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2014.04.22 CC Agenda Packet              AGENDA EDMONDS CITY COUNCIL Council Chambers ~ Public Safety Complex 250 5th Avenue North, Edmonds SPECIAL MEETING APRIL 22, 2014               6:00 P.M. - CALL TO ORDER   1.(60 Minutes)Executive Session regarding pending and potential litigation per RCW 42.30.110(1)(I).   REGULAR MEETING APRIL 22, 2014   7:00 P.M. - CALL TO ORDER/FLAG SALUTE   2.Roll Call   3.(5 Minutes)Approval of Agenda   4.(5 Minutes)Approval of Consent Agenda Items   A.AM-6816 Approval of City Council Meeting Minutes of April 15, 2014   B.AM-6813 Approval of claim checks #208177 through #208307 dated April 17, 2014 for $516,501.57. Approval of payroll direct deposit and checks #60910 through #60924 and #60932 for $498,320.31, benefit checks #60925 through #60931 and wire payments of $223,316.07 for the period April 1, 2014 through April 15, 2014.   C.AM-6791 Authorization for Mayor to sign agreement with Black Rock for underground conversion of their overhead utility lines within the Five Corners Roundabout project limits.   D.AM-6792 Authorization for Mayor to sign agreement with Comcast for underground conversion of their overhead utility lines within the Five Corners Roundabout project limits.         Packet Page 1 of 424 E.AM-6794 Authorization for Mayor to sign agreement with Frontier for underground conversion of their overhead utility lines within the Five Corners Roundabout project limits.   F.AM-6795 Authorization for Mayor to sign agreement with PUD for underground conversion of their overhead utility lines within the Five Corners Roundabout project limits.   G.AM-6796 Authorization for Mayor to accept and sign the right of way and easement documents for the Michlitch property for the 228th St. SW Corridor Improvements project.   H.AM-6818 Cultural Heritage Tour plaque installation agreements and project update.   5.(5 Minutes) AM-6783 Loyalty Day Proclamation.   6.Audience Comments (3 minute limit per person)* *Regarding matters not listed on the Agenda as Closed Record Review or as Public Hearings   7.(20 Minutes) AM-6762 2013 Annual Report by the Snohomish County Tourism Bureau   8.(15 Minutes) AM-6819 Edmonds Citizen's Tree Annual Report   9.(15 Minutes) AM-6811 Presentation of Heritage Tree Resolution for Potential Action   10.(10 Minutes) AM-6809 Approval of Shoreshire final plat at 24223-24227 76th Ave W proposed by Ardsley Homes (File # PLN20080046).   11.(60 Minutes) AM-6760  Joint meeting with the Planning Board to discuss Code Update process, including signage, Highway 99, and subdivisions   12.(15 Minutes) AM-6781 Control System Upgrade - Request approval for Mayor to sign a Professional Services Contract with Parametrix, Inc. and Request approval to purchase the required equipment.   13.(20 Minutes) AM-6788 Discussion and potential action regarding proposed amendments to the City of Edmonds Community Development Code allowing recreational marijuana businesses that are consistent with state requirements as a permitted use in various commercial zones.   14.(10 Minutes) AM-6814 Discussion and potential action on recreational marijuana licensing ordinance.   15.(15 Minutes) AM-6815 Report on City Council Committee Meetings of April 8, 2014.   16.(15 Minutes)Report on Outside Board and Committee meetings   17.(5 Minutes)Mayor's Comments   18.(15 Minutes)Council Comments   19.Convene in executive session regarding pending or potential litigation per RCW       Packet Page 2 of 424 19.Convene in executive session regarding pending or potential litigation per RCW 42.30.110(1)(i).   20.Reconvene in open session. Potential action as a result of meeting in executive session.   ADJOURN         Packet Page 3 of 424    AM-6816     4. A.              City Council Meeting Meeting Date:04/22/2014 Time:Consent   Submitted By:Scott Passey Department:City Clerk's Office Review Committee: Committee Action:  Type: Action  Information Subject Title Approval of City Council Meeting Minutes of April 15, 2014 Recommendation Review and approve meeting minutes. Previous Council Action N/A Narrative The draft minutes are attached. Attachments 04-15-14 Draft Council Meeting minutes Form Review Form Started By: Scott Passey Started On: 04/17/2014 12:28 PM Final Approval Date: 04/17/2014  Packet Page 4 of 424 EDMONDS CITY COUNCIL DRAFT MINUTES April 15, 2014 The Edmonds City Council meeting was called to order at 6:00 p.m. by Mayor Earling in the Council Chambers, 250 5th Avenue North, Edmonds. ELECTED OFFICIALS PRESENT Dave Earling, Mayor Diane Buckshnis, Council President Kristiana Johnson, Councilmember Lora Petso, Councilmember Strom Peterson, Councilmember Joan Bloom, Councilmember Adrienne Fraley-Monillas, Councilmember Thomas Mesaros, Councilmember STAFF PRESENT Stephen Clifton, Community Services/Economic Development Director Phil Williams, Public Works Director Carrie Hite, Parks & Recreation Director Shane Hope, Development Services Director Scott James, Finance Director Bertrand Hauss, Transportation Engineer Renee McRae, Recreation Manager Jeff Taraday, City Attorney Scott Passey, City Clerk Jana Spellman, Senior Executive Council Asst. Jeannie Dines, Recorder 1. CONVENE IN EXECUTIVE SESSION REGARDING PROPERTY ACQUISITION AND PENDING LITIGATION PER RCWS 42.30.110(1)(b) AND 42.30.110(1)(i) At 6:00 p.m., Mayor Earling announced that the City Council would meet in executive session regarding property acquisition and pending litigation per RCWs 42.30.110(1)(b) and 42.30.110(1)(i). He stated that the executive session was scheduled to last approximately 60 minutes and would be held in the Jury Meeting Room, located in the Public Safety Complex. Action may occur in open session as a result of meeting in executive session. Elected officials present at the executive session were: Mayor Earling, and Councilmembers Johnson, Fraley-Monillas, Buckshnis, Peterson, Petso and Bloom. Others present were City Attorney Jeff Taraday, Development Services Director Shane Hope, Senior Planner Kernen Lien and City Clerk Scott Passey. At 7:01 p.m., Mayor Earling announced to the public present in the Council Chambers that an additional 10 minutes would be required in executive session. At 7:10 p.m. Mayor Earling announced an additional 5 minutes would be required in executive session. The executive session concluded at 7:16 p.m. Mayor Earling reconvened the regular City Council meeting at 7:18 p.m. and led the flag salute. 2. ROLL CALL City Clerk Scott Passey called the roll. All elected officials were present. 3. APPROVAL OF AGENDA COUNCIL PRESIDENT BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER PETSO, TO MOVE ITEM 11 TO ITEM 6B. MOTION CARRIED UNANIMOUSLY. Packet Page 5 of 424 COUNCIL PRESIDENT BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER PETSO, TO APPROVE THE AGENDA AS AMENDED. MOTION CARRIED UNANIMOUSLY. 4. APPROVAL OF CONSENT AGENDA ITEMS Councilmember Petso requested Item M be removed from the Consent Agenda and Councilmember Bloom requested Items E and J be removed. COUNCIL PRESIDENT BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER PETSO, TO APPROVE THE REMAINDER OF THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda items approved are as follows: A. APPROVAL OF CITY COUNCIL MEETING MINUTES OF APRIL 1, 2014 B. APPROVAL OF CLAIM CHECKS #207893 THROUGH #208033 DATED APRIL 3, 2014 FOR $488,638.21 AND CLAIM CHECKS #208034 THROUGH #208176 DATED APRIL 10, 2014 FOR $244,068.88. APPROVAL OF PAYROLL DIRECT DEPOSIT AND CHECKS #60884 THROUGH #60898 FOR $463,165.63, BENEFIT CHECKS #60899 THROUGH #60908 AND WIRE PAYMENTS OF $389,960.77 FOR THE PERIOD MARCH 16, 2014 THROUGH MARCH 31, 2014. APPROVAL OF PAYROLL REPLACEMENT CHECK #60909 DATED APRIL 9, 2014 FOR $34.60 C. AUTHORIZATION FOR MAYOR TO SIGN SUPPLEMENTAL AGREEMENT WITH PERTEET FOR THE 228TH ST. SW CORRIDOR IMPROVEMENT PROJECT D. QUARTERLY PUBLIC WORKS PROJECT REPORT F. AUTHORIZATION FOR MAYOR TO SIGN A SNOHOMISH COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) CONTRACT FOR ADA UPGRADES FOR THE 3RD AVE CURB RAMP REPLACEMENT PROJECT G. REPORT ON BIDS OPENED APRIL 3, 2014 FOR THE SANITARY SEWER REPLACEMENT PROJECT AND AWARD OF CONTRACT TO SHORELINE CONSTRUCTION IN THE AMOUNT OF $1,224,607.49 H. COUNCIL ACCEPTANCE OF A 40-FOOT STREET DEDICATION (243RD PL W) AND 15-FOOT PUBLIC SANITARY SEWER EASEMENT AND AUTHORIZATION FOR MAYOR TO SIGN FACE OF PLAT DOCUMENTS I. 2014 FEBRUARY BUDGETARY FINANCIAL REPORT K. REQUEST AUTHORIZATION TO AWARD THE CONSTRUCTION CONTRACT FOR THE WASTEWATER TREATMENT PLANT INTERIOR IMPROVEMENTS PROJECT TO TEC CONSTRUCTION INC L. FAC EQUIPMENT SURPLUS N. AUTHORIZATION FOR MAYOR TO SIGN ANNUAL SPECIAL EVENT CONTRACTS ITEM M: APPROVAL OF AN APPLICATION FOR A CONCESSION AGREEMENT BETWEEN THE CITY OF EDMONDS AND DEAN PARMENTER/HOT DIGGITY DOG Councilmember Petso explained the Finance Committee reviewed this item and scheduled it for approval on the Consent Agenda pending further research by staff of internal/external comparables. The original agreement included a fee of $100/month; research found comparable Parks Department agreements have a 10% minimum fee and ferry system agreements also have a 10% fee. Staff has prepared an alternative Packet Page 6 of 424 concession agreement with a 10% fee/month. The second issue is the amount of insurance; the City Attorney confirmed the code allows a $2 million aggregate insurance rather than $5 million. A third issue is the term of the agreement; the original agreement includes a 1 year term to April 15, 2014, the revised agreement with the 10% fee does not specify a term. She summarized the issues for Council consideration are, 1) a 10% fee or $100/month fee, with a 1 year term, or 2) reschedule this item for further discussion. Council President Buckshnis recalled the Hula Hut was charged $100/month. City Clerk Scott Passey responded the City no longer has a concession agreement with the Hula Hut. Councilmember Fraley-Monillas spoke in favor of a consistent fee for all concessions. She suggested a temporary agreement for this concession and having further research done by a Council committee. She was cautious about requiring 10% of the concessionaire’s revenue as a fee as that could be thousands if the stand is popular. COUNCILMEMBER PETSO MOVED, SECONDED BY COUNCILMEMBER JOHNSON, TO APPROVE A 1 YEAR CONCESSION AGREEMENT AT 10% AND REQUEST STAFF REVIEW THE PROCESS FOR CONCESSION AGREEMENTS AND RETURN WITH A RECOMMENDATION TO AN APPROPRIATE COMMITTEE. Councilmember Fraley-Monillas observed this would be the first concession agreement for that space that would charge a 10% fee. She suggested a $100/month fee until the issue could be vetted further. She did not support the 10% fee in the motion. Councilmember Peterson assumed the 10% fee charged by the Parks Department was to offset use of the park. Parks & Recreation Director Carrie Hite explained the Council approved a code change a few years ago allowing concessions in parks. The goal was to offer amenities to citizens in response to requests for food in parks. The code changes were modeled after other cities that allow private business to partner with public entities to provide amenities in parks; a common model is a percentage of gross revenues, 10% is the minimum fee the Parks Department offers for concessions in parks. The City currently has 2 vendors that pay 10% and is negotiating a fee with 2 others. The goals are to provide amenities, use the revenue to enhance the park and for concessionaires to pay fair market value for use of the public land. Rights-of-way are treated differently in the Edmonds City Code. She suggested putting all concessions together in the code to be consistent. In the code changes the Council approved previously, concessions in parks are not subject to public hearing, do not come to Council for approval, and are at the discretion of the Parks Director. Concession agreements for rights-of-way are subject to public hearing and have always been a flat fee. Councilmember Peterson agreed with Councilmember Fraley-Monillas’ suggestion to continue with the flat fee, noting a concession in a park was a much more valuable commodity for a concessionaire than a location in a right-of-way. Councilmember Johnson agreed with Councilmember Peterson, preferring to continue with the past practice of a $100/month fee for the space on James Street. Councilmember Bloom expressed concern with consistency, pointing out this location will have a great deal of traffic, possibly more in a park. The $100/month fee was based on agreements in place years ago. Ms. Hite advised the two vendors the Parks Department is negotiating with, a kettle corn vendor and a snow cone vendor, would be located in the mini-park on the ferry holding lanes which is steps away from the right-of-way location. She summarized the concessions will have the same customer base and it is a very high demand area. Packet Page 7 of 424 Councilmember Fraley-Monillas commented until a policy was developed for concessions in the right-of- way, she was uncomfortable with changing the fee structure. Ms. Hite explained the ECC contains a process for vending in rights-of-way and the Council is following that process – a public hearing and the City Clerk prepares the contract. Mr. Passey advised the code provides the Council broad discretion to enter into concession agreements in the right-of-way. Councilmember Fraley-Monillas suggested by next spring drafting a policy similar to the policy for concessions in parks to ensure consistency. Ms. Hite offered to work with the City Clerk to provide recommended code changes to create consistency. Councilmember Petso clarified staff is negotiating with 2 vendors who would be located in the park immediately adjacent to this right-of-way location and who would pay at least 10 % and the right-of-way location was only steps from the park where those vendors would be located. Ms. Hite agreed. Councilmember Bloom suggested a shorter contract with Hot Diggity Dog. Ms. Hite answered the Council could choose to approve a shorter term; the high peak season at the ferry holding lanes is May – September/October. COUNCILMEMBER MESAROS CALLED FOR THE QUESTION. THE CALL FOR THE QUESTION WAS UNANIMOUSLY APPROVED. UPON ROLL CALL, MOTION CARRIED (4-3), COUNCIL PRESIDENT BUCKSHNIS AND COUNCILMEMBERS BLOOM, MESAROS AND PETSO VOTING YES; COUNCILMEMBERS FRALEY-MONILLAS, JOHNSON AND PETERSON VOTING NO. ITEM E: AUTHORIZATION FOR MAYOR TO SIGN SUPPLEMENTAL AGREEMENT WITH DAVID EVANS AND ASSOCIATES FOR ENGINEERING SUPPORT SERVICES FOR THE FIVE CORNERS ROUNDABOUT PROJECT Councilmember Bloom explained this was presented to the Parks, Planning & Public Works Committee last week; Councilmember Mesaros was not present. She agreed to schedule it on the Consent Agenda but also wanted a noticed presentation related to the full cost of the Five Corners roundabout in conjunction with tonight’s presentation regarding the bid. COUNCILMEMBER BLOOM MOVED, SECONDED BY COUNCILMEMBER PETSO, TO ADDRESS THIS ITEM FOLLOWING AND IN CONJUNCTION WITH THE PRESENTATION REGARDING BIDS FOR THE FIVE CORNERS ROUNDABOUT (AGENDA ITEM 10). Council President Buckshnis did not support the motion, explaining the cost overruns have nothing to do with the engineering support services provided by David Evans and Associates. This contract was described at the Parks, Planning & Public Works Committee meeting and is appropriate for approval on the Consent Agenda. Councilmember Bloom explained she emailed questions to Public Works Director Phil Williams about the supplemental agreement with David Evans and Associates. She would like those questions to be answered in conjunction with the presentation regarding the bids for the Five Corners Roundabout because it is related to the Five Corners project. There have been nine supplemental agreements with David Evans and Associates and she wanted answers to the questions she posed such as the original project cost for David Evans and Associates before the Council votes on the supplemental agreement. Mayor Earling clarified if Mr. Williams answers those questions along with his presentation regarding the Five Corners Roundabout bids, whether the intent is to vote on both issues tonight. He wanted to avoid Packet Page 8 of 424 the Council approving the bid for the Five Corners Roundabout and delaying the David Evans and Associates supplemental agreement. He preferred the Council vote on both tonight or delay both. Councilmember Bloom explained she has asked for a presentation regarding the Five Corners Roundabout such as what has been expended so far and the original cost projections in order to update Councilmembers who have not been involved in approving the project. Her intent was to have that announced as separate agenda item which was not done. She could not assure that all her questions regarding the Five Corners Roundabout project would be sufficiently answered tonight to allow her to vote on the bid. Council President Buckshnis explained this was discussed at the Parks, Planning & Public Works Committee meeting. The David Evans and Associates contract explains what the funds are for; cost overruns and construction are totally separate issues. COUNCIL PRESIDENT BUCKSHNIS CALLED FOR THE QUESTION. THE CALL FOR THE QUESTION WAS UNANIMOUSLY APPROVED. MOTION CARRIED (6-1), COUNCIL PRESIDENT BUCKSHNIS VOTING NO. ITEM J: AUTHORIZING THE MAYOR TO APPROVE AN ADDITIONAL PERIOD OF APPOINTMENT FOR ACTING DEVELOPMENT SERVICES DIRECTOR ASSIGNMENT TO INCLUDE JANUARY 1-MARCH 31, 2014 Councilmember Bloom assured her concern about this item had nothing to do with Rob Chave or his performance as Acting Development Services Director; he has done a very good job balancing 2+ jobs during his nearly 2 years of being Acting Development Services Director. She asked whether retroactive extension of the period of appointment of the Acting Development Services Director was consistent with the recently adopted revisions to ECC Chapter 2.10. City Attorney Jeff Taraday explained the code revisions were adopted in early 2014; the code does not directly apply to the action taken in April 2013 because it was not in effect at that time. Chapter 2.10.010.E states, The mayor shall have the authority to appoint, without city council confirmation, an acting director to perform the functions and duties of a vacant appointive office, subject to the term limitations described in ECC 2.10.040(B); provided, that there is budgetary authority to fill the position. The city council shall be given written notice about any such acting appointments including the effective date of the appointment. Acting directors shall be compensated pursuant to applicable ordinances and personnel policies regarding acting pay. Mr. Taraday relayed his understanding that there was budgetary authority for the Development Services Director position; he was not certain what written notice was provided but the Council had knowledge Mr. Chave was serving in that capacity. Chapter 20.10.040.B states, The authority to hold an appointive office on an acting basis (an acting directorship) shall expire and be deemed vacant six months after the date of the acting appointment. In this case it depends on when that six month period began; the Council previously approved Mr. Chave as the Acting Development Services Director through December 31, 2013. The period of time in this request is the first quarter of 2014. He summarized the issue is complicated by the new law that took effect during this period. It could be reasonably argued that, 1) the 6 month mayoral authority started January 1, 2014 and the 6 months has then not expired, or 2) the appointment expired December 31, 2013 and an extension should have been addressed in late 2013. Councilmember Bloom relayed her intent to vote against this item. She initiated having Mr. Chave appointed as Acting Development Services Director in early 2013 because there was no Development Services Director. She believed at that time that the position was in the 2013 budget; when she realized it was not, she worked on a budget amendment and ordinance to allow the position to be filled before the end of 2013. This was accomplished in September 2013, providing ample time to fill the position by the Packet Page 9 of 424 end of 2013. The Council is now being asked to retroactively approve the continued appointment of the Acting Development Services Director when the Council only approved the appointment through the end of December 2013. Councilmember Fraley-Monillas asked whether Mr. Chave was paid as the Acting Development Services Director during the first quarter of 2014. Human Resources Reporting Director Carrie Hite answered yes, Mr. Chave was Acting Development Services Director, made decisions and took the responsibility. It took a while to fill the Acting Development Services Director position; it was filled effective April 1, 2014. When the Council approved the Acting Development Services Director and Human Resources Reporting Director in April 2013; the Human Resources Reporting Director was approved for a year and the Acting Development Services Director was only approved through December 31, 2013. She acknowledged this was her oversight. COUNCILMEMBER PETSO MOVED, SECONDED BY COUNCILMEMBER PETERSON, TO APPROVE ITEM J. MOTION CARRIED (6-1), COUNCILMEMBER BLOOM VOTING NO. 5. PROCLAMATION IN HONOR OF EARTH DAY, APRIL 22, 2014 Mayor Earling read a proclamation declaring April 22, 2014 as Earth Day. He presented the proclamation to Councilmember Johnson, the Mayor’s appointee to the Climate Protection Committee. Councilmember Johnson accepted the proclamation on behalf of the members of the Climate Protection Committee and encouraged everyone to celebrate Earth Day April 22 and throughout the year. 6. AUDIENCE COMMENTS Kurt Griener, Edmonds, referred to Chapter 5.30.10, a City policy to minimize exposure of its citizens to psychological and philological dangers of excessive noise. Train noise is exempt from this requirement because trains are controlled by the federal government. A group of citizens seek to have the City invoke the federal provision to create a quiet zone for trains as set forth in provisions of 49 CFR 222.35. Since 2005 the Federal Railroad Administration (FRA) has permitted the establishment of quiet zones in which trains do not normally blow whistles; this usually requires additional safety requirements at crossings. There are approximately 600 quiet zones in the United States. His reasons for establishing a quiet zone in Edmonds for the Dayton and Main Street crossings include lost customers and complaints from guests at the Best Western Harbor Inn about the train noise, comments on Trip Advisor about train noise, 5% lower property values due to train noise, less revenue collected by the City due to lost lodging tax and lower property values, and comments about train noise on the Port’s website. He relayed guests in their home have difficulty sleeping due to train whistles and train whistles stop conversations in homes and at the senior center. Staff researched a quiet zone in 2007/2008 but the issue was dropped due to funding. He urged the City to reexamine the feasibility of establishing a quite zone in Edmonds. He provide their organization’s website, EdmondsQuietZone.org. Ron Wambolt, Edmonds, referred to Agenda Item 10, commenting he is not anti-roundabout and has a great deal of experience living in and visiting places with roundabouts. He opposed the construction of the Five Corners roundabout because after walking and driving through that intersection for 35 years and well as viewing the intersection while campaigning last year, he felt it was not needed. Many people spoke against the roundabout while he was doorbelling during his campaign last year; he informed citizens if elected, the only thing he could promise was an objective assessment of the project. He provided the following information. • Roundabout approved September 2011, total project $2,415,500 of which the City was to pay approximately 13.5% • In June 2003, in the 2004-2009 CIP, the cost increased to $3,139,000 Packet Page 10 of 424 • Today the total cost is over $4.2 million of which $2.4 is funded by grants and the remainder ($1.75 million) by the City • The project cost has increased 75% • Killing the project will save the City approximately $1.2 million ($2.9 million contract with Marshbank, $395,000 for project management, $293,000 management reserve for a total of $3.6 million, less the $2.4 million in grants, leaving $1.2 million) He recommended the Council vote to kill the project tonight. George Bennett, Edmonds, spoke in favor of the Five Corners roundabout. He lives in the area and said contrary to popular belief Five Corners is not full of drug houses and crazies from Highway 99, just normal people who live in and enjoy the neighborhood. He referred to the Sunset walkway and International District, remarking the roundabout assists with providing a contiguous feeling. He encouraged the Council to continue to consider projects that create a contiguous Edmonds. He urged the Council to approve the contract for the roundabout. Alvin Rutledge, Edmonds, reported the Lynnwood City Council meeting including estimates of increased traffic on Highway 99 and information regarding the Costco project that will include 6 story buildings and residential development. He feared some of the people who shop at Costco in Shoreline and come to Edmonds will go to Lynnwood instead. The apartments will be completed in November 2015; the rents are not yet known. Nathan Proudfoot, Edmonds, referred to the quiet zone issue and General Code of Operating Rules (GCOR) 5.8.2 that states the whistle may be used anytime as a warning regardless of any prohibition. When other employees are working in immediate area, sound before moving or other forms of communication may be used in place of whistles. 5.8.4 states within designated whistle quiet zones, signal must not be sounded except when necessary to provide warning. He noted many people trespass on the tracks in Edmonds; a quiet zone would not eliminate whistles in downtown Edmonds, it would only reduce the noise level. The only way to eliminate train horns and sounds is to eliminate level crossings. Roger Hertrich, Edmonds, referred to the Haines Wharf cost overruns. At a recent committee meeting he understood Five Corners would be $600,000 - $700,000 more than estimated. He expressed concern that the engineer’s cost estimates were not closer to the bids. He recalled numerous problems with the 220th project that cost a great deal more than anticipated. He recalled a lot of people did not want the roundabout but were forced into it because of a grant the City accepted. He suggested holding another public hearing on the roundabout project to assist the Council in making a final decision whether to proceed. Bruce Witenberg, Edmonds, said he has had the pleasure of working with Stephen Clifton as a member of the Highway 99 Task Force and Economic Development Commission. He found Mr. Clifton to be extremely hardworking and knowledgeable about economic development issues locally, regionally and nationally. He is held in high esteem by his peers in the region. He is passionate about the City and its future and has worked tirelessly to recruit new businesses and retain existing businesses. He is an ardent supporter of arts and understand the current and future economic value they bring to the community. He has conducted himself professionally in the face of critics and supporters alike. He understands the importance of striking a balance between Edmonds’ charm and thinking progressively to bring sound and vibrant economic development to the community. His knowledge, professionalism, integrity and calm demeanor have inspired him to work diligent for the betterment of the community. In both public and private meetings, Mr. Clifton has always been well prepared and focused on the issues, not personalities of those involved. Citizens and Councilmembers should endeavor to emulate Mr. Clifton’s attributes. Today Edmonds loses one of its outstanding employees and best visionaries; as a citizen of Edmonds, Mr. Witenberg trusted Mr. Clifton would continue to give the benefit of his knowledge and expertise on Packet Page 11 of 424 important issues facing the community. Mr. Witenberg thanked Mr. Clifton for his excellent service to Edmonds and wished him well in his new position in Snohomish County. 6B. AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING EDMONDS CITY CODE CHAPTER 3.75 RELATING TO THE EDMONDS DOWNTOWN BUSINESS IMPROVEMENT DISTRICT ADDING SECTION 3.75.075 TO CREATE AN EXEMPTION FOR NEW BUSINESSES (Previously Agenda Item 11) Community Services/Economic Development Director Stephen Clifton explained ECC 3.75.020 and 070 require the owners of businesses located within the Edmonds Downtown Business Improvement District (EDBID) to pay a special assessment. RCW 35.87A.170 allows an exemption to be created for new businesses for up to one year. Granting an exception requires the City Council enact an ordinance or amend an existing ordinance. In response to a request from a EDBID member about an exemption, the EDBID Interim Members Advisory Board discussed the issue at a recent Board meetings and on March 27, 2014, expressed support for granting an exemption from assessments for a period of one year from the date a business license is approved by the City and asked staff to forward a recommendation to the City Council. . The ordinance in Attachment 1, if approved, would amend ECC 2.75, granting the requested exemption for new business owners. If approved, the ordinance will take effective April 22, 2014; new businesses established after April 22, 2014 would be exempted from the assessment. Mr. Clifton described a second issue related to processing of delinquent payments. ECC 3.75.070 states assessments shall be paid on a quarterly basis; 3.75.180 states if assessments are not paid within a 60 day timeframe, the Finance Director has the authority to charge interest at an annual percentage rate and is authorized to use a collection agency to collect the delinquent amount. The code does not state when the Finance Director is to send the delinquent amount to a collection agency. The EDBID discussed this issue and recommended establishing a nine month timeframe before using a collection agency. The EDBID also recommended a 30 day notice to the business before the account is referred to collections. When the above issue was discussed with the City Attorney, he suggested another method, not renewing business licenses for businesses with outstanding, unpaid assessments. The EDBID discussed this and are opposed to having the City not issue business licenses due to unpaid assessments. The Finance Committee did not make a recommendation regarding this issue because at the time of their meeting, the EDBID had not yet discussed it. The Finance Committee recommended the Council only take action on the exemption for new businesses at this time. COUNCIL PRESIDENT BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER BLOOM, TO APPROVE ORDINANCE NO. 3965, AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING EDMONDS CITY CODE, CHAPTER 3.75 RELATING TO THE EDMONDS DOWNTOWN BUSINESS IMPROVEMENT DISTRICT, ADDING SECTION 3.75.075. Councilmember Petso relayed the Finance Committee’s request that when a business is provided notice of collections, the notice include the interest rate and collection fees. Mr. Clifton advised that will be addressed in a subsequent ordinance. He noted the Finance Committee discussed whether a public hearing was required; the City Attorney determined a public hearing was not required. Only the establishment of a BID, changing the boundaries, changing the assessment rate, imposing an additional rate or disestablishment of a BID requires a public hearing. MOTION CARRIED UNANIMOUSLY. Packet Page 12 of 424 7. PRESENTATION OF THE 76TH AVE. W AT 212TH ST. SW INTERSECTION IMPROVEMENTS PROJECT UPDATE Transportation Engineer Bertrand Hauss provided an introduction to the project: • Congestion Mitigation and Air Quality (CMAQ) federal grant secured in 2012 to complete design & right-of-way (ROW) phases • Design phase started in summer 2012 • Project initially started as intersection only improvements; corridor improvements later incorporated • Grant application to be submitted this spring for construction funding He displayed an aerial photograph, identified businesses on each corner and described the existing configuration and the project scope: • Addition of left turn lane for northbound (NB) & southbound (SB) movements (on 76th) o Allow traffic signal to time both approaches concurrently (same as existing conditions on 212th) • Addition of right turn lane for WB, NB, and SB movements • Improve intersection delay o Existing LOS F o W/improvements: LOS C (meet City’s LOS standards / LOS D) o Projected 2030 LOS w/ improvements: LOS D • Addition of bike lanes (for all movements) • Increase sidewalk width • Utility improvements (water, sewer, storm) • Underground conversion of ex. overhead utility lines • Conversion of NB and SB movements o 1 through lane o 1 left turn lane o 1 right turn lane o 1 bike lane • Supports Complete Streets & 2009 Transportation Plan Mr. Hauss reviewed the remaining schedule: • Design phase – Complete in December 2015 • ROW phase – Complete in December 2015 • Construction phase – TBD (funding grant application to be submitted this week) Next steps include: • Spring 2014 items: o Public open house o Meetings with property owners (involved in ROW phase) o Apply for federal grant to fund construction phase • Amend 6-year Transportation Improvement Program (TIP) to add restriping project along 76th Avenue from 220th Street SW to Olympic View Drive (Agenda Item 8) Councilmember Petso asked if undergrounding of utilities would occur only at the 212th/76th intersection or all the way to Olympic View Drive. Mr. Hauss answered utilities will be undergrounded at the intersection, approximately 150 feet from each corner. Packet Page 13 of 424 8. PUBLIC HEARING AND POTENTIAL ACTION ON AN AMENDMENT TO THE 2014-2019 SIX- YEAR TRANSPORTATION IMPROVEMENT PROGRAM TO ADD THE 76TH AVE. W RE- STRIPING PROJECT FROM 220TH ST. SW TO OLYMPIC VIEW DR Transportation Engineer Bertrand Hauss provided an introduction to the project: • 2014-2019 TIP identifies transportation projects planned over next 6 years • In order to submit federal grant applications, projects need to be identified in TIP • Proposed bicycle facilities along this corridor (identified in 2009 Transportation Plan) • Restriping of 76th Ave W divided into 2 stretches: o 220th to 206th o 206th to Olympic View Drive He reviewed the project description of the two stretches: • 200th to 206th o Existing conditions  2 through lanes for NB and SB movements o Proposed conditions  1 bike lane for NB and SB movements  1 through lane for NB and SB movements  1 two-way left turn lane  Consistent with proposed striping at 76th @ 212th intersection Mr. Hauss provided a photograph of the current configuration and cross sections of the existing configuration and with restriping. He reviewed the second stretch: • 206th to OVD o Existing conditions:  1 through lane for NB and SB movements  Parking stalls on each side of street  West side of 76th Avenue Edmonds jurisdiction  East side of 76th Avenue Lynnwood jurisdiction o Complete Preliminary Engineering Study:  Develop preferred alternative  Improve traffic flow  Add left turn lanes to certain cross streets  Minimize loss of on-street parking  Improve vehicular and bicycle safety  Evaluate pedestrian/vehicular circulation at College Place Elementary School (76th Ave. W @ 204th St. SW) in conjunction with Edmonds School District He reviewed the project benefits: • Improved traffic flow and travel time along 76th corridor • Bicycle safety with addition of separate facility • Vehicle safety • Less rear-ends • Less left turn collisions • Less conflict points • Additional pedestrian/vehicular separation with bike lanes • Pedestrian safety with separation between sidewalk and vehicle lane • Access from 76th Ave to/from cross streets and driveways • Consistent pace along corridor • Supports Complete Streets Packet Page 14 of 424 Mr. Hauss reviewed the remaining schedule: • Design phase: o To be coordinated with 76th @ 212th intersection improvement project • Construction phase: o TBD (grant application to be submitted this week) o Construction to be coordinated with construction of 76th @ 212th intersection improvement project Mr. Hauss concluded: • Proposed bicycle facility along 76th corridor identified in 2009 Transportation Plan • Submit federal grant application to fund a portion of project • Staff recommends amending 2014-2019 TIP with addition of 76th Ave. restriping project Council President Buckshnis observed changes had been made to the configuration since the previous presentation to the Council. Mr. Hauss agreed the project has been tweaked following further discussion with Lynnwood. Councilmember Bloom asked whether staff has already applied for the grant. Mr. Hauss answered the grant will be submitted early next week. To qualify for a federal grant the project must be in the TIP. Councilmember Bloom questioned the process, commenting the public hearing seemed like a formality when staff was ready to apply for a grant. Mr. Hauss explained the grant for the 220th to 206th section is for design and construction. The grant for 206th to Olympic View Drive is only for design due to additional public process that will be required to address parking, etc. Councilmember Bloom relayed her understanding it was a formality to hold a public hearing to include the project in the TIP rather than an open discussion regarding the specifics of the project. Mr. Hauss agreed. Councilmember Fraley-Monillas referred to the removal of parking on 76th from College Place north on Lynnwood’s side. Mr. Hauss answered removal of parking will be discussed with Lynnwood and at public open houses during the design. Mayor Earling opened the public participation portion of the public hearing. Don Fiene, Edmonds, expressed support for the project, commenting it has been in the City’s long range plans for over 15 years such as the Transportation Element and the Bikeway Plan. As a member of the Edmonds Bicycle Advocacy group, he also supported the bicycle safety improvements in this project. Peter Halson, Edmonds, a recreational cyclist, expressed support for the project because it addresses an important issue. He explained 76th is a major north-south thoroughfare, a link to the interurban and is used by many bicycle commuters. Swedish Hospital intends to encourage employees to bike to work; 76th will be a major route for many employees. The route provides access to elementary schools, the high school and the post office as well as serves as a connection to the ferry, Burke Gilman Trail, Mukilteo, etc. The Edmonds Bicycle Club is working on bicycle safety with the elementary and middle schools in the Edmonds School District. He cited the importance of bike lanes on both sides and encouraged the City to proceed with building this project. Roger Hertrich, Edmonds, recalled a project to widen 196th/9th/Caspers to four lanes was revised to two lanes with a center turn lane, a configuration that works well. He questioned the proposal to widen sidewalks and narrow the travel lanes. He expressed concern with acquiring right-of-way from Dairy Queen, recalling that is a very tight site. He questioned undergrounding utilities in this area when it is not Packet Page 15 of 424 a view area and preferred to underground utilities downtown. He anticipated residents on 76th will be concerned with the removal of on-street parking. Hearing no further comment, Mayor Earling closed the public participation portion of the public hearing. COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER PETSO, TO APPROVE RESOLUTION 1315, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, APPROVING THE REVISED 2014-2019 TRANSPORTATION IMPROVEMENT PROGRAM (TIP) AND DIRECTING FILING OF THE ADOPTED PROGRAM WITH THE WASHINGTON STATE DEPARTMENT OF TRANSPORTATION. Councilmember Fraley-Monillas commented she travels 76th nearly every day and is often delayed by turning vehicles. She supported the configuration with two travel lanes, a center turn lane and bike lanes. She anticipated this project would improve residents’ access to neighborhoods and prevent rear-end accidents. Council President Buckshnis asked why utilities were proposed to be undergrounded at the intersection. Public Works Director Phil Williams explained there will be significant modifications to the intersection; it is much more cost effective to underground utilities at that time. Councilmember Peterson was excited about this project, commenting this was the vision when Complete Streets was adopted several years ago. The Edmonds Bicycle Group’s Basics of Bicycling Program is teaching thousands of students to safely ride bikes to school. By the time this project is completed, many students will know how to ride safely to school. This project will be a great showcase piece and the undergrounding of utilities adds to the aesthetics of the project. He thanked staff for developing this project and the Edmonds Bicycle Group for their support. Councilmember Fraley-Monillas referred to Mr. Hertrich’s comment about undergrounding utilities, pointing out even though this area does not have a view, they pay taxes and like to have their neighborhood look nice. MOTION CARRIED UNANIMOUSLY. 9. AUTHORIZING THE MAYOR TO SIGN THE AUTHORIZING RESOLUTION FOR A RCO GRANT FOR ACQUISITION OF CIVIC CENTER Parks & Recreation Director Carrie Hite explained Civic Fields have been a huge asset to the City and staff has been in discussions with the Edmonds School District about the possibility of purchasing the fields. She explained the City leases the property from the Edmonds School District; there are 5-6 years remaining on the lease. The District recently indicated a desire to sell the property. This is the first step in developing a financial plan for Civic Fields. She requested the Council authorize the Mayor to sign the resolution for a RCO grant to Washington Wildlife and Recreation Program local parks funding. The grant is due May 1, 2014. The resolution indicates the Council is aware staff is applying for the grant and that it is consistent with the PROS Plan and the City’s goals. COUNCIL PRESIDENT BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER FRALEY- MONILLAS, TO APPROVE RESOLUTION 1316 FOR A RCO GRANT FOR ACQUISITION OF CIVIC CENTER. MOTION CARRIED UNANIMOUSLY. Mayor Earling declared a brief recess. Packet Page 16 of 424 10. REPORT ON BIDS OPENED APRIL 1, 2014 FOR THE FIVE CORNERS ROUNDABOUT INTERSECTION IMPROVEMENT PROJECT AND POSSIBLE AWARD OF CONTRACT TO MARSHBANK CONSTRUCTION, INC. IN THE AMOUNT OF $2,934,597.40 Public Works Director Phil Williams explained this item will include responses to questions about costs to date and the bids received for the project. He displayed a photograph of the intersection, commenting although it may be helpful to explain the reasons for the project; he would not do that tonight. The project has been through a long growth and development period, design, right-of-way acquisition and bidding and maximum use has been made of the grant funding. He displayed a rendering of the roundabout, explaining the geometry is similar although specifics of the design have changed slightly. He anticipated the project will be a significant aesthetic upgrade to Five Corners as well as a major safety improvement and offer higher throughputs for vehicles. The grants received for this project were due improving the air quality via reducing congestion at the intersection. He reviewed costs to date: Phase Grant Fund Local Match/ Fund 112 City Utility Funds (Water and Stormwater) Total Design $290,000 $49,000 $100,000 $439,000 ROW $230,000 $36,000 n/a $266,000 Total $520,000 $85,000 $100,000 $705,000 Mr. Williams advised the stormwater improvements and water line replacement at Five Corners are investments that would need to be made in the not too distant future. This project provides an opportunity to do them concurrently. He noted a considerable amount of the expense in the overall project is utility costs. He identified the recipients of the above funds: David Evans and Associates $440,000 Universal Field Services $ 78,000 Property owners $179,000 City internal ROW costs $ 8,000 With regard to the bids, Mr. Williams acknowledged they were higher than the engineer’s estimate, approximately 17.8% over the engineer’s estimate. He reviewed two options: Option 1: Rebid Project • Reduce Scope of Work by removing the following: o $ 51,600 Core ten wall o $ 61,500 Modify lighting o $ 60,000 Crosswalks to hot mix asphalt (HMA) o $ 19,600 Permanent signing o $ 15,000 Reduce construction conflicts (FA work) o $ 15,000 Reduce property restoration (FA work) o $222,700 Total (8% of Marshbank bid) Mr. Williams reviewed how removal of the above elements would impact project costs: • Construction contract $2,711,897 • Construction mgmt. $ 395,000 • Contingency 10% $ 271,190 • Public art 1% $ 5,716 • Total $3,383,803 Mr. Williams reviewed pros and cons of rebidding the project: Packet Page 17 of 424 • May save $222,700 – pro • Scope items being removed were important elements in the design concept for the project – con • Rebidding will delay the project until 2015 or require over-wintering the intersection until 2015 which would likely add 2.5% to the project cost or result in increased costs due to maintenance of the intersection – con • Reworking the bid package will add approximately $20,000 to the City’s costs – con • Received seven qualified bids. It is likely that fewer bids would be received on a rebid. • The low bidder was already $250,000 under the next lowest bidder. If $222,700 worth of line items are removed from their bid, is it reasonable to assume they will further reduce their bids by a corresponding amount? Option 2 – Award project • Construction contract $2,934,597 • Construction mgmt. $ 395,000 • Contingency $ 293,500 • Public art 1% $ 5,716 • Total $3,628,813 Mr. Williams provided details regarding the construction management costs: • W&H Pacific $194,856 • David Evans $ 50,227 • City staff $100,000 • Contingency $ 50,000 • Total $395,083 Mr. Williams explained the water improvements that are proposed are the Water Fund (Fund 421) taking advantage of this surface improvement to replace old water lines. It is an opportunity for the Water Department but because it is not required, it is not grant eligible. With the installation of new/replacement impervious surface above a certain square footage, the City’s code requires the entire area be brought up to the new stormwater code. This project triggers those new stormwater requirements and since they are required, they are grant eligible. The original expectation when applying for the construction grant was it could cover the cost of the roundabout construction and help pay for the stormwater improvements. The grant funds are no longer sufficient to fully meet both of those needs; it is sufficient to pay for construction of the roundabout but not to reimburse the Stormwater Fund for the new stormwater infrastructure. In the past it was possible to ask for additional construction grant funds; that policy changed recently and additional funds cannot be requested. He summarized there are fixed grant funds and higher than expected costs. Mr. Williams described how the additional costs could be funded under Option 2: Funding Source 14 Budget Additional Total Federal Grant $1,839,000 $ 20,000 $1,859,000 Traffic Impact Fees $ 288,000 $ 3,000 $ 291,000 Water Utility $ 665,000 $ 665,000 Storm Utility $ 100,000 $662,000 $ 762,000 Dry Utilities $ 51,500 $ 51,500 Total $2,892,000 $736,500 $3,628,500 Staff recommends awarding the project with a transfer of the additional funds from the Stormwater Fund. He assured it would not require an increase in stormwater rates or a change in the 2014 stormwater budget. A project in the 2014 budget will be delayed until next year for reasons unrelated to this project. Packet Page 18 of 424 Those funds will avoid a budget amendment and the stormwater capital plan will be rebalanced in 2015 and 2016 to accommodate this expense. Councilmember Mesaros asked if staff has discussed the different between the engineer’s estimate and the bids with David Evans and Associates. Mr. Williams answered yes, explaining in the 182 line items, there are 2 where the engineer’s estimate is significantly different than the bid: • Vault o Engineer’s estimate: $100,000 o Marshbank bid: $225,000 • Lighting o Engineer’s estimate: $100,000 o Marshbank bid: $210,000 • Total $235,000 approximately half the difference. Councilmember Petso asked about the stormwater project that would not be completed in 2014. Mr. Williams answered for various reasons, improvements on 238th, estimated to cost $800,000, will be delayed a year. Councilmember Petso, referred to Mr. Wambolt’s estimate regarding the savings if the project were canceled and asked Mr. Williams whether he agreed with that estimate. Mr. Williams answered $705,000 has been spent to reach this point; throwing away $1.8 million in grants, not providing any improvements and still tearing up the intersection to replace utilities in the not too distant future was a missed opportunity. He agreed the bids were disappointing. Councilmember Petso asked whether this was the last Council decision point in this project. Mr. Williams responded there were no other obvious decision points. The Council would be awarding a construction contract to Marshbank and authorizing the Mayor to sign the contract. Depending on how the project progresses, any individual change orders that trigger the new features in the purchasing policy would be presented to the Council or if the total amount of the contingency was insufficient during the life of the project. He summarized if the Council authorized the construction contract, it was hoped groundbreaking would occur as soon as possible. Councilmember Bloom relayed her understanding of the information provided by Mr. Wambolt was the original project estimate was $2,450,000, it increased to $3.9 million and the project was now $4.2 million. She asked Mr. Williams to explain the increase from the original projected cost of $2,450,000 to $4.2 million. Mr. Williams responded he did not agree with the first number; he was unsure whether that was the contract estimate, the total cost of construction and whether it included the cost of design, right- of-way, construction, and soft costs. He acknowledged the project costs have increased over the 4-5 years of its development. Typically the more is learned about a project, costs increase. The project includes some features that citizens wanted that were not originally anticipated as well as four years of inflation. He summarized there are multiple reasons for the increased costs. Councilmember Bloom explained she requested a noticed presentation and that the packet include attachments for Councilmembers to review in advance of the meeting. Mr. Williams’ answers and his presentation made her more confused and she did not understand what were cost overruns and what was the original projection. For example, with the ninth supplemental agreement, the David Evans and Associates’ contract is up to $508,000. She summarized she could not vote to approve a bid $600,000 over the engineer’s estimate without having information in advance that would allow her to ask questions and get direct and clear answers. Mr. Williams answered he attempted to respond to Councilmember Bloom’s request; if it is not sufficient, additional details can be provided. Packet Page 19 of 424 Councilmember Bloom said she wanted all this information plus more to be presented in attachments to the Council packet so she would have an opportunity to review it in advance. With regard to Councilmember Bloom’s recent email regarding the David Evans and Associates contract, Mr. Williams explained the original contract was for $310,000; the final cost of that contract plus the subcontractor is $518,000. He recalled when the contract was awarded, staff explained the entire scope was not being awarded because some things were unknown and that there would be supplements to the contract. For example, decisions were made to add significant utility work in advance of the project; that decision was not made when the grant was submitted for the project. The 3-4 biggest items in the supplemental contracts were related to replacement of stormwater and water infrastructure which is funded by the utilities. He acknowledged the addition of the utility work into a transportation project confuses the issue; approximately $660,000 in stormwater work and $660,000 in water work was not part of the original roundabout project. Councilmember Mesaros referred to Mr. Williams’ comments that this project has grown from when it was first envisioned. He asked what the next bump in the road might be. Mr. Williams answered there are always underground risks with any project that breaks through the surface of the ground. For example utility locations, unsuitable soils, etc. That is the reason for the contingency. Council President Buckshnis commented it would have been helpful if staff had provided the information to the Council that was provided to the Parks, Planning & Public Works Committee. It was her understanding that the majority of the cost increase was stormwater improvements. She was comfortable with the numbers and anticipated an additional public hearing would result in the same proponents and opponents speaking. Councilmember Petso referred to the rendering of the roundabout that is not up-to-date. She asked what elements have been changed. Mr. Williams answered the spacing of the trees and the size of the canopies were changed, the addition of the flashing pedestrian lights on the crosswalks, art work in the center and details and landscaping on the splitter island. He noted one of the first supplemental agreements with David Evans and Associates was $3,000 to prepare the rendering. Councilmember Petso asked whether delaying the decision 1-2 weeks to allow Council questions to be answered would be enough time to obtain an updated rendering. Mr. Williams answered no, he was concerned with adding two weeks to the project schedule, extending the project to November. He anticipated it would cost several thousand dollars to have the graphic artist update the rendering and asked what value would be provided by an updated rendering. He offered to provide a list of the changes made to the rendering, noting the concerns seem to be with the cost of the project, not the appearance. Councilmember Peterson asked when the engineer’s estimate was prepared. Mr. Williams answered it was updated shortly before the bid. Mr. Hauss advised it was updated in early March. Mr. Williams advised the total construction budget at that time was approximately $3.15 million, the construction cost estimate was $2.486 million, compared to the $2.934 million actual bid. Councilmember Peterson relayed his concerns with delaying the project to rebid included, 1) construction costs are increasing with the upturn in the economy, and 2) it is time to get this project moving. There has been a lot of great public input and inclusion of aesthetic features. Councilmember Bloom asked Mr. Williams to explain over-wintering costs if the bid was rejected and the project rebid. Mr. Williams answered there are utility trenches, torn up sidewalks, etc. He was uncertain where the project would be stopped and picked up in the spring. He anticipated the contractor would seek to recover some costs to suspend the project and remobilize the following spring. There would also be Packet Page 20 of 424 costs associated with maintaining the intersection at whatever point it was left. He estimated the over- wintering costs could easily be $100,000. Councilmember Bloom asked about delaying a decision one week to allow attachments to be presented to Council in advance so that Councilmembers were prepared to ask questions. Mr. Williams answered any delay would push the project toward bad weather at the end of the schedule. He was uncertain the contractor could finish the project by October 15 even if the contract were awarded tonight. Bad weather will result in the contractor asking for additional contract days; any delay will push the project toward over-wintering it. Councilmember Fraley-Monillas suggested the Council could continue to hash this out tonight. She asked Councilmember Mesaros whether he was comfortable with his knowledge of the project. Councilmember Mesaros answered his comfortable level with his knowledge was good; he was prepared to make a decision tonight. He followed the discussion as a citizen and the information he reviewed adequately prepared him to make a decision. He asked which option staff recommended. Mr. Williams said staff does recommends Option 2, awarding the contract as bid. COUNCIL PRESIDENT BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER PETSO, TO EXTEND THE MEETING FOR 30 MINUTES. MOTION CARRIED UNANIMOUSLY. COUNCIL PRESIDENT BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER MESAROS, TO ACCEPT THE BID FROM MARSHBANK CONSTRUCTION, INC. AND MOVE ON. Council President Buckshnis summarized a presentation was made, pros and cons were presented, the numbers made sense, the majority of the cost overrun was related to stormwater, over 50% of the cost was funded by grants and it was time to move on. Councilmember Petso recalled she has voted against the roundabout in the past and this would be her last chance to vote against it again. She explained a Councilmember who was not on the Council when the project began has requested information be provided in advance to allow her to frame questions. If a decision was made tonight, that Councilmember did not get the information in the packet she requested. There was also a request made tonight for a public hearing; a decision tonight will prevent that from occurring. She understood Mr. Williams wanted construction to occur sooner than later but she felt Councilmembers should have time to review the information and/or hold a public hearing. She agreed a public hearing would be a good idea due to the number of changes that have occurred in the design. She was concerned removing the trees, landscaping and the pattern in the center would result in a sea of concrete. Councilmember Bloom said she was not prepared to accept the bid and felt it was unwise to accept the bid. She preferred to rebid the project and over-winter it at a cost of $100,000. Rebidding the project would provide an opportunity to have all the questions addressed including Mr. Wambolt’s summary of cost increases. If a public hearing were held, there may be compromises that would reduce the bid amount. She supported the roundabout and believed it would ultimately be a good thing for Five Corners but felt pressured to accept a bid that exceeded the engineer’s estimate for no really good reason and because consideration was not being given to details to make the project more cost effective. She did not support the motion to accept the bid. Councilmember Peterson referred to Councilmember Petso’s implication that the new design would turn the intersection into a sea of asphalt, noting that was not what Mr. Williams described. Most of the changes are minor, the trees are not as big, the design of the apron is different but it is not sea of asphalt. Packet Page 21 of 424 He agreed if all the artistic elements were removed, it may be a sea of asphalt; the proposed motion does not remove the aesthetic elements. Councilmember Johnson commented she was not on the Council when this project was first proposed. When she was on the Transportation Committee, she did not fully support the roundabout concept due to her belief there was an interim project that could achieve the objectives at a lower cost. The goal of this project is to decrease the average intersection stop delay during the peak period of 15 minutes during an average day. Over the years as she has attended every public meeting about the roundabout, the community has begun to accept it. It has become more than a solution to an intersection; there are economic development and esthetic improvements. She summarized the Council needed to make a decision whether to proceed; over-wintering will not solve the problem of the difference between the engineer’s cost estimates and the bid. She supported the motion to award the bid. Councilmember Fraley-Monillas said she believed in this project and in roundabouts, she traveled several over the weekend and has experienced roundabouts when traveling internationally. She was concerned with proceeding when another Councilmember did not have the information she needed to make a decision. She did not believe a public hearing was necessary. Council President Buckshnis commented Councilmember Bloom received plenty of information at last week’s Parks, Planning & Public Works Committee meeting. The Council is a democracy and Councilmember Bloom is one of seven members. Councilmember Bloom called a point of order that Council President Buckshnis’ comments were a person attack on her. Councilmember Bloom explained she did not get the information she wanted at the Parks, Planning & Public Works Committee; she asked for a presentation and the presentation she requested was not provided. Mayor Earling requested Council President Buckshnis reframe her comments. Council President Buckshnis began to provide another example and Councilmember Petso called raised a point of order that Council President Buckshnis’ comments were not in regard to the motion. Mayor Earling agreed. COUNCIL PRESIDENT BUCKSHNIS CALLED FOR THE QUESTION. THE CALL FOR THE QUESTION CARRIED UNANIMOUSLY. UPON ROLL CALL, MOTION CARRIED (4-3), COUNCIL PRESIDENT BUCKSHNIS AND COUNCILMEMBERS PETERSON, JOHNSON AND MESAROS VOTING YES; COUNCILMEMBERS PETSO, BLOOM AND FRALEY-MONILLAS VOTING NO. ITEM E: AUTHORIZATION FOR MAYOR TO SIGN SUPPLEMENTAL AGREEMENT WITH DAVID EVANS AND ASSOCIATES FOR ENGINEERING SUPPORT SERVICES FOR THE FIVE CORNERS ROUNDABOUT PROJECT COUNCIL PRESIDENT BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER PETERSON, TO APPROVE CONSENT AGENDA ITEM E. MOTION CARRIED (6-1), COUNCILMEMBER BLOOM VOTING NO. 12. DISCUSSION AND POTENTIAL ACTION ON HUMAN RESOURCES DEPARTMENT REORGANIZATION & SALARY SCHEDULE ORDINANCE Human Resources Reporting Director Carrie Hite explained this is the final piece of the Human Resources Department reorganization that has occurred over the past few years following the Council’s elimination of the Human Resources Director position. She has been the Acting Director since that time with several extensions by the City Council. The proposal is to create a Human Resources Reporting Director line item in the Salary Schedule and provide the Mayor the discretion to appoint any director the additional duty of overseeing the Human Resources Department. Packet Page 22 of 424 Finance Director Scott James reviewed amendments to the salary schedule: • Addition of Development Services Director • Addition of Human Resources Part-Time Assistant • Addition of Human Resources Reporting Director with 5% compensation • Addition of PC Support Technician • Amendment to the Senior Executive Council Assistant’s salary Mr. James explained the above changes were included in the 2014 budget but the salary ordinance was not amended. COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER MESAROS, TO APPROVE ORDINANCE NO. 3966, AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, AMENDING THE 2014 SALARY SCHEDULES FOR ALL CITY PERSONNEL. For Councilmember Fraley-Monillas, Ms. Hite explained the Mayor can assign the Human Resources Reporting Director duty to any director. MOTION CARRIED UNANIMOUSLY. 13. DISCUSSION AND POTENTIAL ACTION ON AN ORDINANCE RELATED TO THE CITIZEN COMMISSION ON COMPENSATION OF ELECTED OFFICIALS Human Resources Reporting Director Carrie Hite explained the Citizen Commission on Compensation for Elected Officials convenes every even year. This year, not all openings on the commission have been filled; four members have been seated, two are in queue and there is one vacant seat. The current ordinance requires the commission submit its recommendation by May 1; this deadline is not required by State law. The proposed ordinance will address inconsistencies with state law as well as move the deadline for the commission’s recommendation to August 1. The August 1 deadline will be sufficient to include any recommendations in the budget process. The proposed ordinance also changes the existing requirement for 5 votes for a recommendation to a simple majority for votes during deliberations and a super majority for the final recommendation. If approved, the ordinance will be effective in ten days. Staff will present the two candidates to the Mayor for interview and appointment; the Council confirms the Mayor’s appointments. Councilmember Petso referred to Section 11, Waiver of Compensation by City Council and Mayor, and suggested changing “salary” in that section to “compensation.” Mr. Taraday agreed all references to “salary” in Section 11 should be changed to “compensation.” Ms. Hite explained when the Citizen Commission met in 2012 and filed a recommendation with the City Clerk, it provided Councilmembers more flexibility regarding their compensation. For example, it gave Councilmembers the option of opting out of insurance and receiving the cash instead. That remains in effect. Council President Buckshnis asked Ms. Hite to explain why Section 11 was added. Ms. Hite explained the Council does not take any action on the recommendation the commission files with the City Clerk; their recommendations for all elected officials are reflected in the budget. In 2012, the commission recommended the Mayor receive the same cost of living adjustment as nonrepresented employees. Due to the difficult budget, the Mayor declined the COLA; however, the City Attorney determined the code did not allow the Mayor to decline the COLA. Packet Page 23 of 424 COUNCIL PRESIDENT BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER PETSO, TO APPROVE ORDINANCE NO. 3967, AN ORDINANCE OF THE CITY OF EDMONDS, AMENDING EDMONDS CITY CODE 10.80 REGARDING THE CITIZENS’ COMMISSION COMPENSATION OF ELECTED OFFICIALS TO COMPLY WITH RCW 35.21.015, SALARY COMMISSIONS, AND TO ALLOW CITY COUNCILMEMBERS AND THE MAYOR TO WAIVE THEIR SALARY DURING THEIR TERM OF OFFICE, AND TO CHANGE “SALARY” TO “COMPENSATION” IN SECTION 11. MOTION CARRIED UNANIMOUSLY. 14. DISCUSSION AND POTENTIAL ACTION ON RESOLUTION RELATED TO PETROLEUM TRANSPORT BY RAIL THROUGH EDMONDS Councilmember Peterson explained Edmonds has taken a strong stance with regard to coal trains. The possibility of trains carrying petroleum has recently come to the community’s attention. This resolution is modeled after a resolution recently passed by the Seattle City Council. By adopting the resolution, the City is asking the Department of Energy and groups that transport these fuels inform government agencies when and where they will be transported and asks that Snohomish County Fire District 1 and Emergency Services Coordination Agency (ESCA) review their emergency response plans. He noted although coal trains are a chronic health issue, a derailment of an oil train would be an acute health issue. COUNCILMEMBER PETERSON MOVED, SECONDED BY COUNCIL PRESIDENT BUCKSHNIS, TO APPROVE RESOLUTION 1317, A RESOLUTION RELATED TO PETROLEUM TRANSPORT BY RAIL THROUGH EDMONDS AND THE STATE OF WASHINGTON; URGING ADOPTION OF STATE LEGISLATION AND FEDERAL REGULATIONS; STATE ASSESSMENT OF RISKS; RAILROAD COMPANY RESTRICTION OF PETROLEUM TRANSPORT; AND UPDATE OF CIT INCIDENT RESPONSE PLANS TO ADDRESS THE POTENTIAL SAFETY, ENVIRONMENTAL, AND ECONOMIC IMPACTS OF PETROLEUM TRANSPORT BY RAIL. MOTION CARRIED UNANIMOUSLY. 15. REPORT ON CITY COUNCIL COMMITTEE MEETINGS OF APRIL 8, 2014 Due to the late hour, this item was postponed to a future meeting. 16. MAYOR'S COMMENTS Mayor Earling reminded of the Easter Egg Hunt this Saturday at Frances Anderson Center. He also reminded of the Cities and Towns meeting this week in Mountlake Terrace. 17. COUNCIL COMMENTS Council President Buckshnis thanked Mr. Clifton for his service to the City. Councilmember Peterson thanked Mr. Clifton for his service and echoed Mr. Witenberg’s comments regarding Mr. Clifton’s professionalism and diligence in his job. He commented one of the things Mr. Clifton brought to him as a Councilmember and a citizen as well as to staff went beyond professionalism, it was his passion for the job, honesty in the job and something beyond being really good at what he did, he embodied what government can do and the way it can be done. Although he was crushed Mr. Clifton was leaving the City, he was thankful he was staying in government and in Snohomish County. He summarized Mr. Clifton will be missed by the Council, staff and citizens. Councilmember Johnson echoed the comments regarding Mr. Clifton and wished Mr. Clifton luck in his new positions. Packet Page 24 of 424 Councilmember Fraley-Monillas thanked Mr. Clifton for being her sounding board, problem solver, comedian at times and mostly her dreamer. She thanked Mr. Clifton for everything he has done. 18. CONVENE IN EXECUTIVE SESSION REGARDING PENDING OR POTENTIAL LITIGATION PER RCW 42.30.110(1)(i) This item was not needed. 19. RECONVENE IN OPEN SESSION. POTENTIAL ACTION AS A RESULT OF MEETING IN EXECUTIVE SESSION This item was not needed. 20. ADJOURN With no further business, the Council meeting was adjourned at 10:40 p.m. Packet Page 25 of 424    AM-6813     4. B.              City Council Meeting Meeting Date:04/22/2014 Time:Consent   Submitted For:Scott James Submitted By:Nori Jacobson Department:Finance Review Committee: Committee Action:  Type: Action  Information Subject Title Approval of claim checks #208177 through #208307 dated April 17, 2014 for $516,501.57. Approval of payroll direct deposit and checks #60910 through #60924 and #60932 for $498,320.31, benefit checks #60925 through #60931 and wire payments of $223,316.07 for the period April 1, 2014 through April 15, 2014. Recommendation Approval of claim, payroll and benefit direct deposit, checks and wire payments. Previous Council Action N/A Narrative In accordance with the State statutes, City payments must be approved by the City Council. Ordinance #2896 delegates this approval to the Council President who reviews and recommends either approval or non-approval of expenditures. Fiscal Impact Fiscal Year:2014 Revenue: Expenditure:1,238,137.95 Fiscal Impact: Claims $516,501.57 Payroll Employee checks and direct deposit $498,320.31 Payroll Benefit checks and wire payments $223,316.07 Total Payroll $721,636.38 Attachments Claim cks 04-17-14 Project Numbers 04-17-14 Payroll Summary 04-18-14 Packet Page 26 of 424 Payroll Summary 04-18-14 Payroll Summary 04-18-14b Payroll Benefit 04-18-14 Form Review Inbox Reviewed By Date Finance Sarah Mager 04/17/2014 12:40 PM City Clerk Scott Passey 04/17/2014 12:45 PM Mayor Dave Earling 04/17/2014 01:27 PM Finalize for Agenda Scott Passey 04/17/2014 02:12 PM Form Started By: Nori Jacobson Started On: 04/17/2014 11:24 AM Final Approval Date: 04/17/2014  Packet Page 27 of 424 04/17/2014 Voucher List City of Edmonds 1 10:40:31AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208177 4/17/2014 068449 3 GI SPORTS SSR008570-SR01 HEAVYWEIGHTS BBALL HEAVYWEIGHTS BBALL 001.000.64.576.80.31.00 83.40 9.5% Sales Tax 001.000.64.576.80.31.00 7.92 Total :91.32 208178 4/17/2014 065052 AARD PEST CONTROL 331145 PEST CONTROL SENIOR CENTER PEST CONTROL SENIOR CENTER 001.000.64.576.80.45.00 105.00 9.5% Sales Tax 001.000.64.576.80.45.00 9.98 Total :114.98 208179 4/17/2014 061029 ABSOLUTE GRAPHIX 41203 WINTER/SPRING PICKLEBALL SHIRTS WINTER/SPRING PICKLEBALL SHIRTS 001.000.64.575.52.31.00 70.19 9.5% Sales Tax 001.000.64.575.52.31.00 6.67 Total :76.86 208180 4/17/2014 072189 ACCESS 25041837 SHREDDING SHREDDING 001.000.23.512.50.41.00 50.00 Total :50.00 208181 4/17/2014 074633 ACU-LINE CORP 33050 ID TAGS WITH PARKS DEPT CONTACT ID TAGS WITH PARKS DEPT CONTACT 117.200.64.575.50.49.00 100.00 9.5% Sales Tax 117.200.64.575.50.49.00 9.50 Total :109.50 208182 4/17/2014 000850 ALDERWOOD WATER DISTRICT 9499 MONTHLY WHOLESALE WATER CHARGES MONTHLY WHOLESALE WATER CHARGES 1Page: Packet Page 28 of 424 04/17/2014 Voucher List City of Edmonds 2 10:40:31AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208182 4/17/2014 (Continued)000850 ALDERWOOD WATER DISTRICT 421.000.74.534.80.33.00 96,763.76 Total :96,763.76 208183 4/17/2014 069751 ARAMARK UNIFORM SERVICES 1987291935 WWTP UNIFORMS, TOWELS, & MATS WWTP UNIFORMS 423.000.76.535.80.24.00 7.67 WWTP TOWELS & MATS 423.000.76.535.80.41.11 61.92 9.5% Sales Tax 423.000.76.535.80.24.00 0.73 9.5% Sales Tax 423.000.76.535.80.41.11 5.88 FACILITIES DIVISION UNIFORMS1987291937 FACILITIES DIVISION UNIFORMS 001.000.66.518.30.24.00 16.91 9.5% Sales Tax 001.000.66.518.30.24.00 1.61 PUBLIC WORKS OMC LOBBY MATS1987296583 PUBLIC WORKS OMC LOBBY MATS 001.000.65.518.20.41.00 1.09 PUBLIC WORKS OMC LOBBY MATS 111.000.68.542.90.41.00 4.16 PUBLIC WORKS OMC LOBBY MATS 421.000.74.534.80.41.00 4.16 PUBLIC WORKS OMC LOBBY MATS 422.000.72.531.90.41.00 4.16 PUBLIC WORKS OMC LOBBY MATS 423.000.75.535.80.41.00 4.16 PUBLIC WORKS OMC LOBBY MATS 511.000.77.548.68.41.00 4.15 9.5% Sales Tax 001.000.65.518.20.41.00 0.10 9.5% Sales Tax 111.000.68.542.90.41.00 0.40 2Page: Packet Page 29 of 424 04/17/2014 Voucher List City of Edmonds 3 10:40:31AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208183 4/17/2014 (Continued)069751 ARAMARK UNIFORM SERVICES 9.5% Sales Tax 421.000.74.534.80.41.00 0.40 9.5% Sales Tax 422.000.72.531.90.41.00 0.40 9.5% Sales Tax 423.000.75.535.80.41.00 0.40 9.5% Sales Tax 511.000.77.548.68.41.00 0.38 STREET/STORM DIVISION UNIFORMS1987296584 STREET/STORM DIVISION UNIFORMS 111.000.68.542.90.24.00 5.00 STREET/STORM DIVISION UNIFORMS 422.000.72.531.90.24.00 5.00 9.5% Sales Tax 111.000.68.542.90.24.00 0.48 9.5% Sales Tax 422.000.72.531.90.24.00 0.47 FLEET DIVISION UNIFORMS & MATS1987296585 FLEET DIVISION UNIFORMS 511.000.77.548.68.24.00 5.28 FLEET DIVISION MATS 511.000.77.548.68.41.00 7.99 9.5% Sales Tax 511.000.77.548.68.24.00 0.50 9.5% Sales Tax 511.000.77.548.68.41.00 0.76 WWTP UNIFORMS, TOWELS, & MATS1987304033 WWTP UNIFORMS 423.000.76.535.80.24.00 2.48 WWTP TOWELS & MATS 423.000.76.535.80.41.11 57.42 9.5% Sales Tax 423.000.76.535.80.24.00 0.24 9.5% Sales Tax 3Page: Packet Page 30 of 424 04/17/2014 Voucher List City of Edmonds 4 10:40:31AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208183 4/17/2014 (Continued)069751 ARAMARK UNIFORM SERVICES 423.000.76.535.80.41.11 5.45 FACILITIES DIVISION UNIFORMS1987304035 FACILITIES DIVISION UNIFORMS 001.000.66.518.30.24.00 16.91 9.5% Sales Tax 001.000.66.518.30.24.00 1.61 PUBLIC WORKS OMC LOBBY MATS1987308401 PUBLIC WORKS OMC LOBBY MATS 001.000.65.518.20.41.00 1.09 PUBLIC WORKS OMC LOBBY MATS 111.000.68.542.90.41.00 4.16 PUBLIC WORKS OMC LOBBY MATS 421.000.74.534.80.41.00 4.16 PUBLIC WORKS OMC LOBBY MATS 422.000.72.531.90.41.00 4.16 PUBLIC WORKS OMC LOBBY MATS 423.000.75.535.80.41.00 4.16 PUBLIC WORKS OMC LOBBY MATS 511.000.77.548.68.41.00 4.15 9.5% Sales Tax 001.000.65.518.20.41.00 0.10 9.5% Sales Tax 111.000.68.542.90.41.00 0.40 9.5% Sales Tax 421.000.74.534.80.41.00 0.40 9.5% Sales Tax 422.000.72.531.90.41.00 0.40 9.5% Sales Tax 423.000.75.535.80.41.00 0.40 9.5% Sales Tax 511.000.77.548.68.41.00 0.38 STREET/STORM DIVISION UNIFORMS1987308402 STREET/STORM DIVISION UNIFORMS 111.000.68.542.90.24.00 5.00 4Page: Packet Page 31 of 424 04/17/2014 Voucher List City of Edmonds 5 10:40:31AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208183 4/17/2014 (Continued)069751 ARAMARK UNIFORM SERVICES STREET/STORM DIVISION UNIFORMS 422.000.72.531.90.24.00 5.00 9.5% Sales Tax 111.000.68.542.90.24.00 0.48 9.5% Sales Tax 422.000.72.531.90.24.00 0.47 FLEET DIVISION UNIFORMS & MATS1987308404 FLEET DIVISION UNIFORMS 511.000.77.548.68.24.00 5.28 FLEET DIVISION MATS 511.000.77.548.68.41.00 7.59 9.5% Sales Tax 511.000.77.548.68.24.00 0.50 9.5% Sales Tax 511.000.77.548.68.41.00 0.72 WWTP UNIFORMS, TOWELS, & MATS1987315600 WWTP UNIFORMS 423.000.76.535.80.24.00 2.48 WWTP TOWELS & MATS 423.000.76.535.80.41.11 57.42 9.5% Sales Tax 423.000.76.535.80.24.00 0.24 9.5% Sales Tax 423.000.76.535.80.41.11 5.45 FACILITIES DIVISION UNIFORMS1987315602 FACILITIES DIVISION UNIFORMS 001.000.66.518.30.24.00 28.90 9.5% Sales Tax 001.000.66.518.30.24.00 2.75 PUBLIC WORKS OMC LOBBY MATS1987319898 PUBLIC WORKS OMC LOBBY MATS 001.000.65.518.20.41.00 1.09 PUBLIC WORKS OMC LOBBY MATS 111.000.68.542.90.41.00 4.16 5Page: Packet Page 32 of 424 04/17/2014 Voucher List City of Edmonds 6 10:40:31AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208183 4/17/2014 (Continued)069751 ARAMARK UNIFORM SERVICES PUBLIC WORKS OMC LOBBY MATS 421.000.74.534.80.41.00 4.16 PUBLIC WORKS OMC LOBBY MATS 422.000.72.531.90.41.00 4.16 PUBLIC WORKS OMC LOBBY MATS 423.000.75.535.80.41.00 4.16 PUBLIC WORKS OMC LOBBY MATS 511.000.77.548.68.41.00 4.15 9.5% Sales Tax 001.000.65.518.20.41.00 0.10 9.5% Sales Tax 111.000.68.542.90.41.00 0.40 9.5% Sales Tax 421.000.74.534.80.41.00 0.40 9.5% Sales Tax 422.000.72.531.90.41.00 0.40 9.5% Sales Tax 423.000.75.535.80.41.00 0.40 9.5% Sales Tax 511.000.77.548.68.41.00 0.38 STREET/STORM DIVISION UNIFORMS1987319899 STREET/STORM DIVISION UNIFORMS 111.000.68.542.90.24.00 5.00 STREET/STORM DIVISION UNIFORMS 422.000.72.531.90.24.00 5.00 9.5% Sales Tax 111.000.68.542.90.24.00 0.48 9.5% Sales Tax 422.000.72.531.90.24.00 0.47 FLEET DIVISION UNIFORMS & MATS1987319900 FLEET DIVISION UNIFORMS 511.000.77.548.68.24.00 5.28 FLEET DIVISION MATS 511.000.77.548.68.41.00 7.59 6Page: Packet Page 33 of 424 04/17/2014 Voucher List City of Edmonds 7 10:40:31AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208183 4/17/2014 (Continued)069751 ARAMARK UNIFORM SERVICES 9.5% Sales Tax 511.000.77.548.68.24.00 0.50 9.5% Sales Tax 511.000.77.548.68.41.00 0.72 WWTP UNIFORMS, TOWELS, & MATS1987327422 WWTP UNIFORMS 423.000.76.535.80.24.00 2.48 WWTP TOWELS & MATS 423.000.76.535.80.41.11 57.42 9.5% Sales Tax 423.000.76.535.80.24.00 0.24 9.5% Sales Tax 423.000.76.535.80.41.11 5.45 FACILITIES DIVISION UNIFORMS1987327424 FACILITIES DIVISION UNIFORMS 001.000.66.518.30.24.00 18.31 9.5% Sales Tax 001.000.66.518.30.24.00 1.74 PUBLIC WORKS OMC LOBBY MATS1987331745 PUBLIC WORKS OMC LOBBY MATS 001.000.65.518.20.41.00 1.10 PUBLIC WORKS OMC LOBBY MATS 111.000.68.542.90.41.00 4.16 PUBLIC WORKS OMC LOBBY MATS 421.000.74.534.80.41.00 4.16 PUBLIC WORKS OMC LOBBY MATS 422.000.72.531.90.41.00 4.16 PUBLIC WORKS OMC LOBBY MATS 511.000.77.548.68.41.00 4.14 9.5% Sales Tax 001.000.65.518.20.41.00 0.11 9.5% Sales Tax 111.000.68.542.90.41.00 0.40 9.5% Sales Tax 7Page: Packet Page 34 of 424 04/17/2014 Voucher List City of Edmonds 8 10:40:31AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208183 4/17/2014 (Continued)069751 ARAMARK UNIFORM SERVICES 421.000.74.534.80.41.00 0.40 9.5% Sales Tax 422.000.72.531.90.41.00 0.40 9.5% Sales Tax 423.000.75.535.80.41.00 0.40 9.5% Sales Tax 511.000.77.548.68.41.00 0.37 PUBLIC WORKS OMC LOBBY MATS 423.000.75.535.80.41.00 4.16 STREET/STORM DIVISION UNIFORMS1987331746 STREET/STORM DIVISION UNIFORMS 111.000.68.542.90.24.00 5.00 STREET/STORM DIVISION UNIFORMS 422.000.72.531.90.24.00 5.00 9.5% Sales Tax 111.000.68.542.90.24.00 0.48 9.5% Sales Tax 422.000.72.531.90.24.00 0.47 FLEET DIVISION UNIFORMS & MATS1987331748 FLEET DIVISION UNIFORMS 511.000.77.548.68.24.00 5.28 FLEET DIVISION MATS 511.000.77.548.68.41.00 8.34 9.5% Sales Tax 511.000.77.548.68.24.00 0.50 9.5% Sales Tax 511.000.77.548.68.41.00 0.79 WWTP UNIFORMS, TOWELS, & MATS1987338960 WWTP UNIFORMS 423.000.76.535.80.24.00 2.48 WWTP TOWELS & MATS 423.000.76.535.80.41.11 57.42 9.5% Sales Tax 423.000.76.535.80.24.00 0.24 8Page: Packet Page 35 of 424 04/17/2014 Voucher List City of Edmonds 9 10:40:31AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208183 4/17/2014 (Continued)069751 ARAMARK UNIFORM SERVICES 9.5% Sales Tax 423.000.76.535.80.41.11 5.45 FACILITIES DIVISION UNIFORMS1987338962 FACILITIES DIVISION UNIFORMS 001.000.66.518.30.24.00 30.58 9.5% Sales Tax 001.000.66.518.30.24.00 2.91 PUBLIC WORKS OMC LOBBY MATS1987343280 PUBLIC WORKS OMC LOBBY MATS 001.000.65.518.20.41.00 1.09 PUBLIC WORKS OMC LOBBY MATS 111.000.68.542.90.41.00 4.16 PUBLIC WORKS OMC LOBBY MATS 421.000.74.534.80.41.00 4.16 PUBLIC WORKS OMC LOBBY MATS 422.000.72.531.90.41.00 4.16 PUBLIC WORKS OMC LOBBY MATS 423.000.75.535.80.41.00 4.16 PUBLIC WORKS OMC LOBBY MATS 511.000.77.548.68.41.00 4.15 9.5% Sales Tax 001.000.65.518.20.41.00 0.10 9.5% Sales Tax 111.000.68.542.90.41.00 0.40 9.5% Sales Tax 421.000.74.534.80.41.00 0.40 9.5% Sales Tax 422.000.72.531.90.41.00 0.40 9.5% Sales Tax 423.000.75.535.80.41.00 0.40 9.5% Sales Tax 511.000.77.548.68.41.00 0.38 STREET/STORM DIVISION UNIFORMS1987343281 STREET/STORM DIVISION UNIFORMS 9Page: Packet Page 36 of 424 04/17/2014 Voucher List City of Edmonds 10 10:40:31AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208183 4/17/2014 (Continued)069751 ARAMARK UNIFORM SERVICES 111.000.68.542.90.24.00 5.00 STREET/STORM DIVISION UNIFORMS 422.000.72.531.90.24.00 5.00 9.5% Sales Tax 111.000.68.542.90.24.00 0.48 9.5% Sales Tax 422.000.72.531.90.24.00 0.47 FLEET DIVISION UNIFORMS & MATS1987343282 FLEET DIVISION UNIFORMS 511.000.77.548.68.24.00 5.28 FLEET DIVISION MATS 511.000.77.548.68.41.00 7.59 9.5% Sales Tax 511.000.77.548.68.24.00 0.50 9.5% Sales Tax 511.000.77.548.68.41.00 0.72 Total :707.05 208184 4/17/2014 069751 ARAMARK UNIFORM SERVICES 1987362834 WEEKLY UNIFORM SERVICE WEEKLY UNIFORM SERVICE 001.000.64.576.80.24.00 38.06 9.5% Sales Tax 001.000.64.576.80.24.00 3.62 Total :41.68 208185 4/17/2014 071124 ASSOCIATED PETROLEUM 0560517-IN DIESEL #2 fuel delivery 423.000.76.535.80.32.00 3,701.06 9.5% Sales Tax 423.000.76.535.80.32.00 351.60 Total :4,052.66 208186 4/17/2014 070305 AUTOMATIC FUNDS TRANSFER 73193 Water Quality Brochure Printing for Nov Water Quality Brochure Printing for Nov 421.000.74.534.80.41.00 755.25 10Page: Packet Page 37 of 424 04/17/2014 Voucher List City of Edmonds 11 10:40:31AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208186 4/17/2014 (Continued)070305 AUTOMATIC FUNDS TRANSFER 9.5% Sales Tax 421.000.74.534.80.41.00 71.75 Total :827.00 208187 4/17/2014 074031 BARTH, RUTH BARTH 17957 NO FEAR WATERCOLOR 17957 NO FEAR WATERCOLOR 17957 001.000.64.571.22.41.00 221.10 NO FEAR WATER COLOR 001.000.64.571.22.41.00 294.80 Total :515.90 208188 4/17/2014 002258 BENS EVER READY 2014 Annual City Svc Library Fire Extinguisher Svc Library Fire Extinguisher Svc 001.000.66.518.30.48.00 48.00 FAC 001.000.66.518.30.48.00 78.00 Cemetery 001.000.66.518.30.48.00 6.00 Yost Pool 001.000.66.518.30.48.00 135.00 City Hall 001.000.66.518.30.48.00 204.00 City Park Bldg 001.000.66.518.30.48.00 147.00 Old PW 001.000.66.518.30.48.00 112.00 Museum 001.000.66.518.30.48.00 129.00 PW 001.000.66.518.30.48.00 230.00 MCH 001.000.66.518.30.48.00 18.00 Beach Ranger Office 001.000.66.518.30.48.00 6.00 PS -PD 11Page: Packet Page 38 of 424 04/17/2014 Voucher List City of Edmonds 12 10:40:31AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208188 4/17/2014 (Continued)002258 BENS EVER READY 001.000.66.518.30.48.00 137.00 PS - Courts 001.000.66.518.30.48.00 36.00 Fire Stations 16 001.000.66.518.30.48.00 42.00 FS 17 001.000.66.518.30.48.00 18.00 FS 20 001.000.66.518.30.48.00 18.00 9.5% Sales Tax 001.000.66.518.30.48.00 129.58 Total :1,493.58 208189 4/17/2014 066673 BILLS BLUEPRINT INC 486542 E1AA.PLANS & SPEC REPRODUCTION E1AA.Plans & Spec Reproduction 112.200.68.595.33.41.00 390.74 9.5% Sales Tax 112.200.68.595.33.41.00 37.12 E1GA.SPECS & PLANS REPRODUCTION486728 E1GA.Specs & Plans Reproduction 423.000.75.594.35.41.30 305.76 9.5% Sales Tax 423.000.75.594.35.41.30 29.05 Total :762.67 208190 4/17/2014 074307 BLUE STAR GAS 0763077-IN Fleet Auto Propane Inventory - 596.1 Gal Fleet Auto Propane Inventory - 596.1 Gal 511.000.77.548.68.34.12 1,144.07 Fleet Auto Propane Inventory - 303 Gal0765000-IN Fleet Auto Propane Inventory - 303 Gal 511.000.77.548.68.34.12 596.32 Fleet Auto Propane Inventory - 626.6 GalC764098-IN Fleet Auto Propane Inventory - 626.6 Gal 511.000.77.548.68.34.12 1,202.17 12Page: Packet Page 39 of 424 04/17/2014 Voucher List City of Edmonds 13 10:40:31AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :2,942.562081904/17/2014 074307 074307 BLUE STAR GAS 208191 4/17/2014 002500 BLUMENTHAL UNIFORMS & EQUIP 48236-03 INV#48236-03 - EDMONDS PD - GAGNER REFLECTIVE YELLOW VEST 001.000.41.521.22.24.00 47.95 9.5% Sales Tax 001.000.41.521.22.24.00 4.56 INV#59620 - EDMONDS PD - BOWER59620 TURTLE NECK SHIRTS 001.000.41.521.22.24.00 45.00 9.5% Sales Tax 001.000.41.521.22.24.00 4.28 Total :101.79 208192 4/17/2014 072005 BROCKMANN, KERRY BROCKMAN 18969 YOGA 18969 YOGA 18969 001.000.64.575.54.41.00 28.35 YOGA 18970 001.000.64.575.54.41.00 75.60 YOGA 18971 001.000.64.575.54.41.00 48.60 YOGA 18972 001.000.64.575.54.41.00 59.40 YOGA 18973 001.000.64.575.54.41.00 43.20 PILATES YOGA 18975 001.000.64.575.54.41.00 44.55 Total :299.70 208193 4/17/2014 066578 BROWN AND CALDWELL 14213124 PERMIT RENEWAL SUPPORT assistance with laboratory data 423.000.76.535.80.41.00 3,063.50 Total :3,063.50 208194 4/17/2014 069295 BROWN, CANDY BROWN 18144 PACIFIC NW BIRDS 18144 PACIFIC NW BIRDS 18144 13Page: Packet Page 40 of 424 04/17/2014 Voucher List City of Edmonds 14 10:40:31AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208194 4/17/2014 (Continued)069295 BROWN, CANDY 001.000.64.571.22.41.00 107.25 Total :107.25 208195 4/17/2014 072571 BUILDERS EXCHANGE 1041428 E1AA & E1GA.PROJECT BID E1AA.Project Bid 112.200.68.595.33.41.00 165.45 E1GA..Project Bid 423.000.75.594.35.41.30 54.15 Total :219.60 208196 4/17/2014 069813 CDW GOVERNMENT INC KW01878 HP BLADE SERVER W/ 2 TB HARD DRIVE HP ProLiant DL360e Gen8 E5-2403 rack 001.000.31.518.88.35.00 2,245.00 9.5% Sales Tax 001.000.31.518.88.35.00 213.28 Total :2,458.28 208197 4/17/2014 064291 CENTURY LINK 206-Z02-0478 WWTP TELEMETRY CIRCUIT LINE WWTP TELEMETRY CIRCUIT LINE 423.000.76.535.80.42.00 138.73 Total :138.73 208198 4/17/2014 067314 CERTIFIED FOLDER DISPLAY SVC 479533 TOURISM BROCHURE DISTRIBUTION FOR 2014 Distribution of tourism brochure in 120.000.31.575.42.41.00 4,046.68 Total :4,046.68 208199 4/17/2014 073573 CLARK SECURITY PRODUCTS INC 23K-001110 FAC - Class Room Lock FAC - Class Room Lock 001.000.66.518.30.31.00 557.94 9.5% Sales Tax 001.000.66.518.30.31.00 53.00 FAC - Exit Lock23k-026360 FAC - Exit Lock 001.000.66.518.30.31.00 455.47 14Page: Packet Page 41 of 424 04/17/2014 Voucher List City of Edmonds 15 10:40:31AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208199 4/17/2014 (Continued)073573 CLARK SECURITY PRODUCTS INC 9.5% Sales Tax 001.000.66.518.30.31.00 43.27 Total :1,109.68 208200 4/17/2014 004095 COASTWIDE LABS W2649746-1 Fac Maint - Kitchen Roll Towels Fac Maint - Kitchen Roll Towels 001.000.66.518.30.31.00 58.21 9.5% Sales Tax 001.000.66.518.30.31.00 5.53 Recycle - LinersW2650144 Recycle - Liners 421.000.74.537.90.49.00 143.49 9.5% Sales Tax 421.000.74.537.90.49.00 13.63 Fac Maint - Disinf Cleaner, Bleach,W2652553 Fac Maint - Disinf Cleaner, Bleach, 001.000.66.518.30.31.00 491.52 9.5% Sales Tax 001.000.66.518.30.31.00 46.69 Total :759.07 208201 4/17/2014 064369 CODE PUBLISHING CO 46241 CITY CODE Web hosting 4/2014-4/2015 001.000.25.514.30.48.00 350.00 Total :350.00 208202 4/17/2014 072848 COPIERS NW INV1020549 INV#1020549 ACCT#HMH636 - EDMONDS PD IRC5045 LEASE 03/05 TO 04/04/14 001.000.41.521.10.45.00 226.77 9.5% Sales Tax 001.000.41.521.10.45.00 21.54 INV#1020550 ACCT#HMH636 - EDMONDS PDINV1050550 BLACK COPIES 03/05 TO 04/04/14 001.000.41.521.10.45.00 56.27 COLOR COPIES 03/05 TO 04/04/14 15Page: Packet Page 42 of 424 04/17/2014 Voucher List City of Edmonds 16 10:40:31AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208202 4/17/2014 (Continued)072848 COPIERS NW 001.000.41.521.10.45.00 212.25 9.5% Sales Tax 001.000.41.521.10.45.00 25.51 Total :542.34 208203 4/17/2014 072848 COPIERS NW 1020675 COPIER FEES COPIER FEE 001.000.23.512.50.45.00 476.34 Total :476.34 208204 4/17/2014 072577 CORE CREATIVE TEAM CORE 04072014 CONCERT FLYERS DESIGN CONCERT FLYERS DESIGN 117.100.64.573.20.41.00 576.70 Total :576.70 208205 4/17/2014 074835 DABLING, EULALIA DABLING 04072014 REFUND INDUFFICIENT REGISTRATION REFUND INDUFFICIENT REGISTRATION 001.000.239.200 35.00 Total :35.00 208206 4/17/2014 061570 DAY WIRELESS SYSTEMS - 03 358113 INV#358113 - EDMONDS PD CALIBRATE GHD-02444 001.000.41.521.22.48.00 70.00 CALIBRATE GHD-03892 001.000.41.521.22.48.00 70.00 CALIBRATE GHD-14989 001.000.41.521.22.48.00 70.00 CALIBRATE PL22598 001.000.41.521.22.48.00 70.00 FUEL SURCHARGE 001.000.41.521.22.48.00 10.00 9.5% Sales Tax 001.000.41.521.22.48.00 34.20 CALIBRATE GHD-15003 001.000.41.521.22.48.00 70.00 16Page: Packet Page 43 of 424 04/17/2014 Voucher List City of Edmonds 17 10:40:31AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :394.202082064/17/2014 061570 061570 DAY WIRELESS SYSTEMS - 03 208207 4/17/2014 047450 DEPT OF INFORMATION SERVICES 2014030064 CUSTOMER ID# D200-0 Scan Services for March 001.000.31.518.88.42.00 940.00 Total :940.00 208208 4/17/2014 069030 DETECTION INSTRUMENTS CORP 1946-27267 ODA LOGGER LOW RANGE low range oda logger 423.000.76.535.80.35.00 4,690.00 Freight 423.000.76.535.80.35.00 20.76 Total :4,710.76 208209 4/17/2014 064531 DINES, JEANNIE 14-3445 MINUTETAKER EDC JAN - MARCH 2014 Minutetaker and transcription for Econ 001.000.61.558.70.41.00 306.90 Total :306.90 208210 4/17/2014 069605 EAGLE EYE CONSULTING ENGINEERS 2014-EDM-MAR Kruger Clinic/BLD20140173. Kruger Clinic/BLD20140173. 001.000.62.524.20.41.00 170.00 Total :170.00 208211 4/17/2014 074302 EDMONDS HARDWARE & PAINT LLC 100 PS - Batteries PS - Batteries 001.000.66.518.30.31.00 43.96 9.5% Sales Tax 001.000.66.518.30.31.00 4.18 Total :48.14 208212 4/17/2014 008550 EDMONDS SCHOOL DISTRICT #15 BLD20140253 Applicant withdrew application prior to Applicant withdrew application prior to 001.000.257.620 278.00 Total :278.00 208213 4/17/2014 008705 EDMONDS WATER DIVISION 1-00655 LIFT STATION #7 71 W DAYTON ST / METER 7 17Page: Packet Page 44 of 424 04/17/2014 Voucher List City of Edmonds 18 10:40:31AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208213 4/17/2014 (Continued)008705 EDMONDS WATER DIVISION LIFT STATION #7 71 W DAYTON ST / METER 423.000.75.535.80.47.10 34.65 LIFT STATION #8 107 RAILROAD AVE / METER1-00925 LIFT STATION #8 107 RAILROAD AVE / 423.000.75.535.80.47.10 37.63 LIFT STATION #1 450 SUNSET AVE / METER 91-01950 LIFT STATION #1 450 SUNSET AVE / METER 423.000.75.535.80.47.10 34.65 OLD PUBLIC WORKS (NORTH) 200 DAYTON ST /1-03950 OLD PUBLIC WORKS 200 DAYTON ST / METER 421.000.74.534.80.47.00 522.72 OLD PUBLIC WORKS (SOUTH) 200 DAYTON ST /1-05350 OLD PUBLIC WORKS (SOUTH) 200 DAYTON ST 421.000.74.534.80.47.00 77.46 LIFT STATION #6 100 PINE ST / METER 92371-05705 LIFT STATION #6 100 PINE ST / METER 9237 423.000.75.535.80.47.10 73.51 CITY HALL 121 5TH AVE N / METER 690138971-13975 CITY HALL 121 5TH AVE N / METER 69013897 001.000.66.518.30.47.00 517.05 CITY HALL 115 5TH AVE N / METER 24351-14000 CITY HALL 115 5TH AVE N / METER 2435 001.000.66.518.30.47.00 89.78 Total :1,387.45 208214 4/17/2014 008705 EDMONDS WATER DIVISION 1-00575 EDMONDS MARSH 45 W DAYTON ST / METER 972 EDMONDS MARSH 45 W DAYTON ST / METER 001.000.64.576.80.47.00 83.53 BRACKETT'S LANDING NORTH 90 RAILROAD AVE1-00825 BRACKETT'S LANDING NORTH 90 RAILROAD 001.000.64.576.80.47.00 548.41 PLANTER IRRIGATION 21 MAIN ST / METER 161-00875 PLANTER IRRIGATION 21 MAIN ST / METER 001.000.64.576.80.47.00 34.65 SUNSET PARK IRRIGATION 625 SUNSET AVE /1-02125 18Page: Packet Page 45 of 424 04/17/2014 Voucher List City of Edmonds 19 10:40:31AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208214 4/17/2014 (Continued)008705 EDMONDS WATER DIVISION SUNSET PARK IRRIGATION 625 SUNSET AVE / 001.000.64.576.80.47.00 34.65 PLANTER IRRIGATION 290 MAIN ST / METER 71-03710 PLANTER IRRIGATION 290 MAIN ST / METER 001.000.64.576.80.47.00 34.65 PLANTER IRRIGATION 290 DAYTON ST / METER1-03900 PLANTER IRRIGATION 290 DAYTON ST / 001.000.64.576.80.47.00 34.65 PLANTER IRRIGATION 101 2ND AVE N / METER1-05125 PLANTER IRRIGATION 101 2ND AVE N / 001.000.64.576.80.47.00 34.65 WWTP PAGODA IRRIGATION 102 W DAYTON ST /1-05285 WWTP PAGODA IRRIGATION 102 W DAYTON ST 001.000.64.576.80.47.00 34.65 PLANTER IRRIGATION 190 DAYTON ST / METER1-05340 PLANTER IRRIGATION 190 DAYTON ST / 001.000.64.576.80.47.00 34.65 CITY PARK IRRIGATION (NORTH) 600 3RD AVE1-05650 CITY PARK IRRIGATION (NORTH) 600 3RD 001.000.64.576.80.47.00 34.65 PARKS MAINTENANCE SHOP 600 3RD AVE S / M1-05675 PARKS MAINTENANCE SHOP 600 3RD AVE S / 001.000.64.576.80.47.00 600.01 CITY PARK IRRIGATION (SOUTH) 600 3RD AVE1-05700 CITY PARK IRRIGATION (SOUTH) 600 3RD 001.000.64.576.80.47.00 34.65 PLANTER IRRIGATION 350 MAIN ST / METER 61-09650 PLANTER IRRIGATION 350 MAIN ST / METER 001.000.64.576.80.47.00 34.65 PLANTER IRRIGATION 390 DAYTON ST / METER1-09800 PLANTER IRRIGATION 390 DAYTON ST / 001.000.64.576.80.47.00 34.65 490 MAIN STREET1-10778 490 MAIN STREET 001.000.64.576.80.47.00 17.33 19Page: Packet Page 46 of 424 04/17/2014 Voucher List City of Edmonds 20 10:40:31AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208214 4/17/2014 (Continued)008705 EDMONDS WATER DIVISION PLANTER IRRIGATION 500 MAIN ST / METER 51-10780 PLANTER IRRIGATION 500 MAIN ST / METER 001.000.64.576.80.47.00 34.65 PLANTER IRRIGATION 439 5TH AVE S / METER1-16130 PLANTER IRRIGATION 439 5TH AVE S / 001.000.64.576.80.47.00 34.65 PLANTER IRRIGATION 500 DAYTON ST / METER1-16300 PLANTER IRRIGATION 500 DAYTON ST / 001.000.64.576.80.47.00 34.65 MUSEUM IRRIGATION 118 5TH AVE N / METER1-16420 MUSEUM IRRIGATION 118 5TH AVE N / METER 001.000.64.576.80.47.00 34.65 CENTENNIAL PLAZA IRRIGATION 150 5TH AVE1-16450 CENTENNIAL PLAZA IRRIGATION 150 5TH 001.000.64.576.80.47.00 41.15 PLANTER IRRIGATION 575 MAIN ST / METER 71-16630 PLANTER IRRIGATION 575 MAIN ST / METER 001.000.64.576.80.47.00 34.65 PLANTER IRRIGATION 590 DAYTON ST / METER1-17475 PLANTER IRRIGATION 590 DAYTON ST / 001.000.64.576.80.47.00 34.65 PINE STREET PARK 610 PINE ST / METER 6161-19950 PINE STREET PARK 610 PINE ST / METER 001.000.64.576.80.47.00 69.23 PLANTER IRRIGATION 1141 9TH AVE S / METE1-36255 PLANTER IRRIGATION 1141 9TH AVE S / 001.000.64.576.80.47.00 34.65 23823 76TH AVE W5-10351 23823 76TH AVE W 001.000.64.576.80.47.00 34.65 Total :2,018.01 208215 4/17/2014 008812 ELECTRONIC BUSINESS MACHINES 098451 ELECTRONIC BUSINESS MACHINES 3/30 to 4/30 Meter Reading 001.000.25.514.30.45.00 303.72 20Page: Packet Page 47 of 424 04/17/2014 Voucher List City of Edmonds 21 10:40:31AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208215 4/17/2014 (Continued)008812 ELECTRONIC BUSINESS MACHINES 9.5% Sales Tax 001.000.25.514.30.45.00 28.85 Total :332.57 208216 4/17/2014 008812 ELECTRONIC BUSINESS MACHINES 098633 1 PARKS COPY MACHINE A7078 PARKS COPY MACHINE A7078 001.000.64.576.80.45.00 23.82 9.5% Sales Tax 001.000.64.576.80.45.00 2.26 Total :26.08 208217 4/17/2014 008812 ELECTRONIC BUSINESS MACHINES 098636 1 Additional images Council Office Additional images Council Office 001.000.11.511.60.45.00 17.34 Total :17.34 208218 4/17/2014 008812 ELECTRONIC BUSINESS MACHINES 098634 1 Additional images - Planning Div Additional images - Planning Div 001.000.62.524.10.45.00 21.10 Additional copies - Bldg div098635 1 Additional copies - Bldg div 001.000.62.524.10.45.00 29.14 Total :50.24 208219 4/17/2014 009350 EVERETT DAILY HERALD LG553151 NEWSPAPER AD TIP Amend Hrg 001.000.25.514.30.44.00 39.56 NEWSPAPER ADLG554025 Ord. 3964 001.000.25.514.30.44.00 29.24 Total :68.80 208220 4/17/2014 074430 FAST WATER HEATER BLD 2014 0260 Refund-site not within City limits Refund-site not within City limits 001.000.257.620 75.00 21Page: Packet Page 48 of 424 04/17/2014 Voucher List City of Edmonds 22 10:40:31AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :75.002082204/17/2014 074430 074430 FAST WATER HEATER 208221 4/17/2014 066378 FASTENAL COMPANY WAMOU31656 FAC - Supplies FAC - Supplies 001.000.66.518.30.31.00 24.54 9.5% Sales Tax 001.000.66.518.30.31.00 2.33 Total :26.87 208222 4/17/2014 066378 FASTENAL COMPANY WAMOU31703 ACORN AND STEELBAND ACORN AND STEELBAND 001.000.64.576.80.31.00 80.01 9.5% Sales Tax 001.000.64.576.80.31.00 7.60 Total :87.61 208223 4/17/2014 071026 FASTSIGNS OF LYNNWOOD 443 13823 THANK YOU SPONSOR BANNER FOR EXPO THANK YOU SPONSOR BANNER FOR EXPO 001.000.64.571.22.31.00 227.13 9.5% Sales Tax 001.000.64.571.22.31.00 21.59 CORNER PARK TAG REMAX443 13872 CORNER PARK TAG REMAX 127.000.64.575.50.31.00 5.50 9.5% Sales Tax 127.000.64.575.50.31.00 0.53 Total :254.75 208224 4/17/2014 009815 FERGUSON ENTERPRISES INC 0412467 5 Corners Project - 12" EZ Valve and 5 Corners Project - 12" EZ Valve and 421.000.74.534.80.31.00 3,068.50 Freight 421.000.74.534.80.31.00 175.43 9.5% Sales Tax 421.000.74.534.80.31.00 308.18 5 Corners Project - 8" EZ Valve Blind0412467-1 22Page: Packet Page 49 of 424 04/17/2014 Voucher List City of Edmonds 23 10:40:31AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208224 4/17/2014 (Continued)009815 FERGUSON ENTERPRISES INC 5 Corners Project - 8" EZ Valve Blind 421.000.74.534.80.31.00 107.69 9.5% Sales Tax 421.000.74.534.80.31.00 10.23 Total :3,670.03 208225 4/17/2014 011900 FRONTIER 253-011-1177 PUBLIC WORKS OMC RADIO LINE PUBLIC WORKS OMC RADIO LINE TO FIVE 001.000.65.518.20.42.00 5.48 PUBLIC WORKS OMC RADIO LINE TO FIVE 111.000.68.542.90.42.00 20.81 PUBLIC WORKS OMC RADIO LINE TO FIVE 421.000.74.534.80.42.00 20.81 PUBLIC WORKS OMC RADIO LINE TO FIVE 423.000.75.535.80.42.00 20.81 PUBLIC WORKS OMC RADIO LINE TO FIVE 511.000.77.548.68.42.00 20.81 PUBLIC WORKS OMC RADIO LINE TO FIVE 422.000.72.531.90.42.00 20.78 TELEMETRY CIRCUIT LINE425-712-0417 TELEMETRY CIRCUIT LINE 421.000.74.534.80.42.00 28.70 TELEMETRY CIRCUIT LINE 423.000.75.535.80.42.00 28.69 PUBLIC WORKS OMC ALARM, FAX, SPARE LINES425-712-8251 PUBLIC WORKS OMC FIRE AND INTRUSION 001.000.65.518.20.42.00 15.11 PUBLIC WORKS OMC FIRE AND INTRUSION 111.000.68.542.90.42.00 75.56 PUBLIC WORKS OMC FIRE AND INTRUSION 421.000.74.534.80.42.00 63.47 PUBLIC WORKS OMC FIRE AND INTRUSION 423.000.75.535.80.42.00 63.47 PUBLIC WORKS OMC FIRE AND INTRUSION 23Page: Packet Page 50 of 424 04/17/2014 Voucher List City of Edmonds 24 10:40:31AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208225 4/17/2014 (Continued)011900 FRONTIER 511.000.77.548.68.42.00 84.64 CLUBHOUSE ALARM LINES 6801 MEADOWDALE RD425-745-4313 CLUBHOUSE FIRE AND INTRUSION ALARM 001.000.66.518.30.42.00 117.60 UTILITY BILLING RADIO LINE425-775-7865 UTILITY BILLING RADIO LINE TO FIVE 421.000.74.534.80.42.00 57.24 Total :643.98 208226 4/17/2014 074836 GENWEST SYSTEMS GENWEST 04112014 REFUND DAMAGE DEPOSIT REFUND DAMAGE DEPOSIT 001.000.239.200 200.00 Total :200.00 208227 4/17/2014 072515 GOOGLE INC 9626371 C/A #396392 MESSAGE DISCOVERY BILLING Internet Anti-Virus & Spam Maint Fee - 001.000.31.518.88.48.00 635.00 Total :635.00 208228 4/17/2014 073548 INDOFF INCORPORATED 2437067 SUPPLIES SUPPLIES 001.000.23.512.50.31.00 473.69 SUPPLIES2437068 SUPPLIES 001.000.23.512.50.31.00 38.11 Total :511.80 208229 4/17/2014 073548 INDOFF INCORPORATED 2437781 office supplies office supplies 001.000.22.518.10.31.00 48.56 9.5% Sales Tax 001.000.22.518.10.31.00 4.61 Total :53.17 208230 4/17/2014 073548 INDOFF INCORPORATED 2435246 Office supplies for Council Office Office supplies for Council Office 24Page: Packet Page 51 of 424 04/17/2014 Voucher List City of Edmonds 25 10:40:31AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208230 4/17/2014 (Continued)073548 INDOFF INCORPORATED 001.000.11.511.60.31.00 106.10 Avery Business Cards for Laser Printer2439121 Avery Business Cards for Laser Printer 001.000.11.511.60.31.00 45.37 Total :151.47 208231 4/17/2014 073548 INDOFF INCORPORATED 2434290 Receipt paper for Class machine - DSD Receipt paper for Class machine - DSD 001.000.62.524.10.31.00 226.23 Office Supplies - DSD2436197 Office Supplies - DSD 001.000.62.524.10.31.00 921.62 Total :1,147.85 208232 4/17/2014 063569 INDUSTRIAL COATING & SEALANTS 4147 FAC - Mens Showers - Supplies FAC - Mens Showers - Supplies 016.000.66.518.30.31.00 114.10 9.5% Sales Tax 016.000.66.518.30.31.00 10.84 Total :124.94 208233 4/17/2014 014940 INTERSTATE BATTERY SYSTEMS 61226250 Fleet - Battery Fleet - Battery 511.000.77.548.68.31.10 57.95 9.5% Sales Tax 511.000.77.548.68.31.10 5.51 Total :63.46 208234 4/17/2014 017050 KWICK'N KLEEN CAR WASH 04072014-01 INV#04072014-01 - EDMONDS PD 30 CAR WASHES $5.03 (INC TX) 3-14 001.000.41.521.22.48.00 150.90 Total :150.90 208235 4/17/2014 073603 LIGHTHOUSE LAW GROUP PLLC APR-2014 04-14 LEGALS FEES 04-14 Legal fees 001.000.36.515.31.41.00 32,000.00 25Page: Packet Page 52 of 424 04/17/2014 Voucher List City of Edmonds 26 10:40:31AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :32,000.002082354/17/2014 073603 073603 LIGHTHOUSE LAW GROUP PLLC 208236 4/17/2014 066191 MACLEOD RECKORD 6854 E1DA.SERVICES THRU 3/31/14 E1DA.Services thru 3/31/14 112.200.68.595.33.41.00 6,247.44 Total :6,247.44 208237 4/17/2014 072136 MANAGERPLUS SOLUTIONS LLC 6/2/14425-771-0233 ManagerPlus Software Annual Support~ ManagerPlus Software Annual Support~ 511.000.77.548.68.49.00 449.00 Total :449.00 208238 4/17/2014 061900 MARC 0520611-IN INDUSTRIAL SOLVENT industrial solvent 423.000.76.535.80.31.59 1,138.50 9.5% Sales Tax 423.000.76.535.80.31.59 108.16 Total :1,246.66 208239 4/17/2014 069362 MARSHALL, CITA 1311 INTERPRETER FEES INTERPRETER FEES 001.000.23.523.30.41.01 88.32 INTERPRETER FEES1313 INTERPRETER FEES 001.000.23.523.30.41.01 88.32 INTERPRETER FEES1329 INTERPRETER FEES 001.000.39.512.52.41.00 88.32 Total :264.96 208240 4/17/2014 020495 MIDWAY PLYWOOD INC C 63585 PW- Conf Rm - Shelf Supplies PW- Conf Rm - Shelf Supplies 001.000.66.518.30.31.00 158.15 9.5% Sales Tax 001.000.66.518.30.31.00 15.02 Total :173.17 26Page: Packet Page 53 of 424 04/17/2014 Voucher List City of Edmonds 27 10:40:31AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208241 4/17/2014 021983 MOTOR TRUCKS INC ME54933 Unit 106 - Container Unit 106 - Container 511.000.77.548.68.31.10 25.83 9.5% Sales Tax 511.000.77.548.68.31.10 2.45 Total :28.28 208242 4/17/2014 022009 MOTOROLA INC 13003164 INV#13003164 ACCT#1011249259 0001 EDMOND 9.5% Sales Tax 511.100.77.548.68.35.00 327.85 MOBILE RADIO FOR PATROL CAR 511.100.77.548.68.35.00 1,424.25 2 YR SFS LITE 511.100.77.548.68.35.00 121.00 03 CONTROL HEAD 511.100.77.548.68.35.00 709.50 REMOTE MOUNT MID POWER 511.100.77.548.68.35.00 222.75 SMARTZONE OPERATION APX6500 511.100.77.548.68.35.00 900.00 ANT 3DB GAIN 762-870MHZ 511.100.77.548.68.35.00 28.50 AUXILARY SPKR 7.5 WATT 511.100.77.548.68.35.00 45.00 Total :3,778.85 208243 4/17/2014 064570 NATIONAL SAFETY INC 0372299-IN O2 SENSOR REPAIR service and repair parts 423.000.76.535.80.48.00 225.00 9.5% Sales Tax 423.000.76.535.80.48.00 21.38 Total :246.38 208244 4/17/2014 064570 NATIONAL SAFETY INC 0367982-IN Fleet - Shop Supplies Fleet - Shop Supplies 511.000.77.548.68.31.20 62.75 27Page: Packet Page 54 of 424 04/17/2014 Voucher List City of Edmonds 28 10:40:31AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208244 4/17/2014 (Continued)064570 NATIONAL SAFETY INC 9.5% Sales Tax 511.000.77.548.68.31.20 5.96 Total :68.71 208245 4/17/2014 074306 NEBCO/NPRIT 31686 5/1/2014 LEOFF Medical Premium LEOFF Medical Premium 617.000.51.522.20.23.00 1,283.53 LEOFF Medical Premuim 009.000.39.517.20.23.00 9,503.85 Total :10,787.38 208246 4/17/2014 024302 NELSON PETROLEUM 05179256-IN Unit 106 - Supplies Unit 106 - Supplies 511.000.77.548.68.31.10 77.08 9.5% Sales Tax 511.000.77.548.68.31.10 7.32 Total :84.40 208247 4/17/2014 024960 NORTH COAST ELECTRIC COMPANY s5729301.001 ELECTRICAL EQUIPMENT electrical equipment 423.000.76.535.80.48.22 84.47 9.5% Sales Tax 423.000.76.535.80.48.22 8.02 Total :92.49 208248 4/17/2014 061013 NORTHWEST CASCADE INC 1-891276 CIVIC FIELD RENTALS CIVIC FIELD RENTALS 001.000.64.576.80.45.00 112.35 Total :112.35 208249 4/17/2014 063511 OFFICE MAX INC 323733 OFFICE SUPPLIES Office Supplies 001.000.25.514.30.31.00 120.14 9.5% Sales Tax 001.000.25.514.30.31.00 11.41 28Page: Packet Page 55 of 424 04/17/2014 Voucher List City of Edmonds 29 10:40:31AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :131.552082494/17/2014 063511 063511 OFFICE MAX INC 208250 4/17/2014 063511 OFFICE MAX INC 272071 PW - Office Supplies PW - Office Supplies 001.000.65.518.20.31.00 255.51 9.5% Sales Tax 001.000.65.518.20.31.00 24.28 PW - Office Supplies- Binders290186 PW - Office Supplies- Binders 001.000.65.518.20.31.00 82.96 9.5% Sales Tax 001.000.65.518.20.31.00 7.88 Water Quality - Computer Keyboard325672 Water Quality - Computer Keyboard 421.000.74.534.80.31.00 39.59 9.5% Sales Tax 421.000.74.534.80.31.00 3.76 Total :413.98 208251 4/17/2014 063511 OFFICE MAX INC 483253 INK CEMTERY INK CEMTERY 130.000.64.536.50.31.00 30.56 TAPE FOR FRONT OFFICE 001.000.64.571.21.31.00 21.75 9.5% Sales Tax 130.000.64.536.50.31.00 2.90 9.5% Sales Tax 001.000.64.571.21.31.00 2.07 Total :57.28 208252 4/17/2014 070166 OFFICE OF THE STATE TREASURER March, 2014 COURT, BLDG CODE & JIS TRANSMITTAL Emergency Medical Services & Trauma 001.000.237.120 1,118.53 PSEA 1, 2 & 3 Account 001.000.237.130 25,806.91 State Patrol Death Investigation 29Page: Packet Page 56 of 424 04/17/2014 Voucher List City of Edmonds 30 10:40:31AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208252 4/17/2014 (Continued)070166 OFFICE OF THE STATE TREASURER 001.000.237.330 72.25 Judicial Information Systems Account 001.000.237.180 4,267.97 School Zone Safety Account 001.000.237.200 60.17 Washington Auto Theft Prevention 001.000.237.250 2,207.06 Traumatic Brain Injury 001.000.237.260 631.51 Accessible Communities Acct 001.000.237.290 11.11 Multi-Model Transportation 001.000.237.300 11.11 Hwy Safety Acct 001.000.237.320 114.69 Crime Lab Blood Breath Analysis 001.000.237.170 144.89 WSP Hwy Acct 001.000.237.340 410.23 Building Code Fee Account 001.000.237.150 144.00 Total :35,000.43 208253 4/17/2014 026200 OLYMPIC VIEW WATER DISTRICT 14-004 E1GA.SERVICES THRU 9/30/13 E1GA.Services thru 9/30/13 423.000.75.594.35.65.30 28,894.80 E1GA.Ret for services thru 9/30/13 423.000.223.400 -1,319.40 Total :27,575.40 208254 4/17/2014 071402 PACIFIC NW FLOAT TRIPS NW FLOAT 18140 SKAGIT RIVER BIRDING 18140 SKAGIT RIVER BIRDING 18140 001.000.64.571.22.41.00 84.76 Total :84.76 30Page: Packet Page 57 of 424 04/17/2014 Voucher List City of Edmonds 31 10:40:31AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208255 4/17/2014 064070 PALMATIER, LISA PALMATIER 04142014 HMP CONCERT COORDINATION #1 HMP CONCERT COORDINATION #1 117.100.64.573.20.41.00 1,000.00 Total :1,000.00 208256 4/17/2014 008475 PETTY CASH 3/19-4/14/14 Water - Work Jeans (4) L McMurphy Water - Work Jeans (4) L McMurphy 421.000.74.534.80.24.00 89.10 Unit 451 - Title Tab Fees 511.000.77.548.68.31.10 99.13 Unit 453 - Title Tab Fees 511.000.77.548.68.31.10 99.13 Water - Work Jeans (1) L McMurphy 421.000.74.534.80.24.00 23.07 Water - The Group 2014 Dues - J Waite, 421.000.74.534.80.49.00 20.00 Total :330.43 208257 4/17/2014 074833 PIONEER CABLE CONTRACTORS E2AC.Pmt 1 E2AC.PMT 1 THRU 3/31/14 E2AC.Pmt 1 thru 3/31/14 112.200.68.595.33.65.00 147,084.00 Total :147,084.00 208258 4/17/2014 028860 PLATT ELECTRIC SUPPLY INC B975127 MCH - Circ Lamps MCH - Circ Lamps 001.000.66.518.30.31.00 42.00 Freight 001.000.66.518.30.31.00 9.93 9.5% Sales Tax 001.000.66.518.30.31.00 4.93 Total :56.86 208259 4/17/2014 029117 PORT OF EDMONDS 04371 UNIT F1 B1 FUEL Fire Boat - Fuel 511.000.77.548.68.32.00 110.95 31Page: Packet Page 58 of 424 04/17/2014 Voucher List City of Edmonds 32 10:40:31AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :110.952082594/17/2014 029117 029117 PORT OF EDMONDS 208260 4/17/2014 066786 RELIABLE SECURITY SOUND & DATA 21539 INV#21539 - EDMONDS PD MAXXESS UPGRADE TO EAXXESS 001.000.41.521.10.49.00 1,423.47 MAXXESS UPGRADE TO EAXXESS 001.000.31.518.88.48.00 1,423.47 MAXXESS UPGRADE TO EAXXESS 001.000.66.518.30.48.00 1,423.47 MAXXESS UPGRADE TO EAXXESS 001.000.23.512.50.48.00 1,423.47 9.5% Sales Tax 001.000.41.521.10.49.00 135.23 9.5% Sales Tax 001.000.31.518.88.48.00 135.23 9.5% Sales Tax 001.000.66.518.30.48.00 135.23 9.5% Sales Tax 001.000.23.512.50.48.00 135.23 Total :6,234.80 208261 4/17/2014 066786 RELIABLE SECURITY SOUND & DATA 21551 PS - Text Key Pad PS - Text Key Pad 001.000.66.518.30.31.00 148.06 Freight 001.000.66.518.30.31.00 14.00 9.5% Sales Tax 001.000.66.518.30.31.00 15.40 PS - Cour Panic Button Service Call21552 PS - Cour Panic Button Service Call 001.000.66.518.30.48.00 337.75 9.5% Sales Tax 001.000.66.518.30.48.00 32.09 Total :547.30 208262 4/17/2014 061540 REPUBLIC SERVICES #197 3-0197-0800478 FIRE STATION #20 23009 88TH AVE W 32Page: Packet Page 59 of 424 04/17/2014 Voucher List City of Edmonds 33 10:40:31AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208262 4/17/2014 (Continued)061540 REPUBLIC SERVICES #197 FIRE STATION #20 23009 88TH AVE W 001.000.66.518.30.47.00 141.11 PUBLIC WORKS OMC 7110 210TH ST SW3-0197-0800897 PUBLIC WORKS OMC 7110 210TH ST SW 001.000.65.518.20.47.00 27.93 PUBLIC WORKS OMC 7110 210TH ST SW 111.000.68.542.90.47.00 106.13 PUBLIC WORKS OMC 7110 210TH ST SW 421.000.74.534.80.47.00 106.13 PUBLIC WORKS OMC 7110 210TH ST SW 423.000.75.535.80.47.10 106.13 PUBLIC WORKS OMC 7110 210TH ST SW 511.000.77.548.68.47.00 106.13 PUBLIC WORKS OMC 7110 210TH ST SW 422.000.72.531.90.47.00 106.15 FIRE STATION #16 8429 196TH ST SW3-0197-0801132 FIRE STATION #16 8429 196TH ST SW 001.000.66.518.30.47.00 149.57 CLUBHOUSE 6801 N MEADOWDALE RD3-0197-0829729 CLUBHOUSE 6801 N MEADOWDALE RD 001.000.66.518.30.47.00 64.98 Total :914.26 208263 4/17/2014 006841 RICOH USA INC 5030154743 Additional Images DSD RICOH 907EX Additional Images DSD RICOH 907EX 001.000.62.524.10.45.00 65.66 Additional Images - Eng RICOH MPC60005030154744 Additional Images - Eng RICOH MPC6000 001.000.62.524.10.45.00 194.87 Total :260.53 208264 4/17/2014 070042 RICOH USA INC 92156559 Rent on Engineering's MPC6000 Rent on Engineering's MPC6000 001.000.62.524.10.45.00 443.48 Rent on 907EX Copier/ Printer for92156572 33Page: Packet Page 60 of 424 04/17/2014 Voucher List City of Edmonds 34 10:40:31AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208264 4/17/2014 (Continued)070042 RICOH USA INC Rent on 907EX Copier/ Printer for 001.000.62.524.10.45.00 827.00 Total :1,270.48 208265 4/17/2014 067447 RILEY, CHARLES H.4/8/2014 LEOFF 1 copay reimbursement LEOFF 1 copay reimbursement 009.000.39.517.20.23.00 332.75 Total :332.75 208266 4/17/2014 074834 ROBINSON, JASON ROBINSON EXP CLAIM REIMBURSEMENT FOR MVV POSTCARDS - ROBINS MISSION, VISION, VALUES POSTCARDS 001.000.41.521.10.31.00 94.21 Total :94.21 208267 4/17/2014 069062 RONGERUDE, JOHN 8020 PUBLIC DEFENDER PUBLIC DEFENDER - ROSE ADAMS 001.000.39.512.52.41.00 4,500.00 Total :4,500.00 208268 4/17/2014 072725 SAGACITY CUSTOM PUBLISHING 2014-5118-2 AD IN WASHINGTON STATE VISITOR'S GUIDE Ad in Washington State Visitor's Guide 120.000.31.575.42.44.00 947.50 Total :947.50 208269 4/17/2014 065001 SCHIRMAN, RON 4/9/2014 LEOFF 1 reibursement LEOFF 1 reibursement 009.000.39.517.20.23.00 1,258.80 Total :1,258.80 208270 4/17/2014 036070 SHANNON TOWING INC 199835 INV#199835 - EDMONDS PD TOW 1990 CHRYSLER-NO LICENSE # 001.000.41.521.22.41.00 158.00 9.5% Sales Tax 001.000.41.521.22.41.00 15.01 INV#199902 - EDMONDS PD199902 TOW 1990 CHRYSLER-NO LICENSE# 34Page: Packet Page 61 of 424 04/17/2014 Voucher List City of Edmonds 35 10:40:31AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208270 4/17/2014 (Continued)036070 SHANNON TOWING INC 001.000.41.521.22.41.00 158.00 9.5% Sales Tax 001.000.41.521.22.41.00 15.01 Total :346.02 208271 4/17/2014 068489 SIRENNET.COM 0168482-IN Unit EQ93PO - Lightbar, Interior Unit EQ93PO - Lightbar, Interior 511.100.77.594.48.64.00 819.57 Unit 455 - Strobe Bulbs0168507-IN Unit 455 - Strobe Bulbs 511.000.77.548.68.31.10 413.00 Total :1,232.57 208272 4/17/2014 074837 SMITH, MARGARET SMITH 04082014 REFUND DAMAGE DEPOSIT AND ONE HOUR OF REFUND DAMAGE DEPOSIT AND ONE HOUR OF 001.000.239.200 515.00 Total :515.00 208273 4/17/2014 037375 SNO CO PUD NO 1 2007-0685-1 TRAFFIC LIGHT 21200 84TH AVE W / METER 1 TRAFFIC LIGHT 21200 84TH AVE W / METER 111.000.68.542.64.47.00 32.33 TRAFFIC LIGHT 961 PUGET DR / METER 100002007-2302-1 TRAFFIC LIGHT 961 PUGET DR / METER 111.000.68.542.64.47.00 39.44 PEDEST CAUTION LIGHT 9301 PUGET DR / MET2014-3124-4 PEDEST CAUTION LIGHT 9301 PUGET DR / 111.000.68.542.64.47.00 31.27 TRAFFIC LIGHT 21531 HWY 99 / METER 100042014-4175-5 TRAFFIC LIGHT 21531 HWY 99 / METER 111.000.68.542.68.47.00 89.35 ALDERWOOD INTERIE 6130 168TH ST SW / MET2017-9000-3 ALDERWOOD INTERIE 6130 168TH ST SW / 421.000.74.534.80.47.00 34.23 TRAFFIC LIGHT 21931 HWY 99 / METER 100042022-8945-0 TRAFFIC LIGHT 21931 HWY 99 / METER 35Page: Packet Page 62 of 424 04/17/2014 Voucher List City of Edmonds 36 10:40:31AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208273 4/17/2014 (Continued)037375 SNO CO PUD NO 1 111.000.68.542.64.47.00 154.10 Total :380.72 208274 4/17/2014 037375 SNO CO PUD NO 1 2019-2988-2 WWTP FLOW METER 8421 244TH ST SW / METER WWTP FLOW METER 8421 244TH ST SW / 423.000.76.535.80.47.62 32.33 Total :32.33 208275 4/17/2014 037375 SNO CO PUD NO 1 2025-4064-7 SIERRA PARK 8100 190TH ST SW / METER 100 SIERRA PARK 8100 190TH ST SW / METER 001.000.64.576.80.47.00 32.33 Total :32.33 208276 4/17/2014 063941 SNO CO SHERIFFS OFFICE 2014-1991 INV#2014-1991 - EDMONDS PD 58.5 BOOKINGS @ $95.94 - 3/14 001.000.39.523.60.51.00 5,612.49 529.33 HOUSING DAYS @ $66.63 - 3/14 001.000.39.523.60.51.00 35,269.26 5 WORK RELEASE @ $44.77 - 3/14 001.000.39.523.60.51.00 223.85 CREDIT ON #2014-1991 - EDMONDS PD2014-1991 CR 5 WORK RELEASE @ $7 - 3/14 001.000.39.523.60.51.00 -35.00 Total :41,070.60 208277 4/17/2014 063941 SNO CO SHERIFFS OFFICE I000354831 INV#I000354831 CUST#SSH00095 - EDMONDS P RANGE USAGE 10.5 HRS 2/18/14 001.000.41.521.40.41.00 525.00 RANGE USAGE 10.5 HRS 2/19/14 001.000.41.521.40.41.00 525.00 INV#I000356189 CUST#SSH00095 - EDMONDS PI000356189 RANGE USAGE 11 HRS 3/6/14 001.000.41.521.40.41.00 550.00 RANGE USAGE 3 HRS 3/19/14 001.000.41.521.40.41.00 150.00 36Page: Packet Page 63 of 424 04/17/2014 Voucher List City of Edmonds 37 10:40:31AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :1,750.002082774/17/2014 063941 063941 SNO CO SHERIFFS OFFICE 208278 4/17/2014 063941 SNO CO SHERIFFS OFFICE MAR 2014 JAIL MEDICA MARCH 2014 JAIL MEDICAL COSTS - EDMONDS INMATE MEDICATION - MARCH 2014 001.000.39.523.60.31.00 22.53 Total :22.53 208279 4/17/2014 037800 SNOHOMISH HEALTH DISTRICT CEDM Fac Maint - HEP/B (1) Fac Maint - HEP/B (1) 001.000.66.518.30.41.00 108.00 Total :108.00 208280 4/17/2014 040250 STEUBER DISTRIBUTING 2767747 GREENHOUSE SUPPLIES GREENHOUSE SUPPLIES 125.000.64.576.80.31.00 824.00 9.5% Sales Tax 125.000.64.576.80.31.00 72.51 Total :896.51 208281 4/17/2014 073970 TALLMAN, TYLER TALLMAN 04142014 1.5 HOURS PICKLE BALL ATTENDANT 1.5 HOURS PICKLE BALL ATTENDANT 001.000.64.575.52.41.00 15.00 Total :15.00 208282 4/17/2014 069576 THE BANK OF NEW YORK MELLON 111-1593218 EDMLTGOREF12 Limited General Obligation Tax 231.000.31.592.19.89.00 300.00 EDMLTGOREF12111-1593219 Limited General Obligation Tax 231.000.31.592.19.89.00 303.65 Total :603.65 208283 4/17/2014 041960 TOWN & COUNTRY FENCE INC 48192 INSTALL NEW BACKSTOP AND LID INSTALL NEW BACKSTOP AND LID 001.000.64.576.80.48.00 3,534.86 9.5% Sales Tax 001.000.64.576.80.48.00 335.82 37Page: Packet Page 64 of 424 04/17/2014 Voucher List City of Edmonds 38 10:40:31AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :3,870.682082834/17/2014 041960 041960 TOWN & COUNTRY FENCE INC 208284 4/17/2014 074494 UK SOCCER ELITE UK ELITE 18045 UK ELITE SOCCER CAMP 18045 UK ELITE SOCCER CAMP 18045 001.000.64.575.52.41.00 2,112.00 Total :2,112.00 208285 4/17/2014 062693 US BANK 5923 PAW CONF MEMBERSHIP EASC FORECAST Planning Association of Wa membership 001.000.61.558.70.49.00 365.00 Total :365.00 208286 4/17/2014 062693 US BANK 2519 INV#2519 04/07/14 - TRAINING - EDMONDS P BOXES TO SHIP RIFLES 001.000.41.521.40.31.00 23.00 INV#3181 04/07/14 - BARD - EDMONDS PD3181 REG. LEE-COMBAT FIRST AID 001.000.41.521.40.49.00 175.00 REG.RAMSEUR - COMBAT FIRST AID 001.000.41.521.40.49.00 175.00 MINDFLASH-MO FEE FOR ONLINE ~ 001.000.41.521.40.49.00 199.00 REG.TRYKAR-SNO CO ELDER ABUSE 001.000.41.521.40.49.00 15.00 REG. TRYKAR-CHILD JUSTICE CONF 001.000.41.521.40.49.00 150.00 REG. TRYKAR-CHILD ABUSE/FMY 001.000.41.521.40.49.00 395.00 SANDISK 4GB MEMORY CARDS 001.000.41.521.22.31.00 26.06 CANON POWERSHOT CAMERAS 001.000.41.521.22.31.00 135.78 ASP S&W TRAINING SERIES 001.000.41.521.40.31.00 56.94 SCHEDULING SERVICE FOR NEW WORLD 001.000.41.521.40.49.00 23.00 38Page: Packet Page 65 of 424 04/17/2014 Voucher List City of Edmonds 39 10:40:31AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208286 4/17/2014 (Continued)062693 US BANK LODGING-MOORE-PNWD-IAI CONF 001.000.41.521.40.43.00 146.29 INV#3314 04/07/14 - LAWLESS - EDMONDS PD3314 COLLAPSIBLE LITTER-TALON II 628.000.41.521.23.31.00 564.99 RAID BAG STOCKED 628.000.41.521.23.31.00 351.38 MAGPUL WINDOW MAGAZINE 30 RD 628.000.41.521.23.31.00 479.99 MIL-SPEC .50 CAL AMMO CANS 628.000.41.521.23.31.00 53.58 GORILLA BAR 628.000.41.521.23.31.00 265.37 MONOSHOCK RAM 628.000.41.521.23.31.00 394.27 THUNDERSLEDGE 628.000.41.521.23.31.00 98.57 INV#3520 04/07/14 - TRAINING - EDMONDS P3520 REG. FALK-MOTOR TRAIN/CERT 001.000.41.521.40.49.00 150.00 REG. HARBINSON-MOTOR TRAIN/CER 001.000.41.521.40.49.00 150.00 REG. ROTH-MOTOR TRAIN/CERT 001.000.41.521.40.49.00 150.00 INV#7914 04/07/14 - THOMPSON - EDMONDS P7914 REG. WAPRO TRAINING-THOMPSON 001.000.41.521.40.49.00 140.00 GUNZILLA GUN CLEANER 001.000.41.521.40.31.00 121.23 NIX TEST KITS "L" 001.000.41.521.80.31.00 125.12 NIX TEST KITS "U" 001.000.41.521.80.31.00 83.42 ENGRAVING/NEW PLAQUES 10-35 YRS 39Page: Packet Page 66 of 424 04/17/2014 Voucher List City of Edmonds 40 10:40:31AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208286 4/17/2014 (Continued)062693 US BANK 001.000.41.521.10.31.00 359.16 6 - 10 YR SERVICE PLAQUES 001.000.41.521.10.31.00 170.82 3 - 15 YR SERVICE PLAQUES 001.000.41.521.10.31.00 98.55 PREVIOUS ITEMS-CHGED IN ERROR~ 001.000.41.521.10.31.00 20.93 10x10 STEEL FRAME CANOPY 001.000.41.521.21.35.00 251.84 HARD DISK 1TD USB HARD DRIVE 001.000.41.521.21.31.00 159.99 Total :5,709.28 208287 4/17/2014 062693 US BANK 3470 DOMAIN NAME REGISTRATION BulkRegister.com - Domain name 001.000.31.518.88.49.00 41.85 HP COMPUTERS, ASUS MONITORS, PANIC BUTTO5179 DESI Telephone - Mitel Superset 001.000.31.518.88.35.00 100.82 Newegg.com - Prolitex ELPLP13 001.000.31.518.88.48.00 98.95 Newegg.com - ASUS VS Series VS228H-P 001.000.41.521.11.35.00 295.16 Astral Communications - AirLink LS300 001.000.31.518.88.35.00 712.85 Newegg.com - ASUS VS Series VS228H-P 001.000.65.518.20.35.00 442.74 Bluebeam Software - Revu End User 001.000.31.518.88.31.00 4,158.00 Newegg.com - ERGOTRON 60-254-007 75 mm 001.000.31.518.88.48.00 35.98 Dotgov.gov - Domain Name registration - 001.000.31.518.88.49.00 250.00 SystemTools Software - Hyena system 40Page: Packet Page 67 of 424 04/17/2014 Voucher List City of Edmonds 41 10:40:31AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208287 4/17/2014 (Continued)062693 US BANK 001.000.31.518.88.31.00 312.00 Newegg.com - US Robotics USR5637 high 001.000.31.518.88.35.00 42.99 Newegg.com - ASUS VS Series VS228H-P 001.000.62.524.10.35.00 279.98 Newegg.com - ASUS VS Series VS228H-P 001.000.31.518.88.35.00 349.96 Newegg.com - C2G 43053 50 pk 001.000.31.518.88.31.00 34.99 Newegg.com - Seagate Barracuda 7200.14 001.000.31.518.88.35.00 69.99 Newegg.com - Seagate Barracuda 7200.14 423.000.75.535.80.35.00 109.99 Newegg.com - Seagate Barracuda 7200.14 001.000.31.518.88.31.00 19.98 Newegg.com - Seagate Barracuda 7200.14 423.000.75.535.80.31.00 38.99 Newegg.com - HP 90 400 ml Black Ink 001.000.67.532.20.48.00 152.99 Delcom Products - USB HID Red Button 001.000.22.518.10.35.00 54.80 Delcom Products - USB HID Red Button 001.000.67.532.20.35.00 54.79 Newegg.com - Fosmon high quality 001.000.31.518.88.31.00 189.80 Experts Exchange.com - IT Solutions 001.000.31.518.88.49.00 12.95 Hauppauge Computer Works - USB LIve2 423.000.75.535.80.31.00 60.78 Hostmonster.com - Web hosting renewal - 001.000.31.518.88.49.00 119.88 HP EliteDesk 800 G1 TWR desk top 001.000.31.518.88.35.00 3,300.90 Newegg.com - ASUS VS Series VS228H-P 41Page: Packet Page 68 of 424 04/17/2014 Voucher List City of Edmonds 42 10:40:31AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208287 4/17/2014 (Continued)062693 US BANK 001.000.64.571.21.35.00 154.98 Newegg.com - ASUS VS Series VS228H-P 001.000.41.521.10.35.00 279.98 Newegg.com - DYMO permanent adhesive D1 001.000.31.518.88.31.00 40.95 Ergo Depot - ESI Edge Monitor Arm - 001.000.41.521.10.35.00 361.20 HP Elite Desk 800 G1 desktop computer 001.000.31.518.88.35.00 1,212.46 Total :13,391.68 208288 4/17/2014 062693 US BANK 3249 CREDIT CARD USPS POSTAGE FOR PASSPORTS 001.000.23.512.50.42.00 252.50 Total :252.50 208289 4/17/2014 062693 US BANK 4697 RETIREMENT POSTER FRAMING Retirement poster for Marie Harrison 001.000.21.513.10.41.00 73.99 9.5% Sales Tax 001.000.21.513.10.41.00 7.03 LUNCHEON INTERVIEW MEETING7483 Luncheon interview with potential 001.000.21.513.10.49.00 7.14 Luncheon meeting w/Mayor Smith 001.000.21.513.10.49.00 22.00 Total :110.16 208290 4/17/2014 062693 US BANK 8313 ENG. CREDIT CARD THRU MARCH 2014 Standard Specs 2014 (12 Copies)~ 001.000.67.532.20.49.00 374.62 Hydrology Software (Charge to 2013-2015 422.000.72.594.31.41.20 495.00 Total :869.62 42Page: Packet Page 69 of 424 04/17/2014 Voucher List City of Edmonds 43 10:40:31AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208291 4/17/2014 062693 US BANK 0378 Training Conference- Mary Ann Training Conference- Mary Ann 001.000.22.518.10.49.00 320.00 Lunch meeting 001.000.22.518.10.49.00 83.15 Extended Care Lead advertising 001.000.22.518.10.44.00 50.00 Office Coordinator advertising 001.000.22.518.10.44.00 50.00 Summer Preschool Sup. advertising 001.000.22.518.10.44.00 25.00 Street Maintenance worker advertising 001.000.22.518.10.44.00 25.00 Custodian advertising 001.000.22.518.10.44.00 50.00 cultural services intern advertising 001.000.22.518.10.44.00 10.00 Parks Maintenance Worker advertising 001.000.22.518.10.44.00 50.00 Total :663.15 208292 4/17/2014 062693 US BANK 3405 NEEC - 2014 BOC Cert Maint. D Housler NEEC - 2014 BOC Cert Maint. D Housler 001.000.66.518.30.49.00 65.00 NEEC - 2014 BOC Cert Maint D Startzman 001.000.66.518.30.49.00 65.00 NEEC - 2014 BOC Cert Maint L LaFave 001.000.66.518.30.49.00 65.00 IFMA - Training with credit towards BOC 001.000.66.518.30.49.00 130.00 Guardian Security - Old PW 001.000.66.518.30.48.00 55.00 Jackson System - Brackett Rm - Twinning 001.000.66.518.30.31.00 165.00 Jade Learning - Certifications - E 43Page: Packet Page 70 of 424 04/17/2014 Voucher List City of Edmonds 44 10:40:31AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208292 4/17/2014 (Continued)062693 US BANK 001.000.66.518.30.49.00 250.00 L&I - Electrical Admin Renewal - E 001.000.66.518.30.49.00 132.20 Work and More - Work Jeans (4) D3546 Work and More - Work Jeans (4) D 001.000.66.518.30.24.00 157.68 Fred Meyer - PW Supplies 001.000.65.518.20.31.00 1.48 Fred Meyer - PW Supplies 111.000.68.542.90.31.00 5.62 Fred Meyer - PW Supplies 422.000.72.531.90.31.00 5.62 Fred Meyer - PW Supplies 421.000.74.534.80.31.00 5.62 Fred Meyer - PW Supplies 423.000.75.535.80.31.00 5.62 Fred Meyer - PW Supplies 511.000.77.548.68.31.10 5.61 Verizon - Charging Cords and Adaptors 111.000.68.542.90.31.00 30.78 Verizon - Charging Cords and Adaptors 422.000.72.531.90.31.00 30.78 Verizon - Charging Cords and Adaptors 421.000.74.534.80.31.00 30.78 Verizon - Charging Cords and Adaptors 423.000.75.535.80.31.00 30.79 Verizon - Charging Cords and Adaptors 111.000.68.542.90.31.00 24.63 Verizon - Charging Cords and Adaptors 422.000.72.531.90.31.00 24.63 Verizon - Charging Cords and Adaptors 421.000.74.534.80.31.00 24.63 Verizon - Charging Cords and Adaptors 423.000.75.535.80.31.00 24.62 44Page: Packet Page 71 of 424 04/17/2014 Voucher List City of Edmonds 45 10:40:31AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208292 4/17/2014 (Continued)062693 US BANK Verizon - Charging Cords and Adaptors 111.000.68.542.90.31.00 18.47 Verizon - Charging Cords and Adaptors 422.000.72.531.90.31.00 18.47 Verizon - Charging Cords and Adaptors 421.000.74.534.80.31.00 18.47 Verizon - Charging Cords and Adaptors 423.000.75.535.80.31.00 18.47 Amazon - PW front desk accessories 001.000.65.518.20.31.00 173.29 FredPryor - Dev Emotional Intelligence 421.000.74.534.80.49.00 124.00 Green River Comm Coll - WETRC Class - 421.000.74.534.80.49.00 370.00 Amazon - PW - Car Chargers 001.000.65.518.20.31.00 59.94 Amazon - PW Admin front desk - stapler, 001.000.65.518.20.31.00 38.00 LifeProof - Water/Sewer - IPad Cases 421.000.74.534.80.31.00 259.98 LifeProof - Water/Sewer - IPad Cases 423.000.75.535.80.31.00 259.98 Verizon - Water - Phone case 421.000.74.534.80.31.00 21.89 Home Depot - Shop Supplies7299 Home Depot - Shop Supplies 511.000.77.548.68.31.20 16.43 Hardware Spec- Shop Supplies 511.000.77.548.68.31.20 128.49 Pro Guard - Unit 451& eq93po - Airbag 511.100.77.594.48.64.00 167.00 Pro Guard - Unit 451& eq93po - Airbag 511.000.77.548.68.31.10 167.00 Mitchell1 - Fleet Shop - On line Repair 45Page: Packet Page 72 of 424 04/17/2014 Voucher List City of Edmonds 46 10:40:31AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208292 4/17/2014 (Continued)062693 US BANK 511.000.77.548.68.49.00 1,760.76 Snap on Equip - Tire Machine Valve 511.000.77.548.68.31.20 114.43 Amazon - Fleet Shop - Alternator Tool 511.000.77.548.68.35.00 100.78 Fisheries Supplies - Unit G07SWR - 511.000.77.548.68.31.10 126.92 Walmart - Unit 106 - 12V Charger 511.000.77.548.68.31.10 123.84 Costco - EQ81WR - Backup Camera System 511.100.77.594.48.64.00 218.99 D&R - EQ93PO - Power Dist With shutdown 511.100.77.594.48.64.00 224.90 Total :5,866.59 208293 4/17/2014 062693 US BANK 4675 EDMONDS WATCH EDMONDS WATCH 001.000.64.571.21.49.00 62.50 6 TIDE TABLE BOOKS 001.000.64.571.23.31.00 13.07 PENS FOR CEMETERY BOARD 130.000.64.536.50.31.00 185.00 MOVE 60 KIDS FUN RUN 001.000.64.571.22.31.00 151.20 CUP OF CATAPILLARS 001.000.64.575.56.31.00 18.44 TITLE FOR CIVIC FIELD 126.000.39.594.75.61.00 273.00 VENDOR SPACE FOR CEMETERY BOARD AT 130.000.64.536.20.49.00 25.00 FLAT HOOP SET 001.000.64.575.56.31.00 96.57 SEED FOR FLOWER PROGRAM 001.000.64.576.81.31.00 20.75 46Page: Packet Page 73 of 424 04/17/2014 Voucher List City of Edmonds 47 10:40:31AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :845.532082934/17/2014 062693 062693 US BANK 208294 4/17/2014 062693 US BANK 3389 Refreshments for 2014 Council Retreat Refreshments for 2014 Council Retreat 001.000.11.511.60.31.00 82.67 Logitech wireless keyboard for Mesaros 001.000.11.511.60.31.00 51.98 Total :134.65 208295 4/17/2014 062693 US BANK 6045 Book "Sustainable Dev. Projects" for Book "Sustainable Dev. Projects" for 001.000.62.558.60.49.00 51.95 WSDOT Variance. 001.000.62.558.60.44.00 699.24 SEPA/2012 SewerReplacement. 423.000.75.594.35.41.30 54.48 Total :805.67 208296 4/17/2014 044960 UTILITIES UNDERGROUND LOC CTR 4030123 UTILITIES UNDERGROUND LOCATION CENTER UTILITIES UNDERGROUND LOCATION CENTER 421.000.74.534.80.41.00 69.62 UTILITIES UNDERGROUND LOCATION CENTER 422.000.72.531.90.41.00 69.62 UTILITIES UNDERGROUND LOCATION CENTER 423.000.75.535.80.41.00 71.73 Total :210.97 208297 4/17/2014 068259 WA ST CRIMINAL JUSTICE 20113338 INV 20113338 TYLER BUCKINGHAM BLEA - EDM BASIC LE ACADEMY - BUCKINGHAM 001.000.41.521.40.49.00 2,975.00 Total :2,975.00 208298 4/17/2014 065035 WASHINGTON STATE PATROL I14007309 INV#I14007309 EDM301 EDMONDS PD - MAR 14 BACKGROUND CHECKS - MAR 2014 001.000.237.100 198.00 Total :198.00 47Page: Packet Page 74 of 424 04/17/2014 Voucher List City of Edmonds 48 10:40:31AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208299 4/17/2014 047960 WEAN, GREG 4/9/2014 LEOFF 1 reimburesment LEOFF 1 reimburesment 009.000.39.517.20.23.00 150.00 Total :150.00 208300 4/17/2014 064800 WEHOP 468051 FLOWER PROGRAM FLOWER PROGRAM 125.000.64.576.80.31.00 1,961.50 9.5% Sales Tax 125.000.64.576.80.31.00 186.34 BEGONIAS468052 BEGONIAS 001.000.64.576.81.31.00 47.00 9.5% Sales Tax 001.000.64.576.81.31.00 4.47 Total :2,199.31 208301 4/17/2014 073552 WELCO SALES LLC 6243 INV#6243 - EDMONDS PD 50 CORRECTION NOTICE BOOKS 001.000.41.521.11.31.00 443.62 9.5% Sales Tax 001.000.41.521.11.31.00 42.14 Total :485.76 208302 4/17/2014 073552 WELCO SALES LLC 6227 RERUN BUSINESS CARDS FOR SCOTT JAMES Rerun busi. cards Scott James250-00315 001.000.31.514.20.31.00 20.60 9.5% Sales Tax 001.000.31.514.20.31.00 1.96 Total :22.56 208303 4/17/2014 073552 WELCO SALES LLC 6234 Water Quality - #10 Window Envelopes Water Quality - #10 Window Envelopes 421.000.74.534.80.31.00 236.00 9.5% Sales Tax 421.000.74.534.80.31.00 22.42 48Page: Packet Page 75 of 424 04/17/2014 Voucher List City of Edmonds 49 10:40:31AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :258.422083034/17/2014 073552 073552 WELCO SALES LLC 208304 4/17/2014 073552 WELCO SALES LLC 6239 ENVELOPES ENVELOPES 001.000.64.571.21.31.00 98.00 9.5% Sales Tax 001.000.64.571.21.31.00 9.31 500 LETTERHEAD PR6251 500 LETTERHEAD PR 001.000.64.571.21.31.00 116.00 9.5% Sales Tax 001.000.64.571.21.31.00 11.02 Total :234.33 208305 4/17/2014 049208 WESTERN EQUIP DIST INC 746910 Unit 109 - Bearings, Castor Wheels Unit 109 - Bearings, Castor Wheels 511.000.77.548.68.31.10 140.10 Freight 511.000.77.548.68.31.10 16.43 9.5% Sales Tax 511.000.77.548.68.31.10 14.87 Total :171.40 208306 4/17/2014 064008 WETLANDS & WOODLANDS 7720 DOGWOOD DOGWOOD 001.000.64.576.81.31.00 114.75 9.5% Sales Tax 001.000.64.576.81.31.00 10.90 ASSORTED RHODODENDRON7721 ASSORTED RHODODENDRON 001.000.64.576.80.31.00 53.25 9.5% Sales Tax 001.000.64.576.80.31.00 5.06 Total :183.96 208307 4/17/2014 072057 XYLEM DEWATERING SOLUTIONS 165066 SENSOR CABLES AND CONNECTIONS 49Page: Packet Page 76 of 424 04/17/2014 Voucher List City of Edmonds 50 10:40:31AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208307 4/17/2014 (Continued)072057 XYLEM DEWATERING SOLUTIONS SENSOR CABLES AND CONNECTIONS 423.000.76.535.80.31.11 2,049.54 9.5% Sales Tax 423.000.76.535.80.31.11 194.71 Total :2,244.25 Bank total :516,501.57131 Vouchers for bank code :usbank 516,501.57Total vouchers :Vouchers in this report131 50Page: Packet Page 77 of 424 PROJECT NUMBERS (By Project Title) Funding Project Title Project Accounting Number Engineering Project Number STR 100th Ave W/Firdale Ave/238th St. SW/Traffic Signal Upgrade c329 E0AA STR 15th St. SW Walkway (Edmonds Way to 8th Ave)c424 E3DC STM 190th Pl SW Wall Construction c428 E3FF STR 2009 Street Overlay Program c294 E9CA WTR 2010 Waterline Replacement Program c363 E0JA STR 2011 Residential Neighborhood Traffic Calming c343 E1AB WTR 2011 Waterline Replacement Program c333 E1JA STM 2012 Citywide Storm Drainage Improvements c382 E2FE SWR 2012 Sanitary Sewer Comp Plan Update c369 E2GA SWR 2012 Sewermain-Alder/Dellwood/Beach Pl/224th St. Sewer Replacement c347 E1GA WTR 2012 Waterline Overlay Program c388 E2CA WTR 2012 Waterline Replacement Program c340 E1JE STM 2013 Citywide Drainage Replacement c406 E3FA STM 2013 Lake Ballinger Basin Study & Associated Projects c407 E3FB SWR 2013 Sewerline Replacement Project c398 E3GA WTR 2013 Waterline Replacement Program c397 E3JA STM 2014 Drainage Improvements c433 E4FA STM 2014 Lake Ballinger Associated Projects c436 E4FD STR 2014 Overlay Program c438 E4CA WTR 2014 Waterline Replacement Program c422 E4JA STM 2014 Willow Creek Daylighting/Edmonds Marsh Restoration c435 E4FC SWR 2015 Sewerline Replacement Project c441 E4GA WTR 2015 Waterline Replacement Program c440 E4JB STR 220 7th Ave N Sidewalk c421 E3DA WTR 224th Waterline Relocation (2013)c418 E3JB STR 226th Street Walkway Project c312 E9DA STR 228th St. SW Corridor Improvements i005 E7AC STR 236th St. SW Walkway (Edmonds Way to Madrona School)c425 E3DD STR 238th St. SW Walkway (100th Ave to 104th Ave)c423 E3DB STR 5th Ave Overlay Project c399 E2CC STR 76th Ave W at 212th St SW Intersection Improvements c368 E1CA WTR 76th Ave W Waterline Extension with Lynnwood c344 E1JB STR 76th Avenue West/75th Place West Walkway Project c245 E6DA STR 9th Avenue Improvement Project c392 E2AB Revised 4/17/2014 Packet Page 78 of 424 PROJECT NUMBERS (By Project Title) Funding Project Title Project Accounting Number Engineering Project Number STR ADA Curb Ramp Upgrades along 3rd Ave S c426 E3DE SWR Alder Sanitary Sewer Pipe Rehabilitation (2013 Sewer Pipe Rehab CIPP)c390 E2GB WTR AWD Intertie and Reservoir Improvements c324 E0IA STR Caspers/Ninth Avenue/Puget Drive (SR524) Walkway Project c256 E6DB PRK City Spray Park c417 E4MA STR Citywide Safety Improvements c404 E2AC SWR City-Wide Sewer Improvements c301 E8GD STM Dayton Street & SR104 Storm Drainage Alternatives c374 E1FM PM Dayton Street Plaza c276 E7MA STM Dayton Street Storm Improvements (6th Ave - 8th Ave)c409 E3FD WTR Edmonds General Facilities Charge Study c345 E1JC STM Edmonds Marsh Feasibility Study c380 E2FC FAC Edmonds Museum Exterior Repairs Project c327 E0LA FAC ESCO III Project c419 E3LB STR Five Corners Roundabout (212th Street SW @ 84th Avenue W)c342 E1AA PM Fourth Avenue Cultural Corridor c282 E8MA FAC Frances Anderson Center Accessibility Upgrades c393 E3LA STR Hwy 99 Enhancements (Phase III)c405 E2AD PM Interurban Trail c146 E2DB STM Lake Ballinger Associated Projects 2012 c381 E2FD STM LID Retrofits Perrinville Creek Basin c434 E4FB SWR Lift Station 2 Improvements (Separated from L/s 13 - 09/01/08)c298 E8GA STR Main Street Lighting and Sidewalk Enhancements c265 E7AA WTR Main Street Watermain c375 E1JK PM Marina Beach Additional Parking c290 E8MB STM North Talbot Road Drainage Improvements c378 E2FA STM Northstream Pipe Abandonment on Puget Drive c410 E3FE STM NPDES m013 E7FG SWR OVD Sewer Lateral Improvements c142 E3GB WTR OVD Watermain Improvements (2003)c141 E3JB STM Perrinville Creek Culvert Replacement c376 E1FN STM Perrinville Creek Stormwater Flow Reduction Retrofit Study c408 E3FC WTR Pioneer Way Road Repair c389 E2CB WTR PRV Station 11 and 12 Abandonment c346 E1JD Revised 4/17/2014 Packet Page 79 of 424 PROJECT NUMBERS (By Project Title) Funding Project Title Project Accounting Number Engineering Project Number STM Public Facilities Water Quality Upgrades c339 E1FD STR School Zone Flashing Beacon/Lighting Grant c420 E3AA PM Senior Center Parking Lot & Landscaping Improvements c321 E9MA FAC Senior Center Roof Repairs c332 E0LB SWR Sewer Lift Station Rehabilitation Design c304 E9GA WTR Sewer, Water, Stormwater Revenue Requirements Update c370 E1GB STR Shell Valley Emergency Access Road c268 E7CB STR SR104 Corridor Transportation Study c427 E3AB General SR104 Telecommunications Conduit Crossing c372 E1EA General SR99 Enhancement Program c238 E6MA STM Storm Contribution to Transportation Projects c341 E1FF STM Storm Drainage Improvements - 88th & 194th c429 E3FG STM Stormwater Development Review Support (NPDES Capacity)c349 E1FH STM Stormwater GIS Support c326 E0FC STR Sunset Walkway Improvements c354 E1DA STM SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System c379 E2FB STM SW Edmonds-105th/106th Ave W Storm Improvements c430 E3FH STM Talbot Rd. Storm Drain Project/Perrinville Creek Mitigation c307 E9FB STR Transportation Plan Update c391 E2AA Revised 4/17/2014 Packet Page 80 of 424 PROJECT NUMBERS (By New Project Accounting Number) Funding Project Accounting Number Engineering Project Number Project Title WTR c141 c141 OVD Watermain Improvements (2003) SWR c142 c142 OVD Sewer Lateral Improvements PM c146 c146 Interurban Trail General c238 c238 SR99 Enhancement Program STR c245 c245 76th Avenue West/75th Place West Walkway Project STR c256 c256 Caspers/Ninth Avenue/Puget Drive (SR524) Walkway Project STR c265 c265 Main Street Lighting and Sidewalk Enhancements STR c268 c268 Shell Valley Emergency Access Road PM c276 c276 Dayton Street Plaza PM c282 c282 Fourth Avenue Cultural Corridor PM c290 c290 Marina Beach Additional Parking STR c294 c294 2009 Street Overlay Program SWR c298 c298 Lift Station 2 Improvements (Separated from L/s 13 - 09/01/08) SWR c301 c301 City-Wide Sewer Improvements SWR c304 c304 Sewer Lift Station Rehabilitation Design STM c307 c307 Talbot Rd. Storm Drain Project/Perrinville Creek Mitigation STR c312 c312 226th Street Walkway Project PM c321 c321 Senior Center Parking Lot & Landscaping Improvements WTR c324 c324 AWD Intertie and Reservoir Improvements STM c326 c326 Stormwater GIS Support FAC c327 c327 Edmonds Museum Exterior Repairs Project STR c329 c329 100th Ave W/Firdale Ave/238th St. SW/Traffic Signal Upgrade FAC c332 c332 Senior Center Roof Repairs WTR c333 c333 2011 Waterline Replacement Program STM c339 c339 Public Facilities Water Quality Upgrades WTR c340 c340 2012 Waterline Replacement Program STM c341 c341 Storm Contribution to Transportation Projects STR c342 c342 Five Corners Roundabout (212th Street SW @ 84th Avenue W) STR c343 c343 2011 Residential Neighborhood Traffic Calming WTR c344 c344 76th Ave W Waterline Extension with Lynnwood WTR c345 c345 Edmonds General Facilities Charge Study WTR c346 c346 PRV Station 11 and 12 Abandonment SWR c347 c347 2012 Sewermain-Alder/Dellwood/Beach Pl/224th St. Sewer Replacement STM c349 c349 Stormwater Development Review Support (NPDES Capacity) Revised 4/17/2014 Packet Page 81 of 424 PROJECT NUMBERS (By New Project Accounting Number) Funding Project Accounting Number Engineering Project Number Project Title STR c354 c354 Sunset Walkway Improvements WTR c363 c363 2010 Waterline Replacement Program STR c368 c368 76th Ave W at 212th St SW Intersection Improvements SWR c369 c369 2012 Sanitary Sewer Comp Plan Update WTR c370 c370 Sewer, Water, Stormwater Revenue Requirements Update General c372 c372 SR104 Telecommunications Conduit Crossing STM c374 c374 Dayton Street & SR104 Storm Drainage Alternatives WTR c375 c375 Main Street Watermain STM c376 c376 Perrinville Creek Culvert Replacement STM c378 c378 North Talbot Road Drainage Improvements STM c379 c379 SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System STM c380 c380 Edmonds Marsh Feasibility Study STM c381 c381 Lake Ballinger Associated Projects 2012 STM c382 c382 2012 Citywide Storm Drainage Improvements WTR c388 c388 2012 Waterline Overlay Program WTR c389 c389 Pioneer Way Road Repair SWR c390 c390 Alder Sanitary Sewer Pipe Rehabilitation (2013 Sewer Pipe Rehab CIPP) STR c391 c391 Transportation Plan Update STR c392 c392 9th Avenue Improvement Project FAC c393 c393 Frances Anderson Center Accessibility Upgrades WTR c397 c397 2013 Waterline Replacement Program SWR c398 c398 2013 Sewerline Replacement Project STR c399 c399 5th Ave Overlay Project STR c404 c404 Citywide Safety Improvements STR c405 c405 Hwy 99 Enhancements (Phase III) STM c406 c406 2013 Citywide Drainage Replacement STM c407 c407 2013 Lake Ballinger Basin Study & Associated Projects STM c408 c408 Perrinville Creek Stormwater Flow Reduction Retrofit Study STM c409 c409 Dayton Street Storm Improvements (6th Ave - 8th Ave) STM c410 c410 Northstream Pipe Abandonment on Puget Drive PRK c417 c417 City Spray Park WTR c418 c418 224th Waterline Relocation (2013) FAC c419 c419 ESCO III Project STR c420 c420 School Zone Flashing Beacon/Lighting Grant Revised 4/17/2014 Packet Page 82 of 424 PROJECT NUMBERS (By New Project Accounting Number) Funding Project Accounting Number Engineering Project Number Project Title STR c421 c421 220 7th Ave N Sidewalk WTR c422 c422 2014 Waterline Replacement Program STR c423 c423 238th St. SW Walkway (100th Ave to 104th Ave) STR c424 c424 15th St. SW Walkway (Edmonds Way to 8th Ave) STR c425 c425 236th St. SW Walkway (Edmonds Way to Madrona School) STR c426 c426 ADA Curb Ramp Upgrades along 3rd Ave S STR c427 c427 SR104 Corridor Transportation Study STM c428 c428 190th Pl SW Wall Construction STM c429 c429 Storm Drainage Improvements - 88th & 194th STM c430 c430 SW Edmonds-105th/106th Ave W Storm Improvements STM c433 c433 2014 Drainage Improvements STM c434 c434 LID Retrofits Perrinville Creek Basin STM c435 c435 2014 Willow Creek Daylighting/Edmonds Marsh Restoration STM c436 c436 2014 Lake Ballinger Associated Projects STR c438 c438 2014 Overlay Program WTR c440 c440 2015 Waterline Replacement Program SWR c441 c441 2015 Sewerline Replacement Project STR i005 i005 228th St. SW Corridor Improvements STM m013 m013 NPDES Revised 4/17/2014 Packet Page 83 of 424 PROJECT NUMBERS (By Engineering Number) STR E0AA c329 100th Ave W/Firdale Ave/238th St. SW/Traffic Signal Upgrade STM E0FC c326 Stormwater GIS Support WTR E0IA c324 AWD Intertie and Reservoir Improvements WTR E0JA c363 2010 Waterline Replacement Program FAC E0LA c327 Edmonds Museum Exterior Repairs Project FAC E0LB c332 Senior Center Roof Repairs STR E1AA c342 Five Corners Roundabout (212th Street SW @ 84th Avenue W) STR E1AB c343 2011 Residential Neighborhood Traffic Calming STR E1CA c368 76th Ave W at 212th St SW Intersection Improvements STR E1DA c354 Sunset Walkway Improvements General E1EA c372 SR104 Telecommunications Conduit Crossing STM E1FD c339 Public Facilities Water Quality Upgrades STM E1FF c341 Storm Contribution to Transportation Projects STM E1FH c349 Stormwater Development Review Support (NPDES Capacity) STM E1FM c374 Dayton Street & SR104 Storm Drainage Alternatives STM E1FN c376 Perrinville Creek Culvert Replacement SWR E1GA c347 2012 Sewermain-Alder/Dellwood/Beach Pl/224th St. Sewer Replacement WTR E1GB c370 Sewer, Water, Stormwater Revenue Requirements Update WTR E1JA c333 2011 Waterline Replacement Program WTR E1JB c344 76th Ave W Waterline Extension with Lynnwood WTR E1JC c345 Edmonds General Facilities Charge Study WTR E1JD c346 PRV Station 11 and 12 Abandonment WTR E1JE c340 2012 Waterline Replacement Program WTR E1JK c375 Main Street Watermain STR E2AA c391 Transportation Plan Update STR E2AB c392 9th Avenue Improvement Project STR E2AC c404 Citywide Safety Improvements STR E2AD c405 Hwy 99 Enhancements (Phase III) WTR E2CA c388 2012 Waterline Overlay Program WTR E2CB c389 Pioneer Way Road Repair STR E2CC c399 5th Ave Overlay Project PM E2DB c146 Interurban Trail STM E2FA c378 North Talbot Road Drainage Improvements STM E2FB c379 SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System STM E2FC c380 Edmonds Marsh Feasibility Study STM E2FD c381 Lake Ballinger Associated Projects 2012 Revised 4/17/2014 Packet Page 84 of 424 PROJECT NUMBERS (By Engineering Number) STM E2FE c382 2012 Citywide Storm Drainage Improvements SWR E2GA c369 2012 Sanitary Sewer Comp Plan Update SWR E2GB c390 Alder Sanitary Sewer Pipe Rehabilitation (2013 Sewer Pipe Rehab CIPP) STR E3AA c420 School Zone Flashing Beacon/Lighting Grant STR E3AB c427 SR104 Corridor Transportation Study STR E3DA c421 220 7th Ave N Sidewalk STR E3DB c423 238th St. SW Walkway (100th Ave to 104th Ave) STR E3DC c424 15th St. SW Walkway (Edmonds Way to 8th Ave) STR E3DD c425 236th St. SW Walkway (Edmonds Way to Madrona School) STR E3DE c426 ADA Curb Ramp Upgrades along 3rd Ave S STM E3FA c406 2013 Citywide Drainage Replacement STM E3FB c407 2013 Lake Ballinger Basin Study & Associated Projects STM E3FC c408 Perrinville Creek Stormwater Flow Reduction Retrofit Study STM E3FD c409 Dayton Street Storm Improvements (6th Ave - 8th Ave) STM E3FE c410 Northstream Pipe Abandonment on Puget Drive STM E3FF c428 190th Pl SW Wall Construction STM E3FG c429 Storm Drainage Improvements - 88th & 194th STM E3FH c430 SW Edmonds-105th/106th Ave W Storm Improvements SWR E3GA c398 2013 Sewerline Replacement Project SWR E3GB c142 OVD Sewer Lateral Improvements WTR E3JA c397 2013 Waterline Replacement Program WTR E3JB c141 OVD Watermain Improvements (2003) WTR E3JB c418 224th Waterline Relocation (2013) FAC E3LA c393 Frances Anderson Center Accessibility Upgrades FAC E3LB c419 ESCO III Project STR E4CA c438 2014 Overlay Program STM E4FA c433 2014 Drainage Improvements STM E4FB c434 LID Retrofits Perrinville Creek Basin STM E4FC c435 2014 Willow Creek Daylighting/Edmonds Marsh Restoration STM E4FD c436 2014 Lake Ballinger Associated Projects SWR E4GA c441 2015 Sewerline Replacement Project WTR E4JA c422 2014 Waterline Replacement Program WTR E4JB c440 2015 Waterline Replacement Program PRK E4MA c417 City Spray Park STR E6DA c245 76th Avenue West/75th Place West Walkway Project STR E6DB c256 Caspers/Ninth Avenue/Puget Drive (SR524) Walkway Project Revised 4/17/2014 Packet Page 85 of 424 PROJECT NUMBERS (By Engineering Number) General E6MA c238 SR99 Enhancement Program STR E7AA c265 Main Street Lighting and Sidewalk Enhancements STR E7AC i005 228th St. SW Corridor Improvements STR E7CB c268 Shell Valley Emergency Access Road STM E7FG m013 NPDES PM E7MA c276 Dayton Street Plaza SWR E8GA c298 Lift Station 2 Improvements (Separated from L/s 13 - 09/01/08) SWR E8GD c301 City-Wide Sewer Improvements PM E8MA c282 Fourth Avenue Cultural Corridor PM E8MB c290 Marina Beach Additional Parking STR E9CA c294 2009 Street Overlay Program STR E9DA c312 226th Street Walkway Project STM E9FB c307 Talbot Rd. Storm Drain Project/Perrinville Creek Mitigation SWR E9GA c304 Sewer Lift Station Rehabilitation Design PM E9MA c321 Senior Center Parking Lot & Landscaping Improvements Revised 4/17/2014 Packet Page 86 of 424 PROJECT NUMBERS (By Project Title) Funding Project Title Project Accounting Number Engineering Project Number FAC Edmonds Museum Exterior Repairs Project c327 E0LA FAC Senior Center Roof Repairs c332 E0LB FAC Frances Anderson Center Accessibility Upgrades c393 E3LA FAC ESCO III Project c419 E3LB General SR104 Telecommunications Conduit Crossing c372 E1EA General SR99 Enhancement Program c238 E6MA PM Interurban Trail c146 E2DB PM Dayton Street Plaza c276 E7MA PM Fourth Avenue Cultural Corridor c282 E8MA PM Marina Beach Additional Parking c290 E8MB PM Senior Center Parking Lot & Landscaping Improvements c321 E9MA PRK City Spray Park c417 E4MA STM Stormwater GIS Support c326 E0FC STM Public Facilities Water Quality Upgrades c339 E1FD STM Storm Contribution to Transportation Projects c341 E1FF STM Stormwater Development Review Support (NPDES Capacity)c349 E1FH STM Dayton Street & SR104 Storm Drainage Alternatives c374 E1FM STM Perrinville Creek Culvert Replacement c376 E1FN STM Edmonds Marsh Feasibility Study c380 E2FC STM 2012 Citywide Storm Drainage Improvements c382 E2FE STM 2013 Citywide Drainage Replacement c406 E3FA STM 2013 Lake Ballinger Basin Study & Associated Projects c407 E3FB STM Perrinville Creek Stormwater Flow Reduction Retrofit Study c408 E3FC STM Dayton Street Storm Improvements (6th Ave - 8th Ave)c409 E3FD STM Northstream Pipe Abandonment on Puget Drive c410 E3FE STM 190th Pl SW Wall Construction c428 E3FF STM Storm Drainage Improvements - 88th & 194th c429 E3FG STM SW Edmonds-105th/106th Ave W Storm Improvements c430 E3FH STM 2014 Drainage Improvements c433 E4FA STM LID Retrofits Perrinville Creek Basin c434 E4FB STM 2014 Willow Creek Daylighting/Edmonds Marsh Restoration c435 E4FC STM 2014 Lake Ballinger Associated Projects c436 E4FD STM NPDES m013 E7FG STM Talbot Rd. Storm Drain Project/Perrinville Creek Mitigation c307 E9FB Revised 4/17/2014 Packet Page 87 of 424 PROJECT NUMBERS (By Project Title) Funding Project Title Project Accounting Number Engineering Project Number STM North Talbot Road Drainage Improvements c378 E2FA STM SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System c379 E2FB STM Lake Ballinger Associated Projects 2012 c381 E2FD STR 100th Ave W/Firdale Ave/238th St. SW/Traffic Signal Upgrade c329 E0AA STR Five Corners Roundabout (212th Street SW @ 84th Avenue W)c342 E1AA STR 2011 Residential Neighborhood Traffic Calming c343 E1AB STR 76th Ave W at 212th St SW Intersection Improvements c368 E1CA STR Sunset Walkway Improvements c354 E1DA STR Transportation Plan Update c391 E2AA STR 9th Avenue Improvement Project c392 E2AB STR Citywide Safety Improvements c404 E2AC STR Hwy 99 Enhancements (Phase III)c405 E2AD STR 5th Ave Overlay Project c399 E2CC STR School Zone Flashing Beacon/Lighting Grant c420 E3AA STR SR104 Corridor Transportation Study c427 E3AB STR 220 7th Ave N Sidewalk c421 E3DA STR 238th St. SW Walkway (100th Ave to 104th Ave)c423 E3DB STR 15th St. SW Walkway (Edmonds Way to 8th Ave)c424 E3DC STR 236th St. SW Walkway (Edmonds Way to Madrona School)c425 E3DD STR ADA Curb Ramp Upgrades along 3rd Ave S c426 E3DE STR 2014 Overlay Program c438 E4CA STR 76th Avenue West/75th Place West Walkway Project c245 E6DA STR Caspers/Ninth Avenue/Puget Drive (SR524) Walkway Project c256 E6DB STR Main Street Lighting and Sidewalk Enhancements c265 E7AA STR 228th St. SW Corridor Improvements i005 E7AC STR Shell Valley Emergency Access Road c268 E7CB STR 2009 Street Overlay Program c294 E9CA STR 226th Street Walkway Project c312 E9DA SWR 2012 Sewermain-Alder/Dellwood/Beach Pl/224th St. Sewer Replacement c347 E1GA SWR 2012 Sanitary Sewer Comp Plan Update c369 E2GA SWR Alder Sanitary Sewer Pipe Rehabilitation (2013 Sewer Pipe Rehab CIPP)c390 E2GB SWR 2013 Sewerline Replacement Project c398 E3GA SWR OVD Sewer Lateral Improvements c142 E3GB SWR 2015 Sewerline Replacement Project c441 E4GA Revised 4/17/2014 Packet Page 88 of 424 PROJECT NUMBERS (By Project Title) Funding Project Title Project Accounting Number Engineering Project Number SWR Lift Station 2 Improvements (Separated from L/s 13 - 09/01/08)c298 E8GA SWR City-Wide Sewer Improvements c301 E8GD SWR Sewer Lift Station Rehabilitation Design c304 E9GA WTR AWD Intertie and Reservoir Improvements c324 E0IA WTR 2010 Waterline Replacement Program c363 E0JA WTR Sewer, Water, Stormwater Revenue Requirements Update c370 E1GB WTR 2011 Waterline Replacement Program c333 E1JA WTR 76th Ave W Waterline Extension with Lynnwood c344 E1JB WTR Edmonds General Facilities Charge Study c345 E1JC WTR PRV Station 11 and 12 Abandonment c346 E1JD WTR 2012 Waterline Replacement Program c340 E1JE WTR Main Street Watermain c375 E1JK WTR 2012 Waterline Overlay Program c388 E2CA WTR Pioneer Way Road Repair c389 E2CB WTR 2013 Waterline Replacement Program c397 E3JA WTR OVD Watermain Improvements (2003)c141 E3JB WTR 224th Waterline Relocation (2013)c418 E3JB WTR 2014 Waterline Replacement Program c422 E4JA WTR 2015 Waterline Replacement Program c440 E4JB Revised 4/17/2014 Packet Page 89 of 424 Payroll Earnings Summary Report City of Edmonds Pay Period: 663 (04/01/2014 to 04/15/2014) Hours AmountHour Type Hour Class Description NO PAY LEAVEABSENT111 21.50 0.00 NO PAY NON HIREDABSENT112 56.00 0.00 SICK LEAVESICK121 385.25 11,893.90 VACATIONVACATION122 1,203.75 48,535.09 HOLIDAY HOURSHOLIDAY123 66.00 2,439.79 FLOATER HOLIDAYHOLIDAY124 21.70 702.89 COMPENSATORY TIMECOMP HOURS125 180.75 6,568.74 Police Sick Leave L & ISICK129 6.75 286.51 Holiday Compensation UsedCOMP HOURS130 0.75 23.94 MILITARY LEAVEMILITARY131 10.00 381.76 BEREAVEMENTBEREAVEMENT141 24.00 678.68 Kelly Day UsedREGULAR HOURS150 300.00 10,603.21 COMPTIME AUTO PAYCOMP HOURS155 36.51 1,522.89 SICK LEAVE PAYOFFSICK157 423.70 27,942.94 VACATION PAYOFFVACATION158 533.18 29,453.11 REGULAR HOURSREGULAR HOURS190 15,597.00 532,184.64 LIGHT DUTYREGULAR HOURS196 42.25 1,534.53 OVERTIME-STRAIGHTOVERTIME HOURS210 16.00 407.51 WATER WATCH STANDBYOVERTIME HOURS215 18.00 787.16 STANDBY TREATMENT PLANTMISCELLANEOUS216 12.00 1,111.72 OVERTIME 1.5OVERTIME HOURS220 238.25 14,584.81 OVERTIME-DOUBLEOVERTIME HOURS225 6.75 435.29 WORKING OUT OF CLASSMISCELLANEOUS410 0.00 167.93 SHIFT DIFFERENTIALSHIFT DIFFERENTIAL411 0.00 797.93 RETROACTIVE PAYRETROACTIVE PAY600 0.00 214.03 ACCRUED COMPCOMP HOURS602 47.50 0.00 ACCRUED COMP TIMECOMP HOURS604 162.75 0.00 ACCRUED COMP TIMECOMP HOURS606 0.25 0.00 ACCREDITATION PAYMISCELLANEOUSacc 0.00 23.56 ACCRED/POLICE SUPPORTMISCELLANEOUSacs 0.00 161.90 BOC II CertificationMISCELLANEOUSboc 0.00 81.17 TRAINING CORPORALMISCELLANEOUScpl 0.00 137.44 CERTIFICATION III PAYMISCELLANEOUScrt 0.00 597.57 DETECTIVE PAYMISCELLANEOUSdet 0.00 95.89 04/17/2014 Page 1 of 2 Packet Page 90 of 424 Payroll Earnings Summary Report City of Edmonds Pay Period: 663 (04/01/2014 to 04/15/2014) Hours AmountHour Type Hour Class Description Detective 4%MISCELLANEOUSdet4 0.00 923.69 EDUCATION PAY 2%EDUCATION PAYed1 0.00 736.66 EDUCATION PAY 4%EDUCATION PAYed2 0.00 834.14 EDUCATION PAY 6%EDUCATION PAYed3 0.00 4,836.73 FAMILY MEDICAL/SICKSICKfmls 168.00 6,436.81 K-9 PAYMISCELLANEOUSk9 0.00 190.11 LONGEVITY PAY 2%LONGEVITYlg1 0.00 1,972.98 LONGEVITY PAY 4%LONGEVITY PAYlg2 0.00 1,265.29 LONGEVITY 6%LONGEVITY PAYlg3 0.00 4,861.08 Longevity 1%LONGEVITYlg4 0.00 331.43 Longevity 3%LONGEVITYlg5 0.00 66.98 Longevity .5%LONGEVITYlg6 0.00 329.43 Longevity 1.5%LONGEVITYlg7 0.00 666.09 MOTORCYCLE PAYMISCELLANEOUSmtc 0.00 191.78 Pregnancy Disabil/NON PAIDABSENTpdla 32.30 0.00 Public Disclosure SpecialistMISCELLANEOUSpds 0.00 44.66 PHYSICAL FITNESS PAYMISCELLANEOUSphy 0.00 1,559.12 PROFESSIONAL STANDARDS SERGEANMISCELLANEOUSprof 0.00 147.00 SPECIAL DUTY PAY 5%MISCELLANEOUSsdp 0.00 494.56 ADMINISTRATIVE SERGEANTMISCELLANEOUSsgt 0.00 147.00 TRAFFICMISCELLANEOUStraf 0.00 302.03 Total Net Pay:$490,843.73 $720,694.10 19,610.89 04/17/2014 Page 2 of 2 Packet Page 91 of 424 Packet Page 92 of 424 Packet Page 93 of 424 Packet Page 94 of 424    AM-6791     4. C.              City Council Meeting Meeting Date:04/22/2014 Time:Consent   Submitted For:Bertrand Hauss Submitted By:Megan Luttrell Department:Engineering Review Committee: Parks/Planning/Public Works Committee Action: Approve for Consent Agenda Type: Action  Information Subject Title Authorization for Mayor to sign agreement with Black Rock for underground conversion of their overhead utility lines within the Five Corners Roundabout project limits. Recommendation Authorize Mayor to sign the agreement with Black Rock. Previous Council Action On November 12, 2013, the Parks, Planning and Public Works committee reviewed this item and recommended it be placed on the consent agenda for approval. Narrative As part of the Five Corners Roundabout project, Black Rock’s overhead utility lines within the project limits will be converted to an underground system. The City’s contractor and Black Rock will be responsible for certain tasks during the construction phase, in order to complete the conversion. The City’s contractor will excavate a joint trench, install vaults and conduits, and backfill and compact the trench. Black Rock will provide the vaults and conduits to the City's contractor. Once those have been installed, Black Rock will be responsible for installing their conductors and other equipment. The agreement also covers the amount to be paid by Black Rock to the City for completion of this work (design and construction phases).    The design and right of way acquisition phases were completed in February 2014 and the construction phase is scheduled to begin in Spring 2014. This agreement has been approved by the City Attorney and signed by Black Rock.  Attachments Black Rock Agreement Form Review Inbox Reviewed By Date Engineering Megan Luttrell 04/17/2014 11:15 AM Public Works Phil Williams 04/17/2014 12:31 PM City Clerk Scott Passey 04/17/2014 12:45 PM Packet Page 95 of 424 Mayor Dave Earling 04/17/2014 01:28 PM Finalize for Agenda Scott Passey 04/17/2014 02:12 PM Form Started By: Megan Luttrell Started On: 04/10/2014 10:30 AM Final Approval Date: 04/17/2014  Packet Page 96 of 424 AGREEMENT BETWEEN WDH BLACK ROCK, LLC AND THE CITY OF EDMONDS GOVERNING THE FIVE CORNERS ROUNDABOUT PROJECT THIS AGREEMENT (“Agreement”) is made by and between the City of Edmonds, a Washington municipal corporation (the “City”), and WDH Black Rock, LLC, a Washington limited liability company (“Black Rock”) (each ofthe City and Black Rock may be referred to herein as a “Party” and collectively as the “Parties”) to coordinate the undergrounding of utilities for the City’s Five Corners Roundabout project. 1. PROJECT DESCRIPTION The City is close to completing the design of the Five Corners Roundabout project, at the intersection of 212th Street SW @ 84th Avenue W. The addition of a roundabout will reduce intersection delay and improve vehicle and pedestrian safety. The City has determined that, as part of the project, it will be necessary for utilities to underground their existing overhead systems, and to utilize the City's Contractor on the project to install an underground conduit and vault system. The City’s Contractor will construct joint trenches to accommodate Frontier, Comcast, PUD, Black Rock, Lane Communications, and WSDOT / City utility lines. In the joint trenches, the City's Contractor will place all required conduits and vaults that will accommodate Black Rock facilities and will allow Black Rock to install conductors and equipment for a new underground system. Astound Broadband will cut-over and transfer existing customers to the new underground system and remove all overhead systems within the project. 2. INCORPORATED PLANS AND SPECIFICATION The following approved and sealed plans and specifications are hereby incorporated into this Agreement: Bid and Contract Documents and Specifications. Bid and Contract Documents and Specifications for the Five Corners Roundabout project. The drawings prepared by David Evans & Associates, attached hereto as Exhibit A, show in detail the location of the joint trenches, vaults, as well as conduit information (# per trench and diameter). 3. RESPONSIBILITIES OF CITY OF EDMONDS A. Contractor Duties. The City’s Contractor shall excavate the trench, accommodate and coordinate the installation of City utilities, install vaults and conduits, clear all conduits of debris, furnish and install bedding material, backfill and compact the trench, and perform any restoration required by the City within the right-of-way. B. Notice of Materials Required. The City, or the City’s Contractor, will provide Black Rock, or its contractor, not less than five (5) working days’ notice of its request to deliver necessary conduits, vaults, and other materials. C. Off-Loading and Storage. The City, or the City’s Contractor, will provide the labor and equipment for the off-loading of the duct, conduit, and vault materials delivered by Black Rock to the job site. The City’s Contractor will provide secure staging and storage areas for materials provided by Black Rock. The City’s Contractor shall be responsible for the Packet Page 97 of 424 security and condition of these materials until they are installed and accepted by Black Rock or returned to Black Rock‘s custody. D. Weekly Construction Meetings. The City will facilitate weekly (or as otherwise agreed by the City and Black Rock) construction coordination meetings to include all relevant parties participating in the joint trench, including City’s Contractor. 4. RESPONSIBILITIES OF BLACK ROCK A. Black Rock Coordination. Black Rock shall maintain continued coordination with the City’s Contractor regarding installation of Black Rock’s facilities. This coordination shall include, but not be limited to, the following: 1. Black Rock shall attend the Preconstruction Meeting. 2. Subject to the schedule required in the City's Bid and Contract Document Specifications for Five Corners Roundabout project, the City’s Contractor shall prepare a schedule of work in accordance with the plans and specifications for City review. Black Rock shall review and provide comments within five (5) working days of receipt. If Black Rock does not provide the City with comments within five (5) working days, the schedule shall be considered accepted by Black Rock. Black Rock shall complete its work in accordance with the City’s Contractor’s schedule. Black Rock will not be held liable for any delays in the schedule created by the previous utility's delay or other events beyond Black Rock’s reasonable control. 3. A weekly meeting will be held in which the City’s Contractor will provide a schedule and list of materials needed for the following two weeks. Black Rock will have at least five (5) working days to deliver the materials according to the list of materials given to them at the weekly meeting. A representative from Black Rock shall attend each meeting and provide weekly progress reports. The Black Rock representative shall be responsible for coordinating the delivery of materials per the schedule at these weekly meetings. 4. Black Rock shall furnish all materials including vaults, conduits, and all other materials necessary for installation of the vaults and conduits required by the City’s Contractor for that week, not less than five (5) working days prior to the date that the work is scheduled based upon the weekly meeting. The City’s Contractor shall provide a location to Black Rock for the materials to be delivered, off loaded by the City's Contractor, and placed in a secure area. 5. Black Rock will provide an inspector (who may be a Black Rock employee) on- site, on two (2) working days’ notice, to inspect the installation of all vault and conduit installation work. Black Rock will not provide a daily on-site inspector, but will within two (2) working days’ notice provide an inspector to inspect the requested area of the joint trench for the placement of their vaults and conduits. Black Rock’s inspector shall not direct the City’s Contractor in any manner; the Black Rock inspector shall communicate all requests to the City’s inspector who will be responsible for coordinating efforts. 6. Black Rock shall, within ten (10) working days after receipt of written notification of completion of installation of Black Rock’s conduit and vault, issue written notification of any deficiencies or issue written notification of acceptance. The City’s Contractor will correct the deficiencies upon approval by the City of the requested work. If, after the ten (10) working day period, notification has not Packet Page 98 of 424 been received by City, then the Black Rock conduit and vault system shall be considered complete and accepted by Black Rock. 7. Once all sections of vault and conduit installation are completed by the City and accepted by Black Rock, the City will issue a Notice to Proceed to Black Rock to commence installation of its wiring, cable, conductors and equipment. Black Rock or its contractor's crews may need to reasonably accommodate another utility that is trying to work in the same area. Black Rock, or its contractor, will use its commercially reasonable efforts to complete installation of the conductors and equipment within eight (8) working days from the City’s Notice to Proceed; provided that reasonable access to the project is given by the City's Contractor or a subcontractor in the area where the City is requesting Black Rock to begin work. Black Rock shall notify the City in writing when the new underground system is energized. Black Rock will coordinate its conductor and equipment installation such that Black Rock, or its contractor, will install as much of this equipment as possible prior to completion of the entire vault and conduit system by the City’s Contractor. 8. Black Rock will be responsible for plant installation and wreck-out work associated with the undergrounding. This work shall include but not be limited to furnishing and installing all cables, conductors and electrical equipment for the conversion to underground, and for the removal of other Black Rock equipment no longer needed. 9. Black Rock, or its contractor, will perform cut-over and transfer of existing customers and facilities to the new underground system where applicable. Black Rock or its contractor will undertake commercially reasonable efforts to notify such customers 48 hours in advance of the pending outage. 10. Once transfer of existing customers and facilities to the new underground system is complete, Black Rock, or its contractor, will remove all overhead systems within five (5) working days. Black Rock is also responsible for the removal of the utility pole at Station 11+15 on 212th St. SW (on south side of the street). Based on PUD Joint Utility Agreement, Black Rock will be responsible for removing the pole(s) if their lines are the last ones standing. 11. Black Rock will provide the Certification of Materials Origin (CMO), guaranteeing that all their products containing steel or iron (incorporated into the project) will meet all “Buy America” provisions (23 CFR 635.410, 23 USC 313). This provision applies to all products manufactured predominately of steel and iron, if the product consists of at least 90% steel or iron content when it is delivered to the jobsite for installation. The 90% is a percentage of the total monetary value of the manufactured product. 12. B. Traffic Control. Black Rock or its contractor will provide traffic control and flaggers for installation of new underground conductor and devices along with overhead construction and removal when required. Black Rock will coordinate its traffic control with other utilities, the City’s Contractor and the City. In the event that lane closures are necessary for performance of work, Black Rock shall be limited to working between the hours of 8AM to 4PM by keeping at least one lane open for flagger operation. Traffic control plans must be approved ten (10) working days in advance by the City before implementation by Black Rock. Packet Page 99 of 424 C. Work Not in Right of Way (if necessary). All work that is not in City right of way, including but not limited to trenching, cable, conduit, and pedestal installation, will be the responsibility of Black Rock. Black Rock shall coordinate with private property owners in order to not delay the City’s schedule. Coordination of work, and payment for necessary easements or agreements from private property owners, is the responsibility of Black Rock. City will use its commercially reasonable efforts to facilitate obtaining any easements or agreements from private property owners and will encourage all utilities involved in the Five Corners Roundabout project to obtain easements or agreements with private property owners that all of the parties relocating facilities may use. 5. COST ALLOCATION A. Lump sum. Black Rock agrees to pay the estimated lump sum of $21,244 to the City as compensation for the City's work under this Agreement. The estimated lump sum includes the contractor costs for Black Rock's portion of the joint trench (decided by the number of conduits placed), installation for their vaults, traffic control, and mobilization. The cost allocated to the design of this utility work is also included in the lump sum cost (calculated based on the number of Black Rock conduits per joint trench and length of joint trench). This amount does not include any additional change order expenses that are caused by Black Rock. The estimated lump sum shall be paid as follows: 1. 20% of the total estimated lump sum within thirty (30) days of the signing of this Agreement. 2. 30% of the total estimated lump sum not more than sixty (60) days after the City’s Contractor has completed 50% of the utility undergrounding work. 3. The remaining 50% of the total estimated lump sum not more than sixty (60) days after the City’s Contractor has completed 100% of the utility undergrounding work. 4. If the actual cost of Black Rock's portion of the underground work exceeds the "estimated lump sum" referenced in paragraphs 1 through 3 above, City shall provide Black Rock with a full accounting of the project and specifically identify any overage that has been allocated to Black Rock. Black Rock shall pay any undisputed portion of the remaining actual costs to the City within 30 days of Black Rock's completion of the work identified in Section 4 (“Responsibilities of Black Rock”) above. 5. The City will provide Black Rock with advance notice of reasonably expected dates of completion of 50% and 100% of the utility undergrounding work. Black Rock agrees to initiate internal funding request procedures at the time that the advance notice is provided, so that Black Rock’s payments will be made as soon as possible after the actual completion dates, and within the maximum number of days specified in paragraphs 1 through 4 above. B. Change Orders. Payment for change orders shall be determined based upon the following: 1. By City. Black Rock agrees to pay its share, as determined by the City based upon Section 1-09.4, Equitable Adjustments, 2012 Standard Specifications, of any additional expenses incurred in providing the trench due to any over excavation required or any other unforeseen conditions, including any additional trench width Packet Page 100 of 424 or depth attributable to errors in their design or conflicts not accounted for in their design, as well as additional expenses due to any material delays solely caused by Black Rock. 2. By Black Rock. Approval of change orders requested by Black Rock shall be obtained from the City. Black Rock shall submit any change requested to be performed by the City’s Contractor to the City’s Inspector. The City’s Inspector shall submit change order requests to the City’s Contractor, obtain a price from the City’s Contractor to perform the work, and notify Black Rock of this price. Black Rock shall have twenty-four (24) hours within which to respond. Black Rock shall be liable to the City for all additional reasonable costs incurred by the City to perform additional work. C. Claims by City’s Contractor. Black Rock agrees to pay the entire cost of any claims made by the City’s Contractor that are reasonably determined by the City to be solely caused by Black Rock. These claims may include, but are not limited to, claims for delays caused by untimely installation of Black Rock facilities, delays caused by Black Rock’s failure to timely provide materials, or any other claims caused by Black Rock based upon disputes between the City’s Contractor and Black Rock’s contractor or Black Rock’s inspector. 6. HOLD HARMLESS & INDEMNITY A. 1. Black Rock shall hold harmless, indemnify and defend the City, its officers, appointed and elected officials, employees and agents, from and against any and all third party claims, actions, suits, liability, loss, expenses, damages and judgments of any nature whatsoever, including costs and attorney’s fees in defense thereof, for injury, sickness, liability or death to persons or damage to property or business, caused by or arising out of Black Rock's negligent acts, errors or omissions in the performance of this Agreement and arising by reason of Black Rock 's participation in the City's project. PROVIDED, that in the event of the concurrent negligence of the Parties, Black Rock 's obligations hereunder shall apply only to the percentage of fault attributable to Black Rock , its officers, officials, employees or agents. 2. Black Rock shall hold harmless, indemnify and defend the City, its officers, appointed and elected officials, employees and agents from and against any and all third party claims, costs, expenses, actions, suits, liability, loss, damages and judgments of any nature whatsoever, including costs and attorney's fees in defense thereof, caused by or relating to Black Rock’s or its contractor's failure to timely complete its work as identified in this Agreement if such failure is the sole cause of any such indemnity claim. B. The City shall hold harmless, indemnify and defend Black Rock, its officers, appointed and elected officials, employees and agents, from and against any and all claims, actions, suits, liability, loss, expenses, damages and judgments of any nature whatsoever, including costs and attorney’s fees in defense thereof, for injury, sickness, liability or death to persons or damage to property or business, caused by or arising out of the City's negligent or intentional acts, errors or omissions in the performance of this Agreement and arising by reason of the City participation in the City's project. PROVIDED, that in the event of the Packet Page 101 of 424 concurrent negligence of the Parties, the City's obligations hereunder shall apply only to the percentage of fault attributable to the City, its officers, officials, employees or agents. C. The foregoing indemnity provisions are specifically and expressly intended to constitute a waiver of each Party's immunity under Washington Industrial Insurance Act, Title 51, with respect to the other Party only, and only to the extent necessary to provide each party with a full and complete indemnity of claims made by the other Party's employees. The Parties acknowledge that these provisions were specifically negotiated and agreed upon by them. D. The provisions of this Section shall survive the expiration or earlier termination of this Agreement for a period of two (2) years with regard to any event that occurred prior to or on the date of such expiration or earlier termination. 7. OTHER RIGHTS AND DUTIES CONTROLLED BY FRANCHISE All other rights and duties of Black Rock and the City concerning this Agreement are governed by the franchise between Astound Broadband, LLC (the parent company of Black Rock) and the City of Edmonds, as it presently exists and as it may be hereafter amended. 8. INSURANCE Black Rock shall procure and maintain for the duration of this Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the provision of services or materials to the City. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. Black Rock’s maintenance of insurance as required by this Agreement shall not be construed to limit Black Rock’s liability to the coverage provided by such insurance, or otherwise limit the City’s recourse to any remedy available at law or in equity. Black Rock shall obtain, at a minimum, a Commercial General Liability policy with coverage limits of not less than $1,000,000 each occurrence, $2,000,000 general aggregate and $2,000,000 product liability aggregate limit. The insurance policies are to contain, or be endorsed to contain, the following provisions for Commercial General Liability insurance: 1. Black Rock’s insurance coverage shall be primary insurance as respect the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be in excess of Black Rock’s insurance and shall not contribute with it. 2. Black Rock’s insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. Black Rock shall furnish the City with original certificates and a copy of any amendatory endorsements evidencing Black Rock’s insurance requirements before the commencement of Black Rock’s obligations under this Agreement. 9. MISCELLANEOUS A. This Agreement expires upon completion of the Five Corners Roundabout project. B. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. Packet Page 102 of 424 C. Jurisdiction and venue for this Agreement lie exclusively in Snohomish County, Washington. D. Except for the partie’s respective indemnification obligations set forth in this Agreement, neither party will be liable for any damages for lost profits, lost revenues, loss of goodwill, loss of anticipated savings, loss of data or cost of purchasing replacement services, or any indirect, incidental, special, consequential, exemplary or punitive damages arising out of the performance or failure to perform under this Agreement or, even if the party has been advised, knew or should have known of the possibility of such damages. Dated this ______ day of , 2014 CITY OF EDMONDS WDH BLACK ROCK, LLC __________________________ _______________________________ David O. Earling Name: _________________________ Mayor Its ____________________________ ATTEST/AUTHENTICATED: __________________________ Scott Passey, City Clerk APPROVED AS TO FORM: __________________________ Office of the City Attorney Packet Page 103 of 424    AM-6792     4. D.              City Council Meeting Meeting Date:04/22/2014 Time:Consent   Submitted For:Bertrand Hauss Submitted By:Megan Luttrell Department:Engineering Review Committee: Parks/Planning/Public Works Committee Action: Approve for Consent Agenda Type: Action  Information Subject Title Authorization for Mayor to sign agreement with Comcast for underground conversion of their overhead utility lines within the Five Corners Roundabout project limits. Recommendation Authorize Mayor to sign the agreement with Comcast. Previous Council Action On November 12, 2013, the Parks, Planning and Public Works committee reviewed this item and recommended it be placed on the consent agenda for approval. Narrative As part of the Five Corners Roundabout project, Comcast overhead utility lines within the project limits will be converted to an underground system. The City’s contractor and Comcast will be responsible for certain tasks during the construction phase, in order to complete the conversion. The City’s contractor will excavate a joint trench, install vaults and conduits, and backfill and compact the trench. Comcast will provide the vaults and conduits to the City's contractor. Once those have been installed, Comcast will be responsible for installing their conductors and other equipment. The agreement also covers the amount to be paid by Comcast to the City for completion of this work (design and construction phases). As indicated in Section 3(b) of RCW 35.99.060 (Relocation of Facilities), Comcast is responsible for paying the cost to relocate their above ground infrastructure to a location that does not interfere with the City's project requiring the relocation. When the city instead requires undergrounding rather than aerial relocation the utility is obligated only to pay the equivalent cost of relocation and the City bears the cost difference between that amount and the full cost to underground. In this case Comcast will pay the City a total amount of $31,564.     The design and right of way acquisition phases were completed in February 2014 and the construction phase is scheduled to begin in Spring 2014. This agreement has been approved by the City Attorney and signed by Comcast.  Attachments Comcast Agreement Packet Page 104 of 424 Form Review Inbox Reviewed By Date Engineering Megan Luttrell 04/17/2014 11:15 AM Public Works Phil Williams 04/17/2014 12:42 PM City Clerk Scott Passey 04/17/2014 12:45 PM Mayor Dave Earling 04/17/2014 01:28 PM Finalize for Agenda Scott Passey 04/17/2014 02:12 PM Form Started By: Megan Luttrell Started On: 04/10/2014 10:46 AM Final Approval Date: 04/17/2014  Packet Page 105 of 424 1 AGREEMENT BETWEEN COMCAST AND THE CITY OF EDMONDS GOVERNING THE FIVE CORNERS ROUNDABOUT PROJECT THIS AGREEMENT (“Agreement”) is made by and between the City of Edmonds, a Washington municipal corporation (the “City”), and Comcast Corporation (“Comcast”) (collectively, the “Parties”) to coordinate the undergrounding of utilities for the City’s Five Corners Roundabout project. 1. PROJECT DESCRIPTION The City is close to completing the design of the Five Corners Roundabout project, at the intersection of 212th Street SW @ 84th Avenue W. The addition of a roundabout will reduce intersection delay and improve vehicle and pedestrian safety. The City has determined that, as part of the project, it will be necessary for utilities to underground their existing overhead systems., and to utilize the City's Contractor on the project to install an underground conduit and vault system. The City’s Contractor will construct joint trenches to accommodate Frontier, Comcast, PUD, Blackrock, Lane Communications, and WSDOT / City utility lines. In the joint trenches, the City's Contractor will place all required conduits and vaults that will accommodate Comcast facilities and will allow Comcast to install conductors and equipment for a new underground system. Comcast will cut-over and transfer existing customers to the new underground system and remove all overhead systems within the project. 2. INCORPORATED PLANS AND SPECIFICATION The following approved and sealed plans and specifications are hereby incorporated into this Agreement: Bid and Contract Documents and Specifications. Bid and Contract Documents and Specifications for the Five Corners Roundabout project. The included drawings prepared by David Evans & Associates show in detail the location of the joint trenches, vaults, as well as conduit information (# per trench and diameter). 3. RESPONSIBILITIES OF CITY OF EDMONDS A. Contractor Duties. The City’s Contractor shall excavate the trench, accommodate and coordinate the installation of City utilities, install vaults and conduits, clear all conduits of debris, furnish and install bedding material, backfill and compact the trench, and perform any restoration required by the City within the right-of-way. B. Notice of Materials Required. The City, or the City’s Contractor, will provide Comcast, or its contractor, not less than ten (10) working days’ notice of its request to deliver necessary conduits, vaults, and other materials. C. Off-Loading and Storage. The City, or the City’s Contractor, will provide the labor and equipment for the off-loading of the duct, conduit, and vault materials delivered by Comcast to the job site. The City’s Contractor will provide secure staging and storage areas for materials provided by Comcast. The City’s Contractor shall be responsible for the security and condition of these materials until they are installed and accepted by Comcast or returned to Comcast’s custody. Packet Page 106 of 424 2 D. Weekly Construction Meetings. Facilitate weekly (or as otherwise agreed by the City and Comcast) construction coordination meetings to include all relevant parties participating in the joint trench, including City’s Contractor. 4. RESPONSIBILITIES OF COMCAST A. Comcast Coordination. Comcast shall maintain continued coordination with the City’s Contractor regarding installation of Comcast’s facilities. This coordination shall include, but not be limited to, the following: 1. Comcast shall attend the Preconstruction Meeting. 2. Subject to the schedule required in the City's Bid and Contract Document Specifications for Five Corners Roundabout project, the City’s Contractor shall prepare a schedule of work in accordance with the plans and specifications for City review. Comcast shall review and provide comments within five (5) working days of receipt. If Comcast does not provide the City with comments within five (5) working days, the schedule shall be considered accepted by Comcast. Comcast shall complete its work in accordance with the City’s Contractor’s schedule. Comcast will not be held liable for any delays in the schedule created by the previous utility's delay. 3. A weekly meeting will be held in which the City’s Contractor will provide a schedule and list of materials needed for the following two weeks. Comcast will have at least ten (10) working days to deliver the materials according to the list of materials given to them at the weekly meeting. A representative from Comcast shall attend each meeting and provide weekly progress reports. The Comcast representative shall be responsible for coordinating the delivery of materials per the schedule at these weekly meetings. 4. Comcast shall furnish all materials including vaults, conduits, and all other materials necessary for installation of the vaults and conduits required by the City’s Contractor for that week, not less than ten (10) working days prior to the date that the work is scheduled based upon the weekly meeting. The City’s Contractor shall provide a location to Comcast for the materials to be delivered, off loaded by the City's Contractor, and placed in a secure area. 5. Comcast will provide an inspector on-site, on two (2) working days’ notice, to inspect the installation of all vault and conduit installation work. Comcast will not provide a daily on-site inspector, but will within two (2) working days’ notice provide an inspector to inspect the requested area of the joint trench for the placement of their vaults and conduits. Comcast’s inspector shall not direct the City’s Contractor in any manner; the Comcast inspector shall communicate all requests to the City’s inspector. 6. Comcast shall, within ten (10) working days after receipt of written notification of completion of installation of Comcast’s conduit and vault, issue written notification of any deficiencies or issue written notification of acceptance. The City’s Contractor will correct the deficiencies upon approval by the City of the requested work. If, after the ten (10) working day period, notification has not been received by City, then the Comcast conduit and vault system shall be considered complete and accepted by Comcast. 7. Once all sections of vault and conduit installation are completed by the City and accepted by Comcast, the City will issue a Notice to Proceed to Comcast to commence installation of the conductors and equipment. Comcast or its contractor's crews may need to accommodate another utility that is trying to work Packet Page 107 of 424 3 in the same area. Comcast, or its contractor, will complete installation of the conductors and equipment within eleven (11) working days from the City’s Notice to Proceed; provided that reasonable access to the project is given by the City's Contractor or a subcontractor in the area where the City is requesting Comcast to begin work. Comcast shall notify the City in writing when the new underground system is energized. Comcast will coordinate its conductor and equipment installation such that Comcast, or its contractor, will install as much of this equipment as possible prior to completion of the entire vault and conduit system by the City’s Contractor. 8. Comcast will be responsible for plant installation and wreck-out work associated with the undergrounding. This work shall include but not be limited to furnishing and installing all cables, conductors and electrical equipment for the conversion to underground, and for the removal of other equipment no longer needed. 9. Comcast, or its contractor, will perform cut-over and transfer of existing customers and facilities to the new underground system where applicable. Comcast or its contractor will notify such customers 48 hours in advance of the pending outage. 10. Once transfer of existing customers and facilities to the new underground system is complete, Comcast, or its contractor, will remove all overhead systems within two (2) working days. Comcast is also responsible for the removal of the utility pole at Station 11+15 on 212th St. SW (on south side of the street). Based on PUD Joint Utility Agreement, Comcast will be responsible for removing the pole(s) if their lines are the last ones standing. 11. Comcast will provide the Certification of Materials Origin (CMO), guaranteeing that all their products containing steel or iron (incorporated into the project) will meet all “Buy America” provisions (23 CFR 635.410, 23 USC 313). This provision applies to all products manufactured predominately of steel and iron, if the product consists of at least 90% steel or iron content when it is delivered to the jobsite for installation. The 90% is a percentage of the total monetary value of the manufactured product. 12. Comcast will provide WSDOT stamped and approved documentation for any material provided to the City, included but not limited to conduits (all types): fittings and bends; and structures: vaults, J-boxes, and anti-skid lids (only for installations within sidewalk area). B. Traffic Control. Comcast or its contractor will provide traffic control and flaggers for installation of new underground conductor and devices along with overhead construction and removal when required. Comcast will coordinate its traffic control with other utilities, the City’s Contractor and the City. In the event that lane closures are necessary for performance of work, Comcast shall be limited to working between the hours of 8AM to 4PM by keeping at least one lane open for flagger operation. Traffic control plans must be approved ten (10) working days in advance by the City before implementation by Comcast. C. Work Not in Right of Way (if necessary). All work that is not in City right of way, including but not limited to trenching, cable, conduit, and pedestal installation, will be the responsibility of Comcast. Comcast shall coordinate with private property owners in order to not delay the City’s schedule. Coordination of work, and payment for necessary easements or agreements from private property owners, is the responsibility of Comcast. Packet Page 108 of 424 4 5. COST ALLOCATION A. Lump sum. Comcast agrees to pay the estimated lump sum of $31,564 to the City as compensation for the City's work under this Agreement. The estimated lump sum includes the contractor costs for Comcast's portion of the joint trench (decided by the number of conduits placed), installation for their vaults, traffic control, and mobilization. The cost allocated to the design of this utility work is also included in the lump sum cost (calculated based on the number of Comcast conduits per joint trench and length of joint trench). This amount does not include any additional change order expenses that are caused by Comcast. The estimated lump sum shall be paid as follows: 1. 20% of the total estimated lump sum within thirty (30) days of the signing of this Agreement. 2. 30% of the total estimated lump sum not more than sixty (60) days after the City’s Contractor has completed 50% of the utility undergrounding work. 3. The remaining 50% of the total estimated lump sum not more than sixty (60) days after the City’s Contractor has completed 100% of the utility undergrounding work. 4. If the actual cost of Comcast's portion of the underground work exceeds the "estimated lump sum" referenced in paragraphs 1 through 3 above, Comcast shall pay the remaining actual costs to the City within 30 days of Comcast's completion of the work identified in Section 4 (“Responsibilities of Comcast”) above. 5. The City will provide Comcast with advance notice of reasonably expected dates of completion of 50% and 100% of the utility undergrounding work. Comcast agrees to initiate internal funding request procedures at the time that the advance notice is provided, so that Comcast’s payments will be made as soon as possible after the actual completion dates, and within the maximum number of days specified in paragraphs 1 through 4 above. B. Change Orders. Payment for change orders shall be determined based upon the following: 1. By City. Comcast agrees to pay its share, as determined by the City based upon Section 1-09.4, Equitable Adjustments, 2012 Standard Specifications, of any additional expenses incurred in providing the trench due to any over excavation required or any other unforeseen conditions, including any additional trench width or depth attributable to errors in their design or conflicts not accounted for in their design, as well as additional expenses due to any delays caused by Comcast. 2. By Comcast. Approval of change orders requested by Comcast shall be obtained from the City. Comcast shall submit any change requested to be performed by the City’s Contractor to the City’s Inspector. The City’s Inspector shall submit change order requests to the City’s Contractor, obtain a price from the City’s Contractor to perform the work, and notify Comcast of this price. Comcast shall have twenty-four (24) hours within which to respond. Comcast shall be liable to the City for all additional costs incurred by the City to perform additional work. C. Claims by City’s Contractor. Comcast agrees to pay the entire cost of any claims made by the City’s Contractor that are determined by the City to be caused by Comcast. These claims may Packet Page 109 of 424 5 include, but are not limited to, claims for delays caused by untimely installation of Comcast facilities, delays caused by Comcast’s failure to timely provide materials, or any other claims caused by Comcast based upon disputes between the City’s Contractor and Comcast’s contractor or Comcast’s inspector. 6. HOLD HARMLESS & INDEMNITY A. 1. Comcast shall hold harmless, indemnify and defend the City, its officers, appointed and elected officials, employees and agents, from and against any and all claims, actions, suits, liability, loss, expenses, damages and judgments of any nature whatsoever, including costs and attorney’s fees in defense thereof, for injury, sickness, liability or death to persons or damage to property or business, caused by or arising out of Comcast's negligent or intentional acts, errors or omissions in the performance of this Agreement and arising by reason of Comcast's participation in the City's project. PROVIDED, that in the event of the concurrent negligence of the Parties, Comcast's obligations hereunder shall apply only to the percentage of fault attributable to Comcast, its officers, officials, employees or agents. 2. Comcast shall hold harmless, indemnify and defend the City, its officers, appointed and elected officials, employees and agents from and against any and all claims, costs, expenses, actions, suits, liability, loss, damages and judgments of any nature whatsoever, including costs and attorney's fees in defense thereof, caused by or relating to Comcast's or its contractor's failure to timely complete its work as identified in this Agreement. B. The City shall hold harmless, indemnify and defend Comcast, its officers, appointed and elected officials, employees and agents, from and against any and all claims, actions, suits, liability, loss, expenses, damages and judgments of any nature whatsoever, including costs and attorney’s fees in defense thereof, for injury, sickness, liability or death to persons or damage to property or business, caused by or arising out of the City's negligent or intentional acts, errors or omissions in the performance of this Agreement and arising by reason of the City participation in the City's project. PROVIDED, that in the event of the concurrent negligence of the Parties, the City's obligations hereunder shall apply only to the percentage of fault attributable to the City, its officers, officials, employees or agents. C. The foregoing indemnity provisions are specifically and expressly intended to constitute a waiver of each Party's immunity under Washington Industrial Insurance Act, Title 51, with respect to the other Party only, and only to the extent necessary to provide each party with a full and complete indemnity of claims made by the other Party's employees. The Parties acknowledge that these provisions were specifically negotiated and agreed upon by them. D. The provisions of this Section shall survive the expiration or earlier termination of the Agreement with regard to any event that occurred prior to or on the date of such expiration or earlier termination. 7. OTHER RIGHTS AND DUTIES CONTROLLED BY FRANCHISE All other rights and duties of Comcast and the City concerning this Agreement are governed by the franchise between Comcast Corporation and the City of Edmonds, as it presently exists and as it may be hereafter amended. Packet Page 110 of 424 6 8. INSURANCE Comcast shall procure and maintain for the duration of this Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the provision of services or materials to the City. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. Comcast’s maintenance of insurance as required by this Agreement shall not be construed to limit Comcast’s liability to the coverage provided by such insurance, or otherwise limit the City’s recourse to any remedy available at law or in equity. Comcast shall obtain, at a minimum, a Commercial General Liability policy with coverage limits of not less than $1,000,000 each occurrence, $2,000,000 general aggregate and $2,000,000 product liability aggregate limit. The insurance policies are to contain, or be endorsed to contain, the following provisions for Commercial General Liability insurance: 1. Comcast’s insurance coverage shall be primary insurance as respect the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be in excess of Comcast’s insurance and shall not contribute with it. 2. Comcast’s insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. Comcast shall furnish the City with original certificates and a copy of any amendatory endorsements evidencing Comcast’s insurance requirements before the commencement of Comcast’s obligations under this Agreement. 9. MISCELLANEOUS A. This agreement expires upon completion of the Five Corners Roundabout project. B. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. C. Jurisdiction and venue for this Agreement lie exclusively in Snohomish County, Washington. Dated this ______ day of , 2014 CITY OF EDMONDS COMCAST CORPORATION __________________________ _______________________________ David O. Earling Name: _________________________ Mayor Its ____________________________ ATTEST/AUTHENTICATED: __________________________ Scott Passey, City Clerk APPROVED AS TO FORM: __________________________ Office of the City Attorney Packet Page 111 of 424    AM-6794     4. E.              City Council Meeting Meeting Date:04/22/2014 Time:Consent   Submitted For:Bertrand Hauss Submitted By:Megan Luttrell Department:Engineering Review Committee: Parks/Planning/Public Works Committee Action: Approve for Consent Agenda Type: Action  Information Subject Title Authorization for Mayor to sign agreement with Frontier for underground conversion of their overhead utility lines within the Five Corners Roundabout project limits. Recommendation Authorize Mayor to sign the agreement with Frontier. Previous Council Action On November 12, 2013, the Parks, Planning and Public Works committee reviewed this item and recommended it be placed on the consent agenda for approval. Narrative As part of the Five Corners Roundabout project, Frontier overhead utility lines within the project limits will be converted to an underground system. The City’s contractor and Frontier will be responsible for certain tasks during the construction phase, in order to complete the conversion. The City’s contractor will excavate a joint trench, install vaults and conduits, and backfill and compact the trench. Frontier will provide the vaults and conduits to the City's contractor. Once those have been installed, Frontier will be responsible for installing their conductors and other equipment. As indicated in Section 3(b) of RCW 35.99.060 (Relocation of Facilities), Frontier would have to pay the City the additional incremental cost of underground compared to aerial relocation. However, since the cost for each entity listed above are nearly identical, no payment is being made by Frontier.    The design and right of way acquisition phases were completed in February 2014 and the construction phase is scheduled to begin in Spring 2014. This agreement has been approved by the City Attorney and signed by Frontier.  Attachments Frontier Agreement Form Review Inbox Reviewed By Date Engineering Megan Luttrell 04/17/2014 11:15 AM Public Works Phil Williams 04/17/2014 12:50 PM Packet Page 112 of 424 Public Works Phil Williams 04/17/2014 12:50 PM City Clerk Scott Passey 04/17/2014 12:57 PM Mayor Dave Earling 04/17/2014 01:28 PM Finalize for Agenda Scott Passey 04/17/2014 02:12 PM Form Started By: Megan Luttrell Started On: 04/10/2014 11:31 AM Final Approval Date: 04/17/2014  Packet Page 113 of 424 AGREEMENT BETWEEN FRONTIER AND THE CITY OF EDMONDS GOVERNING THE FIVE CORNERS ROUNDABOUT PROJECT THIS AGREEMENT (“Agreement”) is made by and between the City of Edmonds, a Washington municipal corporation (the “City”), and Frontier Communications Northwest Inc., (collectively, the “Parties”) to coordinate the undergrounding of utilities for the City’s Five Corners Roundabout project. 1. PROJECT DESCRIPTION The City is close to completing the design of the Five Corners Roundabout project, at the intersection of 212th Street SW @ 84th Avenue W. The addition of a roundabout will reduce intersection delay and improve vehicle and pedestrian safety. The City has determined that, as part of the project, it will be necessary for utilities to underground their existing overhead systems, and to utilize the City's Contractor on the project to install an underground conduit and vault system. The City’s Contractor will construct joint trenches to accommodate Frontier, Comcast, PUD, Astound Broadband, and WSDOT / City utility lines. In the joint trenches, the City's Contractor will place all required conduits and vaults that will accommodate Frontier facilities and will allow Frontier to install conductors and equipment for a new underground system. Frontier will cut-over and transfer existing customers to the new underground system and remove all overhead systems within the project. 2. INCORPORATED PLANS AND SPECIFICATION The following approved and sealed plans and specifications are hereby incorporated into this Agreement: Five Corners Roundabout Intersection Improvement Project E1AA/c342 Federal Aid No. CM-2512(007) Plans, Specifications and Contract Documents (Contract Documents). The plans prepared by David Evans & Associates show in detail the location of all joint trenches and the quantity, size and type of vaults and conduits for each joint trench. 3. RESPONSIBILITIES OF CITY OF EDMONDS A. Contractor Duties. The City’s Contractor shall excavate the trench, accommodate and coordinate the installation of City utilities, install vaults and conduits, clear all conduits of debris, furnish and install bedding material, backfill and compact the trench, and perform any restoration required by the City within the right-of-way. B. Notice of Materials Required. The City, or the City’s Contractor, will provide Frontier, or its contractor, not less than five (5) working days’ notice of its request to deliver necessary conduits, and other materials. The City, or the City’s Contractor, will provide Frontier, or its contractor, not less than thirty (30) working days’ notice of its request to deliver necessary vaults. C. Off-Loading and Storage. The City, or the City’s Contractor, will provide the labor and equipment for the off-loading of the duct, conduit, and vault materials delivered by Frontier to the job site. The City’s Contractor will provide secure staging and storage areas for materials provided by Frontier. The City’s Contractor shall be responsible for Packet Page 114 of 424 the security and condition of these materials until they are installed and accepted by Frontier or returned to Frontier’s custody. D. Weekly Construction Meetings. Facilitate weekly (or as otherwise agreed by the City and Frontier) construction coordination meetings to include all relevant parties participating in the joint trench, including City’s Contractor. E. Traffic Control. Provide flagging and traffic control as required for all work performed by the City. 4. RESPONSIBILITIES OF FRONTIER A. Frontier Coordination. Frontier shall maintain continued coordination with the City’s Contractor regarding installation of Frontier’s facilities. This coordination shall include, but not be limited, to the following: 1. Frontier shall attend the Preconstruction Meeting. 2. Subject to the schedule required in the City's Bid and Contract Document Specifications for Five Corners Roundabout project, the City’s Contractor shall prepare a schedule of work in accordance with the plans and specifications for City review. Frontier shall review and provide comments within five (5) working days of receipt. If Frontier does not provide the City with comments within five (5) working days, the schedule shall be considered accepted by Frontier. Frontier shall complete its work in accordance with the City’s Contractor’s schedule. Frontier will not be held liable for any delays in the schedule created by the City’s Contractor or another utility's delay. 3. A weekly meeting will be held in which the City’s Contractor will provide a schedule and list of materials needed for the following two weeks. Frontier will have at least five (5) working days to deliver the materials according to the list of materials given to them at the weekly meeting. A representative from Frontier shall attend each meeting and provide weekly progress reports. The Frontier representative shall be responsible for coordinating the delivery of materials per the schedule at these weekly meetings. 4. Frontier shall furnish all materials including vaults, conduits, and all other materials necessary for installation of the vaults and conduits required by the City’s Contractor for that week, not less than five (5) working days prior to the date that the work is scheduled based upon the weekly meeting. The City’s Contractor shall provide a location to Frontier for the materials to be delivered, off loaded by the City's Contractor, and placed in a secure area. 5. Frontier will provide an inspector on-site, on two (2) working days’ notice, to inspect the installation of all vault and conduit installation work. Frontier will not provide a daily on-site inspector, but will within two (2) working days’ notice provide an inspector to inspect the requested area of the joint trench for the placement of their vaults and conduits. Frontier’s inspector shall not direct the City’s Contractor in any manner; the Frontier inspector shall communicate all requirements and requests to the City’s inspector. 6. Frontier shall, within ten (10) working days after receipt of written notification of completion of installation of Frontier’s conduit and vault, issue written notification of any deficiencies or issue written notification of acceptance. The City’s Contractor will correct the deficiencies upon approval by the City of the Packet Page 115 of 424 requested work. If, after the ten (10) working day period, notification has not been received by City, then the Frontier conduit and vault system shall be considered complete and accepted by Frontier. 7. Once all sections of vault and conduit installation are completed by the City and accepted by Frontier, the City will issue a Notice to Proceed to Frontier to commence installation of the conductors and equipment. Frontier or its contractor's crews may need to accommodate another utility that is trying to work in the same area. Frontier, or its contractor, will complete installation of the conductors and equipment within twenty four (24) working days from the City’s Notice to Proceed; provided that reasonable access to the project is given by the City's Contractor or a subcontractor in the area where the City is requesting Frontier to begin work. Frontier shall notify the City in writing when the new underground system is energized. Frontier will coordinate its conductor and equipment installation such that Frontier, or its contractor, will install as much of this equipment as possible prior to completion of the entire vault and conduit system by the City’s Contractor. 8. Frontier will be responsible for plant installation and wreck-out work associated with the undergrounding. This work shall include but not be limited to furnishing and installing all cables, conductors and electrical equipment for the conversion to underground, and for the removal of other equipment no longer needed. 9. Frontier, or its contractor, will perform cut-over and transfer of existing customers and facilities to the new underground system where applicable. Frontier or its contractor will notify such customers 48 hours in advance of the pending outage. 10. Once transfer of existing customers and facilities to the new underground system is complete, Frontier, or its contractor, will remove all overhead systems within five (5) working days. Based on PUD Joint Utility Agreement, Frontier will be responsible for removing the pole(s) if their lines are the last ones standing. 11. Frontier will provide the Certification of Materials Origin (CMO), guaranteeing that all their products containing steel or iron (incorporated into the project) will meet all “Buy America” provisions (23 CFR 635.410, 23 USC 313). This provision applies to all products manufactured predominately of steel and iron, if the product consists of at least 90% steel or iron content when it is delivered to the jobsite for installation. The 90% is a percentage of the total monetary value of the manufactured product. 12. Frontier will provide WSDOT stamped and approved documentation for any material provided to the City, included but not limited to conduits (all types): fittings and bends; and structures: vaults, J-boxes, and anti-skid lids (only for installations within sidewalk area). B. Traffic Control. Frontier or its contractor will provide traffic control and flaggers for installation of new underground conductor and devices along with overhead construction and removal when required. Frontier will coordinate its traffic control with other utilities, the City’s Contractor and the City. In the event that lane closures are necessary for performance of work, Frontier shall be limited to working between the hours of 8AM to 4PM (excluding weekends and holidays) by keeping at least one lane open for flagger operation. Traffic control plans must be approved ten (10) working days in advance by the City before implementation by Frontier. Packet Page 116 of 424 C. Work Not in Right of Way (if necessary). All work that is not in City right of way, including but not limited to trenching, cable, conduit, and pedestal installation, will be the responsibility of Frontier. Frontier shall coordinate with private property owners in order to not delay the City’s schedule. Coordination of work, and negotiation for necessary easements or agreements from private property owners, is the responsibility of Frontier. 5. HOLD HARMLESS & INDEMNITY A. 1. Frontier shall hold harmless, indemnify and defend the City, its officers, appointed and elected officials, employees and agents, from and against any and all claims, actions, suits, liability, loss, expenses, damages and judgments of any nature whatsoever, including costs and attorney’s fees in defense thereof, for injury, sickness, liability or death to persons or damage to property or business, caused by or arising out of Frontier's negligent or intentional acts, errors or omissions in the performance of this Agreement and arising by reason of Comcast's participation in the City's project. PROVIDED, that in the event of the concurrent negligence of the Parties, Frontier's obligations hereunder shall apply only to the percentage of fault attributable to Frontier, its officers, officials, employees or agents. 2. Frontier shall hold harmless, indemnify and defend the City, its officers, appointed and elected officials, employees and agents from and against any and all claims, costs, expenses, actions, suits, liability, loss, damages and judgments of any nature whatsoever, including costs and attorney's fees in defense thereof, caused by or relating to Frontier’s or its contractor's failure to timely complete its work, except as identified elsewhere in this Agreement. B. The City shall hold harmless, indemnify and defend Frontier, its officers, appointed and elected officials, employees and agents, from and against any and all claims, actions, suits, liability, loss, expenses, damages and judgments of any nature whatsoever, including costs and attorney’s fees in defense thereof, for injury, sickness, liability or death to persons or damage to property or business, caused by or arising out of the City's negligent or intentional acts, errors or omissions in the performance of this Agreement and arising by reason of the City participation in the City's project. PROVIDED, that in the event of the concurrent negligence of the Parties, the City's obligations hereunder shall apply only to the percentage of fault attributable to the City, its officers, officials, employees or agents. C. The foregoing indemnity provisions are specifically and expressly intended to constitute a waiver of each Party's immunity under Washington Industrial Insurance Act, Title 51, with respect to the other Party only, and only to the extent necessary to provide each party with a full and complete indemnity of claims made by the other Party's employees. The Parties acknowledge that these provisions were specifically negotiated and agreed upon by them. D. The provisions of this Section shall survive the expiration or earlier termination of the Agreement with regard to any event that occurred prior to or on the date of such expiration or earlier termination. 6. OTHER RIGHTS AND DUTIES CONTROLLED BY FRANCHISE All other rights and duties of Frontier and the City concerning this Agreement are governed by the franchise between Frontier and the City of Edmonds, as it presently exists and as it may be hereafter amended. Packet Page 117 of 424 7. INSURANCE Frontier shall procure and maintain for the duration of this Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the provision of services or materials to the City. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. Frontier’s maintenance of insurance as required by th is Agreement shall not be construed to limit Frontier’s liability to the coverage provided by such insurance, or otherwise limit the City’s recourse to any remedy available at law or in equity. Frontier shall obtain, at a minimum, a Commercial General Liability policy with coverage limits of not less than $1,000,000 each occurrence, $2,000,000 general aggregate and $2,000,000 product liability aggregate limit. The insurance policies are to contain, or be endorsed to contain, the following provisions for Commercial General Liability insurance: 1. Frontier’s insurance coverage shall be primary insurance as respect the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be in excess of Frontier’s insurance and shall not contribute with it. 2. Frontier’s insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice has been given to the City. Frontier shall furnish the City with certificates and a copy of any amendatory endorsements evidencing Frontier’s insurance requirements before the commencement of Frontier’s obligations under this Agreement. 8. MISCELLANEOUS A. This agreement expires upon completion of the Five Corners Roundabout project. B. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. C. Jurisdiction and venue for this Agreement lie exclusively in Snohomish County, Washington. Dated this ______ day of , 2014 CITY OF EDMONDS FRONTIER __________________________ _______________________________ David O. Earling Name: _________________________ Mayor Its ____________________________ Packet Page 118 of 424 ATTEST/AUTHENTICATED: __________________________ Scott Passey, City Clerk APPROVED AS TO FORM: __________________________ Office of the City Attorney Packet Page 119 of 424    AM-6795     4. F.              City Council Meeting Meeting Date:04/22/2014 Time:Consent   Submitted For:Bertrand Hauss Submitted By:Megan Luttrell Department:Engineering Review Committee: Parks/Planning/Public Works Committee Action: Approve for Consent Agenda Type: Action  Information Subject Title Authorization for Mayor to sign agreement with PUD for underground conversion of their overhead utility lines within the Five Corners Roundabout project limits. Recommendation Authorize Mayor to sign the agreement with PUD. Previous Council Action On November 12, 2013, the Parks, Planning and Public Works committee reviewed this item and recommended it be placed on the consent agenda for approval. Narrative As part of the Five Corners Roundabout project, PUD overhead utility lines within the project limits will be converted to an underground system. The City’s contractor and PUD will be responsible for certain tasks during the construction phase, in order to complete the conversion. The City’s contractor will excavate a joint trench, procure / install vaults and conduits, and backfill and compact the trench. Once those have been installed, PUD will be responsible for installing their conductors and other equipment. PUD has no franchise agreement with the City and underground conversion cost negotiations between both parties were held. The City and PUD agreed the estimated costs of undergrounding and aerial relocation in this particular location were close enough that a clear difference could not be established. Therefore, it was agreed the work tasks would be split as indicated above and that no payments would be made by either party.   The design and right of way acquisition phases were completed in February 2014 and the construction phase is scheduled to begin in Spring 2014. This agreement has been approved by the City Attorney and is scheduled to be approved by the PUD Board on April 15, 2014.  Attachments PUD Agreement Form Review Inbox Reviewed By Date Engineering Megan Luttrell 04/17/2014 11:15 AM Packet Page 120 of 424 Engineering Megan Luttrell 04/17/2014 11:15 AM Public Works Phil Williams 04/17/2014 12:56 PM City Clerk Scott Passey 04/17/2014 12:57 PM Mayor Dave Earling 04/17/2014 01:27 PM Finalize for Agenda Scott Passey 04/17/2014 02:12 PM Form Started By: Megan Luttrell Started On: 04/10/2014 11:39 AM Final Approval Date: 04/17/2014  Packet Page 121 of 424 AGREEMENT BETWEEN PUBLIC UTILITY DISTRICT NO. 1 OF SNOHOMISH COUNTY AND THE CITY OF EDMONDS GOVERNING THE FIVE CORNERS ROUNDABOUT PROJECT THIS AGREEMENT (“Agreement”) is made by and between the City of Edmonds, a Washington municipal corporation (the “City”), and the Snohomish County Public Utility District, a Washington municipal corporation (“District”) (collectively, the “Parties”) to coordinate the undergrounding of utilities for the City’s Five Corners Roundabout project. 1. PROJECT DESCRIPTION The City is close to completing the design of the Five Corners Roundabout project (“Project”), at the intersection of 212th Street SW and 84th Avenue W, Edmonds, Washington. The addition of a roundabout will reduce intersection delay and improve vehicle and pedestrian safety. The City has determined that, as part of the project, it will be necessary for utilities to underground their existing overhead systems, and to utilize the City's Contractor on the Project to install an underground conduit and vault system. The City’s Contractor will construct joint trenches to accommodate Frontier, Comcast, the District, Astound Broadband, and WSDOT / City utility lines. In the joint trenches, the City's Contractor will, at the City’s expense, place all required conduits and vaults that will accommodate the District facilities and will allow the District to install, at the District’s expense, all required conductors and equipment for a new underground system. The District will cut-over and transfer existing customers to the new underground system and remove their overhead systems within the Project. 2. INCORPORATED PLANS AND SPECIFICATION The following approved and sealed plans and specifications are hereby incorporated into this Agreement: Five Corners Roundabout Intersection Improvement Project E1AA/c342 Federal Aid No. CM-2512(007) Plans, Specifications and Contract Documents (Contract Documents). The plans prepared by David Evans & Associates show in detail the location of all joint trenches and the quantity, size and type of vaults and conduits for each joint trench. 3. RESPONSIBILITIES OF CITY OF EDMONDS A. City Project Contractor Duties. 1. Provide a schedule at the Preconstruction Meeting to complete the construction of the joint trench in accordance with the Project Contract Documents. 2. Furnish and provide the District vaults and conduits as specified in the Project Contract Documents. 3. Provide all necessary excavation, trenching, backfill and restoration for installing District’s conduit and vault system. Packet Page 122 of 424 4. Proof all ducts in accordance with District standards and specifications. “Proof” as used herein is defined as verification using a mandrel that the duct system is clear and free of damage, installed to the proper grade and to the proper locations and contain pulling lines. B. City Construction Administration. 1. Facilitate weekly (or as otherwise agreed by the City and District) construction coordination meetings to include all relevant parties participating in the joint trench, including City’s Project Contractor. 2. Issue the District a ROW permit within two (2) weeks of the District submitting a complete permit application (including any supporting documentation reasonably required by the City). There will be no charge for the permit or inspection fees. 3. Provide the District not less than two (2) working days’ notice to inspect: (a) the requested area of the joint trench for the placement of their vaults and conduits; (b) the vaults and conduits; and (c) their installation. 4. Whenever any utility pole(s) are required to be temporarily supported due to excavation in proximity to such poles, the City will coordinate with the District to provide such support a minimum of two working days prior to the date of the work. The scheduling of District labor for the pole holds will be limited to the District’s regular business hours. C. Costs of Installation of Conduit and Vault System. The City shall be responsible for all costs and expenses associated with design and installation of the above referenced underground conduit and vault system and in carrying out its duties and obligations under this Agreement. 4. RESPONSIBILITIES OF THE DISTRICT A. District Coordination. The District shall maintain coordinate with the City’s Project Contractor regarding installation of the District’s facilities. This coordination shall include, but not be limited to, the following: 1. District shall attend the Preconstruction Meeting. 2. Subject to the schedule required in the Contract Documents, the City’s Project Contractor shall prepare a schedule of work in accordance with the plans and specifications for City review. The City shall submit the plans and specifications to the District for review and comment. The District shall make reasonable efforts to review and provide comments within ten (10) business days of receipt. The District shall make reasonable efforts to complete its work in accordance with the City’s Project Contractor’s schedule; provided, however, that the District shall not be responsible/liable in any way for delays in completion of work that are caused by events/reasons beyond the reasonable control of the District. 3. The District will not provide a daily on-site inspector but will, within two (2) working days’ notice from the City, provide an inspector to inspect each of the following tasks: the requested area of the joint trench for the placement of Packet Page 123 of 424 their vaults and conduits, and the vaults and conduit provided by the City Project Contractor and their installation. The District’s inspector shall not direct the City’s Project Contractor in any manner; the District inspector shall communicate all direction to the City’s inspector. 4. The District shall make reasonable efforts to, within ten (10) business days after receipt of written notification of completion of installation of the District’s conduit and vault, issue written notification of any deficiencies or issue written notification of acceptance. The City’s Contractor will correct the deficiencies upon approval by the City of the requested work. 5. Once all sections of vault and conduit installation are completed by the City and accepted by the District, the City will issue a Notice to Proceed to the District to commence installation of the conductors and equipment. The District or its contractor's crews may need to accommodate another utility that is trying to work in the same area. The District, or its contractor, will make reasonable efforts to complete installation of the conductors and equipment within thirty (30) business days from the City’s Notice to Proceed; provided that reasonable access to the Project is given by the City's Project Contractor. The District shall notify the City in writing when the new underground system is energized. The District will use reasonable efforts to coordinate its conductor and equipment installation such that the District, or its contractor, will install as much of this equipment as possible prior to completion of the entire vault and conduit system by the City’s Project Contractor. 6 The District will be responsible for plant installation and wreck-out work associated with the undergrounding. This work shall include but not be limited to furnishing and installing all cables, conductors and electrical equipment for the conversion to underground, and for the removal of other equipment no longer needed. 7. The District, or its contractor, will perform cut-over and transfer of existing customers and facilities to the new underground system where applicable. The District or its contractor will notify such customers forty-eight (48) hours in advance of the pending outage. 8. Once transfer of existing customers and facilities to the new underground system is complete, the District, or its contractor, will make reasonable efforts to remove all of their overhead conductors and equipment within ten (10) business days of said completion. Utility poles will be stripped, topped and abandoned to the remaining utilities. 9. Temporary Support (Holding) of District Utility Poles: The need to temporarily support such poles (due to excavation in their proximity) shall be verified by District, and if required, such support shall be provided by the District during the District’s regular business hours. B. Traffic Control. The District or its contractor will provide traffic control and flaggers for installation of new underground conductor and devices along with overhead construction and removal when required. The District will coordinate its traffic control with other utilities, the City’s Project Contractor and the City. In the event that lane closures are necessary for performance of work, the District shall be limited to working between the Packet Page 124 of 424 hours of 8AM to 4PM (excluding weekends and holidays) by keeping at least one lane open for flagger operation. Traffic control plans must be approved ten (10) business days in advance by the City before implementation by the District. C. Work Not in Right of Way (if necessary). All work on District facilities that is not in City right of way, including but not limited to trenching, cable, conduit, and pedestal installation, will be the responsibility of the District. The District shall make reasonable efforts to coordinate with private property owners to complete necessary work and obtain easements (if necessary); provided, however, that the District shall not be responsible/liable in any way for delays in completion of work that are caused by events/reasons beyond the reasonable control of the District. D. Costs of District Work. The District shall be responsible for all costs and expenses associated with carrying out its work under Section 4 and its duties and obligations under this Agreement. 5. HOLD HARMLESS & INDEMNITY A. The District shall hold harmless, indemnify and defend the City, its officers, appointed and elected officials, employees and agents, from and against any and all claims, actions, suits, liability, loss, expenses, damages and judgments of any nature whatsoever, including costs and attorney’s fees in defense thereof, for injury, sickness, liability or death to persons or damage to property or business, caused by or arising out of negligent or intentional acts, errors or omissions of the District, its officers, officials, employees and/or agents in the performance of this Agreement; provided, that in the event of the concurrent negligence of the Parties, the District's obligations hereunder shall apply only to the percentage of fault attributable to the District, its officers, officials, employees and/or agents. B. The City shall hold harmless, indemnify and defend the District, its officers, appointed and elected officials, employees and agents, from and against any and all claims, actions, suits, liability, loss, expenses, damages and judgments of any nature whatsoever, including costs and attorney’s fees in defense thereof, for injury, sickness, liability or death to persons or damage to property or business, caused by or arising out of the City's negligent or intentional acts, errors or omissions of the City, its officers, officials, employees and/or agents in the performance of this Agreement; provided, that in the event of the concurrent negligence of the Parties, the City's obligations hereunder shall apply only to the percentage of fault attributable to the City, its officers, officials, employees and/or agents. C. The foregoing indemnity provisions are specifically and expressly intended to constitute a waiver of each Party's immunity under Washington Industrial Insurance Act, Title 51, with respect to the other Party only, and only to the extent necessary to provide each Party with a full and complete indemnity of claims made by the other Party's employees. The Parties acknowledge that these provisions were specifically negotiated and agreed upon by them. Packet Page 125 of 424 D. Nothing contained in this Section shall be construed to create a liability or a right of indemnification in any third party. E. The provisions of this Section shall survive the expiration or earlier termination of the Agreement with regard to any event that occurred prior to or on the date of such expiration or earlier termination. 7. DISTRICT IS SELF-INSURED The District is a self-insured municipal corporation. 8. FORCE MAJEURE The District shall not be responsible and/or liable for delays caused by and/or resulting from factors beyond District’s reasonable control, including but not limited to delays because of strikes, lockouts, work slowdowns or stoppages, accidents, acts of God, failure of any governmental or other regulatory authority to act in a timely manner, unwillingness of any property owner to grant an easement in favor of the District, failure of the City and/or the City Project Contractor to furnish timely information or timely act, or delays caused by faulty performance by the City, the City Project Contractor, other utilities, third parties and/or by contractors of any level. 9. NONWAIVER The failure of either Party to insist upon or enforce strict performance by the other Party of any provision of this Contract, or to exercise any right under this Agreement, shall not be construed as a waiver or relinquishment to any extent of the first Party’s right to assert or rely upon any such provision or right in that or any other instance; rather, the same shall be and remain in full force and effect. 10. ENTIRE AGREEMENT The City and the District understand and agree that this document constitutes the whole agreement between them and supersedes all other prior agreements and understandings, whether oral or written, with regard to the work and services to be performed under this Agreement. This Agreement shall not be modified or amended except by written amendment. 11. FAIR MEANING The terms of this Agreement shall be given their fair meaning and shall not be construed in favor of or against either Party hereto because of authorship. This Agreement shall be deemed to have been drafted by all Parties. 12. SEVERABILITY Packet Page 126 of 424 A. If a court of competent jurisdiction holds any part, term or provision of this Agreement to be illegal, or invalid in whole or in part, the validity of the remaining provisions shall not be affected, and the Parties’ rights and obligations shall be construed and enforced as if the Agreement did not contain the particular provision held to be invalid. B. If any provision of this Agreement is in direct conflict with any statutory provision of the State of Washington, that provision which may conflict shall be deemed inoperative and null and void insofar as it may conflict, and shall be deemed modified to conform to such statutory provision. 13. GOVERNING LAW AND VENUE This Agreement shall be governed by the laws of the State of Washington (without regard to any conflicts of law principles applied in that State), with venue for any disputes in Snohomish County, Washington; provided that venue for any matter that is within the jurisdiction of the Federal Court shall be in the United States District Court for the Western District of Washington at Seattle, Washington. Each Party hereby irrevocably waives, to the fullest extent it may effectively do so, the defense of an inconvenient forum to the maintenance of proceedings in such courts. 14. AUTHORITY TO BIND PARTIES AND ENTER INTO CONTRACT The undersigned represent that they have full authority to enter into this Agreement and to bind the Parties for and on behalf of the legal entities set forth below. 15. COUNTERPARTS This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which shall constitute one and the same Agreement. Dated this ______ day of , 2014 PUBLIC UTILITY DISTRICT NO. 1 OF SNOHOMISH COUNTY By: Title: Date: Packet Page 127 of 424 CITY OF EDMONDS ATTEST/AUTHENTICATED: __________________________ David O. Earling Scott Passey, City Clerk Mayor Date: APPROVED AS TO FORM: Office of City Attorney Packet Page 128 of 424    AM-6796     4. G.              City Council Meeting Meeting Date:04/22/2014 Time:Consent   Submitted For:Bertrand Hauss Submitted By:Megan Luttrell Department:Engineering Review Committee: Parks/Planning/Public Works Committee Action: Approve for Consent Agenda Type: Action  Information Subject Title Authorization for Mayor to accept and sign the right of way and easement documents for the Michlitch property for the 228th St. SW Corridor Improvements project. Recommendation Authorize Mayor to accept and sign the right of way and easement. Previous Council Action On July 9, 2013, the Planning, Parks and Public Works Committee authorized the acceptance and recording of right of way and easements documents for the 228th St. SW Corridor Improvements project. Narrative The City has reached an agreement with the Michlitch property owner to purchase 1,162 square feet of right of way and 1,247 square feet of temporary construction easement for the 228th St. Corridor Improvements project. The agreement also includes the replacement of two gates and a fence along 76th Ave W; ramp widening from the access along Hwy 99 to the northern part of the property; and an additional amount to cure some drainage issues created by the project. The total compensation provided to the property owner is $72,100 and this cost will be funded by a federal transportation grant and local funds. The Michlitch property is located on the southeast corner of Hwy 99 at 228th St. SW. Attachments Statutory Warranty Deed Real Property Voucher Real Estate Tax Affidavit Form Review Inbox Reviewed By Date Engineering Megan Luttrell 04/17/2014 11:15 AM Public Works Phil Williams 04/17/2014 12:59 PM City Clerk Scott Passey 04/17/2014 02:12 PM Mayor Dave Earling 04/17/2014 02:14 PM Finalize for Agenda Scott Passey 04/17/2014 04:36 PM Packet Page 129 of 424 Form Started By: Megan Luttrell Started On: 04/10/2014 11:44 AM Final Approval Date: 04/17/2014  Packet Page 130 of 424 Packet Page 131 of 424 Packet Page 132 of 424 Packet Page 133 of 424 Packet Page 134 of 424 Packet Page 135 of 424 Packet Page 136 of 424    AM-6818     4. H.              City Council Meeting Meeting Date:04/22/2014 Time:Consent   Submitted By:Frances Chapin Department:Parks and Recreation Committee: Type: Action Information Subject Title Cultural Heritage Tour plaque installation agreements and project update. Recommendation Approve placing request for Mayor to sign letters of agreement with property owners regarding installations on future Consent Agenda. Previous Council Action Approval of placing request for Mayor to sign letters of agreement on Consent given at 4/15/14 PPP Committee. Narrative The City of Edmonds Arts Commission applied for and received partial funding from Preserve America (National Park Service, US Department of the Interior) in late 2010 to create a downtown walking tour with artist made interpretive markers and an associated website with additional historic information. The goal of the project is to promote and market cultural heritage tourism in downtown Edmonds, creating an opportunity for visitors of all ages to engage in cultural history while exploring the downtown on foot.  The $24,000 grant is matched by funds from City Lodging Tax, Parks, Recreation & Cultural Services Department, Economic Development Department, and private donations from the Hubbard Family Foundation and the Edmonds Arts Festival Foundation. An artist was selected by a committee including a City Council member, an Arts Commissioner and representatives from the Historical Museum and Historic Preservation Commission.  The artist has completed design and fabrication of twelve unique plaques, each in a proscenium format referencing the rich performance arts in our community, called "Stages of History".  Each plaque commemorates a site with information drawn from the history of Edmonds. Eight of the twelve sites require letters of agreement with private property owners. Six of the installations will be on private property, and two require access to private property in order to install the marker at the edge of the public right of way.  The letter of agreement prepared by Lighthouse gives the City the right to install and maintain the markers and establishes the process through which the private property owner can request removal of the plaques in the future. The letters of agreement signed by the property owners are now ready for the Mayor to sign so the City can proceed with installation in May/June 2014. Attachments Agreements Packet Page 137 of 424 Form Review Inbox Reviewed By Date City Clerk Scott Passey 04/17/2014 04:58 PM Mayor Dave Earling 04/17/2014 05:12 PM Finalize for Agenda Scott Passey 04/17/2014 05:20 PM Form Started By: Frances Chapin Started On: 04/17/2014 04:08 PM Final Approval Date: 04/17/2014  Packet Page 138 of 424 Packet Page 139 of 424 Packet Page 140 of 424 Packet Page 141 of 424 Packet Page 142 of 424 Packet Page 143 of 424 Packet Page 144 of 424 Packet Page 145 of 424 Packet Page 146 of 424 Packet Page 147 of 424 Packet Page 148 of 424 Packet Page 149 of 424 Packet Page 150 of 424 Packet Page 151 of 424 Packet Page 152 of 424 Packet Page 153 of 424 Packet Page 154 of 424 Packet Page 155 of 424 Packet Page 156 of 424 Packet Page 157 of 424 Packet Page 158 of 424 Packet Page 159 of 424 Packet Page 160 of 424 Packet Page 161 of 424 Packet Page 162 of 424 Packet Page 163 of 424 Packet Page 164 of 424 Packet Page 165 of 424    AM-6783     5.              City Council Meeting Meeting Date:04/22/2014 Time:5 Minutes   Submitted For:Dave Earling Submitted By:Carolyn LaFave Department:Mayor's Office Review Committee: Committee Action:  Type: Information  Information Subject Title Loyalty Day Proclamation. Recommendation Previous Council Action Narrative In 1958 the United States Congress designated May 1 of every year as Loyalty Day. This day was established as a day for reaffirming our loyalty to the United States and to provide us with an opportunity to celebrate the many freedoms secured and preserved for us by the brave patriots who have served in our nation's armed forces. Veterans of Foreign Wars Post #8870 invite all Edmonds' community members to join them in observing this very special day. Attachments 2014_Loyalty_Day Form Review Inbox Reviewed By Date City Clerk Scott Passey 04/09/2014 03:38 PM Mayor Dave Earling 04/09/2014 05:28 PM Finalize for Agenda Scott Passey 04/10/2014 07:50 AM Form Started By: Carolyn LaFave Started On: 04/09/2014 02:05 PM Final Approval Date: 04/10/2014  Packet Page 166 of 424 Packet Page 167 of 424    AM-6762     7.              City Council Meeting Meeting Date:04/22/2014 Time:20 Minutes   Submitted By:Stephen Clifton Department:Community Services Review Committee: Committee Action:  Type: Information  Information Subject Title 2013 Annual Report by the Snohomish County Tourism Bureau Recommendation For information. Previous Council Action N/A Narrative A representative from the Snohomish County Tourism Bureau will present an annual report for year 2013. Attachments Snohomish County Visitor's Bureau - 2013 Annual Report Presentation Outline  Form Review Inbox Reviewed By Date City Clerk Scott Passey 04/09/2014 12:52 PM Mayor Dave Earling 04/09/2014 05:33 PM Finalize for Agenda Scott Passey 04/10/2014 07:50 AM Form Started By: Stephen Clifton Started On: 04/04/2014 02:22 PM Final Approval Date: 04/10/2014  Packet Page 168 of 424 Snohomish County Tourism Bureau 2013 Annual Report Packet Page 169 of 424 Tourism IS Economic Development Visitors to Washington State spent $17.6 billion in 2013; accounting for $1.1 billion in local/state tax revenues; creating 154,000 jobs! Packet Page 170 of 424 Impact of Travel to Local Economy Overnight Travelers to Washington State (staying in commercial lodging) - average 2.2 people per travel party - stay 2.5 nights - spend $462 per travel party per day - totaling $17.6 billion Packet Page 171 of 424 Because Tourism Matters Effect of Tourism in Snohomish County 10,100 jobs $ 244.4 million payroll $ 17.9 million local taxes $ 49.4 million state taxes **Data provided by Dean Runyan and Associates April 2014 Packet Page 172 of 424 Tourism Works for Snohomish County! Visitor spending in Snohomish County is $930.2 million per year; Up 3.8% from previous year: Restaurants $ 266.9 million Transportation and fuel $ 143.8million Retail stores $ 129.0 million Recreation and entertainment $ 122.9million Accommodations $ 113.7 million Grocery stores $ 56.0 million *Data provided by Dean Runyan and Associates, April 2014 Packet Page 173 of 424 Brief Overview of 2013 REBRANDING NEW WEBSITE Tourism spending and economic impact of tourism in Snohomish County was $930.2 million – up 3.8%. Generated 11,053 requests for information from ads; a slight decrease from 2012 Achieved over $788,000 of free media coverage – up 72% Visitor centers served 43,075 visitors. Countywide centers served 104,949 visitors. 8,210 definite and 11,948 tentative group and convention room nights were processed in 2013 representing $21.9 million in economic impact. Hotel occupancy levels were up 2.5% to 68.1%; ADR was up 1.9% leading to a increase in RevPar of 4.4 % Hotel motel tax collections were up 10.4%. Packet Page 174 of 424 Community Competition Research & Planning Audit Communication Audit Situation Analysis Familiarization Tour Stakeholders/Community Key Stakeholder Interviews Stakeholder Focus Groups Undercover Interviews Vision Survey Geo-demography Consumer Profiling (Residents) Communitywide Survey In-Market Trip Research and Materials Audit Competitive Analysis Competitive Analysis Perception Study (Qualitative) Community stakeholders, regional stakeholders and tourism professionals Consumer Awareness & Perception Study (Quantitative) Geo-demography Consumer Profiling Inquiries Perception Study (Qualitative) Community stakeholders, regional stakeholders and tourism professionals Consumer Awareness & Perception Study (Quantitative) Visitors and Non-visitors from Portland, Oregon and Vancouver, British Columbia Digital Brand Audit Consumers Packet Page 175 of 424 Brand Platform Target Audience: For those wanting to explore and pursue, (extreme recreation, a great buy, a big casino win) Frame of Reference: Snohomish Co., between Seattle and Canada along I-5 and barely contained by the Puget Sound and the Cascades, Point of Difference: is where Seattle gets outside (escapes, gets outdoors, where Seattle meets the outdoors, go out socially, go out shopping, get outside of yourself) Benefit: and opportunities open up. Packet Page 176 of 424 Brand Platform OPEN UP. . . to Adventure to Excitement to Discovery to Flavor to Life Packet Page 177 of 424 Packet Page 178 of 424 Logo and Color Palette Packet Page 179 of 424 Narrative and Vocabulary Discover/Discovery Treasure Trove Opportunity Curiosity Wide Open Inviting Family-friendly Outdoors Outside Breathtaking views Leisure Breath Exhale Expanse/Expansive/Expand Boundless Limitless Rhythmic Encounter Exciting/Excitement Adventure Get Lost Sprawling Experience Explore/Exploration Out-of-doors Pursue Laid-back Cool Crisp Green Natural Pure Brilliant Dramatic Thrilling/Thrill Fresh Freedom Dare Traverse Uncover Journey Venture Quest Wonder Passion Inspiration Unwind Let Go Tranquil Contrast Packet Page 180 of 424 Integrating the brand in our website: Packet Page 181 of 424 Portfolio Packet Page 182 of 424 Creative Executions Packet Page 183 of 424 Packet Page 184 of 424 Packet Page 185 of 424 Community Business Visitors Infrastructure Organization Brand Integration Packet Page 186 of 424 Convention and Group Tour Sales and Service Ads were placed in meeting and event planner, reunion and sports related publications generating requests for information. 11,053 requests were received from leisure travelers (a slight decrease). Packet Page 187 of 424 Convention and Group Tour Sales and Service 712 group tour and meeting facility guides and convention/sports events collateral materials were distributed in 2013 at trade shows, sales missions and in response to bid requests. Packet Page 188 of 424 Convention and Group Tour Sales and Service Conducted 27 familiarization tours for meeting, group tour and international tour and travel planners and domestic and international media Packet Page 189 of 424 Convention and Group Tour Sales and Service The Bureau conducted 5 sales missions to Vancouver BC, Olympia, Seattle, Indianapolis and Colorado Springs along with: -Edward D. Hansen Conference Center -Lynnwood Convention Center -Future of Flight Aviation Center -City of Lynnwood -7 County hotels Resulting in 16 new leads for hotels and attractions in Snohomish County and distribution of 53 packets of information. Packet Page 190 of 424 • Participated in 20 trade shows generating 594 direct leads and distribution of 1,742 tourism guides. • The Bureau assisted 63 groups with conference services distributing 2,980 guides to attendees. Convention and Group Tour Sales and Service Packet Page 191 of 424 Trade Shows Attended Packaged Travel: American Bus Association Canadian Inbound Tour Association Go West Summit National Tour Association Sports Marketing: National Assoc. of Sports Commissions SportsLink TEAMS S.P.O.R.T.S. Consumer travel: Outdoor Adventure Travel Passport To Travel Convention and Group Tour Sales and Service Meeting and Events: American Society of Association Executives Association Forum B&E Event Show ConFam (military reunion planners) Meeting Professionals International Seattle Wedding Show SmartMart – Seattle and San Francisco Washington Society of Association Executives Media: Travel Media Showcase Society of American Travel Writers Packet Page 192 of 424 •Group tour, meeting and event planner bids were prepared which resulted in 8,210 total definite room nights with an economic impact of $15.1 million. •Additional pending bookings at year end totaled 11,948 room nights and an additional $6.8 million of economic impact. Convention and Group Tour Sales and Service Room Nights Economic Impact 2011 Definite 6,248 $16.5 million Pending 7,969 $6.9 million Total 2010 14,217 $23.4 million 2012 Definite 7,415 $17.3 million Pending 6,150 $3.7 million Total 2011 13,564 $21 million 2013 Definite 8,210 $15.1 million Pending 11,948 $6.8 million Total 2013 20,158 $21.9 million Packet Page 193 of 424 Convention and Group Tour Sales and Service The sports market continues to be a significant segment contributing $14.2 million in economic impact. • USA Triathlon Youth and Junior Elite Race Series • USA Gymnastics - Washington State Assoc. • Everett Firefighter Combat Challenge • Washington State Cyclocross Championships • Mastercraft Pro Wakeboard Tour • US Indoor Nationals and JOAD Indoor (archery) • Lake Stevens 2013 Ironman 70.3 event • Cascade Cup Lacrosse Tournament • Heroes Mud Run Packet Page 194 of 424 The SCSC Board of Directors assists the sports marketing staff with resources, referrals, direction and oversight. Jim Ballew, Marysville Parks Department Warren Beach, Holiday Inn Express-South Everett Patrick Doyle, Cascade Promotions Frank Foster, Navigation Real Estate Keith Lander, Best Western Cascadia Inn Ed Lundberg, Washington State Little League Beverly Meehan, 360 Hotel Group Casey Mills, North Sound Karate Mary Monroe, Lynnwood, Tourism Manager Larry Norgaard, Seattle Reign Shannon O’Kelley, Integrated Rehabilitation Group Tom Teigen, Snohomish County Parks Larry Walker, Everett Community College Kim Wilson, NW Interscholastic Activities Assoc. – Retired Packet Page 195 of 424 • Ads generated 11,053 total requests for information in 2013 • Media buys were placed in a variety of media outlets 425 Magazine Cascade Loop Northwest Travel North Sound Living Outdoors NW National Geographic Traveler TravelHost Westworld Vancouver BC newspapers and online Tourism Development Packet Page 196 of 424 Online Presence Packet Page 197 of 424 New E-Newsletter Tourism Development Packet Page 198 of 424 Tourism Development •Website visitation to our primary site was down over 2012 by 16%. The weddings website was up by 31%. • Additionally, there were nearly 10,000 visits to RoomsAtPar and StayShopAndSave websites www.snohomish.org www.RoomsAtPar.com www.StayShopAndSave.com www.SnohomishCountyWeddings.com Packet Page 199 of 424 New collateral Tourism Development 3 mobile tours -Kid Zone -Shopping -Edmonds Murals Packet Page 200 of 424 Tourism Development 85,000 copies of an official visitor guide including seasonal calendars of events, and seasonally oriented articles on communities and attractions. Packet Page 201 of 424 Origami New Collateral Packet Page 202 of 424 Public Relations and Media •Sent 7 press releases including– - SCTB’s new Branding - Hike of the Week - Capitol Christmas Tree - Iron Kids (sports event) - Distance Skateboard Event - SCSC Readers’ Choice Award Winner •Over 125 media pitches and responses to writers and travel publications requests •53 articles were published •Efforts resulted in over $788,000 of free media coverage – up 72%. Packet Page 203 of 424 Public Relations and Media Six issues of StoryLine were mailed to over 1,400 travel writers with each issue. Packet Page 204 of 424 Public Relations and Media •Attended Society of American Travel Writers and Travel Media Showcase. •Conducted media fams for 14 travel writers Packet Page 205 of 424 Public Relations and Media Yellow Door Campaign Packet Page 206 of 424 • Twitter • Facebook presence: Tourism, Sports, Weddings, Meetings and Conventions, Visitor Information Center Volunteers Social Media: Flickr, Twitter, Facebook & Pinterest Packet Page 207 of 424 Pinterest Boards: Activities Hotels Shopping Fun for families Great Outdoors Wildlife And much more! Social Media: Flickr, Twitter, Facebook & Pinterest Packet Page 208 of 424 Social Media: YouTube 17 different videos Packet Page 209 of 424 Television Ad Launched Packet Page 210 of 424 Visitor Services Partnerships Make it Happen! - City of Snohomish, Snohomish Chamber of Commerce, Historic Downtown Snohomish and the Historical Society of Snohomish - City of Lynnwood Tourism and Parks & Recreation, as well as Alderwood Manor Heritage Association and SnoIsle Genealogical Society - Future of Flight and Paine Field Packet Page 211 of 424 Implementing the Strategic Tourism Plan initiatives: - Manage the VIC at the Future of Flight and Boeing Tour - Advertising presence at Seattle Premium Outlets and Alderwood - Mobile VIC operating at events and festivals Visitor Services Packet Page 212 of 424 Visitor Services Out and About Packet Page 213 of 424 Visitor Services Go Mobile Packet Page 214 of 424 Visitor Services Visitor snapshot: 64% from more than 50 miles away - 8% from other WA counties - 28% from other states - 27% from other countries 36% from local area (including surrounding counties) Served 104,949 visitors countywide – a 14% increase Packet Page 215 of 424 Visitor Services Training is FUN!  3 Fam tours conducted - Darrington, Arlington and Mukilteo highlighted Lodging facility tours 19 meetings and training sessions Monthly newsletters Packet Page 216 of 424 Visitor Services Training is FUN! Training information – Shopping and Sipping Water-based Activities Museums Fall Family Favorites Holiday Happenings  Special Recognition Events Spring event in Snohomish Summer party in Everett Holiday party and pot luck Packet Page 217 of 424 Industry Education Sponsored 4 countywide tourism related programs including: •Branding Implementation Workshop •Lodging Tax Regulations •Washington Tourism Alliance •Packaged Travel Marketing Packet Page 218 of 424 Created four video training segments: Arts, Culture and History Farms, Agriculture, Wineries and Distilleries Outdoor Recreation Spectator Sports Two videos created in 2012: Aviation Attractions Shopping and Gaming Industry Education Packet Page 219 of 424 Created Industry Training Tools: Monthly Hotel Hot Sheet Tourism Industry Month tours Industry Education Packet Page 220 of 424 Community Relations Continued a pro-active role in state and local issues affecting the tourism industry by serving on the following boards and committees: Snohomish County and City of Lynnwood Hotel Motel Tax Advisory Committees Snohomish County Parks and Recreation Advisory Board Sky Valley Recreation Tourism Group Washington Association of Sports Commissions Washington State National Tour Association Event Committee – Treasurer National Association of Sports Commission Board Member and Membership CoChair Washington State Destination Marketing Organizations Association – Treasurer Washington Society of Association Executives Rotary Clubs of Everett and Lynnwood Snohomish County Toastmasters Packet Page 221 of 424 Brief Overview of 2013 REBRANDING NEW WEBSITE Tourism spending and economic impact of tourism in Snohomish County was $930.2 million – up 3.8%. Generated 11,053 requests for information from ads; a slight decrease from 2012 Achieved over $788,000 of free media coverage – up 72% Visitor centers served 43,075 visitors. Countywide centers served 104,949 visitors. 8,210 definite and 11,948 tentative group and convention room nights were processed in 2013 representing $21.9 million in economic impact. Hotel occupancy levels were up 2.5% to 68.1%; ADR was up 1.9% leading to a increase in RevPar of 4.4 % Hotel motel tax collections were up 10.4%. Packet Page 222 of 424 2014 Initiatives Implementation of the new destination brand Fine tune the new website New arts and culture brochure, and meeting facility guide Television promotion of aviation attractions and outdoor adventure Re-launch of Tourism Revealed Update our weddings website Digital information kiosks New itineraries, maps and promotions to assist visitors in exploring all of Snohomish County Packet Page 223 of 424 Tourism Matters To Snohomish County! 10,100 jobs $ 244.4 million in payroll $ 17.9 million in local taxes Packet Page 224 of 424 Thank you for supporting tourism in Snohomish County! Packet Page 225 of 424    AM-6819     8.              City Council Meeting Meeting Date:04/22/2014 Time:15 Minutes   Submitted For:Edmonds Citizen's Tree Board Submitted By:Jana Spellman Department:City Council Review Committee: Committee Action:  Type: Information  Information Subject Title Edmonds Citizen's Tree Annual Report Recommendation Previous Council Action Narrative The Edmonds Citizen's Tree Board will make their annual report. Attachments Tree Board 2014 Presentation Form Review Inbox Reviewed By Date City Clerk Scott Passey 04/18/2014 08:25 AM Mayor Dave Earling 04/18/2014 08:58 AM Finalize for Agenda Scott Passey 04/18/2014 09:24 AM Form Started By: Jana Spellman Started On: 04/17/2014 04:12 PM Final Approval Date: 04/18/2014  Packet Page 226 of 424 Annual Report to City Council Packet Page 227 of 424 *Citizen’s Tree Board 2013 Year in Review *Tree City USA - 3rd year *Arbor Day celebration activity Posting tree values along Main and Dayton Streets *Heritage Tree Program Planning *Five new Tree Board members Packet Page 228 of 424 *Citizen’s Tree Board 2013 Year in Review Packet Page 229 of 424 *Tree City USA Arbor Day *Establish a Tree Board *Financial commitment from the City * Tree Care Ordinance *Proclamation from the City *An Arbor Day observance *2014 will be October 4th *Growth Award Packet Page 230 of 424 *Tree Board Activities for 2014 *Comprehensive Tree Ordinance RFP *Draft Ordinance to Council early 2015 *Canopy Assessment project *Heritage Tree Program development *Collaboration with Washington State University *Study of opinions about planting private trees near streams *Policy review with Public Works Packet Page 231 of 424 *Summer market Packet Page 232 of 424 *Tree Board Activities for 2014 *Watershed Fair *Guided Tree Walk *Edmonds Alive *Summer Market *Arbor Day activity – tree watering bag give- away *On going outreach and education about our valuable trees Packet Page 233 of 424 *Tree Board 2015 Planning *Comprehensive Tree Code revisions *Canopy Goal recommendations *Start the process for an urban forest management plan Packet Page 234 of 424 * Packet Page 235 of 424    AM-6811     9.              City Council Meeting Meeting Date:04/22/2014 Time:15 Minutes   Submitted For:Councilmember Bloom Submitted By:Jana Spellman Department:City Council Committee: Type: Potential Action Information Subject Title Presentation of Heritage Tree Resolution for Potential Action Recommendation Approval of Heritage Tree Resolution. Previous Council Action April 8, 2014 PPP Committee: The following discussion and action took place during the meeting. Agenda Item A:  Heritage Tree Program . Rick Zitzmann, citizen member of the Tree Board, summarized the Heritage Tree Program for committee members and staff. Questions were posed about Heritage Tree status transferred to a new property owner, and what happens if the tree becomes diseased. It was explained that both will be clarified in the ordinance created related to the Heritage Tree Program. ACTION: Presentation to Council of the Heritage Tree Program on April 22, 2014 during the Tree Board presentation. Forward Heritage Tree Resolution to Council for presentation and vote at April 22, 2014 Council meeting. Narrative The Tree Board has determined that it is  important to establish a Heritage Tree program in order to promote significant trees in the community. The program would include application by the property owner, nomination by the Citizens' Tree Board, and recommendation to City Council of formal designation of a Heritage Tree. The Tree Board is asking for the City Council's approval of the Heritage Tree Resolution. Attachments Attach 1: Heritage Tree Resolution Attach 2: Property owner agreement form Attach 3: Nomination Form Form Review Inbox Reviewed By Date City Clerk Scott Passey 04/18/2014 08:48 AM Packet Page 236 of 424 City Clerk Scott Passey 04/18/2014 08:48 AM Mayor Dave Earling 04/18/2014 08:58 AM Finalize for Agenda Scott Passey 04/18/2014 09:24 AM Form Started By: Jana Spellman Started On: 04/17/2014 09:10 AM Final Approval Date: 04/18/2014  Packet Page 237 of 424 RESOLUTION NO. ___ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, RESOLVING THAT THE EDMONDS CITIZENS’ TREE BOARD SHALL PREPARE AND RECOMMEND TO THE CITY COUNCIL A HERITAGE TREE PROGRAM IN ORDER TO PROMOTE SIGNIFICANT TREES IN THE CITY. ____________________________________________________________________________________ WHEREAS, the City of Edmonds values its history and local landmarks as the oldest city in Snohomish County; and WHEREAS, trees are one of the principal natural components that encourage and support the vibrant Pacific Northwest character; and WHEREAS, in 2010 the Edmonds City Council created a Citizens’ Tree Board consisting of seven member residents whose mission is to engage, encourage and educate both the city government and residents to protect the City’s current canopy resource and plant new trees appropriately for the long term benefit of the community; and WHEREAS, the Citizens’ Tree Board is empowered by way of Section 10.95.030 of the Edmonds City Code to advise and make recommendations to the Mayor and City Council on certain matters concerning trees; and WHEREAS, the Citizens’ Tree Board would like to create a Heritage Tree Program which would define what it means to be considered a “Heritage” tree, create a process to evaluate nominations from owners of trees who wish for their tree to be so designated and to then make recommendations to the Mayor and City Council as to which nominated trees should be given said designation; and WHEREAS, after the Citizens’ Tree Board makes its recommendation to the City Council, the City Council will then officially designate a tree a “Heritage” tree; and WHEREAS, once a tree is given this designation, the owner and the City will enter into an agreement as to the conditions required by the owner to maintain a tree as a “Heritage” tree; and WHEREAS, the purpose of the designation would serve to preserve the City’s historical beauty, by recognizing that there are significant (heritage) trees within the city; THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. That the Edmonds Citizens’ Tree Board should prepare and recommend to the City Council a Heritage Tree Program to promote significant trees in the City. Packet Page 238 of 424 RESOLVED this ____ day of ____, 20 ___. APPROVED: ______________________________ MAYOR, DAVID O. EARLING ATTEST/AUTHENTICATED: _________________________ CITY CLERK, SCOTT PASSEY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO. Packet Page 239 of 424 Heritage Tree Program Property Owner Agreement Form In exchange for the City of Edmonds’ designation of a tree as a “Heritage Tree”, the Owner of the tree so designated agrees to protect, maintain and care for the Heritage Tree located on his or her property by way of the conditions set forth herein: A. To preserve, maintain and care for the Heritage Tree in accordance with the Edmonds City Code and the Heritage Tree Program, so as to ensure that the Heritage Tree retains its significance; B. To acknowledge and understand that the responsibility of preserving, maintaining and caring for a single Heritage tree, or a collection of Heritage trees , shall remain the owner’s and does not become the responsibility of the City upon its designation as a Heritage tree, unless the tree(s) is owned by the City of Edmonds; C. To be responsible for the maintenance of their own Heritage trees, including all costs associated therein; D. To assume all liability associated with the maintenance of their own Heritage tree or trees; E. To notify the Edmonds’ Citizens’ Tree Board of plans to remove a Heritage Tree prior to its removal; and F. To take part in any required permitting processes as required by the Edmonds City Code, or any other process as established by way of the Heritage Tree Program, prior to the removal of a Heritage Tree(s). As Property Owner of the _______________________ (species) tree now being considered for special designation, I hereby consent to its being designated a Heritage Tree by the Citizens’ Tree Board of Edmonds, Washington. Location (address, tax lot): __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ Signed: ____________________________________________________ Property Owner Date: ___________________________ Submit to: Heritage Tree Program Phone: 425-775-2525 121 5th Ave N Edmonds, WA 98020 email: heritagetree@edmonds.wa.gov Approved by Citizens’ Tree Board: ____________________________________________(Date) Filed with Edmonds Heritage Tree Program _____________________________________ (Date) Posted to Tree Board Website ________________________________________________(Date) Packet Page 240 of 424 Heritage Tree Program Nomination Form Nominator: Property Owner, if different (must agree to nomination): Name ______________________________ Name ______________________________ Address ______________________________ Address ______________________________ ______________________________ ______________________________ Phone (Day) ______________________________ Phone (Day) ______________________________ (Eve) ______________________________ (Eve) ______________________________ Email ______________________________ Tree Information: Location or address: ___________________________________________________________________ Species or common name (if known) ____________________________________ Single or collection of trees (how many?) _______________________________________ Height: _______ feet Crown: (approximate distance of total spread from one side to other) ______ feet Circumference: distance around trunk at 4.5 feet from ground _________ inches (approximate or measured) Age of tree: (if known or estimate) _________ Condition: Appears Healthy _____ Appears Diseased _____ Structural/pruning problem _____ List any Historical facts about the tree (documented or estimated) What is the most noteworthy quality of the tree(s)? Size_____ Aesthetic qualities_____ Visibility_____ Rare horticultural value_____ Historical_____ Please provide all information digitally to the Tree Board (email address, here). Information can include a photograph, simple location map and any supportive documentation. Submit to: Heritage Tree Program c/o Edmonds Citizens’ Tree Board 121 5th Ave N Edmonds, WA 98020 Phone: 425-775-2525 Packet Page 241 of 424    AM-6809     10.              City Council Meeting Meeting Date:04/22/2014 Time:10 Minutes   Submitted By:Michael Clugston Department:Planning Review Committee: Parks/Planning/Public Works Committee Action: Recommend Review by Full Council Type: Action  Information Subject Title Approval of Shoreshire final plat at 24223-24227 76th Ave W proposed by Ardsley Homes (File # PLN20080046). Recommendation Final plats are Type IV-A decisions made by Council according to Chapters 20.01 and 20.75 ECDC.  Approve the subdivision resolution attached as Exhibit 1 and direct the Mayor to sign the final plat (Exhibit 2). Of note, the final plat documents in Exhibit 2 are not signed by the Director of Public Works or the Planning Manager.  Staff has the accompanying paper copies with the required signatures.  Once the Mayor signs the plat, the Clerk will file the plat with the Snohomish County Auditor and staff will issue a notice of final decision in accordance with ECDC 20.06.009. Previous Council Action The Parks, Planning and Public Works Committee received a briefing on accepting a new 40-foot plat road - 243rd Place West - and a 15-foot public sanitary sewer easement on April 8, 2014.  The full Council voted to accept the road and easement on April 15, 2014. Narrative Ardsley Homes LLC has submitted documents for final plat approval for the Shoreshire development at 24219-24227 76th Avenue West.  Originally proposed as the Hill-Lake Ballinger plat by Tobiason & Company, an 8-lot plat received preliminary approval and shoreline substantial development permit approval on October 16, 2008 (Exhibit 3).  The project languished during the economic downtown but was eventually taken over by Ardsley Homes in 2012.   Three minor changes to the original preliminary plat were reviewed and approved by the City from 2012 to 2014 in accordance with ECDC 20.75.110.A.  The first change reduced the number of lots from 8 to 7 and shifted the location of related infrastructure (Exhibit 4).  The second change renamed the project from Hill-Lake Ballinger to Shoreshire and shifted the required lake access for Lot 5 to improve access to an existing sewer clean out (Exhibit 5).  The third change involved correcting the location of external lot lines that had been shown incorrectly on the previous preliminary plat surveys Packet Page 242 of 424 (Exhibit 6). As a condition of approval, a street dedication was required to accept the new 243rd Place West plat road as public roadway.  In addition, a 15-foot public sanitary sewer system easement was granted to the City of Edmonds for that portion of the sewer main that extends east of the plat road and connects to the City’s existing sanitary sewer main on the subject property.  Council accepted these on April 15, 2014. Ardsley Homes has completed all of the requirements of the preliminary plat approval or, in the case of some Engineering and Planning Division requirements, a performance bond has been posted to ensure completion.  Upon completion of the required improvements, maintenance bonds will be posted as required.  Since all of the conditions and requirements of the preliminary plat have been completed or provided for, the final plat for the Shoreshire development should be approved. Attachments Exhibit 1 - Resolution Exhibit 2 - Final plat documents Exhibit 3 - Hearing Examiner decision Exhibit 4 - Minor change decision 1 Exhibit 5 - Minor change decision 2 Exhibit 6 - Minor change decision 3 Form Review Inbox Reviewed By Date City Clerk Scott Passey 04/18/2014 08:48 AM Mayor Dave Earling 04/18/2014 09:01 AM Finalize for Agenda Scott Passey 04/18/2014 09:24 AM Form Started By: Michael Clugston Started On: 04/14/2014 04:52 PM Final Approval Date: 04/18/2014  Packet Page 243 of 424 1 RESOLUTION NO. A RESOLUTION OF THE CITY OF EDMONDS, WASHINGTON, APPROVING THE SEVEN LOT SHORESHIRE FINAL PLAT. WHEREAS, the Hearing Examiner approved an eight lot preliminary plat and shoreline substantial development permit for the Hill-Lake Ballinger project (P-08-46; SM-08-47) on October 16, 2008, subject to several conditions; and WHEREAS, a new developer took over the project in 2012 after the economic downturn; and WHEREAS, staff approved a Type II minor modification to the Hearing Examiner’s decision to remove one lot and shift the location of some infrastructure and utilities on December 12, 2012, subject to additional conditions; and WHEREAS, staff approved a second minor modification to the Hearing Examiner’s decision to shift the location of the required lake access for Lot 5 on July 30, 2013, subject to additional conditions; and WHEREAS, staff approved a third minor modification to the Hearing Examiner’s decision to correct the location of external lot lines that had been shown incorrectly on previous preliminary plat surveys on February 6, 2014, which decision also satisfied three conditions of the July 30, 2013 decision; and WHEREAS, the applicant has submitted documents for final plat approval; and WHEREAS, staff has reviewed those documents and determined that all conditions of preliminary approval have been satisfied; and WHEREAS, a bond has been submitted to guarantee completion of those approved civil subdivision and landscaping improvements which have yet to be installed; and WHEREAS, the City Council has reviewed the final plat documents; and Packet Page 244 of 424 2 WHEREAS, based on those documents, the City Council finds that this subdivision conforms to all terms of the Hearing Examiner’s preliminary plat approval and subsequent minor modifications, and that said subdivision meets the requirements of chapter 58.17 RCW, other applicable state laws, and all local ordinances adopted under chapter 58.17 RCW that were in effect at the time of preliminary plat approval; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. The city council hereby approves the final plat of the Shoreshire project described in the WHEREAS clauses, above, having satisfied the terms of approval as established by the Hearing Examiner and three minor modification approvals. Section 2. The Mayor is hereby authorized to inscribe and execute this approval on the face of the plat on behalf of the City Council. Section 3. The City Clerk is hereby authorized to record, at the expense of the applicant, said final plat approval, in accordance with the ordinances of the City of Edmonds. RESOLVED THIS _____ DAY OF _________________, 2014: MAYOR DAVE EARLING ATTEST: CITY CLERK, SCOTT PASSEY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO. ___ Packet Page 245 of 424 Packet Page 246 of 424 Packet Page 247 of 424 Packet Page 248 of 424 Packet Page 249 of 424 Packet Page 250 of 424 Packet Page 251 of 424 CITY OF EDMONDS 121 5TH AVENUE NORTH • Edmonds, WA 98020 • (425) 771-0220 • FAX (425) 771-022 1 HEARING EXAMINER In the Matter of the Application of Laurie Hill ) ) ) ) ) For a Formal Plat and Shoreline ) =S=ub=s=tan==t=ia=l=D=e~v=el=o~pm==e=m~P~e=r=rru=·t~------~) NOS. P-08-46 SM-08-47 FINDINGS, CONCLUSIONS, AND DECISION SUMMARY OF DECISION GARY HAAKENSON MAYOR The request for a formal plat to subdivide approximately 2.21 acres into eight single-family residential lots and a shoreline substantial development permit to allow development of three of the lots within the shoreline jurisdiction of Lake Ballinger at 24223 -24227 -76th Avenue West in Edmonds; Washington is APPROVED; subject to conditions. SUMMARY OF RECORD Request: Laurey Tobiason, of Tobiason & Company, on behalf of Laurie Hill (Applicant), requested approval of a formal plat to subdivide approximately 2 .21 acres into eight single-family residential lots, and a shoreline substantial development permit to allow development ofthree of the lots within the shoreline jurisdiction of Lake Ballinger; at 24223 through 24227-76th Avenue West in Edmonds; Washington. Hearing Date: The Edmonds Hearing Examiner held an open record hearing on the request on October 2 ; 2008. Testimony: At the open record hearing the following individuals presented testimony under oath: 1. Michael Clugston, Planner, City of Edmonds 2. Laurey Tobiason; Applicant Representative 3. Lynn Yarnall 4. Ken Pierce 5. Scott Boye 6 . Alvin Rutledge Findings, Conclusions, and Decision City of Edmonds Hearing Examiner McArthur Patterson Plat, No. P-08-46/SM-08-4 7 • Incorporated August 11 , 1890 • page 1 of 19 Packet Page 252 of 424 Exhibits: The following exhibits were admitted in the record: 1. City of Edmonds Planning Division StaffReport 2. Preliminary Plat Map (11x17 and 24x36) (referred to as Plat Map) 3. Preliminary Utility plans (11x17 and 24x36) 4. Shoreline Permit Site Plan 5. Title report, dated July 3, 2008 6. Wetland Report, dated June 18, 2008 7. Edmonds School District 15 Safe Walk Form 8. Preliminary Drainage Report, dated July 15, 2008 9. Environmental Checklist, dated July 10, 2008 10. Determination ofNon-Significance, dated August 12, 2008 11. Snohomish County PUD Comments, dated August 21, 2008 12. Department of Ecology Comments, dated August 13, 2008 13. Engineering Division Requirements Form, prepared August 13, 2008 14. Affidavits of publication, posting, and mailing 15. Traffic Impact Worksheet 16. City ofEdmonds Shoreline Master Program, Plate #6 17. Comment letter from Scott Boye 18. Comment letter and materials from Robert Boye 19. Aerial photo of subject property 20. City of Edmonds Parks and Recreation comment form 21. Applications and trust amendment 22. Comment letter from Wen-fong Chang 23. Tree retention plan, submitted by Applicant Upon consideration of the testimony and exhibits submitted in the record, the Hearing Examiner enters the following findings and conclusions: FINDINGS 1. The Applicant requested formal plat approval to subdivide approximately 2.21 acres into eight single-family residential lots between Lake Ballinger and 76th Avenue West. The Applicant also requested shoreline substantial development permit (SSDP) approval to allow development of three of the lots within the shoreline jurisdiction of Lake Ballinger. The subject property is located at 24223-24227 -76th Avenue West in Edmonds, Washington.' Exhibit 2, Plat Map; Exhibit 1, page 2; Exhibit 21, Applications. 2. The subject property is comprised of four lots, three of which are developed with single- family homes. The project site abuts Lake Ballinger to the east and 76th A venue W to the west. The large lot closest to the lake is vacant. SmTounding parcels to the north and south are developed with single-family residences. Parcels west of 76th Avenue Ware developed with commercial uses, consistent with commercial zoning designations. All 1 The subject property is comprised of four tax parcels: 00488800601503, -1502, -1501, and 00488800702000. The legal description of the location of the tax parcels is a portion of the southwest quarter of the southwest quarter of Section 32, Township 27 North, Range 4 E, W.M. Exhibit 2, Plat Map. Findings, Conclusions, and Decision City of Edmonds Hearing Examiner McArthur Patterson Plat, No. P-08-46/SM-08-47 page 2of19 Packet Page 253 of 424 three existing residences on-site would be removed, while an existing dock at the waterline would be retained. Exhibit 1, page 2; Testimony of Mr. Tobiason. 3. The site slopes gently from west to east (to the lake) and is vegetated with typical residential landscaping, including several large trees. The edge of the site adjacent to the lake contains a large lawn. Exhibit 1, page 2; Testimony of Mr. Clugston. 4. During preliminary project review, a wetland was identified in the shorelands area adjacent to the lake at the east end of the site. The Applicant submitted a professionally prepared Critical Areas Report, which delineated and rated the wetland consistent with the requirements ofEdmonds Community Development Code (ECDC) section 23.50.010.2 The on-site portion ofthe lake fringe wetland was rated as a Class 4 wetland, because it scored 25 on the city of Edmonds wetland field data form. Exhibit 6, Critical Area Study; ECDC 23.50.010. A minimum 35-foot buffer must be provided for the wetland. ECDC 23.50.040.F.1.d. 5. The existing 35-foot area adjacent to the wetland edge is dominated by a maintained lawn. Cattails, rush, and hardhack grow at the water's edge. The lawn in the area of the standard buffer width provides good stormwater storage and also water quality treatment for surface runoff; however,water quality functions are limited by typical lawn care practices including fertilizer and pesticide application. The Applicant proposes to retain the lawn in its existing condition within a native growth protection area, to be noted as such on the final plat. The City did not require any changes to existing vegetation. The City currently has no regulations prohibiting the application oflawn care chemicals within critical area buffers. Exhibit 6, Critical Areas Study; Exhibit 1, page 7; Testimony of Mr. Clugston. 6. The City of Edmonds' Shoreline Master Program designates Lots 6, 7, and 8 as located within the Suburban Residential IV Shoreline Environment along Lake Ballinger. A shoreline substantial development permit (SSDP) is required for the construction of more than one detached dwelling unit in this shoreline environment Exhibit 16; Testimony of Mr. Clugston; Edmonds Community Development Code (ECDC) 23.1 0.120. 7. None of the proposed development would occur waterward of the ordinary high water mark. No bulkhead, breakwater, dredging, filling of shorelands, new dock, or moorage 2 ECDC 23.50.010.F. Lake Ballinger. Lake Ballinger is designated on the U.S. National Wetlands Inventory as a lacustrine (lake) environment and should not be delineated as a wetland in its entirety. Lake fringe wetlands existing along the periphery of Lake Ballinger shall be identified according to specific criteria provided in the Washington State Wetlands Identification and Delineation Manual (Ecology Publication No. 96-94, 1997) and updated guidance provided in Washington State Wetlands Rating System for Western Washington-Revised (Ecology Publication No. 04-06-025, 2004). Consistent with guidance for delineating lake fringe wetlands provided in these resources, the existence of jurisdictional wetlands along Lake Ballinger shorelines shall be largely based upon the presence of persistent emergent vegetation in shoreline areas less than 6.6 feet in depth. Provisions for protection of Lake Ballinger shorelines not meeting criteria for jurisdictional wetlands are provided in the city of Edmonds shoreline master program. [Ord. 3527 § 2, 2004]. Findings, Conclusions, and Decision City of Edmonds Hearing Examiner McArthur Patterson Plat, No. P-08-46/SM-08-47 page 3 of19 Packet Page 254 of 424 facility is proposed. Testimony of Mr. Clugston; Testimony of Mr. Tobiason; Exhibit 2, Plat Map. 8. Planning Staff identified the following Comprehensive Plan goals and policies as applicable to development of the subject property: Residential Development. Goal B: High quality residential development which is appropriate to the diverse lifestyle of Edmonds residents should be maintained and promoted. The options available to the City to influence the quality of housing for all citizens should be approached realistically in balancing economic and aesthetic consideratio11; in accordance with the following policies: B. I. Encourage those building homes to design and construct homes with architectural lines that enable them to harmonize with the surroundings ... ; B.2. Protect neighborhoods from incompatible additions to existing buildings that do not harmonize with existing structures in the area; B.3. Minimize encroachment on view of existing homes by new construction ... ; B.4. Support retention and rehabilitation of older housing ... when economically feasible; B.S. Protect residential areas from incompatible land uses through the careful control of other types of development ... based on these principals: B5a Residential privacy is a fundamental protection to be upheld by local government; B5b Traffic not directly accessing residences in a neighborhood must be discouraged; B5c Stable property values must not be threatened by view, traffic, or land use encroachments; B5d Private property must be protected from adverse environmental impacts of development; including noise; drainage; traffic; slides; etc. B.6. Require that new residential development be compatible with the natural constraints of slopes; soils; geology; vegetation; and drainage. Exhibit 1, page 3, citing City of Edmonds Comprehensive Plan. 9. The proposed increase in density would be consistent with the densities prescribed for the area in the Comprehensive Plan. By keeping all development activities outside the delineated wetland and its buffer area, the project would avoid adverse environmental impacts. Due to the low elevation of the subject property and its east-west orientatio11; the proposal would not significantly impact the views of existing uses. The project would not bring in new traffic not associated with the proposed residential units. Exhibit 1, pages 3, 5; Testimony of Mr. Clugston; Testimony of Mr. Tobiason. 10. The site contains two zoning designations. Roughly the western half of the site, along 76th Avenue W; the site is zoned single-family residential RS-8; while the eastern half of Findings, Conclusions, and Decision City of Edmonds Hearing Examiner McArthur Patterson Plat, No. P-08-46/SM-08-47 page4ofl9 Packet Page 255 of 424 the site adjacent to the lake is zoned single-family RSW-12. Single-family dwelling units are allowed uses in both zones. The RS-8 zone requires a minimum lot area of 8;000 square feet and a minimum lot width of70 feet. The maximum density allowed in this zone is 5.5 dwelling units per acre. Construction in the RS-8 zone must be set back 25 feet from streets, 7.5 feet from side lot lines, and 15 feet from rear lot lines. The RSW-12 zone requires a minimum lot area of 12;000 square feet and frontage on the ordinary high water line. Structures in the RSW -12 zone must be set back a minimum of 15 feet from streets; 10 feet from side lot lines; and 35 feet from rear lot lines. The maximum density allowed in the RSW-12 zone is 3.7 dwelling units per acre. There is no minimum density required in either zone. Overall lot coverage by structure on the new lots would be limited to 35%. Each proposed lot would be required to provide a minimum of two off- street parking spaces. Exhibit 1, page 2; Exhibit 2, Plat Map; Edmonds Community Development Code (ECDC) 16.20.010, .030. 11. As proposed, the site would be divided into eight single-family lots. Five of the lots would fall within the RS-8 portion of the site. Each would be at least 8;000 square feet in area and at least 70 feet wide, except for proposed Lot 5, which is depicted on the plat map as 69.59 feet wide at its widest point. The lots are irregularly shaped. The remaining three lots are proposed within the RSW-12-zoned portion ofthe site. Each of these lots would exceed 12;000 square feet in area. Lots 7 and 8 front the lake directly, while Lot 6 has a panhandle frontage of 14.38 feet along the site's southern boundary. The overall density for the project is proposed to be 3.7 dwellings per acre. The plat map depicts a building envelope in each proposed lot that could accommodate construction a residence with a garage outside of required setbacks. Exhibit 2, Plat Map; Testimony of Mr. Tobiason; Exhibit 1, page 5. 12. The record contains conflicting evidence regarding the eastern boundary of the subject property. According to the Applicant's Plat Map; based on a privately commissioned survey, the boundary of the plat ends west of the ordinary high water mark (OHWM) by 17 feet at the southern site boundary and 25 feet at the northern site boundary. Snohomish County Assessor records show the subject property extending approximately 80 feet east of the OHWM. At time ofhearing, the Applicant had been unable to verify exact property boundaries. However, no development is proposed within any area east of the western edge of the proposed wetland buffer. The total area of each proposed lot excludes any property east of a point slightly west of the OHWM. Exhibit 2, Plat Map; Testimony of Mr. Tobiason; Exhibit 19; Exhibit 18; Exhibit 1, page 8. 13. The existing residences on-site take access from a private road or shared driveway in the middle of the subject property's frontage on 76th Avenue W. The proposal would remove that access point and replace it with a single access located along the north boundary of the site. The new access road, proposed as 243rd Place SW; would be built to City Road Standards established in ECDC 18.80, providing a 30-foot right-of-way, 20 feet of paved road width; curbs, and gutters. It would be dedicated to the City as a new public road; terminating in a hammerhead at its east end to provide emergency vehicle access. A sidewalk along the south side ofthe road would provide pedestrian connection for all lots Findings, Conclusions, and Decision City of Edmonds Hearing Examiner McArthur Patterson Plat, No. P-08-46/SM-08-47 page 5 of19 Packet Page 256 of 424 to 76th Avenue W. Exhibit 2, Plat Map; Exhibit 1, page 5. Property frontage along 76th A venue W is already improved with curb; gutter; and sidewalk. Exhibit 8, page 1. 14. The Applicant submitted a traffic impact analysis worksheet (worksheet), prepared by Tobiason & Company. The worksheet described sight distance at the proposed ingress as "good", explaining that the road is straight, without topographical variations that result in blind spots. Detailed traffic impact analysis was not required because the project would generate fewer than 25 new peak hour trips. The worksheet proposes payment of traffic impact fees in the amount of$4;203.60. Exhibit 15. The City accepted the worksheet as addressing required traffic impact analysis. Testimony of Mr. Clugston. 15. Existing transit service to the site consists of a Community Transit stop on 76th Avenue W, Metro bus service at the nearby intersection of76th Avenue Wand State Route 104; and two park and ride facilities within one mile of the subject property (the Shoreline Park & Ride and the Aurora Village Transit Center). Exhibit 1, page 6. 16. Because the project would create more than 2,000 square feet of new impervious surface, storm water quality controls are required. The project would be required to limit peak runoff rate (where stormwater runoff discharges off-site during and after storm events) to be equal to or less than the pre-developed condition. ECDC 18.30.060.1. Roof drain runoff from structures on proposed Lots 7 and 8 would be dispersed at the edge of the wetland, in order to maintain hydrology ofthat natural feature. Runoff from the other new impervious surfaces would be collected in a series of catch basins and directed through underground pipes to on-site stormwater detention and water quality vaults. Runoff from the public road would be treated by a filtered catch basin. The detention/treatment vault would be designed to accommodate storm flows and to provide treatment via filter systems prior to discharge to Lake Ballinger, mimicking the pre- developed condition as required. Maintenance and performance bonds would be submitted at time of construction plan review or construction permit issuance. The Applicant would be responsible for ensuring that an operations and maintenance manual is prepared and made available for ongoing maintenance of the stormwater facilities, which would be privately maintained and operated by a homeowners' association. Exhibit 8, pages 3-12; Testimony of Mr. Tobiason; Testimony of Mr. Clugston. 17. Lake Ballinger is identified by the Washington State Department ofEcology as a surface water with a water quality improvement plan or total maximum daily load (TMDL) addressing phosphorus. The project's stormwater facilities would be required to provide phosphorus control and treatment consistent with Ecology's 2005 Stormwater Manual for Western Washington, as was noted as a requirement by City Engineering Staff during engineering review. Exhibit 12, Department of Ecology Comment; Exhibit 13, Engineering Review, page 2. 18. The on-site shorelands ofLake Ballinger in the vicinity of proposed Lots 7 and 8 have been identified as a Zone A Floodplain, according to the Federal Insurance Rates Map (FIRM), Panel1215. The FIRM Zone A identification means that the land is known to be a special flood hazard area inundated by the 100-year flood but where no base flood Findings, Conclusions, and Decision City of Edmonds Hearing Examiner McAtthur Patterson Plat, No. P-08-46/SM-08-47 page 6of19 Packet Page 257 of 424 elevations are determined. However, the City of Edmonds has defmed the base flood elevation for this portion of Lake Ballinger shorelands at 282.5 feet. According to information in the file, the 282.5-foot elevation falls within the on-site wetland. No residential structures would be placed at the identified base flood elevation. The lowest elevation residential structures would be placed at on Lots 7 and 8 would be 288 feet. The elevation difference would minimize impacts to new structures on the two lots; however, Staff indicated that site-specific flood studies and assessments would be required during building permit review for both lots. Exhibit 1, page 6; Testimony of Mr. Clugston. 19. The Applicant proposes to connect each lot to City ofEdmonds municipal sewer and water service. Potable water would be extended to the site from existing facilities in 761h A venue W. Municipal sanitary sewer traverses the subject property in an existing easement east of the proposed development envelope, immediately west of the proposed 35-foot wetland buffer. Individual connections to municipal utilities would be reviewed during civil engineering review. Requirements the plat must satisfy are identified in the record at Exhibit 13. Exhibit 1, page 6; Exhibit 3, Preliminary Utility Plan (2 sheets); Exhibit 8, page 3; Exhibit 2, Plat Map; Exhibit 13, Engineering Division Review Comments. 20. City Engineering, Fire, Public Works, and Parks & Recreation Departments all reviewed the applications for compliance with applicable requirements of each department. Public Works and Fire consolidated their comments in the Engineering Division's review document, in the record at Exhibit 13. The Engineering Division's review considered such areas as: right-of-way dedication; public road improvements; private access (driveway) requirements; street turnaround standards; utility and access easements; street lighting, required landscaped areas; potable water and sewer improvements; stormwater management; underground wiring; excavation and grading; signage, if any; survey monumenting; as-built drawings; engineering fees; and other requirements. No agency identified issues that would result in a recommendation of denial or in significant alterations to the project as proposed. Compliance with Fire, Public Works, and Engineering requirements would be reviewed at time of construction permit issuance. Exhibit 13; Testimony of Mr. Clugston. 21. Snohomish County PUD submitted comments that it has capacity to serve the five proposed new residences. The PUD indicated that the Applicant would be required to provide a 10-foot easement and eight feet of clearance between any structures and any utility transformer/switch cabinets. Exhibit 11. 22. No open space or parkland dedication was required for this project. Parks and Recreation submitted a document indicating that the agency had no comment on this proposal. Exhibit 1, page 6; Testimony of Mr. Clugston; Exhibit 20. Findings, Conclusions, and Decision City of Edmonds Hearing Examiner McArthur Patterson Plat, No. P-08-46/SM-08-47 page 7 of 19 Packet Page 258 of 424 23. In Washington State, ample provision for the education of children is a paramount duty of the state.3 Subdivisions in Washington State are required to make appropriate provisions for the general welfare of the community, including provisions for schools and for safe walking conditions for school-aged children. RCW 58.17.11 0. Edmonds Community Development Code contains the same requirement. ECDC 20. 75.020. Children living in the proposed plat would attend Woodway Elementary; College Place Middle School, and Edmonds-Woodway High School. Edmonds School District 15 submitted comments indicating bus stop locations as follows: 76th Avenue Wand 244th for elementary students; 76th Ave. Wand 242nd for middle school students; and community transit stops for high school students. The District's comments indicate that safe walking routes to the identified bus stops are needed. Exhibit 7, Edmonds School District 15 Comments. Planning Staff noted that the proposed sidewalk along the new internal public road would connect to existing sidewalks on the walking routes to the bus stops indicated. Testimony of Mr. Clugston; Exhibit 2, Plat Map. 24. The existing dock, if retained, would be subject to the 10-foot side yard setback required in the RSW-12 zone and in the Suburban Residential IV Shoreline Environment; pursuant to the City of Edmonds Shoreline Master Program. Because the plat map does not show the bounds of the subject property extending all the way to the OHWM; it is not possible to tell if the existing dock would comply with the side yard setback from Lots 7 and 8. Staff noted that the dock would need to be removed if it would not comply with the setback. Testimony of Mr. Clugston; Exhibit 2, Plat Map; Exhibit 1, page 7. The Applicant indicated that the dock would comply with the side yard setback; and that the lot boundary between Lots 7 and 8 could be shifted if necessary. The Applicant also clarified that no new docks are proposed as part of the project. Testimony of Mr. Tobiason. 25. Initial application materials indicated no trees would be retained. Planning Staff strongly encouraged retention of mature trees; especially along the south of proposed Lot 6. The Applicant submitted a plan showing the location of seven mature trees that would be retained: two along 76th Avenue W; one within Lot 1; two on the shared boundary between Lots 5 and 6; and two along the southern boundary of Lot 6. Exhibit 23; Testimony of Mr. Tobiason. 26. Pursuant to the State Environmental Policy Act (SEPA), the City ofEdmonds Planning Division was designated lead agency for review of environmental impacts caused by the proposal. In reaching the environmental threshold determination, Planning reviewed an environmental checklist and application materials submitted by the Applicant; as well as other materials on file with the City. Upon completion of review, the City determined that compliance with all applicable City; State; and Federal regulations would adequately address the impacts of the project and a Determination of Non-Significance (DNS) was issued on August 12; 2008; which became fmal on August 26; 2008. No appeals were filed. Exhibit 1, pages 3-4; Exhibit 1 0; Testimony of Mr. Clugston. 3 Washington State Constitution, Article 9, §1. Findings, Conclusions, and Decision City of Edmonds Hearing Examiner McArthur Patterson Plat, No. P-08-46/SM-08-47 page8ofl9 Packet Page 259 of 424 27. The open record public hearing on the formal plat was advertised consistent with the requirements of the Edmonds Community Development Code. Exhibit 14; Testimony of Mr. Clugston; Exhibit 1, page 4. 28. The City received public comments on the applications expressing concerns summarized as follows. Neighboring landowners wished the project to be limited to the one existing dock as a joint use dock for all three waterfront lots. Other comments addressed historic and potential future flooding for the waterfront lots. The neighbor to the south has engaged in a salmon recovery practice in the lake in which he releases Chinook and Coho fry into the lake; and he expressed concern that if the future owners ofLot 6 constructed a dock on their 14 feet of waterfront it could adversely impact fry habitat. Other public comments related to safe sight distance at the plat access intersection with 76th Avenue W and road improvements required for the internal road. Neighbors adjacent to the north of the east end of the subject property (Yarnall) inquired about impacts of the proposed public road on their access to their property. There was also concern expressed about whether the public road would impact the trees along the north boundary of the subject property. The Lake Ballinger Community Association submitted concerns about accessory dwelling units; depth to ground water; how stormwater runoff would be treated and/or discharged to the lake; and how maintenance of the stormwater quality treatment facilities would be ensured. Finally; public comments addressed: impacts of the new lots on public safety and police force availability; the possibility of requiring the developer to contribute to a crime victims' fund; and concerns about lake levels and flooding. Exhibit 17; Testimony of Scott Boye; Exhibit 18, Robert Boye letter; Exhibit 22, Chang letter; Testimony of Ms. Yarnall; Testimony of Mr. Pierce; Testimony of Mr. Rutledge. 29. Planning Staff and the Applicant representative responded to public concerns at hearing. The Applicant confrrmed that no new dock or moorage facility is proposed with the subdivision, and Staff noted that any future proposal by owners ofLots 6, 7, or 8 would reviewed for compliance with all shoreline and other applicable criteria at the time; including required side setbacks. Staff noted that with only 14 feet of waterfront, Lot 6 would not be able to build a dock. Staff also noted that joint use docks are not allowed in a Conservancy II environment, which is the designation of Lake Ballinger in the City of Edmonds Shoreline Master Program. Regarding flooding; Staff noted that Lots 7 and 8 would be required to provide site-specific scientific studies regarding flood hazard prior to building permit issuance; consistent with ECDC 23.70.020. The Applicant indicated that the public road proposed for access to the new lots would have no impact on the Yarnall driveway; located north of the shared property boundary; and that no off-site trees would be removed during road construction. All stormwater infrastructure would be reviewed for compliance with applicable local and state requirements during civil engineering review prior to building permit issuance. Runoff from the new impervious surfaces would receive water quality treatment prior to discharge. Staff indicated that presently the City relies on private owners of group stormwater facilities to provide satisfactory ongoing maintenance for such facilities. Staff indicated that subdivisions are not reviewed by the police department and that there is no code-based authority for requiring the developer to contribute to a crime victims' fund. Testimony of Mr. Tobiason; Testimony of Mr. Clugston; Exhibit 1, pages 7, 8. Findings, Conclusions, and Decision City of Edmonds Hearing Examiner McArthur Patterson Plat, No. P-08-46/SM-08-47 page 9ofl9 Packet Page 260 of 424 CONCLUSIONS Jurisdiction: The Hearing Examiner has jurisdiction to hear and decide formal plat and shoreline substantial development permit requests pursuant to Edmonds Community Development Code (ECDC) 20.100.010(B)(3) and (5) and ECDC 20.55.030. Criteria for Shoreline Substantial Development Permit Review: The criteria for review of an SSDP are set forth in Washington Administrative Code (WAC) 173-27-150. In order to approve the permit, the Examiner must fmd that the development is consistent with: A The policies and procedures of the State of Washington Shoreline Management Act; B. The State of Washington shoreline regulations (WAC 173-27); and C. The City ofEdmonds Shoreline Master Program. The City of Edmonds Shoreline Master Program contains goals, policies, and regulations that are applicable to the proposed development. Pursuant to ECDC 23.10.040, the regulations are mandatory, whereas the goals and polices "are intended to form the policy for shoreline uses, developments, and activities, as the basis of the regulations ... and to assist the city in determining whether to grant, modify and grant, or deny each proposed use, development, or activity." ECDC 23.10.040. The goals and policies ofthe Shoreline Master Program are established in ECDC 23.50.050-.095. This detailed information informing the City's policies will not be included in this document but can be read in full in the Code. Following are the shoreline regulations that apply to the instant application for shoreline substantial development. 23.10.130 General regulations -Environmentally sensitive areas and critical areas. A Location. 1. Environmentally sensitive areas include steep slopes; marshes, bogs, and swamps; floodplains; streams; spawning beaches; and other areas exhibiting serious constraints on development and/or significant possibility of biotic productivity. 2. Critical areas include fish and wildlife habitat conservation areas; frequently flooded areas; geologically hazardous areas; streams; and wetlands. B. Development Limitations. All uses, developments, and activities on sites containing environmentally sensitive areas and/or critical areas must comply with all applicable local; state, and federal laws pertaining to development in these areas. In addition, the site must be specifically designed so that the hazards from or impact on the environmentally sensitive area and/or critical area will be mitigated. C. Additional Authority. In addition to any other authority the city may have, the city is hereby authorized to condition or deny a proposed use, development, or activity or to require site redesign because of hazards associated with the use, Findings, Conclusions, and Decision City of Edmonds Hearing Examiner McArthur Patterson Plat, No. P-08-46/SM-08-47 page 10of19 Packet Page 261 of 424 development or activity on or near an environmentally sensitive and/or critical area; and/or the effect of the proposal on the environmentally sensitive area and/or critical area. [Ord. 3318 § 3, 2000]. 23.10.140 General regulations -Parking. A Off-Street Parking Required. All uses must provide sufficient off-street parking spaces in order to accommodate the reasonably anticipated number of vehicles that will be coming to the subject property. Specific parking standards for uses are identified in Chapter 17.50 ECDC, as now or hereafter amended. 23.10.145 General regulations-Public access. A. Except as provided in subsections B through D of this section; shoreline substantial developments or conditional uses shall provide public access where any of the following conditions are present: 1. Where development or use will create increased demand for public access to the shoreline; the development or use shall provide public access to mitigate this impact. 2. Where development or use will interfere with an existing public access way, the development or use shall provide public access to mitigate this impact. 3. Where a use which is not a priority shoreline use under the Shoreline Management Act will locate on a shoreline of the state; the use or development shall provide public access to mitigate this impact. 4. Within the Edmonds shoreline jurisdiction; where a use or development will interfere with a public use oflands or waters subject to the public trust doctrine; the development shall provide public access to mitigate this impact. The shoreline permit file shall describe the impact, the required public access conditions; and how the conditions address the impact. 23.10.150 Use regulations-Detached dwelling units. A. General. This section contains regulations pertinent to the development and use of a detached dwelling unit. These regulations are founded on the goals and policies established in Part II of this chapter. Please see the chart contained in ECDC 23.10.120 to determine in which shoreline environments detached dwelling units are permitted. B. Permitted Use. 1. The principal use permitted is the use of the subject property for a detached single-family dwelling unit. 2. In addition to the principal use listed above, "normal appurtenances" as specified in WAC 173-27-040(1 )(g); as now or hereafter amended and as modified by ECDC 23.10.045 (B)(030), as normally associated with a detached dwelling unit and residential occupancy are also permitted; including grading of the subject property which does not exceed 499 cubic yards. This chapter also contains specific regulations on bulkheads and Findings, Conclusions, and Decision City of Edmonds Hearing Examiner McArthur Patterson Plat, No. P-08-46/SM-08-47 page 11 of 19 Packet Page 262 of 424 other shoreline protective structures, moorage facilities, and other uses, developments and activities which may be conducted accessory to the principal use. 3. In addition to the uses listed above in subsections (B)(l) and (B)(2) ofthis section, in the suburban residential I, II and III environments, the installation of storm drainage lines to convey storm water resulting from the use of the subject property as a detached dwelling unit, down the face of a slope for dispersal into the existing storm drainage system within the railroad right-of-way shall be considered a normal ancillary development activity, provided the subject property owner has received written permission from the railroad and subject to approval by the city engineer. C. Lot Size. 1. The minimum lot sizes established below are based on the entire area of the subject property landward of the ordinary high water mark, not just the portion of the subject property within the jurisdiction of the Shoreline Management Act and this chapter. 2. Except for pre-existing lots, the minimum lot size for a detached dwelling units is as follows: a. In the suburban residential I shoreline environment, the minimum lot size is 20,000 square feet oflot area landward of the ordinary high water mark. b. In the suburban residential II and IV shoreline environments, the minimum lot size is 12,000 square feet oflot area landward of the ordinary high water mark. c. In the suburban residential III shoreline environments, the minimum lot size is 6,000 square feet oflot area landward of the ordinary high water mark. D. Required Yards-Overwater Structures Prohibited. The regulations ofthis subsection establish the required setbacks for all buildings and other major structures associated with this use. No building or other major structure may be located within the following required setbacks: Environment/ Setback Suburban Residential I Suburban Residential II Suburban Residential III Suburban Residential IV** Findings, Conclusions, and Decision City of Edmonds Hearing Examiner Street 25 feet 25 feet 20 feet 15 feet McArthur Patterson Plat, No. P-08-46/SM-08-47 Rear Side 25 10 feet min./ total35 feet feet* 25 10 feet feet* 15 5 feet feet* 35 10 feet feet* page 12 of 19 Packet Page 263 of 424 * The rear setback for accessory buildings covering less than 600 square feet of the site may be located within five feet of the rear property line. **A 35-foot setback is required from the OHWM in all suburban residential IV environments. E. Height. In all suburban residential shoreline environments, the height of a detached dwelling unit may not exceed 25 feet above average grade level and accessory buildings may not exceed 15 feet above average grade level. [Ord. 3318 § 3, 2000]. Criteria for Formal Plat Review: Pursuant to ECDC 20.75.080 and ECDC 20.75.085; formal plats may be approved if the following fmdings can be entered: ECDC 20.75.080: A The proposal is consistent with the purposes of the Subdivision Ordinance; ECDC Chapter 20.75, and meets requirements ofthe chapter; B. The proposal is consistent with the comprehensive plan, or other adopted city policy; and is in the public interest; C. The proposal meets all requirements of the Zoning Ordinance, or a modification has been approved as provided for in ECDC Chapter 20.75; D. The proposal meets all requirements of the ECDC relating to flood plain management. ECDC 20.75.085: A. Environmental. 1. Where environmental resources exist, such as trees, streams, ravines or wildlife habitats; the proposal shall be designed to minimize significant adverse impacts to the resources. Permanent restrictions may be imposed on the proposal to avoid impact. 2. The proposal shall be designed to minimize grading by using shared driveways and by relating street; house site and lot placement to the existing topography. 3. Where conditions exist which could be hazardous to the future residents of the land to be divided, or to nearby residents or property; such as flood plains; steep slopes or unstable soil or geologic conditions, a subdivision of the hazardous land shall be denied unless the condition can be permanently corrected; consistent with paragraphs A(l) and (2) ofthis section. Findings, Conclusions, and Decision City of Edmonds Hearing Examiner McArthur Patterson Plat, No. P-08-46/SM-08-47 page 13 of 19 Packet Page 264 of 424 4. The proposal shall be designed to minimize off-site impacts on drainage, views and so forth. B. Lot and Street Layout. 1. Lots shall be designed to contain a usable building area. If the building area would be difficult to develop, the lot shall be redesigned or eliminated, unless special conditions can be imposed on the approval which will ensure that the lot is developed properly. 2. Lots shall not front on highways, arterials or collector streets unless there is no other feasible access. Special access provisions; such as shared driveways, turnarounds or frontage streets may be required to minimize traffic hazards, 3. Each lot shall meet the applicable dimensional requirements of the zoning ordinance. 4. Pedestrian walks or bicycle paths shall be provided to serve schools, parks, public facilities; shorelines and streams where street access is not adequate. C. Dedications. 3. Any approval of a subdivision shall be conditioned on appropriate dedication of land for streets; including those on the official street map and the preliminary plat. D. Improvements. 1. Improvements which may be required; but are not limited to; streets; curbs; pedestrian walks and bicycle paths, sidewalks, street landscaping, water lines, sewage systems; drainage systems and underground utilities. 2. The person or body approving a subdivision shall determine the improvements necessary to meet the purposes and requirements of this chapter; and the requirements of: a. ECDC Title 18; Public Works Requirements; b. ECDC Chapter 19.25, Fire Code, as to fire hydrants, water supply and access. This determination shall be based on the recommendations of the community development director; the public works director; and the fire chief E. Flood Plain Management. All subdivision proposals shall comply with the criteria set forth in the Edmonds Community Development Code for flood plain management. Findings, Conclusions, and Decision City of Edmonds Hearing Examiner McArthur Patterson Plat, No. P-08-46/SM-08-47 page 14 of 19 Packet Page 265 of 424 The ECDC criteria for plat approval are similar to those set forth in the state subdivision statute. Section 58.17.110(2) ofthe Revised Code of Washington (RCW) states as follows: A proposed subdivision and dedication shall not be approved unless the city, town; or county legislative body makes written fmdings that: a. Appropriate provisions are made for the public health, safety, and general welfare and for such open spaces; drainage ways, streets or roads, alleys, other public ways, transit stops, potable water supplies, sanitary wastes, parks and recreation, playgrounds, schools and schoolgrounds and all other relevant facts, including sidewalks and other planning features that assure safe walking conditions for students who only walk to and from school; and b. the public use and interest will be served by the platting of such subdivision and dedication. Conclusions Based on Findings: Shoreline Substantial Development Permit 1. As conditioned, the application satisfies the criteria for approval of a shoreline substantial development permit. a. The proposed residential development would be consistent with the Shoreline Management Act (SMA). The policy of the SMA; as set forth in RCW 90.58.020, is to "provide for the management of the shorelines of the state by planning for and fostering all reasonable and appropriate uses." This policy "contemplates protecting against adverse effects to the public health, the land and its vegetation and wildlife, and the waters of the state and their aquatic life; while protecting generally public rights of navigation and corollary rights incidental thereto." RCW 90. 58. 020. The proposed development is a reasonable and appropriate use for the Suburban Residential IV Shoreline Environment. The project includes stormwater improvements for water quality and peak discharge protection. The project would not have any impacts on navigation. Findings Nos. 1, 2, 6, 7, and 16. b. The project would be consistent with WAC 173-27. This development is being reviewed under the criteria for approval for shoreline substantial development permits set forth in WAC 173-27-150. Additional regulations applicable to shoreline substantial development include: WAC 173-27-140 Review criteria for all development. (1) No authorization to undertake use or development on shorelines of the state shall be granted by the local government unless upon review the use or development is detetmined to be consistent with the policy and provisions of the Shoreline Management Act and the master program. Findings, Conclusions, and Decision City of Edmonds Hearing Examiner McArthur Patterson Plat, No. P-08-46/SM-08-47 page 15 of 19 Packet Page 266 of 424 (2) No permit shall be issued for any new or expanded building or structure of more than thirty-five feet above average grade level on shorelines of the state that will obstruct the view of a substantial number of residences on areas adjoining such shorelines except where a master program does not prohibit the same and then only when overriding considerations of the public interest will be served. WAC 173-27-190 Permits for substantial development.. .. ( 1) Each permit for a substantial development .. issued by local government shall contain a provision that construction pursuant to the permit shall not begin and is not authorized until twenty-one days from the date of filing as defmed in RCW 90.58.140(6) and WAC 173-27-130, or until all review proceedings initiated within twenty-one days from the date of such filing have been terminated; except as provided in RCW 90.58.140 (S)(a) and (b). The requirement ofWAC 173-27-140(1) is addressed through the SSDP review criteria. WAC 173-27 -140(2) would be satisfied because the Shoreline Master Program, as ECDC 23.10.150.E, prohibits structures over 25 feet in height in the suburban residential shoreline environments. Compliance with this height limitation would be ensured by condition of approval. The requirement of WAC 173-27-190 is addressed by ECDC 20.55.060 (no construction until 30 days after decision). This limitation is incorporated into the conditions of approval. c. The proposal would be consistent with the goals, policies and regulations of the City ofEdmonds Shoreline Master Program. Single-family detached residential dwellings and "normal appurtenances" are permitted uses in the suburban residential shoreline environments. No bulkheads or other shoreline protective structures, moorage facilities, or any other uses waterward of the OHWM are proposed. No development of the on-site critical area is proposed; a 35-foot buffer would be protected in perpetuity in a native growth protection area. Off- street parking consistent with ECDC 17.50 is proposed. Each lot would provide parking inside a garage, as well as in driveways. Public access to the shoreline would not be affected by the development. Lots 6; 7; and 8 would all be at least 12,000 square feet in area. Each ofthe lots contains a buildable area outside of all required setbacks. The Applicant has indicated that if the existing dock is determined to straddle the proposed lot line between Lots 7 and 8, the boundary would be reconfigured such that the dock can comply with the side setback. As noted above, a condition of approval would ensure no structures on Lots 6, 7, and 8 would exceed 25 feet in height. Findings Nos. 4, 5, 6, 11, and 24. Formal Plat Conclusions Based on Findings: 1. As conditioned; the proposed plat is consistent with the purposes of the Subdivision ordinance, which are established at ECDC 20.75.020 as: to promote the public health, safety and general welfare in accordance with state standards to prevent overcrowding of Findings, Conclusions, and Decision City of Edmonds Hearing Examiner McArthur Patterson Plat, No. P-08-46/SM-08-47 page 16 of 19 Packet Page 267 of 424 land; to lessen congestion in the streets and highways; to facilitate adequate provisions for water; utilities; sewerage; storm drainage; parks and recreation areas; sites for schools and playgrounds, and other public requirements; to provide for proper ingress and egress; and to require uniform monumenting of subdivisions and accurate legal descriptions of subdivided lots. Through increasing density consistent with the underlying zoning, retaining mature trees where possible; and complying with the requirements of the critical areas ordinance, the proposed land use is consistent with applicable goals and policies of the Comprehensive Plan. As proposed; all lots except Lot 5 comply with the appropriate bulk dimensional standards of the two underlying zoning districts. Lot 5 is very slightly less than 70 feet in width on the plat map; a condition of approval would require the lot to provide the full 70 feet in width. Although proposed Lots 7 and 8 are within a Zone A Floodplain according to FIRM Maps; each lot's proposed development envelope would extend to 288 feet as its lowest elevation, which would be above the City-identified base flood elevation of282.5 feet. To further protect future owners and nearby residents; a condition of approval would require special studies of Lots 7 and 8 prior to building permit issuance. Findings Nos. 8, 9, 11, 18, and 20. 2. With conditions, all necessary protections would be afforded to the on-site wetland and to Lake Ballinger. A 35-foot no-disturb buffer would be maintained in perpetuity westward of the delineated wetland edge. A condition of approval would ensure that the native growth protection area is noted on the face of the fmal plat. Any ongoing maintenance; such as noxious weed removal would be conducted by the homeowners' association. No development is proposed waterward of the wetland. Conditions would ensure that Lots 7 and 8 are specially studied for flodd hazard assessment prior to construction permit issuance. Conditions would ensure that all stormwater facilities as designed and built would comply with City standards, as well as with the Stormwater Management Manual for Western Washington; and that best management practices for phosphorus control are implemented through construction and into the future, consistent with applicable City and State requirements. Off-site views would not be significantly impacted by residential development in a residential zoning district. Some mature trees would be retained, including two along the site frontage on 76th Avenue W. Structures on Lots 6; 7; and 8 would be limited to an overall height of25 feet. Findings Nos. 4, 5, 9, 10, 16, and 17. 3. Each lot would contain sufficient buildable area outside of required street, side, and rear setbacks. All lots would front on the new internal public road. A condition of approval is necessary to ensure that proposed Lot 5 provides the full 70 feet of lot width, because as proposed it is slightly less than 70 feet. A sidewalk along the south side of the new internal road would provide pedestrian connection to existing sidewalks in the vicinity. The 30-foot right-of-way; to be called 243rd Place W; would be dedicated to the City. No parkland or other dedications were required. Findings Nos. 10, 11, 13, 14, and 22. 4. All infrastructure, including potable water, sanitary sewer, stormwater collection, the public right-of-way; and any other civil requirements have been fully reviewed and preliminarily determined to be feasible as proposed. Compliance with Fire, Public Works; Utility; and Eingneering technical requirements would be ensured through civil engineering and construction permit reivew after preliminary plat approval. Conditions Findings, Conclusions, and Decision City of Edmonds Hearing Examiner McArthur Patterson Plat, No. P-08-46/SM-08-47 page 17 of 19 Packet Page 268 of 424 would ensure that Lots 7 and 8 undergo all necessary flood hazard analysis prior to construction permit issuance. Findings Nos. 13, 16, 18, 19, and 20. 5. As conditioned, all appropriate provisions for public health, safety, and welfare are addressed. Transit service is available in the area. There is capacity in the pertinent facilities of Edmonds School District 15, and the proposal provides adequate safe walking for school children. Subdivision consistent with the densities and bulk dimensional requirements of the underlying zoning districts is consistent with the public use and interest. The project was reviewed for compliance with the requirements of SEP A and a DNS was issued and not appealed. At least seven mature trees would be retained. Conditions would ensure that a homeowners' association is established for the maintenance of all communal areas and facilities, to include (at a minimum) the on-site stormwater management facilities and the wetland and buffer area. Should the tidelands and any portion ofLake Ballinger bottomlands be determined to be part of the subject property; that portion not subdivided into individual lots would be jointly owned as a common area, to be maintained by the homeowners' association, if any maintenance is required. Findings Nos. 9, 15, 20, 23, 26, 28, and 29. DECISION Based on the preceding findings and conclusions; the request for a formal plat to subdivide approximately 2.21 acres into eight single-family residential lots; and a shoreline substantial development permit to allow development of three of the lots within the shoreline jurisdiction of Lake Ballinger; at 24223-24227 -76th Avenue West in Edmonds; Washington is APPROVED, subject to the following conditions: 1. The instant SSDP and formal plat applications are subject to all applicable requirements of the Edmonds Community Development Code. It is the responsibility of the Applicant to ensure compliance with the various provisions contained in applicable ordinances. 2. As required by ECDC 20.55.060, no construction authorized pursuant to the instant SSDP may begin until 30 days after the fmal City decision on the proposal. 3. The Applicant shall implement best management practices to limit phosphorus entering TMDL-limited Lake Ballinger. [Note: please review the resources identified in Exhibit 12 for assistance in identifying appropriate BMPs.] 4. Prior to fmal plat approval, the Applicant must accurately determine the location of the eastern boundary lines of Lots 6; 7; and 8. If the existing dock would not be setback the required ten feet for the shared lot line between Lots 7 and 8, the dock must be removed or the boundary line relocated. 5. Two permanent signs shall be installed at the western edge of the wetland buffer, one each on Lots 7 and 8, consistent with ECDC 23.50.040.0.2. No alteration of the existing condition of the 35-foot wetland buffer shall be allowed during or after Findings, Conclusions, and Decision City of Edmonds Hearing Examiner McArthur Patterson Plat, No. P-08-46/SM-08-47 page 18 of 19 Packet Page 269 of 424 construction of the project. The buffer and wetland shall be placed in a recorded natural growth protection area and noted on the face of the fmal plat. 6. At time of building permit review, single-family residential development on Lots 7 and 8 shall require flood hazard study and assessment pe1formed in accordance with the requirements found in ECDC 23.70. 7. Any future dock or moorage facility along the OHWM on-site would be required to comply with the Shoreline Master Program requirements for such proposals. Additional permits may be required. 8. Prior to fmal plat submittal; the Applicant must: a. Complete the improvements identified on the approved civil plans. b. Submit copies of the recording documents to the City for approval. These documents shall include on the plat all required information, including but not limited to; owners' certification; hold harmless agreement; and staff approval bocks. c. Submit to the Planning Divisions an updated title report verifying ownership of the subject property on the date that the prope1ty owners sign the subdivision documents. 9. Prior to fmal plat approval, a homeowners' association shall be formed for the perpetual maintenance of the stormwater facilities and the natural growth protection area. The association formation documents shall indicate by what mechanism necessary costs of such maintenance will be accumulated. 10. Prior to final plat submittal, Lot 5 shall be widened to a minimum width of at least 70 feet. 11. Residences on Lots 6; 7; and 8 are limited to an overall height of25 feet. DECIDED this 161h day of October 2008. Findings, Conclusions, and Decision City of Edmonds Hearing Examiner McArthur Patterson Plat, No. P-08-46/SM-08-47 Toweill Rice Taylor LLC City of Edmonds Hearing Examiners By: ~~ Sharon A. Rice page 19 of 19 Packet Page 270 of 424 CITY OF EDMONDS 121 5TH AVENUE NORTH • Edmonds, WA 98020 • (425) 771 -0220 • FAX (425) 771-0221 HEARING EXAMINER RECONSIDERATION AND APPEAL GARY HAAKENSON MAYOR The following is a summary of the deadlines and procedures for filing requests for reconsideration and appeals. Any person wishing to file or respond to a request for reconsideration or an appeal should contact the Planning Division of the Development Services Department or an attorney for further procedural information. REQUEST FOR RECONSIDERATION Section 20.100.010(G) of the Edmonds Community Development Code (ECDC) requires the Hearing Examiner to reconsider his or her decision or recommendation if a written request is filed within ten (1 0) working days of the date of the initial decision by any person who attends the public hearing and signs the attendance register and/or presents testimony, or by any person holding an ownership interest in a tract of land which is the subject of such decision or recommendation. The reconsideration request must cite specific references to the findings and/or the criteria contained in the ordinances governing the type of application being reviewed. APPEALS The Hearing Examiner's decision on a preliminary plat may be appealed to the Edmonds City Council pursuant to the procedures set forth in Chapter 20.105 of the ECDC (see ECDC 20.105.0JO(B) and ECDC 20.JOO.OJO(B)(5)). Pursuant to Section 20.105.040(A), persons entitled to appeal include (1) the Applicant; (2) anyone who has submitted a written document to the City of Edmonds concerning the application prior to or at the hearing; or (3) anyone testifying on the application at the hearing. Sections 20.1 05.020(A) requires appeals to be in writing and state (I) the decision being appealed, the name of the project applicant, and the date of the decision; (2) the name and address of the person (or group) appealing the decision, and his or her interest in the matter; and (3) the reasons why the person appealing believes the decision to be wrong. Pursuant to Section 20.105.020(B), the appeal must be filed with the Director ofthe Development Services Department within 14 calendar days after the date of the decision being appealed. The appeal must be accompanied by any required appeal fee. TIME LIMITS FOR RECONSIDERATION AND APPEAL The time limits for reconsideration and appeal run concurrently. For appeals to City Council, if a request for reconsideration is filed before the time limit for filing an appeal has expired, the time clock for filing an appeal is stopped until a decision on the reconsideration request is completed. Once the Hearing Examiner has issued his or her decision on the reconsideration request, the time clock for filing an appeal continues from the point it was stopped. For example, if a reconsideration request is filed on day five ofthe appeal period, an individual would have nine more days in which to file an appeal after the Hearing Examiner issues his decision on the reconsideration request. LAPSE OF APPROVAL Pursuant to ECDC 20.75.100, preliminary plat approval shall expire and have no further validity if the applicant does not obtain final plat approval within five years of the date of decision (or, if appealed, the date offmal confirmation by the appeal body). NOTICE TO COUNTY ASSESSOR The property owner may, as a result of the decision rendered by the Hearing Examiner, request a change in the valuation of the property by the Snohomish County Assessors Office. • Incorporated August 11 , 1890 • ,......_. Packet Page 271 of 424 APPLICANT Laurie Hill CITY OF EDMONDS 121 5TH AVENUE NORTH • Edmonds, WA 98020 • (425) 771-0220 • FAX (425) 771 -0221 HEARING EXAMINER OFFICE OF THE HEARING EXAMINER CITY OF EDMONDS, WASHINGTON Nos. P-08-46 SM-08-47 DECLARATION OF SERVICE For a Fomtal Plat and a Shoreline Substantial Development Pemtit ) ) ) ) ) ) ) I, Sharon A. Rice, the undersigned, do hereby declare: GARY HAAKENSON MAYOR 1. That I am a partner in the firm ofToweill Rice Taylor LLC, which maintains a professional services agreement with the City of Edmonds, Washington for the provision of Hearing Examiner services, and make this declaration in that capacity; and that I am now and at all times herein mentioned have been a citizen of the United States, a resident of the State of Washington, over the age of eighteen (18), and competent to make service herein; 2. That on October 15, 2008 I did serve a copy of the decision in case P-08-46/SM-08-47 upon the following individuals at the addresses below by first class US Mail. Laurie Hill 24223 -76th A venue W Edmonds, W A 98026 Clerk of the Edmonds City Council 121 Fifth Avenue North, First Floor Edmonds, W A 98020 Alvin Rutledge 7101 Lake Ballinger Way Edmonds, W A 98026 Robert and Peggy Boye 23425 -76th A venue W Edmonds, W A 98026 Lynn & Stetfhen Yarnall 24213-76 Avenue W Edmonds, W A 98026 City of Edmonds Fire, Public Works, Engineering, and Parks & Recreation Departments c/o City of Edmonds Planning Division Laurey Tobiason, Tobiason & Company 20434-lOth Place SW Seattle, WA 98166-4106 Scott Boye POBox 2265 Friday Harbor, WA 98250 Ken Pierce 24005 -74th A venue W Edmonds, W A 98026 Wen-Fong Chang 7510 -242nd place W Edmonds, W A 98026 I hereby declare under penalty ofpe1jury under the Jaws of the State of Washington that the foregoing is true and correct: DATED THIS /Sfl;y of Q c:ft be.12-2008 at :shlU-U~ , Washington. S~reT:IocLL ? • Incorporated August 11 , 1890 • Packet Page 272 of 424 Packet Page 273 of 424 Packet Page 274 of 424 Packet Page 275 of 424 Packet Page 276 of 424 Packet Page 277 of 424 Packet Page 278 of 424 Packet Page 279 of 424 Packet Page 280 of 424 Packet Page 281 of 424 Packet Page 282 of 424 Packet Page 283 of 424 Packet Page 284 of 424 Packet Page 285 of 424 Packet Page 286 of 424 Packet Page 287 of 424 Packet Page 288 of 424 Packet Page 289 of 424 Packet Page 290 of 424 Packet Page 291 of 424 Packet Page 292 of 424 Packet Page 293 of 424    AM-6760     11.              City Council Meeting Meeting Date:04/22/2014 Time:60 Minutes   Submitted By:Rob Chave Department:Planning Review Committee: Parks/Planning/Public Works Committee Action: Recommend Review by Full Council Type: Action  Information Subject Title  Joint meeting with the Planning Board to discuss Code Update process, including signage, Highway 99, and subdivisions Recommendation 1. Direct that the Planning Board make recommendations as soon as possible on sign code updates.   2. Direct that the Planning Board make recommendations as soon as possible on key code amendments to consider for the Highway 99 district. 3. Direct that the Planning Board make recommendations for possible code amendments that would remove residential uses from the MP2 district. 4. Direct that the Planning Board propose a schedule this spring for recommending updates to the development code for subdivisions and other issues. Previous Council Action N/A Narrative A discussion with the Planning Board is planned as the City Council considers referring the following items to the Planning Board: (1) study and recommendations in the near term for sign code updates; (2) study and recommendations in the near term on key Highway 99 zoning issues (especially, regarding current second story use restrictions);(3) study and recommendations in the near term for amending the zoning code to remove residential uses from the MP2 district; and (4) after reviewing comments and suggestions  from the City's current development code consultant (Carol Morris), proposal of a schedule for addressing subdivisions and other issues for potential updates to the development code. (1) Sign Code. This code has been highlighted as needing a significant reorganization. It can be very difficult to decipher or explain to people, and some of the terms and standards are out-dated. In addition, a citizen (Natalie Shippen - see Exhibit 2) has highlighted issues she sees with the sign regulations and/or enforcement of temporary signs.  The PPP Committee has recommended that the full City Council refer study and recommendations on the sign code to the Planning Board.  (See Exhibit 1, item C.) (2) Highway 99. See the discussion in Exhibit 3. Some simple changes to CG/CG2 requirements could be considered in the short-term (e.g. removing the two-story commercial requirement).  Other issues will Packet Page 294 of 424 require more thorough study (e.g. on transit orientation options) over the longer term. (3) MP2 zone.  The MP2 zone includes the former Unocal lower yard.  The PPP Committee has discussed issues with commercial and residential uses in this zone.  See Exhibit 2, item A.  The PPP Committee recommended that the full Council refer to the Planning Board a proposal for amending the development code to remove residential uses from the MP2 zone. (4) Morris comments and Code Update schedule.  At the City Council's retreat on March 15, the City Council heard a brief presentation on work being done by attorney Carol Morris to review the code.  (See Exhibit 3, Item 4.)  The Council expressed consensus on scheduling a joint meeting with the Planning Board that included reviewing Ms. Morris's comments prior to further direction by the City Council and work by the Planning Board.  The Council indicated interest in a memo from Ms. Morris being included in the April 22 agenda packet.  See the attached memo from Ms. Morris.  During the April 22 meeting, staff may share additional information.  Because a rewrite of the development code involves many issues--including first deciding on a general approach to the re-write--a high level review of the issues can be a good start.  That would provide a basis for a more detailed approach and schedule to be considered at a future meeting. Attachments Exhibit 1: PPP Committee minutes Exhibit 2: Citizen comments on signs Exhibit 3: Planning Board discussion on Hwy 99 Morris memo to Chave Form Review Inbox Reviewed By Date City Clerk Scott Passey 04/10/2014 07:49 AM Mayor Dave Earling 04/10/2014 08:41 AM Finalize for Agenda Scott Passey 04/10/2014 11:46 AM Planning Department PBHEX Admin 04/16/2014 04:29 PM Development Services Shane Hope 04/18/2014 09:50 AM Form Started By: Rob Chave Started On: 04/04/2014 09:45 AM Final Approval Date: 04/18/2014  Packet Page 295 of 424 D R A F T M I N U T E S Public Works, Parks and Planning Committee Meeting March 11, 2014 Elected Officials Present: Staff Present: Council Member, Diane Buckshnis Phil Williams, Public Works Director Council Member, Joan Bloom Rob English, City Engineer Council Member, Thomas Mesaros Carrie Hite, Parks, Rec & Cultural Services Director Rob Chave, Acting Development Services Director Stephen Clifton, Community Services/Economic Development Director The committee convened at 7:05 p.m. A. Continued discussion on potential changes to the MP2 zone, affecting the former Unocal lower yard. Council member Bloom introduced the topic by handing out minutes of the February committee meeting and noting this was a continuation of that discussion. Tim Smith, representing DOT/Washington State Ferries, summarized that after the February meeting he had met with DOT executives and had discussed the Edmonds Crossing project and whether removing residential uses from the MP2 zone would cause any concerns. Mr. Smith stated that their conclusion was that they would not object to such a change in the MP2 zone. Upon questioning, Mr. Smith stated that commercial uses were a necessary part of the project, and that the State Legislature had insisted that DOT configure projects to help support ongoing maintenance – commercial uses would specifically help support maintenance and operation of the Edmonds Crossing terminal, and were therefore a necessary component of the project. For that reason, DOT would object to a change to a public zone that didn’t allow commercial uses. Mr. Smith also noted that a change to public use would mean that DOT would have to revisit the sales agreement with Union Oil. Mr. Chave confirmed that a P-Public Use zone didn’t allow for commercial uses, and that would be a problem. Mr. Clifton confirmed that the level of cleanup on the lower yard was tied to the zoning, and that a change to public use zoning would have an impact on the level of cleanup and the timing of the project. Larry Martin, an attorney representing Union Oil was invited to speak, and he also stated that Union Oil would not be opposed to a change in the zoning that only removed residential uses from the MP2 zone; they would not object so long as the uses needed by DOT were still allowed in the zone. The Committee discussed process, agreeing that the proposal to remove residential uses from the MP2 zone should be moved to the full Council to consider referring the proposal to the Planning Board to begin the public process. ACTION: Move to full Council to consider referring the proposal to remove residential uses from the MP2 zone to the Planning Board. B. Senior Center Strategic Planning Process and Proposed Resolution. Farrell Fleming, Senior Center Executive Director, and Phil Lovell updated the Committee on the center’s process for planning for a new facility. They are now 6-7 years into their current 20-year lease and are looking to the future for a new building that would enhance the center and its services. Mr. Fleming noted that the center is a relatively low cost operation, comparing the center’s current $60,000/year operating grant to the $500,000 that the Lynnwood center needs to operate. The intent of the center is to raise all of the money it needs for the project, but they Packet Page 296 of 424 would need the City’s support in seeking that funding. They are currently in the feasibility stage of the project, and are before the Committee to make sure there is coordination with the City. Responding to questions, Mr. Fleming noted that the proposal would be an entirely new building, not a remodel of the existing one. Council President Buckshnis noted that this topic is on the Council’s retreat agenda, and that a Council Resolution would be prepared for Council supporting the center’s planning and fund raising efforts. ACTION: N/A C. Review current sign code for potential amendment and/or enforcement options. Council President Buckshnis introduced the subject noting that a citizen had approached Council with a series of concerns about signage – particularly A-frame or sandwich board signs -- and its growing negative visual effects in the city. Mr. Chave noted that while the code reorganization process emphasized improved organization and consistency of the codes, there were a couple of subjects that clearly needed major re-writes and updating: the sign code was one set of regulations that did need a major overhaul. Mr. Chave noted that while many of the dimensional standards seemed to be fine, temporary signs were one area that did warrant a review. He noted that the current code was developed by the City Attorney’s office at the time, and that the Council had established the current policies regarding temporary signage. Some of these provisions were causing enforcement problems due to the way they were written. He noted that from experience there will be divergent views on how signage should be regulated, and that the Planning Board would probably want to do a fairly extensive outreach to make sure all views were being considered. The Committee agreed that the sign code should be a priority, and the issue should be highlighted to the full Council so that it could be referred to the Planning Board. ACTION: Move to full Council to consider referring the sign code to the Planning Board for study and a recommendation. D. City Park Project Update. ACTION: This was deleted at the beginning of the meeting. E. Frances Anderson Center Accessibility Upgrades Project Acceptance. Mr. Williams explained the two Change Orders on the project that the approved management reserve covered. ACTION: Councilmembers Bloom & Mesaros voted to place the item on the consent agenda for approval. F. Report on final construction cost for SR 99 International District Enhancement Project and acceptance of project. Mr. Williams reported on the final construction costs and answered questions about the project. ACTION: Moved to consent agenda for approval. Packet Page 297 of 424 G. Report on final construction cost for the 76th Ave W Temporary Asphalt Overlay Project and acceptance of project. Mr. Williams reported on the final construction costs and answered questions about the project. ACTION: Moved to consent agenda for approval. H. Report on final construction costs for 76th Ave W Watermain Replacement Project and acceptance of project. Mr. Williams reported on the final construction costs and answered questions about the project. The committee requested the item be presented to the City Council on the March 18th, since Change Order No. 1 will be reimbursed by the City of Lynnwood. ACTION: Item will be moved to consent agenda for approval. I. Report on final construction costs for the Interurban Trail Project and acceptance of project. Mr. Williams reported on the final construction costs and answered questions about the project. ACTION: Moved to consent agenda for approval. J. Authorization for Mayor to sign a Local Agency Agreement with WHPacific for the Five Corners Roundabout Project. Mr. Williams described the construction management and material testing services in the proposed contract with WHPacific for the Five Corners Roundabout project. The professional services are needed during the construction of the Roundabout, which is scheduled to begin in spring 2014. Council President Buckshnis requested an update on the Five Corners Roundabout Project at a future council meeting. ACTION: Moved to consent agenda for approval. K. Authorize the Mayor to sign a Professional Services Agreement with Shannon & Wilson for tasks to complete the Final Feasibility Study for the Willow Creek Daylighting/Edmonds Marsh Restoration Project. Mr. English provided a brief summary of the consultant selection process and the purpose of the study. Councilmember Buckshnis provided information on the project and recommended the study include budget for optional tasks A and B. ACTION: Item will be presented to the City Council with a recommendation to include budget authority for optional tasks A and B. L. Traffic Impact Fee Annual Report Mr. English reviewed the report and answered questions about how the impact fees are collected and spent. Councilmember Buckshnis requested a presentation at a future Council Meeting on traffic impact fees. ACTION: Schedule a presentation at a future City Council meeting. Packet Page 298 of 424 M. Public Comments The meeting adjourned at 8:10 pm. Packet Page 299 of 424 The following comments were made under “Audience Comments” on the indicated agendas. November 4, 2013 Natalie Shippen, Edmonds, commented on the epidemic of litter on Main Street and 5th Avenue, including sandwich boards, directional signs, banner signs, clothing racks and promotional pieces such as a fire truck. Sandwich boards are typically located in front of a business and usually have a business name, menu or the business’ product. Directional signs are found at intersections to provide direction to businesses not on Main or 5th Avenue. She was particularly annoyed by banner signs, which are big, unsightly and plastered on walls of business building and are popular with realtors. Her inventory on October 26 found 31 businesses represented on these signs on 5th Avenue between City Hall and Howell and 30 on Main Street between 6th Avenue and the waterfront. She provided a list of downtown merchants on 5th Avenue who display such signs and offered to return next week to provide a list of merchants with signs on Main Street. November 19, 2013 Natalie Shippen, Edmonds, explained three of the five purposes offered in the Edmonds sign code for its existence are related to the prevention of visual clutter. She feared unsightly A-board signs would prevent Edmonds from attracting the selective retail businesses that recent revisions to the code sought. The appearance of A-board signs also do not comply with Roger Brooks’ 20 ingredients for an outstanding downtown, one of which is to invest heavily in retail beautification. Edmonds residents have done that but it is marred by downtown merchants. She provided a list of businesses on Main Street between 6th Avenue and the waterfront that display A-board signs. She recommended the sign code be revised as part of the code rewrite, asserting the sign code does nothing, it is not enforced and it is not restrictive. November 26,2013 Natalie Shippen, Edmonds, said the City’s sign code is largely meaningless because it regulates little and does not enforce what it regulates. Premise is defined as the actual physical area of the lot by which a sign is posted except within the boundaries of the BC and BD in the Downtown Activity Center where premises shall include any portion of the public sidewalk that fronts upon the lot, essentially giving the public sidewalk to the adjacent business. There is no enforcement except upon public complaint and anyone who requests investigation of a possible violation must provide their name. She concluded the sign code needed sweeping revisions. She disagreed with Mr. Chave’s plan to work on solutions with the business community, pointing out businesses are the problem not the solution. She suggested the Council appoint a group of citizens with no economic interest in Edmonds work with Mr. Chave to revise Packet Page 300 of 424 the sign code. She suggested the group be provided sign codes from cities that have successfully attracted tourists such as Poulsbo and Port Townsend. December 3, 2013 Natalie Shippen, Edmonds, suggested Edmonds return to the sign code that kept the City tidy for many years; the first step would be to prohibit sandwich-board signs in the public right-of-way which was the rule in Edmonds for many years and still is in many cities. Exceptions to that rule would be a one-time 60 day period for new businesses to display a sandwich-board sign and possibly for special events. She suggested the signs require a permit and when the permit expires, the Planning Department notify the business they have five days to comply and impose a $50/day fine for each day of non-compliance. She summarized the sign code has a number of problems but this is the most critical. Packet Page 301 of 424 CITY OF EDMONDS SUMMARY PLANNING BOARD MINUTES (Joint Meeting with Highway 99 Task Force) February 26, 2014 PLANNING BOARD MEMBERS PRESENT Todd Cloutier, Chair Neil Tibbott, Vice Chair Philip Lovell PLANNING BOARD MEMBERS ABSENT Kevin Clarke (excused) Ian Duncan (excused Bill Ellis (excused) Valerie Stewart (excused) Madeline White (Student Representative) HIGHWAY 99 TASK FORCE MEMBERS PRESENT Jim Underhill, Chair Stanley Piha Bruce Witenberg Ron Wamboldt John Rubenkonig Councilmember Johnson Councilmember Fraley-Monillas STAFF PRESENT Stephen Clifton, Community Services/Economic Dev. Director Rob Chave, Development Services Director Karin Noyes, Recorder Because there was not a quorum of Planning Board Members present, the regular business meeting was cancelled. However, those present from the Planning Board and Highway 99 Task Force agreed to have an informal discussion, with summary minutes. Mr. Chave explained that the purpose of the meeting is for the Board and Task Force to have a discussion of development issues related to Highway 99, focusing especially on land use and zoning. He advised that the Task Force has been working on a variety of issues related to development along Highway 99, and they would like to present their ideas and insight to the Planning Board for consideration. Mr. Underwood reported that, in addition to discussing potential land use and zoning changes that would facilitate and encourage development along Highway 99 (Attachment 1), the Task Force has contacted land owners along and near Highway 99 to talk about what could be done to improve what is currently on their properties. He provided a brief snapshot of what the Task Force has done over the past year:  The Task Force has contacted the owners of the Burlington Coat Factory property. Half of the owners are interested in redeveloping the property and the other half are not. The owners are currently in litigation, and the Task Force is hoping for a good outcome for this prime piece of property.  The task force has talked with the owners of property at 234th and Highway 99 where the gun shop is located, specifically pointing out that the property located behind the gun shop is underutilized.  There have been discussions with the owners of the Top Foods property, who have expressed an interest in redeveloping and/or upgrading the site, which is currently underutilized.  Community Transit has opened the new Swift Transit Stations at 216th and 238th, and the Task Force has talked with owners of property in the vicinity regarding opportunities for transit-oriented development. The City of Everett’s Packet Page 302 of 424 DRAFT Summary Planning Board Minutes February 26, 2014 Page 2 Evergreen Way Revitalization Plan (Attachment 4) provides a good example of the type of transit-oriented development that would be appropriate along the Edmonds portion of Highway 99.  The Task Force has had continued discussions with the Behars, who own property at 220th and Highway 99, regarding potential redevelopment, and the plan (Edmonds Green) that was previously submitted to the City.  Mr. Underhill and Mr. Clifton will meet next week with the facilities manager for Premera to discuss their future needs for expansion and space. There is prime opportunity for properties on Highway 99 to be developed as residential to provide housing for people who work at Premera and other businesses along the corridor.  Improvements will be made this summer to connect 228th Street through to the Mountlake Terrace Park and Ride.  There was a recent celebration for the completion of the International District improvements, which connect the area to the City and make it a vibrant part of the community.  Swedish Edmonds Hospital is expanding to create a new emergency room and parking structure, and the new cancer center has been an asset to the corridor. It provides an example of how redevelopment can change the appearance of Highway 99. Mr. Chave advised that Attachment 1 was prepared by the Task Force and includes some ideas for simplifying the CG and CG2 Zones to streamline regulations and encourage mixed-use development. He noted that the Planning Board has had similar discussions about potential amendments to the CG and CG2 zones, particularly about modifying or relaxing the parking requirement. He explained that, currently, the parking requirement is based on use, which creates a problem when uses change. A standard streamlined parking requirement would make sense for properties that focus on Highway 99 because there would be very little chance for spillover parking into the neighborhoods. However, they need to be more careful when setting parking standards for properties located on the periphery and closer to neighborhoods. The Board and Task Force discussed the proposed changes to ECDC 16.60.030(B) found in Attachment 1. Mr. Chave pointed out that the table would distinguish the parking requirement based on location and proximity to other zones. An alternative to the standards outlined in the table would be to allow developers to conduct project-specific studies to determine the appropriate required parking. It was discussed that many newer developments, including the building at 3rd Avenue and Dayton Street, have parking located on the first floor of the structure. However, the current CG and CG2 Zone requires commercial space on the ground floor, and parking would not be an option. The Board and Task Force generally agreed that the parking standards should be as flexible as possible in zones along the Highway 99 Corridor. Mr. Chave advised that the Task Force has discussed the need to encourage more residential development along Highway 99. However, the current code does not allow residential development on the ground floor in the CG and CG2 zones. Mr. Piha pointed out that the Comprehensive Plan calls out Highway 99 as a mixed-use area that is served by transit and accessible to pedestrians. He referred the Board to the City of Lynnwood’s Highway 99 Subarea Plan (Attachment 5), which identifies nodes of residential, mixed-use development, particularly near their Bus Rapid Transit (BRT) stations. While the City of Edmonds also has two BRT stations (216th and 238th), the current code has too many constraints to allow this type of transit- oriented development. He expressed his belief that identifying areas where transit-oriented development makes sense would be a better approach than applying cookie-cutter zoning to the entire corridor. The Board and Task Force indicated support for eliminating the requirement for commercial development on the 1st and 2nd floors in the CG and CG2 Zones. They discussed that the current code is too restrictive and discourages developers from doing projects in Edmonds. Amending the code to allow more flexibility in the types of development allowed would encourage and help facilitate new projects. It was pointed out that Attachment 1 (ECDC 60.60.020.B) provides two options for addressing this concern: 1) remove the requirement entirely, or 2) scale back the area/dimensional minimums. Mr. Chave explained that Option 2 would not designate where the commercial space must be located on the ground floor. He commented that developers have expressed an interest in doing projects along the corridor, but the codes are getting in the way. Either option would provide more opportunity for redevelopment. He said he does not believe the change would result in the loss of a significant amount of commercial development along the corridor, but it would enhance what is there and provide more residential opportunities for people to live, work and shop and to create a sense of community. Packet Page 303 of 424 DRAFT Summary Planning Board Minutes February 26, 2014 Page 3 Board Member Lovell recalled that Sound Transit is slated to come to Lynnwood, and it appears there may also be a station located on the Mountlake Terrace side of Interstate 5. There has also been some discussion that this stop would serve Swedish Edmonds Hospital and the surrounding medical uses. Mr. Clifton reported that he submitted a letter to Sound Transit, on behalf of the Mayor, expressing the City’s desire for them to consider a light rail stop at 220th and I-5. There are currently more than 45,000 cars traveling east and west on this roadway each day, and Sound Transit was quite receptive to looking at the option. If there is a light rail station in this location, he anticipates that development near 220th and Highway would become more attractive. Mr. Clifton also pointed out that a station is planned at 236th in Mountlake Terrace, and the City of Edmonds is planning to provide a direct access to the station from Highway 99. Chair Cloutier commented that if the City is interested in encouraging more residential development on Highway 99, they must also improve access. Walking along Highway 99 is not a pleasant experience at this time. Separating the sidewalk from the street and adding plantings would help improve pedestrian safety. Buildings should be oriented close to the highway, but far enough away to allow space for a sidewalk that is separated from the highway by a landscape strip. The Task Force and Planning Board were in agreement that zoning changes are necessary to encourage development along the corridor. Mr. Chave expressed his belief that the changes identified in Attachment 1 for the CG and CG2 zones would be consistent with the current Comprehensive Plan. He pointed out that the Board is just finishing up work on their larger projects, and they will not start working on the Comprehensive Plan until later in the year. Now is an opportune time for the Board to consider potential zoning changes related to the CG and CG2 zones. He noted that some changes can move forward quickly, while others will require more detailed work and a more extensive public process. For example, the changes identified in Attachment 1 should be easy to implement but would result in a significant improvement. Changes related to building height and creating special transit-oriented zoning for properties near the BRT stations will require more time. Mr. Chave encouraged the Planning Board to review the City of Lynnwood’s Highway 99 Subarea Plan (Attachment 5) and the City of Everett’s Evergreen Way Revitalization Plan (Attachment 4) to find ideas for what might be appropriate on the Edmonds portion of Highway 99. Mr. Clifton added that the Task Force has ideas for what they would like to see on Highway 99. They are particularly interested in transit-oriented development where people can live within a ¼-mile radius of the BRT stations. These are areas where more dense development should be encouraged. Mr. Chave referred to a study done several years ago in Florida that found that mixed-use developments provided more revenue and benefits to local governments than big-box developments. He commented that there should be no fear that allowing more residential development on Highway 99 would result in a loss of revenue to the City. Mr. Clifton added that Nashville, TN also conducted a study that concluded that the areas with form-based codes outperformed those areas with traditional zoning. This supports the idea that form-based codes have real financial benefits to local governments. Board Member Tibbott requested examples of the type of development the Task Force envisions for Highway 99. Mr. Clifton encouraged the Board Members to review the Behar development proposal, which is available via the City’s website. Mr. Chave also noted that Portland, Oregon, has done a lot of planning around transit stations. Orenco Station in Hillsboro, Oregon, also provides a good example of a transitional mixed-use development. Councilmember Fraley-Monillas commented that Snohomish County recently approved a project that provides another good example. Board Member Tibbott asked if there are any environmental issues on Highway 99 that the Board should be aware of. Mr. Chave answered that environmental concerns are non-existent on Highway 99. Mr. Witenberg said that if the City’s goal is to have true transit-oriented development on Highway 99, people must be encouraged to get out of their cars and use public transportation. One way to do that is by limiting the amount of parking space a developer can utilize for the residential portion of a project. However, just as people in the downtown are sensitive about commercial development located near residential neighborhoods, it is important to keep in mind that the City’s most affordable single-family homes are located close to Highway 99. When drafting regulations, they must be careful that the changes do not end up eroding the single-family neighborhoods. Board Member Tibbott recalled that the Board recently reviewed zoning regulations related to marijuana businesses. As currently proposed, businesses that produce and process marijuana would be limited to the CG and CG2 zones. Retail Packet Page 304 of 424 DRAFT Summary Planning Board Minutes February 26, 2014 Page 4 marijuana uses would be allowed in any commercial zone, subject to the buffer requirements outlined in State law. He asked if the Task Force has discussed whether or not this use would be appropriate on Highway 99. Mr. Clifton pointed out that, under State law, only two retail marijuana retail outlets would be allowed to locate in Edmonds. The Task Force indicated that they had not discussed this particular use. However, they expressed concern that Highway 99 not become a dumping ground for all the undesirable uses that are prohibited elsewhere in the City. Board Member Tibbott asked if the Task Force has discussed the future of auto dealerships on Highway 99. Mr. Chave said the Task Force has discussed opportunities to amend the CG and CG2 zones to accommodate the expansion of existing or the creation of new auto dealerships, but opportunities are limited based on available land. Mr. Clifton reported that Senator Marko Liias has worked diligently to include $10 million in the State transportation package to fund improvements along the Edmonds portion of Highway 99. However, he emphasized that this would only be a small portion of the funding needed to complete an enhancement project for the entire segment of the highway, and the Legislature is not likely to move the transportation package forward in 2014. Board Member Lovell asked if there has been any discussion amongst property owners about consolidating properties to enhance development opportunities. Mr. Clifton said he does not know of any current efforts to consolidate properties, but the Edmonds Green Project (Behar) is a good example of this concept. He expressed his belief that property owners must see the value in assembling properties, and the current zoning creates significant obstacles. The Planning Board agreed to move forward immediately with the proposed amendments outlined in Attachment 1. They also indicated support for potential amendments related to transition areas and transit-oriented zoning, but recognized these two issues might require more time and potential changes to the Comprehensive Plan. It was pointed out that parkland close to Highway 99 is very limited. They discussed that mixed-use development that includes a residential component could also provide open areas for activities and gathering places. He referred to the Edmonds Green project as an example. Mr. Chave explained that implementing this concept would require code changes. While a Comprehensive Plan amendment would not be necessary, it might be appropriate to add additional language to make the concept more obvious. Mr. Chave summarized that the Board would like to move forward immediately with amendments to the CG and CG2 zones as proposed in Attachment 1. In addition, they would like to discuss the right approach for addressing transit-oriented development and transition zones. The Board agreed it would be helpful to have a discussion, at some point in the future, with representatives from Community Transit and Sound Transit. The meeting was adjourned at 8:30 p.m. Packet Page 305 of 424 M E M O R A N D U M ______________________________________________________________________________ DATE: February 18, 2014 TO: Rob Chave, City of Edmonds FROM: Carol Morris, Morris Law, P.C. RE: Title 16 – Zone Districts – Carol’s Comments Rob, this memo accompanies my review of the City of Edmonds Community Development Code, Title 16 (chapters 16.00 through 16.100). As we discussed, the City will be converting Title 16 (Zone Districts) into graph form, so that there will not be lists of permitted, conditional and prohibited uses in each chapter. However, the City will still need the sections of Title 16 relating to the purpose and intent of each zoning district. I have attached my proposed chapter 16.00 which combines all of the purpose and intent sections for each zoning district. Many of the development standards applicable to each zone will remain, so I have also made comments in red on the text of Title 16 (also attached). Many of my comments apply to more than one zoning district. These comments need to be considered in each zone, even if I didn’t always insert the comment next to each applicable subsection. Some of my comments warrant further elaboration as follows: 1. “Allowed Uses,” “Outright Permitted Uses,” and “Conditional Uses.” The terminology used in the Code is very confusing. For example, in Section 16.20.010, there are “permitted primary uses,” “permitted secondary uses,” “primary uses requiring a conditional use permit,” and “secondary uses requiring a conditional use permit.” Churches are “permitted primary uses” that are “subject to the requirements of ECDC 17.100.020” in the RS zone, according to Section 16.20.010(A)(2). However, under Section 17.100.020: Churches shall be allowed uses within all residential, business and commercial zones, subject to the requirements of this section. Neighborhood churches shall be permitted outright permitted uses in all zones, community churches shall be conditional uses in all zones. Packet Page 306 of 424 I couldn’t find a definition in the definitions chapter for “neighborhood church,” or “community church.” I couldn’t find a definition for “allowed uses,” or “outright permitted uses.” As a result, I can’t tell which churches are allowed without a conditional use permit. From my reading of these two chapters, I can’t tell what permit is required for a church in the RS zone. Section 17.100.020(I) on churches is also confusing and unnecessarily complicated with regard to secondary uses. For example, in the RS zone (Section 16.20.010), there are Permitted Secondary Uses and Secondary Uses requiring a Conditional Use Permit. However, in 17.100.020(I), it appears that the Secondary Uses identified in 16.20.010 may only be allowed in the same zone with a church if subsections 17.100.020(I)(1) through (3) are satisfied. 2. Definitions. All of the various uses that are allowed (either primary, accessory or conditional uses) must be defined in the definition chapter. Then, under each definition, the City should identify the code section(s) that list all of the elements of the use. For example, instead of stating, under “permitted primary uses” in Section 16.20.010(A)(2) “Churches, subject to the requirements of ECDC 17.100.020,” the graph would list “neighborhood churches” as “permitted” in the RS zone. The definition of “neighborhood church” in the definition chapter in the Zoning Code would actually describe a neighborhood church and distinguish it from a community church. The section of the code referencing the development standards applicable to a neighborhood church would be mentioned in the definition. 3. Ambiguous Distinctions between Permitted and Conditional Uses. Under Section 16.20.010(A)(4), “local public facilities that are planned, designated and sited in the capital improvement plan subject to the requirements of ECDC 17.100.050” are permitted primary uses in the RS zone.” The term “capital improvement plan” is not defined. The definition of “local public facilities” includes agencies other than the City of Edmonds. The issue here is how the City would be able to require that a “local public facility” obtain a conditional use permit to locate in the RS zone because it did not plan, designate or site this facility in a “capital improvement plan,” when there isn’t a definition of this term and there aren’t any requirements for any agencies to adopt capital improvement plans. Keep in mind that “a statute which either forbids or requires the doing of an act in terms so vague that men and women of common intelligence must necessarily guess at its meaning and differ as to its application, violates the first essential of due process of law.” Anderson v. Issaquah, 70 Wash. App. 64, 75, 851 P.2d 744 (1993). 4. Requiring “Master Plans” for Uses Permitted Outright. Under Section 16.20.010(A)(5), “neighborhood parks, natural open spaces and community parks with an adopted master plan subject to the requirements of ECDC 17.100.070” are allowed as “permitted primary uses.” If the reader refers to ECDC 17.100.070(A)(1), under “permitted use,” it states: “neighborhood parks, natural open space areas and community parks with an adopted master plan are allowed in all zones.” I can’t find the procedure to obtain an “adopted master plan.” Packet Page 307 of 424 There are also additional development standards in Section 17.100.070. It is unclear whether the adopted master plan would incorporate these standards. Questions: Are neighborhood parks, natural open spaces and community parks permitted outright in the RS zone or not? If a master plan must be submitted and adopted by the City, where is this procedure? If these uses don’t have a master plan and are allowed in the RS zone with a CUP, why not simply state that in order to site a neighborhood park, natural open space or community park in the RS zone, a CUP must be obtained and take these uses out of the permitted outright list? 5. Day Care, Family Day Care and Adult Family Homes. Under Section 16.20.010(B)(8), a family day care is allowed as a secondary permitted use in the RS zone. I know that under “day care, family” there are definitions corresponding to the uses in the various zones. However, these definitions used by the City regarding family day care and adult family homes need to be revised because they are defined in state law, and there are specific state laws requiring that the City allow them in certain zones, as follows: A. Family Day Care. “Family day care provider” is “a child care provider who regularly provides early childhood education and early learning services for not more than twelve children in the provider’s home in the family living quarters.” RCW 43.215.010. The City can’t prohibit the location of any family day care in any residential dwelling located in an area zoned for residential or commercial use.” RCW 35A.63.215. The City can impose zoning restrictions on the establishment of a family day care provider’s home in an area zoned for residential or commercial use, so long as these conditions are no more restrictive than conditions imposed on other residential dwellings in the same zone and the establishment of a family day care is not prohibited. This means that the City needs to change its definition in Section 21.20.010 and review the permitted use in each zone to ensure that family day cares are allowed in all residential and commercial zones. In those zones where the City requires a single family home to obtain a CUP (if any), the City can also require that a family day care obtain a CUP. The City can also impose certain restrictions on family day cares (see, RCW 35A.63.215(2-3). B. Adult Family Homes. “Adult family home” is a “residential home in which a person or persons provide personal care, special care, room and board to not more than six adults who are not related by blood or marriage to the person or persons providing the services.” RCW 70.128.010(1). The City is required to allow “adult family homes” as a permitted use in all areas zone for residential or commercial purposes. C. Home Day Care. The chapter entitled “home day care” (chapter 20.19) needs to be substantially revised. The City needs to differentiate between “family day care,” “adult Packet Page 308 of 424 family homes,” and “mini-day care.” Certain state laws apply to family day care and adult family homes, and these uses should not be lumped together with “mini-day care” or any other use that the City has created. In Section 20.19.010, it appears that the City allows certain uses with an administrative CUP (no hearing required). We should discuss this – the City may wish to consider allowing anyone who seeks to operate a family day care, adult family home or mini-day care to obtain a home occupation permit instead. 6. Uses Permitted Outright vs. CUP. The City should consider the impacts of the uses that are allowed outright and compare those to the uses that require a CUP to operate. For example, a bed and breakfast with 2 rental bedrooms (Section 16.20.010(B)(10) is permitted as a secondary use, but a guest house with not more than 2 bedrooms requires a CUP in the same zone. 7. Site Development Exceptions. In Section 16.20.040, there are a number of site development exceptions that may or may not apply in other zones. If these exceptions do apply in other zones, the City should consider inserting them in a separate chapter and then listing the zones in which the exceptions apply (rather than listing the exceptions over and over again in each applicable zone). 8. Master Plan. In Section 16.20.045, there are site development standards applicable to the “single-family master plan zone.” If this is a separate approval, it needs to be included in the permit processing chapter, and we need to identify the elements of a complete application, the procedure for the processing of the master plan, the deadline for issuance of the final decision on the master plan, the date it expires, etc. I am confused as to the trigger for a single family master plan in this zone. Is it the density? Looks like if the density is RS-12, no master plan is needed. However, if the density is proposed as RS-6 or RS-8, then a master plan is required. However, in the last paragraph of this section, there is reference to a master plan approved under RS-12 densities. Plus, I am confused as to the need for a master plan approval only for the lower densities. Given that a traffic study is needed, it would appear that a master plan would also be required for RS-12 density. 9. Satellite TV and Ham Radio Antennas. There are lengthy regulations applicable to satellite TV and ham radio antennas in the residential zones. My suggestion would be to incorporate them into a chapter close to the City’s chapter on telecommunications facilities. Also, if the City is requiring additional permits for approval of these facilities, the type of approval needs to be identified. The procedure isn’t completely clear – it appears to be an administrative approval, except when adjacent property owners requires a waiver? Then, it appears that architectural review is needed in some circumstances for a ham radio antenna? What design conditions can be imposed on a ham radio antenna, other than landscaping up to a Packet Page 309 of 424 certain height? This needs to be revised so that the permit procedure is completely clear. The hearing examiner doesn’t have the authority to decide when architectural review is required – the permit procedures need to be in the code. 10. Low Impact Development. Rather than sprinkling the definition of “low-impact development” throughout the footnotes in the code, there should be a separate chapter that defines the applicable terms, identifies the type of low impact development that is acceptable to the City, and identifies the trigger for substitution of low impact development standards. 11. Open Space Requirements. In Section 16.43.030, subsection E, there is a requirement that for buildings larger than 12,000 square feet or having an overall building width of more than 120 feet, at least 5% of the lot area shall be devoted to open space. The City needs to evaluate all of the set aside requirements like this (another example would be for lot coverage percentages) to determine whether or not it complies with the court’s decision in Citizen’s Alliance for Property Rights v. Sims, 145 Wash. App. 649, 668, 187 P.3d 786 (2008). The City’s code imposes a uniform requirement that 5% of open space be set aside for each development. If this is unrelated to any evaluation of the demonstrated impact (including the nature and extent of such impact) of the proposed development, it could be invalidated under the court’s holding in Citizen’s Alliance. We should discuss this issue because it does arise in several places in your development standards. 12. Architectural Design Standards. It appears that there are a number of architectural design standards included in the chapters relating to the zoning districts. If this is true, the architectural design standards should be removed from the zoning district chapters and placed in the chapter on architectural design standards. Otherwise, there is a risk of confusion (these standards may be different from those in the chapter containing the design standards). 13. Height. In Section 16.62.020(A), footnote 2, it appears that a property owner can decide to construct his development to the maximum height of 35 feet, or he/she may decide to construct to the height restriction in the comprehensive plan (if the height restrictions are expressed in feet or stories). This is an appeal issue waiting to happen. The City is required to adopt development standards that are consistent with and implement the comprehensive plan. If the City wants to allow a property owner the ability to construct a development to the height allowed in the comprehensive plan, then the City should simply amend the code to be consistent with the comprehensive plan. 14. Landmark Structures. In Section 16.75.010(D)(2), there is a definition of a “landmark structure.” It appears that if a developer decides to construct a landmark structure, the developer can increase the height of the structure over the height limit with a conditional use permit. I understand that this is a way of providing a bonus to a developer who chooses to construct a Packet Page 310 of 424 structure that will incorporate certain public amenities. Does this mean that if a developer proposes to provide architectural detail on the building, that the building can be increased to 48 feet in height? Does the CUP process address this height increase? What happens if the property owner agrees to install a public use, but this use is moved out after a year or two? 15. Master Plan. In 16.75.020(D)(1): “no development shall be permitted in an MP1 or MP2 zone unless a master plan has been prepared.” Where are the procedures for this master plan? We need a list of the elements of a complete application, the criteria for approval, the deadline for issuance, date of expiration of the approval, etc. It appears that there aren’t any criteria for approval of the master plan, but after adoption of the plan, the applicant has to submit more information (?). Section 16.75.020(D)(4). This is very confusing. The type of approval must be identified. In subsection (D)(5), it states that a master plan may be approved as a comp plan amendment, PRD or contract rezone. This is very confusing. A master plan can be either a legislative comprehensive plan amendment, which can only be approved once a year, or the developer can submit it as a PRD, which is a quasi-judicial application that can be submitted at any time? The code also allows other quasi-judicial applications to be submitted at the same time, which is inconsistent with the way such approvals are processed (legislative approvals can’t be processed together with quasi-judicial approvals). In sum, all permit processes need to be removed from the individual zoning districts. All permit processes need to be in the permit processing chapter. And, the City needs to decide what type of approval this master plan is by defining what it does. The above is a brief summary of the largest issues noted in Title 16. There are more detailed comments in the attached. If you would like to discuss these comments, please let me know. Packet Page 311 of 424    AM-6781     12.              City Council Meeting Meeting Date:04/22/2014 Time:15 Minutes   Submitted For:Pamela Randolph Submitted By:Pamela Randolph Department:Wastewater Treatment Plant Committee: Parks, Planning, Public Works Type: Action Information Subject Title Control System Upgrade - Request approval for Mayor to sign a Professional Services Contract with Parametrix, Inc. and Request approval to purchase the required equipment. Recommendation It is recommended that the City Council Authorize the Mayor to sign the Professional Services Contract with Parametrix, Inc. for the Control System Upgrade Project and approve the purchase of required equipment for the Control System Upgrade utilizing the Alderwood Intergovernmental Cooperative Purchasing Agreement signed on 11.20.13 by Mayor Earling. Previous Council Action On 11.12.13 staff requested an Intergovernmental Cooperative Purchasing Agreement between Alderwood Water and Wastewater District (AWWD) and the City of Edmonds (COE) that would allow COE to utilize the current Supply and Delivery of Programmable Logic Controller (PLC) Equipment contract. This request was presented to the Parks, Planning and Public Works Committee. The request was forwarded to the full City Council. On 11.19.13 the full City Council approved the request and authorized the Mayor to sign the Intergovernmental Cooperative Purchasing Agreement.  On 4.8.13 staff  present to the Parks, Planning, and Public Works Committee two related items; 1.  Request approval for Mayor to sign a Professional Services Contract with Parametrix, Inc.  & 2. Request approval to purchase the required equipment.  The Committee recommended the requests be forwarded for presentation to the full City Council.  These requests will be jointly presented on 4.22.14. Narrative The Wastewater Treatment Plant operates 24 hours per day, 365 days per year, while only being staffed on average 16 -18 hours per day and many times with only 1 certified Operator on site. This is possible due to the Supervisory Control and Data Acquisition (SCADA) system. The SCADA system is a computer system for gathering and analyzing real time data via coded signals over communication channels. The SCADA system has both software and hardware components and must be designed and configured based on the control strategies and processes within the facility. This is the system which automates and monitors the operation and assists the Operators in meeting our NPDES permit.  The original SCADA system was designed in 1988 and installed between 1990 and 1991, during the last major plant upgrade. Critical hardware for the existing system is only offered by one third party vendor. Packet Page 312 of 424 New upgrades, features and system support is not available for this field equipment. While we may be able to maintain this critical equipment for a few more years, the risk of not being able to find critical parts, plan for a controlled replacement, and manage costs increases as time passes. Furthermore, improvements to software and programming features are necessary to ensure that we gather and store accurate, time stamped data; have secure remote monitoring of systems, have redundancy for critical systems and have a detailed alarm notifications. Staff began upgrading the system 2 years ago as elements of the control system failed. Under the Control System Upgrade Project C-412, the Fiber Optic communication highway, the Uninterruptable Power Supplies (UPS's), the remote PC's and a redundant server configuration were replaced. While the system operates better than before; to leverage the new features and to improve the quality and reliability of the data, we must also upgrade other SCADA hardware in the field and the SCADA operating platform. Remaining Control System Upgrade project work includes the Professional Services Agreement (engineering and programming aspect) and the direct Equipment Purchase (utilizing the AWWD interlocal agreement).  The Professional Services Agreement  totals $1,372,261 and the direct Equipment Purchase is estimated at $308,863. The goal is to complete the entire upgrade by December of 2016 in order to utilize the savings available under the AWWD agreement which expires in May 2016.  The agreement allows the COE to expeditiously move forward with the replacement without paying for additional mark up on the hardware.  Over the past 2 years, staff evaluated the various approaches to project delivery.  A predesign report was requested from Tetra Tech Inc, to evaluate our requirements and suggest the best approach to deliver the project.  Based on this report the AWWD Interlocal Agreement was signed and an RFQ was established and distributed to 6 engineering companies, 3 of which have a history with the COE WWTP SCADA system. Three SOQs were received.  They were evaluated by an independent team consisting of Brian Tuley (IT, COE), Chad Phelan (Finance, Mountlake Terrace) and  Paul Coffelt (I&C, SCADA TECH City of Lynnwood).   The recommendation from the evaluation team was that the City move forward into negotiations with Parametrix, Inc. Over the past two months staff have worked with Parametrix Inc. to develop a detail cost estimate which includes all programming (rewriting existing into new language), control strategies documentation, hardware documentation, data storage and system redundancy improvements, system integration, standard of care, training and development of the alarm hierarchy.  The cost reflects a high degree of risk for Parametrix, Inc. who will be responsible for delivering a system that functions as designed, eliminates system failures and loss of data, improves data quality and does not impact our treatment capability.  The project will take approximately 3 years to complete. The Control System Upgrade was included in the CIP Narrative, CIP long range plan and has the concurrence of our WWTP Partners. Attachments CIP Narrative Contract Exhibit A Exhibit B Equipment Estimate Packet Page 313 of 424 presentation Form Review Inbox Reviewed By Date Public Works Kody McConnell 04/18/2014 09:17 AM City Clerk Scott Passey 04/18/2014 09:22 AM Mayor Dave Earling 04/18/2014 10:16 AM Finalize for Agenda Scott Passey 04/18/2014 11:21 AM Form Started By: Kody McConnell Started On: 04/09/2014 01:11 PM Final Approval Date: 04/18/2014  Packet Page 314 of 424 Packet Page 315 of 424 PROFESSIONAL SERVICES AGREEMENT Page 1 of 6 Professional Services Agreement THIS AGREEMENT (“Agreement”) is made and entered into between the City of Edmonds, hereinafter referred to as the "City", and Parametrix, Inc., hereinafter referred to as the "Consultant". WHEREAS, the City desires to engage the professional services of a Consultant to upgrade the Wastewater Treatment Plant (WWTP) Programmable Logic Controllers (PLC) and Supervisory Control and Data Acquisition (SCADA) system. The Scope of Work includes: project management, design, programming and construction for the development of Control Strategies for the WWTP process, the upgrade of the SCADA software, replacement of PLC hardware, and the development of PLC programming. NOW, THEREFORE, in consideration of the mutual benefits accruing, it is agreed by and between the parties hereto as follows: 1. Scope of work. The scope of work shall include all services necessary to accomplish the above mentioned objectives in accordance with the Scope of Work that is marked as Exhibit A, attached hereto and incorporated herein by this reference. 2. Payments. The Consultant shall be paid by the City for completed work for services rendered under this Agreement as provided hereinafter. Such payment shall be on a time and materials basis and shall be full compensation for work performed or services rendered and for all labor (direct labor, overhead, and profit), subconsultants, subcontractor, materials, supplies, equipment, incidentals, and direct cost (subconsultant, subcontractor, and expense) fee of 10% necessary to complete the work; provided that in no event shall the payment for work performed pursuant to this Agreement exceed the sum of One Million Three Hundred Seventy- Two Thousand Two Hundred Sixty-One Dollars ($1,372,261). A. All vouchers shall be submitted by the Consultant to the City for payment pursuant to the terms of this Agreement. Vouchers shall identify the specific element or deliverable as defined in the Scope of Work and detailed in the Budget that is marked as Exhibit B, attached hereto and incorporated herein by this reference. In addition, each voucher shall be accompanied by a brief summary indicating the work accomplished, the hours and expenses billed for each element or deliverable, and the percentage of the project that has been completed. The City shall pay the appropriate amount for each voucher to the Consultant within sixty (60) days of receipt. The Consultant may submit vouchers to the City monthly during the progress of the work for payment of completed phases of the project. Billings shall be reviewed in conjunction with the City's warrant process. No billing shall be considered for payment that has not been submitted to the WWTP Manager three days prior to the scheduled cut-off date. Such late vouchers will be checked by the City and payment will be made in the next regular payment cycle. B. The costs records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City for a period of three years after final payment. Copies shall be made available upon request. Packet Page 316 of 424 PROFESSIONAL SERVICES AGREEMENT Page 2 of 6 3. Ownership and use of documents. All research, tests, surveys, preliminary data and any and all other work product prepared or gathered by the Consultant in preparation for the services rendered by the Consultant under this Agreement shall be and are the property of the Consultant, provided, however, that: A. All final reports, presentations and testimony prepared by the Consultant shall become the property of the City upon their presentation to and acceptance by the City and shall at that date become the property of the City. B. The City shall have the right, upon reasonable request, to inspect, review and copy any work product during normal office hours. Documents prepared under this agreement and in the possession of the Consultant may be subject to public records request and release under Chapter 42.56 RCW. C. In the event that the Consultant shall default on this Agreement, or in the event that this contract shall be terminated prior to its completion as herein provided, the work product of the Consultant, along with a summary of work done to date of default or termination, shall become the property of the City and tender of the work product and summary shall be a prerequisite to final payment under this contract. The summary of work done shall be prepared at no additional cost. 4. Period of performance. The period of performance shall be from May 1, 2014 to December 31, 2016. The City will provide Notice to Proceed per Phase based upon the breakdown of work as shown in Exhibit A. Parametrix will not commence work until receipt Notice to Proceed from the City of Edmonds. The period of performance assumes that there will be no gap between completion of early phases and Notice to Proceed on later Phase of the work. 5. Hold harmless agreement. The Consultant shall indemnify and hold the City and its officers and employees harmless from and shall process and defend at its own expense all claims, demands, or suits at law or equity arising in whole or in part from the Consultant’s negligence or breach of any of its obligations under this Agreement; provided that nothing herein shall require the Consultant to indemnify the City against and hold harmless the City from claims, demands or suits based solely upon the conduct of the City, its agents, officers and employees; and provided further that if the claims or suits are caused by or result from the concurrent negligence of: (a) the Consultant’s agents or employees; and (b) the City, its agents, officers and employees, this indemnity provision with respect to: (1) claims or suits based upon such negligence; and (2) the costs to the City of defending such claims and suits shall be valid and enforceable only to the extent of the Consultant’s negligence or the negligence of the Consultant’s agents or employees. The Consultant shall comply with all applicable sections of the applicable Ethics laws, including RCW 42.23, which is the Code of Ethics for regulating contract interest by municipal officers. The Consultant specifically assumes potential liability for actions brought by Packet Page 317 of 424 PROFESSIONAL SERVICES AGREEMENT Page 3 of 6 the Consultant’s own employees against the City and, solely for the purpose of this indemnification and defense, the Consultant specifically waives any immunity under the state industrial insurance law, Title 51 RCW. 6. General and professional liability insurance. The Consultant shall obtain and keep in force during the terms of the Agreement, or as otherwise required, the following insurance with companies or through sources approved by the State Insurance Commissioner pursuant to Title 48 RCW. Insurance Coverage A. Worker’s compensation and employer’s liability insurance as required by the State. B. Commercial general liability and property damage insurance in an aggregate amount not less than two million dollars ($2,000,000) for bodily injury, including death and property damage. The per occurrence amount shall not exceed one million dollars ($1,000,000). C. Vehicle liability insurance for any automobile used in an amount not less than a one million dollar ($1,000,000) combined single limit. D. Professional liability insurance in the amount of 2.5 million dollars ($2,500,000). Excepting the Worker’s Compensation Insurance and Professional Liability Insurance secured by the Consultant, the City will be named on all policies as an additional insured. The Consultant shall furnish the City with verification of insurance and endorsements required by the Agreement. The City reserves the right to require complete, certified copies of all required insurance policies at any time. All insurance shall be obtained from an insurance company authorized to do business in the State of Washington. The Consultant shall submit a verification of insurance as outlined above within fourteen days of the execution of this Agreement to the City. No cancellation of the foregoing policies shall be effective without thirty days prior notice to the City. The Consultant’s professional liability to the City shall be limited to the amount payable under this Agreement or 2.5 million dollars ($2,500,000), whichever is the greater, unless modified elsewhere in this Agreement. In no case shall the Consultant’s professional liability to third parties be limited in any way. 7. Discrimination prohibited. Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, national origin, age, sex, sexual orientation, marital status, veteran status, liability for service in the armed forces of the United States, disability, or the presence of any sensory, mental or physical handicap, or any other protected class status, unless based upon a bona fide occupational qualification. 8. Consultant is an independent contractor. The parties intend that an independent contractor relationship will be created by this Agreement. No agent, employee or representative of the Consultant shall be deemed to be an agent, employee or representative of Packet Page 318 of 424 PROFESSIONAL SERVICES AGREEMENT Page 4 of 6 the City for any purpose. Consultant shall be solely responsible for all acts of its agents, employees, representatives and subcontractors during the performance of this Agreement. 9. City approval of work and relationships. Notwithstanding the Consultant's status as an independent contractor, results of the work performed pursuant to this Agreement must meet the approval of the City. During pendency of this Agreement, the Consultant shall not perform work for any party with respect to any property located within the City of Edmonds or for any project subject to the administrative or quasi-judicial review of the City without written notification to the City and the City’s prior written consent. 10. Termination. This being an Agreement for professional services, either party may terminate this Agreement for any reason upon giving the other party written notice of such termination no fewer than ten days in advance of the effective date of said termination. 11. Integration. The Agreement between the parties shall consist of this document and Exhibits A and B, attached hereto. These writings constitute the entire Agreement of the parties and shall not be amended except by a writing executed by both parties. In the event of any conflict between this written Agreement and any provision of Exhibits A or B, this Agreement shall control. 12. Changes/Additional Work. The City may engage Consultant to perform services in addition to those listed in this Agreement, and Consultant will be entitled to additional compensation for authorized additional services or materials. The City shall not be liable for additional compensation until and unless any and all additional work and compensation is approved in advance in writing and signed by both parties to this Agreement. If conditions are encountered which are not anticipated in the Scope of Work, the City understands that a revision to the Scope of Work and fees may be required. Provided, however, that nothing in this paragraph shall be interpreted to obligate the Consultant to render or the City to pay for services rendered in excess of the Scope of Work in Exhibit A unless or until an amendment to this Agreement is approved in writing by both parties. 13. Standard of Care. Consultant represents that Consultant has the necessary knowledge, skill and experience to perform services required by this Agreement. Consultant and any persons employed by Consultant shall use their best efforts to perform the work in a professional manner consistent with sound engineering practices, in accordance with the schedules herein and in accordance with the usual and customary professional care required for services of the type described in the Scope of Work. Parametrix warrants that it will perform the services outlined in the Scope of Work, Exhibit A, in a manner consistent with the degree of care and skill ordinarily exercised by members of the same profession currently practicing under similar circumstances. 14. Non-waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. Packet Page 319 of 424 PROFESSIONAL SERVICES AGREEMENT Page 5 of 6 15. Non-assignable. The City understands that Ergosynch, Chavrond Barry, Quality Controls Corporation (subcontractors) and an electrical subcontractor will be the only subcontractors utilized. All other services to be provided by the Consultant shall not be assigned or subcontracted without the express written consent of the City. 16. Covenant against contingent fees. The Consultant warrants that he has not employed or retained any company or person, other than a bona fide employee working solely for the Consultant, to solicit or secure this Agreement, and that he has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award of making of this Agreement. For breach or violation of this warranty, the City shall have the right to annul this Agreement without liability or, in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 17. Compliance with laws. The Consultant in the performance of this Agreement shall comply with all applicable Federal, State or local laws and ordinances, including regulations for licensing, certification and operation of facilities, programs and accreditation, and licensing of individuals, and any other standards or criteria as described in the Agreement to assure quality of services. The Consultant specifically agrees to pay any applicable business and occupation (B & O) taxes which may be due on account of this Agreement. 18. Notices. Notices to the City of Edmonds shall be sent to the following address: City of Edmonds Parametrix, Inc. Pamela Randolph Rod Guyette City of Edmonds Parametrix, Inc. 121 Fifth Avenue North 1019 39th Ave SE, Suite 100 Edmonds, WA 98020 Puyallup, WA 98374 Receipt of any notice shall be deemed effective three days after deposit of written notice in the U.S. mails, with proper postage and properly addressed. DATED THIS _______ DAY OF __________________, 20_____. CITY OF EDMONDS PARAMETRIX, INC. Packet Page 320 of 424 PROFESSIONAL SERVICES AGREEMENT Page 6 of 6 By By Mayor David O. Earling Its ATTEST/AUTHENTICATED: Scott Passey, City Clerk APPROVED AS TO FORM: ________________________________ Office of the City Attorney STATE OF WASHINGTON ) ) ss COUNTY OF ) On this day of , 20 , before me, the undersigned, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared , to me known to be the of the corporation that executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument and that the seal affixed is the corporate seal of said corporation. WITNESS my hand and official seal hereto affixed the day and year first above written. NOTARY PUBLIC My commission expires: Packet Page 321 of 424 EXHIBIT A - SCOPE OF WORK City of Edmonds Engineering Services during Design, Programming and Construction for Edmonds WTP PLC Replacement and SCADA System Upgrade INTRODUCTION SCADA System Engineering Services The City of Edmonds (City) desires to upgrade its Wastewater Treatment Plant (WWTP) Programmable Logic Controllers (PLC) and Supervisory Control and Data Acquisition (SCADA) System. Services provided with this Scope of Work include: project management, design, programming, installation and commissioning of the new PLCs. The development of WWTP process Control Strategies, the upgrade of the SCADA software, and replacement of PLC hardware are included in this project. These services will be provided by a team led by Parametrix. Legend ControlLogix Rockwell Automation PLC Control Strategy A description of a single process control methodology. It includes a list of equipment monitored and/or controlled, input signals, output signals, control settings, alarms, modes of operation, display descriptions, procedures for startup and shutdown, alarm handling, emergency procedures, required trends, events to be recorded, and identifies report data. Cutover Plan A plan for replacing PLC controls and PLC hardware associated with a given process. The intent of the plan is to streamline the transition in order to minimize process downtime. The cutover plan identifies the I/O cards and points that are assigned to the process. The plan includes a step by step description for the transfer of the process control from the existing PLC to a new replacement PLC. Galaxy Repository Node A software sub-system consisting of one or more databases HistClient Wonderware real time and historical trend and reporting tool Historian Wonderware server platform HMI Human Machine Interface I/O Input / Output InTouch Wonderware HMI and supervisory control software PLC Programmable Logic Controller RSLogix 5000 Rockwell Automation PLC programming software tool SCADA Supervisory Control and Data Acquisition System Platform Wonderware centralized HMI and supervisory control software Packet Page 322 of 424 Background Services covered by this scope of work are established to achieve the following goals: SCADA System Improvements • Upgrade Wonderware software to System Platform: Upgrade from Wonderware InTouch, a standalone type system to a centralized distributed type platform system. System Platform handles issue like communication and catastrophic failure differently, helping to resolve issues that are causing the loss of critical WWTP operational data. • Upgrade the primary Historian: Provide a new non-virtual home for the primary Historian. Provides local storage of historical data in the event of a Historian issue. Available backup data is automatically moved to the off line Historian once it recovers. Includes second Historian license. • Equipment and Software upgrades: System Platform 2014, 5,000 I/O and 5,000 Historian tags, InTouch for System Platform 2014 with HistClient, WW Historian Server 2014 Enterprise 5,000 Tag, and Redundant Device Integration Server. • Assemble training materials and provide training to the Plant Operations and Maintenance staff on additions and changes in the SCADA upgrades. PLC Replacement • Replace PLC-101, PLC-301, PLC-501, PLC-601, and PLC-701. • Incinerator Control: Provide engineering services to determine the code compliance status of the incinerator controls. Provide report of findings with recommendations to the City. The City provides a safety PLC should one be required to bring the Incinerator Control System into compliance with current code requirements. Parametrix provides PLC programing, commissioning and training. • Assemble training materials and train the Plant Operations and Maintenance staff on the new PLCs. • Establish a City of Edmonds PLC programming standards document. Standards and Guidelines This scope of work assumes the project will be designed using the following standards or guidelines applicable at the execution of this scope of work: • National Electrical Code (NFPA 70). • Washington State Electrical Safety Standards, Administration and Installation, WAC 296-46B • Washington State Electricians and Electrical Installations, RCW Chapter 19.28 • UL Safety Standard for Industrial Control Equipment, UL 508 Project Management Manage and coordinate the Parametrix team to complete the associated scope of work and promote collaborative involvement of the consultant team and City staff. This task includes work related to the management, administration, and coordination of consultant activities. Specific activities include: • Work Planning and Coordination: Plan and coordinate work efforts between the consultant/ sub- consultant and the City. • Quality Assurance Planning: Plan and coordinate the Quality Control effort. Packet Page 323 of 424 • Production Standards: Plan and coordinate the production standards, including CADD and word processing. • Cost Control/Progress Reporting: Prepare monthly project status reports which compare work accomplished with schedule activities and budget, provide support documentation for the invoices, and compare expenditures with task budgets. Documentation will include details of expenditures on each task and will show the hours worked by project personnel and other direct expenses related to the task. • Project Schedule: Prepare a detailed schedule of project final design and construction activities. Schedule requirements will incorporate both internal and external milestones. • Action Items: Consultant will prepare and regularly update an action item and decision log. • Document Management: Conduct filing and control of documents. Project Meetings • Conduct weekly project meetings (2-hours) with the City. • Conduct site project meetings bi-weekly. • Conduct off site teleconference project meetings on the off weeks with the City. PM Deliverables • Monthly invoices and status reports. • Project schedule. • Meeting summary reports and action items for weekly meeting. Deliverable Information Common to all Phases Deliverable Formats One hard copy of each deliverable shall be provided to the City. Deliverables shall be provided to the City in the following electronic formats: • Review drawing submittals and final drawing submittals in PDF. • Record drawing submittals in AutoCAD and PDF. • Review Control Strategies in PDF. • Final Control Strategies in Word and PDF. • Manufacturer Operation and Maintenance Manuals in PDF. Quality Assurance and Quality Control Parametrix employs the following elements of project delivery: project management, staffing, scheduling, quality assurance, quality control; which we will be applied to meeting the City’s quality goals for this project. Quality control for the design work includes the following activities: • Consultant review of each deliverable • City staff review of the 60% and 90% deliverables. Packet Page 324 of 424 Deliverable List • Design and Construction Documents  Plant Network Diagram  PLC Rack Network Diagrams  PLC I/O Card Cutover Diagrams  Cutover Plan  Programming Control Strategies  PLC Programming Standards Manual  SCADA and PLC Training Materials  Incinerator Burner Management Code Report • Record Documents  Plant Network Diagram  PLC Rack Network Diagrams  PLC I/O Card Cutover Diagrams  Cutover Plan  Record Control Strategies  PLC Programming Standards Manual  SCADA and PLC Training Materials General Assumptions • The Parametrix programming development effort will be based on the version of System Platform and Rockwell programming software available at the start of the project. Parametrix development efforts do not include upgrades which may be necessary due to version changes midway through the project. • Prior to upgrading to System Platform the City will install a new non-virtual home for the Primary Wonderware Historian server to provide a secondary Historian independent from the primary Historian. The new primary Historian will be totally isolated from the primary Historian; located in a different building, powered from a different UPS, and on a different I/O server. • Prior to upgrading to System Platform the City will install the most current Wonderware version license. • The City purchases the System Platform software directly from Wonderware. Parametrix will provide a performance specification. Wonderware is responsible to develop the detailed System Platform Bill of Materials (BOM) from the Performance Specification. • The City will directly purchase the PLC programming software and the PLC hardware from Rockwell under the Alderwood Water District purchase agreement with Rockwell Automation. PLC Hardware and programming software costs are not included in this scope. North Coast Electric is the local distributor of Rockwell PLC products. Parametrix will provide a PLC hardware and software performance specification. North Coast Electric is responsible to develop Packet Page 325 of 424 the detailed PLC hardware and software Bill of Materials (BOM) from the Performance Specification. • Parametrix will take delivery of the PLC hardware during each phase of the project at the Puyallup Building, 1019 39th Ave. SE, Suite 100, Puyallup, WA 98374. The equipment will be delivered to Parametrix by a North Coast Electric delivery truck. The equipment will be set up for testing in the secure electronics laboratory. After lab testing is complete the equipment will be shipped to the Edmonds WWTP. The equipment will be owned by the City of Edmonds and be under the manufacturer’s warranty while at the Parametrix lab and during shipment to Edmonds after testing. Equipment failures during lab testing will be handled under the manufacturer’s warranty. • Control Strategies will be developed from the existing PLC programs during the design task and finalized throughout the construction and commissioning tasks. • Programming of the PLCs involves using the existing PLC programs as a guideline. The task includes clean out of old code and abandoned code. It includes new tag based addressing. Each PLC programming task will be fully annotated using language that describes the rung functionality and relates the particular rung function to the process as applicable. Programming includes configuration of PLC alarms and HMI alarms, configuration of I/O Points, and process based tag number assignments. Assumes one tag name for each I/O Point. • Programming Standards development will be completed during the replacement of the first PLC. • Training materials will consist of Rockwell data, Wonderware data, Control Strategies, and Network Diagrams. • PLC-701 will be removed and its program functions will be moved to PLC-101. If all dialer functions are demolished in Panel-700, Rack 701 may be demolished as well. This Scope of Work assumes the City is demolishing PLC-701, Rack 701 and other dialer hardware. Parametrix continues to provide engineering services, programming and commissioning. • Incinerator Controls: Project includes research and associated report regarding incinerator burner management code control compliance and associated upgrades required by code changes. This work will be accomplished by Chavond-Barry as a sub-consultant to Parametrix during the Design Task of Phase 6, PLC-601 Replacement. • Upgrading Wonderware WIN911 is not included in this project. • Installation: Wiring work is limited to wiring from the I/O Cards to the field terminals inside the PLC enclosures. • Commissioning: End to end testing includes tracing inputs from the PLC field terminals located in the PLC Panels to their indication on the HMI, and tracing outputs from the HMI to the PLC field terminal. • Parametrix will develop a Cutover Plan for each PLC. It will be custom to the processes that PLC serves. The plan will be utilized for each PLC cutover to minimize negative impacts to the maintenance of the process. The City will witness process by process (step by step) testing during cutover. Verification of the process with the Control Strategy will be provided by:  Development and delivery of a Field Test Plan  Confirming set points, control variables, limits, notifications in the PLC program  Confirming alarm functionality, totalization, and trends Packet Page 326 of 424 • Parametrix will produce a Field Test Plan for each Phase. The Field Test Plan will include sign- off sheets for each I/O Point, each control circuit, alarm point, and trends. City staff will review the Field Test Plan for each hardware and software installation task. Each hardware and software installation task is complete following field testing which is witnessed by City Staff. • Conduct a final operational commissioning of the process in the normal operation of each operational area of the Plant. Parametrix expects this element to have varying test criteria and test durations depending upon the process being commissioned. Testing parameters will be established in collaboration between Parametrix and the City. Testing duration for each phase not to exceed (7) calendar days • Conduct a close out lessons learned meeting prior to commencing the next phase of the project. • Parametrix is budgeted to provide up to (3) 8-hour call backs for each of (6) phases for programming support after the successful completion of the each phase. • Schedule Assumptions  2014  System Platform Installation  PLC-101 Replacement  Programming Standards Development and Delivery  Plant Staff Training  PLC-501 Replacement  2015  PLC-301 Replacement  PLC-701 Removal  2016  PLC-601 Replacement  Incinerator Control Report  Incinerator Burner Management Code Compliance Upgrades as required • Expenses: Expenses such as mileage, lodging, meals and printing will be billed on a time-and- materials basis. Expenses will be marked up by 15%. Packet Page 327 of 424 PHASE AND TASK DESCRIPTIONS PHASE 01 – SCADA SYSTEM PLATFORM UPGRADE Task 01 – Project Management See the Project Management Section in the Introduction. Task 02 – Engineering Services Services Include: • Support the procurement of the System Platform software by the City of Edmonds. • Installation and setup of the software upgrade. • Pre-installation laboratory testing at the Parametrix Lab. • Development of a Field Testing Plan. • Field testing prior to turning over to the City. • Training that covers System Platform operational changes. • Observation of the SCADA System operations over a seven calendar day period. Assumptions • Laboratory testing set up requires a maximum two week duration. • Installation and commissioning at the WWTP requires a maximum one week duration. Deliverables • Wonderware provided training materials Completion • Phase 1 is complete when upon the successful completion of the field and the 7-day operational observation period. Packet Page 328 of 424 PHASE 02 – PLC-101 REPLACEMENT Task 01 – Project Management See the Project Management Section in the Introduction. Task 02 – PLC-101 Design This task covers the design work and includes the following activities: • Pre-design  Support the procurement of the PLC Programming software purchase (RSLogix 5000) by the City.  Support the procurement of the PLC Hardware Purchase by the City.  Network connectivity confirmation  HMI connectivity confirmation  Wire number verification • Design  Develop control strategies  Drawing preparation  Prepare cutover plan  Prepare programming standards manual Deliverables • An updated version of the City’s Existing Plant Network Diagram • An updated version of the City’s Existing PLC Rack Network Diagrams • PLC I/O Card Cutover Wiring Diagrams • Cutover Plan • Control Strategies • PLC Programming Standards Manual • Updated SCADA Training Materials Task 03 – PLC-101 Programming This task describes the programming elements of this phase: • PLC programming software and hardware purchase assistance. • Receive the PLC components from North Coast Electric: Racks, processors, communication modules, power supplies, and I/O modules. • Program the PLC. • Conduct pre-delivery lab tests at Parametrix. • Deliver the PLC equipment to the Plant. Packet Page 329 of 424 Assumptions • Hardware and software is delivered to Parametrix 7-days prior to the PMX scheduled start of Task 3 work. • The City procures the PLC programming software, RSLogix 5000 Professional Edition prior to beginning work on this task. • The program for PLC-701 will be incorporated into the PLC-101 program. Task 04 – PLC-101 Installation This task describes the installation elements of this phase. • Install the PLC processor rack and communication modules • Install the rack network cabling • Install the I/O Rack(s) in the Cutover Plan order and transfer I/O wiring • Download new PLC program • Debug PLC program • Cutover to new PLC program on a process by process basis • Remove existing abandoned I/O Rack • Mount new I/O Rack(s) in the panel • Remove the existing PLC processor Assumptions • Phase 2 Cutover requires a 3-week duration. • The Cutover Plan includes the Field Testing Plan. • Cutover activities and field testing are observed by City personnel. • Processes will be shut down or bypassed during cutover. City personnel will conduct the bypass activities and conduct process shutdown and restart activities. The length of process shutdowns and bypasses will be determined on a daily basis by City personnel. • Coordination meetings will be held with WWTP Operations personnel on a daily basis during cutover. Task 05 – PLC-101 Commissioning This task describes the commissioning and closeout elements of this phase: • Perform end to end testing as each I/O point is terminated to the new PLC modules. • Verify signal ranges: Effort is limited to number of existing analog signals. • Verify operator settable parameters: Set points, control variables, limits, notifications: Effort is limited to number of existing controllers. • Verify process monitoring functions: Alarms, Totalization: Effort is limited to number of existing alarms and totalizers. • Test controllers in all modes: Effort is limited to number of existing controllers. Packet Page 330 of 424 • Conduct training of the WWTP Operations and maintenance staff Assumptions • City personnel direct process related decisions and shutdown / restart procedures. • Coordination meetings with Operations on a daily basis throughout commissioning. • End to end testing will occur in conjunction with commissioning of each I/O Point. • Field Testing Sign-off Sheets will be completed by City personnel during testing. • Task is considered complete when test sheets are signed off. • WWTP staff training will be conducted throughout Phase 2 commissioning. • Training includes 8-hours of classroom and 40-hours of hands on training during commissioning. Closeout Activities • Finalize annotated PLC program. • Complete the PLC network record diagrams • Complete the PLC module wiring record diagrams Deliverables • PLC Training Materials • PLC Network Record Diagrams • PLC Rack Record Wiring Diagrams • Completed Testing Sign-off Sheets Completion • Phase 2 is considered complete when:  The Field Test Plan sign off sheets are completed.  The PLC has operated for 7 calendar days. Parametrix provides PLC programing support during the 7-day period. Packet Page 331 of 424 PHASE 03 – PLC-501 REPLACEMENT Task 01 – Project Management See the Project Management Section in the Introduction. Task 02 – PLC-501 Design This task covers the design work and includes the following activities: • Pre-design  Support the procurement of the PLC Hardware Purchase by the City.  Network connectivity confirmation  HMI connectivity confirmation  Wire number verification • Design  Develop control strategies  Drawing preparation  Prepare cutover plan Deliverables • An updated version of the City’s Existing Plant Network Diagram • An updated version of the City’s Existing PLC Rack Network Diagrams • PLC I/O Card Cutover Wiring Diagrams • Cutover Plan • Control Strategies Task 03 – PLC-501 Programming This task describes the programming elements of this phase: • PLC programming software and hardware purchase assistance. • Receive the PLC components from North Coast Electric: Racks, processors, communication modules, power supplies, and I/O modules. • Program the PLC. • Conduct pre-delivery lab tests at Parametrix. • Deliver the PLC equipment to the Plant. Assumptions • Hardware and software is delivered to Parametrix 7-days prior to the PMX scheduled start of Task 3 work. Packet Page 332 of 424 Task 04 – PLC-501 Installation This task describes the installation elements of this phase. • Install the PLC processor rack and communication modules • Install the rack network cabling • Install the I/O Rack(s) in the Cutover Plan order and transfer I/O wiring • Download new PLC program • Debug PLC program • Cutover to new PLC program on a process by process basis • Remove existing abandoned I/O Rack • Mount new I/O Rack(s) in the panel • Remove the existing PLC processor Assumptions • Phase 3 Cutover requires a 3-week duration. • The Cutover Plan includes the Field Testing Plan. • Cutover activities and field testing are observed by City personnel. • Processes will be shut down or bypassed during cutover. City personnel will conduct the bypass activities and conduct process shutdown and restart activities. The length of process shutdowns and bypasses will be determined on a daily basis by City personnel. • Coordination meetings will be held with WWTP Operations personnel on a daily basis during cutover. Task 05 – PLC-501 Commissioning This task describes the commissioning elements of this phase: • Perform end to end testing as each I/O point is terminated to the new PLC modules. • Verify signal ranges: Effort is limited to number of existing analog signals. • Verify operator settable parameters: Set points, control variables, limits, notifications: Effort is limited to number of existing controllers. • Verify process monitoring functions: Alarms, Totalization: Effort is limited to number of existing alarms and totalizers. • Test controllers in all modes: Effort is limited to number of existing controllers. • Conduct training of the WWTP Operations and maintenance staff. Assumptions • City personnel direct process related decisions and shutdown / restart procedures. • Coordination meetings with Operations on a daily basis throughout commissioning. • End to end testing will occur in conjunction with commissioning of each I/O Point. Packet Page 333 of 424 • Field Testing Sign-off Sheets will be completed by City personnel during testing. • Task is considered complete when test sheets are signed off. Closeout Activities • Finalize annotated PLC program. • Complete the PLC network record diagrams • Complete the PLC module wiring record diagrams Deliverables • PLC Network Record Diagrams • PLC Rack Record Wiring Diagrams • Completed Testing Sign-off Sheets Completion • Phase 3 is considered complete when:  The Field Test Plan sign off sheets are completed.  The PLC has operated for 7 calendar days. Parametrix provides PLC programing support during the 7-day period. Packet Page 334 of 424 PHASE 04 – PLC-301 REPLACEMENT Task 01 – Project Management See the Project Management Section in the Introduction. Task 02 – PLC-301 Design This task covers the design work and includes the following activities: • Pre-design  Support the procurement of the PLC Hardware Purchase by the City.  Network connectivity confirmation  HMI connectivity confirmation  Wire number verification • Design  Develop control strategies  Drawing preparation  Prepare cutover plan Deliverables • An updated version of the City’s Existing Plant Network Diagram • An updated version of the City’s Existing PLC Rack Network Diagrams • PLC I/O Card Cutover Wiring Diagrams • Cutover Plan • Control Strategies Task 03 – PLC-301 Programming This task describes the programming elements of this phase: • PLC programming software and hardware purchase assistance. • Receive the PLC components from North Coast Electric: Racks, processors, communication modules, power supplies, and I/O modules. • Program the PLC. • Conduct pre-delivery lab tests at Parametrix. • Deliver the PLC equipment to the Plant. Assumptions • Hardware and software is delivered to Parametrix 7-days prior to the PMX scheduled start of Task 3 work. Packet Page 335 of 424 Task 04 – PLC-301 Installation This task describes the installation elements of this phase. • Install the PLC processor rack and communication modules • Install the rack network cabling • Install the I/O Rack(s) in the Cutover Plan order and transfer I/O wiring • Download new PLC program • Debug PLC program • Cutover to new PLC program on a process by process basis • Remove existing abandoned I/O Rack • Mount new I/O Rack(s) in the panel • Remove the existing PLC processor Assumptions • Phase 3 Cutover requires a 6-week duration. • The Cutover Plan includes the Field Testing Plan. • Cutover activities and field testing are observed by City personnel. • Processes will be shut down or bypassed during cutover. City personnel will conduct the bypass activities and conduct process shutdown and restart activities. The length of process shutdowns and bypasses will be determined on a daily basis by City personnel. • Coordination meetings will be held with WWTP Operations personnel on a daily basis during cutover. Task 05 – PLC-301 Commissioning This task describes the commissioning elements of this phase: • Perform end to end testing as each I/O point is terminated to the new PLC modules. • Verify signal ranges: Effort is limited to number of existing analog signals. • Verify operator settable parameters: Set points, control variables, limits, notifications: Effort is limited to number of existing controllers. • Verify process monitoring functions: Alarms, Totalization: Effort is limited to number of existing alarms and totalizers. • Test controllers in all modes: Effort is limited to number of existing controllers. Assumptions • City personnel direct process related decisions and shutdown / restart procedures. • Coordination meetings with Operations on a daily basis throughout commissioning. • End to end testing will occur in conjunction with commissioning of each I/O Point. • Field Testing Sign-off Sheets will be completed by City personnel during testing. Packet Page 336 of 424 • Task is considered complete when test sheets are signed off. Closeout Activities • Finalize annotated PLC program. • Complete the PLC network record diagrams • Complete the PLC module wiring record diagrams Deliverables • PLC Network Record Diagrams • PLC Rack Record Wiring Diagrams • Completed Testing Sign-off Sheets Completion • Phase 4 is considered complete when:  The Field Test Plan sign off sheets are completed.  The PLC has operated for 7 calendar days. Parametrix provides PLC programing support during the 7-day period. Packet Page 337 of 424 PHASE 05 – PLC RACK-701 REPLACEMENT Assumptions • The existing PLC-701 is removed. • Rack-701 is replaced with a new rack, communication modules, and I/O modules. • PLC-701 processor functions are assumed by PLC-101. • Communication between PLC-101 and Rack-701 is via the existing WWTP fiber optic network. Task 01 – Project Management See the Project Management Section in the Introduction. Task 02 – PLC-701 Design This task covers the design work and includes the following activities: • Pre-design  Support the procurement of the PLC Hardware Purchase by the City.  Network connectivity confirmation  HMI connectivity confirmation  Wire number verification • Design  Develop control strategies  Drawing preparation  Prepare cutover plan Deliverables • An updated version of the City’s Existing Plant Network Diagram • An updated version of the City’s Existing PLC Rack Network Diagrams • PLC I/O Card Cutover Wiring Diagrams • Cutover Plan • Control Strategies Task 03 – PLC-701 Programming This task describes the programming elements of this phase: • PLC programming software and hardware purchase assistance. • Receive the PLC components from North Coast Electric: Racks, processors, communication modules, power supplies, and I/O modules. • Program the PLC. • Conduct pre-delivery lab tests at Parametrix. • Deliver the PLC equipment to the Plant. Packet Page 338 of 424 Assumptions • Hardware and software is delivered to Parametrix 7-days prior to the PMX scheduled start of Task 3 work. • The program for PLC-701 will be incorporated into the PLC-101 program. Task 04 – PLC-701 Installation This task describes the installation elements of this phase. • Install the PLC processor rack and communication modules • Install the rack network cabling • Install the I/O Rack(s) in the Cutover Plan order and transfer I/O wiring • Download new PLC program • Debug PLC program • Cutover to new PLC program on a process by process basis • Remove existing abandoned I/O Rack • Mount new I/O Rack(s) in the panel • Remove the existing PLC processor Assumptions • Phase 3 Cutover requires a 2-week duration. • The Cutover Plan includes the Field Testing Plan. • Cutover activities and field testing are observed by City personnel. • Processes will be shut down or bypassed during cutover. City personnel will conduct the bypass activities and conduct process shutdown and restart activities. The length of process shutdowns and bypasses will be determined on a daily basis by City personnel. • Coordination meetings will be held with WWTP Operations personnel on a daily basis during cutover. Task 05 – PLC-701 Commissioning This task describes the commissioning elements of this phase: • Perform end to end testing as each I/O point is terminated to the new PLC modules. • Verify signal ranges: Effort is limited to number of existing analog signals. • Verify operator settable parameters: Set points, control variables, limits, notifications: Effort is limited to number of existing controllers. • Verify process monitoring functions: Alarms, Totalization: Effort is limited to number of existing alarms and totalizers. • Test controllers in all modes: Effort is limited to number of existing controllers. Packet Page 339 of 424 Assumptions • City personnel direct process related decisions and shutdown / restart procedures. • Coordination meetings with Operations on a daily basis throughout commissioning. • End to end testing will occur in conjunction with commissioning of each I/O Point. • Field Testing Sign-off Sheets will be completed by City personnel during testing. • Task is considered complete when test sheets are signed off. Closeout Activities • Finalize annotated PLC program. • Complete the PLC intra network record diagrams • Complete the PLC module wiring record diagrams Deliverables • PLC Network Record Diagrams • PLC Rack Record Wiring Diagrams • Completed Testing Sign-off Sheets Completion • Phase 5 is considered complete when:  The Field Test Plan sign off sheets are completed.  The PLC has operated for 7 calendar days. Parametrix provides PLC programing support during the 7-day period. Packet Page 340 of 424 PHASE 06 – PLC-601 REPLACEMENT Assumptions • The PLC-601 replacement plan includes two phases:  Phase 1: Replacement of the Solids processes  Phase 2: Replacement of the Incinerator processes Task 01 – Project Management See the Project Management Section in the Introduction. Task 02 – PLC-601 Design This task covers the design work and includes the following activities: • Pre-design  Support the procurement of the PLC Hardware Purchase by the City.  Burner Management code compliance investigation by Chavond-Barry  Network connectivity confirmation  HMI connectivity confirmation  Wire number verification • Design  Incinerator Burner Management Code Compliance Upgrades as required by Chavond-Barry  Develop control strategies  Drawing preparation  Prepare cutover plan Deliverables • Incinerator Control Report • An updated version of the City’s Existing Plant Network Diagram • An updated version of the City’s Existing PLC Rack Network Diagrams • PLC I/O Card Cutover Wiring Diagrams • Cutover Plan • Control Strategies Deliverables by Chavond-Berry • Existing condition assessment • Code Evaluation • Report Preparation • Existing Document Review Packet Page 341 of 424 • PLC Program Review • Commissioning • Training Task 03 – PLC-601 Programming This task describes the programming elements of this phase: • PLC programming software and hardware purchase assistance. • Receive the PLC components from North Coast Electric: Racks, processors, communication modules, power supplies, and I/O modules. • Program the PLC. • Conduct pre-delivery lab tests at Parametrix. • Deliver the PLC equipment to the Plant. Assumptions • Hardware and software is delivered to Parametrix 7-days prior to the PMX scheduled start of Task 3 work. Task 04 – PLC-601 Installation This task describes the installation elements of this phase. • Install the PLC processor rack and communication modules • Install the rack network cabling • Install the I/O Rack(s) in the Cutover Plan order and transfer I/O wiring • Download new PLC program • Debug PLC program • Cutover to new PLC program on a process by process basis • Remove existing abandoned I/O Rack • Mount new I/O Rack(s) in the panel • Remove the existing PLC processor Assumptions • Phase 3 Cutover requires a 16-week duration. • The Cutover Plan includes the Field Testing Plan. • Cutover activities and field testing are observed by City personnel. • Processes will be shut down or bypassed during cutover. City personnel will conduct the bypass activities and conduct process shutdown and restart activities. The length of process shutdowns and bypasses will be determined on a daily basis by City personnel. • Coordination meetings will be held with WWTP Operations personnel on a daily basis during cutover. Packet Page 342 of 424 Task 05 – PLC-601 Commissioning This task describes the commissioning elements of this phase: • Perform end to end testing as each I/O point is terminated to the new PLC modules. • Verify signal ranges: Effort is limited to number of existing analog signals. • Verify operator settable parameters: Set points, control variables, limits, notifications: Effort is limited to number of existing controllers. • Verify process monitoring functions: Alarms, Totalization: Effort is limited to number of existing alarms and totalizers. • Test controllers in all modes: Effort is limited to number of existing controllers. Assumptions • City personnel direct process related decisions and shutdown / restart procedures. • Coordination meetings with Operations on a daily basis throughout commissioning. • End to end testing will occur in conjunction with commissioning of each I/O Point. • Field Testing Sign-off Sheets will be completed by City personnel during testing. • Task is considered complete when test sheets are signed off. Closeout Activities • Finalize annotated PLC program. • Complete the PLC network record diagrams • Complete the PLC module wiring record diagrams Deliverables • PLC Network Record Diagrams • PLC Rack Record Wiring Diagrams • Completed Testing Sign-off Sheets Completion • Phase 6 is considered complete when:  The Field Test Plan sign off sheets are completed.  The PLC has operated for 7 calendar days. Parametrix provides PLC programing support during the 7-day period. END OF DOCUMENT Packet Page 343 of 424 City of Edmonds Wastewater Treatment Plant PLC Replacement and SCADA System Upgrade Engineering Services Budget, Exhibit B April 17, 2014 Totals Summary Sheet Wonderware System Platform, Phase - 1 Item Item Totals Engineering Services $24,340 Total $24,340 $24,340 PLC-101 Replacement, Influent, Phase - 2 Item Item Totals Task 1, Project Management and Project Meetings $27,350.00 Task 2, Design $68,975.95 Design Software Stds Development Task 3, Programming $27,685.25 Task 4, Installation Electrician $11,371.50 Sales Tax 9.50% $1,080.29 Task 5, Commissioning and Training Development $40,258.00 PLC-101 Total $176,720.99 $176,721 PLC-501 Replacement, Effluent, Phase - 3 Item Item Totals Task 1, Project Management and Project Meetings $27,350.00 Task 2, Design $44,260.75 Task 3, Programming $32,209.00 Task 4, Installation Electrician $10,168.00 Sales Tax 9.50% $965.96 Task 5, Commissioning $14,924.00 PLC-501 Total $129,877.71 $129,878 PLC-301 Replacement, Secondary, Phase - 4 Item Item Totals Task 1, Project Management and Project Meetings $34,677.50 Task 2, Design $111,784.60 Task 3, Programming $103,812.00 Task 4, Installation Electrician $28,442.00 Sales Tax 9.50% $2,701.99 Task 5, Commissioning $40,310.00 PLC-301 Total $321,728.09 $321,728 PLC-701 Rack Replacement, Telemetry, Phase - 5 Item Item Totals Task 1, Project Management and Project Meetings $15,455.00 Task 2, Design $31,534.90 Task 3, Programming $21,233.75 Task 4, Installation Electrician $6,062.00 Sales Tax 9.50% $575.89 Task 5, Commissioning and Training Development $10,194.00 WWTP SCADA System Engineering Services Page 1 of 2 Packet Page 344 of 424 City of Edmonds Wastewater Treatment Plant PLC Replacement and SCADA System Upgrade Engineering Services Budget, Exhibit B April 17, 2014 Rack-701 Total $85,055.54 $85,056 PLC-601 Replacement, Solids and Incinerator, Phase - 6 Item Item Totals Task 1, Project Management and Project Meetings $71,615.00 Task 2, Design $264,449.30 Design Incinerator Control Task 3, Programming $142,660.50 Task 4, Installation Electrician $80,130.00 Sales Tax 9.50% $7,612.35 Task 5, Commissioning $68,072.00 PLC-601 Total $634,539.15 $634,539 Total $1,372,261 Tentative Schedule with Yearly Cost Breakdown Years Items Yearly Totals 2014 $330,938 System Platform $24,340 PLC-101 $176,721 PLC-501 $129,878 2015 $406,784 PLC-301 $321,728 PLC-701 $85,056 2016 $634,539 PLC-601 $634,539 Total $1,372,261 Budget Criteria 1 Gen. 2 Sched. 3 Sched. 4PM 5 Gen. Time for management of various tasks is included in the line items. See the Scope of Work, General Assumptions for additional budget criteria. The Units and Hours or $/Unit columns indicate the scope of each line item. Each PLC sheet includes duration data for all tasks associated with that PLC based upon project management hours allocation. Billing rates are adjusted for each year based upon the tentative work scheduled for each year. WWTP SCADA System Engineering Services Page 2 of 2 Packet Page 345 of 424 City of EdmondsWastewater Treatment PlantPLC Replacement and SCADA System UpgradeEngineering Services Budget, Exhibit BApril 17, 2014Project ManagementDesign LeadDesignQC Review and DocumentationProgramming CommissioningProgrammingProgrammingDesign CommissioningWord ProcessingCADAdmin SupportUL-508Field WiringMaterialsUnitsHours / UnitSenior DesignerSenior Engineer Senior DesignerSenior EngineerSenior DesignerDesigner 4 Designer 4 Engineer 2Senior Office AdministratorDesigner 2Senior Tech AidInspection FirmElectrical ContractorElectrical ContractorDirect CostsExpenses TotalRates160.00 160.00 160.00 190.00 160.00 145.00 145.00 110.00 125.00 110.00 100.00 1500.00 92.00TASK - 1Project Management, Design Bi-Weekly MeetingsMeetings 4 6 24$3,840 $400 $4,300Reports 4 2 84 8 $2,580 $40 $2,626Teleconference MeetingsMeetings 4 1 4$640 $640Reports 4 2 84 8 $2,580 $40 $2,626Progress Reports and InvoicesReport Letter 2 2 44$1,140 $1,140Invoice 2 2 44 $1,040 $20 $1,063Project Management, ConstructionBi-Weekly MeetingsMeetings 4 6 24$3,840 $400 $4,300Reports 4 2 84 8 $2,580 $40 $2,626Teleconference MeetingsMeetings 4 1 4$640 $640Reports 4 2 84 8 $2,580 $40 $2,626Progress Reports and InvoicesReport Letter 2 2 44$1,140 $1,140Invoice 2 2 44 $1,040 $20 $1,063Electrical Sub-Contractor116 16$2,560 $2,560120000000024040000$26,200 $1,000 $27,350Column Totals $19,200 $0 $0 $0 $0 $0 $0 $0 $3,000 $0 $4,000 $0 $0 $0 $26,200 $1,000 $27,350Expense Multiplierx1.15Labor & Expense subtotals184 hours$1,150.00Project Management$27,350TASK - 2DesignPre-Design Site WorkNetwork Connectivity1 422$540 $100 $655HMI Connectivity1 422$540 $100 $655Wire Number Verification1 241212$3,240 $600 $3,930DrawingsPlant Network Diagram1 20.51.512$730 $2 $732PLC 101 HMI Network1 41312$1,050 $2 $1,052PLC 101 Rack Networks1 20.51.512$730 $2 $732PLC 101 Racks1 41312$1,050 $2 $1,052Discrete I/O Card Switchover8 4824412$7,200 $16 $7,218Analog I/O Card Switchover5 45152.57.5$4,500 $10 $4,512Cutover PlanDraft by Rack1 40.413110.4$1,059 $2 $1,061Final by Rack1 10.1 0.25 0.7510.250.1$407 $2 $410Control Strategy DevelopmentDraft6 42.4 24.03.62.42.4$5,448 $440 $5,954Final6 10.66.00.90.60.6$1,362 $110 $1,489Record6 21.2 12.01.81.21.2$2,724 $220 $2,977PLC 101 Hardware Purchase SupportEngineering Services422$1,280 $100 $1,395RSLogix 5000 Purchase SupportEngineering Services122$520 $10 $532PHASE - 2, PLC-101WWTP SCADA System Engineering ServicesPage 1 of 3Packet Page 346 of 424 City of EdmondsWastewater Treatment PlantPLC Replacement and SCADA System UpgradeEngineering Services Budget, Exhibit BApril 17, 2014Project ManagementDesign LeadDesignQC Review and DocumentationProgramming CommissioningProgrammingProgrammingDesign CommissioningWord ProcessingCADAdmin SupportUL-508Field WiringMaterialsUnitsHours / UnitSenior DesignerSenior Engineer Senior DesignerSenior EngineerSenior DesignerDesigner 4 Designer 4 Engineer 2Senior Office AdministratorDesigner 2Senior Tech AidInspection FirmElectrical ContractorElectrical ContractorDirect CostsExpenses TotalPHASE - 2, PLC-101Programming Standards DevelopmentDraft 1 80 12 60 16 16 20 8 $20,420 $1,100 $21,685Final 1 20 4 20 4 4 5 2 $6,065 $350 $6,468Record 1 20 4 20 4 4 5 2 $6,065 $350 $6,46830.7 59.25 153.75 42.8 42 0 0 16 35.45 27.5 18.7 0 0 0 $64,930 $3,518 $68,976Column Totals $4,912 $9,480 $24,600 $8,132 $6,720 $0 $0 $1,760 $4,431 $3,025 $1,870 $0 $0 $0 $64,930 $3,518 $68,976Expense Multiplierx1.15Labor & Expense subtotals426.15 hours$4,045.70Design$68,976TASK - 3ProgrammingPLC 101 InfluentTag Names 176 0.2 17.6 17.6$5,368 $1,200 $6,748Process 6 8 24 24$7,320 $7,320Alarms 33 0.5 8.25 8.25$2,516 $2,516Bench Testing 1 24 12 12$3,660 $3,660HMI 101 ProgrammingGraphics Mapping 176 0.235.2$5,104 $1,200 $6,484Alarms 33 0.26.6$957 $957000061.8541.8 61.850000000$24,925 $2,400 $27,685Column Totals $0 $0 $0 $0 $9,896 $6,061 $8,968 $0 $0 $0 $0 $0 $0 $0 $24,925 $2,400 $27,685Expense Multiplierx1.15Labor & Expense subtotals165.5 hours$2,760.00Programming$27,685TASK - 4InstallationPLC 101 InfluentNew Rack Set Up 1 44 $368 $368I/O Terminations 176 0.588 $8,096 $1,200 $9,476Rack Switchover 1 44 $368 $368Materials 1 $1,160$1,160 $1,160 $1,16000000000000096$1,160 $9,992 $1,200 $11,372Column Totals $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $8,832 $1,160 $9,992 $1,200 $11,372Expense Multiplierx1.15Labor & Expense subtotals96 hours$1,380.00Total Proposed Fee $11,372TASK - 5CommissioningPLC 101 Influent (Includes HMI)End to End Testing 176 0.2 17.6 17.6$4,752 $1,800 $6,822Strategy Testing 6 4 12 12$3,240 $3,240Alarm Verification 33 0.2 3.3 3.3$891 $891UL-508 Inspection and Certification1 $1,5001 $1,500 $200 $1,730TrainingMaterial DevelopmentDraft 1 40 4 4010 4 $9,890 $200 $10,120Final 1 16 1 164 1.6 $3,860 $100 $3,975PresentationClassroom 1 8 6 82 0.8 $2,810 $200 $3,040WWTP SCADA System Engineering ServicesPage 2 of 3Packet Page 347 of 424 City of EdmondsWastewater Treatment PlantPLC Replacement and SCADA System UpgradeEngineering Services Budget, Exhibit BApril 17, 2014Project ManagementDesign LeadDesignQC Review and DocumentationProgramming CommissioningProgrammingProgrammingDesign CommissioningWord ProcessingCADAdmin SupportUL-508Field WiringMaterialsUnitsHours / UnitSenior DesignerSenior Engineer Senior DesignerSenior EngineerSenior DesignerDesigner 4 Designer 4 Engineer 2Senior Office AdministratorDesigner 2Senior Tech AidInspection FirmElectrical ContractorElectrical ContractorDirect CostsExpenses TotalPHASE - 2, PLC-101Hands On5 8640104$10,210 $200 $10,4401700 10432.900 32.9260 10.4100 $37,153 $2,700 $40,258Column Totals$2,720$0$0 $19,760 $5,264$0$0 $3,619 $3,250$0 $1,040 $1,500$0$0 $37,153 $2,700 $40,258Expense Multiplierx1.15Labor & Expense subtotals224.2 hours$3,105.00Total Proposed Fee $40,258WWTP SCADA System Engineering ServicesPage 3 of 3Packet Page 348 of 424 City of EdmondsWastewater Treatment PlantPLC Replacement and SCADA System UpgradeEngineering Services Budget, Exhibit BApril 17, 2014Project ManagementDesign LeadDesignQC Review and DocumentationProgramming CommissioningProgrammingProgrammingDesign CommissioningWord ProcessingCADAdmin SupportUL-508Field WiringMaterialsUnitsHours / UnitSenior DesignerSenior Engineer Senior DesignerSenior EngineerSenior DesignerDesigner 4 Designer 4 Engineer 2Senior Office AdministratorDesigner 2Senior Tech AidInspection FirmElectrical ContractorElectrical ContractorDirect CostsExpenses TotalRates160.00 160.00 160.00 190.00 160.00 145.00 145.00 110.00 125.00 110.00 100.00 1500.00 92.00TASK - 1Project Management, DesignBi-Weekly MeetingsMeetings 4 6 24$3,840 $400 $4,300Reports 4 2 84 8 $2,580 $40 $2,626Teleconference MeetingsMeetings 4 1 4$640 $640Reports 4 2 84 8 $2,580 $40 $2,626Progress Reports and InvoicesReport Letter 2 2 44$1,140 $1,140Invoice 2 2 44 $1,040 $20 $1,063Project Management, ConstructionBi-Weekly MeetingsMeetings 4 6 24$3,840 $400 $4,300Reports 4 2 84 8 $2,580 $40 $2,626Teleconference MeetingsMeetings 4 1 4$640 $640Reports 4 2 84 8 $2,580 $40 $2,626Progress Reports and InvoicesReport Letter 2 2 44$1,140 $1,140Invoice 2 2 44 $1,040 $20 $1,063Electrical Sub-Contractor116 16$2,560 $2,560120000000024040000$26,200 $1,000 $27,350Column Totals $19,200 $0 $0 $0 $0 $0 $0 $0 $3,000 $0 $4,000 $0 $0 $0 $26,200 $1,000 $27,350Expense Multiplierx1.15Labor & Expense subtotals184 hours$1,150.00Project Management$27,350TASK - 2DesignPre-Design Site WorkNetwork Connectivity1 422$540 $100 $655HMI Connectivity1 422$540 $100 $655Wire Number Verification1 241212$3,240 $600 $3,930DrawingsPlant Network Diagram1 20.51.512$730 $2 $732PLC 501 HMI Network1 41312$1,050 $2 $1,052PLC 501 Rack Networks1 20.51.512$730 $2 $732PLC 501 Racks1 41312$1,050 $2 $1,052Discrete I/O Card Switchover6 461839$5,400 $12 $5,414Analog I/O Card Switchover8 4824412$7,200 $16 $7,218Cutover PlanDraft by Rack1 40.413110.4$1,059 $2 $1,061Final by Rack1 10.1 0.25 0.7510.250.1$407 $2 $410PLC 501 Hardware Purchase SupportEngineering Services422$1,280 $100 $1,395Control Strategy DevelopmentDraft12 44.8 48.07.24.84.8$10,896 $440 $11,402Final12 11.2 12.01.81.21.2$2,724 $110 $2,851Record12 22.4 24.03.62.42.4$5,448 $220 $5,70112.9 102.25 56.75 25.61800169.65298.9000 $42,294 $1,710 $44,261Phase - 3, PLC-501WWTP SCADA System Engineering ServicesPage 1 of 2Packet Page 349 of 424 City of EdmondsWastewater Treatment PlantPLC Replacement and SCADA System UpgradeEngineering Services Budget, Exhibit BApril 17, 2014Project ManagementDesign LeadDesignQC Review and DocumentationProgramming CommissioningProgrammingProgrammingDesign CommissioningWord ProcessingCADAdmin SupportUL-508Field WiringMaterialsUnitsHours / UnitSenior DesignerSenior Engineer Senior DesignerSenior EngineerSenior DesignerDesigner 4 Designer 4 Engineer 2Senior Office AdministratorDesigner 2Senior Tech AidInspection FirmElectrical ContractorElectrical ContractorDirect CostsExpenses TotalPhase - 3, PLC-501Column Totals$2,064 $16,360 $9,080 $4,864 $2,880$0$0 $1,760 $1,206 $3,190 $890$0$0$0 $42,294 $1,710 $44,261Expense Multiplierx1.15Labor & Expense subtotals279.05 hours$1,966.50Design$44,261TASK - 3ProgrammingPLC 501 EffluentTag Names152 0.215.215.2$4,636 $1,200 $6,016Process12 84848$14,640$14,640Alarms20 0.555$1,525$1,525Bench Testing1 241212$3,660$3,660HMI 501 ProgrammingGraphics Mapping152 0.230.4$4,408 $1,200 $5,788Alarms20 0.24$580$580000080.234.480.20000000$29,449 $2,400 $32,209Column Totals$0$0$0$0 $12,832 $4,988 $11,629$0$0$0$0$0$0$0 $29,449 $2,400 $32,209Expense Multiplierx1.15Labor & Expense subtotals194.8 hours$2,760.00Programming$32,209TASK - 4InstallationPLC 501 EffluentNew Rack Set Up 1 44 $368 $368I/O Terminations 152 0.576 $6,992 $1,200 $8,372Rack Switchover 1 44 $368 $368Materials 1 $1,060$1,060 $1,060 $1,06000000000000084$1,060 $8,788 $1,200 $10,168Column Totals $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $7,728 $1,060 $8,788 $1,200 $10,168Expense Multiplierx1.15Labor & Expense subtotals84 hours$1,380.00Installation$10,168TASK - 5CommissioningPLC 501 Effluent (Includes HMI)End to End Testing 152 0.2 15.2 15.2$4,104 $1,800 $6,174Strategy Testing 12 4 24 24$6,480 $6,480Alarm Verification 20 0.222$540 $540UL-508 Inspection and Certification1 $1,5001 $1,500 $200 $1,730000041.2 0 0 41.200010012624 2000 14924Column Totals $0 $0 $0 $0 $6,592 $0 $0 $4,532 $0 $0 $0 $1,500 $0 $0 $12,624 $2,000 $14,924Expense Multiplierx1.15Labor & Expense subtotals83.4 hours$2,300.00Commissioning$14,924WWTP SCADA System Engineering ServicesPage 2 of 2Packet Page 350 of 424 City of EdmondsWastewater Treatment PlantPLC Replacement and SCADA System UpgradeEngineering Services Budget, Exhibit BApril 17, 2014Project ManagementDesign LeadDesignQC Review and DocumentationProgramming CommissioningProgrammingProgrammingDesign CommissioningWord ProcessingCADAdmin SupportUL-508Field WiringMaterialsUnitsHours / UnitSenior DesignerSenior Engineer Senior DesignerSenior EngineerSenior DesignerDesigner 4 Designer 4 Engineer 2Senior Office AdministratorDesigner 2Senior Tech AidInspection FirmElectrical ContractorElectrical ContractorDirect CostsExpenses TotalRates165.00 165.00 165.00 200.00 165.00 150.00 150.00 115.00 130.00 115.00 105.00 2500.00 94.00TASK - 1Project ManagementBi-Weekly MeetingsMeetings 4 6 24$3,960 $400 $4,420Reports 4 2 84 8 $2,680 $40 $2,726Teleconference MeetingsMeetings 4 1 4$660 $660Reports 4 2 84 8 $2,680 $40 $2,726Progress Reports and InvoicesReport Letter 2 2 44$1,180 $1,180Invoice 2 2 44 $1,080 $20 $1,103Project Management During ConstructionBi-Weekly MeetingsMeetings 6 6 36$5,940 $600 $6,630Reports 6 2 126 12 $4,020 $60 $4,089Teleconference MeetingsMeetings 6 1 6$990 $990Reports 6 2 126 12 $4,020 $60 $4,089Progress Reports and InvoicesReport Letter 3 2 66$1,770 $1,770Invoice 3 2 66 $1,620 $30 $1,655Electrical Sub-Contractor116 16$2,640 $2,640146000000030050000$33,240 $1,250 $34,678Column Totals $24,090 $0 $0 $0 $0 $0 $0 $0 $3,900 $0 $5,250 $0 $0 $0 $33,240 $1,250 $34,678Expense Multiplierx1.15Labor & Expense subtotals226 hours$1,437.50Project Management$34,678TASK - 2DesignPre-Design Site WorkNetwork Connectivity 1 422$560 $100 $675HMI Connectivity 1 422$560 $100 $675Wire Number Verification 1 4020 20$5,600 $1,000 $6,750DrawingsPlant Network Diagram 1 4 1 3 12 $1,090 $2 $1,092PLC 301 HMI Network 1 8 2 6 12 $1,750 $2 $1,752PLC 301 Rack Networks 1 4 1 3 12 $1,090 $2 $1,092PLC 301 Racks 3 4 3 9 36 $3,270 $6 $3,277Discrete I/O Card Switchover 15 4 15 45 7.522.5 $13,988 $30 $14,022Analog I/O Card Switchover 15 4 15 45 7.522.5 $13,988 $30 $14,022Cutover PlanDraft by Rack 3 4 1.2 3 9 33 1.2 $3,294 $6 $3,301Final by Rack 3 1 0.3 0.75 2.25 30.75 0.3 $1,274 $6 $1,280PLC 301 Hardware PurchaseEngineering Services 4 4 4$1,980 $100 $2,095Control Strategy DevelopmentDraft37 4 14.8 148.022.214.814.8$34,780 $440 $35,286Final37 13.7 37.05.553.73.7$8,695 $110 $8,822Record37 27.4 74.011.17.47.4$17,390 $220 $17,64331.4 299.75 126.25 65.85280024 29.6557 27.4000 $109,308 $2,154 $111,785Column Totals$5,181 $49,459 $20,831 $13,170 $4,620$0$0 $2,760 $3,855 $6,555 $2,877$0$0$0 $109,308 $2,154 $111,785Expense Multiplierx1.15Labor & Expense subtotals689.3 hours$2,477.10Design$111,785Phase - 4, PLC-301WWTP SCADA System Engineering ServicesPage 1 of 2Packet Page 351 of 424 City of EdmondsWastewater Treatment PlantPLC Replacement and SCADA System UpgradeEngineering Services Budget, Exhibit BApril 17, 2014Project ManagementDesign LeadDesignQC Review and DocumentationProgramming CommissioningProgrammingProgrammingDesign CommissioningWord ProcessingCADAdmin SupportUL-508Field WiringMaterialsUnitsHours / UnitSenior DesignerSenior Engineer Senior DesignerSenior EngineerSenior DesignerDesigner 4 Designer 4 Engineer 2Senior Office AdministratorDesigner 2Senior Tech AidInspection FirmElectrical ContractorElectrical ContractorDirect CostsExpenses TotalPhase - 4, PLC-301TASK - 3ProgrammingPLC 301 SecondaryTag Names468 0.246.846.8$14,742 $1,500 $16,467Process37 8148148$46,620$46,620Alarms52 0.51313$4,095$4,095Bench Testing1 241212$3,780$3,780HMI 301 ProgrammingGraphics Mapping468 0.293.6$14,040 $15,000 $31,290Alarms52 0.210.4$1,560$1,5600000219.8104 219.80000000$84,837 $16,500 $103,812Column Totals$0$0$0$0 $36,267 $15,600 $32,970$0$0$0$0$0$0$0 $84,837 $16,500 $103,812Expense Multiplierx1.15Labor & Expense subtotals543.6 hours$18,975.00Programming$103,812TASK - 4InstallationPLC 301 SecondaryNew Rack Set Up3 412$1,128$1,128I/O Terminations468 0.5234$21,996 $1,600 $23,836Rack Switchover3 412$1,128$1,128Materials1 $2,350$2,350 $2,350$2,350000000000000258$2,350 $26,602 $1,600 $28,442Column Totals$0$0$0$0$0$0$0$0$0$0$0$0 $24,252 $2,350 $26,602 $1,600 $28,442Expense Multiplierx1.15Labor & Expense subtotals258 hours$1,840.00Installation$28,442TASK - 5CommissioningPLC 301 Secondary (Includes HMI)End to End Testing 468 0.2 46.8 46.8$13,104 $2,000 $15,404Strategy Testing 37 474 74$20,720 $20,720Alarm Verification 52 0.2 5.2 5.2$1,456 $1,456UL-508 Inspection and Certification1 $2,5001 $2,500 $200 $2,7300000126 0 0126 000100$37,780 $2,200 $40,310Column Totals $0 $0 $0 $0 $20,790 $0 $0 $14,490 $0 $0 $0 $2,500 $0 $0 $37,780 $2,200 $40,310Expense Multiplierx1.15Labor & Expense subtotals253 hours$2,530.00Commissioning$40,310WWTP SCADA System Engineering ServicesPage 2 of 2Packet Page 352 of 424 City of EdmondsWastewater Treatment PlantPLC Replacement and SCADA System UpgradeEngineering Services Budget, Exhibit BApril 17, 2014Project ManagementDesign LeadDesignQC Review and DocumentationProgramming CommissioningProgrammingProgrammingDesign CommissioningWord ProcessingCADAdmin SupportUL-508Field WiringMaterialsUnitsHours / UnitSenior DesignerSenior Engineer Senior DesignerSenior EngineerSenior DesignerDesigner 4 Designer 4 Engineer 2Senior Office AdministratorDesigner 2Senior Tech AidInspection FirmElectrical ContractorElectrical ContractorDirect CostsExpenses TotalRates165.00 165.00 165.00 200.00 165.00 150.00 150.00 115.00 130.00 115.00 105.00 1500.00 94.00TASK - 1Project Management, DesignBi-Weekly MeetingsMeetings 2 6 12$1,980 $200 $2,210Reports 2 2 42 4 $1,340 $20 $1,363Teleconference MeetingsMeetings 2 1 2$330 $330Reports 2 2 42 4 $1,340 $20 $1,363Progress Reports and InvoicesReport Letter 1 2 22$590 $590Invoice 1 2 22 $540 $10 $552Project Management, ConstructionBi-Weekly MeetingsMeetings 2 6 12$1,980 $200 $2,210Reports 2 2 42 4 $1,340 $20 $1,363Teleconference MeetingsMeetings 2 1 2$330 $330Reports 2 2 42 4 $1,340 $20 $1,363Progress Reports and InvoicesReport Letter 1 2 22$590 $590Invoice 1 2 22 $540 $10 $552Electrical Sub-Contractor116 16$2,640 $2,64068000000012020000$14,880 $500 $15,455Column Totals $11,220 $0 $0 $0 $0 $0 $0 $0 $1,560 $0 $2,100 $0 $0 $0 $14,880 $500 $15,455Expense Multiplierx1.15Labor & Expense subtotals100 hours$575.00Project Management$15,455TASK - 2DesignPre-Design Site WorkNetwork Connectivity 1 422$560 $100 $675HMI Connectivity 1 422$560 $100 $675Wire Number Verification 1 1688$2,240 $400 $2,700DrawingsPlant Network Diagram 1 2 0.5 1.5 12 $760 $2 $762Rack 701 HMI Network 1 4 1 3 12 $1,090 $2 $1,092Rack701 Rack Networks 1 2 0.5 1.5 12 $760 $2 $762Rack 701 Racks 1 4 1 3 12 $1,090 $2 $1,092Discrete I/O Card Switchover 3 4 3 9 1.54.5 $2,798 $6 $2,804Analog I/O Card Switchover 4 4 4 12 26 $3,730 $8 $3,739Cutover PlanDraft by Rack 1 4 0.4 1 3 11 0.4 $1,098 $2 $1,100Final by Rack 1 2 0.2 0.5 1.5 10.5 0.2 $649 $2 $651Hardware Purchase SupportEngineering Services 4 2 2$1,320 $100 $1,435Control Strategy DevelopmentDraft8 43.2 32.04.83.23.2$7,520 $440 $8,026Final8 10.88.01.20.80.8$1,880 $110 $2,007Record8 21.6 16.02.41.61.6$3,760 $220 $4,01310.2 67.5 36.5 17.91400127.1 18.56.2000 $29,815 $1,496 $31,535Column Totals$1,683 $11,138 $6,023 $3,580 $2,310$0$0 $1,380$923 $2,128 $651$0$0$0 $29,815 $1,496 $31,535Expense Multiplierx1.15Labor & Expense subtotals189.9 hours$1,720.40Design$31,535Phase - 5, PLC-701WWTP SCADA System Engineering ServicesPage 1 of 2Packet Page 353 of 424 City of EdmondsWastewater Treatment PlantPLC Replacement and SCADA System UpgradeEngineering Services Budget, Exhibit BApril 17, 2014Project ManagementDesign LeadDesignQC Review and DocumentationProgramming CommissioningProgrammingProgrammingDesign CommissioningWord ProcessingCADAdmin SupportUL-508Field WiringMaterialsUnitsHours / UnitSenior DesignerSenior Engineer Senior DesignerSenior EngineerSenior DesignerDesigner 4 Designer 4 Engineer 2Senior Office AdministratorDesigner 2Senior Tech AidInspection FirmElectrical ContractorElectrical ContractorDirect CostsExpenses TotalPhase - 5, PLC-701TASK - 3ProgrammingRack 701 EffluentTag Names 80 0.288$2,520 $1,000 $3,670Process 8 832 32$10,080 $10,080Alarms 13 0.5 3.25 3.25$1,024 $1,024Bench Testing 1 1688$2,520 $2,520HMI 701 ProgrammingGraphics Mapping 80 0.216$2,400 $1,000 $3,550Alarms 13 0.22.6$390 $390000051.25 18.6 51.25 0000000$18,934 $2,000 $21,234Column Totals $0 $0 $0 $0 $8,456 $2,790 $7,688 $0 $0 $0 $0 $0 $0 $0 $18,934 $2,000 $21,234Expense Multiplierx1.15Labor & Expense subtotals121.1 hours$2,300.00Programming$21,234TASK - 4InstallationRack 701 EffluentNew Rack Set Up 1 44 $376 $376I/O Terminations 80 0.540 $3,760 $1,000 $4,910Rack Switchover 1 44 $376 $376Materials 1 400$400 $400 $40000000000000048$400 $4,912 $1,000 $6,062Column Totals $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $4,512 $400 $4,912 $1,000 $6,062Expense Multiplierx1.15Labor & Expense subtotals48 hours$1,150.00Installation$6,062TASK - 5CommissioningRack 701 Effluent (Includes HMI)End to End Testing 80 0.288$2,240 $1,200 $3,620Strategy Testing 8 416 16$4,480 $4,480Alarm Verification 13 0.2 1.3 1.3$364 $364UL-508 Inspection and Certification1 $1,5001 $1,500 $200 $1,730000025.3 0 0 25.3000100$8,584 $1,400 $10,194Column Totals $0 $0 $0 $0 $4,175 $0 $0 $2,910 $0 $0 $0 $1,500 $0 $0 $8,584 $1,400 $10,194Expense Multiplierx1.15Labor & Expense subtotals51.6 hours$1,610.00Commissioning$10,194WWTP SCADA System Engineering ServicesPage 2 of 2Packet Page 354 of 424 City of EdmondsWastewater Treatment PlantPLC Replacement and SCADA System UpgradeEngineering Services Budget, Exhibit BApril 17, 2014Project ManagementDesign LeadDesignQC Review and DocumentationProgramming CommissioningProgrammingProgrammingDesign CommissioningWord ProcessingCADAdmin SupportUL-508Field WiringMaterialsUnitsHours / UnitSenior DesignerSenior Engineer Senior DesignerSenior EngineerSenior DesignerDesigner 4 Designer 4 Engineer 2Senior Office AdministratorDesigner 2Senior Tech AidInspection FirmElectrical ContractorElectrical ContractorDirect CostsExpenses TotalRates170.00 170.00 170.00 205.00 170.00 155.00 155.00 120.00 135.00 120.00 110.00 6500.00 97.50TASK - 1Project Management, DesignBi-Weekly MeetingsMeetings 8 6 48$8,160 $800 $9,080Reports 8 2 168 16 $5,560 $80 $5,652Teleconference MeetingsMeetings 8 1 8$1,360 $1,360Reports 8 2 168 16 $5,560 $80 $5,652Progress Reports and InvoicesReport Letter 4 2 88$2,440 $2,440Invoice 4 2 88 $2,240 $40 $2,286Project Management, ConstructionBi-Weekly MeetingsMeetings 12 6 72$12,240 $1,200 $13,620Reports 12 2 2412 24 $8,340 $120 $8,478Teleconference MeetingsMeetings 12 1 12$2,040 $2,040Reports 12 2 2412 24 $8,340 $120 $8,478Progress Reports and InvoicesReport Letter 6 2 1212$3,660 $3,660Invoice 6 2 1212 $3,360 $60 $3,429Electrical Sub-Contractor132 32$5,440 $5,4402920000000600100000$68,740 $2,500 $71,615Column Totals $49,640 $0 $0 $0 $0 $0 $0 $0 $8,100 $0 $11,000 $0 $0 $0 $68,740 $2,500 $71,615Expense Multiplierx1.15Labor & Expense subtotals452 hours$2,875.00Project Management$71,615TASK - 2DesignPre-Design Site WorkNetwork Connectivity1 422$580 $100 $695HMI Connectivity1 422$580 $100 $695Wire Number Verification1 723636$10,440 $1,800 $12,510DrawingsPlant Network Diagram1 82612$1,805 $2 $1,807PLC 601 HMI Network1 82612$1,805 $2 $1,807PLC 601 Rack Networks2 841224$3,610 $4 $3,615PLC 601 Racks13 413391326$14,625 $26 $14,655Discrete I/O Card Switchover94 494 28247141$90,475 $188 $90,691Analog I/O Card Switchover19 419579.528.5$18,288 $38 $18,331Cutover PlanDraft by Rack13 45.2133913135.2$14,716 $26 $14,746Final by Rack13 11.3 3.25 9.75133.251.3$5,678 $26 $5,708PLC Hardware PurchaseEngineering Services444$2,040 $100 $2,155Control Strategy DevelopmentDraft25 410 100.0151010$24,225 $440 $24,731Final25 12.5 25.03.752.52.5$6,056 $110 $6,183Record25 25 50.07.555$12,113 $220 $12,366Incinerator Control IssueSpecialist Sub-consultantExisting Condition Assessment1 2484.82462.4$8,170 $1,100 $9,435Phase - 6, PLC-601WWTP SCADA System Engineering ServicesPage 1 of 3Packet Page 355 of 424 City of EdmondsWastewater Treatment PlantPLC Replacement and SCADA System UpgradeEngineering Services Budget, Exhibit BApril 17, 2014Project ManagementDesign LeadDesignQC Review and DocumentationProgramming CommissioningProgrammingProgrammingDesign CommissioningWord ProcessingCADAdmin SupportUL-508Field WiringMaterialsUnitsHours / UnitSenior DesignerSenior Engineer Senior DesignerSenior EngineerSenior DesignerDesigner 4 Designer 4 Engineer 2Senior Office AdministratorDesigner 2Senior Tech AidInspection FirmElectrical ContractorElectrical ContractorDirect CostsExpenses TotalPhase - 6, PLC-601Code Evaluation1 2484.82462.4$8,170 $350 $8,573Document Preparation1 1663.21641.6$5,560 $350 $5,963Document Review1 1663.21641.6$5,560 $1,100 $6,825PLC Program Review1 2484.82462.4$8,170 $350 $8,573Commissioning2 823.21641.6$4,880 $2,500 $7,755Training1 821.6820.8$2,610 $350 $3,013HardwareEngineering Services1164$3,160 $400 $3,62084 325.25 480.35 253.75440040 65.75 203.5 40.8000 $253,315 $9,682 $264,449Column Totals$14,280 $55,293 $81,660 $52,019 $7,480$0$0 $4,800 $8,876 $24,420 $4,488$0$0$0 $253,315 $9,682 $264,449Expense Multiplierx1.15Labor & Expense subtotals1537.4 hours$11,134.30Design$264,449TASK - 3ProgrammingPLC 601 Solids ProcessingTag Names616 0.261.661.6$20,020 $3,000 $23,470Process16 86464$20,800$20,800Alarms50 0.512.512.5$4,063$4,063Bench Testing1 402020$6,500$6,500PLC 601 IncineratorTag Names592 0.259.259.2$19,240 $3,000 $22,690Process9 83636$11,700$11,700Alarms40 0.51010$3,250$3,250Bench Testing1 402020$6,500$6,500HMI 601 ProgrammingGraphics Mapping1208 0.2241.6$37,448 $3,000 $40,898Alarms90 0.218$2,790$2,7900000283.3 259.6 283.30000000$132,311 $9,000 $142,661Column Totals$0$0$0$0 $48,161 $40,238 $43,912$0$0$0$0$0$0$0 $132,311 $9,000 $142,661Expense Multiplierx1.15Labor & Expense subtotals826.2 hours$10,350.00Programming$142,661TASK - 4InstallationPLC 601 Solids ProcessingNew Rack Set Up 7 428 $2,730 $2,730I/O Terminations 616 0.5308 $30,030 $2,000 $32,330Rack Switchover 7 428 $2,730 $2,730Materials 1 $3,500$3,500 $3,500 $3,500PLC 601 IncineratorNew Rack Set Up6 424$2,340$2,340I/O Terminations592 0.5296$28,860 $2,000 $31,160Rack Switchover6 424$2,340$2,340Materials1 $3,000$3,000 $3,000$3,000000000000000708$6,500 $75,530 $4,000 $80,130Column Totals$0$0$0$0$0$0$0$0$0$0$0$0 $69,030 $6,500 $75,530 $4,000 $80,130WWTP SCADA System Engineering ServicesPage 2 of 3Packet Page 356 of 424 City of EdmondsWastewater Treatment PlantPLC Replacement and SCADA System UpgradeEngineering Services Budget, Exhibit BApril 17, 2014Project ManagementDesign LeadDesignQC Review and DocumentationProgramming CommissioningProgrammingProgrammingDesign CommissioningWord ProcessingCADAdmin SupportUL-508Field WiringMaterialsUnitsHours / UnitSenior DesignerSenior Engineer Senior DesignerSenior EngineerSenior DesignerDesigner 4 Designer 4 Engineer 2Senior Office AdministratorDesigner 2Senior Tech AidInspection FirmElectrical ContractorElectrical ContractorDirect CostsExpenses TotalPhase - 6, PLC-601Expense Multiplierx1.15Labor & Expense subtotals708 hours$4,600.00Installation$80,130TASK - 5CommissioningPLC 601 Solids (Includes HMI)End to End Testing 616 0.2 61.6 61.6$17,864 $4,000 $22,464Strategy Testing 16 4 32 32$9,280 $9,280Alarm Verification 50 0.255$1,450 $1,450PLC 601 Incinerator (Includes HMI)End to End Testing 592 0.2 59.2 59.2$17,168 $4,000 $21,768Strategy Testing 9 4 18 18$5,220 $5,220Alarm Verification 40 0.244$1,160 $1,160UL-508 Inspection and Certification1 $6,5001 $6,500 $200 $6,7300000179.800 179.8000100$58,642 $8,200 $68,072Column Totals$0$0$0$0 $30,566$0$0 $21,576$0$0$0 $6,500$0$0 $58,642 $8,200 $68,072Expense Multiplierx1.15Labor & Expense subtotals360.6 hours$9,430.00Commissioning$68,072WWTP SCADA System Engineering ServicesPage 3 of 3Packet Page 357 of 424 City of Edmonds SCADA Software, PLC Hardware and Programming Software Cost Estimate April 1, 2014 Totals Summary Sheet PLC-601 Purchase, Solids and Incinerator Item Item Totals Categories PLC Hardware Purchase $96,003 Equipment $96,003 Sales Tax 9.50%$9,120 PLC-601 Total $96,003 $105,123 $105,123 PLC-301 Purchase, Secondary Item Item Totals Categories PLC Hardware Purchase $53,806 Equipment $53,806 Sales Tax 9.50%$5,112 PLC-301 Total $53,806 $58,918 $58,918 PLC-101 Purchase, Influent Item Item Totals Categories PLC Hardware Purchase $30,036 Equipment $30,036 Sales Tax 9.50%$2,853 PLC-101 Total $30,036 $32,889 $32,889 PLC-501 Purchase, Effluent Item Item Totals Categories PLC Hardware Purchase $30,788 Equipment $30,788 Sales Tax 9.50%$2,925 PLC-501 Total $30,788 $33,713 $33,713 Rack-701 Purchase, Effluent Item Item Totals Categories PLC Hardware Purchase $12,350 Equipment $12,350 Sales Tax 9.50%$1,173 Rack-701 Total $12,350 $13,523 $13,523 Wonderware System Platform Item Item Totals Categories Software Purchase $26,526 Software $26,526 Sales Tax 9.50%$2,520 Total $26,526 $29,046 $29,046 PLC Programming Software Item Item Totals RSLogix 5000 $7,600 Purchase $7,600 Sales Tax 9.50% $722 WWTP SCADA System Engineering Services PLC Replacement Page 1 of 2 Packet Page 358 of 424 City of Edmonds SCADA Software, PLC Hardware and Programming Software Cost Estimate April 1, 2014 Total $7,600 $8,322 $8,322 Incinerator Control Item Item Totals PLC Hardware and Software $24,500 Purchase $24,500 Sales Tax 9.50% $2,328 Total $24,500 $26,828 $26,828 Total $308,363 Tentative Schedule with Yearly Cost Breakdown Years Items Yearly Totals 2014 $103,971 System Platform $29,046 PLC Programming Software $8,322 PLC-101 $32,889 PLC-501 $33,713 2015 $99,268 PLC-301 $58,918 PLC-701 $13,523 Incinerator Control $26,828 2016 $105,123 PLC-601 $105,123 Total $308,363 Estimate Criteria 1 Gen. 2 Hardware Purchase The estimate is for budgetary purposes. SCADA software is purchased direcrly from Wonderware by the City. PLC hardware and programming software is purchased directly from North Coast Electric by the City under the Alderwood Water District purchase agreement with Rockwell Automation. WWTP SCADA System Engineering Services PLC Replacement Page 2 of 2 Packet Page 359 of 424 City of EdmondsSCADA Software, PLC Hardware and Programming Software Cost EstimateApril 1, 2014Project ManagementProgramming CommissioningProgrammingWord ProcessingAdmin SupportWonderware PurchaseSYSTEM PLATFORMUnitsHours / UnitSenior DesignerSenior Engineer Senior DesignerSenior EngineerSenior DesignerDesigner 4 Designer 4 Engineer 2Word ProcessingDesigner 2Senior Tech AidW'warePacWestDirect CostsExpenses TotalRates:160.00 160.00 160.00 190.00 160.00 145.00 145.00 110.00 125.00 110.00 100.00 26526Software PurchaseSoftware 11 $26,526 $26,52600.00.00 0 0 0000010$26,526 $0 $26,526Column Totals $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $26,526 $0 $26,526 $0 $26,526Expense Multiplierx1.15Labor & Expense subtotals1 hours$0.00Total Proposed Fee $26,526WWTP SCADA System Engineering ServicesPLC ReplacementPage 1 of 1Packet Page 360 of 424 City of EdmondsSCADA Software, PLC Hardware and Programming Software Cost EstimateApril 1, 2014Project ManagementDesign LeadDesignQC Review and DocumentationProgramming CommissioningProgrammingProgrammingDesign CommissioningWord ProcessingCADAdmin SupportPLC Hardware PurchaseField WiringUnitsHours or $ / UnitSenior DesignerSenior EngineerSenior DesignerSenior EngineerSenior DesignerDesigner 4 Designer 4 Engineer 2Senior Office AdministratorDesigner 2Senior Tech AidNC ElectricElectrical ContractorDirect CostsExpenses TotalRates160.00 160.00 160.00 190.00 160.00 145.00 145.00 110.00 125.00 110.00 100.00 7600.00 87.50PLC Programming Software 11 $7,600 $7,60000000000 00010$7,600 $0 $7,600Column Totals $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $7,600 $0 $7,600 $0 $7,600Expense Multiplierx1.15Labor & Expense subtotals1 hours$0.00Total Proposed Fee $7,600RSLogix 5000WWTP SCADA System Engineering ServicesPLC ReplacementPage 1 of 1Packet Page 361 of 424 City of EdmondsSCADA Software, PLC Hardware and Programming Software Cost EstimateApril 1, 2014Project ManagementDesign LeadDesignQC Review and DocumentationProgramming CommissioningProgrammingProgrammingDesign CommissioningWord ProcessingCADAdmin SupportPLC Hardware PurchaseField WiringUnitsHours or $ / UnitSenior DesignerSenior EngineerSenior DesignerSenior EngineerSenior DesignerDesigner 4 Designer 4 Engineer 2Senior Office AdministratorDesigner 2Senior Tech AidNC ElectricElectrical ContractorDirect CostsExpenses TotalRates160.00 160.00 160.00 190.00 160.00 145.00 145.00 110.00 125.00 110.00 100.00 24500.00 87.50HardwareGuard PLC 11 $24,500 $24,50000000000 00010$24,500 $0 $24,500Column Totals $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $24,500 $0 $24,500 $0 $24,500Expense Multiplierx1.15Labor & Expense subtotals1 hours$0.00Total Proposed Fee $24,500INCINERATOR CONTROLSWWTP SCADA System Engineering ServicesPLC ReplacementPage 1 of 1Packet Page 362 of 424 City of EdmondsSCADA Software, PLC Hardware and Programming Software Cost EstimateApril 1, 2014Project ManagementDesign LeadDesignQC Review and DocumentationProgramming CommissioningProgrammingProgrammingDesign CommissioningWord ProcessingCADAdmin SupportPLC Hardware PurchaseField WiringUnitsHours or $ / UnitSenior DesignerSenior EngineerSenior DesignerSenior EngineerSenior DesignerDesigner 4 Designer 4 Engineer 2Senior Office AdministratorDesigner 2Senior Tech AidNC ElectricElectrical ContractorDirect CostsExpenses TotalRates170.00 170.00 170.00 205.00 170.00 155.00 155.00 120.00 135.00 120.00 110.00 96003.10 97.50PLC Hardware PurchaseNet Price 11 $96,003 $96,00300000000 00010$96,003 $0 $96,003Column Totals $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $96,003 $0 $96,003 $0 $96,003Expense Multiplierx1.15Labor & Expense subtotals1 hours$0.00Total Proposed Fee $96,003PLC-601WWTP SCADA System Engineering ServicesPLC ReplacementPage 1 of 1Packet Page 363 of 424 City of EdmondsSCADA Software, PLC Hardware and Programming Software Cost EstimateApril 1, 2014Project ManagementDesign LeadDesignQC Review and DocumentationProgramming CommissioningProgrammingProgrammingDesign CommissioningWord ProcessingCADAdmin SupportPLC Hardware PurchaseField WiringUnitsHours or $ / UnitSenior DesignerSenior EngineerSenior DesignerSenior EngineerSenior DesignerDesigner 4 Designer 4 Engineer 2Senior Office AdministratorDesigner 2Senior Tech AidNC ElectricElectrical ContractorDirect CostsExpenses TotalRates165.00 165.00 165.00 200.00 165.00 150.00 150.00 115.00 130.00 115.00 105.00 53805.97 91.50PLC 301 Hardware PurchaseNet Price 11 $53,806 $53,80600000000 00010$53,806 $0 $53,806Column Totals $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $53,806 $0 $53,806 $0 $53,806Expense Multiplierx1.15Labor & Expense subtotals1 hours$0.00Total Proposed Fee $53,806PLC-301WWTP SCADA System Engineering ServicesPLC ReplacementPage 1 of 1Packet Page 364 of 424 City of EdmondsSCADA Software, PLC Hardware and Programming Software Cost EstimateApril 1, 2014Project ManagementDesign LeadDesignQC Review and DocumentationProgramming CommissioningProgrammingProgrammingDesign CommissioningWord ProcessingCADAdmin SupportPLC Hardware PurchaseField WiringUnitsHours or $ / UnitSenior DesignerSenior EngineerSenior DesignerSenior EngineerSenior DesignerDesigner 4 Designer 4 Engineer 2Senior Office AdministratorDesigner 2Senior Tech AidNC ElectricElectrical ContractorDirect CostsExpenses TotalRates160.00 160.00 160.00 190.00 160.00 145.00 145.00 110.00 125.00 110.00 100.00 30036.00 91.50PLC 101 Hardware PurchaseNet Price 11 $30,036 $30,03600000000 00010$30,036 $0 $30,036Column Totals $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $30,036 $0 $30,036 $0 $30,036Expense Multiplierx1.15Labor & Expense subtotals1 hours$0.00Total Proposed Fee $30,036PLC-101WWTP SCADA System Engineering ServicesPLC ReplacementPage 1 of 1Packet Page 365 of 424 City of EdmondsSCADA Software, PLC Hardware and Programming Software Cost EstimateApril 1, 2014Project ManagementDesign LeadDesignQC Review and DocumentationProgramming CommissioningProgrammingProgrammingDesign CommissioningWord ProcessingCADAdmin SupportPLC Hardware PurchaseField WiringUnitsHours or $ / UnitSenior DesignerSenior EngineerSenior DesignerSenior EngineerSenior DesignerDesigner 4 Designer 4 Engineer 2Senior Office AdministratorDesigner 2Senior Tech AidNC ElectricElectrical ContractorDirect CostsExpenses TotalRates160.00 160.00 160.00 190.00 160.00 145.00 145.00 110.00 125.00 110.00 100.00 30788.46 91.50PLC 501 Hardware PurchaseNet Price 11 $30,788 $30,78800000000 00010$30,788 $0 $30,788Column Totals $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $30,788 $0 $30,788 $0 $30,788Expense Multiplierx1.15Labor & Expense subtotals1 hours$0.00Total Proposed Fee $30,788PLC-501WWTP SCADA System Engineering ServicesPLC ReplacementPage 1 of 1Packet Page 366 of 424 City of EdmondsSCADA Software, PLC Hardware and Programming Software Cost EstimateApril 1, 2014Project ManagementDesign LeadDesignQC Review and DocumentationProgramming CommissioningProgrammingProgrammingDesign CommissioningWord ProcessingCADAdmin SupportPLC Hardware PurchaseField WiringUnitsHours or $ / UnitSenior DesignerSenior EngineerSenior DesignerSenior EngineerSenior DesignerDesigner 4 Designer 4 Engineer 2Senior Office AdministratorDesigner 2Senior Tech AidNC ElectricElectrical ContractorDirect CostsExpenses TotalRates165.00 165.00 165.00 200.00 165.00 150.00 150.00 115.00 130.00 115.00 105.00 12350.11 91.50Rack 701 Hardware PurchaseNet Price 11 $12,350 $12,35000000000 00010$12,350 $0 $12,350Column Totals $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $12,350 $0 $12,350 $0 $12,350Expense Multiplierx1.15Labor & Expense subtotals1 hours$0.00Total Proposed Fee $12,350PLC-701WWTP SCADA System Engineering ServicesPLC ReplacementPage 1 of 1Packet Page 367 of 424 PLC‐601Item Product Description Qty DS PGC List Price Extended List Price Alderwood Multiplier Alderwood Contract Price ExtendedIncinerator1 1756‐EN2TREtherNet dual port 10‐100M Interface Module (supports 128 TCP/IP connections, up to 8 axis ), Ring and Linear topologies6 D6 539 $3,090.00$18,540.000.5815$1,796.84 $10,781.012 1756‐IA16I79‐132 VAC Isolated Input  16 Pts (36 Pin)11 D6 539 $611.00$6,721.000.5815$355.30 $3,908.263 1756‐IB3210‐31 VDC Input 32 Pts (36 Pin)3 D6 539 $499.00$1,497.000.5815$290.17 $870.514 1756‐IF8Analog Input ‐ Current/Voltage 8 Pts (36 Pin)7D6 539 $1,120.00$7,840.000.5815$651.28 $4,558.965 1756‐OF6CIIsolated Analog Output ‐ Current 6 Pts (20 Pin)4 D6 539 $2,640.00$10,560.000.5815$1,535.16 $6,140.646 1756‐OW16IN.O. Isolated Relay Output 16 Pts (36 Pin)16 D6 539 $656.00$10,496.000.5815$381.46 $6,103.427 1756‐A1010 Slot ControlLogix Chassis2 D6 539 $646.00$1,292.000.5815$375.65 $751.307 1756‐A1717 Slot ControlLogix Chassis5 D6 539 $915.00$4,575.000.5815$532.07 $2,660.368 1756‐PA7585‐265 VAC Power Supply (13 Amp @ 5V)7 D6 539 $1,180.00$8,260.000.5815$686.17 $4,803.19Solids Processing9 1756‐L74ControlLogix5574 Controller With 16 Mbytes Memory1D5 530 $14,300.00$14,300.000.9200$13,156.00 $13,156.0010 1756‐EN2TREtherNet dual port 10‐100M Interface Module (supports 128 TCP/IP connections, up to 8 axis ), Ring and Linear topologies7 D6 539 $3,090.00$21,630.000.5815$1,796.84 $12,577.8511 1756‐IA16I79‐132 VAC Isolated Input  16 Pts (36 Pin)22 D6 539 $611.00$13,442.000.5815$355.30 $7,816.5212 1756‐IB3210‐31 VDC Input 32 Pts (36 Pin)1 D6 539 $499.00$499.000.5815$290.17 $290.1713 1756‐IF8Analog Input ‐ Current/Voltage 8 Pts (36 Pin)5D6 539 $1,120.00$5,600.000.5815$651.28 $3,256.4014 1756‐OF6CIIsolated Analog Output ‐ Current 6 Pts (20 Pin)2 D6 539 $2,640.00$5,280.000.5815$1,535.16 $3,070.3215 1756‐OW16IN.O. Isolated Relay Output 16 Pts (36 Pin)11 D6 539 $656.00$7,216.000.5815$381.46 $4,196.107 1756‐A1010 Slot ControlLogix Chassis1 D6 539 $646.00$646.000.5815$375.65 $375.6516 1756‐A1717 Slot ControlLogix Chassis5 D6 539 $915.00$4,575.000.5815$532.07 $2,660.3617 1756‐PA7585‐265 VAC Power Supply (13 Amp @ 5V)6 D6 539 $1,180.00$7,080.000.5815$686.17 $4,117.02Modbus serial interface18 MVI56E‐MCMProSoft Technology Modbus Master/Slave Enhanced Communication Module1$2,025.00$2,025.001.0000$2,025.00 $2,025.00Ethernet Fiber Optic Module19 1756‐EN2FEtherNet 10‐100M Fiber Interface Module (supports 128 TCP/IP connections)1 D6 539 $3,240.00$3,240.000.5815$1,884.06 $1,884.06Equipment List Grand Total:$155,314.00Equipment Net Total$96,003.10Sales Tax @ 9.5%$9,120.29$105,123.40Page 1 of 1Packet Page 368 of 424 PLC‐301Item Product Description Qty DS PGC List Price Extended List Price Alderwood Multiplier Alderwood Contract Price ExtendedSecondary1 1756‐L74ControlLogix5574 Controller With 16 Mbytes Memory1 D5 530 $14,300.00$14,300.000.9200$13,156.00 $13,156.002 1756‐EN2TREtherNet dual port 10‐100M Interface Module (supports 128 TCP/IP connections, up to 8 axis ), Ring and Linear topologies3 D6 539 $3,090.00$9,270.000.5815$1,796.84 $5,390.513 1756‐IA16I79‐132 VAC Isolated Input  16 Pts (36 Pin)4 D6 539 $611.00$2,444.000.5815$355.30 $1,421.194 1756‐OB3212‐24 VDC Output 32 Pts (16 points/group)7D6 539 $656.00$4,592.000.5815$381.46 $2,670.255 1756‐IF8Analog Input ‐ Current/Voltage 8 Pts (36 Pin)8 D6 539 $1,120.00$8,960.000.5815$651.28 $5,210.246 1756‐OF6CIIsolated Analog Output ‐ Current 6 Pts (20 Pin)9 D6 539 $2,640.00$23,760.000.5815$1,535.16 $13,816.447 1756‐OW16IN.O. Isolated Relay Output 16 Pts (36 Pin)12 D6 539 $656.00$7,872.000.5815$381.46 $4,577.578 1756‐A1717 Slot ControlLogix Chassis3 D6 539 $915.00$2,745.000.5815$532.07 $1,596.229 1756‐PA7585‐265 VAC Power Supply (13 Amp @ 5V)3 D6 539 $1,180.00$3,540.000.5815$686.17 $2,058.51Modbus serial interface10MVI56E‐MCMProSoft Technology Modbus Master/Slave Enhanced Communication Module1 $2,025.00 $2,025.00 1.0000 $2,025.00 $2,025.00Ethernet Fiber Optic Module11 1756‐EN2FEtherNet 10‐100M Fiber Interface Module (supports 128 TCP/IP connections)1 D6 539 $3,240.00$3,240.000.5815$1,884.06 $1,884.06Equipment List Grand Total:$82,748.00Equipment Net Total$53,805.97Sales Tax @ 9.5%$5,111.57$58,917.54Page 1 of 1Packet Page 369 of 424 PLC‐101Item Product Description Qty DS PGC List Price Extended List Price Alderwood Multiplier Alderwood Contract Price ExtendedInfluent1 1756‐L74ControlLogix5574 Controller With 16 Mbytes Memory1 D5 530 $14,300.00$14,300.000.9200$13,156.00 $13,156.002 1756‐EN2TREtherNet dual port 10‐100M Interface Module (supports 128 TCP/IP connections, up to 8 axis ), Ring and Linear topologies1 D6 539 $3,090.00$3,090.000.5815$1,796.84 $1,796.843 1756‐IA16I79‐132 VAC Isolated Input  16 Pts (36 Pin)5 D6 539 $611.00$3,055.000.5815$355.30 $1,776.484 1756‐IB3210‐31 VDC Input 32 Pts (36 Pin)1D6 539 $499.00$499.000.5815$290.17 $290.175 1756‐IF8Analog Input ‐ Current/Voltage 8 Pts (36 Pin)2 D6 539 $1,120.00$2,240.000.5815$651.28 $1,302.566 1756‐OF6CIIsolated Analog Output ‐ Current 6 Pts (20 Pin)3 D6 539 $2,640.00$7,920.000.5815$1,535.16 $4,605.487 1756‐OW16IN.O. Isolated Relay Output 16 Pts (36 Pin)2 D6 539 $656.00$1,312.000.5815$381.46 $762.938 1756‐A1717 Slot ControlLogix Chassis2 D6 539 $915.00$1,830.000.5815$532.07 $1,064.159 1756‐PA7585‐265 VAC Power Supply (13 Amp @ 5V)2 D6 539 $1,180.00$2,360.000.5815$686.17 $1,372.34Modbus serial interface10MVI56E‐MCMProSoft Technology Modbus Master/Slave Enhanced Communication Module1 $2,025.00 $2,025.00 1.0000 $2,025.00 $2,025.00Ethernet Fiber Optic Module11 1756‐EN2FEtherNet 10‐100M Fiber Interface Module (supports 128 TCP/IP connections)1 D6 539 $3,240.00$3,240.000.5815$1,884.06 $1,884.06Equipment List Grand Total:$41,871.00Equipment Net Total$30,036.00Sales Tax @ 9.5%$2,853.42$32,889.42Page 1 of 1Packet Page 370 of 424 PLC‐501Item Product Description Qty DS PGC List Price Extended List Price Alderwood Multiplier Alderwood Contract Price ExtendedEffluent1 1756‐L74ControlLogix5574 Controller With 16 Mbytes Memory1 D5 530 $14,300.00$14,300.000.9200$13,156.00 $13,156.002 1756‐EN2TREtherNet dual port 10‐100M Interface Module (supports 128 TCP/IP connections, up to 8 axis ), Ring and Linear topologies1 D6 539 $3,090.00$3,090.000.5815$1,796.84 $1,796.843 1756‐IA16I79‐132 VAC Isolated Input  16 Pts (36 Pin)3 D6 539 $611.00$1,833.000.5815$355.30 $1,065.894 1756‐IB3210‐31 VDC Input 32 Pts (36 Pin)1D6 539 $499.00$499.000.5815$290.17 $290.175 1756‐IF8Analog Input ‐ Current/Voltage 8 Pts (36 Pin)4 D6 539 $1,120.00$4,480.000.5815$651.28 $2,605.126 1756‐OF6CIIsolated Analog Output ‐ Current 6 Pts (20 Pin)4 D6 539 $2,640.00$10,560.000.5815$1,535.16 $6,140.647 1756‐OW16IN.O. Isolated Relay Output 16 Pts (36 Pin)2 D6 539 $656.00$1,312.000.5815$381.46 $762.938 1756‐A1717 Slot ControlLogix Chassis1 D6 539 $646.00$646.000.5815$375.65 $375.659 1756‐PA7585‐265 VAC Power Supply (13 Amp @ 5V)1 D6 539 $1,180.00$1,180.000.5815$686.17 $686.17Modbus serial interface10MVI56E‐MCMProSoft Technology Modbus Master/Slave Enhanced Communication Module1 $2,025.00 $2,025.00 1.0000 $2,025.00 $2,025.00Ethernet Fiber Optic Module11 1756‐EN2FEtherNet 10‐100M Fiber Interface Module (supports 128 TCP/IP connections)1 D6 539 $3,240.00$3,240.000.5815$1,884.06 $1,884.06Equipment List Grand Total:$43,165.00Equipment Net Total$30,788.46Sales Tax @ 9.5%$2,924.90$33,713.36Page 1 of 1Packet Page 371 of 424 PLC‐701Item Product Description Qty DS PGC List Price Extended List Price Alderwood Multiplier Alderwood Contract Price ExtendedTelemetry1 1756‐EN2TREtherNet dual port 10‐100M Interface Module (supports 128 TCP/IP connections, up to 8 axis ), Ring and Linear topologies1 D6 539 $3,090.00$3,090.000.5815$1,796.84 $1,796.842 1756‐IB3210‐31 VDC Input 32 Pts (36 Pin)1 D6 539 $499.00$499.000.5815$290.17 $290.173 1756‐IF8Analog Input ‐ Current/Voltage 8 Pts (36 Pin)2 D6 539 $1,120.00$2,240.000.5815$651.28 $1,302.564 1756‐OF6CIIsolated Analog Output ‐ Current 6 Pts (20 Pin)2D6 539 $2,640.00$5,280.000.5815$1,535.16 $3,070.325 1756‐OW16IN.O. Isolated Relay Output 16 Pts (36 Pin)2 D6 539 $656.00$1,312.000.5815$381.46 $762.936 1756‐A1717 Slot ControlLogix Chassis1 D6 539 $915.00$915.000.5815$532.07 $532.077 1756‐PA7585‐265 VAC Power Supply (13 Amp @ 5V)1 D6 539 $1,180.00$1,180.000.5815$686.17 $686.17Modbus serial interface8 MVI56E‐MCMProSoft Technology Modbus Master/Slave Enhanced Communication Module1$2,025.00$2,025.001.0000$2,025.00 $2,025.00Ethernet Fiber Optic Module9 1756‐EN2FEtherNet 10‐100M Fiber Interface Module (supports 128 TCP/IP connections)1D6 539 $3,240.00$3,240.000.5815$1,884.06 $1,884.06Equipment List Grand Total:$19,781.00Equipment Net Total$12,350.11Sales Tax @ 9.5%$1,173.26$13,523.37Page 1 of 1Packet Page 372 of 424 City Council 4.22.14 Packet Page 373 of 424 •Original system designed and build between 1988 – 1991 •Replacement hardware is only offered by one third party vendor – no system support is offered. •Two years ago staff began replacing elements of the system due to outdated equipment, failures and/or loss of data. There continues to be data loss and integrity of data issues today. •There is an opportunity to minimize costs and risk by proceeding forward at this time utilizing the AWWD inter-local agreement the City Council approved on 11.19.13. •An independent pre-design report was prepared by Tetra Tech, suggesting a project approach. Based on this information an RFQ was developed. •The SOQ were reviewed by panel of experts both internal and external to the City. The recommendation was that the City move forward with Parametrix, Inc. •Parametrix, Inc. is a very experienced team with the knowledge, experience and breath to complete the work within the 3 year window. They have an established partnership with two firms that have intimate knowledge or our process and Control System. •Over the past month we have worked with Parametrix to develop a detailed scope and budget and are asking for your approval to proceed forward today. Packet Page 374 of 424 Packet Page 375 of 424 Packet Page 376 of 424 Packet Page 377 of 424 Packet Page 378 of 424 Packet Page 379 of 424 FRONT BACK Packet Page 380 of 424 • The project is broken up into phases and will take 3 years to complete. •The Professional Services Contract for Parametrix is a time and materials contract with a do not exceed of $1,372,261. •The PLC Hardware and Software estimate is $308,363 – and must be purchased by May 2016 to receive the discounted price. •This project is critical to the operation, regulatory reporting and reduces risk and the cost of doing business. •We are requesting the City Council Authorize Mayor Earling to sign the Professional Services Contract with Parametrix, Inc. for the Control System Upgrade Project and to approve the purchase of the required hardware and software to complete the project. Packet Page 381 of 424    AM-6788     13.              City Council Meeting Meeting Date:04/22/2014 Time:20 Minutes   Submitted By:Rob Chave Department:Planning Review Committee: Committee Action:  Type: Action  Information Subject Title Discussion and potential action regarding proposed amendments to the City of Edmonds Community Development Code allowing recreational marijuana businesses that are consistent with state requirements as a permitted use in various commercial zones. Recommendation Approve one of the three draft ordinances (Exhibits 1-3).  Exhibit 1, which contains the Planning Board's recommendation.  Exhibit 2, which contains an ordinance restricting retail stores to larger commercial areas.  Exhibit 3, which restricts retail marijuana stores to CG/CG2 zones. Previous Council Action The City Council held a public hearing on potential code amendments on April 1, 2014. Please refer to the agenda item on the April 1, 2014, meeting agenda for additional background material. Narrative This discussion and potential action is a follow-up to the April 1, 2014, public hearing regarding which city zoning classifications would allow marijuana businesses operating under the auspices of I-502. At the close of the City Council's April 1st public hearing, the Council discussed several options for dealing with the zoning of retail. The City Council directed that three options be brought back for action.  A draft ordinance has been adopted for each of the three options, namely: (1) The Planning Board's recommendation allowing marijuana producers and processors in the CG/CG2 zones, and marijuana retailers in most city commercial zones (Exhibit 1 draft ordinance). (2) Further restricting retailers to the larger, more visible commercial zones. This would eliminate the small business zone along 100th Avenue West and the Puget Drive business zone from allowing potential retail outlets (Exhibit 2 draft ordinance). (3) Restricting retail marijuana businesses to only be allowed in the CG/CG2 zones (Exhibit 3 draft ordinance). BACKGROUND: The City is currently under a moratorium on all marijuana-related uses and businesses. Permitted business uses would be: (a) production, (b) processing, and (c) retail, provided that any Packet Page 382 of 424 such business is licensed by the Washington State Liquor Control Board (WSLCB) under the rules designed to implement I-502. As noted during the April 1st public hearing, additional limitations will apply, for example, precluding the location of any marijuana-based business within 1,000 foot buffers identified in I-502 and the WSLCB's rules. All of the draft ordinances included with this packet would permit the three types of I-502 marijuana businesses within the City and only vary in where any retail marijuana businesses would be allowed.  Adopting one of the ordinances included in this packet will remove the moratorium and establish zoning rules for these businesses. Note that a copy of an updated I-502 buffer map is included as Exhibit 5. The updated map appears to show that, due to existing buffers, Five Corners cannot have retail marijuana businesses; this is an update to the information available at the April 1st hearing. Attachments Exhibit 1: Ordinance recommended by Planning Board Exhibit 2: Ordinance with commercial zone limitations Exhibit 3: Ordinance limiting retail to CG zones Exhibit 4: Comp Plan Map Exhibit 5: Updated I-502 buffers map Exhibit 6: Planning Board minutes Form Review Inbox Reviewed By Date City Clerk Scott Passey 04/10/2014 02:56 PM Mayor Dave Earling 04/10/2014 03:38 PM Finalize for Agenda Scott Passey 04/10/2014 03:40 PM Form Started By: Rob Chave Started On: 04/09/2014 06:03 PM Final Approval Date: 04/10/2014  Packet Page 383 of 424 ORDINANCE NO. _____ AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, RELATING TO LAND USE AND ZONING, ALLOWING RECREATIONAL MARIJUANA PRODUCERS AS A PERMITTED USE IN THE CG AND CG2 ZONES; ALLOWING RECREATIONAL MARIJUANA PROCESSORS AS A PERMITTED USE IN THE CG AND CG2 ZONES; ALLOWING RECREATIONAL MARIJUANA RETAIL OUTLETS AS A PERMITTED USE IN THE BC, BD, BN, CG AND CG2 ZONES; PROHIBITING RECREATIONAL MARIJUANA USES IN ALL OTHER ZONES, AND ADOPTING OTHER RESTRICTIONS ON THE LOCATIONS OF THESE RECREATIONAL MARIJUANA USES. ____________________________________________________________________________ WHEREAS, In November of 2012, the Washington voters passed I-502, which directed the Washington State Liquor Control Board (LCB) to regulate recreational marijuana by licensing and taxing recreational marijuana producers, processors and retailers; and WHEREAS, the regulatory scheme in I-502 required the LCB to adopt rules before December of 2013 to address the methods for producing, processing and packaging of recreational marijuana, to establish security requirements for retail outlets, retail outlet locations and hours of operation, labeling requirements and method of transport of product throughout the state, taxing of marijuana-related activities, creation of a dedicated fund is created, consisting of marijuana excise taxes, license fees, penalties and other income; and WHEREAS, on September 4, 2013, the LCB issued proposed new regulations, which: prohibit the establishment of recreational marijuana businesses within 1,000 feet of certain identified sensitive uses; require criminal history background checks for licensees; establish qualifications for licensees; limit the amount of space available for recreational marijuana production; allow marijuana to take place indoors in a fully enclosed, secure facility or outdoors enclosed by a physical barrier with an 8 foot high fence; limit the average inventory on the licensed premises at any time; limit the number of retailers within counties and cities within the counties based on estimated consumption and population data; establish insurance requirements for licensees; describe the security requirements; require employees to wear badges; require alarm and surveillance systems on the licensed premises; require that licensees track marijuana from seed to sale; establish the manner in which free samples of marijuana may be provided; prohibit the sale of soil amendments, fertilizers and other crop production aids; identify transportation requirements, sign requirements, and recordkeeping requirements; identify a mechanism for enforcement of violations, including the failure to pay taxes; specify marijuana infused product serving sizes, maximum number of servings and limitations on transactions; identify marijuana waste disposal restrictions; describe the process for quality assurance testing, extraction and the requirements for packaging and labeling; describe advertising limitations; explain the process for licensing suspension, revocation and penalties for violations; and Packet Page 384 of 424 WHEREAS, according to the Revised Proposed Rules, the LCB will determine whether the recreational marijuana business licensee is within 1,000 feet of the sensitive uses identified in WAC 314-55-050(10) and shall not issue the license if it is within this area; and WHEREAS, the LCB has adopted final Rules and begun to accept license applications; and WHEREAS, on August 20, 2013, the City adopted Ordinance 3938 establishing a moratorium on the acceptance of all permit or business license applications for marijuana-related business activities; and WHEREAS, on February 4, 2014, the City adopted Ordinance 3960, which extended the moratorium established in Ordinance 3938 by three additional months; and WHEREAS, the Development Services Director sent a copy of this draft Ordinance to the Washington State Department of Commerce, pursuant to RCW 36.70A.106; and WHEREAS, on February 12, 2014, the Planning Board held a public hearing on this draft Ordinance, and completed its recommendation to the City Council; and WHEREAS, on April 1, 2014, the City Council held a public hearing and considered this draft ordinance during its regular meeting; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS ORDAINS AS FOLLOWS: Section 1. Ordinance No. 3938, adopted on August 20, 2013, and Ordinance No. 3960, adopted on February 4, 2014 are hereby repealed. Section 2. A new chapter 17.110 is hereby added to the Edmonds Community Development Code, which shall read as follows: CHAPTER 17.110 RECREATIONAL MARIJUANA 17.110.010 Findings and Purpose. 17.110.020 Definitions. 17.110.030 Recreational Marijuana Uses Allowed. 17.110.040 Signs and Advertising. 17.110.050 Visibility of Activities; Control of Emissions and Odor. 17.110.010 Findings and Purpose. A. The purpose of this Chapter is to establish where marijuana producers, processors and retail outlets may locate in the City, and to describe the restrictions upon such uses. In addition to compliance with this Chapter, every marijuana processor, producer and retail outlet shall obtain a City business license. Packet Page 385 of 424 B. Nothing in this Chapter shall be construed to supersede Washington state law prohibiting the acquisition, possession, manufacture, sale or use of medical cannabis or recreational marijuana in any manner not authorized by chapter 69.51A RCW or chapter 69.50 RCW. Nothing in this Chapter shall be construed to supersede legislation prohibiting persons from engaging in conduct that endangers others, or that creates a nuisance, as defined herein. 17.110.020 Definitions. The City adopts the definitions in WAC 314-55-010 and RCW 69.50.101 to apply throughout this Chapter, particularly including, but not limited to, the definitions of marijuana producer, marijuana processor, and marijuana retailer contained in RCW 69.50.101. 17.110.030 Recreational Marijuana Uses Permitted only in the following specified zones. A. Marijuana producersare permitted in the CG and CG2 zones, and are not permitted in any other zone. B. Marijuana processors are permitted in the CG and CG2 zones, and are not permitted in any other zone. C. Marijuana retailers are permitted only in the BC, BD, BN, CG and CG2 zones, and are not permitted in any other zone. D. No marijuana producer, processor or retailer may locate within any residentially zoned district or within any residential unit in the City. E. Medical marijuana facilities, including but not limited to dispensaries, access points, collective gardens, and any other facility that manufactures, produces, processes, dispenses, distributes, sells, or provides marijuana without a valid license from the Washington State Liquor Control Board, are not permitted anywhere within the City of Edmonds. 17.110.040 Signs and Advertising. A. All signage and advertising for a recreational marijuana processor, producer or retail outlet shall comply with the applicable provisions of the City Code, the Sign Code, Zoning Code and WAC 314-55-155 (and all applicable rules and regulations promulgated thereunder). 17.110.050. Visibility of Activities; Control of Emissions. A. Other than signage and advertising, all activities of the recreational marijuana business, including, but not limited to, cultivating, growing, processing, displaying, manufacturing, selling and storage, shall be conducted out of the public view. B. No marijuana, marijuana products or marijuana paraphernalia shall be displayed or kept in a business so as to be visible from outside the licensed premises. Packet Page 386 of 424 C. Sufficient measures and means of preventing smoke, odors, debris, dust, fluids and other substances from exiting the recreational marijuana business must be in effect at all times. In the event that any odors, dust, fluids or other substances exit a recreational marijuana business, the owner of the subject premises and the licensee shall be jointly and severally liable for such conditions and shall be responsible for the immediate, full clean-up and correction of such condition. The licensee shall properly dispose of all such materials, items and other substances in a safe, sanitary and secure manner and in accordance with all applicable federal, state and local laws and regulations. Section 3. Adoption by Reference. The City hereby adopts WAC 314-55-010 through WAC 314-55-540 by reference, as well as RCW 69.50.101. Pursuant to RCW 35A.12.140 (for code cities), a copy of these rules and the statute adopted by reference has been on file in the office of the city clerk for use and examination by the public. A copy of these rules and statutes has also been on file while this ordinance has been under consideration by the council and after adoption. Section 4. Severability. If any section, sentence, clause or phrase of this Ordinance should be held to be unconstitutional or unlawful by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this Ordinance. Section 5. Effective Date. This ordinance shall be effective five days after publication of an approved summary, which shall consist of the title. PASSED by the City Council of ______ this ___ day of ________, 2014. _______________________________ MAYOR ATTEST/AUTHENTICATED: City Clerk. APPROVED AS TO FORM: Office of the City Attorney _________________________________ City Attorney PUBLISHED: EFFECTIVE DATE: Packet Page 387 of 424 ORDINANCE NO. _____ AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, RELATING TO LAND USE AND ZONING, ALLOWING RECREATIONAL MARIJUANA PRODUCERS AS A PERMITTED USE IN THE CG AND CG2 ZONES; ALLOWING RECREATIONAL MARIJUANA PROCESSORS AS A PERMITTED USE IN THE CG AND CG2 ZONES; ALLOWING RECREATIONAL MARIJUANA RETAIL OUTLETS AS A PERMITTED USE IN THE BC, BD, BN, CG AND CG2 ZONES WITHIN SPECIFIED COMPREHENSIVE PLAN DESIGNATIONS; PROHIBITING RECREATIONAL MARIJUANA USES IN ALL OTHER ZONES, AND ADOPTING OTHER RESTRICTIONS ON THE LOCATIONS OF THESE RECREATIONAL MARIJUANA USES. ____________________________________________________________________________ WHEREAS, In November of 2012, the Washington voters passed I-502, which directed the Washington State Liquor Control Board (LCB) to regulate recreational marijuana by licensing and taxing recreational marijuana producers, processors and retailers; and WHEREAS, the regulatory scheme in I-502 required the LCB to adopt rules before December of 2013 to address the methods for producing, processing and packaging of recreational marijuana, to establish security requirements for retail outlets, retail outlet locations and hours of operation, labeling requirements and method of transport of product throughout the state, taxing of marijuana-related activities, creation of a dedicated fund is created, consisting of marijuana excise taxes, license fees, penalties and other income; and WHEREAS, on September 4, 2013, the LCB issued proposed new regulations, which: prohibit the establishment of recreational marijuana businesses within 1,000 feet of certain identified sensitive uses; require criminal history background checks for licensees; establish qualifications for licensees; limit the amount of space available for recreational marijuana production; allow marijuana to take place indoors in a fully enclosed, secure facility or outdoors enclosed by a physical barrier with an 8 foot high fence; limit the average inventory on the licensed premises at any time; limit the number of retailers within counties and cities within the counties based on estimated consumption and population data; establish insurance requirements for licensees; describe the security requirements; require employees to wear badges; require alarm and surveillance systems on the licensed premises; require that licensees track marijuana from seed to sale; establish the manner in which free samples of marijuana may be provided; prohibit the sale of soil amendments, fertilizers and other crop production aids; identify transportation requirements, sign requirements, and recordkeeping requirements; identify a mechanism for enforcement of violations, including the failure to pay taxes; specify marijuana infused product serving sizes, maximum number of servings and limitations on transactions; identify marijuana waste disposal restrictions; describe the process for quality assurance testing, extraction and the requirements for packaging and labeling; describe advertising limitations; explain the process for licensing suspension, revocation and penalties for violations; and Packet Page 388 of 424 WHEREAS, according to the Revised Proposed Rules, the LCB will determine whether the recreational marijuana business licensee is within 1,000 feet of the sensitive uses identified in WAC 314-55-050(10) and shall not issue the license if it is within this area; and WHEREAS, the LCB has adopted final Rules and begun to accept license applications; and WHEREAS, on August 20, 2013, the City adopted Ordinance 3938 establishing a moratorium on the acceptance of all permit or business license applications for marijuana-related business activities; and WHEREAS, on February 4, 2014, the City adopted Ordinance 3960, which extended the moratorium established in Ordinance 3938 by three additional months; and WHEREAS, the Development Services Director sent a copy of a draft Ordinance to the Washington State Department of Commerce, pursuant to RCW 36.70A.106; and WHEREAS, on February 12, 2014, the Planning Board held a public hearing on a draft Ordinance, and completed its recommendation to the City Council; and WHEREAS, on April 1, 2014, the City Council held a public hearing and considered the Planning Board’s recommended ordinance during its regular meeting; and WHEREAS, given the small number of retail stores allocated by the State Liquor Control Board to the city (a maximum of two), the City Council desires to designate retail commercial zones that are the most visible and accessible to the traveling public; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS ORDAINS AS FOLLOWS: Section 1. Ordinance No. 3938, adopted on August 20, 2013, and Ordinance No. 3960, adopted on February 4, 2014 are hereby repealed. Section 2. A new chapter 17.110 is hereby added to the Edmonds Community Development Code, which shall read as follows: CHAPTER 17.110 RECREATIONAL MARIJUANA 17.110.010 Findings and Purpose. 17.110.020 Definitions. 17.110.030 Recreational Marijuana Uses Allowed. 17.110.040 Signs and Advertising. 17.110.050 Visibility of Activities; Control of Emissions and Odor. 17.110.010 Findings and Purpose. Packet Page 389 of 424 A. The purpose of this Chapter is to establish where marijuana producers, processors and retail outlets may locate in the City, and to describe the restrictions upon such uses. In addition to compliance with this Chapter, every marijuana processor, producer and retail outlet shall obtain a City business license. B. Nothing in this Chapter shall be construed to supersede Washington state law prohibiting the acquisition, possession, manufacture, sale or use of medical cannabis or recreational marijuana in any manner not authorized by chapter 69.51A RCW or chapter 69.50 RCW. Nothing in this Chapter shall be construed to supersede legislation prohibiting persons from engaging in conduct that endangers others, or that creates a nuisance, as defined herein. 17.110.020 Definitions. The City adopts the definitions in WAC 314-55-010 and RCW 69.50.101 to apply throughout this Chapter, particularly including, but not limited to, the definitions of marijuana producer, marijuana processor, and marijuana retailer contained in RCW 69.50.101. 17.110.030 Recreational Marijuana Uses Permitted only in the following specified zones. A. Marijuana producersare permitted in the CG and CG2 zones, and are not permitted in any other zone. B. Marijuana processors are permitted in the CG and CG2 zones, and are not permitted in any other zone. C. Marijuana retailers are permitted only in the BC, BD, BN, CG and CG2 zones that lie within the boundaries of the following areas designated on the city’s Comprehensive Plan Map: The Downtown/Waterfront Activity Center The Medical/Highway 99 Activity Center The Westgate Community Commercial Area The Five Corners Neighborhood Commercial Area The Perrinville Neighborhood Commercial Area The Highway 99 Corridor The Edmonds Way Corridor Marijuana retailers are not permitted in any other zone or Comprehensive Plan area not listed above. D. No marijuana producer, processor or retailer may locate within any residentially zoned district or within any residential unit in the City. E. Medical marijuana facilities, including but not limited to dispensaries, access points, collective gardens, and any other facility that manufactures, produces, processes, dispenses, distributes, sells, or provides marijuana without a valid license from the Washington State Liquor Control Board, are not permitted anywhere within the City of Edmonds. Packet Page 390 of 424 17.110.040 Signs and Advertising. A. All signage and advertising for a recreational marijuana processor, producer or retail outlet shall comply with the applicable provisions of the City Code, the Sign Code, Zoning Code and WAC 314-55-155 (and all applicable rules and regulations promulgated thereunder). 17.110.050. Visibility of Activities; Control of Emissions. A. Other than signage and advertising, all activities of the recreational marijuana business, including, but not limited to, cultivating, growing, processing, displaying, manufacturing, selling and storage, shall be conducted out of the public view. B. No marijuana, marijuana products or marijuana paraphernalia shall be displayed or kept in a business so as to be visible from outside the licensed premises. C. Sufficient measures and means of preventing smoke, odors, debris, dust, fluids and other substances from exiting the recreational marijuana business must be in effect at all times. In the event that any odors, dust, fluids or other substances exit a recreational marijuana business, the owner of the subject premises and the licensee shall be jointly and severally liable for such conditions and shall be responsible for the immediate, full clean-up and correction of such condition. The licensee shall properly dispose of all such materials, items and other substances in a safe, sanitary and secure manner and in accordance with all applicable federal, state and local laws and regulations. Section 3. Adoption by Reference. The City hereby adopts WAC 314-55-010 through WAC 314-55-540 by reference, as well as RCW 69.50.101. Pursuant to RCW 35A.12.140 (for code cities), a copy of these rules and the statute adopted by reference has been on file in the office of the city clerk for use and examination by the public. A copy of these rules and statutes has also been on file while this ordinance has been under consideration by the council and after adoption. Section 4. Severability. If any section, sentence, clause or phrase of this Ordinance should be held to be unconstitutional or unlawful by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this Ordinance. Section 5. Effective Date. This ordinance shall be effective five days after publication of an approved summary, which shall consist of the title. PASSED by the City Council of ______ this ___ day of ________, 2014. _______________________________ MAYOR Packet Page 391 of 424 ATTEST/AUTHENTICATED: City Clerk. APPROVED AS TO FORM: Office of the City Attorney _________________________________ City Attorney PUBLISHED: EFFECTIVE DATE: Packet Page 392 of 424 ORDINANCE NO. _____ AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, RELATING TO LAND USE AND ZONING, ALLOWING RECREATIONAL MARIJUANA PRODUCERS AS A PERMITTED USE IN THE CG AND CG2 ZONES; ALLOWING RECREATIONAL MARIJUANA PROCESSORS AS A PERMITTED USE IN THE CG AND CG2 ZONES; ALLOWING RECREATIONAL MARIJUANA RETAIL OUTLETS AS A PERMITTED USE IN THE CG AND CG2 ZONES; PROHIBITING RECREATIONAL MARIJUANA USES IN ALL OTHER ZONES, AND ADOPTING OTHER RESTRICTIONS ON THE LOCATIONS OF THESE RECREATIONAL MARIJUANA USES. ____________________________________________________________________________ WHEREAS, In November of 2012, the Washington voters passed I-502, which directed the Washington State Liquor Control Board (LCB) to regulate recreational marijuana by licensing and taxing recreational marijuana producers, processors and retailers; and WHEREAS, the regulatory scheme in I-502 required the LCB to adopt rules before December of 2013 to address the methods for producing, processing and packaging of recreational marijuana, to establish security requirements for retail outlets, retail outlet locations and hours of operation, labeling requirements and method of transport of product throughout the state, taxing of marijuana-related activities, creation of a dedicated fund is created, consisting of marijuana excise taxes, license fees, penalties and other income; and WHEREAS, on September 4, 2013, the LCB issued proposed new regulations, which: prohibit the establishment of recreational marijuana businesses within 1,000 feet of certain identified sensitive uses; require criminal history background checks for licensees; establish qualifications for licensees; limit the amount of space available for recreational marijuana production; allow marijuana to take place indoors in a fully enclosed, secure facility or outdoors enclosed by a physical barrier with an 8 foot high fence; limit the average inventory on the licensed premises at any time; limit the number of retailers within counties and cities within the counties based on estimated consumption and population data; establish insurance requirements for licensees; describe the security requirements; require employees to wear badges; require alarm and surveillance systems on the licensed premises; require that licensees track marijuana from seed to sale; establish the manner in which free samples of marijuana may be provided; prohibit the sale of soil amendments, fertilizers and other crop production aids; identify transportation requirements, sign requirements, and recordkeeping requirements; identify a mechanism for enforcement of violations, including the failure to pay taxes; specify marijuana infused product serving sizes, maximum number of servings and limitations on transactions; identify marijuana waste disposal restrictions; describe the process for quality assurance testing, extraction and the requirements for packaging and labeling; describe advertising limitations; explain the process for licensing suspension, revocation and penalties for violations; and Packet Page 393 of 424 WHEREAS, according to the Revised Proposed Rules, the LCB will determine whether the recreational marijuana business licensee is within 1,000 feet of the sensitive uses identified in WAC 314-55-050(10) and shall not issue the license if it is within this area; and WHEREAS, the LCB has adopted final Rules and begun to accept license applications; and WHEREAS, on August 20, 2013, the City adopted Ordinance 3938 establishing a moratorium on the acceptance of all permit or business license applications for marijuana-related business activities; and WHEREAS, on February 4, 2014, the City adopted Ordinance 3960, which extended the moratorium established in Ordinance 3938 by three additional months; and WHEREAS, the Development Services Director sent a copy of a draft Ordinance to the Washington State Department of Commerce, pursuant to RCW 36.70A.106; and WHEREAS, on February 12, 2014, the Planning Board held a public hearing on a draft Ordinance, and completed its recommendation to the City Council; and WHEREAS, on April 1, 2014, the City Council held a public hearing and considered the Planning Board’s recommended ordinance during its regular meeting; and WHEREAS, given the small number of retail stores allocated by the State Liquor Control Board to the city (a maximum of two), the City Council desires to designate retail commercial zones that are the most visible and accessible to the traveling public; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS ORDAINS AS FOLLOWS: Section 1. Ordinance No. 3938, adopted on August 20, 2013, and Ordinance No. 3960, adopted on February 4, 2014 are hereby repealed. Section 2. A new chapter 17.110 is hereby added to the Edmonds Community Development Code, which shall read as follows: CHAPTER 17.110 RECREATIONAL MARIJUANA 17.110.010 Findings and Purpose. 17.110.020 Definitions. 17.110.030 Recreational Marijuana Uses Allowed. 17.110.040 Signs and Advertising. 17.110.050 Visibility of Activities; Control of Emissions and Odor. 17.110.010 Findings and Purpose. Packet Page 394 of 424 A. The purpose of this Chapter is to establish where marijuana producers, processors and retail outlets may locate in the City, and to describe the restrictions upon such uses. In addition to compliance with this Chapter, every marijuana processor, producer and retail outlet shall obtain a City business license. B. Nothing in this Chapter shall be construed to supersede Washington state law prohibiting the acquisition, possession, manufacture, sale or use of medical cannabis or recreational marijuana in any manner not authorized by chapter 69.51A RCW or chapter 69.50 RCW. Nothing in this Chapter shall be construed to supersede legislation prohibiting persons from engaging in conduct that endangers others, or that creates a nuisance, as defined herein. 17.110.020 Definitions. The City adopts the definitions in WAC 314-55-010 and RCW 69.50.101 to apply throughout this Chapter, particularly including, but not limited to, the definitions of marijuana producer, marijuana processor, and marijuana retailer contained in RCW 69.50.101. 17.110.030 Recreational Marijuana Uses Permitted only in the following specified zones. A. Marijuana producersare permitted in the CG and CG2 zones, and are not permitted in any other zone. B. Marijuana processors are permitted in the CG and CG2 zones, and are not permitted in any other zone. C. Marijuana retailers are permitted only in the CG and CG2 zones, and are not permitted in any other zone. D. No marijuana producer, processor or retailer may locate within any residentially zoned district or within any residential unit in the City. E. Medical marijuana facilities, including but not limited to dispensaries, access points, collective gardens, and any other facility that manufactures, produces, processes, dispenses, distributes, sells, or provides marijuana without a valid license from the Washington State Liquor Control Board, are not permitted anywhere within the City of Edmonds. 17.110.040 Signs and Advertising. A. All signage and advertising for a recreational marijuana processor, producer or retail outlet shall comply with the applicable provisions of the City Code, the Sign Code, Zoning Code and WAC 314-55-155 (and all applicable rules and regulations promulgated thereunder). 17.110.050. Visibility of Activities; Control of Emissions. A. Other than signage and advertising, all activities of the recreational marijuana business, including, but not limited to, cultivating, growing, processing, displaying, manufacturing, selling and storage, shall be conducted out of the public view. Packet Page 395 of 424 B. No marijuana, marijuana products or marijuana paraphernalia shall be displayed or kept in a business so as to be visible from outside the licensed premises. C. Sufficient measures and means of preventing smoke, odors, debris, dust, fluids and other substances from exiting the recreational marijuana business must be in effect at all times. In the event that any odors, dust, fluids or other substances exit a recreational marijuana business, the owner of the subject premises and the licensee shall be jointly and severally liable for such conditions and shall be responsible for the immediate, full clean-up and correction of such condition. The licensee shall properly dispose of all such materials, items and other substances in a safe, sanitary and secure manner and in accordance with all applicable federal, state and local laws and regulations. Section 3. Adoption by Reference. The City hereby adopts WAC 314-55-010 through WAC 314-55-540 by reference, as well as RCW 69.50.101. Pursuant to RCW 35A.12.140 (for code cities), a copy of these rules and the statute adopted by reference has been on file in the office of the city clerk for use and examination by the public. A copy of these rules and statutes has also been on file while this ordinance has been under consideration by the council and after adoption. Section 4. Severability. If any section, sentence, clause or phrase of this Ordinance should be held to be unconstitutional or unlawful by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this Ordinance. Section 5. Effective Date. This ordinance shall be effective five days after publication of an approved summary, which shall consist of the title. PASSED by the City Council of ______ this ___ day of ________, 2014. _______________________________ MAYOR ATTEST/AUTHENTICATED: City Clerk. Packet Page 396 of 424 APPROVED AS TO FORM: Office of the City Attorney _________________________________ City Attorney PUBLISHED: EFFECTIVE DATE: Packet Page 397 of 424 Nile Country Club Golf Course South SnohomishCounty Park Edmonds Marsh EdmondsCommunityCollege Lynndale Park Yost Park Scriber Lake High School MadronaSchoolChevron Oil CompanyChevron Oil Company Meadowdale High School City ParkPine Ridge Park EdmondsWoodwayHigh School EdmondsMemorialCemetery HickmanPark Dale Park Chevron AsphaltCompany Meadowdale Middle School SherwoodElementaryCivic Playfield EvergreenSchool MaplewoodHill Park Seaview Park Olympic View Watershed LynndaleElementarySierra Park Hutt Park WoodwayElementaryEthiopianOrthodoxSaint MichaelChurch MysteriousIsland Chase LakeParkSeaviewElementary St. ThomasMoore School EdmondsElementary 7th and Elm Park MaplewoodSchool Post OfficeWestgateElementary Esperance Park Maple ParkElementary Melody HillSchool PUD HolyRosaryPrivateSchool Swedish Edmonds Chase LakeSchool WestgateChapel Meadowdale Playfield Chase LakeElementary Bracketts Landing North Edmonds Heights K-12 Meadowdale Clubhouse Meadowdale Elementary Meadowdale Beach Park Haines Wharf Park Fire Station 16 Frances Anderson Center Hazel Miller Plaza Snohomish CountyTransfer StationGood Shepherd Baptist Church EdmondsMemorialCemetery EdmondsChurch of God LDSChurchMarina BeachEdmondsMethodistChurch OlympicBaptistChurch UnitarianChurchSouthCountyCourt Christ Lutheran Church WildlifeRefuge Olympic Beach Park Anderson Center Field PUD LineHeadquarters PoliceCourt Pine St.Park Bra c k e t t s Lan d i n g So u t h Sno-Isle Library EdmondsPresbyterianChurch LynnwoodTreatment Plant Seventh Day Adventist Church MaplewoodPresbyterianChurch PostOfficeCity of EdmondsTreatment PlantSt a m m O v e r l o o k P a r k Post OfficeGraceChurchPUD Sub StationWater Tank SalemLutheranChurch St. PetersLutheran Church SeaviewWaterTank EsperanceBapt istChurc hPUD SubStationEdmondsFire StationHummingbird Park Fait h CommunityChurc h WaterTank EFD EdgewoodBaptistChurch Ly nnw oodFi re S tation Pow erStation PUDSub StationCity HallRailroad StationUnderwater Park Center for the Arts Meadowdale Beach Park St. Alban's Church Jeremiah Center Christian Science Church Korean Presbyterian Church Mathay Ballinger Park Seattle Baptist Church Edmonds Public Works College Place Elementary College Place MiddleMini Park Sunset Ave Park Ballinger Lake Access 0 10.5 Mile Buffer Type PARK ARCADE CHILDCARE CENTER RECREATION CENTER SCHOOL TRANSIT CENTER Other City Limits Buffer Properties Coordinate System: NAD 1983 StatePlane Washington North FIPS 4601 FeetProjection: Lambert Conformal ConicDatum: North American 1983Units: Foot US April 2014 ¯ Path: \\imapserver\GIS\Projects\Planning\Marijuana\I-502_Buffer.mxdPuget SoundEverett Shoreline Seattle EDMONDS City of Edmonds121 5th Ave NEdmonds, WA 98202 The state liquor control board shall not issue a license for any premises within one thousand feet of the perimeter of the grounds of any elementary or secondary school, playground, recreation center or facility, child care center, public park, public transit center, or library, or any game arcade admission to which is not restricted to persons aged twenty-one years or older. This document is for general information purposes only and is provided on an 'as is' and 'as available' basis. The data used comes from a variety of public sources and no warranty of any kind is given as to its accuracy. Users of this document agreeto indemnify and save harmless the City of Edmonds, its officials, officers, employees and/or agents from and against any claim, demand or action, arising out of any use or possession of this document . 1 inch = 860 feetPuget SoundLakeBallinger Edmonds M a ri n a City of Edmonds Washington I-502 Buffer Packet Page 399 of 424 DRAFT Planning Board Minutes February 12, 2014 Page 3 Board Member Ellis requested clarification of the Fire Marshall’s comment (Attachment 7) about addresses for the new unit. Mr. Clugston explained that the apartment building is addressed as 7533, with units 1 through 8. The Fire Marshall is simply confirming that the address for the new unit would also be 7533, with a unit number of 9. In some instances, there are separate addresses for each of the units. Board Member Ellis asked if there would be sufficient space on the property for emergency access if an additional unit is constructed. Mr. Clugston answered affirmatively. Chair Cloutier opened the public hearing. No one in the audience indicated a desire to participate, and the hearing was closed. Board Member Lovell referred to a letter from the applicant, which states his plans to convert the accessory unit to dwelling space. He said he assumes the applicant would be required to obtain all of the necessary building permits. Mr. Clugston said that is understood. Chair Cloutier clarified that approval of the rezone should not be construed as an endorsement of any particular building plan. The Board is charged with making a recommendation on the rezone proposal, irrespective of the property owner’s plans for future development of the site. Vice Chair Tibbott requested clarification about the property’s relationship to the Highway 99 Corridor and Medical/Highway 99 Activity Center. Mr. Clugston explained that the parcel is located within the area identified in the Comprehensive Plan as the Highway 99 Corridor and Medical/Highway 99 Activity Center. He further explained that there are a host of zoning designations that could be applied in this land use designation, including RM-1.5 and RM-2.4. He said it would seem appropriate to have transitional zoning from Highway 99 to the east, using either RM-1.5 or RM-2.4 zoning. Mr. Chave added that there is a lot of multifamily zoning in the activity center, and many of the medical uses that surround the hospital are actually located in residential zones. Vice Chair Tibbott asked for more information about the property that is located to the west, which is currently zoned RM- 2.4. Mr. Clugston said the single-family home that is currently on the property has been used as an office for the past 40 years. Retail uses are located immediately to the west of this office site. BOARD MEMBER LOVELL MOVED THAT BOARD FORWARD FILE NUMBER PLN20130074 TO THE CITY COUNCIL WITH A RECOMMENDATION OF APPROVAL BASED ON THE FINDINGS OF FACT, ANALYSIS, CONCLUSIONS AND ATTACHMENTS IN THE STAFF REPORT DATED FEBRUARY 4, 2014. BOARD MEMBER STEWART SECONDED THE MOTION, WHICH CARRIED UNANIMOUSLY. PUBLIC HEARING ON A PROPOSED AMENDMENT TO THE EDMONDS COMMUNITY DEVELOPMENT CODE (ECDC) TO ALLOW RECREATIONAL MARIJUANA USES IN CERTAIN ZONES AND ADOPTING OTHER RESTRICTIONS ON THE LOCATIONS OF THE USE (FILE NUMBER AMD20130014) Mr. Chave advised that this is a public hearing on the City ‘s consideration of zoning for recreational marijuana-based businesses, which is essentially a local implementation of Initiative 502 (I-502). He noted that a lot of information was provided in the Board’s packet, as well as a draft ordinance for the Board’s consideration that would allow recreational marijuana producers and processors as permitted uses in the General Commercial (CG and CG2) zones and recreational marijuana retail outlets as permitted uses in the Community Business (BC), Downtown Business (BD), Neighborhood Business (BN) and CG and CG2 zones. Mr. Chave explained that marijuana processors and producers are defined as wholesale businesses, and CG and CG2 are the only zones that allow wholesale uses. The proposed ordinance would allow marijuana retail outlets in all of the commercial zones, except the Planned Business (BP) zone. He advised that the zoning for this small area along Edmonds Way near Westgate was developed as part of a study and anticipates small scale uses that generate little traffic. Marijuana retail outlets would generate more traffic and would not be compatible in this particular zone. Packet Page 400 of 424 DRAFT Planning Board Minutes February 12, 2014 Page 4 Mr. Chave emphasized that regardless of the zone, all recreational marijuana uses would be subject to the buffer restrictions and placement requirements outlined in I-502, as well as the requirements set forth by the Liquor Control Board (LCB). He provided a map to illustrate how the buffers set forth in I-502 would be applied throughout the commercial zones in the City. He noted that staff prepared the map using information from State records. He summarized that the use would be limited to just a few properties at Five Corners, a quadrant in Perrinville, and numerous properties along Highway 99. Mr. Chave advised that a separate licensing ordinance is being developed for the City Council’s review. The Board’s review should focus only on regulating the uses. He noted that licensing provisions and state buffer requirements are referenced, but not repeated, in the draft ordinance. If the State were to change the rules, the City would receive notification and be able to make appropriate adjustments at the local level. Mr. Chave recalled that, at their last meeting, the Board’s discussed whether recreational marijuana retail uses should be allowed in a broad range of business zones or if they should be limited to the CG and CG2 zones. However, there appeared to be a strong consensus that producer and processor uses would be more appropriate on Highway 99. He said the Board would be particularly interested in hearing from the public regarding this issue. Mr. Chave said the City Attorney asked him to reiterate that the I-502 does not authorize or include medical marijuana uses. This was made clear in the draft ordinance, as well. The City Attorney is still reviewing the issue, and it is possible he will want to strengthen the language to make it clear that medical marijuana uses are not permitted in Edmonds. Mr. Chave referred the Board to a letter the City received from Ryan C. Espegard, Gordon Thomas Honeywell, dated February 11, 2014. Mr. Espegard indicates support for the draft ordinance, which would allow the uses authorized by I-502. He was supportive of the concept of not over regulating or creating a duplication of the State regulations. Mr. Chave also referred to a letter from John and Jolene Smith, residents on 5th Avenue, dated February 12th. The Smith’s letter encourages the City to ban I-502 businesses and allow them to locate elsewhere. Board Member Duncan requested clarification on how the City generated the map that illustrates the I-502 buffers. He pointed out that there are no buffers shown around the Montessori school in Perrinville and the daycare center at Harbor Square. Mr. Chave said the map identifies uses that are registered with the State. He agreed to follow up with these two situations. Board Member Duncan said that, upon closer examination of the map, it appears that there would be few, if any, sites in Edmonds available for recreational marijuana uses. Mr. Chave said there would be numerous sites along Highway 99 and a few sites at Five Corners. He reminded the Board that the City is only targeted to have two retail outlets. Board Member Duncan asked if a recreational marijuana use would have to relocate if a restricted use is subsequently located nearby. Mr. Chave answered that the license would be valid for the period it was issued. However, he is not sure if State law would allow the license to be renewed for the same location. Vice Chair Tibbott asked if I-502 uses would be prohibited from locating near churches. Mr. Chave said the buffers specified in I-502 include parks, arcades, child care centers, recreational centers, schools, and transit centers. Churches are not specifically limited, but if they house a licensed preschool or daycare, the restrictions would apply. Vice Chair Tibbott pointed out that most churches host children or youth programs. Mr. Chave said programming, itself, is not something that triggers the buffer requirement. The Board continued to discuss the I-502 Buffer Map with staff, pointing out the specific areas where recreational marijuana uses would and would not be allowed. To clarify, Mr. Chave explained that recreational marijuana uses would be allowed to locate in mixed use zones, but not within residential units. He noted that this is consistent with the State’s licensing requirements. It was noted that the buffer areas could change in the future based on changes in use, but this would trigger a license review by the State. Board Member Lovell recalled that, at their last meeting where this item was discussed, Mr. Chave commented that there is no limit on the number of producers or processors a City can allow. Mr. Chave explained that State law limits the overall Packet Page 401 of 424 DRAFT Planning Board Minutes February 12, 2014 Page 5 amount of marijuana that can be produced or processed, but it does not place restrictions on the number of businesses that can locate in a jurisdiction. It does, however, place a restriction on the number of retail outlets that can locate in a city. Board Member Stewart pointed out that the draft ordinance does not address whether delivery would be allowed as a service option for recreational marijuana retail outlets. Mr. Chave pointed out that this would be a licensing issue that is outside the purview of the Board. Chair Cloutier noted that delivery is specifically prohibited by the State regulations. Board Member Ellis expressed concern that the State could change the buffer limitations at some point in the future, making it possible for the use to locate in the downtown business district. Mr. Chave explained that the City would receive notification before the State made any changes, and he is confident the City would be able to react to the changes by adjusting its local regulations. Board Member Ellis questioned why the draft ordinance should allow recreational marijuana retail outlets in the BD, BC and BN zones when the buffer restrictions would prohibit the use from locating on any properties within these zones. Board Member Duncan pointed out that allowing the retail uses to locate in zones other than CG and CG2 would provide economic benefits by drawing people into the City to shop and spend money. Mr. Chave commented that it comes down to how the Board views the use. If they view recreational marijuana retail outlets as part of the fabric of the community, there would be no reason to restrict the use. If they view them as different retail uses, restrictions would be appropriate. Chair Cloutier opened the public hearing. There was no one in the audience who indicated a desire to participate, and the hearing was closed. Board Member Ellis referred to the letter from Mr. and Mrs. Smith, which raises concerns about increased criminal activity associated with recreational marijuana retail outlets. He also noted that the State of Colorado has experienced significantly higher criminal activity in conjunction with the use. Because there is no federal recognition of the assets of recreational marijuana retail businesses, business operators end up having a lot of cash on site. This makes them a rich environment for thieves. Chair Cloutier pointed out that banks in Colorado have stepped up to provide a way for the businesses to handle their cash; and hopefully, this will improve the situation. Board Member Stewart said she is personally uncomfortable with the idea of allowing retail marijuana uses in commercial zones other than CG and CG2. She would be willing to give the retailers a chance in other commercial zones, but the regulations must be strong enough to contain the use to the inside only, with no outside odor or signage that would attract people who are not supposed to be there. She expressed her hope that more people would come forward to express their viewpoints when the ordinance is presented to the City Council. Mr. Chave reminded the Board that the majority of voters in Edmonds voted in favor of I-502. Board Member Duncan asked if the City would have a legal basis for prohibiting the use in Edmonds. Mr. Chave said at least one City has taken this approach, and the issue is currently being settled by the courts. He explained that there is a difference of opinion within the legal environment on whether or not cities can prohibit the use. The State Attorney General issued an opinion that local governments could restrict the use, but there is some discussion amongst the legal community about whether or not this opinion is accurate. The courts will have to ultimately make this decision. Board Member Lovell referred to the letter the City received from the law firm, Gordon Thomas Honeywell. He said the author of the letter, Ryan C. Espegard, also published an article in the Puget Sound Business Journal about whether or not a City could legally prohibit the use. Both the letter and the article suggest that the City would be subject to a lawsuit if they were to take this approach. He expressed would allow the City to avoid some of the problems that might arise if they try to totally exclude the use. Board Member Lovell pointed out that marijuana uses would be primarily regulated by the State Liquor Control Board (LCB), who is responsible for issuing licenses. Mr. Chave explained that although the licenses would be issued by the State, local zoning would control where the uses can be located. Although it is not really a land use issue, Board Member Lovell expressed concern that if there is a problem with a recreational marijuana business, people will call the City and not the LCB for resolution. Packet Page 402 of 424 DRAFT Planning Board Minutes February 12, 2014 Page 6 Board Member Lovell referred to recent articles in THE SEATTLE TIMES with respect to non-licensed activities associated with producing and selling marijuana products. In one situation, a business is selling marijuana from the back seat of a car, using the internet to arrange sales. In another situation, people have used a solvent/leaching process to make a very pure and powerful marijuana oil. He recognized that both of these situations are policing rather than land use issues, but they could happen in Edmonds, as well. Mr. Chave agreed that things that are not authorized or legal under I-502 will likely crop up in the early months, and it will take a while to correct some of the illegal behaviors. Board Member Lovell commented that the best the City can do is control and steer the uses in the appropriate direction via the draft ordinance. He said he does not support prohibiting the use entirely. Board Member Duncan asked if adopting the ordinance could place the City at risk of a lawsuit if there is a leadership change at the Federal level and the attitude towards marijuana businesses changes at some point in the future. Mr. Chave answered that the State has done the best it can to insulate local jurisdictions from this type of risk. The State sought an opinion from the Justice Department so there is some acknowledgement that local jurisdictions are simply implementing State law. He said it is not likely that a change at the federal level would instantaneously create problems at the local level; there would be a process by which this would happen. Board Member Lovell pointed out that Item C in the draft ordinance (Attachment 7) speaks to this issue. It states that “no part of this ordinance is intended to or shall be deemed to conflict with federal law . . .” Mr. Chave said this language came from sample ordinances that were provided to local jurisdictions by the Washington Cities Insurance Pool. The intent is to provide the maximum protection for local jurisdictions. Board Member Ellis observed that some people have suggested that the City ban recreational marijuana uses altogether, which is what the City Council essentially did on a temporary basis by adopting the interim ordinance. He suggested that it is the City Council’s responsibility to decide whether or not the use will be allowed in the City. The Board’s responsibility is to provide its best recommendation as to where the businesses should be located in the event they are allowed in Edmonds. Board Member Cloutier emphasized that the Board is not endorsing the placement of any particular business in any location in Edmonds. They are simply making a recommendation on land use policy that would add additional constraints on the use in addition to those imposed by State law. The map illustrating I-502 buffers was provided as an example, and information may be different when someone applies for a license. BOARD MEMBER LOVELL MOVED THAT THE BOARD FORWARD A RECOMMENDATION OF APPROVAL TO THE CITY COUNCIL FOR FILE NUMBER AMD20130014, A DRAFT ORDINANCE (ATTACHMENT 7) AMENDING THE EDMONDS COMMUNITY DEVELOPMENT CODE TO ALLOW RECREATIONAL MARIJUANA PRODUCERS AS A PERMITTED USE IN THE CG AND CG2 ZONES; ALLOWING RECREATIONAL MARIJUANA PROCESSORS AS A PERMITTED USE IN THE CG AND CG2 ZONES; ALLOWING RECREATIONAL MARIJUANA RETAIL OUTLETS AS A PERMITTED USE IN THE BC, BD, BN, CG AND CG2 ZONES; PROHIBITING RECREATIONAL MARIJUANA USES IN ALL OTHER ZONES, AND ADOPTING OTHER RESTRICTIONS ON THE LOCATIONS OF RECREATIONAL MARIJUANA USES. BOARD MEMBER ELLIS SECONDED THE MOTION. THE MOTION CARRIED UNANIMOUSLY. REVIEW OF EXTENDED AGENDA Mr. Chave announced that a public hearing on the Westgate Plan and form-based zoning is scheduled for March 12th. In addition, the Highway 99 Task Force has requested a joint meeting with the Planning Board to discuss ideas for Highway 99 zoning. The Board agreed to schedule the joint meeting as soon as possible on either February 26th or March 26th. Depending on the date for the joint meeting with the Highway 99 Task Force, the Board agreed to conduct a retreat on March 26th. Mr. Chave said he would like to provide a status report on various projects staff has been working on, as well as a preview of their upcoming work on the Comprehensive Plan and Critical Areas Ordinance updates. PLANNING BOARD CHAIR COMMENTS Chair Cloutier reported that the February edition of the AMERICAN PLANNING ASSOCIATION MAGAZINE included an article titled, “Metrics for Sustainable Development.” He reminded the Board that the Mayor’s Climate Protection Committee previously developed a complete list of metrics as part of the Climate Action Plan, but it has not been Packet Page 403 of 424 APPROVED Planning Board Minutes January 8, 2014 Page 7 Board Member Lovell asked if Edmonds in Bloom would be listed as a cultural organization in the CC Plan. Ms. Chapin said the plan uses a very broad definition for arts and culture, and Edmonds in Bloom and the Floretum Garden Club were represented on the PAT and participated in the Arts Summit. She said what they are hoping will come from the CC Plan Update is the integration of various organizations to partner on projects. Along with being an arts community, Ms. Schmitt noted that flowers are important to the City’s overall parks program. Chair Cloutier asked if representatives from the Mural Society were invited to participate on the CCAT. Ms. Chapin answered affirmatively. She said one thing that emerged from the process was the need to look outside of the traditional ideas about art and be as inclusive as possible. The trend nationally in arts and culture is towards more participation, and the community needs to offer people more opportunities. Board Member Duncan asked if the funding collected by a Metropolitan Park District (MPD) could be used for streetscape improvements within the rights-of-way. Ms. Hite answered that the tools for establishing a MPD are outlined in the Revised Code of Washington. The funding could be used for the flower program and park maintenance program, but not for improvements within the rights-of-way. Mr. Mottau asked that Planning Board Members submit their additional comments regarding the two plans via the City’s website by January 17th so the final drafts can be prepared for the public hearing on January 22nd. Ms. Hite agreed to email a reminder to the Board Members, as well as a link to the website and comment sheet. WORK SESSION ON 1-502 IMPLEMENTATION (RECREATIONAL MARIJUANA) Mr. Chave recalled that staff has provided materials to the Board in the past regarding this issue, and the purpose of tonight’s meeting is to solicit Planning Board direction to prepare draft code language for a public hearing on February 12th. He reminded the Board that the City is currently under a moratorium on all marijuana-related uses and businesses. However, with the recent passage of Initiative 502, legalizing recreational marijuana, the City must now consider which zones, if any, are appropriate for these types of businesses (producers, processors and retailers). Technical issues related to licensing would be addressed by the City Council and would not require Planning Board review. He emphasized that tonight’s discussion is not related to medical marijuana. Mr. Chave advised that, regardless of the zones where the uses are allowed to locate, there would be limitations based on the 1,000-foot buffers included in I-502 and the Liquor Control Board’s rules. He referred to the map prepared by staff to illustrate where the 1,000-foot buffer would apply and noted that there are a number of properties on Highway 99 (within the General Commercial (CG) and CG2 zones) where marijuana uses could be located. However, it is also important to note that Harbor Square is also zoned CG. Since the Port owns Harbor Square as a proprietor, they could decide whether or not these kinds of businesses would be appropriate or not. It was noted that there is a daycare and children’s programs at the Harbor Square Athletic Club, and the 1000-foot buffer requirement may apply. The Board agreed that this issue should be explored before they make a final recommendation. Mr. Chave said that, at this time, staff is recommending that these types of businesses make the most sense to be located in the CG and CG2 zones, especially since producers/processors are considered to be wholesale businesses, and the CG and CG2 zones are considered the City’s primary wholesale business zones. Because I-502 prohibits the display of merchandise, retail marijuana uses would not be appropriate in the other commercial and mixed-use zones where businesses are oriented towards the street and window displays are encouraged. Vice Chair Tibbott asked if a marijuana retail business would be allowed to display other items besides those related to marijuana, such as posters, lights, etc. Mr. Chave said it is his understanding that no window displays of any type would be allowed. He added that state law does allow signs to identify businesses, but the signs cannot advertise the types of products sold. The City’s sign code would also apply. Board Member Ellis asked if the State has allocated a certain number of retail marijuana businesses to the City of Edmonds. Mr. Chave answered that the State has allocated two retail marijuana businesses to the City, but it does not place any limits on the number of producers and processors the City can allows. To date, the City has not been notified by the State that any license applications have been submitted, but he expects them to be forthcoming. Packet Page 404 of 424 APPROVED Planning Board Minutes January 8, 2014 Page 8 Board Member Lovell noted that the staff is not recommending allowing these businesses to locate in other commercial zones or in residential zones. He asked if this would include mixed-use zones. Mr. Chave said the intent of staff’s recommendation is to preclude the uses in all zones, except CG and CG2. He noted that State law would not allow the uses to locate in residential zones, but it would not hurt to clarify this limitation in the City’s code, as well. Vice Chair Tibbott asked if limiting the uses to only the CG and CG2 zones would open the City to legal challenges. Mr. Chave said he does not anticipate this will be a problem. Board Member Stewart asked if retail businesses would be allowed to sell baked goods that contain marijuana. Mr. Chave answered affirmatively. Board Member Stewart cautioned that signage will be particularly important to warn people of the type of business and that customers must be 21 years old. Mr. Chave noted that this would be a licensing issue as opposed to a land use issue. He noted that the State’s licensing requirements are thorough and thoughtful. Board Member Lovell observed that some property owners on Highway 99 have voiced concern about pushing all marijuana related uses onto Highway 99. Mr. Chave said another option would be to ban the use from the City altogether, but the City Council did not indicate support for this approach. They felt it was important to honor the will of the people who passed I- 502. He also referred to the current court case against the City of Kent regarding this exact issue. Board Member Lovell expressed concern that regardless of the rules and regulations that are in place to restrict the use, someone will find a way around them via a loophole. Mr. Chave responded that as long as the City has a reasonable explanation for the zoning scheme it comes up with, it should be defensible in court. The City should have ample evidence, given that wholesale activities are currently limited to the CG and CG2 zones and window displays are encouraged in the other commercial and mixed-use zones. These two facts support the conclusion that the uses would be best located in the CG and CG2 zones. Chair Cloutier proposed that retail and wholesale marijuana uses should be allowed in any zone where retail and wholesale uses are currently allowed, subject to the buffer requirements and other restrictions contained in I-502. Mr. Chave pointed out that, currently, the code only allows wholesale uses in the CG and CG2 zones. Chair Cloutier referred to the map and noted that, based on the buffer requirement, there are no locations in the Downtown Business zones and just a few places in the Neighborhood Business (BN) zones (northeast Corner of Perrinville, Westgate and at Five Corners) where marijuana uses would be allowed. Mr. Chave reminded the Board that the buffers identified on the map are based on current uses, and uses can change over time. Board Member Ellis asked if businesses that sell alcohol are required to meet similar buffer restrictions. Mr. Chave answered no. While the City currently restricts where adult entertainment businesses can locate relative bars, he cannot think of any regulations that restrict where a liquor business can locate in commercial zones. However, he acknowledged that he is not familiar with all of the standards related to alcohol uses. Board Member Ellis summarized that it appears the Board is being asked for direction on where the uses should be allowed, and all other issues will be addressed by the state buffer and licensing requirements. Mr. Chave advised that the City can create their own licensing requirements, but this would not involve the Board. The zoning code should only address the location and types of uses. Board Member Ellis said it is important to keep in mind that, although the State has legalized recreational marijuana uses, they are still a violation of Federal Law. Board Member Stewart said she is uncomfortable with the idea of allowing marijuana uses in other zones besides CG and CG2. As a family-friendly City, there will be an outcry from residential neighbors adjacent to where retail marijuana uses would be allowed. She recommended the draft ordinance should exercise the City’s discretion to limit where the uses can locate and then let the public and City Council express their sentiment about the issue at the public hearing. She said that before making a recommendation, the Board should carefully consider how the change would impact the Harbor Square property, as well. Packet Page 405 of 424 APPROVED Planning Board Minutes January 8, 2014 Page 9 Mr. Chave suggested that, for public hearing purposes, the draft ordinance could provide two options for retail sales; one that limits retail marijuana uses to just the CG and CG2 zones and another that allows the use in all commercial zones where retail sales are currently allowed subject to the limitations found in I-502. Just one option could be presented for producers and processors since wholesale uses are currently only allowed in the CG and CG2 zones. The Board agreed that would be appropriate, and they scheduled the item for a public hearing on February 12th. Board Member Stewart asked if it would be possible for the City to charge more for a license depending on the size of the business. Mr. Chave said it would be difficult to target one type of business for a greater fee based on size. Board Member Lovell reminded the Board that the sales tax would be based on the amount of product produced, processed and/or sold. Mr. Chave noted that the City would receive a portion of the sales tax generated by the use, and a State excise tax would also be applied to each stage of the process. REVIEW OF EXTENDED AGENDA Chair Cloutier briefly reviewed the extended agenda, noting that public hearings are scheduled on January 22nd, February 12th and February 26th. PLANNING BOARD CHAIR COMMENTS Chair Cloutier thanked the Board for electing him as Planning Board Chair for 2014. He also commented the Board on a very productive meeting. PLANNING BOARD MEMBER COMMENTS Board Member Stewart referred to an email from former Board Member John Reed regarding an article about accessory dwelling units, which are currently allowed in residential zones in the City of Seattle. She commented that this is a great way to provide affordable housing as part of the composite of the city and something the Board should discuss in the future. Board Member Stewart referred to an article in the November planning magazine titled, “Green Goes Mainstream in Low- Income Housing.” The article provides a great analysis of how the trend for green building in low-income housing projects became stronger from 2005 to 2012. Board Member Stewart announced that she presented the Board’s quarterly report to the City Council on January 7th. She reminded Chair Cloutier and Vice Chair Tibbott to look ahead to when the next report is due. She also suggested the Board consider possible dates for a retreat. Board Member Lovell reported on his attendance at the December 18th Economic Development Commission meeting where the majority of the meeting was spent in a quasi-retreat mode to put together a game plan for 2014. They discussed potentially eliminating the Fiber Optics Subcommittee since most of the work has been completed. They also discussed changing the Tourism Subcommittee’s name to reflect the City’s goal of attracting visitors to Edmonds. Tourism denotes a destination environment, which is not really applicable to Edmonds. The Commission also had some discussion about its role in implementing the Strategic Action Plan. ADJOURNMENT The Board meeting was adjourned at 9:10 p.m. Packet Page 406 of 424    AM-6814     14.              City Council Meeting Meeting Date:04/22/2014 Time:10 Minutes   Submitted By:Scott Passey Department:City Clerk's Office Committee: Public Safety, Personnel Type: Action Information Subject Title Discussion and potential action on recreational marijuana licensing ordinance. Recommendation Discussion and potential action on recreational marijuana licensing ordinance. Previous Council Action This matter was discussed in the February 11, 2014 Public Safety and Personnel (PSP) Committee (Attachment 1), and in the March 11, 2014 PSP Committee (Attachment 4). The full Council reviewed this matter on April 1, 2014 and directed the City Attorney to prepare an ordinance for tonight's agenda. Narrative At the February 11 PSP Committee meeting, Councilmembers Peterson and Fraley-Monillas requested that staff bring back proposed language for a recreational marijuana licensing ordinance consistent with the way the City treats liquor licenses (Attachment 2). The City Attorney’s review of applicable liquor store regulations in the city code did not reveal many other code provisions. There are provisions in chapter 4.22 ECC related to malt liquor, but these provisions are limited to a person who sells or offers for sale the contents of kegs or other containers containing four gallons or more of malt liquor. They do not apply generally to all sellers or producers of alcohol. So, it did not seem that it would be consistent with the committee’s previous direction to treat marijuana facilities in the same way that we treat liquor facilities. For this reason, we have not proposed an analogous provision for chapter 4.22 ECC in the marijuana context. We are, however, including chapter 4.22 (Attachment 3) for your review in case the Council decides that it would like some of these provisions included in a marijuana licensing ordinance. Note that the city has adopted various state alcohol regulations by reference. See, for example, chapter 5.04 ECC. And it has also adopted various state marijuana regulations by reference. See, for example, ECC 5.14.010. At the March 11 PSP Committee meeting, Councilmembers Peterson and Fraley-Monillas reviewed the proposed draft language and requested that it be forwarded to the full Council (Attachment 4). The full Council reviewed this matter on April 1, 2014 and directed the City Attorney to prepare an ordinance for tonight's agenda. Attachments Attachment 1 - Feb. 11 PSP Committee minutes Attachment 2 - Draft ECC 4.26.010 Attachment 3 - ECC 4.22 Packet Page 407 of 424 Attachment 3 - ECC 4.22 Attachment 4 - Mar. 11 PSP Committee minutes Attachment 5 - April 1, 2014 minutes excerpt Form Review Form Started By: Scott Passey Started On: 04/17/2014 11:26 AM Final Approval Date: 04/17/2014  Packet Page 408 of 424 MINUTES PUBLIC SAFETY AND PERSONNEL COMMITTEE FEBRUARY 11, 2014 Elected Officials Present: Councilmember Fraley-Monillas Councilmember Peterson City Staff Present: Jeff Taraday, City Attorney (item A only) Carrie Hite, Parks and Recreation Director Mary Ann Hardie, HR Manager Scott Passey, City Clerk (item A only) The Meeting was called to order at 8:25 p.m. A. Review and recommendation on ordinance enacting recreational marijuana licensing regulations Mr. Taraday outlined the proposed ordinance regulating marijuana licensing, explaining that it is a boilerplate ordinance that many cities are considering and/or enacting. He emphasized that the zoning code will primarily regulate recreational marijuana, not the licensing code. However, the city needs a licensing code in order to process applications. He requested Council feedback on what level of regulation it prefers in terms of the licensing provisions, noting that cities have some discretion on any regulations they wish to add to the State regulations. Councilmembers Peterson and Fraley-Monillas recommended that the ordinance be kept as simple and possible in order to avoid duplicating the State’s law or process. They expressed an interest in regulating marijuana in the same way the Liquor Control Board regulates alcohol, with the State taking the lead. It was also suggested that the Police Department vet the proposed ordinance. Action: Prepare draft ordinance based on feedback for review at next Committee meeting. B. Citizens’ Commission on the Compensation of Elected Officials – applications for the Council appointment to the Commission The Committee discussed applications and will be forwarding a recommendation to the full Council. Action: Forward a recommendation to the full Council to confirm Hathaway. C. PC Support Technician Job Description Action: Forward to the full Council on Consent. D. ECC Chapter 2.10 related to Confirmation and Duties of City Officers The Committee discussed Chapter 2.10 and would like to keep the Ordinance that was passed in place, while continuing to evaluate if it needs any changes. Action: None. E. Discussion regarding hiring a consultant to work with Council to improve council relationships Packet Page 409 of 424 The proposed code language below is modeled after existing liquor license language contained ECC 4.20.010: 4.26.010 Processing of notices of pending marijuana licenses. A. Investigation by Mayor. Upon receipt by the city of a notice of a marijuana license application from the Washington State Liquor Control Board to produce, process, or sell marijuana within the city of Edmonds, the mayor shall make such investigation of the applicant and location as he deems appropriate, including but not limited to directing an investigation by city employees such as the police department. B. Notification and Recommendation to City Council. The mayor shall transmit to the city council a recommendation of approval or objection regarding both the applicant and the proposed location. The recommendation shall be considered at the first available city council meeting following conclusion of the mayor’s investigation, but in no event shall it be considered by the city council later than 19 days after the date of the notice from the Liquor Control Board. The city council, sitting in public meeting, shall thereupon consider and vote upon the recommendation of the mayor. C. Approval / Acquiescence. In the event the city council finds the application acceptable, it shall instruct the mayor to transmit the city council’s approval to the Liquor Control Board. D. Objection. In the event the city council finds the application objectionable, it shall instruct the mayor to transmit to the Liquor Control Board the objections had by the council against the applicant or against the premises for which the license is asked, and shall include in such instructions the facts upon which such objections are based. E. Request for Hearing. In the event the council has found objection to the application it shall also determine whether it would like to request an adjudicative hearing before final action is taken on the license by the Liquor Control Board. If the city council would like a hearing, it shall direct the city attorney to make the oral argument in support of such objections in the event the Liquor Control Board fixes a time for oral argument. F. Request for Extension of Time to Consider Application. In the event the city council may not have a public hearing scheduled within the 19-day period following the transmittal of the notice from the Liquor Control Board, upon receipt of the notice from the Liquor Control Board the mayor shall immediately request an extension of the 20-day period from the Liquor Control Board to provide time for the council to register its approval or objections. Packet Page 410 of 424 4.22.010 Definition of malt liquor. For the purposes of this chapter, malt liquor means any beverage such as beer, ale, lager beer, stout, and porter obtained by the alcoholic fermentation of an infusion or decoction of pure hops, or pure extract of hops and pure barley malt or other wholesome grain or cereal in pure water containing not more than eight percent of alcohol by weight, and not less than one-half of one percent of alcohol by volume. [Ord. 2567, 1986]. 4.22.020 Seller's duties. Any person who sells or offers for sale the contents of kegs or other containers containing four gallons or more of malt liquor, or leases kegs or other containers which will hold four gallons of malt liquor, to consumers who are not licensed under Chapter 66.24 RCW shall do the following for any transaction involving said container: A. Require the purchaser of the malt liquor to sign a declaration and receipt for the keg or other container and/or beverage in substantially the form as provided herein. B. Require the purchaser to provide one piece of identification pursuant to RCW 66.16.040. C. Require the purchaser to sign a sworn statement, under penalty of perjury that: 1. The purchaser is of legal age to purchase, possess or use malt liquor; 2. That the purchaser will not allow any person under the age of 21 to consume the beverage except as provided by RCW 66.44.270; and 3. The purchaser will not remove, obliterate, or allow to be removed or obliterated, the identification required by the Liquor Control Board which is affixed to the container. D. Require the purchaser to state the particular address where the malt liquor will be consumed, or the particular address where the keg or other container will be physically located. Packet Page 411 of 424 E. Affix to each keg or container any identification required by the Liquor Control Board. F. Require the purchaser to sign a declaration and receipt for the keg or container in substantially the form developed by the Liquor Control Board and provide a copy of the declaration and receipt to the purchaser. G. Require the purchaser to keep a copy of the declaration and receipt within five feet of the keg or other container or beverage and have such declaration and receipt clearly visible without physical barrier from such keg or container, during the time that the keg or other container is in the purchaser's possession and/or control. [Ord. 2719, 1989; Ord. 2567, 1986]. 4.22.030 Purchaser's duties. Any person who purchases the contents of kegs or other containers containing four gallons or more of malt liquor, or purchases or leases the container shall: A. Sign a declaration and receipt for the keg or other container or beverage in substantially the form developed by the Liquor Control Board; B. Provide one piece of identification pursuant to RCW 66.44.270; C. Be of legal age to purchase, possess or use malt liquor; D. Not allow any person under the age of 21 to consume the beverage except as permitted by RCW 66.44.270; E. Not remove, obliterate, or allow to be removed or obliterated, the identification required by the Liquor Control Board; F. Not move, keep or store the keg or its contents, except for transporting to and from a distributor, at any place other than that particular address declared on the receipt and declaration; and G. Keep a copy of the declaration and receipt within five feet of the keg or other container and have such declaration and receipt clearly visible without physical barrier from such keg or container, during the Packet Page 412 of 424 time that the keg or container is in the purchaser's possession and/or control. [Ord. 2719, 1989; Ord. 2567, 1986]. 4.22.040 Declaration and receipt. The declaration and receipt required herein shall be in substantially the form developed by the Liquor Control Board. [Ord. 2719, 1989; Ord. 2567, 1986]. 4.22.050 Penalty. Any violation of the provisions of this chapter shall be a misdemeanor punishable by a fine of not more than $500.00. [Ord. 2719, 1989; Ord. 2567, 1986]. Packet Page 413 of 424 MINUTES PUBLIC SAFETY AND PERSONNEL COMMITTEE MARCH 11, 2014 Elected Officials Present: Councilmember Fraley-Monillas Councilmember Peterson City Staff Present: Mary Ann Hardie, HR Manager James Lawless, Assistant Police Chief (item A) Scott Passey, City Clerk Pamela Randolph, Manager, Wastewater Treatment Plant The Meeting was called to order at 7:09 p.m. A. Renewal of Contract with Adix’s Bed and Bath for Dogs and Cats for Kenneling Services James Lawless, Assistant Police Chief, outlined the provisions of the proposed kenneling contract with Adix’s Bed and Bath for Dogs and Cats. Action: Forward to the full Council on Consent Agenda. B. Review draft language for recreational marijuana licensing ordinance Mr. Passey outlined provisions of the draft ordinance prepared by the City Attorney related to recreational marijuana licensing. Per Council direction at the February committee meeting, the draft language was kept as simple and possible in order to avoid duplicating the State’s law or process. Recreational marijuana license applications will follow the same review process that liquor licenses follow, including City staff review for code compliance and Council approval. Action: Forward to the full Council in conjunction with proposed action on recreational marijuana zoning code provisions. C. Office Coordinator (SEIU union) job description/position – Wastewater Treatment Plant Action: Forward to the full Council on Consent. D. Update of Edmonds City Code 10.25.090 regarding probationary periods for promoted or transferred classified positions Action: Forward to the full Council on Consent. E. Public Comment: None The meeting was adjourned at 7:21 p.m. Packet Page 414 of 424 Compaan answered officers are used to preparing search warrants and facilitating blood tests by a health care professional of a person suspected of driving under the influence. He did not anticipate a large impact on law enforcement any more than alcohol already is. Councilmember Johnson inquired about the cash basis of marijuana businesses, relaying her understanding some banks have difficulty accepting cash from these businesses due to federal banking laws. Chief Compaan answered that is related to federal banking regulations and the IRS; the police department would not be involved. Councilmember Mesaros referred to concern with the retail sale of marijuana and asked whether Chief Compaan had the same concerns with the retail sale of alcohol. Chief Compaan answered the biggest issue associated with retail alcohol is shoplifting due to ease of availability; people typically do not conduct a robbery to obtain alcohol. Councilmember Mesaros asked whether shoplifting was robbery. Chief Compaan answered an element of robbery is fear or force. Councilmember Fraley-Monillas pointed out 3-5 pharmacies have been robbed in Edmonds during the past year. Chief Compaan agreed pharmacies are a target. Councilmember Fraley-Monillas asked whether there was marijuana in those pharmacies. Chief Compaan answered no. Councilmember Fraley-Monillas commented unless someone was visibly under the influence of alcohol, pills, etc., testing must be done via blood work. Chief Compaan agreed. Councilmember Fraley-Monillas asked how many DUIs, people under the influence of alcohol or drugs, the Edmonds Police Department issues each year. Chief Compaan estimated 150 per year. 9. DISCUSSION AND POTENTIAL ACTION REGARDING RECREATIONAL MARIJUANA LICENSING ORDINANCE LANGUAGE City Attorney Jeff Taraday explained the Public Safety & Personnel Committee reviewed this item with regard to special City licensing process for marijuana facilities. The Committee directed him develop a licensing format similar to liquor. Attachment 2, a draft code provision establishing licensing regulations for marijuana businesses, would establish a notice provision. There is no approval of a license by the City, only a notification and recommendation from the Mayor to the City Council. He clarified this process would occur after the City receives notice from the State that a license has been proposed by an applicant for a specific site. Mr. Taraday continued, City staff would investigate the applicant and the City and the Mayor would make a recommendation to the City Council whether to approve/acquiesce or contact the Liquor Control Board (LCB) with any concerns about the applicant or location. After the Council is notified, the Council will consider the notice in a public meeting. If the Council finds the applicant or location objectionable, it can object to the State’s issuance of a license and request a hearing before final action is taken by the LCB and he could be asked to appear at the hearing on the City’s behalf to state the City’s case. Council President Buckshnis asked whether the City could reject a license on the basis of a business’ name such as a name that was objectionable. Mr. Taraday answered no, rejection implies the Council has some ability to stop the State from issuing a license. The City can object and ask the State to take some action to recognize the City’s objection but ultimately under the proposed scheme the State holds all the cards with regard to licensing. COUNCIL PRESIDENT BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER FRALEY- MONILLAS, TO DIRECT THE CITY ATTORNEY TO PREPARE AN ORDINANCE FOR APPROVAL ON THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. Packet Page 415 of 424    AM-6815     15.              City Council Meeting Meeting Date:04/22/2014 Time:15 Minutes   Submitted By:Scott Passey Department:City Clerk's Office Review Committee: Committee Action:  Type: Information  Information Subject Title Report on City Council Committee Meetings of April 8, 2014. Recommendation For information. Previous Council Action This item was removed from the April 15, 2014 agenda and placed on tonight's agenda. Narrative Copies of the meeting minutes are attached for the following City Council committee meetings: 04-08-14 Finance Committee 04-08-14 Parks, Planning and Public Works Committee 04-08-14 Public Safety and Personnel Committee Attachments Attachment 1 - 04-08-14 Finance Commitee minutes Attachment 2 - 04-08-14 Parks, Planning and PW Committee minutes Attachment 3 - 04-08-14 Public Safety and Personnel Committee minutes Form Review Form Started By: Scott Passey Started On: 04/17/2014 11:58 AM Final Approval Date: 04/17/2014  Packet Page 416 of 424 FINANCE COMMITTEE MEETING MINUTES April 8, 2014 Councilmembers Present Staff Present Councilmember Lora Petso Scott James, Finance Director Councilmember Kristiana Johnson Stephen Clifton, Comm. Serv./Econ. Dev. Dir. Sharon Cates, City Attorney’s Office Public Present Jeannie Dines, Recorder Ron Wambolt Roger Hertrich Bruce Witenberg Dave Arista Pam Stiller Brent Malgarin Councilmember Petso called the meeting to order at 6:00 p.m. It was agreed to allow citizens to comment during each item. A. An Ordinance of the City of Edmonds, Washington, Amending Edmonds City Code Chapter 3.75 Relating to the Edmonds Downtown Business Improvement District Adding Section 3.75.075 to Create an Exemption for New Businesses, Amending Section 3.75.080 to Amend the Delinquent Payment Procedure, and Fixing a Time When the Same Shall Become Effective Mr. Clifton explained the BID Board was approached by a BID member asking about an exemption from the assessment for new businesses. The City Attorney determined it could not be retroactive for businesses that have already paid as that would be a gift of public funds. The RCW allows an exemption from the BID assessment for up to one year but a code amendment is required. The BID Board discussed this at their March 27 meeting and supported an exemption for new business for up to 1 year. If the Council approves the ordinance on April 15, it will be effective April 22. Dave Arista relayed the exemption was unanimously approved by the BID board. The Board was aware the exemption was allowed by RCW and had discussed it during the formation stage of the BID. A brief discussion followed regarding the BID assessment rates for open door and by appointment businesses and the process for instituting the exemption. Mr. Clifton reported about 10% of businesses in the BID are delinquent, ranging from 1 quarter to 1 year. The code section states accounts are delinquent after 60 days but does not establish a timeline for sending them to collections. The BID Board recommends establishing a 9 month (3 quarter) timeframe before the Finance Director would send it to collections. Councilmember Petso recommended the notice explain the 12% interest rate, collection fee, etc. Mr. Clifton explained the City Attorney also suggested not renewing a business’ license if their fees are delinquent. The BID Board has not discussed that; it is on their April 10 meeting agenda. Ms. Cates will determine whether a public hearing is required for this code amendment. Brent Malgarin asked whether a business that had not paid its fees would qualify for the new business exemption. Mr. Clifton relayed the City Attorney’s analysis that the exemption would be from the effective date of the ordinance. Pam Stiller advised the BID Board agreed it would not be retroactive. Councilmember Petso suggested the City Attorney determine whether the exemption would apply to a business whose fees were delinquent. Packet Page 417 of 424 Action: Schedule the one year exemption for new businesses for full Council on April 15. Defer the issues of sending a business with delinquent fees to collections and business license renewal to a future agenda. B. Discussion Regarding the Reporting/Disclosures of Lawsuits and Settlements Councilmember Petso explained this is the result of citizen requests for more frequent updates and more details. She suggested a quarterly or semi-annual report on a committee agenda and then on the Consent Agenda. Bruce Witenberg relayed his suggestions, 1) recent settlements were disseminated to the public via the press; it would be preferable and more transparent if the Council provided that information following executive session, 2) announce the outcome or significant developments in cases, 3) announce the litigation that is the topic of an executive session. Councilmember Petso said City Attorney Taraday has agreed as a practice that a more detailed announcement will be made when action is taken following an executive session. She relayed another citizen’s interest in prospective details such as upcoming trials. Action: Ms. Cates will discuss with City Attorney Jeff Taraday. C. Human Resources Department Reorganization Mr. James explained the proposal is to update the salary ordinance to include a Human Resources Reporting Director; there is no budget impact as Ms. Hite is already serving in that capacity. The salary ordinance would also be updated to include Development Services Director, Human Resources Part-time Assistant and PC Support Technician. Other changes the committee requested included, revising the title of the agenda item to include Amending the Salary Schedule, include special duty pay of 5% and revise the Senior Executive Council Assistant salary to reflect the increase the Council approved for 2014. Action: Schedule on Consent Agenda. D. Acting Development Services Director Assignment Mr. James explained this is a formality to recognize Rob Chave served as Acting Development Services Director from January 1, 2014 - March 31, 2014, and received the corresponding out of class pay. Mr. James will add a motion to the agenda memo. Action: Schedule on Consent Agenda. E. 2014 February Budgetary Financial Report Mr. James reviewed the report, highlighting revenues and expenditures and noting sales tax is up $100,000 over last year. He responded to committee members’ questions regarding several items. It was agreed Mr. James would add an asterisked description for items on which questions were raised. The quarterly report will include a narrative. Action: Schedule on Consent Agenda. F. Continued Discussion Regarding Cost to Have the Minutes of the Public Safety/Personnel and Parks, Planning, and Public Works Taped and Transcribed Committee members and staff discussed methods of recording meetings, past practice of staff preparing committee meetings minutes, whether there is a demand for online committee meeting recordings and the difficulty for staff to present and take minutes at committee meetings. Packet Page 418 of 424 Action: Experiment next month recording a committee meeting with an iPad and research the cost of digital recorders. G. Application for a Concession Agreement between the City of Edmonds and Dean Parmenter/Hot Diggity Dog Councilmember Petso relayed the code was amended in 2012 to require $5 million aggregate insurance or as recommended by WCIA. Staff in the City Attorney's office consulted with WCIA in February 2014 and they agreed a $2 million aggregate amount for this type of mobile vending unit was appropriate. Discussion followed regarding the monthly fee, researching agreements and charges for other food vendor carts/trucks in the City as well as fees other cities charge vendor carts/trucks. Ron Wambolt provided a brief history of the concession space on James Street and the fee charged for this location. Action: Schedule for Consent Agenda; if internal/external comparables indicate an increase in the fee is appropriate, schedule for full Council. H. Public Comments Ron Wambolt, Edmonds, referred to the question he asked at the last meeting regarding salaries in Administrative Service, pointing out YTD salaries are now 15%. Mr. James explained one of the reasons for the increase was the IT Help Desk person was part-time in 2013 and was approved for full-time in 2014. Mr. Wambolt recalled the monthly reports were initiated at his request when the economy was poor. He suggested a narrative would reduce the number of questions. Bruce Witenberg, Edmonds, did not support having a digital recording being the primary means of communicating committee meetings. If recordings are placed on the website, he recommended indexing the agenda items. He preferred a neutral person transcribe the minutes rather than staff or a Councilmember. Adjournment – The meeting adjourned at 7:50 p.m. Packet Page 419 of 424 D R A F T M I N U T E S Public Works, Parks and Planning Committee Meeting April 8, 2014 Elected Officials Present: Staff Present: Council Member, Diane Buckshnis Phil Williams, Public Works Director Council Member, Joan Bloom Rob English, City Engineer Renee McRae, Recreation Manager Frances Chapin, Arts & Culture Manager The committee convened at 6:00 p.m. A. Heritage Tree Program. Rick Zitzman, citizen member of the Tree Board, summarized the Heritage Tree Program for committee members and staff. Questions were posed about Heritage Tree status transferred to a new property owner, and what happens if the tree becomes diseased. It was explained that both will be clarified in the ordinance created related to the Heritage Tree Program. ACTION: Presentation to Council of the Heritage Tree Program on April 22, 2014 during the Tree Board presentation. Forward Heritage Tree Resolution to Council for presentation and vote at April 22, 2014 Council meeting. B. Alliance for Housing Affordability Interlocal Agreement for 2014-2015. ACTION: Item will be presented to Council on May 6, 2014. C. Authorization for Mayor to sign Supplemental Agreement with Perteet for the 228th St. SW Corridor Improvement Project. Mr. English reviewed a revised scope and fee proposal for design work related to the 228th St. SW Corridor Improvements. The revised fee includes a reserve budget to address City or WSDOT comments that need to be addressed prior to bidding the project in late 2014. ACTION: Moved to consent agenda for approval. D. Authorizing Resolution for RCO grant for Civic Center. Ms. McRae reported that this was an open grant cycle for RCO and that the authorizing resolution was required to demonstrate that the City is committed to the project. ACTION: Item will be presented to City Council. E. Quarterly Public Works Project Report. The committee asked questions about the Perrinville High Flow Management Project, SWEdmonds #4-106/105, Sunset Walkway Improvements and 76th Ave W Waterline Extension Packet Page 420 of 424 project. Councilmember Bloom asked if the report could be modified to include year to date expenditures. Staff will evaluate the request and respond at a future committee meeting. ACTION: Moved to consent agenda for approval. F. Authorization for Mayor to sign Supplemental Agreement with David Evans and Associates for engineering support services for the Five Corners Roundabout Project. Mr. English reviewed the scope of engineering services that will be provided by David Evans & Associates during construction of the Five Corners Roundabout. ACTION: Moved to consent agenda for approval. G. Authorization for Mayor to sign a Snohomish County Community Development Block Grant (CDBG) Contract for ADA Upgrades for the 3rd Ave Curb Ramp Replacement Project. The City will upgrade the pedestrian curb ramps on 3rd Ave beginning at Pine Street and continuing north for as many ramps that can be completed with the allocated CDBG funding. Approval of the agreement will allow the County to reimburse the City for the construction costs. ACTION: Moved to consent agenda for approval. H. Authorization to award a construction contract for the Sanitary Sewer Replacement Project. Mr. English outlined the project scope and reviewed the bid results, construction budget and funding for the project. ACTION: Moved to consent agenda for approval. I. Report on Bids opened April 1, 2014 for the Five Corners Roundabout Project and award of contract. Mr. Williams reviewed the bid results and staff options for moving forward with the project. He explained that the shortfall in construction budget could be made up by having the Stormwater Fund pay its share of the project’s stormwater improvements. The additional stormwater funds would provide the budget needed to award the project to Marshbank Construction. The other option staff evaluated was to reject bids and remove optional work items that may lower the price, if the project was advertised a second time. ACTION: Item will be presented to the City Council. J. Authorization for Mayor to sign a Professional Services Agreement with The Blueline Group for Capital Projects Construction Management, Engineering & Inspection Services. Mr. English explained that the engineering services provided by this Agreement would be used on capital improvement projects that will be in construction in 2014/15. The committee asked questions about the status of the Capital Projects Manager position and how the services provided by this agreement would be funded. Funding for these services is budgeted in the capital project budgets. Packet Page 421 of 424 ACTION: Item will be presented to the City Council. K. Annual Special Event Contracts Ms. McRae reported that these special event contracts had no significant changes to them. ACTION: Moved to consent agenda for approval. L. Update on Cultural Heritage Tour grant project. Ms. Chapin provided an update on the project stating that the artist made interpretive panels should be complete and ready for installation in June. Letters of agreement from private property owners for installation on or adjacent to their property will be submitted all at one time on a future consent agenda for approval for the Mayor to sign. ACTION: Moved to future consent agenda for approval. M. 76th Ave W at 212th St. SW Intersection Improvement project Update. Items M and N were discussed together and the committee had questions about the scope of project improvements at 76th/212th and the public process for adding the proposal to re-stripe sections of 76th Ave. Staff is coordinating with the City of Lynnwood on the pavement striping changes between 208th to Olympic View Drive. ACTION: Item will be presented to the City Council. N. Amendment to the 2014-2019 Six-Year Transportation Improvement Program to add the 76th Ave W re-striping project from 220th St. SW to Olympic View Drive. Refer to Item N. ACTION: Item will be presented to the City Council. O. Request authorization to award the construction contract for the Wastewater Treatment Plant Interior Improvements Project to Tec Construction, Inc. Mr. Williams reviewed the project improvements and answered questions related to the proposed project. ACTION: Moved to consent agenda for approval. P. Control System Upgrade – Equipment Purchase Authorization. Items P and Q were discussed together. Mr. Williams briefed the committee on how the electrical and software components of the SCADA system at the WWTP are outdated and in need of replacement. Item P will provide the equipment and Item Q will provide the professional services to program the new equipment and software. ACTION: Item will be presented to the City Council. Packet Page 422 of 424 Q. Control System Upgrade - Request approval for Mayor to sign a Professional Services Contract with Parametrix, Inc. Refer to Item P. ACTION: Item will be presented to the City Council. R. Council acceptance of a 40-foot street dedication (243rd Pl W) and 15-foot public sanitary sewer easement and authorization for Mayor to sign face of plat documents. Mr. English reviewed the street dedication and location of the sanitary sewer easement on the plat. ACTION: Moved to consent agenda for approval. S. FAC Equipment Surplus. Mr. Williams reported that the Frances Anderson Center weight room was getting new equipment and the existing equipment would be surplused. Some items are going to the Wastewater Treatment Plant, some will be sold, and others have no value and will be salvaged. Ms. McRae reported that the equipment would be removed the week of April 21, the new flooring installed April 28, and the new weight room equipment installed May 1. The City received a grant from the Verdant Health Commission for the weight room equipment ACTION: Moved to consent agenda for approval. T. Public Comments The meeting adjourned at 8:15 pm. Packet Page 423 of 424 MINUTES PUBLIC SAFETY AND PERSONNEL COMMITTEE APRIL 8, 2014 Elected Officials Present: Councilmember Fraley-Monillas Councilmember Peterson Others Present: David Preston, Port Commissioner Brent Hunter, Citizen City Staff Present: Mary Ann Hardie, HR Manager Beth Ford, City Attorney’s Office The Meeting was called to order at 6:00 p.m. A. Human Resources Department Reorganization Council Member Fraley-Monillas suggested that Carrie Hite, Human Resources Reporting Director, should provide a five-minute explanation presentation to Council on this item. The Committee recommended forwarding this to Council for approval. Action: Forward to the full Council for approval. B. Acting Development Services Assignment The Committee briefly discussed this item and recommended forwarding it to the full Council for approval. Action: Forward to the full Council on Consent. C. Citizen Commission Code Amendments The Committee recommended forwarding this to Council for approval with one revision. The revision was to include (keep) the language about how the members of the Commission are appointed that the Commissioner's terms should continue to have different term ending dates (years). Council Member Fraley-Monillas stated that it would be important for the City Attorney's Office to explain the ordinance at the Council meeting. Action: Forward to the full Council on Consent. D. Petroleum Transport by Rail through Edmonds Action: Forward to the full Council for approval. E. Public Comment: None The meeting was adjourned at 6:29 p.m. Packet Page 424 of 424