2021-03-09 City Council - Full FIN Agenda-28101
o Agenda
Edmonds City Council
V'j Hv FINANCE COMMITTEE - SPECIAL ZOOM
VIRTUAL ONLINE MEETING
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MARCH 9, 2021, 6:00 PM
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COMMITTEE MEETING AGENDAS DO NOT INCLUDE AUDIENCE COMMENTS OR PUBLIC HEARINGS.
CALL TO ORDER
COMMITTEE BUSINESS
1. Resolution adopting Electronic Signatures Policy and Budget Authorization (10 min)
2. Job Order Contracting (10 min)
3. January 2021 Monthly Financial Report (10 min)
4. PFD Financial Presentation (20 min)
ADJOURN
COUNCIL AGENDA ITEMS
Edmonds City Council Agenda
March 9, 2021
Page 1
2.1
City Council Agenda Item
Meeting Date: 03/9/2021
Resolution adopting Electronic Signatures Policy and Budget Authorization
Staff Lead: Scott Passey
Department: City Clerk's Office
Preparer: Scott Passey
Background/History
State and local agencies are authorized to use and accept electronic signatures, making them a good
option for those agencies that can invest in the technology needed to use them. Beginning in 2016, local
agencies were specifically authorized to use electronic signatures by Chapter 19.360 RCW, and effective
June 11, 2020, Chapter 19.360 RCW was repealed and replaced by the Uniform Electronic Transactions
Act (UETA).
UETA provides for essentially the same authority as Chapter 19.360 RCW with respect to a local agency's
use of electronic signatures: Unless state or federal law requires a wet signature, an electronic signature
can be used and must be given the same legal effect as a wet signature. Therefore, typical local
government records requiring a signature - such as contracts, meeting minutes, and claim vouchers - can
utilize electronic signatures in lieu of wet signatures.
Given the changes to the way public agencies must do business in the era of a worldwide pandemic, the
use of electronic signature technology has not only become commonplace, but is quickly becoming the
practical standard. To use electronic signatures, the agency must first adopt a local policy.
Staff Recommendation
Review the proposed policy and budget estimate and adopt on a future council agenda.
Narrative
The proposed policy authorizes electronic signature platforms, such as DocuSign, to be utilized in
applying electronic signatures to City documents. DocuSign appears to be the frontrunner in electronic
document signature technology, occupying approximately 70% market share among local government
agencies. The estimated cost of an annual contract for this service is approximately $3,200-$5,200. Staff
estimates that the Business Pro Package should suit the city's needs, which is on the lower range of the
cost estimate.
Attachments:
DRAFT Electronic Signature and Remote Notarization Policy 2.18.2021
DRAFT Resolution to Adopt Electronic Signature and Remote Notarization Policy 2.18.2021
DocuSign Package Comparison
DRAFT - City of Edmonds WA - Public Works Dept_DocuSign Order Form FX2_2021-02-25
DRAFT - City of Edmonds WA - Public Works Dept_DocuSign Order Form FX2_2021-02-25 (1)
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2.1.a
City of Edmonds
Electronic Signature and
Remote Notarization Policy
March , 2021
Resolution # XXXX
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2.1.a
City of Edmonds Electronic Signature and
Remote Notarization Policy
Policy Statement
The Washington State Uniform Electronic Transactions Act, Chapter 1.80 RCW,
authorizes the electronic execution and remote notarization of City documents.
Streamlining processes that require wet signatures and replacing them with electronic
signatures, and remote notarizations when necessary, is consistent with the intent of this
law to promote electronic transactions and remove barriers that might prevent the use of
electronic transactions by governmental entities. By transitioning to a policy of executing
documents electronically/remotely, the City will reduce its reliance on paper -based
transactions and will further improve information security and sharing. Further, such
transition will facilitate more efficient approval of and access to documents and reduce
both costs and environmental impact.
Reason for Policy
The intent of this policy is to establish procedures for the acceptance, submission, and
retention of electronic signatures and for the remote notarization of documents, as
necessary, in compliance with State law. The guidelines set forth in this policy apply to
the use of any electronic signature provider, such as DocuSign; any video conferencing
provider, such as Zoom; and any other similar platform used to obtain such services.
Who Must Comply
This policy is applicable to all City departments, employees, volunteers, and officials
References
Chapter 1.80 RCW Uniform Electronic Transactions Act
15 U.S.C. Ch. 96 Electronic Signatures in Global and National Commerce Act
WA Senate Bill 5641 Notary Laws
RCW 42.45.280 Electronic Records Notary Public
Proclamation 20-27 Electronic Notary Proclamation Amending Proclamation 20-05
(as amended or extended)
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2.1.a
Definitions
Electronic signature: An electronic sound, symbol, or process attached to or logically
associated with a record and executed or adopted by a person with the intent to sign the
record.
Notary: An individual with the authorization to execute specific legal formalities, such as
witnessing signatures on documents.
Record: Information that is inscribed on a tangible medium or that is stored in an
electronic or other medium and is retrievable in perceivable form.
Remote notarization: A form of notarization where the signer appears before the notary at
the time of notarization using audio-visual technology, as opposed to being in the room
physically.
Wet signature: A signature created in person when the signer physically marks a
document.
All other definitions set forth in RCW 1.80.010 shall also apply to this policy.
Responsibilities
It is the responsibility of all City of Edmonds employees, elected officials, and volunteers to
ensure that they adhere to the electronic signature and remote notary procedures outlined
in this policy to provide reasonable assurance of authenticity and accuracy when using
electronic documents.
Transmission and Storage of Electronic Transactions and Signatures
Electronically signed electronic records shall be stored in such a way as to ensure their
preservation, disposition, integrity, security, confidentiality, and auditability.
Electronic records shall be transmitted only via secure services including, but not limited
to, email, drop box, and cloud -based electronic signature platforms.
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2.1.a
ELECTRONIC SIGNATURE POLICY
1. The City of Edmonds recognizes electronic signatures as legally binding and
equivalent in nature to wet signatures.
2. The City of Edmonds authorizes electronic signature platforms, such as DocuSign,
to be utilized in applying electronic signatures to City documents.
3. Any electronic signature platform used by the City of Edmonds is authorized to
apply electronic signatures to any contracts or other documents to which the City of
Edmonds is a party, including but not limited to City Council, Board or Commission actions
or meeting minutes, Resolutions and Ordinances adopted or passed by the City Council,
and claim vouchers approved by the City Council.
4. Electronic signatures may be used on City records requiring execution by a third
party.
5. Electronic signatures may be applied using other electronic signature tools, such as
Adobe, for documents such as internal city documents.
6. Electronic signatures may not be applied using another employee's name. Any
employee or official applying an electronic signature shall use his or her own name.
7. If an electronic or digital signature is used for interstate transactions or for
documents required by the US Federal government, the signature shall comply with the
requirements of the Electronic Signatures in Global and National Commerce Act.
8. This policy does not impact the use or legitimacy of wet signatures.
9. A City document that is required by law to be signed in non -electronic media may
not be electronically signed.
ELECTRONIC SIGNATURE PROCEDURES
1. A limited number of individuals are permitted to route documents for signatures
between the City and outside organizations. The City Clerk determines who may use this
tool for signatures that bind the City.
The City Clerk will develop procedures for using electronic signature platforms, such as
DocuSign; for establishing an approved list of individuals who may route documents for
official signatures; and for the retention of electronically signed/notarized documents.
The City Clerk will work with City Departments to support electronic signatures with
software programs, such as Adobe, for internal signature processes.
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2.1.a
2. Process.
a. If you receive a document from an electronic signature platform, such as
DocuSign, that requires an electronic signature, select the "review document"
or equivalent option.
b. Once the document opens, review the contents of the document fully. When
you are satisfied that you have the authority to sign the document, and that
you agree to comply fully with the obligations of the document, you may
proceed to take the steps required by the platform to apply your electronic
signature to the document.
c. Once you have applied your electronic signature to a document, take the
steps required by the platform to return the signed document to the original
sender.
d. Alternatively, you may decline to sign a document, or just not proceed. If you
would like assistance, you may contact the City Clerk or the City Attorney.
REMOTE NOTARIZATION POLICY
1. The City of Edmonds recognizes remote notarization as legally binding and
equivalent in nature to electronic notarization and physical notarization.
2. The City authorizes the use of remote notarization platforms, such as DocuSign, in
conjunction with audio-visual platforms, such as Zoom, to notarize City documents.
3. Any remote notarization platform and any audio-visual platform used by the City is
authorized to remotely notarize any contracts to which the City of Edmonds is a party.
4. Per RCW 42.45.280, a remotely located individual must personally appear for the
notarial act using communication technology and must be identified by the notary public
using at least two forms of valid identification.
5. A notary public must have an electronic notary endorsement and remote online
notary (RON) authority prior to performing remote notarial acts.
6. A notary public must retain an audio-visual recording of the notarial act as outlined
in RCW 42.45.280.
7. Per WAC 308-30-220, the maximum fee that a notary may charge for witnessing or
attesting to a signature, taking an acknowledgement or a verification upon oath or
affirmation, certifying or attesting a copy, administering an oath or affirmation or certifying
that an event has occurred or an act has been performed is $10.
8. This policy does not impact the use or legitimacy of electronic or physical
notarization.
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2.1.a
REMOTE NOTARIZATION PROCEDURES
Notary to Obtain Authorization.
a. Apply for a remote online notary (RON) authority by sending an email to the
Washington Department of Licensing notary group at notaries(a-dol.wa.gov.
b. In the subject line, place "Remote Online Notary Endorsement Application"
and in the body of the email, include your name, your notary license number,
and the date that you applied for the electronic notary endorsement.
2. Notarization Process.
a. The online notarization process begins when a sender prepares a document
to send to the signer and the notary.
b. After receiving the document, the notary schedules a remote audio-visual
conferencing session with the signer.
c. When the audio-visual conferencing session begins, the notary will start
recording the session.
d. Once the recording has begun, the notary will confirm the identity of the
signer.
e. After the signer's identity has been verified, the notary will share their screen
to begin the signing portion of the process.
The notary will indicate through the platform that they are witnessing a
signature.
g. The notary will then grant the signer control of the session to proceed with
affixing their signature to the document.
h. Once the signer has finished signing the document, they will notify the notary
that they have signed, and the notary will then take back control of the
session.
The notary then stops sharing the audio-visual conferencing session and
regains control of the session.
The notary then completes the platform's processes to confirm the signer's
identity.
k. The notary then applies their electronic notarial stamp to the appropriate
location of the document.
If needed, the notary can also attach a notarial certificate.
m. The notary then undertakes the platform's required processes to complete
the remote notarization process.
n. Once the remote notarization process has been completed, the notary will
retain the recording and any relevant documentation in a secure area for the
allotted length of time listed on the records retention schedule.
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2.1.b
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDMONDS,
WASHINGTON, AUTHORIZING THE USE OF ELECTRONIC SIGNATURES
AND REMOTE NOTARIZATION IN CONDUCTING CITY BUSINESS; AND
ADOPTING AN ELECTRONIC SIGNATURE AND REMOTE
NOTARIZATION POLICY.
WHEREAS, in Chapter 19.360 RCW, the Washington State Legislature, to the extent not
already authorized by federal or state law, authorized municipalities in Washington to utilize
electronic signatures in the conduct of governmental affairs and transactions; and
WHEREAS, in March 2020, through Engrossed Substitute Senate Bill 6028, now codified at
Chapter 1.80 RCW, the Washington State Legislature repealed Chapter 19.360 RCW and
adopted the Uniform Electronic Transactions Act, effective June 11, 2020, which is intended to
facilitate the use of electronic transactions consistent with other applicable law, and to bring
consistency to reasonable practices concerning electronic transactions; and
WHEREAS, RCW 1.80.010 defines "electronic signature" as "an electronic sound, symbol, or
process attached to or logically associated with a record and executed or adopted by a person
with the intent to sign the record"; and
WHEREAS, RCW 1.80.010 defines "electronic record" as "a record created, generated, sent,
communicated, received, or stored by electronic means"; and
WHEREAS, RCW 1.80.060 provides that "[a] record or signature may not be denied legal effect
or enforceability solely because it is in electronic form; a contract may not be denied legal effect
or enforceability solely because an electronic record was used in its formation; if a law requires a
record to be in writing, an electronic record satisfies the law; and if a law requires a signature, an
electronic signature satisfies the law"; and
WHEREAS, RCW 1.80.100 provides that "[i]f a law requires a signature or record to be
notarized, acknowledged, verified, or made under oath, the requirement is satisfied if the
electronic signature of the person authorized to perform those acts, together with all other
information required to be included by other applicable law, is attached to or logically associated
with the signature or record"; and
WHEREAS, electronic signatures and remote notarization provide a convenient, time -saving,
and secure way of signing documents, and the use of such procedures, where appropriate and
permitted by law, will lessen administrative demands and improve efficiency; and
WHEREAS, the value of electronic signatures and the need for remote notarization has been
proven during the COVID-19 pandemic, when City business has been and continues to be
largely conducted via remote technologies due to the Governor's Stay Home Stay Safe
Proclamation and subsequent orders; and
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2.1.b
WHEREAS, for these reasons, the City desires to leverage technology solutions which are in
compliance with the Uniform Electronic Transactions Act to apply notarized electronic
signatures to legally enforceable electronic records as allowed by Chapter 1.80 RCW; and
WHEREAS, the method and process for electronic submissions and the use of electronic
signatures must be established by ordinance, resolution, policy or rule, and the City wishes to
establish a policy for using electronic signatures and remote notarization by way of a resolution
adopted by Council; and
WHEREAS, the City Council desires to adopt a policy to provide reasonable assurance of the
integrity, authenticity, and non -repudiation of electronic records when electronic signatures and
submissions are used and accepted and to formally authorize the use of electronic signatures and
remote notarization in conducting City business; NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, HEREBY
RESOLVES AS FOLLOWS:
1. Recitals. The foregoing recitals are incorporated and fully made a part of this Resolution.
2. Public Interest. The City Council finds it to be in the public interest to allow the use of
electronic signatures and remote notarization for City business to the fullest extent allowed
by law.
3. Adoption ofPolicy. City Council hereby adopts the Electronic Signature and Remote
Notarization Policy attached hereto as Exhibit A.
4. Ratification of Prior Signatures. The use and acceptance of electronic signatures by the City
prior to the effective date of this Resolution that is consistent with its terms is hereby ratified
and confirmed.
5. Severability. If any one or more section, subsections, or sentences of this Resolution are held
to be unconstitutional or invalid, such decision shall not affect the validity of the remaining
portion of this Resolution and the same shall remain in full force and effect.
6. Effective Date. This Resolution and policy shall take effect immediately.
RESOLVED this day of
APPROVED:
2021.
MAYOR, MIKE NELSON
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2.1.b
ATTEST/AUTHENTICATED:
CITY CLERK, SCOTT PASSEY
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
RESOLUTION NO.
Packet Pg. 11
2.1.c
DocuSign Package Comparison
Features
Business Pro Enterprise Pro
Send documents for
eSignature
Basic fields
Mobile app
Reusable templates
Real-time audit trail
Multiple languages
Reminders and
notifications
Personalized branding
Comments
Collect Payments
Advanced fields
Signer attachments
Bulk Send
PowerForms
Collaborative Fields
In -person Signatures
Advanced Authentication
Single Sign On
Advanced Workflows
eNotary
Document Visibility
Org Admin
Connectors Included
Web Application
Administrator Course
Business Process Automation
Standard Edition included
Advanced Fields:
formulas, custom fields, data fields, conditional logic, data validation
Form Fields:
radio buttons, drop downs, notes
Bulk Send:
create and send out up to 1,000 unique envelopes for signature, all at once
PowerForms:
enable self-service signing
Payments:
collect payment during the signing process
Signer Attachments:
upload attachment(s) during signing process
DocuSign Connect:
set up custom integrations or integrate with 300+ pre -built partner apps
PDF Conversion:
converts PDF fields to signer fields
Approve/Decline Buttons
In -Person Signing
Business Transformation
Business Pro Edition included
Access Management wl SSO:
enforce unique security policies using single sign -on
Organization Management:
centralized administrative tools to simplify enterprise management
Advanced Workflows:
signing groups, supplemental documents, document visibility, draft
watermark, conditional routing, and more
Advanced Compliance:
read-only fields, masked fields, locked templates
QA Testing Environment:
testing environment enabling stable integration at launch
Expanded Branding:
multiple brands (up to 5)
Document Retention Policies:
automate your policies to ensure compliance
SMS Authentication, eNotary & eWitness:
authenticate signing
DocuSign
Packet Pg. 12
2.1.d
DocuSign, Inc. Offer Valid Through: Mar 15,
DocuSign, 221 Main Street, Suite 1000 2021
San Francisco, CA 94105 Prepared By: Weston Miller
Quote Number: Q-00561883
SUBJECT TO APPROVAL
ORDER FORM
Address Information
Bill To:
City of Edmonds
121 5th Ave N,
Edmonds, WA, 98020
United States
Billing Contact Name:
Scott Passey
Billing Email Address:
scott.passey@edmondswa.gov
Billing Phone:
+1.425.775.2525
Order Details
Order Start Date: Mar 15, 2021
Order End Date: Mar 14, 2022
Billing Frequency: Annual
Products
Ship To:
City of Edmonds
121 5th Ave N,
Edmonds, WA, 98020
United States
,Shipping Contact Name:
,Scott Passey
'Shipping Email Address:
scott.passey@edmondswa.gov
Shipping Phone:
+1.425.775.2525
Payment Method: Check
Payment Terms: Net 30
Currency: USD
Product Name
Start Date
End..
eSignature Enterprise Pro Edition - Envelope Subs.
Mar 15, 2021
Mar 14, 2022 500
$3,900.00
Enterprise Premier Support
Mar 15, 2021
Mar 14, 2022 1
$858.00
Adoption Consulting Lite
Mar 15, 2021
Mar 14, 2022 1
$400.00
Single Sign -On Implementation Services
Mar 15, 2021
Jun 13, 2021 1
$0.00
Product Details
eSignature Envelope Allowance: 500
Grand Total: $5,158.00
Packet Pg. 13
2.1.d
Overage/Usage Fees
eSignature Enterprise Pro Edition - Envelope Subs. (Per Transaction): $8.80
Order Special Terms
Terms & Conditions
This Order Form is governed by the terms Master Services Agreement available online at:
https://www.docusign.com/companv/terms-and-conditions/msa and the applicable Service
Schedule(s) and Attachments for the DocuSign Services described herein available online at
https://www.docusign.com/companv/terms-and-conditions/msa-service-schedules.
Adoption Consulting Lite will expire if not used within 90 days of the product start date.
The Single Sign -On Implementation Services indicated in the Products table above will be
available to Customer during the longer of 90 days from the Order Start Date or the End Date
stated in the Product table. The availability of the SSO services shall only be valid for such
specified time period; no refunds will be provided for services not used by Customer during the
specified time period.
Billing Information
Prices shown above do not include any state and local taxes that may apply. Any such taxes
are the responsibility of the Customer and will appear on the final Invoice.
Is the contracting entity exempt from sales tax?
Please select Yes or No:
If yes, please send the required tax exemption documents immediately to
taxexempt(a)docusign.com.
Invoices for this order will be emailed automatically from invoicing(a)_docusign.com. Please
make sure this email is on an approved setting or safe senders list so notifications do not go to
a junk folder or caught in a spam filter.
Purchase Order Information
Page 2 of 3
Packet Pg. 14
2.1.d
Is a Purchase Order (PO) required for the purchase or payment of the products on this Order
Form?
Please select Yes or No:
If yes, please complete the following:
PO Number:
PO Amount: $
Page 3 of 3
Packet Pg. 15
2.1.e
DocuSign, Inc. Offer Valid Through: Mar 15,
DocuSign, 221 Main Street, Suite 1000 2021
San Francisco, CA 94105 Prepared By: Weston Miller
Quote Number: Q-00561883
SUBJECT TO APPROVAL
ORDER FORM
Address Information
Bill To:
City of Edmonds
121 5th Ave N,
Edmonds, WA, 98020
United States
Billing Contact Name:
Scott Passey
Billing Email Address:
scott.passey@edmondswa.gov
Billing Phone:
+1.425.775.2525
Order Details
Order Start Date: Mar 15, 2021
Order End Date: Mar 14, 2022
Billing Frequency: Annual
Products
Ship To:
City of Edmonds
121 5th Ave N,
Edmonds, WA, 98020
United States
,Shipping Contact Name:
,Scott Passey
'Shipping Email Address:
scott.passey@edmondswa.gov
Shipping Phone:
+1.425.775.2525
Payment Method: Check
Payment Terms: Net 30
Currency: USD
Product Name Start Date End..
eSignature Business Pro Edition - Envelope Subs. Mar 15, 2021 Mar 14, 2022 500 $2,400.00
Premier Support Mar 15, 2021 Mar 14, 2022 1 $360.00
Adoption Consulting Lite Mar 15, 2021 Mar 14, 2022 1 $400.00
Product Details
eSignature Envelope Allowance: 500
Grand Total: $3,160.00
Packet Pg. 16
2.1.e
Overage/Usage Fees
eSignature Business Pro Edition - Envelope Subs. (Per Transaction): $5.80
Order Special Terms
Terms & Conditions
This Order Form is governed by the terms Master Services Agreement available online at:
https://www.docusign.com/company/terms-and-conditions/msa and the applicable Service
Schedule(s) and Attachments for the DocuSign Services described herein available online at
https://www.docusign.com/company/terms-and-conditions/msa-service-schedules.
Adoption Consulting Lite will expire if not used within 90 days of the product start date.
Billing Information
Prices shown above do not include any state and local taxes that may apply. Any such taxes
are the responsibility of the Customer and will appear on the final Invoice.
Is the contracting entity exempt from sales tax?
Please select Yes or No:
If yes, please send the required tax exemption documents immediately to
taxexempt(a)docusign.com.
Invoices for this order will be emailed automatically from invoicinpCa_)docusign.com. Please
make sure this email is on an approved setting or safe senders list so notifications do not go to
a junk folder or caught in a spam filter.
Purchase Order Information
Is a Purchase Order (PO) required for the purchase or payment of the products on this Order
Form?
Please select Yes or No:
If yes, please complete the following:
PO Number:
Page 2 of 3
Packet Pg. 17
2.1.e
PO Amount: $
Page 3 of 3
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2.2
City Council Agenda Item
Meeting Date: 03/9/2021
Job Order Contracting
Staff Lead: {Type Name of Staff Lead}
Department: Public Works & Utilities
Preparer: Royce Napolitino
Background/History
During the 2019 Legislative Sessions, RCW 39.10.420-460 was amended to allow all public agencies to
use Job Order Contracting (JOC) for public works projects when a determination is made that the use of
job order contracts will benefit the public.
The COE has determined that the use of Job Order Contracting will benefit the public by providing an
effective means of reducing total lead-time and cost for the construction of public works projects for
repair and renovation required at public facilities through the use of unit price books and work orders by
eliminating time-consuming, costly aspects of the traditional public works process, which require
separate contracting actions for each small project.
Staff Recommendation
Proceed with advertising for proposals from Job Order Contracting firms to create and administer the
City's program.
Narrative
The objectives of the City's JOC program are to rapidly engage contractors in the performance of small
to medium sized public works projects; to reduce construction, design, and planning costs; and to
develop relationships and contracts with contractors to more quickly and efficiently respond to
emergency situations.
The JOC program is anticipated to be utilized in many different departments/divisions including Public
Works Engineering & Construction, Road Maintenance, Wastewater, Surface Water, Facilities, Parks,
Recreation and Cultural Services and other public works areas/projects
Attachments:
Job Order Contracting RFP Draft (with SEC edits) (redlined) 2.23.2021
Job Order Contracting RFP Draft (with SEC edits) (clean) 2.23.2021
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2.2.a
City of Edmonds Request for Proposal (RFP)
ef-Job Order Contractine Consultine Services RFP-#
Due Date: / /2021 No Later than 4 P.M. Pacific Standard Time
Resubmit to City of Edmonds City Clerk's Office: 121 SO Avenue North, Edmonds WA 98020
1_ INTRnnHrTInN
The City of Edmonds (COE), Washington is soliciting proposals from qualified consultants to
develop, implement, and support a Job Order Contracting (JOC) program for the City as provided for in
Chapter 39.10 RCW Alternative Public Works Contracting Procedures.
2. PRIMARY OBJECTIVES
The objectives of the City's JOC program are to rapidly engage contractors in the performance of small
to medium sized public works projects; to reduce construction, design, and planning costs; and to
develop relationships and contracts with contractors to more quickly and efficiently respond to
emergency situations.
3.BACKGROUND
During the 2019 Legislative Sessions, RCW 39.10.410-.420 — .460 was amended to allow all public
agencies to use Job Order Contracting (JOC) for public works projects when a determination is made
that the use of job order contracts will benefit the public.
Formatted: Centered
Packet Pg. 20
2.2.a
The JOC program is anticipated to be utilized in many different departments/divisions including Public
Works Engineering & Construction. Road Maintenance, Wastewater, Surface Water, Facilities. Parks.
Recreation and Cultural Services and other public works areas/projects.
R04 Chapter 39.10 RCW outlines the requirements and authorizes the COE to utilize this contracting
procedure. All proposal under this solicitation are subject to RCW 39.10.470.
n i N"T PR'Cr Qnnv
-4. SCOPE OF WORK' WORM A:F'Q^'
The Scope of Work is expected to include, but not be limited to, the following tasks:
A. Development Stage: The successful consultant will work with the COE to develop the JOC
program. Program development includes meeting with various departments and divisions to
assess their needs for this program and then preparing and proposing a JOC program which will
most effectively meet the City's requirements.
B. Request for Proposal Stage: The successful consultant will work with the COE to develop
specifications, terms, and conditions for a Request for Proposal (RFP) to contract with one or
two contractors as determined in the Development Stage. The successful consultant will also
assist with the evaluation of the proposals submitted.
C. Implementation Stage: The successful consultant will assist the COE with implementation of the
JOC Program, including training for both the contractor(s) and City staff. Training will include
administration, performing estimates, and reconciliation. The successful consultant will work
with the COE to create and document all processes and forms needed to successfully implement
the JOC Program.
D. Ongoing JOC Program Support: The successful consultant will assist the COE with initial and
ongoing job orders and follow-up as needed. The successful consultant will also provide updates
for unit price books. Books must be updated at least annually. If the awarded contract includes
software, the successful consultant will also provide ongoing technical support and training for
the software.
Packet Pg. 21
2.2.a
The proposed timeline is to engage the successful consultant's services starting in May 2021, resulting in
the implementation of a JOC Program no later than December 31, 2021. The contract term will be
effective upon the date of contract execution for two (2) years with the option to renew for two (2)
additional one-year terms. Contract prices shall remain firm during the contract term.
6. PRELIMINARY TIMELINE
RFP Release March 2021.
Deadline for Written Inauiries [Date 2 weeks after RFT Release date
Proposals Due [Date 4 weeks after RFP Release date]
Interview Top Candidates [Dates during week after Proposals Due date] (if needed)*
Selection April 2021*
Contract Executed April -May 2021*
*dates are approximate
A. Proposal Format and Submission Requirements
10 ] The minirm.., fent fer all text in the Proposal shall he nA I..« than 11 point.
104€ The electronic copy of the Proposal should be in PDF format, should be all inclusive, and should
be formatted as a single file being not more than 30MB in size.
10.5 The felleyVing elements of the Proposal will be exempt frem the page count: a. FFont and hark
10.6 All Fespenses te this RFP shall be organized in the erde.r kSted below. a. Ability and qualifications of
pF9fessienal peFsennel b. Past performance on similar eei#Faets. Ability te Fneet time and budget
B. Proposal Content Requirements
The following proposal content requirements will be adhered to by each firm and presented in the
following order:
2_342LAUroach.
a. Methodology(iesl:T""r^hl ^`"^"I'' Clearly describeyourapproach toindeveloping implementing; and
supporting a JOC program, including how training is accomplished for both contractor(s)
Packet Pg. 22
2.2.a
and City staff, and the methodology or methodologies planned to be used to carry out
the specific tasks described in the Work Plan.
b. 31.3Work Plan: Describe the sequential tasks to be used to accomplish this project. Indicate
all key deliverables and their contents. Include a list of information required or tasks to
be completed by City staff.
c. Unit Price Book: Propose the use of a unit price book for 10C cost reference and
determination. Respondents may propose the use of their own unit price book, propose
to create a new book, and/or propose the use of a unit price book from a third -party
source, or a combination of any of the aforementioned. Identify what type of unit price
book is proposed and provide a representative snapshot sample. Tasks and prices in the
unit price book(s) must reflect the local prevailing and other wage requirements of
applicable local laws in Snohomish County and the State of Washington. Please provide
the following information on the unit price book(s):
i. Revision cycle (when was it last updated/when is it scheduled to be updated);
ii. Revision methodology;
iii. Price collection methodology;
iv. Approach to localizing prices;
v. Anticipated number of materials, labor, and equipment line items;
vi. Maturity of book (how long has it been published/in use); and
vii. Other relevant factors to describe the quality or comprehensiveness of the
book.
aA.34-4Software: Respondent may propose software that will be helpful in the implementation
of this program. Respondent shall be very specific on the cost of the software, the
complexity of using it, training to be provided, and whether this software is optional,
recommended, or required for implementation.
e_311.5 Project Organization and Staffing: Describe the qualifications and experience of key
personnel who will be assigned to this project. Identify each by their proposed role and
the percentage of time they will be committed to the City. Include for each their name
and current, pertinent resume. Identify and provide the same information for any
proposed subcontractors.
Packet Pg. 23
2.2.a
b-f_1:1.6 Proiect Schedule: Provide a schedule for completing each task in the Scope of Work,
including deadlines for preparing project deliverables. Demonstrate your team's ability
to perform the work requested within an established budget and schedule.
3. Related Experience. Describe recent (within the last 4 years), directly related experience in JOC
program development and implementation. Briefly describe each project and for each
reference provide up-to-date individual contact name with email and phone number. Provide
the size, scope, and dates of each project. At least four llreferences should be included. The
City reserves the right to contact any organizations or individuals listed_
8. EVALUATION OF PROPOSALS
The City's Evaluation Panel will use the following criteria to evaluate each RFP proposal:
Criteria
Points
Approach
Maximum 30 Points
Related Project Experience
Maximum 20 Points
Expertise of Project Team
Maximum 20 Points
Cost
Maximum 30 Point
Maximum Points
Maximum 100 Points
The proposals will be the basis from which interested individuals or firms will be selected for interviews.
Following the City staff evaluation of the proposals received, selected individuals or firms may be invited
to make oral presentations before the City's Evaluation Panel. The City's Project Manager will provide
Formatted: Font: Bold
Commented [SECT]: These are the point totz
Shoreline used, and they made sense to me, bu
can be adjusted as the City sees fit.
Formatted: Font: Bold
Packet Pg. 24
2.2.a
additional details outlining the preferred content of the presentation to each firm or team of firms that
isafe invited to participate. Upon completion of the evaluations, the City's Evaluation Panel will
determine the most qualified individual or firm based on all materials and information presented. The
City will then begin the negotiations for an agreement with the selected individual or firm.
Any individual or firm failing to submit information in accordance with the procedures set forth in the
RFP may be subject to disqualification. The City reserves the right to change the solicitation schedule or
issue amendments to the solicitation at any time. The City reserves the right, at its sole discretion, to
waive immaterial irregularities contained in the solicitation. The City reserves the right to reject any and
all proposals at any time, without penalty. The City reserves the right to refrain from contracting with
any respondent. Individuals or firms eliminated from further consideration will be notified in writinehy
rna44 by the City as soon as practical.
Proposals remain confidential until closing deadline after which proposals are considered a public record
subject to public disclosure under RCW 42.56, the Public Records Act. Proposers shall mark as
"proprietary" any information that the Proposer believes meets the exemption under RCW 42.56.270(1).
This designation will be considered by the City in response to public records requests.
Any Proposal may be withdrawn, either personally or by written request, at any time prior to the time
set for the Proposal submittal deadline.
The City of Edmonds, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C.
2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A,
Office of the Secretary, Part 21, Nondiscrimination in Federally -assisted programs of the Department of
Transportation, issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure
that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as
defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation
and will not be discriminated against on the grounds of race, color, national origin, or sex in
consideration for an award.
Attachments: City of Edmonds Sample Contract Document
PROFESSIONAL SERVICES
AGREEMENT
THIS AGREEMENT ("Agreement") is made and entered into between the City of Edmonds,
hereinafter referred to as the "City," and , hereinafter referred to as the "Consultant."
WHEREAS, the City desires to engage the professional services and assistance of a consulting
firm to provide services related to the project ("Project"); and
Packet Pg. 25
2.2.a
WHEREAS, the Consultant has the necessary skills and experience, and desires to provide such
services to the City;
NOW, THEREFORE, in consideration of the mutual benefits accruing, it is agreed by and
between the parties hereto as follows:
1. Scope of work. The scope of work shall include all services and material necessary to
accomplish the above mentioned objectives in accordance with the Scope of Work that is marked as Exhibit
A, attached hereto and incorporated herein by this reference.
2. Payments. The Consultant shall be paid by the City for completed work for services
rendered under this Agreement as provided hereinafter. Such payment shall be full compensation for work
performed or services rendered and for all labor, materials, supplies, equipment and incidentals necessary
to complete the work.
A. Payment for work accomplished under the terms of this Agreement shall be on
a time and expense basis as set forth in Exhibit B, attached hereto and incorporated herein by this
reference; provided, in no event shall the paMent for work performed pursuant to this Agreement
exceed the sum of THOUSAND DOLLARS ($ ,000.00).
B. All vouchers shall be submitted by the Consultant to the Cijy for payment
pursuant to the terms of this Agreement. The City shall pay the appropriate amount for each
voucher to the Consultant. The Consultant may submit vouchers to the City monthly during the
progress of the work for payment of completed phases of the project. Billings shall be reviewed
in conjunction with the City's warrant process. No billing shall be considered for payment that
has not been submitted to the City three (3) days prior to the scheduled cut-off date. Such late
vouchers will be checked by the City and payment will be made in the next regular payment
C. The costs records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the City for a period of three (3) years after final
payment. Copies shall be made available upon request.
3. Ownership and use of documents. All research, tests, surveys, preliminary
reports, and any and all other work product prepared or gathered by the Consultant in preparation
for the services rendered by the Consultant under this Agreement shall be and are the property of
the Consultant, provided, however, that:
A. All final reports, presentations, documentation and testimony prepared by
the Consultant shall become the property of the City upon their presentation to and acceptance by
the City and shall at that date become the property of the City,
Packet Pg. 26
2.2.a
B. The City shall have the right,upon reasonable request, to inspect, review
and copy work product during normal office hours. Documents prepared under this
Agreement and in the possession of the Consultant may be subject to public records request and
release under Chapter 42.56 RCW.
C. In the event that the Consultant shall default on this Agreement, or in the
event that this Agreement shall be terminated prior to its completion as herein provided, the work
product of the Consultant, along with a summary of work done to date of default or termination,
shall become the property of the City and tender of the work product and summary shall be a
prerequisite to final payment under this Agreement. The summary of work done shall be prepared
at no additional cost.
4. Time of performance. The Consultant shall perform the work authorized by this
Agreement promptly in accordance with the receipt of the required ,governmental approvals.
5. Indemnification / Hold harmless agreement. The Consultant shall defend, indemnify
and hold the City, its officers, officials, employees and volunteers harmless from any and all claims,
injuries, damages, losses, demands, or suits at law or equity arising from the acts, errors or omissions of the
Consultant in the performance of this Agreement, except for injuries and damages caused by the sole
negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject
to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or
damages to property caused by or resulting from the concurrent negligence of the Consultant and the City,
its officers, officials, employees, and volunteers, the Consultant's liability, including the duty and cost to
defend, hereunder shall be only to the extent of the Consultant's negligence.
The Consultant shall comply with all applicable sections of the applicable Ethics laws, including RCW
42.23, which is the Code of Ethics for regulating contract interest by municipal officers. The Consultant
specifically assumes potential liability for actions brought by the Consultant's own employeesgainst the
City and, solely for the purpose of this indemnification and defense, the Consultant specifically waives any
immunity under the state industrial insurance law, Title 51 RCW. This waiver has been mutually negotiated
by the parties. The provisions of this section shall survive the expiration or termination of this Agreement.
6. General and professional liability insurance. The Consultant shall obtain and keep in
force during the term of this Agreement, or as otherwise required, the following insurance with companies
or through sources approved by the State Insurance Commissioner pursuant to Title 48 RCW.
Insurance Coverage
A. Worker's compensation and employer's liability insurance as required by the State.
B. Commercial general liability and property damage insurance in an aggregate amount not less than
two million dollars ($2,000,000) for bodily injury, including death and property damage. The per
occurrence amount shall be written with limits no less than one million dollars ($1,000,000).
C. Vehicle liability insurance for any automobile used in an amount not less than a one million dollar
($1,000,000) combined single limit.
D. Professional liability insurance in the amount of one million dollars ($1,000,000).
Packet Pg. 27
2.2.a
Excepting the Worker's Compensation Insurance and Professional Liability Insurance secured by the
Consultant, the City will be named on all policies as an additional insured. The Consultant shall furnish
the City with verification of insurance and endorsements required by the Agreement. The City reserves the
right to require complete, certified copies of all required insurance policies at any time.
All insurance shall be obtained from an insurance company authorized to do business in the State of
Washington. The Consultant shall submit a verification of insurance as outlined above within fourteen days
of the execution of this Agreement to the City.
No cancellation of the foregoing policies shall be effective without thirty (30) days prior notice to the Cit.
The Consultant's professional liability to the City shall be limited to the amount payable under this
Agreement or one million dollars ($1,000,000), whichever is the greater, unless modified elsewhere in this
Agreement. In no case shall the Consultant's professional liability to third parties be limited in any way,
7. Discrimination prohibited. The Consultant shall not discriminate against any employee
or applicant for employment because of race, color, religion, national origin, age, sex, sexual orientation,
marital status, veteran status, liability for service in the armed forces of the United States, disability, or the
presence of any sensory, mental or physical handicap, or an, other ther protected class status, unless based upon
a bona fide occupational qualification.
8. Consultant is an independent contractor. The parties intend that an independent
contractor relationship will be created by this Agreement. No agent, employee or representative of the
Consultant shall be deemed to be an agent, employee or representative of the City for anypurpose. The
Consultant shall be solely responsible for all acts of its agents, employees, representatives and
subcontractors during the performance of this Agreement.
9. City approval of work and relationships. Notwithstanding the Consultant's status as an
independent contractor, results of the work performed pursuant to this Agreement must meet the approval
of the City. During pendency of this Agreement, the Consultant shall not perform work for anyparty with
respect to anyproperty located within the City of Edmonds or for anyproiect subject to the administrative
or quasijudicial review of the City without written notification to the City and the City's prior written
consent.
10. Termination. This being an Agreement for professional services, either party may
terminate this Agreement for any reason upon giving the other party written notice of such termination no
fewer than ten (10) days in advance of the effective date of said termination.
11. Integration. The Agreement between the parties shall consist of this document and the
Scope of Work and fee schedule attached hereto as Exhibits A and B. These writings constitute the entire
Agreement of the parties and shall not be amended except by a writing executed by bath parties. In the
event of any conflict between this written Agreement and any provision of Exhibit A or B, this Agreement
shall control.
12. Changes/Additional Work. The City may engage the Consultant to perform services in
addition to those listed in this Agreement, and the Consultant will be entitled to additional compensation
for authorized additional services or materials. The City shall not be liable for additional compensation
until and unless any and all additional work and compensation is approved in advance in writing and signed
by both parties to this Agreement. If conditions are encountered which are not anticipated in the Scope of
Work, the City understands that a revision to the Scope of Work and fees may be required. Provided,
however, that nothingin n this parag-aph shall be interpreted to obligate the Consultant to render services, or
Packet Pg. 28
2.2.a
the City to pay for services rendered, in excess of the Scope of Work in Exhibit A unless or until an
amendment to this Agreement is approved in writing by both parties.
13. Standard of Care. The Consultant represents that the Consultant has the necessary
knowledge, skill and experience to perform services required by this Agreement. The Consultant and any
persons employed by the Consultant shall use their best efforts to perform the work in a professional manner
consistent with sound practices, in accordance with the schedules herein and in accordance with the usual
and custornga professional care required for services of the We described in the Scope of Work.
14. Non -waiver. Waiver by the City of anyprovision of this Agreement or any time limitation
provided for in this Agreement shall not constitute a waiver of an,, o�provision.
15. Non -assignable. The services to be provided by the Consultant shall not be assigned or
subcontracted without the express written consent of the City.
16. Covenant against contingent fees. The Consultant warrants that he/she/they has/have
not employed or retained any company or person, other than a bona fide employee working solely for the
Consultant, to solicit or secure this Agreement, and that he/she/they has/have not paid or agreed ed to pay any
company or person, other than a bona fide employee working solely for the Consultant, any fee,
commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resultingfrom
rom
the award of making of this Agreement. For breach or violation of this warranty, the City shall have the
right to annul this Agreement without liability or, in its discretion to deduct from the contract price or
consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee,
gift, or contin eng t fee.
17. Compliance with laws. The Consultant in the performance of this Agreement shall
comply with all applicable Federal, State or local laws and ordinances, including regulations for licensing,
certification and operation of facilities, programs and accreditation, and licensing of individuals, and any
other standards or criteria as described in the Agreement to assure quality of services.
The Consultant specifically agrees to pay M applicable business and occupation (B & O) taxes which
may be due on account of this Agreement.
18. Notices. Notices to the City of Edmonds shall be sent to the following address:
City of Edmonds
121 Fifth Avenue North
Edmonds, WA 98020
Notices to the Consultant shall be sent to the following address:
Name
Address
Packet Pg. 29
2.2.a
a�
c
L
City, State, Zip]
c
Receipt of any notice shall be deemed effective three (3) days after deposit of written notice in the U.S. O
mails, with proper postage and properly addressed. V
d
L
DATED THIS day of 2021. 0
O
CITY OF EDMONDS [NAME OF CONSULTANT]
C
O
y
d
Michael Nelson, Mayor [Name, Title] N
0
N
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ATTEST/AUTHENTICATED: nj
d
C
O
Scott Passey, City Clerk
APPROVED AS TO FORM:
Office of the City Attorney
Packet Pg. 30
2.2.b
City of Edmonds Request for Proposal (RFP)
Job Order Contractine Consultine Services
Due Date: / /2021 No Later than 4 P.M. Pacific Standard Time
Submit to City of Edmonds City Clerk's Office: 12151h Avenue North, Edmonds WA 98020
1. INTRODUCTION
The City of Edmonds (COE), Washington is soliciting proposals from qualified consultants to develop,
implement, and support a Job Order Contracting (JOC) program for the City as provided for in Chapter
39.10 RCW Alternative Public Works Contracting Procedures.
2. PRIMARY OBJECTIVES
The objectives of the City's JOC program are to rapidly engage contractors in the performance of small
to medium sized public works projects; to reduce construction, design, and planning costs; and to
develop relationships and contracts with contractors to more quickly and efficiently respond to
emergency situations.
3.BACKGROUND
During the 2019 Legislative Sessions, RCW 39.10.420—.460 was amended to allow all public agencies to
use Job Order Contracting (JOC) for public works projects when a determination is made that the use of
job order contracts will benefit the public.
The COE has determined that the use of Job Order Contracting will benefit the public by providing an
effective means of reducing total lead-time and cost for the construction of public works projects for
repair and renovation required at public facilities through the use of unit price books and work orders by
eliminating time-consuming, costly aspects of the traditional public works process, which require
separate contracting actions for each small project.
The JOC program is anticipated to be utilized in many different departments/divisions including Public
Works Engineering & Construction, Road Maintenance, Wastewater, Surface Water, Facilities, Parks,
Recreation and Cultural Services and other public works areas/projects.
Chapter 39.10 RCW outlines the requirements and authorizes the COE to utilize this contracting
procedure. All proposal under this solicitation are subject to RCW 39.10.470.
Packet Pg. 31
2.2.b
4. SCOPE OF WORK
The Scope of Work is expected to include, but not be limited to, the following tasks:
A. Development Stage: The successful consultant will work with the COE to develop the JOC
program. Program development includes meeting with various departments and divisions to
assess their needs for this program and then preparing and proposing a JOC program which will
most effectively meet the City's requirements.
B. Request for Proposal Stage: The successful consultant will work with the COE to develop
specifications, terms, and conditions for a Request for Proposal (RFP) to contract with one or
two contractors as determined in the Development Stage. The successful consultant will also
assist with the evaluation of the proposals submitted.
C. Implementation Stage: The successful consultant will assist the COE with implementation of the
JOC Program, including training for both the contractor(s) and City staff. Training will include
administration, performing estimates, and reconciliation. The successful consultant will work
with the COE to create and document all processes and forms needed to successfully implement
the JOC Program.
D. Ongoing JOC Program Support: The successful consultant will assist the COE with initial and
ongoing job orders and follow-up as needed. The successful consultant will also provide updates
for unit price books. Books must be updated at least annually. If the awarded contract includes
software, the successful consultant will also provide ongoing technical support and training for
the software.
5.SCHEDULE
The proposed timeline is to engage the successful consultant's services starting in May 2021, resulting in
the implementation of a JOC Program no later than December 31, 2021. The contract term will be
effective upon the date of contract execution for two (2) years with the option to renew for two (2)
additional one-year terms. Contract prices shall remain firm during the contract term.
6. PRELIMINARY TIMELINE
RFP Release
Deadline for Written Inquiries
Proposals Due
Interview Top Candidates
Selection
Contract Executed
March J 2021.
[Date 2 weeks after RFT Release date]
[Date 4 weeks after RFP Release date]
[Dates during week after Proposals Due date] (if needed)*
April 2021*
April -May 2021*
*dates are approximate
Packet Pg. 32
2.2.b
7. SUBMISSION INFORMATION
A. Proposal Format and Submission Requirements
One (1) unbound original and One (1) CD or flash drive in pdf format of the RFP shall be submitted to the
City of Edmonds City Clerk's Office, 1215th Ave N, Edmonds, Washington, 98020. Please mark the
outside of the envelope with "JOC RFP Response". The deadline for proposals by interested parties is
DATE HERE by 4:00 p.m. exactly Pacific Local Time. Respondents assume the risk of the method of
dispatch chosen. The City assumes no responsibility for delays caused by any delivery service.
Postmarking by the due date will not substitute for actual receipt of qualifications. Proposals shall not be
delivered by facsimile transmission or other telecommunication or electronic means.
The Proposals are limited to fifteen (15) single-spaced, double -sided, 8.5"x11" pages (or maximum of 30
single -sided pages) of content in no less than 12 point font, not including resumes and Unit Price Book
sample. Supplemental information, such as brochures, may be submitted if desired.
The electronic copy of the Proposal should be in PDF format, should be all inclusive, and should be
formatted as a single file being not more than 30MB in size.
Questions related to this solicitation may be directed to Thom Sullivan, Facilities Manager, at
thom.suilivan@edmondswa.gov. Questions via phone will not be accepted. The deadline for written
inquiries is DATE HERE by 4:00 p.m. All substantive questions and answers will be formalized and issued
as an addendum to this RFP.
B. Proposal Content Requirements
The following proposal content requirements will be adhered to by each firm and presented in the
following order:
1. Executive Summary. An executive summary letter should include the key elements of the
respondent's RFP and an overview of the consultant team. Indicate the address and telephone
number of the respondent's office located nearest to Edmonds, Washington, and the office from
which the project will be managed.
2. Approach.
a. Methodoloey(ies): Clearly describe your approach to developing, implementing, and
supporting a JOC program, including how training is accomplished for both contractor(s) and
City staff, and the methodology or methodologies planned to be used to carry out the
specific tasks described in the Work Plan.
b. Work Plan: Describe the sequential tasks to be used to accomplish this project. Indicate all
key deliverables and their contents. Include a list of information required or tasks to be
completed by City staff.
c. Unit Price Book: Propose the use of a unit price book for JOC cost reference and
determination. Respondents may propose the use of their own unit price book, propose to
create a new book, and/or propose the use of a unit price book from a third -party source, or
a combination of any of the aforementioned. Identify what type of unit price book is
Packet Pg. 33
2.2.b
proposed and provide a representative snapshot sample. Tasks and prices in the unit price
book(s) must reflect the local prevailing and other wage requirements of applicable local
laws in Snohomish County and the State of Washington. Please provide the following
information on the unit price book(s):
i. Revision cycle (when was it last updated/when is it scheduled to be updated);
ii. Revision methodology;
iii. Price collection methodology;
iv. Approach to localizing prices;
v. Anticipated number of materials, labor, and equipment line items;
vi. Maturity of book (how long has it been published/in use); and
vii. Other relevant factors to describe the quality or comprehensiveness of the book.
d. Software: Respondent may propose software that will be helpful in the implementation
of this program. Respondent shall be very specific on the cost of the software, the
complexity of using it, training to be provided, and whether this software is optional,
recommended, or required for implementation.
e. Proiect Organization and Staffing: Describe the qualifications and experience of key
personnel who will be assigned to this project. Identify each by their proposed role and
the percentage of time they will be committed to the City. Include for each their name
and current, pertinent resume. Identify and provide the same information for any
proposed subcontractors.
f. Proiect Schedule: Provide a schedule for completing each task in the Scope of Work,
including deadlines for preparing project deliverables. Demonstrate your team's ability
to perform the work requested within an established budget and schedule.
3. Related Experience. Describe recent (within the last 4 years), directly related experience in JOC
program development and implementation. Briefly describe each project and for each
reference provide up-to-date individual contact name with email and phone number. Provide
the size, scope, and dates of each project. At least four (4) references should be included. The
City reserves the right to contact any organizations or individuals listed.
Expertise of Proiect Team. The respondent is required to provide evidence of experience in
working with local agencies to develop, implement, support and train all parties in a successful
JOC program. The experience listed must be that which was performed by the respondent's
staff and/or team's staff that will be assigned to this project. The City will be focusing on the
experience of the Lead Consultant/Project Manager who will be assigned to this project. The
RFP shall also identify other projects the proposed Lead Consultant/Project Manager will be
committed to during the same timeline.
5. Cost. Provide estimate of cost for services, initial and on -going costs of proposed software, and
other costs that may be incurred to develop, implement, and support a JOC program.
Packet Pg. 34
2.2.b
8. EVALUATION OF PROPOSALS
The City's Evaluation Panel will use the following criteria to evaluate each RFP proposal:
Criteria
Points
Approach
Maximum 30 Points
Related Project Experience
Maximum 20 Points
Expertise of Project Team
Maximum 20 Points
Cost
Maximum 30 Point
Maximum Points
Maximum 100 Points
The proposals will be the basis from which interested individuals or firms will be selected for interviews.
Following the City staff evaluation of the proposals received, selected individuals or firms may be invited
to make oral presentations before the City's Evaluation Panel. The City's Project Manager will provide
additional details outlining the preferred content of the presentation to each firm or team of firms that
is invited to participate. Upon completion of the evaluations, the City's Evaluation Panel will determine
the most qualified individual or firm based on all materials and information presented. The City will
then begin the negotiations for an agreement with the selected individual or firm.
Any individual or firm failing to submit information in accordance with the procedures set forth in the
RFP may be subject to disqualification. The City reserves the right to change the solicitation schedule or
issue amendments to the solicitation at any time. The City reserves the right, at its sole discretion, to
waive immaterial irregularities contained in the solicitation. The City reserves the right to reject any and
all proposals at any time, without penalty. The City reserves the right to refrain from contracting with
any respondent. Individuals or firms eliminated from further consideration will be notified in writing by
the City as soon as practical.
Proposals remain confidential until closing deadline after which proposals are considered a public record
subject to public disclosure under RCW 42.56, the Public Records Act. Proposers shall mark as
"proprietary" any information that the Proposer believes meets the exemption under RCW 42.56.270(1).
This designation will be considered by the City in response to public records requests.
Any Proposal may be withdrawn, either personally or by written request, at any time prior to the time
set for the Proposal submittal deadline.
The City of Edmonds, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C.
2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A,
Office of the Secretary, Part 21, Nondiscrimination in Federally -assisted programs of the Department of
Transportation, issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure
that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as
defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation
and will not be discriminated against on the grounds of race, color, national origin, or sex in
consideration for an award.
Attachment: City of Edmonds Sample Contract Document
Commented [SECT]: These are the point totz
Shoreline used, and they made sense to me, bu
can be adjusted as the City sees fit.
Packet Pg. 35
2.2.b
PROFESSIONAL SERVICES
AGREEMENT
THIS AGREEMENT ("Agreement") is made and entered into between the City of Edmonds,
hereinafter referred to as the "City," and , hereinafter referred to as the "Consultant."
WHEREAS, the City desires to engage the professional services and assistance of a consulting
firm to provide services related to the project ("Project"); and
WHEREAS, the Consultant has the necessary skills and experience, and desires to provide such
services to the City;
NOW, THEREFORE, in consideration of the mutual benefits accruing, it is agreed by and
between the parties hereto as follows:
1. Scope of work. The scope of work shall include all services and material necessary to
accomplish the above mentioned objectives in accordance with the Scope of Work that is marked as Exhibit
A, attached hereto and incorporated herein by this reference.
2. Payments. The Consultant shall be paid by the City for completed work for services
rendered under this Agreement as provided hereinafter. Such payment shall be full compensation for work
performed or services rendered and for all labor, materials, supplies, equipment and incidentals necessary
to complete the work.
A. Payment for work accomplished under the terms of this Agreement shall be on
a time and expense basis as set forth in Exhibit B, attached hereto and incorporated herein by this
reference; provided, in no event shall the payment for work performed pursuant to this Agreement
exceed the sum of THOUSAND DOLLARS ($_,000.00).
B. All vouchers shall be submitted by the Consultant to the City for payment
pursuant to the terms of this Agreement. The City shall pay the appropriate amount for each
voucher to the Consultant. The Consultant may submit vouchers to the City monthly during the
progress of the work for payment of completed phases of the project. Billings shall be reviewed
in conjunction with the City's warrant process. No billing shall be considered for payment that
has not been submitted to the City three (3) days prior to the scheduled cut-off date. Such late
vouchers will be checked by the City and payment will be made in the next regular payment cycle.
Packet Pg. 36
2.2.b
C. The costs records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the City for a period of three (3) years after final
payment. Copies shall be made available upon request.
3. Ownership and use of documents. All research, tests, surveys, preliminary data,
reports, and any and all other work product prepared or gathered by the Consultant in preparation
for the services rendered by the Consultant under this Agreement shall be and are the property of
the Consultant, provided, however, that:
A. All final reports, presentations, documentation and testimony prepared by
the Consultant shall become the property of the City upon their presentation to and acceptance by
the City and shall at that date become the property of the City.
B. The City shall have the right, upon reasonable request, to inspect, review
and copy any work product during normal office hours. Documents prepared under this
Agreement and in the possession of the Consultant may be subject to public records request and
release under Chapter 42.56 RCW.
C. In the event that the Consultant shall default on this Agreement, or in the
event that this Agreement shall be terminated prior to its completion as herein provided, the work
product of the Consultant, along with a summary of work done to date of default or termination,
shall become the property of the City and tender of the work product and summary shall be a
prerequisite to final payment under this Agreement. The summary of work done shall be prepared
at no additional cost.
4. Time of performance. The Consultant shall perform the work authorized by this
Agreement promptly in accordance with the receipt of the required governmental approvals.
5. Indemnification / Hold harmless areement. The Consultant shall defend, indemnify
and hold the City, its officers, officials, employees and volunteers harmless from any and all claims,
injuries, damages, losses, demands, or suits at law or equity arising from the acts, errors or omissions of the
Consultant in the performance of this Agreement, except for injuries and damages caused by the sole
negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject
to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or
damages to property caused by or resulting from the concurrent negligence of the Consultant and the City,
its officers, officials, employees, and volunteers, the Consultant's liability, including the duty and cost to
defend, hereunder shall be only to the extent of the Consultant's negligence.
The Consultant shall comply with all applicable sections of the applicable Ethics laws, including RCW
42.23, which is the Code of Ethics for regulating contract interest by municipal officers. The Consultant
specifically assumes potential liability for actions brought by the Consultant's own employees against the
City and, solely for the purpose of this indemnification and defense, the Consultant specifically waives any
immunity under the state industrial insurance law, Title 51 RCW. This waiver has been mutually negotiated
by the parties. The provisions of this section shall survive the expiration or termination of this Agreement.
Packet Pg. 37
2.2.b
6. General and professional liability insurance. The Consultant shall obtain and keep in
force during the term of this Agreement, or as otherwise required, the following insurance with companies
or through sources approved by the State Insurance Commissioner pursuant to Title 48 RCW.
Insurance Coverage
A. Worker's compensation and employer's liability insurance as required by the State.
B. Commercial general liability and property damage insurance in an aggregate amount not less than
two million dollars ($2,000,000) for bodily injury, including death and property damage. The per
occurrence amount shall be written with limits no less than one million dollars ($1,000,000).
C. Vehicle liability insurance for any automobile used in an amount not less than a one million dollar
($1,000,000) combined single limit.
D. Professional liability insurance in the amount of one million dollars ($1,000,000).
Excepting the Worker's Compensation Insurance and Professional Liability Insurance secured by the
Consultant, the City will be named on all policies as an additional insured. The Consultant shall furnish
the City with verification of insurance and endorsements required by the Agreement. The City reserves the
right to require complete, certified copies of all required insurance policies at any time.
All insurance shall be obtained from an insurance company authorized to do business in the State of
Washington. The Consultant shall submit a verification of insurance as outlined above within fourteen days
of the execution of this Agreement to the City.
No cancellation of the foregoing policies shall be effective without thirty (30) days prior notice to the City.
The Consultant's professional liability to the City shall be limited to the amount payable under this
Agreement or one million dollars ($1,000,000), whichever is the greater, unless modified elsewhere in this
Agreement. In no case shall the Consultant's professional liability to third parties be limited in any way.
7. Discrimination prohibited. The Consultant shall not discriminate against any employee
or applicant for employment because of race, color, religion, national origin, age, sex, sexual orientation,
marital status, veteran status, liability for service in the armed forces of the United States, disability, or the
presence of any sensory, mental or physical handicap, or any other protected class status, unless based upon
a bona fide occupational qualification.
8. Consultant is an independent contractor. The parties intend that an independent
contractor relationship will be created by this Agreement. No agent, employee or representative of the
Consultant shall be deemed to be an agent, employee or representative of the City for any purpose. The
Consultant shall be solely responsible for all acts of its agents, employees, representatives and
subcontractors during the performance of this Agreement.
City approval of work and relationships. Notwithstanding the Consultant's status as an
independent contractor, results of the work performed pursuant to this Agreement must meet the approval
of the City. During pendency of this Agreement, the Consultant shall not perform work for any party with
respect to any property located within the City of Edmonds or for any project subject to the administrative
or quasijudicial review of the City without written notification to the City and the City's prior written
consent.
10. Termination. This being an Agreement for professional services, either party may
terminate this Agreement for any reason upon giving the other party written notice of such termination no
fewer than ten (10) days in advance of the effective date of said termination.
Packet Pg. 38
2.2.b
11. Integration. The Agreement between the parties shall consist of this document and the
Scope of Work and fee schedule attached hereto as Exhibits A and B. These writings constitute the entire
Agreement of the parties and shall not be amended except by a writing executed by both parties. In the
event of any conflict between this written Agreement and any provision of Exhibit A or B, this Agreement
shall control.
12. Changes/Additional Work. The City may engage the Consultant to perform services in
addition to those listed in this Agreement, and the Consultant will be entitled to additional compensation
for authorized additional services or materials. The City shall not be liable for additional compensation
until and unless any and all additional work and compensation is approved in advance in writing and signed
by both parties to this Agreement. If conditions are encountered which are not anticipated in the Scope of
Work, the City understands that a revision to the Scope of Work and fees may be required. Provided,
however, that nothing in this paragraph shall be interpreted to obligate the Consultant to render services, or
the City to pay for services rendered, in excess of the Scope of Work in Exhibit A unless or until an
amendment to this Agreement is approved in writing by both parties.
13. Standard of Care. The Consultant represents that the Consultant has the necessary
knowledge, skill and experience to perform services required by this Agreement. The Consultant and any
persons employed by the Consultant shall use their best efforts to perform the work in a professional manner
consistent with sound practices, in accordance with the schedules herein and in accordance with the usual
and customary professional care required for services of the type described in the Scope of Work.
14. Non -waiver. Waiver by the City of any provision of this Agreement or anytime limitation
provided for in this Agreement shall not constitute a waiver of any other provision.
15. Non -assignable. The services to be provided by the Consultant shall not be assigned or
subcontracted without the express written consent of the City.
16. Covenant against contingent fees. The Consultant warrants that he/she/they has/have
not employed or retained any company or person, other than a bona fide employee working solely for the
Consultant, to solicit or secure this Agreement, and that he/she/they has/have not paid or agreed to pay any
company or person, other than a bona fide employee working solely for the Consultant, any fee,
commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from
the award of making of this Agreement. For breach or violation of this warranty, the City shall have the
right to annul this Agreement without liability or, in its discretion to deduct from the contract price or
consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee,
gift, or contingent fee.
17. Compliance with laws. The Consultant in the performance of this Agreement shall
comply with all applicable Federal, State or local laws and ordinances, including regulations for licensing,
certification and operation of facilities, programs and accreditation, and licensing of individuals, and any
other standards or criteria as described in the Agreement to assure quality of services.
The Consultant specifically agrees to pay any applicable business and occupation (B & O) taxes which
may be due on account of this Agreement.
Packet Pg. 39
2.2.b
a�
18. Notices. Notices to the City of Edmonds shall be sent to the following address:cc
L
City of Edmonds =
O
121 Fifth Avenue North V
L
d
Edmonds, WA 98020
O
O
Notices to the Consultant shall be sent to the following address:
[Name]
_
[Address]
.N G
City, State, Zip]
_d
Receipt of any notice shall be deemed effective three (3) days after deposit of written notice in the U.S.
mails, with proper postage and properly addressed.
DATED THIS day of
CITY OF EDMONDS
Michael Nelson, Mayor
ATTEST/AUTHENTICATED:
Scott Passey, City Clerk
APPROVED AS TO FORM:
Office of the City Attorney
2021.
[NAME OF CONSULTANT]
[Name, Title]
Packet Pg. 40
2.3
City Council Agenda Item
Meeting Date: 03/9/2021
January 2021 Monthly Financial Report
Staff Lead: Dave Turley
Department: Administrative Services
Preparer: Sarah Mager
Background/History
N/A
Staff Recommendation
Review and move to full council on consent
Narrative
January 2021 Monthly Financial Report
Attachments:
January 2021 Monthly Financial Report
Packet Pg. 41
I 2.3.a I
OF
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lac. 1 $9v
CITY OF EDMONDS
MONTHLY BUDGETARY FINANCIAL REPORT
JAN UARY 2021
Packet Pg. 42 1
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Page 1 of 1
C ITY OF EDMO NDS
REVENUES BY FUND - SUMMARY
Fund 2021 Adopted 1/31/2020 1/31/2021 Amount
No. Title Budget Revenues Revenues Remaining %Receive
001 GENERAL FUND $ 42,450,777 $ 2,376,947 $ 2,740,276 $ 39,710,501 6
009 LEOFF-MEDICAL INS. RESERVE 300,000 - - 300,000 0
012 CONTINGENCY RESERVE FUND 2,620 - 2,620 0
014 HISTORIC PRESERVATION GIFT FUND 5,010 - 5,010 0
104
DRUG ENFORCEMENT FUND
165,370
117
310
165,060
0
-r-
O
Ill
STREET FUND
1,722,360
127,413
111,823
1,610,537
6
Q-
N
112
COMBINED STREET CONS'T/IMPROVE
3,048,185
137,786
9,353
3,038,832
0
O
117
MUNICIPAL ARTS ACQUIS. FUND
165,060
1,845
2,840
162,220
2
U
118
MEMORIAL STREET TREE
270
58
84
186
31LL
O
C
120
HOTEL/MOTEL TAX REVENUE FUND
71,460
6,361
3,993
67,467
6
121
EMPLOYEE PARKING PERMIT FUND
25,240
8,472
4,308
20,932
17
122
YOUTH SCHOLARSHIP FUND
1,390
41
58
1,332
4
0
123
TOURISM PROMOTIONAL FUND/ARTS
24,000
2,236
1,560
22,440
7
N
125
REAL ESTATE EXCISE TAX 2
1,282,050
169,198
324,010
958,040
25
0
N
126
REAL ESTATE EXCISE TAX 1
1,285,240
168,964
322,781
962,459
25
O
127
GIFTS CATALOG FUND
103,930
1,585
984
102,946
1
cv
130
CEMETERY MAINTENANCE/IMPROVEMT
179,800
11,884
22,035
157,765
12
136
PARKS TRUST FUND
2,200
477
696
1,504
32
O
O.
137
CEMETERY MAINTENANCE TRUST FD
29,220
4,317
6,911
22,309
24
�
138
SISTER CITY COMMISSION
10,120
30
43
10,077
0
iC
.v
140
BUSINESS IMPROVEMENT DISTRICT
79,239
28,992
23,740
55,499
30
O
141
AFFORDABLE AND SUPPORTIVE HOUSINGFUND
65,000
5,895
6,696
58,304
10
c
LL
231
2012 LT GO DEBT SERVICE FUND
759,710
-
-
759,710
0
z
332
PARKS CAPITAL CONSTRUCTION FUND
1,392,520
31,469
11,093
1,381,427
1
C
411
COMBINED UTILITY OPERATION
-
12,015
80
(80)
0
421
WATER UTILITY FUND
10,299,357
851,740
868,240
9,431,117
8
r
Np
422
STORM UTILITY FUND 1
6,012,300
386,687
920,517
5,091,783
15
N
423
SEWER/WWTP UTILITY FUND 2
28,131,150
1,468,879
2,459,980
25,671,170
9
M
c
424
BOND RESERVE FUND
1,985,870
1
1
1,985,869
0
511
EQUIPMENT RENTAL FUND
1,331,100
136,607
117,942
1,213,158
9
O
512
TECHNOLOGY RENTAL FUND
1,204,880
100,385
103,236
1,101,644
9
E
t
617
FIREMEN'S PENSION FUND
67,270
429
-
67,270
0
v
O
$ 102,202,698
$ 6,040,830 $
8,063,589
$ 94,139,109
8
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Q
1 Difference primarily due to a Grant reimbursement in January 2021.
2 Differences primarily due to WWTP billings to their partners in January 2021.
1
Packet Pg. 43 1
I 2.3.a I
Page 1 of 1
CITY OF EDMONDS
EXPENDITURES BY FUND - SUMMARY
Fund 2021 Adopted
1/31/2020
1/31/2021
Amount
No. Title Budget
Expenditures
Expenditures
Remaining %Spent
001 GENERAL FUND $ 45,179,468
$ 3,641,481
$ 4,488,492
$ 40,690,976 1C
009 LEOFF-MEDICAL INS. RESERVE 467,140
19,826
35,624
431,516 8
014 HISTORIC PRESERVATION GIFT FUND
016 BUILDING MAINTENANCE FUND
018 EDMONDS HOMELESSNESS RESPONSE FUND
019 EDMONDS OPIOID RESPONSE FUND
104 DRUG ENFORCEMENT FUND
111 STREET FUND
112 COMBINED STREET CONST/IMPROVE
117 MUNICIPAL ARTS ACQUIS. FUND
120 HOTEL/MOTEL TAX REVENUE FUND
121 EMPLOYEE PARKING PERMIT FUND
122 YOUTH SCHOLARSHIP FUND
123 TOURISM PROMOTIONAL FUND/ARTS
125 REAL ESTATE EXCISE TAX 2
126 REAL ESTATE EXCISE TAX 1
127 GIFTS CATALOG FUND
130 CEMETERY MAINTENANCE/IMPROVEMT
136 PARKSTRUST FUND
137 CEMETERY MAINTENANCE TRUST FUND
138 SISTER CITY COMMISSION
140 BUSINESS IMPROVEMENT DISTRICT
231 2012 LT GO DEBT SERVICE FUND
332 PARKS CAPITAL CONSTRUCTION FUND
421 WATER UTILITY FUND
422 STORM UTILITY FUND
423 SEWER/WWTP UTILITY FUND
424 BOND RESERVE FUND
511 EQUIPMENT RENTAL FUND
512 TECHNOLOGY RENTAL FUND
617 FIREMEN'S PENSION FUND
5,900 - 5,900 C
210,222 - 210,222 C
123,581 - 123,581 C
28,445
-
28,445
C G
45,800
-
-
45,800
C Q'
d
2,172,530
311,388
275,734
1,896,796
13
2,781,828
41,487
-
2,781,828
C C
236,880
4,965
4,424
232,456
2 C
87,150
2,366
1,866
85,284
2 LL
26,880
-
-
26,880
C
3,000
300
3,000
C p
29,900
468
-
29,900
C
1,428,736
-
4,494
1,424,242
C N
1,761,841
13,727
-
1,761,841
C �+
100,900
2,762
-
100,900
C 7
C
200,998
10,963
13,305
187,693
7
50,000
-
-
50,000
C
25,000
-
25,000
C C
0.
11,900
-
11,900
4)
C w
76,340
5,089
17
76,323
C .�
t�
759,700
-
759,700
C
5,360,378
-
-
5,360,378
C
C jL
10,578,596
482,583
364,887
10,213,709
3 s
6,847,783
353,267
281,015
6,566,768
r
4 C
35,634,329
736,167
658,837
34,975,492
2
1,985,870
-
-
1,985,870
r
C 04
1,292,815
90,505
135,027
1,157,788
1C
1,251,409
81,888
117,002
1,134,407
9 7
96,167
8,172
7,930
88,237
8 M
n
$ 118,861,486
$ 5,807,404 S
6,388,652
$ 112,472,834
5 };
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2
Packet Pg. 44
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Page 1 of 3
Title
TAXES:
1 REAL PERSONAL / PROPERTY TAX
2 EMSPROPERTY TAX
3 VOTED PROPERTY TAX
4 LOCAL RETAIL SALES/USE TAX 3
5 NATURAL GAS USE TAX
6 1/10 SALES TAX LOCAL CRIM JUST
7 ELECTRIC UTILITY TAX
8 GASUTILITY TAX
9 SOLID WASTE UTILITY TAX
10 WATERUTILITY TAX
11 SEWERUTILITYTAX
12 STORMWATER UTILITY TAX
13 T.V. CABLE UTILITY TAX
14 TELEPHONE UTILITY TAX
15 PULLTABS TAX
16 AMUSEMENT GAMES
17 LEASEHOLD EXCISE TAX
LICENSES AND PERMITS:
18 FIRE PERMITS -SPECIAL USE
19 POLICE - FINGERPRINTING
20 VENDING MACHINE/CONCESSION
21 FRANCHISE AGREEMENT -COMCAST
22 FRANCHISE FEE-EDUCATION/GOVERNMENT
23 FRANCHISE AGREEMENT-VERIZON/FRONTIER
24 OLYMPIC VIEW WATER DISTRICT FRANCHISE
25 GENERAL BUSINESS LICENSE
26 DEV SERV PERMIT SURCHARGE
27 RIGHT OF WAY FRANCHISE FEE
28 BUILDING STRUCTURE PERMITS
29 ANIMAL LICENSES
30 STREET AND CURB PERMIT
31 OT R NON -BUS LIC/PERMIT S
INTERGOVERNMENTAL:
32 DOJ 15-0404-0-1-754 - BULLET PROOF VEST
33 TARGET ZERO TEAMS GRANT
34 HIGH VISIBILITY ENFORCEMENT
35 CORONAVIRUS RELIEF FUND 2
36 DOC FAC ROOFING
37 STATE GRANTS- BUDGET ONLY
38 PUD PRIVILEDGE TAX
39 ARCHIVES AND RECORDS MANAGEMENT
40 CJ - POPULATION
41 TRIAL COURT IMPROVEMENT
42 CRIMINAL JUSTICE -SPECIAL PROGRAMS
43 MARIJUANA EXCISE TAX DISTRIBUTION
44 DUI - CITIES
45 LIQUOR EXCISE TAX
46 LIQUOR BOARD PROFITS
47 FIRST RESPONDERS FLEX FUND
48 DISCOVERY PROGRAMS TECHNOLOGY ACQ.
C ITY O F IDMO NDS
REVENUES - GENERAL FUND
2021 Adopted 1/31/2020
Budget Revenues
1/31/2021 Amount
Revenues Remaining %Received
$ 10,936,400
$ 38,921
$ 108,345
$ 10,828,055
1%
4,137,031
15,048
42,305
4,094,726
1%
500
(93)
1
499
0%
8,600,000
692,248
774,198
7,825,802
9%
7,600
698
500
7,100
7%
828,500
67,953
70,622
757,878
9%
1,710,000
179,486
192,356
1,517,644
11%
595,000
82,496
84,132
510,868
14%
364,000
31,041
27,563
336,437
8%
1,153,000
93,508
78,573
1,074,427
7%
894,600
79,154
80,611
813,989
9%
471,900
34,798
37,788
434,112
8%
722,000
68,728
67,310
654,690
9%
723,000
70,129
56,592
666,408
8%
55,200
18,305
21,500
33,700
39%
350
184
143
207
41%
295,900
-
-
295,900
0%
31,494,981
1,472,606
1,642,539
29,852,442
5%
250
-
100
150
40%
700
40
-
700
0%
50,000
259
4,253
45,747
9%
702,700
173,761
170,449
532,251
24%
41,000
3,429
3,221
37,779
8%
100,600
-
-
100,600
0%
434,000
79,538
-
434,000
0%
201,000
31,925
21,921
179,079
11%
58,700
5,230
7,190
51,510
12%
30,000
-
14,440
15,560
48%
650,600
56,046
31,022
619,578
5%
22,000
3,301
2,914
19,086
13%
50,000
50,481
2,280
47,720
5%
20,000
1,765
1,238
18,762
6%
2,361,550
405,775
259,027
2,102,523
11%
6,000
-
2,671
3,329
45%
4,000
-
-
4,000
0%
7,100
-
417
6,683
6%
-
-
3,947
(3,947)
0%
-
-
379,270
(379,270)
0%
198,000
-
-
198,000
0%
210,500
-
210,500
0%
-
564
-
-
0%
13,070
3,197
3,379
9,691
26%
16,740
4,038
-
16,740
0%
45,600
11,474
12,061
33,539
26%
60,000
-
-
60,000
0%
4,500
1,383
1,667
2,833
37%
261,500
55,939
68,016
193,484
26%
343,200
-
-
343,200
0%
2,000
1,812
2,000
0%
550
-
-
550
0%
1,172,760
78,408
471,429
701,331
40%
3 2021 Local Retail Sales/Use Taxrevenues are $81,950 higher than 2020 revenues. Please also see pages pages 18 & 19 .
3
Packet Pg. 45
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Page 2 of 3
CITY OF EDMO NDS
REVENUES - GENERAL FUND
2021 Adopted 1/31/2020
Title Budget Revenues
CHARGES FOR GOODS AND SERVICES:
1 RECORD/LEGAL INSTRUMENTS
2 ATM SURCHARGE FEES
3 CREDIT CARD FEES
4 COURT RECORD SERVICES
5 D/M COURT REC SER
6 DRE REIMBURSEABLE
7 WARRANT PREPARATION FEE
8 IT TIME PAY FEE
9 MUNIC.-DIST. COURT CURR EXPEN
10 SALE MAPS & BOOKS
11 CLERKS TIME FOR SALE OF PARKING PERMITS
12 BID SUPPLIES REIMBURSEMENT
13 PHOTOCOPIES
14 POLICE DISCLOSURE REQUESTS
15 ENGINEERING FEES AND CHARGES
16 ELECTION CANDIDATE FILINGFEES
17 CUSTODIAL SERVICES(SNO-ISLE)
18 PASSPORTS AND NATURALIZATION FEES
19 POLICE SERVICES SPECIAL EVENTS
20 CAMPUS SAFETY-EDM. SCH. DIST.
21 WOODWAY-LAW PROTECTION
22 MISCELLANEOUS POLICE SERVICES
23 FIRE DISTRICT #1 STATION BILLINGS
24 LEGAL SERVICES
25 ADULT PROBATION SERVICE CHARGE
26 BOOKING FEES
27 FIRE CONSTRUCTION INSPECTION FEES
28 EMERGENCY SERVICE FEES
29 EMS TRANSPORT USER FEE
30 FLEX FUEL PAYMENTS FROM STATIONS
31 ANIMAL CONTROL SHELTER
32 ZONING/SUBDIVISION FEE
33 PLAN CHECKING FEES
34 FIRE PLAN CHECK FEES
35 PLANNING 1 % INSPECTION FEE
36 S.E.P.A. REVIEW
37 CRITICAL AREA STUDY
38 GYM AND WEIGHTROOM FEES
39 PROGRAM FEES 4
40 TAXABLE RECREATION ACTIVITIES
41 WINTER MARKET REGISTRATION FEES
42 BIRD FEST REGISTRATION FEES
43 INTERFUND REIMBURSEMENT -CONTRACT SVCS
1/31/2021 Amount
Revenues Remaining % Received
$ 3,000 $
554 $
417
$ 2,583
140/(
600
21
11
590
20/(
11,000
1,342
437
10,564
40/(
150
-
-
150
00/(
300
10
-
300
00/c
-
-
168
(168)
00/(
4,000
639
-
4,000
00/(
1,000
72
28
972
30/(
50
3
20
30
400/(
100
-
-
100
00/( O
25,100
-
-
25,100
00/( y
600
-
-
600
00/,
1,000
14
-
1,000
00/( io
500
-
-
500
00/(
200,000
12,630
6,640
193,360
3°/ tC
1,400
-
-
1,400
0%
85,000
22,954
600
84,400
10/( LL
10,000
2,520
-
10,000
00/(
30,000
-
-
30,000
00/( 41
76,800
36,753
-
76,800
00/( O
195,000
49,715
51,206
143,794
260/( 2
-
20
-
-
00/ N
57,000
16,140
-
57,000
00/( c
04
1,050
25
28
1,022
30/(
38,000
3,606
3,576
34,424
9°/ to
3,000
206
45
2,955
10/( O
10,000
1,485
1,748
8,252
170/(
3,500
353
187
3,313
501(
1,007,500
-
-
1,007,500
00/(
2,500
555
-
2,500
00/( O
50
-
-
50
CL
00/(
65,600
13,740
6,910
58,690
110/(
350,900
23,846
99,215
251,685
280/(
4,000
5,157
809
3,191
200/( .v
500
-
-
500
00/(
3,000
670
-
3,000
00/c
14,000
1,495
715
13,285
501( LL
15,500
1,482
-
15,500
00/, s
900,662
38,235
7,559
893,104
1% 55
1,300
-
-
1,300
00x O
z
5,000
-
185
4,815
40/(
800
-
-
800
00/( N
2,892,106
90,609
101,192
2,790,914
30/( N
6,021,568
324,853
281,694
5,739,874
571, >,
4 2021 Parks & Recreation Program Revenues are $(30,677) lower than 2020 revenues.
4
Packet Pg. 46 1
2.3.a
Page 3 of 3
CITY OF EDMO NDS
REVENUES - GENERAL FUND
2021 Adopted 1/31/2020 1/31/2021 Amount
Title Budget Revenues Revenues Remaining %Received
FINES AND PENALTIES:
1 PROOF OF VEHICLE INS PENALTY
2 TRAFFIC INFRACTION PENALTIES
3 NC TRAFFIC INFRACTION
4 CRT COST FEE CODE LEG ASSESSMENT (LGA)
5 NON -TRAFFIC INFRACTION PENALTIES
6 OTHERINFRACTIONS'04
7 PARKING INFRACTION PENALTIES
8 PARK/INDDISZONE
9 DWI PENALTIES
10 DUI - DP ACCT
11 CRIM CNV FEE DUI
12 DUI - DP FEE
13 CRIMINAL TRAFFIC MISDEMEANOR 8/03
14 CRIMINAL CONVICTION FEE CT
15 CRIM CONV FEE CT
16 OTHER NON-T RAF MISDEMEANOR PEN
17 OTHER NON TRAFFIC MISD. 8/03
18 COURT DV PENALTY ASSESSMENT
19 CRIMINAL CONVICTION FEE CN
20 CRIM CONV FEE CN
21 PUBLIC DEFENSE RECOUPMENT
22 BANK CHARGE FOR CONV. DEFENDANT
23 COURT COST RECOUPMENT
24 BUS. LICENSE PERMIT PENALTY
25 MISC FINES AND PENALTIES
MISCELLANEOUS:
26 INVESTMENT INTEREST
27 INTEREST ON COUNTY TAXES
28 INTEREST - COURT COLLECTIONS
29 SPACE/FACILITIESRENTALS
30 BRACKET ROOM RENTAL
31 LEASESLONG-TERM
32 DONATION/CONTRIBUTION
33 PARKSDONATIONS
34 BIRD FEST CONTRIBUTIONS
35 POLICE CONTRIBUTIONS FROM PRIV SOURCES
36 SALE OF JUNK/SALVAGE
37 SALES OF UNCLAIM PROPERTY
38 CONFISCATED AND FORFEITED PROPERTY
39 OTHER JUDGEMENT/SETTLEMENT
40 POLICE JUDGMENTSiRESI'ITUTION
41 CASHIERS OVERAGES/SHORTAGES
42 OTHER MISC REVENUES
43 SMALL OVERPAYMENT
44 NSF FEES - PARKS & REC
45 NSF FEES - MUNICIPAL COURT
46 US BANK REBATE
TRANSFERS -IN:
47 OPERATINGTRANSFER-IN
48 INTERFUND TRANSFER FROM FUND 018
49 TRANSFER FROM FUND 127
$ 2,000 $
204 $
244 $
1,756
120/(
230,000
13,159
14,030
215,970
60%
18,000
809
946
17,054
50/c
10,000
1,089
1,154
8,846
120/(
1,000
-
-
1,000
00/(
1,500
148
281
1,219
190/(
100,000
10,570
5,320
94,680
501(
2,000
272
-
2,000
0°/
7,000
603
696
6,304
100/(
300
14
5
295
20/(
100
1
3
97
30/(
1,500
292
253
1,247
170/(
25,000
2,257
1,257
23,743
501(
2,000
220
151
1,849
80/(
700
17
13
687
20/(
100
9
-
100
00/(
10,000
(146)
298
9,702
3°/
800
53
-
800
0°/
1,000
73
1
999
00/c
200
4
7
193
30/(
8,000
492
205
7,795
30/(
14,000
1,061
757
13,243
501(
3,000
323
272
2,728
90/(
10,100
-
-
10,100
00/(
150
-
-
150
00/(
448,450
31,521
25,895
422,555
60%
155,090
35,988
40,842
114,248
260/(
9,980
1,281
755
9,225
80/(
3,400
364
835
2,566
250/(
153,000
5,314
183
152,817
00/(
2,100
200
-
2,100
00/(
205,000
17,584
16,215
188,785
80/(
2,500
58
-
2,500
00/(
3,500
300
-
3,500
00/(
2,000
-
-
2,000
00/c
5,000
-
-
5,000
00/(
300
-
-
300
00/(
3,000
-
-
3,000
00/(
2,000
-
-
2,000
00/c
2,000
-
-
2,000
0°/
200
50
-
200
00/(
-
-
2
(2)
00/(
5,000
2,617
829
4,171
170/(
100
24
3
97
30/(
100
-
30
70
300/(
150
5
-
150
0°/
8,500
-
-
8,500
00/(
562,920
63,785
59,693
503,227
11%
238,667 -
- 238,667
00/(
123,581 -
- 123,581
00/(
26,300 -
- 26,300
00/(
388,548 -
- 388,548
00/(
TOTAL GENERAL FUND REVENUE $ 42,450,777 $ 2,376,947 $ 2,740,276 $ 39,710,501 60%
5
Packet Pg. 47
I 2.3.a I
Page I of 6
CITY OF EDMONDS
EXPENDITURES BY FUND - DETAIL
2021 Adopted
1/31/2020
1/31/2021
Amount
Title
Budget
Expenditures
Expenditures
Remaining
'%Spent
GENERAL FUND EXPENDITURES (001)
1 SALARIES AND WAGES
$ 17,135,234
$ 1,283,573
$ 1,472,550
$ 15,662,684
9
2 OVERTIME
485,080
43,391
50,514
434,566
10
3 HOLIDAY BUY BACK
281,329
-
1,951
279,378
1
4 BENEFITS
6,665,844
525,968
548,288
6,117,556
8
5 UNIFORMS
88,651
11,546
7,484
81,167
8
6 SUPPLIES
397,115
32,923
22,981
374,134
6
7 SMALL EQUIPMENT
106,603
20,535
1,281
105,322
1
8 PROFESSIONAL SERVICES
14,779,455
878,969
1,573,825
13,205,630
11
9 COMMUNICATIONS
159,495
1,845
5,878
153,617
4
10 TRAVEL
68,760
1,207
-
68,760
0
11 EXCISE TAXES
6,500
414
1,061
5,439
16
12 RENTAL/LEASE
1,574,465
155,815
123,212
1,451,253
8
13 INSURANCE
403,973
393,746
405,121
(1,148)
100
14 UTILITIES
536,762
42,334
36,889
499,873
7
15 REPAIRS & MAINTENANCE
917,742
99,939
82,644
835,098
9
16 MISCELLANEOUS
505,730
74,278
103,968
401,762
21
17 INTERGOVERNMENTAL PAYMENTS
50,000
75,000
50,000
-
100
18 INTERFUND SUBSIDIES
932,880
-
-
932,880
0
19 MACHINERY/EQUIPMENT
23,120
-
844
22,276
4
20 GENERAL OBLIGATION BOND PRINCIPAL
54,530
-
-
54,530
0
21 OTHER INTEREST & DEBT SERVICE COSTS
500
-
500
0
22 INTEREST ON LONG-TERM EXTERNAL DEBT
5,700
-
5,700
0
45,179,468
3,641,481
4,488,492
40,690,976 10
LEOFF-MEDICAL INS. RESERVE(009)
23 BENEFITS
$
206,650
$
5,211
$
15,899
$
190,751 8
24 PENSION AND DISABILITY PAYMENTS
252,990
14,615
19,725
233,265 8
25 PROFESSIONAL SERVICES
7,000
-
-
7,000 0
26 MISCELLANEOUS
500
-
-
500 0
467,140
19,826
35,624
431,516 8
HISTORIC PRESERVATION GIFT FUND (014)
27 SUPPLIES
$
100
$
-
$
-
$
100 0
28 PROFESSIONAL SERVICES
200
-
200 0
29 MISCELLANEOUS
5,600
-
5,600 0
5,900
-
5,900 0
BUILDING MAINTENANCEFUND (016)
30 INTERFUND SUBSIDIES
$
210,222
$
$
$
210,222 0
210,222
210,222 0
EDMONDS HOMELESSNESS RESPONSEFUND (018)
31 PROFESSIONAL SERVICES
$
123,581
$
$
$
123,581 0
123,581
123,581 0
EDMONDS OPIOID RESPONSEFUND (019)
32 INTERFUND SUBSIDIES
$
28,445
$
$
$
28,445 0
28,445
28,445 0
DRUG ENFO RC EMENT FUND (104)
33 PROFESSIONAL SERVICES
$
45,000
$
$
$
45,000 0
34 REPAIR/MAINT
800
800 0
45,800
45,800 0
.r
Q
6
Packet Pg. 48
I 2.3.a I
Page 2 of 6
CITY OF EDMO NDS
EXPENDITURES BY FUND - DETAIL
2021 Adopted
1/31/2020
1/31/2021
Amount
Title
Budget
Expenditures
Expenditures
Remaining
%Spent
STREEI'FUND (111)
1 SALARIES AND WAGES
$ 716,890
$ 56,318
$ 63,485
$ 653,405
9
2 OVERTIME
18,400
9,926
4,417
13,983
24
3 BENEFITS
378,236
28,971
30,344
347,892
8
4 UNIFORMS
6,000
-
-
6,000
0
5 SUPPLIES
263,000
17,123
151
262,849
0
6 SMALL EQUIPMENT
20,000
-
-
20,000
0
7 PROFESSIONAL SERVICES
23,210
452
3,505
19,705
15
8 COMMUNICATIONS
4,500
130
121
4,379
3
9 TRAVEL
1,000
-
-
1,000
0
10 RENTAL/LEASE
247,270
19,063
20,471
226,799
8
11 INSURANCE
148,436
156,937
148,533
(97)
100
12 UTILITIES
280,918
18,654
2,775
278,143
1
13 REPAIRS & MAINTENANCE
52,000
3,814
-
52,000
0
14 MISCELLANEOUS
8,000
-
1,931
6,069
24
15 GENERAL OBLIGATION BOND PRINCIPAL
4,220
-
-
4,220
0
16 INTEREST
450
-
450
0
$
2,172,530
$
311,388
$
275,734
$
1,896,796 13
COMBINED STREETCONST/1IMPROVE(112)
17 PROFESSIONAL SERVICES
$
1,560,378
$
-
$
-
$
1,560,378 0
18 REPAIR & MAINTENANCE
88,670
-
88,670 0
19 MISCELLANEOUS
-
8
- 0
20 INTERFUND SUBSIDIES
114,950
-
114,950 0
21 LAND
33,000
-
33,000 0
22 CONSTRUCTION PROJECTS
911,000
41,479
911,000 0
23 INTERGOVERNMENTAL LOANS
72,220
-
72,220 0
24 INTEREST
1,610
-
1,610 0
$
2,781,828
$
41,487
$
$
2,781,828 0
MUNICIPAL ARTS ACQUIS. FUND (117)
25 SUPPLIES
$
4,700
$
-
$
$
4,700 0
26 SMALL EQUIPMENT
1,700
-
1,700 0
27 PROFESSIONAL SERVICES
221,500
4,046
3,812
217,688 2
28 TRAVEL
80
-
-
80 0
29 RENTAL/LEASE
2,000
2,000 0
30 REPAIRS & MAINTENANCE
300
-
-
300 0
31 MISCELLANEOUS
6,600
919
612
5,988 9
$
236,880
$
4,965
$
4,424
$
232,456 2
HO TEL/MO TEL TAX REVENUE FUND (120)
32 PROFESSIONAL SERVICES
$
83,150
$
1,866
$
1,866
$
81,284 2
33 MISCELLANEOUS
-
500
-
- 0
34 INTERFUND SUBSIDIES
4,000
-
-
4,000 0
$
87,150
$
2,366
$
1,866
$
85,284 2
EMPLO YEE PARIUNG PERMIT FUND (121)
35 SUPPLIES
$
1,790
$
-
$
-
$
1,790 0
36 PROFESSIONAL SERVICES
25,090
-
25,090 0
$
26,880
$
-
$
$
26,880 0
YOUTH SCHOLARSHIP FUND (122)
37 MISCELLANEOUS
$
3,000
$
300
$
$
3,000 0
$
3,000
$
300
$
$
3,000 0
TO URISM PRO MO TIO NAL FUND/ARTS (123)
38 PROFESSIONAL SERVICES
$
29,900
$
468
$
$
29,900 0
$
29,900
$
468
$
$
29,900 0
.r
Q
7
Packet Pg. 49
I 2.3.a I
Page 3 of 6
C ITY OF EDMO NDS
EXPENDITURES BY FUND - DETAIL
2021 Adopted 1/31/2020
1/31/2021
Amount
Title
Budget Expenditures
Expenditures
Remaining
%Spent
REAL ESTATE EXCISE TAX (125)
1 SUPPLIES
$ 121,000 $ -
$ 4,494
$ 116,506
4
2 PROFESSIONAL SERVICES
148,000 -
-
148,000
0
3 REPAIRS & MAINTENANCE
152,000 -
152,000
0
4 INTERFUND SUBSIDIES
190 -
190
0
5 CONSTRUCTION PROJECTS
1,007,546
-
1,007,546
0
$ 1,428,736 $ -
$ 4,494
$ 1,424,242
0
REAL ESTATE EXC ISE TAX 1 (126)
6 PROFESSIONAL SERVICES
7 REPAIRS & MAINTENANCE
8 INTERFUND SUBSIDIES
9 CONSTRUCTION PROJECTS
10 GENERAL OBLIGATION BONDS
11 INTEREST
GIFTS CATALOG FUND (127)
12 SUPPLIES
13 PROFESSIONAL SERVICES
14 MISCELLANEOUS
15 INTERFUND SUBSIDIES
C EVIEIERY MAINTENANC UIMPRO VEMEVT (130)
16 SALARIES AND WAGES
17 OVERTIME
18 BENEFIT S
19 UNIFORMS
20 SUPPLIES
21 SUPPLIES PURCHASED FOR INVENTORY/RESALE
22 PROFESSIONAL SERVICES
23 COMMUNICATIONS
24 TRAVEL
25 RENTAL/LEASE
26 UTILITIES
27 REPAIRS & MAINTENANCE
28 MISCELLANEOUS
PARKS TRUST FUND (136)
29 PROFESSIONAL SERVICES
CEMETERY MAINTENANCE TRUST FUND (137)
30 SMALL EQUIPMENT
SISTER CITY COMMISSION (138)
31 SUPPLIES
32 TRAVEL
33 MISCELLANEOUS
BUSINESS IMPROVEMEVTDISTRICTFUND (140)
34 SUPPLIES
35 PROFESSIONAL SERVICES
36 MISCELLANEOUS
2012 LTGO DEBT SERVIC FUND (231)
37 GENERAL OBLIGATION BOND
38 INTEREST
$ 560,000 $ - $
$ 560,000 0
32,000 7,253
32,000 0
138,910 -
138,910 0
769,351 6,474
769,351 0
144,530 -
144,530 0
117,050 -
117,050 0
$ 1,761,841 $ 13,727 $
$ 1,761,841 0
$ 67,500 $ 2,762 $ $ 67,500 0
6,500 - 6,500 0
600 - 600 0
26,300 - 26,300 0
$ 100,900 $ 2,762 $ $ 100,900 0
$ 95,824 $
6,938 $
7,143 $
88,681 7
3,500
-
30
3,470 1
40,472
3,050
3,177
37,295 8
1,000
-
-
1,000 0
7,000
-
-
7,000 0
20,000
150
627
19,373 3
4,200
-
800
3,400 19
1,700
139
140
1,560 8
500
-
-
500 0
16,650
686
1,388
15,263 8
5,652
-
-
5,652 0
500
-
500 0
4,000
-
-
4,000 0
$ 200,998 $
10,963 $
13,305 $
187,693 7
$ 50,000 $ - $ $ 50,000 0
$ 50,000 $ - $ $ 50,000 0
$ 25,000 $ $ $ 25,000 0
$ 25,000 $ - $ $ 25,000 0
$ 1,500 $ - $ $ 1,500 0
4,500 - 4,500 0
5,900 - 5,900 0
$ 11,900 $ - $ $ 11,900 0
$ 2,050 $ 4,388 $ $ 2,050 0
70,035 701 70,035 0
4,255 - 17 4,238 0
76,340 5,089 17 76,323 0
$ 677,990 $ - $ $ 677,990 0
81,710 - 81,710 0
$ 759,700 $ - $ $ 759,700 0
8
Packet Pg. 50
I 2.3.a I
Page 4 of 6
CITY OF EDMO NDS
EXPENDITURES BY FUND - DETAIL
2021 Adopted 1/31/2020
1/31/2021 Amount
Title
Budget Expenditures
Expenditures Remaining
%Spent
PARKS CONSTRUCTION FUND (332)
1 PROFESSIONAL SERVICES
$ 113,453 $ -
$ $ 113,453
0
2 INTERFUND SUBSIDIES
44,000 -
44,000
0
3 CONSTRUCTION PROJECTS
5,202,925 -
5,202,925
0
$ 5,360,378 $ -
$ $ 5,360,378
0
WATER FUND (421)
4 SALARIES AND WAGES
5 OVERTIME
6 BENEFIT S
7 UNIFORMS
8 SUPPLIES
9 WATER PURCHASED FOR RESALE
10 SUPPLIES PURCHASED FOR INVENTORY/RESALE
11 SMALL EQUIPMENT
12 PROFESSIONAL SERVICES
13 COMMUNICATIONS
14 TRAVEL
15 EXCISE TAXES
16 RENTAL/LEASE
17 INSURANCE
18 UTILITIES
19 REPAIRS & MAINTENANCE
20 MISCELLANEOUS
21 INTERFUND SUBSIDIES
22 CONSTRUCTION PROJECTS
23 GENERAL OBLIGATION BONDS
24 REVENUE BONDS
25 INTERGOVERNMENTAL LOANS
26 INTEREST
STORM FUND (422)
27 SALARIES AND WAGES
28 OVERTIME
29 BENEFIT S
30 UNIFORMS
31 SUPPLIES
32 SMALL EQUIPMENT
33 PROFESSIONAL SERVICES
34 COMMUNICATIONS
35 TRAVEL
36 EXCISE TAXES
37 RENTAL/LEASE
38 INSURANCE
39 UTILITES
40 REPAIR & MAINTENANCE
41 MISCELLANEOUS
42 INTERFUND SUBSIDIES
43 CONSTRUCTION PROJECTS
44 GENERAL OBLIGATION BONDS
45 REVENUE BONDS
46 INTERGOVERNMENTAL LOANS
47 INTEREST
$ 781,175 $
75,363 $
57,280
$ 723,895
7
24,000
1,208
1,468
22,532
6
325,765
28,144
23,617
302,148
7
4,000
-
-
4,000
0
150,000
-
994
149,006
1
2,170,000
119,857
-
2,170,000
0
170,000
15,716
2,934
167,066
2
11,000
1,042
-
11,000
0
1,421,647
31,465
36,717
1,384,930
3
30,000
1,027
878
29,122
3
200
-
-
200
0
1,649,700
121,017
109,183
1,540,517
7
124,630
10,784
10,086
114,544
8
97,844
52,541
98,196
(352)
100
35,775
2,745
2,079
33,696
6
258,130
12,967
10,211
247,919
4
123,600
8,707
11,242
112,358
9
644,130
-
-
644,130
0
1,947,050
-
1,947,050
0
2,840
-
2,840
0
385,100
-
385,100
0
25,840
-
25,840
0
196,170
-
-
196,170
0
$ 10,578,596 $
482,583 $
364,887
$ 10,213,709
3
$ 716,300 $
51,356 $
62,433 $
653,867
9
6,000
2,700
1,395
4,605
23
316,335
25,827
27,072
289,263
9
6,500
396
20
6,480
0
46,000
-
969
45,031
2
4,000
-
-
4,000
0
2,434,709
58,506
33,281
2,401,428
1
3,200
44
35
3,165
1
4,300
-
-
4,300
0
470,100
38,496
42,906
427,194
9
267,778
25,465
21,872
245,906
8
66,216
116,576
66,228
(12)
100
11,025
1,418
1,636
9,389
15
64,130
12,967
10,211
53,919
16
232,300
16,246
12,959
219,341
6
281,810
-
-
281,810
0
1,461,000
3,271
1,461,000
0
103,340
-
103,340
0
188,240
-
188,240
0
53,590
-
53,590
0
110,910
-
-
110,910
0
$ 6,847,783 $
353,267 $
281,015 $
6,566,768
4
9
Packet Pg. 51
I 2.3.a I
Page 5 of 6
CITY OF EDMO NDS
EXPENDITURES BY FUND - DETAIL
2021 Adopted
1/31/2020
1/31/2021
Amount
Title
Budget
Expenditures
Expenditures
Remaining
%Spent
SEWER FUND (423)
1 SALARIES AND WAGES
$ 1,997,208
$ 160,318
$ 151,850
$ 1,845,358
8
2 OVERTIME
95,000
15,777
12,123
82,877
13
3 BENEFITS
863,464
76,692
65,060
798,404
8
4 UNIFORMS
8,500
1,891
267
8,233
3
5 SUPPLIES
404,000
21,331
13,736
390,264
3
6 FUEL CONSUMED
30,000
2,399
-
30,000
0
7 SUPPLIES PURCHASED FOR INV OR RESALE
4,000
-
-
4,000
0
8 SMALL EQUIPMENT
35,000
5,465
1,468
33,532
4
9 PROFESSIONAL SERVICES
2,049,848
79,915
67,560
1,982,288
3
10 COMMUNICATIONS
43,000
1,431
1,086
41,914
3
11 TRAVEL
5,000
-
-
5,000
0
12 EXCISE TAXES
968,000
91,033
93,839
874,161
10
13 RENTAL/LEASE
329,898
30,931
26,905
302,993
8
14 INSURANCE
160,967
174,140
162,851
(1,884)
101
15 UTILITIES
1,979,985
32,440
38,612
1,941,373
2
16 REPAIR & MAINTENANCE
520,630
35,574
12,679
507,951
2
17 MISCELLANEOUS
129,350
6,831
9,420
119,930
7
18 INTERFUND SUBSIDIES
8,657,681
-
-
8,657,681
0
19 CONSTRUCTION PROJECTS
16,552,508
-
16,552,508
0
20 GENERAL OBLIGATION BONDS
157,060
-
157,060
0
21 REVENUE BONDS
86,670
-
86,670
0
22 INTERGOVERNMENTAL LOANS
173,900
-
173,900
0
23 INTEREST
382,660
-
-
382,660
0
24 DEBT ISSUE COSTS
-
-
1 380
(1 380)
0
$ 35,634,329 $ 736,167 $ 658,837 $ 34,975,492 2
BOND RESERVEFUND (424)
25 REVENUE BONDS $ 785,020 $ - $ - $ 785,020 0
26 INTEREST 1,200,850 - 1,200,850 0
$ 1,985,870 $ - $ $ 1,985,870 0
Q
10
Packet Pg. 52
I 2.3.a I
Page 6 of 6
CITY OF EDMO NDS
EXPENDITURES BY FUND - DETAIL
2021 Adopted
1/31/2020
1/31/2021
Amount
Title
Budget
Expenditures
Expenditures
Remaining
%Spent
EQUIPMENTRENTAL FUND (511)
1 SALARIES AND WAGES
$ 269,184
$ 22,831
$ 23,099
$ 246,085
9
2 OVERTIME
2,000
606
-
2,000
0
3 BENEFITS
115,681
9,923
9,450
106,231
8
4 UNIFORMS
1,000
31
41
959
4
5 SUPPLIES
120,000
4,008
2,862
117,138
2
6 FUEL CONSUMED
1,000
-
-
1,000
0
7 SUPPLIES PURCHASED FOR INVENTORY/RESALE
258,000
6,359
5,128
252,872
2
8 SMALL EQUIPMENT
58,000
-
55
57,945
0
9 PROFESSIONAL SERVICES
46,750
445
ill
46,639
0
10 COMMUNICATIONS
3,000
121
121
2,879
4
11 TRAVEL
1,000
-
-
1,000
0
12 RENTAL/LEASE
12,790
1,019
1,036
11,754
8
13 INSURANCE
40,910
40,270
39,334
1,576
96
14 UTILITIES
14,500
1,985
1,636
12,864
11
15 REPAIRS&MAINTENANCE
60,000
1,495
1,106
58,894
2
16 MISCELLANEOUS
12,000
-
1,487
10,513
12
17 MACHINERY/EQUIPMENT
277,000
1,412
49,560
227,440
18
$ 1,292,815
$ 90,505
$ 135,027
$ 1,157,788
10
TECHNOLOGY RENTAL FUND (512)
18 SALARIES AND WAGES
$
373,762
$
25,102
$
25,594
$
348,168
7
19 OVERTIME
2,000
-
303
1,697
15
20 BENEFITS
126,557
8,542
8,848
117,709
7
21 SUPPLIES
5,000
-
226
4,774
5
22 SMALL EQUIPMENT
141,300
-
1,922
139,378
1
23 PROFESSIONAL SERVICES
171,460
-
1,016
170,444
1
24 COMMUNICATIONS
58,770
4,345
4,410
54,360
8
25 TRAVEL
1,500
-
-
1,500
0
26 RENTAL/LEASE
7,400
374
367
7,033
5
27 REPAIRS & MAINTENANCE
302,660
39,671
74,316
228,344
25
28 MISCELLANEOUS
5,000
3,853
-
5,000
0
29 MACHINERY/EQUIPMENT
56,000
-
-
56,000
0
$
1,251,409
$
81,888
$
117,002
$
1,134,407
9
FIR]IVIEN'S PENSION FUND (617)
31 BENEFITS
$
24,560
$
2,969
$
2,804
$
21,757
11
32 PENSION AND DISABILITY PAYMENTS
70,407
5,202
5,127
65,280
7
33 PROFESSIONAL SERVICES
1,200
-
-
1,200
0
$
96,167
$
8,172
$
7,930
$
88,237
8
TOTAL EXPENDITURE ALL FUNDS
$
118,861,486
$
5,807,404
$
6,388,652
$ 112,472,834
5
Q
11
Packet Pg. 53
2.3.a
Page 1 of 1
C ITY O F EDMO NDS
EXPENDPTURES - GENERAL FUND - BY DEPARTMENT IN SUMMARY
2021 Adopted 1/31/2020 1/31/2021 Amount
Title Budget Expenditures Expenditures Remaining
CITY COUNCIL
OFFICE OF MAYOR
HUMAN RESOURCES
MUNICIPAL COURT
CITY CLERK
FINANCE
CITY ATTORNEY
NON -DEPARTMENTAL
POLICE SERVICES
COMMUNITY SERVICES/ECONOMIC DEV
DEVELOPMENT SERVICES
PARKS& RECREATION
PUBLIC WORKS ADMINISTRATION
FACILITIES MAINTENANCE
% Spent
$ 430,493 $
23,825 $
26,808 $
403,685
6%
345,501
28,750
27,531
317,970
8%
807,176
68,346
75,120
732,056
9%
1,157,083
79,231
93,953
1,063,130
8%
750,555
83,447
78,859
671,696
11%
0.
1,104,378
148,549
137,736
966,642
12%
�
936,480
49,883
69,941
866,540
7%
12,881,593
1,280,852
2,013,112
10,868,481
16%
11,917,523
887,236
992,942
10,924,581
8%
C
LL
1,211,100
40,001
43,221
1,167,879
4%
t
3,419,119
241,446
219,157
3,199,962
6%
r�
4,503,783
278,296
308,283
4,195,500
7%
T_
3,286,985
254,086
258,921
3,028,064
8%
N
N
2,427,699
177,532
142,909
2,284,790
6%
cv
$ 45,179,468 $
3,641,481 $
4,488,492 $
40,690,976
10%
C ITY O F EDMO NDS
EXPENDITURES - UTILITY- BY FUND IN SUMMARY
Title
2021 Adopted
Budget
1/31/2020
Expenditures
1/31/2021
Expenditures
Amount
Remaining
%Spent
WATER UTILITY FUND $
10,578,596
$ 482,583
$ 364,887
$ 10,213,709
3%
STORM UTILITY FUND
6,847,783
353,267
281,015
6,566,768
4%
SEWER/WWTP UTILITY FUND
35,634,329
736,167
658,837
34,975,492
2%
BOND RESERVE FUND
1,985,870
-
-
1,985,870
0%
$
55,046,578
$ 1,572,016
$ 1,304,739
$ 53,741,839
2%
12
Packet Pg. 54
Page 1 of 4
C ITY OF EDMO NDS
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL
Title
2021 Adopted
Budget
1/31/2020
Expenditures
1/31/2021
Expenditures
Amount
Remaining
%Spent
CITY COUNCIL
SALARIES
$
199,052
$
14,933
$
17,347
$
181,705
9%
OVERTIME
1,000
-
-
1,000
0%
BENEFITS
118,713
7,675
8,436
110,277
7%
SUPPLIES
2,000
49
-
2,000
0%
PROFESSIONAL SERVICES
62,160
-
62,160
0%
COMMUNICATIONS
3,000
-
3,000
0%
TRAVEL
6,700
90
-
6,700
0%
RENTAL/LEASE
12,368
1,078
1,024
11,344
8%
REPAIRS/MAINTENANCE
500
-
-
500
0%
MISCELLANEOUS
25,000
25,000
0%
$
430,493
$
23,825
$
26,808
$
403,685
6%
OFFICEOFMAYOR
SALARIES
$
229,512
$
18,536
$
19,125
$
210,387
8%
BENEFITS
85,243
8,844
7,039
78,204
8%
SUPPLIES
1,500
54
-
1,500
0%
PROFESSIONAL SERVICES
3,000
-
3,000
0%
COMMUNICATION
1,400
-
1,400
0%
TRAVEL
3,000
-
-
3,000
0%
RENTAL/LEASE
17,396
1,317
1,367
16,029
8%
MISCELLANEOUS
4,450
-
-
4,450
0%
$
345,501
$
28,750
$
27,531
$
317,970
8%
HUMAN RFS O URC ES
SALARIES
$
387,048
$
29,761
$
32,894
$
354,154
8%
OVERTIME
-
-
121
(121)
0%
BENEFITS
154,430
11,697
13,009
141,421
8%
SUPPLIES
13,300
70
386
12,914
3%
SMALL EQUIPMENT
300
-
198
102
66%
PROFESSIONAL SERVICES
175,000
1,041
717
174,283
0%
COMMUNICATIONS
1,550
-
-
1,550
0%
TRAVEL
1,500
-
-
1,500
0%
RENTAL/LEASE
36,102
2,557
2,923
33,179
8%
REPAIR/MAINTENANCE
8,380
7,832
8,067
313
96%
MISCELLANEOUS
29,566
15,388
16,806
12,760
57%
$
807,176
$
68,346
$
75,120
$
732,056
9%
MUNICIPAL C O URT
SALARIES
$
643,567
$
51,891
$
62,317
$
581,250
10%
OVERTIME
800
19
5,621
(4,821)
703%
BENEFITS
242,359
20,671
19,223
223,136
8%
SUPPLIES
10,600
232
-
10,600
0%
SMALL EQUIPMENT
1,000
-
1,000
0%
PROFESSIONAL SERVICES
124,925
-
124,925
0%
COMMUNICATIONS
3,550
-
3,550
0%
TRAVEL
6,500
-
-
6,500
0%
RENTAL/LEASE
70,682
5,429
5,657
65,025
8%
REPAIR/MAINTENANCE
4,880
-
-
4,880
0%
MISCELLANEOUS
25,100
989
1,135
23,965
5%
MACHINERY/EQUIPMENT
23,120
23,120
0%
$
1,157,083
$
79,231
$
93,953
$
1,063,130
8%
13
Packet Pg. 55 1
I 2.3.a I
Page 2 of 4
C ITY O F EDMO NDS
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL
2021 Adopted
1/31/2020
1/31/2021
Amount
Title
Budget
Expenditures
Expenditures
Remaining
%Spent
CITY CLERK
SALARIES AND WAGES
$ 391,926
$ 33,945
$ 33,306
$ 358,620
8%
BENEFITS
168,469
14,324
14,985
153,484
9%
SUPPLIES
7,000
266
403
6,597
6%
PROFESSIONAL SERVICES
34,200
459
1,094
33,106
3%
COMMUNICATIONS
33,000
-
4,000
29,000
12%
TRAVEL
1,980
-
-
1,980
0%
RENTAL/LEASE
55,980
5,357
3,332
52,648
6%
REPAIRS & MAINTENANCE
48,000
28,915
21,244
26,756
44%
MISCELLANEOUS
10,000
181
494
9,506
5%
$ 750,555
$ 83,447
$ 78,859
$ 671,696
11%
FINANCE
SALARIES
$
732,408
$
72,777
$
61,812
$
670,596
8%
OVERTIME
4,500
-
-
4,500
0%
BENEFITS
238,064
25,511
21,831
216,233
9%
SUPPLIES
7,350
391
166
7,184
2%
SMALL EQUIPMENT
2,650
-
73
2,577
3%
PROFESSIONAL SERVICES
9,300
-
18
9,282
0%
COMMUNICATIONS
2,000
-
-
2,000
0%
TRAVEL
3,100
-
-
3,100
0%
RENTAL/LEASE
55,176
4,857
5,297
49,879
10%
REPAIR/MAINTENANCE
41,480
43,963
45,281
(3,801)
109%
MISCELLANEOUS
8,350
1,051
3,258
5,092
39%
$
1,104,378
$
148,549
$
137,736
$
966,642
12%
CITY ATTO RNEY
PROFESSIONAL SERVICES
$
936,480
$
49,883
$
69,941
$
866,540
7%
$
936,480
$
49,883
$
69,941
$
866,540
7%
NON -DEPARTMENTAL
SALARIES
$
101,750
$
-
$
-
$
101,750
0%
BENEFITS -UNEMPLOYMENT
50,000
84
8,868
41,132
18%
SUPPLIES
5,000
195
-
5,000
0%
PROFESSIONAL SERVICES
11,168,050
767,851
1,478,954
9,689,096
13%
EXCISE TAXES
6,500
414
1,061
5,439
16%
RENTAL/LEASE
6,366
1,689
532
5,835
8%
INSURANCE
403,973
393,746
405,121
(1,148)
100%
MISCELLANEOUS
96,344
41,874
68,576
27,768
71%
CONTRIBUTION TO ECA
50,000
75,000
50,000
-
100%
INTERFUND SUBSIDIES
932,880
-
-
932,880
0%
GENERAL OBLIGATION BOND
54,530
-
54,530
0%
INTEREST ON LONG-TERM DEBT
5,700
-
5,700
0%
FISCAL AGENT FEES
500
500
0%
$
12,881,593
$
1,280,852
$
2,013,112
$
10,868,481
16%
14
Packet Pg. 56
1 2.3.a
Page 3 of 4
CITY OF EDMO NDS
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL
2021 Adopted
1/31/2020
1/31/2021
Amount
Title
Budget
Expenditures
Expenditures
Remaining
�/, Spent
POLICE SERVIC ES
SALARIES
$ 7,206,549
$ 514,591
$ 636,168
$ 6,570,381
9%
OVERTIME
454,780
38,819
43,775
411,005
10%
HOLIDAY BUYBACK
281,329
-
1,951
279,378
1%
BENEFITS
2,819,711
215,970
225,810
2,593,901
8%
UNIFORMS
78,426
11,050
7,216
71,210
9%
SUPPLIES
86,500
5,234
6,326
80,174
7%
SMALL EQUIPMENT
77,453
19,887
1,009
76,444
1%
PROFESSIONAL SERVICES
122,220
9,509
15,299
106,921
13%
COMMUNICATIONS
34,000
275
325
33,675
1%
TRAVEL
29,310
1,075
-
29,310
0%
RENTAL/LEASE
651,715
68,320
52,810
598,905
8%
REPAIR/MAINTENANCE
15,180
907
979
14,201
6%
MISCELLANEOUS
60,350
1,598
1,275
59,075
2%
$ 11,917,523
$ 887,236
$ 992,942
$ 10,924,581
8%
COMMUNITY S ERVIC ES /EC 0 N DEV.
SALARIES
$
390,687
$
21,050
$
26,976
$
363,711
7%
BENEFITS
109,147
6,864
7,562
101,585
7%
SUPPLIES
3,275
6,376
-
3,275
0%
SMALL EQUIPMENT
800
-
-
800
0%
PROFESSIONAL SERVICES
660,400
4,250
5,500
654,900
1%
COMMUNICATIONS
3,675
21
22
3,653
1%
TRAVEL
2,000
-
-
2,000
0%
RENTAL/LEASE
21,116
982
1,625
19,491
8%
REPAIR/MAINTENANCE
10,500
-
-
10,500
0%
MISCELLANEOUS
9,500
460
1,536
7,964
16%
$
1,211,100
$
40,001
$
43,221
$
1,167,879
4%
DEVELO PMENT SERVIC ES/PLANNING
SALARIES
$
1,830,748
$
140,364
$
145,459
$
1,685,289
8%
OVERTIME
1,300
3,056
-
1,300
0%
BENEFITS
680,921
53,307
54,939
625,982
8%
UNIFORMS
500
-
-
500
0%
SUPPLIES
12,100
557
474
11,626
4%
SMALL EQUIPMENT
7,300
648
-
7,300
0%
PROFESSIONAL SERVICES
678,380
24,915
3,015
675,365
0%
COMMUNICATIONS
9,000
-
-
9,000
0%
TRAVEL
7,300
42
-
7,300
0%
RENTAL/LEASE
135,710
14,066
10,847
124,863
8%
REPAIRS & MAINTENANCE
6,800
-
-
6,800
0%
MISCELLANEOUS
49,060
4,492
3,579
45,481
7%
MACHINERY/EQUIPMENT
-
-
844
(844)
0%
$
3,419,119
$
241,446
$
219,157
$
3,199,962
6%
ENGINEERING
SALARIES
$
1,773,720
$
139,971
$
144,364
$
1,629,356
8%
OVERTIME
5,000
891
408
4,592
8%
BENEFITS
733,487
59,272
59,852
673,635
8%
UNIFORMS
450
-
-
450
0%
SMALL EQUIPMENT
2,200
-
2,200
0%
PROFESSIONAL SERVICES
13,840
-
13,840
0%
COMMUNICATIONS
19,600
20
19,600
0%
TRAVEL
600
-
-
600
0%
RENTAL/LEASE
146,935
11,030
11,799
135,136
8%
REPAIR/MAINTENANCE
2,600
-
-
2,600
0%
MISCELLANEOUS
80,000
1,107
1,893
78,107
2%
$
2,778,432
$
212,290
$
218,316
$
2,560,116
8%
15
Packet Pg. 57
I 2.3.a I
Page 4 of 4
C ITY O F EDMO NDS
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DEr'AIL
2021 Adopted
1/31/2020
1/31/2021
Amount
Title
Budget
Expenditures
Expenditures
Remaining
%Spent
PARKS & REC REATIO N
SALARIES
$ 2,179,335
$ 150,486
$ 196,730
$ 1,982,605
9%
OVERTIME
10,000
70
25
9,975
0%
BENEFITS
804,577
61,215
69,709
734,868
9%
UNIFORMS
6,275
255
203
6,072
3%
SUPPLIES
127,890
11,759
5,942
121,948
5%
SMALL EQUIPMENT
10,900
-
-
10,900
0%
PROFESSIONAL SERVICES
718,300
4,647
(963)
719,263
0%
COMMUNICATIONS
31,370
347
358
31,012
1%
TRAVEL
5,270
-
-
5,270
0%
RENTAL/LEASE
251,549
26,891
17,068
234,481
7%
PUBLIC UTILITY
230,507
14,891
13,795
216,712
6%
REPAIR/MAINTENANCE
29,700
596
-
29,700
0%
MISCELLANEOUS
98,110
7,139
5,418
92,692
6%
$ 4,503,783
$ 278,296
$ 308,283
$ 4,195,500
7%
PUBLIC WORKS ADMINIS TRATIO N
SALARIES
OVERTIME
BENEFITS
SUPPLIES
SMALL EQUIPMENT
PROFESSIONAL SERVICES
COMMUNICATIONS
TRAVEL
RENT AL/LEASE
PUBLIC UTILITY
REPAIR/MAINTENANCE
MISCELLANEOUS
FACILITIES MAINTENANCE
SALARIES
OVERTIME
BENEFITS
UNIFORMS
SUPPLIES
SMALL EQUIPMENT
PROFESSIONAL SERVICES
COMMUNICATIONS
TRAVEL
RENT AL/LEASE
PUBLIC UTILITY
REPAIR/MAINTENANCE
MISCELLANEOUS
TO TAL GENERAL FUND EXPENDITURES
$ 296,962 $
24,320 $
24,948 $
272,014
8%
200
-
-
200
0%
106,203
8,940
8,267
97,936
8%
8,600
138
1
8,599
0%
1,000
-
-
1,000
0%
200
5
7
193
4%
1,350
24
24
1,326
2%
500
-
-
500
0%
84,320
7,997
6,927
77,393
8%
3,318
373
430
2,888
13%
1,000
-
-
1,000
0%
4,900
4,900
0%
$ 508,553 $
41,796 $
40,605 $
467,948
8%
771,970
70,950
71,104
700,866
9%
7,500
536
564
6,936
8%
354,520
31,593
28,759
325,761
8%
3,000
241
65
2,935
2%
112,000
7,604
9,282
102,718
8%
3,000
-
-
3,000
0%
73,000
16,409
244
72,756
0%
16,000
1,158
1,150
14,850
7%
1,000
-
-
1,000
0%
29,050
4,245
2,004
27,046
7%
302,937
27,069
22,664
280,273
7%
748,722
17,726
7,073
741,649
1%
5,000
5,000
0%
$ 2,427,699 $
177,532 $
142,909 $
2,284,790
6%
S 45,179,468 S 3,641,481 S 4,488,492 S 40,690,976 10%
16
Packet Pg. 58
2.3.a I
City of Edmonds, WA
Monthly Revenue Summary -General Fund
2021
General Fund
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January $
2,288,254 $
2,288,254 $ 2,740,276 19.75%
February
4,615,700
2,327,446
March
7,110,111
2,494,410
April
10,178,867
3,068,757
May
18,381,821
8,202,954
June
20,794,250
2,412,429
July
23,089,086
2,294,836
August
25,626,204
2,537,118
September
27,892,507
2,266,303
October
31,761,425
3,868,919
November
40,124,213
8,362,788
December
42,450,777
2,326,564
City of Edmonds, WA
Monthly Revenue Summary -Real Estate Excise Tax
2021
Real Estate Excise Tax 1 & 2
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January $
195,748 $
195,748 $ 625,840 219.72%
February
341,557
145,810
March
525,343
183,786
April
697,989
172,646
May
895,413
197,424
June
1,120,061
224,648
July
1,335,075
215,015
August
1,581,214
246,138
September
1,849,736
268,522
October
2,083,774
234,038
November
2,308,787
225,013
December
2,500,000
191,213
*The monthly budget forecast columns are based on a five-year average.
17
Packet Pg. 59
SALES TAX SUMMARY
I 2.3.a I
Sales Tax Analysis By Category
Current Period: January 2021
Year -to -Date
Total $774,198
Health & Personal Care, Automotive Repair,
$24,118 1 $15,564
Construction Trade,
$108,586
Accommodation, $1,817
Clothing and
Accessories, $26,985
Communications,
$20,829
Wholesale Trade,
$37,746
Misc Retail, $158,008
1 10,000,000
8,000,000
$6,741,838 $6,905,122
6,000,000
4,000,000
2,000,000
0
2015
Amusement &
Recreation, $3,363
Business Services,
$77,563
Gasoline, $3,123
Retail Food Stores,
k, $27,679
L Retail Automotive,
'M7$183,277
Manufacturing, $7,641
Others, $16,335 Eating & Drinking,
$61,564
Annual Sales Tax Revenue
$8,406,296 $8,452,715 $8,317,046
2017 2018 2019 2020
$774,198
YTD 2021
0
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18
Packet Pg. 60
I 2.3.a I
City of Edmonds, WA
Monthly Revenue Summary -Sales and Use Tax
2021
Sales and Use Tax
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals
January
$ 661,963 $
661,963 $ 774,198 16.95%
February
1,491,081
829,118
March
2,110,825
619,744
April
2,677,870
567,045
May
3,379,279
701,409
June
4,038,220
658,941
July
4,756,025
717,805
August
5,547,915
791,890
September
6,288,480
740,565
October
7,063,515
775,035
November
7,866,501
802,986
December
8,600,000
733,499
City of'Edmonds, WA
Monthly Revenue Summary -Gas Utility Tax
2021
Gas Utility Tax
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals
January
$ 82,557 $
82,557 $ 84,132 1.91%
February
170,654
88,097
March
250,947
80,292
April
317,447
66,501
May
368,586
51,139
June
403,108
34,522
July
430,884
27,777
August
454,299
23,415
September
475,121
20,822
October
498,594
23,472
November
537,295
38,702
December
595,000
57,705
Gas Utility Tax
700,000
600,000
500,000 - -
400,000
300,000
200,000
100,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Current Yeaz Budget Prior Year
*The monthly budget forecast columns are based on a five-year average.
O
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7
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19
Packet Pg. 61
I 2.3.a I
City of Edmonds, WA
Monthly Revenue Summary -Telephone Utility Tax
2021
Telephone Utility Tax
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January
$ 69,351 $
69,351 $ 56,592-18.40%
February
138,426
69,074
March
199,085
60,660
April
265,909
66,823
May
325,636
59,728
June
385,177
59,540
July
443,946
58,770
August
501,501
57,554
September
557,882
56,382
October
615,320
57,437
November
665,999
50,679
December
723,000
57,001
Electric Utility Tax
800,000
Telephone Utility Tax
700,000
600,000
500,000
400,000
300,000
/
200,000
100,000
0
JAN
FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Current Yeaz Budget �Prior Year
City of Edmonds, WA
Monthly Revenue Summary -Electric Utility Tax
2021
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January
$ 179,984 $
179,984 $ 192,356 6.87%
February
379,889
199,905
March
546,637
166,748
April
730,293
183,656
May
873,813
143,520
June
997,568
123,755
July
1,114,337
116,769
August
1,230,154
115,816
September
1,342,671
112,517
October
1,453,976
111,305
November
1,576,729
122,753
December
1,710,000
133,271
Electric Utility Tax
1,800,000
1,600,000
1,400,000
1,200,000
1,000,000
800,000
600,000
400,000
200,000 , ,
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
-0- Current Year Budget - Prior Year
*The monthly budget forecast columns are based on a five-year average.
20
Packet Pg. 62
I 2.3.a I
City of Edmonds, WA
Monthly Revenue Summary -Meter Water Sales
2021
Meter Water Sales
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals
January
$ 779,311 $
779,311 $ 785,708 0.82%
February
1,323,513
544,201
March
2,123,378
799,865
April
2,634,733
511,355
May
3,397,533
762,799
June
3,993,888
596,356
July
4,928,107
934,219
August
5,728,520
800,414
September
6,831,863
1,103,343
October
7,628,547
796,684
November
8,538,589
910,042
December
9,090,825
552,236
City of Edmonds, WA
Monthly Revenue Summary -Storm Water Sales
2021
Storm Water Sales
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals
January
$ 384,276 $
384,276 $ 377,845 6.87%
February
1,216,009
831,732
March
1,599,504
383,495
April
1,939,303
339,799
May
2,323,204
383,901
June
2,663,931
340,727
July
3,048,086
384,154
August
3,880,066
831,980
September
4,263,771
383,706
October
4,604,458
340,687
November
4,988,465
384,006
December
5,316,477
328,012
Storm Water Sales
5,500,000
5,000,000
4,500,000
4,000,000
3,500,000
3,000,000
2,500,000 -
2,000,000
1,500,000
1,000,000
500,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
--6-- Current Year Budget � Prior Year
*The monthly budget forecast columns are based on a five-year average.
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21
Packet Pg. 63
I 2.3.a I
City of Edmonds, WA
Monthly Revenue Summary-Unmeter Sewer Sales
2021
Unmeter Sewer Sales
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast ActuaIs
January
$ 846,742 $
846,742 $ 806,699 -4.73%
February
1,539,036
692,295
March
2,387,119
848,083
April
3,078,705
691,586
May
3,923,269
844,563
June
4,616,005
692,736
July
5,485,907
869,902
August
6,180,993
695,086
September
7,065,967
884,974
October
7,769,759
703,792
November
8,630,384
860,626
December
9,319,928
689,544
O
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t
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7
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*The monthly budget forecast columns are based on a five-year average.
22
Packet Pg. 64
I 2.3.a I
City of Edmonds, WA
Monthly Expenditure Report -General Fund
2021
General Fund
Cumulative
Monthly YTD Variance
Budget Forecast Budget Forecast Actuals
January
$ 4,763,692
$ 4,763,692 $ 4,488,492 -5.78%
February
8,102,761
3,339,069
March
11,550,167
3,447,406
April
14,976,824
3,426,657
May
18,175,079
3,198,255
June
22,305,837
4,130,758
July
26,106,634
3,800,797
August
29,720,247
3,613,613
September
33,095,759
3,375,511
October
36,818,699
3,722,940
November
40,835,625
4,016,926
December
45,179,468
4,343,843
City of Edmonds, WA
Monthly Expenditure Report -Non -Departmental
2021
Non -Departmental
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals
January $
2,129,707 $
2,129,707 $ 2,013,112 -5.479/,
February
2,964,270
834,564
March
3,918,886
954,616
April
4,746,252
827,366
May
5,429,051
682,799
June
6,890,293
1,461,242
July
7,928,307
1,038,014
August
8,794,775
866,469
September
9,536,123
741,348
October
10,451,643
915,520
November
11,576,017
1,124,374
December
12,881,593
1,305,576
*The monthly budget forecast columns are based on a five-year average.
23
Packet Pg. 65
I 2.3.a I
City of Edmonds, WA
Monthly Expenditure Report -City Council
2021
City Council
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals
January $
27,170 $
27,170 $ 26,808 -1.33%
February
57,559
30,389
March
91,021
33,462
April
121,761
30,741
May
162,400
40,639
June
211,053
48,653
July
245,137
34,084
August
292,412
47,276
September
331,547
39,135
October
355,831
24,284
November
391,926
36,095
December
430,493
38,567
City of Edmonds, WA
Monthly Expenditure Report -Office of Mayor
2021
Office of Mayor
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals
January $
28,543 $
28,543 $ 27,531 -3.55%
February
58,378
29,835
March
86,855
28,477
April
115,847
28,992
May
144,377
28,530
June
172,357
27,980
July
200,988
28,631
August
230,481
29,494
September
259,088
28,607
October
287,175
28,087
November
315,280
28,104
December
345,501
30,221
Office of Mayor
350,000.00
300,000.00
250,000.00
200,000.00
150,000.00 /
100,000.00 /
50,000.00
0.00
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Current Year Budget - -PriorYear
*The monthly budget forecast columns are based on a five-year average.
O
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24
Packet Pg. 66
I 2.3.a I
City of Edmonds, WA
Monthly Expenditure Report -Human Resources
2021
Human Resources
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals
January
$ 70,645 $
70,645 $ 75,120 6.33%
February
133,817
63,171
March
194,869
61,053
April
253,374
58,505
May
314,638
61,264
June
389,004
74,366
July
447,996
58,992
August
509,552
61,556
September
577,098
67,546
October
640,237
63,138
November
705,461
65,225
December
807,176
101,715
Municipal Court
Human Resources
900,000
800,000
700,000
600,000
500,000
400,000
300,000
200,000
100,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Current Yeaz Budget Prior Year
City of Edmonds, WA
Monthly Expenditure Report -Municipal Court
2021
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals
January
$ 87,732 $
87,732 $ 93,953 7.09%
February
183,658
95,926
March
277,088
93,430
April
372,050
94,962
May
474,182
102,132
June
564,520
90,338
July
657,862
93,341
August
754,726
96,864
September
848,582
93,856
October
947,082
98,500
November
1,039,678
92,596
December
1,157,083
117,405
Municipal Court
1,200,000
1,000,000
800,000
600,000
400,000
200,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
-0---CurrentYeaz Budget �PriorYear
*The monthly budget forecast columns are based on a five-year average.
25
Packet Pg. 67
I 2.3.a I
City of Edmonds, WA
Monthly Expenditure Report -Community Services/Economic Development
2021
Community Services/Economic Development
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals
January $
80,002 $
80,002 $ 43,221-45.98%
February
171,172
91,170
March
262,430
91,258
April
357,508
95,078
May
453,339
95,831
June
545,783
92,444
July
645,125
99,342
August
751,947
106,822
September
843,469
91,522
October
945,696
102,227
November
1,067,925
122,230
December
1,211,100
143,175
City of Edmonds, WA
Monthly Expenditure Report -City Clerk
2021
City Clerk
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals
January
$ 72,647 $
72,647 $ 78,859 8.55%
February
132,803
60,156
March
194,510
61,706
April
259,653
65,143
May
319,306
59,653
June
377,113
57,807
July
440,842
63,728
August
507,499
66,657
September
562,881
55,383
October
619,955
57,074
November
686,148
66,192
December
750,555
64,407
City Clerk
800,000
700,000
600,000
500,000
400,000
300,000
200,000
100,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Current Year Budget � Prior Year
*The monthly budget forecast columns are based on a five-year average.
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26
Packet Pg. 68
I 2.3.a I
City of Edmonds, WA
Monthly Expenditure Report -Technology Rental Fund
2021
Technology Rental Fund
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January
$ 136,016 $
136,016 $ 117,002-13.98%
February
289,014
152,998
March
384,228
95,214
April
451,482
67,254
May
540,191
88,709
June
631,052
90,861
July
710,229
79,177
August
802,445
92,216
September
897,442
94,997
October
980,269
82,826
November
1,061,491
81,223
December
1,251,409
189,918
Finance
Technology Rental Fund
1,400,000
1,200,000
1,000,000
800,000
600,000
400,000
200,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Current Year Budget � Prior Year
City of Edmonds, WA
Monthly Expenditure Report -Finance
2021
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January
$ 115,331 $
115,331 $ 137,736 19.43%
February
200,151
84,821
March
286,138
85,987
April
373,267
87,129
May
460,772
87,505
June
569,205
108,432
July
661,728
92,524
August
746,841
85,112
September
842,777
95,936
October
931,701
88,925
November
1,017,542
85,840
December
1,104,378
86,836
Finance
1,400,000
1,200,000
1,000,000
800,000
600,000
400,000
200,000 4 CPO`
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
+Current Yeaz Budget � Prior Year
*The monthly budget forecast columns are based on a five-year average.
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Packet Pg. 69
I 2.3.a I
City of Edmonds, WA
Monthly Expenditure Report -City Attorney
2021
City Attorney
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals
January
$ 78,040 $
78,040 $ 69,941-10.38%
February
1S6,080
78,040
March
234,120
78,040
April
312,160
78,040
May
390,200
78,040
June
468,240
78,040
July
546,280
78,040
August
624,320
78,040
September
702,360
78,040
October
780,400
78,040
November
858,440
78,040
December
936,480
78,040
Police
City Attorney
1,000,000
900,000
800,000
700,000
_100000-
600,000
500,000
400,000
300,000
200,000
100,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
-*-- Current Year Budget � Prior Year
City of'Edmonds, WA
Monthly Expenditure Report -Police
2021
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals
January
$ 925,403 $
925,403 $ 992,942 7.30%
February
1,886,416
961,013
March
2,829,982
943,566
April
3,782,981
952,999
May
4,725,632
942,651
June
5,729,411
1,003,779
July
6,736,463
1,007,052
August
7,660,147
923,684
September
8,630,143
969,996
October
9,691,161
1,061,018
November
10,910,020
1,218,859
December
11,917,523
1,007,503
Police
12,000,000
10,000,000
8,000,000
6,000,000
4,000,000
2,000,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Current Year Budget Prior Year
Q
*The monthly budget forecast columns are based on a five-year average.
Z$
Packet Pg. 70
I 2.3.a I
City of Edmonds, WA
Monthly Expenditure Report -Development Services
2021
Development Services
Cumulative
Monthly YTD Variance
Budget Forecast Budget Forecast Actuals
January
$ 244,151 $
244,151 $ 219,157-10.24%
February
512,682
268,530
March
780,153
267,471
April
1,064,982
284,829
May
1,353,718
288,736
June
1,619,863
266,145
July
1,907,483
287,620
August
2,201,287
293,804
September
2,485,656
284,370
October
2,763,764
278,107
November
3,086,765
323,002
December
3,419,119
332,354
Parks &z Recreation
Development Services
3,500,000
3,000,000
2,500,000
2,000,000
1,500,000
1,000,000
500,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
--0-- Current Yeaz Budget - Prior Year
City of Edmonds, WA
Monthly Expenditure Report -Parks & Recreation
2021
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals
January $
304,498 $
304,498 $ 308,283 1.24%
February
620,652
316,154
March
956,699
336,047
April
1,305,795
349,096
May
1,666,114
360,320
June
2,028,272
362,158
July
2,484,241
455,969
August
3,009,180
524,938
September
3,435,053
425,873
October
3,799,710
364,658
November
4,117,176
317,466
December
4,503,783
386,607
Parks & Recreation
5,000,000
4,500,000
4,000,000
3,500,000
3,000,000
2,500,000
2,000,000
1,500,000
1,000,000
500,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
+Current Yeaz Budget � Prior Year
*The monthly budget forecast columns are based on a five-year average.
29
Packet Pg. 71
I 2.3.a I
City of Edmonds, WA
Monthly Expenditure Report -Public Works Administration
2021
Public Works Administration
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals
January
$ 41,785 $
41,785 $ 40,605 -2.82%
February
84,383
42,598
March
126,606
42,223
April
169,031
42,425
May
211,539
42,508
June
254,896
43,358
July
298,440
43,543
August
340,623
42,183
September
382,623
42,000
October
423,711
41,088
November
465,344
41,633
December
508,553
43,209
Facilities Maintenance
Public Works Administration
600,000
500,000
400,000
300,000
200,000
100,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
� Current Yeaz Budget � Prior Year
City of Edmonds, WA
Monthly Expenditure Report -Facilities Maintenance
2021
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals
January
$ 166,680 $
166,680 $ 142,909-14.26%
February
346,708
180,027
March
529,946
183,238
April
702,232
172,286
May
888,675
186,443
June
1,037,310
148,634
July
1,216,290
178,980
August
1,406,137
189,848
September
1,612,152
206,015
October
1,886,923
274,771
November
2,112,684
225,761
December
2,427,699
315,015
Facilities Maintenance
4,000,000
3,500,000
3,000,000
2,500,000
2,000,000
1,500,000
1,000,000
500,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
-*-- Current Year Budget � Prior Year
*The monthly budget forecast columns are based on a five-year average.
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Packet Pg. 72
I 2.3.a I
City of Edmonds, WA
Monthly Expenditure Report -Engineering
2021
Engineering
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals
January
$ 211,557 $
211,557 $ 218,316 3.20%
February
421,058
209,501
March
649,561
228,503
April
886,152
236,591
May
1,124,971
238,819
June
1,364,775
239,803
July
1,608,706
243,931
August
1,859,537
250,831
September
2,090,173
230,636
October
2,325,192
235,019
November
2,546,320
221,128
December
2,778,432
232,112
*The monthly budget forecast columns are based on a five-year average.
31
Packet Pg. 73
I 2.3.a I
INVESTMENT PORTFOLIO SUMMARY
Issuer Diversification Seattle
WA
Muni,
10%
WA, 12% FFCB,
City of Edmonds Investment
Portfolio Detail
As of January
31, 2021
Years
Agency/
Investment
Purchase
to
Par
Market
Maturity
Coupon
Issuer
Type
Price
Maturity
Value
Value
Date
Rate
First Financial
CD
3,000,000
0.19
3,000,000
3,000,000
04/10/21
2.86%
Port of Seattle WA
Bonds
273,305
0.25
270,000
271,242
05/01/21
2.23%
Grant Cnty WA
Bonds
410,553
0.92
405,000
410,589
01/01/22
1.79%
FFCB
Bonds
1,998,548
1.37
2,000,000
2,047,512
06/14/22
1.88%
Energy Northwest
Bonds
1,466,077
1.41
1,345,000
1,437,079
07/01/22
5.00%
Energy Northwest
Bonds
260,748
1.41
250,000
259,118
07/01/22
2.95%
Mason & Kitsap Cnty WA
Bonds
948,084
1.83
855,000
928,906
12/01/22
5.00%
Grant Cnty WA
Bonds
1,517,955
1.92
1,500,000
1,534,905
01/01/23
1.54%
Grant Cnty WA
Bonds
576,332
1.92
520,000
568,038
01/01/23
5.00%
Seattle WA Muni
Bonds
2,224,500
2.00
2,000,000
2,193,220
02/01/23
5.00%
FHLB
Bonds
1,996,590
2.68
2,000,000
1,999,686
10/05/23
0.22%
First Financial - ECA
CD
2,803,516
2.79
2,803,516
2,803,516
11/15/23
2.08%
Kent WA
Bonds
286,648
2.83
250,000
284,008
12/01/23
5.00%
Spokane County WA
Bonds
259,075
3.84
250,000
264,913
12/01/24
2.10%
First Financial - Waterfront Center
CD
2,000,000
6.75
2,000,000
2,000,000
11/01/27
0.25%
TOTAL SECURITIES
20,021,929
2.14
19,448,516
20,002,730
Washington State Local Gov't Investment
Pool
24,409,886
24,409,886
Demand
0.14%
Snohomish County Local Gov't Investment
Pool
20,170,697
20,170,697
Demand
1.43%
TOTAL PORTFOLIO
$
64,029,099 $
64,583,313
Port of
Kent WA, Seattle
1%
Mason &
Kitsap Cnty
WA, 4%
Grant Cnty J
. 10%
Energy FHLB, Spokane
Northwest, 10% _ County
8% WA, 1%
Fi rst
Financial -
CD, 40%4
Checking, Cash and Investment Balances
$0.9 , 1%—__ (in $Millions)
Bonds,
$11.6, 18%
State LGIP,
CD's, $7.8, $24.4, 38%
12%
County
LGIP,
I
32
Packet Pg. 74 1
I 2.3.a I
INVESTMENT PORTFOLIO SUMMARY
Annual Interest Income
$1,400, 000 $1,306, 698
$1,200,000
$1,000,000 917 754 $970,550
$800,000 $653,690
$600,000 423,816
$400,000
$200,000 0 $123,799
$- 11
2016 2017 2018 2019 2020 YTD 2021
Edmonds Rate of Return Compared to Benchmark (Rolling 12 months)
- - 6 Month Treasury Rate (Benchmark) City Blended Rate
2.0% —
1.8%
1.5%
1.3%
1.0% %
0.8%
0.5 %
0.3% _ _ _ _
February April June August October December
Maturity Distribution and Rate of Return
$6,000,000 5.00%
$ 5,000, 000 4.00%
$4,000,000
3.00%
$3,000,000
$2,000,000 2.00%
$1,000,000 1.00%
$- - 0.00%
0-6 Mo 6-12 12-18 18-24 24-30 30-36 36-42 42-48 48-54 54-60 60-66 66-72 72-78 78-84
Mo Mo Mo Mo Mo Mo Mo Mo Mo Mo Mo Mo Mo
33
Packet Pg. 75
2.3.a
GENERAL FUND OVERVIEW
CHANGE IN FUND BALANCES
BALANCES
GENERAL FUND
---- ACTUAL ----
---- ACTUAL ----
& SUBFUNDS
1 /31 /2021 1 /31 /2021
Q1 YTD
Fund Balance Cash Balance
001-General Fund "
$ 8,843,662 $ 6,091,706
$ (1,748,216
009-Leoff-Medical Ins. Reserve
501,553 501,553
0
(35,624 0.
012-Contingency Reserve Fund
1,768,863 1,768,863
014-Historic Preservation Gift Fund
17,096 17,097
- .v
016-Building Maintenance
210,221 210,221
c
017 - Marsh Restoration & Preservation
864,616 864,616
- ii
018 - Edmonds Homelessness Response
123,581 123,581
-
019 - Edmonds Opioid Response
28,445 28,445
.r
-
0
Total General Fund & Subfunds
$ 12,358,037 $ 9,606,082
$ - $ (1,783,839
*$2,000,000 of the General Fund Balance has been assigned by management for the development of Civic Field. N
N
*$7,267,031of the fund balance in Fund 001 added to the $1,768,863 balance in Fund 012, represent the required 20%
operating reserve.
R
1`
0
GOVERNMENTAL FUNDS OVERVIEW
2
U
U_
CHANGE IN FUND 2'
FUND BALANCES
BALANCES c
GOVERNMENTAL
---- ACTUAL ----
0
---- ACTUAL ---- 2
FUNDS
1 /31 /2021 1 /31 /2021
Q1 YTD c
Fund Balance Cash Balance
N
c�
General Fund & Subfunds
$ 12,358,037 $ 9,606,082
$ (1,783,839
c
Special Revenue
10,330,042 9,928,663
542,384
Debt Service
- -
-
m
Capital Projects
5,980,832 5,987,481
11,093 t
Total Governmental Funds
$ 28,668,911 $ 25,522,226
1 $ - $ (1,230,362 43
Q
*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
34
Packet Pg. 76
2.3.a
SPECIAL REVENUE FUNDS OVERVIEW
FUND BALANCES
CHANGE IN FUND BALANCES
---- ACTUAL ----
---- ACTUAL
----
GOVERNMENTAL
SPECIAL REVENUE
1/31/2021
1/31/2021
Q1
YTD
Fund Balance
Cash Balance
104 - Drug Enforcement Fund
$ 74,238
$ 74,352
$
310
111 - Street Fund
830,465
834,529
(163,911
112- Combined Street Const/Improve
1,638,828
1,450,272
9,353
Q.
117 - Municipal Arts Acquis. Fund
679,521
679,521
(1,584
118 - Memorial Street Tree
20,258
20,258
84
120 - Hotel/Motel Tax Revenue Fund
61,926
61,926
2,127
Z
121 - Employee Parking Permit Fund
111,133
111,133
4,308
c
122 - Youth Scholarship Fund
13,854
13,854
58
ii
123 -Tourism Promotional Fund/Arts
79,414
79,415
1,560
2,
125 - Real Estate Tax 2
2,589,088
2,589,088
319,515
126 - Real Estate Excise Tax 1
2,326,313
2,326,312
322,781
0
127 - Gifts Catalog Fund
298,234
298,235
984
130 - Cemetery Maintenance/Improvement
213,556
213,555
8,730
0
136 - Parks Trust Fund
166,972
166,971
696
N,
137 - Cemetery Maintenance Trust Fund
1,094,366
1,094,366
6,911
m
138- Sister CityCommission
10,387
10,387
43
140 -Business Improvement Disrict
42,875
42,876
23,723
141 - Affordable and Supportive Housing Fd
78,441
78,441
6,696
142 - Edmonds Cares Fund
174
(216,826)
-
Q.
Total Special Revenue
$ 10,330,042
$ 9,928,663
1 $ - $
542,384
*$200,000 of the fund balance in Fund 125 has been reserved for Marsh Restoration Funding.
ENTERPRISE FUNDS OVERVIEW
c
LL
O
FUND BALANCES
CHANGE IN FUND
o
---- ACTUAL ----
---- ACTUAL
----
N
ENTERPRISE
FUNDS
1/31/2021
1/31/2021
Q1
YTD
Fund Balance
Cash Balance
421 -Water Utility Fund
$ 21,527,615
$ 5,344,238
$
503,354
c
m
422 - Storm Utility Fund *
9,922,344
4,389,179
639,502
E
423 - Sewer/WWTP Utility Fund
39,403,158
19,761,274
1,801,142
Q
424 - Bond Reserve Fund
843,962
843,974
1
411 -Combined Utility Operation
80
37,899
80
Total Enterprise Funds
$ 71,697,158
$ 30,376,564
$ - $
2,944,079
*$250,000 of the Storm Utility Fund Balance
has been reserved for Marsh Restoration Funding.
*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
35
Packet Pg. 77
2.3.a
SUMMARY OVERVIEW
CHANGE IN FUND
FUND BALANCES
BALANCES
CITY-WIDE
---- ACTUAL ----
---- ACTUAL ----
1 /31 /2021 1 /31 /2021
Q1 YTD
Fund Balance Cash Balance
Governmental Funds
$ 28,668,910 $ 25,522,226
$ (1,230,362
Enterprise Funds
71,697,158 30,376,564
2,944,079
0.
Internal Services Fund
9,398,166 5,372,443
(30,850
am
Agency Funds
112,185 112,185
(7,930
Total City-wide Total
$ 109,876,420 $ 61,383,417
$
- $ 1,674,937
c
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INTERNAL SERVICE FUNDS OVERVIEW
N
0
N
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7
C
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7
FUND BALANCES
CHANGE IN FUND
BALANCES
---- ACTUAL ----
---- ACTUAL ----
INTERNAL SERVICE
FUNDS
1 /31 /2021 1 /31 /2021
Q1 YTD
Fund Balance Cash Balance
ii
511 - Equipment Rental Fund
$ 8,474,401 $ 4,632,081
$ (17,085
>,
t
512 -Technology Rental Fund
923,765 740,363
(13,766
c
0
Total Internal Service Funds
$ 9,398,166 $ 5,372,443
$
- $ (30,850
N
0
N
fC
3
C
fC
7
C
d
E
L
V
r
Q
*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
36
Packet Pg. 78
2.4
City Council Agenda Item
Meeting Date: 03/9/2021
PFD Financial Presentation
Staff Lead: Dave Turley
Department: Administrative Services
Preparer: Dave Turley
Background/History
The Edmonds Public Facilities District, per our Contingent Loan Agreement, is to make periodic financial
reports to Council.
Staff Recommendation
Presentation only, no action is necessary.
Narrative:
Staff from the EPFD will give a financial presentation to Council.
Attachments:
Edmonds PFD COE FC Packet 3-2021
Packet Pg. 79
42,4,a
i
�dmonds
Public Facilities District
Edmonds Public Facilities District/
Edmonds Center for the Arts
Quarterly Presentation - Edmonds City Council Finance Committee
Tuesday, March 9t'', 2021
Discussion Items:
1. Finance Report — Draft Year End 2020 (pp. 2-4)
2. Projected Budget - 2021 (p 5)
3. Cash Management — FY 2021— Tool Presentation (p 6)
4. Long-term financial outlook
5. Introduction to the refinancing effort for our 2012
Bonds
Packet Pg. 80
Edmonds Public Facilities District
eca ��
Statement of Revenue, Expenses and Changes in Net Position (Income Statement)
December, 2020
edmonds center for the arts
Amounts in thousands
Col
Col
Col
Col
Col
Col
Col
Col
Col
Col 10
December, 2020
FAVORABLE
Year To Date
FAV.
ACTUAL
UNFAVORABLE
FAV.
ACTUAL
ACTUAL
BUDGET
(UNFAV.)
% VAR.
LAST
ACTUAL
BUDGET
(UNFAV.)
% VAR.
LAST
VARIANCE
YEAR
VARIANCE
YEAR
Operating Revenues:
$2
$27
$(25)
-94%
$38
1
Ticket Sales and Fees
$107
$739
$(632)
-86%
$706
11
56
(45)
-80%
75
2
Rentals
231
615
(384)
-63%
608
-
-
-
3
3
Education and Outreach
15
58
(43)
-74%
51
-
21
(21)
-100%
11
4
Concessions
44
170
(126)
-74%
140
269
51
218
425%
42
5
Contributions
1,206
1,170
36
3%
1,161
-
7
(7)
-100%
1
6
Advertising
1
42
(41)
-98%
21
0
10
(9)
-95%
5
7
Historic Facility Preservation Fee
12
55
(43)
-77%
52
-
-
-
9
8
Special Project Revenue
31
-
31
20
$282
$172
$110
64%
$183
9
Total Operating Revenue
$1,647
7,849
$(1,202)
-42%
$2,760
10
11
Operating Expenses:
$14
$39
$25
65%
$43
12
Artist Presentations and Theatre
$96
$535
$439
82%
$550
-
2
2
100%
2
13
Rentals
12
28
16
57%
28
1
6
4
77%
5
14
Advertising and Marketing
36
170
134
79%
157
2
-
(2)
4
15
Education and Outreach
48
75
27
36%
72
2
3
1
37%
3
16
Development
60
93
33
36%
114
77
129
52
40%
94
17
Payroll and Employee Benefits
1,081
1,532
451
29%
1,490
7
14
7
50%
17
18
Facilities Maintenance and Utilities
125
159
34
21%
180
0
1
1
100%
1
19
Minor Equipment
1
12
11
94%
10
-
(1)
(1)
-100%
4
20
Concessions and Merchandise
16
40
24
60%
36
1
6
5
88%
-
21
Insurance, Audit, and Legal
43
102
60
58%
-
-
-
-
6
22
Special Project Expense
32
-
(32)
27
16
7
(9)
-133%
(7)
23
Supplies and Other
158
103
(56)
-54%
196
$120
$206
$86
42%
$172
24
Total Operating Expenses
$1,707
$2,849
$1,142
40%
$2,860
25
$163
$(34)
$197
577%
$12
26
OPERATING SURPLUS (LOSS)
$(60)
$0
$(60)
-80678%
$(100)
27
28
Non -Operating Revenue and (Expenses):
$56
$56
$(0)
0%
$61
29
Intergovernmental Revenue
$916
$867
$49
6%
$824
23
-
23
6
30
Grant Revenue Capital Related
112
178
(66)
-37%
175
0
0
(0)
-75%
0
31
Interest Earned
1
2
(1)
-70%
3
-
1
(1)
-100%
(0)
32
Gain (Loss) on Stock Sold
0
2
(2)
-99%
1
(13)
(22)
9
41%
(9)
33
Interest Expense
(166)
(180)
14
8%
(182)
-
(51)
51
100%
(107)
34
Depreciation
(575)
(614)
39
6%
(680)
$66
$(16)
$82
525%
$(50)
35
Total Non -Operating Surplus (Loss)
$288
$254
$34
13%
$142
36
$229
$(50)
$279
561%
$(38)
37
TOTAL NET SURPLUS (LOSS)
$228
$254
$(26)
-10%
$42
Col 11
ANNUA
BUDGE
12 MO. O
TOTAL O
C
O
$73
61
G rn
17 a
1,17
4 .v
F �
c
$2,84 a
LL
IL
$53 T_
2 N
0
17 N
7
o Y
1,53
15 11
1 V
LL
4 Lu
10 O
U
10 0
$2,84 11
to
$ O
E
Lu
$86 +%
17 (D
E
t
U
(18
(61 Q
$25
$25
PFD ECA FINST 12-2020 IS 1 of 4
Packet Pg. 81
1 /21 /2021 9:49 AM
Edmonds Public Facilities District
pca I/ Statement of Net Position (Balance Sheet)
edmo ds -te, f�'rth, � is December, 2020
Amounts in thousands
December
2020
ASSETS:
Current Assets:
Cash and Cash Equivalents - Unrestricted
$104
Cash and Cash Equivalents - Restricted for Debt Service
92
Cash and Cash Equivalents - Facility Restricted
46
Cash and Cash Equivalents - Special Projects
1
Receivables from Customers
12
Pledges Receivables from Donors
114
Receivables from Other Governments
165
Inventories
6
Prepayments
60
Total Current Assets
$599
Property, Plant and Equipment
Land
$3,445
Buildings and renovations
14,607
Equipment and technology
636
Construction in Progress
143
subtotal PPE
$18,830
Accumulated Depreciation
(8,340)
Total PPE, net
$10,490
Deferred Pension Asset $148
Total Assets $11,237
LIABILITIES:
Current Liabilities:
Accounts Payable
$118
Payroll and Benefits Payable
51
Compensated Absences Liability
$36
Unearned Ticket and Other Unearned Revenue
466
Customer Deposits Liabilities
28
Accrued Interest
33
Current Portion of Long -Term Debt
300
Total Current Liabilities
$1,032
Long Term Debt:
First Financial NW Bank (2018 note payable from refinancing) $2,243
Contractual Obligation to the City of Edmonds (2012 bonds) 2,585
Loan Payable to the City of Edmonds 1,206
Note Payable to DanSound (Equip loan) 8
Total Long -Term Debt $6,042
Non Current Libilities:
Pension Liability
Deferred Pension Libility
Total Noncurrent Liabilities
Total Liabilities
Net Position:
Net Investment in Capital Assets
Restricted
Unrestricted accumulated surplus/(deficit)
Total Net Position
Total Liabilities and Net Position
PFD ECA FINST 12-2020 BS
346
195
$541
$7,615
$4,149
985
(1,512)
$3,622
$11,237
2 of 4
December
2019
$78
65
40
28
53
90
79
6
37
$476
$3,445
14,618
636
2
$18,701
(7,724)
$10, 976
$148
$11,600
$237
87
$36
471
38
5
679
$1,553
$2,243
2,585
1,206
27
$6,061
346
195
$541
$8,155
$4,237
507
(1,298)
$3,446
$11,600
2.4.a
BS
December
2019
(Last
Year End)
$78
65
40
28
53
90
79
6
37
$476
$3,445
14,618
636
2
$18, 701
(7,724)
$10, 976
$148
$11,600
$237
87
$36
471
38
5
679
$1,553
$2,243
2,585
1,206
27
$6,061
346
195
$541
$8,155
4,237
507
(1,298)
$3,446
$11,600
Packet Pg. 82
1/21/2021 9:49 AM
2.4.a
eca F/
Edmonds Public Facilities District
December, 2020
Graphs of Financial Statistics
OPERATING SURPLUS (LOSS)
$300
$250
$200
v $150
w
e $100
E50
$-
$(50)
$(100)
$(150)
J F M A M J J A S O N D
■ Actual ■ Budget ■ Last Year
CASH BALANCES
$500
$450
$400
$350
$300
$250
$200
$150
$100
$50
$-
J F N D
+Actual 2020 (Last Year 2019
GRAPHS
TOTAL OPERATING EXPENSES
$400
$300
L
C
N
o $200
t
F
$100
$-- K F M A M J J A S O N D
■ Actual ■ Budget ■ Last Year
TOTAL NET SURPLUS (LOSS)
$300
$250
$200
v $150
e
o$100
$50
$-
$(50)
$(100)
E(150)
J F M A M J J A S O N D
■ Actual ■ Budget ■ Last Year
TOTAL LONG-TERM DEBT
$7,600
$7,400
$7,200
$7,000
a
o $6,800
$6,600
$6,400
$6,200
$6,000
$5,800
J F r N D
+Actual -2020 (Last Year 2019
C
3
O
U
O
bd
O
d
U)
O
L
a
tC
U
C
tC
C
LL
0
LL
IL
T—
N
O
N
M
tU
Y
V
M
a
U
LL
UJ
0
U
0
LL
a
C
O
E
LLJ
C
E
t
U
tt3
Q
Packet Pg. 83
1I21I2021 9:49AM
2.4.a
Edmonds Public Facilities District / Edmonds Center for the Arts
OPERATING BUDGET: FY 2021
Sept 2021 Active Status
Year End
Year End
Year End
Budget
Projected YE
Budget
% Change
2017
2018
2019
2020
2020
2021
YE 19 vs 20
OPERATING REVENUES:
Fav/-Unfav
1 Ticket Sales & Fees
$ 762,000
$ 660,000
$ 706,000 $
739,000
$ 104,000
$ 284,000
-578.3%
2 Rentals
605,000
609,000
611,000
615,000
224,000
257,000
-173.2%
3 Education & Outreach
42,000
45,000
51,000
58,000
15,000
17,000
-241.6%
4 Concessions
140,000
137,000
140,000
170,000
44,000
64,000
-217.8%
5 Contributions
935,000
1,125,000
1,178,000
1,170,000
1,126,000
965,000
-4.6%
6 Advertising / Other
84,000
14,000
21,000
42,000
1,000
26,000
-2048.7%
7 Facilities Preservation Fee
-
50,000
52,000
55,000
11,000
23,000
-368.0%
8 Total Operating Revenue
$ 2,568,000
$ 2,640,000
$ 2,759,000 $
2,849,000
$ 1,525,000
$ 1,636,000
OPERATING EXPENSES:
9 Artist Presentations & Theatre
$ 579,000
$ 527,000
$
550,000
$ 535,000
$
84,000
$
248,000
558.3%
10 Rental
$ -
33,000
39,000
28,000
12,000
12,000
225.2%
11 Advertising & Marketing
229,000
168,000
72,000
170,000
41,000
65,000
75.1%
12 Education & Outreach
69,000
69,000
120,000
75,000
40,000
4,000
199.4%
13 Development
99,000
99,000
157,000
93,000
54,000
65,000
188.7%
14 Payroll, Taxes & Employee Benefits
1,244,000
1,308,000
1,464,000
1,532,000
1,044,000
923,000
40.3%
15 Facilities Maintenance & Utilities
167,000
168,000
189,000
159,000
107,000
121,000
76.4%
16 Contracted Services
42,000
14,000
9,000
-
1,000
-
1447.7%
17 Supplies & Other Operating Expenses
271,000
249,000
260,000
257,000
194,000
195,000
33.8%
18 Total Operating Expenses
$ 2,700,000
$ 2,635,000
$ 2,860,000
$ 2,849,000
$
1,605,000
$
1,633,000
TOTAL OPERATING INCOME (LOSS)
$ (132,000)
$ 5,000
$
(101,000)
$ -
$
(80,000)
$
3,000
26.5%
NON - OPERATING REVENUE (EXPENSE):
19 Intergovernmental Revenue
$ 672,000
$ 788,000
$
825,000
$ 867,000
$
873,000
$
848,000
5.5%
20 Debt Service Interest Expense
(215,000)
(199,000)
(182,000)
(180,000)
(168,000)
(180,000)
8.3%
21 Interest Earned
3,000
7,000
2,000
2,000
-
2,000
-6766.3%
22 Other Income
25,000
493,000
175,000
178,000
181,000
125,000
-3.4%
23 Loss/Gain on Stock Realized
1,000
-
1,000
2,000
-
2,000
-2832.8%
24 TOTAL NON -OPERATING INCOME (LO:
$ 486,000
$ 1,089,000
$
821,000
$ 869,000
$
886,000
$
797,000
0.0%
25 Depreciation and Amortization
(632,000) $ (599,000) (680,000) (614,000) (630,000) (630,000)
7.9%
26 TOTAL NET INCOME (LOSS) $ (278,000) $ 495,000 $ 40,000 $ 255,000 $ 176,000 $ 170,000 324.0%
Packet Pg. 84
2.4.a
EPFD/ECA MONTHLY CASH FLOW PROJECTIOSN FOR 2021
SUMMARY VIEW ACTUAL
PROJECT PROJECT
PROJECT
PROJECT
PROJECT
PROJECT
PROJECT
PROJECT
PROJECT
PROJECT
PROJECT
Line
Main category
JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG
SEP
OCT
NOV
DEC
TOTAL
Column
1
2
3
4
5
6
7
8
9
10
11
12
13
1
OPERATING ACTIVITIES
v
2
Revenues/receipts
3
3
Presented Events
-
-
-
-
-
-
-
5,000
5,000
10,000
10,000
10,000
40,000 V
4
Rentals
16,860
30,000
30,000
10,000
10,000
10,000
10,000
10,000
39,250
39,250
39,250
39,250
283,860 O
5
Contributions -City of Edmonds, Hazel Miller, Rick Steves
-
50,000
50,000
-
-
-
-
-
-
-
-
85,000
185,000
6
Contributions -Substitute for Center Stage
-
-
50,000
-
-
-
-
50,000 0
O
7
Contributions -Gala
-
-
-
-
-
10,000
40,000
208,700
-
-
258,700 '
cc
8
Contributions -all other
66,558
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
10,000
30,000
115,558 C
9
Grants -Snohomish LTAC 1st year commitment
-
-
100,000
-
-
-
-
-
-
-
-
-
100,000 N
30
Grants -Other
16,000
8,000
2,000
2,000
7,600
7,600
7,600
-
-
50,800 N
11
Special Donor Pandemic Contributions
-
-
-
-
-
-
-
-
60,000
70,000
70,000
70,000
L
270,000 a
12
Shuttered Venue Operating Grant/Fed Gov/SBA
-
-
-
-
-
13
Additional COE Grant funded by Fed Gov't support to COE
V
14
Other Cash items (used to balance to ending cash for actuals
-
-
-
-
-
-
-
-
-
-
-
-
-
R
15
Total Revenues/receipts A=sum 2..14
99,418
89,000
183,000
13,000
11,000
61,000
11,000
33,600
152,850
336,550
129,250
234,250
1,353,918 C
16
- LL
17
Expenses/Disbursements
a
LL
18
Mo Payroll, taxes, benefits
69,500
65,000
65,000
65,000
65,000
65,000
65,000
65,000
130,000
130,000
130,000
130,000
1,044,500 d
....
19
Other Recurring Monthly expenses (eg. Util, Maint, Supplies)
36,555
36,930
36,930
36,930
36,930
36,930
36,930
36,930
46,930
46,930
46,930
46,930
482,782
20
Presented Events Expense/ Once opened Sept 1 onward
-
-
-
-
-
-
-
-
62,450
62,450
62,450
62,450
249,800 N
21
Unidentified Items
3,000
3,000 CD
22
Other Cash items (used to balance to ending cash for actuals
M
23
Total Expenses/disbursements B=sum 18..22
109,055
101,930
101,930
101,930
101,930
101,930
101,930
101,930
239,380
239,380
239,380
239,380
1,780,082
24
Y
t1
25
Net Increase Cash (Revenues less Expenses) C=A+B
(9,637)
(12,930)
81,070
(88,930)
(90,930)
(40,930)
(90,930)
(68,330)
(86,530)
97,170
(110,130)
(5,130)
(426,164 <C
26
Transfer in/(out) from Non Operating D
-
-
-
-
18,356
40,930
90,930
68,330
86,530
-
12,960
-
318,034 CL
27
Cash balance end of period E=C+D+pr mo bal
94,363
81,433
162,504
73,574
1,000
1,000
1,000
1,000
1,000
98,170
1,000
(4,130)
LL
28
LV
29
NON OPERATING (Sales Tax Revenue and Debt Service Payments)
O
V
30
Sales Taxes
58,636
52,994
177,994
52,994
52,994
52,994
52,994
52,994
177,994
52,994
52,994
52,994
891,570
31
Debt Payments Interest
-
-
(18,924)
-
(26,546)
(18,924)
-
-
(18,924)
-
(26,546)
(18,924)
(128,787 in
32
Principal Payment
-
-
-
-
-
-
-
-
-
-
(400,000)
(280,361)
(680,361 d
33
Net Increase (Decrease) cash non operating F=sum29..31
58,636
52,994
159,070
52,994
26,448
34,070
52,994
52,994
159,070
52,994
(373,552)
(246,291)
82,422
34
C
35
Transfer in/(out) from Operating G
-
-
-
-
(18,356)
(40,930)
(90,930)
(68,330)
(86,530)
-
(12,960)
(318,034 0
36
Cash balance end of period H=F+G+pr mo ba
129,545
182,539
341,609
394,603
402,695
395,836
357,900
342,564
415,105
468,099
81,587
(164,704)
- -0
37
W
38
Total Operating and Debt Service Cash at end of Month E+H
223,908
263,972
504,113
468,177
403,695
396,836
358,900
343,564
416,105
566,269
82,587
(168,834)
+'
C
39
G�
40
E
t
41
POTENTIAL INITIATIVES TO ELIMINATE NEGATIVE CASH POSITION (Not included in above)
V
42
Shuttered Venue Operating Grant
-
200,000
200,000
43
Additional C of E Grant funded by Fed Gov't support to COE
100,000
-
100,000 Q
44
Defer NWFFB Principal payment due 12/31/21 to end of loan in 2030
-
280,352
280,352
45
Sale of 2012 Bonds
400,000
400,000
46
Increased 2021 Fundraising Performance beyond $595K
-
-
Packet Pg. 85