0.8 $2,810 $200 $3,040WWTP SCADA System Engineering ServicesPage 2 of 3Packet Page 347 of 424
City of EdmondsWastewater Treatment PlantPLC Replacement and SCADA System UpgradeEngineering Services Budget, Exhibit BApril 17, 2014Project ManagementDesign LeadDesignQC Review and DocumentationProgramming CommissioningProgrammingProgrammingDesign CommissioningWord ProcessingCADAdmin SupportUL-508Field WiringMaterialsUnitsHours / UnitSenior DesignerSenior Engineer Senior DesignerSenior EngineerSenior DesignerDesigner 4 Designer 4 Engineer 2Senior Office AdministratorDesigner 2Senior Tech AidInspection FirmElectrical ContractorElectrical ContractorDirect CostsExpenses TotalPHASE - 2, PLC-101Hands On5 8640104$10,210 $200 $10,4401700 10432.900 32.9260 10.4100 $37,153 $2,700 $40,258Column Totals$2,720$0$0 $19,760 $5,264$0$0 $3,619 $3,250$0 $1,040 $1,500$0$0 $37,153 $2,700 $40,258Expense Multiplierx1.15Labor & Expense subtotals224.2 hours$3,105.00Total Proposed Fee $40,258WWTP SCADA System Engineering ServicesPage 3 of 3Packet Page 348 of 424
City of EdmondsWastewater Treatment PlantPLC Replacement and SCADA System UpgradeEngineering Services Budget, Exhibit BApril 17, 2014Project ManagementDesign LeadDesignQC Review and DocumentationProgramming CommissioningProgrammingProgrammingDesign CommissioningWord ProcessingCADAdmin SupportUL-508Field WiringMaterialsUnitsHours / UnitSenior DesignerSenior Engineer Senior DesignerSenior EngineerSenior DesignerDesigner 4 Designer 4 Engineer 2Senior Office AdministratorDesigner 2Senior Tech AidInspection FirmElectrical ContractorElectrical ContractorDirect CostsExpenses TotalRates160.00 160.00 160.00 190.00 160.00 145.00 145.00 110.00 125.00 110.00 100.00 1500.00 92.00TASK - 1Project Management, DesignBi-Weekly MeetingsMeetings 4 6 24$3,840 $400 $4,300Reports 4 2 84 8 $2,580 $40 $2,626Teleconference MeetingsMeetings 4 1 4$640 $640Reports 4 2 84 8 $2,580 $40 $2,626Progress Reports and InvoicesReport Letter 2 2 44$1,140 $1,140Invoice 2 2 44 $1,040 $20 $1,063Project Management, ConstructionBi-Weekly MeetingsMeetings 4 6 24$3,840 $400 $4,300Reports 4 2 84 8 $2,580 $40 $2,626Teleconference MeetingsMeetings 4 1 4$640 $640Reports 4 2 84 8 $2,580 $40 $2,626Progress Reports and InvoicesReport Letter 2 2 44$1,140 $1,140Invoice 2 2 44 $1,040 $20 $1,063Electrical Sub-Contractor116 16$2,560 $2,560120000000024040000$26,200 $1,000 $27,350Column Totals $19,200 $0 $0 $0 $0 $0 $0 $0 $3,000 $0 $4,000 $0 $0 $0 $26,200 $1,000 $27,350Expense Multiplierx1.15Labor & Expense subtotals184 hours$1,150.00Project Management$27,350TASK - 2DesignPre-Design Site WorkNetwork Connectivity1 422$540 $100 $655HMI Connectivity1 422$540 $100 $655Wire Number Verification1 241212$3,240 $600 $3,930DrawingsPlant Network Diagram1 20.51.512$730 $2 $732PLC 501 HMI Network1 41312$1,050 $2 $1,052PLC 501 Rack Networks1 20.51.512$730 $2 $732PLC 501 Racks1 41312$1,050 $2 $1,052Discrete I/O Card Switchover6 461839$5,400 $12 $5,414Analog I/O Card Switchover8 4824412$7,200 $16 $7,218Cutover PlanDraft by Rack1 40.413110.4$1,059 $2 $1,061Final by Rack1 10.1 0.25 0.7510.250.1$407 $2 $410PLC 501 Hardware Purchase SupportEngineering Services422$1,280 $100 $1,395Control Strategy DevelopmentDraft12 44.8 48.07.24.84.8$10,896 $440 $11,402Final12 11.2 12.01.81.21.2$2,724 $110 $2,851Record12 22.4 24.03.62.42.4$5,448 $220 $5,70112.9 102.25 56.75 25.61800169.65298.9000 $42,294 $1,710 $44,261Phase - 3, PLC-501WWTP SCADA System Engineering ServicesPage 1 of 2Packet Page 349 of 424
City of EdmondsWastewater Treatment PlantPLC Replacement and SCADA System UpgradeEngineering Services Budget, Exhibit BApril 17, 2014Project ManagementDesign LeadDesignQC Review and DocumentationProgramming CommissioningProgrammingProgrammingDesign CommissioningWord ProcessingCADAdmin SupportUL-508Field WiringMaterialsUnitsHours / UnitSenior DesignerSenior Engineer Senior DesignerSenior EngineerSenior DesignerDesigner 4 Designer 4 Engineer 2Senior Office AdministratorDesigner 2Senior Tech AidInspection FirmElectrical ContractorElectrical ContractorDirect CostsExpenses TotalPhase - 3, PLC-501Column Totals$2,064 $16,360 $9,080 $4,864 $2,880$0$0 $1,760 $1,206 $3,190 $890$0$0$0 $42,294 $1,710 $44,261Expense Multiplierx1.15Labor & Expense subtotals279.05 hours$1,966.50Design$44,261TASK - 3ProgrammingPLC 501 EffluentTag Names152 0.215.215.2$4,636 $1,200 $6,016Process12 84848$14,640$14,640Alarms20 0.555$1,525$1,525Bench Testing1 241212$3,660$3,660HMI 501 ProgrammingGraphics Mapping152 0.230.4$4,408 $1,200 $5,788Alarms20 0.24$580$580000080.234.480.20000000$29,449 $2,400 $32,209Column Totals$0$0$0$0 $12,832 $4,988 $11,629$0$0$0$0$0$0$0 $29,449 $2,400 $32,209Expense Multiplierx1.15Labor & Expense subtotals194.8 hours$2,760.00Programming$32,209TASK - 4InstallationPLC 501 EffluentNew Rack Set Up 1 44 $368 $368I/O Terminations 152 0.576 $6,992 $1,200 $8,372Rack Switchover 1 44 $368 $368Materials 1 $1,060$1,060 $1,060 $1,06000000000000084$1,060 $8,788 $1,200 $10,168Column Totals $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $7,728 $1,060 $8,788 $1,200 $10,168Expense Multiplierx1.15Labor & Expense subtotals84 hours$1,380.00Installation$10,168TASK - 5CommissioningPLC 501 Effluent (Includes HMI)End to End Testing 152 0.2 15.2 15.2$4,104 $1,800 $6,174Strategy Testing 12 4 24 24$6,480 $6,480Alarm Verification 20 0.222$540 $540UL-508 Inspection and Certification1 $1,5001 $1,500 $200 $1,730000041.2 0 0 41.200010012624 2000 14924Column Totals $0 $0 $0 $0 $6,592 $0 $0 $4,532 $0 $0 $0 $1,500 $0 $0 $12,624 $2,000 $14,924Expense Multiplierx1.15Labor & Expense subtotals83.4 hours$2,300.00Commissioning$14,924WWTP SCADA System Engineering ServicesPage 2 of 2Packet Page 350 of 424
City of EdmondsWastewater Treatment PlantPLC Replacement and SCADA System UpgradeEngineering Services Budget, Exhibit BApril 17, 2014Project ManagementDesign LeadDesignQC Review and DocumentationProgramming CommissioningProgrammingProgrammingDesign CommissioningWord ProcessingCADAdmin SupportUL-508Field WiringMaterialsUnitsHours / UnitSenior DesignerSenior Engineer Senior DesignerSenior EngineerSenior DesignerDesigner 4 Designer 4 Engineer 2Senior Office AdministratorDesigner 2Senior Tech AidInspection FirmElectrical ContractorElectrical ContractorDirect CostsExpenses TotalRates165.00 165.00 165.00 200.00 165.00 150.00 150.00 115.00 130.00 115.00 105.00 2500.00 94.00TASK - 1Project ManagementBi-Weekly MeetingsMeetings 4 6 24$3,960 $400 $4,420Reports 4 2 84 8 $2,680 $40 $2,726Teleconference MeetingsMeetings 4 1 4$660 $660Reports 4 2 84 8 $2,680 $40 $2,726Progress Reports and InvoicesReport Letter 2 2 44$1,180 $1,180Invoice 2 2 44 $1,080 $20 $1,103Project Management During ConstructionBi-Weekly MeetingsMeetings 6 6 36$5,940 $600 $6,630Reports 6 2 126 12 $4,020 $60 $4,089Teleconference MeetingsMeetings 6 1 6$990 $990Reports 6 2 126 12 $4,020 $60 $4,089Progress Reports and InvoicesReport Letter 3 2 66$1,770 $1,770Invoice 3 2 66 $1,620 $30 $1,655Electrical Sub-Contractor116 16$2,640 $2,640146000000030050000$33,240 $1,250 $34,678Column Totals $24,090 $0 $0 $0 $0 $0 $0 $0 $3,900 $0 $5,250 $0 $0 $0 $33,240 $1,250 $34,678Expense Multiplierx1.15Labor & Expense subtotals226 hours$1,437.50Project Management$34,678TASK - 2DesignPre-Design Site WorkNetwork Connectivity 1 422$560 $100 $675HMI Connectivity 1 422$560 $100 $675Wire Number Verification 1 4020 20$5,600 $1,000 $6,750DrawingsPlant Network Diagram 1 4 1 3 12 $1,090 $2 $1,092PLC 301 HMI Network 1 8 2 6 12 $1,750 $2 $1,752PLC 301 Rack Networks 1 4 1 3 12 $1,090 $2 $1,092PLC 301 Racks 3 4 3 9 36 $3,270 $6 $3,277Discrete I/O Card Switchover 15 4 15 45 7.522.5 $13,988 $30 $14,022Analog I/O Card Switchover 15 4 15 45 7.522.5 $13,988 $30 $14,022Cutover PlanDraft by Rack 3 4 1.2 3 9 33 1.2 $3,294 $6 $3,301Final by Rack 3 1 0.3 0.75 2.25 30.75 0.3 $1,274 $6 $1,280PLC 301 Hardware PurchaseEngineering Services 4 4 4$1,980 $100 $2,095Control Strategy DevelopmentDraft37 4 14.8 148.022.214.814.8$34,780 $440 $35,286Final37 13.7 37.05.553.73.7$8,695 $110 $8,822Record37 27.4 74.011.17.47.4$17,390 $220 $17,64331.4 299.75 126.25 65.85280024 29.6557 27.4000 $109,308 $2,154 $111,785Column Totals$5,181 $49,459 $20,831 $13,170 $4,620$0$0 $2,760 $3,855 $6,555 $2,877$0$0$0 $109,308 $2,154 $111,785Expense Multiplierx1.15Labor & Expense subtotals689.3 hours$2,477.10Design$111,785Phase - 4, PLC-301WWTP SCADA System Engineering ServicesPage 1 of 2Packet Page 351 of 424
City of EdmondsWastewater Treatment PlantPLC Replacement and SCADA System UpgradeEngineering Services Budget, Exhibit BApril 17, 2014Project ManagementDesign LeadDesignQC Review and DocumentationProgramming CommissioningProgrammingProgrammingDesign CommissioningWord ProcessingCADAdmin SupportUL-508Field WiringMaterialsUnitsHours / UnitSenior DesignerSenior Engineer Senior DesignerSenior EngineerSenior DesignerDesigner 4 Designer 4 Engineer 2Senior Office AdministratorDesigner 2Senior Tech AidInspection FirmElectrical ContractorElectrical ContractorDirect CostsExpenses TotalPhase - 4, PLC-301TASK - 3ProgrammingPLC 301 SecondaryTag Names468 0.246.846.8$14,742 $1,500 $16,467Process37 8148148$46,620$46,620Alarms52 0.51313$4,095$4,095Bench Testing1 241212$3,780$3,780HMI 301 ProgrammingGraphics Mapping468 0.293.6$14,040 $15,000 $31,290Alarms52 0.210.4$1,560$1,5600000219.8104 219.80000000$84,837 $16,500 $103,812Column Totals$0$0$0$0 $36,267 $15,600 $32,970$0$0$0$0$0$0$0 $84,837 $16,500 $103,812Expense Multiplierx1.15Labor & Expense subtotals543.6 hours$18,975.00Programming$103,812TASK - 4InstallationPLC 301 SecondaryNew Rack Set Up3 412$1,128$1,128I/O Terminations468 0.5234$21,996 $1,600 $23,836Rack Switchover3 412$1,128$1,128Materials1 $2,350$2,350 $2,350$2,350000000000000258$2,350 $26,602 $1,600 $28,442Column Totals$0$0$0$0$0$0$0$0$0$0$0$0 $24,252 $2,350 $26,602 $1,600 $28,442Expense Multiplierx1.15Labor & Expense subtotals258 hours$1,840.00Installation$28,442TASK - 5CommissioningPLC 301 Secondary (Includes HMI)End to End Testing 468 0.2 46.8 46.8$13,104 $2,000 $15,404Strategy Testing 37 474 74$20,720 $20,720Alarm Verification 52 0.2 5.2 5.2$1,456 $1,456UL-508 Inspection and Certification1 $2,5001 $2,500 $200 $2,7300000126 0 0126 000100$37,780 $2,200 $40,310Column Totals $0 $0 $0 $0 $20,790 $0 $0 $14,490 $0 $0 $0 $2,500 $0 $0 $37,780 $2,200 $40,310Expense Multiplierx1.15Labor & Expense subtotals253 hours$2,530.00Commissioning$40,310WWTP SCADA System Engineering ServicesPage 2 of 2Packet Page 352 of 424
City of EdmondsWastewater Treatment PlantPLC Replacement and SCADA System UpgradeEngineering Services Budget, Exhibit BApril 17, 2014Project ManagementDesign LeadDesignQC Review and DocumentationProgramming CommissioningProgrammingProgrammingDesign CommissioningWord ProcessingCADAdmin SupportUL-508Field WiringMaterialsUnitsHours / UnitSenior DesignerSenior Engineer Senior DesignerSenior EngineerSenior DesignerDesigner 4 Designer 4 Engineer 2Senior Office AdministratorDesigner 2Senior Tech AidInspection FirmElectrical ContractorElectrical ContractorDirect CostsExpenses TotalRates165.00 165.00 165.00 200.00 165.00 150.00 150.00 115.00 130.00 115.00 105.00 1500.00 94.00TASK - 1Project Management, DesignBi-Weekly MeetingsMeetings 2 6 12$1,980 $200 $2,210Reports 2 2 42 4 $1,340 $20 $1,363Teleconference MeetingsMeetings 2 1 2$330 $330Reports 2 2 42 4 $1,340 $20 $1,363Progress Reports and InvoicesReport Letter 1 2 22$590 $590Invoice 1 2 22 $540 $10 $552Project Management, ConstructionBi-Weekly MeetingsMeetings 2 6 12$1,980 $200 $2,210Reports 2 2 42 4 $1,340 $20 $1,363Teleconference MeetingsMeetings 2 1 2$330 $330Reports 2 2 42 4 $1,340 $20 $1,363Progress Reports and InvoicesReport Letter 1 2 22$590 $590Invoice 1 2 22 $540 $10 $552Electrical Sub-Contractor116 16$2,640 $2,64068000000012020000$14,880 $500 $15,455Column Totals $11,220 $0 $0 $0 $0 $0 $0 $0 $1,560 $0 $2,100 $0 $0 $0 $14,880 $500 $15,455Expense Multiplierx1.15Labor & Expense subtotals100 hours$575.00Project Management$15,455TASK - 2DesignPre-Design Site WorkNetwork Connectivity 1 422$560 $100 $675HMI Connectivity 1 422$560 $100 $675Wire Number Verification 1 1688$2,240 $400 $2,700DrawingsPlant Network Diagram 1 2 0.5 1.5 12 $760 $2 $762Rack 701 HMI Network 1 4 1 3 12 $1,090 $2 $1,092Rack701 Rack Networks 1 2 0.5 1.5 12 $760 $2 $762Rack 701 Racks 1 4 1 3 12 $1,090 $2 $1,092Discrete I/O Card Switchover 3 4 3 9 1.54.5 $2,798 $6 $2,804Analog I/O Card Switchover 4 4 4 12 26 $3,730 $8 $3,739Cutover PlanDraft by Rack 1 4 0.4 1 3 11 0.4 $1,098 $2 $1,100Final by Rack 1 2 0.2 0.5 1.5 10.5 0.2 $649 $2 $651Hardware Purchase SupportEngineering Services 4 2 2$1,320 $100 $1,435Control Strategy DevelopmentDraft8 43.2 32.04.83.23.2$7,520 $440 $8,026Final8 10.88.01.20.80.8$1,880 $110 $2,007Record8 21.6 16.02.41.61.6$3,760 $220 $4,01310.2 67.5 36.5 17.91400127.1 18.56.2000 $29,815 $1,496 $31,535Column Totals$1,683 $11,138 $6,023 $3,580 $2,310$0$0 $1,380$923 $2,128 $651$0$0$0 $29,815 $1,496 $31,535Expense Multiplierx1.15Labor & Expense subtotals189.9 hours$1,720.40Design$31,535Phase - 5, PLC-701WWTP SCADA System Engineering ServicesPage 1 of 2Packet Page 353 of 424
City of EdmondsWastewater Treatment PlantPLC Replacement and SCADA System UpgradeEngineering Services Budget, Exhibit BApril 17, 2014Project ManagementDesign LeadDesignQC Review and DocumentationProgramming CommissioningProgrammingProgrammingDesign CommissioningWord ProcessingCADAdmin SupportUL-508Field WiringMaterialsUnitsHours / UnitSenior DesignerSenior Engineer Senior DesignerSenior EngineerSenior DesignerDesigner 4 Designer 4 Engineer 2Senior Office AdministratorDesigner 2Senior Tech AidInspection FirmElectrical ContractorElectrical ContractorDirect CostsExpenses TotalPhase - 5, PLC-701TASK - 3ProgrammingRack 701 EffluentTag Names 80 0.288$2,520 $1,000 $3,670Process 8 832 32$10,080 $10,080Alarms 13 0.5 3.25 3.25$1,024 $1,024Bench Testing 1 1688$2,520 $2,520HMI 701 ProgrammingGraphics Mapping 80 0.216$2,400 $1,000 $3,550Alarms 13 0.22.6$390 $390000051.25 18.6 51.25 0000000$18,934 $2,000 $21,234Column Totals $0 $0 $0 $0 $8,456 $2,790 $7,688 $0 $0 $0 $0 $0 $0 $0 $18,934 $2,000 $21,234Expense Multiplierx1.15Labor & Expense subtotals121.1 hours$2,300.00Programming$21,234TASK - 4InstallationRack 701 EffluentNew Rack Set Up 1 44 $376 $376I/O Terminations 80 0.540 $3,760 $1,000 $4,910Rack Switchover 1 44 $376 $376Materials 1 400$400 $400 $40000000000000048$400 $4,912 $1,000 $6,062Column Totals $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $4,512 $400 $4,912 $1,000 $6,062Expense Multiplierx1.15Labor & Expense subtotals48 hours$1,150.00Installation$6,062TASK - 5CommissioningRack 701 Effluent (Includes HMI)End to End Testing 80 0.288$2,240 $1,200 $3,620Strategy Testing 8 416 16$4,480 $4,480Alarm Verification 13 0.2 1.3 1.3$364 $364UL-508 Inspection and Certification1 $1,5001 $1,500 $200 $1,730000025.3 0 0 25.3000100$8,584 $1,400 $10,194Column Totals $0 $0 $0 $0 $4,175 $0 $0 $2,910 $0 $0 $0 $1,500 $0 $0 $8,584 $1,400 $10,194Expense Multiplierx1.15Labor & Expense subtotals51.6 hours$1,610.00Commissioning$10,194WWTP SCADA System Engineering ServicesPage 2 of 2Packet Page 354 of 424
City of EdmondsWastewater Treatment PlantPLC Replacement and SCADA System UpgradeEngineering Services Budget, Exhibit BApril 17, 2014Project ManagementDesign LeadDesignQC Review and DocumentationProgramming CommissioningProgrammingProgrammingDesign CommissioningWord ProcessingCADAdmin SupportUL-508Field WiringMaterialsUnitsHours / UnitSenior DesignerSenior Engineer Senior DesignerSenior EngineerSenior DesignerDesigner 4 Designer 4 Engineer 2Senior Office AdministratorDesigner 2Senior Tech AidInspection FirmElectrical ContractorElectrical ContractorDirect CostsExpenses TotalRates170.00 170.00 170.00 205.00 170.00 155.00 155.00 120.00 135.00 120.00 110.00 6500.00 97.50TASK - 1Project Management, DesignBi-Weekly MeetingsMeetings 8 6 48$8,160 $800 $9,080Reports 8 2 168 16 $5,560 $80 $5,652Teleconference MeetingsMeetings 8 1 8$1,360 $1,360Reports 8 2 168 16 $5,560 $80 $5,652Progress Reports and InvoicesReport Letter 4 2 88$2,440 $2,440Invoice 4 2 88 $2,240 $40 $2,286Project Management, ConstructionBi-Weekly MeetingsMeetings 12 6 72$12,240 $1,200 $13,620Reports 12 2 2412 24 $8,340 $120 $8,478Teleconference MeetingsMeetings 12 1 12$2,040 $2,040Reports 12 2 2412 24 $8,340 $120 $8,478Progress Reports and InvoicesReport Letter 6 2 1212$3,660 $3,660Invoice 6 2 1212 $3,360 $60 $3,429Electrical Sub-Contractor132 32$5,440 $5,4402920000000600100000$68,740 $2,500 $71,615Column Totals $49,640 $0 $0 $0 $0 $0 $0 $0 $8,100 $0 $11,000 $0 $0 $0 $68,740 $2,500 $71,615Expense Multiplierx1.15Labor & Expense subtotals452 hours$2,875.00Project Management$71,615TASK - 2DesignPre-Design Site WorkNetwork Connectivity1 422$580 $100 $695HMI Connectivity1 422$580 $100 $695Wire Number Verification1 723636$10,440 $1,800 $12,510DrawingsPlant Network Diagram1 82612$1,805 $2 $1,807PLC 601 HMI Network1 82612$1,805 $2 $1,807PLC 601 Rack Networks2 841224$3,610 $4 $3,615PLC 601 Racks13 413391326$14,625 $26 $14,655Discrete I/O Card Switchover94 494 28247141$90,475 $188 $90,691Analog I/O Card Switchover19 419579.528.5$18,288 $38 $18,331Cutover PlanDraft by Rack13 45.2133913135.2$14,716 $26 $14,746Final by Rack13 11.3 3.25 9.75133.251.3$5,678 $26 $5,708PLC Hardware PurchaseEngineering Services444$2,040 $100 $2,155Control Strategy DevelopmentDraft25 410 100.0151010$24,225 $440 $24,731Final25 12.5 25.03.752.52.5$6,056 $110 $6,183Record25 25 50.07.555$12,113 $220 $12,366Incinerator Control IssueSpecialist Sub-consultantExisting Condition Assessment1 2484.82462.4$8,170 $1,100 $9,435Phase - 6, PLC-601WWTP SCADA System Engineering ServicesPage 1 of 3Packet Page 355 of 424
City of EdmondsWastewater Treatment PlantPLC Replacement and SCADA System UpgradeEngineering Services Budget, Exhibit BApril 17, 2014Project ManagementDesign LeadDesignQC Review and DocumentationProgramming CommissioningProgrammingProgrammingDesign CommissioningWord ProcessingCADAdmin SupportUL-508Field WiringMaterialsUnitsHours / UnitSenior DesignerSenior Engineer Senior DesignerSenior EngineerSenior DesignerDesigner 4 Designer 4 Engineer 2Senior Office AdministratorDesigner 2Senior Tech AidInspection FirmElectrical ContractorElectrical ContractorDirect CostsExpenses TotalPhase - 6, PLC-601Code Evaluation1 2484.82462.4$8,170 $350 $8,573Document Preparation1 1663.21641.6$5,560 $350 $5,963Document Review1 1663.21641.6$5,560 $1,100 $6,825PLC Program Review1 2484.82462.4$8,170 $350 $8,573Commissioning2 823.21641.6$4,880 $2,500 $7,755Training1 821.6820.8$2,610 $350 $3,013HardwareEngineering Services1164$3,160 $400 $3,62084 325.25 480.35 253.75440040 65.75 203.5 40.8000 $253,315 $9,682 $264,449Column Totals$14,280 $55,293 $81,660 $52,019 $7,480$0$0 $4,800 $8,876 $24,420 $4,488$0$0$0 $253,315 $9,682 $264,449Expense Multiplierx1.15Labor & Expense subtotals1537.4 hours$11,134.30Design$264,449TASK - 3ProgrammingPLC 601 Solids ProcessingTag Names616 0.261.661.6$20,020 $3,000 $23,470Process16 86464$20,800$20,800Alarms50 0.512.512.5$4,063$4,063Bench Testing1 402020$6,500$6,500PLC 601 IncineratorTag Names592 0.259.259.2$19,240 $3,000 $22,690Process9 83636$11,700$11,700Alarms40 0.51010$3,250$3,250Bench Testing1 402020$6,500$6,500HMI 601 ProgrammingGraphics Mapping1208 0.2241.6$37,448 $3,000 $40,898Alarms90 0.218$2,790$2,7900000283.3 259.6 283.30000000$132,311 $9,000 $142,661Column Totals$0$0$0$0 $48,161 $40,238 $43,912$0$0$0$0$0$0$0 $132,311 $9,000 $142,661Expense Multiplierx1.15Labor & Expense subtotals826.2 hours$10,350.00Programming$142,661TASK - 4InstallationPLC 601 Solids ProcessingNew Rack Set Up 7 428 $2,730 $2,730I/O Terminations 616 0.5308 $30,030 $2,000 $32,330Rack Switchover 7 428 $2,730 $2,730Materials 1 $3,500$3,500 $3,500 $3,500PLC 601 IncineratorNew Rack Set Up6 424$2,340$2,340I/O Terminations592 0.5296$28,860 $2,000 $31,160Rack Switchover6 424$2,340$2,340Materials1 $3,000$3,000 $3,000$3,000000000000000708$6,500 $75,530 $4,000 $80,130Column Totals$0$0$0$0$0$0$0$0$0$0$0$0 $69,030 $6,500 $75,530 $4,000 $80,130WWTP SCADA System Engineering ServicesPage 2 of 3Packet Page 356 of 424
City of EdmondsWastewater Treatment PlantPLC Replacement and SCADA System UpgradeEngineering Services Budget, Exhibit BApril 17, 2014Project ManagementDesign LeadDesignQC Review and DocumentationProgramming CommissioningProgrammingProgrammingDesign CommissioningWord ProcessingCADAdmin SupportUL-508Field WiringMaterialsUnitsHours / UnitSenior DesignerSenior Engineer Senior DesignerSenior EngineerSenior DesignerDesigner 4 Designer 4 Engineer 2Senior Office AdministratorDesigner 2Senior Tech AidInspection FirmElectrical ContractorElectrical ContractorDirect CostsExpenses TotalPhase - 6, PLC-601Expense Multiplierx1.15Labor & Expense subtotals708 hours$4,600.00Installation$80,130TASK - 5CommissioningPLC 601 Solids (Includes HMI)End to End Testing 616 0.2 61.6 61.6$17,864 $4,000 $22,464Strategy Testing 16 4 32 32$9,280 $9,280Alarm Verification 50 0.255$1,450 $1,450PLC 601 Incinerator (Includes HMI)End to End Testing 592 0.2 59.2 59.2$17,168 $4,000 $21,768Strategy Testing 9 4 18 18$5,220 $5,220Alarm Verification 40 0.244$1,160 $1,160UL-508 Inspection and Certification1 $6,5001 $6,500 $200 $6,7300000179.800 179.8000100$58,642 $8,200 $68,072Column Totals$0$0$0$0 $30,566$0$0 $21,576$0$0$0 $6,500$0$0 $58,642 $8,200 $68,072Expense Multiplierx1.15Labor & Expense subtotals360.6 hours$9,430.00Commissioning$68,072WWTP SCADA System Engineering ServicesPage 3 of 3Packet Page 357 of 424
City of Edmonds SCADA Software, PLC Hardware
and Programming Software Cost Estimate
April 1, 2014
Totals Summary Sheet
PLC-601 Purchase, Solids and Incinerator
Item Item Totals Categories
PLC Hardware Purchase $96,003
Equipment $96,003
Sales Tax 9.50%$9,120
PLC-601 Total $96,003 $105,123 $105,123
PLC-301 Purchase, Secondary
Item Item Totals Categories
PLC Hardware Purchase $53,806
Equipment $53,806
Sales Tax 9.50%$5,112
PLC-301 Total $53,806 $58,918 $58,918
PLC-101 Purchase, Influent
Item Item Totals Categories
PLC Hardware Purchase $30,036
Equipment $30,036
Sales Tax 9.50%$2,853
PLC-101 Total $30,036 $32,889 $32,889
PLC-501 Purchase, Effluent
Item Item Totals Categories
PLC Hardware Purchase $30,788
Equipment $30,788
Sales Tax 9.50%$2,925
PLC-501 Total $30,788 $33,713 $33,713
Rack-701 Purchase, Effluent
Item Item Totals Categories
PLC Hardware Purchase $12,350
Equipment $12,350
Sales Tax 9.50%$1,173
Rack-701 Total $12,350 $13,523 $13,523
Wonderware System Platform
Item Item Totals Categories
Software Purchase $26,526
Software $26,526
Sales Tax 9.50%$2,520
Total $26,526 $29,046 $29,046
PLC Programming Software
Item Item Totals
RSLogix 5000 $7,600
Purchase $7,600
Sales Tax 9.50% $722
WWTP SCADA System Engineering Services
PLC Replacement
Page 1 of 2
Packet Page 358 of 424
City of Edmonds SCADA Software, PLC Hardware
and Programming Software Cost Estimate
April 1, 2014
Total $7,600 $8,322 $8,322
Incinerator Control
Item Item Totals
PLC Hardware and Software $24,500
Purchase $24,500
Sales Tax 9.50% $2,328
Total $24,500 $26,828 $26,828
Total $308,363
Tentative Schedule with Yearly Cost Breakdown
Years Items Yearly Totals
2014 $103,971
System Platform $29,046
PLC Programming Software $8,322
PLC-101 $32,889
PLC-501 $33,713
2015 $99,268
PLC-301 $58,918
PLC-701 $13,523
Incinerator Control $26,828
2016 $105,123
PLC-601 $105,123
Total $308,363
Estimate Criteria
1 Gen.
2
Hardware
Purchase
The estimate is for budgetary purposes.
SCADA software is purchased direcrly from Wonderware by the City. PLC hardware and
programming software is purchased directly from North Coast Electric by the City under the
Alderwood Water District purchase agreement with Rockwell Automation.
WWTP SCADA System Engineering Services
PLC Replacement
Page 2 of 2
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City of EdmondsSCADA Software, PLC Hardware and Programming Software Cost EstimateApril 1, 2014Project ManagementProgramming CommissioningProgrammingWord ProcessingAdmin SupportWonderware PurchaseSYSTEM PLATFORMUnitsHours / UnitSenior DesignerSenior Engineer Senior DesignerSenior EngineerSenior DesignerDesigner 4 Designer 4 Engineer 2Word ProcessingDesigner 2Senior Tech AidW'warePacWestDirect CostsExpenses TotalRates:160.00 160.00 160.00 190.00 160.00 145.00 145.00 110.00 125.00 110.00 100.00 26526Software PurchaseSoftware 11 $26,526 $26,52600.00.00 0 0 0000010$26,526 $0 $26,526Column Totals $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $26,526 $0 $26,526 $0 $26,526Expense Multiplierx1.15Labor & Expense subtotals1 hours$0.00Total Proposed Fee $26,526WWTP SCADA System Engineering ServicesPLC ReplacementPage 1 of 1Packet Page 360 of 424
City of EdmondsSCADA Software, PLC Hardware and Programming Software Cost EstimateApril 1, 2014Project ManagementDesign LeadDesignQC Review and DocumentationProgramming CommissioningProgrammingProgrammingDesign CommissioningWord ProcessingCADAdmin SupportPLC Hardware PurchaseField WiringUnitsHours or $ / UnitSenior DesignerSenior EngineerSenior DesignerSenior EngineerSenior DesignerDesigner 4 Designer 4 Engineer 2Senior Office AdministratorDesigner 2Senior Tech AidNC ElectricElectrical ContractorDirect CostsExpenses TotalRates160.00 160.00 160.00 190.00 160.00 145.00 145.00 110.00 125.00 110.00 100.00 7600.00 87.50PLC Programming Software 11 $7,600 $7,60000000000 00010$7,600 $0 $7,600Column Totals $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $7,600 $0 $7,600 $0 $7,600Expense Multiplierx1.15Labor & Expense subtotals1 hours$0.00Total Proposed Fee $7,600RSLogix 5000WWTP SCADA System Engineering ServicesPLC ReplacementPage 1 of 1Packet Page 361 of 424
City of EdmondsSCADA Software, PLC Hardware and Programming Software Cost EstimateApril 1, 2014Project ManagementDesign LeadDesignQC Review and DocumentationProgramming CommissioningProgrammingProgrammingDesign CommissioningWord ProcessingCADAdmin SupportPLC Hardware PurchaseField WiringUnitsHours or $ / UnitSenior DesignerSenior EngineerSenior DesignerSenior EngineerSenior DesignerDesigner 4 Designer 4 Engineer 2Senior Office AdministratorDesigner 2Senior Tech AidNC ElectricElectrical ContractorDirect CostsExpenses TotalRates160.00 160.00 160.00 190.00 160.00 145.00 145.00 110.00 125.00 110.00 100.00 24500.00 87.50HardwareGuard PLC 11 $24,500 $24,50000000000 00010$24,500 $0 $24,500Column Totals $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $24,500 $0 $24,500 $0 $24,500Expense Multiplierx1.15Labor & Expense subtotals1 hours$0.00Total Proposed Fee $24,500INCINERATOR CONTROLSWWTP SCADA System Engineering ServicesPLC ReplacementPage 1 of 1Packet Page 362 of 424
City of EdmondsSCADA Software, PLC Hardware and Programming Software Cost EstimateApril 1, 2014Project ManagementDesign LeadDesignQC Review and DocumentationProgramming CommissioningProgrammingProgrammingDesign CommissioningWord ProcessingCADAdmin SupportPLC Hardware PurchaseField WiringUnitsHours or $ / UnitSenior DesignerSenior EngineerSenior DesignerSenior EngineerSenior DesignerDesigner 4 Designer 4 Engineer 2Senior Office AdministratorDesigner 2Senior Tech AidNC ElectricElectrical ContractorDirect CostsExpenses TotalRates170.00 170.00 170.00 205.00 170.00 155.00 155.00 120.00 135.00 120.00 110.00 96003.10 97.50PLC Hardware PurchaseNet Price 11 $96,003 $96,00300000000 00010$96,003 $0 $96,003Column Totals $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $96,003 $0 $96,003 $0 $96,003Expense Multiplierx1.15Labor & Expense subtotals1 hours$0.00Total Proposed Fee $96,003PLC-601WWTP SCADA System Engineering ServicesPLC ReplacementPage 1 of 1Packet Page 363 of 424
City of EdmondsSCADA Software, PLC Hardware and Programming Software Cost EstimateApril 1, 2014Project ManagementDesign LeadDesignQC Review and DocumentationProgramming CommissioningProgrammingProgrammingDesign CommissioningWord ProcessingCADAdmin SupportPLC Hardware PurchaseField WiringUnitsHours or $ / UnitSenior DesignerSenior EngineerSenior DesignerSenior EngineerSenior DesignerDesigner 4 Designer 4 Engineer 2Senior Office AdministratorDesigner 2Senior Tech AidNC ElectricElectrical ContractorDirect CostsExpenses TotalRates165.00 165.00 165.00 200.00 165.00 150.00 150.00 115.00 130.00 115.00 105.00 53805.97 91.50PLC 301 Hardware PurchaseNet Price 11 $53,806 $53,80600000000 00010$53,806 $0 $53,806Column Totals $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $53,806 $0 $53,806 $0 $53,806Expense Multiplierx1.15Labor & Expense subtotals1 hours$0.00Total Proposed Fee $53,806PLC-301WWTP SCADA System Engineering ServicesPLC ReplacementPage 1 of 1Packet Page 364 of 424
City of EdmondsSCADA Software, PLC Hardware and Programming Software Cost EstimateApril 1, 2014Project ManagementDesign LeadDesignQC Review and DocumentationProgramming CommissioningProgrammingProgrammingDesign CommissioningWord ProcessingCADAdmin SupportPLC Hardware PurchaseField WiringUnitsHours or $ / UnitSenior DesignerSenior EngineerSenior DesignerSenior EngineerSenior DesignerDesigner 4 Designer 4 Engineer 2Senior Office AdministratorDesigner 2Senior Tech AidNC ElectricElectrical ContractorDirect CostsExpenses TotalRates160.00 160.00 160.00 190.00 160.00 145.00 145.00 110.00 125.00 110.00 100.00 30036.00 91.50PLC 101 Hardware PurchaseNet Price 11 $30,036 $30,03600000000 00010$30,036 $0 $30,036Column Totals $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $30,036 $0 $30,036 $0 $30,036Expense Multiplierx1.15Labor & Expense subtotals1 hours$0.00Total Proposed Fee $30,036PLC-101WWTP SCADA System Engineering ServicesPLC ReplacementPage 1 of 1Packet Page 365 of 424
City of EdmondsSCADA Software, PLC Hardware and Programming Software Cost EstimateApril 1, 2014Project ManagementDesign LeadDesignQC Review and DocumentationProgramming CommissioningProgrammingProgrammingDesign CommissioningWord ProcessingCADAdmin SupportPLC Hardware PurchaseField WiringUnitsHours or $ / UnitSenior DesignerSenior EngineerSenior DesignerSenior EngineerSenior DesignerDesigner 4 Designer 4 Engineer 2Senior Office AdministratorDesigner 2Senior Tech AidNC ElectricElectrical ContractorDirect CostsExpenses TotalRates160.00 160.00 160.00 190.00 160.00 145.00 145.00 110.00 125.00 110.00 100.00 30788.46 91.50PLC 501 Hardware PurchaseNet Price 11 $30,788 $30,78800000000 00010$30,788 $0 $30,788Column Totals $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $30,788 $0 $30,788 $0 $30,788Expense Multiplierx1.15Labor & Expense subtotals1 hours$0.00Total Proposed Fee $30,788PLC-501WWTP SCADA System Engineering ServicesPLC ReplacementPage 1 of 1Packet Page 366 of 424
City of EdmondsSCADA Software, PLC Hardware and Programming Software Cost EstimateApril 1, 2014Project ManagementDesign LeadDesignQC Review and DocumentationProgramming CommissioningProgrammingProgrammingDesign CommissioningWord ProcessingCADAdmin SupportPLC Hardware PurchaseField WiringUnitsHours or $ / UnitSenior DesignerSenior EngineerSenior DesignerSenior EngineerSenior DesignerDesigner 4 Designer 4 Engineer 2Senior Office AdministratorDesigner 2Senior Tech AidNC ElectricElectrical ContractorDirect CostsExpenses TotalRates165.00 165.00 165.00 200.00 165.00 150.00 150.00 115.00 130.00 115.00 105.00 12350.11 91.50Rack 701 Hardware PurchaseNet Price 11 $12,350 $12,35000000000 00010$12,350 $0 $12,350Column Totals $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $12,350 $0 $12,350 $0 $12,350Expense Multiplierx1.15Labor & Expense subtotals1 hours$0.00Total Proposed Fee $12,350PLC-701WWTP SCADA System Engineering ServicesPLC ReplacementPage 1 of 1Packet Page 367 of 424
PLC‐601Item Product Description Qty DS PGC List Price Extended List Price Alderwood Multiplier Alderwood Contract Price ExtendedIncinerator1 1756‐EN2TREtherNet dual port 10‐100M Interface Module (supports 128 TCP/IP connections, up to 8 axis ), Ring and Linear topologies6 D6 539 $3,090.00$18,540.000.5815$1,796.84 $10,781.012 1756‐IA16I79‐132 VAC Isolated Input 16 Pts (36 Pin)11 D6 539 $611.00$6,721.000.5815$355.30 $3,908.263 1756‐IB3210‐31 VDC Input 32 Pts (36 Pin)3 D6 539 $499.00$1,497.000.5815$290.17 $870.514 1756‐IF8Analog Input ‐ Current/Voltage 8 Pts (36 Pin)7D6 539 $1,120.00$7,840.000.5815$651.28 $4,558.965 1756‐OF6CIIsolated Analog Output ‐ Current 6 Pts (20 Pin)4 D6 539 $2,640.00$10,560.000.5815$1,535.16 $6,140.646 1756‐OW16IN.O. Isolated Relay Output 16 Pts (36 Pin)16 D6 539 $656.00$10,496.000.5815$381.46 $6,103.427 1756‐A1010 Slot ControlLogix Chassis2 D6 539 $646.00$1,292.000.5815$375.65 $751.307 1756‐A1717 Slot ControlLogix Chassis5 D6 539 $915.00$4,575.000.5815$532.07 $2,660.368 1756‐PA7585‐265 VAC Power Supply (13 Amp @ 5V)7 D6 539 $1,180.00$8,260.000.5815$686.17 $4,803.19Solids Processing9 1756‐L74ControlLogix5574 Controller With 16 Mbytes Memory1D5 530 $14,300.00$14,300.000.9200$13,156.00 $13,156.0010 1756‐EN2TREtherNet dual port 10‐100M Interface Module (supports 128 TCP/IP connections, up to 8 axis ), Ring and Linear topologies7 D6 539 $3,090.00$21,630.000.5815$1,796.84 $12,577.8511 1756‐IA16I79‐132 VAC Isolated Input 16 Pts (36 Pin)22 D6 539 $611.00$13,442.000.5815$355.30 $7,816.5212 1756‐IB3210‐31 VDC Input 32 Pts (36 Pin)1 D6 539 $499.00$499.000.5815$290.17 $290.1713 1756‐IF8Analog Input ‐ Current/Voltage 8 Pts (36 Pin)5D6 539 $1,120.00$5,600.000.5815$651.28 $3,256.4014 1756‐OF6CIIsolated Analog Output ‐ Current 6 Pts (20 Pin)2 D6 539 $2,640.00$5,280.000.5815$1,535.16 $3,070.3215 1756‐OW16IN.O. Isolated Relay Output 16 Pts (36 Pin)11 D6 539 $656.00$7,216.000.5815$381.46 $4,196.107 1756‐A1010 Slot ControlLogix Chassis1 D6 539 $646.00$646.000.5815$375.65 $375.6516 1756‐A1717 Slot ControlLogix Chassis5 D6 539 $915.00$4,575.000.5815$532.07 $2,660.3617 1756‐PA7585‐265 VAC Power Supply (13 Amp @ 5V)6 D6 539 $1,180.00$7,080.000.5815$686.17 $4,117.02Modbus serial interface18 MVI56E‐MCMProSoft Technology Modbus Master/Slave Enhanced Communication Module1$2,025.00$2,025.001.0000$2,025.00 $2,025.00Ethernet Fiber Optic Module19 1756‐EN2FEtherNet 10‐100M Fiber Interface Module (supports 128 TCP/IP connections)1 D6 539 $3,240.00$3,240.000.5815$1,884.06 $1,884.06Equipment List Grand Total:$155,314.00Equipment Net Total$96,003.10Sales Tax @ 9.5%$9,120.29$105,123.40Page 1 of 1Packet Page 368 of 424
PLC‐301Item Product Description Qty DS PGC List Price Extended List Price Alderwood Multiplier Alderwood Contract Price ExtendedSecondary1 1756‐L74ControlLogix5574 Controller With 16 Mbytes Memory1 D5 530 $14,300.00$14,300.000.9200$13,156.00 $13,156.002 1756‐EN2TREtherNet dual port 10‐100M Interface Module (supports 128 TCP/IP connections, up to 8 axis ), Ring and Linear topologies3 D6 539 $3,090.00$9,270.000.5815$1,796.84 $5,390.513 1756‐IA16I79‐132 VAC Isolated Input 16 Pts (36 Pin)4 D6 539 $611.00$2,444.000.5815$355.30 $1,421.194 1756‐OB3212‐24 VDC Output 32 Pts (16 points/group)7D6 539 $656.00$4,592.000.5815$381.46 $2,670.255 1756‐IF8Analog Input ‐ Current/Voltage 8 Pts (36 Pin)8 D6 539 $1,120.00$8,960.000.5815$651.28 $5,210.246 1756‐OF6CIIsolated Analog Output ‐ Current 6 Pts (20 Pin)9 D6 539 $2,640.00$23,760.000.5815$1,535.16 $13,816.447 1756‐OW16IN.O. Isolated Relay Output 16 Pts (36 Pin)12 D6 539 $656.00$7,872.000.5815$381.46 $4,577.578 1756‐A1717 Slot ControlLogix Chassis3 D6 539 $915.00$2,745.000.5815$532.07 $1,596.229 1756‐PA7585‐265 VAC Power Supply (13 Amp @ 5V)3 D6 539 $1,180.00$3,540.000.5815$686.17 $2,058.51Modbus serial interface10MVI56E‐MCMProSoft Technology Modbus Master/Slave Enhanced Communication Module1 $2,025.00 $2,025.00 1.0000 $2,025.00 $2,025.00Ethernet Fiber Optic Module11 1756‐EN2FEtherNet 10‐100M Fiber Interface Module (supports 128 TCP/IP connections)1 D6 539 $3,240.00$3,240.000.5815$1,884.06 $1,884.06Equipment List Grand Total:$82,748.00Equipment Net Total$53,805.97Sales Tax @ 9.5%$5,111.57$58,917.54Page 1 of 1Packet Page 369 of 424
PLC‐101Item Product Description Qty DS PGC List Price Extended List Price Alderwood Multiplier Alderwood Contract Price ExtendedInfluent1 1756‐L74ControlLogix5574 Controller With 16 Mbytes Memory1 D5 530 $14,300.00$14,300.000.9200$13,156.00 $13,156.002 1756‐EN2TREtherNet dual port 10‐100M Interface Module (supports 128 TCP/IP connections, up to 8 axis ), Ring and Linear topologies1 D6 539 $3,090.00$3,090.000.5815$1,796.84 $1,796.843 1756‐IA16I79‐132 VAC Isolated Input 16 Pts (36 Pin)5 D6 539 $611.00$3,055.000.5815$355.30 $1,776.484 1756‐IB3210‐31 VDC Input 32 Pts (36 Pin)1D6 539 $499.00$499.000.5815$290.17 $290.175 1756‐IF8Analog Input ‐ Current/Voltage 8 Pts (36 Pin)2 D6 539 $1,120.00$2,240.000.5815$651.28 $1,302.566 1756‐OF6CIIsolated Analog Output ‐ Current 6 Pts (20 Pin)3 D6 539 $2,640.00$7,920.000.5815$1,535.16 $4,605.487 1756‐OW16IN.O. Isolated Relay Output 16 Pts (36 Pin)2 D6 539 $656.00$1,312.000.5815$381.46 $762.938 1756‐A1717 Slot ControlLogix Chassis2 D6 539 $915.00$1,830.000.5815$532.07 $1,064.159 1756‐PA7585‐265 VAC Power Supply (13 Amp @ 5V)2 D6 539 $1,180.00$2,360.000.5815$686.17 $1,372.34Modbus serial interface10MVI56E‐MCMProSoft Technology Modbus Master/Slave Enhanced Communication Module1 $2,025.00 $2,025.00 1.0000 $2,025.00 $2,025.00Ethernet Fiber Optic Module11 1756‐EN2FEtherNet 10‐100M Fiber Interface Module (supports 128 TCP/IP connections)1 D6 539 $3,240.00$3,240.000.5815$1,884.06 $1,884.06Equipment List Grand Total:$41,871.00Equipment Net Total$30,036.00Sales Tax @ 9.5%$2,853.42$32,889.42Page 1 of 1Packet Page 370 of 424
PLC‐501Item Product Description Qty DS PGC List Price Extended List Price Alderwood Multiplier Alderwood Contract Price ExtendedEffluent1 1756‐L74ControlLogix5574 Controller With 16 Mbytes Memory1 D5 530 $14,300.00$14,300.000.9200$13,156.00 $13,156.002 1756‐EN2TREtherNet dual port 10‐100M Interface Module (supports 128 TCP/IP connections, up to 8 axis ), Ring and Linear topologies1 D6 539 $3,090.00$3,090.000.5815$1,796.84 $1,796.843 1756‐IA16I79‐132 VAC Isolated Input 16 Pts (36 Pin)3 D6 539 $611.00$1,833.000.5815$355.30 $1,065.894 1756‐IB3210‐31 VDC Input 32 Pts (36 Pin)1D6 539 $499.00$499.000.5815$290.17 $290.175 1756‐IF8Analog Input ‐ Current/Voltage 8 Pts (36 Pin)4 D6 539 $1,120.00$4,480.000.5815$651.28 $2,605.126 1756‐OF6CIIsolated Analog Output ‐ Current 6 Pts (20 Pin)4 D6 539 $2,640.00$10,560.000.5815$1,535.16 $6,140.647 1756‐OW16IN.O. Isolated Relay Output 16 Pts (36 Pin)2 D6 539 $656.00$1,312.000.5815$381.46 $762.938 1756‐A1717 Slot ControlLogix Chassis1 D6 539 $646.00$646.000.5815$375.65 $375.659 1756‐PA7585‐265 VAC Power Supply (13 Amp @ 5V)1 D6 539 $1,180.00$1,180.000.5815$686.17 $686.17Modbus serial interface10MVI56E‐MCMProSoft Technology Modbus Master/Slave Enhanced Communication Module1 $2,025.00 $2,025.00 1.0000 $2,025.00 $2,025.00Ethernet Fiber Optic Module11 1756‐EN2FEtherNet 10‐100M Fiber Interface Module (supports 128 TCP/IP connections)1 D6 539 $3,240.00$3,240.000.5815$1,884.06 $1,884.06Equipment List Grand Total:$43,165.00Equipment Net Total$30,788.46Sales Tax @ 9.5%$2,924.90$33,713.36Page 1 of 1Packet Page 371 of 424
PLC‐701Item Product Description Qty DS PGC List Price Extended List Price Alderwood Multiplier Alderwood Contract Price ExtendedTelemetry1 1756‐EN2TREtherNet dual port 10‐100M Interface Module (supports 128 TCP/IP connections, up to 8 axis ), Ring and Linear topologies1 D6 539 $3,090.00$3,090.000.5815$1,796.84 $1,796.842 1756‐IB3210‐31 VDC Input 32 Pts (36 Pin)1 D6 539 $499.00$499.000.5815$290.17 $290.173 1756‐IF8Analog Input ‐ Current/Voltage 8 Pts (36 Pin)2 D6 539 $1,120.00$2,240.000.5815$651.28 $1,302.564 1756‐OF6CIIsolated Analog Output ‐ Current 6 Pts (20 Pin)2D6 539 $2,640.00$5,280.000.5815$1,535.16 $3,070.325 1756‐OW16IN.O. Isolated Relay Output 16 Pts (36 Pin)2 D6 539 $656.00$1,312.000.5815$381.46 $762.936 1756‐A1717 Slot ControlLogix Chassis1 D6 539 $915.00$915.000.5815$532.07 $532.077 1756‐PA7585‐265 VAC Power Supply (13 Amp @ 5V)1 D6 539 $1,180.00$1,180.000.5815$686.17 $686.17Modbus serial interface8 MVI56E‐MCMProSoft Technology Modbus Master/Slave Enhanced Communication Module1$2,025.00$2,025.001.0000$2,025.00 $2,025.00Ethernet Fiber Optic Module9 1756‐EN2FEtherNet 10‐100M Fiber Interface Module (supports 128 TCP/IP connections)1D6 539 $3,240.00$3,240.000.5815$1,884.06 $1,884.06Equipment List Grand Total:$19,781.00Equipment Net Total$12,350.11Sales Tax @ 9.5%$1,173.26$13,523.37Page 1 of 1Packet Page 372 of 424
City Council
4.22.14
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•Original system designed and build between 1988 – 1991
•Replacement hardware is only offered by one third party vendor – no system support is offered.
•Two years ago staff began replacing elements of the system due to outdated equipment, failures and/or loss of data. There continues to be data loss and integrity of data issues today.
•There is an opportunity to minimize costs and risk by proceeding forward at this time utilizing the AWWD inter-local agreement the City Council approved on 11.19.13.
•An independent pre-design report was prepared by Tetra Tech, suggesting a project approach. Based on this information an RFQ was developed.
•The SOQ were reviewed by panel of experts both internal and external to the City. The recommendation was that the City move forward with Parametrix, Inc.
•Parametrix, Inc. is a very experienced team with the knowledge, experience and breath to complete the work within the 3 year window. They have an established partnership with two firms that have intimate knowledge or our process and Control System.
•Over the past month we have worked with Parametrix to develop a detailed scope and budget and are asking for your approval to proceed forward today.
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FRONT BACK Packet Page 380 of 424
• The project is broken up into phases and will take 3 years to
complete.
•The Professional Services Contract for Parametrix is a time and
materials contract with a do not exceed of $1,372,261.
•The PLC Hardware and Software estimate is $308,363 – and
must be purchased by May 2016 to receive the discounted price.
•This project is critical to the operation, regulatory reporting and
reduces risk and the cost of doing business.
•We are requesting the City Council Authorize Mayor Earling to
sign the Professional Services Contract with Parametrix, Inc. for
the Control System Upgrade Project and to approve the
purchase of the required hardware and software to complete
the project.
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AM-6788 13.
City Council Meeting
Meeting Date:04/22/2014
Time:20 Minutes
Submitted By:Rob Chave
Department:Planning
Review Committee: Committee Action:
Type: Action
Information
Subject Title
Discussion and potential action regarding proposed amendments to the City of Edmonds Community
Development Code allowing recreational marijuana businesses that are consistent with state
requirements as a permitted use in various commercial zones.
Recommendation
Approve one of the three draft ordinances (Exhibits 1-3).
Exhibit 1, which contains the Planning Board's recommendation.
Exhibit 2, which contains an ordinance restricting retail stores to larger commercial areas.
Exhibit 3, which restricts retail marijuana stores to CG/CG2 zones.
Previous Council Action
The City Council held a public hearing on potential code amendments on April 1, 2014. Please refer to
the agenda item on the April 1, 2014, meeting agenda for additional background material.
Narrative
This discussion and potential action is a follow-up to the April 1, 2014, public hearing regarding which
city zoning classifications would allow marijuana businesses operating under the auspices of I-502. At
the close of the City Council's April 1st public hearing, the Council discussed several options for dealing
with the zoning of retail. The City Council directed that three options be brought back for action. A draft
ordinance has been adopted for each of the three options, namely:
(1) The Planning Board's recommendation allowing marijuana producers and processors in the CG/CG2
zones, and marijuana retailers in most city commercial zones (Exhibit 1 draft ordinance).
(2) Further restricting retailers to the larger, more visible commercial zones. This would eliminate the
small business zone along 100th Avenue West and the Puget Drive business zone from allowing potential
retail outlets (Exhibit 2 draft ordinance).
(3) Restricting retail marijuana businesses to only be allowed in the CG/CG2 zones (Exhibit 3 draft
ordinance).
BACKGROUND: The City is currently under a moratorium on all marijuana-related uses and businesses.
Permitted business uses would be: (a) production, (b) processing, and (c) retail, provided that any
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such business is licensed by the Washington State Liquor Control Board (WSLCB) under the rules
designed to implement I-502. As noted during the April 1st public hearing, additional limitations will
apply, for example, precluding the location of any marijuana-based business within 1,000 foot buffers
identified in I-502 and the WSLCB's rules. All of the draft ordinances included with this packet would
permit the three types of I-502 marijuana businesses within the City and only vary in where any retail
marijuana businesses would be allowed.
Adopting one of the ordinances included in this packet will remove the moratorium and establish zoning
rules for these businesses. Note that a copy of an updated I-502 buffer map is included as Exhibit 5. The
updated map appears to show that, due to existing buffers, Five Corners cannot have retail marijuana
businesses; this is an update to the information available at the April 1st hearing.
Attachments
Exhibit 1: Ordinance recommended by Planning Board
Exhibit 2: Ordinance with commercial zone limitations
Exhibit 3: Ordinance limiting retail to CG zones
Exhibit 4: Comp Plan Map
Exhibit 5: Updated I-502 buffers map
Exhibit 6: Planning Board minutes
Form Review
Inbox Reviewed By Date
City Clerk Scott Passey 04/10/2014 02:56 PM
Mayor Dave Earling 04/10/2014 03:38 PM
Finalize for Agenda Scott Passey 04/10/2014 03:40 PM
Form Started By: Rob Chave Started On: 04/09/2014 06:03 PM
Final Approval Date: 04/10/2014
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ORDINANCE NO. _____
AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON,
RELATING TO LAND USE AND ZONING, ALLOWING RECREATIONAL
MARIJUANA PRODUCERS AS A PERMITTED USE IN THE CG AND CG2
ZONES; ALLOWING RECREATIONAL MARIJUANA PROCESSORS AS A
PERMITTED USE IN THE CG AND CG2 ZONES; ALLOWING
RECREATIONAL MARIJUANA RETAIL OUTLETS AS A PERMITTED USE
IN THE BC, BD, BN, CG AND CG2 ZONES; PROHIBITING
RECREATIONAL MARIJUANA USES IN ALL OTHER ZONES, AND
ADOPTING OTHER RESTRICTIONS ON THE LOCATIONS OF THESE
RECREATIONAL MARIJUANA USES.
____________________________________________________________________________
WHEREAS, In November of 2012, the Washington voters passed I-502, which directed
the Washington State Liquor Control Board (LCB) to regulate recreational marijuana by
licensing and taxing recreational marijuana producers, processors and retailers; and
WHEREAS, the regulatory scheme in I-502 required the LCB to adopt rules before
December of 2013 to address the methods for producing, processing and packaging of
recreational marijuana, to establish security requirements for retail outlets, retail outlet locations
and hours of operation, labeling requirements and method of transport of product throughout the
state, taxing of marijuana-related activities, creation of a dedicated fund is created, consisting of
marijuana excise taxes, license fees, penalties and other income; and
WHEREAS, on September 4, 2013, the LCB issued proposed new regulations, which:
prohibit the establishment of recreational marijuana businesses within 1,000 feet of certain
identified sensitive uses; require criminal history background checks for licensees; establish
qualifications for licensees; limit the amount of space available for recreational marijuana
production; allow marijuana to take place indoors in a fully enclosed, secure facility or outdoors
enclosed by a physical barrier with an 8 foot high fence; limit the average inventory on the
licensed premises at any time; limit the number of retailers within counties and cities within the
counties based on estimated consumption and population data; establish insurance requirements
for licensees; describe the security requirements; require employees to wear badges; require
alarm and surveillance systems on the licensed premises; require that licensees track marijuana
from seed to sale; establish the manner in which free samples of marijuana may be provided;
prohibit the sale of soil amendments, fertilizers and other crop production aids; identify
transportation requirements, sign requirements, and recordkeeping requirements; identify a
mechanism for enforcement of violations, including the failure to pay taxes; specify marijuana
infused product serving sizes, maximum number of servings and limitations on transactions;
identify marijuana waste disposal restrictions; describe the process for quality assurance testing,
extraction and the requirements for packaging and labeling; describe advertising limitations;
explain the process for licensing suspension, revocation and penalties for violations; and
Packet Page 384 of 424
WHEREAS, according to the Revised Proposed Rules, the LCB will determine whether
the recreational marijuana business licensee is within 1,000 feet of the sensitive uses identified in
WAC 314-55-050(10) and shall not issue the license if it is within this area; and
WHEREAS, the LCB has adopted final Rules and begun to accept license applications;
and
WHEREAS, on August 20, 2013, the City adopted Ordinance 3938 establishing a
moratorium on the acceptance of all permit or business license applications for marijuana-related
business activities; and
WHEREAS, on February 4, 2014, the City adopted Ordinance 3960, which extended the
moratorium established in Ordinance 3938 by three additional months; and
WHEREAS, the Development Services Director sent a copy of this draft Ordinance to the
Washington State Department of Commerce, pursuant to RCW 36.70A.106; and
WHEREAS, on February 12, 2014, the Planning Board held a public hearing on this draft
Ordinance, and completed its recommendation to the City Council; and
WHEREAS, on April 1, 2014, the City Council held a public hearing and considered this
draft ordinance during its regular meeting; NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF EDMONDS ORDAINS AS FOLLOWS:
Section 1. Ordinance No. 3938, adopted on August 20, 2013, and Ordinance No. 3960,
adopted on February 4, 2014 are hereby repealed.
Section 2. A new chapter 17.110 is hereby added to the Edmonds Community
Development Code, which shall read as follows:
CHAPTER 17.110
RECREATIONAL MARIJUANA
17.110.010 Findings and Purpose.
17.110.020 Definitions.
17.110.030 Recreational Marijuana Uses Allowed.
17.110.040 Signs and Advertising.
17.110.050 Visibility of Activities; Control of Emissions and Odor.
17.110.010 Findings and Purpose.
A. The purpose of this Chapter is to establish where marijuana producers, processors
and retail outlets may locate in the City, and to describe the restrictions upon such uses. In
addition to compliance with this Chapter, every marijuana processor, producer and retail outlet
shall obtain a City business license.
Packet Page 385 of 424
B. Nothing in this Chapter shall be construed to supersede Washington state law
prohibiting the acquisition, possession, manufacture, sale or use of medical cannabis or
recreational marijuana in any manner not authorized by chapter 69.51A RCW or chapter 69.50
RCW. Nothing in this Chapter shall be construed to supersede legislation prohibiting persons
from engaging in conduct that endangers others, or that creates a nuisance, as defined herein.
17.110.020 Definitions. The City adopts the definitions in WAC 314-55-010 and RCW
69.50.101 to apply throughout this Chapter, particularly including, but not limited to, the
definitions of marijuana producer, marijuana processor, and marijuana retailer contained in RCW
69.50.101.
17.110.030 Recreational Marijuana Uses Permitted only in the following specified zones.
A. Marijuana producersare permitted in the CG and CG2 zones, and are not
permitted in any other zone.
B. Marijuana processors are permitted in the CG and CG2 zones, and are not
permitted in any other zone.
C. Marijuana retailers are permitted only in the BC, BD, BN, CG and CG2 zones,
and are not permitted in any other zone.
D. No marijuana producer, processor or retailer may locate within any residentially
zoned district or within any residential unit in the City.
E. Medical marijuana facilities, including but not limited to dispensaries, access
points, collective gardens, and any other facility that manufactures, produces, processes,
dispenses, distributes, sells, or provides marijuana without a valid license from the Washington
State Liquor Control Board, are not permitted anywhere within the City of Edmonds.
17.110.040 Signs and Advertising.
A. All signage and advertising for a recreational marijuana processor, producer or
retail outlet shall comply with the applicable provisions of the City Code, the Sign Code, Zoning
Code and WAC 314-55-155 (and all applicable rules and regulations promulgated thereunder).
17.110.050. Visibility of Activities; Control of Emissions.
A. Other than signage and advertising, all activities of the recreational marijuana
business, including, but not limited to, cultivating, growing, processing, displaying,
manufacturing, selling and storage, shall be conducted out of the public view.
B. No marijuana, marijuana products or marijuana paraphernalia shall be displayed
or kept in a business so as to be visible from outside the licensed premises.
Packet Page 386 of 424
C. Sufficient measures and means of preventing smoke, odors, debris, dust, fluids
and other substances from exiting the recreational marijuana business must be in effect at all
times. In the event that any odors, dust, fluids or other substances exit a recreational marijuana
business, the owner of the subject premises and the licensee shall be jointly and severally liable
for such conditions and shall be responsible for the immediate, full clean-up and correction of
such condition. The licensee shall properly dispose of all such materials, items and other
substances in a safe, sanitary and secure manner and in accordance with all applicable federal,
state and local laws and regulations.
Section 3. Adoption by Reference. The City hereby adopts WAC 314-55-010
through WAC 314-55-540 by reference, as well as RCW 69.50.101. Pursuant to RCW
35A.12.140 (for code cities), a copy of these rules and the statute adopted by reference has been
on file in the office of the city clerk for use and examination by the public. A copy of these rules
and statutes has also been on file while this ordinance has been under consideration by the
council and after adoption.
Section 4. Severability. If any section, sentence, clause or phrase of this Ordinance
should be held to be unconstitutional or unlawful by a court of competent jurisdiction, such
invalidity or unconstitutionality shall not affect the validity or constitutionality of any other
section, sentence, clause or phrase of this Ordinance.
Section 5. Effective Date. This ordinance shall be effective five days after
publication of an approved summary, which shall consist of the title.
PASSED by the City Council of ______ this ___ day of ________, 2014.
_______________________________
MAYOR
ATTEST/AUTHENTICATED:
City Clerk.
APPROVED AS TO FORM:
Office of the City Attorney
_________________________________
City Attorney
PUBLISHED:
EFFECTIVE DATE:
Packet Page 387 of 424
ORDINANCE NO. _____
AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON,
RELATING TO LAND USE AND ZONING, ALLOWING RECREATIONAL
MARIJUANA PRODUCERS AS A PERMITTED USE IN THE CG AND CG2
ZONES; ALLOWING RECREATIONAL MARIJUANA PROCESSORS AS A
PERMITTED USE IN THE CG AND CG2 ZONES; ALLOWING
RECREATIONAL MARIJUANA RETAIL OUTLETS AS A PERMITTED USE
IN THE BC, BD, BN, CG AND CG2 ZONES WITHIN SPECIFIED
COMPREHENSIVE PLAN DESIGNATIONS; PROHIBITING
RECREATIONAL MARIJUANA USES IN ALL OTHER ZONES, AND
ADOPTING OTHER RESTRICTIONS ON THE LOCATIONS OF THESE
RECREATIONAL MARIJUANA USES.
____________________________________________________________________________
WHEREAS, In November of 2012, the Washington voters passed I-502, which directed
the Washington State Liquor Control Board (LCB) to regulate recreational marijuana by
licensing and taxing recreational marijuana producers, processors and retailers; and
WHEREAS, the regulatory scheme in I-502 required the LCB to adopt rules before
December of 2013 to address the methods for producing, processing and packaging of
recreational marijuana, to establish security requirements for retail outlets, retail outlet locations
and hours of operation, labeling requirements and method of transport of product throughout the
state, taxing of marijuana-related activities, creation of a dedicated fund is created, consisting of
marijuana excise taxes, license fees, penalties and other income; and
WHEREAS, on September 4, 2013, the LCB issued proposed new regulations, which:
prohibit the establishment of recreational marijuana businesses within 1,000 feet of certain
identified sensitive uses; require criminal history background checks for licensees; establish
qualifications for licensees; limit the amount of space available for recreational marijuana
production; allow marijuana to take place indoors in a fully enclosed, secure facility or outdoors
enclosed by a physical barrier with an 8 foot high fence; limit the average inventory on the
licensed premises at any time; limit the number of retailers within counties and cities within the
counties based on estimated consumption and population data; establish insurance requirements
for licensees; describe the security requirements; require employees to wear badges; require
alarm and surveillance systems on the licensed premises; require that licensees track marijuana
from seed to sale; establish the manner in which free samples of marijuana may be provided;
prohibit the sale of soil amendments, fertilizers and other crop production aids; identify
transportation requirements, sign requirements, and recordkeeping requirements; identify a
mechanism for enforcement of violations, including the failure to pay taxes; specify marijuana
infused product serving sizes, maximum number of servings and limitations on transactions;
identify marijuana waste disposal restrictions; describe the process for quality assurance testing,
extraction and the requirements for packaging and labeling; describe advertising limitations;
explain the process for licensing suspension, revocation and penalties for violations; and
Packet Page 388 of 424
WHEREAS, according to the Revised Proposed Rules, the LCB will determine whether
the recreational marijuana business licensee is within 1,000 feet of the sensitive uses identified in
WAC 314-55-050(10) and shall not issue the license if it is within this area; and
WHEREAS, the LCB has adopted final Rules and begun to accept license applications;
and
WHEREAS, on August 20, 2013, the City adopted Ordinance 3938 establishing a
moratorium on the acceptance of all permit or business license applications for marijuana-related
business activities; and
WHEREAS, on February 4, 2014, the City adopted Ordinance 3960, which extended the
moratorium established in Ordinance 3938 by three additional months; and
WHEREAS, the Development Services Director sent a copy of a draft Ordinance to the
Washington State Department of Commerce, pursuant to RCW 36.70A.106; and
WHEREAS, on February 12, 2014, the Planning Board held a public hearing on a draft
Ordinance, and completed its recommendation to the City Council; and
WHEREAS, on April 1, 2014, the City Council held a public hearing and considered the
Planning Board’s recommended ordinance during its regular meeting; and
WHEREAS, given the small number of retail stores allocated by the State Liquor Control
Board to the city (a maximum of two), the City Council desires to designate retail commercial
zones that are the most visible and accessible to the traveling public; NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF EDMONDS ORDAINS AS FOLLOWS:
Section 1. Ordinance No. 3938, adopted on August 20, 2013, and Ordinance No. 3960,
adopted on February 4, 2014 are hereby repealed.
Section 2. A new chapter 17.110 is hereby added to the Edmonds Community
Development Code, which shall read as follows:
CHAPTER 17.110
RECREATIONAL MARIJUANA
17.110.010 Findings and Purpose.
17.110.020 Definitions.
17.110.030 Recreational Marijuana Uses Allowed.
17.110.040 Signs and Advertising.
17.110.050 Visibility of Activities; Control of Emissions and Odor.
17.110.010 Findings and Purpose.
Packet Page 389 of 424
A. The purpose of this Chapter is to establish where marijuana producers, processors
and retail outlets may locate in the City, and to describe the restrictions upon such uses. In
addition to compliance with this Chapter, every marijuana processor, producer and retail outlet
shall obtain a City business license.
B. Nothing in this Chapter shall be construed to supersede Washington state law
prohibiting the acquisition, possession, manufacture, sale or use of medical cannabis or
recreational marijuana in any manner not authorized by chapter 69.51A RCW or chapter 69.50
RCW. Nothing in this Chapter shall be construed to supersede legislation prohibiting persons
from engaging in conduct that endangers others, or that creates a nuisance, as defined herein.
17.110.020 Definitions. The City adopts the definitions in WAC 314-55-010 and RCW
69.50.101 to apply throughout this Chapter, particularly including, but not limited to, the
definitions of marijuana producer, marijuana processor, and marijuana retailer contained in RCW
69.50.101.
17.110.030 Recreational Marijuana Uses Permitted only in the following specified zones.
A. Marijuana producersare permitted in the CG and CG2 zones, and are not
permitted in any other zone.
B. Marijuana processors are permitted in the CG and CG2 zones, and are not
permitted in any other zone.
C. Marijuana retailers are permitted only in the BC, BD, BN, CG and CG2 zones
that lie within the boundaries of the following areas designated on the city’s Comprehensive Plan
Map:
The Downtown/Waterfront Activity Center
The Medical/Highway 99 Activity Center
The Westgate Community Commercial Area
The Five Corners Neighborhood Commercial Area
The Perrinville Neighborhood Commercial Area
The Highway 99 Corridor
The Edmonds Way Corridor
Marijuana retailers are not permitted in any other zone or Comprehensive Plan area not listed
above.
D. No marijuana producer, processor or retailer may locate within any residentially
zoned district or within any residential unit in the City.
E. Medical marijuana facilities, including but not limited to dispensaries, access
points, collective gardens, and any other facility that manufactures, produces, processes,
dispenses, distributes, sells, or provides marijuana without a valid license from the Washington
State Liquor Control Board, are not permitted anywhere within the City of Edmonds.
Packet Page 390 of 424
17.110.040 Signs and Advertising.
A. All signage and advertising for a recreational marijuana processor, producer or
retail outlet shall comply with the applicable provisions of the City Code, the Sign Code, Zoning
Code and WAC 314-55-155 (and all applicable rules and regulations promulgated thereunder).
17.110.050. Visibility of Activities; Control of Emissions.
A. Other than signage and advertising, all activities of the recreational marijuana
business, including, but not limited to, cultivating, growing, processing, displaying,
manufacturing, selling and storage, shall be conducted out of the public view.
B. No marijuana, marijuana products or marijuana paraphernalia shall be displayed
or kept in a business so as to be visible from outside the licensed premises.
C. Sufficient measures and means of preventing smoke, odors, debris, dust, fluids
and other substances from exiting the recreational marijuana business must be in effect at all
times. In the event that any odors, dust, fluids or other substances exit a recreational marijuana
business, the owner of the subject premises and the licensee shall be jointly and severally liable
for such conditions and shall be responsible for the immediate, full clean-up and correction of
such condition. The licensee shall properly dispose of all such materials, items and other
substances in a safe, sanitary and secure manner and in accordance with all applicable federal,
state and local laws and regulations.
Section 3. Adoption by Reference. The City hereby adopts WAC 314-55-010
through WAC 314-55-540 by reference, as well as RCW 69.50.101. Pursuant to RCW
35A.12.140 (for code cities), a copy of these rules and the statute adopted by reference has been
on file in the office of the city clerk for use and examination by the public. A copy of these rules
and statutes has also been on file while this ordinance has been under consideration by the
council and after adoption.
Section 4. Severability. If any section, sentence, clause or phrase of this Ordinance
should be held to be unconstitutional or unlawful by a court of competent jurisdiction, such
invalidity or unconstitutionality shall not affect the validity or constitutionality of any other
section, sentence, clause or phrase of this Ordinance.
Section 5. Effective Date. This ordinance shall be effective five days after
publication of an approved summary, which shall consist of the title.
PASSED by the City Council of ______ this ___ day of ________, 2014.
_______________________________
MAYOR
Packet Page 391 of 424
ATTEST/AUTHENTICATED:
City Clerk.
APPROVED AS TO FORM:
Office of the City Attorney
_________________________________
City Attorney
PUBLISHED:
EFFECTIVE DATE:
Packet Page 392 of 424
ORDINANCE NO. _____
AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON,
RELATING TO LAND USE AND ZONING, ALLOWING RECREATIONAL
MARIJUANA PRODUCERS AS A PERMITTED USE IN THE CG AND CG2
ZONES; ALLOWING RECREATIONAL MARIJUANA PROCESSORS AS A
PERMITTED USE IN THE CG AND CG2 ZONES; ALLOWING
RECREATIONAL MARIJUANA RETAIL OUTLETS AS A PERMITTED USE
IN THE CG AND CG2 ZONES; PROHIBITING RECREATIONAL
MARIJUANA USES IN ALL OTHER ZONES, AND ADOPTING OTHER
RESTRICTIONS ON THE LOCATIONS OF THESE RECREATIONAL
MARIJUANA USES.
____________________________________________________________________________
WHEREAS, In November of 2012, the Washington voters passed I-502, which directed
the Washington State Liquor Control Board (LCB) to regulate recreational marijuana by
licensing and taxing recreational marijuana producers, processors and retailers; and
WHEREAS, the regulatory scheme in I-502 required the LCB to adopt rules before
December of 2013 to address the methods for producing, processing and packaging of
recreational marijuana, to establish security requirements for retail outlets, retail outlet locations
and hours of operation, labeling requirements and method of transport of product throughout the
state, taxing of marijuana-related activities, creation of a dedicated fund is created, consisting of
marijuana excise taxes, license fees, penalties and other income; and
WHEREAS, on September 4, 2013, the LCB issued proposed new regulations, which:
prohibit the establishment of recreational marijuana businesses within 1,000 feet of certain
identified sensitive uses; require criminal history background checks for licensees; establish
qualifications for licensees; limit the amount of space available for recreational marijuana
production; allow marijuana to take place indoors in a fully enclosed, secure facility or outdoors
enclosed by a physical barrier with an 8 foot high fence; limit the average inventory on the
licensed premises at any time; limit the number of retailers within counties and cities within the
counties based on estimated consumption and population data; establish insurance requirements
for licensees; describe the security requirements; require employees to wear badges; require
alarm and surveillance systems on the licensed premises; require that licensees track marijuana
from seed to sale; establish the manner in which free samples of marijuana may be provided;
prohibit the sale of soil amendments, fertilizers and other crop production aids; identify
transportation requirements, sign requirements, and recordkeeping requirements; identify a
mechanism for enforcement of violations, including the failure to pay taxes; specify marijuana
infused product serving sizes, maximum number of servings and limitations on transactions;
identify marijuana waste disposal restrictions; describe the process for quality assurance testing,
extraction and the requirements for packaging and labeling; describe advertising limitations;
explain the process for licensing suspension, revocation and penalties for violations; and
Packet Page 393 of 424
WHEREAS, according to the Revised Proposed Rules, the LCB will determine whether
the recreational marijuana business licensee is within 1,000 feet of the sensitive uses identified in
WAC 314-55-050(10) and shall not issue the license if it is within this area; and
WHEREAS, the LCB has adopted final Rules and begun to accept license applications;
and
WHEREAS, on August 20, 2013, the City adopted Ordinance 3938 establishing a
moratorium on the acceptance of all permit or business license applications for marijuana-related
business activities; and
WHEREAS, on February 4, 2014, the City adopted Ordinance 3960, which extended the
moratorium established in Ordinance 3938 by three additional months; and
WHEREAS, the Development Services Director sent a copy of a draft Ordinance to the
Washington State Department of Commerce, pursuant to RCW 36.70A.106; and
WHEREAS, on February 12, 2014, the Planning Board held a public hearing on a draft
Ordinance, and completed its recommendation to the City Council; and
WHEREAS, on April 1, 2014, the City Council held a public hearing and considered the
Planning Board’s recommended ordinance during its regular meeting; and
WHEREAS, given the small number of retail stores allocated by the State Liquor Control
Board to the city (a maximum of two), the City Council desires to designate retail commercial
zones that are the most visible and accessible to the traveling public; NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF EDMONDS ORDAINS AS FOLLOWS:
Section 1. Ordinance No. 3938, adopted on August 20, 2013, and Ordinance No. 3960,
adopted on February 4, 2014 are hereby repealed.
Section 2. A new chapter 17.110 is hereby added to the Edmonds Community
Development Code, which shall read as follows:
CHAPTER 17.110
RECREATIONAL MARIJUANA
17.110.010 Findings and Purpose.
17.110.020 Definitions.
17.110.030 Recreational Marijuana Uses Allowed.
17.110.040 Signs and Advertising.
17.110.050 Visibility of Activities; Control of Emissions and Odor.
17.110.010 Findings and Purpose.
Packet Page 394 of 424
A. The purpose of this Chapter is to establish where marijuana producers, processors
and retail outlets may locate in the City, and to describe the restrictions upon such uses. In
addition to compliance with this Chapter, every marijuana processor, producer and retail outlet
shall obtain a City business license.
B. Nothing in this Chapter shall be construed to supersede Washington state law
prohibiting the acquisition, possession, manufacture, sale or use of medical cannabis or
recreational marijuana in any manner not authorized by chapter 69.51A RCW or chapter 69.50
RCW. Nothing in this Chapter shall be construed to supersede legislation prohibiting persons
from engaging in conduct that endangers others, or that creates a nuisance, as defined herein.
17.110.020 Definitions. The City adopts the definitions in WAC 314-55-010 and RCW
69.50.101 to apply throughout this Chapter, particularly including, but not limited to, the
definitions of marijuana producer, marijuana processor, and marijuana retailer contained in RCW
69.50.101.
17.110.030 Recreational Marijuana Uses Permitted only in the following specified zones.
A. Marijuana producersare permitted in the CG and CG2 zones, and are not
permitted in any other zone.
B. Marijuana processors are permitted in the CG and CG2 zones, and are not
permitted in any other zone.
C. Marijuana retailers are permitted only in the CG and CG2 zones, and are not
permitted in any other zone.
D. No marijuana producer, processor or retailer may locate within any residentially
zoned district or within any residential unit in the City.
E. Medical marijuana facilities, including but not limited to dispensaries, access
points, collective gardens, and any other facility that manufactures, produces, processes,
dispenses, distributes, sells, or provides marijuana without a valid license from the Washington
State Liquor Control Board, are not permitted anywhere within the City of Edmonds.
17.110.040 Signs and Advertising.
A. All signage and advertising for a recreational marijuana processor, producer or
retail outlet shall comply with the applicable provisions of the City Code, the Sign Code, Zoning
Code and WAC 314-55-155 (and all applicable rules and regulations promulgated thereunder).
17.110.050. Visibility of Activities; Control of Emissions.
A. Other than signage and advertising, all activities of the recreational marijuana
business, including, but not limited to, cultivating, growing, processing, displaying,
manufacturing, selling and storage, shall be conducted out of the public view.
Packet Page 395 of 424
B. No marijuana, marijuana products or marijuana paraphernalia shall be displayed
or kept in a business so as to be visible from outside the licensed premises.
C. Sufficient measures and means of preventing smoke, odors, debris, dust, fluids
and other substances from exiting the recreational marijuana business must be in effect at all
times. In the event that any odors, dust, fluids or other substances exit a recreational marijuana
business, the owner of the subject premises and the licensee shall be jointly and severally liable
for such conditions and shall be responsible for the immediate, full clean-up and correction of
such condition. The licensee shall properly dispose of all such materials, items and other
substances in a safe, sanitary and secure manner and in accordance with all applicable federal,
state and local laws and regulations.
Section 3. Adoption by Reference. The City hereby adopts WAC 314-55-010
through WAC 314-55-540 by reference, as well as RCW 69.50.101. Pursuant to RCW
35A.12.140 (for code cities), a copy of these rules and the statute adopted by reference has been
on file in the office of the city clerk for use and examination by the public. A copy of these rules
and statutes has also been on file while this ordinance has been under consideration by the
council and after adoption.
Section 4. Severability. If any section, sentence, clause or phrase of this Ordinance
should be held to be unconstitutional or unlawful by a court of competent jurisdiction, such
invalidity or unconstitutionality shall not affect the validity or constitutionality of any other
section, sentence, clause or phrase of this Ordinance.
Section 5. Effective Date. This ordinance shall be effective five days after
publication of an approved summary, which shall consist of the title.
PASSED by the City Council of ______ this ___ day of ________, 2014.
_______________________________
MAYOR
ATTEST/AUTHENTICATED:
City Clerk.
Packet Page 396 of 424
APPROVED AS TO FORM:
Office of the City Attorney
_________________________________
City Attorney
PUBLISHED:
EFFECTIVE DATE:
Packet Page 397 of 424
Nile Country Club Golf Course
South SnohomishCounty Park
Edmonds Marsh
EdmondsCommunityCollege
Lynndale Park
Yost Park
Scriber Lake High School
MadronaSchoolChevron Oil CompanyChevron Oil Company
Meadowdale High School
City ParkPine Ridge Park
EdmondsWoodwayHigh School
EdmondsMemorialCemetery
HickmanPark
Dale Park
Chevron AsphaltCompany
Meadowdale Middle School
SherwoodElementaryCivic Playfield
EvergreenSchool
MaplewoodHill Park
Seaview Park
Olympic View Watershed
LynndaleElementarySierra Park
Hutt Park
WoodwayElementaryEthiopianOrthodoxSaint MichaelChurch
MysteriousIsland
Chase LakeParkSeaviewElementary St. ThomasMoore School
EdmondsElementary
7th and Elm Park
MaplewoodSchool
Post OfficeWestgateElementary
Esperance Park
Maple ParkElementary
Melody HillSchool
PUD
HolyRosaryPrivateSchool
Swedish Edmonds
Chase LakeSchool
WestgateChapel
Meadowdale Playfield
Chase LakeElementary
Bracketts Landing North
Edmonds Heights K-12
Meadowdale Clubhouse
Meadowdale Elementary
Meadowdale Beach Park
Haines Wharf Park
Fire Station 16
Frances Anderson Center
Hazel Miller Plaza
Snohomish CountyTransfer StationGood Shepherd Baptist Church
EdmondsMemorialCemetery
EdmondsChurch of God
LDSChurchMarina BeachEdmondsMethodistChurch
OlympicBaptistChurch
UnitarianChurchSouthCountyCourt
Christ Lutheran Church
WildlifeRefuge
Olympic Beach Park
Anderson Center Field
PUD LineHeadquarters
PoliceCourt
Pine St.Park
Bra
c
k
e
t
t
s
Lan
d
i
n
g
So
u
t
h
Sno-Isle Library
EdmondsPresbyterianChurch
LynnwoodTreatment Plant
Seventh Day Adventist Church
MaplewoodPresbyterianChurch PostOfficeCity of EdmondsTreatment PlantSt
a
m
m
O
v
e
r
l
o
o
k
P
a
r
k
Post OfficeGraceChurchPUD Sub StationWater Tank
SalemLutheranChurch
St. PetersLutheran Church
SeaviewWaterTank
EsperanceBapt istChurc hPUD SubStationEdmondsFire StationHummingbird Park
Fait h CommunityChurc h
WaterTank
EFD
EdgewoodBaptistChurch
Ly nnw oodFi re S tation
Pow erStation
PUDSub StationCity HallRailroad StationUnderwater Park
Center for the Arts
Meadowdale Beach Park
St. Alban's Church
Jeremiah Center
Christian Science Church
Korean Presbyterian Church
Mathay Ballinger Park
Seattle Baptist Church
Edmonds Public Works
College Place Elementary
College Place MiddleMini Park
Sunset Ave Park
Ballinger Lake Access
0 10.5 Mile
Buffer Type
PARK
ARCADE
CHILDCARE CENTER
RECREATION CENTER
SCHOOL
TRANSIT CENTER
Other
City Limits
Buffer Properties
Coordinate System: NAD 1983 StatePlane Washington North FIPS 4601 FeetProjection: Lambert Conformal ConicDatum: North American 1983Units: Foot US
April 2014
¯
Path: \\imapserver\GIS\Projects\Planning\Marijuana\I-502_Buffer.mxdPuget SoundEverett
Shoreline
Seattle
EDMONDS
City of Edmonds121 5th Ave NEdmonds, WA 98202
The state liquor control board shall not issue a license for any premises within one thousand feet of the perimeter of the grounds of any elementary or secondary school, playground, recreation center or facility, child care center, public park, public transit center, or library, or any game arcade admission to which is not restricted to persons aged twenty-one years or older.
This document is for general information purposes only and is provided on an 'as is' and 'as available' basis. The data used comes from a variety of public sources and no warranty of any kind is given as to its accuracy. Users of this document agreeto indemnify and save harmless the City of Edmonds, its officials, officers, employees and/or agents from and against any claim, demand or action, arising out of any use or possession of this document .
1 inch = 860 feetPuget SoundLakeBallinger
Edmonds
M
a
ri
n
a
City of Edmonds
Washington
I-502 Buffer
Packet Page 399 of 424
DRAFT
Planning Board Minutes
February 12, 2014 Page 3
Board Member Ellis requested clarification of the Fire Marshall’s comment (Attachment 7) about addresses for the new unit.
Mr. Clugston explained that the apartment building is addressed as 7533, with units 1 through 8. The Fire Marshall is simply
confirming that the address for the new unit would also be 7533, with a unit number of 9. In some instances, there are
separate addresses for each of the units.
Board Member Ellis asked if there would be sufficient space on the property for emergency access if an additional unit is
constructed. Mr. Clugston answered affirmatively.
Chair Cloutier opened the public hearing. No one in the audience indicated a desire to participate, and the hearing was
closed.
Board Member Lovell referred to a letter from the applicant, which states his plans to convert the accessory unit to dwelling
space. He said he assumes the applicant would be required to obtain all of the necessary building permits. Mr. Clugston said
that is understood.
Chair Cloutier clarified that approval of the rezone should not be construed as an endorsement of any particular building plan.
The Board is charged with making a recommendation on the rezone proposal, irrespective of the property owner’s plans for
future development of the site.
Vice Chair Tibbott requested clarification about the property’s relationship to the Highway 99 Corridor and
Medical/Highway 99 Activity Center. Mr. Clugston explained that the parcel is located within the area identified in the
Comprehensive Plan as the Highway 99 Corridor and Medical/Highway 99 Activity Center. He further explained that there
are a host of zoning designations that could be applied in this land use designation, including RM-1.5 and RM-2.4. He said it
would seem appropriate to have transitional zoning from Highway 99 to the east, using either RM-1.5 or RM-2.4 zoning.
Mr. Chave added that there is a lot of multifamily zoning in the activity center, and many of the medical uses that surround
the hospital are actually located in residential zones.
Vice Chair Tibbott asked for more information about the property that is located to the west, which is currently zoned RM-
2.4. Mr. Clugston said the single-family home that is currently on the property has been used as an office for the past 40
years. Retail uses are located immediately to the west of this office site.
BOARD MEMBER LOVELL MOVED THAT BOARD FORWARD FILE NUMBER PLN20130074 TO THE CITY
COUNCIL WITH A RECOMMENDATION OF APPROVAL BASED ON THE FINDINGS OF FACT, ANALYSIS,
CONCLUSIONS AND ATTACHMENTS IN THE STAFF REPORT DATED FEBRUARY 4, 2014. BOARD
MEMBER STEWART SECONDED THE MOTION, WHICH CARRIED UNANIMOUSLY.
PUBLIC HEARING ON A PROPOSED AMENDMENT TO THE EDMONDS COMMUNITY DEVELOPMENT
CODE (ECDC) TO ALLOW RECREATIONAL MARIJUANA USES IN CERTAIN ZONES AND ADOPTING
OTHER RESTRICTIONS ON THE LOCATIONS OF THE USE (FILE NUMBER AMD20130014)
Mr. Chave advised that this is a public hearing on the City ‘s consideration of zoning for recreational marijuana-based
businesses, which is essentially a local implementation of Initiative 502 (I-502). He noted that a lot of information was
provided in the Board’s packet, as well as a draft ordinance for the Board’s consideration that would allow recreational
marijuana producers and processors as permitted uses in the General Commercial (CG and CG2) zones and recreational
marijuana retail outlets as permitted uses in the Community Business (BC), Downtown Business (BD), Neighborhood
Business (BN) and CG and CG2 zones.
Mr. Chave explained that marijuana processors and producers are defined as wholesale businesses, and CG and CG2 are the
only zones that allow wholesale uses. The proposed ordinance would allow marijuana retail outlets in all of the commercial
zones, except the Planned Business (BP) zone. He advised that the zoning for this small area along Edmonds Way near
Westgate was developed as part of a study and anticipates small scale uses that generate little traffic. Marijuana retail outlets
would generate more traffic and would not be compatible in this particular zone.
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Mr. Chave emphasized that regardless of the zone, all recreational marijuana uses would be subject to the buffer restrictions
and placement requirements outlined in I-502, as well as the requirements set forth by the Liquor Control Board (LCB). He
provided a map to illustrate how the buffers set forth in I-502 would be applied throughout the commercial zones in the City.
He noted that staff prepared the map using information from State records. He summarized that the use would be limited to
just a few properties at Five Corners, a quadrant in Perrinville, and numerous properties along Highway 99.
Mr. Chave advised that a separate licensing ordinance is being developed for the City Council’s review. The Board’s review
should focus only on regulating the uses. He noted that licensing provisions and state buffer requirements are referenced, but
not repeated, in the draft ordinance. If the State were to change the rules, the City would receive notification and be able to
make appropriate adjustments at the local level.
Mr. Chave recalled that, at their last meeting, the Board’s discussed whether recreational marijuana retail uses should be
allowed in a broad range of business zones or if they should be limited to the CG and CG2 zones. However, there appeared
to be a strong consensus that producer and processor uses would be more appropriate on Highway 99. He said the Board
would be particularly interested in hearing from the public regarding this issue.
Mr. Chave said the City Attorney asked him to reiterate that the I-502 does not authorize or include medical marijuana uses.
This was made clear in the draft ordinance, as well. The City Attorney is still reviewing the issue, and it is possible he will
want to strengthen the language to make it clear that medical marijuana uses are not permitted in Edmonds.
Mr. Chave referred the Board to a letter the City received from Ryan C. Espegard, Gordon Thomas Honeywell, dated
February 11, 2014. Mr. Espegard indicates support for the draft ordinance, which would allow the uses authorized by I-502.
He was supportive of the concept of not over regulating or creating a duplication of the State regulations.
Mr. Chave also referred to a letter from John and Jolene Smith, residents on 5th Avenue, dated February 12th. The Smith’s
letter encourages the City to ban I-502 businesses and allow them to locate elsewhere.
Board Member Duncan requested clarification on how the City generated the map that illustrates the I-502 buffers. He
pointed out that there are no buffers shown around the Montessori school in Perrinville and the daycare center at Harbor
Square. Mr. Chave said the map identifies uses that are registered with the State. He agreed to follow up with these two
situations.
Board Member Duncan said that, upon closer examination of the map, it appears that there would be few, if any, sites in
Edmonds available for recreational marijuana uses. Mr. Chave said there would be numerous sites along Highway 99 and a
few sites at Five Corners. He reminded the Board that the City is only targeted to have two retail outlets.
Board Member Duncan asked if a recreational marijuana use would have to relocate if a restricted use is subsequently located
nearby. Mr. Chave answered that the license would be valid for the period it was issued. However, he is not sure if State law
would allow the license to be renewed for the same location.
Vice Chair Tibbott asked if I-502 uses would be prohibited from locating near churches. Mr. Chave said the buffers specified
in I-502 include parks, arcades, child care centers, recreational centers, schools, and transit centers. Churches are not
specifically limited, but if they house a licensed preschool or daycare, the restrictions would apply. Vice Chair Tibbott
pointed out that most churches host children or youth programs. Mr. Chave said programming, itself, is not something that
triggers the buffer requirement.
The Board continued to discuss the I-502 Buffer Map with staff, pointing out the specific areas where recreational marijuana
uses would and would not be allowed. To clarify, Mr. Chave explained that recreational marijuana uses would be allowed to
locate in mixed use zones, but not within residential units. He noted that this is consistent with the State’s licensing
requirements. It was noted that the buffer areas could change in the future based on changes in use, but this would trigger a
license review by the State.
Board Member Lovell recalled that, at their last meeting where this item was discussed, Mr. Chave commented that there is
no limit on the number of producers or processors a City can allow. Mr. Chave explained that State law limits the overall
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amount of marijuana that can be produced or processed, but it does not place restrictions on the number of businesses that can
locate in a jurisdiction. It does, however, place a restriction on the number of retail outlets that can locate in a city.
Board Member Stewart pointed out that the draft ordinance does not address whether delivery would be allowed as a service
option for recreational marijuana retail outlets. Mr. Chave pointed out that this would be a licensing issue that is outside the
purview of the Board. Chair Cloutier noted that delivery is specifically prohibited by the State regulations.
Board Member Ellis expressed concern that the State could change the buffer limitations at some point in the future, making
it possible for the use to locate in the downtown business district. Mr. Chave explained that the City would receive
notification before the State made any changes, and he is confident the City would be able to react to the changes by
adjusting its local regulations.
Board Member Ellis questioned why the draft ordinance should allow recreational marijuana retail outlets in the BD, BC and
BN zones when the buffer restrictions would prohibit the use from locating on any properties within these zones. Board
Member Duncan pointed out that allowing the retail uses to locate in zones other than CG and CG2 would provide economic
benefits by drawing people into the City to shop and spend money. Mr. Chave commented that it comes down to how the
Board views the use. If they view recreational marijuana retail outlets as part of the fabric of the community, there would be
no reason to restrict the use. If they view them as different retail uses, restrictions would be appropriate.
Chair Cloutier opened the public hearing. There was no one in the audience who indicated a desire to participate, and the
hearing was closed.
Board Member Ellis referred to the letter from Mr. and Mrs. Smith, which raises concerns about increased criminal activity
associated with recreational marijuana retail outlets. He also noted that the State of Colorado has experienced significantly
higher criminal activity in conjunction with the use. Because there is no federal recognition of the assets of recreational
marijuana retail businesses, business operators end up having a lot of cash on site. This makes them a rich environment for
thieves. Chair Cloutier pointed out that banks in Colorado have stepped up to provide a way for the businesses to handle
their cash; and hopefully, this will improve the situation.
Board Member Stewart said she is personally uncomfortable with the idea of allowing retail marijuana uses in commercial
zones other than CG and CG2. She would be willing to give the retailers a chance in other commercial zones, but the
regulations must be strong enough to contain the use to the inside only, with no outside odor or signage that would attract
people who are not supposed to be there. She expressed her hope that more people would come forward to express their
viewpoints when the ordinance is presented to the City Council. Mr. Chave reminded the Board that the majority of voters in
Edmonds voted in favor of I-502.
Board Member Duncan asked if the City would have a legal basis for prohibiting the use in Edmonds. Mr. Chave said at
least one City has taken this approach, and the issue is currently being settled by the courts. He explained that there is a
difference of opinion within the legal environment on whether or not cities can prohibit the use. The State Attorney General
issued an opinion that local governments could restrict the use, but there is some discussion amongst the legal community
about whether or not this opinion is accurate. The courts will have to ultimately make this decision.
Board Member Lovell referred to the letter the City received from the law firm, Gordon Thomas Honeywell. He said the
author of the letter, Ryan C. Espegard, also published an article in the Puget Sound Business Journal about whether or not a
City could legally prohibit the use. Both the letter and the article suggest that the City would be subject to a lawsuit if they
were to take this approach. He expressed would allow the City to avoid some of the problems that might arise if they try to
totally exclude the use.
Board Member Lovell pointed out that marijuana uses would be primarily regulated by the State Liquor Control Board
(LCB), who is responsible for issuing licenses. Mr. Chave explained that although the licenses would be issued by the State,
local zoning would control where the uses can be located. Although it is not really a land use issue, Board Member Lovell
expressed concern that if there is a problem with a recreational marijuana business, people will call the City and not the LCB
for resolution.
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Board Member Lovell referred to recent articles in THE SEATTLE TIMES with respect to non-licensed activities associated
with producing and selling marijuana products. In one situation, a business is selling marijuana from the back seat of a car,
using the internet to arrange sales. In another situation, people have used a solvent/leaching process to make a very pure and
powerful marijuana oil. He recognized that both of these situations are policing rather than land use issues, but they could
happen in Edmonds, as well. Mr. Chave agreed that things that are not authorized or legal under I-502 will likely crop up in
the early months, and it will take a while to correct some of the illegal behaviors. Board Member Lovell commented that the
best the City can do is control and steer the uses in the appropriate direction via the draft ordinance. He said he does not
support prohibiting the use entirely.
Board Member Duncan asked if adopting the ordinance could place the City at risk of a lawsuit if there is a leadership change
at the Federal level and the attitude towards marijuana businesses changes at some point in the future. Mr. Chave answered
that the State has done the best it can to insulate local jurisdictions from this type of risk. The State sought an opinion from
the Justice Department so there is some acknowledgement that local jurisdictions are simply implementing State law. He
said it is not likely that a change at the federal level would instantaneously create problems at the local level; there would be a
process by which this would happen. Board Member Lovell pointed out that Item C in the draft ordinance (Attachment 7)
speaks to this issue. It states that “no part of this ordinance is intended to or shall be deemed to conflict with federal law . . .”
Mr. Chave said this language came from sample ordinances that were provided to local jurisdictions by the Washington
Cities Insurance Pool. The intent is to provide the maximum protection for local jurisdictions.
Board Member Ellis observed that some people have suggested that the City ban recreational marijuana uses altogether,
which is what the City Council essentially did on a temporary basis by adopting the interim ordinance. He suggested that it is
the City Council’s responsibility to decide whether or not the use will be allowed in the City. The Board’s responsibility is to
provide its best recommendation as to where the businesses should be located in the event they are allowed in Edmonds.
Board Member Cloutier emphasized that the Board is not endorsing the placement of any particular business in any location
in Edmonds. They are simply making a recommendation on land use policy that would add additional constraints on the use
in addition to those imposed by State law. The map illustrating I-502 buffers was provided as an example, and information
may be different when someone applies for a license.
BOARD MEMBER LOVELL MOVED THAT THE BOARD FORWARD A RECOMMENDATION OF
APPROVAL TO THE CITY COUNCIL FOR FILE NUMBER AMD20130014, A DRAFT ORDINANCE
(ATTACHMENT 7) AMENDING THE EDMONDS COMMUNITY DEVELOPMENT CODE TO ALLOW
RECREATIONAL MARIJUANA PRODUCERS AS A PERMITTED USE IN THE CG AND CG2 ZONES;
ALLOWING RECREATIONAL MARIJUANA PROCESSORS AS A PERMITTED USE IN THE CG AND CG2
ZONES; ALLOWING RECREATIONAL MARIJUANA RETAIL OUTLETS AS A PERMITTED USE IN THE BC,
BD, BN, CG AND CG2 ZONES; PROHIBITING RECREATIONAL MARIJUANA USES IN ALL OTHER ZONES,
AND ADOPTING OTHER RESTRICTIONS ON THE LOCATIONS OF RECREATIONAL MARIJUANA USES.
BOARD MEMBER ELLIS SECONDED THE MOTION. THE MOTION CARRIED UNANIMOUSLY.
REVIEW OF EXTENDED AGENDA
Mr. Chave announced that a public hearing on the Westgate Plan and form-based zoning is scheduled for March 12th. In
addition, the Highway 99 Task Force has requested a joint meeting with the Planning Board to discuss ideas for Highway 99
zoning. The Board agreed to schedule the joint meeting as soon as possible on either February 26th or March 26th.
Depending on the date for the joint meeting with the Highway 99 Task Force, the Board agreed to conduct a retreat on March
26th. Mr. Chave said he would like to provide a status report on various projects staff has been working on, as well as a
preview of their upcoming work on the Comprehensive Plan and Critical Areas Ordinance updates.
PLANNING BOARD CHAIR COMMENTS
Chair Cloutier reported that the February edition of the AMERICAN PLANNING ASSOCIATION MAGAZINE included an
article titled, “Metrics for Sustainable Development.” He reminded the Board that the Mayor’s Climate Protection
Committee previously developed a complete list of metrics as part of the Climate Action Plan, but it has not been
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Board Member Lovell asked if Edmonds in Bloom would be listed as a cultural organization in the CC Plan. Ms. Chapin
said the plan uses a very broad definition for arts and culture, and Edmonds in Bloom and the Floretum Garden Club were
represented on the PAT and participated in the Arts Summit. She said what they are hoping will come from the CC Plan
Update is the integration of various organizations to partner on projects. Along with being an arts community, Ms. Schmitt
noted that flowers are important to the City’s overall parks program.
Chair Cloutier asked if representatives from the Mural Society were invited to participate on the CCAT. Ms. Chapin
answered affirmatively. She said one thing that emerged from the process was the need to look outside of the traditional
ideas about art and be as inclusive as possible. The trend nationally in arts and culture is towards more participation, and the
community needs to offer people more opportunities.
Board Member Duncan asked if the funding collected by a Metropolitan Park District (MPD) could be used for streetscape
improvements within the rights-of-way. Ms. Hite answered that the tools for establishing a MPD are outlined in the Revised
Code of Washington. The funding could be used for the flower program and park maintenance program, but not for
improvements within the rights-of-way.
Mr. Mottau asked that Planning Board Members submit their additional comments regarding the two plans via the City’s
website by January 17th so the final drafts can be prepared for the public hearing on January 22nd. Ms. Hite agreed to email a
reminder to the Board Members, as well as a link to the website and comment sheet.
WORK SESSION ON 1-502 IMPLEMENTATION (RECREATIONAL MARIJUANA)
Mr. Chave recalled that staff has provided materials to the Board in the past regarding this issue, and the purpose of tonight’s
meeting is to solicit Planning Board direction to prepare draft code language for a public hearing on February 12th. He
reminded the Board that the City is currently under a moratorium on all marijuana-related uses and businesses. However,
with the recent passage of Initiative 502, legalizing recreational marijuana, the City must now consider which zones, if any,
are appropriate for these types of businesses (producers, processors and retailers). Technical issues related to licensing would
be addressed by the City Council and would not require Planning Board review. He emphasized that tonight’s discussion is
not related to medical marijuana.
Mr. Chave advised that, regardless of the zones where the uses are allowed to locate, there would be limitations based on the
1,000-foot buffers included in I-502 and the Liquor Control Board’s rules. He referred to the map prepared by staff to
illustrate where the 1,000-foot buffer would apply and noted that there are a number of properties on Highway 99 (within the
General Commercial (CG) and CG2 zones) where marijuana uses could be located. However, it is also important to note that
Harbor Square is also zoned CG. Since the Port owns Harbor Square as a proprietor, they could decide whether or not these
kinds of businesses would be appropriate or not. It was noted that there is a daycare and children’s programs at the Harbor
Square Athletic Club, and the 1000-foot buffer requirement may apply. The Board agreed that this issue should be explored
before they make a final recommendation.
Mr. Chave said that, at this time, staff is recommending that these types of businesses make the most sense to be located in
the CG and CG2 zones, especially since producers/processors are considered to be wholesale businesses, and the CG and
CG2 zones are considered the City’s primary wholesale business zones. Because I-502 prohibits the display of merchandise,
retail marijuana uses would not be appropriate in the other commercial and mixed-use zones where businesses are oriented
towards the street and window displays are encouraged.
Vice Chair Tibbott asked if a marijuana retail business would be allowed to display other items besides those related to
marijuana, such as posters, lights, etc. Mr. Chave said it is his understanding that no window displays of any type would be
allowed. He added that state law does allow signs to identify businesses, but the signs cannot advertise the types of products
sold. The City’s sign code would also apply.
Board Member Ellis asked if the State has allocated a certain number of retail marijuana businesses to the City of Edmonds.
Mr. Chave answered that the State has allocated two retail marijuana businesses to the City, but it does not place any limits
on the number of producers and processors the City can allows. To date, the City has not been notified by the State that any
license applications have been submitted, but he expects them to be forthcoming.
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Board Member Lovell noted that the staff is not recommending allowing these businesses to locate in other commercial zones
or in residential zones. He asked if this would include mixed-use zones. Mr. Chave said the intent of staff’s recommendation
is to preclude the uses in all zones, except CG and CG2. He noted that State law would not allow the uses to locate in
residential zones, but it would not hurt to clarify this limitation in the City’s code, as well.
Vice Chair Tibbott asked if limiting the uses to only the CG and CG2 zones would open the City to legal challenges. Mr.
Chave said he does not anticipate this will be a problem.
Board Member Stewart asked if retail businesses would be allowed to sell baked goods that contain marijuana. Mr. Chave
answered affirmatively. Board Member Stewart cautioned that signage will be particularly important to warn people of the
type of business and that customers must be 21 years old. Mr. Chave noted that this would be a licensing issue as opposed to
a land use issue. He noted that the State’s licensing requirements are thorough and thoughtful.
Board Member Lovell observed that some property owners on Highway 99 have voiced concern about pushing all marijuana
related uses onto Highway 99. Mr. Chave said another option would be to ban the use from the City altogether, but the City
Council did not indicate support for this approach. They felt it was important to honor the will of the people who passed I-
502. He also referred to the current court case against the City of Kent regarding this exact issue.
Board Member Lovell expressed concern that regardless of the rules and regulations that are in place to restrict the use,
someone will find a way around them via a loophole. Mr. Chave responded that as long as the City has a reasonable
explanation for the zoning scheme it comes up with, it should be defensible in court. The City should have ample evidence,
given that wholesale activities are currently limited to the CG and CG2 zones and window displays are encouraged in the
other commercial and mixed-use zones. These two facts support the conclusion that the uses would be best located in the CG
and CG2 zones.
Chair Cloutier proposed that retail and wholesale marijuana uses should be allowed in any zone where retail and wholesale
uses are currently allowed, subject to the buffer requirements and other restrictions contained in I-502. Mr. Chave pointed
out that, currently, the code only allows wholesale uses in the CG and CG2 zones. Chair Cloutier referred to the map and
noted that, based on the buffer requirement, there are no locations in the Downtown Business zones and just a few places in
the Neighborhood Business (BN) zones (northeast Corner of Perrinville, Westgate and at Five Corners) where marijuana uses
would be allowed. Mr. Chave reminded the Board that the buffers identified on the map are based on current uses, and uses
can change over time.
Board Member Ellis asked if businesses that sell alcohol are required to meet similar buffer restrictions. Mr. Chave answered
no. While the City currently restricts where adult entertainment businesses can locate relative bars, he cannot think of any
regulations that restrict where a liquor business can locate in commercial zones. However, he acknowledged that he is not
familiar with all of the standards related to alcohol uses.
Board Member Ellis summarized that it appears the Board is being asked for direction on where the uses should be allowed,
and all other issues will be addressed by the state buffer and licensing requirements. Mr. Chave advised that the City can
create their own licensing requirements, but this would not involve the Board. The zoning code should only address the
location and types of uses.
Board Member Ellis said it is important to keep in mind that, although the State has legalized recreational marijuana uses,
they are still a violation of Federal Law.
Board Member Stewart said she is uncomfortable with the idea of allowing marijuana uses in other zones besides CG and
CG2. As a family-friendly City, there will be an outcry from residential neighbors adjacent to where retail marijuana uses
would be allowed. She recommended the draft ordinance should exercise the City’s discretion to limit where the uses can
locate and then let the public and City Council express their sentiment about the issue at the public hearing. She said that
before making a recommendation, the Board should carefully consider how the change would impact the Harbor Square
property, as well.
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Mr. Chave suggested that, for public hearing purposes, the draft ordinance could provide two options for retail sales; one that
limits retail marijuana uses to just the CG and CG2 zones and another that allows the use in all commercial zones where retail
sales are currently allowed subject to the limitations found in I-502. Just one option could be presented for producers and
processors since wholesale uses are currently only allowed in the CG and CG2 zones. The Board agreed that would be
appropriate, and they scheduled the item for a public hearing on February 12th.
Board Member Stewart asked if it would be possible for the City to charge more for a license depending on the size of the
business. Mr. Chave said it would be difficult to target one type of business for a greater fee based on size. Board Member
Lovell reminded the Board that the sales tax would be based on the amount of product produced, processed and/or sold. Mr.
Chave noted that the City would receive a portion of the sales tax generated by the use, and a State excise tax would also be
applied to each stage of the process.
REVIEW OF EXTENDED AGENDA
Chair Cloutier briefly reviewed the extended agenda, noting that public hearings are scheduled on January 22nd, February 12th
and February 26th.
PLANNING BOARD CHAIR COMMENTS
Chair Cloutier thanked the Board for electing him as Planning Board Chair for 2014. He also commented the Board on a
very productive meeting.
PLANNING BOARD MEMBER COMMENTS
Board Member Stewart referred to an email from former Board Member John Reed regarding an article about accessory
dwelling units, which are currently allowed in residential zones in the City of Seattle. She commented that this is a great way
to provide affordable housing as part of the composite of the city and something the Board should discuss in the future.
Board Member Stewart referred to an article in the November planning magazine titled, “Green Goes Mainstream in Low-
Income Housing.” The article provides a great analysis of how the trend for green building in low-income housing projects
became stronger from 2005 to 2012.
Board Member Stewart announced that she presented the Board’s quarterly report to the City Council on January 7th. She
reminded Chair Cloutier and Vice Chair Tibbott to look ahead to when the next report is due. She also suggested the Board
consider possible dates for a retreat.
Board Member Lovell reported on his attendance at the December 18th Economic Development Commission meeting where
the majority of the meeting was spent in a quasi-retreat mode to put together a game plan for 2014. They discussed
potentially eliminating the Fiber Optics Subcommittee since most of the work has been completed. They also discussed
changing the Tourism Subcommittee’s name to reflect the City’s goal of attracting visitors to Edmonds. Tourism denotes a
destination environment, which is not really applicable to Edmonds. The Commission also had some discussion about its
role in implementing the Strategic Action Plan.
ADJOURNMENT
The Board meeting was adjourned at 9:10 p.m.
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AM-6814 14.
City Council Meeting
Meeting Date:04/22/2014
Time:10 Minutes
Submitted By:Scott Passey
Department:City Clerk's Office
Committee: Public Safety, Personnel Type: Action
Information
Subject Title
Discussion and potential action on recreational marijuana licensing ordinance.
Recommendation
Discussion and potential action on recreational marijuana licensing ordinance.
Previous Council Action
This matter was discussed in the February 11, 2014 Public Safety and Personnel (PSP) Committee
(Attachment 1), and in the March 11, 2014 PSP Committee (Attachment 4). The full Council reviewed
this matter on April 1, 2014 and directed the City Attorney to prepare an ordinance for tonight's agenda.
Narrative
At the February 11 PSP Committee meeting, Councilmembers Peterson and Fraley-Monillas requested
that staff bring back proposed language for a recreational marijuana licensing ordinance consistent with
the way the City treats liquor licenses (Attachment 2). The City Attorney’s review of applicable liquor
store regulations in the city code did not reveal many other code provisions. There are provisions in
chapter 4.22 ECC related to malt liquor, but these provisions are limited to a person who sells or offers
for sale the contents of kegs or other containers containing four gallons or more of malt liquor. They do
not apply generally to all sellers or producers of alcohol. So, it did not seem that it would be consistent
with the committee’s previous direction to treat marijuana facilities in the same way that we treat liquor
facilities. For this reason, we have not proposed an analogous provision for chapter 4.22 ECC in the
marijuana context. We are, however, including chapter 4.22 (Attachment 3) for your review in case
the Council decides that it would like some of these provisions included in a marijuana licensing
ordinance. Note that the city has adopted various state alcohol regulations by reference. See, for example,
chapter 5.04 ECC. And it has also adopted various state marijuana regulations by reference. See, for
example, ECC 5.14.010. At the March 11 PSP Committee meeting, Councilmembers Peterson and
Fraley-Monillas reviewed the proposed draft language and requested that it be forwarded to the full
Council (Attachment 4).
The full Council reviewed this matter on April 1, 2014 and directed the City Attorney to prepare an
ordinance for tonight's agenda.
Attachments
Attachment 1 - Feb. 11 PSP Committee minutes
Attachment 2 - Draft ECC 4.26.010
Attachment 3 - ECC 4.22
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Attachment 3 - ECC 4.22
Attachment 4 - Mar. 11 PSP Committee minutes
Attachment 5 - April 1, 2014 minutes excerpt
Form Review
Form Started By: Scott Passey Started On: 04/17/2014 11:26 AM
Final Approval Date: 04/17/2014
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MINUTES
PUBLIC SAFETY AND PERSONNEL COMMITTEE
FEBRUARY 11, 2014
Elected Officials Present:
Councilmember Fraley-Monillas
Councilmember Peterson
City Staff Present:
Jeff Taraday, City Attorney (item A only)
Carrie Hite, Parks and Recreation Director
Mary Ann Hardie, HR Manager
Scott Passey, City Clerk (item A only)
The Meeting was called to order at 8:25 p.m.
A. Review and recommendation on ordinance enacting recreational marijuana licensing
regulations
Mr. Taraday outlined the proposed ordinance regulating marijuana licensing, explaining that it is a
boilerplate ordinance that many cities are considering and/or enacting. He emphasized that the zoning
code will primarily regulate recreational marijuana, not the licensing code. However, the city needs a
licensing code in order to process applications. He requested Council feedback on what level of
regulation it prefers in terms of the licensing provisions, noting that cities have some discretion on any
regulations they wish to add to the State regulations. Councilmembers Peterson and Fraley-Monillas
recommended that the ordinance be kept as simple and possible in order to avoid duplicating the
State’s law or process. They expressed an interest in regulating marijuana in the same way the Liquor
Control Board regulates alcohol, with the State taking the lead. It was also suggested that the Police
Department vet the proposed ordinance.
Action: Prepare draft ordinance based on feedback for review at next Committee meeting.
B. Citizens’ Commission on the Compensation of Elected Officials – applications for the
Council appointment to the Commission
The Committee discussed applications and will be forwarding a recommendation to the full Council.
Action: Forward a recommendation to the full Council to confirm Hathaway.
C. PC Support Technician Job Description
Action: Forward to the full Council on Consent.
D. ECC Chapter 2.10 related to Confirmation and Duties of City Officers
The Committee discussed Chapter 2.10 and would like to keep the Ordinance that was passed in
place, while continuing to evaluate if it needs any changes.
Action: None.
E. Discussion regarding hiring a consultant to work with Council to improve council
relationships
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The proposed code language below is modeled after existing liquor license
language contained ECC 4.20.010:
4.26.010 Processing of notices of pending marijuana licenses.
A. Investigation by Mayor. Upon receipt by the city of a notice of a marijuana license application from the Washington State Liquor Control Board to produce, process, or sell marijuana within the city of Edmonds, the mayor shall make such investigation of the applicant and location as he deems appropriate, including but not limited to directing an investigation by city employees such as the police department.
B. Notification and Recommendation to City Council. The mayor shall transmit to the city council a recommendation of approval or objection regarding both the applicant and the proposed location. The recommendation shall be considered at the first available city council meeting following conclusion of the mayor’s investigation, but in no event shall it be considered by the city council later than 19 days after the date of the notice from the Liquor Control Board. The city council, sitting in public meeting, shall thereupon consider and vote upon the recommendation of the mayor.
C. Approval / Acquiescence. In the event the city council finds the application acceptable, it shall instruct the mayor to transmit the city council’s approval to the Liquor Control Board.
D. Objection. In the event the city council finds the application objectionable, it shall instruct the mayor to transmit to the Liquor Control Board the objections had by the council against the applicant or against the premises for which the license is asked, and shall include in such instructions the facts upon which such objections are based.
E. Request for Hearing. In the event the council has found objection to the application it shall also determine whether it would like to request an adjudicative hearing before final action is taken on the license by the Liquor Control Board. If the city council would like a hearing, it shall direct the city attorney to make the oral argument in support of such objections in the event the Liquor Control Board fixes a time for oral argument.
F. Request for Extension of Time to Consider Application. In the event the city council may not have a public hearing scheduled within the 19-day period following the transmittal of the notice from the Liquor Control Board, upon receipt of the notice from the Liquor Control Board the mayor shall immediately request an extension of the 20-day period from the Liquor Control Board to provide time for the council to register its approval or objections.
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4.22.010 Definition of malt liquor.
For the purposes of this chapter, malt liquor means any beverage
such as beer, ale, lager beer, stout, and porter obtained by the
alcoholic fermentation of an infusion or decoction of pure hops, or
pure extract of hops and pure barley malt or other wholesome grain
or cereal in pure water containing not more than eight percent of
alcohol by weight, and not less than one-half of one percent of
alcohol by volume. [Ord. 2567, 1986].
4.22.020 Seller's duties.
Any person who sells or offers for sale the contents of kegs or other
containers containing four gallons or more of malt liquor, or leases
kegs or other containers which will hold four gallons of malt liquor, to
consumers who are not licensed under Chapter 66.24 RCW shall do
the following for any transaction involving said container:
A. Require the purchaser of the malt liquor to sign a declaration and
receipt for the keg or other container and/or beverage in substantially
the form as provided herein.
B. Require the purchaser to provide one piece of identification
pursuant to RCW 66.16.040.
C. Require the purchaser to sign a sworn statement, under penalty of
perjury that:
1. The purchaser is of legal age to purchase, possess or use
malt liquor;
2. That the purchaser will not allow any person under the age of
21 to consume the beverage except as provided by RCW
66.44.270; and
3. The purchaser will not remove, obliterate, or allow to be
removed or obliterated, the identification required by the Liquor
Control Board which is affixed to the container.
D. Require the purchaser to state the particular address where the
malt liquor will be consumed, or the particular address where the keg
or other container will be physically located.
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E. Affix to each keg or container any identification required by the
Liquor Control Board.
F. Require the purchaser to sign a declaration and receipt for the keg
or container in substantially the form developed by the Liquor Control
Board and provide a copy of the declaration and receipt to the
purchaser.
G. Require the purchaser to keep a copy of the declaration and
receipt within five feet of the keg or other container or beverage and
have such declaration and receipt clearly visible without physical
barrier from such keg or container, during the time that the keg or
other container is in the purchaser's possession and/or control. [Ord.
2719, 1989; Ord. 2567, 1986].
4.22.030 Purchaser's duties.
Any person who purchases the contents of kegs or other containers
containing four gallons or more of malt liquor, or purchases or leases
the container shall:
A. Sign a declaration and receipt for the keg or other container or
beverage in substantially the form developed by the Liquor Control
Board;
B. Provide one piece of identification pursuant to RCW 66.44.270;
C. Be of legal age to purchase, possess or use malt liquor;
D. Not allow any person under the age of 21 to consume the
beverage except as permitted by RCW 66.44.270;
E. Not remove, obliterate, or allow to be removed or obliterated, the
identification required by the Liquor Control Board;
F. Not move, keep or store the keg or its contents, except for
transporting to and from a distributor, at any place other than that
particular address declared on the receipt and declaration; and
G. Keep a copy of the declaration and receipt within five feet of the
keg or other container and have such declaration and receipt clearly
visible without physical barrier from such keg or container, during the
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time that the keg or container is in the purchaser's possession and/or
control. [Ord. 2719, 1989; Ord. 2567, 1986].
4.22.040 Declaration and receipt.
The declaration and receipt required herein shall be in substantially
the form developed by the Liquor Control Board. [Ord. 2719, 1989;
Ord. 2567, 1986].
4.22.050 Penalty.
Any violation of the provisions of this chapter shall be a misdemeanor
punishable by a fine of not more than $500.00. [Ord. 2719, 1989;
Ord. 2567, 1986].
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MINUTES
PUBLIC SAFETY AND PERSONNEL COMMITTEE
MARCH 11, 2014
Elected Officials Present:
Councilmember Fraley-Monillas
Councilmember Peterson
City Staff Present:
Mary Ann Hardie, HR Manager
James Lawless, Assistant Police Chief (item A)
Scott Passey, City Clerk
Pamela Randolph, Manager, Wastewater Treatment
Plant
The Meeting was called to order at 7:09 p.m.
A. Renewal of Contract with Adix’s Bed and Bath for Dogs and Cats for Kenneling Services
James Lawless, Assistant Police Chief, outlined the provisions of the proposed kenneling contract with
Adix’s Bed and Bath for Dogs and Cats.
Action: Forward to the full Council on Consent Agenda.
B. Review draft language for recreational marijuana licensing ordinance
Mr. Passey outlined provisions of the draft ordinance prepared by the City Attorney related to
recreational marijuana licensing. Per Council direction at the February committee meeting, the draft
language was kept as simple and possible in order to avoid duplicating the State’s law or process.
Recreational marijuana license applications will follow the same review process that liquor licenses
follow, including City staff review for code compliance and Council approval.
Action: Forward to the full Council in conjunction with proposed action on recreational marijuana
zoning code provisions.
C. Office Coordinator (SEIU union) job description/position – Wastewater Treatment Plant
Action: Forward to the full Council on Consent.
D. Update of Edmonds City Code 10.25.090 regarding probationary periods for promoted or
transferred classified positions
Action: Forward to the full Council on Consent.
E. Public Comment: None
The meeting was adjourned at 7:21 p.m.
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Compaan answered officers are used to preparing search warrants and facilitating blood tests by a health
care professional of a person suspected of driving under the influence. He did not anticipate a large
impact on law enforcement any more than alcohol already is.
Councilmember Johnson inquired about the cash basis of marijuana businesses, relaying her
understanding some banks have difficulty accepting cash from these businesses due to federal banking
laws. Chief Compaan answered that is related to federal banking regulations and the IRS; the police
department would not be involved.
Councilmember Mesaros referred to concern with the retail sale of marijuana and asked whether Chief
Compaan had the same concerns with the retail sale of alcohol. Chief Compaan answered the biggest
issue associated with retail alcohol is shoplifting due to ease of availability; people typically do not
conduct a robbery to obtain alcohol. Councilmember Mesaros asked whether shoplifting was robbery.
Chief Compaan answered an element of robbery is fear or force.
Councilmember Fraley-Monillas pointed out 3-5 pharmacies have been robbed in Edmonds during the
past year. Chief Compaan agreed pharmacies are a target. Councilmember Fraley-Monillas asked whether
there was marijuana in those pharmacies. Chief Compaan answered no.
Councilmember Fraley-Monillas commented unless someone was visibly under the influence of alcohol,
pills, etc., testing must be done via blood work. Chief Compaan agreed. Councilmember Fraley-Monillas
asked how many DUIs, people under the influence of alcohol or drugs, the Edmonds Police Department
issues each year. Chief Compaan estimated 150 per year.
9. DISCUSSION AND POTENTIAL ACTION REGARDING RECREATIONAL MARIJUANA
LICENSING ORDINANCE LANGUAGE
City Attorney Jeff Taraday explained the Public Safety & Personnel Committee reviewed this item with
regard to special City licensing process for marijuana facilities. The Committee directed him develop a
licensing format similar to liquor. Attachment 2, a draft code provision establishing licensing regulations
for marijuana businesses, would establish a notice provision. There is no approval of a license by the City,
only a notification and recommendation from the Mayor to the City Council. He clarified this process
would occur after the City receives notice from the State that a license has been proposed by an applicant
for a specific site.
Mr. Taraday continued, City staff would investigate the applicant and the City and the Mayor would make
a recommendation to the City Council whether to approve/acquiesce or contact the Liquor Control Board
(LCB) with any concerns about the applicant or location. After the Council is notified, the Council will
consider the notice in a public meeting. If the Council finds the applicant or location objectionable, it can
object to the State’s issuance of a license and request a hearing before final action is taken by the LCB
and he could be asked to appear at the hearing on the City’s behalf to state the City’s case.
Council President Buckshnis asked whether the City could reject a license on the basis of a business’
name such as a name that was objectionable. Mr. Taraday answered no, rejection implies the Council has
some ability to stop the State from issuing a license. The City can object and ask the State to take some
action to recognize the City’s objection but ultimately under the proposed scheme the State holds all the
cards with regard to licensing.
COUNCIL PRESIDENT BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER FRALEY-
MONILLAS, TO DIRECT THE CITY ATTORNEY TO PREPARE AN ORDINANCE FOR
APPROVAL ON THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY.
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AM-6815 15.
City Council Meeting
Meeting Date:04/22/2014
Time:15 Minutes
Submitted By:Scott Passey
Department:City Clerk's Office
Review Committee: Committee Action:
Type: Information
Information
Subject Title
Report on City Council Committee Meetings of April 8, 2014.
Recommendation
For information.
Previous Council Action
This item was removed from the April 15, 2014 agenda and placed on tonight's agenda.
Narrative
Copies of the meeting minutes are attached for the following City Council committee meetings:
04-08-14 Finance Committee
04-08-14 Parks, Planning and Public Works Committee
04-08-14 Public Safety and Personnel Committee
Attachments
Attachment 1 - 04-08-14 Finance Commitee minutes
Attachment 2 - 04-08-14 Parks, Planning and PW Committee minutes
Attachment 3 - 04-08-14 Public Safety and Personnel Committee minutes
Form Review
Form Started By: Scott Passey Started On: 04/17/2014 11:58 AM
Final Approval Date: 04/17/2014
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FINANCE COMMITTEE MEETING MINUTES
April 8, 2014
Councilmembers Present Staff Present
Councilmember Lora Petso Scott James, Finance Director
Councilmember Kristiana Johnson Stephen Clifton, Comm. Serv./Econ. Dev. Dir.
Sharon Cates, City Attorney’s Office
Public Present Jeannie Dines, Recorder
Ron Wambolt
Roger Hertrich
Bruce Witenberg
Dave Arista
Pam Stiller
Brent Malgarin
Councilmember Petso called the meeting to order at 6:00 p.m. It was agreed to allow citizens to
comment during each item.
A. An Ordinance of the City of Edmonds, Washington, Amending Edmonds City Code
Chapter 3.75 Relating to the Edmonds Downtown Business Improvement District
Adding Section 3.75.075 to Create an Exemption for New Businesses, Amending
Section 3.75.080 to Amend the Delinquent Payment Procedure, and Fixing a Time When
the Same Shall Become Effective
Mr. Clifton explained the BID Board was approached by a BID member asking about an exemption
from the assessment for new businesses. The City Attorney determined it could not be retroactive for
businesses that have already paid as that would be a gift of public funds. The RCW allows an
exemption from the BID assessment for up to one year but a code amendment is required. The BID
Board discussed this at their March 27 meeting and supported an exemption for new business for up
to 1 year. If the Council approves the ordinance on April 15, it will be effective April 22.
Dave Arista relayed the exemption was unanimously approved by the BID board. The Board was
aware the exemption was allowed by RCW and had discussed it during the formation stage of the
BID. A brief discussion followed regarding the BID assessment rates for open door and by
appointment businesses and the process for instituting the exemption.
Mr. Clifton reported about 10% of businesses in the BID are delinquent, ranging from 1 quarter to 1
year. The code section states accounts are delinquent after 60 days but does not establish a timeline
for sending them to collections. The BID Board recommends establishing a 9 month (3 quarter)
timeframe before the Finance Director would send it to collections. Councilmember Petso
recommended the notice explain the 12% interest rate, collection fee, etc.
Mr. Clifton explained the City Attorney also suggested not renewing a business’ license if their fees
are delinquent. The BID Board has not discussed that; it is on their April 10 meeting agenda. Ms.
Cates will determine whether a public hearing is required for this code amendment.
Brent Malgarin asked whether a business that had not paid its fees would qualify for the new business
exemption. Mr. Clifton relayed the City Attorney’s analysis that the exemption would be from the
effective date of the ordinance. Pam Stiller advised the BID Board agreed it would not be retroactive.
Councilmember Petso suggested the City Attorney determine whether the exemption would apply to a
business whose fees were delinquent.
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Action: Schedule the one year exemption for new businesses for full Council on April 15. Defer the
issues of sending a business with delinquent fees to collections and business license renewal to a
future agenda.
B. Discussion Regarding the Reporting/Disclosures of Lawsuits and Settlements
Councilmember Petso explained this is the result of citizen requests for more frequent updates and
more details. She suggested a quarterly or semi-annual report on a committee agenda and then on
the Consent Agenda. Bruce Witenberg relayed his suggestions, 1) recent settlements were
disseminated to the public via the press; it would be preferable and more transparent if the Council
provided that information following executive session, 2) announce the outcome or significant
developments in cases, 3) announce the litigation that is the topic of an executive session.
Councilmember Petso said City Attorney Taraday has agreed as a practice that a more detailed
announcement will be made when action is taken following an executive session. She relayed
another citizen’s interest in prospective details such as upcoming trials.
Action: Ms. Cates will discuss with City Attorney Jeff Taraday.
C. Human Resources Department Reorganization
Mr. James explained the proposal is to update the salary ordinance to include a Human Resources
Reporting Director; there is no budget impact as Ms. Hite is already serving in that capacity. The
salary ordinance would also be updated to include Development Services Director, Human Resources
Part-time Assistant and PC Support Technician. Other changes the committee requested included,
revising the title of the agenda item to include Amending the Salary Schedule, include special duty
pay of 5% and revise the Senior Executive Council Assistant salary to reflect the increase the Council
approved for 2014.
Action: Schedule on Consent Agenda.
D. Acting Development Services Director Assignment
Mr. James explained this is a formality to recognize Rob Chave served as Acting Development
Services Director from January 1, 2014 - March 31, 2014, and received the corresponding out of class
pay. Mr. James will add a motion to the agenda memo.
Action: Schedule on Consent Agenda.
E. 2014 February Budgetary Financial Report
Mr. James reviewed the report, highlighting revenues and expenditures and noting sales tax is up
$100,000 over last year. He responded to committee members’ questions regarding several items. It
was agreed Mr. James would add an asterisked description for items on which questions were raised.
The quarterly report will include a narrative.
Action: Schedule on Consent Agenda.
F. Continued Discussion Regarding Cost to Have the Minutes of the Public
Safety/Personnel and Parks, Planning, and Public Works Taped and Transcribed
Committee members and staff discussed methods of recording meetings, past practice of staff
preparing committee meetings minutes, whether there is a demand for online committee meeting
recordings and the difficulty for staff to present and take minutes at committee meetings.
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Action: Experiment next month recording a committee meeting with an iPad and research the cost of
digital recorders.
G. Application for a Concession Agreement between the City of Edmonds and Dean
Parmenter/Hot Diggity Dog
Councilmember Petso relayed the code was amended in 2012 to require $5 million aggregate
insurance or as recommended by WCIA. Staff in the City Attorney's office consulted with WCIA in
February 2014 and they agreed a $2 million aggregate amount for this type of mobile vending unit
was appropriate. Discussion followed regarding the monthly fee, researching agreements and
charges for other food vendor carts/trucks in the City as well as fees other cities charge vendor
carts/trucks.
Ron Wambolt provided a brief history of the concession space on James Street and the fee charged
for this location.
Action: Schedule for Consent Agenda; if internal/external comparables indicate an increase in the fee
is appropriate, schedule for full Council.
H. Public Comments
Ron Wambolt, Edmonds, referred to the question he asked at the last meeting regarding salaries in
Administrative Service, pointing out YTD salaries are now 15%. Mr. James explained one of the
reasons for the increase was the IT Help Desk person was part-time in 2013 and was approved for
full-time in 2014. Mr. Wambolt recalled the monthly reports were initiated at his request when the
economy was poor. He suggested a narrative would reduce the number of questions.
Bruce Witenberg, Edmonds, did not support having a digital recording being the primary means of
communicating committee meetings. If recordings are placed on the website, he recommended
indexing the agenda items. He preferred a neutral person transcribe the minutes rather than staff or a
Councilmember.
Adjournment – The meeting adjourned at 7:50 p.m.
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D R A F T M I N U T E S
Public Works, Parks and Planning Committee Meeting
April 8, 2014
Elected Officials Present: Staff Present:
Council Member, Diane Buckshnis Phil Williams, Public Works Director
Council Member, Joan Bloom Rob English, City Engineer
Renee McRae, Recreation Manager
Frances Chapin, Arts & Culture Manager
The committee convened at 6:00 p.m.
A. Heritage Tree Program.
Rick Zitzman, citizen member of the Tree Board, summarized the Heritage Tree Program for
committee members and staff. Questions were posed about Heritage Tree status transferred to a
new property owner, and what happens if the tree becomes diseased. It was explained that both
will be clarified in the ordinance created related to the Heritage Tree Program.
ACTION: Presentation to Council of the Heritage Tree Program on April 22, 2014 during the
Tree Board presentation. Forward Heritage Tree Resolution to Council for
presentation and vote at April 22, 2014 Council meeting.
B. Alliance for Housing Affordability Interlocal Agreement for 2014-2015.
ACTION: Item will be presented to Council on May 6, 2014.
C. Authorization for Mayor to sign Supplemental Agreement with Perteet for the 228th St. SW
Corridor Improvement Project.
Mr. English reviewed a revised scope and fee proposal for design work related to the 228th St.
SW Corridor Improvements. The revised fee includes a reserve budget to address City or
WSDOT comments that need to be addressed prior to bidding the project in late 2014.
ACTION: Moved to consent agenda for approval.
D. Authorizing Resolution for RCO grant for Civic Center.
Ms. McRae reported that this was an open grant cycle for RCO and that the authorizing
resolution was required to demonstrate that the City is committed to the project.
ACTION: Item will be presented to City Council.
E. Quarterly Public Works Project Report.
The committee asked questions about the Perrinville High Flow Management Project,
SWEdmonds #4-106/105, Sunset Walkway Improvements and 76th Ave W Waterline Extension
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project. Councilmember Bloom asked if the report could be modified to include year to date
expenditures. Staff will evaluate the request and respond at a future committee meeting.
ACTION: Moved to consent agenda for approval.
F. Authorization for Mayor to sign Supplemental Agreement with David Evans and
Associates for engineering support services for the Five Corners Roundabout Project.
Mr. English reviewed the scope of engineering services that will be provided by David Evans &
Associates during construction of the Five Corners Roundabout.
ACTION: Moved to consent agenda for approval.
G. Authorization for Mayor to sign a Snohomish County Community Development Block
Grant (CDBG) Contract for ADA Upgrades for the 3rd Ave Curb Ramp Replacement
Project.
The City will upgrade the pedestrian curb ramps on 3rd Ave beginning at Pine Street and
continuing north for as many ramps that can be completed with the allocated CDBG funding.
Approval of the agreement will allow the County to reimburse the City for the construction costs.
ACTION: Moved to consent agenda for approval.
H. Authorization to award a construction contract for the Sanitary Sewer Replacement
Project.
Mr. English outlined the project scope and reviewed the bid results, construction budget and
funding for the project.
ACTION: Moved to consent agenda for approval.
I. Report on Bids opened April 1, 2014 for the Five Corners Roundabout Project and award
of contract.
Mr. Williams reviewed the bid results and staff options for moving forward with the project. He
explained that the shortfall in construction budget could be made up by having the Stormwater
Fund pay its share of the project’s stormwater improvements. The additional stormwater funds
would provide the budget needed to award the project to Marshbank Construction. The other
option staff evaluated was to reject bids and remove optional work items that may lower the
price, if the project was advertised a second time.
ACTION: Item will be presented to the City Council.
J. Authorization for Mayor to sign a Professional Services Agreement with The Blueline
Group for Capital Projects Construction Management, Engineering & Inspection Services.
Mr. English explained that the engineering services provided by this Agreement would be used
on capital improvement projects that will be in construction in 2014/15. The committee asked
questions about the status of the Capital Projects Manager position and how the services
provided by this agreement would be funded. Funding for these services is budgeted in the
capital project budgets.
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ACTION: Item will be presented to the City Council.
K. Annual Special Event Contracts
Ms. McRae reported that these special event contracts had no significant changes to them.
ACTION: Moved to consent agenda for approval.
L. Update on Cultural Heritage Tour grant project.
Ms. Chapin provided an update on the project stating that the artist made interpretive panels
should be complete and ready for installation in June. Letters of agreement from private
property owners for installation on or adjacent to their property will be submitted all at one time
on a future consent agenda for approval for the Mayor to sign.
ACTION: Moved to future consent agenda for approval.
M. 76th Ave W at 212th St. SW Intersection Improvement project Update.
Items M and N were discussed together and the committee had questions about the scope of
project improvements at 76th/212th and the public process for adding the proposal to re-stripe
sections of 76th Ave. Staff is coordinating with the City of Lynnwood on the pavement striping
changes between 208th to Olympic View Drive.
ACTION: Item will be presented to the City Council.
N. Amendment to the 2014-2019 Six-Year Transportation Improvement Program to add the
76th Ave W re-striping project from 220th St. SW to Olympic View Drive.
Refer to Item N.
ACTION: Item will be presented to the City Council.
O. Request authorization to award the construction contract for the Wastewater Treatment
Plant Interior Improvements Project to Tec Construction, Inc.
Mr. Williams reviewed the project improvements and answered questions related to the
proposed project.
ACTION: Moved to consent agenda for approval.
P. Control System Upgrade – Equipment Purchase Authorization.
Items P and Q were discussed together. Mr. Williams briefed the committee on how the
electrical and software components of the SCADA system at the WWTP are outdated and in
need of replacement. Item P will provide the equipment and Item Q will provide the professional
services to program the new equipment and software.
ACTION: Item will be presented to the City Council.
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Q. Control System Upgrade - Request approval for Mayor to sign a Professional Services
Contract with Parametrix, Inc.
Refer to Item P.
ACTION: Item will be presented to the City Council.
R. Council acceptance of a 40-foot street dedication (243rd Pl W) and 15-foot public sanitary
sewer easement and authorization for Mayor to sign face of plat documents.
Mr. English reviewed the street dedication and location of the sanitary sewer easement on the
plat.
ACTION: Moved to consent agenda for approval.
S. FAC Equipment Surplus.
Mr. Williams reported that the Frances Anderson Center weight room was getting new
equipment and the existing equipment would be surplused. Some items are going to the
Wastewater Treatment Plant, some will be sold, and others have no value and will be salvaged.
Ms. McRae reported that the equipment would be removed the week of April 21, the new flooring
installed April 28, and the new weight room equipment installed May 1. The City received a
grant from the Verdant Health Commission for the weight room equipment
ACTION: Moved to consent agenda for approval.
T. Public Comments
The meeting adjourned at 8:15 pm.
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MINUTES
PUBLIC SAFETY AND PERSONNEL COMMITTEE
APRIL 8, 2014
Elected Officials Present:
Councilmember Fraley-Monillas
Councilmember Peterson
Others Present:
David Preston, Port Commissioner
Brent Hunter, Citizen
City Staff Present:
Mary Ann Hardie, HR Manager
Beth Ford, City Attorney’s Office
The Meeting was called to order at 6:00 p.m.
A. Human Resources Department Reorganization
Council Member Fraley-Monillas suggested that Carrie Hite, Human Resources Reporting Director,
should provide a five-minute explanation presentation to Council on this item. The Committee
recommended forwarding this to Council for approval.
Action: Forward to the full Council for approval.
B. Acting Development Services Assignment
The Committee briefly discussed this item and recommended forwarding it to the full Council for
approval.
Action: Forward to the full Council on Consent.
C. Citizen Commission Code Amendments
The Committee recommended forwarding this to Council for approval with one revision. The revision
was to include (keep) the language about how the members of the Commission are appointed that the
Commissioner's terms should continue to have different term ending dates (years). Council Member
Fraley-Monillas stated that it would be important for the City Attorney's Office to explain the ordinance
at the Council meeting.
Action: Forward to the full Council on Consent.
D. Petroleum Transport by Rail through Edmonds
Action: Forward to the full Council for approval.
E. Public Comment: None
The meeting was adjourned at 6:29 p.m.
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