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2014.05.27 CC Agenda Packet              AGENDA EDMONDS CITY COUNCIL Council Chambers ~ Public Safety Complex 250 5th Avenue North, Edmonds MAY 27, 2014               7:00 P.M. - CALL TO ORDER/FLAG SALUTE   1.(5 Minutes)Roll Call   2.(5 Minutes)Approval of Agenda   3.(5 Minutes)Approval of Consent Agenda Items   A.AM-6889 Approval of City Council Meeting Minutes of May 20, 2014   B.AM-6886 Approval of claim checks #208715 through #208808 dated May 22, 2014 for $384,039.08 and reissued check #208757 for $139.63. Approval of payroll direct deposit and checks #60958 through #60969 for $463,094.12, benefit checks #60970 through #60975 and wire payments of $207,324.89 for the period May 1, 2014 through May 15, 2014.   C.AM-6878 Acknowledge receipt of a Claim for Damages from Kim Pierce ($4,994.56).   D.AM-6876 Interlocal Agreement with Yakima County for Jail Services   E.AM-6877 Amending Ordinance - Avoiding compliance with traffic devices - Penalty   4.(5 Minutes)Swearing in Ceremony for Police Department Promotion   5.(5 Minutes) AM-6884 Presentation of award by the International Association of Firefighters (IAFF) Local 1828.   6.Audience Comments (3 minute limit per person)* *Regarding matters not listed on the Agenda as Closed Record Review or as Public Hearings         Packet Page 1 of 148 7.(15 Minutes)Presentation on the City's Recycling Program   8.(15 Minutes) AM-6888 Contract Renewal with Lighthouse Law Group PLLC (Lighthouse)   9.(15 Minutes) AM-6887 City Information Support/Communications   10.(45 Minutes) AM-6885 Open Public Meetings Act Training   11.(15 Minutes)Report on Outside Board and Committee meetings   12.(5 Minutes)Mayor's Comments   13.(15 Minutes)Council Comments   14.Convene in executive session regarding pending or potential litigation per RCW 42.30.110(1)(i).   15.Reconvene in open session. Potential action as a result of meeting in executive session.   ADJOURN         Packet Page 2 of 148    AM-6889     3. A.              City Council Meeting Meeting Date:05/27/2014 Time:Consent   Submitted By:Scott Passey Department:City Clerk's Office Review Committee: Committee Action:  Type: Action  Information Subject Title Approval of City Council Meeting Minutes of May 20, 2014 Recommendation Review and approve meeting minutes. Previous Council Action N/A Narrative The draft minutes are attached. Attachments 05-20-14 Draft Council Meeting minutes Form Review Form Started By: Scott Passey Started On: 05/22/2014 03:26 PM Final Approval Date: 05/22/2014  Packet Page 3 of 148 EDMONDS CITY COUNCIL DRAFT MINUTES May 20, 2014 The Edmonds City Council meeting was called to order at 6:30 p.m. by Mayor Pro Tem Buckshnis in the Council Chambers, 250 5th Avenue North, Edmonds. ELECTED OFFICIALS PRESENT Diane Buckshnis, Mayor Pro Tem Kristiana Johnson, Council President Pro Tem Lora Petso, Councilmember Strom Peterson, Councilmember (arrived 7:29 p.m.) Joan Bloom, Councilmember Adrienne Fraley-Monillas, Councilmember Thomas Mesaros, Councilmember ELECTED OFFICIALS ABSENT Dave Earling, Mayor ALSO PRESENT Thea Ocfemia, Student Representative STAFF PRESENT Phil Williams, Public Works Director Carrie Hite, Parks & Recreation Director Scott James, Finance Director Shane Hope, Development Services Director Rob Chave, Planning Manager Jeff Taraday, City Attorney Scott Passey, City Clerk Sandy Chase, Senior Executive Council Asst. Jeannie Dines, Recorder 1. CONVENE IN EXECUTIVE SESSION REGARDING PROPERTY ACQUISITION PER RCW 42.30.110(1)(b) At 6:30 p.m., Mayor Pro Tem Buckshnis announced that the City Council would meet in executive session regarding property acquisition per RCW 42.30.110(1)(b). She stated that the executive session was scheduled to last approximately 30 minutes and would be held in the Jury Meeting Room, located in the Public Safety Complex. No action was anticipated to occur as a result of meeting in executive session. Elected officials present at the executive session were: Councilmembers Johnson, Fraley-Monillas, Buckshnis, Petso, Bloom and Mesaros. Others present were City Attorney Jeff Taraday, Parks & Recreation Director Carrie Hite, and City Clerk Scott Passey. The executive session concluded at 6:55 p.m. Mayor Pro Tem Buckshnis reconvened the regular City Council meeting at 7:00 p.m. and led the flag salute. 2. ROLL CALL City Clerk Scott Passey called the roll. All elected officials were present with the exception of Councilmember Peterson and Mayor Earling. 3. APPROVAL OF AGENDA Packet Page 4 of 148 MAYOR PRO TEM BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER MESAROS, TO MOVE ITEM 14 TO 7A. MOTION CARRIED UNANIMOUSLY. (Councilmember Peterson was not present for the vote.) COUNCILMEMBER BLOOM MOVED, SECONDED BY COUNCILMEMBER PETSO, TO ADD DISCUSSION OF COMMUNICATIONS CONSULTANT CONTRACT TO THE AGENDA. Councilmember Bloom explained the communication consultant contract was approved by the Council as part of the 2014 budget. She participated on the interview committee; Mayor Earling chose not to hire the consultant that the committee recommended and issued a new RFQ that was significant different. Specifically the section regarding communication with the public was removed and the position’s responsibilities do not reflect communication with the public or working with the City Council. Councilmember Petso explained she seconded the motion due to her understanding that Councilmember Bloom’s concerns cannot be addressed at the next meeting due to time constraints. Mayor Pro Tem Buckshnis asked City Attorney Jeff Taraday to address the addition of an agenda item without prior notice or information in the packet. Mr. Taraday explained this is regular City Council meeting and legally an item can be added to the agenda with a majority vote of the Council. If the motion passes, it would be proper to add the item to the agenda. He was unable to speak to the policy issue regarding the Council’s practice of notifying each other about placing items on the agenda. MOTION CARRIED (4-2), MAYOR PRO TEM BUCKSHNIS AND COUNCILMEMBER MESAROS VOTING NO. (Councilmember Peterson was not present for the vote.) COUNCILMEMBER PETSO MOVED, SECONDED BY COUNCILMEMBER BLOOM, TO PULL AGENDA ITEM 13, AS IT DID NOT ACCURATELY REFLECT THE COMMITTEE’S DECISION. Councilmember Petso explained the Public Safety & Personnel Committee’s (PSP) recommendation was to look at all boards and commissions; Agenda Item 13 address only one commission. Mr. Taraday commented although the ordinance in the packet may not reflect the committee’s recommendation, Agenda Item 13 would be helpful to provide him direction regarding what to draft for the Council’s consideration. Councilmember Petso relayed her understanding that the committee’s alternate direction was to direct the City Attorney to draft an ordinance that would govern all the boards and commissions. Mr. Taraday responded he understood the committee’s alternate approach but he needed direction from the entire Council. He preferred to retain Agenda Item 13 so the Council can discuss what ordinance the City Attorney should prepare. Councilmember Bloom spoke in favor of the motion; the PSP Committee’s direction was clear that they wanted to consider all boards and commissions rather than address only one. Many of the issues citizens have raised with her will not be addressed unless the discussion includes all boards and commissions. Councilmember Fraley-Monillas suggested tabling Item 13 and placing a new item on the agenda regarding the committee’s recommendation. Mr. Taraday suggested the Council have a discussion and vote on the matter tonight to provide him direction. Mayor Pro Tem Buckshnis relayed Item 13 states discussion of residency requirements, therefore she deemed Item 13 appropriate. Councilmember Fraley-Monillas asked Mr. Taraday the cleanest way to proceed. Mr. Taraday responded Item 13 is broad enough for the Council to have a discussion about both what is in the packet and the Packet Page 5 of 148 committee’s recommendation and to make a determination how to proceed. If the Council determines Item 13 as currently written is not broad enough, there should be a motion to amend Item 13 so that everyone understands the scope of the item. Councilmember Petso commented there was considerable advantage to delaying the discussion until after tomorrow’s Council meeting. Councilmember Bloom said Item 13 is not the same as the item on the PSP Committee’s agenda; the PSP Committee discussed issues related to all the boards and commissions; Agenda Item 13 is only the EDC commission. Mayor Pro Tem Buckshnis commented the PSP Committee was instructed to look at the EDC; however, the agenda memo was created asking the PSP Committee to consider all the boards and commissions. Agenda Item 13 is what the PSP Committee was asked to consider. COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER BLOOM, TO TABLE AGENDA ITEM 13. MOTION FAILED (2-4), COUNCILMEMBERS BLOOM AND PETSO VOTING YES. (Councilmember Peterson was not present for the vote.) Councilmember Petso reiterated there was considerable advantage to discussing this after the Council’s meeting with Mr. Reid tomorrow. MOTION FAILED (2-4), COUNCILMEMBERS BLOOM AND PETSO VOTING YES. COUNCIL PRESIDENT PRO TEM JOHNSON MOVED, SECONDED BY COUNCILMEMBER MESAROS, TO APPROVE THE AGENDA IN CONTENT AND ORDER AS AMENDED. MOTION CARRIED UNANIMOUSLY. (Councilmember Peterson was not present for the vote.) 4. APPROVAL OF CONSENT AGENDA ITEMS COUNCILMEMBER PETSO MOVED, SECONDED BY COUNCILMEMBER MESAROS, TO APPROVE THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. (Councilmember Peterson was not present for the vote.) The agenda items approved are as follows: A. APPROVAL OF CITY COUNCIL MEETING MINUTES OF MAY 6, 2014 B. APPROVAL OF CLAIM CHECKS #208502 THROUGH #208613 DATED MAY 8, 2014 FOR $244,173.47 AND CLAIM CHECKS #208614 THROUGH #208714 DATED MAY 15, 2014 FOR $293,344.67. APPROVAL OF REPLACEMENT PAYROLL CHECK #60957 FOR $1,941.98 C. ACKNOWLEDGE RECEIPT OF A CLAIM FOR DAMAGES FROM JOHN ROUSE ($319.74) D. WSLCB MARCH AND APRIL 2014 LIQUOR LICENSE RENEWALS E. 2014 MARCH BUDGETARY FINANCIAL REPORT F. AUTHORIZATION FOR MAYOR TO SIGN SPECIAL EVENT CONTRACTS G. ADOPTION OF RESOLUTION THANKING THEA OCFEMIA FOR HER SERVICE AS A STUDENT REPRESENTATIVE ON THE EDMONDS CITY COUNCIL H. AUTHORIZATION FOR MAYOR TO SIGN A LOCAL AGENCY AGREEMENT WITH KPG, P.S. FOR DESIGN OF WALKWAY IMPROVEMENTS ON 236TH ST. S.W. FROM SR104 (EDMONDS WAY) TO MADRONA ELEMENTARY SCHOOL Packet Page 6 of 148 5. PRESENTATION OF RESOLUTION THANKING THEA OCFEMIA FOR HER SERVICE AS A STUDENT REPRESENTATIVE ON THE EDMONDS CITY COUNCIL Mayor Pro Tem Buckshnis read a Resolution thanking Thea Ocfemia for her service as a Student Representative on the City Council from September 2013 to April 2014. Ms. Ocfemia thanked the Council for the opportunity to be the Student Representative for the Edmonds City Council. She is a graduating senior who has always been interested in a career in law. This opportunity allowed her to see how the Council handles the City’s laws and regulations. 6. PROCLAMATION DECLARING MAY "PUGET SOUND STARTS HERE MONTH" Mayor Pro Tem Buckshnis read a Proclamation proclaiming May 2014 as “Puget Sound Starts Here Month” in Edmonds. She presented proclamation to Public Works Director Phil Williams. Mr. Williams explained the proclamation applies to all citizens who do their part in protecting Puget Sound. He urged citizens to continue making choices that help protect Puget Sound such as not washing their car in the street and being cautious about the use of lawn chemicals and fertilizers. All the City’s departments work very hard on these issues and take them very seriously. Although the Stormwater Department is the major focal point of the proclamation, the operational departments who keep materials from washing into the catch basins are an important part of protecting Puget Sound. He encouraged citizens to participate in activities this month. 7. AUDIENCE COMMENTS Phil Lovell, Edmonds, explained a Councilmember recently appointed a non-City resident to the Citizens Economic Development Commission (EDC), enabled by Resolution 1198 and passed by the City Council on April 21, 2009. This resolution was an outgrown of the work of the 2009 Edmonds Citizen Levy Review Committee; he participated on the Levy Committee along with approximately 65 other Edmonds residents. The language in Resolution 1198 states membership on the EDC will consist of highly qualified citizens who are interested in serving their community. He provided the first listed definition in the Merriam Webster Dictionary for “citizen,” an inhabitant of a city or town. Regardless of any applicable opinion by legal counsel or individual City Councilmember, it is clear that membership on the EDC should consist of current residents of Edmonds. He urged the Council to correct this error and rectify this appointment to the EDC. Ron Wambolt, Edmonds, referred to Item 10 and commended City Engineer Rob English and Public Works Director Phil Williams. This project sets a new standard of excellence for public works projects. This complex project was a massive amount of work that was accomplished for a reasonable amount, under budget and on time. The citizens owes their thanks to both Mr. English and Mr. Williams for a job extremely well done. Alvin Rutledge, Edmonds, recalled there was nearly a plane accident over downtown Edmonds in 2000. Planes were subsequently diverted over Lake Ballinger to avoid the possibility of a collision. The vacant land that existed near Lake Ballinger at that time where planes could go down has since been developed. He suggested the City check on the flight paths to/from Paine Field or if there has been a change in SeaTac’s flight paths. He provided written information to City Clerk. Bruce Witenberg, Edmonds, Chair of the Economic Development Commission, said the following comments are his own. A member of the EDC since its inception, the intent of the Council in creating the EDC and the practice of Councilmembers appointing only Edmonds residents during the past five years makes it clear the EDC was to be composed of Edmonds residents. In 2009 the Citizens Levy Review Committee composed of 60 residents recommended the formation of the Citizens EDC. The language in Packet Page 7 of 148 the Levy Committee’s recommendation and the Council ordinance establishing the EDC clearly states there are a large number of highly qualified citizens interested in serving their community. Since the EDC’s inception, 3 mayors and 13 different councilmembers have appointed 43 Edmonds residents to serve on the EDC. One resident who was appointed subsequently resigned after moving out of the City. One Councilmember chose to ignore five years of history and practice as well as the intent of the Levy Committee and the resolution by appointing a Seattle resident. Councilmember Peterson, the only person on the Council when the original ordinance was passed, former Councilmember Wambolt who was on the Council at the time the resolution was adopted, and former Community Services/Economic Development Director Stephen Clifton who assisted with drafting the ordinance and staffed the EDC, all confirm the intent was for the EDC to be composed of Edmonds residents. One Councilmember’s erroneous interpretation can be corrected by adopting paragraphs 6 and 7 of the draft amended ordinance in the Council packet. He did not support delaying the amendment to the EDC to study its applicability to other boards and commissions as the other boards and commissions have different legislative histories, appointment processes and purposes for their existence. Stephen Clifton, Edmonds, spoke in favor of Attachment 3 to Agenda Item 13, a proposed ordinance related to the Citizen EDC which, if approved by the Council, would require residency for any commissioners appointed to the EDC. Roger Hertrich, Edmonds, a member of EDC said the following comments are his own. He found the attack by Mr. Clifton on a Councilmember at a previous Council meeting inappropriate. He questioned what Councilmembers were afraid of by opening membership of the EDC to residents outside Edmonds. He pointed out business owners who contribute to the City’s economy have a vested interest but may not live in Edmonds. He questioned what “their community” in the ordinance meant, assuming many business owners feel Edmonds is their community. He summarized it may be time to allow a small number of commissioners on the EDC who do not live in City but work or have a business in the City. Brent Malgarin reported before tonight’s Council meeting, a person was hit and killed by a car at 3rd and Bell. He urged the City to do something about speeding in the City. 14. CONTINUED DISCUSSION REGARDING COST TO HAVE THE MINUTES OF THE PUBLIC SAFETY/PERSONNEL AND PARKS, PLANNING, AND PUBLIC WORKS TAPED AND TRANSCRIBED Finance Director Scott James explained there have been questions raised about how to make committee meetings more transparent to citizens. This item was presented to the Finance Committee in April; the Committee recommended proceeding on a trial basis, recording committee meetings on an iPad. Subsequently three recorders were purchased at a cost of $100/each. He reviewed four options for committee meeting recordings/minutes: 1. Record committee meetings with staff submitting summary meeting minutes - Cost: $0 2. Record committee meetings and retain a professional to transcribe detailed meeting minutes - Cost: Approximately $2,200 3. Record committee meetings, post recordings on the City website with staff submitting summary meeting minutes - Cost: $0 4. Record committee meetings, post recordings on the City website and retain a professional to transcribe detailed meeting minutes - Cost: Approximately $2,200 For Councilmember Petso, Mr. James explained the minute taker who prepares the Council minutes records and prepares summary minutes for the Finance Committee. Councilmember Petso asked if that could be a fifth option, have the meetings recorded and summary minutes rather than detailed minutes prepared. Mr. James agreed that would be possible. Packet Page 8 of 148 Councilmember Fraley-Monillas asked whether the committee meetings recordings would be subject to public records disclosure. Mr. Taraday answered any audio recording of a public meeting is a public record under the Public Records Act and there are retention requirements, etc. Councilmember Fraley- Monillas suggested detailed minutes rather than summary minutes. Mayor Pro Tem Buckshnis pointed out the $2,200 cost is for summary minutes. City Clerk Scott Passey commented many jurisdictions that provide audio and/or video of their meetings on their website favor summary minutes because the detail is available on the audio/video. To the question of what problem the Council was trying to solve, Councilmember Peterson relayed the Finance Committee has a minute taker but the other two committees do not. In the other two committees, either a committee member or staff member take notes. He agreed with recording committee meetings and having summary minutes created similar to those done for the Finance Committee. With regard to detailed or summary minutes, he commented committee meetings are informal, open dialogue and may be difficult to prepare detailed minutes. Mayor Pro Tem Buckshnis recalled a time when she was taking notes and was unable to capture all the citizen comments. She favored summary minutes to capture citizens’ comments. Councilmember Petso recommended giving other committees the luxury that the Finance Committee has enjoyed of recording the meeting and having summary minutes produced. This has worked well for the Finance Committee and she was happy to spend $2,200/year for that. COUNCILMEMBER PETSO MOVED, SECONDED BY COUNCILMEMBER PETERSON, TO RECORD COMMITTEE MEETINGS AND RETAIN A PROFESSIONAL TO TRANSCRIBE SUMMARY MINUTES. Councilmember Bloom asked if Councilmember Petso’ motion included posting the recording on City’s website. Councilmember Petso responded her motion did not include posting the recording on the website because she did not know how much staff time would be required. COUNCILMEMBER BLOOM MOVED, SECONDED BY COUNCILMEMBER FRALEY- MONILLAS, TO AMEND THE MOTION TO INCLUDE POSTING THE RECORDING ON THE CITY’S WEBSITE. Councilmember Peterson expressed support for the amendment, observing posting the recording on the website may save money in public records requests. Council President Pro Tem Johnson pointed out committee meetings occur on Tuesday nights and the minutes are included in the Council packet on Friday, providing only three days to prepare and review the minutes. For that reason, she preferred summary minutes rather than detailed minutes. She questioned how much detail was needed in the minutes and expressed her preference for Option 3 which has no cost. AMENDMENT CARRIED UNANIMOUSLY. MAIN MOTION AS AMENDED CARRIED (6-1), COUNCIL PRESIDENT PRO TEM JOHNSON VOTING NO. 8. AUTHORIZE MAYOR TO SIGN SOLARIZE EDMONDS PROJECT MEMORANDUM OF UNDERSTANDING (MOU) Planning Manager Rob Chave explained this was reviewed by the Parks, Planning & Public Works Committee who recommended it be reviewed by the full Council. He explained the project benefits Packet Page 9 of 148 Edmonds citizens as well as the City by providing grant money in exchange for the City’s support. The primary benefit is the availability of a group purchase program for Edmonds citizens. Megan Barrier, Northwest SEED, explained their mission is to support locally owned and community based clean energy projects. They have been helping communities in Washington, Oregon, Montana and Idaho for the past 13 years by identifying and breaking down the barriers of local use of renewable energy. Northwest SEED is the project manager of the Solarize South County campaign. Solarize South County is funded primarily by Snohomish PUD with grant funding from the Department of Commerce through NW Solar Communities to the City of Edmonds who has already streamlined their permitting process and created a new solar webpage, a one stop portal for permitting and code compliance. Solarize Washington is a time limited solar group purchase model that leverages the grass roots and community energy to choose a solar contractor that will represent the entire campaign and serve the community. Since the first solarize campaign was launched in Seattle in 2011, Solarize Washington campaigns have blanketed Puget Sound with over 2 megawatts of distributed solar generated capacity. Northwest SEED is hoping to partner with the City so that residents can benefits from this time limited group purchase opportunity and take advantage of the Washington State Production Incentive that was recently renewed through June 30, 2020. There will be no contracting with the City and the workload will be shared among City employees. The campaign timeline is nine months; the campaign is currently in the third month and is about to launch the outreach phase. Registration will close in October 2014 and the campaign will be concluded by December 2014. There will be four public workshops and two online webinars for residents to learn more about solar. Additional information is available on their website, www.solarizewa.org or by emailing her at Meghan@nwseed.org. COUNCILMEMBER BLOOM MOVED, SECONDED BY COUNCILMEMBER FRALEY- MONILLAS, TO AUTHORIZE THE MAYOR TO SIGN THE MEMORANDUM OF UNDERSTANDING RELATING TO THE SOLARIZE EDMONDS/LYNNWOOD PROJECT. MOTION CARRIED UNANIMOUSLY. 9. VETERANS' PLAZA RESOLUTION Parks & Recreation Director Carrie Hite recalled when naming the mini park, several members of the public spoke to the Council about establishing a memorial/tribute to veterans in the community. Following direction from the Planning Board and Council, Planning Board Member Neil Tibbott, Councilmember Peterson and other community members met over several months and forwarded a recommendation to the Council in November to locate a Veterans Plaza in front of the Public Safety building. That recommendation was supported by both the Planning Board and the City Council. The group continued to meet to discuss development of the plaza and decided to first recommend naming the plaza followed by development of the plaza. A ceremony is planned at 1:00 p.m. on Memorial Day to dedicate the plaza. Councilmember Peterson credited staff including Ms. Hite and Park Maintenance Manager Rich Lindsay for brainstorming and coming up with a perfect location for the Veterans Plana in front of the Public Safety building, near the location of the firefighters memorial, easily accessible, plenty of parking and an incredible gathering space to honor the City’s veterans. He recognized the VFW and American Legion for their ideas and for taking the lead once the location was identified. The ceremony on Memorial Day will include Mayor Earling, Senator Marko Liias, Snohomish County Councilmember Stephanie Wright and a possibly a surprise guest. Councilmember Peterson read the resolution into the record: Packet Page 10 of 148 WHEREAS, the City Council would like to recognize the community’s sacred obligation to honor the memory of veterans who sacrificed so much in the defense of liberty and freedom; and WHEREAS, the City Council would like to demonstrate the community’s lasting gratitude and the high esteem in which veterans are held; and WHEREAS, the City Council would like to thank and celebrate those who have served in all our Armed Forces; and WHEREAS, the citizens of Edmonds, the Planning Board, and the City Council have an interest in establishing a Veteran’s Plaza; and WHEREAS, the Planning Board and the City Council support the location of the Veteran’s Plaza outside the City’s Public Safety Building; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: The City of Edmonds is hereby authorized to dedicate and n am e Veteran’s Plaza , to be located outside the Public Safety Building in Edmonds, and to subsequently develop this Plaza. RESOLVED this 20th day of May, 2014. COUNCILMEMBER PETERSON MOVED, SECONDED BY MAYOR PRO TEM BUCKSHNIS, TO APPROVE RESOLUTION 1320 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, TO AUTHORIZE THE DEDICATION AND NAMING OF VETERANS’ PLAZA IN THE CITY OF EDMONDS. Councilmember Petso questioned the language, “subsequently develop the plaza,” observing the plaza already exists but additional changes are planned. She preferred not to approve development until she was able to review the design. Ms. Hite explained the intent was to have the community group develop the plaza in coordination with the Planning Board and the City Council. Councilmember Petso said for example she would be concerned if the plaza was expanded and the tree removed. Ms. Hite assured any design and development will come to the Planning Board. Councilmember Mesaros asked where the Veterans Plaza will be located. Ms. Hite explained it is the grassy area on the left side of the Public Safety building. A plaque will be installed and unveiled Monday. MOTION CARRIED UNANIMOUSLY. 10. REPORT ON FINAL CONSTRUCTION COSTS FOR THE MAIN STREET LIGHTING AND SIDEWALK ENHANCEMENTS PROJECT AND ACCEPTANCE OF PROJECT Public Works Director Phil Williams thanked Mr. Wambolt for his kind comments, agreeing the City did a good job delivering the project and it turned out well. Many city departments worked on this as well as the consultants, Parametrics who designed the project and SVA who designed the stormwater system. He also thanked the property owners, recognizing there were a difficult couple months while the project was built. The project was completed in a compressed time schedule, after the summer festivals and before the holiday shopping season. The schedule was largely met except for a few days of weather-related delays. Mr. Williams displayed photographs of the project illustrating the decorative LED lights, new signage, mid-block crossing with bulbs and plantings to narrow the crossing distance, retro-reflective flashing crossing beacons and narrowing of the street 4 feet to widen the sidewalk 4 feet. The project also included a new water line and new storm system that keeps approximately 96% of the stormwater on the east half of the street from entering Puget Sound. He displayed a photograph of Main Street at sunset, remarking the parking is well used. He concluded he was very proud of this project. Mr. Williams reviewed the following: Main Street project financials Contract amount (Interwest Construction) $1,092,553 Packet Page 11 of 148 Management reserve $109,300 (10%) Total $1,201,853 Total spent $1,106,118 10 change orders $13,565 (1.23%) Underspending of available funding $95,735 Waterline projects 2010-2013 (7 projects) Engineering estimate $7,247,707 Winning bid $6,335,619 % of Estimate 87% Reserve $665,464 Final Cost $6,382,296 % of Bid 101% % of Total Funding 91% Sewer Projects 2010-2013 (5 projects) Engineering estimate $4,449,455 Winning bid $4,792,903 % of Estimate 108% Reserve $527,300 Final Cost $4,883,226 % of Bid 102% % of Total Funding 92% Totals with 2 Under Construction Sewer Projects Engineering estimate $7,968,483 Winning bid $7,796,347 % of Estimate 98% Reserve $828,800 Stormwater projects 2010-2014 (4 projects) Engineering estimate $506,442 Winning bid $490,045 % of Estimate 9% Reserve $50,455 Final Cost $499,990 % of Bid 102% % of Total Funding 93% Transportation Projects 2010-2014 Engineering estimate $3,096,315 Winning bid $3,267,827 % of Estimate 106% Reserve $319,544 Final Cost $3,380,173 % of Bid 103% % of Total Funding 94% Totals Including Five Corners Engineering estimate $5,582,914 Winning bid $6,202,424 % of Estimate 111% Packet Page 12 of 148 Reserve $613,044 Total Projects Completed Engineering estimate $15.3 million Winning bid $14.9 million % of Estimate 97% Final Cost $15.145 million % of Bid 102% % of Total Funding 92% Councilmember Mesaros congratulated Mr. Williams. Mr. Williams relayed he was proud of his engineering and operational divisions who participated in delivering these projects. Councilmember Mesaros commented it speaks well of the team Mr. Williams leads and the staff that work for the City. COUNCILMEMBER MESAROS MOVED, SECONDED BY COUNCILMEMBER PETERSON, TO ACCEPT THE MAIN STREET LIGHTING AND SIDEWALK ENHANCEMENTS PROJECT. MOTION CARRIED UNANIMOUSLY. 11. AUTHORIZATION FOR MAYOR TO SIGN A PROFESSIONAL SERVICES AGREEMENT WITH KPG, P.S. FOR DESIGN OF WALKWAY IMPROVEMENTS TO 238TH ST. S.W. FROM 100TH AVE W TO 104TH AVE. W. Public Works Director Phil Williams reported this is one of three walkway projects underway; KPG is the design consultant for all three. He displayed a map identifying the location of the storm system on 238th, extending from 100th to 104th that will collect all the stormwater and direct it toward an infiltration system near Hickman Park that was sized to take this flow. The City received a grant for a walkway that will be done at the same time as the stormwater project. He described the 238th walkway improvements from 100 – 104th Ave • Proposed fee: $177,202 • Funded by stormwater: $85,820 • Funded by Safe Routes to School Grant: $82,944 • Management reserve: $8,438 Mr. Williams reviewed the scope of the Safe Routes to Schools grant, recognizing Transportation Engineer Bertrand Hauss who wrote the grant: • Install approximately 1,200 linear feet of sidewalks • Sharrow pavement markings • Grant also includes funds for education at Sherwood Element ($50k) to encourage students to bike/walk to school, helmets, etc. • Total grant amount: $591,000 • 100 % funding and no local match He reviewed the stormwater project: • New stormwater system to drain to Hickman Park infiltration system • LID options will be evaluated o Rain gardens o Pervious sidewalk pavement A public meeting is scheduled on June 4 in the Sherwood Elementary School gym to discuss the 238th, 15th, and the 236th walkway projects. Packet Page 13 of 148 Councilmember Petso recalled a tremendous public outcry related to rain gardens proposed near the project site. Mr. Williams answered he would not characterize it as a huge public outcry although several citizens at the public meet felt rain gardens were unwise in the proposed locations as they would limit pedestrians on the west side of 104th. As a result that project did not proceed. For Councilmember Petso, Mr. Williams advised the design would not be available by the June 4 public meeting. Councilmember Petso asked whether another public meeting would be held after the design is complete for those who may be interested in which side of the street the walkway will be on, the location of rain gardens, etc. Mr. Williams was uncertain whether another public meeting would be held but he was hopeful the public would voice their preferences at the June 4 meeting regarding the location of the sidewalk. COUNCILMEMBER MESAROS MOVED, SECONDED BY COUNCILMEMBER PETERSON, TO AUTHORIZE THE MAYOR TO SIGN A PROFESSIONAL SERVICES AGREEMENT WITH KPG, P.S. FOR DESIGN OF WALKWAY IMPROVEMENTS TO 238TH ST. SW FROM 100TH AVE. W TO 104TH AVE. W. MOTION CARRIED UNANIMOUSLY. 12. REPORT ON BIDS OPENED MAY 8, 2014 FOR THE ANNUAL SEWER REPLACEMENT PROJECT (PHASE 2) AND AWARD OF CONTRACT TO SHORELINE CONSTRUCTION IN THE AMOUNT OF $1,778,836.26 Public Works Director Phil Williams explained this is a typical award of contract to the lower bidder. He reviewed the bid for the annual sewer replacement (Phase 2) • $1,778,837 low bid from shoreline construction opened on May 8, 2014 • Bid range: $1,778,837 – $ 2,813,702 (6 bids) • Engineer estimate: $2,012,785 • 4,500 linear feet sewer replacement • 1,000 linear feet water main replacement • 6 locations • Proposed construction budget o Construction contract: $1,778,837 o Construction mgmt. and testing: $ 247,133 o Management reserve: $ 179,000 o Total $2,204,970 • Available funding budget o Water 421 Fund: $ 402,000 o Sewer 423 Fund $2,768,435 o General Fund (fire hydrant) $ 18,000 o Total $3,188,435 Councilmember Mesaros asked the order that the six locations would be done. Mr. Williams answered he did not know the order; it would depend on the contractors preference, traffic control, public outreach, etc. COUNCILMEMBER MESAROS MOVED, SECONDED BY COUNCILMEMBER PETERSON, TO AWARD THE CONTRACT TO SHORELINE CONSTRUCTION IN THE AMOUNT OF $1,778,836.26 FOR THE ANNUAL SEWER REPLACEMENT PROJECT (PHASE 2) AND AUTHORIZE A $179,000 MANAGEMENT RESERVE FOR CHANGES OR UNFORESEEN CONDITIONS DURING CONSTRUCTION. MOTION CARRIED UNANIMOUSLY. 13. DISCUSSION AND POTENTIAL ACTION ON APPOINTMENTS TO THE CITIZENS ECONOMIC DEVELOPMENT COMMISSION Packet Page 14 of 148 Mayor Pro Tem Buckshnis clarified the original intent was for the Public Safety & Personnel (PSP) Committee to discuss appointments to the Citizens Economic Development Commission (EDC) but the agenda memo stated all board and commissions. Councilmember Peterson explained it was brought to the PSP Committee’s attention that there was an oversight in the language regarding the residency requirements for the EDC. The City’s boards and commissions are very diverse and the PSP Committee discussed whether to have a blanket statement regarding boards and commissions. The legislative intent regarding the EDC can be easily addressed tonight as well as a broader discussion regarding all boards and commissions. Councilmember Fraley-Monillas stated she asked that the codes related to other boards and commissions be included as she viewed this as a bigger issue than only the EDC. In her view, all the City’s volunteer commissions were equal. The PSP Committee discussed and agreed it would be best for all board and commission members to be Edmonds residents with the exception of those that have professional requirements such as the Architectural Design Board. Although there is a perception that this is related to the person that was recently appointed to the EDC, she suggested the only way to resolve this would be to quickly and swiftly address the requirements for appointment to all boards and commissions. Councilmember Petso recalled a concern expressed by a citizen at the last Council meeting was the effect of every Councilmember and the Mayor appointing someone from out of town which she noted would be highly unlikely. A solution to that possibility would be to cap the number or percentage of non-resident members on boards or commissions. If a 14% cap were selected, there would be no non-resident members on the Planning Board, up to two non-residents on the EDC and she was unsure how it would affect the Sister City Commission. She suggested any revisions not be retroactive, pointing out one of the EDC members is currently a City employee and she did not want to ask that person to leave the EDC. With regard to fair and equal treatment and legislative intent, Councilmember Petso said it was clear appointments to the EDC were not subject to Council approval. If a Councilmember chose someone with no background in the City, that appointment may be subject to public disapproval. Conversely, her appointment was a person who knows a lot about how to get something done in the City. This process appears to be a Council approval process of her appointment which was clearly not the legislative intent. Rather than make changes only to the EDC, she suggested asking Mr. Taraday to draft an ordinance that was applicable to all citizen boards and commissions. Councilmember Mesaros inquired about the procedure for committees to forward recommendations to the City Council. Mr. Taraday explained the Planning Board regularly brings recommendations to the City Council; there is a statutorily required process whereby any amendment to the Zoning Code or Development Regulations are referred to the Planning Board for review, public hearing, and recommendation to City Council. Other boards and commissions do not have an established process for forwarding recommendations to the Council. Councilmember Mesaros clarified his question was in regard to Council committees making recommendations to Council. Mr. Taraday responded there is nothing in the City code that addresses that. Mayor Pro Tem Buckshnis advised the agenda memo was changed without her authority; the original intent was residency requirements for the EDC. Councilmember Mesaros asked how committee recommendations were placed on the Council agenda. Mr. Taraday relayed his understanding that the Council President sets the agenda for Council meetings subject to amendment by the Council at the meeting. He invited the Council to clarify that process. Councilmember Petso said she was not aware of any instance where the Council President placed an agenda item on the agenda that was inconsistent with the committee’s recommendation. Committees Packet Page 15 of 148 typically refer items to the Consent Agenda or full Council. Mayor Pro Tem Buckshnis reiterated the agenda memo was changed. Councilmember Fraley-Monillas explained the agenda memo was not changed; she asked that the agenda memo include the code language for the other boards and commissions. Councilmember Petso reiterated there was great value to taking this up again after tomorrow’s meeting. Councilmember Bloom agreed with Councilmember Petso’s suggestion to discuss this after tomorrow’s meeting due to concerns with the Council President’s authority, etc. She relayed although Councilmember Petso has come under attack with regard to this appointment, it has generated valuable conversation. For example, citizens have raise issues such whether the term “citizen” in the title of the EDC prevents the appointment of someone who although they are a resident may not be a naturalized citizen of the United States. Another issue is whether a person with an Edmonds address who lives in an incorporated area could be appointed to the EDC. Some citizens have suggested that some boards or commissions should include a small number of non-residents. Another issue is whether someone who is a property owner in Edmonds should have the right to serve on a board or commission. Councilmember Peterson commented there have been changes made to the EDC when it was realized the legislative intent was not clear. For example, the Port Commission representative on the EDC was changed to a liaison position. Another change was the issues the EDC considers must be related only to economic development. To the comment that business owners or any interested party do not have an opportunity to have input, Councilmember Peterson pointed out the EDC has an opportunity for audience comments during their meetings. With regard to a person living in an unincorporated area but has an Edmonds address, the PSP Committee determined a person’s address does not determine their residency. Mr. Taraday agreed if the code stated resident of Edmonds that would not include Esperance. Councilmember Peterson preferred not to delay this discussion when the intent was clear the change was simple and directed toward the EDC. The PSP Committee and/or Council can consider the requirements for other boards and commissions in the future. For example, it may be appropriate to have members of the Sister City Commission who live outside the City due to language, history expertise, etc. The ADB also allows non-resident members due to professional requirements. He suggested passing the resolution as it is straight forward and reflects the legislative intent. Councilmember Fraley-Monillas pointed out the Sister City Commission is actually the Edmonds Sister City Commission. She did not see any urgency in this issue. She pointed out not all business owners live in Edmonds but businesses and landowners are the City’s economic drivers. The proposed resolution would prevent business owners from having a voice and a vote at EDC meetings. She pointed out not all the 60 members of the Levy Committee were residents of Edmonds, some lived in Woodway. She summarized passing the resolution tonight would be jumping the gun to prevent one person from serving on the EDC. Councilmember Bloom reiterated citizens have brought up issues related to all boards and commissions including whether to name the EDC the Citizen EDC. She summarized it made no sense to look at the EDC in isolation; it was simply an action to block a Councilmember’s appointment. Councilmember Mesaros asked Councilmember Peterson his thoughts regarding tonight’s agenda item when he left the PSP Committee meeting. Councilmember Peterson did not view the title of agenda item and the committee’s recommendation as being not that far apart. He anticipated the Council would deal with the issue at hand and have a discussion about the more comprehensive issue. Councilmember Mesaros spoke in favor of the ordinance as written and never discussing the subject ever again. A majority of the Council understands the spirit of the law in the original ordinance and with exception of boards and commissions that need expertise, he preferred the members be citizens of Edmonds. Packet Page 16 of 148 Council President Pro Tem Johnson expressed concern the Council was over-complicating the issue; what was needed was a minor course correction and there was no need to reevaluate all boards and commissions to make that course correction. She was a member of the original 60 member Levy Committee; the intent was for the EDC to be only Edmonds citizens and here was never any intent to have absentee landlords, business owners or developers on the EDC. With regard to past practice, no one has ever been appointed to the EDC that was not a citizen. She urged the Council to vote on this matter tonight. COUNCIL PRESIDENT PRO TEM JOHNSON MOVED, SECONDED BY COUNCILMEMBER PETERSON, TO APPROVE ORDINANCE NO. 3970, AN ORDINANCE OF THE CITY OF EDMONDS, AMENDING ECC 10.75.010 REGARDING THE CITIZENS ECONOMIC DEVELOPMENT COMMISSION TO REQUIRE EDMONDS RESIDENCY FOR MEMBERSHIP ON THE COMMISSION, TO INCLUDE ITEMS 6 AND 7 AND DELETE ITEM 5. Councilmember Peterson expressed support for the motion, pointing out it does not say anything about property ownership. He did not want to give preference to property owners versus renters. With regard to business owners, the legislative intent was for this to be a citizen, not business owner, commission. The Council approved a Business Improvement District (BID) and other areas are encouraged to form BIDs. The BID will make a presentation at tomorrow’s EDC meeting; other business groups have been invited to make presentations to the EDC. He disagreed the EDC was shutting out businesses, noting he has not heard that from fellow business owners, from the Chamber, etc. This action is not directed at any one person and, in fact that person endorsed his previous and current campaigns. COUNCILMEMBER PETSO MOVED, SECONDED BY COUNCILMEMBER BLOOM, TO AMEND THE MOTION TO DELETE PARAGRAPH 7. Councilmember Petso noted the effect of the amendment would be to allow current commissioners to continue to serve until the end of their term. Mayor Pro Tem Buckshnis commented the issue is whether members of the EDC are residents or non- residents. The intent and the spirit of the ordinance was for members to be residents. AMENDMENT FAILED (3-4), COUNCILMEMBERS BLOOM, PETSO AND FRALEY- MONILLAS VOTING YES. Councilmember Fraley-Monillas did not support the motion as she preferred to address all boards and commissions, there was no urgency and business owners and landowners are the City’s economic drivers. Councilmember Bloom commented although Councilmembers say this had nothing to do with Councilmember Petso’s appointment, four Councilmembers voted to retain paragraph 7 which would retroactively invalidate Councilmember Petso’s appointment. She pointed out three Sister City Commissioners are not Edmonds residents. Councilmember Mesaros explained he voted against the amendment because any future commissioner who moved out of the City would be required to resign. Councilmember Petso asked whether Councilmember Mesaros’ concern could be addressed if paragraph 7 were amended to read, “from the effective date of this ordinance forward.” Mr. Taraday answered not without ambiguity. She suggested Mr. Taraday draft an ordinance to effectuate that intent for Council consideration on May 27. Packet Page 17 of 148 Council President Pro Tem Johnson commented it would be nice to address this only once but as Councilmember Peterson indicated, several course corrections have been made to the EDC. She preferred to make this course correction now to preserve the integrity of EDC and to support past practice. She respected each Councilmember’s ability to appoint whomever they wanted but, in this case, an error was made that she wanted to correct. COUNCILMEMBER PETSO MOVED, SECONDED BY COUNCILMEMBER BLOOM, TO POSTPONE TO MAY 27, 2014. MOTION FAILED (3-4), COUNCILMEMBERS PETSO, BLOOM AND FRALEY-MONILLAS VOTING YES. Councilmember Bloom questioned why Councilmembers wanted to eliminate the ability for a Councilmember to appoint a non-resident but would allow a City employee to serve on the EDC. COUNCILMEMBER BLOOM MOVED, SECONDED BY COUNCILMEMBER PETSO, TO INCLUDE PARAGRAPH 5. Councilmember Peterson commented if an employee was a resident of Edmonds, he was unsure why their employment status would prevent them from serving on the EDC. Councilmember Petso responded the EDC was a citizen commission versus an employee workgroup. AMENDMENT FAILED (2-5), COUNCILMEMBERS PETSO AND BLOOM VOTING YES. Mayor Pro Tem Buckshnis declared a short recess. Councilmember Petso explained she worked with Mr. Taraday during the break to develop an amendment to effectuate the intent expressed by Councilmember Mesaros. COUNCILMEMBER PETSO MOVED, SECONDED BY COUNCILMEMBER BLOOM, TO ADD TO PARAGRAPH 7, “THIS SECTION SHALL APPLY ONLY TO COMMISSIONERS APPOINTED AFTER THE EFFECTIVE DATE OF THIS ORDINANCE.” Councilmember Mesaros responded his intent was that current as well as future commissioners would be ineligible to serve on the EDC if they moved out of the City. AMENDMENT FAILED (2-5), COUNCILMEMBERS PETSO AND BLOOM VOTING YES. UPON ROLL CALL, MAIN MOTION CARRIED (4-3), MAYOR PRO TEM BUCKSHNIS, PRESIDENT PRO TEM JOHNSON AND COUNCILMEMBERS PETERSON AND MESAROS VOTING YES; COUNCILMEMBERS BLOOM, FRALEY-MONILLAS AND PETSO VOTING NO. 15. OPEN PUBLIC MEETINGS ACT TRAINING City Attorney Jeff Taraday suggested deferring this training to a future meeting due to the late hour. COUNCILMEMBER PETSO MOVED, SECONDED BY COUNCILMEMBER PETERSON, TO POSTPONE THE OPEN PUBLIC MEETINGS ACT TRAINING TO THE MAY 27, 2014 MEETING. MOTION CARRIED UNANIMOUSLY. 15a. (New Item) DISCUSSION REGARDING COMMUNICATION CONSULTANT Councilmember Bloom explained the Council allocated $40,000 in the 2014 budget to hire a communications consultant. She participated in the interview process for the communications consultant. The position was to work on marketing the City to promote economic development and communication Packet Page 18 of 148 with the public in general. In the first RFQ, the person was to work with Economic Development Department, the Mayor, the City Council Department Directors, Cultural Services Manager, Economic Development Commission and Chamber of Commerce to help identify ways departments can more effectively communicate on a consistent basis with the City Council, general public and interdepartmental. That section of the RFQ was very important to her due to her interest in open government and communicating with the public in a variety of ways. The interview committee forwarded its recommendation to the Mayor; the Mayor chose not to pursue that recommendation and notified the committee that a new RFQ would be issued on May 12. She contacted Mayor Earling on May 12 asking that he delay issuing the RFQ because it appeared there had been a change in the criteria for the communications consultant. The new RFQ does not include the section regarding communication with the public in general. The new RFQ does not contain the language originally in section b, help identify ways and develop materials to more effectively communicate with the general public using existing methods such as the City’s website, government channel, press releases, articles, etc. soon to be created, social media tools such as Facebook, Google and YouTube and other social media tools. In the new RFQ, the communication consultant’s responsibilities do not include any language regarding working with the City Council and elected officials to engage the public and focuses on community marketing and event calendar, developing a consistent approach of messing content for advertisements, review of the City’s website and provide guidelines for enhanced content and messaging on the site. The RFQ also states in carrying out these tasks, the contractor will work directly with the Economic Development Director, Economic Development Program Coordinator and the Arts and Cultural Manager; nothing is said about City Council or the Mayor. In addition, the contractor will be expected to work with other organizations including the Chamber of Commerce, Business Improvement District, Downtown Edmonds Merchants Association, Edmonds Center for the Arts and Port of Edmonds in order to understand other marketing strategies in the community. She summarized the RFQ does not include communicating with the Economic Development Department, the City Council and the Mayor. Councilmember Bloom explained she raised this issue now because it is time sensitive; the RFQ went out May 9, applications are due by the end of today and interviews will be held next week. It appears the Mayor has decided to include only staff in the interviews and not Council or citizens; the first application process included citizens, staff, and council. Given the late hour, she suggested scheduling this on next week’s agenda for full discussion. COUNCILMEMBER BLOOM MOVED, SECONDED BY COUNCILMEMBER PETSO, TO ADD THIS TO THE MAY 27 AGENDA FOR FULL DISCUSSION AND TO INCLUDE BOTH RFQS. Councilmember Bloom explained The Finance Committee reviewed the communications consultant contract; Council President Pro Tem Johnson recommended she speak with Mayor Earling and Councilmember Petso recommended it come to full Council. She met with Mayor Earling today so both committee members’ recommendations will have been met. She asked Mayor Earling if to consider having 1-2 Councilmembers on the interview committee and he said would think about it. No vote was taken on the motion; Mayor Pro Tem Buckshnis agreed to schedule it on the May 27, 2014 agenda. 16. REPORT ON CITY COUNCIL COMMITTEE MEETINGS OF MAY 13, 2014 Parks, Planning & Public Works Committee Councilmember Mesaros reported on the following items discussed by the committee: Packet Page 19 of 148 A. Solarize Edmonds Project Memorandum of Understanding (MOU) – referred to full Council B. Naming of City-owned Facilities – referred to full Council C. Special Event Contracts – referred to Consent Agenda D. Authorization for Mayor to sign a Local Agency Agreement with KPG, P.S. for design of walkway improvements on 236th St. S.W. from SR104 (Edmonds Way) to Madrona Elementary School – referred to Consent Agenda E. Report on final construction costs for the Main Street Lighting and Sidewalk Enhancements Project and acceptance of project – referred to full Council F. Authorization for Mayor to sign a Professional Services Agreement with KPG, P.S. for design of walkway improvements to 238th St. S.W. from 100th Ave W to 104th Ave. W – referred to full Council G. Authorization to award a construction contract for the Annual Sewer Replacement Project - Phase 2 – referred to full Council Finance Committee Councilmember Petso reported on the following items discussed by the committee: A. 2014 March Budgetary Financial Report – referred to Consent Agenda B. Update on funds for Historic Preservation Calendar – referred to Consent Agenda C. Contract Renewal with Lighthouse Law Group PLLC – referred to May 27 Council agenda D. Authorization to Contract with James G. Murphy to Sell Surplus City Vehicles and Sell a Parts Car to Pick-n-Pull – referred to Consent Agenda E. Communication Consultant Contract – Councilmember Johnson recommended Councilmember Bloom speak with Mayor Earling and Councilmember Petso recommended referring the matter to full Council. Councilmember Petso reported the Finance Committee also discussed the Strategic Action Plan Facilitation Work Group and the consultant hired to assist with implementing the Strategic Plan. The Work Group has met twice and plans to meet June 11, August 13, October 8 and December 10; the meetings are open to the public and meeting notes are available on the City’s website under Strategic Plan. Public Safety & Personnel Committee Councilmember Fraley-Monillas on the following items discussed by the committee: A. Interlocal Agreement with Yakima County for Jail Services – referred to Consent Agenda B. Amending Ordinance, Avoiding compliance with traffic devices – Penalty – referred to Consent Agenda C. Appointments to Boards and Commissions – referred to full Council 17. MAYOR'S COMMENTS Mayor Pro Tem Buckshnis reported Mayor Earling was conducting a concert tonight. 18. COUNCIL COMMENTS Councilmember Bloom reported the 27th Waterfront Festival will be held May 30 through June 1. SeaJazz, comprised of performers from local high schools, kicks off Saturday, May 31 and Sunday, June 1 at noon. SeaJazz’s regular schedule will be Wednesdays 5:00 p.m. to 7:00 p.m. and Sundays 1:00 p.m. to 3:00 p.m. She encouraged the public to attend the Waterfront Festival, advising there will be a shuttle bus available. Packet Page 20 of 148 Councilmember Fraley-Monillas reminded of the Memorial Day ceremony on May 26 at 11:00 a.m. at the Edmonds Cemetery. She asked those present to observe a moment silence for the citizen killed tonight at 4th & Bell. Councilmember Mesaros reminded of the Edmonds Jazz Connection this weekend, Saturday through Monday. Councilmember Mesaros explained he reviewed eight applications for appointment to the Economic Development Commission (EDC). He interviewed three; any of the three were qualified to serve. He appointed Mike Schindler, CEO of Operation Military Family, to the EDC. Councilmember Petso commented the ordinance the Council approved earlier on the agenda will create another vacancy on the EDC. She asked whether she could make an appointment to the EDC tonight. She also asked whether the vacancy needed to be re-advertised or if she could make her appointment from the applications previously received. City Attorney Jeff Taraday advised the vacancy will not take effect until the ordinance takes effect, five days after publication. He would need to research whether the vacancy needed to be re-advertised or if Councilmember Petso could choose from the applicants Councilmember Mesaros did not select. Councilmember Peterson reminded of the dedication of the Veterans Plaza at 1:00 p.m. on Memorial Day and the fantastic Memorial Day ceremony at the Edmonds Cemetery at 11:00 a.m. Council President Pro Tem Johnson indicated she would see everyone at the Memorial Day ceremony. 19. CONVENE IN EXECUTIVE SESSION REGARDING PENDING OR POTENTIAL LITIGATION PER RCW 42.30.110(1)(i) At 9:45 p.m., Mayor Pro Tem Buckshnis announced that the City Council would meet in executive session regarding potential litigation per RCW 42.30.110(1)(i). She stated that the executive session was scheduled to last approximately 15 minutes and would be held in the Jury Meeting Room, located in the Public Safety Complex. No action was anticipated to occur as a result of meeting in executive session. Elected officials present at the executive session were: Councilmembers Johnson, Fraley-Monillas, Buckshnis, Peterson, Petso, Bloom and Mesaros. Others present were City Attorney Jeff Taraday, Parks & Recreation Director Carrie Hite, and City Clerk Scott Passey. At 10:02 p.m., Mr. Passey emerged from the Jury Meeting Room and announced that the Council is extending the executive session for 15 minutes. At 10:18 p.m., Mr. Passey emerged from the Jury Meeting Room and announced that the Council is extending the executive session for an additional 10 minutes. The executive session concluded at 10:28 p.m. 20. RECONVENE IN OPEN SESSION. POTENTIAL ACTION AS A RESULT OF MEETING IN EXECUTIVE SESSION Mayor Pro Tem Buckshnis reconvened the regular City Council meeting at 10:29 p.m. 21. ADJOURN With no further business, the Council meeting was adjourned at 10:30 p.m. Packet Page 21 of 148    AM-6886     3. B.              City Council Meeting Meeting Date:05/27/2014 Time:Consent   Submitted For:Scott James Submitted By:Nori Jacobson Department:Finance Review Committee: Committee Action:  Type: Action  Information Subject Title Approval of claim checks #208715 through #208808 dated May 22, 2014 for $384,039.08 and reissued check #208757 for $139.63. Approval of payroll direct deposit and checks #60958 through #60969 for $463,094.12, benefit checks #60970 through #60975 and wire payments of $207,324.89 for the period May 1, 2014 through May 15, 2014. Recommendation Approval of claim, payroll and benefit direct deposit, checks and wire payments. Previous Council Action N/A Narrative In accordance with the State statutes, City payments must be approved by the City Council. Ordinance #2896 delegates this approval to the Council President who reviews and recommends either approval or non-approval of expenditures. Fiscal Impact Fiscal Year:2014 Revenue: Expenditure:1,054,458.09 Fiscal Impact: Claims $384,039.08 Claims reissued check $139.63 Payroll Employee checks and direct deposit $463,094.12 Payroll Benefit checks and wire payments $207,324.89 Total Payroll $670,419.01 Attachments Claim cks 05-22-14 Project Numbers 05-22-14 Packet Page 22 of 148 Project Numbers 05-22-14 Payroll Summary 05-15-14 Payroll Benefit 05-15-14 Form Review Inbox Reviewed By Date Finance Scott James 05/23/2014 08:46 AM City Clerk Scott Passey 05/23/2014 08:50 AM Mayor Dave Earling 05/23/2014 09:04 AM Finalize for Agenda Scott Passey 05/23/2014 09:22 AM Form Started By: Nori Jacobson Started On: 05/22/2014 09:12 AM Final Approval Date: 05/23/2014  Packet Page 23 of 148 05/22/2014 Voucher List City of Edmonds 1 8:53:37AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208715 5/22/2014 062614 ABPA A7292-14 2014 National and Local Dues 2014 National and Local Dues 421.000.74.534.80.49.00 85.00 Total :85.00 208716 5/22/2014 065378 APPLIED INDUSTRIAL TECH 7002175419 UNIT 91 - BEARINGS Unit 91 - Bearings 511.000.77.548.68.31.10 244.70 Freight 511.000.77.548.68.31.10 14.96 9.5% Sales Tax 511.000.77.548.68.31.10 24.67 Total :284.33 208717 5/22/2014 069751 ARAMARK UNIFORM SERVICES 1987420536 UNIFORM SERVICES UNIFORM SERVICES 001.000.64.576.80.24.00 89.21 Total :89.21 208718 5/22/2014 072576 ART ACCESS 13098 JUNE 2014 AD JUNE 2014 AD 117.100.64.573.20.44.00 52.50 Total :52.50 208719 5/22/2014 064807 ATS AUTOMATION INC 066833 PS - HVAC Conversion PS - HVAC Conversion 016.000.66.518.30.41.00 39,517.00 9.5% Sales Tax 016.000.66.518.30.41.00 3,754.12 Total :43,271.12 208720 5/22/2014 001835 AWARDS SERVICE INC 82587 SPRING 2014 SOFTBALL AWARDS SPRING 2014 SOFTBALL AWARDS 001.000.64.575.52.31.00 175.00 9.5% Sales Tax 1Page: Packet Page 24 of 148 05/22/2014 Voucher List City of Edmonds 2 8:53:37AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208720 5/22/2014 (Continued)001835 AWARDS SERVICE INC 001.000.64.575.52.31.00 16.63 Total :191.63 208721 5/22/2014 001702 AWC EMPLOY BENEFIT TRUST June 2014 awc JUNE 2014 AWC June 2014 AWC Premiums 811.000.231.510 61,743.45 Total :61,743.45 208722 5/22/2014 061659 BAILEY'S TRADITIONAL TAEKWON BAILEY 18044 18044 TAEKWON-DO 18044 TAEKWON-DO 001.000.64.575.54.41.00 270.77 Total :270.77 208723 5/22/2014 002100 BARNARD, EARL 52 LEOFF 1 medical reimbursement LEOFF 1 medical reimbursement 617.000.51.522.20.23.00 324.43 Total :324.43 208724 5/22/2014 072455 BEAR COMMUNICATIONS INC 4288959 RADIO CHARGER Radio Chargers and mount kit 423.000.76.535.80.42.00 520.00 Freight 423.000.76.535.80.42.00 38.91 9.5% Sales Tax 423.000.76.535.80.42.00 53.11 Total :612.02 208725 5/22/2014 074307 BLUE STAR GAS 0769559-IN Fleet Auto Propane Inventory - 405.2 Gal Fleet Auto Propane Inventory - 405.2 Gal 511.000.77.548.68.34.12 853.34 Fleet Auto Propane Inventory - 365.4 Gal0770495-IN Fleet Auto Propane Inventory - 365.4 Gal 511.000.77.548.68.34.12 774.38 Total :1,627.72 208726 5/22/2014 073760 BLUELINE GROUP LLC 8348 SWEDISH.INSPECTION SERVICES THRU MARCH 2 2Page: Packet Page 25 of 148 05/22/2014 Voucher List City of Edmonds 3 8:53:37AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208726 5/22/2014 (Continued)073760 BLUELINE GROUP LLC Swedish.Inspection Services thru March 001.000.67.532.20.41.00 1,275.00 SWEDISH.INSPECTION SERVICES THRU APRIL 28500 Swedish.Inspection Services thru April 001.000.67.532.20.41.00 13,309.00 Total :14,584.00 208727 5/22/2014 002500 BLUMENTHAL UNIFORMS & EQUIP 68969-01 INV#68969-01 - EDMONDS PD - CRYSTAL S/S UNIFORM SHIRTS 001.000.41.521.22.24.00 135.90 SEW NAME TAGS ON SHIRTS 001.000.41.521.22.24.00 2.00 CLOTH NAME TAGS "CRYSTAL" 001.000.41.521.22.24.00 9.90 CORPORAL CHEVRONS 001.000.41.521.22.24.00 5.90 SEW CORPORAL CHEVRONS 001.000.41.521.22.24.00 5.00 9.5% Sales Tax 001.000.41.521.22.24.00 15.08 Total :173.78 208728 5/22/2014 074861 BOB R ERVIN 4-45100 #14-242-JMO UTILITY REFUND #14-242-JMO Utility refund due to 411.000.233.000 84.59 Total :84.59 208729 5/22/2014 061966 CAMP FIRE BOYS & GIRLS CAMP FIRE 18322 BABYSITTING BASICS 18322 BABYSITTING BASICS 18322 001.000.64.571.22.41.00 225.00 Total :225.00 208730 5/22/2014 073029 CANON FINANCIAL SERVICES 13799959 CANON COPIER CHARGES C1030 Canon copier charges for C1030 001.000.61.557.20.45.00 9.33 3Page: Packet Page 26 of 148 05/22/2014 Voucher List City of Edmonds 4 8:53:37AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208730 5/22/2014 (Continued)073029 CANON FINANCIAL SERVICES Canon copier charges for C1030 001.000.22.518.10.45.00 9.33 Canon copier charges for C1030 001.000.21.513.10.45.00 9.33 9.5% Sales Tax 001.000.61.557.20.45.00 0.89 9.5% Sales Tax 001.000.22.518.10.45.00 0.89 9.5% Sales Tax 001.000.21.513.10.45.00 0.88 INV#13799962 CUST#572105 - EDMONDS PD13799962 BW COPY CHGS 03/31-04/30/14 001.000.41.521.10.45.00 125.41 COLOR COPY CHGS 03/31-04/30/14 001.000.41.521.10.45.00 137.29 MONTHLY COPIER RENTAL (4) 001.000.41.521.10.45.00 581.60 9.5% Sales Tax 001.000.41.521.10.45.00 80.21 CITY CLERK'S OFFICE COPIER LEASE13799963 Lease City Clerk's Copier 001.000.25.514.30.45.00 466.97 9.5% Sales Tax 001.000.25.514.30.45.00 44.36 PARKS AND REC IRC505113799964 PARKS AND REC IRC5051 001.000.64.571.21.45.00 249.99 9.5% Sales Tax 001.000.64.571.21.45.00 23.75 RECEPTIONIST DESK COPIER LEASE13799965 Recept. desk copier 001.000.25.514.30.45.00 20.11 9.5% Sales Tax 001.000.25.514.30.45.00 1.91 4Page: Packet Page 27 of 148 05/22/2014 Voucher List City of Edmonds 5 8:53:37AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208730 5/22/2014 (Continued)073029 CANON FINANCIAL SERVICES Contract Charge on Planning Dept.13799966 Contract Charge on Planning Dept. 001.000.62.524.10.45.00 33.02 9.5% Sales Tax 001.000.62.524.10.45.00 3.14 Contract charge for Building Dept.13799967 Contract charge for Building Dept. 001.000.62.524.10.45.00 33.02 9.5% Sales Tax 001.000.62.524.10.45.00 3.14 PARKS AND REC IRC1030IF13799968 PARKS AND REC IRC1030IF 001.000.64.571.21.45.00 27.99 9.5% Sales Tax 001.000.64.571.21.45.00 2.66 C/A 572105 CONTRACT# 001-0572105-00413803424 Finance dept copier contract charge 001.000.31.514.23.45.00 249.99 9.5% Sales Tax 001.000.31.514.23.45.00 23.75 PARKS IRC1030IF13803428 PARKS IRC1030IF 001.000.64.576.80.45.00 33.02 9.5% Sales Tax 001.000.64.576.80.45.00 3.14 Total :2,175.12 208731 5/22/2014 070334 CARQUEST AUTO PARTS STORES 2523-223622 Unit 31 - Oil Filter Unit 31 - Oil Filter 511.000.77.548.68.31.10 24.78 9.5% Sales Tax 511.000.77.548.68.31.10 2.35 Unit 98 - U Joint, Fuel and Oil Filters2523-224574 Unit 98 - U Joint, Fuel and Oil Filters 511.000.77.548.68.31.10 60.49 5Page: Packet Page 28 of 148 05/22/2014 Voucher List City of Edmonds 6 8:53:37AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208731 5/22/2014 (Continued)070334 CARQUEST AUTO PARTS STORES 9.5% Sales Tax 511.000.77.548.68.31.10 5.75 Fleet Returns2523-224575 Fleet Returns 511.000.77.548.68.31.10 -6.60 9.5% Sales Tax 511.000.77.548.68.31.10 -0.63 Unit 98- Fuel Filter exchange difference2523-224576 Unit 98- Fuel Filter exchange difference 511.000.77.548.68.31.10 5.24 9.5% Sales Tax 511.000.77.548.68.31.10 0.50 Total :91.88 208732 5/22/2014 064291 CENTURY LINK 206-Z02-0478 WWTP TELEMETRY CIRCUIT LINE WWTP TELEMETRY CIRCUIT LINE 423.000.76.535.80.42.00 138.73 Total :138.73 208733 5/22/2014 065682 CHS ENGINEERS LLC 450901-1404 E9GA.SERVICES THRU APRIL 2014 E9GA.Services thru April 2014 423.000.75.594.35.41.30 9,233.56 Total :9,233.56 208734 5/22/2014 069457 CITY OF EDMONDS E1AA.ROW E1AA.ROW PERMIT E1AA.ROW Permit 112.200.68.595.33.41.00 385.00 Total :385.00 208735 5/22/2014 063902 CITY OF EVERETT I14000948 Water Quality - Water Lab Analysis Water Quality - Water Lab Analysis 421.000.74.534.80.41.00 567.00 Total :567.00 208736 5/22/2014 022200 CITY OF MOUNTLAKE TERRACE 2664 Annual assessment for Alliance for 6Page: Packet Page 29 of 148 05/22/2014 Voucher List City of Edmonds 7 8:53:37AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208736 5/22/2014 (Continued)022200 CITY OF MOUNTLAKE TERRACE Annual assessment for Alliance for 001.000.62.524.10.41.00 2,456.55 Total :2,456.55 208737 5/22/2014 073823 DAVID EVANS & ASSOC INC 344015 E1AA.SERVICES THRU 5/3/14 E1AA.Services thru 5/3/14 112.200.68.595.33.41.00 18,326.69 Total :18,326.69 208738 5/22/2014 070230 DEPARTMENT OF LICENSING 04/24/14 - 05/21/14 STATE SHARE OF CONCEALED PISTOL State Share of Concealed Pistol 001.000.237.190 444.00 Total :444.00 208739 5/22/2014 073757 DEX MEDIA WEST INC 651150804 CEMETERY CEMETERY 130.000.64.536.20.44.00 118.78 Total :118.78 208740 5/22/2014 008705 EDMONDS WATER DIVISION 6-00025 CITY MARINA BEACH PARK CITY MARINA BEACH PARK 001.000.64.576.80.47.00 160.22 CITY FISHING DOCK & RESTROOM6-00200 CITY FISHING DOCK & RESTROOM 001.000.64.576.80.47.00 458.15 BRACKETT'S LANDING SOUTH6-00410 BRACKETT'S LANDING SOUTH 001.000.64.576.80.47.00 267.25 MINI PARK ANWAY PARK6-00475 MINI PARK ANWAY PARK 001.000.64.576.80.47.00 650.45 WWTP 200 2ND AVE S / METER 20886-01127 WWTP 200 2ND AVE S / METER 2088 423.000.76.535.80.47.64 130.43 WWTP 200 2ND AVE S / METER 94396-01130 7Page: Packet Page 30 of 148 05/22/2014 Voucher List City of Edmonds 8 8:53:37AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208740 5/22/2014 (Continued)008705 EDMONDS WATER DIVISION WWTP 200 2ND AVE S / METER 9439 423.000.76.535.80.47.64 25.63 WWTP 200 2ND AVE S / METER 50104846-01140 WWTP 200 2ND AVE S / METER 5010484 423.000.76.535.80.47.64 1,092.09 CITY PARK BALLFIELD6-01250 CITY PARK BALLFIELD 001.000.64.576.80.47.00 130.43 CITY PARK PARKING LOT6-01275 CITY PARK PARKING LOT 001.000.64.576.80.47.00 1,017.36 PINE STREET PLAYFIELD6-02125 PINE STREET PLAYFIELD 001.000.64.576.80.47.00 224.86 310 6th AVE N6-02727 310 6th AVE N 001.000.64.576.80.47.00 213.76 CIVIC CENTER PLAYFIELD - SPRINKLER6-02730 CIVIC CENTER PLAYFIELD - SPRINKLER 001.000.64.576.80.47.00 201.84 ANDERSON CULTURAL CENTER (SPRINKLER)6-02900 ANDERSON CULTURAL CENTER (SPRINKLER) 001.000.64.576.80.47.00 198.86 CIVIC CENTER PARKING LOT SPRINKLER6-03000 CIVIC CENTER PARKING LOT SPRINKLER 001.000.64.576.80.47.00 372.31 HUMMINGBIRD HILL PARK6-03275 HUMMINGBIRD HILL PARK 001.000.64.576.80.47.00 130.43 CITY MAPLEWOOD PARK6-03575 CITY MAPLEWOOD PARK 001.000.64.576.80.47.00 233.15 SEAVIEW PARK SPRINKLER6-04400 SEAVIEW PARK SPRINKLER 001.000.64.576.80.47.00 234.61 8Page: Packet Page 31 of 148 05/22/2014 Voucher List City of Edmonds 9 8:53:37AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208740 5/22/2014 (Continued)008705 EDMONDS WATER DIVISION 8100 185TH PL SW6-04425 8100 185TH PL SW 001.000.64.576.80.47.00 407.61 SIERRA PARK6-04450 SIERRA PARK 001.000.64.576.80.47.00 285.45 BALLINGER PARK6-07775 BALLINGER PARK 001.000.64.576.80.47.00 252.17 YOST PARK SPRINKLER6-08500 YOST PARK SPRINKLER 001.000.64.576.80.47.00 946.76 YOST PARK POOL6-08525 YOST PARK POOL 001.000.64.576.80.47.00 1,621.60 Total :9,255.42 208741 5/22/2014 065789 ESTES, KEN 51 LEOFF 1 medical reimbursement LEOFF 1 medical reimbursement 009.000.39.517.20.23.00 523.58 Total :523.58 208742 5/22/2014 066378 FASTENAL COMPANY WAMOU32016 Fleet - Shop Supplies Fleet - Shop Supplies 511.000.77.548.68.31.20 62.13 9.5% Sales Tax 511.000.77.548.68.31.20 5.90 RUBBER STRAPS, SUPPLIESWAMOU32095 RUBBER STRAPS, SUPPLIES 001.000.64.576.80.31.00 78.63 9.5% Sales Tax 001.000.64.576.80.31.00 7.47 Total :154.13 208743 5/22/2014 071026 FASTSIGNS OF LYNNWOOD 443 13950 CORNER PARK TAG - MAYER AND WESTOVER 9Page: Packet Page 32 of 148 05/22/2014 Voucher List City of Edmonds 10 8:53:37AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208743 5/22/2014 (Continued)071026 FASTSIGNS OF LYNNWOOD CORNER PARK TAG - MAYER AND WESTOVER 127.000.64.575.50.31.00 5.50 9.5% Sales Tax 127.000.64.575.50.31.00 0.53 CORNER PARK TAG - INSURANCE SERVICE443 14022 CORNER PARK TAG - INSURANCE SERVICE 127.000.64.575.50.31.00 5.50 9.5% Sales Tax 127.000.64.575.50.31.00 0.53 Total :12.06 208744 5/22/2014 074860 FLOYD & WENDY NELSON 8-30625 #620559 UTILITY REFUND #620559 Utility refund due to estimated 411.000.233.000 10.98 Total :10.98 208745 5/22/2014 071562 FORMA FORMA 43014 FORMA BANNERS FORMA BANNERS 117.100.64.573.20.41.00 488.75 Total :488.75 208746 5/22/2014 011900 FRONTIER 425-712-0423 WWTP AFTER HOUR BUSINESS LINE WWTP AFTER HOUR BUSINESS LINE 423.000.76.535.80.42.00 63.53 Total :63.53 208747 5/22/2014 073266 GLANISTER, CHRISTOPHER GLANISTER 52614 MEMORIAL DAY CEREMONY SOUND SYSTEM MEMORIAL DAY CEREMONY SOUND SYSTEM 130.000.64.536.20.41.00 200.00 Total :200.00 208748 5/22/2014 069733 H B JAEGER COMPANY LLC 147378/1 Water - Boiler Drain Valves Water - Boiler Drain Valves 421.000.74.534.80.31.00 62.60 9.5% Sales Tax 10Page: Packet Page 33 of 148 05/22/2014 Voucher List City of Edmonds 11 8:53:37AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208748 5/22/2014 (Continued)069733 H B JAEGER COMPANY LLC 421.000.74.534.80.31.00 5.95 Total :68.55 208749 5/22/2014 012560 HACH COMPANY 8768963 LAB SUPPLIES Lab supplies 423.000.76.535.80.31.31 1,723.00 Freight 423.000.76.535.80.31.31 76.25 9.5% Sales Tax 423.000.76.535.80.31.31 170.93 FILTER BLASS FBR8772879 lab supplies 423.000.76.535.80.31.31 479.60 9.5% Sales Tax 423.000.76.535.80.31.31 45.56 AMMONIUM PKGS8779065 Lab supplies 423.000.76.535.80.31.31 1,077.00 9.5% Sales Tax 423.000.76.535.80.31.31 102.32 Total :3,674.66 208750 5/22/2014 074862 HAROLD & LINDA MILLER 3-42650 #0012994-OC-MP UTILITY REFUND #0012994-OC-MP Utility refund due to 411.000.233.000 56.26 Total :56.26 208751 5/22/2014 060985 HARRINGTON INDUSTRIAL PLASTICS 007f3635 FLOW METER PARTS flow meter parts and fittings 423.000.76.535.80.48.21 125.00 Freight 423.000.76.535.80.48.21 12.71 Total :137.71 208752 5/22/2014 074814 HARRIS & ASSOCIATES INC 24637 E2AC.SERVICES THRU 4/30/14 11Page: Packet Page 34 of 148 05/22/2014 Voucher List City of Edmonds 12 8:53:37AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208752 5/22/2014 (Continued)074814 HARRIS & ASSOCIATES INC E2AC.Services thru 4/30/14 112.200.68.595.33.41.00 750.24 Total :750.24 208753 5/22/2014 071417 HD SUPPLY WATERWORKS LTD C245783 Hydrant - Repair Parts - Seat Rings Hydrant - Repair Parts - Seat Rings 421.000.74.534.80.31.00 868.78 Freight 421.000.74.534.80.31.00 4.63 9.5% Sales Tax 421.000.74.534.80.31.00 82.97 Total :956.38 208754 5/22/2014 067862 HOME DEPOT CREDIT SERVICES 3043125 SPRAYERS, SAKRETE, SUPPLIES SPRAYERS, SAKRETE, SUPPLIES 001.000.64.576.80.31.00 65.38 9.5% Sales Tax 001.000.64.576.80.31.00 6.21 OSMOS, TURBO SPRINKS, MECH TIMERS4042938 OSMOS, TURBO SPRINKS, MECH TIMERS 001.000.64.576.80.31.00 192.74 9.5% Sales Tax 001.000.64.576.80.31.00 18.31 TRANSPLANTER, GLOVES, TROWEL, CAP KITS,4042940 TRANSPLANTER, GLOVES, TROWEL, CAP KITS, 001.000.64.576.80.31.00 62.02 9.5% Sales Tax 001.000.64.576.80.31.00 5.89 11PCDEEPSA4072740 11PCDEEPSA 001.000.64.576.80.31.00 46.97 9.5% Sales Tax 001.000.64.576.80.31.00 4.46 VALVE, ADPTRS, ELBOW. SUPPLIES5034238 VALVE, ADPTRS, ELBOW. SUPPLIES 12Page: Packet Page 35 of 148 05/22/2014 Voucher List City of Edmonds 13 8:53:37AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208754 5/22/2014 (Continued)067862 HOME DEPOT CREDIT SERVICES 001.000.64.576.80.31.00 43.36 9.5% Sales Tax 001.000.64.576.80.31.00 4.12 PLIER, KNIFE, WRENCHES, TOOL BAG,5034240 PLIER, KNIFE, WRENCHES, TOOL BAG, 001.000.64.576.80.31.00 145.18 9.5% Sales Tax 001.000.64.576.80.31.00 13.79 DUCT TAPE, GLOVES, KNEEL CUSHIONS,5034242 DUCT TAPE, GLOVES, KNEEL CUSHIONS, 001.000.64.576.80.31.00 193.16 9.5% Sales Tax 001.000.64.576.80.31.00 18.35 60# SAKRETE5040039 60# SAKRETE 001.000.64.576.80.31.00 5.98 9.5% Sales Tax 001.000.64.576.80.31.00 0.57 AMBERQTZ STP STEPPING STONES7084450 AMBERQTZ STP STEPPING STONES 001.000.64.576.80.31.00 58.23 9.5% Sales Tax 001.000.64.576.80.31.00 5.53 DUSTPANS, BROOMS, SUPPLIES8082188 DUSTPANS, BROOMS, SUPPLIES 001.000.64.576.80.31.00 75.97 9.5% Sales Tax 001.000.64.576.80.31.00 7.22 LTCHBOXES, TEST GAUGE, PVC SUPPLIES9041658 LTCHBOXES, TEST GAUGE, PVC SUPPLIES 001.000.64.576.80.31.00 189.59 9.5% Sales Tax 001.000.64.576.80.31.00 18.01 Total :1,181.04 13Page: Packet Page 36 of 148 05/22/2014 Voucher List City of Edmonds 14 8:53:37AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208755 5/22/2014 060165 HWA GEOSCIENCES INC 25052 E3JA.TO 13-06.SERVICES 4/27/14 E3JA.TO 13-06 Services 4/27/14 421.000.74.594.34.41.10 155.00 Total :155.00 208756 5/22/2014 071634 INTEGRA TELECOM 12001758 C/A 768328 PR1-1 & 2 City Phone Service 001.000.31.518.88.42.00 36.94 Tourism Toll free lines 877.775.6929; 001.000.61.558.70.42.00 6.54 Econ Devlpmnt Toll free lines 001.000.61.558.70.42.00 9.34 Total :52.82 208757 5/22/2014 074451 JAMES GRIFFIN 2-34810 #40113126-806 UTILITY REFUND #40113126-806 Utility Refund - received 411.000.233.000 139.63 Total :139.63 208758 5/22/2014 074863 JOHN & JAYNE HALL 3-26125 #4243-2176543 UTILITY REFUND #4243-2176543 Utility refund due to 411.000.233.000 178.37 Total :178.37 208759 5/22/2014 071137 KIDZ LOVE SOCCER KIDZLOVESOCCER 17999 17999 KIDZ LOVE SOCCER 17999 KIDZ LOVE SOCCER 001.000.64.575.52.41.00 475.80 18000 KIDZ LOVE SOCCERKIDZLOVESOCCER18000 18000 KIDZ LOVE SOCCER 001.000.64.575.52.41.00 549.00 18001 KIDZ LOVE SOCCERKIDZLOVESOCCER18001 18001 KIDZ LOVE SOCCER 001.000.64.575.52.41.00 475.80 18002 KIDZ LOVE SOCCERKIDZLOVESOCCER18002 18002 KIDZ LOVE SOCCER 001.000.64.575.52.41.00 585.60 14Page: Packet Page 37 of 148 05/22/2014 Voucher List City of Edmonds 15 8:53:37AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208759 5/22/2014 (Continued)071137 KIDZ LOVE SOCCER 18003 KIDZ LOVE SOCCERKIDZLOVESOCCER18003 18003 KIDZ LOVE SOCCER 001.000.64.575.52.41.00 402.60 Total :2,488.80 208760 5/22/2014 074867 LEONTI, AMANDA LEONTI 42914 VOLLEYBALL GYM MONITOR 14 HOURS VOLLEYBALL GYM MONITOR 14 HOURS 001.000.64.575.52.41.00 140.00 Total :140.00 208761 5/22/2014 018950 LYNNWOOD AUTO PARTS INC 699141 Unit 57 - Oil and Fuel Filters Unit 57 - Oil and Fuel Filters 511.000.77.548.68.31.10 17.02 9.5% Sales Tax 511.000.77.548.68.31.10 1.62 Unit 473 - Oil Filters701420 Unit 473 - Oil Filters 511.000.77.548.68.31.10 12.32 9.5% Sales Tax 511.000.77.548.68.31.10 1.17 Unit 473 - Element701461 Unit 473 - Element 511.000.77.548.68.31.10 6.23 9.5% Sales Tax 511.000.77.548.68.31.10 0.59 Total :38.95 208762 5/22/2014 074864 MANNHALT, DAVID MANNHALT 051214 REFUND UNUSED MONITOR FEE & DAMAGE REFUND UNUSED MONITOR FEE & DAMAGE 001.000.239.200 15.00 Total :15.00 208763 5/22/2014 074857 MATTHEW & SUSAN WOOD 3-59675 #42222-2210791 UTILITY REFUND #42222-2210791 Utility refund - 411.000.233.000 246.72 15Page: Packet Page 38 of 148 05/22/2014 Voucher List City of Edmonds 16 8:53:37AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :246.722087635/22/2014 074857 074857 MATTHEW & SUSAN WOOD 208764 5/22/2014 074846 MICHLITCH, ROBERT S E7AC.Michlitch E7AC.MICHLITCH LAND, TCE, IMPROVEMENTS, E7AC.Michlitch, Land, TCE, 112.200.68.595.33.41.00 72,100.00 Total :72,100.00 208765 5/22/2014 020900 MILLERS EQUIP & RENT ALL INC 188342 .095 GATORLINE .095 GATORLINE 001.000.64.576.80.31.00 37.90 9.5% Sales Tax 001.000.64.576.80.31.00 3.60 GATORLINE188758 GATORLINE 001.000.64.576.80.31.00 34.11 9.5% Sales Tax 001.000.64.576.80.31.00 3.24 CUT OFF SAW, WATER TANK, STIHL188759 CUT OFF SAW, WATER TANK, STIHL 001.000.64.576.80.31.00 1,283.10 9.5% Sales Tax 001.000.64.576.80.31.00 121.89 Total :1,483.84 208766 5/22/2014 020900 MILLERS EQUIP & RENT ALL INC E7AC.Miller's E7AC.MILLER'S GATE E7AC.Miller's Gate 112.200.68.595.33.41.00 900.00 Total :900.00 208767 5/22/2014 073870 MM COMFORT SYSTEMS BLD20140292 Contractor withdrew permit. Contractor withdrew permit. 001.000.257.620 85.00 Total :85.00 208768 5/22/2014 074720 MUELLER, SUSAN MUELLER 18541 18541 A NEW YOU 18541 A NEW YOU 001.000.64.571.22.41.00 142.50 16Page: Packet Page 39 of 148 05/22/2014 Voucher List City of Edmonds 17 8:53:37AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :142.502087685/22/2014 074720 074720 MUELLER, SUSAN 208769 5/22/2014 072746 MURRAY SMITH & ASSOCIATES 13-1427-10 E1GA.SERVICES THRU 3/31/14 E1GA.Services thru 3/31/14 423.000.75.594.35.41.30 1,089.72 Total :1,089.72 208770 5/22/2014 024302 NELSON PETROLEUM 0519966-IN Unit 106 - Filter Unit 106 - Filter 511.000.77.548.68.31.10 16.53 9.5% Sales Tax 511.000.77.548.68.31.10 1.57 Fleet Shop for the Fuel Island - Filters0520102-IN Fleet Shop for the Fuel Island - Filters 511.000.77.548.68.31.10 36.09 9.5% Sales Tax 511.000.77.548.68.31.10 3.43 Fleet - Filter Inventory0520388-IN Fleet - Filter Inventory 511.000.77.548.68.34.40 34.69 Oil Inventory 511.000.77.548.68.34.21 1,964.48 9.5% Sales Tax 511.000.77.548.68.34.40 3.30 9.5% Sales Tax 511.000.77.548.68.34.21 186.61 Total :2,246.70 208771 5/22/2014 066391 NORTHSTAR CHEMICAL INC 51394 BISULFITE Bisulfite 423.000.76.535.80.31.54 884.00 9.5% Sales Tax 423.000.76.535.80.31.54 83.98 Total :967.98 208772 5/22/2014 061013 NORTHWEST CASCADE INC 1-912199 CIVIC FIELD 17Page: Packet Page 40 of 148 05/22/2014 Voucher List City of Edmonds 18 8:53:37AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208772 5/22/2014 (Continued)061013 NORTHWEST CASCADE INC CIVIC FIELD 001.000.64.576.80.45.00 112.35 SIERRA PARK RENTAL1-916283 SIERRA PARK RENTAL 001.000.64.576.80.45.00 112.35 EDMONDS ELEMENTARY RENTAL1-916950 EDMONDS ELEMENTARY RENTAL 001.000.64.576.80.45.00 117.85 MADRONA ELEMENTARY RENTAL1-916951 MADRONA ELEMENTARY RENTAL 001.000.64.576.80.45.00 117.85 MARINA BEACH/DOG PARK RENTAL1-917220 MARINA BEACH/DOG PARK RENTAL 001.000.64.576.80.45.00 1,007.20 CIVIC CENTER PLAYFIELD RENTAL1-917222 CIVIC CENTER PLAYFIELD RENTAL 001.000.64.576.80.45.00 112.35 Total :1,579.95 208773 5/22/2014 025690 NOYES, KARIN 000 00 477 5/8/14 - Historic Pres. Comm. minutes 5/8/14 - Historic Pres. Comm. minutes 001.000.62.558.60.41.00 412.50 Total :412.50 208774 5/22/2014 063511 OFFICE MAX INC 930153 OFFICE SUPPLIES Office Supplies 001.000.25.514.30.31.00 90.50 9.5% Sales Tax 001.000.25.514.30.31.00 8.59 LABEL TAPE, 8X14 20#935594 LABEL TAPE, 8X14 20# 001.000.64.571.21.31.00 26.11 9.5% Sales Tax 001.000.64.571.21.31.00 2.48 18Page: Packet Page 41 of 148 05/22/2014 Voucher List City of Edmonds 19 8:53:37AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :127.682087745/22/2014 063511 063511 OFFICE MAX INC 208775 5/22/2014 068709 OFFICETEAM 40421280 Temporary Employee for HR Project Temporary Employee for HR Project 001.000.22.518.10.11.00 250.00 Total :250.00 208776 5/22/2014 027060 PACIFIC TOPSOILS 170787 Storm Dump fees Storm Dump fees 422.000.72.531.10.49.00 108.00 Storm - Dump Fees170800 Storm - Dump Fees 422.000.72.531.10.49.00 108.00 Storm Dump Fees170810 Storm Dump Fees 422.000.72.531.10.49.00 108.00 Total :324.00 208777 5/22/2014 069873 PAPE MACHINERY INC 8948607 Unit 106 - Control Valve, Clamp Unit 106 - Control Valve, Clamp 511.000.77.548.68.31.10 613.00 Freight 511.000.77.548.68.31.10 22.45 9.5% Sales Tax 511.000.77.548.68.31.10 60.36 Total :695.81 208778 5/22/2014 074614 PENSER NORTH AMERICA 37763 Workers comp claim management Workers comp claim management 001.000.22.518.10.41.00 3,578.36 Total :3,578.36 208779 5/22/2014 008350 PETTY CASH DAYCAMPCASH2014 START UP PETTY CASH DAYCAMP 2014 2014 DAYCAMP START UP PETTY CASH 001.000.111.700 500.00 Total :500.00 19Page: Packet Page 42 of 148 05/22/2014 Voucher List City of Edmonds 20 8:53:37AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208780 5/22/2014 068411 PHILLIPS 66 - CONOCO 76 3172 Unit 405 - Fuel Unit 405 - Fuel 511.000.77.548.68.34.11 107.42 Total :107.42 208781 5/22/2014 074833 PIONEER CABLE CONTRACTORS E2AC.Pmt 2 E2AC.PMT 2 THRU 4/30/14 E2AC.Pmt 2 thru 4/30/14 112.200.68.595.33.65.00 57,530.51 Total :57,530.51 208782 5/22/2014 064552 PITNEY BOWES 9607730-MY14 POSTAGE MACHINE LEASE April 30 to May 30 Lease 001.000.25.514.30.45.00 718.60 9.5% Sales Tax 001.000.25.514.30.45.00 68.26 Total :786.86 208783 5/22/2014 028860 PLATT ELECTRIC SUPPLY INC e258764 ELECTRICAL SUPPLIES electrical supplies 423.000.76.535.80.31.22 161.97 9.5% Sales Tax 423.000.76.535.80.31.22 15.39 Total :177.36 208784 5/22/2014 073231 POLYDYNE INC 878904 CLARIFLOC polymer 423.000.76.535.80.31.51 4,092.00 Total :4,092.00 208785 5/22/2014 067263 PUGET SAFETY EQUIPMENT COMPANY 0019654-in LANYARDS lanyards 423.000.76.535.80.31.12 155.90 9.5% Sales Tax 423.000.76.535.80.31.12 14.81 QUAD CAL GAS0019660-in quad cal gas 20Page: Packet Page 43 of 148 05/22/2014 Voucher List City of Edmonds 21 8:53:37AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208785 5/22/2014 (Continued)067263 PUGET SAFETY EQUIPMENT COMPANY 423.000.76.535.80.31.00 199.00 Freight 423.000.76.535.80.31.00 34.62 9.5% Sales Tax 423.000.76.535.80.31.00 22.20 Total :426.53 208786 5/22/2014 030695 PUMPTECH INC 0079222-in ODS DIAPHRAGM ODS diaphram 423.000.76.535.80.48.21 1,084.00 Freight 423.000.76.535.80.48.21 33.61 9.5% Sales Tax 423.000.76.535.80.48.21 106.17 Total :1,223.78 208787 5/22/2014 070042 RICOH USA INC 92374807 Rent on Engineering's color copier for Rent on Engineering's color copier for 001.000.62.524.10.45.00 443.48 Rent on large copier 907EX for billing92374809 Rent on large copier 907EX for billing 001.000.62.524.10.45.00 827.00 Total :1,270.48 208788 5/22/2014 067076 SEATTLE PUMP AND EQUIPMENT CO 14-1786 Unit 106 - Rebuilt Pump - Parts and Unit 106 - Rebuilt Pump - Parts and 511.000.77.548.68.48.00 5,139.63 Svc Fee 511.000.77.548.68.48.00 6.90 9.5% Sales Tax 511.000.77.548.68.48.00 488.27 Total :5,634.80 208789 5/22/2014 074858 SEE SING LAU 5-12850 #4221-2204081 UTILITY REFUND #4221-2204081 Utility refund - received 21Page: Packet Page 44 of 148 05/22/2014 Voucher List City of Edmonds 22 8:53:37AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208789 5/22/2014 (Continued)074858 SEE SING LAU 411.000.233.000 115.65 Total :115.65 208790 5/22/2014 036070 SHANNON TOWING INC 200011 INV#200011 - EDMONDS PD TOW 2000 SATURN #045XDU 001.000.41.521.22.41.00 158.00 9.5% Sales Tax 001.000.41.521.22.41.00 15.01 Total :173.01 208791 5/22/2014 067474 SHAW, BENSON 2014-05/19 SHAW 4TH AVE SHAW 4TH AVE 117.100.64.573.20.41.00 3,000.00 Total :3,000.00 208792 5/22/2014 037375 SNO CO PUD NO 1 2007-1403-8 18500 82ND AVE W 18500 82ND AVE W 001.000.64.576.80.47.00 81.25 8030 185TH ST SW2011-9708-4 8030 185TH ST SW 001.000.64.576.80.47.00 158.51 IRRIGATION SYSTEM2022-5062-7 IRRIGATION SYSTEM 001.000.64.576.80.47.00 31.80 WWTP 200 2ND AVE S / METER 10001353812030-9778-7 WWTP 200 2ND AVE S / METER 1000135381 423.000.76.535.80.47.61 25,859.38 Total :26,130.94 208793 5/22/2014 038300 SOUND DISPOSAL CO 104757 WWTP 200 2ND AVE S / ASH DISPOSAL WWTP 200 2ND AVE S / ASH DISPOSAL 423.000.76.535.80.47.65 4,696.17 Total :4,696.17 208794 5/22/2014 060371 STANDARD INSURANCE CO June Standard Insur JUNE STANDARD INSURANCE PREMIUMS June Standard Insurance Premiums 22Page: Packet Page 45 of 148 05/22/2014 Voucher List City of Edmonds 23 8:53:37AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208794 5/22/2014 (Continued)060371 STANDARD INSURANCE CO 811.000.231.550 8,961.50 Total :8,961.50 208795 5/22/2014 039775 STATE AUDITOR'S OFFICE L103109 04/2014 AUDIT SERVICES 04/14 Audit Fees 001.000.39.519.90.51.00 76.91 04/14 Audit Fees 422.000.72.531.90.51.00 3.85 04/14 Audit Fees 421.000.74.534.80.51.00 12.82 04/14 Audit Fees 423.000.75.535.80.51.00 12.82 04/14 Audit Fees 423.000.76.535.80.51.00 12.82 04/14 Audit Fees 111.000.68.543.30.51.00 3.85 04/14 Audit Fees 511.000.77.548.68.51.00 5.12 Total :128.19 208796 5/22/2014 074859 STEVEN & SHARON RYNEARSON 5-05600 #113444-SB UTILITY REFUND #113444-SB Utility refund due to 411.000.233.000 47.83 Total :47.83 208797 5/22/2014 071608 STOPTECH LTD T003300-IN INV#T003300-IN - EDMONDS PD PIRANHA-TIRE DEFLATION DEVICE 001.000.41.521.40.31.00 300.00 CORD REELS 001.000.41.521.40.31.00 52.00 Freight 001.000.41.521.40.31.00 32.00 9.5% Sales Tax 001.000.41.521.40.31.00 36.48 23Page: Packet Page 46 of 148 05/22/2014 Voucher List City of Edmonds 24 8:53:37AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :420.482087975/22/2014 071608 071608 STOPTECH LTD 208798 5/22/2014 040917 TACOMA SCREW PRODUCTS INC 18039217 Unit 46 - Exhaust Brackett Unit 46 - Exhaust Brackett 511.000.77.548.68.31.10 6.51 9.5% Sales Tax 511.000.77.548.68.31.10 0.62 Total :7.13 208799 5/22/2014 074865 TALLMAN, TRENT TRENT TALLMAN 51614 8.5 HOURS 5/16-17 8.5 HOURS 5/16-17 001.000.64.571.22.41.00 85.00 Total :85.00 208800 5/22/2014 073970 TALLMAN, TYLER TYLER TALLMAN 51614 8.5 HOURS 5/16-17 8.5 HOURS 5/16-17 001.000.64.571.22.41.00 85.00 Total :85.00 208801 5/22/2014 027269 THE PART WORKS INC 382022 VALVE REPAIR KIT VALVE REPAIR KIT 001.000.64.576.80.31.00 52.20 Freight 001.000.64.576.80.31.00 9.71 9.5% Sales Tax 001.000.64.576.80.31.00 5.89 Total :67.80 208802 5/22/2014 074669 TIGER DIRECT INC L33899680101 CABLES FOR ADAPTER cables for adapters 423.000.76.535.80.31.31 19.45 Freight 423.000.76.535.80.31.31 4.70 USB-N10L33899680102 USB N10 423.000.76.535.80.31.31 17.70 24Page: Packet Page 47 of 148 05/22/2014 Voucher List City of Edmonds 25 8:53:37AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208802 5/22/2014 (Continued)074669 TIGER DIRECT INC Freight 423.000.76.535.80.31.31 4.28 Total :46.13 208803 5/22/2014 065010 UNIVERSAL ANALYZERS INC 168488 FILTER ELEMENT CERAMIC Filter element ceramic filter 423.000.76.535.80.31.00 630.00 Freight 423.000.76.535.80.31.00 21.39 Total :651.39 208804 5/22/2014 043935 UPS 00002T4T13194 FREIGHT CHARGES FOR RETURNED PRODUCTS UPS freight charges for returned items 001.000.31.518.88.42.00 123.92 Total :123.92 208805 5/22/2014 062693 US BANK 7299 Genius Store ( NOCO) - SAE Adapter Genius Store ( NOCO) - SAE Adapter 511.000.77.548.68.31.10 12.90 Radio Shack - Supplies 511.000.77.548.68.31.10 26.19 PayPal - Unit EQ81WR - Infa Red Camera 511.100.77.594.48.64.00 106.67 Energy Transfer Tech - 2 Day Cummins 511.000.77.548.68.49.00 600.00 Unit EQ94PO - Tabs and Svc Fee $2.00 511.100.77.594.48.64.00 49.75 Pro-Vision - Camera Kit and Supplies 511.000.77.548.68.31.10 1,743.27 Wesco - Unit 473 - Supplies 511.000.77.548.68.31.10 93.78 Dan Fast - Unit 46 - Exhaust Pipe Repair 511.000.77.548.68.48.00 219.00 Total :2,851.56 25Page: Packet Page 48 of 148 05/22/2014 Voucher List City of Edmonds 26 8:53:37AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208806 5/22/2014 063439 WA DEPT OF FISH & WILDLIFE E4FA.DFW E4FA.JARPA PERMIT FEE E4FA.JARPA Permit Fee 422.000.72.594.31.41.20 150.00 Total :150.00 208807 5/22/2014 069969 WILLIAMS, PAMELA WILLIAMS 051414 BEACH WALK 5/14 BEACH WALK 5/14 001.000.64.571.23.41.00 30.00 Total :30.00 208808 5/22/2014 051282 ZUMAR INDUSTRIES INC 0169129 SIGN BLANKS FOR PATANQUE COURTS SIGN BLANKS FOR PATANQUE COURTS 001.000.64.576.80.31.00 105.00 Freight 001.000.64.576.80.31.00 11.70 9.5% Sales Tax 001.000.64.576.80.31.00 11.09 Total :127.79 Bank total :384,178.7194 Vouchers for bank code :usbank 384,178.71Total vouchers :Vouchers in this report94 26Page: Packet Page 49 of 148 PROJECT NUMBERS (By Project Title) Funding Project Title Project Accounting Number Engineering Project Number STR 100th Ave W/Firdale Ave/238th St. SW/Traffic Signal Upgrade c329 E0AA STR 15th St. SW Walkway (Edmonds Way to 8th Ave)c424 E3DC STM 190th Pl SW Wall Construction c428 E3FF STR 2009 Street Overlay Program c294 E9CA WTR 2010 Waterline Replacement Program c363 E0JA STR 2011 Residential Neighborhood Traffic Calming c343 E1AB WTR 2011 Waterline Replacement Program c333 E1JA STM 2012 Citywide Storm Drainage Improvements c382 E2FE SWR 2012 Sanitary Sewer Comp Plan Update c369 E2GA SWR 2012 Sewermain-Alder/Dellwood/Beach Pl/224th St. Sewer Replacement c347 E1GA WTR 2012 Waterline Overlay Program c388 E2CA WTR 2012 Waterline Replacement Program c340 E1JE STM 2013 Citywide Drainage Replacement c406 E3FA STM 2013 Lake Ballinger Basin Study & Associated Projects c407 E3FB SWR 2013 Sewerline Replacement Project c398 E3GA WTR 2013 Waterline Replacement Program c397 E3JA STM 2014 Drainage Improvements c433 E4FA STM 2014 Lake Ballinger Associated Projects c436 E4FD STR 2014 Overlay Program c438 E4CA WTR 2014 Waterline Replacement Program c422 E4JA STM 2014 Willow Creek Daylighting/Edmonds Marsh Restoration c435 E4FC SWR 2015 Sewerline Replacement Project c441 E4GA WTR 2015 Waterline Replacement Program c440 E4JB STR 220 7th Ave N Sidewalk c421 E3DA WTR 224th Waterline Relocation (2013)c418 E3JB STR 226th Street Walkway Project c312 E9DA STR 228th St. SW Corridor Improvements i005 E7AC STR 236th St. SW Walkway (Edmonds Way to Madrona School)c425 E3DD STR 238th St. SW Walkway (100th Ave to 104th Ave)c423 E3DB STR 5th Ave Overlay Project c399 E2CC STR 76th Ave W at 212th St SW Intersection Improvements c368 E1CA WTR 76th Ave W Waterline Extension with Lynnwood c344 E1JB STR 76th Avenue West/75th Place West Walkway Project c245 E6DA STR 9th Avenue Improvement Project c392 E2AB Revised 5/22/2014 Packet Page 50 of 148 PROJECT NUMBERS (By Project Title) Funding Project Title Project Accounting Number Engineering Project Number STR ADA Curb Ramp Upgrades along 3rd Ave S c426 E3DE SWR Alder Sanitary Sewer Pipe Rehabilitation (2013 Sewer Pipe Rehab CIPP)c390 E2GB WTR AWD Intertie and Reservoir Improvements c324 E0IA STR Caspers/Ninth Avenue/Puget Drive (SR524) Walkway Project c256 E6DB PRK City Spray Park c417 E4MA STR Citywide Safety Improvements c404 E2AC SWR City-Wide Sewer Improvements c301 E8GD STM Dayton Street & SR104 Storm Drainage Alternatives c374 E1FM PM Dayton Street Plaza c276 E7MA STM Dayton Street Storm Improvements (6th Ave - 8th Ave)c409 E3FD WTR Edmonds General Facilities Charge Study c345 E1JC STM Edmonds Marsh Feasibility Study c380 E2FC FAC Edmonds Museum Exterior Repairs Project c327 E0LA FAC ESCO III Project c419 E3LB STR Five Corners Roundabout (212th Street SW @ 84th Avenue W)c342 E1AA PM Fourth Avenue Cultural Corridor c282 E8MA FAC Frances Anderson Center Accessibility Upgrades c393 E3LA STR Hwy 99 Enhancements (Phase III)c405 E2AD PM Interurban Trail c146 E2DB STM Lake Ballinger Associated Projects 2012 c381 E2FD STM LID Retrofits Perrinville Creek Basin c434 E4FB SWR Lift Station 2 Improvements (Separated from L/s 13 - 09/01/08)c298 E8GA STR Main Street Lighting and Sidewalk Enhancements c265 E7AA WTR Main Street Watermain c375 E1JK PM Marina Beach Additional Parking c290 E8MB STM North Talbot Road Drainage Improvements c378 E2FA STM Northstream Pipe Abandonment on Puget Drive c410 E3FE STM NPDES m013 E7FG SWR OVD Sewer Lateral Improvements c142 E3GB WTR OVD Watermain Improvements (2003)c141 E3JB STM Perrinville Creek Culvert Replacement c376 E1FN STM Perrinville Creek Stormwater Flow Reduction Retrofit Study c408 E3FC WTR Pioneer Way Road Repair c389 E2CB WTR PRV Station 11 and 12 Abandonment c346 E1JD Revised 5/22/2014 Packet Page 51 of 148 PROJECT NUMBERS (By Project Title) Funding Project Title Project Accounting Number Engineering Project Number STM Public Facilities Water Quality Upgrades c339 E1FD STR School Zone Flashing Beacon/Lighting Grant c420 E3AA PM Senior Center Parking Lot & Landscaping Improvements c321 E9MA FAC Senior Center Roof Repairs c332 E0LB SWR Sewer Lift Station Rehabilitation Design c304 E9GA WTR Sewer, Water, Stormwater Revenue Requirements Update c370 E1GB STR Shell Valley Emergency Access Road c268 E7CB STR SR104 Corridor Transportation Study c427 E3AB General SR104 Telecommunications Conduit Crossing c372 E1EA General SR99 Enhancement Program c238 E6MA STM Storm Contribution to Transportation Projects c341 E1FF STM Storm Drainage Improvements - 88th & 194th c429 E3FG STM Stormwater Development Review Support (NPDES Capacity)c349 E1FH STM Stormwater GIS Support c326 E0FC STR Sunset Walkway Improvements c354 E1DA STM SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System c379 E2FB STM SW Edmonds-105th/106th Ave W Storm Improvements c430 E3FH STM Talbot Rd. Storm Drain Project/Perrinville Creek Mitigation c307 E9FB STR Transportation Plan Update c391 E2AA Revised 5/22/2014 Packet Page 52 of 148 PROJECT NUMBERS (By New Project Accounting Number) Funding Project Accounting Number Engineering Project Number Project Title WTR c141 c141 OVD Watermain Improvements (2003) SWR c142 c142 OVD Sewer Lateral Improvements PM c146 c146 Interurban Trail General c238 c238 SR99 Enhancement Program STR c245 c245 76th Avenue West/75th Place West Walkway Project STR c256 c256 Caspers/Ninth Avenue/Puget Drive (SR524) Walkway Project STR c265 c265 Main Street Lighting and Sidewalk Enhancements STR c268 c268 Shell Valley Emergency Access Road PM c276 c276 Dayton Street Plaza PM c282 c282 Fourth Avenue Cultural Corridor PM c290 c290 Marina Beach Additional Parking STR c294 c294 2009 Street Overlay Program SWR c298 c298 Lift Station 2 Improvements (Separated from L/s 13 - 09/01/08) SWR c301 c301 City-Wide Sewer Improvements SWR c304 c304 Sewer Lift Station Rehabilitation Design STM c307 c307 Talbot Rd. Storm Drain Project/Perrinville Creek Mitigation STR c312 c312 226th Street Walkway Project PM c321 c321 Senior Center Parking Lot & Landscaping Improvements WTR c324 c324 AWD Intertie and Reservoir Improvements STM c326 c326 Stormwater GIS Support FAC c327 c327 Edmonds Museum Exterior Repairs Project STR c329 c329 100th Ave W/Firdale Ave/238th St. SW/Traffic Signal Upgrade FAC c332 c332 Senior Center Roof Repairs WTR c333 c333 2011 Waterline Replacement Program STM c339 c339 Public Facilities Water Quality Upgrades WTR c340 c340 2012 Waterline Replacement Program STM c341 c341 Storm Contribution to Transportation Projects STR c342 c342 Five Corners Roundabout (212th Street SW @ 84th Avenue W) STR c343 c343 2011 Residential Neighborhood Traffic Calming WTR c344 c344 76th Ave W Waterline Extension with Lynnwood WTR c345 c345 Edmonds General Facilities Charge Study WTR c346 c346 PRV Station 11 and 12 Abandonment SWR c347 c347 2012 Sewermain-Alder/Dellwood/Beach Pl/224th St. Sewer Replacement STM c349 c349 Stormwater Development Review Support (NPDES Capacity) Revised 5/22/2014 Packet Page 53 of 148 PROJECT NUMBERS (By New Project Accounting Number) Funding Project Accounting Number Engineering Project Number Project Title STR c354 c354 Sunset Walkway Improvements WTR c363 c363 2010 Waterline Replacement Program STR c368 c368 76th Ave W at 212th St SW Intersection Improvements SWR c369 c369 2012 Sanitary Sewer Comp Plan Update WTR c370 c370 Sewer, Water, Stormwater Revenue Requirements Update General c372 c372 SR104 Telecommunications Conduit Crossing STM c374 c374 Dayton Street & SR104 Storm Drainage Alternatives WTR c375 c375 Main Street Watermain STM c376 c376 Perrinville Creek Culvert Replacement STM c378 c378 North Talbot Road Drainage Improvements STM c379 c379 SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System STM c380 c380 Edmonds Marsh Feasibility Study STM c381 c381 Lake Ballinger Associated Projects 2012 STM c382 c382 2012 Citywide Storm Drainage Improvements WTR c388 c388 2012 Waterline Overlay Program WTR c389 c389 Pioneer Way Road Repair SWR c390 c390 Alder Sanitary Sewer Pipe Rehabilitation (2013 Sewer Pipe Rehab CIPP) STR c391 c391 Transportation Plan Update STR c392 c392 9th Avenue Improvement Project FAC c393 c393 Frances Anderson Center Accessibility Upgrades WTR c397 c397 2013 Waterline Replacement Program SWR c398 c398 2013 Sewerline Replacement Project STR c399 c399 5th Ave Overlay Project STR c404 c404 Citywide Safety Improvements STR c405 c405 Hwy 99 Enhancements (Phase III) STM c406 c406 2013 Citywide Drainage Replacement STM c407 c407 2013 Lake Ballinger Basin Study & Associated Projects STM c408 c408 Perrinville Creek Stormwater Flow Reduction Retrofit Study STM c409 c409 Dayton Street Storm Improvements (6th Ave - 8th Ave) STM c410 c410 Northstream Pipe Abandonment on Puget Drive PRK c417 c417 City Spray Park WTR c418 c418 224th Waterline Relocation (2013) FAC c419 c419 ESCO III Project STR c420 c420 School Zone Flashing Beacon/Lighting Grant Revised 5/22/2014 Packet Page 54 of 148 PROJECT NUMBERS (By New Project Accounting Number) Funding Project Accounting Number Engineering Project Number Project Title STR c421 c421 220 7th Ave N Sidewalk WTR c422 c422 2014 Waterline Replacement Program STR c423 c423 238th St. SW Walkway (100th Ave to 104th Ave) STR c424 c424 15th St. SW Walkway (Edmonds Way to 8th Ave) STR c425 c425 236th St. SW Walkway (Edmonds Way to Madrona School) STR c426 c426 ADA Curb Ramp Upgrades along 3rd Ave S STR c427 c427 SR104 Corridor Transportation Study STM c428 c428 190th Pl SW Wall Construction STM c429 c429 Storm Drainage Improvements - 88th & 194th STM c430 c430 SW Edmonds-105th/106th Ave W Storm Improvements STM c433 c433 2014 Drainage Improvements STM c434 c434 LID Retrofits Perrinville Creek Basin STM c435 c435 2014 Willow Creek Daylighting/Edmonds Marsh Restoration STM c436 c436 2014 Lake Ballinger Associated Projects STR c438 c438 2014 Overlay Program WTR c440 c440 2015 Waterline Replacement Program SWR c441 c441 2015 Sewerline Replacement Project STR i005 i005 228th St. SW Corridor Improvements STM m013 m013 NPDES Revised 5/22/2014 Packet Page 55 of 148 PROJECT NUMBERS (By Engineering Number) STR E0AA c329 100th Ave W/Firdale Ave/238th St. SW/Traffic Signal Upgrade STM E0FC c326 Stormwater GIS Support WTR E0IA c324 AWD Intertie and Reservoir Improvements WTR E0JA c363 2010 Waterline Replacement Program FAC E0LA c327 Edmonds Museum Exterior Repairs Project FAC E0LB c332 Senior Center Roof Repairs STR E1AA c342 Five Corners Roundabout (212th Street SW @ 84th Avenue W) STR E1AB c343 2011 Residential Neighborhood Traffic Calming STR E1CA c368 76th Ave W at 212th St SW Intersection Improvements STR E1DA c354 Sunset Walkway Improvements General E1EA c372 SR104 Telecommunications Conduit Crossing STM E1FD c339 Public Facilities Water Quality Upgrades STM E1FF c341 Storm Contribution to Transportation Projects STM E1FH c349 Stormwater Development Review Support (NPDES Capacity) STM E1FM c374 Dayton Street & SR104 Storm Drainage Alternatives STM E1FN c376 Perrinville Creek Culvert Replacement SWR E1GA c347 2012 Sewermain-Alder/Dellwood/Beach Pl/224th St. Sewer Replacement WTR E1GB c370 Sewer, Water, Stormwater Revenue Requirements Update WTR E1JA c333 2011 Waterline Replacement Program WTR E1JB c344 76th Ave W Waterline Extension with Lynnwood WTR E1JC c345 Edmonds General Facilities Charge Study WTR E1JD c346 PRV Station 11 and 12 Abandonment WTR E1JE c340 2012 Waterline Replacement Program WTR E1JK c375 Main Street Watermain STR E2AA c391 Transportation Plan Update STR E2AB c392 9th Avenue Improvement Project STR E2AC c404 Citywide Safety Improvements STR E2AD c405 Hwy 99 Enhancements (Phase III) WTR E2CA c388 2012 Waterline Overlay Program WTR E2CB c389 Pioneer Way Road Repair STR E2CC c399 5th Ave Overlay Project PM E2DB c146 Interurban Trail STM E2FA c378 North Talbot Road Drainage Improvements STM E2FB c379 SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System STM E2FC c380 Edmonds Marsh Feasibility Study STM E2FD c381 Lake Ballinger Associated Projects 2012 Revised 5/22/2014 Packet Page 56 of 148 PROJECT NUMBERS (By Engineering Number) STM E2FE c382 2012 Citywide Storm Drainage Improvements SWR E2GA c369 2012 Sanitary Sewer Comp Plan Update SWR E2GB c390 Alder Sanitary Sewer Pipe Rehabilitation (2013 Sewer Pipe Rehab CIPP) STR E3AA c420 School Zone Flashing Beacon/Lighting Grant STR E3AB c427 SR104 Corridor Transportation Study STR E3DA c421 220 7th Ave N Sidewalk STR E3DB c423 238th St. SW Walkway (100th Ave to 104th Ave) STR E3DC c424 15th St. SW Walkway (Edmonds Way to 8th Ave) STR E3DD c425 236th St. SW Walkway (Edmonds Way to Madrona School) STR E3DE c426 ADA Curb Ramp Upgrades along 3rd Ave S STM E3FA c406 2013 Citywide Drainage Replacement STM E3FB c407 2013 Lake Ballinger Basin Study & Associated Projects STM E3FC c408 Perrinville Creek Stormwater Flow Reduction Retrofit Study STM E3FD c409 Dayton Street Storm Improvements (6th Ave - 8th Ave) STM E3FE c410 Northstream Pipe Abandonment on Puget Drive STM E3FF c428 190th Pl SW Wall Construction STM E3FG c429 Storm Drainage Improvements - 88th & 194th STM E3FH c430 SW Edmonds-105th/106th Ave W Storm Improvements SWR E3GA c398 2013 Sewerline Replacement Project SWR E3GB c142 OVD Sewer Lateral Improvements WTR E3JA c397 2013 Waterline Replacement Program WTR E3JB c141 OVD Watermain Improvements (2003) WTR E3JB c418 224th Waterline Relocation (2013) FAC E3LA c393 Frances Anderson Center Accessibility Upgrades FAC E3LB c419 ESCO III Project STR E4CA c438 2014 Overlay Program STM E4FA c433 2014 Drainage Improvements STM E4FB c434 LID Retrofits Perrinville Creek Basin STM E4FC c435 2014 Willow Creek Daylighting/Edmonds Marsh Restoration STM E4FD c436 2014 Lake Ballinger Associated Projects SWR E4GA c441 2015 Sewerline Replacement Project WTR E4JA c422 2014 Waterline Replacement Program WTR E4JB c440 2015 Waterline Replacement Program PRK E4MA c417 City Spray Park STR E6DA c245 76th Avenue West/75th Place West Walkway Project STR E6DB c256 Caspers/Ninth Avenue/Puget Drive (SR524) Walkway Project Revised 5/22/2014 Packet Page 57 of 148 PROJECT NUMBERS (By Engineering Number) General E6MA c238 SR99 Enhancement Program STR E7AA c265 Main Street Lighting and Sidewalk Enhancements STR E7AC i005 228th St. SW Corridor Improvements STR E7CB c268 Shell Valley Emergency Access Road STM E7FG m013 NPDES PM E7MA c276 Dayton Street Plaza SWR E8GA c298 Lift Station 2 Improvements (Separated from L/s 13 - 09/01/08) SWR E8GD c301 City-Wide Sewer Improvements PM E8MA c282 Fourth Avenue Cultural Corridor PM E8MB c290 Marina Beach Additional Parking STR E9CA c294 2009 Street Overlay Program STR E9DA c312 226th Street Walkway Project STM E9FB c307 Talbot Rd. Storm Drain Project/Perrinville Creek Mitigation SWR E9GA c304 Sewer Lift Station Rehabilitation Design PM E9MA c321 Senior Center Parking Lot & Landscaping Improvements Revised 5/22/2014 Packet Page 58 of 148 PROJECT NUMBERS (By Project Title) Funding Project Title Project Accounting Number Engineering Project Number FAC Edmonds Museum Exterior Repairs Project c327 E0LA FAC Senior Center Roof Repairs c332 E0LB FAC Frances Anderson Center Accessibility Upgrades c393 E3LA FAC ESCO III Project c419 E3LB General SR104 Telecommunications Conduit Crossing c372 E1EA General SR99 Enhancement Program c238 E6MA PM Interurban Trail c146 E2DB PM Dayton Street Plaza c276 E7MA PM Fourth Avenue Cultural Corridor c282 E8MA PM Marina Beach Additional Parking c290 E8MB PM Senior Center Parking Lot & Landscaping Improvements c321 E9MA PRK City Spray Park c417 E4MA STM Stormwater GIS Support c326 E0FC STM Public Facilities Water Quality Upgrades c339 E1FD STM Storm Contribution to Transportation Projects c341 E1FF STM Stormwater Development Review Support (NPDES Capacity)c349 E1FH STM Dayton Street & SR104 Storm Drainage Alternatives c374 E1FM STM Perrinville Creek Culvert Replacement c376 E1FN STM Edmonds Marsh Feasibility Study c380 E2FC STM 2012 Citywide Storm Drainage Improvements c382 E2FE STM 2013 Citywide Drainage Replacement c406 E3FA STM 2013 Lake Ballinger Basin Study & Associated Projects c407 E3FB STM Perrinville Creek Stormwater Flow Reduction Retrofit Study c408 E3FC STM Dayton Street Storm Improvements (6th Ave - 8th Ave)c409 E3FD STM Northstream Pipe Abandonment on Puget Drive c410 E3FE STM 190th Pl SW Wall Construction c428 E3FF STM Storm Drainage Improvements - 88th & 194th c429 E3FG STM SW Edmonds-105th/106th Ave W Storm Improvements c430 E3FH STM 2014 Drainage Improvements c433 E4FA STM LID Retrofits Perrinville Creek Basin c434 E4FB STM 2014 Willow Creek Daylighting/Edmonds Marsh Restoration c435 E4FC STM 2014 Lake Ballinger Associated Projects c436 E4FD STM NPDES m013 E7FG STM Talbot Rd. Storm Drain Project/Perrinville Creek Mitigation c307 E9FB Revised 5/22/2014 Packet Page 59 of 148 PROJECT NUMBERS (By Project Title) Funding Project Title Project Accounting Number Engineering Project Number STM North Talbot Road Drainage Improvements c378 E2FA STM SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System c379 E2FB STM Lake Ballinger Associated Projects 2012 c381 E2FD STR 100th Ave W/Firdale Ave/238th St. SW/Traffic Signal Upgrade c329 E0AA STR Five Corners Roundabout (212th Street SW @ 84th Avenue W)c342 E1AA STR 2011 Residential Neighborhood Traffic Calming c343 E1AB STR 76th Ave W at 212th St SW Intersection Improvements c368 E1CA STR Sunset Walkway Improvements c354 E1DA STR Transportation Plan Update c391 E2AA STR 9th Avenue Improvement Project c392 E2AB STR Citywide Safety Improvements c404 E2AC STR Hwy 99 Enhancements (Phase III)c405 E2AD STR 5th Ave Overlay Project c399 E2CC STR School Zone Flashing Beacon/Lighting Grant c420 E3AA STR SR104 Corridor Transportation Study c427 E3AB STR 220 7th Ave N Sidewalk c421 E3DA STR 238th St. SW Walkway (100th Ave to 104th Ave)c423 E3DB STR 15th St. SW Walkway (Edmonds Way to 8th Ave)c424 E3DC STR 236th St. SW Walkway (Edmonds Way to Madrona School)c425 E3DD STR ADA Curb Ramp Upgrades along 3rd Ave S c426 E3DE STR 2014 Overlay Program c438 E4CA STR 76th Avenue West/75th Place West Walkway Project c245 E6DA STR Caspers/Ninth Avenue/Puget Drive (SR524) Walkway Project c256 E6DB STR Main Street Lighting and Sidewalk Enhancements c265 E7AA STR 228th St. SW Corridor Improvements i005 E7AC STR Shell Valley Emergency Access Road c268 E7CB STR 2009 Street Overlay Program c294 E9CA STR 226th Street Walkway Project c312 E9DA SWR 2012 Sewermain-Alder/Dellwood/Beach Pl/224th St. Sewer Replacement c347 E1GA SWR 2012 Sanitary Sewer Comp Plan Update c369 E2GA SWR Alder Sanitary Sewer Pipe Rehabilitation (2013 Sewer Pipe Rehab CIPP)c390 E2GB SWR 2013 Sewerline Replacement Project c398 E3GA SWR OVD Sewer Lateral Improvements c142 E3GB SWR 2015 Sewerline Replacement Project c441 E4GA Revised 5/22/2014 Packet Page 60 of 148 PROJECT NUMBERS (By Project Title) Funding Project Title Project Accounting Number Engineering Project Number SWR Lift Station 2 Improvements (Separated from L/s 13 - 09/01/08)c298 E8GA SWR City-Wide Sewer Improvements c301 E8GD SWR Sewer Lift Station Rehabilitation Design c304 E9GA WTR AWD Intertie and Reservoir Improvements c324 E0IA WTR 2010 Waterline Replacement Program c363 E0JA WTR Sewer, Water, Stormwater Revenue Requirements Update c370 E1GB WTR 2011 Waterline Replacement Program c333 E1JA WTR 76th Ave W Waterline Extension with Lynnwood c344 E1JB WTR Edmonds General Facilities Charge Study c345 E1JC WTR PRV Station 11 and 12 Abandonment c346 E1JD WTR 2012 Waterline Replacement Program c340 E1JE WTR Main Street Watermain c375 E1JK WTR 2012 Waterline Overlay Program c388 E2CA WTR Pioneer Way Road Repair c389 E2CB WTR 2013 Waterline Replacement Program c397 E3JA WTR OVD Watermain Improvements (2003)c141 E3JB WTR 224th Waterline Relocation (2013)c418 E3JB WTR 2014 Waterline Replacement Program c422 E4JA WTR 2015 Waterline Replacement Program c440 E4JB Revised 5/22/2014 Packet Page 61 of 148 Payroll Earnings Summary Report City of Edmonds Pay Period: 665 (05/01/2014 to 05/15/2014) Hours AmountHour Type Hour Class Description SICK LEAVESICK121 619.63 21,073.75 VACATIONVACATION122 1,206.62 41,239.91 HOLIDAY HOURSHOLIDAY123 52.50 1,953.71 FLOATER HOLIDAYHOLIDAY124 4.00 118.51 COMPENSATORY TIMECOMP HOURS125 208.75 7,704.16 Police Sick Leave L & ISICK129 2.00 72.64 Holiday Compensation UsedCOMP HOURS130 1.50 46.83 MILITARY LEAVEMILITARY131 10.00 381.76 BEREAVEMENTBEREAVEMENT141 41.00 1,504.65 Kelly Day UsedREGULAR HOURS150 96.00 3,370.23 COMPTIME BUY BACKCOMP HOURS152 41.00 1,701.04 COMPTIME AUTO PAYCOMP HOURS155 64.13 2,596.44 SICK LEAVE PAYOFFSICK157 153.69 6,376.40 VACATION PAYOFFVACATION158 235.93 9,788.43 MANAGEMENT LEAVEVACATION160 2.00 100.75 REGULAR HOURSREGULAR HOURS190 16,122.75 540,160.96 LIGHT DUTYREGULAR HOURS196 26.25 953.40 OVERTIME-STRAIGHTOVERTIME HOURS210 32.00 908.10 WATER WATCH STANDBYOVERTIME HOURS215 42.00 2,028.01 STANDBY TREATMENT PLANTMISCELLANEOUS216 13.00 1,187.37 OVERTIME 1.5OVERTIME HOURS220 188.75 10,982.09 OVERTIME-DOUBLEOVERTIME HOURS225 1.25 81.26 WORKING OUT OF CLASSMISCELLANEOUS410 0.00 237.79 SHIFT DIFFERENTIALSHIFT DIFFERENTIAL411 0.00 829.27 RETROACTIVE PAYRETROACTIVE PAY600 0.00 194.94 ACCRUED COMPCOMP HOURS602 26.25 0.00 ACCRUED COMP TIMECOMP HOURS604 134.00 0.00 ACCREDITATION PAYMISCELLANEOUSacc 0.00 23.56 ACCRED/POLICE SUPPORTMISCELLANEOUSacs 0.00 161.90 BOC II CertificationMISCELLANEOUSboc 0.00 81.17 TRAINING CORPORALMISCELLANEOUScpl 0.00 137.44 CERTIFICATION III PAYMISCELLANEOUScrt 0.00 597.57 DETECTIVE PAYMISCELLANEOUSdet 0.00 95.89 Detective 4%MISCELLANEOUSdet4 0.00 923.69 05/22/2014 Page 1 of 2 Packet Page 62 of 148 Payroll Earnings Summary Report City of Edmonds Pay Period: 665 (05/01/2014 to 05/15/2014) Hours AmountHour Type Hour Class Description EDUCATION PAY 2%EDUCATION PAYed1 0.00 736.66 EDUCATION PAY 4%EDUCATION PAYed2 0.00 834.14 EDUCATION PAY 6%EDUCATION PAYed3 0.00 4,626.95 FAMILY MEDICAL/SICKSICKfmls 88.00 4,192.00 K-9 PAYMISCELLANEOUSk9 0.00 190.11 LONGEVITY PAY 2%LONGEVITYlg1 0.00 1,921.43 LONGEVITY PAY 4%LONGEVITY PAYlg2 0.00 1,265.29 LONGEVITY 6%LONGEVITY PAYlg3 0.00 4,640.58 Longevity 1%LONGEVITYlg4 0.00 331.43 Longevity 3%LONGEVITYlg5 0.00 66.98 Longevity .5%LONGEVITYlg6 0.00 319.82 Longevity 1.5%LONGEVITYlg7 0.00 665.35 MOTORCYCLE PAYMISCELLANEOUSmtc 0.00 191.78 Public Disclosure SpecialistMISCELLANEOUSpds 0.00 44.66 PHYSICAL FITNESS PAYMISCELLANEOUSphy 0.00 1,506.67 SPECIAL DUTY PAY 5%MISCELLANEOUSsdp 0.00 494.56 ADMINISTRATIVE SERGEANTMISCELLANEOUSsgt 0.00 147.00 SICK LEAVE ADD BACKSICKslw 32.00 0.00 TRAFFICMISCELLANEOUStraf 0.00 302.03 Total Net Pay:$463,094.12 $680,091.06 19,445.00 05/22/2014 Page 2 of 2 Packet Page 63 of 148 Benefit Checks Summary Report City of Edmonds Pay Period: 665 - 05/01/2014 to 05/15/2014 Bank: usbank - US Bank Direct DepositCheck AmtNamePayee #DateCheck # 60970 05/20/2014 mebt AST TTEE 82,604.25 0.00 60971 05/20/2014 epoa2 EPOA-POLICE 2,749.50 0.00 60972 05/20/2014 epoa3 EPOA-POLICE SUPPORT 436.50 0.00 60973 05/20/2014 flex FLEX-PLAN SERVICES, INC 710.76 0.00 60974 05/20/2014 teams TEAMSTERS LOCAL 763 4,405.44 0.00 60975 05/20/2014 icma VANTAGE TRANSFER AGENTS 304884 1,610.81 0.00 92,517.26 0.00 Bank: wire - US BANK Direct DepositCheck AmtNamePayee #DateCheck # 2074 05/20/2014 flex FLEX-PLAN SERVICES, INC 38.20 0.00 2080 05/20/2014 us US BANK 91,187.88 0.00 2081 05/20/2014 wadc WASHINGTON STATE TREASURER 19,016.00 0.00 2084 05/20/2014 pb NATIONWIDE RETIREMENT SOLUTION 4,467.05 0.00 2085 05/20/2014 oe OFFICE OF SUPPORT ENFORCEMENT 98.50 0.00 114,807.63 0.00 207,324.89 0.00Grand Totals: Page 1 of 15/22/2014 Packet Page 64 of 148    AM-6878     3. C.              City Council Meeting Meeting Date:05/27/2014 Time:Consent   Submitted By:Linda Hynd Department:City Clerk's Office Review Committee: Committee Action:  Type: Action  Information Subject Title Acknowledge receipt of a Claim for Damages from Kim Pierce ($4,994.56). Recommendation Acknowledge receipt of the Claim for Damages by minute entry. Previous Council Action N/A Narrative Tim Pierce 17530 Talbot Road Edmonds, WA 98026 ($4,994.56) Attachments Pierce Claim for Damages Form Review Inbox Reviewed By Date Mayor Dave Earling 05/22/2014 02:17 PM Finalize for Agenda Scott Passey 05/22/2014 02:24 PM Form Started By: Linda Hynd Started On: 05/19/2014 03:43 PM Final Approval Date: 05/22/2014  Packet Page 65 of 148 Packet Page 66 of 148 Packet Page 67 of 148 Packet Page 68 of 148 Packet Page 69 of 148 Packet Page 70 of 148 Packet Page 71 of 148 Packet Page 72 of 148 Packet Page 73 of 148 Packet Page 74 of 148    AM-6876     3. D.              City Council Meeting Meeting Date:05/27/2014 Time:Consent   Submitted By:James Lawless Department:Police Department Review Committee: Public Safety/Personnel Committee Action: Approve for Consent Agenda Type: Action  Information Subject Title Interlocal Agreement with Yakima County for Jail Services Recommendation Staff recommends and requests approval of agreement and authorization for Mayor's signature. Previous Council Action Reviewed by Public Safety/Personnel Committee and approved for full Council Approval via Consent Agenda. Narrative The Edmonds Police Department currently has contracts with three jail facilities for the housing of both short and long-term prisoners. Jail capacities vary and at times facilities are unable to accommodate our needs for booking prisoners. In addition, costs vary from facility to facility with those on the east side of the state generally being less expensive, especially for long-term commitments. It is anticipated that both the Lynnwood City Jail and the Snohomish County Jail will be raising and/or restructuring their rates in 2015. In order to have additional options for booking prisoners to address capacity issues, as well as ensure that we are being as financially responsible as we can be, we seek out other options/alternatives whenever possible. To that end, we have negotiated an interlocal agreement with the Yakima County Jail for the housing of long-term commitments, similarly to what we have in place with Okanogan County. Yakima County will not charge a one-time booking fee and they will also transport prisoners to and from their facility with that expense being built into the daily housing fee (this is the same arrangement we have with Okanogan County as well). The current rates are as follows:                                                    One-time Booking Fee       Daily Fee Lynnwood City Jail                             $10.00                     $65.00/day  Snohomish County Jail                       $95.94                     $66.66/day  Okanogan County Jail                           n/a                        $54.40/day  Yakima County Jail                                n/a                        $54.75/day  The City Attorney has reviewed the attached ILA and has approved the document as to form. Packet Page 75 of 148 Attachments Yakima County ILA for Jail Services Form Review Inbox Reviewed By Date City Clerk Scott Passey 05/20/2014 08:46 AM Mayor Dave Earling 05/22/2014 08:54 AM Finalize for Agenda Scott Passey 05/22/2014 11:09 AM Form Started By: James Lawless Started On: 05/16/2014 02:18 PM Final Approval Date: 05/22/2014  Packet Page 76 of 148 Agreement for Inmate Housing -- 2014 Page 1 AGREEMENT FOR INMATE HOUSING 2014 THIS INTERLOCAL AGREEMENT FOR INMATE HOUSING (hereinafter "Agreement") is made and entered into by and between Yakima County (hereinafter the "County") and the City of Edmonds (hereinafter the “City”). WHEREAS, RCW Chapters 39.34 and RCW 70.48 authorize the City and the County to enter into a contract for inmate housing, and WHEREAS, the City desires to transfer custody of certain of its inmates to the County to be housed in the County's corrections facilities during those inmates' confinement, and to compensate the County for housing such inmates, and WHEREAS, the County desires to house inmates who would be otherwise in the City’s custody on the terms agreed herein. NOW, THEREFORE, in consideration of the mutual covenants, conditions, and promises contained herein, the parties hereto mutually agree as follows: 1. Purpose. The purpose and intent of this Agreement is to establish the terms under which the County will house City inmates during the calendar year 2014. 2. Definitions. Business day means Monday though Friday excluding Yakima County standard holidays. Committing Court means the court that issued the order or sentence that established the City’s custody of a City Inmate. Detainer – A legal order authorizing or commanding another agency a right to take custody of a person. City Inmate means a person subject to City custody who is transferred to County custody under this Agreement 3. General Provisions. The County shall accept City Inmates according to the terms of this Agreement and shall provide housing, care, and custody of those City Inmates in the same manner as it provides housing, care and custody to its own inmates. The County shall manage, maintain, and operate its corrections facilities in compliance with all applicable federal, state, and local laws and regulations. 4. Right to Refuse or Return Inmate. To the greatest extent permitted by law, the County shall have the right to refuse to accept a City Inmate or to return a City Inmate to the City, if the Inmate has a current illness or injury that is listed in Attachment A - Medical Acceptability. The County shall provide notice to the City at least one business day prior to transport. 5. Inmate Transport. County Transported: The County shall transport Inmates to and from the County’s corrections facilities except when weather or other conditions beyond the County’s control prevent transport. Inmate transport dates will be determined by the amount of inmates the City has housed with the County. Packet Page 77 of 148 Agreement for Inmate Housing -- 2014 Page 2 The County will pick up and drop off Inmates at a mutually agreed upon destination. In the event the City wishes the County to pick up and/or drop off a City Inmate at another detention or correction facility, the City shall notify the County of the location of the Inmate for pick up and/or drop off. The City shall provide a written inmate transport list to the County the business day prior to transport. At the time of scheduling transport if possible, but no later than transport pickup, the City shall provide to the County the warrant or court order detaining or committing the Inmate, as well as any order that specifies the Inmate’s next court date or sentence to confinement. The City shall provide a complete copy of each Inmate’s records in its possession to the County prior to transferring custody of the Inmate to the County. The County will not assume custody of any inmate without a warrant or court order that commits the Inmate to confinement. City Transported: The City will provide the County a written transport list to the County the business day prior to delivery. At the time of delivery, the City shall provide the County the warrant or court order detaining or committing the inmate as well as any order that specifies the Inmate’s next court date or sentence to confinement. The City shall provide a complete copy of each Inmate’s records in its possession to the County prior to transferring custody of the Inmate to the County. The County will not assume custody of any inmate without a warrant or court order that commits the Inmate to confinement. 6. Inmate Records. The City shall provide all medical records in its possession to the County’s transport officers prior to the Inmate’s departure from the City’s detention or designated detention facility. In the event the Inmate is transported by the City, the City shall provide all medical records in its possession to the County’s booking officer. In the event additional information is requested by the County regarding a particular Inmate, the County and City will mutually cooperate to provide the additional information needed. 7. Inmate Property. The County shall accept and transport Inmate property in accordance with Attachment B – Property, and shall be responsible only for inmate property actually delivered into County possession. The County shall hold and handle each Inmate’s personal property in the same manner it holds and handles property of other County inmates. In the event a City Inmate is being transported from a City designated detention or correction facility, it will be the responsibility of the City to dispose of the Inmate’s property not delivered and accepted into County possession. When returning Inmates to the City, the County shall transport Inmate property according to the provisions of Attachment B – Property, and it shall be the responsibility of the County to dispose of any of the Inmate’s property not transported with the Inmate. 8. Booking. Inmates shall be booked pursuant the County’s booking policies and procedures. Inmates transported by the City that are not acceptable at booking, will be the responsibility of the City to transport back to City. Pursuant to RCW 70.48.130, and as part of the booking procedure, the Department of Corrections shall obtain general information concerning the Inmate's ability to pay for medical care, including insurance or other medical benefits or resources to which a City Inmate is entitled. The information is to be used for third party billing. The County and City will attempt to develop a process at City detention facilities for pre-booking Inmates who are being transferred to the custody of the County. Packet Page 78 of 148 Agreement for Inmate Housing -- 2014 Page 3 9. Classification. Inmates shall be classified pursuant to the County’s classification policies and procedures, and within the sole discretion and judgment of the County. The City shall provide information identified in Attachment C – Classification, of this Agreement. 10. Housing. Inmates shall be assigned to housing pursuant to the County’s policies and procedures, and within the sole discretion and judgment of the County. Provided however, that generally, if a City Inmate’s classification qualifies him/her to be housed in the Yakima County Corrections Center, and there is a bed available at the Yakima County Corrections Center, the Inmate shall be housed in the Yakima County Corrections Center. Exceptions to this general provision include circumstances such as: 1) No women are housed at the Yakima County Corrections Center; 2) Inmates assigned to certain work crews must be housed in the Main Jail or Annex; 3) Certain programs are available only to Inmates housed in the Main Jail or Annex; 4) Inmates who will be housed for less than one week will usually be housed in the Main Jail or Annex. 11. Inmate Work Programs. The County may assign Inmates to work programs such as inside and outside work crews, kitchen and facility duties, and other appropriate duties. 12. Health Care. The County shall provide in-facility medical care commonly associated with county corrections operations as guided by American Correctional Association or National Commission on Correctional Health Care standards. Inmates shall be responsible for co-payment for health services according to County policy. The City shall not be responsible to the County for Inmate co-payments. No Inmate shall be denied necessary health care because of an inability to pay for health services. The County shall notify the City’s designee(s) via e-mail or fax if a City Inmate requires medical or dental treatment at an outside medical or health care facility. The City shall be responsible to promptly notify the County of any changes in its designee(s). The City shall pay for all medical, mental health, dental or any other medical services that are required to care for the City’s Inmates outside YCDOC facilities. Except, the County shall bear the expense of any such medical care necessitated by improper conduct of the County, or of its officers or agents. The County shall notify the City as soon as reasonably possible before the Inmate receives medical and/or dental treatment outside of YCDOC facilities. The City acknowledges that such notice may not be reasonably possible prior to emergency care. Lack of prior notice shall not excuse the City from financial responsibility for related medical expenses, and shall not be a basis for imposing financial responsibility for related medical expenses on the County. Outside medical expenses for Inmates housed for more than one jurisdiction shall be divided equally among those jurisdictions. 13. Inmate Discipline. The County shall discipline Inmates according to the same policies and procedures under which other County inmates are disciplined. However, nothing contained herein shall be construed to authorize the imposition of a type of discipline that would not be imposed on a comparable County inmate, up to and including the removal of earned early release credits as approved by the City. 14. Removal from County Facilities. Except for work programs or health care, and during emergencies, Inmates shall not be removed from County facilities without written authorization from the City or by the order of any court having jurisdiction. Other jurisdictions Packet Page 79 of 148 Agreement for Inmate Housing -- 2014 Page 4 may “borrow” a City Inmate only according to the provisions of Attachment D – Borrowing. In the event of the Inmate’s emergency removal, the County shall notify the City by email or fax as soon as reasonably possible. No early release or alternative to incarceration, including furloughs, home detention, or work release shall be granted to any Inmate without written authorization by the committing court. 15. Visitation. The County shall provide scheduled visitation for attorneys, spouses, family and friends of Inmates. Such visitation may be accomplished as provided in Section 24 of this Agreement. 16. Inmate-Attorney Communication. Confidential telephones or visitation rooms shall be available to inmates to communicate with their attorneys. 17. Inmate Accounts. The County shall establish and maintain an account for each Inmate. The County shall ensure family members and others have a reasonable process to add funds to a City Inmate’s account, Upon returning custody of a City Inmate to the City, the County shall transfer the balance of that Inmate’s account that is not subject to charges, to the Inmate or to the City in the form of a check or a debit card in the name of the Inmate. In the event the County contracts with a company/business that furnishes technology for wireless inmate account crediting (such as Keefee or JPAY) the City may allow the County (or County’s contracted representative) to install the equipment necessary for use of the system. The City shall not be financially responsible for any aspect of the system, including but not limited to installation or maintenance costs. The City shall not receive any compensation or profits for such a system. 18. Detainers. Inmates in a “Detainer” status shall be handled according to Attachment E – Detainers. 19. Releases. The City shall be responsible for computing and tracking all sentence time calculations, good time, court dates and release dates. Inmates will be released in accordance with Attachment F – Inmate Release. The County shall not transfer custody of a City Inmate housed pursuant to this Agreement to any party other than the City, except as provided in this Agreement or as directed by the City. 20. Escape. If a City Inmate escapes County custody, the County shall notify the City as soon as reasonably possible. The County shall use all reasonable efforts to pursue and regain custody of escaped City Inmates, and shall assume all costs connected with the recapture of the City Inmate. 21. Death. If a City Inmate dies in County custody, the County shall notify the City as soon as reasonably possible. The Yakima County Coroner shall assume custody of the City Inmate’s body. Unless another agency becomes responsible for investigation, YCDOC shall investigate and shall provide the City with a report of its investigation. The City may participate in the investigation. If another agency becomes responsible for investigation, YCDOC shall liaison or otherwise facilitate the City’s communication with and receipt of reports from the other agency. The City shall provide the County with written instructions regarding the disposition of the City Inmate’s body. The City shall pay for all reasonable expenses for the preparation and shipment of the body. The City may request in writing that the County arrange for burial and all matters related or incidental thereto and the City shall be responsible for all costs associate with this Packet Page 80 of 148 Agreement for Inmate Housing -- 2014 Page 5 request. Except, the County shall bear such expenses necessitated by improper conduct of County, or its officers or agents. 22. Reporting Requirements. Ordinarily on business days, the County will deliver the following reports to the JAG, which will disseminate them to the City: Here Now Report - a report detailing City inmates in YCDOC custody. Housing Report – a report detailing which city inmates are housed at the Yakima County Corrections Center. Custody Report – a report of total inmate populations confined at all YCDOC facilities. It includes current and historical safety and population data. Special Housing Report – Identifies city inmates who are in special housing assignments. 23. City’s Right of Inspection. The City shall have the right, upon reasonable advance notice, to inspect County correction facilities where City Inmates are housed at reasonable times. During such inspections, the City may interview its Inmates and review its Inmates’ records. The City shall have no right to interview inmates housed for other jurisdictions or to review their medical records, unless it is properly authorized to do so by the inmate or the other jurisdiction. 24. Technology. The County and City may each permit the other continuous access to its computer database regarding all City Inmates housed by the County. This continuous access feature may be accomplished through a computer link between a computer(s) designated by the City and appropriate computer(s) of the County. By separate mutual agreement, the County and City may provide video conference capabilities for personal visiting, professional visiting, pre-trial conferences, arraignments and other court and conferencing needs. Bed Rate. In consideration of Yakima County’s commitment to house City Inmates, the City shall pay the County based on the Monthly Average Daily Population (MADP) sliding scale: Monthly Average Daily Population (MADP) Daily Rate Per Inmate 151 - above $48.75 126-150 $49.75 101-125 $50.75 76-100 $51.75 51-75 $52.75 26-50 $53.75 0-25 $54.75 Packet Page 81 of 148 Agreement for Inmate Housing -- 2014 Page 6 The Bed Rate includes all in-facility medical, dental (if available), and mental health services. In the event an inmate requires out of facility medical, dental or mental health services, the City shall be responsible for the cost of the services. The County shall not charge a booking fee in connection with housing the City’s Inmates. The City may purchase additional beds, as available, at the then- existing bed rate; however, the County shall have the right to refuse to accept custody of or house inmates in excess of the City’s minimum bed commitment. The Daily Fee for inmates housed for more than one jurisdiction shall be divided equally among those jurisdictions. 25. Billing and Payment. The County shall provide the City with monthly statements itemizing the name of each City Inmate, the number of days of housing, including the date and time booked into the County and date and time released from the County and itemization of any additional charges including a description of the service provided, date provided and reason for service. The County shall provide said statement for each month on or about the 10th day of the following month. Payment shall be due to the County within (30) days from the billing date. The County may bill the City electronically. Payments not received by the 30th day shall bear interest at the rate of 1% per month until payment is received. The Daily Fee for City Inmates housed for more than one jurisdiction shall be divided equally among those jurisdictions. 26. Duration of Agreement. The duration of this Agreement shall be from January 1, 2014, at 1200 A.M. and shall end at 11:59 P.M., on December 31 2014 unless otherwise terminated in accordance with Section 31 of this Agreement. This Agreement may be renewed for any successive period by written addendum under terms and conditions acceptable to the County and City. 27. Independent Contractor. In providing services under this Agreement, the County is an independent contractor and neither it nor its officers, nor its agents nor its employees are employees of the City for any purpose, including responsibility for any federal or state tax, industrial insurance, or Social Security liability. Neither shall the provision of services under this Agreement give rise to any claim of career service or civil service rights, which may accrue to an employee of the City under any applicable law, rule or regulation. Nothing in this Agreement is intended to create an interest in or give a benefit to third persons not signing as a party to this Agreement. 28. Hold Harmless, Defense, and Indemnification,. The County shall hold harmless, defend, and indemnify the City, its elected officials, officers, employees, and agents from and against any and all suits, actions, claims, liability, damages, judgments, costs and expenses (including reasonable attorney's fees) (also including but not limited to claims related to false arrest or detention, alleged mistreatment, injury, or death of any City Inmate, or loss or damage to City Inmate property while in County custody) that result from or arise out of the acts or omissions of County, its elected officials, officers, employees, and agents in connection with or incidental to the performance or non-performance of the County’s services, duties, and obligations under this Agreement. Packet Page 82 of 148 Agreement for Inmate Housing -- 2014 Page 7 The City shall hold harmless, defend, and indemnify the County, its elected officials, officers, employees, and agents from and against any and all suits, actions, claims, liability, damages, judgments, costs and expenses (including reasonable attorney's fees) (also including but not limited to claims related to false arrest or detention, alleged mistreatment, injury, or death of any City Inmate, or loss or damage to City Inmate property while in County custody) that result from or arise out of the acts or omissions of the City, its elected officials, officers, employees, and agents in connection with or incidental to the performance or non-performance of the City’s services, duties, and obligations under this Agreement. In the event the acts or omissions of the officials, officers, agents, and/or employees of both the City and the County in connection with or incidental to the performance or non-performance of the City’s and or County’s services, duties, and obligations under this Agreement are the subject of any liability claims by a third party, the City and County shall each be liable for its proportionate share of fault in any resulting suits, actions, claims, liability, damages, judgments, costs and expenses and for their own attorney's fees. Nothing contained in this Section or this Agreement shall be construed to create a right in any third party to indemnification or defense. The County and City hereby waive, as to each other only, their immunity from suit under industrial insurance, Title 51 RCW. This waiver of immunity was mutually negotiated by the parties hereto. The provisions of this section shall survive any termination or expiration of this Agreement. 29. Insurance. The County and City shall provide each other with evidence of insurance coverage, in the form of a certificate or other competent evidence from an insurance provider, insurance pool, or of self-insurance sufficient to satisfy the obligations set forth in this Agreement. The County and City shall each maintain throughout the term of this Agreement coverage in minimum liability limits of one million dollars ($1,000,000) per occurrence and two million dollars ($2,000,000) in the aggregate for its liability exposures, including comprehensive general liability, errors and omissions, auto liability and police professional liability. The insurance policy shall provide coverage on an occurrence basis. 30. Termination. A. Mutual Agreement: This Agreement may be terminated by mutual written consent between the County and City with ninety (90) days written notice to the other party and to the State Office of Financial Management as required by RCW 70.48.090 stating the grounds for said termination and specifying plans for accommodating the affected City Inmates. B. Imperiling Conditions: The City shall have the right to terminate this Agreement where: 1) conditions and/or circumstances at Yakima’s facilities present an imminent risk of serious injury or death to the City’s Inmates [Imperiling Conditions]; 2) the City has sent County written notice by certified mail, return receipt requested describing with reasonable specificity the Imperiling Conditions; and 3) the County has failed to cure the Imperiling Conditions within a reasonable period of time, which, unless the parties agree in writing to a longer period, shall be no more than 30 days after the County receives the City’s notice. Termination under this provision shall be effective if and when: 1) after at least 30 days, the County has not cured the Imperiling Condition(s); and 2) the City has removed its Inmates; and 3) the City has given the Packet Page 83 of 148 Agreement for Inmate Housing -- 2014 Page 8 County formal written notice of final termination under this provision. After Termination under this provision the City shall have no further financial obligations under this Agreement. C. Material Breach: Either party shall have the right to terminate this Agreement if: 1) the other party is in material breach of any term of this Agreement; 2) the terminating party has sent the breaching party written notice of its intent to terminate this Agreement under this section by certified mail, return receipt requested describing with reasonable specificity the basis for the termination; and 3) the breaching party has failed to cure the breach within ninety (90) days, unless the parties agree in writing to a longer cure period. Termination shall be effective upon and the City shall have no further financial obligations under this Agreement from the date of removal of its Inmates from the Yakima Facility or County’s receipt of final notice that City is terminating the Agreement after the expiration of the cure period, whichever occurs last. 31. Real or Personal Property. It is not anticipated that any real or personal property will be acquired or purchased by the parties solely because of this Agreement. 32. Equal Opportunity. Neither party shall discriminate against any person on the grounds of race, creed, color, religion, national origin, sex, age, marital status, political affiliation or belief or the presence of any sensory, mental or physical handicap in violation of any applicable federal law, Washington State Law Against Discrimination (RCW chapter 49.60) or the Americans with Disabilities Act (42 USC 12110 et seq.). In the event of the violation of this provision, the other party may terminate this Agreement immediately. 33. Assignment. This Agreement, or any interest herein, or claim hereunder, shall not be assigned or transferred in whole or in part by the County to any other person or entity without the prior written consent of the City. In the event that such prior written consent to an assignment is granted, then the assignee shall assume all duties, obligations, and liabilities of County stated herein. 34. Non-Waiver. The failure of either party to insist upon strict performance of any provision of this Agreement or to exercise any right based upon a breach thereof or the acceptance of any performance during such breach shall not constitute a waiver of any right under this Agreement. 35. Severability. If any portion of this Agreement is changed per mutual Agreement or any portion is held invalid, the remainder of the Agreement shall remain in full force and effect. 36. Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. Any actions, suit, or judicial or administrative proceeding for the enforcement of this Agreement shall be brought and tried in the Federal or Superior Court for the State of Washington in Thurston County 37. Approval and Filing. Each party shall approve this Agreement by resolution, ordinance or otherwise pursuant to the laws of the governing body of each party. The attested signatures of the City, Manager or Mayor and the Yakima County Commissioners below shall constitute a presumption that such approval was properly obtained. A copy of this Agreement shall be filed with the Yakima County Auditor's Office pursuant to RCW 39.34.040. 38. General Provisions. Unless otherwise agreed in writing executed by both parties, on and after January 1, 2015, and so long as this Agreement remains in effect, this document constitutes the entire Agreement between the City and the County under which the County Packet Page 84 of 148 Agreement for Inmate Housing -- 2014 Page 9 houses City Inmates, and no other oral or written agreements between the parties shall affect this Agreement. No changes or additions to this Agreement shall be valid or binding upon either party unless such change or addition be in writing and executed by both parties. The County shall not delegate its duties pertaining to housing City Inmates without the written consent of the City, which consent shall not be withheld unreasonably. Any provision of this Agreement that is declared invalid or illegal shall in no way affect or invalidate any other provision. In the event the County or City defaults on the performance of any terms of this Agreement and files a lawsuit, the prevailing party shall be entitled to an award of its reasonable attorney fees, costs and expenses. This Agreement may be executed in any number of counterparts. 39. Notices. Unless stated otherwise herein, all notices and demands shall be in writing and sent or hand-delivered to the parties to their addresses as follows: TO CITY: Jim Lawless, Assistant Chief of Police Edmonds Police Department 250 5th Ave N. Edmonds, WA 98020 TO COUNTY: Ed Campbell, Director Yakima County Department of Corrections 111 North Front Street Yakima, WA 98901 Alternatively, to such other addresses as the parties may hereafter designate in writing. Notices and/or demands shall be sent by registered or certified mail, postage prepaid, or hand - delivered. Such notices shall be deemed effective when mailed or hand-delivered at the addresses specified above. Packet Page 85 of 148 Agreement for Inmate Housing -- 2014 Page 10 CITY OF EDMONDS, WASHINGTON By: ___________________________ Dave Earling, City Mayor Date: ___________________________ Attest: By: ___________________________ Scott Passey, Edmonds City Clerk Approved as to form: By: ___________________________ Edmonds City Attorney Packet Page 86 of 148 Agreement for Inmate Housing -- 2014 Page 11 ATTACHMENT A MEDICAL ACCEPTABILITY The County shall determine the medical and mental acceptability of inmates for transport using the following excluding criteria: 1. Blood or fluid present at an open wound site or bleeding from an open wound. 2. Signs of untreated broken bones or dislocated joints. 3. Any injury or illness requiring immediate or emergency medical treatment. 4. Unconsciousness. 5. Inmates unable to stand and walk under their own power. 6. Wheel chair bound individuals. 7. Signs of alcohol toxicity and signs of current or recent use of any intoxicants. 8. Signs of alcohol and/or drug withdrawal. 9. Bed bound individuals. 10. Individuals with attached IV or requiring IV medications. 11. Individuals requiring the use of oxygen tanks. 12. AMA (Against Medical Advice) from the hospital. 13. Individuals having had major invasive surgery within the last 72 hours. Non-invasive surgery such as oral surgery, laser-eye surgery and minor surgery may be evaluated on a case by case basis. 14. Post-operative persons who have follow up appointments within the next four weeks. 15. Wounds with drainage tubes attached. 16. Persons with permanent catheters. 17. Open and/or oozing bedsores. 18. Individuals requiring nebulizers who cannot obtain one. 19. Persons with Alzheimer’s, dementia or other psychological conditions to the point where the inmate cannot perform activities of daily living (“ADL’s”) or who do not have the capacity to function safely within a correctional environment. 20. Persons who are diagnosed as developmentally delayed and who do not have the capacity to function safely within a correctional environment or who cannot perform ADL’s. 21. Female inmates more than 5 months pregnant. Or any female inmate considered a high- risk pregnancy. 22. Persons undergoing chemotherapy and/or radiation treatment. 23. Persons undergoing dialysis. Packet Page 87 of 148 Agreement for Inmate Housing -- 2014 Page 12 24. Persons with the following untreated medical conditions: a) Heart disease b) Seizures disorders c) Insulin dependent diabetes d) Cancer e) Asthma f) Psychosis g) HIV Positive or AIDS 25. Persons who are HIV positive or have AIDS and are taking anti-viral medications. 26. Persons taking Methadone, or Suboxone, a substitute for Methadone. 27. Persons with suicidal ideations or gestures within the past 72 hours. 28. Person, if prescribed, have not taken psychotropic medications for at least 72 hours. 29. Persons who have attempted suicide within the last 30 days. 30. Persons who have attempted suicide by overdose or ligature strangulation during current incarceration. 31. Persons displaying current psychotic episode. 32. Persons requiring CPAP machines as prescribed must be transported with the machine. Packet Page 88 of 148 Agreement for Inmate Housing -- 2014 Page 13 ATTACHMENT B PROPERTY County transport personnel will only accept Inmate property as follows: 1. The property shall be sealed in a single property bag no larger than a common paper grocery bag. 2. Money, valuables, and medications shall be placed in a clear envelope and sealed within the Inmate’s property bag. 3. Checks and documents (court, warrants, etc) shall be attached to the outside of the property bag. 4. The transporting officer shall account for the property bag and funds being transported. Yakima County Department of Corrections transport personnel will not accept or transport the following: a) Backpacks, suitcases, etc. b) Unpackaged food products or food products in packaging that has been opened. c) Any type of weapon (includes pocketknives). d) Liquids. e) Any items that will not fit into the property bag. f) Material deemed to be contraband. Yakima County will limit property returned with the Inmate to the City according to these criteria. Packet Page 89 of 148 Agreement for Inmate Housing -- 2014 Page 14 ATTACHMENT C CLASSIFICATION The City shall supply the County with the following Classification related information, if it known to or in possession of the City: 1. If the City Inmate has been classified to a special housing unit and/or if the City Inmate has been classified as protective custody. 2. If the City Inmate is a violent offender or has displayed violent behavior during present or past incarcerations. 3. If the City Inmate is an escape risk. Packet Page 90 of 148 Agreement for Inmate Housing -- 2014 Page 15 ATTACHMENT D BORROWING One contracting city may “borrow” another contracting city’s inmate as follows: 1. If a City requests the transport of another contracting City’s Inmate from the County the requesting City must notify each agency with rights to custody of the Inmate, and if each agency with rights to custody of the Inmate notifies the County in writing (e-mail) of its approval, the County shall provide the requested transport. The County will complete a custody transfer form that lists all outstanding detainers. The custody transfer paperwork will accompany the inmate. 2. Once custody of the City Inmate has been transferred to another agency, it is the responsibility of the requesting City to determine whether the City Inmate shall be returned to the custody of the County, and if so, the requesting City shall make all necessary and proper arrangements with the County and any agency with rights to custody of the Inmate, for the Inmate’s return according to the terms of this agreement. 3. The County will not track the City Inmate once he or she has left the County’s facility. 4. If the Inmate is returned to the custody of the County, the requesting City shall provide the County with sentencing/charge information. The City shall supply all pre-sentence, and post-sentence paperwork from agreeing agencies that authorized the borrowing of the Inmate. This will aid Yakima County in determining split billing and release dates. 5. If the agency requesting to borrow a City Inmate is not in the “Contracting Agency,” the requesting agency will be responsible to make all transport arrangements including all legal paperwork for the transport with the City of jurisdiction. 6. The County will transport the City Inmate only to a King County city that also contracts with the County for Inmate housing. 7. Inmates transported by the City, cannot be borrowed out of YCDOC. Packet Page 91 of 148 Agreement for Inmate Housing -- 2014 Page 16 ATTACHMENT E This attachment only applies to Inmates transported by the YCDOC. WARRANTS/OTHER COURT ORDERS/DETAINERS 1. The following shall apply to City Inmates who are subject to warrants from other jurisdictions or to other court orders for confinement or detainers. When receiving a City Inmate, the Transport Officers shall review all paperwork provided by the City for all grounds to hold the Inmate and ensure that this information is entered into the County’s JMS and is routed to the Out of County Transport Section Office Specialist. 2. Prior to releasing a City Inmate, the County shall check the NCIC and WACIC systems to determine if the Inmate is subject to any valid warrants or other detainers. a) If the Inmate is subject to a warrant that is limited to King County, YCDOC will, upon receiving written permission (e mail) from the City, transport the Inmate to the custodial agency for the jurisdiction that issued the warrant. However, Yakima County will not assume responsibility to serve any such warrants. b) If the City Inmate is subject to a warrant from a western Washington jurisdiction outside King County, YCDOC will release the Inmate at the location determined by written (e mail) agreement of the YCDOC and the City under Section 5 of this Agreement. c) If the City Inmate is subject to a warrant from an eastern Washington jurisdiction, YCDOC will send the Inmate to the custodial agency for that jurisdiction on the Mini-Chain. d) If, upon return from YCDOC to the City, the Inmate is subject to a warrant that provides for statewide extradition, YCDOC will either transport the Inmate to the detention/correction facility in King County designated by the agency/jurisdiction that issued the warrant if it is in King County, or will send the Inmate to the agency/jurisdiction that issued the warrant on the Mini-Chain. 3. City Inmates who have or are subject to Immigration and Custom Enforcement (ICE) detainers shall be returned to the City, unless the County and City agree in writing (email) to some other course of action. Packet Page 92 of 148 Agreement for Inmate Housing -- 2014 Page 17 ATTACHMENT F INMATE RELEASE County transport personnel will release City Inmates as follows: 1. Inside a staffed correction or detention facility (jail). 2. Inside a staffed police agency (sally port or other secured area). 3. Outside of a Law Enforcement Agency when agency personnel, telephone access, and weather protection (lobby areas) are available to the released Inmate. 4. The County does not transport on Mondays. 5. City Inmates for whom bail is posted, or who otherwise have a right to be released may, by signed written waiver, choose to remain in custody and return to City by the regularly scheduled transport, or to be released to a family member or friend, or to the streets of Yakima. 6. Inmates transported by City must be picked up at least 12-(twelve) hours prior to the inmate’s scheduled release date and time. If the inmate is not picked up before the scheduled release time, the Inmate will be automatically scheduled to be transported, at the City’s cost to include the addition of transport fees for all days served, on the next available transport to the City. Packet Page 93 of 148    AM-6877     3. E.              City Council Meeting Meeting Date:05/27/2014 Time:  Submitted By:James Lawless Department:Police Department Review Committee: Public Safety/Personnel Committee Action: Approve for Consent Agenda Type: Action  Information Subject Title Amending Ordinance - Avoiding compliance with traffic devices - Penalty Recommendation Staff recommends and requests Council approval of amendment to ECC 8.32.070 Previous Council Action Reviewed by Public Safety/Personnel Committed and approved for full Council approval via Consent Agenda Narrative ECC 8.32 contains Miscellaneous Driving and Traffic Rules and the associated penalties. One subsection, 8.32.070, Avoiding compliance with traffic devices prohibited, has had a maximum fine of $250 associated with it since the ordinance was originally codified in 1990. To make the penalty for this violation consistent with the penalty associated with other basic traffic infractions adopted by City Code, it is recommended that the penalty for 8.32.070 be changed as noted in the draft. Net effect of the change at the present time would be a total of $124 penalty assessed by the Municipal Court upon a finding that a violation occurred. Attachments DRAFT ECC 8.32.070 Form Review Inbox Reviewed By Date City Clerk Scott Passey 05/20/2014 08:46 AM Mayor Dave Earling 05/22/2014 08:55 AM Finalize for Agenda Scott Passey 05/22/2014 11:09 AM Form Started By: James Lawless Started On: 05/16/2014 02:39 PM Final Approval Date: 05/22/2014  Packet Page 94 of 148 - 1 - ORDINANCE NO. _______ AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING A CERTAIN PENALTY PROVISION OF ECC 8.32 (“MISCELLANEOUS DRIVING AND TRAFFIC RULES”); PROVIDING FOR SEVERABILITY; AND SETTING AN EFFECTIVE DATE. WHEREAS, the City of Edmonds has determined that a certain penalty provision of the City’s Miscellaneous Driving and Traffic Rules code section, ECC 8.32, is inconsistent with other similar driving and traffic infractions; and WHEREAS, the City of Edmonds wishes to revise ECC 8.32 to address this issue; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Subsection .070 of Section 8.32 of the ECC Miscellaneous Driving and Traffic Rules is hereby amended to read as follows (deleted text in strike-through; new text in underline): 8.32.070 Avoiding compliance with traffic devices prohibited. A. No person shall drive a motor vehicle over private property in order to avoid compliance with a traffic-control device. B. Any person violating the provisions of this section shall have committed a traffic infraction, punishable by a maximum fine of $250.00 as an unscheduled infraction pursuant to Infraction Rules for Courts of Limited Jurisdiction (IRLJ) Rule 6.2(b), plus all statutory assessments. [Ord. 2788 § 1, 1990]. Section 2. Severability. If any section, sentence, clause or phrase of this ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this ordinance. Packet Page 95 of 148 - 2 - Section 3. Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum, and shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. APPROVED: MAYOR DAVE EARLING ATTEST/AUTHENTICATED: CITY CLERK, SCOTT PASSEY APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: BY JEFFREY B. TARADAY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. Packet Page 96 of 148 - 3 - SUMMARY OF ORDINANCE NO. __________ of the City of Edmonds, Washington On the ____ day of ___________, 2014, the City Council of the City of Edmonds, passed Ordinance No. _____________. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING A CERTAIN PENALTY PROVISION OF ECC 8.32 (“MISCELLANEOUS DRIVING AND TRAFFIC RULES”); PROVIDING FOR SEVERABILITY; AND SETTING AN EFFECTIVE DATE. The full text of this Ordinance will be mailed upon request. DATED this _____ day of ________________, 2014. CITY CLERK, SCOTT PASSEY Packet Page 97 of 148    AM-6884     5.              City Council Meeting Meeting Date:05/27/2014 Time:5 Minutes   Submitted For:Council President Buckshnis Submitted By:Jana Spellman Department:City Council Review Committee: Committee Action:  Type: Information  Information Subject Title Presentation of award by the International Association of Firefighters (IAFF) Local 1828. Recommendation N/A Previous Council Action N/A Narrative Doug Dahl, on behalf of IAFF Local 1828, will present an award to Councilmember Strom Peterson for his completion of the Fire Ops 101 class. Form Review Inbox Reviewed By Date City Clerk Scott Passey 05/22/2014 08:22 AM Mayor Dave Earling 05/22/2014 08:56 AM Finalize for Agenda Scott Passey 05/22/2014 11:09 AM Form Started By: Jana Spellman Started On: 05/21/2014 09:48 AM Final Approval Date: 05/22/2014  Packet Page 98 of 148    AM-6888     8.              City Council Meeting Meeting Date:05/27/2014 Time:15 Minutes   Submitted For:Council President Buckshnis Submitted By:Jana Spellman Department:City Council Review Committee: Finance Committee Action:  Type: Information  Information Subject Title Contract Renewal with Lighthouse Law Group PLLC (Lighthouse) Recommendation Previous Council Action As background for considering the renewal of the contract with Lighthouse, it is appropriate to review the city’s actual expense for the City Attorney in years 2005 to date. These numbers were pulled from actual attorney costs amounts provided by finance and included all civil costs associated to all attorneys who include labor negotiations, arbitrations, code updating, closed record reviews and training. Items like bond counsel or MEBT review were not added. The largest attorney expenses are identified to the left or up until 2010 it was Odgen Murphy Wallace (OMW) and then the split year of 2011 with Lighthouse (LH).  2005 $325,276 OMW $299,302 2006 $369,712 OMW $369,477 2007 $436,357 OMW $421,474 2008 $553,695 OMW $543,872 2009 $534,469 OMW $483,150 2010 $649,095 OMW $579,062 2011 $472,764 OMW $132,783 LH $320,097  2012 $406,783 LH $396,835  2013 $463,695 LH $389,734 (code rewrite with Carol Morris’ multi-city project) 2014 $162,866 LH $160,119  Please note again, that these numbers do not include amounts for the city prosecutor as we attempted to merely reflect work performed by civil attorneys. To do an hourly comparison is also good to note as there was no flat fee for OMW. The average hourly billing rate for LH beginning in 2011 was $145.83 per hour; 2012 was $110.14 per hour; 2013 was $135.75 per hour and in 2014 thru March is $132.84.  In March 2011, partly in response to this history of significant cost increases, the city retained Lighthouse to provide City Attorney services. Since then, the city has contracted with Lighthouse under a flat fee of $32,000 per month. What is interesting to note is large civil suits were litigated and settled during the LH tenure and had the City been engaged in a regular contract that was not flat fee, a tremendous amount of money would have been spent. As an example, Haines Wharf/Precision Earthworks the 2011 to 2013 Packet Page 99 of 148 hours spent on this project amounted to 516.6 hours. Had that amount been billed out over an average hourly rate of $210 per hour, the city would have spent $108,486. Instead, the city did not pay anything extra because LH defended the case under its flat fee. This is but one project that LH was successful in defending (i.e. others like Locke, Meiers, Cole, Humann, and Thuesen also took a tremendous amount of time). The Lighthouse flat fee is different than the retainer arrangement that many other cities use to contract for city attorney services. Under a retainer, the city commits to a certain minimum amount per month in exchange for a fixed quantity of hours. But if that quantity of hours is exceeded, the city would pay more than the retainer, often at a higher hourly rate (i.e Lynnwood’s contract for city attorney services uses this method and I believe OMW had the same arrangement with the City of Edmonds for its years of service).  In contrast to the retainer described above, the City pays Lighthouse a “flat fee” or the same amount of money each month regardless of how much work is performed by Lighthouse. There is no scenario where Lighthouse can charge more than the amount of the flat fee, except to be reimbursed for costs incurred by Lighthouse on behalf of the city (e.g. filing fees, etc.). Lighthouse is obligated to perform most of the City’s civil work, including litigation not covered by WCIA, under this flat fee arrangement with some exceptions that are set forth in the contract. The City does have the discretion to hire other law firms, if desired; to address special circumstances such as closed record reviews (Morris was included in the calculations).  Over the last two years, Lighthouse has worked an average of 3153 hours per year on behalf of Edmonds. That equates to an average hourly rate of $122 per hour. By way of comparison, in 2011 when the city last issued an RFP for city attorney services, the hourly rates proposed by the three other firms chosen to interview with the city council were as follows: $175 per hour (for Gary McLean); $180 to $225 (for OMW, the lower rate being for associates); $160-$180 (for Weed Graafstra). OMW proposed a fixed fee in 2011 of $37,500 per month, but their fixed fee did not include any litigation and only covered two council meetings and two staff meetings per month. When it proposed the flat fee in 2011, Lighthouse intended that the amount of the flat fee would be renegotiated for each year of its four-year contract with the city. For various reasons, the contract that was ultimately executed and stated that the fee could not be increased until after December 31, 2014. So, the rate has not increased since it was established in March 2011. Narrative The Proposal: For 2015, Lighthouse is proposing a flat fee of $41,000 per month or $492,000 per year. This is still less than the average actual City Attorney cost for years 2008 through 2010 when the city contracted with another firm. If one were to equate this increase to a series of equal annual increases, it would amount to four consecutive increases of 6.4%, as compared to the average annual increase of -15% from 2005 through 2010. The proposed 2015 flat fee is a 28% increase over the current flat fee approved in 2011. Lighthouse is proposing that the $41,000 flat fee for 2015 would be increased by 4% each year for 2016, 2017, and 2018. Comparison to Hourly Rates: If one were to analyze the proposed 2015 flat fee on an hourly basis (assuming the same average 3153 hours worked over the last two years) it equates to an hourly rate of $156 per hour. This compares favorably to the hourly rates charged by two other municipal law firms that currently serve as city attorney to the cities of Issaquah and Lynnwood. Lynnwood pays its city attorney according to the following rates: for members - $175 for the first 70 hours per month, then $210 for additional hours; for associates $160-$165 per hour. Issaquah pays its city attorney $247 per hour for members and $190 per hour for associates. The Lynnwood and Issaquah rates above were established for Packet Page 100 of 148 use in 2013. It is not known at this time what those firms will charge in 2015. Comparison to Total Civil Legal Budgets of Other Cities: It would be appropriate to inquire how the proposed total City Attorney annual budget ($492,000) compares to those of other similar cities. But this inquiry would be difficult and time-consuming to perform and may still not yield an “apples to apples” comparison for the following reasons: • City attorney costs are not always reflected in the city attorney line item of the budget. For example, Edmonds has frequently, but not consistently, allocated a portion of the city attorney’s budget to the city council budget. This occurred in years 2007 through 2013, but not 2004 through 2006 and not in 2014. Other cities sometimes allocate legal fees incurred by the city to the budget for a significant capital project. Because the various places where the legal fees of a given jurisdiction would appear may not be readily apparent in that jurisdiction’s budget, one cannot have a high level of confidence that the city attorney line item is fully inclusive of all legal fees. • Some cities (e.g. Lynnwood) include the cost of public defense in the legal budget, others do not. • Because all cities adopt their budgets toward the end of the year, any budget-based analysis will usually be one year off because one is forced to look at 2014 numbers when budgeting for 2015. • For cities with in-house legal departments, it may not always be readily apparent from the budget which employees are working on the civil side, which employees are working on the criminal side, and which employees are working both civil and criminal concurrently. • There will always be the question of which cities to use as comparable cities and what factors are the most relevant in determining these from the standpoint of city attorney expense. So, here goes: o It would be overly simplistic to assume, for example, that legal fees will increase on a per capita basis with population. o WCIA places cities into actuarial groups based on the number of worker hours that a city has in a year. So, worker hours may be another valid data point for comparison. Note that worker hours and population do not move in lock step. WCIA’s actuarial group 4 (over $400,000 worker hours) includes cities with populations as low as 19,120 (Port Angeles) to as high as 95,540 (Renton). WCIA’s actuarial group 3 (200,000 to 400,000 worker hours) includes cities with populations as low as 9,290 (Fife) and as high as 53,670 (Shoreline). o Another factor that might not be as obvious is percentage of voter turnout as the more residents that vote, the more questions that might be asked in the form of public records request. Therefore, a compelling argument can be made that a politically engaged local citizenry will generate more legal work than a citizenry that is not engaged as they are paying attention to their local government and asking questions of their government officials and thus generate work for the city attorney. In 2013, the City of Edmonds had a voter turnout of 52.14% according to a December 2, 2013 article in the Herald. By comparison, the cities of Lynnwood and Mountlake Terrace had voter turnouts of 42.06% and 41.16% according to the same article. The city of Shoreline had a voter turnout of 45.3%. And the statewide turnout was 45.27%. From these figures, it is easy to surmise that Edmonds has one of the highest voter turnouts of any similarly-sized city in the state and that has been consistent trend for many years. The above analysis suggests that it may be more relevant to compare Edmonds present legal fees to Edmonds past legal fees than it is to compare Edmonds present legal fees to the present legal fees of some number of “comparable” cities. Having said that, Attachment 1 does provide a table of data from other Packet Page 101 of 148 cities. The 2012 and 2013 City Attorney Annual reports are attached as Attachments 2 and 3. To date, there has been no significant incidents provided to Council regarding the performance of Lighthouse other than normal complaints that occur from time to time (i.e. too busy on other issues). As such, this “rookie” contract can be tweaked to address any aforementioned issues and the flat rate structure is very attractive from a budgeting and planning perspective. Most importantly, it is well documented as to the number of hours spent by both Council and the City on legal matters and changing back to a per hourly basis may be very costly.  Comparison to Total Civil Legal Budgets of Other Cities with in-house counsel: In Attachment #3, the Mayor has provided one concept about moving the legal process in-house and this issue was looked into four years ago and it was determined to be very expensive considering the public records request, benefits, vacations, etc.  Many of the comparable cities in Attachment 1 - such as Bothell, Bremerton, Olympia, and Puyallup have in-house counsel. As you can see from the table, going in-house doesn't necessarily save the city money. As shown, all four of those cities spend more on their legal departments than Edmonds would be spending, even with our increased flat fee. In-house departments may work well in a city with a large legal budgets to allow the city to hire several different lawyers with different specialties (public records, employment, land use, contracting, etc.). As an example: the City of Shoreline doesn¹t have a police department and therefore it isn't a comparable spends $436,723 on its in-house legal department. For this amount, their department has 3.0 FTEs, but only 2.0 are lawyers and the other is an assistant. Lighthouse offers a more specialized knowledge with their team than any city could have with two in-house lawyers. Lastly, but most importantly, an in-house lawyer is an employee of the city and can be fired by the mayor unilaterally. A contract city attorney is hired and fired by the city council. This dynamic should not affect the attorney's legal advice as long as the in-house city attorney is strong enough to tell the mayor, from time to time, that perhaps they disagree and that the decision should be brought to the council. While we all are professionals and understand the ethical standards of the legal profession, it seems more costly to even consider moving in-house and this flat rate fees still seems the most efficient and effective method for this City. Attachments Attachment 1 - Table Comparing Total Legal Budgets of Various Cities Attachment 2 - Summary of litigation results handled by Lighthouse during their contract Attachment 3 - October 2013 City Attorney Annual Report Attachment 4 - Memo from Mayor Earling Form Review Inbox Reviewed By Date City Clerk Scott Passey 05/22/2014 11:30 AM Mayor Dave Earling 05/22/2014 02:14 PM Finalize for Agenda Scott Passey 05/22/2014 02:24 PM Form Started By: Jana Spellman Started On: 05/22/2014 09:47 AM Final Approval Date: 05/22/2014  Packet Page 102 of 148 Packet Page 103 of 148 Packet Page 104 of 148 Packet Page 105 of 148 Packet Page 106 of 148 Packet Page 107 of 148 CI T Y A T T O R N E Y A N N U A L R E P O R T Oc t o b e r 2 2 , 2 0 1 3 Packet Page 108 of 148 Te a m E d m o n d s Je f f T a r a d a y • C i t y C o u n c i l a n d M a n a g e m e n t m e e t i n g s • El e c t e d O f f i c i a l A d v i c e • L a n d U s e • L i t i g a t i o n • C o o r d i n a t i o n / M i s c e l l a n e o u s • O f f i c e h o u r s t w i c e a w e e k Packet Page 109 of 148 Te a m E d m o n d s Sh a r o n C a t e s • L a b o r a n d E m p l o y m e n t • Co n t r a c t s a n d I L A s • B i d d i n g a n d P r o c u r e m e n t • L i t i g a t i o n • O f f i c e h o u r s o n c e a w e e k Packet Page 110 of 148 Te a m E d m o n d s Pa t r i c i a T a r a d a y • P u b l i c R e c o r d s A c t c o m p l i a n c e • Co d e e n f o r c e m e n t • L i t i g a t i o n • O f f i c e h o u r s o n c e a w e e k Packet Page 111 of 148 Te a m E d m o n d s Ro s a F r u e h l i n g - W a t s o n • L a b o r a n d E m p l o y m e n t Packet Page 112 of 148 Te a m E d m o n d s Be t h F o r d • R e s e a r c h • Wr i t i n g • L i t i g a t i o n ( S y d L o c k e , H u m a n n ) • O f f i c e h o u r s o n c e a w e e k Packet Page 113 of 148 Te a m E d m o n d s Mi k e B r a d l e y – F r a n c h i s i n g ( A s t o u n d , Z a y o ) a nd f i b e r o p t i c s Su s a n D r u m m o n d – L a n d u s e , G M H B Ka t h i e O ’ H a n l o n – L a b o r & E m p l o y m e n t Ch u c k W o l f e – M T C A , f o r m - b a s e d c o d e Packet Page 114 of 148 Th e L i g h t h o u s e S t a t s Oc t o b e r 1 , 2 0 1 2 t h r o u g h S e p t e m b e r 3 0 , 2 0 1 3 • 3 , 1 0 4 h o u r s w o r k e d b y t e a m • $3 8 4 , 0 0 0 i n l e g a l f e e s ( f l a t f e e u n c h a n g e d si n c e M a r c h 2 0 1 1 ) • $ 1 2 4 a v e r a g e e f f e c t i v e h o u r l y r a t e Packet Page 115 of 148 To p S e v e n M o s t R e s o u r c e - I n t e n s i v e Oc t o b e r 1 , 2 0 1 2 t h r o u g h S e p t e m b e r 3 0 , 2 0 1 3 1. C i t y C o u n c i l 41 7 h o u r s 2 . P r e c i s i o n E a r t h w o r k s 3 3 9 h o u r s 3. H u m a n R e s o u r c e 3 2 3 h o u r s 4. D e v e l o p m e n t S e r v i c e s 3 1 2 h o u r s 5. L o c k e v . E d m o n d s 3 1 0 h o u r s 6. H u m a n n v . E d m o n d s 2 7 8 h o u r s 7. P o l i c e 25 4 h o u r s Packet Page 116 of 148 Pe n d i n g L i t i g a t i o n wi t h L i g h t h o u s e • S yd L o c k e – D e c l a r a t o r y J u d g m e n t , N e g l i g e n c e , B r e a c h o f Co n t r a c t , T r e s p a s s / I n v e r s e C o n d e m n a t i o n , Co n s u m e r P r o t e c t i o n , H a r a s s m e n t – A r i s i n g f r o m c i t y ’ s c o d e e n f o r c e m e n t e f f o r t s i n th e e a r l y a u g h t s – M S J o n N o v e m b e r 1 , 2 0 1 3 – M e d i a t i o n ? T r i a l ? Packet Page 117 of 148 Pe n d i n g L i t i g a t i o n wi t h L i g h t h o u s e • N ew C i n g u l a r W i r e l e s s ( f e d e r a l c o u r t ) – D e c l a r a t o r y j u d g m e n t c l a i m s e e k i n g $ 1 1 7 , 0 0 0 ta x r e f u n d – U n j u s t e n r i c h m e n t – D u e p r o c e s s c l a u s e a l l e g a t i o n r e l a t i n g t o fa i l u r e t o p r o v i d e c l e a r p o s t - p a y m e n t r e l i e f Packet Page 118 of 148 Pe n d i n g L i t i g a t i o n wi t h L i g h t h o u s e • F iv e C o r n e r s R o u n d a b o u t C o n d e m n a t i o n s – A n d e r s e n • P u b l i c u s e o r d e r • N o p o s s e s s i o n y e t – L a k e s h o r e I n v e s t m e n t C o r p o r a t i o n • Te a m s t e r s a r b i t r a t i o n – Fe b 2 0 1 4 – Wa t e r w a t c h t r u c k • Ki m C o l e E E O C – Aw a i t i n g w o r d o n w h e t h e r s h e w i l l b e a l l o w e d m o r e ti m e t o a p p e a l t h e J u n e 1 1 , 2 0 1 3 O r d e r d i s m i s s i n g he r E E O C c l a i m Packet Page 119 of 148 Li t i g a t i o n c o m p l e t e d b y L i g h t h o u s e in l a s t 1 2 m o n t h s • P re c i s i o n E a r t h w o r k s – Di s p u t e w i t h c o n t r a c t o r a r i s i n g f r o m c o n s t r u c t i o n of H a i n e s W h a r f P a r k – Se t t l e d • $3 2 5 , 0 0 0 + $ 9 1 , 0 0 0 t o P r e c i s i o n • $1 3 0 , 0 0 0 t o K u l c h i n • $3 5 , 0 0 0 f r o m G & O • De b i H u m a n n – ad m i n i s t r a t i v e w h i s t l e b l o w e r c l a i m ( f e d e r a l c o u r t pe n d i n g / W C I A ) – Ci t y o f f e r e d j u d g m e n t , w h i c h w a s a c c e p t e d f o r a to t a l o f a p p r o x i m a t e l y $ 9 0 , 0 0 0 Packet Page 120 of 148 Li t i g a t i o n c o m p l e t e d b y L i g h t h o u s e in l a s t 1 2 m o n t h s • O ls o n v . C i t y o f E d m o n d s ( L U P A ) – Vo l u n t a r i l y d i s m i s s e d , n o l i a b i l i t y t o c i t y • Ne w C i n g u l a r W i r e l e s s ( f e d e r a l c o u r t pe n d i n g ) – Vo l u n t a r i l y d i s m i s s e d , r e - f i l e d i n f e d e r a l c o u r t • Me i e r s v . C i t y o f E d m o n d s – Se t t l e d f o r $ 9 4 , 0 0 0 a n d $ 2 5 , 0 0 0 o f i n - k i n d co n s i d e r a t i o n – Di s m i s s a l p e n d i n g Packet Page 121 of 148 Ci t y ’ s U s e o f O t h e r L a w F i r m s ( o p t i o n a l ) • S t e p h a n i e A l e x a n d e r o f M i c h a e l & A le x a n d e r – M a c h a d o a r b i t r a t i o n – $ 3 7 , 0 0 0 * *Am o u n t s o n t h i s a n d f o l l o w i n g s l i d e s r o u n d e d t o n e a r e s t $ 1 , 0 0 0 . Packet Page 122 of 148 Ci t y ’ s U s e o f O t h e r L a w F i r m s ( o p t i o n a l ) • C a r o l M o r r i s o f M o r r i s L a w – Hi l l m a n c l o s e d r e c o r d r e v i e w ; $ 5 , 0 0 0 – P o i n t E d w a r d s B l d g 1 0 c l o s e d r e c o r d r e v i e w ; $1 , 0 0 0 ( $ 5 , 0 0 0 a u t h o r i z e d t o - d a t e ) – P r o p o r t i o n a t e s h a r e o f m o d e l c o d e ; $ 1 0 , 0 0 0 ($ 4 0 , 0 0 0 a u t h o r i z e d t o - d a t e ) Packet Page 123 of 148 Ci t y ’ s U s e o f O t h e r L a w F i r m s ( o p t i o n a l ) • F o s t e r P e p p e r – Wa t e r / S e w e r R e v e n u e B o n d s ; $ 4 0 , 0 0 0 ( n o t in c l u d e d i n o u r s c o p e o f w o r k ) • S o f i a M a b e e o f S u m m i t L a w G r o u p – C o n s u l t i n g o n T e a m s t e r s ’ g r i e v a n c e ; $ 1 , 0 0 0 ($ 5 , 0 0 0 a u t h o r i z e d ) • W C I A - a p p o i n t e d c o u n s e l ( n o t o p t i o n a l ) Packet Page 124 of 148 sa m p l e o f r e c e n t c o d e a m e n d m e n t s • E a s e m e n t s r e t a i n e d a s p a r t o f s t r e e t v a c a t i o n • “R e a s o n a b l e e c o n o m i c u s e ” d e f i n i t i o n (i n t e r i m ) • A l l o w e d u s e s i n C A O ( i n t e r i m – m u l t i p l e dr a f t s ) • E x t e n d i n g t h e l i f e o f s h o r t p l a t s • P a r k I m p a c t F e e s • D o w n t o w n B I D • C h a p t e r 2 . 1 0 ( i n p r o g r e s s ) Packet Page 125 of 148 re c o m m e n d e d co d e a m e n d m e n t s • C o n t i n u e w i t h i n c o r p o r a t i o n o f m o d e l c o d e – Li m i t e d r o l e s o f a r – W i l l a n a l y z e a n d m a y p r o p o s e r e v i s i o n s be f o r e t h e s e a r e b r o u g h t t o c i t y c o u n c i l • D e s i g n r e v i e w p r o c e s s • A p p e a l p r o c e s s • T r e e - r e l a t e d c o d e s Packet Page 126 of 148 Qu e s t i o n s ? Packet Page 127 of 148 Packet Page 128 of 148    AM-6887     9.              City Council Meeting Meeting Date:05/27/2014 Time:15 Minutes   Submitted By:Carrie Hite Department:Mayor's Office Review Committee: Committee Action: Recommend Review by Full Council Type: Information  Information Subject Title City Information Support/Communications Recommendation Council requested to discuss this initiative. Previous Council Action Council adopted two decision packages for the 2014 budget. One package was to hire a contractor to assist with communications, and the other to hire a contractor to assist in setting up social media. Narrative Council funded two decision packages for budget year 2014 to assist with overall communications for the City.  Below are the decision package request: 1. This package funds a half time contracted person to provide information on the City economic initiatives and the arts and funds for communications and advertising cost. The position will provide support to the Economic Development Office and work across the City in sharing information. The program will be initiated as a pilot and could be continued based upon the results of the first year of implementation. 2. This proposal relates to providing enhanced information to and communication with, the public by contracting for ongoing page customization, content management including posting ongoing communication and interaction via Facebook, Google, and YouTube services. To accomplish the first service package, the Economic Development Director and Mayor put together an RFQ, received several proposals, and put together a review committee to provide feedback before making a decision.  After review, the committee recommended hiring a firm from Gig Harbor.  The Mayor appreciated the committee participation in the interview process and the team raised some important questions about the proposed consultant role. Although a potential preferred candidate was recommended after the interviews, and an initial offer had been made, no contract was signed and the Mayor decided not to hire them.   Packet Page 129 of 148 With Stephen’s departure there was a need to reassess the consultant position. Stephen had extensive knowledge and understanding of the community which would have assisted the work of the consultant. At this point we do not have an Economic Development Director in place to provide this kind of guidance. With this in mind the decision was made to withdraw the offer from the Gig Harbor firm to assist in the broader effort, and issue a new RFQ for a consultant who can work with our immediate needs for communication, tourism promotion, and enhanced marketing, and coordinating efforts with the social media contractor. This is a more hands-on position which will provide strategic marketing and content for programs already in place. It will also require the consultant to be locally available and work out of the Mayor’s office until the Economic Development Director is hired.  To accomplish the second decision package, a social media contractor was hired, and has been meeting with a work committee to launch these efforts. The attachments for your review include: 1. Original decision package for City Information Support 2. First RFQ 3. Second RFQ 4. Original decision package for Social media 5. Social media scope of work. 6. Comparison table: Decision packages and RFQ's.   Attachments Original Decision Package First RFQ Second RFQ Decision package social media Social Media Scope of Work Comparison Table Form Review Inbox Reviewed By Date City Clerk Scott Passey 05/22/2014 11:09 AM Mayor Dave Earling 05/23/2014 09:04 AM Finalize for Agenda Scott Passey 05/23/2014 09:22 AM Form Started By: Carrie Hite Started On: 05/22/2014 09:19 AM Final Approval Date: 05/23/2014  Packet Page 130 of 148 Decision Package Title:#19 Fund Number: Department Number/Name:61 / Community Services/Economic Development Cost Center Number: Preparer: Decision Package Description: Decision Package Justification: Decision Package Costs 2014 2015 2016 2017 2018 Salaries (11)- - - - - Overtime (12)- - - - - Benefits (23)- - - - - Uniforms (24)- - - - - Supplies (31)- - - - - Small equip (35)- - - - - Prof. Services (41)40,000 - - - - Communication (42)- - - - - Travel (43)- - - - - Advertising (44)15,000 Rental/Lease (45)- - - - - Repair/Maint (48)- - - - - Miscellaneous - - - - - Capital Equipment (64)- - - - - Other:- - - - - Total Expenses 55,000 - - - - Decision Package Revenue:2014 2015 2016 2017 2018 New Revenue:- - - - - Existing Resources:55,000 - - - - Total Revenue 55,000 - - - - Source of New Revenue: 001 This package funds a half time contracted person to provide information on the City economic initiatives and the arts and funds for communications and advertising cost.The position will provide support to the Economic Development Office and work across the City in sharing information. The program will be initiated as a pilot and could be continued based upon the results of the first year of implementation. City Information Support Improved communication benefits the public and assists all parts of the City in coordinating with its residents. The position's emphasis upon the arts supports the artists in this community, the citizens who benefit from access to arts events and businesses that benefit from large attendance at events. Sources of Existing Resources: 558.70 Stephen Clifton Packet Page 131 of 148 The City of Edmonds Request for Qualifications One-Year Part Time Consultant/Contractor Improving Communications and Outreach RFQ #2014-02 1.0 Purpose: The City of Edmonds is seeking, via a Request for Qualifications (RFQ) process, a qualified person or firm to contract on a part-time basis for a period of one- year to perform consulting services to assist with improving communications with the general public, help develop an effective communication plan or program, and help promote the arts and cultural tourism in addition to marketing the City as an arts destination. The deadline for submittals is 4:00 p.m. on Tuesday, March 4, 2014. See below for specific information and requirements. 2.0 Schedule: The following is the estimated schedule of events. The City reserves the right to modify this schedule at its discretion. Notification of changes will be posted on the City’s website at Requests for Qualifications (RFQ). 3.0 City releases Request for Qualifications Date: February 14, 2014 Interested Parties submit Statements of Qualifications Date by 4:00 p.m. on Tuesday, March 4, 2014 City contacts each respondent, and at the City’s option, may select some or all respondents to meet individually with the City. Date: Week of March 5-14, 2014 City will interview each selected respondent in-person or by teleconference. Interviews / Meetings will be scheduled for the week of March 17-21, 2014 City and Interested Party execute Professional Services Agreement Week of March 24-28, 2104 Packet Page 132 of 148 4.0 City Contact: All questions should be directed to the Community Services/Economic Development Director. The purpose of limiting communications to a single point of contact during the Request for Qualifications process is to promote consistent communications between respondents and the City. Please do not contact any other City official or employee. Stephen Clifton Community Services/Economic Development Director Phone: 425-771-0251 Stephen.Clifton@EdmondsWa.gov http://www.EdmondsWa.gov 5.0 Background: Recent conversations among City elected officials, administration, and representatives from City boards and commissions have included finding ways to improve and enhance communication between the City and various agencies, organizations and citizens. The City’s existing Website and Government Channel currently serve as the primary method of communicating with the general public and Edmonds Citizens. This is supplemented by public notices, press releases and articles written by the Mayor, Department Directors and others within the community; these are often published in print and on-line media sources including the City’s quarterly on-line newsletter called Update on Edmonds. To broaden the scope of how the City communicates with the public, the City is contracting with an individual to build City of Edmonds Facebook and Google+ webpages in addition to creating a City of Edmonds You Tube channel. Additionally, as part of the 2014 budget process, the Edmonds City Council approved a $40,000 decision package to fund the hiring of a part-time contractor to help assist with improving communications with the general public and develop tools and methods that can be used as part of an effective communication plan or program. Additionally, the City is looking to work with someone who will help identify various communication tools and strategies that more effectively market and promote the City to businesses, visitors, and residents; strengthen and promote cultural tourism; build upon communication goals developed during the Arts Summit and Cultural Plan processes; help develop and implement priorities for effectively marketing and promoting the City. Section 6 of this RFQ outlines the proposed scope of responsibilities. 6.0 Responsibilities of the Position - Once a company/individual is selected through this RFQ process, the chosen consultant/contractor will be responsible for performing the following: Packet Page 133 of 148 A. Marketing the City to Promote Economic Development 1. Assist with development and implementation of strategies and content to: a. Work with the Economic Development Department, Arts and Cultural Services Manager, Economic Development Commission (EDC), arts organizations and others to strengthen and promote the arts and cultural tourism and build upon communication goals developed during the Arts Summit and Community Cultural Plan processes. b. Work with the Economic Development Department, Arts and Cultural Services Manager, Economic Development Commission (EDC), Chamber of Commerce and others to help develop priorities and content for effectively marketing the City as an arts destination and to attract businesses, visitors, and residents. c. Work with the Economic Development Department, Arts and Cultural Services Manager, Chamber of Commerce and others to help develop and implement strategies related to integrated messaging for advertising the City. B. Communication with the Public in General a. Help identify ways and develop materials to more effectively communicate with the general public using existing methods, e.g., City website, government channel, press releases, articles, etc., soon to be created social media tools such a Facebook, Google+ and You Tube, and other social media tools. b. Work with the Economic Development Department, Mayor, City Council, Department Directors, Cultural Services Manager, Economic Development Commission (EDC), Chamber of Commerce help identify ways that departments can more effectively communicate on a consistent basis with the City Council, general public and interdepartmental. 7.0 Budget, Term and Working Hours of Temporary Position: A. Budget: $40,000 B. Term: One-year from the date a Professional Services Agreement is executed. The City may consider terms not to exceed one-year; albeit, it may only be renewable upon mutual acceptance. C. Working Hours: The hours dedicated to the position on a weekly or monthly basis is negotiable. 8.0 Eligibility to Submit a Response: Any private party may respond to this Request for Qualifications. Packet Page 134 of 148 9.0 Qualifications: Qualifications of respondents: A. This position requires someone with experience in communication, including print advertising, websites, television, social media, etc., marketing, and the ability to integrate information about various initiatives associated with economic development, the arts and the dynamic cultural assets within our community. This person will coordinate closely with Economic Development Staff and the Arts and Culture Services Manager. 10.0 Procedure to Submit Response to Request for Qualifications A. Documents to Submit: Interested individuals or companies must complete and submit the following documents. 1. Letter of Interest: Submit a Letter of Interest on the respondent’s letterhead, signed by an individual authorized to legally commit the respondent to this process. a. The Letter of Interest must designate the person who will be the respondent’s contact for all communications regarding their response. The following information for this individual or company shall be provided: i. Contact Person’s Name ii. Title iii. Firm’s Name, if applicable iv. Mailing Address v. Office Telephone Number vi. Mobile Telephone Number vii. Email Address b. The Letter of Interest must also include acknowledgement that they will operate under the terms and conditions of a Professional Services Agreement to Perform Work related to facilitating implementation on the Strategic Action Plan. 2. Qualifications and Experience of person/company submitting a response, i.e., what qualifications and experience best qualifies you to perform work identified in Item 6 of the RFQ. 3. Examples of Work: The submitted response to this RFQ may also include examples of work or documentation verifying involvement in processes and projects that relate to work identified in Item 6 of this RFQ. 4. Binding and Number of Copies: Respondents must submit 10 hardcopy sets of all documents submitted to the City; one set clearly marked original and nine sets clearly marked copy. The original and copies must be 3-hole punched and stapled in the upper left hand corner. An electronic file, in PDF format, of the submittal/response may also be submitted in lieu of the nine hardcopy sets and sent to Stephen.Clifton@EdmondsWa.gov. One set must still be hardcopy. 5. Delivery of Documents: Documents should be received at the City of Edmonds Division Community Services/Economic Development Department by the date and time listed in Section 1.0 of this RFP/RFQ. Packet Page 135 of 148 Fed Ex, Hand Delivery and U.S. Post Office Mailing and Physical Address: Stephen Clifton, Director Comm Serv’s / Econ Dev’t 121 – 5th Avenue North Edmonds, WA 98020 The following may also be used for e-mail and phone contacts: Stephen Clifton, Director Community Services / Economic Development Stephen.Clifton@EdmondsWa.gov http://www.EdmondsWa.gov Phone: 425-771-0251 11.0 Next Steps A. The initial review of the responses will be conducted including, but not limited to, the City’s priorities as outlined within this RFQ. B. The City will contact each respondent, and at the City’s option, may meet with selected respondents to review and clarify the respondent’s submittal. The meetings will be scheduled for a date within the period listed Section 1.0 of this RFQ. A result of the meetings may be the negotiation and execution of a Professional Services Agreements to Perform Work identified in Item 6 of this RFQ. 12.0 Additional Requirements A. Proprietary Material: Respondents shall clearly mark any proprietary information contained in its response or subsequent documents with the words “proprietary information.” Marking all or nearly all of a response or subsequent documents as proprietary may result in rejection of the response. Respondents should be aware that any record it submits to the City shall become a public record. See RCW 42.56 at www.leg.wa.gov/. The City is required by law to make public records promptly available for public inspection and disclosure except for certain exemptions as provided by State law. B. Cost of Response: The City shall not be liable for any costs incurred by a respondent in the response to the Request for Qualifications or in participation of any part of the Request for Qualifications process. C. Rejection of Response: The City reserves the right to reject any and all responses at any time with no penalty and to waive any immaterial defects and minor irregularities in a response. D. Disposition of Response: All materials submitted in response to the Request for Qualifications shall become the property of the City upon delivery to the City. Packet Page 136 of 148 The City of Edmonds Request for Qualifications Marketing Consultant/Contractor CSED #2014-05 1.0 Purpose: The City of Edmonds is seeking, via a Request for Qualifications (RFQ) process, a qualified person or firm to contract on a part-time basis through December 31, 2014 to perform consulting services in the area of marketing and communications. The deadline for submittals is 4:30 p.m. on May 20, 2014. See below for specific information and requirements. 2.0 Schedule: The following is the estimated schedule of events. The City reserves the right to modify this schedule at its discretion. Notification of changes will be posted on the City’s website at Requests for Qualifications (RFQ). 3.0 City releases Request for Qualifications Date: May 9, 2014 Interested Parties submit Qualifications. Date: By 4:30 p.m. on Tuesday, May 20, 2014 City may select some or all respondents to meet individually with the City and will contact respondents. Date: May 21 – 23, 2014 City may interview selected respondents in- person or by teleconference. Meetings scheduled May 27 – 30, 2014 City and Interested Party execute Professional Services Agreement. June 2104 Packet Page 137 of 148 4.0 City Contact: All questions should be directed to the Community Services/Economic Program Coordinator. The purpose of limiting communications to a single point of contact during the Request for Qualifications process is to promote consistent communications between respondents and the City. Please do not contact any other City official or employee. Cindi Cruz Community Services/Economic Development Director Phone: 425-771-0251 cindi.cruz@EdmondsWa.gov http://www.EdmondsWa.gov 5.0 Background: When the City created an Economic Development Department in 2005 one of the functions of the department included marketing the City as a whole. Since that time an advertising program has been developed by staff. Recent planning processes, including the City Strategic Action Plan and the Community Cultural Plan, have stimulated conversations among City elected officials, administration, and representatives from City boards and commissions about 1) the need to have a more clearly defined marketing strategy for the City and its vibrant arts community, and 2) the importance of finding ways to improve and enhance access to current information and communications among various agencies, organizations, the City and citizens. The City utilizes the existing City website and government channel as primary methods of providing information and communication channels for both visitors and community residents. This is supplemented by public notices, press releases and articles written by the Mayor, Department Directors and others within the community; these are often published in print and on-line media sources including the City’s quarterly on-line newsletter called Update on Edmonds. A quarterly on- line Arts Bulletin newsletter is also published, and the City creates a print calendar of events. The Economic Development Department coordinates advertising in local, regional, and national print and on-line publications, and a two minute video about the City has been developed for the Visitor page of the website. The City has recently contracted with an individual to build City of Edmonds Facebook, Google+ webpages and a City of Edmonds You Tube channel. Content has not yet been developed. 6.0 Responsibilities of the Position - Once a company/individual is selected through this RFQ process, the chosen consultant/contractor will assist with developing marketing and communications strategies and creating content and information delivery strategies including the following tasks: Packet Page 138 of 148 • Review current marketing/advertising by the City, review other community advertising, review recent planning documents such as the Community Cultural Plan and develop a marketing/advertising strategy for the City which highlights key assets including promotion of arts and culture. • Create and maintain community marketing and event calendar alliances through strategic networking. • Develop a consistent approach and a menu of messaging content for advertisements placed by the Economic Development Department. • Assist in creating content for Social Media, on-line presence, and community television. • Review current City process for issuing press releases and announcements. Develop a template and process for press releases in order to achieve a consistent process and integrated message for the City in its media communications with the public. • Develop a menu of messaging content for use by City departments in creation of press releases and announcements. Assist with messaging and presentation for specific press releases and events as needed. • Review City of Edmonds website and provide guidelines for enhanced content and messaging on the site. • Develop new messaging avenues to inform the public about ways they can communicate with the City. In carrying out these tasks the contractor will work directly with the Economic Development Director, Economic Development Program Coordinator, and the Arts & Culture Manager. In addition the contractor will be expected to work with representatives of other organizations including the Chamber of Commerce, Business Improvement District, Downtown Edmonds Merchants Association (DEMA), Edmonds Center for the Arts, and the Port of Edmonds in order to understand other marketing strategies in the community. This and other tasks will require the contractor to be on site in Edmonds on a weekly basis. 7.0 Budget, Term and Working Hours: 7.1.1 Budget: $30,000 7.1.2 Term: Contract to December 31, 2014. Contract may be renewable upon mutual acceptance. 7.1.3 Working Hours: The hours dedicated to the position on a weekly or monthly basis is negotiable. 8.0 Budget for Contract: $30,000 9.0 Eligibility to Submit a Response: Any private party may respond to this Request for Qualifications. Packet Page 139 of 148 10.0 Qualifications: Qualifications of respondents: 10.1 This position requires someone with experience in marketing and communications, e.g., print and on-line advertising, websites, television, social media, etc., and the ability to integrate information about various initiatives associated with economic development and the dynamic cultural assets within our community. This person will coordinate closely with Economic Development Staff and the Arts and Culture Manager. 11.0 Procedure to Submit Response to Request for Qualifications 11.1 Documents to Submit: Interested individuals or companies must complete and submit the following documents. 11.1.1 Letter of Interest: Submit a Letter of Interest on the respondent’s letterhead, signed by an individual authorized to legally commit the respondent to this process. The Letter of Interest must designate the person who will be the respondent’s contact for all communications regarding their response. The following information for this individual or company shall be provided: Contact Person’s Name Title Firm’s Name, if applicable Mailing Address Office Telephone Number Mobile Telephone Number Email Address The Letter of Interest must also include acknowledgement that they will operate under a the terms and conditions of a Professional Services Agreement. 11.1.2 Qualifications and Experience of person/company submitting a response, i.e., what qualifications and experience best qualifies you to perform work identified in Item 6 of the RFQ. 11.1.3 Examples of Work: The submitted response to this RFQ may also include examples of work or documentation verifying involvement in processes and projects that relate to work identified in Item 6 of this RFQ. 11.1.4 Binding and Number of Copies: Respondents must submit 3 hardcopy sets of all documents submitted to the City; one set clearly marked original and two sets clearly marked copy. The original and copies must be 3-hole punched and stapled in the upper left hand corner. An electronic file, in PDF format, of the submittal/response may also be submitted in lieu of the hardcopy sets and sent to cindi.cruz@edmondswa.gov. One set must still be hardcopy. Packet Page 140 of 148 11.1.5 Delivery of Documents: Documents should be received at the City of Edmonds Division Community Services/Economic Development Department by the date and time listed in Section 1.0 of this RFQ. Fed Ex & Hand Delivery and US Post Office - Mailing Address: Cindi Cruz, Program Coordinator Community Services/Economic Development 121 – 5th Avenue North Edmonds, WA 98020 The following may also be used for e-mail and phone contacts: Community Services/Economic Development Phone: 425-771-0251 cindi.cruz@EdmondsWa.gov http://www.EdmondsWa.gov 12.0 Next Steps 12.1 The initial review of the responses will be conducted including, but not limited to, the City’s priorities as outlined within this RFQ. 12.2 The City will contact each respondent, and at the City’s option, may meet with selected respondents to review and clarify the respondent’s submittal. The meetings will be scheduled for a date within the period listed Section 1.0 of this RFQ. A result of the meetings may be the negotiation and execution of a Professional Services Agreements to Perform Work identified in Item 6 of this RFQ. 13.0 Additional Requirements 13.1 Proprietary Material: Respondents shall clearly mark any proprietary information contained in its response or subsequent documents with the words “proprietary information.” Marking all or nearly all of a response or subsequent documents as proprietary may result in rejection of the response. Respondents should be aware that any record it submits to the City shall become a public record. See RCW 42.56 at www.leg.wa.gov/. The City is required by law to make public records promptly available for public inspection and disclosure except for certain exemptions as provided by State law. 13.2 Cost of Response: The City shall not be liable for any costs incurred by a respondent in the response to the Request for Qualifications or in participation of any part of the Request for Qualifications process. 13.3 Rejection of Response: The City reserves the right to reject any and all responses at any time with no penalty and to waive any immaterial defects and minor irregularities in a response. 13.4 Disposition of Response: All materials submitted in response to the Request for Qualifications shall become the property of the City upon delivery to the City. Packet Page 141 of 148 Packet Page 142 of 148 Decision Package Title:#18 Fund Number: Department Number/Name: Cost Center Number: Preparer: Decision Package Description: Decision Package Justification: Decision Package Costs 2014 2015 2016 2017 2018 Salaries (11)- - - - - Overtime (12)- - - - - Benefits (23)- - - - - Uniforms (24)- - - - - Supplies (31)- - - - - Small equip (35)- - - - - Prof. Services (41)4,800 4,800 4,800 4,800 4,800 Communication (42)- - - - - Travel (43)- - - - - Advertising (44)- - - - - Rental/Lease (45)- - - - - Repair/Maint (48)- - - - - Miscellaneous - - - - - Capital Equipment (64)- - - - - Other:- - - - - Total Expenses 4,800 4,800 4,800 4,800 4,800 Decision Package Revenue:2014 2015 2016 2017 2018 New Revenue:- - - - - Existing Resources:4,800 4,800 4,800 4,800 4,800 Total Revenue 4,800 4,800 4,800 4,800 4,800 Source of New Revenue: Communication/Social Media Package Stephen Clifton This proposal helps implement,in part, strategic action plan Item 5b.2(69)"Establish effective public information and feedback methods including websites, blogs, Facebook,Twitter,and other social media outreach. " Sources of Existing Resources: 001 This proposal relates to providing enhanced information to and communication with,the public by contracting for ongoing page customization, content management including posting ongoing communication and interaction via Facebook, Google, and YouTube services. 61 / Community Services/Economic Development 558.70 Packet Page 143 of 148 Exhibit A Monthly Social Media Services – City of Edmonds Platform Service description Facebook Page setup, including customization, graphic design, and filling out information. Page will not be published before review and approval to “go live”. Posting of content on average three times per week. This will be information from the City’s website, local and civic events, local media (Edmonds Beacon, My Edmonds News), and other happenings. General profile monitoring. Design of QR Code flyer to be provided for placement at City Hall. YouTube YouTube channel setup, including customization, graphic design, filling out information, and linking City website. Creation of original slide show video using city-owned photos and promoting Edmonds as a destination. Uploading of other city videos as they are made available. Sharing of videos on other social media platforms, such as Facebook and Google+ Google+ Activation of Google+ page for the City. Integration of Google+ page with other Google properties, such as the YouTube channel and Google maps. Page customization, graphic design, and filling out of information. Posting of content on average three times per week. This will mirror content posted on Facebook. General profile monitoring Other Tasks Account information as requested Account statistics, performance, and other reports as requested Other details • Cost - $400 per month. • Term – January 1 2014 to December 31 2014. • Setup and design will begin with Facebook in January. • After Facebook, Google+ and YouTube will be setup. • We will need a Gmail address to associate with YouTube and Google. Packet Page 144 of 148 Original Decision Package RFQ 1 RFQ 2 City Information Support This package funds a half time contracted person to provide information on the City economic initiatives and the arts and funds for communications and advertising cost. The position will provide support to the Economic Development Office and work across the City in sharing information. The program will be initiated as a pilot and could be continued based upon the results of the first year of implementation. Improved communication benefits the public and assists all parts of the City in coordinating with its residents. The position's emphasis upon the arts supports the artists in this community, the citizens who benefit from access to arts events and businesses that benefit from large attendance at events. Purpose: To assist with improving communications with the general public, help develop an effective communication plan or program, and help promote the arts and cultural tourism in addition to marketing the City as an arts destination. Purpose: 1) the need to have a more clearly defined marketing strategy for the City and its vibrant arts community, and 2) the importance of finding ways to improve and enhance access to current information and communications among various agencies, organizations, the City ( including City Council, Mayor, Boards and Commission, staff) and citizens. Budget: $55,000 ( includes $15,000 for marketing) Budget: $40,000 Budget $ 30,000 Term: One year Term: One year Term: Through the end of the year. 1.a. Work with Economic Development Department, Arts and Cultural Services Manager, Economic Development Commission, arts organizations and others to strengthen and promote arts and cultural tourism and build upon communication goals developed during the Arts Summit and Community Cultural Plan processes. Review current marketing/advertising by the City, review other community advertising, review recent planning documents such as the Community Cultural Plan and develop a marketing/advertising strategy for the City which highlights key assets including promotion of arts and culture. 1.b.Work with the Economic Development Department, Arts and Cultural Services Manager, Economic Development Commission, Chamber of Commerce and others to help develop priorities and content for effectively marketing the City as an arts destination and to attract businesses, visitors and residents. Create and maintain community marketing and event calendar alliances through strategic networking. Develop a consistent approach and a menu of messaging content for advertisements placed by the Economic Development Department. Packet Page 145 of 148 1.c. Work with the Economic Development Department, Arts and Cultural Services Manager, Chamber of Commerce and other to help develop and implement strategies related to integrated messaging for advertising the City. Review current City process for issuing press releases and announcements. Develop a template and process for press releases in order to achieve a consistent process and integrated message for the City in its media communications with the public. In addition the contractor will be expected to work with representatives of other organizations including the Chamber of Commerce, Business Improvement District, Downtown Edmonds Merchants Association (DEMA), Edmonds Center for the Arts, and the Port of Edmonds in order to understand other marketing strategies in the community. 2.a. Help identify ways and develop materials to more effectively communicate with the general public using existing methods, e.g., City website, government channel, press releases, articles, etc., soon to be created social media tools such a Facebook, Google+ and You Tube, and other social media tools. Develop a menu of messaging content for use by City departments in creation of press releases and announcements. Assist with messaging and presentation for specific press releases and events as needed. Review City of Edmonds website and provide guidelines for enhanced content and messaging on the site. The City has recently contracted with an individual to build City of Edmonds Facebook, Google+ webpages and a City of Edmonds You Tube channel. Content has not yet been developed. 2.b. Work with the Economic Development Assist in creating content for Social Media, on- Packet Page 146 of 148 Department, Mayor, City Council, Department Directors, Cultural Services Manager, Economic Development Commission (EDC), Chamber of Commerce help identify ways that departments can more effectively communicate on a consistent basis with the City Council, general public and interdepartmental. line presence, and community television. Develop new messaging avenues to inform the public about ways they can communicate with the City. Social Media This proposal relates to providing enhanced information to and communication with, the public by contracting for ongoing page customization, content management including posting ongoing This proposal helps implement, in part, strategic action plan Item 5b.2(69) "Establish effective public information and feedback methods including websites, blogs, Facebook, Twitter, and other social media outreach. " Work with the Economic Development Department to develop Facebook, Youtube channel, and Goolge+ account for use in communicating with the public. Roll out in the next few months. Budget: $4800 Term: One year Packet Page 147 of 148    AM-6885     10.              City Council Meeting Meeting Date:05/27/2014 Time:45 Minutes   Submitted For:Jeff Taraday, City Attorney Submitted By:Jana Spellman Department:City Council Review Committee: Committee Action:  Type: Information  Information Subject Title Open Public Meetings Act Training Recommendation N/A Previous Council Action This training was originally scheduled on the May 20, 2014 City Council Meeting Agenda. Due to the length of that meeting, the training was rescheduled to May 27, 2014. Narrative Jeff Taraday, City Attorney, will give a presentation on the Open Public Meetings Act. Form Review Inbox Reviewed By Date City Clerk Scott Passey 05/22/2014 08:22 AM Mayor Dave Earling 05/22/2014 08:56 AM Finalize for Agenda Scott Passey 05/22/2014 11:09 AM Form Started By: Jana Spellman Started On: 05/21/2014 10:33 AM Final Approval Date: 05/22/2014  Packet Page 148 of 148